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1. How to add a user directly About SAS f How to edit a users record How to find a users record Simane T How to delete a users record You can see a demonstration of how to use the wizard to add a new student record by selecting Show me and then How to add a user with the Wizard from the Help menu See a demo of the wizard This allows you to see the steps in adding a new record You can pause rewind or stop the demonstration at any time by using SEER Sore E the controller shown on the left Click on the X mja wi iT box to stop the demonstration altogether Note that other Show me demonstrations are also available J E Using the wizard This wizard will help add a new user You will enter the following information When you are ready to add a new student record using the wizard first check that the Add user wizard item in the Tools menu is ticked and then click on the Aad button You will see the Add user wizard dialogue box Click on the Next gt button and follow the instructions Name details Ethnic origin Qualifications obtained to date if known Follow the instructions in blue on the Wizard dialogue box The text includes hints on how to add information efficiently When you have filled in the information on the first page of the Wizard dialogue box click on the Next gt button to proceed to the next dialogue box Note
2. manager module panel To add a new password click on the Add new password bution A dialogue box appears with Please enter a new User Name followed by Password Confirm Password by re typing in Confirm box th e title A dd a new U ser User Name Password Confirm Password ci This box has three fields into which you should type the user name password and a confirmation of the password Note that the case of the letters is important you must use the same capital and small letters whenever you log on Enter the user name password and MASAE n nA Please enter a new User Name followed by Password Confirm Pass confirmation and click on OK Note that Lest Meme Password characters typed into the password fields are _ sterhenson frm replaced by the character In order to have access to management and reporting functionality in the NOTE User Names and Passwords Sherwood Ability Screen you should assign User Names and Passwords to are case sensisitve ONLY A new line appears in the authorised staff Alphanumeric characters allowed P as SWO rd m a n ag e r p a n e 5 Poser Name Pras O O a with the User name that you Administrator 2 E3 Stephenson O OOOO O EE fa_ entered User manual 2 1 25 Staff passwords module 6 3 EDITING AND DELETING USER NAMES AND PASSWORDS You can also Edit or Delete an existing user name and password by clicking the Edit or Delete buttons To ed
3. Last mod 19 04 00 19 20 30 Reg User CTI Psychology Reg Org CTI Psychology Reg Serial 123 123 123 123 Submit CE When you have typed your This utility will help you submit your data back to Sherwood In order to do this you must be connected to the Internet This can either be a permanent or dial up connection The database that you will submit can be seen in the details to the right If this is not the correct database please quit and use the Choose Database utility before re trying All data will be treated in the strictest confidence and is stripped of identifying characteristics during submission so that each user cannot be identified by name or any other unique identifier Submitted by Nick Hammond Position Student Services Address Stittenham College High Foston Telephone or 347 978790 Fax or 347 978766 eMail N Hammond stitt ac uk Description of Test data from Stittenham College the data o z All the above fields should be completed before you Submit Status OFFLINE Idle details the left panel will look something like the screenshot on the left Use the Description of the data field to inform us about any unusual features of the testing procedure the test users or the results collected Once you are ready to submit the data first of all ensure that your machine is connected to the internet and then click on the Submit button You will see various mes
4. appear confirming your action 36 Sherwood SAS and STAT Technical modules User manual 2 1 37 Technical modules 38 Sherwood SAS and STAT
5. lots of Help you can get from here Tip of the Day facility Best of all you can use the show Tip of the day what you can do me tutorials gt If you do not wish to see the tips next time you start the BioData module click on the Show Tips at Startup box so the tick disappears gt Click on Next Tip to see another tip gt Click on OK to get rid of the Tip of the Day box Once you ve closed the Tip of the Day box the Helo Agent called Merlin introduces himself make sure your loudspeaker is switched on if you want to hear Merlin s instructions Merlin can assist you in entering your BioData and with various other tasks For the first time listen to what Merlin User manual 2 1 9 BioData module has to say The box gives you some hints on how to control Merlin Merlin what you can do gt Listen to what Merlin has to say he only takes a few moments gt To stop Merlin while he is talking point at him and click on the right hand mouse button and then click on Hide gt To stop Merlin from appearing when you start up the module choose the Show Agent at Startup option from the Tools menu at the top of the screen and remove the tick 2 3 ADDING A NEW STUDENT R E CO R D Biographical Information Module File Edit View Tools sontents You can either add a student record with the help of a wizard step by step instructions or once you are familiar with the system without assistance
6. in the lower box on which the student is no SI FBW 070 781 Hampton Anne Marie A M F ip reports you should register each user on at least one course of study or support program ar on each group report for each of the courses listed List of available courses longer registe red and click on the JAEO1FGFION GNVO FOUNDATION IT Remove from selected Course button i i i lt lt Remove from selected Course Once you are happy that the correct List of courses this user is registered on Course registrations are specified click AEOTFGFION GNVQ FOUNDATION IT on the OK button f The course registration box closes If you click on the Cancel button any changes you have made to the registration for the student will be cancelled 2 8 EXITING FROM THE MODULE You can leave the module by selecting Exit from the File menu or by clicking on the X at the top right corner of the panel Any changes made will be saved 14 Sherwood SAS and STAT E AN USE R MAN UAL 3 Course definition module 3 1 PURPOSE OF THE MODULE The Sherwood System enables you to generate reports for groups of students based on their course registrations Thus you can see how an individual has performed on the SAS or STAT in comparison with others on the same course or compare the performance of students registered on one course with that of students registered on another In order to specify which student is registered on which courses you fir
7. 7 Start bottom left of the screen a By Shockwave is ep Search gt es then move the pointer onto HA E Vist Our Website Programs then onto p Metrics SAS and finally onto SAS Menu Now click on SAS Admin Menu to launch the menu application this gives you access to the modules described in this manual You can create a shortcut to SAS Admin Menu on your desktop or elsewhere on your system and start the application by double clicking on the shortcut You are now asked to log on to the UserName administration system The User Name is Passwort Initially set to Admin and the Password to Laser click in each field and type these in and ox then click on OK For security reasons you Unauthorised use is stictly prohibited Should Change the user name and password straight away see section 6 p25 for details Other Sherwood choices from the Programs menu gt The SAS Test Kiosk and SAS Test choices allow you to run an assessment session in kiosk mode or standard mode see section 4 gt The Sherwood Website choice launches your web browser and connects you to the p Metrics website User manual 2 1 5 Overview Once you have entered your ESZME elel loxi u Se r n a m e a nd paSsSwo rd m Available modules and utilities r Description correctly the main menu panel irr oosarhs dat aE te pace ole similar to the screenshot on the or aar esn aa right will appear on your screen la A
8. Definition and two further columns used for editing and deleting entries Click on the Add new course to list button You ll see a Add new course to list dialogue box entitled Add a new course Type the course code and brief course description into the two fields and click on OK The course code can be any code or short identifier that your College uses ES Add a new course x T h e CO u rs e wi be ad d ed to Please enter a new course code followed by a description Course Code Course Description the list of available courses p a in the main panel Note that a User manual 2 1 15 Course definition module the courses are sorted into alphabetical order on the basis of the course code As you add more courses the panel will fill up as in the screenshot shown When you add a new course it may be added to a part of the list which is not visible in the panel you may need to use the scroll bar to see the new entry 3 4 EDITING OR DELETING COURSES You can easily change the details of a course definition Edit course code or description Course Code Course Description already entered Simply click BBO4CASPOT CERTIFICATE IN ADMIN amp SEC PROCEDURES on the Edit button beside the Cancel course you wish to change A panel entitled Edit course details appears Simply type in the corrections and click on OK or Cancel to keep the original details unchanged Deleting a course definition is achieved
9. For each sub test there is a full paragraph of text which describes the student s Power and Speed scores in detail In addition there is a summary table which highlights any support needs Finally you can produce group reports which are summary screening reports across groups of students assigned to a specific course code Producing group reports across courses is very similar to the process involved in producing graphical screening reports for individual students The difference is that only three sub tests are shown and from these you can quickly identify students who are performing at a below average level as compared with the chosen comparison group and other members of the same course For further details refer to the Reports Interpretation Guide 5 4 CHECKING YOUR CREDITS If you have purchased a pay per use version of the l a SAS or STAT you can see how many credits you tedis remaining 99 have remaining in the panel at the bottom left of the screen le Export reports using gt For further information on your licence Status choose Tools Licence Help Check licence information from the Licence menu See SoU cad option You will a panel similar to the one below If your credits are low please contact p Metrics to arrange to purchase Serial number 23423 12343 32424 45656 74593 additional credits Contact name 4 M Body Contact point s infotpmetrics co uk Site name Any Town College 1 Sherwood I
10. ISR ID for each student gt Course code 32 Sherwood SAS and STAT Technical modules 8 3 EXPORT YOUR DATA This module allows you to export up all your data to a single Microsoft Access file The utility works with both Access and SQL versions of the SAS and STAT The primary purpose of the utility is to allow you to archive data so that you can send it to p Metrics for further analysis It is not intended to replace standard backup procedures It is good practice to back up your database onto another machine or some other secure medium The critical files to back up are the three database files AdminData mdb AssessmentData mdb and SystemData madb Choose the Export backup your data option from the main menu You will see the control page shown on the right Click on STEP 1 Choose Export Target and select a database file to be used for storing the archived data You will see the normal Windows open file dialogue box For normal use select the file SASExport mdb which can be found in the SAS or STAT Export database folder bod wa SAS Database Export Sherwood Assessment Ltd 2002 File Help This utility will enable you to export all your data to a single Access MDB file This can then be used as a backup or sent to Sherwood Assessment to help in fault and or norm profiling Ensure this utility is installed on a SAS Admin machine 3 Choose the database to export to This is normally wisi SASExport mdb A Cli
11. ai a The options available in your a version may not be identical to Reset network logon status those TOn was ES Import student and course registration data The left panel contains menu Reeta speae uses satus choices for various options ae ao Clicking on any option brings up a fuller description in the box on the right Click on the Switch To button to activate the selected roa option All the options are described in detail in this manual Any option which is greyed out is not available Clicking over the Lock Station button will show the logon panel thus stopping unauthorised personnel from accessing your workstation You can exit from the menu system by clicking on the x at the top right of the menu panel or by selecting Exit from the File menu Remember to change your user name and password gt Before doing anything else choose a new user name and password and delete the default settings See section 6 for further details 1 3 STEPS YOU SHOULD FOLLOW The Sherwood Ability Screen system stores information in a number of linked databases information about students registered via the BioData module assessment data collected through the Testing module and information about the test norms and how your system is set up Thus for each student tested there should be a complete set of test scores together with relevant biodata This allows reports to be generated for the student or for groups of students in co
12. fails you can use this utility to re try uploading the data You can only do this for the last student who was tested on a given gt Sherwood Settings Temp data for current test user stored in provider microsoft jet oledb 4 0 data source c stat system data userdata mdb provider microsoft jet oledb 4 0 data source c stat system server assessmentdata mdb L J Check the number of questions data has a Step 1 been stored for this should be 75 i neck ths FL i Step 2 i T are using Access to store your data you will need to check for any lock files IE PE on the server This will tell you which PC s were using the databases at the time You may also need to use the repair utility if any of the databases have been corupte Logged On Test Complete Questions nswered Student status a es Student name Step 4 Ifthe student has no data on the server but responses exist for all 75 questions on In this example the check at Step 3 tells us data has been uploaded to the server so there is no need to attempt an emergency upload However if this is not confirmed the utility will proceed to Step 4 gt Step 4 If the student has no data uploaded on the server but has completed the test the utility will give you the option to upload the test data from the test machine You may find that after testing an intake of students and subsequently producing reports or exporting reports to othe
13. network failure or power cut occurs when one or more users are logged on Typically in such cases a user will not be able to log on again because the system will flag them as logged on already The utility provides information on a user s status and allows you to reset their status User manual 2 1 33 Technical modules Before using the utility ensure that no one else is logged on either as a user or as an administrator and that you do not have any other of the Sherwood utilities running Choose Reset a specific users status from the main menu You will see a panel similar to the one on the right Next you must choose the user to check f Reset logon status of all registerd users Sherwood Assessmen File Help Before you reset any users status you should ensure you are the only person logged in to the system and that no other users are likely to login Sherwood ID User A M Check student status You can USE either of the two pu I down Logged On Test Complete Questions Answered menus the left one specifies the susenssas p a a Sherwood ID and the right one the user s name A ICSC Aly USCIS SOLUS YUU SHUUIU CIISUIS yuu JIC ul d that no other users are likely to login ID User Ham mond Catherine C H Sample Alison amp Sample Ben B Sample Catherine C est Complete 5 d A The following options are available to you for this student No of items completed must be equal to 3
14. that the information you have entered appears on the main screen behind the Wizard panel 10 Sherwood SAS and STAT BioData module Add user Wizard Step 1 of 3 Enter a unique ID that your institution uses to identify this user in other record systems optional ISR ID 6127 4503 Enter the users name Press the TAB key to move between fields Sumame kipling Forename s Peter p Enter the users date of birth Press or to move between day month and year fields OR click on the downward arrow to select a DOB from the calendar displayed Initial s DOB 04 064ERE gt dd mmyyyy Cancel Back Next Finish Finally you should save the new student record by clicking on the Save button and confirming the save You ll see the new record entered in the right side of the screen The record includes six columns headed System ID this is a unique code which the Sherwood Ability Screen system assigns to the student and can be used for identifying students and tracking their There are three steps panels to work through When you have filled in the third Wizard panel click on the Finish button You ll see the details you have entered in the left hand side of the BioData screen Check the entry is correct You can correct any of the fields by clicking on the field and typing in new text or selecting from the drop down menus Add user Wizard Step 3 of 3 Select any grades obtaine
15. 9 before you can reset status Status When you have selected a student click on the Check student status button to see the current status Information is shown in the Status line In the example below the student is flagged as logged on but has not completed any questions The system allows this user to be logged off If you wish to change the user status to logged off then click the Log Off button If the user has completed all questions then you also have the option to Change status to Logged off and Test Sherwood ID User YKQ zov 1 40 685 Hammond Catherine C H Questions Answered za Logged On Test Complete True False The following options are available to you for this student Log Off No of items completed must be equal to 39 before you can reset status lt Student status Complete You may also chose to delete the student from the system altogether 8 5 EMERGENCY DATA UPLOAD Inevitably with modern software and network environments sometimes test machines will crash or networks will encounter problems Test data in the Sherwood Testing System is held on the test machine until a student finishes the last question It is only transferred to the database on the server when the test is complete If this upload fails for any reason it is possible to retrieve the data using this utility If you need to recover data which has not been uploaded to the server select Emergency
16. DRB 301 084 TE TER ap NI ET SPAR PSE oe TS a of study or support program 3 E A Cours e Reg is tra tion p a n e a p p e a rS z This user will then appear on each group report for each of the courses listed Note that the student s name is Ss included in the top banner of the Register gt gt lt lt Remove from selected Course panel If you have al ready registered the student on one or more courses these will be listed List of courses this user is registered on 4 Click on the symbol at the end of the List of available courses field You will see a list of the courses which you defined using the Define your courses module Lance OK ee T ee bar if necessary on which you wish ip reports you should register each user on at least one course of study or support program i p ar on each group report for each of the courses listed to record the student s registration cl ick on th e course List of available courses AIOIGNY301 GNVQ Adv Hospitality and Catering beta 6 Click on the Register button tO Jaoecseotossnt INFORMATION TECHNOLOGY ULEAC GCSE register the student on the course Memmmmmanmamm The course will then be listed in the lower box labelled List of courses the user is registered on BBOIGNVO022C GNVG ADV BUSINESS You can register a student on further courses by repeating steps 4 to 6 If you need to remove the registration for a course then click on the course
17. N Please re enter your ID code OR contact a member of staff for help ogin E ID Confirm your identity 2 ATE WOU Catherine Hammond asked to confirm his or her identity their name is found from the BioData record Should the name be wrong perhaps the student has been given the wrong ID number or information has been entered incorrectly into the BioData module the student can click No in which case the Login panel is shown again Assuming the name is correct and the student has clicked on Yes then the student starts the test 18 Sherwood SAS and STAT Test module Kiosk mode To test students in kiosk mode either launch the Sherwood Test Kiosk application from an individual test station or click on the Test a user in Kiosk Mode No ID item from the main menu on the Administrator s system The login dialogue box asks for the student s a f Please enter your Surname Forename and Date of Birth and z primary Course then click on Start Sumame wair Name and date of birth The student should Forename alice enter these details note that pull down menus are used for entering date of birth to reduce the risk of typing errors Date of Birth a5 The name and date of birth are added to the biodata database so when you next launch the BioData module you ll see the names of students who have completed or at least e and Date of Birth By clicking on the help bu
18. RA pMetrics i Assessment Specialists Sherwood Ability Screen and Sherwood Technology Aptitude Test User manual User manual 2 1 1 Contact details Address Phone amp fax Email Web address p Metrics PO Box 3802 SHEFFIELD S25 9AG 44 0 1909 561569 info pmetrics co uk Support pmetrics co uk sales pmetrics co uk www pmetrics co uk for General enquiries for Technical support for Sales and pricing Copyright p Metrics 2000 2005 Sherwood SAS and STAT CONTENTS 1 Overview 1 1 1 2 1 3 1 4 2 BioData module Purpose of the manual Starting the Sherwood menu Steps you should follow Setting up testing stations ooo NOOA OI Ol 2 1 Purpose of the module 2 2 Getting started 2 3 Adding anew student record 10 2 4 Sorting student records 12 2 5 Editing and deleting records 12 2 6 Finding student records 13 2 7 Course registrations 13 2 8 Exiting from the module 14 3 Course definition module 15 3 1 Purpose of the module 15 3 2 Getting started 15 3 3 Adding new courses 15 3 4 Editing or deleting courses 16 3 5 Exiting from the module 16 4 Test module 17 4 1 Purpose of the module 17 4 2 Getting started 17 4 3 Taking the test 19 4 4 Ending the test session 20 5 Reports module 21 5 1 Purpose of the module 21 5 2 Getting started 21 5 3 Producing reports 22 5 4 Checking your credits 23 6 Staff passwords module 25 6 1 Purpose of the module 25 6 2 Adding new user names and passw
19. TAT ensure that the sound is set to a comfortable listening level and that no other potentially interfering applications are running Such as screen savers or mailing systems User manual 2 1 7 Overview 8 Sherwood SAS and STAT ees Sfezialists U S E R M A N U A L 2 BioData module 2 1 PURPOSE OF THE MODULE This module allows you to set up and maintain records of students biographical details which are linked to the test scores they obtain You can add new student records which can include student ISR IDs or other student codes and course registration details edit existing records search for records already entered and assign learners to particular profiles The BioData module allows you to organise the information on students undergoing the SAS or STAT When using standard mode rather than Tip of the Day x kiosk mode testing you must enter student g aa 5 10 YOU KNOW details into the BioData module before running the student on the SAS or STAT PEE EAE EN E automatically by the system These are 2 a 2 G ETTING STARTED always unique z Next Tip Start the module by double clicking on the Edit user s biographical data menu item You may see a Tip of the Day box like the M Show Tips at startup one above if the Show tips at Startup option is ticked the default setting you need Help at any point click on Help fram the menu bar there s The box below tells you how to manage the
20. button yellow The choice can be changed by clicking on another button Once the final question has been answered the student clicks on the Next button to see the final screen Answering items some tips gt Only use the left mouse button gt You can change your choice as often as you like by clicking on any of the buttons at the bottom of the panel the currently selected response is highlighted gt Where audio is present always click on the large blue icon first This introduces the item The small red icons provide alternative answers gt Click on Next when you are ready to go on to the next question gt The blue progress bar at the bottom of the panel indicates how many questions have been completed 4 4 ENDING THE TEST SESSION Thank you for using the Sherwood Ability Screen After the student has completed the test items a final screen is shown Either the student or the test administrator should click on the Quit button in order to rem terminate the session Me Sherwood Assessment Copyright Sherwood Assessment Ltd 2000 The results of the test are saved automatically A On kiosk mode stations the system returns to the kiosk login panel ready for i the next student You can exit from the kiosk logon panel by pressing the Alt key and the Q key simultaneously If the student fails to finish the test then you can use a special utility to reset the test station see section 8 4 I
21. ch the format of our templates exactly for importing purposes A maximum of 10 000 records can be imported using this facility STEP 2 Click on the pr com Ras te check whether these records can be imported Any errors will be listed in the box below You will need to fix these before you STEP 3 If the preview completed successfully you can click on the import button to import the above details into the main STAT Database Student details that can be imported include gt ISR ID gt Date of Birth gt Surname Forename and Initials User manual 2 1 31 Technical modules Remember to ensure that no testing is EZSNTIIN gee LE taking place before you begin the import tekin mpor templates gt A a lee AS Courses cs 3 Students on courses csv peacsncnsecccssssccsnssscnssseens procedure Step 1 asks you to Choose the file containing your student details When you select your student details CSV file you will see confirmation on femme Sudenscer screen as shown below Files of type Comma Sep Files x Cancel p 2 Import Student Data Sherwood Assessment Ltd 2002 Ble Es This utility will help you import students into the Sherwood STAT database either SQL Server or Access You should ensure that your CSV files are in exactly the same format as the templates provided before proceeding Also ensure that no students are currently being tested A max of 10 000 records can b
22. ck here to export your data from either SQL Server or EUP Supe lie Access Ensure no students are being tested Sa Progress E Status SAS Database Export Sherwood Assessment Ltd 2002 File Help This utility will enable you to export all your data to a single Access MDB file This can then be used as a backup or sent to Sherwood Assessment to help in fault and or norm profiling Ensure this utility is installed on a SAS Admin machine Next click on STEP 2 Export Now Details of progress will be shown in the bottom section of the screen as shown 3 Choose the database to export to This is normally STEP1 Choose Export Target SASExport mdb 3 Click here to export your data from either SQL Server or S J Access Ensure no students are being tested Finally exit from the utility and if required send the file to p Metrics r Progress Exporting 4 student details Exporting 117 test item results Exporting 3 course codes and descriptions Exporting 5 course enrollment details Done Thankyou for exporting your data Please email SASExport mdb to r plant sherwood assessment com if under 2mb in size If larger than 2mb please burn to CDA and post to FAO Dr Richard A Plant Sherwood Assessment Ltd me o Sheffield 25 2B Status 8 4 RESET A SPECIFIC USER S STATUS This utility allows you to reset a users status if some error such as a
23. d for the key GCSE subjects GCSE Maths Ic GCSE English e eg GESEIT Nottaken Select the highest other qualification obtained Others by NZA x highest level Form Parallel form A Test form Congratulations you have added a new user Click on Finish Don t forget to click on the Save button Cancel Back Hert Finish results SR ID Surname Forename s and two columns labelled Com and Logg These stand for Completed and Logged on indicate whether this student Delete Save Cancel HJ JTU 1 70 987 System ID ISR ID 1SC 145071 has completed the Sherwood Ability Screen or is currently logged on At this stage the entries should be N for No To see the rightmost columns you will have to use the scroll bar at the bottom of Surname Kipling Forename s Peter the panel Initialfs PJ DOB 04 06 1978 Gender Male v Ethnic Origin ESOL No White GCSE Maths Ic GCSE English E NAA GCSE IT Nottaken Others by highest level Test form FORM R Field Trial Item Pool NFR Current ee Bas Skile Ent Level 1 Z List of INA previous test s given and score s ss Adding records without the Wizard You can also add student records without using the Add user Wizard Switch off the Wizard from the Tools menu by unticking the Add user wizard option You can then add a new record by click
24. data upload from the main menu As the test machine stores data for the current student only it is only possible to retrieve data for the last student tested on any test machine The Emergency upload utility should be used on the problem PC and is typically run from a floppy disk or CDR When you select the Emergency Data Upload module from the Main Menu you will see a screen similar to the one opposite 34 Sherwood SAS and STAT Technical modules The utility allows you to find out about the en following information gt Step 1 How many questions have been answered by the Student Click sessroisesssses on the Check this PC button gt Step 2 Checks are run for locks on the server ldb files on Access Click on the Check Locks button gt Ste p 3 C h ec ks a re ru n to S ee if a n y Step 3 Check on the Server to see if any data has already been uploaded for this student data has been uploaded already Click on the Check Server button B e O W S a n e X a m p e S C re e n W h e re t h e 5 A PE ten ie eres bay button will be available Click this button to upload checks are running Sa Emergency Data Upload EUP Sherwoo d Assessmen File Help When a student attempts a test all responses are stored on the local PC until they have finished the last question at which point their answers are uploaded to the server If for some reason the upload fails you can use this utility to re try uploadi
25. e Hammond Forenamefs Catherine Initials fc HP To edit the record click on the Edit button Note that the text in the left panel of the screen turns black meaning you can edit it whilst that in the right panel turns grey You can now change any of the fields on the left panel either by typing into the cp io ERS Odie field directly such as with the Surname foe Ft evonxaven field or where the value is defined by a Eraanaeate FS ewan drop down menu such as with Ethnic Origin by clicking on the symbol beside the field and selecting the value from the menu System ID T Y LAD 270 883 When you have changed the record as required click the Save button If you want to abandon the changes and revert to the original record at any time click on the Cancel button You have to confirm the Save or Cancel before the operation is carried out Deleting a record Deleting a record follows much the same procedure as for editing one First select the record in question and then click on the Delete button As with Save you are asked for a confirmation Double check before deleting a record there is no undelete 12 Sherwood SAS and STAT BioData module 2 6 FINDING STUDENT RECORDS 4 Biographical Information Mod When you have a large number of records in the database ia i a you may find it convenient to use the Find facility to search i for details of a particular stud
26. e imported STEP1 Click on the choose button then browse to a file containing your student details sR DTC oT Sumame Forename Initial 30 05 1968 Plant ichard ea 10 05 1968 Chance 01 01 1980 Bloggs Status STEP 2 Click on the preview button to check i below You will Devinn need to fix these before you can import Ste p 2 a OWS y O u t O C h e C k R para eaS check whether these records can be imported Any errors will be listed in the box below You will f the status of the data to be resco gt m po rted by cl i cki n g t h e Chek for record 3 Preview button Q us YO u a re g Ive n t h e STEP 3 If the preview completed successfully you can click on the import button to import the above details into the main STAT Database Import Opportunity to fix any errors before you can go ahead and import Step 3 finishes the import procedure and imports the details into the Sherwood testing system Importing course details or enrolment details The other two options from the Import student and course registration data screen allow you to import a list of your courses click on the Courses button or a list of enrolments of students on courses click on the Enroll button These options operate in much the same way as described above for importing student details For course details you must specify gt Course code gt Course description For students enrolments you must specify gt
27. ent Select Find from the Edit menu on the menu bar at the top of the window A new panel appears You can search for a record on the basis ystem ID E Find ancel a of the System ID the ISR ID or surname me OOOO y owe Searching by ID To search by System or ISR ID simply type the ID into the appropriate field and click on the Find button beside the field or Cancel to clear the field The Find i E ZQO MHF 220 475 YSC 23084 Addington Peter PS panel disappears and the record TJY LAD 270 883 YSC 03857 Hammond Catherine C H F K YSI FBw 070 781 YSC 26509 Hampton Anne Marie A ET XHA ORB 301 084 YS 08921 Jones Arthur AGD E VON HGYV 091 285 YSC 26501 Sarah SA ote YHJ JTU 170 987 E NIF M1N 578 highlighted in the main panel is the one with the specified ID Jones YSC 2aNF A Searching by surname searching on the basis of surname is a little different as several students may share the same name Type the name or at least two letters of the name into the surname box and click on the adjacent Find button Summaries of one or more i i Find I records will appear in the lower part of System ID E Find Cancel ISR ID Po Find Canc the Find user box uname cee f you wish to do so you can sort the me records found by clicking on one of the headings on the top of the columns To select the record that you wish to highlight just click on it The Find a
28. es of reports that are currently available Below this bottom left is a list of available reports on aspects of management and administration The largest panel lists all users who have been registered through the BioData module or who have conducted the test under kiosk mode You can sort the records in terms of any other attribute by clicking on the heading at the top of the columns System ID etc students are initially listed in alphabetical order of surname You can also find particular student records by selecting the Find a user User manual 2 1 21 Reports module command from the Tools menu at the top of the screen This works in exactly the same way as Find in the BioData module see section 2 6 for details Above this large panel is a single line headed Comparison group for reports this allows you to specify the particular norm group against which your students will be compared The number of credits number of reports you can still produce is shown in the bottom left of the status bar 5 3 PRODUCING REPORTS For full details on producing reports and on their interpretation see the Reports Interpretation Guide The general procedure for producing an_ individual screening report is as follows 1 Select the student by clicking on the student name or anywhere on the record in the list in the right hand panel or use the Find facility from the Tools menu 2 Select the type of report you wish to gene
29. f you have arranged to send you test data to p Metrics you should make use of this utility regularly Your server should be connected to the internet before you use this module as the results are sent directly to our server Submitting your data Select Submit test data to Sherwood server from the main menu You ll see a screen like the one on the right The left panel is where you enter your details so we know the source of the submitted data and the right panel is used to show you how the data transfer is proceeding This utility will help you submit your data back to Sherwood In order to do this you must be connected to the Internet This can either be a permanent or dial up connection The database that you will submit can be seen in the details to the fight If this is not the correct database please quit and use the Choose Database utility before re trying All data will be treated in the strictest confidence and is stripped of identifying characteristics during submission so that each user cannot be identified by name or any other unique identifier Submitted by I Position Address f Telephone Fax eMail Description of the data i All the above fields should be completed before you Submit Status OFFLINE Idle Server name Nick FieldTrial C Program C Program Files Sherwood SAS System Server Mapping Server UNC NOPS count Logged on as 1 of 20
30. in much 2 Are you sure you want to delete this course the same way Click on the Delete button next CJOSCERTO to the course definition you wish to delete The BTEC NAT CERT IN SCIENCE SPORTS STUDIES YR 1 g confirmation box shown on the left appears Click on Yes to delete the course or No to retain it 3 5 EXITING FROM THE MODULE You can leave the module either by selecting Exit from the File menu or by clicking on the X at the top right corner of the screen 16 Sherwood SAS and STAT ees Sfezialists U S E R M A N U A L 4 Test module 4 1 PURPOSE OF THE MODULE This module allows you to run the SAS or STAT with students The students results are recorded and you can generate an individual or group report of the results at a later date The examples given in this chapter are from the Sherwood Ability Screen SAS but the principles of operation are the same for the STAT Normally the test module would not be run from the administration machine but from individual test stations on which the test module has been installed The test module available from the administration menu is identical to that on testing stations Before running the SAS test module on individual testing stations ensure that the audio facilities are set up for students In a classroom setting individual headsets should be available for each test station see section 1 4 Students should be properly informed about the test which should be r
31. ing on the Add button at the top left of the lefthand panel Type the appropriate details into each field or use the pull down menus and when you have entered all the information click on the Save button at the top of the panel Finally confirm the save User manual 2 1 11 BioData module 2 4 SORTING STUDENT RECORDS Add a few more records to your biodata database You will see that each record is shown on the righthand side of the screen and by default the records are ordered by surname To order the records by one of the other attributes system ID ISR ID etc click on the bar at the top of the appropriate column Sorting the records will be helpful for finding particular records 2 5 EDITING AND DELETING RECORDS Editing or correcting a record To edit an existing record first select the record in question by clicking on it in the right panel so that the details are shown in grey on the left side of the screen In the screenshot the record for Catherine Hammond is selected Cancel Delete Register Courses System ID 41 JY LAD 270 o53 ISR ID VSC 3857 Add Edit HA ORB 301 084 Y S 08921 Jones Arthur AGD ES VHJJTU 170 987 YSC 145071 Kipling Peter P J ES LJL OIE 010 578 YSC 23071 Sengupta Chandan C J Z2Q0 MHF 220 475 YSC 23084 Addington Peter PS YSC 26501 Jones Sarah SA YSC 26509 Hampton Anne Marie A gee TJY LAD 270 883 YSC 3857 Hammond Catherine C H F Surnam
32. it an existing name or password click on the Edit button beside the entry to be edited and then type into the resulting dialogue box and click on OK to confirm your changes To delete a user name altogether click on the appropriate Delete button and click on Yes to confirm the deletion 6 4 EXITING FROM THE MODULE Leave the module either by selecting Exit from the File menu or by clicking on the X at the top right corner of the Report Module window 26 Sherwood SAS and STAT eatin Ss ali USE R MAN UAL 7 Semi technical modules 7 1 PURPOSE OF THE MODULES These modules allow members of staff to carry out technical operations such as or submitting data back to p Metrics but do not require a high level of technical expertise However if you feel uneasy about using any of these modules consult a member of your technical staff 7 2 RESET NETWORK LOGON STATUS If users leave test sessions abnormally for instance switching off a machine before completing the SAS or STAT or a test station crashes then the system may register the user as being still logged on Since only a limited number of users can be logged onto a single server at one time depending on the version purchased this will reduce the number of students who can be tested during a subsequent session You can use this utility to reset the logon status of all users clearing the system of any bogus registrations AEAEE PAE EEEE E EE f Reset logon status of al
33. l registerd users l File Help x Before using the reset utility ensure that l no one else is logged onto the server Before you attempt to reset the logon status of registered users you should ensure that aoa you are logged on as user No 1 of xx and that no other users are likely to login either as a user or aS an administrator and that you do not have any other of the Sherwood utilities running When you _ Status start the utility you will see the panel on the left Check that you are logged on as user number 1 If you are not then some other process is potentially accessing the database server gt 7 Are you sure you want to reset users logon status Just click on the Reset button You ll see a request for confirmation Click on Yes if you re sure you wish to proceed After a pause you ll see a confirmatory dialogue box G All users logon status has been reset Click on OK This returns you to the Reset panel To return to the main menu click on the X in the top right corner of the panel User manual 2 1 27 Semi technical modules 7 3 SUBMIT TEST DATA TO SHERWOOD SERVER This utility allows you to submit your test data directly to the p Metrics server The transfer is carried out automatically using the FTP protocol You must ensure that you have FTP access to the internet port 21 firewalls can prevent access in some institutions If you unsure about this consult your technical staff I
34. link to the SQL server please refer to the SAS Installation Guide page 21 User manual 2 1 29 Semi technical modules 30 Sherwood SAS and STAT A oai USE R MAN UAL 8 Technical utilities 8 1 PURPOSE OF THE MODULES These modules allow members of staff to carry out technical operations such as importing existing registration data into the Sherwood system or exporting and backing up your data If you are uncertain about using any of these modules consult a member of your technical staff 8 2 IMPORT STUDENT AND COURSE REGISTRATION DATA This utility allows you to import student and course registration details from your ISR systems When you select the Import student and PRD ae oor EA gt course registration data option form the Hep main menu you will be presented with What kind of data do you want to import the screen shown on the right courses Ennot Importing student details If you select the Students button an import screen will appear SE This screen will allow you to This uR hepy ou import students into IPE aio NA En min oer aE Seer cra ess You should en bile ae e in exactly the T a import student details stored in files elsewhere in your system STEP1 Click on the choose button then browse to a file containing your student details Before importing you must ensure that student details and course registration data are saved as CSV format files Files need to mat
35. mparison to appropriate norms For standard usage the biodata for a student should be entered into the system before that student is tested This enables more stringent guarding against mistaken identity or impersonation as students can be identified by an identification number not known to other students However the Sherwood system also supports student testing prior to entering student biodata using the kiosk testing mode Here students are requested to identify themselves by name and date of birth which allows a subsequent link to biodata records For the standard form of testing you should proceed through the following steps 6 Sherwood SAS and STAT Overview Choose a database server on your network Before entering any data into the system you need to say where the student data will be stored This may already have been done for you when the system was installed if it was not then you will need to use the Choose a database server on your network option See section 7 6 of this manual for details Enter students details Once the database server has been identified and named the system is ready to receive details of students Select the Edit user s biographical data option which starts the BioData module This is described in detail in section 2 Test students Using the standard testing procedure a student can only be tested on the SAS or STAT once their details have been entered via the BioData module The ki
36. n standard mode you must enter his or her details into the BioData module Students identify themselves to the system either through their ISR ID or the Sherwood System ID which is generated by the BioData module ee Please enter your Sherwood ID or College ID in the space When woe ae ready to test a student i provided then cick on Login standard mode either launch the Sherwood Test from an individual test station or click on the Jest a preregistered user ID menu item from the main menu on the Administrator s loin Hee system You will see the login dialogue box 8 Sherwood ID 227 2727 27277 College ID The student can register for the test either USING please enter your ShemoodiD or Cocos ID in the space their Sherwood ID System ID or using their tien cid onten College ID SR ID as entered into the BioData Shenwood ID rsy Lap 270 883 record The student should type one or other ID in ColegeID the appropriate field the tab key or a mouse click moves the cursor from one field to the other The final step is to click on the Login button tsn Hee The student can also see a demonstration by clicking on the help button This show a short animation the animation can be run only once for each log in attempt or College ID in the sp If the student enters an incorrect ID then an error message is shown The student can click 22 2272 22 on OK and re enter th e e te t e A
37. n this case no results will be saved 20 Sherwood SAS and STAT eis Sfezialists U S E R M A N U A L 5 Reports module 5 1 PURPOSE OF THE MODULE This module allows you to generate individual or group reports for students who have completed the SAS or STAT Reports can be printed or saved for later use in a variety of formats The reports are norm based this means that an individual s performance is reported in comparison to results collected from a large national population of students An individual can be compared to different norm groups for example to a Key Skill level 1 group or to a Key Skill level 3 group This section of the User Manual introduces you to getting started with generating reports For further information on generating different sorts of reports on the more sophisticated features of the report module and on interpreting reports please refer to the Sherwood Reports Interpretation Guide If you have purchased a pay per use version of the Sherwood Assessment System note that producing some reports uses up credits For information on how to get more credits see section 5 4 5 2 GETTING STARTED When you start the test sewiceeal akena moves tame module click on the ferset inepesin ramanoome Sane Produce Reports choice you will see a screen similar to the one on the left ET AAA AAA 000 003 The screen is divided into a number of areas The panel at the top left lists the typ
38. ng the data You can only do this for the last student who was tested on a given Sherwood Settings Temp data for current test user stored in provider microsoft jet oledb 4 0 data source c stat system data userdata mdb Server to upload data to provider microsoft jet oledb 4 0 data source c stat system serverassessmentdata mdb Check the number of questions data has HUWA Step 1 been stored for this should be 75 7 HUW FLW 131 274 Check this PC Step 2 If you are using Access to store your data you will need to check for any lock files EEE ldb on the server This will tell you which PC s were using the databases at the time You may also need to use the repair utility if any of the databases have been corrupted Step 3 Check on the Server to see if any data has already been uploaded for this student Logged On Test Complete Questions Answered Student status False l True Bes Student name l SSSSSS SSSSSS Ste 4 Ifthe student has no data on the server but responses exist for all 75 questions on p this PC then the attempt upload button will be available Click this button to upload the students data to the server 8 6 DATABASE CLEARDOWN Ca Emergency Data Upload EUP Sherwoo d Assessmen When a student attempts a test all responses are stored on the local PC until they have finished the last question at which point their answers are uploaded to the server If for some reason the upload
39. nternet Protocol Authorisation Licence type Date Licenced on 01 12 2004 Due to expire or 01722005 Last accessed or 14 06 2005 12 06 00 PM by 1P 212 129 95 99 Last report was for 2 user s User manual 2 1 23 Reports module 24 Sherwood SAS and STAT eatin Ss ali USE R MAN UAL 6 Staff passwords module 6 1 PURPOSE OF THE MODULE This module allows you to define edit or delete user names and passwords for staff so that different people can access the administration menus and report generating facilities of the SAS or STAT Note that students do not require passwords to take part in a test Access to the menu system is protected by password access When the Sherwood software is installed the user name and password are set to admin and laser respectively You should change the password as soon as possible You can also add new user names and passwords so that a number of staff can access the system using their own identification 6 2 ADDING NEW USER NAMES AND PASSWORDS Choose the Edit Password In order to have access to management and reporting functionality in the NOTE User Names and Passwords Add d Sherwood Ability Screen you should assign User Names and Passwords to are case sensisitve ONLY En drel eatha O pt O n fro f th e Y al n m e n u authorised staff Alphanumeric characters allowed j Pot Usea ooo Parod CdS ID You ll see the Password Dasem 1 2 Administrator Delete 10
40. ords 25 6 3 Editing and deleting user names and passwords 26 6 4 Exiting from the module 26 7 Semi technical modules 27 7 1 Purpose of the modules 27 7 2 Reset network logon status 27 7 3 Submit test data to Sherwood server 28 7 4 Choose a database server on your network 29 8 Technical utilities 31 8 1 Purpose of the modules 31 8 2 Import student and course registration data 31 8 3 Export your data 33 8 4 Reset a specific user s status 33 8 5 Emergency data upload 34 8 6 Database cleardown 35 User manual 2 1 Sherwood SAS and STAT eis Sfezialists U S E R M A N U A L 1 Overview 1 1 PURPOSE OF THE MANUAL This manual describes how to use the Sherwood Ability Screen and Sherwood Technology Aptitude Test The manual is intended for staff in Colleges or other institutions who are responsible for managing the use of either or both of these tests It does not cover the detailed procedures for installing the tests onto your network separate documentation for installation is available from p Metrics The manual assumes you have basic familiarity with using the Windows operating system and common applications however no specific technical expertise is required 1 2 STARTING THE SHERWOOD MENU Launch the Sherwood applications r ae N G3 Accessories laa US Startu b from the Programs folder of the PO act yee Windows Start Menu Click on i ra k ka p Metrics 545 gt ES 545 Admin Menu Settings
41. osk test mode allows testing prior to entry of biodata Testing of students is described in section 4 of the manual Although a test can be run from the administrator s menu system the options Test a preregistered user ID and Test a user in Kiosk Mode No IDJ it will more typically be run on an individual testing station as a stand alone application Generate reports As soon as a student has completed the test you can print out or save for later use an individual report of the students performance against standard norms Once a number of tests have been completed you can print out group reports categorised by course registration 1 4 SETTING UP TESTING STATIONS Each testing station should be networked to the database server information about this will have been provided during installation Testing stations should be running either Windows 95 98 Me NT4 2000 or XP with a minimum screen resolution of 800 x 600 pixels with 256 colours The Sherwood Ability Screen makes extensive use of sound as many of the items include spoken materials Most sound cards are supported however it is worth checking that your configuration works satisfactorily If students are to be tested in groups in a classroom or laboratory setting then it is essential that headsets are used so that students are not distracted by the speech from neighbouring testing stations such distraction will influence the students results Before running the SAS or S
42. r systems you no longer need to keep the test data on the server With many students the databases can be extremely large For example many colleges find it useful to delete the previous year s test data before commencing testing again for a new intake of students The Database Cleardown utility allows you to delete all data from your databases It is accessed via the Main Menu by selecting the Database cleardown option WARNING gt Before using this module you are advised to make and store an archived copy of your data p Metrics are not responsible for any accidental data loss User manual 2 1 35 Technical modules When you select Database cleardown from the Main Menu you will be presented with the screen on the right You have the options of deleting all courses registered on the system or deleting all students and their test data F STAT Database Clear Down Sherwood Assessment Ltd 2002 E3 File Help This utility will enable you to permanently delete data from your STAT databases You should ensure you have an archived copy of your data Sherwood Assessment Ltd are not responsible for any accidental data loss ey Delete all courses Delete all students You may wish to keep your registered courses to use again for a new intake of students As a Safeguard you will be presented with confirmation boxes which you need to answer before any deletion will take place After deletion a message box will
43. rate by clicking on one of the report types listed in the top left hand panel 3 Select the group against which the student is to be compared by clicking on the symbol beside the Comparison group for reports field and select the appropriate comparison group from the pull down menu If you are unsure which comparison group to use leave the selection as Composite 4 Click on the Produce Report button If you purchased the Unlimited Yearly Licence version the expiry date will be shown If you purchased the Pay per use version then the number of remaining credits will be shown Once you click on the Produce Report button you will be told how many credits will be used to produce the report One credit will be used for each student on a report Steps 1 to 3 can be made in any order Once you have clicked the Produce Report button and agreed to use a credit a window containing the report will appear You have the option to view the report in your web browser Open in Browser save it to your hard disk or to print it You can also refresh your view All Sherwood reports are produced in HTML enabling you to put reports on a college intranet so that staff college wide can view a given student s report A new feature is a text based interpretation of the normal graphical individual report To produce the new report select Screening report text interpretation from the reports menu 22 Sherwood SAS and STAT Reports module
44. sages appearing in the lower right hand box An example is shown on the next page The transmission may take several minutes to complete If it is successful you ll see a confirmation message Click on the OK button 28 Sherwood SAS and STAT Semi technical modules Server name Nick FieldTrial Mapping C Program Server UNC C Program Files Sherwoodi SASS System Servern NOPS count Logged on as 1 of 20 Last mod 19 04 00 19 20 30 Reg User CTI Psychology Reg Org CTI Psychology Reg Serial 123 123 123 123 227 Entering Passive Mode 144 32 162 53 8 241 STOR UYK OEC 366 719 AssessmentD ata mdb 150 Opening BINARY mode data connection for uyk oec 366 719 assessment 226 Transfer complete file uyk oec 366 719 assessmentdata mdb received sv TYPE 200 TYPE set to IMAGE binary PASY 227 Entering Passive Mode 144 32 162 53 8 242 STOR UYK QEC 366 719 SystemD ata mdb 150 Opening BINARY mode data connection for uyk oec 366 719 systemdata 226 Transfer complete file uyk oec 366 719 systemdata mdb received succes lt PE 200 TYPE set to IMAGE binary PASY 227 Entering Passive Mode 144 32 162 53 8 243 STOR UYK OEC 366 719 info txt 150 Opening BINARY mode data connection for uyk oec 366 7139 info txt 226 Transfer complete file upk oec 366 719 info txt received successfull 220 Closing connection _ the top right corner of the screen Submitting data
45. some tips If the transmission fails If there is a transmission problem you may see a message in the status window the bottom line of the left panel For instance the message Async Error 1101 may mean that the server failed to connect to the internet If you do have problems it is often worth trying again a few hours later or perhaps the next day There may be some temporary problem with internet connections If the problem persists make a careful note of the circumstances leading up to the problem and of any messages on the screen and get in touch with p Metrics Closing the module After a successful transmission the submit data panel remains on the screen Select Exit from the File menu or click on the X at gt Make sure you are connected to the internet before starting transmission gt Allow plenty of time for the results to be transferred gt If you are running more than one server you should submit data from each server separately gt Contact p Metrics if you have any problems 7 4 CHOOSE A DATABASE SERVER ON YOUR NETWORK Before using the Sherwood Ability Screen you need to choose a shared server database where the test data will be stored You also need to give the server a name this may already have been done during installation Once the SQL server has been setup usually through a site visit you may need to install the SAS on to more PCs For details of the procedure for setting up an ODBC
46. st need to define the courses available This module allows you to do this Once a list of courses have been entered you can specify which individuals are registered for which course using the BioData module see section 2 7 3 a 2 G ETTI N G STA RT E D Tu ows er a e of all your course codes along with a Soseription i pore Thesa are ied when assigning users to codes form the grouping variables for reports e the documentation for further details Add new course to list Course Descriptio GNVQ Advanced Hospitality and Catering beta Start the module by clicking on the Define your courses item zn from the main Sherwood menu SAVT ADV URNES After a pause you ll see the E A an course definition panel as DIPLOMA ADMIN SEC PROCEDURES 1 EE MODERN APPS NVG ADMIN shown O n the rig ht If you 14 BBO4NVOQ308L3 MODERN APPS NVQ ADMIN ca BBO4RNY219 ADVANCED SECRETARIAL DIPLOMA 16 BBO4 SPEL16 SKILLS UPDATE 1 haven t entered any cou rses 47 BBO4 SPEL164 SKILLS UPDATE 2 BB22USFDO1 BTEC FIRST DIP PUBLIC SERVICES yet the table will be blank 19 BBO3RGN101 EE et GNVQ Ad ENGINEERING MAN FOUNDATION ENGINEERING MAN FOUNDATION 3 3 ADDING N EW COU RS ES N Yeates 383 LEVEL 1 CJO35SKILL SKILLPOWER SPORT BETA CJO3CERTON BTEC NAT CERT IN SCIENCE SPORTS STUDIES YR 1 The course definition panel geet ernoscence rons tiores vean includes two columns which will contain information about courses headed Course Code and Course
47. tton the student can see a demonstration This show a short animation the animation can be run only once for each log in attempt Once the student has entered the details correctly and clicked in the Start button the test starts 4 3 TAKING THE TEST The SAS starts with two brief introductory screens followed by an animated demonstration to illustrate the basics of how to answer questions The student is then invited to answer three practice Welcome questions Finally this is followed by the to the main questions Sherwood Ability Screen Once the student is ready to start he or h a t she should click on the Next button at the S erwooe Assessment bottom right of each of the two Copyright Sherwood Assessment Ltd 2000 introductory screens This leads into the demonstration sequence The demonstration has a spoken commentary and illustrates the basic steps in answering a test item Note that no user input is required User manual 2 1 Test module At the end of the demonstration the student is invited to continue to the three practice questions This is the time to help out any students who may be having problem see the grey box below After the three practice questions the student is invited to proceed with the main part of the test All items require the same type of response a selection from one of five choices at the bottom of the screen Clicking a choice turns the
48. un under appropriate psychometric test conditions 4 2 GETTING STARTED There are two ways in which you can test students In standard mode students are identified by their identification numbers either the System ID or ISR ID and the student s details must already have been entered into the system via the BioData module before testing takes place see section 2 Alternatively students can be tested in kiosk mode Here the student can complete the test before their details have been entered via the BioData module Students enter their name and date of birth before starting the test A new record is created in the BioData system including the entered name and date of birth plus an automatically generated System ID The administrator can add further student details via the BioData module at a later date The Find facility section 2 6 may be helpful in identifying the appropriate record We recommend that the standard mode of testing is used wherever possible This is less prone to error and more secure Under kiosk mode there can be no check that the name and date of birth are entered correctly and the possibility of impersonation is harder to counter However it is inevitable there will be occasions when testing needs to be conducted before the student s biodata have been entered the kiosk mode is provided to meet such occasions User manual 2 1 17 Test module Standard mode Before testing any student on the SAS or STAT i
49. user box disappears and the required record is highlighted in the main panel XHA DRB 301 084 Y5 08921 Arthur AGD 30710 1984 VON HGV 091 285 YSC 26501 Jones Sarah SA 09 12 1985 Finding records some tips gt When finding by surname you don t have to type in all the name just a few letters will do for example itc will find Hitch Pritchard and Mitchell gt You can t truncate a System ID or ISR ID these must be typed in full gt f more than ten records are found when searching by surname use the scroll bar on the right side of the box to browse the records gt Cancel the search at any time by clicking on any of the cancel buttons 2 COURSE REGISTRATIONS You can record the courses on which students are registered This information can be used later to generate group reports for all students on a particular course Before you can specify which courses students are taking you must enter details of the courses into the system using the Define your courses module described in User manual 2 1 13 BioData module section 3 of this manual Once you have entered some courses you can use the Register courses facility of the Biodata module Go through the following steps 1 Select the student you wish to register on one or more courses E2 ZQ0 MHF 220 475 Y TJY LAD 270 883 Y See S FBW 070 781 Save Cancel Delete Register Courses 2 Click on the Register Courses button ET EHA

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