User`s Manual
Contents
1. To find a term in the Thesaurus 1 Type the term you want to find in the Term field 2 Click WebSPIRS displays your term or its closest match at the top of the list You can use 4 and P to page through the list To see broader and narrower terms e Click on a Subject Heading WebSPIRS displays any narrower terms and broader terms You can click on one of these terms to see even broader and narrower terms 38 Looking at Subheadings Subheadings are qualifiers used in some thesauri to describe specific aspects of a database You can use them to focus your search on a specialized area of interest such as epidemiology or psychology If the database you are using includes subheadings they appear automatically before you search for a Thesaurus term allowing you to select the subheadings you want to apply To search using subheadings 1 Check the box next to the subject items you want to search 2 Select the subheadings you want to use for each subject term Click ALL TOPICAL SUBHEADINGS if you want to apply all the listed subheadings to your search e Click Use selected subheadings if you want to select individual subheadings from a list 3 Click Search Marked Or ExplodeMarked Whichever is available to search for the marked subject terms Note Exploding searches for the marked terms along with narrower limits WebSPIRS searches for the marked terms and displays your results Looking at2. Select Field names with to include field names then choose the label type from the drop down list Select With word wrapping to automatically wrap lines 2 If necessary select the records and fields you want to include 3 Click 4 Inthe browser save page specify the location and filename for your records WebSPIRS saves the specified records and displays the previous page WebSPIRS allows you to email the records retrieved by any of your searches the records associated with any term in the Index or the record associated with any topic in the Table of Contents 26 To get to the Send Mail page Click J on any page displaying search results To send records 1 5 Enter the email address e g name company com you want to send the records from in the From field Enter the email address e g name company com you want to send the records to in the Send records to field Type a descriptive subject in the Subject field If necessary select the records fields and other information you want to include Click WebSPIRS emails the records and displays the previous page To specify the records 1 3 Select the records you want to send e Select All records if available to specify all records e Select Record number if available and enter the starting and ending record numbers for a specific range of records e Select Marked records for marked records If you want to clear marked reco
3. Databases 2 Type a word or phrase 3 Click Suggest Databases WebSPIRS searches all available databases and displays how many records match your term or phrase in each database See Also To Select and Open Databases To Get a Database Description When you are finished searching you must logout of WebSPIRS to end your search session completely Once you are logged out you can start a new WebSPIRS session or leave WebSPIRS ready for the next user To log out of WebSPIRS e Click Logout on the WebSPIRS toolbar WebSPIRS displays the Login page confirming that your session is closed Closing individual WebSPIRS windows will not log you out of WebSPIRS You must click Logout to close WebSPIRS properly and make it ready for the next user Getting Help with Databases Each SilverPlatter database has a unique online guide that includes a list of fields with descriptions and sample searches It also includes explanations of any special features of the database Getting Help with Databases 9 To display the database guides Click Database Guide WebSPIRS opens the Database Guide pop up window where you can see the online guides for any of the databases you are searching By default WebSPIRS displays the online guide for the first database in the list of databases you are searching To view the guide for a different database e Select a database from the drop down list in the Database Guide pop up window The Data
4. Fields WebSPIRS opens the Change Fields page where you can choose the fields you want to display 16 4 Specify how you want WebSPIRS to sort your search results 5 Specify how and when you want WebSPIRS to show your search results 6 Click WebSPIRS returns you to the previous page The Change Fields page lists the fields in the databases you are currently searching allowing you to select the ones you want to display To select the fields you want to display 1 Check the box next to each field you want to display 2 Click WebSPIRS returns you to the previous page and displays the fields you selected in the Currently Selected Fields field You can sort the results you retrieve by a particular field and order by specifying the Results Sort Order options To sort the results 1 Select Sort to sort the results 2 Enter the maximum number of records to sort Note If the number of records you retrieve exceeds this number your results will not be sorted 3 Select the field to sort on in the Sort by field 4 Selectthe order in which you want to sort the records e Select Ascending if you want to sort records in ascending order e g 0 9 A Z e Select Descending if you want to sort records in descending order e g 9 0 Z A 5 If necessary change any of the other display options on this page 6 Click Working with Marked Results 17 WebSPIRS sorts the results and returns you to the previo
5. Term Details Term details typically provide information such as how an index or thesaurus term is used in the database To use the term details e Click on any linked term in the list of permuted Thesaurus terms WebSPIRS opens the Thesaurus Term Information page and displays a term definition and any related terms Searching from a Database Index 39 Database Index Searching from a Database Index Each SilverPlatter database has an Index of searchable terms In addition to the General Free Text Index some databases have separate indexes for certain fields such as Title or Author To view the Index page e Click the Index tab To find an index term 1 Type the term you want to find in the Term field 2 Select a different index if necessary 8 Click WebSPIRS displays your term or its closest match at the top of the index term list To pick an index e Select General Index from the drop down list if you want to search the combined free text index for all open databases e Select any of the field indexes if available if you want to find field specific terms such as author names Note Some field indexes may be unique to a particular database To display records for an index term e Click the term you want to search for WebSPIRS searches for your term and displays the results 40 To display the records for several terms 1 Check the box next to each term you want to search for 2 Click Search Marke
6. Use the Index to locate specific terms within a database e If available with the databases you are searching Use the Suggest feature to get suggested alternatives to your search terms Use the Thesaurus to look up and search for synonyms related terms and preferred terms Use the Database Table of Contents to look up and display full text records Before you start your search Using Truncation and Wildcards Using Parentheses Using Hyphens Searching Using Find Citation 45 e Ifyou perform a complex search or the same search on a regular basis save your search history so you can use it in future sessions e List the ideas and concepts that describe your search topic e Narrow your topic Remember your goal is to get a manageable number of useful records e Think of as many search terms describing your topic as you can You might find what you want right away but results can improve as you become more familiar with the database Use truncation or wildcards to retrieve variations of your search term e The truncation symbol substitutes for a string of zero or more characters For example cat retrieves cat catatonic catatonia category etc e The wildcard symbol substitutes for one character or none For example the search m cdonald retrieves both mcdonald and macdonald You can use truncation or wildcards anywhere in your search term except as the first character Use parentheses to avoid
7. run automatically You can only use this feature if your WebSPIRS administrator has authorized you If you are an authorized user you can subscribe to an Alert Then the latest search results are emailed to you each time the Alert is run You subscribe to or unsubscribe from Alerts using the Alerts page To view alerts 1 Enter your email address 2 Click WebSPIRS displays the alerts to which you can subscribe To view alert details e Click on the name of the alert WebSPIRS displays the details for the alert To subscribe to an alert 1 Check the box next to each alert to which you want to subscribe 2 Click Subscribe to Alerts WebSPIRS subscribes you to the alerts To unsubscribe from an alert 1 Uncheck the box next to each alert to which you do not want to subscribe 2 Click Subscribe to Alerts WebSPIRS unsubscribes you from the alerts Searching from a Database Thesaurus 37 Database Thesaurus Searching from a Database Thesaurus Many SilverPlatter databases include a Thesaurus which is a standardized list of terms that describe the records within a database This enables you to select and search for synonyms related terms and preferred terms and also to see descriptions of the terms Note The Thesaurus is available only if you are searching a single database database family or multiple databases that share the same thesaurus To view the Thesaurus page e Click the Thesaurus tab
8. Avail w o Duplicates from the Show drop down list WebSPIRS allows you to view only the records that you marked To view marked results e Select Marked Results from the Show drop down list Note This option is not available if you have not marked any records WebSPIRS allows you to view all your previous searches in a session To view a list of all previous searches e Select Search History from the Show drop down list See also Looking at All the Searches in this Session Search History WebSPIRS enables you to search for results that are similar to one of your current results To find similar results e Click Find Similar below your chosen result 20 Looking at All the Searches in this Session Search History Re using Searches After you complete a search your search is added to the search history for the current session You can re use edit combine remove and change the display of searches To display the Search History page e Click the Search History tab on any page displaying search results You can reuse a search in the list of searches You can for example rerun a search against different databases To redisplay a search history entry e Click for the search you want to reuse WebSPIRS displays the results for the search To edit a search 1 Check the box next to the search you want to edit 2 Click Edit You can now edit your search You can use your search history to combin
9. ERL WebSPIRS User s Guide WebSPIRS 5 1 Ovid Technologies WebSPIRS User s Guide Copyright 2005 Ovid Technologies All rights reserved SilverPlatter ERL and SilverLinker are registered trademarks of SilverPlatter International N V licensed to Ovid Technologies Inc Microsoft MS DOS Windows Windows 95 Windows 98 Windows NT Windows 2000 and Windows XP are registered trademarks of Microsoft Corporation Solaris is a trademark of Sun Microsystems Inc UNIX is a registered trademark of The Open Group Ovid Technologies Ovid Technologies Ltd 9350 S 150 E Suite 300 250 Waterloo Road Sandy Utah 84070 USA London SE1 8RD England TEL 801 304 3000 TEL 44 0 20 7981 0600 FAX 801 304 3001 FAX 44 0 20 7981 0601 Web site www ovid com Table of Contents About WebSPIRS 5 1 200 c ce eee 3 Using WebSPIRS Help 00 20sec eee eee eee eee 4 How do I Help 0000 cece tenes 4 WebSPIRS 5 Help 5 WebSPIRS Basics 6 EOQQINGUN exeo ute hp CER ene boat Pa Mh Saw arnt 2 6 Choosing Databases 0 0 cece tte 7 Finding Which Databases to Search 0 7 LOGGING Out bates gee A Doe Re Bees 8 Getting Help with Databases 00000208 8 Searching with WebSPIRS 0 20 cece eee eee eee 10 Basic Searching liliis 10 Getting Suggested Search Terms 0 00000 cece 11 Focusing Your Search 000002020 11 Using Se
10. Find Citation 47 Term or phrase in a limit field py gt 1995 or la german Term with truncation or wildcards comput colo r Previous search request number 3 Number in quotes if equal to previous search number 22 5 Letters and numbers combined 3m Phrase new york city Phrase with hyphens drug abuse Phrase with operator in quotes near death experience Multiple terms combined with operators dog or puppy or canine Any of the above grouped with parentheses for clarity dog or 1 near puppy 48 A Abstract 15 alerts subscribing 36 unsubscribing 36 available records 18 C change display 15 choosing databases 7 citation search using 43 D database index searching from 39 database table of contents searching from 41 database thesaurus searching from 37 databases choosing 7 getting a description 7 guide 8 opening 7 selecting 7 Descriptors 15 display changing 15 duplicate records 15 duplicates records 18 E emailing records 25 exporting records 23 F find citation using 43 49 Index 50 full text 31 H holdings 30 index choosing 39 searching from 39 index term 39 L library holdings 30 limit fields 11 limits clearing 14 logging out 8 M marking records 17 P printing records 22 Q quick limits changing 13 R records available 18 duplicates 18 emailing 25 exporting 23 marking 17 printing 22 saving 23 searching for 10 unmarking 17 re
11. IRS features and describes how to use them To access WebSPIRS 5 help e To access WebSPIRS 5 help click Help on the WebSPIRS toolbar or click Help on the How do I Help toolbar WebSPIRS opens a new window which displays the WebSPIRS 5 help To close WebSPIRS 5 help e Click Close on the WebSPIRS 5 help toolbar To print a help topic e Click 9 on the WebSPIRS 5 help toolbar WebSPIRS Basics Logging in The Login page appears when you connect to WebSPIRS with your web browser The WebSPIRS URL address is provided by your librarian or system administrator Note If the Select Databases page appears when you connect to WebSPIRS you do not need to log in to WebSPIRS To log in to WebSPIRS 1 Type your user name and password 31 characters or less in the appropriate fields See your librarian or system administrator if you don t have this information 2 Click WebSPIRS displays a list of databases that you can search or the Search page if your librarian or system administrator has specified the databases that you can search To log in to multiple servers Note You can only log in to multiple ERL servers with a separate user name and password for each server if your librarian or system administrator has enabled this feature By default WebSPIRS logs in to multiple ERL servers with the same user name and password 1 Type your user name and password 31 characters or less in the appropriate fields for
12. World Wide Web lets you use a web browser to search SilverPlatter databases WebSPIRS can be configured in a number of ways Whether you can use a feature depends on the way WebSPIRS is set up in your organization but you might be able to use WebSPIRS to Print export save or email the records you retrieve e Save your search history to use again in future sessions e See library holdings information for cited documents e Link directly to full content electronic journals e Have documents delivered to you e Use the SDI Selective Dissemination of Information feature to set up searches to run automatically so you can receive email notifications of new records e Subscribe to Alerts SDIs created by your librarian to run automatically and send you email notifications of new records Using WebSPIRS Help How do I Help WebSPIRS provides contextual How do I Help for page specific tasks and WebSPIRS 5 Help covering the WebSPIRS features and how to use them How do I help provides contextual help for performing page specific tasks To access How do I help e Select the task you want to perform from the How do I drop down list WebSPIRS opens a new window which displays the relevant How do I help topic To close How do I help e Click on the How do I help toolbar To print a help topic e Click amp on the How do I help toolbar WebSPIRS 5 Help WebSPIRS 5 Help 5 WebSPIRS 5 help covers WebSP
13. ambiguity in complex search requests For example suppose you want to retrieve records that discuss rabies in dogs or rabies in cats e Ifyou search for rabies and dogs or cats you will retrieve records that discuss rabies and either dogs or cats which is what you intended e Ifyou search for rabies and dogs or cats you will retrieve records that discuss rabies and dogs and records that discuss cats but not necessarily records that discuss rabies and cats If you omit parentheses from a complex search request WebSPIRS in serts them automatically Always check your search results to see if WebSPIRS interpreted your search request correctly If the fields you are searching use hyphens you can hyphenate your search terms e Forexample marine aquaculture in de retrieves only occurrences of marine aquaculture in the DE field If you omit hyphens you can retrieve variations of your search term 46 Combining Terms with Operators Search Examples Forexample marine in de retrieves records containing occurrences of marine marine aquaculture marine crustaceans marine environments etc You can use the operators adj and near not or with to combine multiple search terms into a single more focused search request e adj retrieves records with search terms next to each other in a specified order For example dyslexia adj treatments retrieves records in which the term dyslexia immediately precedes the term trea
14. arch 165115 15 Changing the Results Display 0 15 Working with Marked Results 005 17 Navigating Through Results 000005 17 Looking at Different Groups of 465055 18 Looking at All the Searches in this Session Search History 20 Printing Records 000000 ne 22 Saving and Exporting Records 00200 23 Emailing Records illie 25 Saving a Search History to Use 8 7774 27 Saving Your Search History 00000 28 Using Saved Search Histories 200020028 29 Changing Saved Search History Settings lulu 30 Checking for Library Holdings 000020 30 Linking to Full Text Documents on the Web 31 Re running Searches Automaticaly ce eaee 31 Setting Up an SDI lt 32 Subscribing to an Alert liliis 36 Database Thesaurus 2 0c eee eee eee eee 37 Searching from a Database Thesaurus 000 0c eee 37 Looking at Subheadings isses eee eee 38 Looking at Term Details illie 38 Database Index 7225111508 39 Searching from a Database Index 05 39 Database Table of Contents 0020000220 41 Searching from a Database Table of Contents 41 Using the Record TOG isse aie hu eeu EE LX EIER pu 41 Find Citation oo RI e ee Re Re RW RE RR 43 Searching Using Find Citation 0 43 Searching Tips ze ele e vw TE xr T Rex nme 44 About WebSPIRS 5 1 WebSPIRS SilverPlatter s Information Retrieval System for the
15. base Guide pop up window displays the database guide for the database you selected 10 searching with WebSPIRS Basic Searching To perform a basic search e Login to WebSPIRS e Select one or more databases to search To search for records 1 Type aterm or phrase you want to search for in the database you are currently using Note If you enter more than one term WebSPIRS treats the terms as a phrase 2 Click WebSPIRS searches the database for your term and displays any retrieved records See Also Searching Tips Change Databases To change databases 10 search Click Change Database s next to the list of databases being searched above the Search Tabs WebSPIRS displays the list of databases that you can select and open Getting Suggested Search Terms 11 To view the databases you are searching Rest your mouse cursor on next to the list of databases that are currently being searched above the Search Tabs Getting Suggested Search Terms To obtain suggested search terms You can get suggestions for alternative search terms related to your subject term As these terms are taken directly from database descriptor terms they may give more precise search results Note Not available for all SilverPlatter databases or if you selected multiple databases that do not share the same thesaurus To get alternative search terms 1 Type a term or phrase 2 Click Suggest WebSPIRS displays a list of sugges
16. cess email options Find Citation Searching Using Find Citation 43 Searching Using Find Citation The Find Citation Tab enables you to search for articles that match citation information The more citation information you enter the more precise the search will be To find a citation 1 Complete one or more of the fields as described below Article Title One or more words from the title Author s Last Name The last name of the author or one of the authors if there is more than one Initial One or more initials Publication Year Four digits Journal Name One or more words from the journal name ISSN Format can be either XXXX XXXX or XXXXXXXX 2 Press the Enter Key or Click 44 Searching Tips e Before You Start Your Search e Before selecting databases you can use the Suggest Databases feature to find the ones that are most relevant to your search e When typing your search requests Searching for a simple term searches all the fields Search in specific fields for more precise results Use truncation or wildcards to retrieve variations of a search term Use parentheses to avoid ambiguity in complex search statements Use hyphens when searching for hyphenated search terms Use operators to combine terms within a single request Search examples e Set limits on your search to narrow down your results e f you need help developing or focusing your search use the Advanced search e
17. d WebSPIRS searches for records containing at least one of your terms and displays the results Searching from a Database Table of Contents 41 Database Table of Contents Searching from a Database Table of Contents Databases that provide full text documents are organized hierarchically and include a browsable Table of Contents TOC Just like the TOC in a book it provides an outline of the database organized by subject publication or some other means To navigate through the TOC e Click to expand individual topics e Click e to collapse all levels of the Table of Contents and just show the top level You can use the Table of contents to display full text records To view the full text 1 Navigate through the TOC until you reach the document level The document level is identified by the B icon 2 Click a topic to display its full text WebSPIRS displays the Full Record Display page in a new window allowing you to view the entire record Using the Record TOC The record TOC allows you to navigate and display sections of a record access print save and email options 42 To navigate and display sections of a record e Click an item in the left hand TOC WebSPIRS displays the content of the selected item To access print save and email options e Click the appropriate icon to access options e Click amp to access print options e Click to access save options e Click amp to ac
18. e two or more previous searches To combine previous searches 1 Check the box next to each search you want to combine 2 Click the and or or operator WebSPIRS combines the selected searches to create a new search and displays the results in the search history list Note WebSPIRS does not automatically display records after performing a combined search You can display the retrieved records once the results appear in the search list Change the Display Looking at All the Searches in this Session Search History 21 To create an SDI from a search You can only create an SDI if you are an authorized user You will only see t for a search if you are an authorized user e Click i for the search you want to create an SDI for To remove a search 1 Check the box next to each search you want to delete 2 Click Remove WebSPIRS deletes the selected searches from the search history You can change the way your search results are displayed To change the search results display 1 Click Change Display 2 Specify the number of records you want to see on screen at one time and the kind of field labels you want to use 3 Specify the fields you want to display within retrieved records WebSPIRS displays some default fields If you want to display other fields select Specific Fields then click Change Fields WebSPIRS opens the Change Fields page where you can choose the fields you want to display 4 Specify how
19. each server See your librarian or system administrator if you don t have this information 2 Click Choosing Databases 7 WebSPIRS displays a list of databases that you can search or the Search page if your librarian or system administrator has specified the databases that you can search Choosing Databases To Select and Open Databases To Get a Database Description The Available Databases page lists all the SilverPlatter databases currently available to you It lets you do the following e Select and open databases you want to search e Get database descriptions e Find all the databases that contain the terms you plan to search for Note If you see SilverLinker next to the server name you have the right to use SilverLinker enabled databases This means you may be able to link to electronic journals to get the full content of cited documents You can select and open the databases to search on the Available Databases page 1 Check the box next to each database you want to search or check the box next to a database heading to search all the databases under that heading 2 Click WebSPIRS opens the selected databases and displays the Search page e Click next to the database name for a description of that database Finding Which Databases to Search The Suggest Databases page lets you find the most appropriate databases to search Logging Out To find relevant databases 1 Click Suggest
20. hange databases or logout To find fewer records You can focus your search by applying various limits to your search statements Limit fields are specially indexed fields that contain relatively few possible values They let you limit your search results to records with common characteristics such as language or publication year WebSPIRS displays the Limit Search To box on appropriate Search Tabs This box provides a convenient way to see set and clear the limits that are being applied to your search Focusing Your Search 13 To set or clear individual search limits e Click the check box to the left of the limit that you wish to set clear To clear all search limits Click Clear To add new search limits Some database fields are limit fields which let you limit your searches to records with common characteristics such as publication year or language You can set quick limits in your open databases so that your search retrieves only records that contain the fields and values that you specify To change quick limits 1 Click More 2 Select the Quick Limits tab 3 Select the limits you want to set 4 Setthe values of the limits 5 Click WebSPIRS adds your chosen limits to the Limit Search To box and reruns your last search using the changed limits You can set other limits in your open databases so that your search retrieves only records that contain the fields and values that you specify To c
21. hange other limits 1 Click More 2 Select the AllLimits tab 3 Select the limit you want to set by clicking on its name or p in the list of Other Limits WebSPIRS displays possible values for the limit if there are any 14 4 Select the value of the limit if there are any 5 Click WebSPIRS reruns your last search using the changed limits To clear limits Click Clear Changing the Results Display 15 Using Search Results Changing the Results Display The Change Display page lets you specify how and when you want WebSPIRS to display retrieved records To get to the Change Display page e Click Change Display on any page displaying search results To set the way to display results 1 Specify the maximum number of records you want to see on screen at one time and the Field Label Format you want to use 2 Specify whether or not to display duplicate records and which records to give priority to e Select Full Text if you want to give priority to records with the FT LINK or FULT metadata elements e Select Descriptors if you want to give priority to records with the SSUBJECTS CONTROLLED metadata element e Select Abstract if you want to give priority to records with the ABSTRACT metadata element 3 Select the fields you want to display within retrieved records WebSPIRS displays some default field types If you want to display other field types select Specific Fields then click Change
22. he current session The search history lets you e Display the records retrieved by a previous search e Rerun searches against new databases e Combine multiple searches 28 e Delete searches you no longer want e Save your searches for future use e Load search histories you have already saved To display the Search History e Select Search History from the Show drop down list To display previous search results Click next to the search whose results you want to view To remove a search 1 Check the box next to the search you want to delete 2 Click Remove To rerun a search against a new database 1 Change Databases 2 Click Search History to display the Search History page 3 Click Rerun for the search you want to rerun WebSPIRS reruns the search against the database you selected and displays the results Saving Your Search History When you finish searching you can save your search requests and run them again during future work sessions Saving your search history is especially helpful for complex searches or those you perform regularly To save a search history 1 Click Bl WebSPIRS displays the Save Search History page 5 Using Saved Search Histories 29 Enter your email address 64 characters or less in the Email address field The address you type will serve as your password for accessing your stored search histories Enter a description for the search history i
23. n the Search History name field Specify the expiry date for the search history by selecting the Month Day and Year Click Seve History WebSPIRS saves your search history Using Saved Search Histories The Load Search History page allows you to load and use previously saved search histories To load a search history 1 4 5 Click WebSPIRS displays the Personal Login page Enter your personal username and password Ask your administrator if you do not have a personal username and password Click WebSPIRS displays the Load Search History page Select the search history you want to load Click Load History WebSPIRS runs the saved search history against the currently selected database 30 Changing Saved Search History Settings The Load Search History page allows you to edit the description and expiry date of any of your saved searches To change search history details 1 Selectthe search history whose details you want to change 2 Click Change Name Date WebSPIRS displays the Change Name Date page 3 Enter a new name for the search history 4 Ifnecessary enter a new date when the search history expires 5 Click Cancel WebSPIRS displays the saved search history with its modified details on the Load Search History page All the search histories on the Load Search History page are associated with an email address Checking for Library Holdings If your library is set up to pr
24. necessary select the fields in the records and other items to print Saving and Exporting Records 23 3 Click WebSPIRS opens the browser print dialog box To change the format 1 Checkthe Print one record per page box to print each record on a separate page 2 If necessary select the fields in the records and other items to print 3 Click WebSPIRS opens the browser print dialog box To preview the print 1 If necessary select the fields in the records and other items to print 2 Click Preview WebSPIRS displays a print preview which shows the information that will be printed Saving and Exporting Records WebSPIRS allows you to save or export the records retrieved by any of your searches the records associated with any term in the Index or the record associated with any topic in the Table of Contents You can save the records to a floppy or hard disk To get to the Save or Export Records page e Click Bl on any page displaying search results To export records 1 Select the required Export to application 2 Specify which records to export 3 Click 24 To save records to a disk 1 2 Specify which records to save If necessary specify which fields in the records and other items to save Click In the browser save page specify the location and filename for your records WebSPIRS saves the specified records To specify the records 1 Specify the records you want to save e Selec
25. ovide holdings information about documents cited in SilverPlatter databases the records you retrieve may include e a holdings message from your librarian or system administrator about document availability and or e atextlink that lets you check the library s online catalog for current holdings information Linking to Full Text Documents on the Web 31 Linking to Full Text Documents on the Web If you see Silverlinker on the Available Databases page your library subscribes to the SilverLinker database When you search SilverLinker enabled databases you can link directly to full text documents available from publishers web sites If the document cited in a bibliographic record is in the SilverLinker database you see a Full text available at the following web sites drop down list in the FTXT field or the service name Select a publisher from the drop down list to access the full text document Note The list of services is always shown on the complete record display page Note If you do not see the FTXT field within the bibliographic record see Changing the Results Display and make sure the field is selected Note Certain publishers may require you to login to their web sites See your librarian or system administrator if you need more information Downloading time varies depending on the speed of your Internet connection and the size of the document Many full text documents are published online in Adobe Acroba
26. rds after sending select the Clear marked records checkbox If necessary specify which fields in the records and other items to send Click WebSPIRS emails the specified records and displays the previous page To change the fields to send 1 Select the fields you want to send within retrieved records e Select Title only to send the title only Saving a Search History to Use Again 27 Select Citation only to send the citation only Select Citation and Abstract to send the citation and abstract Select Citation and Descriptors to send the citation and descriptors Select Complete Record to send the complete record 2 If necessary change any of the other send options on this page 8 Click WebSPIRS sends the specified fields and displays the previous page To set other items to send 1 Selectthe items you want to include with the records Select Search History to include your entire search history Select Record number and database name to include record numbers and the database name Select Field names with to include field names then choose the label type from the drop down list Select With word wrapping to automatically wrap lines 2 If necessary select the records and fields you want to include 8 Click WebSPIRS sends the specified records and displays the previous page Saving a Search History to Use Again After you complete a search your search is added to the search history for t
27. ription of the conflict s is displayed IMPORTANT WebSPIRS must create an SDI baseline from the search in order to create an SDI WebSPIRS runs the SDI against each database group also referred to as a family rather than against individual databases For example against all MEDLINE databases mounted on the server not just against the one you have searched WebSPIRS suggests that you rerun the original search with all databases in the group opened so that you can see the results that will make up the SDI baseline Note There is a maximum number of records that you can include in an SDI baseline The maximum is usually 1000 records but your WebSPIRS administrator might have changed this setting If your search exceeds the maximum you will see a warning pop up win dow and you must refine your search Creating SDIs Setting Up an SDI 33 If you do not need to see the entire baseline before completing the SDI for instance if unopened databases cover only earlier research and you are only interested in the most current research you can click amp i to open the Create New SDI page Or you can return to the Search page by clicking 6999 and then change databases If all selected databases are not supported for SDIs you must click Cancel to return to the Search page On the Create New SDI page you set up the SDI which includes an email notification address and initiates the SDI WebSPIRS processes the SDI baseline and
28. s records available in the library records without duplicates marked results and a list of all the searches in the current session While viewing records you can e Mark them for later printing saving exporting etc e Change their display Find similar records WebSPIRS allows you to view all the records retrieved by your search To view all the results e Select All Results from the Show drop down list WebSPIRS allows you to view the records retrieved by your searches that are available in the library To view records available in the library e Select Available from Library from the Show drop down list If you select multiple databases whose subjects are similar you may retrieve records that cite the same article from more than one database Records Available in the Library Without Duplicates Marked Results List of All the Searches in this Session Search History Find Similar Results Looking at Different Groups of Results 19 When this occurs multiple instances of the article are called duplicates WebSPIRS allows you to view the records retrieved by your searches without duplicates To view results without duplicates e Select Without Duplicates from the Show drop down list WebSPIRS allows you to view the records retrieved by your searches that are available in the library and without duplicates To view records available in the library without duplicates e Select
29. saves the SDI alerting you by email when the SDI is in the system On the SDI Account page the SDI is listed as PROCESSING until the baseline finishes To create an SDI from a search You can only create an SDI if you are an authorized user You will only see t for a search if you are an authorized user 1 2 Go to the Search History page Click 3 for the search you want to create an SDI for WebSPIRS displays the Create SDI page To set SDI details 1 2 Enter a name for the SDI in the SDI Name field The name must consist of alphanumeric characters only no spaces and must be unique to you Specify the expiry date for the SDI in the Expiry date field To set email details 1 Enter the email addresses to receive the SDI results You can enter up to 25 addresses each on a separate line 34 Editing SDIs 2 Check the Only send email if new results box if you only want the mail sent when there are new results 3 Enter the email address that you want to receive the administrative email 4 Enterany comment you want to include for the SDI and check the Use comments as mail Subject box if you want the comments to appear as the subject of the email To view the Alerts page e Click Alerts on the WebSPIRS top bar To specify what to include 1 Checkthe Record number and database name box to include this information in the email 2 Specify the record details to include 3 If necessar
30. sults navigating 17 sorting 16 S saving records 23 Scope note see term details 38 SDIs creating 21 33 editing 34 setting up 32 search history 20 saving 28 search limits 12 changing 13 clear all 13 set or clear individual 13 searches combining 20 removing 21 re running automatically 31 re using 20 searching using a citation 43 subheadings 38 suggest databases 7 T table of contents navigating 41 searching from 41 term details 38 thesaurus finding a term 37 searching from 37 subheadings 38 term details 38 U unmarking records 17 51
31. t PDF format To read these documents you will need the freely distributed Acrobat Reader available from Adobe s web site http www adobe com Re running Searches Automatically You can re run particular searches automatically using the SDI Selective Dissemination of Information feature IMPORTANT You can only use the SDI feature if your system administrator or librarian gives you authorization 32 Setting Up an SDI The WebSPIRS SDI Selective Dissemination of Information feature lets an authorized user save a search and have it rerun automatically when databases are updated with the results emailed to a defined set of users The WebSPIRS administrator must authorize users to use SDIs If you are an authorized user you can create edit and delete SDIs You can also subscribe to Alerts to receive regular search results for SDI searches created by your administrator or librarian How WebSPIRS handles SDIs 1 You use WebSPIRS to To Select and Open Databases select and search databases You select a search statement from your Search History to make into an SDI If you do not have the full database set open currently or the current database contains segments that are not suitable for SDI generation the Create New SDIpage is still shown but an alert box appears with an appropriate error If the SDI Database Conflict page appears the database set you selected cannot be used to create an SDI and a desc
32. t All records if available to specify all records e Select Record number if available and enter the starting and ending record numbers for a specific range of records e Select Marked records for marked records If you want to clear marked records after saving check the Clear marked records box If necessary specify which fields in the records and other items to save Click In the browser save page specify the location and filename for your records WebSPIRS saves the specified records and displays the previous page To change the fields to save 1 Specify the fields you want to save within retrieved records e Select Title only to save the title only e Select Citation only to save the citation only e Select Citation and Abstract to save the citation and abstract Select Citation and Descriptors to save the citation and Emailing Records Emailing Records 25 descriptors Select Complete Record to save the complete record 2 Ifnecessary change any of the other save options on this page 3 Click 4 Inthe browser save page specify the location and filename for your records WebSPIRS saves the specified fields and returns you to the previous page To set other items to save 1 Selectthe items you want to include with the saved records Select Search History to include your entire search history Select Record number and database name to include record numbers and the database name
33. ted terms Focusing Your Search Using Fields to Limit Your Results If you enter a broad search term you may get more records than you can handle To make sure that all the records you get are really relevant to your search interests you can focus your search using one of the following methods e Using Fields to Limit Your Results e Setting Search Limits Limit the number of records you see by specifying that you only want to see a record if it contains a specific term within one of its database fields such as the TITLE field 12 Setting Search Limits You enter the search term and the field you want to find it in into the text entry box like this pencil in TI Tip Look at the database guide to check the fields in the database you are using Most databases contain an author field usually abbreviated AU and a journal field usually abbreviated JN You can search for author or journal information directly in these fields To find an author or journal on the Advanced Search page 1 Enter the name of the author or journal in the Term field orwell george 2 Select the appropriate field to search in from the drop down list Select AUTHOR AU to search for an author Select JOURNAL NAME JN to search for a journal 3 Click WebSPIRS searches for the author or journal in the specified fields and displays the results The limits you set are effective for all searches until you clear them change them c
34. tments Note The adj operator does not work with bound terms For example searching for collaborative adj learning does not return records that contain the bound term collaborative learning e and retrieves records with both search terms Forexample dyslexia and child retrieves records with both dyslexia and child pear retrieves records with both search terms in the same sentence For example dyslexia near treatment retrieves records where dyslexia and treatment appear in the same sentence in any order Add a number to near to specify exactly how close the terms must be For example language near2 computer retrieves records with language within two words of computer in any order e not retrieves records with first of two search terms but not the second For example truman not capote retrieves records with Truman excluding Capote Use the not operator carefully as it can eliminate useful records For ex ample dog not puppy misses records that contain both dog and puppy e retrieves records with either or both search terms For example dyslexia or learning disabilities retrieves records with either dyslexia learning disabilities or both e with retrieves records with both search terms in the same field For example dyslexia with research retrieves records with both dyslexia and research in a single field e Single term dyslexia Term or phrase in a specific field smith in au Searching Using
35. us page You can restore the display option defaults To restore the defaults Click Restore Defaults WebSPIRS restores the default display options Working with Marked Results You can mark any record in the list of retrieved records When you mark records you can view unmark print save export or email the records You can also view the full content of a marked record and change the way records are displayed To mark a record e Check the box next to the record you want to mark To unmark a record e Uncheck the box next to the record you want to unmark To unmark all marked records e Click Clear Marked Navigating Through Results To navigate through results e Click and to scroll through e groups of records for the brief record display records one at a time for the complete record display 18 e or click 4 to display the record number specified in the Go To Record field Note By default for the brief record display WebSPIRS displays retrieved records in groups of 10 You can change the number of records displayed at one time Looking at Different Groups of Results All the Results Records Available in the Library Without Duplicates WebSPIRS allows you to view the records retrieved by any of your searches the records associated with any term in the Index or the record associated with any topic in the Table of Contents You can choose to display all the result
36. y specify the fields to include 4 Specify whether to include labels and the type of labels to include To create an alert from an SDI IMPORTANT You can only create Alerts if your system administrator or librarian gives you authorization e Check the Create as an Alert box To view SDIs 1 Click SDI on the WebSPIRS top bar 2 Enter your Personal User Name and Password 3 Click Display SDIs WebSPIRS displays the SDIs that you created Checking SDI Details Setting Up an SDI 35 To edit SDI details 1 Click SDI on the WebSPIRS top bar 2 Click the Edit icon of the SDI you want to edit 3 Specify the SDI details 4 Click WebSPIRS modifies the SDI details To edit email details 1 Click SDI on the WebSPIRS top bar 2 Click the Edit icon of the SDI you want to edit 3 Specify the email details 4 Click WebSPIRS modifies the email details To delete an SDI 1 Click SDI on the WebSPIRS top bar 2 Check the box next to each SDI you want to delete 3 Click Delete WebSPIRS deletes the selected SDIs The SDI Details page displays all the details for an SDI To view subscriber details You can only perform this task if you are logged in as the local administrator e Click the number in the Subscribers field WebSPIRS displays the SDI subscribers list 36 Subscribing to an Alert Alerts are a type of SDI They are searches created by your librarian or WebSPIRS administrator and scheduled to
37. you want WebSPIRS to sort your search results 5 Specify how and when you want WebSPIRS to show your search results 6 Click WebSPIRS returns you to the previous page To see the full text that is indexed in a record Click Full Text Options 22 Printing Records WebSPIRS opens a pop up window displaying information about where the full text is available WebSPIRS allows you to print the records retrieved by any of your searches the records associated with any term in the Index or the record associated with any topic in the Table of Contents To get to the Print Options page e Click amp on any page displaying search results To print records 1 Selectthe records you want to print e Select All Records to print all the records e Select Record Number and enter the start and end record numbers to print a range of records e Select Marked Records Only to print only the marked records 2 Ifnecessary select the fields in the records and other information to print 3 Click WebSPIRS opens the browser print dialog box To specify the records 1 Selectthe records you want to print e Select All records if available to specify all records e Select Record number if available and enter the starting and ending record numbers for a specific range of records e Select Marked records for marked records If you want to clear marked records after printing select the Clear marked records checkbox 2 If
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