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1. 1 Help to see valid codes Rate Amount The monthly 1 9 or 1 11 or by agreement amount associated with the distribution O A OS Code indicating the type of additional compensation associated with the distribution UC Code indicating the type of perquisite A system derived code indicating a group within a bargaining unit to which a D D distribution for an appointment is assigned for collective bargaining purposes excluding range adjustments Not used for academics 3 Press Enter to invoke range value edits 4 This is a one function action Proceed to Review Payroll Personnel System July 2011 University of California Santa Cruz Review Review the EAPP function data you entered 1 Make sure you have completed all the required data elements in the function 2 Review all entered data for accuracy and consistency Updating the Employee Database Press F5 Update to invoke consistency edits and to display the PAN Subsystem Notification Preparation screen Consistency Edit Errors If there are consistency edits the Consistency Edit ECON screen is automatically displayed Review all error messages and make necessary corrections How to Correct Consistency Errors From the ECON screen you may e Correct errors directly on the ECON screen e F3 Return to the EAPP function to make the appropriate corrections Then do one of the following e Press F5 Update to invoke PAN e Press F2 Cancel twice to
2. A code indicating the number of months in a year the employee will work Pressing F1 displays valid codes The code is 09 for summer research salary A code indicating the number of months in the year over which the salary for the appointment will be paid Pressing F1 displays valid codes Appt Begin Date on which the employee s appointment is effective in the format MMDDYY Appt End Date on which the appointment is expected to end in the format MMDDYY 1 1 2 Payroll Personnel System Summer Salary July 2011 University of California Santa Cruz PPS User Manual ACADEMIC ACTIONS Leave blank Dept A system derived code indicating the department or other administrative unit associated with the appointment Title A code indicating the position or classification title for this appointment Pressing F1 displays the codes For academics leave blank Full The percentage of time the employee is expected to work in the appointment Enter full time as 1 00 F V Enter F fixed A code indicating if the time the employee will work in the appointment is fixed or variable Ann Hr Rate Enter annual salary rate The annual salary or hourly rate associated with the appointment Enter A annual A code indicating whether the rate of pay is annual A hourly H or by agreement B Enter MA monthly arrears A code indicating the pay schedule on which the appointment is paid either MO monthly curren
3. ACADEMIC ACTIONS 7 7 SUMMER SALARY Overview The procedures described in this section are for processing additional compensation in the form of Summer Salary for academic employees in eligible titles see APM 600 4 primarily 9 month professorial and other 9 month academic appointees and fiscal year faculty and academics Policy Summary e Additional compensation in summer for 9 month academic appointees may not exceed 3 9 s of the annual base salary from all sources including summer session teaching and University Extension teaching For 9 month academic faculty use Faculty Research Series Academic Year one ninth title codes e Payment for fiscal year faculty is in lieu of vacation and is calculated on a calendar month basis paid on a 1 1 1th basis Use Professional Research Series Fiscal Year title codes e Those earning summer compensation are expected to be in residence and working for the entire period covered or on approved leave to work elsewhere e Refer to AHR Training Materials AHR PPS Policies and Procedures Additional Compensation for detailed guidelines regarding calculation and payment of summer salary e The permitted time period for summer salary commences with the last day of spring quarter and ends with the first day of fall quarter Call Academic Human Resources for these dates Payroll Personnel System July 2011 University of California Santa Cruz Before You Start 1 Obtain requi
4. cancel the update See Consistency Edit Messages ECON in Section 1 6 System Messages in this manual for more information and instructions 7 4 Summer Salary PPS User Manual ACADEMIC ACTIONS PAN Preparation Disposition of Forms After pressing F5 Update from a data entry screen if there are no e Forward the appropriate approval document to the mandatory consistency edits or an ECON screen you are automatically reviewer positioned at the PAN Comments Entry screen From here you can add comments and Udit DRA reviewets tothe PAN e Retain the data collection document in the Service Center employee file 1 Add a description of the action and any significant details in the Comments Entry screen 2 Press F10 NotfPrep to display the Notification Preparation screen where you can add reviewers as desired 3 Press F11 Detail to display the Activity Review screen where you can review the notification before sending it 4 Press F5 Update to complete the update and send the notification If the update is successful the EAPP function appears and displays U0007 UPDATE PROCESS COMPLETE For more information about PANs and additional PAN features please refer to Section 1 8 Post Authorization Notification PAN Accessing IMSG 1 To access the Message Report Screen go to the Next Function field type IMSG and press Enter 2 When the IMSG screen is displayed review any remaining messages and take the appropria
5. rd 8 Foruard 9 Jump IBM 3278 2 E 09 06 28 EAPP Notes and Tips e When processing academic summer salary always set up a new appointment and distribution in addition to the current appointment and distribution See Section 1 11 Appointments and Distributions in this manual e If the employee has more than one appointment or more than two distributions these are stored on additional pages screens Use F8 and F7 to scroll through the pages e The DOS codes that are acceptable for summer salary are ACA APA OLM OLN OLS OLT e Summer salaries paid on the MA should be coded A MA A for sub 2 funding A MA T for sub 0 funding this is the only situation that MA can be combined with time code T The Appointment Level Procedure Follow these steps to complete the EAPP function 1 Press the F9 Jump key to go to the Next Func field and then use the F15 New Line key to go to the command line 2 Atto the command line type add a to set up the first available appointment 3 Enter data in the following fields as applicable Actions Enter 13 for Additional Employment Action Code A code indicating the personnel action affecting the associated appointment PGM A system derived code identifying the personnel program under which the appointment is held Typ Enter 5 academic A code indicating the appointment type associated with the appointment The code is 09 for summer research salary
6. red approval to perform the payroll personnel action 2 Prepare information for on line entry 3 Make sure it s an open MO and MA period all play day Data Entry Use the EAPP function to process the summer salary action Accessing the EAPP Function 1 Log on to the Payroll Personnel System 2 At Next Function type EAPP and the employee ID number and then press Enter The EAPP function will be displayed for the selected employee 7 1 Summer Salary PPS User Manual ACADEMIC ACTIONS Completing the EAPP Function THE EAPP APPOINTMENTS DISTRIBUTIONS FUNCTION TN3270 uccmvsb to host uccmvsb ucop edu Session Edit Commands Settings Help PPEAPP E1893 SCT EDB Entry Update 05728797 89 58 57 81 15 97 18 47 33 Appointments Distributions Userid SCPPSLAH ID 616666966 Name PROFESSOR ASSISTANT DEMO SSN 616 686 6960 Pri Pay NO PAF Gen No _ 6 Pg 84 of s Appt Actions Pgm Typ Bas Pd Our Appt Pegin Appt End Dur Dept 38 13 A 589 ag 001402 Title Grade wane FAN Anns ate Rate Rt S aan Tine K 3225 ASST RES ACAD YR 1 9TH PYMT _ 1 00 E 44000 00 A MA Dist Actions 5 oooi cc punar PC S FTE Dis x 2 Hum HB External Researc 1 6686 1 Pay Begi ajz End Step ha Rate Amount DOS PRQ DUC WSP 070199 073199 4 4888 89 OLN Actions L Acct CC Fund PC FTE Dis z Pay Begin Pay End Step O A Rate Amount PRQ DUC WSP Next Func ID Name SSN UG881 Input accepted F T Help 2 tancel o Print S Update F Backwa
7. t or MA monthly arrears Enter A positive or T exception A code indicating the method for reporting time worked Valid codes are T for exception A for positive W if without salary Payroll Personnel System July 2011 University of California Santa Cruz Enter N non accruing A code indicating the rate at which vacation and sick leave will be accrued 4 Continue to the distribution level procedures The Distribution Level Procedure 1 Use the F9 Jump key to go to the command line 2 Type add d to set up the first available distribution 3 Enter data in the following fields as applicable Actions Leave blank fren on Pc S T applicable Dist The anticipated percentage of time which is chargeable to the account fund Full time is represented as 1 0000 Date on which the pay is expected to be charged to the account fund in the format MMDDYY FTE Leave blank The percentage of the budgeted position which the distribution represents if 17 1 3 Summer Salary PPS User Manual ACADEMIC ACTIONS Pay End Date on which pay is expected to end for the account fund in the format MMDDYY Step The step within the salary range associated with the title code This is a one digit field for academics Code indicating that the employee s pay rate is off scale or above scale in relation to the step and or salary range for the title code of the appointment if applicable Press F
8. te action 7 1 5 Payroll Personnel System Summer Salary July 2011 University of California Santa Cruz PPS User Manual

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