The Great Barn
Contents
1. 2 e a J 1S ig ig 1S J 1S ig ig ig 1S ig ig a J 1S ig IS 1S 1S ig S For guaranteed access before Thursday lunchtime please contact the estate office to make us aware of your requirements Offices in The Granary Please note that the offices in The Granary are tenants of Hole Park Estate and are not connected with the management of The Great Barn in any manner Please do not disturb them with enquiries but instead refer to the estate office Electric Gate Access to Halden Place is regulated by an electric gate which closes daily at 7pm If you are likely to be on site after that hour please contact the estate office to obtain the current gate code We will disable the gate on the morning of your event to provide unrestricted access throughout the night of your event Decoration You and your florist may decorate the barn in any reasonable manner for your event fixing arrangements to the barn structure in an appropriate manner where necessary Nails and other fixings should be removed when the decorations are taken down Three of the principal crossbeams these being the three that do not have chandeliers suspended from them have pulleys on them for you to utilise if you wish for suspending large floral arrangements 1 CO2. fo 1S ce 2 1S 1G 1 s 6 event and not before 1S 2 1 2 2 2 1S 2 1G Civil Marriages including Civil Partnerships If you are to be married at The Great Barn we will have required certain additional information from you in order to make a booking with Kent County Council s Registrar s Office You may have a practise prior to your wedding if you wish for which no additional charge is made Please check with the estate office to confirm that the barn is available on your chosen practise day if it is anything other than during the three days immediately prior to your ceremony Certain rules apply to all civil marriages and in particular we draw your attention to the fact that no food or drink alcoholic or otherwise may be served in the confines of The Great Barn for 1 hour preceding a ceremony and during it The only exception to this is a glass of water if necessary Although this rule may sound archaic there can be no exception to this and KCC registrar staff will assist the representati
3. G G o 1G G Q 1G 1G 1G ko o o 2 2 2 Refuse and Recycling g No refuse collection service is provided at The Great Barn Please remove all 3 your refuse for collection elsewhere noting that a maximum of 3 or 4 bags may F be put out at Halden Place for collection by Ashford B C on their usual 8 domestic round Bags must be outside the farm gate by 10 a m Monday 2 2 2 O 2 morning All bottles should be recycled The nearest recycling points are Rolvenden at the Rolvenden Club Turn left at the church leave the village and go round a sharp right hand corner and the bottle banks will be found on your right hand side in a car park Tenterden in the Waitrose car park near the recreation ground Both of the above sites are able to recycle tin cans as well PLEASE DO YOUR BIT FOR THE ENVIRONMENT BY RECYCLING AS MUCH AS IS POSSIBLE GOGOGOGO GOGO GOGO GOGO GOGO GOGO GO GOGO GOGO GOGO GOGO GOGO GOGO GO GOGO GOGO GOGOG OG OG OG OGOGOGOGOGOGOGOGOGOGOGOGOGO GOGO
4. OCGOGO GOGO GO GOGO GO GOGO GD G OGOGOG HDG O GOGO GO GOGO GD GOGOGOG OG OG OGOGOGOGOGO GOGO GO GOGO GOGO GOGOGOGO GOGO GD GOGOGOGOGOG Lighting The four chandeliers are switched and dimmed from the control panel to the left of the terrace doors Fireworks You may have fireworks at The Great Barn but the nature of these and the precise time at which they will commence must be agreed with us prior to the event Electric Supply Failure In the event of failure to the electric supply to the barn please check the trip fuses in the bandstand area The fuse board is located above and to the right of the external door Further primary fuses are located in the large cupboard in the hallway adjacent to the lavatories Please do not tamper with these electrics without first seeking our assistance Event Licensing Your event may require a licence from Ashford Borough Council to comply with the Licensing Act 2003 Such events are likely to fall under the category of Temporary Events Notices TEN TENs are required where you are selling alcohol even if is included in a ticket price or when the principal activity of the event is live or amplified music This list is not exhaustive and if in doubt please contact the Estate office or Ashford BC to discuss your event TENs cost 21 and we will assist you with making the application as necessary Applications must be made in good time before the event please allow 1 month CGOGOGOGO GOGO
5. GOGOGOGOGOGOGOGOGOGOGOGOGOGOGOGO THE GREAT BARN USER MANUAL GOGOGOGOGOGO GOGO GO GOGO GOGO GOGOGOGO GOGO GD GOGOGOGOGOG BEFORE THE EVENT Standard Terms and Conditions of Hire You will be required to sign a letter of agreement of confirmation of your booking of which these instructions form part Further Viewings You will almost certainly wish to return to The Great Barn to finalise your plans Will you please book all further viewings with Hole Park Estate Office Repeat viewings can usually be unaccompanied unless you wish us to be present but please remember that the barn may well be locked and you will need to obtain the key from us Please try to avoid Saturday afternoons for your viewing when there may well be a wedding or other event in progress Barn Availability Generally all our events take place on a weekend usually a Saturday Once the previous event has tidied up we will carry out any necessary further cleaning as appropriate You should expect to be able to take over The Great Barn no later than the Thursday lunchtime prior to your event thus giving you IS 1S ig Q a ig 1S Q 1G 1S 1S o a J ig o ig Q IS ig 1S s Q plenty of time
6. exceed the level will mean it is automatically regulated and no disruption to your music will be experienced 2 GOGOGOGOGO GOGO GO GOGO GOGO GOGO GOGO GO GOGO GOGO GO GOGO GOGO GOGO GOGO GOGO GOGO GOGO GOGOGOGOGOGOGOGOGOGOGOGOGOGOGO GOGO OGOGO GOGO GO GOGO GO GOGO GD G OGOGOG OG O GOGO GO GOGO GD GOGOGOGOGOGOGOGO GOGO GO GOGO GO GOGO GOGO GOGOGOGO GOGO GID GOGOGOGOGOG Chiller Trailer A chiller trailer can be handily located outside the double loading doors to the kitchen area on the hard standing An industry standard external power point is supplied for this purpose Fridges and or Freezer Certain domestic grade fridges and freezers may be found in the servery area These are provided for your use on an as found basis At no time should open food be stored in them and we make no guarantee as to their overall cleanliness Supplementary WCs If you are bringing in additional lavatories for a large event please discuss with us the most appropriate location of these Please ensure that your hire company removes these lavatories as soon as possible after the event Lavatories We will ensure that the lavatories are clean prior to your taking over The Great Barn as well as providing towels and WC paper Any additional supplies should be made by you You must ensure that the WCs are cleaned to a reasonable standard no later than 9 a m on the Monday morning following your event Heating The Great Barn is usually only hi
7. unnecessarily disturbed and that you and your guests leave quietly at the end of your event particularly when late at night 6 CGOGOGOGO GOGO GOGO GOGO GOD GO G OG O GOGO GOGO GOD GOGO GO GOGO GOGO GOGO GOGO GOGO GOGOG OG OG OGOGOGOGOGOGOGOGOGOGOGOGOGOGO GOGO OGOGO GOGO GO GOGO GO GOGO GD G OGOGOG OG O GOGO GO GOGO GD GO GOGO GOGO GOGOGO GOGO GO GOGO GO GOGO GO GOGOGOGOGO GOGO GD GOGOGOGOGOG Cleaning Materials A basic supply of cleaning materials may be found in the kitchen area Please use these as necessary and leave them behind at the end of your hire Public Liability The Great Barn holds Public liability insurance cover to the value of 5 million The hirer will be responsible for making arrangements to insure against third party claims which may be made against him her whilst using the premises AFTER YOUR EVENT After event Cleaning You must clean the Barn and the surrounding area to a satisfactory standard including removal of rubbish as below sweep the floor pick up cigarette ends and litter externally Any floral decorations and foliage must be removed from the site Fair wear and tear on the barn and its fabric s expected but a supplementary charge will be made to make good any damage caused and any additional cleaning costs necessary charged at cost plus 100 o Q G G Q 1G 1G 1G G Q o
8. 2 environmental noise control system has been installed This is backed up by an AT 1 Volume Controller Sentry MK2 This equipment is located on the wall directly opposite the bandstand area Once the preset noise level is exceeded which is indicated by a series of coloured lights the power circuit in the barn will automatically be cut This cut out includes all power to the kitchen as well as all the power points right through The Great Barn You are advised to ensure that your band or disco does not exceed the preset level as this will result in disruption to your entertainment to the embarrassment of all All of the control boxes associated with the Sentry MK2 equipment have tamper proof seals and any attempt to interfere with the settings will therefore be evident A charge of 100 will be levied for each appliance which is found to have been tampered with plus the cost of remedial works if any Please be aware that the microphone located on the wall opposite the bandstand should not be interfered with Any attempt to block it will result in the system cutting out due to an infrared sensor located internally AT 1 Volume Controller Standard discotheque equipment may be routed via the AT 1 volume controller located on the back wall of the bandstand area This equipment automatically regulates the volume to bring it within the preset levels as set by the Sentry Mk2 appliance as detailed above When correctly connected any attempt to
9. GCOGOGOGOGOGCOGOGOGOGOCOGCOGOAGOAGCOGCOGCOGOGOGOGCOGOGOGOGOGCOGCOGOGOAGOAGOGCOGOGOGOGCOGOGOGOAGOGCOGCOGOGOGOAOGOGCOGOAGOAGOAGOAGCO OGOGOGOG OGD GOGO GO GOGO GD G OGOGOG OG O GOGO GO GOGO GD GOGOGOGOGOGOGOGO GOGO GO GOGO GO GOGO GO GOGOGOGOGO GOGO GD GOGOGOGOGOG If affixing fairy lights to the walls or beams you should take great care when working at such dangerous heights and Hole Park Estate take no responsibility whatsoever in the event of an accident occurring Candles Candles may be used on the tables in appropriate holders but they must not be placed on the wooden framework of the barn Torches You may decorate the external area with paraffin torches if you wish but these must be a minimum of 2 metres away from any building at all times when alight The Dance Floor A dance floor is provided with the barn large enough for a wedding party of up to 150 We will lay the dance floor at any reasonable location for you in The Great Barn during the build up to your event but you may also move it yourself if you wish If doing so please carefully follow the instructions on the wall in the servery area of the kitchen If you do not require the dance floor please advise us and we will remove it Please note you must use a dance floor when dancing the only exception being for barn dancing Environmental Noise Control System For your own comfort and for the sake of the neighbours living near to The Great Barn a Formula Sound Sentry MK
10. GOGO GOGO GOD GO GOGO GOGO GOGO GOD GOGO GO GOGO GOGO GOGO GOGO GOGO GOGOG OG OG OGOGOGOGOGOGOGOGOGOGOGOGOGOGO GOGO O GOGOGOGOGO GOGO GO GOGO GD G OGOGOG OG O GOGO GO GOGO GD GO GOGO GOGO GOGOGO GOGO GO GOGO GO GOGO GOGO GOGOGOGO GOGO GHD GOGOGOGOGOG Emergency Contact During the build up event and cleaning up if you have cause to contact us please note the following contact numbers Estate Office 1580 241344 Edward Barham Mobile 07976 241794 Home 01580 241386 evenings weekends Mr D Barham 01580 241251 for use only if none of the above numbers are successful and your enquiry is of a most urgent nature ON THE DAY Location Signs Three large sandwich board type direction signs will be erected on the day of your event bringing people from the A28 in Rolvenden You may need to issue supplementary maps or written directions to suit your own requirements and we will be happy to assist with these Setting your Tables Due to the rural nature of The Great Barn you are advised to set your tables at the last possible moment due to the possibility of dust insects or other debris blowing onto them This problem is particularly evident during windy conditions It is therefore recommended that you lay your tables on the morning of your O 1G 1S 1S o 1G 1S 1G 1G 1 1S 1G G o O 1G fo 1G 1G G G 1S 1G G 1G
11. ivation of it will bring on the escape lighting clearly indicating the routes to different exits Any unofficial activation will incur a charge of the cost of resetting plus 100 Please do not obscure the activation boxes by placing items in front of them Please note the fire alarms are not connected to any remote station monitoring and should there be a fire you must call the fire brigade direct on 999 using a mobile phone or by going to one of the nearby houses and seeking assistance Car Parking Cars should be parked in the immediate vicinity of the barn or in the field to the north accessed via the cattle grid and from which there are pedestrian gates to the main door These will be indicated to you during your set up Only in exceptional circumstances such as wet ground conditions should cars be parked ion or beside the metal road surrounding The Great Barn complex We would strongly discourage you from parking any cars in or beside the grass courtyard area in such a manner that they disturb the attractive rural view from the terrace Car Parking signs will be erected by us prior to your event directing cars into the orchard as above Adjacent Businesses and Houses Please respect the privacy and security of the nearby businesses and houses ensuring that cars are parked in an appropriate manner that onward access around The Great Barn to the farm beyond is never obstructed that the businesses and houses are not
12. red out during the summer months when heating is not required In exceptional circumstances heating may be necessary in which case this should either be of the supersur gas burning fire or a propane powered burner with electric fan In no circumstances should electric power be used for the primary source of heating Use of the Orchard and Grass Courtyard Areas As well as necessary car parking you may use these areas for your entertainment erecting gazebos bouncy castles etc as you reasonably wish For definite confirmation of your plans please consult with the estate office No amplified music is permitted outside the barn itself Security Thus far there has never been a problem of any items being removed from The Great Barn before during or after an event and we hope this situation will continue All items left are at the hirer s risk The barn is lockable The main double doors the door to the round house and the three doors in the kitchen area may all be secured by bolting them from the inside The door to the terrace and to the WCs may be secured by key and you may take either or both of these keys away with you during your build up stage to ensure that your items are secure These keys must be left in the locks at the end of your hire Failure to do so will incur a key cutting charge of 5 per key CGOGOGOGO GOGO GOGO GOGO GOD GO GOGO GOGO GOGO GOD GOGO GOGO GOGO GOGO GO GOGO GOGO GOGO GOGO GOGO GOGOGOGOGOGOGOGOGOGOGOGOGO GOGO
13. ve from Hole Park Estate who will also be present at the ceremony in enforcing this rule Weather permitting you may serve whatever refreshments or food you wish outside The Great Barn during this time but the food or drink must not be brought into it For the purposes of enforcing this rule the confines of the barn are taken to be the four walls of the principal space plus the semi circular roundhouse area GOGOGOGO GOGO GOGO GOGO GD GO GOGO GO GOGO GOGO GOGO GO GOGO GOGO GOGO GOGO GOGO GOGO GOGO GOGOGOGOGOGOGOGOGOGOGOGOGOGOGO GOGO O GOGOGOGOGOGOGO GO GOGO GD G OGOGOG OG O GOGO GO GOGO GONG OG OGO GOGO GOGOGO GOGO GO GOGO GO GOGO GOGO GOGOGOGO GOGO GID GOGOGOGOGOG Hot Water Limited hot water is available at the double sink in the servery area These facilities are not suitable for extensive washing up and indeed the majority of hire companies will wish to rewash their equipment prior to it being relet No Smoking The Great Barn is a no smoking venue in accordance with the terms of the nationwide smoking ban imposed on 1 July 2007 Smoking is permitted outside for which purposes buckets are supplied for cigarette ends Fire Extinguishers and Fire Blanket These are provided for your safety and should not be tampered with or used except in emergency Any unwarranted use will be charged to you at the rate of refilling replacing the appliance and cleaning plus 100 Fire Alarm The fire alarm is fitted for your safety Act
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