ZEUS REFERRALS V3.0*– GP OVERVIEW USER MANUAL
Contents
1. to remove the response message from the viewer to add a task for yourself or another member of staff V3 0 17 ZEU g GP Overview Manual REFERRALS 1 3 4 Patients Chart 1 To view the patients chart click the Open Consultation button from the Viewer Menu on the FL left hand side or open the chart from Consultation My Control Panel A Viewer oe 7 Clear Filters dh Open Consultation 2 In Consultation Details the original referral will show the most up to date status of the Referral Double click on the referral to preview the original referral document z EIDE Ee IA ANAL ET ODi Lait Atanti Fenman Cara am A Jus et Lu a eal Russa Rt Has mr Las dda wada Conautation 1 Full dis Bean CONS oS by oe Pad ahinan al Coraukatkn Dale es L chad kaad Dubin OL 22508 ee DOTE F9 7145 TIDDDI YIT a WLS TEYS r un Ault Irividi PAILIN PAILIN POM EL r d ODbell SNY E vmn w LenLes tsar Ueeelrie De Laky Fi Ce Cars ser IE TUTAN A TWAA Lo Pode Elaa Iez I wl UHI Lig mi Be Lips Mr Fiant opina EEA Se Mp ere T Sl REZ AU ON Di Paldini i A has Four qu Lea rar of ani ad fs hou Dario the dF afp om oar leann dh I hy din Fela les mele peg 5 ake ie sue paiga CE he mt m nm que au ea AI LZ ECHO Coie dF 3 IFE no TSH 3 S WATS TASE I H ETA E Corres l Meim aliris leh FGA deb 372 Pass CFUCLLUE IE Kpr STAM MAP AP TEE PO T2. signature is required F a signature image ts not included the recipient may decline the referral This can be added by selecting Picture from the Insert menu in Microsoft Word Note How to Insert a Scanned Signature Image Place the cursor at the correct position in the document Inthe Microsoft Word letter click Insert and select Picture File Home Insert Page Layout Men i E a Babe BE Cover Blank Page Table Clip Faget Page Break Art Pages Tables Browse to the directory where you have saved the Signature image and select it 13 Close Microsoft Word V3 0 9 Z E U S GP Overview Manual REFERRALS 14 You will be presented with a dialog box to attach Socrates Documents and you can send the Zeus Referral now or later Send Zeus Referral Send Zeus Referral Add Attachments 15 If you choose Send Now you will receive a confirmation message when the Referral has been sent Referral Sent Successfully Zeus Referral Referral sent Successfully 16 The Zeus Referral letter is saved in the Letters subcategory in Documents Consultation Pahent es LE mg US LUF ZULA LIU py FUI JONNSON 1 Orchard Road Dublin 012563695 0872211212 oon0007 05 05 9995 19 yr 5 nl Male Privale PFO Fenn Lellers 2 Clear Fihter a Rulen al Terr pel cater Complets Status ZEUS 1 Slot eter gI Tinan n Vania EA Emellele Scen Decumen l Heterrnals SE Sketch Drawi
3. ZEUS REFERRALS V3 0 GP OVERVIEW USER MANUAL Z US GP Overview Manual REFERRALS Contents Socrates GP Zeus Referrals avessiscerissennnirsvsnoeshonsanninyabnnsenmoentensanvenssinsnsaaeniiensanee sun saauuasmawcsuhie arreter 3 1 1 PRE SEAL ION a a ae a ane 3 1 1 1 Step 1 Register Zeus Practice sise 3 1 1 2 Step 2 Register Zeus GP GP User only is 5 1 1 3 Single User Practice srno nc de os de do ere ere 6 1 2 SSG ZC US RETE dan ee D a noie 7 1 2 1 LUS IRSC AL LOUET scx E Moen senna 7 1 2 2 DEIETE ZEUS RETCM al icccaessencatesncesednsesavnesiunnseabeseavassausesatneqasnasoiesesatiequnsahtercedagenensabeoenaiens 11 1 23 ISSNE ZEUS RO T L Se E are denses te destine de 12 1 3 Download Zeus Referral Responses ss 14 1 3 1 DOWN AR DOS ns on 14 1 3 2 Unmatched R SDONSeS nn aN EE SANE ANEO NEEN anses dde 15 1 3 3 View Referral RES DON SCS vs a na e e E E T 17 1 3 4 PaE O EE A es ed com da 18 1 4 GP POC ee een ee ee ee ere 19 1 4 1 OR end ne de once de eo a do c ec 19 1 4 2 PROT LE E 19 1 4 3 DSC OR Se gel Renee eee ee eee een eee ne ee ee ne ee eee 20 1 4 4 My Favourites encrier iine E NA 20 1 4 5 PV US FC OUN a E tous 21 Support For more information or assistance please contact Zeus Referrals support on 071 9193600 or email support zeusreferrals com ZEUS GP Overview Manual REFERRALS About Zeus Zeus is lreland s first private e Referrals and communications platform allowing GP s Con
4. The Zeus Referral will stay in the Document Reviewer until it is sent or until it is deleted in the patients chart Z E U S GP Overview Manual REFERRALS 1 3 Download Zeus Referral Responses 1 3 1 Download Responses 1 To download your Zeus messages go to Communication and select Lab Messaging 3 b Lab Messaging 2 Click Download Electronic Messages Download HL7 Files from the Internet Download Electronic Messages A 4 The matched referral response messages are saved to the patients chart and is displayed in E E the Result Viewer Y aa a j i E oi EL Ti Aami q Vie all ig plg Downloading eat E o Logging in Download complete 2 downloaded 1 unmatched Downloading data from eus Discharge for Smith Evan from Mr Frank Spence to MCN 085652 Referal Response for Patient Zeus from Mr Frank Spence to MCN 085652 Total downloads 2 ae i Z E U S GP Overview Manual REFERRALS 1 3 2 Unmatched Responses 1 Any unmatched referrals will be displayed in the Details section Click on the Match Responses button to match these referral responses PET ee nt ALTO CUS be Sees F Cei E hs i aiar EEES atar e tilt e S ae oe ee oe a Download complete 4 downloaded 1 unmatched Logging in Downloading data from eus Discharge for Smith Evan from Mr Frank Spence to MCN 085652 Referal Response for Patient Zeus from Mr Frank Spe
5. ei Mg Fr ee E Nipen in ined ES Framil Letter S Suan Paes SE Gheli Uday sy 3 If you are a non gp user you can complete a Zeus Referral letter and send it on behalf of any registered Zeus GP once the GP has entered his her Zeus GP Credentials in Socrates GP 4 Click button on Selected Reference to open the Search dialog Add Letter Patient Patient Zeus Letter Date 03 09 2014 Letter Type bites Refer To Selected Reference Letter Template Healthcare Fro Description 5 Click Zeus Online Search from the left hand menu of Etema Contact Seac M a SS e Scarch l it a Sumem if E ype ALL TYPES aina Search Company First New Local Contacts Company Sumame Zeus Online Search V3 0 7 Z E U S GP Overview Manual REFERRALS Note You can select the Zeus Online Search as your default Search in Edit gt Preferences Select Web Features and check Use Zeus Search By Default Chent l refcrences EN X ef k Web Features ce Leneral Viab Fegturas CE E Show Wes LHeterences lines Borin Communmenton 5 amp E Show Zeus Hoge madman vanadan Nut ireas ee gt Los d Zeus Home On Startup DE eur Yea Noa S nnters and Scanners wo 6 Search for the Service Provider by entering the Service Providers name in the Search field and click a or press the ente
6. of their most recent and accurate notes Thirdly as all referral information is communicated via the Zeus platform patient data remains 100 secure and confidential ZEUS REFERRALS Socrates GP Zeus Referrals 1 1 Registration In order to use Zeus Referrals you must have one Practice Zeus Account and a GP Zeus Account for GP Overview Manual each GP in the Practice You can register for both accounts in Socrates GP Any user can register the Practice Zeus Account but a GP User must register sign in to their Zeus GP Account through Socrates GP in order to link their Socrates Log On to the Zeus GP Account 1 1 1 Step 1 Register Zeus Practice 1 Click the Practice Sign Up button on the Socrates Home Page PRACTICE SIGN UP 2 Alternatively click the Sign Up link on the Socrates GP Home screen to register your Practice 3 Ensure you enter the Practice Email and choose a Password Note nre yo have registered your Practice amp saved your eus Pracbce credentials in Socrates you can then create eus GP Accounts Practice Registration Form Practice Account Details Pratlice Einsi Password practicefreisreferras e Cunfini Era Tour emai acdress wil be your usememe Contr password assurons musl conlain an por Case eller ard a diyil Practice Contact Details ane Address 1 Aduiess 2 Address 1 Courty Are you a Singe user oractice Sorrates leslihrare Prote
7. Directory Search W Add Search the Service Provider directory and click Add button to add the service provider to your Favourites Directory Search Home E hit Home Directory search Q D rectory Scercn sine Lic naw Ea r Hospitals ME nage Acou nt Specialities w Aton Huspilal 1 lelp fm Allergy Medicine E Anaesthesia Pain Management Allergy Medicine 1 E Creast surgery jm Cardiology m Cardiothoracic Surgery Prof sine Ihomtcn pe Chile ami Arlolesi enl Psy hialry m Colorectal Surgery jm Dermatology E Lisgnostic Imaging fm Dietetics w Bandon Community Hospital 1 E Ear Nose amp Throat Medicine Allergy Medicine 1 E Gastroenterology amen hdi Prof Sine hamtcn AVG lime 10 day s Departments Counties showing 2 of records ext 1 4 4 My Favourites View your favourite list of service providers My Favourites Henne r Home gt My Pevourites Profile a infe Sod to vour favourites using The Search Directory My Fevourlies My Favouriles Manage Account Help Consultant Hospital Specialities Details i Remcve Mir Frark Soerce 725 Private Hospital Card ology fil Lien Fomose E Return to Home 1 Click aa SA button to search the directory and click Add button to add the service provider to your Favourites Remove 2 To remove a Service Provider from your Favourites click Remove button V3 0 20 GP Overview Manual ZE
8. US REFERRALS 1 4 5 Manage Account To change your password click Manage Account Manage Account Home g Home gt Manage Account Profile a Change Password Directory Search My Favourites Current password Current Password Manage Account New password New Password Passwords must contain an upper case letter and a digit Help Contin New Password Cancel a Change password Confirm new password V3 0 21
9. ak PA AH Fier s 3 Double click on the E Response to preview the response message 4 Select Documents and the E Referrals subcategory to view all e Referrals and their responses 4 Ube 1 ler x HasMrsHhina fiers za amia veu ie aden Le gt blatiti atins Cameri ai Leiden Leb 3 53 PE Hasel veers amp Lurik kun Felei E Lu Patient eus eeviewing Ar Taraia NA hy Ce Pot Inne cha nl Cohn NE FARRAR TIRTA ARTS TION APT kS 00 01 900 A yr Tink Male Privale FEH FA 00 z C Reterrals Tni uA ia mi El a eral but LE prepa STE Calel E npp Anspnnar Dresrrdiptinn HEF State E DAA Investigation VE IT r Fad ha iE T ERR Documents Ea zi Fle Add irits T dibale eu rrilrt MS Jai ro cicperd Ca fret Lette es ns ee we shawl Lars 5 Click on button beside the referral to view all Zeus response messages If the response message contains an attachment you will see a paperclip icon in the View Message button 6 Click the View Message button to view the response message 7 Response Beserl pilon sa sg nAn a Beet aia RRB I lt i Bea ell Defe aR ali ieli a aera ae V3 0 18 Z US GP Overview Manual REFERRALS 1 4 GP Portal 1 In Socrates GP the Zeus Home page should load by default as your new Socrates GP Home Page 2 To access your Zeus Portal outsid
10. ck Confirm to validate your email address You will then receive a confirmation email Hecuatrehon Frat 1 ot Welcome to Zeus Referrals Hells kecrates Henlthenre A eus Keterals Scout nas keen created Soc you bo centimi your account chek sa the button provided below lhanks Zeus Referal Taan Conti 9 In Socrates GP click Login and enter the username email address amp password that you chose during Practice Registration 10 Your Practice Zeus Account details are now stored in Socrates GP 1 1 2 Step 2 Register Zeus GP GP User only 1 When you have completed step 1 Practice Zeus Account you will be presented with the Zeus GP Sign In form Click the Sign Up link Dont have Zeus GP Account Sign Enter Zeus Credentials GP Credentials Please Enter your Zeus GP Credentials Username 2 OR If the Practice account has already been set up then click the Sign Up Now button on the Socrates Home Page Alternatively click the Sign Up link on the Socrates GP Home screen SJ2B U0T Z E U S GP Overview Manual REFERRALS 3 Confirm your details on the form and choose a password Zeus GP Registration Form Account Details Email paul johnson zeus com wf Confirm Email paul johnson zeus com y Your email address will be your username Passwords must contain an upper case letter Password and a digit Your Details Title Dr y Full name Paul Joh
11. e of Socrates GP go to http www zeusreferrals com and _ Login gt Click the Login button and enter your username email address and the password that you chose during registration Callus Today 071 9193600 FA info zeusreferrals com Sin ZEUS anr REFERRALS 1 4 1 Home The Zeus home page will be used to provide you with all the latest News amp Events Events News Everls Coming Sort Serd electone Privale Referrals frorn a Rs ee the sat ents cart Now SE Geta hy ea rires Anis Z U 4 Q Eve iraina Peet Airis oer Mat PAR Details on tha Event wll be posted here REFERRALS bar Helpaurth eous Betoocals ao bathe Ae scctianin Sarset sion Heian ae ares ehin ur Lt Mesa ne Fr er Tules ias Bt nee m Iarmain ee Fran retrait 3 Wow 2c eia VIN TORRES DS Socrates GP 2 0 2 0 User Manual hours ace W Added oy ferrates ealticare socrates A V2 0 2 0 User Manal 40 ns Eee Lit Borra Jake Usar Monus ky cupeing bni me E and pasting tomo vour browser 2 6 Intemet Cxplorsr Google Darome het 20e ates ley EST We Whew A Cents Wiw All Herna 1 4 2 Profile Click Profile to view the details entered during registration Click the edit button to amend any details and Save Your Profile Home gt Profile Directory Search Title Manage Account Dr Help Name Paul Johnson 085052 My Favourites Medical Council V3 0 19 ZEUS GP Overview Manual REFERRALS 1 4 3
12. k HoLse Fhone Tinisklin Business Park Fas Sligo own Wuensite Sigo Le Postcoze Yes Ey NS P Whats tis Plesse specii Tihe s a Since user pracice ty seiecilrg Yes or Ho Terms and Conditions V3 0 fl agree Etc erma of Use and rivacy OEY 0714749007 OTISCIMA Z US GP Overview Manual REFERRALS 4 Fora single user practice you can create one account email address to use as the Zeus Practice and the Zeus GP account Are you a single user Yes No What s this practice Please specify if this is a single user practice by selecting Yes or No 5 Once you select that you are a single user practice you can add the GP s name and Medical Council Number GP Details Medical Council 666999 w Number 6 Agree to the Terms of Use and Privacy Policy and click Register Terms and Conditions M agree to the Terms of Use and Privacy Policy 7 After Registration the Login page will be displayed directing you to check the email account used during registration for the Zeus Referrals Registration Confirmation Email DO NOT CLOSE THIS WINDOW Step 1 You will receive an email shortly to authenticate your account Please click on the link provided in the email to activate your account Step 2 Click Login button below to signin This will ink your Socrates Account with your zeus Account Z E U S GP Overview Manual REFERRALS 8 When you receive the Zeus Referrals Welcome Email from Zeus cli
13. l by mistake you can delete any Unsent Zeus Referrals from the E Referrals subcategory in Documents 4 ms a de arie AE piri 1 Drese ge Fe p Pacte 7 er Tae H NN yD Serr E Referrals 7 Mesponse Deser pilon HEP Status 2 You can delete the Zeus Referral Letter from the Letters subcategory in Documents V3 0 11 Z E U S GP Overview Manual REFERRALS 1 2 3 Unsent Zeus Referral 1 Any unsent referrals will be displayed in Socrates Notifications Zeus Signin D 5 Notifications 4 Unread Referral Responses a 1 Referral not Delivered 2 Overdue Referrals Main to preview or edit the letter uit Daas pend Fee Sos Len i Documents in Review Patent eus LAS Ur fr L air She Address 4 Thu Orchard Dublin Phone H 02563965M 0375212213 riran amp Via Tone atin B rar SOM LEE Le Lib n to add attachments or to Send the Zeus Referral Send Zeus Referral Send Zeus Referral na o V3 0 12 A ZEUS GP Overview Manual REFERRALS 4 Click Attach File to add attachments PDF JPEG PNG or GIF from Socrates Documents Haber deus Chand Description SH Set ruil ereen Loris thew see 5 Click Attach File in the Document Manager to attach a file from your computer network to this patients chart 6 Click Attach Document to attach the file to your Zeus Referral 7 Click Send Now Jor click Send Later
14. nce to MCN 065652 Total downloads 2 Total unmatched 1 2 Select the response message and click the Find Patient button to search for the patient Sy EE x ua el ck E CE Res H4 maes pe i See EEE EN ES Eabent Scorch Fenraly Deleils Name Smith Evan Scheme Mont Match Zeus Responses Age Tyr 1m DeFHLH Haul Johnson lype Private Tel Unique OOo PPSN To ToMCN PFiremame NE Saw roe F io Mr ord pee Dre dohnso ob Lisa Fistname Address Defout Har Al Patient Type Al DUK 05062010 z CMS Doctor s GME Muriker E Linnie Ma Match GP Match Palim po ee Ad dca Unique ETUIS V3 0 15 Z E U S GP Overview Manual REFERRALS 3 Double click to select the patient from the list returned or click the NEW button to register amp match this response to a new patient M qe F Respons es 3 le Match Zeus Responses Mes From To To MCN P Firstname P Lastname DOB Address 1 A3 Mr Frank Spence Dr Paul Johnso 085652 Wan Smith 05 05 2010 1 Orchard Drive Match GP Match Patient Paul Johnson Name Smith Evan DOB 05 05 10 Address 1 Orchard Drive 4 Click Save button to save the referral response message to the selected patient 5 Click Close when finished Z U S GP Overview Manual REFERRALS 1 3 3 Vie
15. ng V3 0 10 ZEUS GP Overview Manual REFERRALS 17 The Zeus Referral is saved in the E Referrals subcategory in Documents with a status of Delivered The E Referrals section displays all electronic referrals and their responses Consultation Ponent cus G Editing VU LUYZAULS LUS Dy FA Jonne I Orchard Read Niblin n12563895 N8727 1 1213 LGP Prescriptions un pme EF Irail stent Cr Hy Al Lelle g Sil ell Ba ou eles w ques on atti ativan EA Frail Ale 2 Scan Dcurment E Reerrals es Sketch Drawing 18 If you click Send Later the Referral will be saved to the Documents gt E Referrals subcategory with a status of Not Sent Any Failed Zeus Referrals will be saved with a status of Delivery Failed 19 To resubmit a zeus referral select the referral and click Re Submit Consuitation Patient Leus kw Etang Wey AL EU DV PAN Oo 3 n D 1 Orchard Ruad Dullin 012565695 0872211212 OODDDOF 05 05 1995 19 yr Sm Male Private P 0 00 F 0 00 Letters _ z 7 en Per Response Descri OPEN PP PTE Prete ee rere ree verre PATENTS I TET TEINTE rr ere F Referrals ET Email Pstiert Pa Add Leter G2 Fit eter Sa Print Letter 1 Open in Wordpad E Enel Letter Scan D cument wie Sketch rowing 20 All Unsent Zeus Referrals will be displayed in the Document Reviewer in My Control Panel 1 2 2 Delete Zeus Referral 1 In the event that you create a Zeus Referra
16. nson MCN Medical Council 085652 Number 4 Agree to the Terms of Use and Privacy Policy and click Register Terms and Conditions lagree to the Terms of Use and Privacy Policy 5 When you receive the Zeus Referrals Welcome Email click Confirm SAMU to validate your email address You will then receive a confirmation email Registranta T mail 1 oF 2 Welcome to Zeus Referrals Hide Frot il ester 4 Zeus Reeres scrotal has bee created foryod Ta tarim yar anaim riek op Pe kaitan pree deri he aa wba Zeus Faferal Team canmi 6 In Socrates GP click Login and enter the username amp password that you chose during the Zeus GP Registration 7 Your Zeus GP account is now linked to your Socrates GP user account 1 1 3 Single User Practice If you have registered for a Single User Account then you need to enter your Username email address and password for both the Practice Login and the GP Login V3 0 6 Z E U S GP Overview Manual REFERRALS 1 2 Send Zeus Referral 1 2 1 Zeus Referral Letter 1 Begin a Consultation for the patient and navigate to the Documents section and to the Letters subcategory 2 Select Add Letter or click the Add button Lumullaluae eve Fasal Paling Foss ation 9 USS 204 14 54 by Fal Johnson orchard Road Dublin 0125623895 Dogg yf Ds T4 19 yar na Hale Foren te Pate 000 fe Clea hasis Referral o Templa Complete Status g E i 5 z
17. r key on the keyboard Use the filters e g Hospital Speciality etc to narrow your search F ace Carilds REFERRALS Y Socrates Clinic 1 Jack Smith La Cardiology 1 Hospitals Wir Jack Sith AVG Tine 90 davis Specialities Sw eus Postel 1 Departments Counties Cardiology 1 Wir Jack Soil AVG Tine 30 davis ad m pejer Snvaing 2 ot 2 records Pages Freviqus a Mat patient click the View button You can also select the Service Provider s Name Add 8 Click the Add button beside the chosen Service Provider to add this Service Provider to your Favourites list 9 Click the Favourites button to view your Favourites 10 Click the Refer button beside the chosen Service Provider to proceed V3 0 8 ZEUS GP Overview Manual REFERRALS 11 Select the Letter Template If you are sending the letter on behalf of a GP registered on Zeus select the GP from the Zeus GP User dropdown list and click OK Add Letter Letter Date 05 04 2014 l Letter Type Letter Refer To E r al Coria E Selected Reference Mr Frank Spence m Letter Template p Gandai Reena v Healthcare Pro Anne Adrrenistraton Description Zeus GP User Free See Afached Lefer Referal Reason Referal Priority Routine Urgent ok cancel 12 If the Service Provider requires a signature image on the Referral you will receive the following notification Signature Required i
18. sultants and Hospitals to seamlessly refer and discharge patients and reduce admin costs in a fully safe secure and traceable environment Zeus Referral Process Response Messages Consultant Hospital Why choose Zeus Data Security All referral communication is managed within the secure Zeus platform which negates the need for posted faxed or emailed referral discharge letters and eliminates the likelihood of mislaid patient information As information is electronically sent directly from the patient s chart the integrity of patient data is unaffected by inaccurate transcriptions or illegible handwriting Reduced Costs Removing thereliance on posted referral and discharge letters eradicates a significant administrative cost Sending or receiving a referral using Zeus requires No printing transcribing envelope stuffing franking or postage Communication Zeus Referrals enables GP s to see in real time whether their referral has been accepted or delined by the Consultant or Hospital department and in turn whether the patient attends their scheduled appointment Upon discharge the GP receives an instant discharge notification directly to their desktop ensuring the patient s file is always up to date Patient Experience Zeus Referrals improves the patient experience by removing the time delay patients receive the earliest possible appointment date Also patients can be confident the Consultant is in possession
19. w Referral Responses 1 Click on the Notification centre top right to view all new notifications GP User 2 Click the Unread Referral Responses which will bring you directly to the Result Viewer Referral Response Messages In Review tab 3 Alternatively go to My Control Panel gt Result Viewer and select the Referral Response Messages tab 4 Click on the message to preview the referral response GESTANTE Patient Zeus Don 01 05 1590 23 yr 7 mi Phone He O1 235080 50Me DSTSS0RFES 1 Orchard Rosni Dutir g Processed Referral Response Messages 5 5 E pm rader D Folow Up 76 vea T Avraitieg 40H ia Referral Accepted Document Date 10 12 2013 iia Referral Status Referral From Referring To Fer LE 2 Suba Accepind Date 1012013 Dr Pal Jabra Mr Frank Spence Patient Details Nami Address Piono LT Oreband Foa 01 23568956 Dubbo ETILO Patient DOB 0105 1990 Notes Thank vois for the referral Appemmiment conima vill biva sheath Regards Or Frank Spence 5 To view any accompanying attachments click View Attachments 6 Any response where the Service Provider has indicated that there is a significant finding will be displayed with a red asterisk in the Result Viewer Processed Referral Response Messages Name Patient MEL HIN 117 JS TY 244 yr H m Address 4 The Orchard Dublin Phone H 012568965M 0875212313 Referral Accepted Dnenument Dare 25 01 2015
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