SharpSchool User Manual - Kenilworth Public Schools
Contents
1. 24 Page SharpSchool User Manual Chapter 6 Teacher Page Customize an Album 1 To customize an album go to the Photo Gallery Page and select the album you wish to customize i Photo Gallery C7 Add Album Edit Gallery 4s Manage Album i Security y Action Figure 16 Photo Gallery Customize an Album Note In this view you have the ability to delete an album by simply clicking on the corresponding icon 2 Click on 3 Album Properties Age Comments Si Security Up One Lev Start Slideshow Figure 17 Photo Gallery Album Properties 25 Page SharpSchool User Manual Chapter 6 Teacher Page 3 The resulting window includes various customization options such as those shown below Photo Gallery gt Nature Album Details Name Nature Ss Bl Here are some pictures taken during our Nature Exploration trip The objective of this expedition was to give students the opportunity to experience the wonders of nature first hand and to marvel at the source of life Cover Picture Random Picture from Album Selected Cover Picture Access Modifiers Comment Moderation Allow replies comments Photo Sizes Thumbnail 150x150 v Display 800x600 X Album Layout Thumbnails Listing f 4x4 Figure 18 Photo Gallery Edit an Album a Name You can rename an album here b Description You can include a description of an album Note There is a simplified version of t2. Sharpsche l elping schools succeed User Guide Chapter 6 Teacher Pages SharpSchool User Manual Chapter 6 Teacher Page Table of Contents Juge a 10 aTa ME 6 WIS TO Teacher Pap ESen E E E T 7 Teacher Page PE UE 8 Koy TI de id E el E 9 l Ame a Tea Der PAR E ea ec ne een ee eee 10 I Edit a Teacher E 12 SharpSchool s WYSIWYG EdItOr E 13 1 Uploading Images to a Teacher bage 18 Treatn Bot Die re EU 19 2 Publisnhinga Teacher EE 19 III PEO Galle E 20 c stom ze Ali ADUM WE 25 IV ce Taon eebe 28 E nie e Le TEE 29 VI Announcements News Engine E 30 VII BOB Riet 35 L Noload a SIM216 E 35 2 WI ONO AO Tute EE 38 EENHEETEN 40 4 Kiel e eelere lais ET 45 d WISP ASA E 45 De FHE 1 R 2 2 02900 2 Pe eS ee ee ere eee 45 5 Creating Folders Tor vour Files ee 46 6 Creating Links to Resources on the lntermet 46 7 Modifying the Contents of the Document Container 47 lt PAOR a E 47 b EOE ele E 47 SharpSchool User Manual Chapter 6 Teacher Page Nove cl oie afl ee 48 Oi PEENE S El 48 VIII Addme More EE 50 IX Manac iie SUOT OEE ee ee A ee eee 52 D ARCO NON EE 52 DY Oene aF E 53 E me ee e WT 53 4 Retrieving Archived PagesS ccccciicccccciccccccicccooccrrcosocrocosoooorossooonessoooensssoneenssoonenannnnenss 53 5 _ Deletme es UO ogc lt 2250220000699932 eee E ere Cee ee eee 54 3 Page SharpSchool User Manual Chapter 6 Teacher
3. SharpSchool User Manual Chapter 6 Teacher Page 4 Uploading Scanned Images After you have scanned your images there are still a few options to choose from before initiating the upload a Image Alignment Select Source After scanning the image you may realize that it was not placed in Acquire the scanner the correct way It may be upside down or aligned W ADF C Duplex horizontally instead of vertically or vice versa With the buttons Rotate Left Rotate Right Flip and Mirror you can re align the ee Rotate Right image Or if the scan did not turn out the way you would like you Flip can use the Delete Page button to delete the scan b File Type Delete Page Before uploading your images you must first choose what kind of Delete Al files you want to produce A number of options are available to you i l Figure 44 Alignment Buttons The best choice will be largely dependent on the images being scanned the desired file size and other such considerations Individual Image s of type Produces a standard image ideal for use on BMP JPEG TIFF PNG websites Saves multi page documents to a single image file Multi Page TIFF File PDF Searchable Image PDF with hidden text allowing it to be searched PDF Formatted Text and PDF with formatted text and graphics Graphics Microsoft Word Document Converts the scanned image into a Word document Ideal for scanned text
4. s News Engine is a powerful tool that displays announcements and news information in convenient summaries right on the teacher homepage Students parents and visitors alike will always be up to date on the happenings of your classroom Tip The News Engine can be used for many tasks such as e Tests and homework announcements e Exciting news and information e School news The News Engine is available on the right side of the teacher page refer to Figure 25 News Engine Teacher Page Announcements concord Staff Directory Math Department Barbara Anderson Photo Gallery Calendar Useful Links Contact Me My Name is Barbara Anderson and teach grade 9 and 10 Math at CCS SEIN Welcome to My Enjoy looking through my site lt New Website Barbara Anderson Welcome to my Teacher Page What s New Test Learn read learn read more Figure 25 News Engine Teacher Page 30 Page SharpSchool User Manual Chapter 6 Teacher Page To access the News Engine page assigned to your teacher page 1 Click on the Announcements link from the left navigation bar of your teacher page This will lead you to the main Announcements page with links to the stories Announcements K Welcome to My New Website Upcoming Test Learn read learn read more Figure 26 News Engine Announcements Page 2 To add a new announcement hover the mouse over Page Properties move the mouse down to Add New Page and sele
5. Allows documents to be uploaded and links to be created by selecting them from a list Allows images to be uploaded and embedded in the page by selecting them from a list Allows users to create hyperlinks within an image Allows users to move the image freely within the webpage Allows flash animations to be uploaded and embedded in the page by selecting them from a list Allows videos to be uploaded and embedded in the page by selecting them from a list This feature is intended for advanced users who wish to work with HTML This feature is intended for advanced users who wish to work with HTML This feature is intended for advanced users who wish to work with HTML Allows users to edit the page as it will appear once completed Allows the HTML source code of the content to be modified directly Allows users to preview the page before they click on Publish 17 Page SharpSchool User Manual Chapter 6 Teacher Page 1 Uploading Images to a Teacher Page To upload an image click on the Image Manager icon ll in the editor Browse to the folder you wish to upload the files to by double clicking on the folder names Then click the Upload Image tab The Directory will display the path for the currently selected folder Then click the Browse button to select the File on your computer If you are replacing an existing file then check Overwrite if file with such name exists and press Upload Once an image has bee
6. Page Index of Figures and Tables Fiore e FG mma OER EEE EEEE E 9 Se ER ce a gente treet ne ee en ee E erent en a E E ee 10 Ener ee 10 Fieu Nance Vere EE 11 VFioure 5 Edita Teacher Eege 12 ee reet 18 Eege deelen ee Een 19 Poate 0 Photo Gallery Add an E 20 Pontre 9 Photo Gallery lt Nam e 21 Figure 10 Photo Gallery Ee 21 Figure 11 Photo Gallery Upload Images into an FAM geen ZZ Figure 12 Photo Gallery A Published Albat E 22 Peur L Photocall A a S e E 23 Fioure 1 4 Photo Galery ee 24 Figure 15 Photo Gallery Delete an Image misin amai et ikin cua EE 24 Figure 16 Eeer 25 Fl ure LF Photo Giler Ree 25 Figure t6 Photo Gallery Edit an AIDU esiisa nerra aiieieo erry enter eaen tery enter nt 26 Moure T Photo Gallery Edit Rer Zt Fioure 20 Photo Gallery Edit Display ssscissssissadsicsicossimiisiscrsss serai sisse ad s vb 0660006066 ene tere tr 24 Figure 21 Photo Gallery Edit Sideshow seteseteseh csedenstacetptadaostccaderaietedaendenctaceseicdeenteactptatetsdeeatpertecadantectag 27 Floure 22 Photo Gallery Edit Th mbnatl Ee issons EE E a Zi EE ee 28 Ss A B 0111710 deet 29 Heure 25 NDews Etein Teacher EE 30 Figure 26 News Engine Announcements EEN 31 Pouce 27 News metic Add ani Ano CG emie E 31 SharpSchool User Manual Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 37 Figure 38 Figure 39 Figure 40 Figure 41 Figure
7. Pages Although SharpSchool provides teachers with a standard packaged set of pages you have the ability to add more pages as needed 1 To add additional pages to your teacher page simply return to the gray tool bar on top of the page hover your mouse over Page Properties scroll down to Add New Page and click on Content Space Page Page Properties V Tasks F Advanced S Administration 9 Wizards GEI ogout trevor mackay EBLocked by farah fatima Break Lock ORelease Schedule GyPage Permissions Home AboutUs News Calendar For Students For Parents Staff Directory Contact School Site Map Manage Approval Process Dversion History Announcements Standard Staff Directory English Department Jane Smith UhmManage Sub pages Archived Sub pages Photo Gallery E Metadata Classroom Calendar view Sub pages Foni S Edit External Link Sub pages p Add New Page Blog Page Useful Links Calendar Student of the Month Content Space Page My Blog Discussion Forum A Wiki Contact Me Jane Smith Welcome to my Teacher Page Document Container Page External Link Page Form Page Information o abi Student Documents Photo Gallery Wiki Page Figure 45 Add a New Page Pitfall Remember to return to your teacher home page if you wish to add subpages If you wish to have a subpage within a subpage then go to the main subpage you wish to add it under 2 After clicking on Content Space Page y
8. at the right side of the content area increasing the width of spaces where necessary This button removes any alignment formats applied to a paragraph Cuts the selected content to the clipboard for later use and removes it from the content area Copies the selected content to the clipboard for later use Copies content from the clipboard to the cursor location Copies content from the clipboard to the cursor location removing all formatting while preserving line breaks Copies content from the clipboard to the cursor 13 Page SharpSchool User Manual L Fonts and Sizes Paste from Word Paste as HTML Undo Ctrl Z Redo Ctrl Shift Z OR Ctrl Y Spell Checker Hyperlink Ctrl K Remove Hyperlink Ctrl Shift K Font Color Background Color Increase Size Decrease Size Print Subscript location removing unnecessary Microsoft Office related information and font formatting Copies content from the clipboard to the cursor location removing unnecessary Microsoft Office related information Copies content from the clipboard to the cursor location formatting it to look like HTML code Undoes the last change made to the content Redoes the last undone change Checks the spelling of the content Creates a hyperlink Removes a hyperlink Makes the selected text a different color Changes the background color of the selected text Increases the view of content area in the WYSI
9. corresponding to the page you wish to retrieve and click on Un Archive Sub Page Name Contact Me Archived Student of the Month Archived Figure 52 Retrieve an Archived Page 53 Page SharpSchool User Manual Chapter 6 Teacher Page 5 Deleting a Sub Page To delete a page hover your mouse over Page Properties scroll down and click on Archived Subpages Here click on button next to the sub page you wish to delete Note Pages must be archived before they can be deleted from the site 54 Page
10. easily share online content on your website To create links to other web pages click on the Useful Links link from the left navigation bar of your teacher page This will lead you to your document container Click on the Add New Item dropdown menu and select Link a Give your link a name This name will be displayed within your Document Container b Type in the full web address of the site you wish to link to within the Web Address URL field c You may provide a description to let others know of the contents of the linked site d Once you have added your description and provided the correct web address click the Add Link button You have now created a link on your page directing to your desired website 46 Page SharpSchool User Manual Chapter 6 Teacher Page 7 Modifying the Contents of the Document Container If you wish to make changes to the contents or location of your files and folders and follow the proceeding steps a Editing a File i You may wish to change the name or the description of your file To do so click on the Useful Links link available on the left navigation bar of your teacher page This will lead you to your document container Click on the file you wish to edit Note If your file is stored in a folder you will first have to navigate to where your file is stored by clicking on the folder s ii Click on the Edit File tab along the top of your Document Container From here you can make changes t
11. file you wish to upload Once you have selected your file click Open d You may instead wish to upload an entire folder of files all at once To do so click Select Folder From here navigate to the location of the folder on your computer and click on it and then click Scan e Before uploading if you decide you don t want to add one of the files listed in the window click on that file and click on Remove 39 Page SharpSchool User Manual Chapter 6 Teacher Page f When you have decided on which files you would like uploaded to your Document Container click Upload This will upload all of your selected files Ta Document Container Upload File Multiple Files Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uploaded Files 3 JE Size 624KB EA CA Users jane smith documents Study Guides doc 245 122 bytes Ww C Users jane smith documents assignment 1 docx 294 912 bytes Ww C Users jane smith documents assignment 2 docx 99 050 bytes Select Folder Remove Maintain directory structure Upload all of these files into the same folder Figure 37 Document Container Publish Multiple Files 3 Scanning Images Another method of uploading is to upload directly from your scanner This option allows you to scan a physical document and place it directly into a document container a Click on the Useful Links link from the left navigation bar of your teacher page This
12. m 7 7 aa g S D B g Once content is added to the page there are Normal Bi Tahoma 22a Appty css c RALA D 4 g x x FEF D Zoom d H A A three options available Beaws QenE a Save Selecting Save will save all of Welcome to the English Department the changes but will not publish them live on your site You may return to this page at a later date to complete it b Publish By selecting Publish the changes are instantly made live Our English Department offers students with a range of classes from Middle English to studies in contemporary American literature c Cancel Cancel will not save any changes Note To edit a published page simply return to the Page Properties menu and click on Check Out amp Edit Page Figure 7 Publish a Teacher Page 19 Page SharpSchool User Manual Chapter 6 Teacher Page Page Administration Figure 7 Publish a Teacher Page lists important information such as Page Owner In organizations where more than one individual is responsible for maintaining different pages on a site this feature is useful when tasks need to be distributed For the Teacher Page component only the respective teacher will be the page owner Last Modified Identifies the date in which the page was last updated Follow up Tasks Features two options Review and Archive Under the Review option you have the ability to schedule a reminder to review a particular page on a pre defined
13. of your choice to be the Cover Picture Once you choose this option you will be given the ability to Browse to the image you wish to use 5 Click Create B f i Here are some pictures taken during our Nature Exploration trip The objective of this expedition was to give students the opportunity to experience the wonders of nature first hand and to marvel at the source of life Random Picture from Album Cover Picture E Selected Cover Picture create Y Figure 9 Photo Gallery Name an Album 6 An empty album will show the message No Images in This Album To add images click on Add Image Figure 10 Photo Gallery Add an Image 7 This will lead to a page that will allow you to upload images from your server or computer To upload an image click on Browse select the image you desire click OPEN and Click on Upload Image s to publish them into your online album 21 Page SharpSchool User Manual Chapter 6 Teacher Page a Photo Gallery gt Nature Image 1 C photo collections nature watertall jpq Image 2 C photo collections nature sand dunes jpg Image 3 C photo collections nature lush forest jpq Image 4 Browse Image 5 Figure 11 Photo Gallery Upload Images into an Album 8 The resulting screen is an administrative view into the Photo Album From this point on you have the ability to change the name of images alter their properties such as thumbnail sizes and delete i
14. will lead you to your document container To upload a file to your document container click on the Add New Item dropdown menu and select File b Click on the Upload Scanned Files tab at the top of the window This will take you to the scanner upload interface 40 Page SharpSchool User Manual Chapter 6 Teacher Page Ei Document Container le F IG Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uploaded Select Source II Acquire ADF C Duplex Rotate Left Rotate Right Flip Mirror Delete Page Delete All gt gt Preview Mode 1x1 Individual Image s of type BMP Upload Cancel Multi page TIFF File PDF Searchable Image Original Image with Hidden Text PDF Formatted Text and Graphics Microsoft Word Document Figure 38 Document Container Publish Scanned Files c Press the Select Source button to choose a scanner When the new window opens make SOUICES TW Brother M FC 7820N LAN 3 5 32 32 your selection and press the Select button WIA Brother MFC 7820N LAN 1 0 32 32 Figure 39 Document Container Select a Source 41 Page SharpSchool User Manual Chapter 6 Teacher Page d If your scanner uses ADF Automatic Document Feeder or Duplex double sided scanner check those checkboxes e Press the Acquire button This will bring up a scanning window Ce Photo Prescan C Web W
15. 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 52 Chapter 6 Teacher Page News Engine Name an EE 32 News Engine RE 32 News Engine Publish an Announecemenmt eeessseseseeseeessceecsecseesesecsessesseeassesseeseeaseaees 33 News Engine Published AnnouncemenNt iiiciiiiiciciciciccccccicicicic2cic00000000000000000e0aa 34 EE 35 Document Container Add TE 36 Document EE ER GT 37 Document Container Multiple File El e EE 38 Document Container Select Multiple E 39 Document Container Publish Multiple KT 40 Document Container Publish Scanned Files ccc eseesessesseeeessssceseeseessesseessecesssseesseseneeaes 41 Document Container Select a e 41 Document Container Scanner Interface scivarsdsoncsasesssnesaceassecnnecnvaresaondeoeanerarndeapsesvnncauncnsonde 42 BS e EE 42 Document Container Setting E 43 Document Container A Scanned EE 44 TNO AVS E 45 Eege 50 E e EE 51 PaE TO IE E 51 Ee 52 Hide or Show Eeer 52 Qvd ee Sub elag T a E rey err reer Terre errr rrr rr ery er ey err er 53 e greed or E E A een rte eet eee Tr err O cere ee ee ere Tr 53 Retrieve an Archived EN 53 5 Page SharpSchool User Manual Chapter 6 Teacher Page Introduction with students fellow staff members parents and the community at large SharpSchool s Teacher Page Wizard provides teachers with an easy way to publish and manage their pages Some
16. Once you have made your selections for the image press the Upload button A small window will come up asking you to enter the filename Input a name and press ok Your image will now be uploaded in to the document container 45 Page SharpSchool User Manual Chapter 6 Teacher Page 5 Creating Folders for your Files You may wish to create personalized folders to organize your files Doing so can clean up a cluttered workspace and provide easy navigation for users browsing your site To create folders for your files and links Click on the Useful Links link from the left navigation bar of your teacher page This will lead you to your document container Click on the Add New Item dropdown menu and select Folder a Give your folder a name This name will be displayed within your Document Container b You may provide a description to let others know of the contents of the folder c You may select an icon so that you can identify your folder by sight To do so click on the Select Icon link This will open a window with a variety of icons for you to choose from Click on the desired icon d Once you have added your description and selected your icon click the Create Folder button You have now created a folder for storing your resources 6 Creating Links to Resources on the Internet If you have found online web pages you would like to share with others you can do so by creating links within your Document Container It is a great way to
17. WYG editor Decreases the view of content area in the WYSIWYG editor This option allows you to print the content on the page Makes the selected text a subscript Of Other text 14 Page SharpSchool User Manual oy ur Ee ras gt Superscript New Paragraph Horizontal Rule Insert Date Insert Time About RadEditor Help Zoom Toggle Full Screen Mode Show Hide Border Module Manager Dock all Floating Toolbars Modules Repeat Last Command Formula superscript Makes the selected text a of other text Inserts a paragraph break between content You must insert this break when differentiating between two areas of content that are justified differently Creates a horizontal line Inserts the date Inserts the time Provides information about the RadEditor Provides help Allows users to change the magnification of content within the editor Allows users to preview the page without the header and side menu Shows hides the border of a table This provides users with statistics about the HTML code on the page Users have the ability to float the tool bars of the editor If you have several toolbars floating all over the webpage simply click on this option to have them return to their original positions Repeats the last command performed on the editor Inserts a mathematical formula on the page 15 Page SharpSchool User Manual Fonts Size e l
18. an ensure that students and parents are always aware of upcoming assignments and deadlines This is also a great place to publish important dates such as school events and activities To access the calendar assigned to your teacher page click on the Calendar link from the left navigation bar of your teacher page This will lead you to a blank calendar page For more information on how to navigate the SharpSchool Calendar refer to Chapter 4 Calendar Prev Year Prey Month Next Month Next Year Mon Drama LI een Ls Rehearsal 22 dy Drama Play S Field Trip Drama Rehearsal 26 27 v E to the vele Drama Play arm Figure 23 Calendar 28 Page SharpSchool User Manual Chapter 6 Teacher Page V Contact Me The Contact Me page allows visitors to your site to contact you via email To access the Contact Me page assigned to your teacher page 1 Click on the Contact Me link from the left navigation bar of your teacher page 2 This page contains a simple form with fields for Full Name Class if applicable Email Address and Questions Concerns 3 Once users have completed this form and click on Submit the information in the form is sent to the owner i e the teacher of the email address Contact Me Full Name Class Email Address Questions Concerms Figure 24 Contact Me 29 Page SharpSchool User Manual Chapter 6 Teacher Page VI Announcements News Engine SharpSchool
19. been included in Table 1 SharpSchool WYSIWYG Editor Now you can now begin creating your unique teacher page Page Content v h 3 Dep 9 QD O He a B 7 U i ZS da H A A 0 Bulleted List Tahoma 2 sinn g Apply Css Ci A amp Segre x i FH OD zoom 9 M23 L G wv 209 Ca Ee Hello My Name Is lt My Name gt Figure 5 Edit a Teacher Page Note A pre packaged list of subpages is available on the left navigation bar of the teacher page This is SharpSchool s Teacher Package that includes Announcements Photo Gallery Classroom Calendar Useful Links and a Contact Me page From this area teachers may easily add more pages to their site 12 Page SharpSchool User Manual SharpSchool s WYSIWYG Editor The administrator settings of your organization may make some of these features unavailable Icon it Si T Definition Bold Ctrl B Italics Ctrl l Underline Ctrl U Left Align Center Align Right Align Justify Remove Alignment Cut Ctri X Copy Ctrl C Paste Ctrl V Paste Plain Text Paste from Word Cleaning Function Bolds selected text Italicizes selected text Underlines selected text Aligns text in a paragraph to the left Align text in a paragraph to the center Align text in a paragraph to the right Places the left side of the text at the left side of the content area and the right side of the text
20. ct News Content Page Page Properties y Tasks ar Advanced Administration Gi Release Schedule g Page Permissions Manage Approval Process Li Manage Sub pages Archived Sub pages Metadata Building a oi View Sub pages Add New Page Blog Page Content Space Page Home About L External Link Page E content Pase gt Online Classi Elections Figure 27 News Engine Add an Announcement 3 Name the announcement and click Create Page 31 Page SharpSchool User Manual Chapter 6 Teacher Page Announcements New Page Title Bake Sale Name bake sale Icon Select Icon Figure 28 News Engine Name an Announcement 4 The following screen is a blank Announcement Page To add content hover the mouse over the Gray Tool Bar go to Advanced and click on Switch to Design Mode Page Properties V Tasks a Advanced Administration el Page Properties 5 E Page Layout Save as Page Type WW New Portlet WW New Content Page SI New External Link Page import New XML Page ei Move Page About Us Copy Page View Local Portlets Upcoming Test Bake Sale Figure 29 News Engine Design an Announcement 5 After switching to Design Mode select EEE in the content area 6 Include information about your news in following window Fields of information available are a Title Name the announcement here b Category You can categorize news items 32 Pag
21. date On this date SharpSchool s system will trigger an email to you the page owner to update the page Likewise the Archive option automatically archives the page on a selected date Approval Notes A page owner can include review notes for the individual assigned to approve the page before it goes live Many organizations set approval workflows on pages in order to ensure the quality and standard of the content that is published on their public site lil Photo Gallery SharpSchool s Photo Gallery allows you to create multiple albums with dynamic features such as the ability to view pictures as slideshows or allowing for moderated commenting Tip Use the online Photo Gallery to invite parents into your classroom by showcasing projects and creative work To access the Photo Gallery assigned to your teacher page 1 Click on the Photo Gallery link from on the left navigation bar of your teacher page This will lead you to a blank gallery page Here click on Add Album Ed Photo Gallery SP Add Album 7 Edit Gallery l gt Manag e Album 7 Security Figure 8 Photo Gallery Add an Album 2 The following window will prompt you for a Name and Description for your album 3 Selecting the Random Picture from Album option means that the system will pick any image from your album as the Cover Picture 20 Page SharpSchool User Manual Chapter 6 Teacher Page 4 The second option available is to directly select an image
22. e SharpSchool User Manual Chapter 6 Teacher Page c Featured Image You can upload an image to be associated with the news item This image will be displayed in the news area on the teacher homepage and the Announcements page d Profile Name Simply include the name of the event or the event host e Summary This information is seen available on the teacher homepage and the Announcements page f Published Date Include the date on which this news is being published g Body Include a description of the news Edit Data Settings Save Publish Cancel Title Bake Sale Sale UserFiles Servers Server_766046 File Bakery jpg Bake Sale CCS s annual bakesale is coming up 05 15 2008 7a H C DON Q ee ER CR ei ees Atte H Bulleted List Tahoma 2 10pt Applycsscky A amp D l Zx x FE zoom 9 H A w A The Bake Sale is Coming up This year is going to be mighty exciting f lt gt QQ Link of Current Page portal One aspx portalld 766133 amp pageld 793488 Page Title Bake Sale Page Last Modified 93 0905 Plo UA PM Set Fields Figure 30 News Engine Publish an Announcement 33 Page SharpSchool User Manual Chapter 6 Teacher Page 7 After the news has been added there are 3 options available a Save Selecting Save will save all your changes but will not publish them live on your site You may return to this page at a later ti
23. e main page This causes confusion for the users as they can easily lose track of pages of the navigation bar if too many titles are listed Separate amp Categorize Avoid putting large amounts of information on a single page Readers often lose interest if they have to scroll through large pages of content This issue can easily be avoided by categorizing large amounts of information and separating them into individual pages You can simply include links to other areas of your teacher page to ensure a friendlier flow of reading Meet amp Greet Do not assume your visitors know who you are and what you do include a clear introduction section Maintain your Image Avoid uploading low resolution images unclear photos as this will negatively affect the overall look of your page 8 Page SharpSchool User Manual Chapter 6 Teacher Page Key Information In order to create a Teacher Page the teacher must first log into their sites using their Username and Password Login Signup Forgot Password Figure 1 Login Page 1 If you have not yet registered with the site you can request access by clicking on the Signup button This will prompt you to create a profile which is automatically routed for approval to an administrator Note If you do not see the Signup link your site s administrators may have removed it y gnup Y y 2 If you have already registered but have forgotten your password s
24. he WYSIWYG editor included here c Cover Picture You can change the cover picture by selecting the Select Cover Picture Refer to Figure 9 option and selecting an image of your choice by clicking Browse Photo Gallery Name an Album d Comment Moderation You can allow visitors to post comments under pictures by selecting this option 26 Page SharpSchool User Manual Chapter 6 Teacher Page e Thumbnail This option allows you to customize the resolution of thumbnails in the album Photo Sizes Thumbnail 150x150 Figure 19 Photo Gallery Edit Thumbnail f Display This option allows you to customize the resolution of individual images Photo Sizes Thumbnail 150x150 Display 800x600 640x480 900x600 1024x766 Figure 20 Photo Gallery Edit Display g Slideshow This option allows you to customize the resolution of images when viewed as a slideshow Photo Sizes Thumbnail 150x150 Display 800x600 500x600 1024x768 Figure 21 Photo Gallery Edit Slideshow h Thumbnail Listing This option allows you to customize the order in which thumbnails are listed on the album page Figure 22 Photo Gallery Edit Thumbnail Listing Once all the customizations are complete click on Update Figure 22 Photo Gallery Edit Thumbnail Listing 27 Page SharpSchool User Manual Chapter 6 Teacher Page IV Classroom Calendar Using the Classroom Calendar teachers c
25. idth 8 35 inches C Text sel aks Height 10 76 inches Resolution 3229 pixels 300 x 300 dpi Data Size 23 1 MB Scan Type 24bit Color Brightness mc fo Contrast I I I I I a Document Size Help Default C Duplesftwo sided Scanning Cancel Long edge binding C Short edge binding Figure 40 Document Container Scanner Interface From this interface you can make decisions as to the quality of your scanned image the color used and the size of the scanned area f Scan allows you to choose what the image is and what it will be used for Each choice has its own default resolution and scan type which will greatly impact the size of the scanned image i Photo This option is intended for scanning high quality images that you want to be able to Ce Photo print By default it scans at 300 x 300 dpi and e v ch 24bit color A full page scan with the default C Test settings will usually be 20 to 25 MB Figure 41 Scan Defaults 42 Page SharpSchool User Manual Chapter 6 g h Teacher Page ii Web This option is intended for material that is primarily going to be viewed on computer monitor It scans at 100 x 100 dpi and 24bit color By default a full page scan will usually be between 2 and 3 MB iii Text If you are scanning text that you or students may want to print Text is the option to choose By default it scans at 200 x 200 dpi and in black amp white A full
26. imply click on Forgot Password to retrieve it 9 lPage SharpSchool User Manual Chapter 6 Teacher Page L Adding a Teacher Page Reminder The gray navigation bar on the top of the page is specific to the page you are viewing 1 Select the Staff Directory page on your website and select the relevant department Home AboutUs News Calendar For Parents For Staff For Students 3 Comact School Upcoming Events Welcome Figure 2 Staff Directory N LY 2 Hover the mouse over Page Properties and scroll down to Add New Page Now click on Teacher Page Figure 3 Add a Teacher Page 10 Page SharpSchool User Manual Chapter 6 Teacher Page 3 The following page will prompt you to name the teacher page After naming the page click on Create Page English Department New Page Title Name Icon Select Icon Create Page Figure 4 Name Teacher Page Tip Teachers with multiple classes may choose to create individual pages for each class or create subpages for each class from their teacher page ll Page SharpSchool User Manual Chapter 6 Teacher Page ll Editing a Teacher Page After you have created a teacher page you will be taken to SharpSchool s WYSIWYG What You See Is What You Get Editor This editor has been designed to give teachers without technical experience the ability to create and maintain their own web pages A detailed description of all features available in the editor has
27. lendar Live Show Hide Forum Live Show Hide Useful Links Live Show Hide Contact Me Live Show Hide Student of the Month Live Show Hide Figure 48 Manage Sub Pages 1 Hide or Show a Page To Show or Hide a page refer to the column Visibility and click on the corresponding button and click Close The hidden page still remains accessible but it is hidden from the public site anage Sub Pages Sub Page Name Status Announcements Hidden Photo Gallery Hidden Classroom Calendar Useful Links Contact Me A m A m A E m Student of the Month Figure 49 Hide or Show Pages 52 Page SharpSchool User Manual Chapter 6 Teacher Page 2 Ordering a Page Users have the ability to rearrange the order of sub pages as they appear on the navigation bar To move pages simply use the arrow keys gt corresponding to a title under the Actions column Click on Close to save your changes Sub Page Name Photo Gallery Classroom Calendar Forum Useful Links Contact Me Student of the Month Figure 50 Order Sub Pages 3 Archiving a Page In order to archive a sub page select the checkbox next to the page title name and click Archive Contact Me Liv Show Hide Student of the Month Show Hide Figure 51 Archive a Sub Page 4 Retrieving Archived Pages To retrieve archived pages hover your mouse over Page Properties and click on Archived Subpages Here select the checkbox
28. mages Photo Gallery gt Nature 7 Add Image Album Properties Manage Images 2 Reorder Images Manage Comments 4 Security L up One Lew Figure 12 Photo Gallery A Published Album 22 Page SharpSchool User Manual Chapter 6 Teacher Page 9 Uploading images from a computer or digital camera often names files in codes with file extensions at the end e g DSC 1001019A 200805 jpg To rename images simply click on Manage Images and you will be taken to the view in Figure 13 Photo Gallery Manage Images Here click on the picture you wish to rename Photo Gallery gt Nature QP Add Image E Manage Comments D up One Level pyramids jpg 6 16 2009 wallofchina jpg 6 16 2009 Figure 13 Photo Gallery Manage Images 10 The following box will give you the ability to rename the image as well as to include a description of it in the gallery Click on Update and the new image name will be updated in the album 23 Page SharpSchool User Manual Chapter 6 Teacher Page a Photo Gallery gt Nature gt pyramids jpg Figure 14 Photo Gallery Rename Image To delete an image simply click on A Manage Images and you will be taken to the view in Figure 13 Photo Gallery Manage Images Click on the icon and click OK in the pop up window al Photo Gallery gt Nature Q Are you sure you want to delete Fe Figure 15 Photo Gallery Delete an Image
29. me to complete it b Publish By selecting Publish the changes are instantly made live c Cancel Cancel will not save any changes Figure 31 News Engine Published Announcement 34 Page SharpSchool User Manual Chapter 6 Teacher Page Vil Useful Links SharpSchool s Useful Links features a Document Container that streamlines your resource sharing needs by allowing you to upload documents and other resources into useful folders for users to download from Tip You can use the Document Container for things such as Storing homework assignments Field trip forms o Curriculum To access the Document Container assigned to your teacher page click on the Useful Links link from the left navigation bar of your teacher page This will lead you to your document container Note If you do not already have a Document Container on your teacher page you can add one by going to the Gray Tool Bar and selecting Page Properties Add New Page and then Document Container 1 Upload a Single File a To upload a file to your document container click on the Add New Item dropdown menu and select File a Document Container vew Edit Security AO Add New em Chat Document Container No Items Available Folder Link Figure 32 Document Container b The following window has multiple fields refer to Figure 33 Document Container Add a File these are 35 Page SharpSchool User Manual Chap
30. n bar of your teacher page This will lead you to your document container To upload a file to your document container click on the Add New Item dropdown menu and select File b Click on the Upload Multiple Files tab at the top of the document container This will take you to the file upload editor Useful Links Co Document Container Select File C Users chris eby Des ktc File Name Curriculum 7 beta DOH i FE Am 3 0 Bulleted List Tahoma 3 liopt ig Apply CSS Cle A d b l P x x Sa Zoom 48 ll 2 A vg 2 Add File Cancel Figure 35 Document Container Multiple File Upload Note This feature only works in Internet Explorer IE You may have to install an ActiveX control to use this editor on your browser To do so simply click on the prompt that directs you to install the XUpload Upload Control and then click Run when the install window pops up If this control is already installed you will not see this prompt 38 Page SharpSchool User Manual Chapter 6 Teacher Page Upload File Upload Multiple Files Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uploaded Select File SelectFolder Remove Remove All Maintain directory structure Upload all of these files into the same folder Upload Cancel Figure 36 Document Container Select Multiple Files c Within the Choose File window locate the
31. n uploaded you may preview it in the right side of the window There are 5 options available to you when you select a picture Image Manager Browse Files E Upload Image Image URL UserFiles Servers Server_766046 Image taj mahal jpg G Ee jX P El Newspaper jpg 36 24 KB a Oscar Wilde jpg 66 17 KB P amp P jpg 30 15 KB 53 5 KB 27 14 KB 19 8 KB 107 69 KB 27 4 KB 14 64 KB 15 66 KB 51 16 KB Teacher Make jpg 27 62 KB Teacher jpg 40 96KB image Alt Text Figure 6 Upload an Image Best Fit E This option shirks the image to fit in the preview window Actual Size displays the actual size of the image i Zoom In allows users to zoom into the image E Zoom Out allows users to zoom out of the image Create Thumbnail s allows you to create a thumbnail of the image 18 Page SharpSchool User Manual Chapter 6 Teacher Page a Creating Thumbnails You can easily create thumbnails of images To create a thumbnail simply select the image from the Image Manager and click on Create Thumbnail a icon Note You can also create a thumbnail of an image after inserting it on a page by right clicking on the image and clicking Create Thumbnail Here define the name width height and dimensions of the thumbnail and click Create This thumbnail will now be available to you from the list of images in the Image Manager Lal Gal GO oe es Azz 2 Publishing a Teacher Page 2
32. nformation i Visitors to the site should be able gl to contact the teachers 5 Dynamic Blogs Use SharpSchool to create and maintain your own Blogs Increase participation by allowing comments and RSS feeds 1 Share Resources Simplify sharing by uploading documents forms and help sheets for students into SharpSchool s Document Containers 9 Calendar Give students and parents time to prepare for tests and assignments 1 2 by posting them on SharpSchool s Calendar Chapter 6 Teacher Page 2 Teacher Bio Use this section to let visitors know more about your education training volunteer experience and other accomplishments 4 Multimedia Give your teacher page personality by including pictures videos and colorful text 6 Galleries Invite parents and community l members into your classroom with a Photo Gallery 8 Useful Links Instead of creating cumbersome documents simply include links to relevant sites for your students to browse 10 Achievement Wall Showcase your class s achievements by including pages such as Student of the Week 7 Page SharpSchool User Manual Chapter 6 Teacher Page 30118 Teacher Page Pitfalls The previous section went into some detail on how to enhance a teacher page This section highlights some of the common ways that teacher pages can be misused Avoid Clutter Do not add all subpages on on
33. o the name and description of your file When you have made your changes click the Update File button This will save the changes to your file b Editing a Folder i To change the name description or icon of your folder first click on the Useful Links link from the left navigation bar of your teacher page ii Click on the folder you wish to edit iii Click on the Edit tab along the top of your Document Container From here you can make changes to the name description and icon of your folder iv When you finished making your changes click the Update Folder button This will save the changes you have made to your folder 47 Page SharpSchool User Manual Chapter 6 C 1 ii iii iv vi STOP Teacher Page Moving a File or Folder If you wish to move your files folders and links to another location within your Document Container first click on the Useful Links link from the left navigation bar of your teacher page Click on the checkbox to the left of the file folder or link you wish to move Tip You can save time by moving several items at once Simply check the box next to every item you wish to move to the same new destination Click on the Actions dropdown menu at the bottom of your document container From here select Move Selected On this page click on the Browse link next to the Select Destination field to select a new location within your document container for your items A new wind
34. of the benefits of SharpSchool s Teacher Page Wizard include 1 2 3 4 eacher Pages are an essential component to school and district websites Teacher Pages make it possible for individual teachers to share information and resources Communication with Students A teacher s page often becomes a one stop reference point for students With SharpSchool s Teacher Page Wizard teachers can post homework assignments dates and additional study material as well as publish last minute announcements Communication with Parents Teacher pages allow parents to become involved in the education of their children Teachers can create a variety of methods of communication with parents such as subscription based discussion forums online surveys and newsletters Resource Sharing Teachers spend a tremendous amount of time gathering resources and by incorporating SharpSchool s Document Container and Useful Links page they can effectively share their findings Features SharpSchool s Teacher Page Wizard saves time and effort by automatically filling out important feature pages such as Announcements Photo Gallery Calendar Document Containers Useful Links and a Contact Me page 6 Page SharpSchool User Manual Tips for Teacher Pages Here are some tips to enhance your teacher page 1 Attractive Homepage Use the WYSIWYG Editor to create attractive and inviting homepages with customizations 3 Contact i
35. ou will be prompted to name your new page 50 Page SharpSchool User Manual Chapter 6 Teacher Page Jane Smith New Page Title Student of the Month Name student of the month Icon Select Icon ES Figure 46 Name a New Page 3 Click on Create Page and this will lead you to SharpSchool s WYSIWYG editor Add information and click on Publish anit Student of the Month Contact Me Student of the Month This month two students have been awarded the Student of the Month award As part of their accomplishments both students will be given a 15 gift card from Barnes and Noble Jonathan Grim For acheiving the highest grades in all courses taken Well done Amanda Pitt For showing the most improvement in all courses Keep up the great effort Figure 47 Published New Page 51 Page SharpSchool User Manual Chapter 6 Teacher Page IX Managing Sub Pages With SharpSchool s system there is no restriction on the order of the pages To change the order of pages to hide show or archive a page hover your mouse over Page Properties scroll down and click on Manage Sub Pages This will open a pop up window with all the subpages under the parent page et The Gray Tool Bar is specific to the page you are viewing If you select Manage Sub om the homepage then you will only see the sub pages directly under the homepage Status Visibility Photo Gallery Live Show Hide Classroom Ca
36. ow will pop up Navigate your way to your desired destination folder by clicking on the names of the folders on the way to your destination folder When you have located the folder you wish to contain your selected items click on the Select link on the right side of the window for that folder Click on the Move to Here button to move your selected items Pitfall If you move a folder to a new location all the items within that folder will be moved as well d Deleting a File or Folder 1 If you wish to delete your files folders or links first click on the Document Container link from the left navigation bar of your teacher page Click on the checkbox to the left of the file folder or link you wish to delete 48 Page SharpSchool User Manual Chapter 6 Teacher Page Tip You can save time by deleting several items at once Simply check the box next to every item you wish to remove ii Click on the Actions dropdown menu at the bottom of your document container From here select Delete Selected iii You will be taken to a confirmation screen Click Yes if you are certain about deleting the selected items Once deleted the items are permanently removed so take care to confirm that the items listed on this page are the ones you wish to delete Pitfall If you delete a folder all items within that folder will also be deleted 49 Page SharpSchool User Manual Chapter 6 Teacher Page Vill Adding More
37. page black and white scan is generally less than 1 MB Tip If none of the default choices appeal to you you can choose the Resolution and the Scan Type yourself from the dropdown menus To define the area you want to scan you can either choose a page size from the Document Size dropdown menu or you can define the scan area by clicking inside the scan area and dragging the mouse Document Size Letter 8 1 2 11 in Figure 42 Document Container Setting the Scan Area Tip Click PreScan to perform a quick scan and get a preview of what the full scan will look like This can be very helpful as it lets you know if your image is properly aligned with the scan area Once you are satisfied with your settings click the Start button to begin your scan When the scan has finished running you will be returned to the original window 43 Page SharpSchool User Manual Chapter 6 Teacher Page Zi Document Container Upload File Upload Multiple Files Upload Scanned Files Any files exceeding the upload limit of 1024000KB will not be uploaded Select Source Acquire ADF C Duplex Rotate Left Rotate Right Flip Mirror Delete Page Delete All 1 of 1 Individual Image s of type BMP Multi page TIFF File PDF Searchable Image Original Image with Hidden Text PDF Formatted Text and Graphics Microsoft Word Document Figure 43 Document Container A Scanned Image 44 Page
38. t p pm _ Apply CSS Class Video Recorder Audio pageLink Font Name Font Size Increase Indent Decrease Indent Bullets Numbering Strikethrough Find and Replace Ctrl F Tables Apply CSS Class Format Stripper Uploads videos Allows users to record video from their webcam Allows users to record audio and upload it to the site Inserts a hyperlink to pages within the site Changes the font of the text If you do not have the font installed your computer will attempt to display the text using a similar font if one is available Makes the selected text a different size Increase the level of indentation tabs for the selected text Decrease the level of indentation for the selected text Makes bulleted lists Makes numbered lists Makes the selected text eressed out Searches for specific text in the content and optionally replace it with different text Inserts a table into the content Formats the selected text according to a particular style Removes formatting from the selected text Can remove all HTML Tags Microsoft Word 16 Page SharpSchool User Manual c gt Document Manager Image Manager Ctrl G Image Map Editor Set Absolute Position Flash Manager Media Manager Insert Code Snippet Insert Form Element Insert Symbol Design Source Code Editor Preview Formatting Cascading Style Sheets Font Tags or Span Tags
39. ter 6 Teacher Page ii iii iv Name Name the document as this is what will be displayed in the Document Container Browse Click on this button to select a file from your computer or server Description A simplified WYSIWYG Editor has been included for you to add a description of the document Once all the information has been added click on Add File to publish the file in the Document Container Useful Links Document Container Upload File Upload Multiple Files Upload Scanned Files File Details Select File C Users chris eby Des ktc File Name Curriculum agli a e DON g i See E SE Bulleted List Je z Baue dE er css Ci A amp Ko x x Zoom H A Figure 33 Document Container Add a File 36 Page SharpSchool User Manual Chapter 6 Teacher Page c The result is an administrative view of your Document Container Your file is now uploaded and ready to use a Document Container View Edit Security Activity Document Container curriculum 08 25 09 01 52 PM Jsmith 1 05 MB Figure 34 Document Container Published File 37 Page SharpSchool User Manual Chapter 6 Teacher Page 2 Upload Multiple Files To save time you can upload several files at once through SharpSchool s Upload Multiple Files feature To use this feature a Click on the Useful Links link from the left navigatio
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