SBA School Coordinator Training (ppt)
Contents
1. Launch Test Sessions Summative and Interim Practice and Training Sessions Online Reporting System ORS card on the portal Plan and Manage Testing participation reports Score Reports Interim amp Summative SBA Preparation March Timeline Read the TAM Read TIDE User manual paying special attention to IV Managing TIDE users V Working with student information VI Working with appeals Complete the Building Plan Schedule TA testing locations and testing schedule Confirm all applicable staff have TA or SC access Ensure that all students have had an opportunity to practice using tools and item structures 3 24 2015 SBA Preparation March Timeline e Identify students eligible for the assistive technology that requires contact AIR help desk to arrange 844 560 7366 Print on demand Magnification greater than 3 0 Speech to text Confirm accommodations already entered in TIDE by special services and categorical for ELL students Enter designated tools embedded and non embedded and modify universal tools if appropriate in TIDE 7 SBA Preparation April Timeline e Remind parents and students that students are allowed to use personal headsets Headset are required for ELA and all text to speech and will be provided by the district Implement the communication plan according to your Building Plan Print in class activities at least 2 days ahead of time from TIDE and2. distribute to TAs Print test tickets using Cognos sort by testing TA or location 3 24 2015 EPS Assessment Schedule e Elementary Schedule e Middle School Schedule e High School Schedule Grade 10 ELA Grade 11 ELA and Math Assessment Durations 4 Exceptions amp Limitations _ On rare occasions and with limitations a student may need a test paused or stopped for the day The student can then continue working on another day i e ill during test doctor appointment IEP 504 e CAT tests are available for 45 days once the student starts the test recommend completing within 5 days e Performance Tasks are available for 10 days once the student starts the test recommend completing within 3 days 3 24 2015 __ Tools amp Accommodations Ln Headsets required for ELA CAT listening portion some PT tasks and for students requiring text to speech Math CAT amp PT for students requiring audio glossaries and text to speech Graph paper Math Allowed for all grades and required for grade 6 and above Yellow lined paper ELA amp Math Allowed for all grade levels 9 Review the accommodation sheet and discuss e Note Changes in universal and designated options and accommodations may take up to 24 hours to appear A a it Security Protocols An e State and local laws and policies specify practices to ensure test security of standardized and ethical administ
3. 3 24 2015 School Coordinator Training Smarter Balanced Assessments Spring 2015 Introductions e Tony Byrd Associate Superintendent Catherine Matthews Assessment Director Terry Campbell Student Assessment Coordinator District Coordinator Ailiene Diaz Administrative Assistant Carolyn Kumangai Administrative Assistant 2 3 24 2015 Smarter Balanced C Assessments SBA Acronyms Computer Adaptive Test District Coordinator formerly DAC Online Reporting System Performance Task Test Administrator formerly Proctor Test Administrator Manual Test Information Distribution Engine Test Administrator Users Guide formerly DFA School Test Coordinator formerly SAC Washington Comprehensive Assessment Program portal Test Administrator Resources e Assessment amp Research SBA website for staff and parents resources FAQs Links to SBA Resources on WCAP Manuals e Assessment Access Informational and training videos Assessment calendar DocuShare Smarter Balanced Training Materials 3 24 2015 Navigating WCAP TIDE card on the portal Add users in TIDE to your building Update student accommodation amp designated options may require 24 hours for student access Add new student not yet in CEDARS rare Print In class activities jp Test Coordinator Resources card on the portal User Guides and Manuals Test Administration card on the portal
4. gt Curriculum and Assessment gt Smarter Balanced Assessment gt Test Tickets Name Student Test Tickets Elementary Student Test Tickets Secondary Test Tickets for Selected Students Test Sessions TA starts a session by logging into WCAP no more than 20 minutes prior to testing selecting test s approving student access and monitoring student progress Students can only access their grade level assigned tests When more than one test type is open for a grade level in a session the student will see both test options The TA approves each student within each test type and should deny access if the student has logged in to the wrong test Students are displayed on the TA interface grouped by test If a student arrives late the student can join the session in progress with TA approval the TA can add another content area or grade level test to the session already in progress When students are unable to log in verify that they are entering their log in information correctly Legal first name SSID number and case sensitive session ID Pause Rules Pausing for fewer than 20 minutes the student will Return using the same session ID to the segment they were working in and can change answers or review previous responses within the segment Regardless of the Pause feature a student may never return to a previous segment Pausing or stopping the test for more than 20 minutes the student will CAT p
5. l stop this session by selecting Stop Session on top left New Student Student will receive an SSID once enrolled in eSP and uploaded to CEDARS If the student was previously in a WA state school look up SSID in EDS Student Record Data Exchange or wait for CEDARS upload Remember that this is a testing window when considering administering the test to a new student If we need to enter a new student into TIDE there are required fields SSID number Confirmation Code Legal First Name Program Status 10 3 24 2015 Irregularities Must be reported to DC by end of the day See TAM pg 17 amp 67 e Low Impropriety Issue is addressed in district and may need to be entered into TIDE Medium Irregularity Issue is addressed in district and may need to be entered into TIDE for resolution by OSPI High Breach Issue will be entered into TIDE for resolution by OSPI TIDE appeals involve an action for the test such as reset reopen invalidate or restore Appeals must be entered in TIDE within 24 hours ee Conditions Irregularity If incorrect designations or accommodations are set or not set Reset If student is presented with incorrect exam starts a new CAT if less than 5 test items test CAT if more than 5 test items PT any item Technical difficulty prohibiting test completion Reopen CAT Student is unable to complete test before 45 days expiration submitted or PT Student is unable to comp
6. lete test before 10 days expiration expired test Student selects PT instead of CAT and can t complete in 10 days Student unintentionally submits test before completion DC invalidates There is a security breach TA did not follow the test administration manual Student deliberately does not attempt to respond appropriately Invalidation test will not be scored 11 3 24 2015 z Ear Required Documentation y U Session logs and makeup schedules Test Security Assurance Form with Test Verify answer to the question about irregularity if yes is marked there should be comments on top section otherwise N A should be marked Irregularity Forms if any A School Site Administration and Security Report C amp A To Do List Hire remaining Building Online Assessment Team member BOAT Continue to verify SSID numbers that are shared with students in other districts Continue to monitor and report SBA FAQs Deploy or relocate additional Chromebooks Deploy headsets Distribute graph paper and lined paper Notify schools that have a non enrolled student requesting to test online schools 24 12 3 24 2015 M f gt Online Reporting System p a e Once testing and scoring are completed Online Reporting System will be used to Manage rosters e Rosters determine data sorts Consider establishing rosters for small groups or special programs e Default rosters created Elementary by homeroom teache
7. ortion Require a new TA generated session ID to continue testing Return to the page with the last unanswered question Not be able to review or change previous answers even if flagged Not be able to see any highlighted text or global notes Performance Tasks Require a new TA generated session ID to continue testing Return to the section and continue entering responses Have access to global notes from the first section into the second TAs will be automatically log out session stops after 30 minutes of inactivity Activity includes the students actively clicking next or back End of Segment Questions You have reached the end of this segment fs Please review your answers before you continue testing You will not be able to come back to these questions later Click on a question number on the left to review it Students receive a clear message that they are leaving a segment and cannot go back to these questions at another time 3 24 2015 3 24 2015 Ending a Session Quoting from the directions on page 49 in the TAM we will remind students the session is about to end When there are approximately ten minutes left in the test session the TA should give students a brief warning SAY We are nearing the end of this test session Please review any completed or marked for review items now Do not submit your test unless you have answered all of the questions After all students have indicated they are finished the TA wil
8. r Middle school by Math amp ELA teacher and period High School by grade teacher period Track session IDs Monitor test completion rates Print student score reports For Assistance Test Administrators Contact the School Coordinator School Coordinator Contacts the District Assessment Coordinator District Assessment Coordinator Contacts OSPI Technical Support American Institute of Research Washington Help Desk wahelpdesk air org 1 844 560 7366 13
9. ration of assessments Student monitoring must be maintained throughout testing Allowable and prohibited behaviors are detailed in appendix H of the Guidelines on Tools Supports and Accommodations A complete list of rules and regulations can be found online www k12 wa us ProfPractices CodeConduct aspx __ 3 24 2015 Test Security Room Setting Instructional materials related to the content of the assessments are not visible In class activities have been removed from view and student notes collected and destroyed Student seats are far enough apart to prevent students from viewing other screens TA is prepared to respond to students asking for help can t help you with your test Review the tutorial for help Select the help icon in the upper right corner Always try your best TAM pg 48 Test Security Materials Test tickets must be locked up when not in use Tickets may be reused but must be secured between uses Do not write the session ID on the ticket Math CAT and PT scratch paper graph or lined must be collected after each session and shredded ELA CAT scratch paper lined must be collected after each session and shredded ELA PT1 scratch paper lined must be redistributed for PT2 and shredded at completion of PT2 3 24 2015 e Print test tickets via Cognos amp Public Folders Folders Attendance Dashboard Public Folders gt Departments
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