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1. 14 Requesting a Pass No Pass Exceeded Max Report cecseeeseeeceseeeseeeseeeeseeeeeees 16 Requesting a CAPP Areas and Groups With Course Report cccccsseeeseeeeeeeeeeeenes 16 Seiler ere eh Waits amet tere 17 Setting Up RUE Shni aa aaa aea Sige MERE nd aea rea tidiaa dws conan 17 Running the Compliance Report ccccccc MRM see cceccsessaeseescseesseseseaeesaeeesseneess 19 Running the WebCAPP Compliance ccccceccceecseeceeeeeeceeeceeeseeeneeeeeeseseaeeeaeetenees 21 CAPP User Guide Overview This document is a quick user s guide for the CAPP Curriculum and Program Planning Student software to be used at ACME University The document contains the following CAPP at a Glance Attribute Setup Program and Rule Setup Compliance Requests and Reports Troubleshooting It is not intended to replace SunGuard s CAPP User s Manual Please refer to the vendor s manual for more detailed and thorough information regarding this software If you have questions contact the HelpDesk at 4 0001 Create a New Program SMAPROG Create a New Area CAPP At A Glance Setup a Program Definition Rules Setup a program s general requirements restrictions text attach areas and reuse rules to a program Setup Area in Area Library Setup an area s general requirements restrictions text attach courses and attributes setup reuse rules and attach groups to an area Attach new
2. e Need to break out into smaller interval of the range like BI 100 109 BI 110 119 etc e Need to also setup same number of ranges to catch any lab classes such as BI 100A 109Z BI 110A 119Z etc e Need to setup exclusions for each of the lab course ranges See next item for excluding courses for the alphanumeric ranges e May need to setup any equivalent courses of the courses in the range If you just use BI 100 499 then CAPP will pick up BI 30A as meeting the requirement Note CAPP does not pick up equivalent courses as meeting a requirement if the original course is in a course range in an area Mary Theis Sample 05 18 2012 5 42 PM Compliance Requests and Reports Requesting a Compliance no print option for a Student If you wish to run a Compliance for a specific student without a printout you can request and submit it via the Banner SIS system If you want a hardcopy report see Requesting a Compliance with a Hardcopy Report for a Student section below 1 2 3 16 Log onto Banner SIS Go to the SMARQCM form If this is the first time you have gone to the SMARQCM form for this Banner session the screen will first display the SOADEST form Press the Esc key and it will bring up the SMARQCM form Type the student s id in the Student Id field and Page Down Click on the Search icon to get a list of compliance requests If the student does not have a prior compliance
3. you wish to delete all Click Yes All student ids are deleted Page Down to the next block 8 Type in the student Id 9 Arrow Down to the next record 10 Repeat steps 8 9 until all student ids are entered 11 Save and Exit the form Mary Theis Sample 13 05 18 2012 5 42 PM Troubleshooting The following section is a list of problems in version 5 5 of CAPP and potential reasons why the problem is occurring It is broken up into three sections Setting Up Rules Running the Compliance and Running WebCAPP Compliance Setting Up Rules This troubleshooting section refers to problems with setting up and getting the rules to work Problem CAPP SMAPROG SMAAREA forms will not let you update a record Solution The term code in the key block is not the same as the From term code in the General Requirements detail block Look in the gray status bar at the bottom of your screen If this is the case there will be an error message that says ERROR Cannot update record unless From term equals Key Block term You will need to do a Rollback change the Key Block term code to be like the From term and then Page Down and Update the record Problem Cannot select by double clicking the mouse an Area from the Existing Area Inquiry SMIAREA form into the SMAAREA form Solution This is a known defect 79853 The double click select feature will not work if you go to the SMIAREA form using the View Exis
4. Curriculum and Program Planning User Guide Table of Contents TCV asec tT teh el ta acter AN alae seal Balt Wall EEE E real eats cian Mate staura Usha 3 CAPPHAL ARGIANC Gs viseresncwsviaudesatusvenetdis gefusteasinvedvee cad ea evan acdadivusa dec aaaea 4 CARP MiscellanegUS aiirevenicalanctieaarcneieuatnice sed divaka duds eaa a i vad ane tea i ai iie 5 Attribute Setup and ENT Y paercexcenve wader inca ulecvicves wines sew ddvwanevewe es var E E a Y 6 Copying Verses Ending Attributes is iee inaceigierastiateiines sadenswaddvatens eataadearcradaacdieees 6 Ending aM att DUG wsaicrsiovstees duavs desea sdierdenleasdieds E E E EEA NTE REE 7 Copying an altri DULG Situs tisunder erie oiacyes Teunsatvaandenn Guuieta cheer tit Raney 7 Program and RUNG SetuDrernenca ecni a a a e oa 8 SOUS aI Subset sang en a a E A E EA aE a a e aaa i an 8 Tips and Recommendations for Program Setup cccccecesseeeeeeeeeeseeeeeeeneeeseeeeeneteanes 8 Compliance Requests and Reports ccccccsccseccseeeeees eee eeee beech Mle Meee ccees 11 Requesting a Compliance no print option for a StUdeNt ccceeecs esse eeseeeee ees 11 Requesting a Compliance with a Hardcopy Report for a Student 11 Requesting Batch Compliance Reports for Specific Students ccccccceeeeeeeeeeeee ees 12 Requesting a Mass Compliance Report for Specific Students ccccceeeeeeeeeee ees 13 Requesting a Compliance Report for Students in a Major or Department
5. MRBCMP in the Direct Access field in the Main Menu The Process Submission Control Form GJ APCTL will display Page Down to the Parameter Values block 01 Process Term evaluation term code 02 Run Mode C 17 Sort Order N Student Name Z Zipcode P Program Page Down to the Submission block and Save Note Do not check the Save Parameters box Mary Theis Sample 12 05 18 2012 5 42 PM 22 The form will display a job sequence number in the gray status bar at the bottom of your screen Write down the sequence number You will need this to submit the job in the BASIS J obs Menu III Submitting the J ob 23 Log onto BASIS Job Menu 24 Select the Academic Menu option 25 Select the Registrar Menu option 26 Select the Degree Evaluation CAPP Menu option 27 Select the Degree Audit Batch Compliance option 28 Type the job sequence number from the GJ APCTL form 29 The screen will redisplay the parameters and ask you to confirm Type Y if the parameters are correct and you want to submit the job 30 Once submitted the job will run immediately When the job is completed it will print the hardcopy of the Compliance Reports and a control report to your department printer The time it takes to complete and print will vary depending on the number of request In general it will take 15 30 minutes Requesting a Mass Compliance Report for Specific Students The Manual Mass compliance process is for when you wish to run a comp
6. areas to programs Create a New Group SMAGROP SMAAREA Setup a Group in the Group Library Setup a group s general requirements Restrictions text attach courses and attributes and setup reuse ritlac Attach new groups to an area Request an individual Compliance Processing and Report Also view Compliance results and print report immediately 05 18 2012 5 42 PM Attribute Setup and Entry This section lists forms that are used in setting up and attaching Attributes for CAPP Note f you setup an attribute and want it to be attached to historical data you will need to have the DB Team run a script to do this Contact the HelpDesk for assistance Attribute Setup Form Block What STVATTR Main Setup a course attribute in validation table STVATTS Main Setup a student attribute in validation table SGASADD Main Attach a student attribute to a student SCADETL Degree Attribute Attach a course attribute to a course catalog level SSADETL Degree Program Attribute Attach a course attribute to a course section SHATATR Institution Course Attributes Attach a course attribute to a transfer equivalency If Attributes Are Setup After a Course is in History Form Block What SHATCKS Course Instructors and Attributes Attach a course attribute to a specific student and course section in History SHATRNS Transfer Course Detail Attach a course attribute to a specific student and
7. e attribute term range would be 199901 200104 Mary Theis Sample 6 05 18 2012 5 42 PM Program and Rule Setup This section covers some of the idiosyncrasies on how to set up a program and its requirements rules Sets and Subset The following table explains how to map certain conditions in CAPP program Sets and subsets are used for area group and rule requirements Condition To Map How To Map Example AND condition between sets in a Use blank Set and Subset codes BI 110 requirement BI 110L Use different Set codes This is best A10 100 BI 110 when there are also OR conditions A20 100 BI 110L for the same requirement AND condition within a set Use same Subset codes for each A10 111 ART 123 line in the Set A10 111 ART 125 OR condition within a set Use different Subset codes for each A10 120 GEO 310 line in the Set A10 130 PH 289 OR and an AND condition between sets Cannot be easily done with sets Need to use a Rule as part of the set A10 010 SCI 210 A10 010 PH 150 A10 020 RULE1 RULE1 B10 010 BI 115 B10 010 BI 115A Also see Using Sets and Subsets in Chapter 5 Creating and Defining Groups of SCT CAPP documentation Tips and Recommendations for Program Setup This section is to give general guidelines on how to set up various components in CAPP and why they are recommended How To Map Condition To Map Why Setting up a broad range of courses such as BI 100 499
8. e this 100A 299Z Mary Theis Sample 17 05 18 2012 5 42 PM
9. liance report and print a hardcopy for many students that do not have any selection criteria in common such as major or department The process looks at the students that you enter in a Banner form as the selection criteria If you wish to run a specific program Compliance for students in a specific major or department there are three basic steps l Enter the student ids II Get sequence number for SMRBCMP II Submit the Major Dept Compliance job from BASIS J obs Menu l Entering Student I ds You will need maintenance access to the GLAEXTR form to enter the student ids 1 Type GLAEXTR in the Direct Access field in the Main Menu 2 The Population Selection Extract Data form will display Type STUDENT in the Application Code field 3 Type CAPP_MANUAL POPULATION in the Selection Id field If you want to run multiple Compliances under different programs you will need to have multiple selection Ids setup Contact the HelpDesk to get a new selection Id setup in Banner 4 SOSC username should be filled in automatically for the Creator ID and the User ID fields Page Down to the next block 5 Ifthe application has been used before then the list of student ids will display If this is the first time the application is run then skip to step 8 6 If you wish to delete all the student ids from this application do a Rollback to the Key block at the top Check the Delete All check box 7 A window will pop up asking Do
10. llow steps 1 12 above in Requesting a Compliance no print option for a Student Select the Request Hardcopy Output option in the Navigation Bar to the left or Options Menu at the top Type a valid Compliance Type and check the Print Immediately box and Save Click on the Submit for Processing option in the Navigation Bar to the left or Options Menu at the top A window will pop up showing that the system is processing When it is done and all processed ok the Print Date field will be populated with today s date The Compliance Report should print shortly after it is done to your department printer You cannot request a Print Immediately for a previously run Compliance request It errors out in the submission but displays no errors on the form The only way you know that there was a problem is the Print Date field in the Hardcopy Request block does not get updated Mary Theis Sample 11 05 18 2012 5 42 PM Requesting Batch Compliance Reports for Specific Students The Batch compliance process is for when you wish to run and print compliances for multiple programs and catalog terms for many students If you wish to run a multiple program Compliances for many students there are three basic steps N 21 l Enter the compliance requests via SMRQCMP II Get sequence number for SMRBCMP II Submit the Degree Audit Batch Compliance job from BASIS Jobs Menu Entering Compliance Requests You will need to enter all the requests and sub
11. mit them as one job Log onto Banner SIS Go to the SMARQCM form If this is the first time you have gone to the SMARQCM form for this Banner session the screen will first display the SOADEST form Press the Esc key and it will bring up the SMARQCM form Type in the student s id the Student Id field and Page Down Click on the Search icon to get a list of compliance requests If the student does not have a prior compliance request the cursor will go to the Evaluation Term field Go to step 8 If a prior compliance request has been run you will get a Compliance has been run for this request No updates or deletes allowed message Click Ok Do an Insert Record if the student already has previous compliance requests Type in the term in the Evaluation Term field Select the Compliance Curriculum option in the Navigation Bar on the left of the screen or Options Menu at the top Type the program code in the Program field do a list of values to see valid programs and do Next Field Change the Catalog term if it is different from the evaluation term Type a valid major code in the Major field Save Select the Request Hardcopy Output option in the Navigation Bar to the left or Options Menu at the top Type a valid Compliance Type and Save Rollback to the key block to enter the next request Repeat steps 4 16 until all the compliance requests are entered Getting SMRBCMP Sequence Number Exit the SMARQCM form Type S
12. request the cursor will go to the Evaluation Term field Go to step 8 If a prior compliance request has been run you will get a Compliance has been run for this request No updates or deletes allowed message Click Ok Do an Insert Record if the student already has previous compliance requests Type in the Evaluation Term Select the Compliance Curriculum option in the Navigation Bar on the left of the screen or Options Menu at the top Type the program code in the Program field do a list of values to see valid programs and do Next Field Change the Catalog term if it is different from the evaluation term Type a valid major code in the Major field Save Click on the Submit for Processing option in the Navigation Bar to the left or Options Menu at the top A window will pop up showing that the system is processing When it is done and all processed ok the program will bring you back to the Compliance Request main screen A Compliance has been run for this request No updates or deletes allowed message will display click Ok Now you can view the compliance results in Banner Click on the Display Compliance Results option in the Navigation Bar to the left or Options Menu at the top to view the results Requesting a Compliance with a Hardcopy Report for a Student If you want to request a Compliance with a hardcopy Compliance report you can do so in the SMARQCM form 1 2 3 Note Fo
13. ting Areas Navigation Option Click on the Select icon and the program will return the area to the SMAAREA form Problem Cannot select by double clicking the mouse a Group from the Existing Group Inquiry SMIGROP form into the SMAGROP form Solution This is a known defect 79852 The double click select feature will not work if you go to the SMIGROP form using the View Existing Groups Navigation Option Click on the Select icon and the program will return the group to the SMAGROP form Problem An older course in history with an F X W or E F grade is not being excluded when the minimum grade is a D for the program and area Solution The effective term for the D grade was set to 199001 and the courses in history had terms earlier than 199001 Problem When put a course or attribute max credits restriction on a Program or Area it seems to exclude the courses before the max credits are met Solution This is a known defect 82123 Select the Or option in the Connector field and enter 99 in the Maximum Course field Problem A course with 31A course number met an area requirement that had a course number range of 300 399 Solution Because of how CAPP sorts courses you need to setup the course number ranges like this 300 309 310 319 320 329 etc Problem A lab course with course number of 101L is not filling a requirement for an area with the course number range as 100 299 Solution Set up the range lik
14. transfer course in History When Attributes Are Already Setup and Course is not yet in History Form Block What HISTORY N A If course attribute exists for the term a student and or course attribute will be created when the course is YN eit ir te SHACRSE N A If course attribute exists for the term a student and or course attribute will be created when the course is entered SHATAEQ N A If a course equivalency attribute exists for the term a student and or transfer course attribute will be created when the class is articulated Copying Verses Ending Attributes When attaching attributes to a course or student it is important to understand the concept of the Ending verses Copying an attribute and the meaning of the To Term Note This information does not apply to course sections transfer work or academic history with attributes Those attributes are term specific and do not have ranges The following describes how the To Term logic works for ending and copying attributes e When you End an attribute the To Term is actually the End Term of the attribute which is through that entire end term So if you ended an attribute at 200202 that started 199901 the attribute range would be 199901 200202 e When you Copy an attribute the To Term is up to the beginning of that end term but not including that term If you copied an attribute to 200201 that started at 199901 th

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