INVITATION TO TENDER - College of the North Atlantic
Contents
1. THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE TE Sarees nl College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE C The main system shall be capable of sending alerts to the following devices 1 Wirelessly Controlled PA Speakers Activation of embedded tones and bells pre recorded voice alerts and user recorded voice alerts Wirelessly Controlled Strobe Lights Activation of devices that have ON and OFF status including strobe lights and sirens Wirelessly Controlled Alphanumeric LED Display Activation of alphanumeric displays that can display an alphanumeric message using different formats and effects Wirelessly interface with local Fire Alarm system by providing dry contact control and PA audio signal Wireless Pagers Activation of alphanumeric numeric tone only and voice pocket pagers Email Notification Sending email messages to email subscribers Audio Output activation of voice alerts that may be p2. all conditions of the tender are met to the satisfaction of the College These holdback funds will also serve as security for the remedy of any breach of the tender 30 Liquidated damages applicable to heavy equipment only Heavy Equipment shall be delivered to the location specified in the tender within 120 days of issuance of the purchase order by the College Should the successful bidder fail to deliver the heavy equipment as required within this 120 day timeframe the successful bidder will pay to the College as liquidated damages and not as a penalty an amount equal to the total per day rental cost of equivalent heavy equipment to that specified in the tender calculated from the 121 day after issuance of the purchase order by the College until the date of actual delivery Revised Oct 13
3. colors and finishes of PA amplifiers and speakers strobe light controllers and strobe light lens LED displays and sirens B Manufacturers Instructions Submit complete installation set up and maintenance instructions 1 4 Quality Assurance Permits Obtain operating license for transmitter if required Qualifications 1 Manufacturer Company specializing in manufacturing commercial wireless systems with a documented experience Must be available upon request 2 Installer Company with documented experience in installation of commercial wireless systems Must be available upon request 1 5 Delivery Storage and Handling Deliver all components to the site in the manufacturer s original packaging Packaging shall contain manufacturer s name and address product identification number and other related information NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX Lo DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 e 2013191 2 05 P M Newfoundland Loc
4. 014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE The wirelessly controlled PA speakers shall include storage of at least 8 pre recorded voice messages or alert tones The wirelessly controlled PA speakers shall be capable of being a member of at least 8 groups or zones with a built in real time clock and full wireless programmability The wirelessly controlled strobe lights shall be capable of being a member of at least 8 groups or zones with full wireless programmability The wirelessly controlled alphanumeric LED displays shall be capable of wirelessly receiving alphanumeric text messages from the main system and display them in 1 to 4 lines The wirelessly controlled alphanumeric LED displays shall be capable of being a member of at least 6 groups or zones The wirelessly controlled siren horn shall be capable of being a member of at least 8 groups or zones with full wireless programmability The wirelessly controlled speaker strobe light alphanumeric display or siren horn shall be capable of supporting built in battery backup NAME OF OFFICIAL Please Print T
5. ACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES P College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE Successful bidder must be able to supply a Letter of Good Standing with WHSCC This Tender consists of Invitation To Tender Form 14 Pages Floor Plans 6 Pages Terms and Conditions for Purchasing 4 Pages NAME OF OFFICIAL Please Print a TELEPHONE NUMBER FAX ay DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER College of the Nor
6. Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE The College of the North Atlantic invites Tenders for the Supply Delivery Installation and Commissioning for the following Mass Notification System at Corner Brook Campus Delivery required on or before March 31 2014 Bidders must indicate best delivery on Tender submission Site visit is strongly recommended To arrange a site visit please contact Chad Simms Campus Administrator at 709 967 8516 The Mass Notification System is to be installed at Corner Brook Campus College of the North Atlantic The purpose of this system is to assist the campus team to administer either a partial or complete lockdown of the facility in cases of emergency Facility is located at 141 O Connell Drive Corner Brook NL Complete Mass Notification System as specified in this document that will serve the facility listed above including all hardware softwa
7. DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE The main system shall be capable of supporting up to 1000 devices up to 100 pre recorded voice messages up to 100 dry contact alarm inputs up to 100 wireless push button and transmitters up to 100 keywords for conditional messaging and up to 100 RS232 serial ports The system shall be capable of providing a Secure Mode design so that no other paging transmitter can activate the local wireless remote devices The Secure Mode code should be programmable from the system main console The system shall be capable of providing an Over the Air programmability design This feature shall allow programming wireless remote devices such as wireless remote devices such as speakers strobe lights LED displays and sirens into groups zones and setting their operation mode wirelessly from the system main console The system shall be capable of providing full supervision c
8. ELEPHONE NUMBER FAX Dia IAN DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE W The system shall incorporate a fail safe design so that a temporary power interruption shall not cause failure of the entire system Upon restoration of power the system shall resume normal operation without the need to reset the system or any of its components The system shall include a notification pager to automatically notify a local supervisor or maintenance personnel of any system malfunction within seconds 1 2 Regulatory Requirements Equipment and components furnished sh
9. TEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE Receiving an email message that may be forwarded to a specific device or analyzed according to the Data Stream Analyzer protocol for conditional messaging Pre programmed scheduled events that may activate individual or multiple wireless and non wireless devices F The main system shall provide a graphic Visual Control Panel for monitoring dry contact alarm inputs and wireless push buttons and transmitters and activation of alerts allowing placement of visual indicators over a site map or any other image The main system shall provide a graphic Visual Control Panel for monitoring dry contact alarm inputs and wireless push buttons and transmitters and activation of alerts allowing placement of visual indicators over a site map or any other image The main system shall be capable of accessing wireless devices and non wireless devices individually and as a group including groups of devices of different types NAME OF OFFICIAL Please Print TELEPHONE NUMBER FAX Dia IAN DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue
10. al Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE www cna nl ca tenders Part 2 Installation 2 1 Site examination Verify that 120 volt electrical is operational and properly grounded 2 2 System Installation Refer to the manufacturer installation manuals as supplied with the system and install each one of the system components 2 3 Inspection Prior to final acceptance inspect each system component for proper function and replace parts that are found to be defective 2 4 Cleaning Prior to final acceptance clean exposed surfaces of all system components using cleaning methods recommended by the manufacturer Remove temporary protective film from display lenses 2 5 Delivery Provide training to Owner s representative on system setting and operation as demonstrated in the manufacturer system user manual NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX Lo DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATT
11. all be of manufacturer s latest model Encoder transmitter and receivers as follows 1 This device may not cause harmful interference to existing systems in the building 2 This device must accept interference received including interference that may cause undesired operation 1 3 Submittals A Product Data Submit complete catalog data for each component describing physical characteristics and method of installation NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX Lo DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE Submit brochure showing available
12. apabilities of all system wireless remote devices such as speakers strobe lights LED displays and sirens This feature shall allow each remote wireless device to report back its operational status setup information and internal battery status upon wireless request from the main system NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX ay DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE The main system shall provide a voice gateway to access wirelessly controlled PA speakers individually or as a group Real time voice messages can be initiated via the syste
13. chased Additional Blue strobe light output if required including all associated hardware software installation and commissioning required forming part of ltem 1 College shall reserve the right to add additional items up to 12 months from award Additional Horn Speaker Output if required including all associated hardware software installation and commissioning required forming part of ltem 1 College shall reserve the right to add additional items up to 12 months from award Additional Ceiling mount speaker output if required including all associated hardware software installation and commissioning required forming part of Item 1 College shall reserve the right to add additional items up to 12 months from award Additional LED Alphanumeric display output if required including all associated hardware software installation and commissioning required forming part of Item 1 College shall reserve the right to add additional items up to 12 months from award Additional Alphanumeric pager output if required including all associated hardware software installation and commissioning required forming part of Item 1 College shall reserve the right to add additional items up to 12 months from award NAME OF OFFICIAL Please Print SIGNATURE TELEPHONE NUMBER FAX NUMBER DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services
14. he main system and following the system s prompts Using PC software that allows network users to send audible visual and alphanumeric messages from their PC E The system shall be capable of generating automated alerts using the following interfaces Dry contact closure of one of the alarm dry contacts Incoming serial data which will be processed according to the active protocol on the specific serial port receiving the data Triggering a button or dry contact closure of a 900MHz wireless transmitter or wireless push button NAME OF OFFICIAL Please Print TELEPHONE NUMBER FAX Dia IAN DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus I
15. ic will decide the final locations of all output devices in the building Installation will have to be coordinated with both the College of the North Atlantic and The Department of Transportation and Works and shall not affect building operation of student activity Building can be made available after hours if required Any damage to the building during installation of the system will be the responsibility of the bidder and the bidder is to repair and make like new All work must be compliant with current and local building code fire code and electrical code Bidder must be COR certified Technical Specification Part 1 General 1 1 System Description A Emergency Mass Notification system shall activate and wirelessly control remote alerting devices such as PA speakers strobe lights LED displays and siren horns The main system shall include a dedicated microphone full keyboard for data entry serial connections to in house alert system serial connection to optional building automation systems software and hardware interface for network access and a UPS power backup NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX Lo DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF
16. layed thorough the PC audio output and activation of voice alerts that may be played thorough the telephone line NAME OF OFFICIAL Please Print Ps TELEPHONE NUMBER FAX Dni ANA DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 e 2013191 2 05 P M Newfoundland Local www cna nl ca tenders 3 Time DIRECT INQUIRIES TO Monique M Rideout Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE Network Notification Sending alphanumeric alerts to Client software users Modem Dial Out Sending alphanumeric alerts to pagers and cell phones that are capable of receiving messages using a 3rd party provider The system shall be capable of generating user attended alerts using the following interfaces Dialing in to the telephone line connected to t
17. listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE Additional 2 way intercom speaker to communicate to the central control if required including all associated hardware software installation and commissioning required forming part of Item 1 College shall reserve the right to add additional items up to 12 months from award General Specification The mass notification system must be able to do the following Have a central control system that is to be located in the general office of the campus The alert system should include strobe lights for each room as well as two for each room as well as two external strobe Lights Two speaker horns must also be installed outside the building The sys
18. m microphone or the telephone line interface The messages may be initiated automatically or manually by the user The main system shall provide an Alert Tone voice gateway to access wirelessly controlled PA speakers individually or as a group The messages may be initiated automatically or manually by the user The main system shall support activation of wirelessly controlled strobe lights individually or as a group The messages may be initiated automatically or manually by the user The main system shall support activation of wirelessly controlled alphanumeric data displays individually or as a group The messages may be initiated automatically or manually by the user The main system shall support activation of wirelessly controlled siren horns individually or as a group The messages may be initiated automatically or manually by the user NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX ay DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2
19. re controllers transmitter and any other devices required for a functioning system Must include the following outputs 28 Blue Strobe Lights 28 Horn Speakers 30 Watt 4 LED Alphanumeric Display 3 Alphanumeric Pagers 3 2 Way Intercom Speakers to communicate to the central control Cont d pg 2 NAME OF OFFICIAL Please Print i TELEPHONE NUMBER FAX Dia ANOS DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE TE Sarees nl College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED PRICE Location of these devices will be discussed upon award to obtain the best possible coverage for notification of a lockdown Items 2 7 are Optional and may not be pur
20. red 3 In the case where tender envelopes are used tenders must be submitted on the official tender form in sealed envelopes showing the closing time and tender number and delivered before the closing time to SUBMIT TO Purchasing Department 35 Carolina Avenue Stephenville Newfoundland Canada A2N 3P8 Telephone 709 643 7805 Facsimile 709 643 7971 4 Please ensure that your firm s name address tender number and the closing date appears on the outside of the tender envelope 5 The firm s name must appear on the tender and the forms provided must be completed in their entirety Failure to submit a tender on the provided forms and or failure to comply with all the terms and conditions will result in disqualification of the bid 6 Any tender may be accepted or rejected in whole or in part The lowest or any tender will not necessarily be accepted 7 Prices include customs and brokerage fees packing cartage and loading charges unless otherwise specified in the tender 8 It is understood that the tender offer will remain open for acceptance by the College for a period of not less than 30 days from the closing date of tender unless otherwise indicated herein 9 Firms must satisfy themselves that the item on which they are tendering is available for delivery on the date they specify on the tender as such a quotation is legal and binding 10 Unless otherwise stated herein all prices quoted shall be regarded as net unles
21. s a cash discount is specified taxes extra 11 In case of error in the extension of prices the unit price will govern 12 Ifrequired the bidder will enter into a formal contract containing such items and conditions not inconsistent with the terms and conditions of this tender as may be required Unless and until such a formal contract is entered into this tender and any acceptance of tender shall together be the complete and only contract 13 If applicable items must be C S A approved The College may also take into account any approvals or recommendations provided by neutral independent third parties as to energy efficiency or environmentally friendly products 14 Bidders must provide specifications brochures or descriptive literature for all items Failure to provide such literature or specifications sufficient to show that tender specifications have been met shall result in the disqualification of the bid All Items must be new unless otherwise specified in the tender 15 Acquisition made as a result of this tender will be governed by the laws of the Province of Newfoundland and Labrador 16 Bidders must ensure that you have read and understand all requirements articulated on this document the invitation to tender and any other documentation provided Failure to meet all requirements will result in the disqualification of your bid 17 Any bidder wishing to clarify any aspect of a tender or express concern over specification
22. s by reference within the specification An equivalent or equal may be offered by bidders subject to testing and evaluation at the option of College of the North Atlantic prior to award of bid College of the North Atlantic reserves the sole right to reject a substituted component that will not fulfill requirements It shall be the sole responsibility of bidders to provide at the bidder s expense any product information test data and other information or documents College of the North Atlantic may require to fully evaluate or demonstrate the acceptability of the offered substitute Where appropriate independent testing or evaluation including destructive testing at qualified test facilities at bidder s expense may be required as a condition of acceptance 21 Where dimensions are shown suppliers are advised that they are for descriptive purposes only Variations will be accepted provided the product is suitable for the intended use 22 Payment Terms 30 Days net 23 Quantities College of the North Atlantic reserves the right to make purchases of additional quantities providing prices terms and conditions remain the same as provided in the original tender documents 24 College of the North Atlantic reserves the right to reject bids received from bidders who cannot show a reasonable acquaintance with and do not possess proper qualifications for the preparation and proper performance of the class of work involved Evidence of such competence mus
23. s or basis of evaluation must make a written submission Only written submissions will be answered and such answers will be in writing and will be provided to any bidder who receives tender documents Submissions must be received 48 hours prior to the tender closing date 18 College of the North Atlantic reserves the right to modify the terms of a tender document at any time prior to closing at its sole discretion When these changes occur within five business days of the closing date the closing date may be extended to allow for a suitable bid preparation 19 College of the North Atlantic will not consider or issue amendments corrections or extensions of a tender 24 hours before the noted tender closing time 20 OR EQUIVALENT Bidders must provide detailed specifications on all items offered in order to determine equivalency in those circumstances where bidders are not supplying the specific item described College of the North Atlantic shall be the sole judge as to the suitability of the equipment and or services to be purchased Whenever reference to a specific brand name is made in a tender proposal it is illustrative and to be construed as a specification which describes a component that has been tested or evaluated by College of the North Atlantic as best meeting the specific operational design performance maintenance quality or reliability standards and requirements of College of the North Atlantic thereby incorporating the requirement
24. t be furnished by the bidder if requested to do so prior to the acceptance of the bid and execution of the contract documents 25 Unless otherwise specified in the tender document evaluation will be made on the mandatory requirements only and no weight or value will be given to added values 26 Bidders may only submit one 1 bid per line item Multiple bids per line item may be rejected Bidders with multiple options on items may submit multiple tender documents For each alternate bid a complete separate tender document must be submitted 27 Bidders who are currently in a legal dispute with the College about the provision of wares or services substantially similar to those being sought under this tender are disqualified from bidding 28 Bidders please note The College is a public body and is subject to the Provisions of the Access to Information and Protection of Privacy Act S N L 2002 c a 1 1 ATIPP Any information supplied to and held by the college may be subject to requests from the public made under ATIPP for access to this information You will be notified of any such request and will be given the opportunity to make representations on the request The College will not be responsible for any legal costs incurred by you in making such representations and will not make any such representations on your behalf 29 Holdbacks College of the North Atlantic reserves the right to withhold payment of 10 of the overall tender value until
25. tem should allow for two way communications between the 2 way intercom speakers and the main office control centre Upon activating a lockdown alarm all strobe lights horns and classroom speakers should be sounded to warn of the lockdown Must include up to 1 one day on site training to staff on the use and operation of the system There shall be no annual licensing fees associated with the system or its operation NAME OF OFFICIAL Please Print A TELEPHONE NUMBER FAX Dni ANA DELIVERY DATE The Bidder offers to sell and or supply upon the terms set out herein and any on any enclosed sheets the supplies services listed above and on any attached sheets at the prices quoted IMPORTANT TERMS AND CONDITIONS FOR PURCHASING ATTACHED amp ANY ATTACHED DOCUMENTS CONSTITUTE PART OF THE TENDER Closing Time 17 Feb 2014 35 Carolina Avenue DATE OF TENDER 2 00 P M Newfoundland Local COLLEGE OF THE Stephenville NL INVITATION NUMBER Time North Atlantic A2N 3P8 E Public Opening 17 Feb 2014 www cna nl ca tenders DON 2013191 2 05 P M Newfoundland Local Time DIRECT INQUIRIES TO Monique M Rideout INVITATION TO TENDER Email monique rideout cna nl ca Fax 709 643 7971 SUBMITTED BY Company Name and Address PLEASE QUOTE PRICES Ss College of the North Atlantic DESTINATION TO Corner Brook Campus ITEM DESCRIPTION SPECIAL INSTRUCTIONS QUANTITY UNIT PRICE EXTENDED EXTENDED PRICE The College of the North Atlant
26. th Atlantic Terms amp Conditions PURCHASING DEPARTMENT General 1 Inquiries before tendering should be directed in writing to the official whose name is shown in the appropriate box on the tender form and firms should quote the tender number on any correspondence In the case where a tender envelope has been sent to the bidder do not use the tender envelope for inquiries because tender envelopes are not opened before tender closing time All requests for tender award prices should be in writing and sent to the purchasing department 2 Responses by fax will be accepted however the College will not be held responsible for errors or omissions in fax transmissions Responses may be sent by facsimile using the official tender forms to 709 643 7971 Bids by facsimile are accepted for the convenience of the Bidder A Bidder submitting a Bid by facsimile does so at their own risk Tender documents submitted by facsimile must be received in full at the College of the North Atlantic Purchasing Department by the specified closing time Bids received late or not received completely by the closing time will not be considered Documents in transmission after the closing time will be considered late tenders Bidders are responsible for ensuring their Bid however submitted is received on time at the specified location All responses must be received before the exact closing time and date indicated Responses received after that time will not be conside
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