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eCAF Demographics

1. 41 Addig a DaD Y MERE mmm 42 upaaino T DISIP Y NR EE DERE 45 DEEN a DISADORN AORA ENE 46 Vulnerabil y FANS CONG ARTE mm 47 Updating the Vulnerability Level cccccesseeseneeeeneeeeeeeeneeeeneeseneeseaeeeaeeeseeeeneeneaesoeneennaeanneenens 47 Adding a Languages Emme 49 Updating Language Details sicescxccsenccssceneceuteccrdentencncudanenedesenncsaxcaneedeunvansxcuicxendestunavueneicendeetennexcs 50 Recording that an Interpreter is reQuIred ccscceeeeeeeeeeneeeneeeneeeneeeneeeaeseaeseaeseneseaesoneseaeees 51 Jpaanng Ne REGION soseri EEE A E EA A AEE E 52 Updating the Ethnicity and Immigration StatuS cccssccsssccsseccssesensenensensensesensecensenseseanensansess 53 Archived Paper get ae gt SPR ee eee Re ee ee ee eee eee 54 Adding a Paper File ROCOMG vicctiiceincsenceccersesutesdsncaiacertoswevebsacwersiedesnevensoseehensecwevassecweusnsucsdvensnaneye 54 Updating Archived Paper File Records cccccesceeeeeeeeeeeneeeneceneeeneeeneseueseaeseneseessaeseneseaeses 55 IVI OCUTIC ATION TT Orma o mm n9 55 sim N wgel iuge 56 INGW FGIAHONSIIDS qu 57 New Relationships Search Create Related Person eeeeeeeeneenne 57 New Relationships Create Related Person 11eeeeeeeseee esee eee enne nnne 60 New Relationships
2. 1 Click Update Contact Numbers from the Telephones section of the Personal tab Telephones Home Phone 0113000000 JEW j fees Contact Number Details 2 Click New Number Liquidlogic Home Menu Profile Help Logout Telephones for Jack Russell Age 7 years Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date Home Phone 0113000000 03 Oct 2008 lt Click here to add a new number 3 Enter the details for the new Telephone Number 4 Click Create Record Any recorded telephone numbers will be listed Liquid logic Home Menu Profile Help Logout Telephones for Jack Russell Age 7 years Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date Home Phone 0113000000 03 Oct 2008 Mobile Phone 077123456789 03 Oct 2008 lt Click here to add a new number Updating Contact Telephone Numbers 1 Click Update Contact Numbers from the Telephones section of the Personal tab Telephones Home Phone 0113000000 Mobile Phone 077123456789 3 Click on the Telephone Number you wish to update Li idlog c Home Menu Profile Help Logout Telephones for Jack Russell Age 7 years Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date 1 Yes Home Phone 0113000000 03 Oct 2008 22 1 No I Mobile Phone 077123456789 03 Oct 2008 lt Click here to add a new number ecoecee
3. Name amp Gender Tt C M Surname Frenne ad Gender Male bul Age Date of Birth Date of Birth Expected DOB Approximate Age C Unborn Child Deceased Date of eat sd Disability Does this person have a disability Is this person on the Children s Disability Register Has special education needs Ethnicity amp Religion Ethnicity B3 White and Asian If Other Please Specify Immigration Status Religion ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 52 of 92 Updating the Ethnicity and Immigration Status 1 From the Further Details tab click Update Personal Details 2 Choose the Ethnicity from the drop down selection 3 Enter the Immigration Status from the drop down selection 4 Click Update Update Ali Iiford 1 year Update Ali Ilford 1 year Name amp Gender Title surname Forename Gender Age Date of Birth Date of Birth Expected womeme C Unborn Child Deceased Disability Does this person have a disability Is this person on the Children s Disability Register Has special education needs Ethnicity amp Religion Ethnicity B3 White and Asian If Other Please Specify Immigration Status British Citizen Religion eoeooo0 LI C Ul a O g Commercially Confidential eCAF Demographics Page 53 of 92 Archived Paper File The Archived Paper File section of the Further Details tab can hold information on the
4. Relationship Half Sibling Relationship Relation Comments Jane Taylor Age amp 40 years 09 Feb 2008 Mark Taylor Age 39 years 09 Feb 2008 Beryl Taylor Age 62 years 09 Feb 2008 Related Person Related Person Ben Clark Age 11 years Search Create Related Person Show Persons at Same Address Suggested Relationships k Suggest Relationshi ES Date of Birth Address Type Address Post Code Effective Date Jane Taylor 22 Oct 1967 33 Brookfield Grove LS25 1NB Start 09 Feb 2008 Beryl Taylor 13 Feb 1945 33 Brookfield Grove LS25 1NB Ben Clark 18 Sep 1996 i 33 Brookfield Grove LS25 1NB EndDate Other Information Comments 5 Click Create This individual will now be added as a new relationship on the demographics Commercially Confidential eCAF Demographics Page 64 of 92 Updating Relationships 1 From the individual s relationships tab click on the necessary relationship which requires updating Liguidlog IC Home Menu Profile Help Logout D James Taylor Age 8 years Lc qa fan Basic Demographics ae neem Relationships Baur eee ee n L0 Personal Relationships Relationship Relation Comments Mother Jane Taylor 40 years Father Mark Taylor 39 years 3 Grandmother BerylTaylor 62 years Half B Sther Ben Clark 11 years k New Relationship Details of the chosen relationship are displayed Ligquidlog IC Home Menu Profile Help Logout S James Taylor Age 8 years voee DHOG Rela
5. Home Menu Profile Help Logout Ligu idlogic Jack Russell Age 7 years ansia ADE E T rj 2 oy Personal Further Details Relationships Key Agencies Episode History Name amp Gender Addresses Title Main Home 21 Main Street Forename Jack from 29 Jun 2001 Leeds Surname Russell LS1 6AA Gender Male Age Date of Birth Telephones Actual DOB 29 Jun 2001 Add Contact Number View Historic Numbers Approximate Age No Disability Unborn Child No Approximate Age adults 0 gt Update Personal Details Send a message about this Person gt Add Address O Does this person have a disability Disability Details Other Names Alias Jaques Russell Add Other Name Updating Other Names Important Information Xe c ont anicode 3rrtad 25 Current episode started 2 5 5e Actions New Document Start New Form f t O Is this person on the Children s Disability Register 1 Click on the link referencing the Other Name Type you need to update from those listed within the Other Names section on the child s Personal tab Home Menu Profile Help Logout Lig idlogic Jack Russell Age 7 years cendi Pe Ej 2 B5 Persona Further Details Relationships Key Agencies Episode History Name amp Gender Addresses Title Main Home 21 Main Street Forename Jack from 29 Jun 2001 Leeds Surname Russell LS1 6AA Gender Male Age Date of Birth Telephones Actual DOB 29 Jun
6. Show Persons at Same Address eeeeeeeeeeeeenee nenne 62 New Relationships Suggest Relationships eeeeeeeeeeeeeeeeeeeeeee nene 63 UDGAUNG TRCIAUOINS INOS NETTE MS 65 VIEW Opposite Relationships ccs ssscsnsenssnienticescecescasancistesnusennsrauuzsvesnasanacsnscantesdesanmseneesstesdesexcansees 66 BI iipeliilcide jylcfme 67 eoeooo0 LI C LU I Cd O g IC Commercially Confidential eCAF Demographics Page 3 of 92 adc PIN lel ls H M 68 Adding a New Key AG GI CY sess uu pu sente oa UE rap CE Pub aE ETNEA S SNMP ES RENE MEER 68 Updating Key AGENCY sssi AEA NAAA aAa NARE EAEAN 70 Deleung a Key AGENCY siressa EER 71 EPISODE MSTORE E ee 72 ACCESSING the Episode Detalls sicssivoscesisininasiitinseciadosncevitesvecianemenceeenvecieloorneutveavanaaieasiiieaversedouenes 73 CGONTACTPOINT corrr a E 74 Searching ContactPoint unlinked record from within Child s Record 74 ContactPoint Load Details TaD usscuesstc apa pa RubuR sU ru EC ink cus prvk dedo ca Umbe exu ERUn c Ewa E VE REQEM EE UUCRRS EU SURR EE 76 COAT AG ONC laD RM 76 CO FOCSIC II COT CV TE m cm 79 COMHMIDUOIG Datla laD T 80 Verification and other Details tab uu tttcccsscccssencsecnsenscssescesenennsnsansesnscsensensensassesanse
7. k Go to Sys Admin View t View Last Data Load as XML Last Data Load For testing purposes only Data Load Ho loads have yet been done ContactPoint tab The ContactPoint tab allows the user to retrieve a record from ContactPoint 1 Select the Reason from the picklist from the following options a Professional Involvement b Referral c Initial Contact 2 Specify the View Type d Best View e Complete View f LastUpdate View 3 Click Retrieve Record from ContactPoint Load Details ContactPoint Co Residing Children Contributing Data Verification and other details Retrieve ContactPoint Record View Type Retrieve Record fram ContactPoint NOTE If the login period has expired the user will be navigated back to the login screen before they are able to retrieve the record from ContactPoint The user will need to repeat the above steps i e select a reason and view type and click Retrieve Record from ContactPoint eooo 0 LI Cd Q g IC Commercially Confidential eCAF Demographics Page 76 of 92 The following is an example of Best View type Load Details Co Residing Children Contributing Data Verification and other details Do Not Print this Information Contact Point Record k Refresh Record from ContactPoint Last Retrieval 07 Oct 2008 13 54 View Type Best Reason for Retrieval Professional Involvement Emergency Shielding Override Identifiers ICS 15 Child Details Family Name Potter 10 Brookfiel
8. Drugs Councillor Started 11 Aug 2008 Helen Shaw wv f 2 Click on Update Consent Details Drugs Councillor Started 11 Aug 2008 Helen Shaw Drugs Councillor Started 11 Aug 2008 Helen Shaw Archive Period Archive Period k Update Archive Period Consent Details sensitive Yes Consent Yes Given To Pauline Morgan Date of Consent 11 Aug 2008 3 Remove the tick from the Consent checkbox and remove the person who was given consent and the date consent was given then click on Update Update Drugs Councillor Started 11 Aug 2008 Helen Shaw update Drugs Councillor Started 11 Aug 2008 Helen Shaw Consent Details Consent Details of the consent will then be updated Click on the internet explorer back button to return to the main screen Service Provisions Description Sensitve Consent Archive Period Allocated Case Worker Started 01 Jan 2000 Pauline Morgan 2 Drugs Councillor Started 11 Aug 2008 Helen Shaw v eeece LI d O g IC Commercially Confidential eCAF Demographics Page 86 of 92 4 Click on the Contributing Data tab and Refresh Data for the details to be updated and sent to ContactPoint Wir IT T E n DET Oe ae ERES E Contributing Data BAU melange HH eene eT Identifiers RAO ICS ICS 9 Child Details Address Family Name Russell Russell Address 29 Main Street 12 Holy Lane 21 Main Street Forenames Jack Jaques Leeds Leeds Leeds Effective From 03 Oct 2008 PostCode L51 5AA L51 L51 644 Gender male
9. 2 Click View Opposite Relationship link ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 66 of 92 Melt tel lere Lt Home Menu Profile Help Logout Beryl Taylor Age 62 years 5 a Relationship Relationship Relationship Type Grandson Person James Taylor Age 8 years Effective Date Start 09 Feb 2008 EndDate Other Information Comments k View Opposite Relationship k Update this Relationship The system navigates you from the original person record in this example James Taylor to the relationship s record in this example Beryl Taylor 2 To view the full demographics of the person record displayed click the Demographics icon Deleting Relationships 1 From the Relationships tab click on the necessary relationship to end and automatically delete 2 Click Update this Relationship Liguidlog e Home Menu Profile Help Logout James Taylor Age 8 years a B Update Relationship amp t gi Update Relationship Update Relationship Relationship Relationship Grandparent v Related Person Beryl Taylor Age 62 years Effective Date Start 01 Feb 2000 Other Information v Enter the End Date and then click Update To return to the relationships tab on the demographics click on the Demographics icon ecoo00 LI UI Cd O g IC Commercially Confidential eCAF Demographics Page 67 of 92 xa Ended Relationships will be deleted from the Relationships tab and will n
10. Add othername 2 ecoce LI Ul d Q g IC Commercially Confidential eCAF Demographics Page 21 of 92 If the child already has one or more aliases recorded they will be listed under the Other Name History section fe Wife eTe le Home Menu Profile Help Logout Jack Russell Age 7 years ia 5 qa an G Other Name Add Other Name New Other Name Other Name Effective Date Type From 03 Oct 2008 Title 2 Specify the Other Name Type from the drop down selection 3 Choose the Title from the drop down selection 4 Enter the Forename and Surname in their respective fields NOTE Both the forename and surname are mandatory fields and must be entered 5 The Effective From date will default to today s date The Alias Type Forename and Surname fields are all mandatory fields EIET and must be populated in order to Li C LU Te Og e create the record If you do not enter the correct information the system will prompt you as to which questions have not been answered Jack Russell Age 7 years Other Name Add Other Name New Other Name Other Name Effective Date Type Alas w From 03 oct 2008 me wl oe Forename Jaques 7 l Surname Russell Other Name History There are no other names defined 6 Click Create coocoo LI C Ul a O g IC Commercially Confidential eCAF Demographics Page 22 of 92 Your alias will now have been added to the child s record
11. Age 6 years a Update Telephone Type Mobile Phone Contact Number 97900 099999 Notes Primary Contact Start Date 07 Jan 2008 End Date 06 02 2008 Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date Mobile Phone 07900 099999 07 Jan 2008 Home Phone 0113 234567 07 Feb 2007 New Number Click here to add a new number The number will remain in the list of telephone numbers but will not be visible in the Personal tab Liquidlog lc Home Menu Profile Help Logout Telephones for Ryan Smith Age 6 years Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date Mobile Phone 07900 099999 07 Jan 2008 06 Feb 2008 Home Phone 0113 234567 07 Feb 2007 lt Click here to add a new number ecccee LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 34 of 92 Important Information The Important Information section of the Personal tab will display any alerts of important information that are recorded against the child For example information that you will be alerted about may include Current and Previous eCAF Episodes Ali Ilford 1 year Basic Demographics Personal Marinate rn UE j Episode History Name amp Gender Addresses Important Information Identifier 388 Main Home 712 Eastern Avenue m IE Rae Title fram 08 Aug 2008 Ilford Curre nt epis Surname Ilford ior Forename Ali Current Vulne
12. Date Type Fom 03 Oct 2008 Te to Forename Summe Other Name History From To Invalid Jaques Russell 03 Oct 2008 2 Previous Mame Jay Russell 03 Oct 2008 Once you have selected the alias that you want to update the alias details will be displayed 3 Enter the details that need amending and click Update Liguidlogic Home Menu Profile Help Logout Jack Russell Age 7 years 3 P 2 qa on Update Other Name Jay Russell Update Other Name Jay Russell Update Other Name Jay Russell Update Other Name Effective Date Type From 03 Oct 2008 re i Forename L Was this alias invalid e g entered by mistake Surname Other Name History To Invalid Jaques Russell 03 Oct 2008 2 Previous Name Jay Russell 03 Oct 2008 NOTE Any Other Name recorded can be marked as invalid using the Was this Alias invalid check box The names which are marked as invalid can not be used when searching for the child in ECAF This will display the alias details Click the icon a to return to the child s demographics e0000 LI C Ul Cd O g IC Commercially Confidential eCAF Demographics Page 24 of 92 All names for the child will also be displayed on the child young person s Personal tab Liqu i d lo g IC Home Menu Profile Help Logout Jack Russell Age 7 years a Basic Demographics 2 E e o Persona Further Details Relationships Key Agencies Episode History Name amp Gender Addresses Important Information Tit
13. Disability Register k Send a message about this Person Disability Details Actions Other Names k Add Other Name If a current ECAF episode exists the option to create a New ECAF Episode will not appear on the child s demographics NOTE Please refer to the eCAF Episode manual for further information New Documents The action to create a New Document will only appear if the child young person has a current ECAF episode Li idlog IC Home Menu Profile Help Logout Ali Ilford 1 year 25 da Basic Demographics Personal Bimtgur zeiir Erf aa TP Ta ara NN ror iT Name amp Gender Addresses Important Information Identifier 388 Main Home 712 Eastern Avenue Current Se a a Sy ee F Current episode started 01 Aug 2009 Title from08 Aug 2008 Ilford erase haar ee stele tors E lE Ilford ana Vulnerability Level F Ali Current Vulnerability Level arias k Address History Update Addresses Y Gender Male Start New Form Teleph Age Date of Birth Telephones esses Add Contact Number View Historic Numbers Actual DOB 08 Aug 2008 M MR Age 1 year Locality Actions Unborn Child No Locality k Mew Document Update P Detail odate Personal Details Disability 3 k Send a message about this Person Does this person have a disability k Capy to Briefcase L Doe pe lave a disability O Is this person on the Children s Disability Register Other Names See Further Details for disability detalis k Add Other Name
14. Does this person have a disability W Is this person on the Children s Disability Register See Further Details for disability details Commercially Confidential eCAF Demographics Page 35 of 92 Starting a Pre Assessment Form A pre assessment can be created for a child young person provided they do not have a current episode 1 From the Personal tab of the Demographics select the Pre Assessment Checklist from the Start New Pre Assessment Form picklist 2 Click Start Li idlog c Home Menu Profile Help Logout Basic Demographics Rosie Williams 8 years re Personal Further Details Relationships Key Agences Name amp Gender Important Information Identifier 390 Main Home 15elby Road None at this time Title fram 1 Jan 2001 Leeds GAMME William West Yorkshire Start New Pre Assessment Form F Rosi L525 1NB orename Sie k E 1 Hi LC i Lipdaz Ld A iz Gender Female Address History Update Addresses Telephones Age Date of Birth k Add Contact Number View Historic Numbers Actual DOB 01 Jan 2001 Age 8 years Locality k Mew ECAF Episode Unborn Chid No doclity 00000 k Update Personal Details k Send a message about this Person k Copy to Briefcase Disability O Does this person have a disability O Is this person on the Children s Disability Register Other Names See Further Details for disability details k Add Other Name L Has special education needs 3 Click Start Blank to create a blank p
15. LI IC a O g IC Commercially Confidential eCAF Demographics Page 13 of 92 Liguidlog IG Home Menu Profile Help Logout Incoming Messages for Social Worker 1 View Incoming Messages View Sent Items Author Time Sent Claire Wallace ECAF Team Further Involvement required 09 Feb 2008 19 04 Claire Wallace ECAF Team Follow up assessment required 09 Feb 2008 19 03 Claire Wallace ECAF Team Behavioral Issues identified following assessment 09 Feb 2008 18 34 Viewing Incoming Messages 1 Follow the steps in the Receiving Messages section of this user manual 2 Click on the message to be read viewed from the incoming messages listed Liquidlog IC Home Menu Profile Help Logout Incoming Messages for Social Worker 1 View Incoming Messages View Sent Items Author Time Sent Claire Wallace ECAF Team Further Involvement required 09 Feb 2008 19 04 Claire Wallace ECAF Team Follow up assessment required 09 Feb 2008 19 03 Claire Wallace ECAF Team Behavioral Issues identified following assessment 09 Feb 2008 18 34 eco 00 LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 14 of 92 The full message will open and a number of actions can be performed Liguidlogic Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 18 34 Recipients Details Author Claire Wallace ECAF Team Sent 09 Feb 2008 18 34 b Reply Attachment James Taylor 8 years Reply to Subject Behavioral Issues identified fol
16. LI i d O g i C Commercially Confidential eCAF Demographics Page 32 of 92 4 Make the required changes and then click Update Record Liquidlogic Home Menu Profile Help Logout Telephones for Jack Russell Age 7 years Update Telephone Type Mobile Phone vi Contact Number 07701 QOQOO0 lii Primary Contact Start Date 03 Oct 2008 End Date Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date Home Phone 0113000000 03 Oct 2008 Mobile Phone 677123456789 03 Oct 2008 Mew Number z Click here to add a new number 5 Click Close to the return to the child s demographics Removing a Contact Telephone Number 1 Click Update Contact Numbers from the Telephones section of the Personal tab Telephones Home Phone 0113000000 Mobile Phone 07701 999999 k View Update Contact Number Details 2 Click on the Telephone Number you wish to remove Liguidlog IC Home Menu Profile Help Logout Telephones for Ryan Smith Age 6 years Please select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date 1 Mobile Phone 07900 099999 07 Jan 2008 Home Phone 0113 234567 07 Feb 2007 lt Click here to add a new number eceece LI i Cd O g i Ge Commercially Confidential eCAF Demographics Page 33 of 92 3 Enter an End Date and then click Update Record Liguidlog IC Home Menu Profie Help Logout Telephones for Ryan Smith
17. Message Body Wonderful I ve cc d my manager as a formal meeting between us all is going to worthwhile ecoc0 LI d Q g IC Commercially Confidential eCAF Demographics Page 19 of 92 3 To view the specific messages included within the chosen message thread Click on the message in the hierarchy Li qgqu idlog ic Home Menu Profile Help Logout Complete Thread Click on the hierarchy below to view the messages EJ Claire Wallace 09 Feb 2008 18 34 Recipients 3 2 Social worker 1 09 Feb 2008 19 30 E1 E J Clair amp Wallace 09 Feb 2008 19 32 pee Details E22 Social Worker 1 09 Feb 2008 19 37 mating Claire Wallace ECAF Team Sent 09 Feb 2008 19 32 Attachment James Taylor 8 years Subject RE RE Behavioral Issues identified following assessment Message Body Wonderful I ve cc d my manager as a formal meeting between us all is going to worthwhile The message will appear on the right hand side of the screen 4 To expand or collapse parts of the message hierarchy Click on the options 5 To exit the message thread and return to the Homepage Click the Home link Remove 1 Click the Remove link on the message Liguidlog IC Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 19 32 Recipients Details Author Claire Wallace ECAF Team Sent 09 Feb 2008 19 32 t Reply Attachment James Taylor 8 years b Reply to Al Subject RE RE Behavioral Issues identified following assessment romad scade
18. Start Date 03 Oct 2008 03 Oct 2008 29 Jun 2001 Date of Birth 29 Jun 1990 End Date 03 Oct 2008 Date of Death OutsideEngland No No No Parents Carer Details No Parent Carer information found Service Provisions Provision Name Episode Coordinator Sensitive No Service Type Caf Start Date 25 Sep 2008 End Date Practitioner Family Name Wallace Practitioner Given Mame Claire Organisation Name Liquidlogic Test Team Name Liquid Test Team Post Code k Refresh Data m The service will then be removed from the contributing data eccecee LI UI a O g IC Commercially Confidential eCAF Demographics Page 87 of 92 Shielding a Record A record can be shielded within ContactPoint this should prevent details which are held in your local ICS Ecaf system from being visable in ContactPoint 1 To Shield a record click on Update Shielding Details from within the Verification and other details tab Ii nM ON ur a S eee Verification and other details Verification Details Description Verification Level Verification Date Childs Mame Name Harry Potter Birth Certificate 07 Oct 2008 Childs Date of Birth 06 Oct 1995 Passport 07 Oct 2008 Childs Gender male Childs Address 10 Brookfield Street Selby Leeds L525 1NB Identifiers 15 Service Provisions Description Sensitive Consent Archive Period 1 Episode Coordinator Started 01 Jun 2008 Claire Wallace Other ContactPoint specific information Left England status Shielding Child has l
19. User G3 Click here to select another user Attached Record James Taylor 8 years Message Options Disable Forward Option Only allow recipients to view Message Body in Thread View Behavioral Issues identified following assessment Hi Social Worker 1 After carrying out an assessment on James a number of behavioural issues have been identified which I would like to discuss with you further I remember you had a similar Case a few weeks ago and was interested in the approach you took 8 Click Send The message will be sent to all recipients listed Viewing Sent Items T Click the Your Messages link on the Protocol eCAF Homepage ECAF Query 24 Find Adult or Child B Search ContactPoint 2 Click View Sent Items Incoming Messages for Claire Wallace View Incoming Messages C View Sent Items 3 All messages sent by you will be displayed Click on the specific message you want to view coocoo LI C Ll I a O g IC Commercially Confidential eCAF Demographics Page 12 of 92 The full message will open and a number of actions can be performed Liguidlogic Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 18 34 Recipients Details Author Claire Wallace ECAF Team Sent 09 Feb 2008 18 34 k Forward Attachment James Taylor 8 years P View Subject Behavioral Issues identified following assessment Thread Message Body k Remove i Social Worker 1 After carrying out an assessment o
20. see example below NOTE The Pre Assessment Forms tab will only be displayed if the Pre Assessment Checklist has been completed Li idlog c Home Menu Profile Help Logout Rosie Williams 8 years 23 Ge W Basic Demographics Personal Further Details Relationships Assessment Date Assessment Type Assessor Status 31 Aug 2009 11 56 Pre Assessment Checklist Helen Shaw Completed ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 37 of 92 New eCAF Episode A new eCAF episode can be started from the personal tab on the child demographics record If a current CAF episode exists this will be indicated on the Important Information section of the personal tab and the New eCAF Episode link will be unavailable Liquid og e Home Menu Profile Help Logout Harry Potter Age 13 years KA Basic Demographics 8 aa c 2 Personal Further Details Relationships Key Agencies Name amp Gender Addresses Important Information Title Main Home 10 Brookfield Street None at this time Forename Ha ry from 06 Oct 1995 Selby Leeds pe a 525 1NB k Add Address Age Date of Birth NewIFAFEDBOdK gt Celeph Actual DOB 06 Oct 1995 eee I EEES Approximate Age Hn Add Contact Number View Historic Numbers Unborn Child H o Disability Approximate Age adults O O Does this person have a disability t Update Personal Details L Is this person on the Children s
21. the form as normal and click Finalise Assessment eeece LI Ul d O g IC Commercially Confidential eCAF Demographics Page 39 of 92 For further guidance on completing an assessment please refer to the eCAF Episode Manual Jack Reed Age 8 years Ka voung Persons Sendcea Rafercal Eorm 06 ieee YOUNG Perse Young Persons Service Referral Demographics Involvements and Relationships Drug Use Screening Referral Information Consent Young Person Information Referral Details Signatures Referral Details Reasons for Referral The head teacher at Jack s school reported a number of incidents whereby the childs behaviour is unacceptable Teh E Please use this space to provide any child has been disciplined a number of times additional information alu avi vl av ie gt Printable View The completed form will be listed under the Standalone Assessments area of the Activities tab within the Episode Details tabs Ligquidlogic Home Menu Profile Help Logout Jack Reed Age 8 years 5 Episode 01 Jan 2008 amp Ps F 48 ws Services Consent Access Requests Claire Wallace Open to Agencies Assessment Type 06 Oct 2008 09 37 Young Persons Service Referral Form Claire Wallace Completed 06 Oct 2008 09 36 Young Persons Service Referral Form Claire Wallace Completed 06 Oct 2008 09 35 Drug Use Screening Tool Claire Wallace Completed Family Support Meetings Planned
22. to the child you will be taken to the relevant part of the child s record or if the important information is about a related person or someone at the same address you will be taken to the other person s record The Personal tab also provides a link to create a New eCAF Episode if one does not already exist If the child has a current eCAF episode the option to create a new ECAF episode will be unavailable For more information on creating a new eCAF episode please refer to the ECAF Episode user manual eoooo0 L C LU I a O g IC Commercially Confidential eCAF Demographics Page 7 of 92 Updating Personal Details Details on the Personal tab can be updated at any time The Update Personal Details option also enables information on both the Personal and Further Details tabs to be modified This includes Name and Date of Birth Death Locality SEN Ethnicity Immigration Nationality Religion and whether an interpreter is required 1 Click Update Personal Details Li g idlog c Home Menu Profile Help Logout Anne Example 9 years p Personal Matsu zai ic c o AN Key Agencies Episode History Name amp Gender Addresses Important Information Identifier 373 Main Home 88 North West Street a Title from01 Jan 2000 Leeds West Yorkshire a p LS25 1NB f gt Address History Update Addresses Vulnerability Level Gender emale eem Current Vulnerability Level Age Date of Birth scx Locality Actual DOB 01 Jan 2000 x ceci Locali
23. 2001 Add Contact Number View Historic Numbers Approximate Age No Disability Unborn Child No Approximate Age adults 0 gt Update Personal Details Send a message about this Person gt Add Address O Does this person have a disability Disability Details Other Names CT Alias o Jaques Russell gt Add Other Name Important Information 3K Current episode started 25 Sep 2008 Actions New Document Start New Form f L Is this person on the Children s Disability Register 2 The Other Name will appear in an editable screen see below Update Other Name Jaques Russell Update Other Name Jaques Russell Update Other Name Effective Date Type Forename alas Other Name History Type Name From To Invalid 1 Alas Jaques Russel 03 Oct 2008 Commercially Confidential From 93 Oct 2008 To C was this alias invalid e g entered by mistake eCAF Demographics Page 23 of 92 Alternatively if the child has multiple Other Names recorded then the Click Add Other Name link from the personal tab Liquidlogic Home Menu Profile Help Logout You will notice that when you hover your Jack Russell Age T years mouse over the names listed in the List of Other Name Other Names they change colour Once the name that you want to update has changed colour click on that name to select Create Cancel Add Other Name it New Other Name Other Name Effective
24. 6 10 Kiln Lane Eccleston St Helens Merseyside NOTE Addresses can be added or updated but cannot be deleted Please refer to your System Administrator for further guidance Contact Telephone Numbers Adding a Contact Telephone Number 1 Click Add Contact Number View Historic Numbers from the Telephones section of the Personal tab Telephones k Add Contact Number View Historic Numbers TIP if a telephone number has previously been entered this link will change to View Update Contact Number Details Home Menu Profile Help Logout Anne Example 3 years f 3 da Basic Demographics Personal Migfau dbi EN Relationships Key Agendes Episode History Name amp Gender Identifier 382 Title Surname Example Forename Anne Gender Age Date of Birth Approx DOB 15 Jul 2006 Age 3 years Approximate Age Yes Addresses Other Contact Flat 2 Woodlands Clara Drive from 30 Aug 2009 Calverley Leeds West Yorkshire LS28 5QP Secondary Occasional 1Selby Road from 23 Aug 2009 Leeds West Yorkshire LS25 1NB Main Home 10 Kiln Lane from 15 Jul 2006 Eccleston St Helens Important Information Ls t Previous episode from 17 Jul 2009 to 17 Jul 2009 1 e xx Vulnerability Level Current Vulnerability Level Start New Pre Assessment Form EET Actions S 3 m p f AS E 37K This child has a retention date of 17 Jul 2015 Episode closed for 6 year Unborn Child No Mersevide gt U
25. CAF 1 To send a message about a person navigate to the Personal tab on the demographics record 2 Click Send a message about this Person Liqu i d lo g IC Home Menu Profile Help Logout Jack Russell Age 7 years lt a Basic Demographics S A c 2 3 Personal Wanene ar JC HEIDE LC T E I ime la Name amp Gender Addresses Important Information Title Main Home 21 Main Street AE Current episode started 25 Sep 2008 Forename Jack from29 Jun 2001 Leeds issvramn Russell LS1 6AA Actions Gender Male Add Address New Document Age Date of Birth Telephones Start New Form Actual DOB 29 Jun 2001 Add Contact Number View Historic Numbers Po Approximate Age No Disability Unborn Child No Approximate Age adults 0 L Does this person have a disability Is this person on the Children s Disability Register gt Boios Disability Details CL gt Send a message angu this Person Other Names a gt Add Other Name 3 Select the Click here to select a user link to choose the recipient The My Contacts section of the Address Book will be displayed Liguidlogic Home Menu Profile Help Logout Message about James Taylor 8 years The Message Recipients No staff or departments have been selected Add User 3 Click here to select a user Attached Record James Taylor 8 years Message Options 7 Disable Forward Option Only allow recipients to view Message Body in Thread View Subject
26. CAF Demographics Page 73 of 92 ContactPoint NOTE This section is only applicable to customers who will connect to ContactPoint from their Protocol eCAF system Please consult your Liquidlogic Project Manager for further details Searching ContactPoint unlinked record from within Child s Record 1 Select the ContactPoint icon oa If the child young person has not got a linked record in ContactPoint a search query window will be displayed Search Type Parent Carer Search Type mmywme Reason Gwnmm Accountable Body TheChild Cs Contact Details uii Emai p famiy Narre Phone Type BIN mee 0 Parent Carer Address Address Gender Date of Birth Age 07 _ Dates is Aadress Postcode UPRN Address Start Address End eceoc0 LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 74 of 92 From the search query window select the appropriate search type from the picklist Select the reason for the search from the picklist Select the Accountable Body if required from the picklist Enter any other search criteria such as name DOB address of child or Parent carer identifiers or services as required Query zzi Search Type Parent Carer Seach Type standard famy name Reason Professional Involvement Given name s f ee Oo i The Child Cs Contact Details Emai p Family Name Phone Type Given Name s Phone f mI Parent Carer Addres
27. CS UN n gr n E ER e RR n p ERE E E EE eT Consent Details This record will no longer be sent to ContactPoint unless there is explicit consent given to share this information Please record the consent information here Consent Date Consent was given 07 Oct 2008 Person who was given the consent Claire Wallace Consent until 29 Jun 2015 Withdrawn No Update Consent Details eccecee LI UI a O g IC Commercially Confidential eCAF Demographics Page 83 of 92 Sensitive Services Adding Consent to Sensitive Services Should a young person have a Service Provision which is of a sensitive nature e g Services with a Drug Councillor this would be indicated on the Service Provisions area as shown below Br IT NITE ur ee e TERT ee er ene eerie me Verification and other details Verification Details Verification Level Verification Date Childs Name Name Jack Russell Childs Name Mame Jaques Russell Childs Gender male Childs Address 29 Main Street Leeds L51 644 Childs Address 12 Holly Lane Leeds L51 Childs Address 21 Main Street Leeds L51 6AA Identifiers 9 Childs Date of Birth 29 Jun 1990 ch tn Jd Li P Lr Snice Prowmsmmnms Sensitive Consent Archive Period Left England status Shielding Child has left England No Shield Record Ma k Update Left England Status Update Shielding Details Fix Accountable Body Fixed Accountable Body k Fix Accountable Body Consent would have to be given by the young person before thi
28. Click the Demographics Icon to return to demographics record The Key Agency will be deleted from the Key Agencies tab Li gu Tel eere Home Menu Profile Help Logout D James Taylor Age 8 years D 3 qa on Basic Demographics Personal Further Details Relationships Episode History Key Agencies There are no current key agencies New Key Agency eceoc0 LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 71 of 92 Episode History The Episode History tab is automatically updated as individuals groups or departments record ECAF episodes for the child young person Important If no previous and current eCAF episodes exist and no electronic documents exist on the person record the Episode History tab will not be present on the demographics record Liqguidlog IC Home Menu Profile Help Logout 2 e eee ecm Episode History Tommy Duke Age 10 years Basic Demographics End Date Episode Coordinator Status 15 May 2007 Ecaf User 1 ECAF Team 22 Feb 2007 Ecaf User 1 ECAF Team 09 May 2007 16 58 01 Feb 2007 16 53 Documents Note The Episode Start End dates can be viewed along with There are no documents the named professional assigned as Episode Co ordinator Tip Click on the required episode to access the pathway Any documents that have been attached to the child young person s record on Protocol eCAF are viewable from the Episode History tab For further guida
29. Kiln Lane Approximate Age Yes from 15 Jul 2006 Eccleston Actinic Unborn Child No St Helens Merseyside gt Update Personal Details VA Ae gt Send a message about this Person y Address History Update Addresses gt New ECAF Episode gt Copy to Briefcase Telephones a TRG TIONG 0113 1234567 gt Add Other Name gt View Update Contact Number Details Other Names Locality Locality North Disability Does this person have a disability Is this person on the Children s Disability Register See Further Details for disability details L Has special education needs 2 Click Add new Address Address Type Main Home Address Information Effective Date Notes Type Main Home From 27 Aug 2008 22 46 Notes Entered in error Address 712 Eastern Avenue To 27 Aug 2009 liford Was this address invalid e g entered by mistake c This address is confidential gt Update this Address gt Add New Address Address History Address Conf Invalid 30 Aug 2009 11 36 Flat 2 Woodlands Clara Drive 29 Aug 2009 11 36 1 Selby Road 27 Aug 2008 22 46 712 Eastern Avenue 15 Jul 2006 11 16 10 Kiln Lane Commercially Confidential eCAF Demographics Page 27 of 92 3 Choose the address Type from the dropdown selection 4 Select Lookup Address to enter the relevant details using your address gazetteer For more information on using the gazetteer please refer to the eCAF General manual New Address Address Information Mo
30. Leeds W Yorkshire L525 1NB Effective Date 2 BenCark iiyears 18 Sep 1996 Main Home 33 Brookfield Grove Leeds W Yorkshiee LS25 1NB Start 09 Feb 2008 EndDate Other Informati Comments In this example both Beryl Taylor and Ben Clark are shown because they have the same address as James Taylor 33 Brookfield Grove 4 Select the person from the Persons at Same Address section Please Note If multiple people are shown to have the same address each person would need to be selected in turn to be added as a New Relationship on the current record In some cases if choosing a person at the same address whom already has an existing relationship on the current record then the following validation message will appear eoeooo0 LI C Ul d Q g IC Commercially Confidential eCAF Demographics Page 62 of 92 Home Menu Profile Help Logout James Taylor Age 8 years 5 88 a Relationship Hew Retired New Relationship Relationship Personal Relationships Relationship Relationship Relation Related Person Jane Taylor Age 40 years 09 Feb 2008 Mark Taylor Age 39 years 09 Feb 2008 Related Person Jane Taylor Age 40 years Persons at Same Address Search Create Related Person Date of Birth Address Type Address Post Code t Show Persons at Same Address Jane Taylor 40 years 22 Oct 1967 Main Home 33 Brookfield Grove LS25 1NB gt Suggest Relationships Beryl Taylor 62 yea
31. Liguidlogic eCAF Demographics Customer eCAF Generic Customer Base Date August 2009 Document Distribution Document History Date rari Produced By Comments ersion 27 8 2009 1 0 H Shaw Created eoeooo0 LI C LU I a O g IC Commercially Confidential eCAF Demographics Page 2 of 92 Table of Contents DEMOGRAPHIC ICONS e p 5 CHILD S DEMOGRAPHIC S rica recente ctnnsemnauecesns cco aaceeneutadnrsamcandenen cnn IRR EEEN EAEE EREINEN 7 PERSONAL octane racecar 7 Blete Idea pe al DEAS osre M 8 sSenallg MoS SIOS uina IU IUDA agrire E ORUM IU dU REVUE ENdC NICEENS UDAEUEUEE 10 VIEWING S nt Kenis IRE AEE EEA EE EEEE AEREE 12 Receiving MessagesS sssssnsssnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nenun n nennen nnne 13 Viewing Incoming MCSSAGQES ciaiuvicmavoiscionsensvanyrecs arc xd qonseianesiuseerinievieetonastentiuarseeiedrardraviowededemeiows 14 Message ACTIONS M T E 15 PODI E E A E E ne mien eden 15 PS SOY e Pall cr 17 POW AN o MET P 18 A Ello TNR M 19 acu X 20 CODY O BION ASC ONERE E E T E 21 oier ini
32. Meeting Date Actual Meeting Date Location 01 Feb 2008 10 00 01 Feb 2008 Transter to ICS This Episode has not been transferred to ICS Case Notes Mo Case Notes recorded for this episode t Add new Case Note For further guidance on viewing activities on eCAF Episodes please refer to the eCAF Episode Details Manual ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 40 of 92 Further Details The Further Details tab contains sections of further information relating to the child s disabilities vulnerability history ethnicity nationality religion language as well as retention and archived paper file details The Last Modified section displays when and by whom this record has last been updated 3 Anne Example 3 years D 6 5 da Basic Demographics Further Details RBS Eyes nia ri ie Episode History Disability Does this person have a disability v Is this person on the Children s Disability Register Disabilities Notification Date Nature of Disability Severity 01 Aug 2009 Hearing Medium Severity k Add a Disability Vulnerability History Start Date End Date Vuln Level 17 Jul 2009 17 Jul 2009 2 17 Jul 2009 17 Jul 2009 5 17 Jul 2009 6 Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigration Status Religion Religion Language Preferred method of communication Fluent Basic Understanding No details go here details qo here details
33. Message NOTE For further guidance on using the Address Book please refer to the eCAF General User Manual 4 Select an active professional or department from the Address Book The recipient will then be recorded on the message eoooo 0 LI Cd Q g IC Commercially Confidential eCAF Demographics Page 10 of 92 Liguidlog IC Home Menu Profile Help Logout Message about James Taylor 8 years The Message Recipients E Social Worker 1 Liquid Test Team X Add User Click here to select another user Attached Record James Taylor 8 years Message Options Disable Forward Option Only allow recipients to view Message Body in Thread View swa O Ol Message To remove a recipient on a message click on the against the recipient s name 5 To add multiple recipients for a message repeat steps 3 and 4 above 6 Select the appropriate Message Options Message Options Explained forward the message they have received Only allow recipients to view Message Body in If selected removes the ability for recipients to view the Message Body in the Incoming Message View Message Body will only be viewable in the Thread View Thread View coocoo LI C Ll I a O g IC Commercially Confidential eCAF Demographics Page 11 of 92 T Enter a Subject and Message Ligu I d og IC Home Menu Profile Help Logout Message about James Taylor 8 years The Message Recipients E Social Worker 1 Liquid Test Team X Add
34. O Has special education needs NOTE For further guidance on creating a new eCAF episode refer to the eCAF Episode manual The Document Editor allows users to create and open documents in place within Protocol applications System Administrators can add new document templates quickly and easily and users will be able to open new documents edit them where necessary and save them against a person s record Users will also be able to set security against these documents For further guidance on creating a new document please refer to the eCAF Document Editor Manual eco000 LI UI Cd O g IC Commercially Confidential eCAF Demographics Page 38 of 92 Starting a new Form Ad hoc forms may be started from the Personal tab NOTE these forms are client specific contact your System Administrator for further details 1 From the Start New Form area of the Personal tab use the drop down list to select the form Li g idlog c Home Menu Profile Help Logout Jack Reed Age 8 years l Basic Demographics 8 4 E e an Personal Further Details Relationships Key Agencies Episode History Name amp Gender Addresses Important Information Title Main Home 15 The Street Current e nisode star red 01 Jar 2008 Forename from01 Jan 2000 Leeds Surname LS1 1AA Actions Gender Add Address gt New Document Age Date of Birth Telephones Start New Form actual DOB 01lJan 2000 Add Contact Number View Historic Numbers Approximat
35. Retention Disabilities No Disabilities Recorded k Add a Disability Vulnerability History Archived Paper File Start Date End Date Vuln Level F Add or View Paper File Records 01 Aug 2009 20 Aug 2009 4 Last Modified 2 20 Aug 2009 Modified By Helen Shaw Liquid Test Team i Add vuinerab ty level Modified Date 31 Aug 2009 12 12 k Update Personal Details Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigration Status Religion Religion Language Preferred method of communication Interpreter Required k Add Language The current Vulnerability level will be displayed in the Personal tab Personal ufui UN Tara Episode History Key Agencies Name amp Gender Addresses Identifier 388 Main Hame 712 Eastern Avenue Title fram 08 Aug 2008 Ilford Surname Ilford Essex 7 IG2 7RH orename i k Add History Update Addresses ie ue Address History Update Addresses Important Information Vulnerability Level Current Vulnerability Level 2 Adding a Language 1 5 L From the Further Details tab click Add Language Further Details REISE lege gece ies Episode History Personal Disability O Does this person have a disability O Is this person on the Children s Disability Register Disabilities No Disabilities Recorded k Add a Disability Vulnerability History Start Date End Date Vuln Level 01 Aug 2009 20 Aug 2009 4 2 20 Aug 2009 2 k Ad
36. Yes Adoption in process Claire Wallace Liquid Test Team 07 Oct 2008 14 50 a Body Update Shielding Details Fix Accountable Body eeece LI IC d O g i C Commercially Confidential eCAF Demographics Page 90 of 92 1 Click on Update Left England Status 2 Click in box and confirm that the child will not be returning to the UK for the next three years 3 Click Update 4 Jancel Update ContactPaint Update ContactPoint ate Left England Status has left England and has no intention of returning within the next three years The details are then recorded in the Verification and other details tab This can be updated by clicking on the link and removing the tick from the box and clicking on update er eM ui mee ERR teem eee Verification and other details Verification Details Verification Level Verification Date Childs Name Harme Harry Potter Birth Certificate 07 Oct 2008 Childs Date of Birth 06 Oct 1995 Passport 07 Oct 2008 Childs Gender male Childs Address 10 Brookfield Street Selby Leeds L525 1NB Identifiers 15 Service Provisions Sensitive Consent Archive Period Latetrigiand status Shielding Child has left England Yes Shield Record Yes Update Left England Status Reason Adoption in process Claire Wallace Liquid Test Team 07 Oct 2008 14 50 Fixed A t Update Shielding Details k Fix Accountable Body ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographi
37. abilities No current retention record No Disabilities Recorded eH Lcadedate Reteniam Dah k Add a Disability k Force Retention Date Vulnerability History Archived Paper File Start Date End Date Vuln Level P Add or View Paper File Records 01 Aug 2009 Last Modified k Add vulnerability level Modified By Helen Shaw Liquid Test Team Modified Date 28 Aug 2009 09 17 k Update Personal Details Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigration Status Religion Religion Language Preferred method of communication Interpreter Required k Add Language e0000 LI d Q g IC Commercially Confidential eCAF Demographics Page 47 of 92 2 Enter a start date and select the Vulnerability from the picklist 3 Enter notes if required and then click Create Liquid logic Home Menu Profile Help Logout New Vulnerability Start Date c CO Given your knowledge of the child please rate the child s well being on a scale of 1 6 where 1 The child young person is doing well enough and you are not worried about their well being 6 You have significant worries about the child young person s well being Vulnerability Level The start date of the new vulnerability level will automatically be the end date of the previous vulnerability rsonal Relationships Key ies Episode History Disability Other Details Does this person have a disability Other Details O Is this person on the Children s Disability Register
38. ability Level Gender from 15 Jul 2006 Eccleston Current Vulnerability Level 7 St Helens Age Date of Birth Merseyside Start New Pre Assessment Form Approx DOB 15 Jul 2006 WA10 42 v Age 3 years gt Address History Update Addresses Approximate Age Surname Example Telephones gt Add Contact Number View Historic Numbers EP a bs Locality gt New ECAF Episode gt Copy to Briefcase Locality HD Other Names Disability b Add Other Name Does this person have a disability Is this person on the Children s Disability Register See Further Details for disability details O Has special education needs TIP Click Update Personal Details from the Personal tab to select deselect the Disability checkboxes Does this person have a disability Is this person on the Children s Disability Register Commercially Confidential eCAF Demographics Page 44 of 92 Updating a Disability 1 From the Further Details tab click on the disability that requires updating Liquidlogic Home Menu Profile Help Logout gt Anne Example 3 years GD M 8 iep kiia d g X mi Further Details PSE era eee jes Episode History Disability Does this person have a disability Is this person on the Children s Disability Register Disabilities Notification Date Nature of Disability Severity O1 Aug 2009 Hearing Medium Severity H Add a Disability 2 More detailed information will be displayed Click Update Disabil
39. ails Other Details Disability Does this person have a disability et E Mu pipe SURE Is this person on the Children s Disability Register Retention Retention Code Episode closed for amp years Calculated Date 17 Jul 2015 k Open Retention Record Disabilities No Disabilities Recorded k Add a Disabili Vulnerabilitj History Start Date End Date 17 Jul 2009 17 Jul 2009 17 Jul 2009 17 Jul 2009 17 Jul 2009 Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigration Status Religion Religion Language Preferred method of communication L No details go here details go here details ao h Fluent Basic Understanding Interpreter Required k Add Language Commercially Confidential eCAF Demographics k Set Calculate Retention Date Archived Paper File k Add or View Paper File Records Last Modified Modified By Helen Shaw Liquid Test Team Modified Date 21 Jul 2009 09 26 k Update Personal Details Page 42 of 92 Enter the Notification Date Select a Nature of Disability from the list Enter a Severity Enter any Disability Notes and then click Create Mr ome All fields shown in red are Li m mandatory fields and must be Lig id eTe e iud MUI populated in order to create the record Create New Disability New ECAF Disability The system will prompt you if any of the mandatory information is not entered Relating To Anne Ex
40. ample 3 years Notification Date 1 8 2009 Partially deaf in right ear 7 On Disability Register NOTE Only one disability can be entered at a time Repeat the above steps to add further disabilities The Further Details tab will updated to reflect this A child with disabilities icon will also be generated next to the child s name a8 E EE Liquidlogic Home Menu Profile Help Logout e Anne Example 3 years D Basic Demographics a Further Details BiG EN ies Episode History Disability Does this person have a disability Is this person on the Children s Disability Register Disabilities Notification Date Nature of Disability Severity 01 Aug 2009 Hearing Medium Severity k Add a Disability NOTE Only one disability can be entered at a time Repeat the above steps to add further disabilities eoeooo0 LI C LU I a O g Commercially Confidential eCAF Demographics Page 43 of 92 The Personal tab will also be updated to reflect the selected checkboxes for e Does the person have a disability e ls this person on the Children s Disability Register Li quidlogic Home Menu Profile Help Logout Anne Example 3 years D sel toad i E E Personal Further Details Relationships Key Agences Episode History Name amp Gender Addresses Important Information Identifier 382 Main Home 712 Eastern Avenue Title from 27 Aug 2008 Ilford Essex E 5 IG2 7RH ene oe Main Home 10 Kiln Lane Vulner
41. at this point Login to IdP A The Contact Point Configuration is invalid Please click the Get Config button below to obtain a new configuration list Get Config eoeooo 0 LI LI I Cd O g IC Commercially Confidential eCAF Demographics Page 92 of 92
42. c Home Menu Profile Help Logout Anne Example 9 years a t Case Pathway Transfer to ICS i HO Transfer to ICs IE NE History Record of Transfer to ICS 79 Jul 2009 Transfer Details Date of Transfer 29 Jul 2009 Are the parents aware of this contact Yes Do you wish to remain anonymous Yes Comments comments k View Episode Details Back to Active Episode ecece LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 6 of 92 Child s Demographics Once you have searched for and selected a child s record a set of tabs will be displayed that hold information on that person These are referred to as the child s Basic Demographics Please refer to the eCAF General User Manual for further details on searching Depending upon your profile you will be able to view update certain information on each of the tabs This document explains how to view update and create details to enhance the child s demographics The demographic details will also help form other information that is held elsewhere in the system for example a referral and information record is primarily made up from a child s demographic information This reduces the duplication of data entry throughout the system Whenever you are within a child s record you can retrieve their demographics at any time by clicking on the demographic icon 3 at the top of the page If the child has a current episode this will be display
43. cs Page 91 of 92 Alerts The following alert will appear if access to ContactPoint has expired Please contact your system administrator Load Details ContactPoint Co Residing Children Contributing Data Verification and other details Retrieve ContactPoint Record Invalid System Credentials Unable to view Contact Point Information The System Credentials have expired Please contact your System Administrator System Administration Login Available to System Administrators only The System Administration Login needs to be set up to allow access to the ContactPoint Database 1 Click on System Administrator Login from Menu Liquidlog ic Home Menu Profile Help Logout Protocol ECAF Main Functions Diary and Addresses Work Allocation Cae PER Find Adult or Child My Diary Department Trays Load Maintenance Generate ECAF Reports Department Diary Relationships between ECAF Practitionefs System Administrator aii Configure Alert Types Address Book 2 Enter Username and Password 3 Click on Get Authorisation IDP Emulator Please provide your Contact Point authentication details Get Authorisation Access to the ContactPoint Admin Security Credentials has now been accessed This will give a valid from date and time and also when the Credentials will expire as shown below ContactPoint Admin Security Credentials d Assertion is valid from 08 Oct 2008 16 16 until 08 Oct 2008 18 16 There is no need to relogin to the IDP
44. d Street Forenames Harry Selby Gender male Leeds Date of Birth 06 Oct 1995 PostCode L525 1NB Start Date 06 Oct 1995 Parents Carer Details Family Name Edwards Forenames John Address 55 Armcliffe Street West Park Leeds PostCode L516 1AA Contact Type Work Contact Number 0208 111 2222 eceoc0 LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 77 of 92 The following is an example of Complete View type Drefriw ontactPoint Co Residing Children Contributing Data Verification and other details A Ay Do Not Print this Information Contact Point Record t Refresh Record from ContactPoint Last Retrieval 07 Oct 2008 13 55 View Type Complete Reason for Retrieval Professional Involvement Emergency 5hielding Override Identifiers Es 19 Child Details Address Family Name Potter Address 10 Brookfield Street Forenames Harry Selby Gender male Leeds Date of Birth 06 Oct 1995 PostCode L525 1NE Start Date 06 Oct 1995 Parents Carer Details Family Name Edwards Smith Forenames John Anna Louise Address 55 Ameclife Street 61 Regent Street West Park Headingley Leeds Leeds PostCode L516 1AA Contact Type Work Work Contact Number 0208 111 2222 0208 888 8888 Service Provisions Provision Name Primary School Sensitive No Service Type Universal Service Education Start Date 01 Sen 2006 eoeooo0 LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 78 of 92 Co Residing Children This tab will enab
45. d vulnerability level Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigraton Status Religion Religion Language Preferred method of communication Interpreter Required k Add Language ie Other Details Other Details Retention No current retention record Archived Paper File k Add or View Paper File Records Last Modified Modified By Helen Shaw Liquid Test Team Modified Date 31 Aug 2009 12 12 k Update Personal Details Choose the Language Fluency and Understanding from the drop down selection lists Tick the Primary Language checkbox if required Enter any additional Notes and then click Create New Language Language i Fueno Click Add Another to continue to add further languages or select the Further Details tab on the child s demographics record E Ali Ilford 1 year B Language Arabic d Language Arabic Language Language Arabic Fluency Mother Tongue Understanding Mother Tongue k Update Details k Add Another Primary Language Yes Notes All Languages Understanding Mother Tongue Fluency Mother Tongue Language Arabic ecco d O g IC Commercially Confidential eCAF Demographics Page 49 of 92 Primary Yes Primary Language Notes notes can go here notes can go here Notes notes can go here icon to view the Updating Language Details 1 From the Further Details tab click on the language that requires updatin
46. ding Mother Tongue E All Languages Language Fluency Understanding Primary Motes Mother Tongue Mother Tongue Yes notes can go here Recording that an Interpreter is required 1 2 From the Further Details tab click Update Personal Details TIP Alternatively click Update Further Details ECZEnDz IE CST TR aT A n o s Details from the Personal tab Disability O Does this person have a disability O Is this person on the Children s Disability Register Disabilities No Disabilities Recorded Haate Retention k Add a Disability k Force Retention Date Vulnerability History Archived Paper File Start Date End Date Vuln Level Add or View Paper File Records O1 Aug 2009 20 Aug 2009 4 Last Modified Modified sed Helen Shaw Liquid Test Team k Add vulnerability level Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigration Status Religion Religion Language Preferred method of communication Language Fluency Understanding Primary Notes Mother Tongue Mother Tongue Yes notes can go here Interpreter Required k Add Language Click the Interpreter Required checkbox then click Update eeece LI IC d O g i C Commercially Confidential eCAF Demographics Page 51 of 92 Updating the Religion 1 From the Further Details tab click Update Personal Details 2 Specify the Religion from the drop down selection 3 Click Update Update Ali Iiford 1 year Update Ali Ilford 1 year
47. dlog c Home Menu Profile Help Logout Anne Example 3 years Basic seme ag E wale Further Details Relationships Key Agendes Episode History Name amp Gender Addresses Important Information Identifier 382 Other Contact Flat 2 Woodlands Clara Drive a Title from 30 Aug 2009 Calverley V Sumame Example woe Yorkshire Forename Anne L528 SOP Vulnerability Level Gender Secondary Occasional 1Selby Road Current Vulnerability Level from 29 Aug 2009 Leeds Age Date of Birth West Yorkshire Start New Pre Assessment Form Approx DOB 15 Jul 2006 LS25 1NB v start Age 3 years Main Home 10 Kiln Lane Approximate Age Yes from 15 Jul 2006 Eccleston Unborn Child No Sese gt Update Personal Details NA a Send a message about this Person address History Update Addresses gt New ECAF Episode gt Copy to Briefcase Previous episod Telephones coe C ENNRE DUREE 0113 1234567 gt Add Other Name gt View Update Contact Number Details Other Names Locality Locality North Disability Does this person have a disability Is this person on the Children s Disability Register See Further Details for disability details L Has special education needs 2 Select the address that you want to update from the Address History bottom of screen The selected address will be displayed in the address information section on the left 3 Click Update this Address Address Type Other Contact Addres
48. e ECAF Team 09 Feb 2008 19 32 Recipients Details Author Claire Wallace ECAF Team Sent 09 Feb 2008 19 32 e Reply Attachment James Taylor 8 years b Reply to Al Subject RE RE Behavioral Issues identified following assessment Message Body k View Thread Wonderful Ive cc d my manager as a formal meeting between us all is going to worthwhile k Remove The original message is displayed in the message body additional text can be added to the message for the recipient to read 2 Select the Click here to select a user link to choose the recipient from your My Contacts 3 Click Send Liguidlog IC Home Menu Profile Help Logout Reply to Message The Message Recipients No staff or departments have been selected Add User 7 Click here to select a user Attached Record James Taylor 8 years Message Options Disable Forward Option Only allow recipients to view Message Body in Thread View Start new thread FWD RE RE Behavioral Issues identified following assessment Original Message Author Claire Wallace Wonderful I ve cc d my manager as a formal meeting between us all is going to worthwhile ec000 LI C Ul d O g Commercially Confidential eCAF Demographics Page 18 of 92 TIP The author sender of a message can select the Disable Forward Option this would mean the recipient would not have the ability to carry out the above steps and forward the message on to others The recipient would b
49. e Age No Disability Unborn Child No O Does this person have a disability Approximate Age adults 0 L Is this person on the Children s Disability Register Update Personal Details Disability Details Send a message about this Person Other Names gt Add Other Name 2 Click on the required form and then click Start 3 Click Start Blank to start a blank version of this form OR 4 Use the checkboxes to select any previous assessments you wish to copy forward into this form and click Copy Forward Selected Home Menu Profile Help Logout y Jack Reed Age 8 years 8 i e Qn Young Persons Service Referral Form 06 Oct 2008 09 37 lain Young Persons Service Referral Form Copy Forward Before starting the Assessment you have the option to copy forward the answers from the previous 2 Assessments for Jack Reed Age 8 years e Select each of the Assessments you wish to include the answers from and click Copy Forward Selected e Alternatively If you DO NOT want to copy forward any answers then click Start Blank to begin the Assessment afresh Copy Forward Selected Start Blank Created Assessment Started By Today Young Persons Service Referral Form Monday 6 October 2008 09 36 Claire Wallace C Today Drug Use Screening Tool Monday 6 October 2008 09 35 Claire Wallace 5 Use the checkboxes to select any previous assessments you wish to copy forward into this form and click Copy Forward Selected 6 Complete
50. e notified the message can not be forwarded below Liguidlog IC Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 19 04 Message Mae c Alerts Details k Re ee ply Author Claire Wallace ECAF Team F Reply to Al cant 09 Feb 2008 19 04 k View Thread Attachment Panos Christakos 12 years t Remove Subject Further Involvement required Message Body Hi Details here View Thread To view a history of the responses to a message between people a message thread can be viewed 1 Click the View Thread link on the message Ligquidlog IC Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 19 32 Recipients Details Author Claire Wallace ECAF Team sent 09 Feb 2008 19 32 b Reply Attachment James Taylor 8 years t Reply to Al Subject RE RE Behavioral Issues identified following assessment 3 Message Body k View Thread J Wonderful I ve cc d my manager as a formal meeting between us all is going to worthwhile k Remove Liguidlogic Home Menu Profile Help Logout Complete Thread Click on the hierarchy below to view the messages EJ Claire Wallace 09 Feb 2008 18 34 Recipients 1 E Social Worker 1 09 Feb 2008 19 30 E1 E Claire wallace 09 Feb 2008 19 32 Details EZJ Social Worker 1 09 Feb 2008 19 37 MEE Clare Walace ECAF Team Sent 09 Feb 2008 19 32 Attachment James Taylor 8 years Subject RE RE Behavioral Issues identified folowing assessment
51. ed under the Important Information Home Menu Profile Help Logout Anne Example 9 years Basic somnii Ej 2 Personal Further Details Relationships Key Agencies Episode History Name amp Gender Addresses Important Information Identifier 373 Main Home 88 North West Street Title from 01 Jan 2000 Leeds West Yorkshire Surname Example L525 1NB Forename Anne Es nd gt Address History Update Addresses Vulnerability Level Gender emale T Current Vulnerability Level Age Date of Birth Sy Actual DOB 01 Jan 2000 Locality Notes Age 9 years Unborn Child No Telephones Actions gt Update Personal Details gt Add Contact Number View Historic Numbers gt New Document gt Send a message about this Person gt Copy to Briefcase Start New Form Disability O Does this person have a disability Other Names O Is this person on the Children s Disability Register gt Add Other Name See Further Details for disability details O Has special education needs Personal Tab The Personal tab holds information relating to the personal details and address es of the selected record This tab also includes a section for any important information this will be highlighted not only for the child but any related persons or people with the same address All of the information held under the heading Important Information can be clicked on to view further details If the important information is directly linked
52. eft England No Shield Record Update Left England Status Ipdate Shielding d E Fix Accountable Body Fixed Accountable Body k Fix Accountable Body 2 Select the Shield Record checkbox and give a reason why the shielding is in place Update ContactPoint Update ContactPoint ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 88 of 92 If a reason is not entered an alert will appear requesting that a reason needs to be entered before you can update the record as shown below Update ContactPoint Update ContactPoint Update Sheilding Details Shield Record Reason 3 Click on Update DD Update ContactPoint Update Sheilding Details Reason Adoption in process 4 The user will be asked to confirm the record is to be shielded click on Yes Update ContactPoint You have indicated that the record should be shielded Please confirm that the Child Young persons record should be shielded bypeassing Yes to Continue or No to qo back Update ContactPoint Update Sheilding Details Reason Adoption in process eoooo0 LI C Ul d Q g IC Commercially Confidential eCAF Demographics Page 89 of 92 The record will be updated and the details displayed on the Verification and other details tab as shown below KETTEN Tur T I ee RP RT a eaa a a e Verification and other details Verification Details Verification Level Verification Date Childs Name Name Har
53. ephones eee gt Update Personal Details gt Add Contact Number View Historic Numbers gt New Document gt Send a message about this Person gt Copy to Briefcase Disability O Does this person have a disability Other Names O Is this person on the Children s Disability Register gt Add Other Name See Further Details for disabilty details TIP For customers who connect to ContactPoint from their Protocol eCAF system an additional icon for connecting to and searching ContactPoint may be displayed Child s Demographics click on this icon to be taken to the child young person s main demographic tabs See above You will notice that whenever the demographic icon is selected you will be taken back to the last tab that was viewed for this child Click on the Personal tab to view the personal details Family Tree click on this icon to view the family tree This will display all family members that have been set up on the Relationships tab Li idlog c Home Menu Profile Help Logout es Anne Example 9 years 9 95 Family Relationships E Anne Example 9 Mother Brother Emma Example Andy Example 32 Years z S VYBars cooo LI Iqu uic O g IC Commercially Confidential eCAF Demographics Page 5 of 92 1 e Case Pathways click this link to view the latest case pathway and episode details for the child Case Pathways are covered in more detail within the eCAF Episode document LE E OE M Liquidlogi
54. es Taylor and Ben Clark ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 63 of 92 Li g idlogic Home Menu Profile Help Logout James Taylor Age 8 years ti da Relationship New Relationship New Relationship Relationship Personal Relationships Relationship Half Sibing Relationship Relation Comments Mother Jane Taylor Age 40 years 09 Feb 2008 Father Mark Taylor Age 39 years 09 Feb 2008 Grandmother Beryl Taylor Age 62 years 09 Feb 2008 Related Person Related Person Select Option Below Search Create Related Person Show Persons at Same Address Suggested Relationships Suggest Relationshi Date of Birth Address Type Address Post Code Effective Date Jane Taylor 22 Oct 1967 33 Brookfield Grove LS25 1NB Start 09 Feb 2008 Beryl Taylor 13 Feb 1945 33 Brookfield Grove LS25 1NB Ben Clark 18 Sep 1996 i 33 Brookfield Grove LS25 1NB EndDate Other Information Comments If the suggested relationship does not need to be added to the current person record then Click Cancel 3 To select any of the suggested relationships click on the appropriate suggested relationship 4 The Related Person field will populate then choose the Relationship type from the drop down selection Lig idlog ic Home Menu Profile Help Logout y J Taylor Age 8 me Amt et OVE Ca Cancel New Relationship new Relationship Relationship Personal Relationships
55. escription 06 Oct 1995 Verffcation Level Verification Date 07 10 2008 Once updated the user will be taken to a summary screen where they can either update the record or return to ContactPoint Record by clicking on the Return to ContactPoint Record link Verify Childs Date of Birth Verify Childs Date of Birth Verification Type Childs Date of Birth Description 06 Oct 1995 Verification Level Passport Verification Date 07 Oct 2008 VerifiedBy Claire Wallace Liquid Test Team VerifiedVvhe 07 Oct 2008 14 02 The will return the user to the original screen but will see that the verification information has been added Ire r aa ete eee Verification and other details Verification Details Childs Name Verification Level Verification Date Name Harry Potter Birth Certificate 07 Oct 2008 Childs Date of Birth 06 Oct 1995 Passport 07 Oct 2008 Childs Gender Childs Address Identifiers Service Provisions Description male 10 Brookfield Street Selby Leeds L525 1NB 15 Sensitive Consent Archive Period 1 Episode Coordinator Started 01 Jun 2008 Claire Wallace Other ContactPoint specific information Left England status Shielding Child has left England No Shield Record No Update Left England Status Update Shielding Details Fix Accountable Body Fed Accountable Body k Fix Accountable Body The next time information is sent to ContactPoint this verification information will be sent to bac
56. field or select the Was this Alias Invalid check box Ww qu Tel e gic Home Menu Profile Help Li hie is dk iid results when searching for the child if it is recorded as invalid 2 Jack Russell Age 7 years a is 25 qa Update Other Name Jay Russell Update Other Name Jay Russell Update Other Name Jay Russell Update Other Name Effective Date To 03 10 2008 Forename Was this alias invalid e g entered by mistake Sumame Other Name History To Invalid Jaques Russell 03 Oct 2008 2 Previous Name Jay Russell 03 Oct 2008 4 Click Update Addresses Under the Addresses section of the Personal tab you are able to view any Main Home Other Contact Secondary Occasional and Work addresses that are held against the child s record Home Menu Profile Help Logout a5 da Episode History Li g idlog c Anne Example 3 years Basic Demographics Further Details Relationships Personal Key Agendes Other Contact Flat 2 Woodlands Clara Drive from 30 Aug 2009 Calverley Leeds West Yorkshire L528 5QP 1 Selby Road Leeds Name amp Gender Identifier Title Surname Forename Gender 382 Example iis child ha Anne Vulnerability Level Secondary Occasional Current Vulnerability Level from 29 Aug 2009 Age Date of Birth Approx DOB Age Approximate Age Yes Unborn Child No gt Update Personal Details gt Send a message about this Person gt Copy to Briefcase 15 Jul 2006 3 years Othe
57. g Further Details Meee a el a e Other Details O Does this person have a disability Other Details O Is this person on the Children s Disability Register Retention No current retention record Mo Disabilities Recorded OO k Add a Disability ietention Date Vulnerability History Archived Paper File Start Date End Date Vuln Level Add or View Paper File Records O1 Aug 2009 20 Aug 2009 4 Last Modified Modified By Helen Shaw Liquid Test Team Add vulnerability level Modified Date 31 Aug 2009 12 12 k Update Personal Details Ethnicity amp Religion pd Ethnicity If Other Please Specify Nationality Immigraton Status Religion Religion Language Preferred method of communication Language Fluency Understanding Primary Notes 1 Arabic Mother Tongue notes can go here Interpreter Required k Add Language 2 Click Update Details Language Arabic Language Language Arabic Primary Language Yes Fluency Mother Tongue Notes notes can go here Understanding Mother Tongue k Update Details k Add Another b All Languages Language Fluency Understanding Primary Notes Mother Tongue Mother Tongue Yes notes can go here eeece LI d O g i C Commercially Confidential eCAF Demographics Page 50 of 92 3 Make the required changes then select Update Update Language Arabic Update Language Arabic Language Language Arabic Fluency Mother Tongue notes can go here Understan
58. ga h Interpreter Required k Add Language Updating Further Details Other Details Other Details Retention Retention Code Episode dosed for 6 years Calculated Date 17 Jul 2015 k Open Retention Record k Set Calculate Retention Date Archived Paper File k Add or View Paper File Records Last Modified Modified By Helen Shaw Liquid Test Team Modified Date 31 Aug 2009 10 57 k Update Personal Details 1 Click Update Personal Details from the Further Details tab or click Update Personal Details from the Personal tab msi Further Details RSE regs eae M C n A n a Disability Does this person have a disability Is this person on the Children s Disability Register Disabilities Notification Date Nature of Disability Severity 01 Aug 2009 Hearing Medium Severity k Add a Disability Vulnerability History Start Date End Date Vuln Level 17 Jul 2009 17 Jul 2009 2 17 Jul 2009 17 Jul 2009 17 Jul 2009 Ethnicity amp Religion Ethnicity If Other Please Specify Nationality Immigration Status Religion Religion Language Preferred method of communication Language Fluency Understanding Primary Notes Fluent Basic Understanding 0 No details go here details go here details go h Interpreter Required k Add Language Commercially Confidential Other Details Other Details Retention Retention Code Episode closed for 6 years Calculated Date 17 Jul 2015 k Open Retention Record
59. he Relationships tab Liguidlog IC Home Menu Profile Help Logout James Taylor Age 8 years 3 da on Basic Demographics EO ee rc Relationships Baur sleet ee an L0 Personal Relationships Relationship Relation Age Comments Mother Jane Taylor 40 years 09 Feb 2008 k New Relationship 2 Choose the relevant relationship type from the drop down selection 3 Click Search Create Related Person 4 Use the Query tab to Search for required individual See the ECAF General Manual for further details on Searching 9 If no results are returned change your search criteria and search again LE NM DE Ligquidlog IC Home Menu Profile Help Logout Find Relationship for James Taylor Age 8 years Create Person J Forename ak sd mee ry Date of Birth Age L Show My Involvements Address Street No Street Post Code Please Note Ensure you have exhausted all possible search options based on the information known on the individual before creating a new person record on the system 6 Click Create eceece LI Cd O g IC Commercially Confidential eCAF Demographics Page 60 of 92 f Enter the Surname Forename Gender Date of Birth or Approximate Date Of Birth and any other information known e g Ethnicity Religion Disability etc 8 Click Create See the ECAF General Manual for further guidance on creating person records Li idlog IC Home Menu Profile Help Logout Find Relationship for James Tayl
60. hire LS25 1NB gt Address History Update Addresses Vulnerability Level Gender emale Current Vulnerability Level Locali Age Date of Birth _ _ Start New Form Actual DOB 01 Jan 2000 Locality Note Age 9 years 2 Unborn Child No Telephones Actions gt Update Personal Details gt Add Contact Number View Historic Numbers gt New Document gt Send a message about this Person gt Copy to Briefcase Disability Does this person have a disability Other Names O Is this person on the Children s Disability Register gt Add Other Name See Further Details for disability details Has special education needs NOTE The system will prompt the user if any information has been entered incorrectly or if a mandatory field is not completed as the record cannot be updated Any invalid or missing information will be highlighted in a yellow box at the top of the screen fa EEE Li idlog c Home Menu Profile Help Logout Anne Example 9 years 3 G Update Demographics Update Anne Example 9 years Update Anne Example 9 years Name amp Gender Te Gender Female Age Date of Birth Date of Birth Expected DOB O O C Unborn Child coocoo LI d O g IC Commercially Confidential eCAF Demographics Page 9 of 92 Sending Messages The system allows messages about a person with an eCAF record to be sent to other professionals with access to Protocol e
61. ity Disability Hearing Notification Date 01 Aug 2009 Nature of Disability Hearing Severity Medium Severity Disability Notes Partially deaf in right ear On Disability Register Yes Parents consent to be placed on Register Yes Recorded by Helen Shaw Liquid Test Team Mite cy 31 Aug 2009 10 57 k Update Disability ecoce LI C Ul d Q g IC Commercially Confidential eCAF Demographics Page 45 of 92 2 Enter the updated information and click Update Update Cancel Update Disability Vision Update Disability Vision DisabilityID 3 Notification Date na Feb 2009 Mature of Disability vision severity Disability Notes Behaviour Communication Consciousness Diagnosed with Autism or Asperger s syndrome Disabled under DDA but not in the other categories Hand function Hearing Incontinence Recorded by Viel Madified on Personal care Deleting a Disability 1 From the Further Details tab click on the disability you wish to delete 2 More detailed information will be displayed Click Delete Disability Disability Hearing Notification Date 01 Aug 2009 Nature of Disability Hearing Severity Medium Severity Disability Notes Partially deaf in right ear On Disability Register Yes Parents consent to be placed on Register Yes Recorded by Helen Shaw Liquid Test Team Modified on 31 Aug 2009 10 57 k Update Disability elete Disability 3 Click OK to confirm The Further Details tab will be dis
62. k Set Calculate Retention Date Archived Paper File k Add or View Paper File Records Last Modified Modified By aw Liquid Test Team eCAF Demographics Page 41 of 92 The screen will default to updating the main demographics which includes fields held on the Personal and Further Details tab 2 Specify the Ethnicity Immigration Status Religion Interpreter Required and or any Other Details S After entering the further information click Update NOTE Please see the Adding a Disability section in this user manual for guidance on recording disabilities Update Anne Example 3 years Update Anne Example 3 years Name amp Gender Title i Surname Ethnicity amp Religion Ethnicity If Other Please Specify Exampl Forename Immigration Status Gender v Religion v Language Age Date of Birth Date of Birth Expected DOB 15 Jul 2006 _ Interpreter Required Approximate Age Yes Other Information C Unborn Child Locality Other Details North vi Deceased Date of Death Disability OtherId1 Is this person on the Children s Disability Register Has special education needs Adding a Disability Disabilities can be recorded updated viewed and deleted from the Further Details tab 1 Click on the link Add a Disability from the Further Details tab aes Further Details Bisrzriiegz are M Tu ua Rr A a A Other Det
63. k up the changes made in the system eceece LI d O g IC Commercially Confidential eCAF Demographics Page 82 of 92 This can also be used to verify any data previously entered into the system but has come back showing a discrepancy Over 18 consent For any young person over 18 and under 25 still receiving services i e still has an open referral the user will have the ability to enter Consent details before any changes will be sent to ContactPoint When the child reaches 18 you will see a new tab in ContactPoint marked Consent Required 1 From ContactPoint select the Consent Required tab 2 Click on the link marked Update Consent Details MirnaBMeDd Consent Required ContactPoint Co Residing Children Contributing Data Verification and other details Consent Details This record wil no longer be sent to ContactPoint unless there is explicit consent given to share this information No 3 Enter the Date consent was given and to whom 4 Click Update Update ContactPoint Update ContactPoint Update Consent Details Date Consent was given 07 10 2008 Person who was given the consent Clire Wallace Consent until leave blank for default Consent Withdrawn C withdrawn Date Withdrawn e The user will be navigated to the Consent Required tab and will be able to see the updated details These details will now be sent back to ContactPoint IEEE Consent Required Besir iustis rug BERG SC EP a
64. le Main Home 21 Main Street Current episode started 25 Forename Jack from 29 Jun 2001 Leeds Surname Russell LS1 6AA Actions Gender Male Add Address New Document Age Date of Birth Telephones Start New Form Actus DOB 29Jun 2001 Add Contact Number View Historic Numbers Approximate Age Disability Unborn Child No Approximate Age adults 0 Update Personal Details Disability Details Send a message about this Person Ll Does this person have a disability Is this person on the Children s Disability Register Other Names Alias Jaques Russell Previous Name Jay Russell Add Other Name Invalid and Historical Other Names Other Names that are either out of date or invalid can be updated by clicking on the Add Other Name link from the child s Personal tab 1 Click on the Other Name to be changed from the Other Name History section 2 Click Update fe idlogic Home Menu Profile Help Logout gj Jack Russell Age 7 years P m L a i Other Name Jaques Russell Other Name Jaques Russell Other Name Effective Date Type Alias From 03 Oct 2008 Title TO Forename Jaques LT Was this alias invalid e g entered by mistake Surname Russel Update k Add i Mame Address History Type Alias Jagues Russel 03 Oct 2008 Previous Name Jay Russell 03 Oct 2008 eceoc0 LI d O g IC Commercially Confidential eCAF Demographics Page 25 of 92 3 Enter an end date using the effective To
65. le you to search for any co residing children at the same address by clicking on the link below This would then produce a list of siblings living at the same address as shown below Krear rala Co Residing Children IiesrsgelVisa rib e i Ar n o e e ea Ten Search Search Co Residing Children in ContactPoint Co Residing Children Shielded Surname Forenames Gender Date of Birth Address Parent Info Action CHASE L female 2001 09 29 1115 Liquidlogic Street Leeds West Yorks West Yorks West Yorks LS1 1AA View ContactPoint Rete BIRBECK NANCY male 1998 03 21 1115 Liquidlogic Street Leeds West Yorks West Yorks West Yorks LS1 1AA View ContactPoint Record Clicking on the View ContactPoint Record link will give you a brief summary of the other siblings record as shown below Shielded Surname Forenames Gender Date of Birth Address Parent Info Action CHASE female 2001 09 29 1115 Liquidlogic Street Leeds West Yorks West Yorks West Yorks LS1 1AA View ContactPoint Record BIRBECK NANCY male 1998 03 21 1115 Liquidlogic Street Leeds West Yorks West Yorks West Yorks LS1 1AA Review details below Co Residing Child Preview Preview ContactPoint Record A Do Not Print this Information Identifiers Ics 140651 Child Details Address Family Name CHASE Address 1115 Liquidlogic Street 10349 Liguidlogic Street Forenames L Leeds Leeds Gender female West Yorks West Yorks Date of Birth 29 Sep 2001 West Yorks West Yorks West Yorks Wes
66. lowing assessment All Message Body Forward Hi Social Worker 1 b View Thread After carrying out an assessment on James a number of behavioural issues have been identified which I would like to discuss with you further I Remove remember you had a similar case a few weeks ago and was interested in the approach you took Thanks Claire View Thread To view the complete message thread trail relating to the selected message Remove To permanently remove the selected message from your Incoming Messages View 3 After viewing reading the message to return to the Homepage Click the Home link Alternatively perform the necessary action regarding the message refer to the next section for Message Actions Message Actions Reply 1 To reply to a message Click Reply Li LU Te og IC Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 18 34 Details Author Claire Wallace ECAF Team Sent 09 Feb 2008 18 34 Attachment James Taylor 8 years Subject Behavioral Issues identified following assessment Message Body t Forward Hi Social Worker 1 h View Thread After carrying out an assessment on James a number of behavioural issues have been identified which I would like to discuss with you further I os remember you had a similar case a few weeks ago and was interested in the approach you took Thanks Claire eceoc0 LI d Q g IC Commercially Confidential eCAF Demographics Page 15 of 92 The reply me
67. m CE 21 Adding Other NIMES usen i so este cera sain seve ectrenjonee ETE E 21 Updating Other INGUIN CS EE 23 Invalid and Historical Other Names ccccscceeeeeeeeeeeeneeeeneeeeneeeeneeeaeeeeaeesaesseneeeaeseneesenessaes 25 AUTOSE OS MR 26 Adding a New Addr SS aec AE aN AREA Ea 27 Updating an AOUEBSS ssRNA EAEE 29 Contact Telephone Numbers ssssoosnnannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 30 Adding a Contact Telephone Number ssssssssssnssnnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen 30 Adding Additional Contact Telephone NUMDE G scccceeeeeeeeeeeeeeeeeeeeeneeneeseeneeseeneeseenens 31 Updating Contact Telephone Numbers cccccceeeeeeeeeeeeeeeeeeeeseeeeeaeeeanesseaeeseneeeaneseneesaneseaes 32 Removing a Contact Telephone Number 1eeeeeeeeeeseeeeeeeee eene enne nnne 33 Important Information PHARES TO TO EO 35 Starting a Pre Assessment Form swiss tei resin vowtiootunevdviviviess ug VU rw Uva Ur Vid ons nw td 36 NeWOCAF EDISDUS Ene ne ements me Be iN ee er M NE MEME EV MEE 38 NOW DOCOMO S as esac ii st sd vado nsa dis et ae aces anaes UNE RKEUEE PU MD DNA REVUE MN EUS PLAN ERU ME UMP CCRUUE 38 SaMO E NEW gro g 7 MR RP c 39 ami Bee ee a cte 41 Updating Further Details m
68. n James a number of behavioural issues have been identified which I would like to discuss with you further I remember you had a similar case a few weeks ago and was interested in the approach you took Thanks Claire Action Descripion 0 0 4 Select the Recipients tab to view the recipients this message was original sent to 5 To close the message and return to your Homepage Click the Home link Receiving Messages If an active user of Protocol eCAF has been sent a message generated by another active user of Protocol eCAF then the following steps illustrate how to access received messages 1 Click the Your Messages link on the Protocol eCAF Homepage The number of new messages received will also be specified in RED Home Menu Profile Help Logout Subscriptions Welcome Worktray MerrearirTe Team Manager 1 Liquid Test Team Group By Date Task Child Address Order By Start Date Due Date Timeframe System Notices Due Date Child Task Description ECAF 3 6 This Task Tray is Empty Expand All Collapse All User Options gt Update My Profile gt Visual Settings Diary and Addresses TU My Diary E Department Diary he Address Book C gt outages gt ee iL Messa ID fn Find Adult or Child a Search ContactPoint All messages received will be listed Those messages in Bold text indicate unread messages those messages not bold indicate the messages which have been viewed read eoooo 0
69. n which is considered as a key agency e g Willow Surgery 4 This will take you through to My Contacts where you can search for and select the key agency person from the Address Book For more information on using My Contacts and the Address Book please refer to the ECAF General Manual Liguidlog IC Home Menu Profile Help Logout Key Agency Grete Canes New Key Agency New Key Agency Other Name Effective Date GP Practice From 09 Feb 2004 Person qr Click here to select a user To fs n mm m 8 Other Key Agencies There are no other key agencies 5 Enter the Effective From date and any other relevant comments for the Key Agency 6 Click Create Added Key Agencies will now be displayed in the Key Agencies tab in the child s demographics Liqu id og IC Home Menu Profile Help Logout D James Taylor Age 8 years 1 gt 3 Gg om Basic Demographics Ot ee aH Key Agencies Bance Anea Person Department Organisation From To Comments GP Practice Willow Surgery 09 Feb 2004 k New Key Agency eeece LI d O g IC Commercially Confidential eCAF Demographics Page 69 of 92 Updating a Key Agency 1 From the Key Agencies tab click on the required key agency 2 Click Update to make the necessary changes Liguidlog IC Home Menu Profile Help Logout f James Taylor Age 8 years a t Key Agency Key Agency Other Name Effective Date Type GP Practice From 09 Feb 2004 Person To Department Will
70. nain Current episode started 01 Aug 2009 Vulnerability Level Current Vulnerability Level Start New Form s Actions k New Document NOTE Please refer to the Briefcase manual for further details Other Names The system has the ability to store one or more names for a child Aliases will also be considered when searching for a child The child s demographics must be displayed with the Personal tab selected in order to view update or add other names alias s to a child s record Adding Other Names 1 Click on the link Add Other Name from the Personal tab Li g idlog c Home Menu Profile Help Logout Jack Russell Age 7 years a ia 3 dm m Basic Demographics Personal Name amp Gender Title Forename Jack Surname Gender Male Age Date of Birth Actual DOB Approximate Age No Unborn Child No Approximate Age adults 0 Update Personal Details Further Details Relationships Russell 29 Jun 2001 Key Agencies Episode History Addresses Main Home 21 Main Street from 29 Jun 2001 Leeds LS1 6AA gt Add Address Telephones gt Add Contact Number View Historic Numbers Disability Does this person have a disability Important Information 3 Current episode started 25 Sep 2008 Actions gt New Document Start New Form Is this person on the Children s Disability Register Disability Details Send a message about this Person gt Add Other Name Q
71. nce on creating documents please refer to the Document Editor Manual Melt tel lore Home Menu Profile Help Logout 11 James Taylor Age 8 years 3 da es Basic Demographics Personal Further Details Relationships Key Agencies End Date Episode Coordinator Status Ecaf User 1 ECAF Team Type Status Editor 09 Feb 2008 Letter Completed Ecaf User 1 ECAF Team 2 07 Feb 2008 Letter Completed Ecaf User 1 ECAF Team eceoc0 LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 72 of 92 Accessing the Episode Details 1 From the Episode History tab select the episode to view the Episode Details tabs Involvements Case Notes Services Consent Access Requests Episode Details Episode Coordinator Helen Shaw Liquid Test Team Episode Date 01 Aug 2009 09 17 End Date Status Reason Development of Baby Child or Young Person Health Additional Notes Additional Notes k Episode Pathway k Update Episode Episode Shielding Shielded Reason for Shielding Consent Restrictions Access is ONLY available to V Liquid Test Team Helen Shaw Liquid Test Team 3 EcafUser 1 ECAF Team k Update current Consent Statement k Mew Consent Statement Cancel Episode The episode cannot be cancelled from this screen once the consent has been inserted NOTE Please refer to the Episode Details manual for further information on these tabs eoeooo0 LI C LU I Cd O g Commercially Confidential e
72. o ERR k View Thread Wonderful Ive cc d my manager as a formal meeting between us all is going to worthwhile The following warning message will appear If you choose to remove a message the message will no longer exist in your My Messages The message will NOT be saved elsewhere on your eCAF account 2 Click OK to confirm the removal of the message alternatively Click Cancel to keep the message Windows Internet Explorer Copy to Briefcase If Briefcase is installed and enabled then a user will have the ability to copy the demographic record to their Briefcase in order to update view the details remotely 1 From the Personal tab click Copy to Briefcase Personal Marde tAn Name amp Gender Identifier 388 Title Surname Ilford Forename Ali Gender Male Age Date of Birth Actual DOB 08 Aug 2008 Age 1 year Unborn Child No k Update Personal Details k Send a message about this k Copy to Briefcase ka Other Names k Add Other Name Relationships Episode History Addresses Main Home fram 08 Aug 2008 712 Eastern Avenue Ilford Essex I2 RH k Address History Update Addresses Telephones k Add Contact Humber View Historic Numbers Localiby Locality Disability Does this person have a disability O Is this person on the Children s Disability Register See Further Details for disability deia Has special education needs Important Information EC T i e Y pam wed a pe
73. o longer be displayed on the Family Tree Liguidlog IC Home Menu Profile Help Logout D James Taylor Age 8 years 7 Basic Demographics Iso MUR Relationships XS vire aro e Ma oT Personal Relationships Relationship Relation Comments Mother Jane Taylor Father Mark Taylor 39 years Half Brother Ben Clark 11 years k New Relationship Key Agencies The Key Agencies tab holds information about any Key Agencies that are involved with the child Ligquidlog ic Home Menu Profile Help Logout gt Jean Luc Pickard Age 9 years s Basic Demographics f 5 u br Relationships Person Department Organisation From To Comments Mr Wiliam Morris Bakewell Junior School 01 Feb 2007 GP Practice Willow Surgery 05 Feb 2005 k New Key Agency Adding a New Key Agency 1 From the Key Agencies tab select New Key Agency Liguidlog IC Home Menu Profile Help Logout James Taylor Age 8 years e da a Basic Demographics Personal Further Details Relationships Episode History 2 Choose the Key Agency Type from the drop down selection ecoo00 LI d O g i G Commercially Confidential eCAF Demographics Page 68 of 92 3 Select the appropriate Click here to select a user link against either the Person or Department field Feld Description 1 To search for a particular person linked to a key agency e g Dr lan Jones Department To search for a named department organisatio
74. oce LI C Ul d Q g IC Commercially Confidential eCAF Demographics Page 55 of 92 Relationships The Relationships tab is where a child young person record can be linked to other people on the eCAF system and the relationships specified Liguidlog IC Home Menu Profile Help Logout James Kirk Age 10 years VEX Basic Demographics 5 m a Personal Further Details Relationships Key Agencies Episode History Personal Relationships Relationship Comments Mother Mrs Belinda Kirk 38 years 09 Feb 2008 Father Roger Kirk 09 Feb 2008 Step Brother Kyle Clarkson 2 years 09 Feb 2008 Biological father unknown Brother Jean Luc Pickard 9 years 01 Jan 2008 New Relationship If there are no relationships currently defined for this child the relationships tab will reflect this Liguidlog IC Home Menu Profile Help Logout EY James Taylor Age 8 years D 8 da mm Basic Demographics Further Details Key Agencies Episode History Personal Relationships There are no current relationships k New Relationship coocoo LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 56 of 92 New Relationships New Relationships Search Create Related Person q1 To create new relationships select New Relationship from the Relationships tab Melt tel lore IC Home Menu Profile Help Logout James Taylor Age 8 years 3 qa om Basic Demographics EO eee Relationships BEXSW zie EN ir ee n C0 Personal Relation
75. or Age 8 years IAE Create New Person Name amp Gender Ethnicity amp Religion Title i Ethnicity B4 Any other mixed background Forename If Other Please Specify Surname Taylor Immigration Status British Citizen Gender Male Religion Athiest v Age Date of Birth Language Date of Birth 27 03 1968 First Language Approximate Age Parent Carers Language C Unborn Child Interpreter Required Other Details Disability Does this person have a disability Disability Details 9 Click Create to add this person to the child s relationship tab Liguidlogic Home Menu Profile Help Logout Note Existing relationships on miei aa Age 8 years a 3 da the child s record will be E viewable under the Personal cance New Relationship Relationships section New Relationship Relationship Personal Relationships Relationship Parent Relationship Relation Comments Jane Taylor Age 40 years 09 Feb 2008 Related Person Related Person Mark Taylor Age 39 years k Search Create Related Person k Show Persons at Same Address Suggest Relationships Effective Date Start 09 Feb 2008 EndDate Other Information Comments eeece LI IC d O g IC Commercially Confidential eCAF Demographics Page 61 of 92 New Relationships Show Persons at Same Address A user is given the o
76. or instance you a date of birth can be entered into the system and verified in ContactPoint for example if the user has seen the child s passport 1 Click on the Verification and other details tab 2 Click on the line showing the child s DOB ere bla ON or ee eee Verification and other details Verification Details Type Description Verification Level Verification Date 1 Childs Name Name Harry Potter Birth Certificate 07 Oct 2008 2 Childs Date of Birth 06 Oct 1905 c i Childs Gender male 4 Childs Address Teroorkten SITES 5 Identifiers 15 Service Provisions Description Sensitive Consent Archive Period 1 Episode Coordinator Started 01 Jun 2008 Claire Wallace Other ContactPoint specific information Left England status Shielding Child has left England No Shield Record No Update Left England Status Update Shielding Details Fix Accountable Body Fixed Accountable Body t Fix Accountable Body 3 Click on the link marked Update Verification Details Verify Childs Date of Birth Verify Childs Date of Birth Verification Type Childs Date of Birth Description 06 Oct 1995 Verification Level etaton Date ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 81 of 92 4 Enter the verification level How you have verified the information and date 5 Click Update Update Verify Childs Date of Birth Update Verify Childs Date of Birth Verification Type Childs Date of Birth D
77. ow Surgery Comments k Add Key Agency All Key Agencies Person Department Organisation From To Comments GP Practice Willow Surgery 09 Feb 2004 3 Make the necessary changes and then click Update E BE E Liguidlog IC Home Menu Profile Help Logout James Taylor Age 8 years 3 3 d Update Key Agency Update Key Agency Update Key Agency Other Name Effective Date Type GP Practice w From 09 Feb 2004 Person Click here to select a user To NENNEN Department 3 Willow Surgery X Pe it Comments James currently has no allocated G P Other Key Agencies Person Department Organisation From To Comments GP Practice Willow Surgery ec000 LI C Ul d O g G Commercially Confidential eCAF Demographics Page 70 of 92 Deleting a Key Agency 1 Select the Key Agencies tab click on the necessary key agency to end and automatically delete 2 Click Update Liguidlog IC Home Menu Profile Help Logout James Taylor Age 8 years 3 da i Update Key Agency Update Key Agency Update Key Agency Other Name Effective Date Type GP Practice From 09 Feb 2004 Person Click here to select a user To Department 4 3 Willow Surgery X l 2 men Comments James currently has no allocated G P Other Key Agencies Person Department Organisation From To Comments GP Practice Willow Surgery 09 Feb 2004 James currently has no allocated G P 3 Enter Effective To date 4 Click Update 5
78. pdate Personal Details WA10 4nJ Ars ss there is ar gt Send a message about this Person gt New ECAF Episode gt Copy to Briefcase Telephones Home Phone 0113 1234567 gt View Update Contact Number Details Other Names gt Add Other Name Locality Locality North Disability Does this person have a disability lv Is this person on the Children s Disability Register See Further Details for disability details CL Has special education needs eCAF Demographics Page 30 of 92 Commercially Confidential 2 Choose the Telephone Type from the drop down selection 3 Enter the Contact Telephone Number 4 Enter any relevant Notes 5 Select the Primary Contact checkbox if this is the main contact telephone number 6 The Start Date will automatically default to today s date but can be amended if required 7 Click Create Record E l qu Te lO elle Home Menu Profile Help Logout Telephones for Jack Russell Age 7 years Cancel New Telephone 8 Click Close to the return to the child s demographics Li idlog c Home Menu Profile Help Logout Telephones for Jack Russell Age 7 years e select a telephone number to update Primary Contact Type Contact Number Notes Start Date End Date Home Phone 0113000000 03 Oct 2008 lt Click here to add a new number Adding Additional Contact Telephone Numbers Any recorded contact telephone numbers will be displayed in the Personal tab The Primary Telephone Number will be in bold
79. physical location of any paper files held for this child Adding a Paper File Record q1 Click Add or View Paper File Records to record information about a paper file Personal Relationships Key A ies Episode History Disability Other Details Does this person have a disability Other Details O Is this person on the Children s Disability Register Retention Disabilities No Disabilities Recorded k Add a Disability Vulnerability History Start Date End Date Vuln Level 01 Aug 2009 20 Aug 2009 E 20 Aug 2005 Madified By Helen Shaw Liquid Test Team Add vulnerability level Modified Date 31 Aug 2009 12 30 zm k Update Personal Details Ethnicity amp Religion Ethnicity B3 White and Asian If Other Please Specify Immigration Status Religion Religion Muslim Language Preferred method of communication Language Fluency Understanding Primary Motes Arabic Mother Tongue Mother Tongue Yes notes can go here Interpreter Required y k Add Language 2 Enter the relevant information into the fields provided 3 Click the link Click here to select a user to select from the Address Book who is responsible for the document s Please see the section on My Contacts in the eCAF General user manual for further information if needed 4 Click Create to add a paper file record Responsible Department File ID Department 3 Click here to select a user Subject Dates gt o 1 2 2 l 1L 9 wh Date Opened LER Da
80. played with the deleted disability removed Windows Internet Explorer m A Are you sure you want to delete this Disability eoeooo0 LI C Ul d Q g IC Commercially Confidential eCAF Demographics Page 46 of 92 Vulnerability History The Vulnerability Level can be added when starting a new eCAF episode see example below Once this has been created it can be updated from the Further Details tab in order to track the child s vulnerability throughout their CAF episode Personal Disability Other Details O Does this person have a disability Other Details O Is this person on the Children s Disability Register Retention Disabilities No current retention record No Disabilities Recorded k Set Calculate Retention Date Add a Disability Archived Paper File k Add or View Paper File Records Last Modified Ethnicity amp Religion Ethnicity Modified Date 31 Aug 2009 12 07 If Other Please Specify k Update Personal Details Nationality Immigration Status Vulnerability History No vulnerability levels recorded Religion Religion Language Preferred method of communication Interpreter Required k Add Language Updating the Vulnerability Level 1 From the Further Details tab click Add Vulnerability Level Personal Relationships Key A ies Episode History Disability Other Details O Does this person have a disability Other Details ESL rP TE T S O Is this person on the Children s Disability Register Retention Dis
81. ption search for individuals at the same address as the person the relationships are to be created on Please Note Only individuals with a person record on ECAF will be shown if an exact match to the address exists If an individual is known to have the same address but is not shown then the Search Create Related Person and or Suggest Relationships option should be used to create the relationship 1 To create new relationships select New Relationship from the Relationships tab Liguidlog IC Home Menu Profile Help Logout T James Taylor Age 8 years a 3 da on Basic Demographics Key Agencies Episode History Comments Mother Jane Taylor 40 years 09 Feb 2008 Mark Taylor 39 years 09 Feb 2008 2 Choose the relevant relationship type from the drop down selection 3 Click Show Persons at Same Address Home Menu Profile Help Logout James Taylor Age 8 years ti da Relationship New Relationship New Relationship Relationship Personal Relationships Relationship Relationship Relation Start Comments Related Person 1 Mother Jane Taylor Age 40 years 09 Feb 2008 2 Father Mark Taylor Age 39 years 09 Feb 2008 Related Person Select Option Below k Search Create Related Person k Show Persons at Same Address k Suggest Relationships Persons at Same Address Name Age Date of Birth AddressType Address Area Town County Post Code 1 Beryl Taylor 62 years 13 Feb 1945 Main Home 33 Brookfield Grove
82. r Names gt Add Other Name West Yorkshire Start New Pre Assessment Form LS25 1NB 10 Kiln Lane Eccleston St Helens Merseyside WA10 4RJ gt Address History Update Addresses Main Home from 15 Jul 2006 gt New ECAF Episode elephones Home Phone 0113 1234567 gt View Update Contact Number Details Locality Locality Disability North Does this person have a disability Is this person on the Children s Disability Register See Further Details for disability details L Has special education needs eeece LI Ul d O g IC Commercially Confidential eCAF Demographics Page 26 of 92 Adding a New Address You are able to add a number of addresses for a child and keep a historical record of any addresses the child may have 1 From the Personal tab click Address History Update Addresses Li qui dlog c Home Menu Profile Help Logout Anne Example 3 years Basic AAEE a vg 4 Personal Further Details Relationships Key Agencdes Episode History Name amp Gender Addresses Important Information Identifier Other Contact Flat 2 Woodlands Clara Drive F Title from 30 Aug 2009 Calverley Leeds Senne West Yorkshire Forename L528 SOP Vulnerability Level Gender Secondary Occasional 1Selby Road Current Vulnerability Level gt from 29 Aug 2009 Leeds Age Date of Birth West Yorkshire Start New Pre Assessment Form Approx DOB 15 Jul 2006 LS25 1NB Start Age 3 years Main Home 10
83. r further details on Searching OS The individual chosen will populate the Related Person field eccce LI C Ul a O g Commercially Confidential eCAF Demographics Page 58 of 92 James Taylor Age 8 years 4 Note The start date for the b Relationship selected relationship will default to today s date unless specified New Relationship otherwise New Relationship Relationship Personal Relationships Relationship There are no current relationships Related Person Related PersKn Jane Taylor A k Search Create R later Perser k Show Persons at same Address k Suggest Relationships Effective Date start 09 Feb 2008 me 000 Other Information Comments 5 If required Enter Comments regarding the relationship within the free text box available 6 Click Create to add this person to the child s relationship tab on the demographics Liqguidlog IC Home Menu Profile Help Logout _ James Taylor Age 8 years FY 5 da os Basic Demographics ieee cee Relationships MESS zie E reta cU Personal Relationships Relationship Relation Age Comments Mother Jane Taylor 40 years 09 Feb 2008 k New Relationship ecoce LI C Ul d O g IC Commercially Confidential eCAF Demographics Page 59 of 92 New Relationships Create Related Person lf a search has been conducted and no results have been found you can create a new person on the system 1 To create new relationships select New Relationship from t
84. rability Level k Address History Update Addresses Ww Gender Male Y leibionies Start New Form Actual DOE 08 Aug 2008 k Add Contact Number View Historic Numbers Age 1 year Locality Actions Unborn Child No locity New Document k Update Personal Details k Send a message about this Person k Copy to Briefcase Disability Does this person have a disability O Is this person on the Children s Disability Register Other Names See Further Details for disability details k Add Other Name Anne Example 3 years 28 aa Basic Demographics Personal Further Details Relationships Key Agendes Episode History Name amp Gender Addresses Identifier 382 Other Contact Flat 2 Woodlands Clara Drive Title from 30 Aug 2009 Calverley Surname Example ware Yorkshire Forename Anne LS28 5QP Gender Secondary Occasional 1 Selby Road Current Vulnerability Level Z from 29 Aug 2009 Leeds Age Date of Birth West Yorkshire Start New Pre Assessment Form Approx DOB 15 Jul 2006 LS25 1NB Start Age 3 years Main Home 10 Kiln Lane _ Approximate Age Yes from 15 Jul 2006 Eccleston Unborn Child No riga gt Update Personal Details V VAT AR m gt Send a message about this Person Address History Update Addresses gt New ECAF Episode gt Copy to Briefcase Telephones MOE 0113 1234567 gt Add Other Name gt View Update Contact Number Details Other Names Locality Locality North Disability
85. re Details Effective Date Type Main Home v Flat No From 28 Aug 2009 11 40 Address Please search for an address Floor To Lookup Address N Room C This address is confidential Notes Address History County Country Invalid 30 Aug 2009 11 36 Flat 2 Woodlands Clara Drive Calverley West Yorkshire 29 Aug 2009 11 36 1 Selby Road West Yorkshire 27 Aug 2008 22 46 712 Eastern Avenue Essex 15 Jul 2006 11 16 10 Kiln Lane St Helens Merseyside 5 Once the address has been entered click Create Lig idlog ic Home Menu Profile Help Logout New Press ALT C to create the record Address Information More Details Effective Date Type Main Home Flat No f From 28 Aug 2009 11 40 Address 1Ley Street Foo T To Ilford C Essex E This address is confidential IG2 7QX Lookup Address Address History Other Contact 30 Aug 2009 11 36 Flat 2 Woodlands Clara Drive Calverley Leeds West Yorkshire LS28 5QP United Kingdom Secondary Occasional 29 Aug 2009 11 36 1Selby Road Leeds West Yorkshire LS25 1NB United Kingdom Main Home 27 Aug 2008 22 46 27 Aug 2009 712 Eastern Avenue Ilford Essex IG2 7RH United Kingdom Main Home 15 Jul 2006 11 16 10 Kiln Lane Eccleston St Helens Merseyside WA104RJ United Kingdom Commercially Confidential eCAF Demographics Page 28 of 92 Updating an Address 1 From the Personal tab click Address History Update Addresses Li qui
86. re assessment or select previously completed pre assessments and then select the Copy Forward button NOTE A Pre Assessment form can be created as many times as required Liquid Oc ic Home Menu Profile Help Logout fy Rosie Williams Age 8 years Pre Assessment Checklist 25 Nov 2008 09 21 leuita Pre assessment checklist Copy Forward There are no previous Checklists for Rosie Williams Age 8 years so you do not have the option to copy answers forward at this time Click Start Blank to start the new Checklist EN eeece LI Ul a O g IC Commercially Confidential eCAF Demographics Page 36 of 92 4 Complete the Pre Assessment as required and click Finalise Checklist and then click OK Liquid l og ic Home Menu Profile Help Logout T Rosie Williams Age 8 years 3 FCU Pre Assessment Checklist 25 Nov 2008 09 21 Iain Pre assessment checklist Pre assessment checklist T 9 checklist Pre assessment checklist Notes for use If you are completing form electronically text boxes will expand to fit your text Where check boxes appear insert an x in k Printable View those that apply Pre assessment checklist Commenced G preassessmentchecistCompleted OO OOOO O B Identifying details For unborn baby infant child or young person include contact name for parent carer Contact tel na A list of previously completed pre assessments can be found on the Pre Assessment Forms tab in the Demographics
87. rs 13 Feb 1945 Main Home 33 Brookfield Grove LS25 1NB Ben Clark 11years 18 Sep 1996 Main Home 33 Brookfield Grove LS25 1NB Effective Date Start 09 Feb 2008 EndDate Other Informati Comments 5 The Related Person field will be populated Click Create to add the New Relationship Ligquidlog IC Home Menu Profile Help Logout James Taylor Age 8 years 7 Basic Demographics Personal Further Details Personal Relationships Relationship Relation Comments Mother Jane Taylor 40 years 09 Feb 2008 Father Mark Taylor 39 years 09 Feb 2008 Grandmother Beryl Taylor 62 years 09 Feb 2008 k New Relationship 6 If multiple people are shown to have the same address and need to be added as a New Relationship on the current record then repeat steps 1 to 5 in this section New Relationships Suggest Relationships The Suggest Relationships option lists any individuals that may have a relationship to the selected person for example they may live at the same address or currently have a relationship with another user which this person is related to i To create new relationships select New Relationship from the Relationships tab 2 Click Suggest Relationships In this example Ben Clark has been suggested as a relationship as he is Jane Taylor s son from a previous marriage and also has the same address as James Taylor Therefore a relationship type of Half Sibling could be created between Jam
88. ry Potter Birth Certificate 07 Oct 2008 Childs Date of Birth 06 Oct 1995 355 07 Oct 2008 Childs Gender male Childs Address 10 Brookfield Street Selby Leeds L525 1NB Identifiers 15 Service Provisions Description Sensitive Consent Archive Period 1 Episode Coordinator Started 01 Jun 2008 Claire Wallace Other ContactPoint specific information Left England status nl Child has left England No bier Record Yes Update Left England Staty Reason Adoption in process By Claire Wallace Liquid Test Team Ta izbie Body When 07 Oct 2008 14 50 d t Update Shielding Details t Fix Accountable Body 5 Click on the Contributing Data tab and Refresh Data for the details to be updated and sent to ContactPoint Left England Status If for any reason the Child has left England and will not be returning for at least 3 years this can be recorded by clicking on the Update Left England Status Eire Te e DIT ET eee Verification and other details Verification Details Description Verification Level Verification Date Childs Name Name Harry Potter Birth Certificate 07 Oct 2008 Childs Date of Birth 06 Oct 1995 Passport 7 Oct 2008 Childs Gender male Childs Address 10 Brookfield Street Selby Leeds L525 1NB Identifiers 15 Service Provisions Description Sensitive Consent Archive Period 1 Episode Coordinator Started 01 Jun 2008 Claire Wallace Other ContactPoint specific information Left t England status Shielding ane Record
89. s Address Gender Do d _ fd pedicle uu y Date of Death ERN a Me A list of results will be displayed Forenames Gender DateofBirth Address Parent Info 29 Sep 2001 1115 Liquidlogic Street Leeds West Yorks West Yorks West Yorks LS1 1AA 21 Mar 1998 1115 Liquidlogic Street Leeds West Yorks West Yorks West Yorks LS1 1AA 12 Oct 2001 152 The Street Leeds LS1 1AA 14 Jan 2002 168 The Street Leeds LS1 1AA 11 May 2001 142 The Roas Leeds LS7 7AA 5 If one of the results matches the child young person s record select the result and click the Select button 6 If the required result is not listed click Child not found eccce LI d O g IC Commercially Confidential eCAF Demographics Page 75 of 92 7 After selecting child not found click OK to match the record in ContactPoint Windows Internet Explorer 1 J This will mean that ContactPoint will attempt to match the record Press OK to continue 9c Cem 4 ContactPoint Load Details tab The Load Details tab lists who originally linked the ContactPoint record and when It also includes the matching status and whether any attention is required Load Details ContactPoint Co Residing Children Contributing Data Verification and other details Link Details Linked By Claire Wallace Liquid Test Team Date Linked 07 Oct 2008 10 39 Last Load Details Date of Last Load Load Status Matching Status Attention Required No
90. s Information Effective Date Type Other Contact From 30 Aug 2009 11 36 Address Flat 2 Woodlands Clara Drive To O Was this address invalid e g entered by mistake This address is confidential gt Update this Address gt Add New Address Conf Invalid 30 Aug 2009 11 36 Flat 2 Woodlands Clara Drive Calverley West Yorkshire 29 Aug 2009 11 36 1Selby Road West Yorkshire 27 Aug 2008 22 46 27 Aug 2009 712 Eastern Avenue Essex 15 Jul 2006 11 16 10 Kiln Lane Merseyside Commercially Confidential eCAF Demographics Page 29 of 92 4 Enter the required information into the More Details section If the address needs to be marked as confidential select the This Address is Confidential check box If the address is incorrect or entered by mistake mark the Was this address invalid check box 5 Click Update Update Address Type Other Contact Update Address Type Other Contact Effective Date From 30 Aug 2009 11 36 Address Information More Details Type Other Contact v Flat No Address Flat 2 Woodlands Clara Drive Floor To Calverley This address is confidential _ Was this address invalid e g entered by mistake 5QP e e Lookup Address Address History County Country Invalid 30 Aug 2009 11 36 Flat 2 Woodlands Clara Drive Calverley West Yorkshire 29 Aug 2009 11 36 1 Selby Road West Yorkshire 27 Aug 2008 22 46 27 Aug 2009 712 Eastern Avenue Essex 15 Jul 2006 11 1
91. s information can be added to ContactPoint 1 Click on the Service Provision where the Drugs Councillor is indicated Service Provisions Description Sensitive Consent Archive Period Allocated Case Worker Started 01 Jan 2000 Pauline Morgan Drugs Councillor Started 11 Aug 2008 Helen Shaw v 2 Click on Update Consent Details Drugs Councillor Started 11 Aug 2008 Helen Shaw Drugs Councillor Started 11 Aug 2008 Helen Shaw Archive Period Archive Period k Update Archive Period Consent Details Sensitive Yes Consent Given To Date of Consent eecccee LI d O g Commercially Confidential eCAF Demographics Page 84 of 92 3 Select the Consent checkbox and enter details of the person who was given consent and the date consent was given then click on Update Update Drugs Councillor Started 11 Aug 2008 Helen Shaw Update Drugs Councillor Started 11 Aug 2008 Helen Shaw Consent Details Consent Given To Pauline Morgan Date of Consent 11 08 2008 Details of the consent will then be updated Click on the internet explorer back button to return to the main screen Service Provisions Description Sensitive Consent Archive Period 1 Allocated Case Worker Started 01 Jan 2000 Pauline Morgan 2 Drugs Councillor Started 11 Aug 2008 Helen Shaw Ww 4 Click on the Contributing Data tab and Refresh Data for the details to be updated and sent to ContactPoint sr IT NE TE re Oe ae eee Contributing Da
92. ships There are no current relationships k New Relationship When creating updating an individual s relationships there are 3 options e Search Create Related Person Allows the user to search the system for any other family members if not found the user can then create a new person record on the system e Search Persons at same Address Returns a list of people with the same address as the child and can then be chosen to be added as a relationship on the child s record e Suggest Relationships The suggest option will look at all of the relatives that have been set up against the selected child and look at their respective relationships Any possible relationships will then be suggested for this child eoeooo0 LI C LU I a O g Commercially Confidential eCAF Demographics Page 57 of 92 Liguidlogic Home Menu Profile Help Logout ack Reed Age 8 years 9 iin 22 om Relationship New Relationship New Relationship Relationship Personal Relationships Relationship There are no current relationships Related Person Related Person Select Option Below k Search Create Related Person k Show Persons at Same Address t Suggest Relationships Start 06 Oct 2008 Expte O Other Information _ 8 Choose the relevant Relationship type from the drop down selection Click Search Create Related Person Use the Query tab to Search for and select the required individual See the ECAF General User Manual fo
93. snsesesseneessaneess 81 el oer T 83 SeHSIDIVe SErVICBS orina RU UR falsi DURER PUN DER EE ne ee PERDRE CR ONDES ee ee eee eee eee 84 Adding Consent to Sensitive Services 1 eeeceeeeeeeeeeeeseeee seen nene n nnn nnn nnn nnn nnn 84 Removing Consent from Sensitive Services eese eese esee seen nennen nnn nnn 86 SLOT OIG eh RECON BRE TENTER T ideas TU EE 88 ten ETA AIO STI S e 90 PRN CUS cist sees ee ae eres ice te P ceed 92 System Administration Login Available to System Administrators only 92 eoeooo0 LI C ui a O g IC Commercially Confidential eCAF Demographics Page 4 of 92 Demographic Icons When you have opened a child s record there are three icons across the top of the screen These icons help the user navigate through the system sees LI q u Te lere IC Home Menu Profile Help Logout Anne Exam ple 9 years Personal Further Details Relationships Key Agencies Episode History Name amp Gender Addresses Important Information Identifier 373 Main Home 88 North West Street a Title from 01 Jan 2000 Leeds Surname Example West Yorkshire LS25 1NB p gt Address History Update Addresses Vulnerability Level Gender Female Current Vulnerability Level Locali Age Date of Birth Ee Start New Form Actual DOB 01 Jan 2000 Age 9 years usan Unborn Child No Tel
94. ssage will appear on screen with the recipient defaulted to the original author of the message Liguidlog IC Home Menu Profie Help Logout Reply to Message The Message Recipients Claire Wallace ECAF Team X Add User amp Click here to select another user Attached Record James Taylor 8 years Message Options Disable Forward Option Only allow recipients to view Message Body in Thread View Start new thread RE Behavioral Issues identified following assessment 2 Add a further recipient if required select the appropriate Message Options The Start new thread option enables the sender to start a new message trail rather than continuing the current thread SR Enter Message details and then click Send LE NM E M Liguidlog IC Home Menu Profile Help Logout Reply to Message The Message Recipients Claire Wallace ECAF Team X Add User G3 Click here to select another user Attached Record James Taylor 8 years Message Options 7 Disable Forward Option Only allow recipients to view Message Body in Thread View Start new thread RE Behavioral Issues identified following assessment Hi Thanks for the message Yes I have a number of suggestions eoooo0 LI LI I Cd O g IC Commercially Confidential eCAF Demographics Page 16 of 92 Reply to All If a message has been sent to you and a number of other recipients you have the option to reply to the author of the message and all o
95. t Yorks PostCode LS1 1AA LS1 1AA End Date 16 Jun 2008 Parents Carer Details Family Name Edwards Forenames John Address 55 Arncliffe Street West Park Leeds PostCode LS16 1AA Contact Type Work Contact Number 0208 111 2222 Commercially Confidential eCAF Demographics Page 79 of 92 Contributing Data tab This tab will show all the data that will be sent to ContactPoint from ICS It will also show a history of any data that has recently changed such as an address DOB Professional Involvements etc Load Details ContactPoint Co Residing Chidren Contributing Data Verification and other details Identifiers RAO ICS ICS 15 Child Details Address Family Mame Potter Address 10 Broakfield Street Forenames Harry Selby Gender male Leeds Date of Birth 06 Oct 1995 PostCode LS25 1NB Date of Death Start Date 06 Oct 1995 OutsideEngland No Parents Carer Details No Parent Carer information found Service Provisions Provision Name Episode Coordinator Sensitive Ho Service Type Caf Start Date 01 Jun 2008 End Date Practitioner Family Name Wallace Practitioner Given Name Claire Organisation Name Liquidlogic Test Team Name Liquid Test Team Address Post Code k Refresh Data coocoo LI C UI a O g IC Commercially Confidential eCAF Demographics Page 80 of 92 Verification and other Details tab The verification tab will allow the user to enter backing information to substantiate the accuracy of that data F
96. ta BANE iene IH ETE eT Identifiers RAO ICS ICS 9 Child Details Address Family Name Russell Russell Address 29 Main Street 12 Holy Lane 21 Main Street Forenames Jack Jaques Leeds Leeds Leeds Effective From 03 Oct 2008 PostCode L51 6AA L51 L51 GAA Gender male Start Date 03 Oct 2008 03 Oct 2008 29 Jun 2001 Date of Birth 29 Jun 1990 End Date 03 Oct 2008 Date of Death OutsideEngland No No No Parents Carer Details No Parent Carer information found Service Provisions Provision Name Episode Coordinator Sensitive No Service Type Caf Start Date 20 Sep 2008 End Date Practitioner Family Name Wallace Practitioner Given Name Claire Organisation Name Liquidlogic Test Team Name Liquid Test Team Address rta Y k Refresh Da f m The service will then be added to the contributing data Access permissions to sensitive services on ContactPoint will be set and configured by ContactPoint eoeooo0 LI C Ul a O g Commercially Confidential eCAF Demographics Page 85 of 92 Removing Consent from Sensitive Services Should a young person who has a Service Provision which is of a sensitive nature e g Services with a Drug Councillor withdraw consent the Consent needs to be taken off the ContactPoint data information 1 Click on the Service Provision where the Drugs Councillor is indicated Service Provisions Description Sensitive Consent Archive Period Allocated Case Worker Started 01 Jan 2000 Pauline Morgan 2
97. te Closed Review Date Date Archived can Retention Pero wanra O S DesbuctonDate Location All Paper Files Recorded There is no address history ecccee LI C Cd Q g IC Commercially Confidential eCAF Demographics Page 54 of 92 Updating Archived Paper File Records 1 From the Further Details tab select Add or View Paper File Records 2 Select the record and click Update Record Liqguidlog IC Home Menu Profile Help Logout Paper File Record Paper File Record File Details Responsible Department File ID Department ECAF Team dai ln jad ii Subject Dates Subject Case File period 2000 2001 Date Opened 01 Feb 2008 Notes Case file covering eCAF episode 2000 2001 Date Closed Review Date Date Archived Location Main Office Retention Period 5 Years Location Text Storage Unit Block 3 3DB Destruction Date k Update Record k New Record Location All Paper Files Recorded Main File Date Opened Date Closed Ale ID Location Subject AS No 01 Feb 2008 12345 Main Office Case File period 2000 2001 3 Make the necessary changes and then click Update 4 Click the demographics icon to return to the child s demographics record Modification Information Under the Last Modified section there will be some audit information detailing when the child s personal information has been updated Last Modified Modified By Helen Shaw Liquid Test Team Modified Date 31 Aug 2009 12 30 k Update Personal Details ec
98. ther recipients 1 Click the Reply to All link on the message Liguidlogic Home Menu Profile Help Logout Claire Wallace ECAF Team 09 Feb 2008 19 32 Recipients Details Author Claire Wallace ECAF Team Sent 09 Feb 2008 19 32 Attachment James Taylor 8 years CF Reply to Al Subject RE RE Behavioral Issues identified following assessment k Forward Message Body k View Thread Wonderful I ve cc d my manager as a formal meeting between us all is going to worthwhile k Remove The reply message will appear on screen with all recipients appearing by default 2 Add a further recipient if required select the appropriate Message Options The Start new thread option enables the sender to start a new message trail rather than continuing the current thread 3 Enter Message details 4 Click Send Liguidlog IC Home Menu Profile Help Logout Reply to Message The Message Recipients Team Manager 1 Liquid Test Team X Claire Wallace ECAF Team X Add User d Click here to select another user Attached Record James Taylor 8 years Message Options 7 Disable Forward Option Only allow recipients to view Message Body in Thread View Start new thread RE RE RE Behavioral Issues identified following assessment eceoc0 LI a O g IC Commercially Confidential eCAF Demographics Page 17 of 92 Forward 1 Click the Forward link on the message Liguidlog IC Home Menu Profile Help Logout Claire Wallac
99. tionship Relationship Type Grandmother Person Beryl Taylor Age 62 years Effective Date Start 09 Feb 2008 EndDate Other Information Comments k View Opposite Relationship k Update this Relationship 2 Click Update this Relationship 3 Make the required changes and then click Update 4 To return to the relationships tab on the demographics click on the Demographics icon ecoce LI C Ul d Q g IC Commercially Confidential eCAF Demographics Page 65 of 92 View Opposite Relationships A user can navigate from one person record to another if a relationship exists The View Opposite Relationship option can be used 1 From the individual s relationships tab click on the necessary relationship to view Liguidlog IC Home Menu Profile Help Logout EY James Taylor Age 8 years D 3 qa on Basic Demographics Further Details Key Agencies Episode History Personal Relationships Relationship Relation Comments Mother Jane Taylor 40 years Father Mark Taylor 39 years Grandmother Beryl Taylor 62 years Half Br amp ther Ben Clark 11 years k New Relationship The existing relationship details are displayed Ligquidlog IC Home Menu Profile Help Logout James Taylor Age 8 years a2 3 ua Relationship Relationship Relationship Type Grandmother Person Beryl Taylor Age 62 years Effective Date Start 09 Feb 2008 EndDate Other Information Comments k View Opposite Relationship k Update this Relationship
100. ty Notes Start New Form c bile E Telephones Actions Update Personal Details gt Add Contact Number View Historic Numbers gt New Document Disability gt Copy to Briefcase O Does this person have a disability Other Names O Is this person on the Children s Disability Register gt Add Other Name See Further Details for disability details O Has special education needs 2 Enter the additional updated information and then click on the Update button Update Anne Example 9 years Update Anne Example 9 years Name amp Gender Title Surname Forename Gender Age Date of Birth Date of Birth Expected DOB pepronmate age Unborn Child Deceased Date of Des E Locality cay E Mail ee a Disability Does this person have a disability Is this person on the Children s Disability Register Has special education needs Ethnicity amp Religion TUE TIP Any fields shown in red indicate that the field is mandatory and must contain data ecece LI Ul d O g IC Commercially Confidential eCAF Demographics Page 8 of 92 Once updated all tabs within the child s demographics will be displayed again Liqu i d je g Home Menu Profile Help Logout Anne Example 9 years Personal Matsuzgsic E AN TT Ia o ele ui a Name amp Gender Addresses Important Information Identifier 373 Main Home 88 North West Street Title from 01 Jan 2000 Leeds ES West Yorks

eCAF Demographics

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