- Proactive Ants
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1. Proactive Ants Business Solution v1 1 Easily manage any project while tracking valuable company properties such as inventory employee and ect This is a highly _ compreher tool for any project management task Point Of Sale Controller an Click here Accounting Accouning Project ect Peer This product is licensed to Demo Purpose Only Copyright 2015 Proactive Ants 11 PABS POS Manage category Load the category form by clicking on Category menu item Type the name for category and click OK ltem Creation Update item Quantity Item Code tem Name Engine Name To delete the category select the category and Don al press Delete button on your keyboard Cos Discount Wa Item Product Management Cars Update Update Qantity By clicking on Item on the menu the item form will be loaded Fill the necessary fields and clicking on Save button you can record new item Once the item added the added item will be displayed in list selecting an item from the list will load all the information back to relevant fields From there you can do any modification and by hitting on Update will save the data back to the system Select item from the list and click on Delete will wipe out the item permanently 12 PABS POS In order to adjust the item quantity select the item in the list then type2. Go to Financial statement List of accounts Checked the account categories that you want to export Select whether you want to details every transactions or summary balances Click on generate Double click the list to export 207 PABS Project Management Project management is a simple tool that can be used to track the project costs Using the tool following things can be tracked Employee who involved in the project Different types of cost The materials use in project Project owner Project duration and statuses Total project cost Proactive Ants Business Solution v1 1 Easily manage any project while tracking valuable company properties such as inventory employee and ect This is a highly comprehensive tool for any project management task Point Of Sale Controller Click here Project ect Peer a Accounting Accouning This product is licensed to Demo Purpose Only Copyright 2015 Proactive Ants 28 PABS Project Management Cost category Employee Project status Add types of cost before track the project Go to Master data cost Type cost type and click on save Go to master data employee Fill the list and click on save Go to Master data project status Type status name Open Close Cancel etc and save Project Management Click on Project on menu Add project no job no description proj
3. new quantity under Update Item Quantity section After that by clicking on Update Quantity will record the adjustment You can assign multiple price tags for each item First select an item click on the mark next to the price text box Then price form will be displayed from there you need to add index and price for the item once the addition has done click on OK to confirm the modification Customer management Customers are the most vital part of the business effective management of the customer will be befitted the any business By clicking on the Customer menu item will launch the customer management form Providing customer information in relevant fields and clicking on Save button will record the information in the system Select a customer from the list and do the amendment and hitting on Update will modify the information In order to delete the particular customer select the customer in the list and click on Delete By selecting a customer in list will load the particular customers credit bills and paid bills under Customer Credit Bill and Payment Information sections respectively Ifyou want to settle a customer credit bill first select the customer in list and select the bill you want to settle and enter the amount wants fo settle and click on Paid By selecting the particular payment information and hitting on Revert Payment you can delete mistakenly done payme
4. User Manual Proactive Ants Business Solution 1 0 Copyright 2015 Proactive Ants Table Of Contents Introduction Requirements Installation Getting started Core POS Inventory controller Accounting Project management Introduction PABS is a collection of desktop applications that cater all the business needs from small businesses fo medium PABS does not need modern high tech devices or the latest operating systems to function It runs on almost all the computers Easily manage any project while tracking valuable company properties such as inventory employee and ect This is a highly Point Of Sale comprehensive tool for any project management task Please refer the requirement page to find out whether your computer can run PABS Pesala B Management This product is licensed to Demo Purpose Only Copyright 2015 Proactive Ants Requirements Minimum Recommended Intel Pentium 4 or AMD Athlon Intel core 2 duo RAM 1GB 2GB Hard Disk 100MB 250MB VGA Any Any OS Windows XP SP2 Windows 7 Printer optional optional Application performance will be differ in different hardware platforms It is recommended to go with recommended configurations Hard disk usage may increase when the data begin added Addition to above requirements choose good backup solution for the application Installation Download the PABS application from http www proactiveants com pab
5. action that matches with your bank statement then click on Add to reconcile list button 25 PABS Accounting Once you add all the transaction you want to mark as matched click on Reconcile button To remove the transaction from the reconcile list click on Revert Ifyou find any mismatch transaction between bank statement and cash book go to adjustment section and make an adjustment transaction Trial balance Goto Financial statement Trial balance Trading profit and loss accounts Go to Financial statement trading amp profit and loss accounts Enter start date of the accounting period Balance sheet Goto Financial statement balance sheet Enter end to date to view the balance sheet Configuration Go to Tool option Define start date of accounting period and the duration 26 PABS Accounting e Adjustments Opening amp Closing stock e Before you generate any financial statements it must to adjust the stock e Goto chart of accounts and select the inventory account e Set date as accounting period start date add Opening Balance as description and put the value in debit e Click on add e Again select the inventory account change date to end date of accounting period and mention description as Closing Balance and put value in credit After that hit add e This process need to be flowed every new period starts e Export list of accounts to csv spread sheet
6. d do the amendment and hitting on Update will modify the information In order to delete the particular customer select the customer in the list and click on Delete By selecting a customer in list will load the particular customer s credit bills and paid bills under Customer Credit Bill and Payment Information sections respectively Ifyou want to settle a customer credit bill first select the customer in list and select the bill you want to settle and enter the amount wants to settle and click on Paid By selecting the particular payment information and hitting on Revert Payment you can delete mistakenly done payments Vendor supplier management Vendors are also the most vital part of the business as much as customers By clicking on the Vendor menu item will launch the vendor management form This is pretty much the same as customer management 18 PABS Inventory Controller e Purchase Order In order to purchase item first purchase order needs be created Click on Purchase Order in menu In order to create a purchase order select vendor and add item you want to purchase after that click on Save button Once the purchase is created select the PO in the list and click on Print button to print the PO Update and Delete button are the same other forms such as Customer and Vendor By selecting PO in list and click Generate GRN button will create GRN
7. e button on your keyboard Item Product Management By clicking on Item on the menu the item form will be loaded Fill the necessary fields and clicking on Save button you can record new item Once the item added the added item will be displayed in list selecting an item from the list will load all the information back to relevant fields From there you can do any modification and by hitting on Update will save the data back to the system Select item from the list and click on Delete will wipe out the item permanently In order to adjust the item quantity select the item in the list then type new quantity under Update Item Quantity section After that by clicking on Update Quantity will record the adjustment You can assign multiple price tags for each item First select an item click on the mark next to the price text box Then price form will be displayed from there you need to add index and price for the item once the addition has done click on OK to confirm the modification 17 PABS Inventory Controller Customer management Customers are the most vital part of the business effective management of the customer will be befitted the any business By clicking on the Customer menu item will launch the customer management form Providing customer information in relevant fields and clicking on Save button will record the information in the system Select a customer from the list an
8. e the individual posting for the account Double click in each posting will show you the double entry other account and it s postings Go to Journals Cash book Mainly cash book has 4 types transactions e Open balance e Receipt e Payment e Transfer contra 22 PABS Accounting Use open balance to add open balance for already started business You can post cash bank payment under payment Record any cash receipt by clicking on Receipt Non double entry transfers can be recorded under transfer Fg Paid 25 000 for electricity on 10 Feb 2015 e Goto journals cash book payment e Select the paid date as 10 Feb 2015 e Type description as Paid electricity bill e Select Electricity account and select Cash column e Type 25 000 in amount and click on save button Eg Received 10 000 cheque from debtors on 10 Feb 2015 e Goto journals cash book receipt e Select the receipt date as 10 Feb 2015 e Type description as Received from debtors e Select Debtors account and select Bank column e Type 25 000 in amount and click on save button 23 PABS Accounting Petty cash book In order to post petty cash transaction following information is mandatory e Date transaction type expense account and amount e Transaction types categories the transaction such that you can start your petty cash book by posting open balance entry Once the balance is decreased you can post reimburs
9. ect admin customer start end dates and status After that click on save Above step will crate a blank project for you Once the project created select the project from the list then you can add employee cost and material for the project 29 PABS Project Management Add Employee to the project e Select the project from the list e Under employee section select employee name you want to add then click add e To remove employee from the project click on remove Add Project overheads e Select cost type from the cost type under cost incurred e Type the note e Eg Traveled 20Km of 10 per KM e Once you add note as above will calculate cost for you and will automatically add to amount field e Click on add e To remove the cost click on remove Assign materials for the project via good issue note e PM has direct relationship with inventory system it uses GIN in inventory system Either you can use already created GIN or new GIN to track to items products uses for the project e Ifyou want to use already create GIN click on Find select the GIN then click OK e Create a new GIN click on add creating GIN is the same as creating GIN in inventory module e To remove GIN click on remove 30 Report PABS Project Management To modify the project information select the project in list do the modification and click on update In order to delete the project select the project from the list and click on delete butto
10. ement entry to saturate the balance Balance B F is a type of transaction you can use fo record brought forward value from the last year All other transactions are come under expense Purchase day book Use to record credit purchases Purchase return book Use to record credit purchases returns Sales day book Use to record credit sales Sales return book Use to record credit sales returns 24 General journal Find Reconciliation PABS Accounting Use to record transactions those are not come under other primary books Go to Account Make journal entry Here you can post any transactions that use more that two accounts please make sure sum of debit account values should be equal to credit account values Chose debit or credit account and type amount next fo it then select the date and provide the meaningful description and click on Save button You can find any transaction you have made by providing necessary filters Select parameter as either transaction amount or account then type the value you are looking for and click on Find By clicking on the fond result you can open the entire account transactions Using bank account reconciliation feature you can cross check the your bank accounts and bank statement Click Reconcile on left menu Select a bank account you want to reconcile then it will display all the transaction of the bank account you selected Choose the trans
11. ensed to Demo Purpose Only Yo Copyright 2015 Proactive Ants PABS Core By clicking on tool icon the core module will be launched In order to access the core module you have to provide valid user name and password default user name admin default password admin Once the authentication has done you will see the core module main interface Proactive Ants Business Solution v1 1 Easily manage any project while tracking valuable company Point Of Sale properties such as inventory employee and ect This is a highly comprehensive tool for any project management task a Controller _ Project ect Pi LU This product is licensed to Demo Purpose Only PABS Core e Manage system users Click on User menu item Providing name user name password email and user type then clicking on Save button the system user will be created User type defines the user group and you can set permission for each user group type Selecting user from list the user information will be loaded in respective placeholders In there you can do the amendment and save data back by clicking on Update button To delete the particular user select the user from the list and click on the Delete e Update group permission Select use type from User Type List Change 1 to O for each Entry you want to prevent to access by the user Config
12. for the particular PO automatically Good Receive Note Once the company received the ordered item or product GRN needs to be created In order to create GRN hit the Good Receive Note menu item This form much look likes PO additionally it has invoice number field The behaviors are the same as PO Once you save the GRN your inventory will be updated with items you received 9 Good Issued Note The good issued note do the opposite work as GRN It will reduce your inventory The functionality is pretty much the same as GRN and PO Inventory report You can view reports by clicking on Report on the menu 19 PABS Accounting This module has all the features there in the standard accounting system PABS accounting module has Chart of accounts Primary books Bank reconciliation Export to csv Financial Statements Configurable accounting period Compatible with any businesses Proactive Ants Business Solution v1 1 Easily manage any project while tracking valuable company properties such as inventory employee and ect This is a highly Point Of Sale comprehensive tool for any project management task a Controller Click here Project ect Peer Accounting Accouning This product is licensed to Demo Purpose Only Copyright 2015 Proactive Ants 20 PABS Accounting Account Journals PTT Cash Book Petty Cash Boo
13. k Purchase Day Book Purchase Return Book Sales Day Book Sales Return Book Find Reconcile Status Financial Statement Tools Windows S Anil Create Account Name Account No Description Account Type EXPENDITURE List of Accounts Purchase Sales Discount Allowed Discount Received Trading Account Profit amp Loss Account Owner s Equity Drawings Debtors Creditiors Petty Cash Bank Retum Inward Retum Outward Camiage Inward Camiage Outward Inventory Motor Vehicle lt FIXED ASSETS gt Fumiture amp Fittings lt FIXED ASSETS gt Rent amp Rates lt EXPENDITURE gt Electricity amp Telephone lt EXPENDITURE gt Statanery amp Printing lt EXPENDITURE gt Loan to Employee lt CURRENTASSETS gt Bad Debts lt EXPENDITURE gt Areniad Flactrinitu Talanhone 41 IARI ITIES 4 IRE b Catagory Extraodinary Expenses Account with posting 21 PABS Accounting Chart of accounts Cash book Go to Account Create Account In this form you will be able to create the accounts for your company Account name and the account type are the mandatory fields Once the account is created you can post the open balance for the account by selecting account name from the Open Balance section Please be careful with balance whether it is debit or credit You can not add open balance for cash and bank accounts here By clicking each account in the account list you can se
14. n Go to Report Select project in the choose the report box Select either details or summary Adjust the from and to dates Ifyou select details select project name if not leave it as it is Click on preview 31 Call Visit Email For more information 94 770219031 94 719266646 94 727328660 http www proactiveants com info proactiveants com 52
15. nt in to chunks and go to the list on the bottom left hand corner and fill each payment types before hit either print on close bill button In order to cancel the bill find the bill and click on Cancel Bill button New Bill button will prompt new bill instantly You can view reports by clicking on Report on the menu 15 PABS Inventory Controller Inventory controller is the module to use manage company stock aka product It has ability to manage company inventory in and out vendors suppliers and the party who receive product from the company The inventory process starts with simple PO followed by GRN The process ends GIN PABS Inventory Controller will give easy and effective stock management atmosphere It has tons of feature to support your day to day management Proactive Ants Business Solution v1 1 Easily manage any project while tracking valuable company properties such as inventory employee and ect This is a highly comprehensive tool for any project management task Point Of Sale Controller Click here PLU Project ect Peer Inventory lt This product is licensed to Demo Purpose Only Copyright 2015 Proactive Ants 16 PABS Inventory Controller Manage category Load the category form by clicking on Category menu item Type the name for category and click OK To delete the category select the category and press Delet
16. nts 13 PABS POS Customer Bill Invoice Bill 9 Date 2 18 2015 Billed By Comment Item Code Name 800 Name Computer DVD USB Method Value 76 589 16 Cheque Credit Bill To Price Bill Address C 0 00 Engine 0 00 Tyre 0 00 Chasse 7 00 Computer 8 00 DVD 9 00 KB 10 00 Mouse 11 00 CPU Price Discount Total 12 00 Bottle 75000 09 00 75 075 00 7 13 00 Pen 40 10 00 39 96 14 00 USB 1500 16 00 1 474 20 0 7 00 Computer 8 00 DVD 9 00 KB 10 00 Mouse 11 00 CPU 12 00 Bottle 13 00 Pen 14 00 USB 7 00 Computer 8 00 DVD 9 00 KB 10 00 Mouse 11 00 CPU Sub Total 76 540 00 Tax 7 759 40 Discount 7 710 24 Grand Total 76 589 16 Taken 80000 Balance Cancel Bill 12 00 Bottle 13 00 e Bill Invoice PABS POS Once you setup categories and items products you can proceed with the bill creation Click on Bill menu item to load the bill form In order to create a bill you need few information bill date bill to and bill items Once the above information is provided click on either Print or Close Bill button The print button will record the bill proceed by printing it and close bill button will record the bill without printing it To find the bill you created earlier click on Find button on top the form then type the bill number You can accept the payment by any mean cash credit cheque etc once the items added divide the total amou
17. s build pabs v1 1 zip Extract the zip file to any convenient location Copy PABS folder to C drive Check whether PABS contains following folders and files Folders Accounting Core InventoryController PointOfSale Project Management Files pabs mdf pabs ldf License key Go to C PABS Core and double click on setup exe By clicking setup exe file will trigger the application installation Getting started Double click PABS icon on the desktop or click on menu item under All Programs Proactive Ants Proactive Ants Business Solution PABS Core The application will launch the PABS control panel by click each module you can load the respective modules Once the module is loaded the PABS control panel will show in notification area Bs A PABS Core Proactive Ants Business Solution Click the icon to load the PABS Control Panel Db OMM de D 6 Getting started e By clicking on each module you can load each module 3 Proactive Ants Business Solution v1 1 e Each module is a single business solution Easily manage any project while tracking valuable company properties such as inventory employee and ect This is a highly Point Of Sale comprehensive tool for any project management task e Eg if you want to create a bill A 1 Controller invoice for a customer click on Point Of Sale pra Project ect Pi Inventory site This product is lic
18. uration By clicking on Configuration menu item you can launched the system configuration list there you will be able to setup company telephone email and address These information is used by system wide reports Note the company name id immutable it is only change by license file PABS Core Cost Formula is the formula that uses for getting item cost there are 5 cost formulas e Weighted Average WAVG e Average AVG e Batch Batch e Max Max e Predefine Predefine Data reset e Application data can be reset by clicking Clean Data menu item e Itis advisable to get a complete backup before data reset Bulk Upload e Inventory item can be upload as bulk first click on Bulk upload menu item e Download the data template by clicking on download button e Open the downloaded template in any spread sheet application and fill all the columns and save the template back to csv format e Click on upload button and browse and select the filled template 10 PABS Point of sale is the module most widely use in the market and it has below capabilities Create cash and credit invoices Pay single bill with multiple payment methods Item wise discount and tax Easy find of bill Cancel bill and accept return Compatible with any printer and bar code reader No need expensive hardware can run on even note book Enhanced authentication and authorization POS
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