QTRAIL Vehicle Tracking System User Manual
Contents
1. iii Journey Report Lists the Journey Details Date Time Location Speed amp Fuel Costs This produces approximately about a side per 3 hours of driving iv Full Log Report The Journey Report above is a filtered report with the aim to give a concise but readable record of a journey The filtering for example removes most of the multiple reports on the same road There are occasions when the user wishes to see more detail and this report is included for that eventuality The Full Log Report may be extremely long as it will attempt to use each 15 second log To keep the it to manageable proportions in this report no attempt is used to filter out roads that cross or intersect with vehicles route nor is any search done for any locations that are off road v Summary Report Lists travel stoppage and idle times and mileage per day week and report period vi Activity Report Lists a full graphical overview of the vehicles movements giving a visible break down of the vehicles stationary idle and in transit times The Activity Report is not enabled in Version 1 0 16 Qtrail GPRS USER MANUAL 1 0 doc Technical amp Customer Support We encourage you to visit our website www qtrail com as a valuable resource for answers technical support issues The website offers answers to frequently asked questions updates to QTrail software and access to Technical Support For a technical enquiry contact Technical Support on2. QTRAIL Vehicle Tracking system User Manual QTrail 6 Glamis Close Hemel Hempstead Hertfordshire HP2 7QB Tel 00 44 1442 232434 Fax 00 44 1442 232366 Email enquiries Qatrail com QTrail 2005 Every effort has been made to ensure the content of the report is accurate no liability will be accepted for any errors or inaccuracies that may occur 2 Qtrail GPRS USER MANUAL 1 0 doc INDEX 3 1 3 2 4 1 4 2 4 3 4 4 4 5 4 6 4 7 4 8 SYSTEM OVERVIEW PC REQUIREMENTS INSTALLATION GETTING STARTING REPORTS Set up and Registration 6 Software Updates 7 Settings For Your System 8 Editing V NICl 5 8 Changing Fuel prices 8 Change your Logon 8 Change your password 9 Operating the Programme rrnnnnnnnnnnnnnnnnnnnnnnnnnn 9 Tracking Vehicles rrnnnnnrnnnnnnrnnnnnnnnnnnnnavnnnnnnennnnn 10 Information Panel 11 Vehicle Journeys rrnnnnarnnnnnnnnnnnnnnnnnnnnavnnnnnnnnnnn 11 Setting a Custom Zoom Level 12 Journey REPAY saa 12 Replay Set Up ua s rgende 12 Replaying a Journey 13 Mapping Features arnnnnnnnnvnnnnnnnnennnnennnnnnnnnnnnnure 15 Personalizing the Map 15 Mapping Search facility 15 Creating Report criiccsiiiuninscanucerstoastecarreesecessincnns 15 Qtrail GPRS USER MANUAL 1 0 doc 1 System Overview The QTrail GPRS system consists of three parts There is a compact and robust Data Proce
3. will give you the opportunity to download it when you close the programme As the check for new software is done when the programme opens it is good practice to close and re open the programme once a day or once every 2 or 3 days To update the software click gt Download lt on the Update software screen The programme will then show the progress of the download and the installation on the PC lf the download is successful the window will briefly show that the download is completed and then the window will close If there is a problem then an error message will appear If that occurs close the error Update sofiw are There is newer version of code available Do vou wish to dawnload it Fi Cu 7 Download Cancel tying to connect Filename ClientConnection dll IClentConnection dll 73728 231 12005 13 05 48 message reopen and close the main application and l repeat the download If the download fails 3 times contact QTrail for advice 4 Getting Starting On start up of the PC the QTrail icon will appear on your desktop To start the QTrail program double click on the program icon Mouse Buttons Click ing a single click of the LEFT mouse button Double click TWO consecutive clicks of the LEFT mouse button Right click a single click of the RIGHT mouse button QTrail Software Screen The main screen of the QTrail operating program is presented with the Main navigation bar Main map and Information
4. 1 Creating a Report amp ReportDialog DER e Click gt Report lt on the Main Hepat Type henzo Navigation bar and select Single Vehicle Report i gt Immediate delivery lt to SKEE hare gt open the Report panel Vehicle Reports In Report Type select the desired Eee HESSE report style by ticking the relevant Derek check box ee M StopStart Nigel E IN Speed Exception i Margaret i Single Vehicle Report aati Mike cine ii Group Vehicle Report au pair IN Full Log Report Deliver Options With version 1 0 Group Vehicle i Reports are not enabled amp Direct to P IN Summary Report q rect to FL L Fa a r w l EEE E mail Select the vehicle on which the report is to be built Above the list of vehicles there is the option to see All Vehicles or just those in a particular group Order Report 15 Qtrail GPRS USER MANUAL 1 0 doc Select the start and end date of the report Select the Delivery Option Direct to PC will put the report as a PDF in the directory C QTrail Reports The E mail option is not enabled on version 1 0 Select the type of report from the list i Stop Start Report a concise report of stop and start positions with the length of time and distance of each journey ii Excess Speed Report this will search for incidence where the vehicle exceeded the maximum speed ascribed to it and produce a report of location duration of the excess and the maximum speed recorded
5. 44 0 1442 232434 enquiries qtrail com Customer Support For information on product information access our website or contact Web Site www QTrail com E mail enquiriesegtrail com QTrail Ltd 6 Glamis Close Hemel Hempstead Hertfordshire HP2 7QB Tel 44 0 1442 232434 Fax 44 0 1442 232366 www dtrail com enquiriesegtrail com 17 Qtrail GPRS USER MANUAL 1 0 doc
6. d by Right clicking with the mouse on gt My Computer lt then selecting gt Properties lt The PC also needs a broadband internet link to access the QTrail server The system will work using a GPRS modem but the link speed may limit system performance Dial up connections should not be used If you need to use a dial up connection you should be using a QTrail GSM system The QTrail GSM system is optimised for dial up connection both in terms of functionality and operating costs Please ensure that your computer has the latest updates from Microsoft It should also have a current copy of antivirus software and anti spyware software Please check that the time settings on the PC are correct as the programme will determine time and time zones from those settings Note The amount of data and tasks that the QTrail programme is handling at times is computationally quite intensive the PC needs its full resources to complete these Portable PCs also often have modes which degrade the speed of the processor to save battery life when the mains power is removed Either turn these modes off or always ensure that a mains power supply is present when using the QTrail programme 4 Qtrail GPRS USER MANUAL 1 0 doc 3 Installation The software comes on 3 CDs Two CD s contain the MapPoint mapping software These should be installed first Start with the MapPoint CD labelled Set Up and then the MapPoint CD labelled Run After these have been installe
7. d install the QTrail CD The installation process is the same for the MapPoint and QTrail software Insert Software CD into CD ROM Drive QTrail install shield wizard will RUN Automatically Follow Installation Wizard to load Software If the CD fails to RUN Automatically click the gt Start lt button on the task bar and choose gt Run lt and type the relevant CD ROM drive path i e D followed by SETUP EXE and click gt OK lt When the Installation Wizard opens click gt Next lt The Destination Panel will open Select either Install for gt Everyone lt or gt Just me lt To install the programme to the default directory click gt Next lt To install the programme to any other location click gt Browse lt and then select the location and click gt Next lt The programmes will now be installed Click gt Close lt The Installation Wizard will put an icon on the desktop double click on this icon to launch the programme AP EM ie OTrail Welcome to the QTrail Setup Wizard The installer will guide you through the steps required to install QT rail on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law Cancel ie OTrail Select Installation Folder The insta
8. ed day lt check box to highlight the route Ed Overlay route for day CRE taken by the selected vehicle on 222220 IEE MB the map Time Speed of replay 5 13 Qtrail GPRS USER MANUAL 1 0 doc The entire journey may be viewed Start and stop points are labelled with their times and locations United Kingdom England Subregions a N arlborough Hungerford A042 Ludgershall Sn Time 17 31 58 Speed of replay England Brighton and Hove Brighton Preston Date Time 17 31 58 Speed of replay 14 Ditchling Beacon English Channel Peacehaven Jarvis goie Park U a sa London Road br fr pt TT ag ooh 7 FA 1 print rt 1 A 11 M Fv a Qtrail GPRS USER MANUAL 1 0 doc 4 14 Mapping Features Tower Bridge Tower Bridge London The map provides information about locations and various places of interest SEL 2 United Kingdom Place the mouse cursor on one of the marked locations then 7 e Click to reveal a full gt Location Details lt panel 4 15 Personalizing the Map This function is not enabled in Version 1 0 4 16 Mapping Search facility This function is not enabled in Version 1 0 5 Reports A vehicle s journey position is logged every 15 seconds then transmitted to and stored in the database The Reports interface provides the user with a method to build a number of different reports for those journeys 5
9. le Eeg Reports Locations Help e Click gt Settings lt on the Main Navigation bar to reveal the drop down menu and select the function required FOUR vehicle Fuel Prices J Keep selecte Change Logon Change Password 4 2 Editing a Vehicle Debug This function is not enabled in Version 1 0 4 3 Changing Fuel prices OTrail Logon x This function is not enabled in Version 1 0 or select Work Offline to work with the data already downloaded 4 4 Change your Logon Connect ta gpre2 gtrail com Fort Humber 17000 e Click gt Settings lt on the Main Navigation bar to reveal the drop down menu e Click gt Change Logon lt and this panel will sin a p p ear I Remember Password isre PATERSONE Do not alter the Connect to or Port Number Ed Connect Automatically settings Work Offline 8 Qtrail GPRS USER MANUAL 1 0 doc You may change your log on e Type your gt User ID lt and gt Password lt in the appropriate boxes Note both are case sensitive e Click gt Save lt The next time you start the programme it will use the saved User ID If the Remember Password boxed is ticked it will also remember the password There is a second tick box to Connect Automatically If both boxes are ticked the programme will automatically connect to the server using the saved settings In this case the Logon screen will not be seen You may choose how the PC is configured There is another button Work Offline This
10. ll Disconnect 11 31 08 show Disconnecting from Slave when the programme is shut down The Disconnect button will disconnect the programme from the server Once disconnected it will become a Connect button The time is also displayed This is read from the time on the PC The date and time zone should be set correctly as the programme will report in local time based on the time zone the PC is set to It is also recommended that the PC s time is maintained as closely as possible to the correct time as possible The DPUs and the server are running on UMT Universal Mean Time as derived from the GPS satellite constellation and as such are always accurate This is known as UTC in PCs and is equivalent to GMT Most PC clocks are accurate However it is not uncommon for them to be a few minutes out This would mean that your system might appear to be running a few minutes behind or a few minutes ahead It will not affect the operation of the system but could be misleading when estimating arrival times 4 7 Tracking Vehicles Each user has a list of vehicles which he is entitled to see Those vehicles are presented in one or more groups Each vehicle is shown as an icon on the map The map shows the latest position for each vehicle Each time the server sends a new position the map is updated File Settings Reports Locations Help n Keep selected vehicle in view CHEL Connected to Slave Vehicle Driver Time Date Sta
11. ller will install QT rail to the following folder To install in this folder click Next To install to different folder enter it below or click Browse Folder C Program Files QT rails Install QT rail for yourself or for anyone who uses this computer Everyone Just me ie OTrail Installation Complete QTrail has been successfully installed Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework Close Qtrail GPRS USER MANUAL 1 0 doc 3 1 Set up and Registration On the first occasion the programme is used after installation a valid Customer ID and Password must be entered If you have purchased the system QTrail will provide a Customer ID and a password If you have multiple users any valid Customer ID and password may be used The Customer ID and password can be changed at a later date If you have an evaluation copy a demonstration Customer ID and password will be found on a label on the CD case Enter the Customer ID the password in both password boxes and click gt Change lt Once a valid Customer ID and password have been E Set up Password Customer ID New Password Repeat Mew Password Password should be between 6 and 10 characters in length Change entered the programme will open Register QTrail Front End EEK The QTrail software will operate for 30 days Before the end of that 30 day period the soft
12. n antenna location issue and you should contact your installer or distributor The location on the map will not be updated until it receives an accurate fix 4 9 Vehicle Journeys If the vehicle has begun a journey in the current day a small will appear at the start of the vehicle s line in the information bar Left click on the and all the starts and Stops for the day to date will drop down Vehicle Driver Time Date Status Location Speed Heading vegene wee AGE 824H Shannon 12 12 2005 Ignition off 14 Simmonds St Reading EGi 6 H M542 CLL Derek 12 12 2005 Ignition off 35 Dyke Road Dr Brighton BMN1 6 MYH 262P bDriver 04 12 2005 Ignition off 6 Tattershall Dr Hemel Hempstead HP2 7 OMM 1168 Steve 10 12 2005 Ignition off 56 Coldharbour Lane Salisbury SP2 7 ROSLl PTY Nigel 07 12 2005 Ignition off Didcot Rd Brightwell Cum Sotwell Wallingford 5165 AGE Margaret 11 12 2005 Ignition off Skilman Dr Thatcham RG19 4 Private fleet H DUC 656W Au pair 10 10 24 12 12 2005 Ignition off 54 Greys Rd Henley on Thames RGG 1 HF52 Nee Joy 08 13 23 12 12 2005 Ignition off Portsmouth Rd Esher KT10 9 Hr52 NZZ Jay 07 36 39 12122005 Ignition on Worple Ed Staines TWlS 2 HF52 Nes coy 08 13 23 12 12 2005 Ignition off Portsmouth Rd Esher ET10 9 M521 NRX Mary 11 09 45 10 12 2005 Ignition off 10 Glamis Close Hemel Hempstead HFE 7 HUS1T XDE Alan 00 20 58 11 12 2005 Ignition off Dunster Ed Hemel Hempstead HP2 7 Starts are shown in green and stops in red The
13. ncluding the ignition status speed and direction of travel Vehicle Driver Time Date Status Location Speed Heading tuyu vunu AGX 824H Shannon ASE 12 12 2005 Ignition off 14 Simmonds St Reading RG1i 6 M542 CLL Derek 710 12 12 2005 Ignition off 35 Dyke Road Dr Brighton BN1 6 MYH 262P bDriver i 04 12 2005 Ignition off 6 Tattershall Dr Hemel Hempstead HP2 7 OMM 116R Steve H 10 12 2005 Ignition off 56 Coldharbour Lane Salisbury SP2 7 ROS1 PTY Nigel H 07 12 2005 Ignition off Didcot Rd Brightwell Cum Sotwell Wallingford 5165 AGK Margaret 36 11 12 2005 Ignition off Skilman Dr Thatcham RG19 4 Private fleet DUC 656V Au pair 12 12 2005 Ignition off 54 Greys Rd Henley on Thames RG9 1 HF52 NZZ Joy i 12 12 2005 Ignition off Portsmouth Rd Esher KT10 9 M621 NRX Mary 10 12 2005 Ignition off 10 Glamis Close Hemel Hempstead HP2 7 MUS1 XDE Alan 20 11 12 2005 Ignition off Dunster Rd Hemel Hempstead HP2 7 N163 XRW Colin 36 02 12 2005 Ignition off Knowle Green Staines TW18 1 If the vehicle has a poor GPS fix because the antenna does not have a clear view of the sky a warning triangle will be displayed in the connection status bar If the vehicle is moving this will normally clear within a few seconds If the vehicle is parked particularly under cover but also when parked close to high buildings this may persist until the vehicle moves Prolonged poor GPS warning especially when the vehicle is moving is likely to be a
14. panel in view Mini screens or panels similar to the tiles in the standard Windows format are shown when certain Menu buttons are clicked Like Windows tiles QTrail program panels can be rearranged anywhere on the screen To Move Panels Place mouse cursor inside the top of the panel then Click and HOLD the mouse button Continue to hold the button and movement of the mouse will effect the movement of the panel on the screen this is known as dragging Releasing the mouse button fixes the panel in the new position 7 Qtrail GPRS USER MANUAL 1 0 doc Main Navigation Bar The blue bar at the top of the screen is the Main Navigation Bar and contains the main buttons required to setup and operate the QTrail software File Settings Reports Locations Help GEI F2 Keep selected vehicle in view Connected to Slave Disconnect amp 11 31 08 A Vehicle Driver Time Date Status Location Speed Heading File closes the programme Settings opens the settings panel for the input of operating information Reports presents the journeys in a variety of reports Locations opens the location drop down menu for the input and edit of location information Help launches the manual and help pages for this programme To Minimize Resize or Exit the Programme click on one of the three tabs in the top right corner of the screen to change to standard window minimize or exit 4 1 Settings For Your System E oTrail 1 0 Fi
15. ssing Unit DPU which is fitted in each vehicle This uses the Global Positioning Satellite GPS network to establish the location of the vehicle usually to a within a few meters vehicle s journey position is logged every 15 seconds and is stored in the QTrail DPU The unit is capable of storing up to 12 000 logs in memory The DPU contacts the QTrail server using the General Packet Radio System GPRS and at regular intervals it requestes its logs These are stored in the server database and those logs in the DPU are then erased If the vehicle is out of coverage range the DPU will store the data until it is back in contact The combination of confirmed receipt and a log capacity of up to 60 hours driving out of GPRS cover provide a very high level of data integrity The server database is the second part This stores the logs adds address information and provides them to the User PCs The third part is the PC front end This accesses the data in the server database in real time displays it to the user and provides an interface to build reports and retrieve past data for the vehicles This is the manual for that PC front end 2 PC Requirements The PC must be running Windows XP Operating System either Professional or Home editions It must have a processor with a minimum speed of 1 8 GHz 256 Mb of RAM a screen resolution of 1024 x 768 or greater a CD ROM Drive and 1 GB of available disk space for software These attributes can be foun
16. start and stops will not update while they are open to update close and reopen Left click on a stop or start and the map will 11 Qtrail GPRS USER MANUAL 1 0 doc display the vehicle icon at that location If the Keep vehicle in view box is ticked the programme will confirm that is okay to untick it temporarily 4 10 Setting a Custom Zoom Level i The scale control is located at the top right hand corner of the Main Map Use the mouse cursor to drag the slider bar to select required scale Or use the buttons to zoom in or out Or ii On the map click and HOLD the mouse button to drag n draw the amber black border around the area which contains vehicle icon releasing the mouse button and clicking inside the square border redefines the zoom level The ratio of map area and information bar can be altered Set the mouse pointer on the fine grey line at the top edge of the map border Press left mouse click down hold and drag the top edge of the map to the required position Then release 4 11 Journey Replay The QTrail programme allows the replay of vehicle journey s e Select the vehicle in the information bar right click to activate the Journey Replay Panel e click gt Zoom lt to option On the map the selected vehicle icon will be shown in a static position at the location point where it was last tracked The Control panel is similar to that of a domestic audio video cassette player 4 12 Replay Set
17. tus Location Nigels vehicles AGX 824H Shannon 17 32 05 13 12 2005 In transit Red Lane Woodcote Reading RG8 0 M542 CLL Derek 09 10 31 12 12 2005 Ignition o 35 Dyke Road Dr Brighton BN1i 6 MYH 262P bDriver 08 45 30 04 12 2005 Ignition o OMM 116R Steve 18 51 18 10 12 2005 Ignition o ROS1 PTY Nigel 16 05 32 12 12 2005 Ignition o 6 Tattershall Dr Hemel Hempstead HP2 7 56 Coldharbour Lane Salisbury SP2 7 Didcot Rd Brightwell Cum Sotwell Wallingford oe aS LE Eee we Ree I ca fry PE d e ntis 9 A 5 9 Dern SENG A A AMAGTO 1 a DA pe ds 7 oho arlo i DAL Br CT Whitehorse Se i a KN e Hi REA DE Sp regent Il k FT ZR a arnhal 40 aS ey on Thames am F LE kN D SA 9 ra rn parene Fes utes eu XJ eale y Ea z JE fs PAS PE annizato kintbury Fy l t t a Vag d AGAS AN sher Walbury Hill is 4339 Pilot Hill Kingsclere E E E E i _Ludgershall asingstoke 20 Pr a est Horsley 10 Qtrail GPRS US Speed Heading By iv ey 7339 A ADCO PERS get a Ne P E Po pa nd f naph Q ei E oe i Ashtead ns 2038 4343 j JE Lea sad facor R MANUAL 1 0 doc f Disconnect OG 17 35 45 Pla A er G 7 af qas PAD Eas ee EAAS A DEE po farmer Curt at m Q Sevenoaks 4 8 Information Panel The information panel contains details of each vehicle including driver time and date of the last connection and the last recorded location i
18. up Date adjusted by clicking the arrow box to reveal Calendar panel Select Month by clicking arrows lt back forward and Day by clicking calendar number required Calendar panel disappears a new date in Day Month Year format is displayed in Date box Time drag the pointer on the horizontal slider control using the click and HOLD method Release mouse button to display new Hours Minutes Seconds in the Time box The graphical overview provides a visible breakdown of the vehicles stationary in blue in transit in green and Idle in orange times Fine Tune Time in the Time box click to highlight the relevant time segment Hours Minutes Seconds then adjust digits via the A up down Y arrow box Replay Speed adjust the replaying speed to save time when reviewing a journey Click arrow box to activate mini menu select a replay speed 12 Qtrail GPRS USER MANUAL 1 0 doc F Journey replay for M542 CLIL Date Bi Overlay route for day mos GE Time GE Eu 19 25 54 Speed of replay 5 4 13 Replaying a Journey With the Main Map open e Click gt to start replaying a journey e Click forward gt gt lt lt back arrows to fast forward or rewind one hour e Click forward gt lt back arrows to go to the start or end of the day e Click m to stop the replay Play Day Start Forward 1Hour Stop Back 1 Hour Day End Tick the gt Overlay actual route for f3 nr nn EEE selected vehicle on select
19. ware must be registered for use on the selected PC otherwise it will cease to operate Each time the application is opened a registration screen will be shown You may use the software for up to 30 days without registering by clicking on 2 4 days remaining to register AUEZDT TASAYD CAPFZIT User Key Continue Register This software will only work for 30 days unless registered Please contact gt Conti nue lt Each ti me the regist ration Trail to register pour software Phone M442 232434 and quote your Product Key or e mail it to Registerigtrail com screen is shown it will display the number of days remaining to register the programme To register the software either call the Support Number 01442 232434 You will need the Product Key Number from the registration screen your name and your company s name You will be given a User Key Alternatively you can e mail the same information to register Qatrail com and you will receive the User Key by e mail Enter the User Key into the box on the activation screen and then click on gt Register lt If the correct code is entered the main programme will open and the activation screen will not be seen again The software needs to be registered once on each PC 6 Qtrail GPRS USER MANUAL 1 0 doc 3 2 Software Updates Each time the programme opens and connects with the server it will automatically check whether it is the latest version If it detects a new version it
20. will disconnect the PC front end from the server and preserve the currently displayed information In normal operation each time the server gets new data on vehicles the information is posted to the front end for display Working off line will halt these updates 4 5 Change your password F Change P d Not enabled for Version 1 0 Change Passwor Customer ID e Click gt Settings lt on the Main Navigation bar to reveal drop down menu e Click gt Change Password lt SE The Change Password screen will appear Msn sner e Enter your Customer ID your Old Password and then the New Password twice Repeat New e Click gt Change lt ee Note The Passwords are stored on the server ee ug I dk Currently QTrail controls the change of Passwords In due course this will be passed to charge ee the Customers Administrator to manage pme nt 4 6 Operating the Programme Once the programme is set up and connected there just a few controls File Settings Locations Help Keep selected vehicle in view Connected to Slave There is a Keep selected vehicle in view tick box While this is ticked whichever vehicle has been selected will be kept in view on the map 9 Qtrail GPRS USER MANUAL 1 0 doc Next to it is the status report for the connection to the slave server Above is shown Connected to Slave This is the normal status during operation It may show Failed to connect if there is a problem on the internet or wi
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