School account creation guide
Contents
1. Select Accounts created after Date Date 29 Jun 2011 30 Jun 2011 f You should now have the option to open or save your report D Run Cancel Page 9 PEARSON ALWAYS LEARNING Retrieving student details in Pearson Places Any teacher can retrieve student usernames and passwords in Pearson Places Go to pearsonplaces com au and your screen should look like the one below Click the School members log in here link oa LOGIN text size A e dd N Places Home Membership Places Products Blogs and Forums Store About Us ContactUs Search You are here gt Home School members log In rr Existing users Login here Pearson Places My place for online resources New users Register now for free stuff You will have the same password for Pearson Places and Bug Club However your ETX admin username and password are different Enter your Pearson Places username and password which you should have received via email or in the staff report 2 Click Submit School Account Page VIP Tone eee connecting all the dots 2 Password Forgot your password Welcome to the Pearson Places login page home to Pearson Places Bug Club Stretch and Pearson Reader If this is your first time logging into Pearson Places you may need to change your password and enter a security question Otherwise you should see the Student Passwor2. User Accounts File Upload CS reports CSV File Upload t File Upload 1 Locate and Add CSV file Users dmac Desktop Bug Browse Provision Accounts 3 When the CSV is uploaded you should receive a success message just like the one in the image below If you receive an error message there is a problem with the CSV file that needs to be rectified before you can create the accounts The error message will give you an indication of what the problem is Now that you have uploaded the account details and the database has checked those details for errors you need to ask the system to create the accounts This is called provisioning Click Provision Accounts in the left menu DEHENS Gateway Admin Welcome Your Name Your School T T User Accounts File Upload E SUCCESS Import Process Completed records inserted updated eee CSV File Upload File Upload 1 Locate and Add CSV file Browse K Provision Accounts 5 Page 6 PEARSON ALWAYS LEARNING Click the Start Provision Process button 6 Welcome Your Name Your School COMMS Gateway Admin user Accounts Provision Accounts B Reports L File Upload D 0 Provision Accounts Start Provision Process The progress bar may take a while to reach 100 but it is important not to close the browser window until you receive the Operation is complete message Welcome Your Name Your Sc
3. roy User Accounts Re ports B S A l File Upload Results of Search RT Provision Accounts Report ID Group Category Name Description View system System Lists Details of new accounts created for students Details of new accounts created for students pdf csv systemOz System Lists Details of new accounts created for staff Details of new accounts created for staff pdf csv systemQ3 System Lists Locked Accounts Locked Accounts View system04 System Lists Disabled Accounts Disabled Accounts View systemOS System Lists Provisioned Accounts Provisioned Accounts pdf csv system System Lists Single Sign On Statistics Single Sign On Statistics table chart systems System Lists Provision Errors Provision Errors view systemi10 System Lists Staff Users Staff Users View The screen should look like the image to the right To select your school click the little triangle In the window that opens select m your school and click OK Select School Click the Next button 3 School The screen should now look like the image below To select the grades or year levels click the little arrow In the window that opens select the grade s of the students then click OK ee ee today there is no need to change the date Otherwise click the ellipsis Grade button A calendar window will open Select a date before the day ok PT you created the accounts a Grade To produce the report click the Run button
4. PEARSON ALWAYS LEARNING STRETCH v v nA aa V School account creation guide Contents Your welcome email Page 2 The CSV file Page 3 Uploading the CSV and creating the accounts Page 5 Retrieving staff usernames and passwords Page 8 Retrieving student usernames and passwords Page 9 Retrieving student details in Pearson Places Page 10 Adding new student or staff accounts Page 11 Changing student or staff accounts Page 11 Deleting accounts Page 11 What happens next year Page 12 ETX and the Pearson product range Page 12 Need help or have a question Page 12 Page 1 PEARSON ALWAYS LEARNING Your welcome email Once you have purchased Stretch our Customer Care department will send your school a set up email that looks like this Welcome to Stretch Hi your name Your Stretch administration account has been created These are your details School name your school name Username your ETX admin username Password your ETX admin password School ID your school ID Please use the following link to create accounts for your staff and students http etx pearsonplaces com au vippass You can find the manual that will help you through the process of creating accounts for students and teachers here Also please find attached a spreadsheet template which you use to enter the necessary information required to set up the accounts If you have any problems please do not hesitate to contact us for assistance or to arrang
5. Student 1168677 Jordan Test 1 9 Student 118877 6 Jane Test 2 10 Student 118877 9 Janet Test 2 z Ma t M student_staffdata Jal J Ready Page 4 PEARSON ALWAYS LEARNING Uploading the CSV and creating the accounts Go to the website http etx pearsonplaces com au vippass and log in using the administrator account details that are in the welcome email The username starts with your school number and finishes with admin Don t forget these account details are only valid for the EduTone login page not for Pearson Places or Stretch Once you have logged in the page should look like the image below Click the Browse button Gq GEERS Gateway Admin Welcome Your Name Your School roy User Accounts Fj le Upload E repons CSV File Upload File Upload 1 Locate and Add CSV file 1 K Provision Accounts Locate the CSV file you filled with all the account information When you find the CSV file highlight it with your cursor and press the Open button File Upload m Gj BugClub HH Q Name Date Modified C BugClub_MySchool csv 12 00 PM Tal Cancel Open a A Page 5 PEARSON ALWAYS LEARNING The file upload window should disappear and a file path will appear next to the Browse button telling the database where to get your CSV Click Confirm to upload the CSV to the database Welcome Your Name Your School COEMBMS Gateway Admin LT L
6. d Recovery widget in My Place You may need to scroll down to see it With this widget you can rr ee a download all of your school s d Recovery aa student account details Download School s Studeni Account Detail You can also enter a username User Name and click View Password to see individual student passwords nae Password Change Password Change Password Page 10 PEARSON ALWAYS LEARNING Adding new student or staff accounts The process for adding new student or staff accounts is exactly the same as the process explained in pages 3 7 You can simply add the new accounts into the same CSV that you uploaded previously New accounts will not be created for existing users You can also use a new CSV Just ensure that the new accounts have a unique user ID Changing student or staff accounts You can change names and add change or remove details such as gender date of birth year level and email address Changing the name will not change the username The year level will automatically go up a level before the start of the school year You can reuse a CSV you had uploaded previously by simply entering the changes into that CSV When you upload the CSV all duplicate accounts that are the same will be ignored Just follow the same process outlined on pages 3 7 Deleting accounts Log in to http etx pearsonplaces com au vippass as on page 5 Click User Accounts
7. e a time for us to guide you through the set up process A Stretch user manual can be downloaded or alternatively it can be found on the introductory page of the Stretch platform Your Stretch membership will expire on date Thank you and we hope you enjoy the fantastic digital world of Stretch Regards Daniel Rice Customer Care Schools Division Pearson Australia Page 2 PEARSON ALWAYS LEARNING The CSV file In order to create all the individual Stretch accounts for your students and staff we need to fill a CSV file with essential information This file is then used to create the accounts What is a CSV file CSV stands for comma separated values It s basically a text file in which each entry is separated from the next by a comma A CSV file can be read by a spreadsheet program like Excel and can be viewed and changed like a normal spreadsheet Each row in the CSV is a new account that the database will create for you Although it can take one person some time to fill out the CSV it s a lot easier than having individual students create their own accounts The student_staff csv file This file is attached to the welcome email you received There are nine columns that can be filled out some of which are optional For each account that is created the database needs to know the user type school ID user ID first name last name and for students year level The table below explains each of these columns Do
8. ger using Stretch Thank you for taking the time to complete these steps ETX and the Pearson product range If you purchase other Pearson digital products that run on the EduTone platform such as Bug Club and Primary Places you will not need to create accounts for the same students again Please call or email Customer Care information below if you have any problems or queries Need help or have a question Customer Care Free Phone 1800 656 685 Free Fax 1800 642 270 Email schools pearson com au Page 12
9. hool CS EMS Gateway Admin user Accounts Provision Accounts B Reports L File Upload le gee ee ee 10K 7 Provision Accounts Operation is complete Start Provision Process The accounts have now been created for Pearson Places and Stretch The next step is to retrieve the usernames and passwords for the accounts Page 7 PEARSON ALWAYS LEARNING Retrieving staff usernames and passwords If you have included staff email addresses in the CSV they will soon receive an automatic email informing them of their username and password If you haven t included staff email addresses then you need to produce a report Click the Reports button in the left menu Click either the PDF or the CSV link for details of new staff accounts If you intend to print the report choose PDF if you intend to copy and paste the usernames and passwords into an email or mail merge program choose CSV 7 Lo User Accounts B S A L File Upload Results of Search Panka ooa Report iD Group Category Name Description View system01 System Lists Details of new accounts created for students Details of new accounts created for students pdf csv system02 System Lists Details of new accounts created for staff Details of new accounts created for staff 2 pdf csv system03 system Lists Locked Accounts Locked Accounts view system04 System Lists Disabled Accounts Disabled Accounts view systemO05 System Lists Prov
10. in the left menu The screen should look like the image below You can search for users by surname or browse through the pages of users When you find the user you want to delete click the username S User Accounts 4 User Accou nt Admi ni stration B Reports e File Upload Filtered List Search Criteria Family Name a oe ner Login Name Family Name Given Name Location Expiry Date AIC Disabled AIC Locked testb B Test Your School testc Cc Test Your School E E testd D Test Your School i Ej teste E Test Your School i E johnsmith6 Smith John Your School B B 200011 admin McKenna Andrew Your School B test 1 2i Test Your School E m test22 22 Test Your School B E ad Smith John Your School E E jakebrowng Brown Jake Your School E pm G i 2 3 Next Login Name testb User Type Student Full Name Test B The screen should look like the image to the right Organization Your School School Expiry Date If you want to delete the account click the a sable Account Delete button Authority Remember this cannot be undone and you Reason can not re use a deleted user ID Date Days Between Change 100 O Coe eon Page 11 PEARSON ALWAYS LEARNING What happens next year For new students all you need to do is upload and provision the same CSV template Just follow the process outlined in pages 3 7 Remember user IDs have to be unique and cannot be reused even if the previous student is no lon
11. isioned Accounts Provisioned Accounts pdf caw systemi System Lists Single Sign On Statistics Single Sign On Statistics table chart systemig System Lists Provision Errors Provision Errors View systemi0 System Lists Staff Users Staff Users View To select your school click the little triangle a Small drop down menu will open and your school will appear Select your school and press the OK button If you created the accounts on the same day you are producing the report there is no need to change the dates Otherwise click the ellipsis button A calendar window will open Select a date before the day you created the accounts Next click Run to produce the report 6 You should now get the option to save or open the CSV or PDF New Employees Accounts Select Location Location Select Accounts created after Date iam T lt gt Date 29 Jun 2011 a J 30 Jun 2011 Pas Om Page 8 PEARSON ALWAYS LEARNING Retrieving student usernames and passwords There are two ways to retrieve student usernames and passwords You can do it via Pearson Places or by producing a report Pearson Places gives you all the students details The report only gives you the details of the student accounts you have just created See page 10 to retrieve usernames and passwords via Pearson Places To produce a report click the Reports button in the left menu Click either the PDF or the CSV link for details of new student accounts
12. no need to create new accounts for those teachers or students e Including the teachers email addresses makes the process easier for admins because the teachers are automatically emailed their usernames and passwords They can also retrieve student usernames and passwords and give them to their students e Do not change the order of the columns or their headers in the CSV file e You can rename the CSV file to anything you like such as Stretch_YourSchool csv e When you save the CSV you may get a message like the one below Click Yes Microsoft Excel p m X student_staffdata csy may contain features that are not compatible with CSY Comma delimited Do you want to keep the workbook in this Format Lad a To keep this Format which leaves out any incompatible Features click Yes To preserve the features click Mo Then save a copy in the latest Excel Format To see what might be lost click Help H Microsoft Excel student staffdata E BF File Edt wew Insert Format Tools Data Window Help Type a question for help E X HSn AEA E Ta eaea a er 1 User Type ochool ID UserID First nameLast name eMail addr sender DOG Job code Y ear ag Arial i BF U E Staff 115877 1 John Test john test school com au 3 Staff 116077 2 Jerry Test jerry test school com au 4 Student 118877 3 John Test 0 5 Student 118877 4 Jerry Test 0 6 Student Woe 5 Jack Test U Z Student 118877 BlJason Test 1 8
13. not change the order of the columns in the CSV or rename the columns Fields Columns What to do User Type Enter the word Staff or Student Enter the school number provided in the set up email This number will be the same for each row Enter a unique ID for each user It s easiest to do this numerically beginning at 1 then 2 for the next row and so on Enter first or preferred name Please do not use any punctuation marks letters only Last Name Enter last or family name Please do not use any punctuation marks letters only Email Address _ This is optional however should be included so teachers can recieve their own passwords and we can keep them informed of important changes to Stretch and Pearson Places Gender sid Optional field enter M or F Date of Birth Optional field enter date of birth mm dd yy Job Code Year Leave blank for staff Enter year level for students 0 1 2 Level Zass K Prep Reception 0 Level Year Grade 1 1 Level Year Grade 2 2 Page 3 PEARSON ALWAYS LEARNING Tips e You can usually export information from your student management software You can then copy and paste information such as names into this CSV e By default only teachers have access to Stretch Unless you request that students have access there is no need to create student accounts e If you have already followed this process for another Pearson digital product such as Reader or Bug Club there is
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