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1. Horn description Whale horn Visible my Curing calving Legal fy Horn position Problem animal control Legal Marked n Trophy hunted Legal eo Rear Additional UT bilisntranslacn Legal fe Front HN legal Transpon Seizure legal Fe O Unknown __ Pre CITES Legal Date insel Donationihanded in Legal Leal _ Unknown cause Rhino identity SMe ea Dehorning exercise Other remarks Record ia 4 t of 2 Record ajaj 1 mji of 4 Filtered Lastly enter the Date that the horn was recovered This date is always before the date that the horn was received at the stockpile HORN IDENTIFICATION This section of the horn data entry form is further divided into four parts or tabs lt General gt lt Measurements gt lt Condition gt and lt Removals gt Each tab is visible as a labelled box and is activated using the mouse i GENERAL INFORMATION This tab contains several fields two of which must be completed lt Horn description gt and lt Visible marking methods gt 1 Horn description This field is preset to show Whole horn since this is the most common entry Otherwise select the most appropriate choice from the drop down list 2 Horn position Tick the appropriate box for Front Back or Unknown Species Select between Black White and Unknown 4 Rhino identity The drop down list includes the identities of individually known rhinos To avoid dupli
2. SADC REGIONAL PROGRAMME FOR RHINO CONSERVATION TRAFFIC WILDLIFE STOCKPILE REGISTER DATABASE WSRD VERSION 1 0 RHINO HORN STOCKPILES INSTRUCTION MANUAL Simon Milledge TRAFFIC East Southern Africa of rhino horn stocks in SADC rhino range states Improving security and management Semester 7 task 3 1 1 2 WS VG COOPERAZIONE ITALIANA att WWE SPECIES SURVIVAL COMMISSION The World Conservation Union AFRICAN RHINO SPECIALIST GROUP Wildlife Stockpile Register Database Version 1 0 User s Manual PUBLICATION CREDITS Title TRAFFIC Wildlife Stockpile Register Database WSRD version 1 0 Rhino Horn Stockpiles Instruction Manual Author Simon Milledge Date June 2003 Special TRAFFIC acknowledgements This report is an output from a task of the SADC Regional Programme for Rhino Conservation ABOUT the SADC Regional Programme for Rhino Conservation The Programme is funded by the Italian Ministry of Foreign Affairs Directorate General for Development Cooperation Project AID 5064 The Programme is contracted to CESVI and implemented through a regional consortium which comprises The Secretariat of the Southern Africa Development Community SADC IUCN ROSA The World Conservation Union Regional Office for Southern Africa The IUCN African Rhino Specialist Group WWE SARPO World Wide Fund for Nature Southern Africa Regional Programme Office CESVI Cooperazione e Svilup
3. 00194 ROMA ITALY PROGRAMME WEB SITE We invite you to vist our web site www rhino sadc org Wildlife Stockpile Register Database Version 1 0 User s Manual WILDLIFE STOCKPILE REGISTER DATABASE Version 1 0 Rhino Horn Stockpiles User s Manual Simon Milledge 2003 TRAFFIC EAST SOUTHERN AFRICA Wildlife Stockpile Register Database Version 1 0 User s Manual The Wildlife Stockpile Reggister Database Version 1 0 and this publication was produced by TRAFFIC with funding from the Government of Italy provided through the SADC Regional Programme for Rhino Conservation The author is solely responsible for the opinions expressed in this document and they do not necessarily reflect those of the TRAFFIC network WWF IUCN The World Conservation Union or SADC Regional Programme for Rhino Conservation The designations of geographical entities in this publication and the presentation of material do not imply the expression of any opinion whatsoever on the part of TRAFFIC or its Supporting organizations concerning the legal status of any country territory or area or of its authorities or concerning the delimitation of its frontiers or boundaries The TRAFFIC symbol copyright and Registered Trademark ownership is held by WWF TRAFFIC is a joint programme of WWE and IUCN Suggested citation Milledge S A H 2003 Wildlife Stockpile Management Database Version 1 0 User s Manual TRAFFIC East Sout
4. Afghanistan AF Afghanistan Albania AL Albania Algeria DZ Algeria American Samoa AS American Samoa Andorra AD Andorra Angola AD Angola Anguila Al Anguilla Antarctica AG Antarctica Antigua and Barbuda AG Antigua and Barbuda Argentina AR Argentina Armenia AM Armenia Aruba AVY Aruba Australia AU Australia Austria AT Austria alelclo el els ul tf s x ulm w olelalals zuly wlx viz fan Record 14 4 i Z an aft 253 12 IMPORTANT READ BEFORE STARTING DATA ENTRY Once all locations location categories and other menus have been updated data entry may begin Itis first necessary to delete the sample data However no data should be removed before the user has fully understood this entire manual Instructions for deleting sample data are given at the end of this manual Wildlife Stockpile Register Database Version 1 0 User s Manual DATA ENTRY AND EDITING Select lt ENTER VIEW EDIT RECORDS gt from the main menu to access the three different forms of data entry E WiewsEnter Edit Records WILDLIFE STOCKPILE REGISTER DATA version 1 0 RHINO HORNS ENTER NEW HORN RECORDS Detailed retords _ View Hom Records completed for every horn __ Edit Hom Records received at stockpile Summary records completed annually _ SEZURES Summary records completed annually E RHINO POPULATIONS and MORTALITIES _ Data accuracy check Ensure organizational details are correct Today s date 17 Jun 03 sl
5. 3473242 Origin National Park A National Serial Ho 3473242 Cause Predation Date 10701 2003 HORN IDENTIFICATION General Measurements Condition Removals Horn description Whole harn Visible marking method Horn position Marked numbers and letters Markerpen o LELES IA EI Rear Additional marking Labels Front MI Digit punches Other Date inserted Mone Species Black Photograph reference Rhino identity a Storage location otherremarks fT Record af d a rife of 2 Transponder number O Unknown Record u 4 ih 1 LF E of 1 Filtered a 1 HORN MEASUREMENTS The weight measurement must be completed 1 Weight kg Include the horn weight to the nearest 0 1 kg 100 g In the case of trophies record the weight of the entire mounted specimen 2 Lengths cm If known include the three horn length measurements shown on the horn diagram to the nearest 0 1 cm 1 mm Document No 763482 Date recenved iore 2003 Origin Field Station reservefpark etc n Hew Document REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial No 3473242 Origin National Park A National Serial Ho 3473242 Cause Predation Date 1001 2003 HORN IDENTIFICATION General Measurement Condition Removals Weight 3 50 Kg Inside Curve 11 00 cm Duplicate Record Usetul if complete pair Outside curves ya of horns is collected 12 09 em
6. RHINO HORNS country Delete or add further location categories required View and Edit Location C Game Reserve A View and Edit Locations F tivate sanctuary View and Edit Causes of Conservancy It is advisable to ity include one location _ View and Edit Visible Mar Conservation Area Area category labelled as _ View and Edit Other Mark Unknown View and E ditStockr incidences of Poachi Press the X button to close the form w View and Edit Country Information Ensure organisational details are correct Today s date 18 Jun 03 og Return to Main Menu The lt View and Edit Locations gt form is used for adding and editing the names of all locations from where horns are recovered Start by entering the names of all protected areas where rhino populations occur Additional locations e g newly established rhino sanctuaries location of a seizure can be entered later on as required It is advisable MENITE to include one Location name Category Region Province Country location entry ational Park A National Park Region x Zambia labelled as Only add the folowing information if necessary c Unknown 5 Contact Name DOO y O Address Tel E mail For each l 1 an ice Enter anew location You may view other locations by using the cursor keys below oe j Record u 4 ji 1 ri rs of 4 select the appropriate location category from the available list as well a
7. Recovery date 12072002 OC IC BG icmk aa Regisierdoc mw Tvars5 Cond tion Honmal 33 Wildlife Stockpile Register Database Version 1 0 User s Manual The fourth button lt Summary Enter Parameter Value e a xil report of all received horns by starting vear selected year range gt produces as fem Enter Parameter alue Ending Year the title suggests a summary of C o cancel 2002 received horns for each location both number and weight coe a ACCUMULATION OF HORN kg BY SOURCE AND SELECTED DATE RANGE Select Query Total Weight kg Total number of horns received i EI 66 65 National Park B Lastly selecting lt Other summary tables gt produces another menu from which three useful tables can be viewed E Other summary tables WILDLIFE STOCKPILE REGISTER DATABASE version 1 0 RHINO HORNS Accumulation of Home over time Stockpile composition by source location and cause of recovery kg Stockpile composition by source location and cause of recovery Ho horma Ensure organisational details are correct Today s date 12 Jun 03 Gill Feturn to previous meri Source location tem description Total number 2000 2001 2002 2003 gt National Park Ei Whole horn 35 11 5 17 2 _ National Park A Homtip 14 1 f Hi National Park B Wholehorn 12 Hl National Park B Hontip S E a City A Whole horn
8. Are all the horns being marked and identified adequately Justification Marking helps in identification and assisting with audit processes Some marking techniques are better than others Proportion of horn stockpile with a visible and b invisible markings Labels Transponder or microchips of Ria rker pen 31 Tags or discs 65 Interpretation This report enables a rapid assessment of status of stockpile marking above particularly useful to ensure that all horns are marked Another application is when stocks are being remarked perhaps when adopting a new marking technique The second part of the report provides a detailed breakdown of all horns implanted with transponders below Horns are listed in decreasing order of transponder number Report of entire existing rhino hom stockpile sorted by transponder number pease ue ee panied sauce Mtata nevi nee eee eam Gees aa 6756 HEA ZEIA 6028002 National Park A Ported Vht Wkolehan Fear 190 040 HEA avs HBA LOO 281001 2508201 Hatioral Fark A Hata Oldage Tho Viglehor Er 220 HPAZIOLIO 7875 HPvanaoo 26l 1503202 ational Park A Poacked White Bholhon Eat 450 200 HPss00007 753 HPEA2002005 AGIA O20002 ational Fark A Poached Whitt Bholkhon Eat 340 3700 HEASEOS 4563 HPA L006 21001 2508201 ational Fark A Hata Old age Libra Violhon Trown 450 33 00 HPAQ0LOd S075 BRAG LOO 28001 0001 ational Fark A Hiinas Whitt Bhokhon Fear 3 00 26 00 HEAL 004 3674 BRAG LOO 2VT001 0001
9. Base girth A cm must be completed Moxe the Cursor over a box for useful hints Note All Sunken boxes Record ia 4 rire of 2 Record 14 4 ih 10H of 1 Filtered 11 Wildlife Stockpile Register Database Version 1 0 User s Manual il HORN CONDITION Select one of the four categories of horn condition Normal Weathered Insect camane and Unknown Document No EE Date received ae Origin Field ete a New Document REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial No 3473242 Origin National Park A National Serial No 3473242 Cause Predation Date 10 01 2003 HORN IDENTIFICATION General Measurements Condition Removals M Normali Weathered O Insect O Unknown i i damage iN Duplicate Sy Record Usetul if complete pair of horns i collected Mote All sunken boxes must be Completed Move the cursor over a box for useful hints Record ia af 4 r of 2 Record 14 4 jI 4 ri r of 4 Filtered iv HORN REMOVALS Only complete this section 1f the horn is removed 1 Description of removal Select the Description of removal required field for all removal innet aaea med RAT roon appropriate description from the drop down list In many cases the description will read Pate of removal Moved to another strong room or Destroyed Destination if amy Docum
10. Document gt Proceed with data entry as detailed above starting from paragraph 4 page 7 With regard to horns received in the stockpile two other options are available from the lt View Enter Edit Records gt menu lt View Horn Records gt and lt Edit Horn Records gt E View Enter Edit Records WILDLIFE STOCKPILE REGISTER DATABASE RHINO HORNS version 1 0 ENTER NEw HORN RECORDS io View Hom Records Edit Hom Records E RHINO POPULATIONS and MORTALITIES J SEIZURES Data accuracy check Ensure organisational i details are correct Today s date 17 Jun 03 zal Retur to Main Menu 13 Wildlife Stockpile Register Database Version 1 0 User s Manual 10 VIEWING HORN RECORDS Press the button lt View Horn Records gt to open the following form a LOCATIONS MEA First to view all horns received from a specific location select f iatonarrarcs ationatark slfevionx farea a l the location by E pressing the grey box with erener A a eane Rere orea eree arrow on the fea e o o f Prones zamei o ooo left hand side and then press the button in the top right Record 14 4 2 F Leifer of 4 In this example all horn entries originated from National Park B Scroll up and down the different horn entries using the control boxes on the right hand side of the screen Sorted in declining order of date received To view details for a specific horn select the entry as indicated ns by
11. Return to Main Menu Press the button lt ENTER NEW HORN RECORDS to open the following form Document Nof o Date received Origin Hew woe A REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial No Origin Hational Serial Ho Cause Date si HORN IDENTIFICATION General Measurements Conaition Removals Horn description whale horn Visible marking method Horn position Marked numbers and letters Additional marking None E Transponder number Record Useful if complete pair Unknown Date inserted of horns is collected Species Photograph reference oe An y Storage location Hote All sunken boxes Rhino identity 3 must be completed ke e a ee se J SOE ETE box for useful hints Record ia sf t of 1 Record 14 4 4 E of 4 The form is divided into two sections the top marked A above contains reference information for the document accompanying the horn s with the remainder marked B above used for details on each horn One document may contain details on many horns for example to record several horns included on one issue voucher Wildlife Stockpile Register Database Version 1 0 User s Manual 4 DOCUMENT DETAILS All document details must be completed document number date received and origin of document Otherwise a warning esbtibihlasioes 1 1 This database d t all ties without available auditable d tation Enter ret mes
12. cause of horn recovery for each reserve The Stockpile Register sorted by Cause of Recovery is another useful and related report see page 25 Wildlife Stockpile Register Database Version 1 0 User s Manual e Which species are the horns coming from and what are their measurements The first two pie charts of this report illustrate the proportion of horns in the existing stockpile by a species and b horn position Proportion of horn stockpile from different species Proportion of different horns in stockpile Unknown 11 White a4 Rear Black 71 59 Front at ie Unknown To The second two graphs illustrate a the average outside curve length measurements of different types of horn and b the minimum maximum and average weight measurements for different types of horn Note that the bars in the last graph represent the number of horns sample size Average outside curve length of different horns mm Unknown Rear Unknown Front Alack Minimum maximum and average weights of different horns kg Note bars represent the number of horns sample size Wei ght kg Black Front Black Rear Black Unknown Unknown White Front White Rear White Unknown Fear Unknown Unknown Horn description 23 Wildlife Stockpile Register Database Version 1 0 User s Manual f Are both horns being collected when possible Justification It 1s important to ensure that both horns are indeed colle
13. fe 2000 2001 2002 2003 Number of horns in stockpile by source location and cause of recovery Hational Park B OWnknown cause Seizure amp Predation Poached m MaturalvOld age Fighting Disease Hational Park A A City A 19 Interpretation The two graphs illustrate the breakdown of the existing stockpile by source location and cause of recovery allowing rapid assessment of not only horn accumulation patterns but also the composition of the existing stockpile Note It may be necessary to close and reopen these reports if they do not read properly initially Wildlife Stockpile Register Database Version 1 0 User s Manual b Are all the horns from discovered natural mortalities being stockpiled Justification It is important to double check that all horns are actually stockpiled after the discovery of a carcass National Park A g Legal horns collected F otential home tom legal causes T E 2 7 E T n Gammaridae Year alee recover from natural mortahhes 2005 l 2002 4 4 2001 l a 2000 4 Total 9 10 Interpretation This graph compares the number of horns that should have been recovered from legal causes i e twice the number of recorded mortalities other than poached carcasses since each rhino possesses two horns with the actual number of horns received from legal causes Ideally the two lines should match altho
14. least every three months For example lt Detailed Stockpile Register gt and lt Stockpile Register existing stockpile sorted by DATE of receipt gt These hard copies should be securely stored 10 ACKNOWLEDGEMENTS The database was designed by TRAFFIC and is grateful for all the valuable comments received from a number of national management agencies and non governmental organisations TRAFFIC would like to thank the Government of Italy provided through the SADC Regional Programme for Rhino Conservation for funding the development of the Wildlife Stockpile Register Database Further information on the SADC Regional Programme for Rhino Conservation may be obtained from the following address Dr Rob Brett SADC Regional Programme for Rhino Conservation IUCN Regional Office for Southern Africa P O Box 745 6 Lanark Road Belgravia Harare Zimbabwe Tel 263 4 728266 7 Fax 263 4 720738 Email robb iucnrosa org zw 36
15. reserve park etc ith Hew Document REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial No 3434756 Origin National Park A National Serial No 3434756 Cause Predation Date 1001 200 NEW HORN HORN IDENTIFICATION RECORD General Weasurern Ulli ae tee ess E bi r f ER Make sure you enter new information for serial numbers hom position measurements markings and E Horn descriptic transponder number i gE Horn position Haa Transpondernumber TT a Usetul if complete pair O Unknown Date inserted Ttae of horns is collected Species be al Mote All sunken boxes ese Storage location Rhino identity OFA must be completed Move the cursor over a Otherremarks ds ge tor user rirt Record 4 jI 27 OF rjr of 2 Record 14 4 q r gt of 1 Filtered A M ee ss 5______ _______ _______ _____ NEW HORN RECORD To start a new entry i e horn s from a different rhino but still on same document press the button labelled New Horn Record with picture of receiving officer registering horn at desk Proceed with data entry as detailed above paragraph 5 page 7 Note that there is no need to re enter document information since the horn has been received together with the same document as the previous horn NEW DOCUMENT If some horns are accompanied by a different document then press the button at top right hand corner marked lt New
16. the list of options included in the drop down list In most cases this will be the name of the reserve that a rhino has died In the case of seizures the name of the origin of the horn should be selected not the location of the seizure itself If the origin is not known as is often the case then select Unknown If the origin location is not included in the drop down list double click the lt Origin gt field enter a new location and close the form Location name Category Region Province Country Only add the folowing information if necessary Contact Mame Address Tel E mall Enter a new location You may view other locations by using the cursor keys below Record ujaji 5 a i EA of 5 This new location will now appear in the drop down list Wildlife Stockpile Register Database Version 1 0 User s Manual Select the Cause of horn recovery from the drop down list Note that helpful hints are available by placing the mouse over different fields Document No 763482 Date recened 10062003 Origin Field Station reservelpark etc ith ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial No 3473242 Origin National Park A National Serial No 3473242 Cause SEAT gt Date 10 01 2003 Maturalfald age es 3 3 HORN IDENTIFICATION polling Insert the cause of the horn recovery or rhino mortality General Measurements Condition Removals Disease Legal Predation Legal
17. using wizard Create table by entering data Cause of death Condition Countries Descriptions amp 3 Forms Reports Pages am WILDLIFE 2 G Maman J1 19 4 RE tice a ee ee eee ee Modules PEN Biston 7 E a WO E Man Menu Baso P Epean AMan OE 10 Groups Locations My Company Information Nonvisble marking Step 4 Use the mouse to select lt Select OriginDescription Fa Favorites eer All Records gt from the lt Edit gt menu and m then lt Delete Record gt from the same Switchboard tens lt Edit gt menu at top of screen Useful documents uted w i E File Edit View Insert Format Records Tools window Help e Et CA ee 18 x pe G Ob 2b Ye ob eK EE MEE ived Document Origin Date entered into database 000 Field station reserve park etc 000 Field station reserve park etc 000 Law enforcement agency 001 Field station reserve park etc 001 Field station reserve park etc 002 Field station reserve park etc 002 Field station reserve park etc 001 Field station reserve park etc D00 Field station reserve park etc 000 Field station reserve park etc BHSH8SHS88e88H8R8eeeH8000R8a Z Can t Undo Ctrl z PETE FPO e a Ba a VA Paste Ctrl Step 5 Close the v e database press X in top right corner and then reopen the database see page 3 Paste Append BEL IV Delete D
18. 1 Origin Field station reserveipark etc aji Hew Document umen ORIGIN CAUSE AND DATE OF HORN RECOVERY Add Record Origin National Park B Cause Naturaliald age Date 16 03 2001 i REFERENCE INFORMATION Station Serial No INPA 2001 001 National Serial No INPA Z001 001 HORN IDENTIFICATION General Measurements Condition Removals Horn description hole horn Visible marking method Marker pen j Horn position Marked numbers and letters NPA 2001001 1001 Additional marking Duplicate Transponder number neca Useful if complete pair Date inserted of horns if collected Photograph reference Storage location Mote All sunken boxes must be completed Move the Cursor over a box for useful hints Record 4 4 4 eile of 4 Filtered Document and individual horn details may now be edited 15 Wildlife Stockpile Register Database Version 1 0 User s Manual 12 As mentioned at the beginning of this section page 6 two additional forms need to be completed annually to allow some analyses to be made a Rhino Population and Mortality Summary Records and b Rhino Horn Seizure Summary Records WILDLIFE STOCKPILE REGISTER DAT RHINO HORNS E WiewsEnter Edit Records ABASE version 1 0 ENTER HE HORN RECORDS a View Hom Records _ Edit Horm Records RHINO POPULATIONS and MORTALITIES BEURE Data accuracy check Ensure o
19. 6 OVOVeOO0 WA S46 Mi PAOOO OE SOVOR2000 Unknown cause Unknown Ut hole horn Unknown 3 4 16 e000 AS NPAO 2102000 NaturalOld age Black Whole horn Front 47 3 26000 MAS NF200010 HM aturallld age Black Whole horn Rear 1 5 3 Aran MAS PASO 7 oyoo Naturalld age White Whole horn Front 2 6 VF SBN PB NPAZOOOOA TS0R2001 Dehorning exercee Black Horn tip Front oO zaand PAS NPAT OO 202001 H aturabOld age Unknown Wit hole horn Unkn gruri 45 oo 2001 NA NPASOOT OO H aturabld age Unknown Whole horn Rear zz zwan Bt HFA 4 MANAGEMENT REPORTS STOCKPILE MANAGEMENT Three different reports are available which aim to help answer the following management questions a Are all the horns collected being stockpiled in a timely manner Justification The sooner horns are moved to a central stockpile the less likelihood they may be lost or stolen or important accompanying information is mislaid b Are all the horns being marked and identified adequately Justification Marking helps in identification and assisting with audit processes Some marking techniques are better than others c Is there an effective registration process for the stockpile Justification Without proper registration protocols the possibility for theft and illicit trade remains Audits rely on adequate paper trails and registration processes 24 Wildlife Stockpile Register Database Version 1 0 User s Manual A Management Reports Stockpile Management WIL
20. ACTIVITIES Three reports are available aiming to help answer the following management questions a What are the levels of poaching trends in mortalities and what is the overall impact of mortalities on populations Justification It is vital to track changes in poaching levels to ascertain threat levels to populations Without relating mortalities to population size and trends the real impact of mortalities cannot be ascertained b What is the recovery rate of horns entering illegal trade from poached animals Justification It is important to monitor the success rate of law enforcement following a poaching in addition to effectiveness in the field to prevent poaching c Are all the horns seized by law enforcement agencies being stockpiled Justification It is important to ensure that all seized horns are actually stockpiled following forfeiture E Management Reports Threat of legal Activities WILDLIFE STOCKPILE REGISTER DATABASE RHINO HORNS version 1 0 Hif Are all the homs seized by law enforcement agencies being stockpiled E What it the recovery rate of horns removed from poached animals What are the levels of poaching trends in mortalities and what is the overall impact of mortalities on populations Ensure organisational details are correct Today s date 12 Jun 03 al Return to Main Menu The content of the three reports are outlined below a What are the levels of poaching trends in m
21. DLIFE STOCKPILE REGISTER DATABASE RHINO HORNS version 1 0 Are all the home collected being stockpiled in a timely manner eal Are all the home being marked and identitied adequately lz there an effective registration process for the stockpile Ensure organisational details are correct Today s date 12 Jun 03 a Patur to Maim Meni The content of the three reports are outlined below a Are all the horns collected being stockpiled in a timely manner Justification The sooner horns are moved to a central stockpile the less likelihood they may be lost or stolen or important accompanying information is mislaid WILDLIFE STOCKPILE REGISTER DATABASE Monitoring the Efficiency of Registration and Centralisation of Rhino Horns Report of time taken between recovering horns and final registration Location name Y ear Average number of days between recovery and receipt National Park A Overall average 139 National Park E 2001 43 2000 Ai Overall average 4 Interpretation This report facilitates comparison between years and between reserves of the time between horn recovery and horn registration For example in the report above the centralisation rate was similar between National Park A and B in 2000 but for some reason in 2003 it is taking three times as long for horns to reach the central store than in 2000 25 b Wildlife Stockpile Register Database Version 1 0 User s Manual
22. MEAS L00 SB042001 2535 HPAL 1603001 Fhtiral Park Ehk Whkolehom Rear 1000 HRAS00 L00 SOS 2001 IV3465 HPB200L0 1202001 Fhtiral Park E Ehk Hontp Rea 410 HEB A00LO0 TOS G001 Tatas HPB200L0 1202001 Fhtiral Park E Ehk Wholelhom Fear 210 HPEZ00LO ALLEN MEE HEASOO0 25102000 Fhtiral Park A Ekk Wholehom Fot 470 NPAC SAL ME HPAZO0O 2510000 Fhtiral Park A Bhck Wholehom Fear 150 HPa20000l Ceo M524 HEB 20000 0204000 Fhtiral Park B Ehk Wholehom Frot 280 HPB00000 Ceo 524 HEB 20000 02032000 Fhtiral Park Bhch Wholehom Rear 180 HPB2O0000 rodeo M524 HEB20000 02042000 Fhtiral Park E Ehk Wholehom Frot 380 8 PB 200000 27 Wildlife Stockpile Register Database Version 1 0 User s Manual DETAILED STOCKPILE REGISTERS The last three reports on the lt Stockpile Registers gt menu provide more detailed information for each horn The first option provides detailed information for each horn contained within the existing stockpile WILDLIFE STOCKPILE REGISTER DATABASE Report of existing rhino horn stockpile sorted in order of national serial number ational Seral Muomber NP As200 L001 Horn descrip ton Series Tiemdesop ton Hom postion Werghd he OC IC BC imk Condon Black Wik hom Fear 250 21 0 Horn markings Vib k marking Ihrer per Markings om hom HPA2001001 ditional maukine Hore Transponder m Poingrap h ef Tiem descrp tion Horn postion Werghd the 0C IC BC mE Condition Vib k m
23. National Fark A Hata Oldage Whitt Wiolehon Eat 755 S00 HPagooL00s 2731 HPA2002005 AGIA C002 ational Fark A Poached Wht Viokhon Fea 140 BO MEAS O06 2653 HPA200200 201L002 002 National Park A Poached Bek Wholehon Eat 270 2000 PAD 2348 HPAgop20m S020 MOA ational Pork A Poached Bhck Biolehan Fear 090 700 Pami 1762 SRO SAO OVO p220 Thhown Seimre White Bhokhon Eat 430 3200 SNCS 1256 HEA L001 2V1T2001 01001 Hatioral Fark A Hata Oldage White Weolehon Hat 260 oo HPAL 26 C Wildlife Stockpile Register Database Version 1 0 User s Manual Is there an effective registration process for the stockpile Justification Without proper registration protocols there remains a greater risk of theft or illegal trade Audits rely on adequate paper trails and registration processes Selecting this button opens another form which can also be accessed directly from the main menu by selecting lt Stockpile Registers gt Six options are provided These registers are not only useful as detailed references for horns in stock but also during audits and as supporting documentation for other reports detailed above E Stockpile Registers WILDLIFE STOCKPILE REGISTER DATABASE RHINO HORNS version 1 0 Stockpile Register existing stockpile sorted by SOURCE LOCATION Stockpile Register existing stockpile sorted by CAUSE of horn recovery Stockpile Register existing stockpile sorted by DATE of receipt Detailed Stockpile Register existing stockpile sor
24. T _ Location name Item description Total Weight kg Fighting Na Wholehorn ss az aao Hontip th Ee Whole homn ch Sejz A a1 2 a aaa Homtip Wholehorn E Wholehorm ap 34 Wildlife Stockpile Register Database Version 1 0 User s Manual 8 DELETING SAMPLE RECORDS NOTE THIS PROCEDURE CANNOT BE UNDONE It should only be followed after reading all instructions and before starting data entry Step 1 To delete sample records first minimise the menu screen by pressing the button marked _ at top right corner WILDLIFE STOCKPILE REGISTER DATABASE RHINO HORNS version 1 0 E Management Reports Hom Rocevery EJ Mariager Arpaia Shochypobs blaran Hasen Reports Theal ol legal Activities ix _ Stockpile Registre Ej eucher and Duser _ ENTER 7 VIEW 7 EDIT REDORDS Step 2 Then maximise make large the other screen item by pressing the button marked 0 2 22 e _ View ard Edt Meru Enaura ergeriantinned etnas are nerez Today s dale 12 Jun 03 Fat thes dstahase Step 3 Next select the lt Tables gt tab and double click open the table called lt Received Documents gt EQ Microsoft Access WILDLIFE STOCKPILE REGISTER DATABASE Datal FE Fie Edit View Insert Tools Window Help GB Open Be Design New X 2a Te EE HE Tables az Queries Create table in Design view Create table by
25. arking Ihrer per Markings m hom HP AS00102 S dditional matkine Hore Transp ond er m Phoieraph et Document deiak Date re enred 2042001 Source location ational Park E Caueofdeath thimal0daz Staton semalne HP ASOLO Recovery dat 14903 2001 Regisier doc no IV2536 Date re enred 2042001 Source location Matioral Park E Cauweofdeath bitralddaz Statonsenalne HP ASOLO Recovery dat 1 6903 2001 Keginer doc no IV2536 Date re ened OL042000 Source location Matioral Park 4 Cane ofdeath lhtral OWag Stato nsentalnn HF ALO00001 Recovery dat OL012000 Regisier doc na Tv1245 Tiem descrp tion Horn postion Wagh he OC IC BC rmk Condon 3 00 Visb k marke Markings on hom HP AL000001 2 4 Sdditional mactane Kote Transpond er ni Fhobgraph ef The second and third options provide a summary list of all horns received into the stockpile including horns that may have been since removed and a summary of all horns removed from the stockpile example given below WILDLIFE STOCKPILE REGISTER DATABASE Historical report of all removed rhino horns Date removed Destination Desr ton serial Sumber Weight kg Document Ref SL OL 2005 Destroyed NPAAO 1 3 10 2003 Summary luntweghre 3 10 Eg Ee Des tioned NPB AD00 005 420 14202 Nore Destined NPA OOO S80 V4 2002 Summary Zuntwegin 200 Egz 28 Wildlife Stockpile Register Database Version 1 0 User s Manual 5 MANAGEMENT REPORTS THREAT OF ILLEGAL
26. aw enforcement success following poaching incidents Separate graphs allow comparison between reserves Note This report requires completion of the lt Rhino Populations and Mortalities gt and lt Seizures gt forms see pages 14 and 15 30 Wildlife Stockpile Register Database Version 1 0 User s Manual National Park A e Horns collected e Poached horns 7 F 4 E Sa 1 T Ww pa i S lye k k nt Number of horns Horns recovered potentially lost to Year fom seizures and ainat 10i Dala poached carcasses Eae 2002 6 6 2001 6 2000 z 4 Total 8 l c Are all the horns seized by law enforcement agencies being stockpiled Justification It is important to ensure that all seized horns are actually stockpiled following forfeiture a Illegal horns collected Total horns seized Ww j l i T g h kj k mimi _ recovered D BI tw A th GI ws oo Interpretation This graph compares the number of horns that should have been recovered from seizures 1 e number of horns seized with the actual number of seized horns received in the stockpile Ideally the two lines should match although there may be reasons for a mismatch For example horns may be retained by law enforcement agencies during ongoing court cases Separate graphs allow comparison between reserves Note This report requires completion of the lt Seizu
27. casses expressed as a percentage of the entire population see Figure 2 in sample report below However it should be noted that this might only be useful with larger populations since not only may poaching pressure reduce at lower populations but also the sample size may not be statistically large enough Natonal Park E 100 40 Figure 1 Intepretation larger o proporhons of red MPoached 4 3 4 carcasses indicate higher m Other carcasses detec ted Evels of poaching Figure 2 Irtrepretator larger proportions of red indicate a potenti ly greater impact on the pop ton Note This report requires completion of the lt Rhino Populations and Mortalities gt form see page 14 b What is the recovery rate of horns entering illegal trade from poached animals Justification It is important to monitor the success rate of law enforcement following a poaching in addition to effectiveness in the field to prevent poaching Interpretation This graph compares the number of horns that should have been recovered from illegal sources i e twice the number of poached carcasses since each rhino possesses two horns with the actual number of horns received from seizures and recoveries from poached animals Rarely will the two lines match especially given the difficulties with infiltrating illegal syndicates and recovering poached horns However the percentage of recovered horns gives an indication of reactive l
28. cation of data recording efforts it is advised that this field is linked to any other database that is maintained for recording information on individual rhinos Contact TRAFFIC or a qualified computer software technician for more information on linking two databases If rhino identity is not known it should be left blank 5 Other remarks Space for additional information 6 Visible marking techniques Select the visible marking technique from the drop down list for example tags marker pen and labels If more than one visible marking technique is used select the most permanent 7 Marked numbers and letters Record here any letters or numbers written or marked on the horn This is often the same as the station serial number 8 Additional markings Select from the drop down list if any other marking techniques are used 10 Wildlife Stockpile Register Database Version 1 0 User s Manual 9 Transponder number Record the unique transponder number here Duplicates are not allowed 10 Date inserted Record the date that the transponder was implanted 11 Photograph reference If photographs are taken record the reference 12 Storage location This should record the current storage location for example the box number shelf number bank vault number Document No 763482 Date recewed 1006 2003 Origin Field Station reserve park etc ih REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial No
29. cted and registered where relevant Interpretation The last of the horn recovery management reports is a summary printout of all rhino horns in the stockpile The horns are ordered by 1 location of recovery 2 recovery date and 3 cause of recovery to assist with analysis When reading this report particular attention should be paid to the columns titled Horn type and position since in most cases Front and Rear horns should follow one another for any given date source location and cause of recovery WILDLIFE STOCKPILE REGISTER DATABASE Report of entire existing rhino horn stockpile sorted by location and date of recovery Location Hame Recovey Cause od hom Species Hom tpeand postion Weight Outside Date Document Hational Storage Date recovery kg cue coy received number serial Ho location City A iaiaaeaia O1VA22000 Seirure White Whole horn Front 45 Se OAS O00 M300 Zitai So National Fark A O101V2000 Naturaltld age Black Whole horn Rear 3 21 OVO42000 Mg N PASO Naturaliold age Black Whole horn Unknown 1 3 8 OVO4V2000 MA 246 PASCO 202000 MN aturaltld age Black Whole horn Front 5 7 B r Mg NPASOOOOTS NaturaltOld age Black Whole horn Rear 3 9 OVO42000 P26 HPAII zadao Poached Wht hite Whole horn Unknown 2 6 OVO42000 WAS46 HFA Poached White Whole horn Rear 2 05 VF OFA MAg HN PASCO Daise Fighting White Whole horn Front 2 4 Br 0ra M246 NPASOOOOOS Fighting VW hite Whole horn Unkn aur 3
30. e This allows a quick crosscheck to be made to ensure that the causes of horn recovery generally match the origin of the documents For example the table shows how as expected the one seized horn originated from a law enforcement agency On the other hand one would not normally expect to find a horn recovered from a diseased rhino being handed in from a law enforcement agency e g police _ Location Category Cause of Recovery Totall Field station Law enforcement agency GB city Seizure 1 1 Mi National Park Dehorning exercise 1 I NationalPark Disease I National Park Fighting _ EESTE 22 Mi NationalPark Poached 8 8S I NationalPark Predation 2 Mi National Park Unknown cause 3 If a mistake has been made corrections can be made by selecting lt Edit Horn Records gt see page 13 17 Wildlife Stockpile Register Database Version 1 0 User s Manual AUTOMATED REPORTS A total of 12 automatic reports can be produced from WSRD each a response to different management questions It is important to note that whilst some of these reports may answer such management questions outright others are designed to provide various indicators to catalyse management thinking and planning Three categories of automated report are available from the WILDLIFE STOCKPILE REGISTER DATABASE main menu each RHINO HORNS version 1 0 concerning different aspects of management E Main Menu HI Ma
31. e oe Recovery date 16 03 2001 Register doc no 2536 l Date recerved 28 04 2001 Source location National Park I Cause of death Natural Old age National Serial No NPA 2001 00 Facade at 2 gt rifrx of 4 Recovery date 16 03 2001 Is Register doc no I 2536 i Condition Normal 7 Storage location A Date received 27 03 2001 Species Black Visible marking Markerpen Removal date Source location National ParkB Item description Hom tip z Markings on hom NPB 2001 001 Description Cause of death Natural Old age Hom position Rear gt Additional marking None z Destination National Serial No NPB 2001 00 Weight kg 4 10 Transponder no Removal Ref Recovery date 12 02 2001 OC IC BG em 29 00 Photograph ref Remarks Register doc no I 3465 l Condition Normal 7 Storage location Date recerved 27 03 2001 Species Black Visible marking Ivlarker pen Removal date Source location National ParkB Item description Whole hom z Markings on hom NPB 2001 002 Description z Fanaa nf dea Mda vl Ham nnsitinn Rear vl Additional marking Nane vl Mectination z Record 14 a gt rifre of 12 Filtered ep op N 32 Wildlife Stockpile Register Database Version 1 0 User s Manual b Selected Weight Range To produce a report based on a range of horn weights define the lowest and highest weight limits This is particularly useful to help rule out the possibility of seized horn having come from a stockpile
32. el _ MWK Delete Record CERE Delete Column liv gt Select Record SelectAll Records Ctrl 4 fh Find Ctrl F Replace Ctrl H GoTo Step 6 To check all records have been deleted select lt Edit Horn Records gt from the lt View Enter Edit Records gt menu see page 13 The GLE DDE Links screen should not contain RECEIVED DOCUMENTS To edit details for a specific hom select the entry as indicated 3 sorted in declining order of document number by the small black arrow on the left and press this button any document records aE BIG 1410 Document number Date received Document Origin Date entered into database Total number of entries If in doubt make a back up copy of the database O before deleting records 35 Wildlife Stockpile Register Database Version 1 0 User s Manual 9 SECURITY AND BACKING UP DATA 1 Access to the computer holding this database should be restricted to ideally no more than the necessary personnel to prevent unauthorised access and misuse of information 2 Itis recommended that a full electronic back up of the database be made at least every two months The copied version should be renamed to include the date of back up for example WSRD ZM 1 Jun 02 3 If possible a copy should be also made on CD ROM every six months and stored in a separate secure location 4 Itis further recommended that a hard copy of important register reports be made at
33. ent reference 2 Date of removal Destination if any Document reference The destination is particularly important in the case of horns being moved to another strong room especially during audit processes Document No 763482 Date recenwed 10062003 Origin Field Station reservelpark etc ith REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY Station Serial Ho 3473242 Origin National Park A National Serial Ho 3473242 Cause Predation Date 1001 2003 HORN IDENTIFICATION General Measurements Condition Femoval Description of removal required field for all removals Date of removal days after recovery Destination if any Document reference Record ia d t of 2 Record 14 4 ih 1 Ex of 1 Filtered See page 26 on how to view a summary of horn removals 12 Wildlife Stockpile Register Database Version 1 0 User s Manual TWO HORNS FROM SAME RHINO In many circumstances both horns are collected from a rhino carcass In order to save time during data entry press the button marked lt Duplicate Record gt on the right hand side A message will appear reminding you to enter certain fields again which will be different for the second horn horn position measurements markings and transponder number Document No 763482 Date recewed 101062003 Origin Field station
34. g etc as oppose to unknown the better the understanding of the relative impact of different mortality factors and levels of illegal activity Which species are the horns coming from and what are their measurements f Are both horns being collected when possible Justification It 1s important to ensure that both horns are indeed collected and registered where relevant 18 Wildlife Stockpile Register Database Version 1 0 User s Manual A Management Reports Horn Recovery WILDLIFE STOCKPILE REGISTER DATABASE RHINO HORNS version 1 0 Where are horme coming from and what are the accumulation trends al Are all the horns from discovered natural mortalities being stockpiled Pel Are field patrols collecting acceptable levels of hom pe Why are the home being recovered eq Which species are home coming from and what are their measurements Are both horns being collected when possible 1 Ensure organizational details are correct A Return to Main Menu Today s date 12 Jun 03 The content of the six reports are outlined below 5 x a Where are horns coming from and what are the general trends in accumulation Justification Accumulation dynamics need to be tracked in comparison with changes in rhino populations and other trends Weight kg horns received per year from different locations nr a ONational Park B BHational Park A E City A Weight kg homs 2
35. gement in the SADC Region Both reports are available from TRAFFIC or the SADC Regional Programme for Rhino Conservation Wildlife Stockpile Register Database Version 1 0 User s Manual 3 INSTALLATION 1 Create a folder in lt My Documents gt called WSRD 2 Insert CD and copy both files Wildlife Stockpile Register Database and WSRD Instruction Manual from the CD into this folder 3 Right click the file Wildlife Stockpile Register Database in the WSRD folder with the mouse and select lt Create Shortcut gt from the menu 4 Move the short cut to the desktop by keeping the left mouse button down over the file and dragging it to the desktop 5 From now on double clicking this icon on the desktop can open the WSRD You are first presented with the Main Menu E Main Menu version 1 0 RHINO HORNS ete eee r o Management Reports Hom Recovery oi Management Reports Stockpile Management il Management Reports Threat of Illegal Activities ai Stockpile Registers g Searches and Quenes oy ENTER IEW 7 EDIT RECORDS a View and Edit Menus Ensure organisational coe details are correct Today s date 12 Jun 03 E Exit this database 6 Press this button and complete your organisation s contact details 5 ORGANISATION CONTACT DETAILS X WILDLIFE STOCKPILE REGISTER DATABASE Enter your organisation s name and address information Nere You will save the information by clo
36. gister doc no IV3465 i Conditior Hormal Storage location Date recerved 2032001 Species Black Visible marking Markerpen Removal date source location Hational Fark E Iter description Whole hom Markings on hom NPB2001002 Description T Hatural a sar eae Rear vl Additional markina Nene l Teetination zl To view details for a Document No TEZEJ Date received 27 03 2007 Origin Field staton esenetpark et z A specific horn select REFERENCE INFORMATION ORIGIN CAUSE AND DATE OF HORN RECOVERY the entr y as indicated Station Serial No NPB 2001 001 Origin National Park B by the small arrow on National Serial No NPB 2001001 Cause NaturavOld age Date 12 02 2001 HORN IDENTIFICATION the left and pr CSS the General Measurements Condition Removals button in the top r 1 ght Horn description Homtip f Visible marking method Marker pen corner In thi S Horn position Marked numbers and letters example the original Transponder number j gen P O Unknown Rear Additional marking Front O A data entry form for horn Date inserted NPB 2001 001 is aunn 4 Seren shown Note that there Other remarks is no way of editing p hur records in this view Record deLA T deila of 1 teres 14 Wildlife Stockpile Register Database Version 1 0 User s Manual 11 EDITING HORN RECORDS Press the button lt Edit Horn Records gt from the lt View Enter Edit Records gt menu to open the fo
37. hern Africa Dar es Salaam Tanzania Key words Rhino Horn Stockpile Database To obtain further information or assistance with T R A I F C using this databases or copies of other TRAFFIC J East Southern Africa reports please contact r The World Conservation Union TRAFFIC East Southern Africa P O Box 106060 Dar es Salaam Tanzania 3 Tel Fax 255 22 2701676 WWF Email traffictz raha com Wildlife Stockpile Register Database Version 1 0 User s Manual 1 CONTENTS Fe IN asec aeeets aca see AE EAEE EEEE 4 PIN eT Te TON ere tees cate E E ETE AE A E eae aeons A EEA EEE J SETTING UP THE DATABASE a3 ovetccareasnnsseouesseciiemecegeasinsntaathovelgnessaceelstensssaatesctences 6 DATA ENTRY AND EDITING esiosas rerin erene nan rn an E EEEE TE EE EPA EEEE IE EEs 8 PAILOIVI EE DIRE POI D kerine aA R E EE E E E ERS 18 INTERAC HVE pce es seers EE E EEE EAEE EEEE 32 DELE ING SAMPLE RECORD Sighs eeeeche eieecetecre ete etecenttual ea R EEEE a RE 35 SECURITY AND BACKING UP DATA secsiccicces ceceettsacesveaqenctenettves eerceceettsecesveareses 36 ACKNOWLEDGEMENTS prscuacnipioanadii n aE ANE EEE 36 2 INTRODUCTION ffective management of wildlife product stockpiles is required to reduce the risk of leakage of contraband to illegal markets Further in the case of legally traded wildlife products stockpile management help ensure that trade is properly organised and regulated The Wildlife Stockpile Register Database WSRD is a data
38. llowing form ES RECEIVED DOCUMENTS To edit details for a specific hom select the entry as indicated Ps sorted in declining order of document number by the small black arrow on the left and press this button Document number Date received Document Origin Date entered into database Total number of entries KA fb 482 10 06 2003 Field station reserve park etc 06 10 2003 2 W246 01 04 2000 Field station reserve park etc 29 05 2003 g DETE 25 11 2000 Field station reserve park etc 29 05 2003 d A M1300 0412 2000 Law enforcement agency 24 05 2003 1 Eg 11755 281272001 Field station reserver park etc 29 05 2003 a O A D E M2678 26 11 2002 Field station reserve park etc 29 05 2003 a Maros 20 12 2002 Field station reserve park etc 29 05 2003 B B M3465 2 f0S 2007 Field station reserve park etc 24 05 2003 2 H M5242 02 06 2000 Field station reserve park etc 29 05 2003 T E M236 0170972000 Field station reserve park etc 29 05 2003 2 Record ujajl a a rile of 11 To view details for a specific document select the document as indicated by the small arrow on the left and press the button in the top right corner In this example the original data entry form for document V2536 is shown Note how the total number of entries two shown in the document selection form matches the number of entries in the original form Document No PEZE ce Date recened ET i200
39. nagement Reports Hom Recovery Press for more information g Management Reports Stockpile Management Management Reports Threat of Illegal Activity Horn Recovery b Stockpile al Stockpile Registers Management a Searches and Queries and _ ENTER 7 VIEW EDIT RECORDS C Threat of Illegal al View and Edit Menus Activities Ensure organisational EA details are correct Today s date 12 Jun 03 cal Exit this database MANAGEMENT REPORTS HORN RECOVERY Six different reports are available which aim to help answer the following management questions a Where are horns coming from and what are the general trends in accumulation Justification Accumulation dynamics need to be tracked in comparison with changes in rhino populations and other trends b Are all the horns from discovered natural mortalities being stockpiled Justification It is important to double check that all horns are actually stockpiled after the discovery of a carcass c Are field patrols collecting acceptable levels of horn Justification In any given population a certain number of horns should be collected from natural mortalities depending on the size of population and patrol coverage It is important to check that recovery rates match expectations d Why are horns being recovered Justification The more horns collected whose cause of recovery is established i e natural mortality predation poachin
40. ns and Mortalities gt form see page 14 21 Wildlife Stockpile Register Database Version 1 0 User s Manual d Why are horns being recovered Justification The more horns collected whose cause of recovery is established i e natural mortality predation poaching etc as oppose to unknown the better the understanding of the relative impact of different mortality factors and levels of illegal activity Proportion of horn stockpile from legal and illegal origins and level of uncertainty unknown origin Unknown g illegal 77a Legal 75 status of received horns by year Bar chart showing status of received rhino horns each year OLegal BUnknown illegal 2000 2001 2002 Number of horns in stockpile by source location and cause of recovery Hational Park B Unknown cause fSeizure fPredation Poached ByNaturalfold age EFighting Hational Park A m mDisease 22 Interpretation This report presents three graphs The first is a pie chart presenting the status of the current stockpile composition The proportion of Unknown horns is an indicator of the levels of understanding of mortality factors the higher the percentage the lower the understanding The second graph a bar chart illustrates the changing composition of horn status over time The third graph is a repeat of one of the bar charts shown in report a above illustrating the
41. onder mo Recovery date 16s 200 1 0c ICG BG cme 21 Photograph ref Registerdoc ma TV2536 Cond ition Honnal Sioragze locaton c Selected Date Range Similarly a report may be produced according to a selected year range sorted by declining date of receival at stockpile Report of existing rhino horn for horns received between 2000 and 2002 ere a Document detaik Horn description Hom markings Date recened 20 12 2007 Specter Black Visible marking Tage q dixs NPASO02 01 Source location National Fark A liemde ciphon Wok hom Markmgs on horn HPA2002016 Caweofdeath Unknoam canse Hornporition Front Addionalmarking Hore Station rial mo HPAZ002 l Weight he 5 3 T ranp onder no Recovery date 1af1la 2002 OC I BGtemk 47 43 Photograph ref Register doc mo vars Cond thon Honnal irage locaton Date recemed 20 12 2007 Species Black Vibl marking Tage q dixs NPASOO201 Source location National Park A liemdecoption Whok hom Markings on horn NPAZ002 015 Cause of death Haura Old ige Horn p often Fear Addtionalmarkme Hore Station serial mo HP A2002015 Werhd he 1 9 Transp onder no Recovery date Larrai 2 OC IC BG icmk 18 l6 326 Photograph ref Register doc mi IV2785 Cond ition Honnal canal aes mes mane Start ear 20007 NPASVO20 Sourceloration National Park A liemdecoption Whok hom Cause of death HaturalOld age Horn p osttion Front End Year us Station z rial mo HP AS00214 Weight he 3 4
42. ortalities and what is the overall impact of mortalities on populations Justification It is vital to track changes in poaching levels to ascertain threat levels to populations Without relating mortalities to population size and trends the real impact of mortalities cannot be ascertained Interpretation Levels of poaching may not alone be determined from the absolute numbers of poached carcasses found since one of the major factors influencing the detection rate of carcasses is the level of law enforcement patrol effort which also influence levels of poaching Unfortunately it is often difficult to collect accurate and comparable information on law enforcement patrol levels However in many populations a good indication of changes in poaching levels may be deduced by looking at changes in the ratio of poached carcasses to other carcasses from natural causes see Figure 1 in sample report below The advantage with this indicator is that it is independent 29 Wildlife Stockpile Register Database Version 1 0 User s Manual of law enforcement patrol effort For example during a year when field law enforcement levels decline the detection rate of both illegally killed carcasses and natural mortalities will drop by the same degree and hence the ratio will still provide an indicator of poaching levels The relevance of changes in poaching levels on a given population can be determined by looking at the changes in numbers of poached car
43. po The Programme goal is to contribute to maintain viable and well distributed metapopulations of Southern African rhino taxa as flagship species for biodiversity conservation within the SADC region The Programme objective is to implement a pragmatic regional rhino strategy within the SADC region following the acquisition of sound information on firstly the constraints and opportunities for rhino conservation within each range state and secondly the constraints and opportunities for rhino metapopulation management at the regional level DISCLAIMER The information opinions and materials presented herewith do not necessarily reflect the official views of any of the organisations involved including the Italian Ministry of Foreign Affairs SADC CESVI IUCN ROSA WWF SARPO AfRSG or governments of SADC member countries CONTACT DETAILS FOR THE PROGRAMME Dr Rob Brett SADC Secretariat SADC Regional Rhino Programme Coordinator Directorate of Food Agriculture and Natural Resources IUCN ROSA P O Box 0095 Gaborone Botswana 6 Lanark Road Belgravia PO Box 745 Harare Zimbabwe Tel 263 4 728266 Fax 263 4 720738 Email robb iucnrosa org zw CESVI Zimbabwe Office Ministero degli Affari Esteri 9 Northwood Rise Mt Pleasant Harare Zimbabwe Direzione Generale per la Cooperazione allo Sviluppo TEL FAX 263 4 882243 884492 850898 Unita Tecnica Centrale EMAIL cesvi africaonline co zw Viale Contarini angolo Viale Farnesina
44. res gt forms see page 15 31 Wildlife Stockpile Register Database Version 1 0 User s Manual INTERACTIVE QUERIES 1 In addition to the extensive selection of reports and registers detailed above the database offers several interactive queries or searches These are accessed by selecting lt Searches and Queries gt from the Main Menu E Searches and Queries version 1 0 RHINO HORNS Detailed report of received horns by selected Source Location Detailed report of received horns by selected Weight Range Detailed report of received horns by selected ear Range Summary report of recened horme by selected Year Range Other summary tables Ensure organisational details are correct Today s date 12 Jun 03 a Return to Main Menu 2 The first three selections produce detailed reports of the existing stockpile according to source location weight range of horns or date range of horn receipt a Selected Source Location This is the same procedure explained earlier for viewing horn entries see page 12 Select a specific location by pressing the grey box with arrow on the left hand side and then press the button in the top right The following report will include all horns received from that location LOCATIONS Sorted in declining order National Parka National Park Date ved 28042001 Mvatonal Park B National Park Source location National Park Cause of death NafuraliOld ag a EE aca das
45. rganisational l ee a I details are correct Today s date 17 Jun 03 gl Return bo Main Menu 13 RHINO POPULATIONS AND MORTALITIES Press the button lt RHINO POPULATIONS and MORTALITIES gt from the lt View Enter Edit Records gt menu to open the following form E RHINO POPULATIONS AND MORTALITIES Rhino Population Number of rhino Estimates Carcasses Location Year Black White Total Poached Other Total gt a e Sy 2 5 Per e ST Of eT eT 2p 6 Rewnsrace o TO ay Ts ay 7 Remnsrace o Ty Of ee Te Sy 7 E E a A E M a Record fa ll 4 m r of G Enter the population estimates and number of carcasses found both from poached illegal and other legal causes in the spaces provided A new row should be completed for each reserve and each year 16 Wildlife Stockpile Register Database Version 1 0 User s Manual 14 RHINO HORN SEIZURES Press the button lt SEIZURES gt from the 15 lt View Enter Edit Records gt menu to open the following form 6 RHINO HORN SEIZURES Rhino Horn Seizures Country Year Number Weight a oe Eo es eer fs a El Record ajaj q of 3 Enter the total number and weight if possible of horns seized in the spaces provided A new row should be completed for each year DATA CHECK Pressing the last button on the lt View Enter Edit Records gt menu marked lt Data accuracy check gt produces the following tabl
46. s the region province country and other contact details name address telephone and email The locations of rhinos on government community and privately owned land should all be included Wildlife Stockpile Register Database Version 1 0 User s Manual 10 The same process should be repeated with the next three menus lt View and Edit Causes of Horn Recoveries gt lt View and Edit Visible Marking Techniques gt and lt View and Edit Other Marking Techniques gt H ISIBILE MARKING E CAUSE OF HORN RECOVERIES Cause Status Marking technique E Maturak ld age Legal Marker per Tags or discs a Fighting Legal Labels a Disease Legal Digit punches a Predation Legal mer tt s s sSSSCSC S a During calving Legal Nowe a Problem animal control Legal a Trophy hunted Legal a immobilisnitransiocn Legal a NON VISIBILE MARKING E Poached Jilegal Marking technique a Seizure filegal ransponder or microchips Pre CITES Legal Ultraviolet marker pen or paint F Donationshanded in Legal Photographs a Unknown Cause Unknown other None a Dehorning exercise Legal 11 At the bottom of the lt Enter View Edit Records gt menu press the button labelled lt View and Edit Country Information gt to view country codes and full country names The short cut keys at the bottom of this menu facilitate quick viewing H COUNTRY INFORMATION
47. sage will be displayed The qrrimentiniamatio before entering detaied iniomation for each hem nonn n purpose of this mechanism is to an OF ensure reference documentation 1s available for audit purposes Enter the following information a Document Number For example the I V number or register number accompanying the horns b Date Received The date that the document and accompanying horns was received at the stockpile and c Origin Select the most appropriate choice from the drop down menu For example if the document and horns has come from a National Park select Field station reserve park etc 5 HORN DETAILS For each horn the form is divided into three sections see diagram on previous page a Reference Information b Origin Cause and Date of Horn Recovery and c Horn Identification All sunken boxes in this section must be completed This includes the following boxes Station Serial No National Serial No Origin Cause Horn Description Visible Marking Method and Weight If they are not completed a warning message will appear a REFERENCE INFORMATION The unique Station Serial Number should be inserted Duplicates are not allowed Note that this number is also automatically entered as the National Serial Number underneath However this can be changed for example if and when a National Serial Number is allocated b ORIGIN CAUSE AND DATE OF HORN RECOVERY Select the Origin Location from
48. sing the form Company Address City Phone Murmber RegionfProvince Fax Number Country Email Address 7 Introductory information may be viewed by pressing the large button marked with a rhino horn on the left of the opening screen Wildlife Stockpile Register Database Version 1 0 User s Manual SETTING UP THE DATABASE FAMILIARISATION A total of ten records have been entered as sample data for new users First of all take time to familiarise yourself with the user friendly menu interface to guide between different data entry forms automated tables and reports Simply use the mouse to press the different buttons and move between screens menus You will notice that you need not be a computer graduate to use this database CUSTOMISE MENUS To ensure standardised data entry the database uses various drop down menus These need to be modified to suit your national situation For example your terminology for different categories of protected areas should be used From the Main Menu select the last button lt View and Edit Menus gt and then select lt View and Edit Location Categories gt to view different kinds of locations from which rhino horn could originate Several categories have already been entered including National Park and BS View and Edit Menus ioj x Private sanctuary LocaTion CATECORTTETES Modify these to suit the WETE EE OS SSIS Category z terminologies in your
49. storage analysis and management tool for stockpiles of wildlife products WSRD Version 1 0 has been specially designed for rhino horn stockpiles It is designed to facilitate the monitoring of the accumulation marking registration security and co ordination of rhino horn stockpiles from all sources in accordance with CITES Resolution Conference 9 14 Rev WSRD provides an extremely user friendly interface to facilitate data entry interactive queries and the production of automated reports to help provide answers to key management questions In addition to providing outputs to user defined queries it is also a tool to assist with law enforcement enquiries and to ensure a secure and permanent record storage This manual is designed to assist all users operate WSRD Users do not necessarily need prior knowledge of Microsoft Access software The term reserve is used throughout the manual to represent any area containing a rhino population It is recommended that all new users read these instructions fully before using the database This manual is also available on the WSRD CD ROM For additional information on the dynamics of rhino horn stockpile accumulation and the importance of proper stockpile management interested parties are advised to read the Rhino Horn Stockpile Management Discussion Paper For more detailed information on recommended horn stockpile management practices refer to the report Strengthening Rhino Horn Stockpile Mana
50. ted by National Serial No HISTORICAL Report of ALL RECEIVED stock a HISTORICAL Report of ALL REMOVED stock Ensure organisational details are correct a Return to Main Menu Today s date 12 Jun 03 NORMAL STOCKPILE REGISTERS The first three reports on the lt Stockpile Registers gt menu are normal stockpile registers which are lists of the existing stockpile available in three forms sorted by source location cause of horn recovery see below or receipt date of receipt Report of entire existing rhino horn stockpile sorted by cause of horn recovery Cawe ohon Date Document Register Station Recovery E E ER e TEMAER Horn Weight Mammal recovery Trecened Mo Item No Serial No date position hg Serial No Natural Old are Detail I124203 WN HEASO0G 06062002 Fhtiral Fark A Whitt Wholelom Rear 150 HPag0201 D12202 M85 HPA2000 1207002 Fhtiral Park A Bhckh Wholehom Frot 340 Heao201 D12202 ares HPA200R0 120720023 Fhtiral Park A Bhch o Wholehom Rear 190 Heso00301 2122001 IV1785 HPA200L0 O4OLW01 Fhtiral Park A Vkit Wholehom Frot 260 Hea 100 BAA Tres HPs20010 1009001 Fhtiral Park A White Wholehom Frot 765 HEao00 100 124201 Tes HEASOOL 1009001 Fhtiral Fark A Whitt Wholelom Rear 340 PAGO 100 WAL2001 Tyres HPA200L0 2508001 Fhtiral Park A Uieow Wholehom Urbion 460 Hao 100 HV122001 1785 HPASOOL0 2508001 Fhtiral Park A Thio Wholelom Rear 220 HPAGO 100 SB042001 2535 BPASOL 16032001 Fhtiral Park Bhch Wholehom Rear 250
51. the small black arrow on the left and press thos button Date recervecl 28 04 2001 Species Black Visible marking Marker pen Fermoval date Source location Hational Fark E Iter description Whole hom Markings on hom NPA2OO1001 Description Cause of death NaturaliOld age Hom position Rear Bd Additional marking Hone Destination National Serial Ho MPA0010C Weight kgl 2 50 Transponder no Removal Fef Recovery date 1632001 Ol IC BG tem 21 00 Photograph ref Remarks Register doc no V2536 l Condition Normal Storage location Date recerred 2eU42001 Species Black Visible marking Wharker pen Removal date Source location National Park B Item description Whole hom gt Warkings on hom NPAZOOL002 Description Cause of death Naturalilld age Hom position Rear Additional marking Mone Destination National Serial Ho MPA0010C Weight kgl 1 00 Transponder no Removal Ref Recovery date 16 03 2001 Ol IC BG fem 7 50 Photograph ref Remarks Register doc no 2556 l Condition Normal 7 Storage location Lal Date received 2 03 2001 Species Black Visible marking Markerpen Removal date Source location National Park B Iter description Hom tip Markings on hom NPB2001001 Description Cause of death Naturalild age Horm position Rear Additional marking Hone Destination National Senal Ho MPB 2001 00 Weight ke 4 10 Transponder no Removal Ref Recovery date 1202 2001 Ol IG BG tem 29 00 Photograph ref Remarks Re
52. the stockpile can be checked according to this register output queried for similarly sized weights 1E WEIGHT RANGE REPORT Lowest horn weight 2 20 Highest horn weight 2 Preview Report of existing rhino horn for horns weighing between 2 2 and 2 5 kg NEDE u Document detaik Horn descrip tion Hom markings Date recewed 28 19 9001 Species Tikro Vibl marking Tags dixs NPASOOL OO Source locaton ational Park A Tiemdecoption Whok hom Markings on horn HPA2001007 Cauweofdeath Haura ON age Horn p os ition Fear Additional marking Trarsporider or micro Station serial no HPA200 107 Weight lg 2 2 T ranp onder no 3743 Recovery date 25 08 2000 1 OC IC BG em Photozraph ref Rezisterdoc mw IV1785 Conil iton Honnal Sioragze location Date rened 1006 2003 Specter Black Visible marching Tage q dixs 3434756 Source lcation National Park 4 liemdecopiion Whok hom Markings on horn 234342 Caweofdeath Predation Hornp wiion Fear Addtionalmarkmg Hore Station serial no 3434756 Weight he 2 4 T ransp onder no Recovery date 100 1200 3 Of IC BG cme Photograph ref Register dor mm 703454 Cond thon Honnal Sioraze location Date recewed 2804200 1 Species Black Visible marking WEtk ef peri NPASOO1 D Source location National Park EB Tiemdecopiion Whok hom Markings on horn HPA 2001001 Caweofdeath Natura Old age Horn position Fear Additonal markme Hore Station serial mo HPAL Weight he 2 5 Transp
53. ugh there may be reasons for a mismatch For example when a young rhino is found dead and only the front horn is collected Separate graphs allow comparison between reserves Note This report requires completion of the lt Rhino Populations and Mortalities gt form see page 14 20 Wildlife Stockpile Register Database Version 1 0 User s Manual c Are field patrols collecting acceptable levels of horn Justification In any given population a certain number of horns should be collected from natural mortalities depending on the size of population and patrol coverage It is important to check that recovery rates match expectations National Park 4 Game Horns collected e Rhino population Ww lo on ra l ak ain lt Pras Total hino estimate YEAR WNO HORNS TOTAL RHINO summary of data RECOVERED POPULATION 2003 Z 2002 17 a 2001 5 af 2000 11 gt L Total 35 Interpretation This graph compares the number of horns collected line on graph with the size of the rhino population bars on graph The graph provides a cursory look at horn accumulation rates compared to changes in rhino populations However it is recognised that looking at annual rhino population changes is not the most accurate method for rhino populations moving two or three year averages is preferred Separate graphs allow comparison between reserves Note This report requires completion of the lt Rhino Populatio

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