Manual for end users_CRFM website
Contents
1. Bottom logos Figure 44 Registering a new press release CREATING NEWSLETTER To create a newsletter click on the main menu item Site Admin and then on the sub menu Create other item t Create event t Create document Create project t Create other item t Create web link Figure 45 Creating newsletter 39 A newsletter is created in the similar manner as it is for a press release with the same Editor After editing a newsletter is registered in the folder News of the Category Submitted content Project Cycle Management Training Workshop Tags Projects CREM projects Other regional projects Tools Communication tools Collaboration tools Published Data sharing tools Submitted content Approved for publishing Featured Content Press release Events t textarea Documents E Projects ggle Editor E Other items Member states profiles i 2 Bottom logos Figure 46 Registering a newsletter ADDING WEBSITE LINK To add a website link into the directory of related links click on the main menu item Site Admin and then on the sub menu Create web link i Site Admin Create event e Create document Create project Create other tem t Create web link Figure 47 Creating web link The window of the web link Editor opens allowing creation of a new web link 40 Web Link Title we2. You may also want to join the CRFM fisheries E group to receive newsletters jobs announcements and follow general discussions YOU WANT TO DISSEMINATE INFORMATION TO CRFM PARTNERS AND OTHERS Once you registered on the web site you can create different kinds of contents as Anew Event and use the event management tools to organize it Anew document for publication A Press release A website link A job opportunity After the item is create you can click on the social share buttons available on each item it will be published on you twitter or Facebook timeline m ES Be the first of your friends to W Tweet 0 ri Like dee this Q 1 You can also post directly on Follow CRFM accounts click on these logos Ewitter YOU ARE MEDIA PERSON INTERESTED IN FISHERIES 47 Additional to all the web publications you have a special place on the web site for press releases You can also search the fisheries news feeds and subscribe to the site newsletter and the register for the CRFM fisheries public E group You can subscribe to the CRFM Facebook follow CRFM on Twitter Register to newsletters on Follow CRFM on Like CRFM on gt lt TE _ lem twitter website www crfm net YOUR ARE REPRESENTATIVE OF A NATIONAL GOVERNMENTAL FISHERIES BODY Editing of existing member states profiles is allowed only to dedicated users designated by each member county or by CRFM staff For this a request indicati
3. lse Default le Time zone joptionay Use Default ee Frontend language _ Use Default optional User Profile Address 1 optional Address 2 optional City optional Region optional Cou niry optional Postal ZIP Code optional Phone optional Web site optional About Me optional Date of Birth optional Figure 13 Completing of personal account information In Basic setting Editor the user can select the type of text editor which will be used for editing of content on the website JCE the most sophisticated from the proposed editors It allows editing of complex content including tables images links etc It also allows easily integrate multimedia content with published text such as images galleries videos video streams from popular hosting websites JCE editor is recommended for use on the CRFM website The following sections present in more details instructions about usage of its tools CodeMirror editor more adapted for users who write content directly in HTML and CSS formats None no editor is used TinyMCE simple editor with basic functionalities AcyMailing editor content editor better adapted to use when creating newsletters and mailing lists 16 The User Profile section provides additional fields for description of user details It is strongly recommended to complete this section with maximum professional data because CRFM Administrator uses the
4. s address town and country Google Maps plugging proposes to select a location from the Google Maps database of geographical locations to indicate in on the map 2 If the requested location exists in the Google Maps list of proposed locations select it 3 Provide description or details for the registered location for example details of how to access the location by car or public transport 4 Google Maps will automatically include a map of the location 5 Save the new location by clicking on Add location button 6 To enable the option allowing registration of participants to this event check the box Enable registration If there is any missing information within the registration of event the system indicates missing or incorrect fields by highlighting them in red as indicated in the example below 24 Please select the event location Please select at least one event category Event information Name testhlew event l starting Ending 2013 05 09 00 54 16 2013 05 09 02 54 16 E an dar o Event details F Recurring event This event is repeating 0 times Categories 4 Tags Y Location Files 5 Halifax street Kingstown Saint Vincent and the Grenadines Contact Meta info Add 5 Halifax street Kingstown Saint Vincent and the Grenadines as a new location Address Frontend E Kingstown Saint Vincent and the Grenadines De cription description of the event Figure 24 Fields i
5. sadipscing elitr sed diam Alignment Mot Set imal Clear nonumy eirmod tempor invidunt ut labore et dolore Margin Top Equal Walues magna aliquyam erat sed diam voluptua Alternate Text Border Fl al File Browser y Root 6 folders 22 files cd ys documents lad cover_pages 1 lad documents lb photos e sampledata stories photos i Dm Folders ti Name Details E Root banners e banners cover_pages sampledata stories belize_logo png CREM Fishery Report 2012 VOL CRFM_logo jpg ECRFM_NEWS_MARCH_2013_MG 3 evite_OPENING_CEREMONY jpg Show All ie ho mh re E Refresh af Insert Xx Cancel Prices acc rar co Figure 35 Uploading image with media manager 1 select folder where to put a new image or photo 2 click on image uploaded icon In file browser select image or photo to upload 3 after completion save image by clicking Insert After adding a new image or photo using the Media Manager repeat the steps to insert image into the text of document After completing the editing of document save it by clicking the button Save on the right top side of the Editor window m Save x Close Figure 36 Saving document EDITING MEMBER STATES PROFILES Editing of existing member states profiles is allowed only to dedicated users designated by each member county or by CRFM staff For this a request indicating user name has to be sent to the CRFM Secretar
6. information in this section to decide in which user group register every new user It could be Registered CRFM stakeholder or CRFM staff After completion of information the user has to save it by clicking Save at the bottom right of the page CHANGING PASSWORD The user can change the password used to access the CRFM website from the My account section described in the previous paragraph In case of difficulties the user needs to contact CRFM Administrator who can change user password from the back end interface REQUESTING TO REISSUE PASSWORD If user has forgotten his her password to access the CRFM website a request to reissue a password could be sent from the Sign In Register section on the Front page by clicking on the link Forgot your password Sign In Register Username Password Remember me _ e Forgot your password e Forgot your username e Create an account Figure 14 Requesting to reissue password After this a window requesting to provide user s e mail address opens Please enter the email address for your account A verification code will be sent to you Once you have received the verification code you will be able to choose a new password for your account Email Address Figure 15 Reissuing of new password 17 A verification code will be send to the user s e mail address allowing choosing a new password REQUESTING TO REMIND USERNAME In case the username for accessing t
7. o Alias O id Partner Organizations i a URL ae 5 Language All e E Description Toggle Editor E B I U 2 Paragraph Styles 2 g Font family Fontsze e A Z o TT EJ li les de A Ba Far cil T a Figure 48 Editing a new web link Type the following information 1 title of website to register as web link This title will appear in the directory of websites addresses Main menu item About CRFM Related links 2 Select a category to put the web link from the following proposed e Partner Organizations Agencies e Lists and Groups e Useful resources sites e CRFM working groups 3 type website address URL 4 type a description of the web link 5 register the web link by clicking Save CREATING JOB OPPORTUNITY To create a job opportunity click on the main menu item Site Admin and then on the sub menu Create other item 41 Create erent Create document Create project m Create other item yo Create web link Figure 49 Creating job opportunity A job opportunity is created in the similar manner as it is for a document with the same Editor After editing the job oopportunity is registered in the folder Other items of the Category Submitted content Category Other items AA Regional Validation Workshop eee CREM JICA Dissemination Workshop Project Cycle Management Training Work
8. of content on the website site that may be stored in a particular section and category Articles usually are text media items that display the content items on a site Author A user level on the website that can access functions from the front end write articles and submit articles Back end The control panel that administrators use to control and configure the website Access to the back end is restricted Blog The standard style of article presentation on the web site Blog format presents some or all of the articles in a particular section or category Usually an article s title is a link followed by some introductory text and a Read More link Breadcrumb The navigation bar indicating the position of user on the website Category A set of related articles Categories are one organizational level below sections Component A content displaying element that usually places content in the centre of a page Content Anything that Web page can display Content management system An application that allows you to manage the content of the website Control panel The main Joomla back end page that allows administrators to manage the website CRFM stakeholder A user with Author writing rights who can access restricted content only for members on the CRFM website Usually this category is composed of fisheries authorities employees CRFM partners and directors of fisher folk s organisations CRFM administrator An employee of the CRF
9. place where image should be inserted 2 click on the following icon to open the photo manager 33 Image Manager Image Rollover Advanced Properties Preview a e Lorem ipsum Alternate Text Dimensions x W proportional dolor sit amet consetetur sadipscing elitr sed diam Alignment Not Set imal Clear nonumy eirmod tempor invidunt ut labore et dolore Margin Top Equal Values magna aliquyam erat sed diam voluptua Border Fl el File Browser 3 E Root 6 folders 22 files EA Folders i Name Details E Root banners l banners cover_pages lab cover pages y documents lb documents la photos 1 lai photos sampledata Wu lab sampledata int eds s Li sines belize_logo png _ CREM Fishery Report 2012 VOL H CRFEM_logo jpg E CRFEM_NEWS_MARCH_2013_MG E evite_OPENING_CEREMONY jpg M Show All 1 O Refresh wf Insert Xx Cancel MAA PA Y J Figure 34 Inserting image 1 in the file browser select photo or image to insert 2 align the image inside of the text 3 put required margins between the image and surrounding text 4 save by clicking Insert UPLOADING IMAGES WITH MEDIA MANAGER If requested image or photo is not yet located in the File browser user can upload a new image or photo For this in the Image Manager 34 Image Manager Image Rollower Advanced Properties Preview WAL a e Lorem ipsum Dimensions W Proportional dolor sit amet consetetur
10. registration 4 save information by clicking Update event CREATING CATEGORY AND TAGS FOR EVENT 26 In the left side menu click on Categories amp Tags A window proposing registration of the category of event and tags is presented Categories scientific Meeting Ministers Meeting ACP Fish Il workhop Event details F Fish ers Day in ot Vincent adines Acp Fish Il ACP Fish Il Contact Meta info Frontend 1 in the Categories window select a category of the event from the list of existing categories 2 lf there is no appropriate category in the list CRFM staff users are allowed to create a new category by clicking on Add new category Add new category Category name Choose parent category ls Caribbean studies Associiw 4 Add category Figure 26 Add new category window 1 Give a name to the new category 27 2 Choose parent category from the menu If an appropriate parent category does not exist choose Add to root at the last line in the list of categories 3 Save by clicking Add category After registration of category provide some key words to characterize the event gt Categories 5502 51 Training Workshop x rr 4 Tags Jamaica stakeholders x crim Event details Add tags separated by comma e Categories amp Tags 1 Files Frontend gt O Figure 27 Window to register tags key words for event Contact Meta info 1 Add ta
11. term plans Cooperative agreement Figure 41 Direct publishing of member state profile CREATING A NEW PROJECT To create a new project click on the main menu item Site Admin and then on the sub menu Create project t Create event t Create document t Create project t Create other item t Create web Link Figure 42 Creating project A project is created in the similar manner as it is for a document created under Create document as they use the same Editor After editing a new project is registered in the folder Projects of the Category Submitted content CREATING PRESS RELEASE To create a new press release click on the main menu item Site Admin and then on the sub men Create other item u 38 Create erent Create document Create project 35 7 Create other item Create web link Figure 43 Creating press release A press release is created in the similar manner as it is for a document with the same Editor After editing a new press release is registered in the folder Press release of the Category Submitted content Featured Tools Communication tools Collaboration tools Published Data sharing tools submitted content Approved for publishing t Content E In News Press release Events xt textarea O Documents Projects loggle Editor Other items AE J Member states profiles
12. user any visitor without login into the website e Registered user any registered user logged into the website e CRFM stakeholder fisheries authorities CRFM partners managers of fish folks organizations and other decided by CRFM Secretariat e CRFM staff employees of the CRFM Secretariat Permanent Secretaries and other decided by CRFM Secretariat e Special website administrators and super users PROCEDURE TO PUBLISH CONTENT ON THE WEBSITE CRFM stakeholders are allowed to create and edit content Author rights only in administrator folders of the CRFM website They do not have rights to publish content directly on the website Their content has to be reviewed by CRFM administrator Editor rights Only CRFM administrators with Publisher rights can publish content on the CRFM website after its validation by CRFM Secretariat Directors LOGIN INTO THE WEBSITE Login into the CRFM website allows access to specific content dedicated to certain categories of users and to content editing functionalities Login window into the website is accessible through the Sign In Register part of the bottom section of the Front page of the website see the Chapter 2 section 1 12 2 USER REGISTRATION ON THE CRFM WEBSITE Only users registered on the CRFM website get access to special sections of the website with content dedicated to registered users to CRFM stakeholders and to the staff of the CRFM Secretariat The system of
13. Biennial work plan e Medium term plans e Related links News Home AboutCRFM News Events Documents Y Projects Press releases Newsletters gt CREM News b CRFM mailing lists Ww _ Fisher Folk Net t Fisheries news feeds Figure 7 Main menu item News Contains the following sub menu items e Press releases e Newsletters e CRFM mailing lists e Fisheries news feeds Events e Calendar of events e Locations e Events map e Categories of events Documents The depository of CRFM documents Projects e CRFM Project Management visible to authorised users after login e CRFM projects e Other regional projects Tools visible only to logged users with special rights e Communication tools e Collaboration tools e Data sharing tools Contact us Contact details of 2 CRFM offices Web form to contact the CRFM Secretariat Site Admin visible only to logged users with special rights e Create event e Create document e Create project e Create other item e Create web link e Submitted content e Approved for publishing e Access to website back end FRONT PAGE The Front page of the CRFM website is composed of several sections Each section is dedicated to show a specific type of content HEADER SECTION Links to social networks RSS Rich Site Summary family of web feed formats used to publish frequently updated works such as blog entries news headlines audio and video in
14. CRFM ON SCIENTIFIC ISSUES OR IN WORKING GROUPS 48 On the CRFM web site you may want to coordinate activities using use the Project management tool Stat by creating a new project E Dgroups You can interact permanently by jjoining one CRFM Communities on dgroups as e Conch and Lobster Resource Working Group CLWG e Data Methods and Training Working Group DMTWG e Large Pelagic Working Group LPWG e Ministerial Sub Committee on Flyingfish closed e Reef and Slope Working Group RSWG e Shrimp and Groundfish Resource Working Group SGWG e Small Coastal Pelagic Working Group SCPWG e Working Group on Aquaculture WGA e Working group on the International Commission for the Conservation of Atlantic Tunas WGI For synchronic interactions you can use the following video conferencing and webinar tools GoToMeeting 9 GoToWebinar CRFM Is the CRFM account l Another option for videoconferencing for webinars and virtual videoconferencing channel lecture YOU ARE A CARIFIS USER This is the place to join the user group e CARIFIS fisheries software peer support group and reference library From there you will be able to e Aska question or report a problem in using CARIFIS and get a solution from peers or resource persons here e propose improvements for the CARIFIS software starting a new thread e Share your experiences or stories on using CARIFIS posting a document in this folder or starting a
15. Creating event s registratiOn OPTIONS c ccsssccccsssecccceseccccesecceseusececsueceseeeeceesauecesseecessegecesseges 25 Creating Catesory and tags Tor events 26 Ye ollo o E AAA o A mere oe ee ee ee 28 AdaMmeprevents contact detall nai 30 Ai 0 30 Attaching content files to COCUMENT cccooccccncnnccnnnnnccnnnnnacnnonononnnonanonnonanonnonononnnnnnrnnnonarrnnenaninnnnnnoss 31 Inserting image into articles oooccnconoccnnonanonnnnnonnnnnnncnnnonanonononarononnnonnnonanonnnnnnrnnnonnrrnnonanonnnnnnoss 33 Uploading images with Media Manage r cccccssccccssssccccessececesececeenscceeeesececsueceeeegeceeseuseeetseneess 34 Editing memberstates DOMO intactos 35 Creating a NEW PTOS nistraci n 38 Creatine Press OAs Osea tec sanos isso alista oita sala 38 Creatina Newsletter asas eee 39 Addins Website Write 40 Creatina TOROP POCI y no E E 41 4 Website s content dissemination sesesesesssssssssssscssssssssscsssssssesesesesesesesesesssesesessseseseseseses 43 Moderating comment to user s published items cccccocccnconacnnnonanonnnonacononononnnonanonnnnanccnnnnncnnnonos 43 Sharing website content on social networks coocccnccnocnnncnaconnnnnnonnnonacnnnonncnnnonanonnonononnnonarcnnonanoness 44 5 User map to the CRFM information and knowledge sharing tools ccscsccscscssscsscscsceccees 45 You just want to access and search CRFM information cccccceccccssesccsssceeseceeecsceecee
16. M Secretariat who has Publisher rights for content and also Manager rights for administration of the website from the Front and Back ends CRFM staff The access level on the CRFM website which grant viewing rights only to the CRFM Secretariat s employees Editor A user level on the website that can access only the front end authoring and editing functions 53 Front end Website pages that visitors without user privileges see Front page The home page of the CRFM website Item Any piece of content Main menu Horizontal menu presented on every page of the website and containing all navigation items Manager A user level on the website with access to the back end and some front end privileges News feed New items rendered from one website on another website Usually done through RSS Publisher A user level on the website with access only to the front end but with privileges to publish content on the site Registered user A user level on the website with access only to the front end but with functionality that casual users of the site the lowest user level don t have RSS Really Simple Syndication Standard format of rendering content form one website on another website Section A set of categories Categories may be organized in sections Side menu The vertical menu placed on the right side of every CRFM website webpage Super administrator The highest user level in Joomla If anything can be done in the website install
17. USER S MANUAL MANUAL FOR USERS OF THE CRFM WEBSITE V0 5 MAY 2013 TABLE OF MATTERS INTOdUCION cuinen a 3 1 CREM Website Str UCtUl Gine O E E E 3 NM 3 TYPE Or Website CONC ias 5 MANN SUENA NE ciao 5 EOIN aC abt sauce tac RO 8 Head ere tre te tics access Be ahs eaten adem wae estes ets eee Sah cesi cs A 8 Maii Mediana cia abia 8 Newsletters ana press mieles estad 8 Mic ale seco Muria 8 TOPICS OF Mtra a di A ias 9 BOLOM S eco NO nds 9 Footers e CUO Nan 9 User Permission iia 9 User AT A O O A O a E eer eae 9 Classifying public TFONT OMG USOS ai A A 10 Classifying public back end USES T aed ew Na 11 Access Conto ve b ananena a A A A ne husasseanasnaestocneesanaanee 12 Procedure to publish content on the website oomorccconocnononiononoonoronconariononariononnoronconaricnonasicnonas 12 kosin Into TNO Website 12 2 User registration on the CRFM Website cccccscscscscsccscsccccccscsceccccscscsceececscsceccececsceseesess 13 REPISthALIONSOT NEW USED saaana acetniabas tetas Sint cet ple so idS 13 cEditine personalaccountaetal Suar 14 Chane ine DASS Word dado colin 17 REGUESEING LO reissue Pass WONG ridad 17 Requestine to renina Username ia iii 18 3 Creating Website Contento 19 ACCESSING editing tunctionalltes a ds 19 Defining coment items tO Creta 20 creatine NeW EVEN Cina sek conned AR AS 20 Creating newevent detai caser eaa a sa 20 creatine FECUIIINE event riada 21 Adding NEW event lO CALI ON sra ii 22
18. a standardized format An RSS document which is called a feed web feed or channel includes full or summarized text plus metadata such as publishing dates and authorship Search window to input a word or several words to search through the website Advanced search link to the search form with advanced options MAIN MENU Main menu See the detailed description of the main menu in Section 1 website structure Main menu NEWSLETTERS AND PRESS RELEASES This section presents four most recent articles from the sections Newsletters and Press releases of the website The older articles are automatically placed in the main menu News in the relative sub menus Newsletters and Press releases MIDDLE SECTION Cloud of tags links to the most frequently used key words indicated in different content items of the website Bigger is the tag more frequently this key word is used on the website By clicking on a tag a webpage with all related articles containing this key work is presented Gallery of recent CRFM photos Calendar of upcoming events grey areas indicates dates when an event is indicated in the calendar By clicking on an event the webpage with detailed description of the event is presented The arrows at the left and right of the month allow navigation to next or to past months Subscribe presents a menu with the list of the CRFM mailing lists and a window to indicate e mail address for subscription to a particu
19. allery Media 2h ExtraFields Attachments text_textarea Toggle Editor Add ltem m Documents xj Write a tag and press return or comma to add it N s A No O Yes 0 Figure 31 Creating new document a m Save v Author publishing status Language All Author crfmstakeholder Author alias Access Ue level CRFM_staff CRFM_stakeholders Creation 2013 05 10 04 53 23 date Start 2013 05 10 04 53 23 publishing Finish publishing Metadata Information X Close 4 Toggle sidebar 30 1 give the title to the new document 2 select an appropriate category where to put document For CRFM stakeholders the following categories are available for putting new document in the folder Submitted content e News e Press release e Events e Documents e Other items e Member states profiles CRFM stakeholders are not allowed to publish content directly on the website They can prepare and edit drafts CRFM Secretariat staff has to review all drafts before publishing After putting new document in one of these categories allocated CRFM administrator will review and publish the provided article on the CRFM website 3 select Yes if the document is proposed to be presented on the Front page of the CRFM website The document is also always published in the appropriate category of the website 4 Indicate if the document
20. ation the super administrator can do it Text Editor A what you see is what you get editor Web link A redirection to a website URL A website address 54 INDEX Accessing editing functionalities of the CRFM WebDSitB ooooocccnncncnncnonocccnnnnnnnononannnnnnnnnnnnnnnnos 19 Adding event s contact details 30 Adding files to event ooocccncnnccnncnnncnnnnnnos 28 Adding new event location ccccnccccnnnco 22 Adding website link ooocccnonnccnncnnnos 40 AUMINISTATO tadas 11 APCE O PO PE 5 Attaching content files to document 31 AUTOR its 10 Breadcrumb scissione a 5 Changing password cccooocccccnnccnncnnncnnnnnanonnnnas 17 Collaboration toolS cccccccoonoocccnnnnnnnnnnnnno 51 Communication toolS ooooocccnnnnnnnnnnnmm 51 Creating a new project Project 38 Creating Category and tags for event 26 Creating event s registration options 25 Creating job Opportunity esseere 41 Creating NEW GOCUMENL ccceecceeeseeeeeeees 30 Creating NEW EVEN ccccsccseccsecseeeseceeeeeees 20 Creating new event details 20 Creating Newsletter oonccccncccnnncnncnaccnonanoso 39 Creating Press release oncccnnccccnncccnnacononanoso 38 Creating recurring eVenNt occoocccncncncncnonononnns 21 CREM St arman 12 CRFM stakeholder oooooocccconcccccco
21. authentication of the website requests the usage of a login and a password REGISTRATION OF NEW USER The registration of a new user is carried out in the Sign In Register part of the bottom section of the Front page of the website Sign In Register Username Password Remember me E Forgot your password Forgot your username e Create an account Figure 8 Sign In Register interface A new user clicks on the link Create an account A new page opens 13 CRFM Caribbean Regional Fisheries Mechanism Account details Name Username Email Confirm email Receive our news Y CREM News Y Fisher Folk Net Password Verify password Personal Details Gender 0 Male Female Description User image avatar Browse URL Fields marked with an asterisk are required Figure 9 Creating an account registration form User fills in information in the required fields indicated by asterisk on the right side of registration field Completion of other fields is not compulsory however recommendable because it allows better personalisation of content provided by the user to the website The user can subscribe to CRFM mailing lists by checking appropriate boxes in Receive our news After completion of required information the user click on the button Register placed at the bottom right side of the registration form to save the information Figure 10 Button Register to sa
22. channel 9 GoToWebinar Is the CRFM account for webinars and virtual lectures and GoToMeeting Another option for videoconferencing Communities on 43 Dgroups Scientific and technical working groups CARIFIS user help community executive board and forum private spaces etc Communication Sharing amp Collaboration CRFM Data sharing tools OpenRefine to clean data files bases oogle refine 6988 Refine Share merge and compare table and data Googie fusion tables Create visualisations with IBM many eyes Follow CRFM on twitter Like CRFM on Multimedia Browse CRFM videos on You 5 Or CRFM presentations on gg Slideshare 46 YOU JUST WANT TO ACCESS AND SEARCH CRFM INFORMATION The main repository of CRFM information and data is the CRFM web site at www crfm net The information produced by CRFM is stored in the different sections as Documents or press releases Those include Fisheries reports technical and advisory documents research papers statistics and Information Reports CRFM administrative reports and other Some documents are for registered members only You can use the general search or use the advanced search options You can also browse for presentation materials on the CFRM Slideshare page and for multimedia on CRFM Youtube channel Search Browse CRFM CRFM ir videos on presentations on website 00 i wag You LE se slideshare
23. chnology tools which are made available to the CRFM secretariat and CRFM stakeholders It also provides information about technical support available to the CRFM website users The last parts of the manual contain the Glossary and the Index facilitating the search of operation to execute on the website 1 CRFM WEBSITE STRUCTURE This Chapter describes the principle of navigation between different content categories of the CRFM website types of content published on the website organization of menus structure of the front page of the website users access control and login into the website NAVIGATION The navigation through the CRFM website is organised through two types of menus the main menu placed at the top of the Front page and the side menu visible in all pages at the right side Home AboutCRFM Y News Y Events Documents Y Projects Contactus Figure 1 Main menu The logged in users with rights to view members only content and rights to edit content will see the Main menu of logged in users with special rights with two additional menu items Tools and Site Admin Home About CRFM Y News Y Events Y Documents Y Projects Y Tools Y Contact us Site Admin Y Figure 2 Main menu of logged users with special rights The side menu is visible on all pages except the Front page It shows the first level of main menu and the second level of the current website section It serves to facilitate navigation i
24. com drive bin answer py hl en amp answer 2424384 http www youtube com playlist list PLs7zxED4o0CeqRgLjLzoVShifSRODEIOSC Google Apps for Government on line collaborative tools for writing and editing of documents http learn googleapps com http www google com enterprise apps government http www cirrusinsight com google apps GoToMeeting http support citrixonline com GoToMeetin 51 http support citrixonline com en_us gotomeeting videos GoToWebinar http support citrixonline com GoToWebinar MConf webinar http code google com p mcont wiki MconfWeb http mconf org m about publications DGroups groupware http dgroups org help quickstart https dgroupshelp pbworks com w page 17663983 FAQ 20using 20dgroups ADDITIONAL RESOURCES Joomla Content Management system Administrator s manual http docs joomla org Administrators TECHNICAL SUPPORT IN CASE OF PROBLEMS In case of difficulties of problems with the CRFM website users need to contact CRFM administrator at the CRFM Secretariat secretariat crfm net Princess Margaret Drive Belize City Belize Tel 501 223 4443 Fax 501 223 4446 52 GLOSSARY Administrator A user level on the website just below super administrator Administrators have access to all front and back end capabilities Administrator back end The control panel that administrators use to control and configure the website Access to the back end is restricted Article A stand alone item
25. d the back end of the site Each group has different privileges in the system Higher level groups always include all the privileges of lower level groups CLASSIFYING PUBLIC FRONT END USERS Five different groups are classified as public front end users The groups are named Public Registered Author Editor and Publisher The users assigned to these groups have a limited access to only the front end of the site Although they can log in to the front end and perform tasks they do not have the ability to log into the back end of the site This limited form of access is useful both for providing control to content and for setting up a workflow that allows users to add content to the site Public user General public visitor access the information on the website without login into the website This category can see content which is available to any public website visitor Registered user Registered users are the most basic and the most limited access group A user in this group can view pages and menus where the access level has been set to either Public or Registered This user group has no ability to add or edit content items Typically this user group is concerned with access to content not with administration privileges This group allows you to recognize and distinguish certain users from general public viewers of the web site and to allow your Registered site visitors to see more items and do more things than a general public visitor A
26. eeceeeeeeeeness 47 You want to disseminate information to CRFM partners and others cccooocccccnnccnncnnncnnnonaconnnnnannnos 47 You are media person interested in fisheries coooocccnconoccnnonanonnnnnnonnnonacnnnnononnnonanonnonanonnnnnanonnnnos 47 Your are representative of a national governmental fisheries bOdYy oocccccncccnnnccnnnncnnnnaccnonananonaso 48 You are member of the CRFM governance bodiesS ccccoocccnconoccnncnnocnnnonaconnonaronnonanonononaronnnnnionnos 48 You collaborate with CRFM on scientific issues or in working grOUPS ccooccccconnccnncnnncnnonanoncnonaronnnnas 48 VOU are a CARIFIS user aii 49 You want to process share or exchange raw data ccccccsseccccssscccceeseccceeseceseensceeseseceseegeceeeeeceesenes 50 APPENDIX roo 51 PP T cern 51 K2 content management SYSTEM crsiinanacan idad ici 51 COMMUNICACON TOO Sas a esian 51 Cola DO Pa On TOO Srs 51 No Ke ihe e grey eso UIACES ic ion 52 TecnhicalSuUbbortin case of proble Sins cl 52 CLOSSAR Morancos odas ais anoto cota oca 53 INDEX coins 55 INTRODUCTION This manual is written for different categories of the CRFM website s visitors Users who are mainly interested in the content published on the website can find information about the structure of the CRFM website and the navigation between content categories Other categories of users who provide information for the website can find all necessary instructions about the conte
27. fter registration on the website any registered user on the CRFM website is automatically assigned to this user group Author The Author group is one step up the hierarchy from a Registered visitor Authors cannot only access restricted content items and menus but can also access pages and menus where the access level has been set to Special The most important privilege that users in this group enjoy is the ability to add content to pages from the front end The Author group is typically used by administrators to create a front end content management workflow An Author can add content to pages and edit content they have created Authors cannot however edit the pages of other users Additionally Authors cannot schedule or publish content items and they cannot create content structures such as sections or categories As such this group is typically part of a larger work flow process that includes other user groups that complete the publication cycle In the default configuration members of the Author group are also able to submit web links from the front end of the site though this can be modified by the site administrator CRFM website Manager or Administrator can manually assign a registered user to this group Most of CRFM stakeholders are assigned to this group Editor Users assigned to the Editor group enjoy the same privileges as authors plus the ability to edit the content items created by other users Editors are part of a front e
28. gs separated by comma 2 Save all by clicking on Update event ADDING FILES TO EVENT To attach files to an event description select the item Files from the left menu 28 Add files ooo A A ooo os Add more files Files Contact xX Meta info Frontend Event details Categories amp Tags Figure 28 Adding files to event 1 Click Add event photo to insert a photo related to event A window opens inviting to select a photo If required crop the photo and save it BUT SERIOUSLY THOUGH Crop Cancel ae ys Cf Figure 29 Cropping photo of event 2 Add the required number of files If required attach more files by clicking on Add more files 3 Save by clicking Update event 29 ADDING EVENT S CONTACT DETAILS To add contact details of the event s organizers click on the Contact menu item in the left menu Event details F Categories amp Tags File Meta info Frontend Contact Web Phone Email O Figure 30 Adding event s contact details 1 Provide contact details 2 Save by clicking Update event CREATING NEW DOCUMENT In order to create a new document to be published on the website in the main menu item Site Admin click on the sub menu item Create document The window of Editor opens Title Title alias URL Category Tags Featured Published Content E Image i Image g
29. he CRFM website is forgotten a request to provide username could be sent from the Sign In Register section on the Front page by clicking on the link Forgot your password Sign In Register Username Password Remember me Ll Forgot your password Forgot your username Create an account Figure 16 Requesting to remind username After this a window requesting to provide user s e mail address opens Please enter the email address associated with your User account Your username will be emailed to the email address on file Email Address Figure 17 Reminding username Username will be e mailed to the e mail address indicated within the registration to the CRFM website 18 3 CREATING WEBSITE CONTENT Only registered users with appropriate rights assigned by CRFM Administrator can create and edit content on the CRFM website As the general rule Public user unregistered user or registered user who is not logged in cannot create any content on the CRFM website It also includes the possibility to comment on published items Commenting is not granted to Public users This category of users can rate existing content and share content through different social networks Registered users with appropriate rights granted by CRFM Administrator can access the editing functionalities of the CRFM website ACCESSING EDITING FUNCTIONALITIES Within logging into the CRFM website registered users with approp
30. hical location description Project can also contain information about funding agency description of project s main purpose s description of key output s contact details link to website names of key persons e Contact details unit of information containing name of a particular person or an organisation position for a person e mail phone number mobile phone number fax number town city and country of location MAIN MENU The Main menu of the website is composed of the following items Home the link to the Front page of the website Home About CR Figure 5 Main menu item Home About CRFM Home About CRFM Y News Y Events Y Documents Projects Members gt Member states Agreement Establishing the CREM k Associate members Organs of the CRFM gt Observers of the CRFM Rules of Procedure Other partners mber states Job opportunities Ministers responsible for fisheries t Biennial work plan Medium term plans gt Related links W 0 votes Figure 6 Main menu item About CRFM Contains the following sub menu items e Members o Member states lt Profiles of the CRFM member states gt o Associate members o Observers of the CRFM o Other partners e Agreement establishing the CRFM e Organs of the CRFM o The Ministerial Council o The Forum o The Executive Committee o The Technical Unit e Rules of procedure e Job opportunities e Ministries responsible for fisheries e
31. his event isrepeating 0 times Repeat every 0 days E a Event details P End repeat date MA 7 Categories amp Tags Y Recurring 2 dias A 9 Repeat on Files 4 Monday x Tuesday x G Contact Wednesday x Thursday x Meta info O Friday x Saturday x a Frontend Sundays G Repeat also on Remove selected dates Vv Apply changesto all A 6 A Figure 20 Creating recurring event 1 Indicate the frequency days weeks month and years and number of times to repeat the event 2 Indicate the end repeat date 3 Indicate the days of the week on which to repeat the event 4 Indicate additional special days on which the event repeats 5 Indicate if the repeating options have to apply to one or all occurrences of the event 6 Save the updates by clicking Update event ADDING NEW EVENT LOCATION 4 Indicate the location of the event Starting typing the first letters of the location the system searches if the same location has been already registered for any previous event The following window opens and proposes to select from the list of already registered locations 22 El Ln a N 2013 05 09 00 54 16 2013 05 09 02 54 16 Han day event Event details F a Recuring event g This event is repeating 0 times Categories amp Tags Recurring Files St Vincent and the Grenadines Department of Fisheries Castries St Lucia Contact Kingstown St Vincent and the Grenadines Distins Fish Mar
32. iat 35 For editing a member state profile authorized user has to log into the CRFM website from the Front page of the website In the main menu item About CRFM select sub menu item Member states then select the appropriate country Home About CRFM Y News Y Events Y Documents Y Projects Y Tools Y Contact us Site Admin Y Members Member states wy gt gt lt Anguilla Jamaica Agreement Establishing the CRFM Associate members i Antigua and Montserrat sin gt Organs of the CRFM Observers of the CRFM y Harhuda A Rules of Procedure Other partners St Kitts and Nevis aica and F Ia SUL OUTS Vea Grenada gt CRFM Operations Manual St Luci ucia gt Job opportunities under CRFM ANC Bahamas gt Ministers responsible for fisheries Barbados St Vincent and PP noi Australia collabor A Biennial work plan Medium term plans T peta Suriname BLIC LE Related links Dominica Trinidad and es for Belize Seg ef ais Tobago ho P r G ARBADOS E admire Turks and Caicos 013 6 00 8 00 yA Haiti De CREIA nmmn mnmiieeatinne l Figure 37 Selecting member state profile In the window with the member state profile click the tab Edit item Home About CHFM Y NewsY Events Documents Y You are here Home gt About CRFM gt Members gt Member states Anguila Monday 18 March 2013 22 02 Anguilla apo TiFont Size E Print 2 Email Be the first to co
33. imir Abrarortrhew Regional Yalidation Workshop ea CREM JICA Dissemination Workshop Project Cycle Management Training Workshop Tags Projects CRFM projects Other regional projects Tor Featured Communication tools Collaboration tools Published Data sharing tools Submitted content Approved for publishing 2 Content n News Press release 3 Events Documents A S Projects F Other items Member states profiles Bottom logos Figure 40 Saving edited member state profile States profiles in this folder are reviewed by CRFM staff Editors and Publishers before publishing on the website Upon special agreement with the CRFM Secretariat designated staff of member states can edit and directly publish respective member states profile directly on the CRFM website without CRFM administrator s reviewing In this case user has to save the edited member state profile in the folder 37 Member states in the category About CRFM Member state profile will be published directly on the CRFM website Title Anguilla Title alias anguilla URL Category 7772 Member states ml Select category About CAPM Whatis CRFM Tags Agreement Establishing the CRFM Rules of Procedure 1 Job opportunities Featured C Members Member states Ministers responsible for fisheries Published Biennial work plans Medium
34. is published visible on the website or it is not published and so accessible only from the administrative interface archive 5 attach any media to the document 6 in the Access level tab select the categories of users who will be able to see the document on the website Viewing access can be granted to Public everybody without registration can see Registered any registered user without special rights CRFM stakeholders CRFM administrator CRFM staff Special only accessible to people with specifically granted access rights ATTACHING CONTENT FILES TO DOCUMENT The Editor provides facility to attach different types of content to document 31 4 Content E Image amp Image gallery HW Media ow Extra Fields Attachments we No Noe No YO Toggle Editor ie B IU S 2 2 a Paragraph Styles P g Font family Font size Arras By iw tie A Y a TT EE e A Ba ES HI Y lee Leal El alfa i T HAICE Pap eles SP Download Article Image Page Break Read More Figure 32 Editing text of document 1 attach image s to appear on the top of the document 2 media gallery a selection of photos 3 link to videos or photos from external websites insert media which are located on the CRFM server embeds external media or uploads new media to the CRFM website 4 Extra fields tab provides possibility to fill in information for pre formatted types of content Following extra fields are available f
35. ket St Vincent and the Grenadines Castries St Lucia Add new location Meta info amp Frontend a Figure 21 Menu of already registered locations Example of a location starting with the letter s 1 If already registered select the location from the list If location of the event has not been registered select the last line in the menu Add new location The following window opens proposing to register a new location Event details P Recurring event Y This event is repeating 0 times Categories Tags Location Recurring pa sain i Files Contact Add saint ss a new location Address Description Meta info Frontend Parc Caral FY Tweets Map data 022013 Googie Te E Enable registration Figure 22 Window to register a new location 1 Type the address town and the country to register as a new location 23 Event details P Recurring event 3 This event is repeating 0 times Categories amp Tags Y Location Files O Saint Vincent and the Grenadines Kingstown Contact l Add Saint Vincent and the Grenadines Kingstown as a new location Meta info O Address Kingstown Saint Vince 4 et Kingstown Saint Vincent and the Grenadines h Frontend Ea a SOOR E 6 Add location E Enable registration Map data 2013 Google Terms of Use Figure 23 Google Maps editor for a new location 1 When typing a location
36. lar mailing list selected in the menu TOPICS OF INTEREST This section presents most recent articles from the sections Projects and Job opportunities of the website Older articles are automatically placed in the main menu About CRFM Job opportunities sub menu for job opportunities and in Projects for the project articles BOTTOM SECTION New documents latest documents or publications from the Documents section of the website Next workshops next upcoming workshops or trainings All the items of this category are located in the Events section of the website Sign In Register window for user management FOOTER SECTION CRFM website copyright and disclaimers USERS PERMISSIONS CRFM users permissions Public Accessible to anyone who visits the site Registered Accessible only to people who create an account and log in to the site Special Accessible only to the users who will maintain the site This covers everyone from Authors who can only write content all the way up to Super Users who can control everything on the site USER GROUPS The idea of a user group is to create sets of permissions for management of content on the CRFM website The CRFM website system provides a fixed user hierarchy consisting of seven different levels User access levels are called groups The seven groups are divided between users with only front end access and those with access to both the front end an
37. mment Rate this tem W W ko o vote Quick Facts Fisheries sector contribution to GDP 1 2 2007 Fish production including aquaculture metric tonne 702 2008 estimate Fish production including aquaculture value in national currency ECS 24 5 million 2008 estimate Fish exports metric tonne n a Figure 38 Editing member state profile The following Editor s window opens 36 Edit Item Save XClose m 4 Toggle sidebar Item ID 43 eee Anguila Published Yes Featured No a Title alias anguilla Created date Monday 18 March 2013 22 02 URL Created by crimstakeholder Modified date Wednesday 01 May 2013 08 52 Category 77777 Member states y wi o Modified by Vladimir Abramytchev Hits 47 Reset Tags Rating 0 votes Reset Author publishing status Featured No Yes Language All a Published No O Yes Author cr mstakeholder a Author 4 mW b Figure 39 Editing member state profile After editing member state profile it is requested to save the article in the folder Member states profiles of the category submitted content Edit Item m Save X Close y 4 gt Toggle sidebar Item ID 43 Title Anguilla Published Yes Featured No 1 Title alias anguilla Created date Monday 18 March 2013 22 0 URL Created by crimstakehokder nn F i E Modified date Wed y 01 May 2013 OF lt lt ember states E Category SAI A E EEE Modified hu Visd
38. mments Editor the following operations with comments are possible e Publish e Unpublish e Delete e Delete all unpublished comments 43 User can deal with each comment individually or to process comments in batch by selecting several or all comments on the left side of the list of comments SHARING WEBSITE CONTENT ON SOCIAL NETWORKS To share any article document press release or any other item user needs to click on icon of the appropriate social network The links to three main social networks buttons are located below any item Aas ic W W Tweet 0 g Like Ei Sign a what your q Press release 44 5 USER MAP TO THE CRFM INFORMATION AND KNOWLEDGE SHARING TOOLS TOOLS MAP FOR ENHANCED COMMUNICATION SHARING amp COLLABORATION Tools map For enhanced Communication Sharing amp Collaboration Among CRFM stakeholders CRFM Video conferencing and webinar tools Start with CRFM Web site VM website e www crfm net y e Google apps 9 SD e For CRFM staff Includes You intranet to share CRFM documents and reports documents drive agenda contacts mails internal Scientific Publications and statistics groups etc Events agenda and organiser Project management tool Fisheries Newsfeeds Newsletters And much more Join CRFM Virtual groups and communities CRFM Social Networking tools Join one of the 15 CRFM 45 CRFM videoconferencing
39. nd content management 10 workflow but because they are unable to schedule or publish pages Editors are normally part of a larger scheme involving other user groups CRFM website Manager or Administrator can manually assign a registered user to this group Most of CRFM Secretariat staff members and some stakeholders are assigned to this group Publisher The Publisher group is the highest level of public front end users Publishers enjoy the same privileges as Editors plus they can create pages edit the pages of other users and schedule and publish pages CRFM website Manager or Administrator can manually assign a registered user to this group Designated CRFM Secretariat staff members are assigned to this group CLASSIFYING PUBLIC BACK END USERS Three groups are classified as Public back end users Manager Administrator and Super Administrator Users assigned to these groups are able to log in to the back end administration system of the CRFM website Only few staff of the CRFM Secretariat has back end users access rights Manager In terms of privileges Managers are more concerned with content management than with system administration Users assigned to the Managers group enjoy rights very similar to those of Publishers but with the added ability to create content structures such as sections and categories and the ability to work with the site s menus Unlike Publishers Managers are able to use the admin interface
40. ndicating errors in registration of event On the left side the system indicates categories where information about event is missing or incorrect CREATING EVENT S REGISTRATION OPTIONS If Enable registration option is selected the system opens the following window Event registration 25 Event registration i From To al Unsubscription end date ete Event details Payment methods Categories amp Tags Y Event registration Select some options Add new ticket e Files El Anow overbooking Contact um E Allow maximum attendance Y Meta info El Notify the owner on new subscriptions E Notify the owner when users unsubsoibe Frontend El Show registered guests on the event page E Automatically approve free registrations Registration form RSEvents Pro registration form Set up registration forms using RSForm Pro 4 E Enable discounts Figure 25 Event registration window This window allows selecting options for registration of participants to the event from the website s front end 1 Indicate the period of time date of beginning of registration date of closing registration when the registration form for the event is available on the website 2 Indicate if there is end date for unsubscription If not indicated visitors of the website who have registered to the event will be able to unregister without any constraints of time 3 if required select any options for
41. new thread e Download the CARIFIS software and manual from the library 49 e Request an appointment for online chat with support person or several colleagues using the calendar YOU WANT TO PROCESS SHARE OR EXCHANGE RAW DATA The following tools were identified for CRFM stakeholders OPEN REFINE clean big messy data files OpenRefine www openrefine org Google Fusion Tables to merge compare and manipulate data http support eoogle com fusiontables answer 2571232 hl en Many eyes adata visualisation tool http www 958 ibm com software analytics manyeyes OpenRefine to clean data Share merge and compare tables files and data bases Googie fusion tables Create visualisations with IBM many eyes 50 APPENDIX The following section presents the references to tutorials and resources for the Information and Communication Tools available to the CRFM users through the CRFM website TEXT EDITOR JCE http www joomlacontenteditor net support documentation K2 CONTENT MANAGEMENT SYSTEM http getk2 org documentation COMMUNICATION TOOLS CRFM s YouTube account http www youtube com t about youtube Slideshare net http www slideshare net ceheit3 slideshare tutorial 11451091 http www slideshare net margie comaling slideshare tutorial 7290043 http www slideshare net guest8aab4c slideshare manual 2209738 COLLABORATION TOOLS Google Drive for on line repository of documents https support google
42. ng user name has to be sent to the CRFM Secretariat For editing a member state profile authorized user has to log into the CRFM website from the Front page of the website In the main menu item About CRFM select sub menu item Member states then select the appropriate country Home About CRFM Y News Y Events Y Documents Y Projects Y Tools Y Contact us Site Admin Y Members Member states dh gt gt lt Anguilla Jamaica Agreement Establishing the CRFM Associate members Antigua and Boi ses sin gt Organs of the CRFM Observers of the CRFM RA oO Ri z gt Other partners 3 una Rules of Procedure bis p erin myers Grenada A St Kitts and Nevis gt CRFM Operations Manual Siua gt Job opportunities under CRFM ANC Bahamas ni i 7 7 St Vincent and a gt Ministers responsible for fisheries Australia collabor Barbados es 2 Biennial work plan NS Medium term plans wo o f ae BLIC LE Related links oe gi _ Dominica Trinidad and es for Belize Seg ef ae J gins AN Tobago 3 r G ARBADOS E Poga Turks and Caicos 013 6 00 8 00 Haiti FA De CRETA SC rarmmmrimicatinmneoel YOU ARE MEMBER OF THE CRFM GOVERNANCE BODIES Request CRFM secretariat secretariat crfm net to add you to the closed groups as The Caribbean Fisheries Forum members closed CRFM Executive Committee closed The CRFM Ministerial Council virtual group closed YOU COLLABORATE WITH
43. nity Different types of content items are available for creating and publishing on the CRFM website under the different sub menu items in the main menu Site Admin CREATING NEW EVENT A new event is created from the sub menu item Create event of the main menu item Site Admin CREATING NEW EVENT DETAILS The following editor opens in a new window 20 CRFM Caribbean Regional Fisheries Mechanism Font size Bigger Reset Smaller Event information Name New event rm Starting Ending prea 2013 05 09 00 54 16 2013 05 09 02 54 16 C an day event Event details P CJ Recurring event 3 This event is repeating O times Categories amp Tags o Location Files 4 zA Contact Metainfo O Toggle Editor Frontend 8 B I U 3B 2 amp u Paragraph w Styles Og Fontfamily Fontsz A L fH Be je ile A A Q Figure 19 Create event window The following data are required to provide 1 Name of event 2 Starting and ending dates and time If event is an all day event check the box All day event Dates could be indicated by editing text inside of the appropriate boxes or by selecting dates in the calendar clicking on the right side calendar icon 3 Recurring event Check if the event is repeating one or several times CREATING RECURRING EVENT When the box is checked a new window with the advanced options for recurring event editing opens Recurring a T
44. noncnons 12 CRFM s YouTube account s s s 51 Defining content items to create 20 GOS andas 52 Editing member states profiles 35 Editing personal account details 14 A 10 EVO pei ee ee ee 5 Front page of the CRFM website 8 GOEIE ADDS usuaria diria 51 Google Drive rotondas 51 GOTOMEERTING ccscccsecssceseceseceseceseetseeees 51 GOTO Web iento 52 Inserting image into articles oo 33 Joomla Content Management system 52 A e A 5 Login into the Website ccccoocccnccnnccnncnnoonnos 12 NE o A o A 4 Main menu of loged in users with special MC nf webinar lt a 52 Registration Of NEW USELP ccccceesececeeeseeeees 13 Moderating comment to user s published Requesting to reissue password 17 A E EOSS 43 Requesting to remind username ees 18 NEWS enaA N E R 5 Sharing website content on social networks 44 O O EAA 12 IM Md Public back end users csssscccccceseecceceeeeees 11 Sideshare meti naaa 51 Public front end users o oononionicccnccncnncnnoso 10 Super Administrator ias 12 En 10 Type of website content seen Cm Publisher seon at ct se 11 Updating of personal account information 15 Registered USEF cceccecsecceescesceccceseesceseeareees 10 Uploading images with Media Manager 34 56
45. nside of the current section of the website Home About CRFM gt News Press releases Newsletters CRFM mailing lists Events Documents Projects Contact us Figure 3 Side menu The breadcrumb is placed below the main menu indicates the position of visitor on the website showing its relative position from the home page You are here Home gt AboutCRFM gt Members Member states gt Jamaica Figure 4 Breadcrumb By clicking on the appropriate level user can employ the breadcrumb to come one or several steps back up to the home page TYPE OF WEBSITE CONTENT The CRFM website contains and renders the following type of content e Article smallest content unit normally presented in form of text or table It has a title and the text In some cases the text area can be divided into introduction section and the main body section e Link line of text by clicking on which it brings user to a specific webpage of an external resource or a webpage on the CRFM website e News unit of information in form of press release newsletter mailing list or news feed e Event description containing a title date s of start and finish description of a geographical location map and category e Document unit of information composed of a title description author date of creation one or several attachments tags key words e Project unit of information containing dates of start and finish title geograp
46. nt management system of the CRFM website The manual describes main operations for managing content on the CRFM website The operations on the website include accessing creating editing publishing and updating different content items The first Chapter CRFM website structure describes the architecture of the CRFM website It presents the principle of navigation between different content categories types of content published on the website organization of menus structure of the front page of the website users access control and login into the website The second Chapter User registration on the CRFM website describes the procedures of users management It provides instruction about how to register a new user edit personal account details and change user password The third Chapter Creating website content is focused on explaining principles of creating and publishing the content for the website The manual presents how to access editing functionalities of the website After the steps to create and publish content items are explained for the items such as event document CRFM member state profile project press release newsletter website link job opportunity and other items The fourth Chapter Website s content dissemination explains tools of working with comments left by the website s visitors and sharing on social networks The Appendix provides a list of resources and tutorials about Information and Communication Te
47. or the document s type of content e Author s e Editor e ISBN e Publication date e Series e Publisher e Edition 5 Attachments allows inserting one or several files located on the CRFM server or uploading any external files 32 6 in order to create introduction to the text of document and separate it from the main body text it is recommended to use Read More separator that insert page break into the document published on the website Text is typed inside of the window It can be copied and pasted from MS Word or other document to this section There is a blow up of the different Editor s icons telling what they do in the editor Import of a whole text document into this space cleaning of text pasted from MS Word and other advanced editing functionalities are described in the JCE Editor tutorial referenced in the Appendix INSERTING IMAGE INTO ARTICLES To insert image into the text of document use the text Editor s functionalities 4 Content fe Image 5 Image gallery Media gh Extra Fields Attachments text_textarea Toggle Editor e ls sli SS IS e Paragraph w_ Styles eal Font famiy Font size Arras i As A ss TT E 8 a MMB Ba a ES Ta lA Convinced further of the intrinsic and non extractive value and interdependence of the living marine and other hats cree d their ex Figure 33 Preparing to insert image 1 position the cursor into the
48. riate rights granted by CRFM Administrator can access the editing functionalities of the CRFM website These groups include CRFM stakeholders CRFM staff with Author Editor or Publisher rights After logging into the CRFM website the user will see the additional menu item Site Admin on the right side of the main menu Contact us Site Admin N b Create event b Create document isherles Maree ovo Ga a E Create other item 7 CREM mer Create web link yuild capacita ransformaticd F Access to website back end Figure 18 Site Admin menu item This menu item is visible on the Front page of the CRFM website as well as any other pages once the user is logged in The Site Admin main menu item opens the following sub menu items e Create event e Create document e Create project e Create other item 19 e Create web link e Submitted content e Access to website back end These sub menu items lead to different interfaces dedicated to creation and editing of different types of items on the CRFM website DEFINING CONTENT ITEMS TO CREATE The CRFM website allows registered users to create several types of content items Choice of content to create depends on needs of users to communicate different type of information The CRFM website handles the following types of content items e Event description e Document publication e Project description e Press release e Newsletter e Web link e Job opportu
49. shop Tags Projects CRM projecte Other regional projects Featured Tools Communication tools Collaboration tools Published Data sharing tools Submitted content Approved for publishing Content AJ In News Press release Events eS Documents NN Projects ggle Editor Member states profiles Bottom logos Figure 50 Registering a job opportunity 42 4 WEBSITE S CONTENT DISSEMINATION MODERATING COMMENT TO USER S PUBLISHED ITEMS To moderate comments provided by visitors of the CRFM website to items published by user it is required to log in into the website In the Sign in Register window of the Front page click on the link Moderate comments to my published items Sign In Register crimuser2 f You have 0 published comments My page e My account e Moderate comments to my published items Figure 51 Moderating comments The following Editor window opens inviting to work with comments Publish Unpublish Delete Delete all unpublished Moderate comments to my items Select category Select State Last Flag As Published Name E mail URL Recorded IP Spammer Item vilad archev net 109 68 237 24 x CRFM News Abramytche Archives News 2004 2012 CTINCRFMWCNFO Press Consultation to release Abramytche formulate Small scale Fisheries Governance Arrangements for the Caribbean Figure 52 Editing comments In the co
50. to edit and otherwise manage pages Because the admin interface is typically more user friendly for editing pages than the front end the ability to access the back end is a considerable advantage CRFM staff members with this level of rights can change the status of any newly registered user from Registered to Author Editor or Publisher and Manager Administrator The Administrator group has significant system administration privileges Users in this group enjoy all the rights of a Manager plus the ability to work with the site s users modules and components Only the Executive Director and the Deputy Executive Director of the CRFM Secretariat have this level of user rights CRFM staff members with this level of rights can change the status of any newly registered user from Registered to Author Editor or Publisher and Manager or Administrator 11 Super Administrator The Super Administrator Group is the equivalent of a Super User This user group is the most powerful in the system with no limits on the user s ability to perform tasks with the system Key privileges such as access to the Global Configuration Manager and the ability take the site offline make this group suitable for only the most trusted users ACCESS CONTROL LEVELS Viewing access levels on the CRFM website are customised for the categories of users specific to the CRFM activities Different categories of users have rights to see content dedicated to e Public
51. ve the information After validation the system shows the confirmation window It means that the registration has been successfully completed After creating a profile the user can log in into the website from the Front page of the website EDITING PERSONAL ACCOUNT DETAILS 14 In order to edit information in the personal account the user first needs to log in into the CRFM website from the Front page After log in the section presents links My page My account Moderate comments to my published items Sign In Register 2 My page e My account Moderate comments to my published items cr muser2 You have 0 published comments Figure 11 Personal account interface A window with the accounts details opens presenting fields for updating information CRM Caribbean Regional Fisheries Mechanism Account details Username crfmuser2 Name Crfmuser2 Email crfmuser2 archev net Confirm email cifmuser2 archev net Passw ord Verify passw ord Personal Details Gender Male Female Desc ription User image avatar Browse URL Figure 12 Updating of personal account information In this section the user can modify the e mail address used for communication within the CRFM website Here also the user password can be changed 15 The second part of the window provides fields for the account basic setting and the user profile s additional fields Basic Settings Editor optional
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