TRAQ DSS Form (Cont.)
Contents
1. Project Work Flow State has been changed from Pre Submission to Department Signing Authority Review ae Internal Awards Approval Form Queen s Researcher j Clinical Trial section gt Total Amount payable by Sponsor has been changed from to 0 ia Attachment Vacation Message docx has been Added Queen s Researcher Program Standard Research Grant Agency Social Sciences and Humanities Research Council Disbursement Year 2013 Start Date 2013 05 01 has been Added Requested Total 250 000 00 Awarded Total 0 00 Actual Total 0 00 Internal Awards Approval Form General Information Tab gt Has this project been peer reviewed has been changed from 1 to YES Clinical Trial section Per Subject Fee has been changed from to NO a 14 Clinical Trial section gt Estimated number of Subjects has been changed from to 200 Queen s Researcher Clinical Trial section gt Clinical Trial phase has been changed from 1 to Pilot Study Clinical Trial section gt Clinical Trial Protocol has been changed from to 0000 General Information Tab gt Application submitted for Ethics Purposes Only has been changed from to YES Checklist Checklist has been changed from to Investigator s Brochure Insurance Certificate Errors Tab Application Ref No 1479 Project Title Test May 10 2013 Application Form TRAQ DSS FORM Project Work Flow State Pre Submission Project If2. Search E dit Delete _ Biohazard 60102384 2014 01 31 e Note that the renewal date of any related Human Ethics and or Biohazard Certifications will appear on the Project Info screen making it easier for researchers to remain current in their certifications Project Info Tab Animal Care Certifications i Ti Since Animal Care is not one of the TRAQ modules researchers apply for Animal Care through TOPAZ your Animal Care Certification cannot be directly linked to your TRAQ Awards file However researchers are still expected to make note of any active or pending Animal Care Certification required for their project From the Project Info tab click on Add New under Related Certifications Select Animal Care from the Certification Category dropdown menu and note the status and TOPAZ file number of your Animal Care Certification in the Notes textbox Related Certifications Click Search to attach an existing certification Click Add New to attach a certification not yet submitted to a review commitee pending Active Animal Care Certification TOPAZ File no 99999 e Research Administrators will be able to confirm the status of your Animal Care Certification directly in TOPAZ and change the status from pending to active Project Team Info Tab The Principal Investigator Info screen is automatically filled out with the user s information e Please note Only Queen
3. Info m First Name Role In Project Ne records fo depay Important Do not enter this information manually always use Search Profiles Click Search Profiles to bring up the Investigator List and search for the person you need to add as a team member Project Team Member Info Prefix ea Last Name l First Name Affiliation Gender Unspecified s Role In Project Co Investigator Country Rank ea Institution da Email Fax i Phone i Phone Adding Project Team Members to Application Cont Investigator List _ Close Instructions Search for and select t does not have a researcher profile c Last Name First Name Researcher Researcher Researcher a NoFilter Contai dance DoesNotContain StartsWith EndsWith EqualTo NotEqualTo GreaterThan LessThan GreaterThanOrEqualTo LessThanOrEqualTo Between Notbetween IsEmpty NotlsEmpty IsNull NotisNull m l this application file If the project team member You can search the Investigator List for the name of the person to be assigned as team member The list can be searched in a variety of ways i e type the last name of the person in the Last Name field use the filter beside it to select a search criteria such as Equal To or Contains Health Sciences Medicine Arts and Sc
4. Keep in mind that anyone who will need to have access to the application should be added as team members Itis recommended that Research Administrators assign themselves to the Research Coordinator role Important Although all team members will have access to view and edit the application the P I is the only member of the project team who can submit or re submit the TRAQ DSS Form Transferring Principal Investigator Role If you are completing this application on behalf of the P I you will need to transfer the P I role from yourself to the actual P I prior to submitting the application Important DO NOT change P I s Last Name and First Name manually always click Change PI Project Work Flow State Pre Submission Project Info Project Team Info Biohazard Permit Application Form Attachments Approvals Logs Errors Principal Investigator Instructions Do not hand type data for this section The Principal Investigator PI section default populates with the researcher profile data for the project team member who creates the file If you are not the PI click the Change PI button to search for and select an alternate researcher profile If you load an alternate researcher profile to the PI section be sure to reload your researcher profile to the Other Project Team Info section below Comms Prefix Dr i Last Name Researcher First Name Queen s Affiliation Faculty of Health Sci
5. Password Researcher s Portal Describing the Homepage Tools for A Research at Queen s ks ESNS APPLY NEW News Useful Links Settings Role Principal Investigator Role Project Team Member Applications Saved Not Submitted 1 Applications Saved Not Submitted 1 Applications Submitted Under Review 1 Applications Submitted Under Review 1 Applications Submitted Requiring My Attention 0 Applications Submitted Requiring My Attention 0 Applications Submitted Post Review 0 Applications Submitted Post Review 1 Applications Withdrawn 0 Applications Withdrawn 0 My Reminders 0 My Reminders 0 All users have Principal Investigator and Project Team Member roles Depending on your role in a particular study you will be able to access your files Human Ethics and Biohazard certifications and TRAQ DSS Form Agreement Review applications under one role or the other Role Principal Investigator Applications Saved Not Submitted Applications Submitted Under Review Applications Submitted Requiring My Attention Applications Submitted Post Review Applications Withdrawn My Reminders Role Department Signing Authority Applications New for Review Applications Pending Requested Information Applications Submitted Under Review Applications Submitted Post Review 1 0 0 32 0 0 0 0 4 14 Rese
6. application links described in the previous page If you have several applications you can use any of the search filters available at the top of each column to quickly identify the application you are looking for e You can also use the Export to Excel button to export a list of your applications in an Excel spreadsheet Tools for as Y Research at Queen s ia b Queens APPLY NEW News UsefulLinks Settings f iat ES Y IT Human Ethics hi hi T All View Awards Health Sciences Research a E NOTTE TE EEE Ethics Board Short Form for wa ee lone te May 15 Researcher at 6007782 ee eee Approval Decision Made Active a vent Queen s Human Ethics Questionnaires Surveys Search Filters atic Test April 21 HEALTH SCIENCES RESEARCH _ Clone 2012 Researcher at 6007580 Human Ethics ETHICS BOARD APPLICATION Approval Decision Made Active ee Gueen s FORM for ETHICS CLEARANCE Researcher s Portal Starting a New Application Powered by Process Pathways Welcome Queen s Researcher Home My Profile Contact Us Help Logout Tools for P Research at Queen s as g Queens News Useful Links Settings Step 1 Click on APPLY NEW to access the TRAQ DSS Form Agreement Review applications Role Principal Investigator Role Project Team Member Applications Saved Not Submitted 4 Applications Saved Not Submitted 1 Applications Su
7. complete the remaining questions on this tab and from APPROVALS tab select all applicable Hospital Units that need to approve your research Please read instructions available on the top of this tab If your answer is NO SAVE and move to the next tab O YES NO 3 2 Whatis your Primary Hospital Location if applicable Select 3 3 Whatis your Secondary Hospital Location if applicable Select ki Attachments Tab Researchers should attach any document s identified on the Checklist sub tab of the TRAQ DSS pea Form such as Research Proposal Budget or Budget Justification etc Users may upload multiple attachments provided that each is no larger than 5MB Attachments may be word files spreadsheets JPEG files PDFs etc e Click on Add Attachment to upload a document to your TRAQ DSS Form Agreement Review form Project Info Project Team Info Project Sponsor Info E TRAQ DSS FORM Attachments Approvals Logs Errors Please attach the following documents Research Proposal or Contract Budget or Budget Justification if not included in the above document lf partners are involved letters of support if not included in the above document Instructions for Approvals TAB The next tab has a section called Approvals that indicates which esignatures are required This is for information only and no action i
8. Project Team Info Poet Sponsor Info Internal Awards Approval Form Attachments Logs Eros Internal Awards Approval Form gt Clinical Trial section 2 4 Total Amount payable by Sponsoris required The Errors tab keeps a log of any required questions that were left unanswered If all required questions have been answered the Errors tab disappears Save and Close e At any point in the process the applicant may Save and Close the application and complete it at a later date The information entered will be saved and the user can access it again through the Researcher s Portal under Applications Saved Not Submitted oat Fay a https epreview its queensu ca romeo_researche O k EOX a ROMEO Researcher Portal Powered by Process Pathways Welcome Queen s Researcher Application Ref No 1481 Project Title Test May 21 2013 Application Form TRA DSS FORM Project Work Flow State Pre Submission Application Saved e Project Info Project Team Info Project Sponsor Info Internal Awards Approval Form Attachments Logs Errors Title Test May 21 2013 Important Do not close that application by clicking the X at the top of your browser doing so will result in the application being locked preventing other team members from accessing it Save and Close Cont e You
9. Tools for Research at Queen s TRAQ DSS Form Researchers User Manual January 2014 Introduction to TRAQ e TRAQ Tools for Research at Queen s is an electronic research management system which replaced all internal certification paper applications Human Ethics Certification amp Biohazards Certification and soon will replace the legacy electronic award application Data Summary and Signature System commonly referred to as DSS Following the successful pilot implementation of Human Ethics in 2010 the Researcher Portal in 2011 and Biohazard Certification in 2013 the TRAQ project introduced the Awards Module in 2014 The project also includes a Financial Reporting Module scheduled for March 2014 as well as a CV Annual Reporting Module scheduled for 2015 e For more details regarding TRAQ please visit our website http www queensu ca traq All users should know how to safeguard their electronics computers smartphones etc and be familiar with the Queen s University Computer User Code of Ethics as well as the Freedom of Information and Protection of Privacy Act FIPPA at Queen s Accessing the Researcher s Portal Queen s faculty and staff should use their regular Queen s NetID and strong password to log into the Researcher Portal through ViyOueensU SOLUS Once in MyQueensU the eerie link to TRAQ is at the bottom of the screen in the right hand toolbar e The Re
10. archer s Portal The Homepage Cont APPLY NEW News UsefulLinks Settings Role Project Team Member Applications Saved Not Submitted Applications Submitted Under Review Applications Submitted Requiring My Attention Applications Submitted Post Review Applications Withdrawn My Reminders Role Reviewer Applications Requiring Your Review as a Chair Applications Requiring Your Review as a Reviewer New Applications Requiring Your Review as a Reviewer In Progress Events Requiring Your Review as a Chair Events Requiring Your Review as a Reviewer New Events Requiring Your Review as a Reviewer In Progress 1 0 0 23 0 1 0 0 0 0 0 0 Reviewers and other users with signing authority Department Heads Faculty Deans Hospital Research Directors will have additional roles on their homepage such as Department Signing Authority and or Reviewer Researcher s Portal The Homepage Cont Useful Links gives users quick access to forms websites and documents commonly used by researchers i e links to SSHRC or NSERC online link regularly to keep up to date on application or link to the Budget Template Form announcements tips and tricks and for additional etc information posted by the Office of Research Ee Services Researchers are encouraged to check the News APPLY NEW News Useful Links Setting
11. bmitted Under Review 16 Applications Submitted Under Review 0 Applications Submitted Requiring My Attention 0 Applications Submitted Requiring My Attention 0 Applications Submitted Post Review 9 Applications Submitted Post Review 1 Applications Withdrawn 0 Applications Withdrawn 0 My Reminders 3 My Reminders 1 Researcher s Portal Selecting the Proper Form For the Awards module researchers have the choice between two forms 1 Agreement Review 2 TRAQ DSS Form The Agreement Review form is to be used strictly for the agreement types listed in the description below and that do not involve incoming funds to the University Please use the TRAQ DSS Form for all other agreements and grant applications Step 2 Click on the hyperlinked form to Awards start application Application Name Status This Torm is used for any of the following agreements Data Transfer Access Agreement Equipment Loan agreement Review Agreement License Agreement Memorandum of Understanding Network Agreement Non Disclosure Agreement Participating Centre Agreement or Site Agreement If this agreement involves incoming funds to Queen s University please complete TRAQ DSS FORM instead Only PI Faculty member can submit TRAQ DSS FORM form updated January 2014 Y Important TRAQ Tips e TRAO does not have an automatic save feature You should hit the Save button after completing each
12. en s Researcher Application Form TRAQ DSS FORM Project Work Flow State Pre Submission am kr No records to display Sponsor Info e The fields in the green square will need to be completed by the researcher s The other fields will either be filled automatically or completed by an administrator Sponsor Info H D amp Start here to select the agency Fiscal Year Agency Reference a No Currency Type CAD k Investigator Queen s Researcher Principal Investigator ia Comments Click Add New to add funding disbursements FiscalYear StartDate End Date Requested Cash Requested In Kind Awarded Cash Awarded In Kind Awarded Overhead No records to display Sponsor Info Selecting the Agency You can search the Agency List using any of the search options available to you i e typing in the agency name the abbreviation NSERC SSHRC etc or using one of the search filters Once you ve identified the agency you are looking for click Select If you are unable to identify the agency you are looking for please email the TRAQ Helpdesk trag queensu ca x Close Start With Any part Agency Name Abbreviation sshre na Social Sciences and Humanities Research Council SSHRC National Granting Councils in Canada Sponsor Info Tab Cont Sponsor Info Based on the agency you have
13. ences Pathology and Molecular Medicine Rank Staff hi Gender Male Institution Queen s University i Phonet ext 74491 Phone2 20 Transferring Principal Investigator Role Cont e Clicking the Change PI button will take you to the investigators list From there you would follow the same steps detailed in the previous slides to search for and select the P I e At this point you will notice that the Submit button previously located at the top of the form has disappeared This happens because the P I is the only team member who can submit and re submit the application ExporttoPDF Submit Before P I Transfer save Close Print ExporttoWord Expotto PDF After P I Transfer IMPORTANT Once you ve transferred the role of P I the next step is to add yourself to the application as a team member This must be done before you close the application Failing to do so will result in you losing access to the application 21 Project Sponsor Info Tab The Project Sponsor Info tab captures key project funding data such as funding source and requested cash in kind and overhead amounts This data is imported into the database and will be used for administrative and reporting purposes In TRAQ Sponsor refers to the funding agency Click on Add New to document the agency and program you are applying for Application Ref No 5700 Project Title Test Application Que
14. fo i MUATRA Awards Approval Porth AMarhrenty i ions Gaatuer at Tafriaiin Tai CRNCA Trigi geckos lt A RINE Work Flow Action oe tae ER PETRE o 3 43 gt Ee CREST She Mrene _ Submit _ ance tiyastiogter s Grochure cree Click on one of the two Submit buttons located at the top and the bottom of the Work RE E EPESA ELESE EALER SS td Puget Gaurarary You may use the Comments text box to enter any additional Flow Action screen to submit your application for review comments information you would like to include with your application Tools for Pr Research at Queen s as gt Queens Need assistance have a question Contact the TRAQ Helpdesk 613 533 6000 ext 78426 Email traq queensu ca You may also use our webform to submit an issue to our Online Support Centre You
15. ience English Language and Adding Project Team Members to Application Cont a e Once you ve identified your team member click on select The project team member form will be updated automatically Researcher T LY Researcher Queen s Faculty of Health Sciences Medicine If you are unable to identify the person you are looking for from the Investigator List please email the TRAQ helpdesk trag queensu ca Your email should include the person s e First and last name e Title Departmental affiliation e Institution Organization if external to Queen s e Email address e You will be notified as soon as the person has been added to the Investigator List and will then be able to add them to the project team Adding Project Team Members to Application Cont e From there you may select the role of the team member from the Role In Project drop down menu Affiliation kai Gender Unspecified j Role In Project Co Investigator Country Col siti Rank P ign Institution kag Co Principal Investigator Email Co Supenvisor Fax Principal stigator Ext Sit rincipal Investigator ema ite Phone Project Staff Phoned Research Assistant Research Coordmator Mailing Alternate Malling Address Address Research Nurse Student Researcher You may add as many team members as required by clicking Add New team members can also be edited or deleted
16. ient Medicine Brian Merkley HDH Inpatient Pediatrics Brian Merkley HDH Inpatient Surgery Brian Merkley HDH HDH Laboratories Medical Records Joyce deVette McPhail Deborah Sapp Logs Tab Workflow Logs T A e The Logs tab is a useful tool that allows researchers and research administrators to track the history of the application and communicate with one another e The Workflow Logs tracks and time stamps approvals and messages The Workflow Logs starts to populate after the P I has submitted the application Refer to the Workflow Log to review all workflow history Project Work Flow State has been changed from Pre 14 05 2013 Submission to Department Signing Authority Review Pre Submission Department Submitting test application May Queen s Researcher Principal 16 22 gt Total Amount payable by Sponsor has been changed from Signing Authority Review 14 2013 Action Submit Investigator to T Logs Tab Project Logs e The Project Logs tracks and time stamps every action taken on the application Researchers are encouraged to check the Project Logs regularly as it is a good way to ensure that your most recent changes have been saved text in blue font represents the most recent updates Project Info Project Team Info Project Sponsor Info Internal Awards Approval Form Attachments Logs
17. nsors etc please note the name of the country in the Keywords textbox Related Certifications eae If your study requires Human Ethics Biohazard Click Add New to attach a certification not yet submitted to a review commitee and or Animal Care Certification s you must link your certifications to your application or at the very File No least make note of this requirement and of your _ intent to apply Please see details on following page No records to display Project Info Tab Related Certifications If you do not have any active certifications yet click on Add New to indicate your intention of as gan applying for either Human Ethics Biohazard Certification Related Certifications Click Search to attach an existing certification Click Add New to attach a certification not yet submitted to a review commitee Edit Delete Human Ethics This application requires human ethics certification I will be submitting my application to HSREB shortly If you have already submitted your application for required certifications or already have active certifications click on Search to being up a list of your pending active certifications Click on select next to the certification s you need to link to your TRAQ DSS Form Related Certifications Click Search to attach an existing certification Click Add New to attach a certification not yet submitted to a review commitee kadd New
18. onal signing approval you will require for this application Please make sure you complete this step correctly to avoid any delays in getting your application reviewed _Save _ Close Print _ExporttoWord ExporttoPDF Submit Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Approvals This application is pre programmed to route to the following signing authority levels Role Active Exceptions Division Signing Authority Department Signing Authority Faculty Signing Authority Faculty of Health Sciences Alma Mater Society Centre for Teaching and Learning Environmental Health and Safety Faculty of Law Information Technology Services Marketing and Communications Office of the University Registrar School of Business School of Graduate Studies VP Academic VP Research Office of Research Services Office of Research Ethics Other Approvals Your institution may require that you obtain additional approvals from other signing authorities Check any that apply to this current application Refresh Active Department Signing Authority Name Status Comments HDH Decision Support John Lott HDH Electromyography Adrienne Leach HDH Emergency Brian Merkley E HDH GI Function Testing Unit Brian Merkley HDH Human Mobility Research Centre Leone Ploeg HDH Imaging Karen Pearson E HDH Information Technology Troy Jones HDH Inpatient Cardiac Brian Merkley HDH Inpat
19. red questions project info Project Team info Project Sponsor info TRAQ DSS FORM attachments Approvas Logs Eros Nave been answered in a sub tab _7 1 General 2 Overhead 3 Hospital Research 4 Checklist __ the asterisk beside the title of the sub tab disappears and the font ED 414 ih ee een ee Ais is no longer bold QUEEN S UNIVERSITY HOTEL DIEU HOSPITAL Please select HDH Research Vic Sahai in the approvals tab KINGSTON GENERAL HOSPITAL Please select KGH Research Veronica L Harris McAllister in the approvals tab PROVIDENCE CARE Please select PC Research Dan Legault in the approvals tab ij 1 2 Is additional Queen s Hospital space required for this project D YES NO Li 1 3 agree to abide by all polices set out by the external funding agency and Queen s University e g_ the Agreement on the Administration of Agency Grants and Awards by Research Institutions and the Senate Policy on Integrity in Research respectively Cl I agree 1 4 Does the proposed research include Controlled Goods Technology D YES NO ig 1 5 Does this proposed research involve participation of non academic partner s TRAQ DSS Form Cont If you are unsure how to answer a question try clicking on Efor additional information may be available as seen in the screenshot below Clicking on a second time will make the textbox disappear Powered by Process Pa
20. s Role Principal Investigator Role Project Team Member Applications Saved Not Submitted 1 Applications Saved Not Submitted 1 Applications Submitted Under Review 1 Applications Submitted Under Review 1 Applications Submitted Requiring My Attention 0 Applications Submitted Requiring My Attention 0 Applications Submitted Post Review 0 Applications Submitted Post Review 1 Applications Withdrawn 0 Applications Withdrawn 0 My Reminders 0 My Reminders 0 Applications e Saved Not Submitted In progress by user s not submitted for review yet applications can still be edited e Submitted Under Review Submitted by PI for review applications can only be viewed e Submitted Requiring my Attention Singing authority or ORS has returned to PI Project Team Members for edits applications can be edited Submitted Post Review All active or closed approved applications can only be viewed Withdrawn PI no longer intend to pursue funding opportunity and withdraws the application an application can be withdrawn by the PI only once it has reached the administrative office URS it cannot be withdrawn during the approval process My Reminders Applications that have a Milestone report due requiring an Event Form due within the next 30 days Researcher s Portal Accessing Existing Applications e You can access all existing applications by clicking on one of the
21. s faculty members can be assigned to the PI role on the TRAQ DSS Form Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors Principal Investigator Instructions Do not hand type data for this section The Principal Investigator PI section default populates with the researcher profile data for the project team member who creates the file F you are not the PI click the Change PI button to search for and select an alternate researcher profile If you load an alternate researcher profile to the PI section be sure to reload your researcher profile to the Other Project Team Info section below _ Change Pl Prefix Dr Last Name Researcher First Name Queen s Affiliation Faculty of Health Sciences Pathology and Molecular Medicine If you are a PI with multiple affiliations cross Rank Staff om retitution appointments please make sure that you select the department research centre where this study will be taking place from the Affiliation dropdown menu an cach mu to ensure that the application follows the proper a al citi mic workflow and avoid any unnecessary delays Primary Fleming Hall Jemmett Wing 3rd Floor Alternate Address Address Adding Project Team Members to Application la From the Project Team Info tab scroll down to Other Project Member Info and click Add New Other Project Member
22. s required from you Adding an Attachment Cont Select date by clicking on calendar icon next to Version Date field The date should represent the date that the document was attached to the application current date This vad Attachment x will allow the reviewer to identify the most recent version of any document that may have been sent back for amendments and compare the updated Description document with the previous one Parna dorma Aivanis Approval Form ARACSTArS poys i Erron ioni here are some tips when namning your alached cocumenis we Se Carad a JAR A Da Include a brief description of the document Click on Browse to select Upload Attachment Browse the document from your computer SEA iyn grrarhmonk S95 2 PEE A ORCAS SSMS AE AREA AAA Ae Sa MARAE 6 Hs SSA TOARE ences MALES ED 4 Move VOU PSY Hae He GIT ECAR ienis of Version Date Doc Agreement Select One Y Adding an Attachment Cont Upload Attachment Description Upload Attachment Version Date Select the type of Doc Agreement document from the Click Add Attachment to complete the process Doc Agreement drop down menu Approvals Tab For Hospital Research Only If you answered yes to question 1 6 on the TRAQ DSS Form and completed sub tab 3 Hospital gee Research you must complete the Approvals tab and checkmark any additi
23. searcher s Portal is also available through the TRAQ website http www queensu ca trag signon html Jur UNIVERSITY Sign On Protect Yourself Stay Informed cs Protect your NetID and use strong passwords a Scan for viruses Password Always logout of applications Install operating system updates Install antivirus software and keep it current Limit personal information you post on the Internet Be aware of hoaxes scams and phishing attacks Dont open attachments from unknown sources Use the secure wireless network VWPA2 gt Donthave a NetiD gt Forgotten Your NetID Password ee S hUN A e OP E R O Information regarding managing your Queen s NetID and strong password is available on the ITS website Accessing the Researcher s Portal Cont _ i e Queen s students and external users trying to log in for the first time will need to complete the Self Registration Form before they can access the Researcher s Portal Once you have registered you will receive an automatic email with instructions on setting up your own password From then on you will access the Researcher s Portal through the Post Kegistration Login Site e When logging in through the Post Registration Login site your username is the email address provided at the time of registration Powered by Process Pat ays Contact Us Tools for io Research at Queen s fies Queers Login Username
24. selected a list of aan ee l agency specific programs will be automatically Agency social Sciences and humanities Research Council Agency generated in the Program dropdown menu Select the program you are applying for IMPORTANT Programs preceded by an X are no Standard Research Grant Fiscal Year longer active and should not be selected Start Date End Date Enter the deadline date of the competition you are applying for Competition Date Currency Type CAD Investigator Queens Researcher Principal Investigator 7 Comments Sponsor Info Funding Disbursement Info e You now need to indicate the amount of funding you will be requesting from the agency by completing a funding disbursement screen Start by clicking on Add New at the bottom of the Sponsor Info screen ae p inding Disbursement Info Sponsor Info Enter the anticipated start date of your project the fiscal year data Save Close Fiscal Year field above will automatically Sponsor Info einki i populate End Date a Agency Social Sciences and Humanities Research O eae En ter the total amoun f Program ET E EE SE requested cash this amount Start Date z should include the overhead End Date Requested Overhead Competition Date Fr Awarded Cash Currency Type CAD Awarded In Kind Awarded Overhead Comments Final Cash Final In Kind Click Add New Ao add funding disbur
25. sementi s Final Overhead Important Remember to click Save at the bottom of the Funding Disbursement Info screen and then Save on the Sponsor Info screen Comments No records to display Save Close Project Sponsor Info Tab Cont One of the many advantages of TRAQ is that it allows you to enter multiple sponsors for the same study To add additional sponsors simply click on Add New and repeat all the steps detailed from pp 22 26 Powered by Process Pathways Welcome Queen s Researcher Application Ref No 1479 Project Title Test May 10 2013 Application Form TRAQ DSS Form Project Work Flow State Pre Submission j m i rat wh mm Kar Application Saved Project Info Project Team Info Project Sponsor Info Internal Awards Approval Form Attachments Logs Errors Click Add New to add funding details for this project AO We aw lee Edit Delete Queen s Researcher Principal Investigator Social Sciences and Humanities Research Council Standard Research Grant CAD TRAQ DSS Form The TRAQ DSS Form contains a number of sub tabs all of which contain required questions Powered by Process Pathways Welcome Queen s Application Ref No 5700 Project Title Test Application Queen s Researcher Application Form TRAQ DSS FORM Project Work Flow State Pre submission Save Close _Exportto PDE Submit When all requi
26. tab You will know that you have saved your changes when you see the Application Saved message in green font at the top of your screen Project Info Project Team Info Biohazard Permit Application Form Attachments Approvals Logs Errors Title Biohazard Permit Application Though TRAQ has no automatic save feature it does have a time out feature If you need to step away from your computer you should always hit Save and Close as a precautionary measure Failing to do so could result in information being lost and the application being locked 11 Project Info Tab IMPORTANT Please note that all fields preceded by are required Failing to complete these fields will prevent the Application Ref No 1479 user from submitting the form Powered by Process Pathways Project Info Project Team Info Project Sponsor Info Internal Awards Approval Form Attachments Logs Errors Title is a required field and must be completed before the application can be submitted Do not enter the start amp end dates Dates will be entered by URS Research Accounting staff when notice of award is received Although Keywords are not required researchers are encouraged to use this field to describe their project Keywords be selected from the drop down menu or typed directly into the text box IMPORTANT if your study has an international dimension international partners international spo
27. thways Welcome Queen s Researcher Application Ref No 5700 Project Tithe Test Application Queen s Researcher Application Form TRAQ DSS FORM Project Work Flow State Pre Submission Project Info Project Team Info Project Sponsor Info TRAQDSSFORM Attachments Approvals 1 General 2 Overhead 3 Hospital Research 4 Checklist 2 1 Qverheadindirect costs are expected to be incorporated into all research project budgets when permitted by the external sponsor Please follow the Indirect Costs of Sponsored Research Policy available under Useful Links which will provide examples of how to calculate overhead for your project Indicate the overhead rate applied 40 30 25 There are multiple sponsors Rate prescribed by external sponsor policy including Tri Council SSHRC NSERC CIHR TRAQ DSS Form For Hospital Research Only ee __ If your research is being conducted at one of the affiliated teaching hospitals KGH Providence Care Hotel Dieu you must complete sub tab 3 of the TRAQ DSS Form Please see further instructions on the Hospital Research sub tab The same instructions can also be viewed simply by hovering your mouse over the sub tab s title Project Info Project Team Info Project Sponsor Info TRAQ DSS FORM Attachments Approvals Logs Errors 4 Checklist Please note the section Other Approval
28. will know that you are closing the file properly i e using the Close button when the following dialog box pops up on your screen Click OK to save your changes and close the file Message from webpage Do you want to sawe the changes before closing the file Cancel i TRAQ Tip Though TRAQ has no automatic save feature it does have a time out feature If you need to step away from your computer you should always hit Save and Close as a precautionary measure Failing to do so could result in information being lost and the application being locked The user responsible for locking the application is able to unlock it by accessing it again and exiting properly All other team members who find themselves locked out of the application can either contact the user who locked it or the TRAQ team for support ext 78426 email traq queensu ca Submitting the TRAQ DSS Form ADDECAUION Bel Rolie Proje Mie Test May 10 2013 Start by clicking the Submit button at the top Project Work Tow Stale bre Subeuesion i of the screen to open the Work Flow Action screen a ANA DTi Eye ery sae AEG nan errr eaten vaieesa ester sya EEEIEE EEEIEE ete Tee SEE EERE ALERRIAR SERRE RE RAAKA w 5 H i a Paisg ree ieee n bare Hi ae a pas Pan Tei teva tas 4 batt pete Pa ne ten ene ag a ae ae baiia rpa Grseci inde Prolect Team infe Peolect Guonuer in
29. within Approvals tab is applicable to hospital based research Please identify all hospital departments that will be impacted by your research Impact is defined as any procedure or research protocol which uses hospital resources above those normally required for practice and standard of care This may include but not limited to extra tests or procedures preparation dispensing and storage of special medications used in drug trials use of labs for specimen preparation storage and shipment additional nursing time use of space to see research participants educational preparation or other ancillary costs covered by the hospital The hospital will not absorb research costs associated with projects above and beyond the standard of care These extra costs must be clearly identified within this application and researchers must have funding to support these activities Researchers are advised to seek early consultation with the appropriate hospital operational director identified within this form to ensure that a feasible proposal budget is prepared Consultation should occur within 2 4 weeks of funding deadlines to ensure all hospital approvals are in place If you have selected anyone in this area you must select one of the following RESEARCH Directors HDH RESEARCH Vic Sahai KGH RESEARCH Veronica L Harris McAllister PC RESEARCH Dan Legault ij 3 1 Is your research occurring in one or more of the following locations HDH KGH PC If YES please
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