Microsoft Project 70-178 Exam Study Guide
Contents
1. 2012 The Versatile Company 15 MPUG 70 178 Exam Study Guide 3 7 Model Project Costs 3 7 Subject Model Project Costs 3 7 1 Resource based Costs work material cost 3 7 2 Cost Per Use 3 7 3 Fixed Costs 3 7 4 Accrual Method The candidate must be able to 1 Properly define and assign work cost or material resources e Example A resource is defined as a Cost resource in a user s Resource Sheet The user is complaining that the Std Rate field will not accept the hourly rate for the resource and so the resource can t be assigned to a task What is the problem e Example A user has only monthly salary information for personnel assigned to the project Must the Std Rate be derived by hand calculation for each resource 2 Define a cost per use for a resource and assign the resource correctly to tasks 3 Define a Fixed cost for a task and apply it to the task e Example In a landscaping project the sprinkler system is to be installed for a fixed price by a sub contractor Which view and or table allows for the inclusion of fixed costs 4 Define the accrual method for a resource s cost e Example A sub contractor wishes all permits to be paid in advance of doing the work Permits are identified as Cost resources in the MS Project file Should the Accrual method be applied to tasks requiring Permits or to the Permit resource 2012 The Versatile Company 16 MPUG 70 178 Exam Study2. 2 3 Build a Logical Schedule Model 2 3 Subject Build a Logical Schedule Model 2 3 1 Date Constraints 2 3 2 Deadlines 2 3 3 Setting or Changing the Task Mode manual or auto 2 3 4 Dependencies Links The candidate must be able to 1 Set partial constraints on tasks e Example Identify the steps required to change a task constraint from As Soon As Possible to Start No Earlier Than lt Date gt e A user wishes to change constraint type but when they attempted it the option was greyed out Why is the constraint greyed out How is the constraint imposed Establish Deadlines for tasks and enter them into the schedule Set or change a task s mode between Manually Scheduled and Auto Scheduled as needed Add a predecessor relationship between two tasks in the Network View Remove an existing relationship between two tasks in the Task Information dialog Change sequencing types between tasks e A research facility wishes to schedule so tasks are scheduled concurrently rather than a waterfall model What sequencing types are available for their projects 2012 The Versatile Company 9 MPUG 70 178 Exam Study Guide 3 1 Enter and Edit Resource Information 3 1 Subject Enter and Edit Resource Information 3 1 1 Max Units 3 1 2 Resource Types 3 1 3 Cost Rate Table 3 1 4 Cost Per Use 3 1 5 Availability 3 1 6 Resource Group 3 1 7 Generic The
3. current date line in the Gantt View The report data is accurate as of last Friday Change the current date to last Friday s date and view the current date line in the Gantt view 2012 The Versatile Company 7 MPUG 70 178 Exam Study Guide 2 2 Create and Modify a Project Task Structure 2 2 Subject Create and Modify a Project Task Structure 2 2 1 Creating and Modifying Summary Tasks and Subtasks 2 2 2 Rearranging Tasks 2 2 3 Creating Milestones 2 2 4 Manually Scheduled Tasks 2 2 5 Outlining Tools The candidate must be able to 1 Create or change the organization of project tasks e Example A task is currently formatted as a summary task in the outline structure However it should be formatted as a sub task What are the steps required to change the summary task to a sub task 2 Create Milestones and ensure their visibility e Example A task is required to indicate the delivery date of a part Create a Milestone and roll the Milestone shape up to its summary task 3 Change individual tasks from Manual to Auto Schedule as needed 4 Use Outlining Tools to organize the task list e Example Microsoft Project allows both Outline Numbering and a field for Work Breakdown Structure WBS codes Summary tasks can be shown or hidden A project summary task can be shown or hidden Be able to show or hide all these fields 2012 The Versatile Company 8 MPUG 70 178 Exam Study Guide
4. working times 7 AM to 8PM 2 Create resource calendar exceptions e Example Create an exception to Pat s calendar representing that Pat only works before noon 3 Create a task calendar and set it to ignore resource calendars e Example Pat needs to work on a high priority task Friday afternoon How would you ensure that Pat and the task get scheduled correctly 2012 The Versatile Company 4 MPUG 70 178 Exam Study Guide 1 3 Create Custom Fields 1 3 Create Custom Fields 1 3 1 Creating Basic Formulas 1 3 2 Graphical Indicator Criteria 1 3 3 Lookup Table Task and Resource Custom Fields The candidate must be able to Create a custom field distinguishing between the correct data type and make it visible in a table or view Rename the field to make it contextually relevant Enter basic formulas that can be the basis for a graphical indicator e Example create a formula identifying which tasks in a task list have been base lined Create a graphic indicator that correctly depicts the state of a task e Example create a green stoplight for a base lined task and a red one for non base lined Create tables that are used as a pick list rather than entered uniquely into cells e Example create a lookup table enumerating locations such as cities counties and states 2012 The Versatile Company 5 MPUG 70 178 Exam Study Guide 1 4 Custom Option Settings 1 4 Custom
5. Guide 4 1 Set and Maintain Baselines 4 1 Subject Set and Maintain Baselines 4 1 1 Baselining an Entire Project 4 1 2 Baselining Selected Tasks 4 1 3 Multiple Baselines 4 1 4 Updating a Baseline for example Rolling up to Summary Tasks Resetting the Baseline The candidate must be able to 1 Set the Baseline for the entire project 2 Seta baseline only for selected tasks e Example The last phase of the project has been delayed 3 months The delay is properly entered and visible in the Gantt chart but if the entire project is Baselined again the original Baseline will be lost How can the Baseline be re set for only the last phase 3 Save multiple Baselines e Example The project has yet to start and the baseline is already obsolete Save the obsolete baseline as Baseline1 Make the changes necessary to bring the project schedule current and then save the new schedule to Baseline 4 Update the Baseline e Example A new phase is added to a user s project which has already been baselined The user must Baseline the new phase and ensure that the Baseline rolls up through the new summary task levels How is this accomplished 2012 The Versatile Company 17 MPUG 70 178 Exam Study Guide 4 2 Update Actual Progress 4 2 Subject Update Actual Progress 4 2 1 Percentage Completion 4 2 2 Actual or Remaining Duration 4 2 3 Actual Work 4 2 4 Remaining
6. Planner 3 6 Subject Manage Resource Allocations by using Team Planner 3 6 1 Displaying Current Resource Allocations and Assignments 3 6 2 Managing Unassigned Tasks 3 6 3 Resolving Resource Conflicts 3 6 4 Level Resource Over allocations 3 6 5 Substituting Resources Moving Task Assignments from one Resource to Another The candidate must be able to Display current assignments and allocations in Team Planner Evaluate schedule for unassigned tasks e Example In evaluating a resource work schedule a gap is discovered in the month of June In the same time period the Team Planner shows several short tasks as Unassigned Tasks How can the tasks be assigned to the resource in the correct time period Resolve Conflict e Example In examining assignments in the Team Planner red lines are indicating schedule conflicts There are many of these in the Team Planner View What actions can be taken to remove all over allocations Level Resources using automatic leveling and be able to describe the impact of the variables in the Leveling Options dialog box e Example Resource over allocation is a common problem in a lot of projects Describe how task priorities affect the resource leveling algorithm Substitute resources between tasks e Example Three resources are working on the same task One becomes ill before work even begins In the Team Planner View identify the steps required to replace the ill resource
7. Work 4 2 5 Status Date 4 2 6 Current Date 4 2 7 Rescheduling Uncompleted Work 4 2 8 Actual Start and Actual Finish 4 2 9 Actual Work and Usage Views 4 2 10 Cancelling an unneeded task for example inactivate a task set active flag or zero out remaining work The candidate must be able to 2012 Assign a percentage of completion to a task Enter and adjust Actual or Remaining Duration e Example The project is baselined and work has completed though later than expected The User wants to enter in an Actual Duration on a task that is later than the Baseline Duration Additionally since the Actual Duration has been revised Remaining Duration needs to be set at O days What single View or Dialog will the User enter this data on Enter and adjust Actual Work e Example Which Task Table contains Work Tracking fields such as Actual and Remaining Work Use a Status Date to control Actual calculations e Example Which Dialog contains the Status Date settings used by Project for project and task completion calculations e Example A User wishes to calculate progress in the project on a date other than the current date How is this accomplished Enter and use the Current Date to control Actual calculations e Example Which Dialog contains the Current Date settings used by Project for project and task completion calculations Reschedule work that is incomplete e Example A User is having problems showing status on a tas
8. a new View of the project sorted by each task s finish date in a Task Sheet What are the steps required to produce this View Modify the Table in a View and save as a custom View e Example The executive team would like a new View integrating all of the customizations that were required in obtaining the Geographic Location data What are the steps in saving the modifications as a new View Use the Organizer to share a View e Example Other departments in the company have requested the new Geographic Location View What steps are required to share this View 2012 The Versatile Company 24 MPUG 70 178 Exam Study Guide 5 3 Format Views 5 3 Format Views 5 3 1 Gridlines 5 3 2 Bar Styles 5 3 3 Gantt Chart Styles 5 3 4 Text Styles 5 3 5 Timeline The candidate must be able to 1 Insert a Gridline into a Chart e Example The management team needs to see the current date illustrated in a Gantt chart What are the steps to show the Current Date line Modify the shape color or fill pattern of a Gantt Bar e Example A user is requesting that the standard Float shown in the Detail Gantt be modified to display Total Slack not Free Slack How is this accomplished Change the format of all Gantt Chart Bars e Example The Customer does not want to see the resource names to the right of the Gantt bars How is this accomplished Modify the Text Styles of tasks by category
9. candidate must be able to 1 Setthe Max Units for any available resource assigned to the project e A resource is defined as Developers in a user s project There are 6 developers and they are assigned to the project at half time What should their Max Units percentage be in the Resource Sheet 2 Define resources by their type e Example A user needs to account for lodging and car mileage as project resources while traveling What is the resource type for each 3 Define a resource Cost Rate Table and assign the resource at different rates in the same project e Example A resource Pat has two different roles and therefore two different billing rates One rate of 100 hour Researcher and a second rate of 75 hour Lab Assistant Which view will best allow Pat s task assignment at these different rates 4 Define a cost per use to a resource so that the cost is applied to tasks upon resource assignment e Example Create a resource Helicopter that has a rate of 1 000 00 hour and 1 000 00 cost per assignment for airframe inspection and flight documentation planning 5 Checkthe availability of a resource for task assignment e Example Pat is needed badly to work on a task next week Check Pat s daily availability next week to see if it s possible Which view allows this confirmation 6 Join the resource to a Group 7 Definea resource as Generic e Example The management team has not assigned anyone to the project The
10. in a development project is found to be less complex than originally estimated In order to work concurrently with another task reduce all resource assignments on the task to 50 2012 The Versatile Company 12 MPUG 70 178 Exam Study Guide 3 4 Edit Assignments 3 4 Subject Edit Assignments 3 4 1 Task Usage 3 4 2 Resource Usage 3 4 3 Task Forms 3 4 4 Editing Assignments by Setting the Appropriate Task Type The candidate must be able to 1 Edit the assignment of work in tasks over a time period shown in the Task Usage View e Example While analyzing a task in MS Project a user notices that one resource is assigned part time when a full time assignment was required Change the resource assignment on the task to 100 and verify the work is spread correctly by using the Task Usage View 2 Edit the assignment of work in tasks over a time period shown in the Resource Usage View e Example While analyzing a resource assignment in MS Project a user notices that the resource is allocated at 60 Change the allocation to 100 3 Modify Assignments in the Task Form in a Split View such as the Task Entry View 4 Edit and modify a resource assignment by setting the task type e Example A mover hopes to decrease the time it takes to load a moving van by increasing the number of packers assigned by two for a total of six packers The task currently has a Fixed Duration of one day What should the Task Ty
11. skills required are well defined and the tasks are known 2012 The Versatile Company 10 MPUG 70 178 Exam Study Guide 3 2 Apply Task Types and Scheduling Calculations 3 2 Subject Apply Task Types and Scheduling Calculations 3 2 1 Effort driven Tasks 3 2 2 Formula work duration x units 3 2 3 Choosing a Task Type The candidate must be able to 1 Predict the impact to schedule when making changes to tasks whose task type is Effort Driven e Example A critical task on the schedule is about to lose 2 of 4 people assigned to it It is Fixed Units and Effort Driven Will the task s duration be affected Will the Project s 2 Utilize the work formula as variables to assess and select task type e Example The task is to manufacture 50 computers in one week Each resource assembles 2 computers per day or 10 per week In order to achieve the manufacturing goals what are the potential task types 2012 The Versatile Company 11 MPUG 70 178 Exam Study Guide 3 3 Assign Resources 3 3 Subject Assign Resources 3 3 1 Assigning Multiple Resources 3 3 2 Assigning Resources to Task using Units that Represent Part time Work vs full time work The candidate must be able to 1 Assign multiple resources to tasks e Example Assign 4 developers and 2 testers to the task Create modular design in the Task Entry View 2 Assign part time resources to tasks e Example A task
12. Microsoft Project 70 178 Exam Study Guide MPQOG Ke t Microsoft THE PERSATILE MVP Most Valuabl Professiona Prepared by The Versatile Company for MPUG www VersatileCompany com MPUG 70 178 Exam Study Guide About this Study Guide This guide was developed based upon the objective domain for the 70 178 exam which is published by Microsoft and available on the MPUG website To prepare this study material the author team relied our on our knowledge of Microsoft Project and our experience both developing training courseware that has been validated by Microsoft and our experience teaching Project to people that have subsequently passed the 70 178 exam Save 20 on Versatile s Microsoft Project Online Boot Camp A special offer for MPUG members and friends Use the discount code MPUGCERT when registering and you ll save 20 off the price Classes are scheduled every month Microsoft Project 2010 Online BOOT CAMP 55 amp The ultimate training experience for Project 2010 Www VersatileCompany com 24 hours 5 days 24 PDU s Register early and save even more The Early Bird Registration saves you 200 Use the MPUGCERT discount code to save 2096 off this discounted rate www VersatileCompany com The Versatile Company Headquartered in Seattle Washington Versatile was founded in 1990 We help our clients to achieve better project results through improved project management Versati
13. Option Settings 1 4 1 Default Task Types 1 4 2 Manual vs Auto Scheduling 1 4 3 Project Options 1 4 4 Calendar Options for example working hours per day and hours per week 1 4 5 Customized Ribbon and Quick Access Toolbar for example settings to share with others The candidate must be able to 1 Change the default Task Type in an existing Project and set the default Task Type for all new tasks e Example Which task types will allow users to extend duration when Remaining Work increases during the execution of tasks e Example Ina project that already has tasks inserted set the default Task Type for all new tasks to Fixed Units Understand the scheduling behavior of Manually Scheduled tasks when linking or converting to Auto Scheduled e Example A user wants to convert tasks to Auto schedule As the mode is changed the task is moved in the timeline to be scheduled as early as possible The user wants Project to leave tasks as scheduled and when scheduled How should this be accomplished Change Project Options such as the Default View or Date Format e Example In order to be accurate a new standard has been imposed on all project reports views and fields The date format is to be Month day year time am pm How is the new date standard imposed Modify the default time units assigned to tasks when not specified by the user Modify Ribbon or Quick Access Toolbar e Example The Scroll to Task button is a
14. ample You need to provide a quick snapshot of the current status of the project showing project data and the Gantt chart to be placed in a PowerPoint presentation 4 Syncto SharePoint e Example You have been asked to share your project plan with other team members who have access to a SharePoint site but not a Project Server Identify the necessary steps to create a task list on SharePoint from your project plan What requirements must be met before Project can Sync to a SharePoint Tasks List e Example A custom enterprise field has been created and the organization wants to add the field to the SharePoint Tasks List What step is necessary to make sure that the customized enterprise field will be synched to the SharePoint List 5 Attach or Linking to Supporting Information e Example A user wishes to link a requirements document to a unique task in a Project s task list The company forbids embedding documents within documents What are the steps to link the requirements document to the Project task without embedding 6 Exporting data to Excel e Example Project task data is required by many field personnel They do not have a copy of Project They do have Excel 2003 2007 and 2010 What are the steps required to export the Project data to one file that can be read by Excel 2003 2007 and 2010 2012 The Versatile Company 26 MPUG 70 178 Exam Study Guide 5 5 Print Schedules and Reports 5 5 Print Schedules
15. and Reports 5 5 1 Reporting Progress Status 5 5 2 Saving to PDF or XPS 5 5 3 Printing Gantt Information Schedule or Timeline 5 5 4 Printing Based on Date Range The candidate must be able to 1 Report on work and schedule progress e Example Management wants a report on all tasks in the current schedule that are slipping How is this information obtained for printing e Example A team member has asked for his list of tasks in the current project There are 4000 tasks and he has been assigned to only a few List the steps required to quickly identify the team member s assignments and print them 2 Print the Project file to a fixed format for distribution e Example The project schedule has been requested by personnel in the field who have no access to MS Project What is the fastest way to get them this information 3 Print Gantt charts e A user has made many notes on the tasks in her project She now wants to print her Gantt chart to include the notes How is this best accomplished 4 Print within a set of dates e The management team is concerned about a specific range of dates in the project schedule They need to know the tasks that are being worked on during the critical time period How can this information be obtained and printed quickly 2012 The Versatile Company 27
16. ask and have that Deadline appear on the Gantt View 2012 The Versatile Company 22 MPUG 70 178 Exam Study Guide 5 1 Apply Views 5 1 Subject Apply Views 5 1 1 Applying Views 5 1 2 Grouping 5 1 3 Filtering and Highlighting 5 1 4 Auto Filter 5 1 5 Sorting 5 1 6 Tables The candidate must be able to 1 Apply purpose specific Views e Example A user needs to display the current schedule slippages against the Baseline Which View should be applied e Example The Gantt chart for a project is showing no dependency lines even though many tasks have predecessor successor relationships shown in the Network view What steps are required to show the dependencies Create and use Grouping as an alternative form of organizing e Example An Executive has asked for a report on resource cost by functional area What steps are required to Group the resources in the Resource Sheet by functional area and identify cost Filter and Highlight data for reporting clarity e Milestones are indicating delivery dates in the current schedule The Manager wishes to see one Gantt chart with only the Milestones visible and another highlighting only Milestones in order to compare dates with supporting tasks What are the steps to accomplish the Manager s request Toggle Auto Filter on demand e Identify the steps required to toggle Auto Filtering on and off Sort data but maintain outline structure e A us
17. e Example The company standard format for Milestone task descriptions in the Gantt chart is italic font and the color green How is this format applied simultaneously to all milestones Format the Timeline e Example The executive team wishes to see only Milestones in the Timeline Bar How is this accomplished 2012 The Versatile Company 25 MPUG 70 178 Exam Study Guide 5 4 Cell Formatting 5 4 Cell Formatting 5 4 1 Visual Reports 5 4 2 Enhanced Copy and Paste 5 4 3 Copy Picture 5 4 4 Sync to SharePoint for example Upload Schedule Sync with SharePoint list E mail timeline 5 4 5 Attaching or Linking to Supporting Information 5 4 6 Exporting data to Excel The candidate must be able to 1 Create and maintain Visual Reports e Example A user wishes to save a Visual Report made in MS Excel for use in other Project files What steps are necessary to create customized visual reports to be used in other projects Can this be accomplished in the Organizer e Example What are the steps required to save a Visual Report and still be dynamic with Project data when opened at a later date 2 Enhanced Copy and Paste e Example A user has created a project outline in MS Word The outline includes color coded formatting which is meaningful to company leadership What are the steps required to get the formatted outline into Project without manually reproducing it 3 Copy Picture e Ex
18. er needs to re sort tasks by Start date and then permanently renumber the task IDs What steps are necessary to accomplish this activity Apply tables e After opening a Project file a user notices that tracking information is shown not Work What steps are necessary to apply the Entry Table 2012 The Versatile Company 23 MPUG 70 178 Exam Study Guide 5 2 Customize Views 5 2 Customize Views 5 2 1 Customizing Views 5 2 2 Grouping 5 2 3 Filtering and Highlighting 5 2 4 Sorting 5 2 5 Tables 5 2 6 Sharing a View Organizer The candidate must be able to 1 Customize a View by adding a Column e Example An executive has requested a new Field in the Gantt chart that will be used to capture geographic location of each task How is this accomplished Apply a Group to an existing View e Example A new field Geographic Location has proven to be popular with the management team Now they want to organize the project by locations and abandon the current outline structure What are the steps to create a Geographic Location Group View tasks with a Filter or Highlight applied e Example Now that the project is approved the Change Committee has asked for a quick way to distinguish the Critical from Non Critical Tasks in a Task Sheet View What are the steps required to comply with the request Create a View with Sort applied e Example The customer representative has asked for
19. eted Project 1 1 2 Creating a Project from an Existing Template The author team further refined these items to provide the following recommendation The candidate must be able to 1 Create a template from a completed project e Example The user is challenged to save a recently completed project as a future template and to ensure that resource rates all baselines and actual values are stripped from the template file What steps are required 2 Create a project from an existing template This study guide is not intended to be a substitute for a user manual or a training course Exam candidates that find they are not familiar with the terms in the objective domain or the additional comments should consult a more complete reference or attend training from a firm that has been awarded the Validated Training logo from Microsoft shown below Exam 70 178 Microsoft Project 2010 Managing Projects 2012 The Versatile Company 2 MPUG 70 178 Exam Study Guide 1 1 Create a New Project 1 1 Subject Create a New Project 1 1 1 Creating a Template from a Completed Project 1 1 2 Creating a Project from an Existing Template 1 1 4 Creating a Project from an Existing Project 1 1 5 Creating a Project from a SharePoint Task List 1 1 6 Creating a Project from a Microsoft Office Excel Workbook The candidate must be able to 1 Create a template from a completed project e Example The user
20. hours and Variance is 5 765 hours How much Actual Work has been conducted Analyze explain and display Cost Variance e Example In analyzing Cost in a project a User discovers a task has a Baseline Cost of 2 400 a Variance of 5 000 an Actual Cost of 3 700 and a Remaining Cost of 3 700 What is the Total Cost Showing Variance of the Current Plan against Baseline e Example Which View in Project compares the current schedule against the Baseline Analyze explain and display Task Slippage e Example Task duration has increased by 2 weeks This has pushed the start of a successor task back even further due to weekends Which View in Project will show this delay Select the appropriate Views to display Schedule Cost and Work Variance 2012 The Versatile Company 20 MPUG 70 178 Exam Study Guide 4 4 Resolve Potential Schedule Problems by Using the Task Inspector 4 4 Subject Resolve Potential Schedule Problems by using the Task Inspector 4 4 1 Warnings and Suggestions 4 4 2 Task Drivers 4 4 3 Identifying Resource Over allocations The candidate must be able to 1 Identify Analyze and Resolve Schedule Issues Using Schedule Warnings and Suggestions e Example A User is confused by red squiggly lines showing under the Finish Field of several tasks What do the lines signify e The User also sees green squiggly lines showing under the Start Field for several tasks What do the line
21. is challenged to save a recently completed project as a future template and to ensure that resource rates all baselines and actual values are stripped from the template file What steps are required 2 Create a project from an existing template 3 Create a project from a SharePoint Tasks list e Example How do you create and synch your project to a project list in Microsoft SharePoint to be shared with other members of the project team 4 Create a project from a Microsoft Excel workbook e Example An Excel document has been utilized for several years for managing resources tasks durations start and end date of tasks and is to become a standard in MS Project The number and order of columns in Excel are not in the order of the project Task Sheet in Project How do you import into Microsoft Project your company projects that are in Excel 2012 The Versatile Company 3 MPUG 70 178 Exam Study Guide 1 2 Create and Maintain Calendars 1 2 Subject Create and Maintain Calendars 1 2 1 Setting Working or Non working Hours and Days exceptions and work weeks for Calendars 1 2 2 Setting Base Calendar Resource Calendar and Hours per Day 1 2 3 Applying Calendars at the Project Task and Resource Levels The candidate must be able to 1 Create a project calendar representing the user s organization e Example Create a project calendar with the following characteristics working days Monday through Saturday
22. k The Status date is in 3 working days but work is stopped today in order to assist in an operations emergency How can the user stop work completed and reschedule the remaining work after the status date Enter Actual Start and Finish dates e Example What single View or Dialog will the User enter this data on The Versatile Company 18 MPUG 70 178 Exam Study Guide 8 View Actual Work in Usage Views e Example What are the steps to display Actual Work in the Task Usage and Resource Usage Views 9 Inactivate a task e Example After carefully identifying tasks to mitigate risk in a project a User has been asked to report on the project but exclude the work and cost of the mitigation activities What steps are taken to accomplish this 2012 The Versatile Company 19 MPUG 70 178 Exam Study Guide 4 3 Compare Progress Against a Baseline 4 3 Subject Compare Progress Against a Baseline 4 3 1 Date Variance 4 3 2 Work Variance 4 3 3 Cost Variance 4 3 4 Showing Variance of the Current Plan against Baseline tracking Gantt 4 3 5 Task Slippage 4 3 6 Selecting a View to Display Variance The candidate must be able to 1 Analyze explain and display Date Variance e Example Which Table in Project displays Start and Finish Variance Analyze explain and display Work Variance e Example In analyzing Work in a project the User discovers that Work is 14 208 hours Baseline Work is at 8 443
23. le supports our clients in three ways 1 Training Our hands on curriculum teaches practical proven techniques for managing projects and for using Microsoft Project 2 Consulting We leverage our expertise to help build effective project management practices and establish Project Management Offices PMO s 3 Technology Get the most out of Microsoft Project and Microsoft Project Server Sam Huffman a Senior Trainer is a Microsoft Project Most Valuable Professional Versatile s founder Eric Verzuh is recognized around the world as a leader in practical project management due to his 2012 The Versatile Company 1 MPUG 70 178 Exam Study Guide bestselling book The Fast Forward MBA in Project Management the 1 rated project management handbook by Amazon com Interpreting the Format in this Study Guide The objective domain for the exam articulates the topics that must be tested to demonstrate sufficient understanding of Project to justify certification The objective domain was established by Microsoft with no involvement of the author team of this study guide On each page of this Study Guide you will find a portion of the objective domain followed by some more detailed description of the knowledge that a candidate should have prior to sitting for the exam For example the table below represents the first two items in the objective domain 1 1 Subject Create a New Project 1 1 1 Creating a Template from a Compl
24. pe be Is it effort driven 2012 The Versatile Company 13 MPUG 70 178 Exam Study Guide 3 5 Manage Resource Allocation 3 5 Subject Manage Resource Allocation 3 5 1 Viewing Availability across Multiple Projects 3 5 2 Changing Assignments 3 5 3 Leveling 3 5 4 Replacing Resources for example Resolve Overallocation Replace Generics with Specifics The candidate must be able to 1 View resource availability across multiple projects e Ina Master project incorporating a resource pool it has become necessary to level across projects First it is necessary to view and analyze the current assignments What steps must be taken to view the Remaining Availability of all resources across all projects and tasks 2 Adjust assignments by changing the Units 3 Level the project e Resources are heavily over allocated in a project Most of the project s tasks are mission critical and the schedule is compressed It is necessary to level but the project finish date must not slip What leveling setting forbids delaying the project finish date 4 Replace resources as needed e A resource is badly over allocated and needs to be replaced by a resource having availability Which Views or dialogs allow a user to find a resource with availability and assign one resource and remove the first resource 2012 The Versatile Company 14 MPUG 70 178 Exam Study Guide 3 6 Manage Resource Allocations by Using Team
25. s signify 2 Identify Factors Affecting a Task Drivers e Example A User is in trouble in Project There are red squiggly lines showing under Finish for almost every task and it isn t obvious what the problem is What is the first step in analyzing the problems 3 Identify Tasks Affected by Resource Over allocation e A User is confused by red icons showing in the Indicator Field and needs help in understanding the problem What is the first step in analyzing the problems e What View will help resolve the issue 2012 The Versatile Company 21 4 5 Display Critical Path Information MPUG 70 178 Exam Study Guide 4 5 Display Critical Path Information 4 5 1 Single or Master Projects 4 5 2 Viewing Total Slack 4 5 3 Displaying Progress against Deadlines The candidate must be able to 1 2 Display the Critical Path Across a Single or a Master Project e Example A User needs to create a Master Project in order to show the Critical Path across all of the sub projects in the Master What is the first step in Creating a Master Project e Explain what controls whether a Task is Critical or not e Show critical tasks in red in a Gantt view e Which Views show the Critical Path Display Total Slack e Example Since Slack Float is shown in Project as Free Slack how can Total Slack be shown for review and analysis 3 Display Progress Against Deadlines e Seta Deadline for a specific t
26. vailable only in the Task tab Users want the button to be available at all times How is this accomplished 2012 The Versatile Company 6 MPUG 70 178 Exam Study Guide 2 1 Set up Project Information 2 1 Subject Set up Project Information 2 1 1 Defining Project Start Date 2 1 2 Applying Calendars and Current Date 2 1 3 Entering Project Properties 2 1 4 Displaying the Project Summary Task on a New Project The candidate must be able to 1 Define a project start date e Example A user s project actually started 6 months ago The project is now being created but all tasks are starting today How can the project start date be rolled back 6 months so that Project s date calculations are correct 2 Apply a calendar to the project e Example A user has noted that an unassigned task of one day s duration is actually 24 consecutive hours which is incorrect What steps need to be taken to ensure the correct project calendar is applied 3 Enter data in the project s properties fields 4 Display the Project Summary Task on all new projects e Example Every user wants to have a project summary task in their Gantt chart They have checked the Project Summary Task selection in the Format Tab but new projects still are not showing the bar How can this be turned on by default on all new projects 5 Change the current date in a project file e Example A report is being produced that shows a
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