APR Data to Esnaps Helper Guide 04032013 - nh
Contents
1. data on that report in order to enter that data into e snaps The information for this section should be provided to you either as part of the APR generated from your HMIS by your HMIS Administrator Lead Agency or by your HMIS Vendor via a special report It is not a table which can be hand calculated Program Outputs Q8 Persons Served Tab B Total unduplicated of persons served during the entire period This is auto calculated Page 6 of 15 APR Data to e snaps Helper Guide 4 2013 The total number of persons in households should equal the total number of clients reported in Q7 E snaps will prevent the submission of your APR if these numbers are not the same This question reports the total persons served over the program year by household type All future questions in the APR should reflect the same universe of clients as are entered here on Q8 Error messages will be generated in subsequent questions if the totals in those questions are not consistent with the totals reported here For example if you said you had 15 adults served in this question but later on Q15a1 you only reported gender on 14 adults then you will receive an error message To reconcile an error message you will need to update the totals in this question or in the question s that follow to ensure that the results are consistent NOTE If you are completing an APR that was approved for a grant extension that covers a period greater than a full calend2. is the address of the principal program service site If this is a program with multiple sites e g mobile outreach program scattered site housing program etc enter the program s administrative office address VAWA providers are exempt from recording address information Q5 Bed and Unit Inventory The Actual Bed and Unit Inventory is the number of beds units reliably ready for occupancy starting on or before the last day of the project s operating year NOTE If there is a difference between the beds units you proposed and what you actually have operational you must explain the difference Q6 HMIS Bed Participation Rate The rate percentage should populate from the report In Q5 you indicated how many beds you have operational in the program The total number of year round beds in HMIS should not be greater than the number of actual beds you reported in your inventory on Q5 This question is asking you how many of those beds are covered in your HMIS i e Do you enter all required data on the persons in those beds into your HMIS A bed is considered covered in HMIS if 1 the project is making all reasonable efforts to record all universal and applicable program level data elements on all clients served in that bed and 2 discloses these data elements through agreed upon means to the HMIS Lead Agency at least once annually Q 7Data Quality Tab A The APR report starts with this question so you may want to print out your APR to access the
3. performance measure until the point that they exit Both income performance measures are based solely on persons increasing their income Maintaining income is not counted in the performance measure for Transitional Housing Q36c Performance Measures Supportive Services Only Street Outreach Housing Stability measures the number of persons who obtained housing as a result of the street outreach program during the operating year Report the number of persons served in the program through the end of the operating year and the number of persons who exited to Emergency Shelter Transitional Housing Permanent Housing or a Safe Haven Q36d Performance Measures Supportive Services Only With Housing Outcomes Supportive Services Only programs which do not have street outreach or housing outcomesas part of their program will not report on Q36 and it will not be visible on the APR Q36e Performance Measures Safe Haven Housing Stability calculates the number persons who maintained housing within the Safe Haven or obtained permanent housing upon exit Q37 Additional Performance Measures Tab O SHP Services Only Programs that are neither a street outreach program nor a program with a housing related goal were to select at least one performance measure appropriate to their project Q40 Significant Program Accomplishments Describe in a brief narrative form no more than 2 000 characters any significant accomplishments achieved by your program du
4. to see all of the data For example Questions 25 26 29 and 36 all have two pages If there is more than one page this is indicated at the top of the screen as follows A a ja shows that there is only one page arrow is grayed out 5 rn e the blue arrows show that there are additional pages Entering Data into e snaps This section of the guide describes the data that will be entered into e snaps When filling out e snaps It will be beneficial to have the HUD APR 0625 printed out to you can easily enter the data from that report right into e snaps Please note that e snaps Questions 1 6 are not on the APR and have no associated tabs Staring at Question 7 most all of the other questions are shown on the APR See Appendix B Quick Reference Chart to view the questions associated with each tab Data entry into e snaps needs to be exact HUD s esnaps CoC APR Guidebook provides definitions and details about inputting information This guidebook can be found on the CPD website at esnaps CoC APR Guidebook for Grant Funded Programs Project Information Project information is required for all grant types If you submitted the application for this grant in e snaps your project information will be brought forward from your most recently submitted project application If you applied for your grant through e snaps and this information is not pre populated with at least the grant number you did not set up your APR p
5. 7 j 3 a Method for Tracking Resident Inventory End Date 1 El 3 E Program Occupsecy HMIS Participating Beds 1 HMIS Participation Start 4 7 Bed and Unit Inventory pea 01 25 2007 AD AY Name HMIS Participation End 4 IS Participation Lnd Date Date vod 2393 PHP ashuelot Single A Target Population A SMF HC Single Male and Female and Households with Children y W PHP Ashuekt Family Target Population B NA Not Applicable X Add Bed Unt Inventory McKinney Vento Funding Yes No Seve amp Ext bx Save Cancel To obtain e snaps Q6 answer Of the total beds reported in Q5 specify the number of beds reported in the HMIS meaning the number of beds for which you report data on the persons served in these beds The total number of year round beds in HMIS should not be greater than the number of actual beds you reported in your inventory on Q5 In Q5 you indicated how many beds you have operational in the program This question Q6 is asking you how many of those beds are covered in your HMIS i e Do you enter all required data on the persons in those beds into your HMIS A bed is considered covered in HMIS if 1 the project is making all reasonable efforts to record all universal and applicable program level data elements on all clients served in that bed and 2 discloses these data elements through agreed upon means to the HMIS Lead Agency at least once annually Page 14 of 15 APR Data to e snap
6. APR Data to e snaps Helper Guide IS A NS 5 Pr A e o a eects 5 Q1 Contact Informatica 6 Q3 Project InfortmatiOn escrito sterne ra iaa Ee er Ee puto een aidera Peas ERE E Fea RR FR aei R EEr RETE Pede 6 APR Questions about Your Program Type cccccsssscccssssececsesneeecsenaeeecseaeeeceeaaeeeceesaeeecseaaeeecsesaeeeceeaaesecseaaeeeeseaaeeeenaas 6 energie EEEa 6 Q5 Bed and Unit Inventor Y c iere teet inet Eee Eee gta een abiere qub tete gap rea gn ages Ra dere eR EEEE 6 Q6 HMIS Bed Participation Rates 2 rre roten rece oco cin Ra 6 O 7Data Quality Tab A i eoe e eee rri eO eo eee Uv enced sas Eee ERR PEUT eo ede ev REN Ee eee Er ER eU ER 6 PLO SPAM OULDUUS ec M m 6 OS Persons Served Tab Brissia ie iniciadas 6 QS Households Served Tabi Bissc cciciscesceecssccdusnsseuncesduscvessseetauesssnsedsehsedvcevsenseesnscnbauscusagevensssa icededeeevssonsyustesagteesans 7 Q10 Q11Utilization Rates no associated tab nennen nnne nennen nnne nnne nennen 7 Q12 Outreach Contacts and Engagements Tab C esee enne enne enne enne nnns entries 7 Client Characteristics see PL 7 Q15 Gender Tab Divina Ad tit 7 OI TaD e dee 7 Q17 Ethnicity and Race Tab Esp Aita 8 Q18 Physical and Mental Health Conditions Tab F ooccconnccccconoccnccanonnncnanoncncnnnononccanonnncnnnonnncnnnn nn ncnann nn n conan nnn enn 8 Q19 Domestic Violence Experience Tab F sccccccsssececessnececeesne
7. Funding esee enne nnns sre entra nnns s en en seta sans assess agna 9 Performante C ERE 9 Q36 Standard Performance Measures Tab N oonnnnncccnonccnnonnnonnnnnonononancnnnnnnannn nn conc nr ronca nan nn nnn cnn innen tense entente 9 Q36a Performance Measures Permanent Housing Programs eese nennen enne nnns nnn 10 Q36b Performance Measures Transitional Housing occccccconononnonnnnnnnnanonanonnnnnncnnnnononnnnnnnnonnnnrnnonnnncnnnnnns 10 Q36c Performance Measures Supportive Services Only Street Outreach 10 Q36d Performance Measures Supportive Services Only With Housing Outcomes seues 10 Q36e Performance Measures Safe Haven cooooccconncononcnnnnnnnononononnnnnnnnnnnn cnn nn cnn nnne nnnr inneren nns en tenen nnne 10 Q37 Additional Performance Measures Tab OD nioocnncccnonccononnnnnoncnoncconencnnnonnnnnnccnnnnrnnnnannn anne nr nn nnne en nnne 10 Q40 Significant Program Accomplishments esses eere eene nnne nennt nnne ennt nans arenis ranas 10 042 Additional Comments reete aaa 10 Appendix A How to Obtain e Snaps Answers for Questions 4 6 from HMIS ServicePoint eene 11 Appendix B Quick Reference Chart cccccccccccsssssssscececscsssessaeeeeeeseesseseaeeeeeceseseesaeaeeeeeessesseeaeaeeeesesseeseaaeaeeeseeeseeseaaeas 15 Page 2 of 15 APR Data to e snaps Helper Guide 4 2013 This Helper Guide shows how to use the
8. HUD Annual Performance Report APR data to complete e snaps The APR collects information about the people served during your operating year and the types of households those people were in when they were last served CoC grantees with operating years ending on or after June 1 2011 must complete a CoC APR in e snaps Grantees have 90 days from the end of their operating year to report their APR to HUD through e snaps This APR update allows grantees to accurately report to HUD if they serve chronically homeless families The APR should be generated from the data collected about your program and clients in your HMIS The information you report in your APR should match the data saved within your HMIS HMIS System Administrators should be familiar with the reporting option s in order to produce the APR from the HMIS IMPORTANT To help you more easily enter data into e snaps HMIS suggests that you print out your current HUD APR 0625 to refer to rather than accessing the APR on your computer screen After a period of time the report will time out and you will then need to renter the parameters to generate another APR report Pr je ct Q uestions 1 6 E snaps questions 1 6 include questions about your project grant and program site bed unit inventory and bed participation rate This information is not shown in the APR but can be found in the HMIS Provider Admin screen see Figure 2 Admin Dashboard Question 3 asks for Project Information HMI
9. S has opened a Bowman case 51514 requesting that Project Information be added to the CoC APR for easy access when filling out In the mean time this information can be found in your SuperNOFA or can be found in HMIS in ServicePoint Likewise users are having difficulty finding information they need to answer Questions 4 6 See Appendix A How to Obtain e snaps Answers for Questions 4 6 for help in finding these answers in ServicePoint APR Prog am uU utput lestions 42 Prior to creating e snaps you should first run your APR The APR Report 0625 is an ART report in ServicePoint Many of the answers to questions in the e snaps use data produced in APR Report 0625 If you are unfamiliar with running the APR see the User Guide to Running APR in ART on the www nh hmis org website Click on Training in the left navigation under the title NH HMIS Agency Administrator Training click NH HMIS APR in ART Report Training to see the link for the User Guide Page 3 of 15 APR Data to e snaps Helper Guide 4 2013 NH HMIS Agency Administrator Training Agency Admin Training Agenda Agency Admin video help guide for videos Agency Admin Training SP5 AA Training Topics and Roles and responsibilities AA Manage User accounts and passwords AA Training News Admin AA Training Provider Admin Resourcepoint related info AA Training Provider Admin Shelterpoint related AA Training Provider Admin Services and Quick Lists AA Training Agency Adm
10. ar year report information for all persons with service dates that fall within both the initial and extended operating period Q9 Households Served Tab B Unlike all other APR questions that are looking at the household configuration based on the person s last stay during the operating year this question is counting the total number of households not the number of persons so the method of counting is different Q10 amp Q11Utilization Rates no associated tab The bed and unit utilization rate question is automatically calculated from the entries you made for bed and unit capacity in Q5 and the entries you made for the average and point in time counts of persons Q8 and households in Q9 This information is not in the APR so there is no associated tab in that report If in review of this question you determine something is not correct go Back to Q5 Q8 and Q9 to make sure there is not an error in one of those tables Updating and saving corrections in one of those questions will automatically recalculate the results in Q10 or Q11 TIP You will not be able to enter data into this question If you do not see numbers click Save and the system will calculate the rates for you from data already entered into other questions Q12 Outreach Contacts and Engagements Tab C The SHP Street Outreach programs were to begin collecting information in the HMIS about each client contact and engagement beginning June 1 2010 TIP The number
11. e name of the Provider Profile Type in the provider name in the search bar and click on the Search button Provider Search Search for Providers by using keywords for their Provider name or description Search SCS Cheshire Permanent Housing Ashuelot show Advanced Options Search I Clear Add Provider Advanced Options searches Provider records using specified criteria including Location Information Service Codes and Providers that Use ServicePoint only in order to refine search results 140 SCS Cheshire Permanent Housing Ashuelot Send Summary Provider ID 140 Provider Name SCS Cheshire Permanent Housing Ashuelot Agency Program AKA Southwestern Commundy Services Tne p Parent Provider 70 Southwestern Community Services Inc SCS i A Prohle Image Change Clear 4 Created 01 25 2007 1 35 PM by Linda Newell on behalf of New Hampshire Homeless ManayemeyA Information System NH HMIS Level 1 Frail Provider Lact Updated 03 09 1013 9 57 AM by Thomas Kelly on behalf of Naw Hampshire Homaloss Mar It informatica System NH HMIS Level 1 HUD HMIS Provider Y AIRS Compliant Y Uses ServicePoint J Operational Y SSVF Provider Save Save amp Dot Gat Profile Visibility Service tinc A ment Maintenance Provider Profile nation Provider Access Provider Assessment Page 12 of 15 APR Data to e snaps Helper Guide 4 2013 The HUD Standards Information i
12. eecsesaeeecseaeeecseaaeeecsesaeeecseaaeeecsesaeeeseeseeeeeeneeeeees 8 020 Prior Residence Tab Girardi EE 8 021 Veteran Status Tab Husie tenein island e aada aaa iii REEE aaas 8 Q22 Physical and Mental Health Conditions at Exit Tab H ssssssssssssssssessssrrssrrrrsssrrssrsrnssrerrssrtnnssrenrssrennssene 8 Q23 Client Monthly Cash Income Amount by Entry and Exit Status Adult Leavers Tab 8 Q24 Client Monthly Cash Income Amount by Entry and Latest Status Adult Stayers Tab l 8 Q25 Cash Income Sources and Number of Sources Tab J ccccccssccssccesssecesssecssseecseeesaeeseseecsesessaeessaeeseneessas 8 Q26 Non Cash Benefits Tab OPA eterne natn Haad eoi Dee er e PE iaiia aiaia oe Ie e rade ee tha PER RE denn 8 Page 1 of 15 APR Data to e snaps Helper Guide 4 2013 Q27 Length of Participation Tab Li ts 9 Q29 Destination by Household Tab M u ccccccccccccssssssnneseceeecessesenaeseeececesseseeaeseeeeecessesaaaeeeeeeeseseeaaaeseeeessensnaeas 9 Financial Information cioe rtr eter e te ea toes Ee tt tt 9 Q30 SHP Experidit tes 4 tte t eet ehe n piden te met m ED 9 Q31 Shelter Plus Care Expenditures and Match ccccsssssccccecsssesssnececececseseseeaeseceesceeseseeaeceeeesseeseaeaeeeeeesseesenaeas 9 Q33 SRO Value of Services Received essei esee eee iaeia aaiae daien a sensn nen nennen 9 Q34 Percent HUD McKinney Vento
13. in Responsibilities Recap NH HMIS APR in ART Report Training Bowman System s ART Viewer Training SP5 The layout of the 0625 APR report is patterned after the e snaps data input screens to facilitate reporting A companion ART Gallery Report titled HUD Coc APR 0625 User Manual also accessed through ART in ServicePoint provides the related data detail and data quality information needed to ensure that the data to be reported is complete and accurate The APR 0625 report starts with Question 7 HMIS Database Data Quality As shown in Figure 1 APR Question Tabs each question in the APR is displayed on tabs at the bottom of the report screen To reference the questions in this guide click the appropriate tab to view the HMIS data that has been reported HUD CoC APR Annual Performance Report Question 7 7 HMIS or Comparable Database Data Quality Total number of records for All Clients Total number of records for Adults Only Total number of records for Unaccompanied Youth Total number of records for Leavers coco Don t Know EE Data Element or Refused Missing Data First Name 0 0 Last Name ISSN Date of Birth Race Ethnicity Gender Veteran Status Disabling Condition Residence Prior to Entry Zip of Last Permanent Address Housing Status at entry Income at entry Income at exit Non Cash Benefits at entry Non Cash Benefits at exit Physical Disability at entry Developmenta
14. l Disability at entry Chronic Health Condition at entry HIV AIDS at entry Mental Health at entry Substance Abuse at entry Domestic Violence at entry Destination oooooooooooooocooooooooo ooooooooooooooooooooooo BERLCTEIONERCTECUZ UNIS LIE Figure 1 APR Question Tabs TIP Print out the APR report for reference to help you fill out e snaps Page 4 of 15 APR Data to e snaps Helper Guide 4 2013 HUD s esnaps CoC APR Guidebook provides details about the e snaps application and each APR question This guidebook can be found on the CPD website at https www onecpd info resource 1850 e snaps coc apr guidebook for coc grant funded programs in the esnaps CoC APR Guidebook for Grant Funded Programs You may want to view this guidebook for descriptions of the data elements as you fill out the e snaps data TIP For some questions for example questions 10 amp 11 you will not be able to enter data as the data has already been calculated and populated by the system As you go through the e snaps questions if you enter data and do not see that data reflected in the report click the Save button and the system will do the calculations for you Please remember to save the report data often Wing Questions on the APR that are Longer than One Page Please note that when you are viewing the HUD APR 0625 report some of the questions are longer than one page You will need to go to the next page in order
15. ll prevent the submission of your APR if these numbers are not the same Financial Information Prior to entering financial information see your Program Manager or Bureau of Homeless amp Housing Services BHHS This information is not included in the APR Q30 SHP Expenditures Q30 is for SHP grantees only to report on cash match and SHP expenses for the reporting period Q31 Shelter Plus Care Expenditures and Match Indicate if the grant is completing its initial first grant term and Save the screen The first grant term for a S C Grant is generally 5 years If yes is selected for the question Is this grant completing its initial grant term then the Total match for the grant field will appear and be a required field Q33 SRO Value of Services Received Every box on this form is a required field If you do not have a line item in your grant record a 0 in each box associated with that expense Q34 Percent HUD McKinney Vento Funding Report the percentage that HUD McKinney Vento funding SHP S C and or SRO represents relative to your total program s annual budget Please note this is not asking for a percentage of HUD funds to your total agency budget but rather just the program budget that this grant is supporting Performance Prior to entering performance information see your Program Manager or Bureau of Homeless amp Housing Services BHHS Q36 Standard Performance Measures Tab N For this ques
16. of total persons engaged cannot be greater than the total number of persons contacted Client Characteristics Q15 Gender TabD Q15 subtotals should each equal the totals reported in Q8 E snaps will prevent submission of your APR if these numbers are not the same Q16 Age Tab E Q16 totals should each equal the totals reported in Q8 E snaps will prevent the submission of your APR if these numbers are not the same Page 7 of 15 APR Data to e snaps Helper Guide 4 2013 Q17 Ethnicity and Race Tab E Both Q17 a and b totals should each equal the totals reported in Q8 E snaps will prevent the submission of your APR if these numbers are not the same Q18 Physical and Mental Health Conditions Tab F Q18b totals should each equal the totals reported in Q8 E snaps will prevent the submission of your APR if these numbers are not the same Q19 Domestic Violence Experience Tab F If you recorded persons in 19a in the yes row the total persons entered in 19b must match the total number of persons reported in the yes row in 19a E snaps will prevent the submission of your APR if these numbers are not the same TIP If you report persons who answered yes on Q19a they were victims of domestic violence then Q19b will appear when you click Save Q20 Prior Residence Tab G The total of Q20a1 20a2 and 20a3 must match the total adults and unaccompanied children reported in Q8 E snaps will prevent submission of your APR if these n
17. on identifier COC Code Program Type Code Direct Service Code Program Site Configurabon Type Sie Type Housing Type Geccode Grantee ID Method for Tracking Residential Program Occupancy Bed and Unit Inventory fame LY PHP ashuelot Single J WE PHP Ashuelut Famiy Add Bed Urat Inventory Southwestern Community Services inc No 500 Permanent supportive housing Ressderiial special needs and non spscal needs Single Apartment nen SRO units 339005 Program Erery and Ext Comparison Inventory Start Date Inventory End Date HMIS Participation Start Date HMIS Participation End Date 01 25 2007 Showing 1 2 of 2 Seve Seve amp Exit oe Page 13 of 15 APR Data to e snaps Helper Guide 4 2013 To obtain e snaps Q5 answer the Bed Unit Inventory data verify each list that does NOT have a HMIS Participation End Date Bed and Unit Inventory Edit Bed Unit Inventory HUD Standamis Inf Provider 140 SCS Cheshire Permanent Housing Ashuelot Name Organization Identier Household Type Households without children v COC Cede Bed Type Facility based y Program Type Code Availability Year Round Direct Service Code Bed Inventory 1 Program Ste Configuration Chronic Homeless Bed Inventory Permanent SATA Supportive Housing i Housing Type Programs Only ALAS Unit Inventory o Grantee 1D Inventory Start Date 01 25 200
18. ring the reporting period Q42 Additional Comments Describe in a brief narrative no more than 2 000 characters any additional comments that they would like to describe or explain to HUD For example if a grantee had a difference in the number of persons projected to be served and the number of persons actually served use this box to explain the difference Page 10 of 15 APR Data to e snaps Helper Guide 4 2013 This appendix provides information about where to find answers to e snaps questions 4 6 Some of this information about e your program site configuration e bed amp unit inventory and e total number of beds was input when your program was created in ServicePoint The following screens show you where to find these answers from the Provider Admin screens in ServicePoint To access the Provider Admin screens 1 Logon to ServicePoint and click Admin in the left margin 2 Click the Provider Admin icon from the Admin Dashboard L Last Viewed Favorites Logout Admin Dashboard A g AIRS Assessment Client Merge Email Admin Taxonomy Admin Admin a gee a News Admin Picklist Admin Provider Admin Provider Approval Bin ss a amp Provider Shadow Mode System User Admin Preferences Preferences amp License Admin Provider Groups Figure 2 Admin Dashboard Page 11 of 15 APR Data to e snaps Helper Guide 4 2013 Use Provider Search or to locate th
19. roperly in e snaps The project name sponsor grantee and grant number must exactly match the grant information you submitted and received from HUD when your grant was awarded or was amended through HUD Refer to the technical submission you provided to HUD for this grant for your submission information The other information should be updated as needed to ensure that HUD can contact you if there are questions about this APR Page 5 of 15 APR Data to e snaps Helper Guide 4 2013 Q1 Contact Information Contact Information can be found in the ServicePoint Provider Admin See Appendix A How to Obtain e snaps Answers for Questions 4 6 for details on how to access the Provider Admin screen Q 3 Project Information If you applied for your grant through e snaps the type of grant and component type will populate in this question TIP Each time you enter data in a Click save to update form field you must click the Save button Once you press Save you may see additional questions to answer APR Questions about Your Program Type Answers to Questions 4 6 need to be provided by your Administrator about your project Some of this information is also shown on the Provider Admin screens in ServicePoint See Appendix A How to Obtain e snaps Answers for Questions 4 6 for details on how to access the Provider Admin screens Q4 Site Information The answers to this question were identified in your grant application The site information address
20. s Helper Guide 4 2013 Appendix B Quick Reference Chart This chart shows the e snaps questions and which tab in the APR that they correspond to Some questions are not on the APR so do not appear on a tab It may be useful to know what questions are on which tabs however it is recommended that you do not refer to the APR data on your screen but rather create a PDF file and print this out in order to enter the data into e snaps e snaps Question Corresponding APR Tab Q1 Contact Information n a Q3 Project Information n a Q4 Site Information n a Q5 Bed and Unit Inventory n a Q6 HMIS Bed Participation Rate n a Q 7Data Quality Tab A Q8 Persons Served Tab B Q9 Households Served Tab B Q10 amp Q11 Utilization Rates n a Q12 Outreach Contacts and Engagements Tab C Q15 Gender Tab E Q16 Age Tab E Q17 Ethnicity and Race Tab E Q18 Physical and Mental Health Conditions Tab F Q19 Domestic Violence Experience Tab F Q20 Prior Residence Tab G Q21 Veteran Status Tab H Q22 Physical and Mental Health Conditions at Exit Tab H Q23 Client Monthly Cash Income Amount by Entry and Tab Exit Status Adult Leavers Q24 Client Monthly Cash Income Amount by Entry and Tabl Exit Status Adult Stayers Q25 Cash Income sources and Number of Sources Tab J Q26 Non Cash Benefits Tab K Q27 Length of Participation TabL Q29 Destination by Household Tab M Q30 SHP Expenditure
21. s n a Q31 Shelter Plus Care Expenditures and Match n a Q33 SRO Value of Services Received n a Q34 Percent HUD McKinney Vento Funding n a Q36 Performance Measures Tab N Page 15 of 15 APR Data to e snaps Helper Guide 4 2013
22. s required and specifies the appropriate Program Type Code in order to ensure accurate reporting on HMIS Reports including AHAR Pulse and Point In Time For more information refer to the HMIS Data Standards Exhibit 1 1 Summary of Program Descriptor Data Elements Appendix Federal Register HUD Standards Information Orgarszatson dentifier COC Code Program Type Code Direct Service Code Program Site Conhigurabon Type Site Type Housing Type Geocode Grantee 10 Method for Trecking Residential Program Occupancy Bed and Unit Inventory E Snaps Q4 answer Identify the program site configuration type Southwestern Community Services Inc 35 70 NH 300 Permanent supportive housing HUO o Yes N Lege ste single balding Residenbal special needs and non specal needs Program Entry aed Exit Comparnon Pr ashwsice single A Mp PHP Ashuelot Femiy Mi Bad Unit Inventory Inventory Start Date Inventory End Date MMIS Participation Start Date MMIS Participation End Date 01 2007 01 25 2007 Showing 1 2 of 2 Save Savea bxi ox To obtain e snaps Q5 answer the proposed bed and units should match the information you submitted in the grant application to verify in HMIS click on the Pencil next to the Bed Unit Inventory verify each list that does NOT have a HMIS Participation End Date HUD Standards Information Organizati
23. tion data is extracted from the SuperNOFA Exhibit Target and will autofill from Exhibit 2 Each performance question will consist of a performance measure table For grantees reporting on grants that contained performance measures in their Exhibit 2 project application the APR questions will be pre populated with the targets submitted on that application However if you are reporting on a grant that was awarded prior to the 2010 competition you are only required to complete the performance measure table with zeroes but you must still complete the narrative section at the bottom of the screen Page 9 of 15 APR Data to e snaps Helper Guide 4 2013 Depending on your program type use the data from Q36 a b c d or e Data is only populated for the program type that you ran the APR for either a Permanent b Transitional c Outreach d Supportive or e Safe Haven Q36a Performance Measures Permanent Housing Programs In the APR report on the income measure selected at the time of application Enter 0 in the row in e snaps that you did NOT select to report on for Measure 2 If you are reporting on a grant applied for prior to 2010 enter 0 in both the Target and Target columns Q36b Performance Measures Transitional Housing The Housing Stability measure is based solely on persons who exit the program i e leavers to permanent housing Persons who are in residence as stayers are not measured in the
24. ubmission of your APR if these numbers are not the same For Q25b2 The total number of stayers with income at entry and follow up must equal the total number of stayers identified in Q22b2 E snaps will prevent the submission of your APR if these numbers are not the same Q26 Non Cash Benefits Tab K For Q26a2 The total number of leavers with non cash benefits at entry and exit must equal the total number of leavers identified in Q22a2 E snaps will prevent the submission of your APR if these numbers are not the same For Q26b2 The total number of stayers with non cash benefits at entry and follow up must equal the total Page 8 of 15 APR Data to e snaps Helper Guide 4 2013 number of stayers identified in Q22b2 E snaps will prevent the submission of your APR if these numbers are not the same Q27 Length of Participation Tab L The total number of persons must equal the total number of persons in Q8 E snaps will prevent the submission of your APR if these numbers are not the same The total number of leavers with must equal the total number of leavers identified in Q22a2 E snaps will prevent the submission of your APR if these numbers are not the same The total number of stayers must equal the total number of stayers identified in Q22b2 E snaps will prevent the submission of your APR if these numbers are not the same Q29 Destination by Household Tab M The total must equal the total number of leavers identified in Q22a2 E snaps wi
25. umbers are not the same Q21 Veteran Status Tab H Q21 totals must match the totals reported in Q8 for adults E snaps will prevent the submission of your APR if these numbers are not the same Q22 Physical and Mental Health Conditions at Exit Tab H The total rows in Q22a2 and Q22b2 are used to error check the total number of leavers and stayers in subsequent questions E snaps will prevent the submission of your APR if these numbers are not the same All future questions about leavers will be required to balance back to numbers entered in the total row of Q22a2 All future questions about stayers will be required to balance back to the numbers entered in the total row of Q22b2 Q23 Client Monthly Cash Income Amount by Entry and Exit Status Adult Leavers TabI The total number of leavers with income at entry must equal the total number of adult leavers identified in Q22a2 E snaps will prevent the submission of your APR if these numbers are not the same Q24 Client Monthly Cash Income Amount by Entry and Latest Status Adult Stayers TabI The total number of stayers with income at entry must equal the total number of adult stayers identified in Q22b2 E snaps will prevent the submission of your APR if these numbers are not the same Q25 Cash Income Sources and Number of Sources Tab J For Q25a2 The total number of leavers with income at entry and exit must equal the total number of leavers identified in Q22a2 E snaps will prevent the s
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