ge.08-22982 nations unies объединенные нации united nations __
Contents
1. To create a new account click on the Register link found on the top navigation section Enter all information in the textboxes Select the country you are representing After you have completed filling out the form press the Register button A request will be sent to the IAN System Administrator who will look over your request information You should receive an e mail in a few days with a password Once you have received your password it is advised that after logging in to the IAN System that you immediately change your password by clicking on the Edit Account link found at the top navigation section ECE CP TEIA SEM 6 2008 2 Page 13 Annex III Left Navigation Section En Fr Ru UNECE IAN SYSTEM Edit Account Logged in Logout ENTEREXERCISEMODE __ Reports Received Serial Number Report Type Classification Recipients Received UTC UNITED STATES UNITED STATES ROMANIA UNITED STATES UNITED STATES UKR 91 Earty warning PUBLIC UKR Ei Assistance Request PUBLIC yaar rd information Report PUBLIC RUSSIAN FEDERATION UNITED STATES UNITED STATES ROM Vt Earty wornng PUBLIC SWITZERLAND UKRANE UNITED STATES UNITED STATES UKR 7 1 Earty warnng PUBLIC UNITED STATES URSZR informadon Report PUBLIC FRANCE ITALY UNITED STATES UNITED STATES Left Navigation sus2 Eary waming PUBLIC UKRANE UNITED STATES Rus 2 2 information Report RESTRICTED UKRANE UNITED STATES UKREG Esthy warning PUBLIC UNITED STATES WER SY Ea2. You can change it while it is still a draft Accident Date and Time Accident Date and Time Date Local Time x UTCTime Set UTC Time Clicking on the textbox for Date will bring up a Calendar box to choose the date of the accident ECE CP TEIA SEM 6 2008 2 Page 22 Annex III For setting the time you should specify in your report the local and UTC time the event happened To figure out the UTC time based on the local time given press the Set UTC Time button This will automatically change the hour to the correct UTC time NOTE Some computers may have an incorrect UTC setting so this value may not always be correct Always double check your report before sending Nature of Emergency Accident Check the boxes that correctly identify the nature of accident You can check as many boxes as you like If it does not appear in the list you can type in the name in the textbox below the appropriate category Please use a comma to separate any additional entries e g accident1 accident2 accident3 Location If you know the coordinates of the accident you can enter them in the textboxes You can enter the coordinates in DMS or decimal You can use the radio buttons to automatically convert from DMS to decimal and vice versa DMS Decimal Latitude degrees 9 minutes o seconds north gt Longitude degrees Q minutes o seconds East M C DMS Decimal Latitude 0 deg
3. AUSTR A GERMAN FRANCE TALY NETHERLANDS NORWAY ROMANIA RUSSIAN FEDERATION UKRAINE UNTED STATES ECE CP TEIA SEM 6 2008 2 Page 21 Annex III Choose the recipients of this report The countries are split into two sections Neighbouring countries which are based on the country of the account logged in and a list of all the countries To add recipients for a country click on the country intended for this report After clicking on a country recipients should start to appear above the list of countries if no recipients are added after clicking on a country there are no recipients assigned to that country You can remove recipients by clicking on the Remove link Designate Final Report Check the box where it says Mark as final report if this is the last report in the series Note that by checking this report as final you will be unable to append any more reports from the Sent Reports list Classification You can classify a report as Public or Restricted If a report is public any account within the IAN System will be able to view the report by going to the Show All Public Reports link found on the left navigation section If a report is RESTRICTED only recipients of the report will be able to view it The account that sent the report has the ability to change the report from RESTRICTED to PUBLIC when viewing the report NOTE Classification CANNOT be changed from PUBLIC to RESTRICTED after the report has been sent
4. TEIA SEM 6 2008 2 Page 9 Annex II Annex IT Results of the subregional test performed in 2006 and 2007 in Central Western and South East European North American countries and the European Commission Czech Austria Republic Denmark Finland 1 Austria n a yes yes yes 2 Belgium yes yes yes yes 3 Bulgaria n a yes no yes 4 Canada no no yes no 5 Croatia yes yes yes yes 6 Cyprus n a yes yes yes 7_ Czech Republic yes n a yes yes 8 Denmark yes yes n a yes 9 Estonia yes n a yes yes 10 Finland yes no yes n a 11 France yes yes yes yes 12 Germany yes yes yes yes 13 Greece n a no no yes 14 Hungary yes yes yes yes 15 Italy tech prob yes yes yes 16 Latvia yes yes n a yes 17 Lithuania yes no yes n a 18 Luxemburg no yes yes yes 19 Monaco n a yes yes yes 1 day 20 Netherlands yes yes yes yes 21 Norway yes yes yes yes 22 Poland yes yes yes yes 23 Romania n a no yes yes 1 day 24 Slovakia yes yes yes yes 25 Slovenia yes yes yes yes 26 Spain yes yes yes yes 27 Sweden yes no yes yes 28 Switzerland yes yes yes yes 29 Turkey no no deliv no yes 14 days 30 United Kingdom yes yes yes yes 31 United States no no deliv no not deliv 32 European Community yes yes yes n a Registered as read but no answer ECE CP TEIA
5. and to Sibiu 7 The representatives of points of contact were also addressed by Mr C Eugen Vice Mayor of Sibiu Mr M Iosif Vice President of County Council of Sibiu Mr R Cadariu Director within the Ministry of Environment and Sustainable Development of Romania and Mr E Constantin Chief of Civil Protection Directorate within the General Inspectorate for Emergency Situations 8 Mr L Wyrowski secretariat to the UNECE Convention on the Transboundary Effects of Industrial Accidents welcomed participants on behalf of the UNECE and expressed his gratitude to the Romanian Ministry of Interior and Administrative Reform and the County of Sibiu for hosting the third consultation and the training session He then provided an overview regarding the developments relating to the IAN System from the time the System was accepted by the first meeting of the Conference of the Parties up to the third consultation stressing in particular the outcomes of the previous consultations and the decisions on the System by the meetings of the Conference of the Parties ECE CP TEIA SEM 6 2008 2 Page 3 IV ELECTION OF THE CHAIRMAN 9 Mr F Senzaconi was elected Chairman of the third consultation and the training session for points of contact y PROGRAMME 10 The consultation was divided into three sessions a Session I The effectiveness of the IAN System and results of the tests performed in 2006 and 2007 b Session II Exchange of good pr
6. using a data format developed within the framework of the notification system of the International Atomic Energy Agency This task should be given to the established steering group consisting of representatives of points of contact X CLOSING 21 The Chairman expressed his appreciation to the representatives of points of contact for their valuable input into the discussion during the third consultation He thanked also the speakers for their interesting presentations as well as Mr Buangan for presenting the Web based application for the use under the IAN System and for conducting the hands on training session 22 The Convention secretariat speaking on behalf of the points of contact congratulated the Romanian Ministry of Interior and Administration and the County of Sibiu for having made excellent organization of the consultation and training session 23 The Chairman closed the meeting ECE CP TEIA SEM 6 2008 2 Page 8 Annex I Annex I PROGRAMME Introduction to the third Consultation overview of the UNECE IAN System Convention secretariat 2007 SESSION I Effectiveness of the IAN System results of the tests performed in 2006 and Results of the test performed by Austria and the Czech Republic in Central Western and l South East European North American countries and the European Commission and by Bulgaria and Estonia in EECCA subregion in 2006 Results of the test performed by Denmark a
7. 03 2008 21 41 Add Report USA 12 2 FINAL Assistance Request PUBLIC NETHERLANDS ROMANIA UKRAINE 06 03 2008 21 05 USA 12 1 Early warning PUBLIC NETHERLANDS ROMANIA UKRAINE 06 03 2008 21 03 Add Report USA 11 2 Information Report PUBLIC RUSSIAN FEDERATION UNITED STATES UNITED STATES 06 03 2008 14 09 Add Report USA 11 4 Early waming PUBLIC RUSSIAN FEDERATION UNITED STATES UNITED STATES 06 03 2008 14 01 Add Report USA 10 2 Information Report PUBLIC ROMANIA UKRAINE 04 03 2008 16 05 Add Report USA 10 1 Early warning PUBLIC UKRAINE 28 02 2008 20 22 Add Report USA 9 1 Early warning PUBLIC ROMANIA UKRAINE 26 02 2008 12 42 Add Report The Reports Sent section displays all reports sent by the user The order of this list starts with the most recently sent report Each row contains the serial number of the report the report type classification recipients of the report and the UTC timestamp the report was sent To view a sent report click on the serial number e g FRA 2 1 RUS 1 1 link located in the first column of the table If a user needs to add a report to one that already exists they can click on the Add Report link They will be taken to a page which will allow the user to choose which type of report to send To learn more about Adding Reports go to Page ADD REPORT NOTE If a sent report was marked as FINAL e g FRA 3 2 FINAL no additional reports can be added An Add Report link will not show up for this type of
8. NATIONS UNIES OBBEJJMHEHHbIE HAM UNITED NATIONS COMMISSION ECONOMIQUE EBPONMEMCKAA KOHOMHYECKAA ECONOMIC COMMISSION FOR POUR L EUROPE KOMMCCHA EUROPE SEMINAIRE CEMHHAP SEMINAR CONFERENCE OF THE PARTIES Distr TO THE CONVENTION ON THE GENERAL TRANSBOUNDARY EFFECTS OF INDUSTRIAL ACCIDENTS ECE CP TEIA SEM 6 2008 2 19 May 2008 Original ENGLISH Third Consultation and Training Session for Points of Contact for the Purpose of Accident Notification and Mutual Assistance Designated within the UNECE Industrial Accident Notification System Sibiu Romania 1 3 April 2008 REPORT Introduction 1 The Third consultation and training session for points of contact for the purpose of accident notification and mutual assistance designated within the UNECE Industrial Accident Notification IAN System were held from 1 to 3 April 2008 in Sibiu Romania It was organized by the Ministry of Interior and Administrative Reform of Romania its General Inspectorate for Emergency Situations 2 The consultation and training session were held under the auspices of the United Nations Economic Commission for Europe UNECE within the framework of the Conference of the Parties to the Convention on the Transboundary Effects of Industrial Accidents This activity was part of the workplan under the Convention ECE CP TEIA 15 Add 1 decision 2006 4 and appendix II following the stipulation by the Conference of the Parties that regular consultations in
9. SEM 6 2008 2 Page 10 Annex II Results of the subregional test performed in 2006 and 2007 in Eastern European Caucasians and Central Asian region not all points of contact as nominated in the country answered Bulgaria Estonia Latvia Lithuania 1 Armenia yes no yes 3 days yes 2 Azerbaijan no no yes yes 3 Belarus yes yes yes yes 4 Georgia yes yes yes no 5 Kazakhstan no not deliv yes no 6 Kyrgystan no not deliv no yes tel 7 Moldova yes yes yes yes 8 Russian Federation no not deliv yes no 9 Tajikistan n a not deliv yes yes tel 10 Ukraine no not deliv yes yes tel 11 Uzbekistan no not deliv no no sending repeated ECE CP TEIA SEM 6 2008 2 Page 11 Annex III Annex III Manual Begin Start by opening your browser and typing in this URL into the address bar http www unece org 8080 ian S IAN System Windows Internet Explorer v http www unece org 8080 ianflogin jsf Login To begin using the IAN System you must first enter the registered e mail address and password If you are new to the system and do not have an account you must go to the Registration form and enter the information into the textbox fields ECE CP TEIA SEM 6 2008 2 Page 12 Annex III Register Register Full Name E mail Institute Tel Fax Address Country Select Country zj Register
10. To view a report click on the serial number e g FRA 2 1 RUS 1 1 link located in the first column of the table If a user has received several reports the pagination browser can be used to view them By click on the page numbers available the user can view past received reports They can even click on the arrows e g gt gt gt gt gt to view the next page or last page in the result list Notification of Report via E mail When a report is sent an e mail with a URL link to the report will be used to notify the intended recipients The recipient will need to click on this link to view the report If the recipient was not already logged in to the IAN System at the time the e mail was received they will be taken to the login screen After successfully logging in they will be taken immediately to the report When a report has been viewed by an intended recipient the date and time of the viewing will be saved and displayed on the reports recipients list only the first viewing will be saved This confirms to the sender and other recipients that the report was viewed by one of the intended recipients ECE CP TEIA SEM 6 2008 2 Page 17 Annex III Sent Reports Reports Sent 1 Serial Number Report Type Classification Recipients Sent Date UTC USA 15 1 Early warning PUBLIC UKRAINE 25 03 2008 12 42 Add Report USA 14 1 Early warning PUBLIC UKRAINE 13 03 2008 23 38 Add Report USA 13 1 Early warning PUBLIC UKRAINE 10
11. You must be outside of viewing or creating a report to see this button ECE CP TEIA SEM 6 2008 2 Page 28 Annex III View Report To view a report click on any serial number e g FRA 2 1 RUS 4 2 found on any list of reports a RUS 3 1 Early warning Sent Date Time 18 02 2008 11 18 UTC Name Po From RUSSIAN FEDERATION Institution x Fax 123 456 789 E mail Tel 123 456 789 Report Valid At 18 02 2008 11 15 UTC Recipients Country Institution Fax Telephone E mail Address Viewed Time UTC umeostates M E E 26 02 2008 12 58 vues srr M N E E 2 2 200 1539 ueame a E 21 02 200821 11 Nature of emergency accident Accident Type of accident Attack with Natural disaster IV Chemical I Fire I Explosives l Earthquake I Mining tailings I Explosion I Chemical agents F Flood l Transportation I Release into water I Bio agents F Landslide Avalanche M Marine pollution Release into air I Radioactive agents I Forest Fire Other Other Other Other Accident Date and Time Ending Session m To exit the system press the Logout link found in the top navigation section
12. actice on the functioning and organization of work of the points of contact c Session III Hands on training in the use of the Web based application for notification and requesting assistance within the IAN System 11 The full programme including a list of presentations is given in the annex I VI EFFECTIVENESS OF IAN SYSTEM 12 Following the recommendation by the second consultation of points of contact to perform a test of IAN System subregionally and at regular intervals two rounds of testing per year eight tests were carried out in the period 2006 2007 with the results as well as difficulties in performing the tests being presented to the third consultation 13 In the table below part I presents the summary of the tests performed in Central Western and South East European North American countries and the European Commission Part II shows the results of the test performed in the countries of Eastern Europe Caucasus and Central Europe EECCA for detailed results see the table in annex II 1 Finland performed the test only in February 2008 ECE CP TEIA SEM 6 2008 2 Page 4 PARTI Austria Czech Republic Denmark Finland Date of the test 27 June 2006 a a A Der 25 June 2007 8 February 2008 29 due to a technical Number of problem with participating 26 30 30 transmission points of contact failed to European Commission Kimbaoi 23 27 out of which 3 registered 3 ackno
13. anslated into any other language ECE CP TEIA SEM 6 2008 2 Page 16 Annex III Received Reports Reports Received 1 gt gt Serial Humber Report Type Classification Recipients Received UTC UKR OM Early warning PUBLIC UNITED STATES UNITED STATES 1370372008 23 44 UKR Si Assistance Request PUBLIC ROMANIA UNITED STATES UNITED STATES 11 03 2006 22 34 USA 112 information Report PUBLIC RUSSIAN FEDERATION UNITED STATES UNITED STATES 06 03 2008 14 09 ROM tt Early warnng PUBLIC SWITZERLAND UKRAINE UNITED STATES UNITED STATES 64 03 2008 21 39 UKR 7 1 Early warning PUBLIC UNITED STATES 25 02 2008 11 26 UKR amp 2 information Report PUBLIC FRANCE ITALY UNITED STATES UNITED STATES 21 02 2008 21 09 BUS SY Early warning PUBLIC UKRAINE UNITED STATES 18 02 2008 11 18 RUS 272 information Report RESTRICTED UKRAINE UNITED STATES 9802 2008 11 12 UKR 61 Early warnng PUBLIC UNITED STATES 18 02 2008 11 02 UKRS Early warning PUBLIC UNITED STATES 13 02 2008 22 03 The Reports Received section displays all received reports The order of this list starts with the most latest received report Each row contains the serial number of the report the report type classification recipients of the report and the UTC timestamp the report was received Note For reports where the classification is set to RESTRICTED only recipients of specified by the sender are able to see the report No other country will have access to this report
14. boxes that best describe the nature of the substance You can check as many boxes as you ECE CP TEIA SEM 6 2008 2 Page 24 Annex III like Enter the amount of the substance present the amount released the release rate and its duration and any other pertinent information in the textbox below the checkboxes When you are satisfied with the chemical entered press the Add button at the bottom Substance chemical formula or name Pre defined Chemical x l Toxic l Ecotoxic M Flammable Explosive I Other Amount ECE CP TEIA SEM 6 2008 2 Page 25 Annex III To remove a chemical from the list press the Remove button Name Nature Amount Remove 4 Chemical Toxic Ecotoxic 23 Remove Weather Conditions Early Information Report Only When entering the temperature you can specify Celsius or Fahrenheit by using the pull down menu on the right By changing the measurement the value in the textbox will automatically convert to the selected type Emergency and Mitigation Measures Already Taken When entering evacuation and sheltering values you can change the measurement type from kilometres to miles using the pull down to the right of the textbox By changing the measurement type the value in the textbox will automatically convert to the selected type Previous Page To go back to the previous page press the Previous Page button Your data will still be there when you return to the page iif Review R
15. e draft scenario has been developed preferably still in first half of 2008 g The results of the exercises and the outcome of the communication tests would be presented to the fourth consultation of points of contact which would discuss them and make recommendations regarding further improvements to the IAN System as well as on further actions to improve cooperation within the IAN System Should the recommendations concern organization of ECE CP TEIA SEM 6 2008 2 Page 7 particular capacity building activities they would be submitted for consideration by the Conference of the Parties or the Bureau h Training in the use of the Web based application should be continued until 1 June 2008 In the training period points of contact should use their training accounts which should be removed afterwards from the Web based application i The operational accounts should be registered by 1 July The secretariat was requested to remind points of contact to register with their official accounts so that the Web based application could be fully operational from 1 July When registering with the official accounts to the Web based application points of contact should provide their up to date contact details and keep them current in the future by modifying them using the application Qj In view of further harmonization between different systems the data format used in the IAN System should be evaluated and an analysis undertaken on the added value of
16. eport Save Report You can save the report as a draft if you are not ready to send it By saving the report it will be marked as draft To re open a draft click on the Drafts link on the left navigation section Find the draft you were working on and then click on the serial number Previous Page Save Report Revi ew Report Review Report When you re finished entering your data press the Review Report button You will be taken to a page that shows what your report will look like to recipients Previous Page Save Report Revi ew Report ECE CP TEIA SEM 6 2008 2 Page 26 Annex III If you need to make a change you can go back to the previous page by pressing the Previous Page button at the bottom of the page Send Report If you are satisfied after reviewing the report press the Send Report button at the bottom of the page to send the reports to your recipients When your report is sent the message E mail was sent will be displayed on the screen Please note that while the e mail has been sent successfully the e mail address entered in the system may not be correct or up to date Should no date and time appear in the recipients list next to a recipient within reasonable time after having submitted the report the sender should contact the recipient by telephone call Contact details can be found in the left navigation section under contact Each country
17. is advised to test periodically the connection with at least its neighbouring countries by using the exercise mode It has the same features as the normal mode To enter the exercise mode you need to click on the button enter exercise mode to exit click on the button exit exercise mode ECE CP TEIA SEM 6 2008 2 Page 27 Annex III Exercise Mode Users can test the connection with their neighbouring countries by using the Exercise Mode To enable exercise mode click on the button Enter Exercise Mode located at the top navigation section You must be outside of viewing or creating a report to see this button When you are in Exercise Mode the left navigation bar will change to a green colour You will only see this in Exercise Mode Once in Exercise Mode you are able to simulate writing reports as well as viewing them All reports written while in Exercise Mode will have the label EXERCISE written throughout the report and in e mails sent to recipients A report cannot be converted to a non exercise report and vice versa UNECE IAN SYSTEM Exercise Mode Ar Logged in as Reports Received exercise Mode 1 Serial Number Report Type Classification Recipients Received UTC Early warning PUBLIC FRANCE 26 03 2008 12 41 Early warning PUBLIC FRANCE 26 03 2008 12 39 To exit exercise mode click on the EXIT EXERCISE MODE link located at the top navigation section
18. nd Finland in Central Western and South 2 Eastern European North American countries and the European Commission and by Latvia and Lithuania in the EECCA subregion in 2007 SESSION II Exchange of good practice on the functioning and organization of work of the points of contact Institutional and regulatory framework for implementation of IAN System in Hungary I Ms K Gorog National Directorate General for Disaster Management Ministry of the Interior Hungary Functioning and organization of work of the Romanian point of contact Mr F Senzaconi General Inspectorate for Emergency Situations Romania Cooperation in crisis management an example of the Netherlands 3 Mr R de Krom Crisis Management Division Ministry of Housing Spatial Planning and Environment Functioning and organization of work of the Belarusian point of contact i Mr A Kazakevich Ministry for Emergency Situations Belarus Experience gained in implementing the IAN System in Switzerland Mr D Rauber Federal Office for Civil Protection Switzerland Section III Hands on training on the use of Web based application for the purpose of notification and requesting assistance within IAN System Introduction to the training Convention s secretariat Presentation on the Web based application its user friendly functions and user manual Mr J Buangan IT consultant to the Convention Secretariat ECE CP
19. nt of contact the following aspects were of importance a A clear set of procedures for communication and cooperation was essential in emergency situations b Points of contact should be fully integrated into overall emergency management c Exercises and drills need to be conducted regularly to test the effectiveness of adopted procedures and systems including back up systems d Staff needs to undergo regular training 17 The presentations were highly valued by participants in particular by representatives of those countries including from a number of countries in EECCA and South Eastern Europe SEE which were looking for good practices to be adopted at their points of contact to further improve their functioning VIII TRAINING SESSION 18 The training session on the use of Web based application started with a presentation made by Mr J Buangan IT consultant to the Convention secretariat In his presentation Mr Buangan introduced the Web based application to the representatives of points of contact by showing them inter alia how to a access the application b use the navigation section for sending early warnings information or requests for assistance reports and c update the accounts check on reports received and use the exercise mode He presented in detail the complete process of early warning reporting explaining all the functions facilitating the use of the application All the features and the descrip
20. rees Longitude o degrees To view your coordinates on a map enter the coordinates then press the View coordinates on map link A small pop up window will appear with a map and the location of the coordinates ECE CP TEIA SEM 6 2008 2 Page 23 Annex III Indicates the position of the accident as clearty zs possible and ma known to the recipient Country FRANCE Towns Ares Coordinates Dyis C peeima View coordinates os map Latitude degrees g hie ab STEIGAN insite i a n Use these coordinates You can also use the map to pin point the location if you don t know the coordinates Use the maps zoom controls found on the left side to zoom in or out of the map Once you ve zoomed in to the exact point just click on the location on the map and the coordinates will appear as a red marker If you are satisfy with the location press the Use these coordinates to transfer the coordinates to the main form Lat 46 07323062540835 Lom 28 225 Find on map Use these coordinates If you know the coordinates and would like to see it on the map in the Map window enter the latitude and longitude coordinates in the textboxes and press the Find on map button A red marker will appear on the map at those coordinates Substance chemical formula or name Early Information Report Only To add a chemical to the list on the right enter the name at the top of the grey box on the left Then check the
21. report If a user has sent several reports the pagination browser can be used to view them By click on the page numbers available the user can view past sent reports They can even click on the arrows e g gt gt gt gt gt to view the next page or last page in the result list Viewing Reports Read by Recipients In order to check if a recipient has viewed a sent report just click on any report in the Sent Reports list and locate the Recipients List at the top The last column of this list contains the initial view date and time for the recipient The date and time is listed as UTC If the recipient has not opened the report no date and time will be visible ECE CP TEIA SEM 6 2008 2 Page 18 Annex III Drafts Reports Drafts Serial Number Report Type Last Updated UTC Classification Delete USA 2 FINAL Assistance Request 03 30 2008 13 16 RESTRICTED Delete USA 7 1 Early warning 02 26 2008 13 00 PUBLIC Delete The Reports Drafts section displays all reports currently saved but not sent The order of this list starts with the most recently saved report Each row contains the serial number of the report the report type classification recipients of the report and the UTC timestamp the report was saved To view a saved report click on the serial number e g FRA 1 RUS 1 FINAL link located in the first column of the table If a user has saved several reports the pagination browser can be used to view
22. rresponding to real situations Such exercises involving the communication exchange using the Web based application should be based on a scenario of a likely industrial accident with potential transboundary effects To this end the third consultation appreciated the offer from the Netherlands and Georgia to draw up the first draft of the general scenario d At least three such comprehensive exercises should be carried out in 2009 and each should involve one country initiating the exercise according to its scenario on industrial accidents and those neighbouring countries which according to the scenario could really be affected All countries participating in this type of exercise should carry out a detailed analysis and prepare a report to be presented to the next consultation of points of contact e The Convention secretariat should be contacted before 1 June 2008 by countries ready to carry out the comprehensive exercise with one to two neighbours f To facilitate the organization of such extended exercises and in particular to finalize the scenario as drawn up by the Netherlands and Georgia as well as develop a plan for the exercises and for communication tests until the fourth consultation of points of contact a steering group consisting of representatives of points of contact should be established The secretariat was requested to call for a steering group meeting consisting of a maximum of 10 members and to organize it shortly after th
23. rty warning PUBLIC UNITED STATES 12032008 23 44 11032008 22 24 06032008 14 09 04022008 21 29 25 02 2008 11 26 21 02 2008 21 08 1802 2003 114 48 1802 2008 11 12 18 02 2008 11 02 1302 2008 22 03 The left navigation section allows you to view different types of reports New Report Creates a new Early Warning or Assistance Request Report Received Displays all received reports Sent Displays all completed sent reports Drafts Displays all saved draft reports These have not been sent yet Public Reports Displays all publicly sent reports from every country Contacts Opens a window with a pull down menu of countries Selecting a country from this menu will refresh the screen to display a list of contacts for that country ECE CP TEIA SEM 6 2008 2 Page 14 Annex III Update Profile Update Contact Info Institution Address E mail Address Telephone Fax Reports received Please select which reports you would like to receive Receive Only Notification Reports Receive Only Mutual Assistance Reports Receive BOTH Mutual Assistance AND Notification Reports English 7 Change Password Confirm Info If details of your account information have changed you will need to update your profile To update your profile click on the Edit Account link found in the top navigation section Please provide as much information as possible and double check each value before saving It is very impor
24. tant that you always make sure your contact is up to date Any changes to phone numbers mailing addresses or e mail should also be changed on the IAN System ECE CP TEIA SEM 6 2008 2 Page 15 Annex III Update Password Update Password Current Password New Password New Password confirm Save Password Cancel 1 To change the password of your account you will need to first edit your account by clicking on the Edit Account link found in the top navigation section 2 Scroll to the bottom of the form and click on the button Change Password 3 Enter your current password in the first box 4 Enter the new password 5 Enter the new password again 6 Press the button to change your password Change Language UNECE IAN SYSTEM ones Change Language Logged in 2s O NewReport Reports Received z w Received Serial Number Report Type Classification Recipients Received UTC a Sant UKD or4 Earks warning pier ic UNITED STATES JINITED STATE 42NONNS 73 44 You have the option of viewing the IAN System in English French or Russian To change the language click on the link of the preferred language located in the top navigation section For example if you want to see the form in French click on the Fr link Please note that when changing the language while viewing a report that any text entered by the writer of the report will remain in the language it was originally written in It will not be tr
25. the list will reload with only reports from that country To view all public reports click on the Show All Public Reports button at the top Please note that only PUBLIC reports are available for viewing RESTRICTED reports are not listed Create Reports To create a report click on the New Report link on the navigation bar found on the left side of the screen You will have a choice of creating either an Early Warning report or Assistance Request Report Select the type of report Early warning Report The Early warning Report is used to give information or warning in the event of an industrial accident or imminent threat thereof This report should be sent only once and always be followed up with at least one Information Report or be cancelled Assistance Request Report Used for matters related to the provision of assistance in order to mitigate consequences including transboundary effects ECE CP TEIA SEM 6 2008 2 Page 20 Annex III Sender Details Sender Details Sender Name John Smith Institution Institution Address 123 Address St E mail name institution org Fax 41 12 123 12 12 Tel 41 12 123 12 12 Displays the recipients contact information of the sender It is advised that the data is correct and up to date before sending Recipient Information Recipient Information Remove Country Institution Recipient Remove XXXX Remove YYYY Neighboring Countries All Countries
26. them By clicking on the page numbers available the user can view past saved reports They can even click on the arrows e g gt gt gt gt gt to view the next page or last page in the result list Public Reports Reports All Public Reports Show All Public Reports OR Choose Country x KA Serial Number Report Type Classification Received UTC USA 15 1 Early warning PUBLIC 03 25 2008 12 42 UKR 9 1 Early warning PUBLIC 03 13 2008 23 44 USA 14 1 Early warning PUBLIC 03 13 2008 23 38 CHE 6 1 Early warning PUBLIC 03 13 2008 07 15 CHE 3 4 Information Report PUBLIC 03 12 2008 07 28 UKR 8 1 Assistance Request PUBLIC 03 11 2008 22 34 USA 13 4 Early warning PUBLIC 03 10 2008 21 41 USA 12 2 FINAL Assistance Request PUBLIC 03 06 2008 21 05 USA 12 1 Early warning PUBLIC 03 06 2008 21 03 USA 11 2 Information Report PUBLIC 03 06 2008 14 09 The Public Reports section displays all public reports sent The order of this list starts with the most recently sent public report Each row contains the serial number of the report the report type classification recipients of the report and the UTC timestamp the report was sent ECE CP TEIA SEM 6 2008 2 Page 19 Annex III To view a public report click on the serial number e g FRA 2 1 RUS 1 1 link located in the first column of the table If you only want to see a particular country s public reports select the country using the pull down menu above Once selected
27. tion of the application are contained in the manual in annex III 19 Following the presentation of the Web based system participants were provided with training accounts and proceeded to use the application in a hands on training scenario by sending each other early warning information or assistance request reports Mr Buangan was available during the session to provide assistance and answer various questions 2 Information technology ECE CP TEIA SEM 6 2008 2 Page 6 IX CONCLUSIONS 20 The representatives of points of contact drew the following conclusions a The results of the tests in particular in the EECCA and SEE subregions were not satisfactory and the subregional testing on communication should be continued with two rounds of testing per year however the testing should be performed starting from the second half of 2008 using the exercise mode of the Web based application b In addition to the two testing rounds per year on communication the points of contact should be encouraged to perform with their counterparts in neighbouring countries supplementary communication tests on a voluntarily basis using the Web based application c In parallel to communication it was recognized that cooperation between points of contact should also be tested Therefore communication tests should be complemented with more comprehensive exercises but only carried out between neighbouring countries and focused on analysis of emergencies co
28. volving points of contact should be held particularly to review the effectiveness of the IAN System as well as to organize training sessions for their personnel GE 08 22982 ECE CP TEIA SEM 6 2008 2 Page 2 I OBJECTIVES 3 The consultation provided a forum for a Reviewing the effectiveness of the UNECE IAN System on the basis of the results of the System s tests carried out after the second consultation by Austria Bulgaria the Czech Republic and Estonia in 2006 and by Denmark Finland Latvia and Lithuania in 2007 b Sharing experience about the functioning and organization of work of points of contact 4 The training session offered the possibility for representatives of points of contact to learn the use of the Web based application for notification under the IAN System II PARTICIPATION 3 The consultation and the training were attended by experts from the following 30 UNECE member countries Armenia Austria Azerbaijan Belarus Bulgaria Croatia the Czech Republic France Georgia Germany Hungary Italy Kazakhstan Kyrgyzstan Latvia Lithuania Moldova the Netherlands Poland Portugal Romania Serbia Slovakia Slovenia Switzerland Turkey The former Yugoslav Republic of Macedonia Ukraine United Kingdom and Uzbekistan HI OPENING WELCOME ADDRESS SETTING THE SCENE 6 Mr M Ilie Prefect of Sibiu County opened the third consultation and welcomed the representatives of points of contact to Romania
29. wledgements 21 22 T a Ked read butno acknowledgments ani acknowledgement sent with a delay 4 Number of points 1 country failed of contact who did due toa 8 4 2 not reply technical problem PART II Bulgaria Estonia Latvia Lithuania 22 December 03 December Date of the test 15 June 2006 2006 01 June 2007 2007 Number of participating 10 11 11 11 points of contact Number of 9 out of which 1 aar OL wich acknowledgment acknowledgments 4 3 acknowledgment i sent after phone received sent with delay call Number of points of contact who did 6 8 2 4 not reply 14 The representatives of the points of contact who performed the tests informed the consultation that the testing in which the exercise notification was sent inter alia by fax was causing problems and was time consuming In particular sending faxes was difficult in EECCA countries as very often fax machines and telephones share the same line In addition the representatives drew attention to out of date contact details for some of the points of contact ECE CP TEIA SEM 6 2008 2 Page 5 VII FUNCTIONING AND ORGANIZATION OF WORK OF THE POINTS OF CONTACT 15 In the second session representatives of five points of contact from Belarus Hungary the Netherlands Romania and Switzerland presented information on how their national points of contact are organized and how they function in case of emergencies 16 The presentations emphasized that for a well functioning poi
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