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User Manual Picturepark 8.9

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1. Rights The following rights can be defined per user group e View Users can see this widget in the dashboard e Manage Users can change the configuration of the widget Additionally there are rights that can only be applied for the Blog widget e Reply Users can comment on answers e Rate Users can rate entries and comments from other users Different Widgets There are various widgets available e Preview and basket These two widgets are shown in the sidebar per default The position and size of these widgets can be changed The removal of the preview widget is also possible e Blog Discussion of topics between users and the rating of blog entries This widget can also be used for the display of news e g new product images in the sidebar as it supports text marking bold colored and links e Activities Overview of the last activities in Picturepark e Frame The embedding of content from an external source via iFrame e g the display of news from the website e Asset rights the assignment of asset rights to assets via drag and drop onto the corresponding template in the widget You can show the assets corresponding to the asset right by clicking on the asset right The box in the upper area allows you to restrict the asset rights shown to a specific user group E Blog You can create an new entry via the plus icon in the menu bar of the widget as soon as the blog widget is created and saved
2. Change the password of the user Send a message to the user Approve or reject the current user Browse to the previous or next user Mandatory fields are marked with an asterisk and must be filled This function allows a user to edit his own profile www picturepark com 110 7 System Administration Indication of expiration lock and renewal dates If an expiration date is set then the user can no longer log in after the given date To reapprove a user the lock date needs to be deleted and the user must be saved again 8 Information regarding the user status see user status below 9 Assigning of user groups multiple assignments are possible fh E LY Root Site The root site is entered automatically on user registration and can be changed after the fact This entry determines which Port or start page will be used for links in mails to the corresponding user If for example PressPortal is selected in thie field then all links are set to http client picturepark com Site PressPortal by default If no option is selected then the default http client picturepark com will be used PressPortal MediaCenter Ni This option does not define which page a user should be redirected to if he logs out or his session runs out The logout URL can either be defined globally or per channel More information regarding this can be found under Basic Settings and Channel in the Management Consol
3. E 3 E a Themes E Sales Team amp Archive 1 Office Connector Office Connector ie MyAssets e Available components Search category tree asset browser asset preview with preview and metadata basket user profile e Available for ports Updates Templates for which the standard naming was not changed can be updated automatically during an update The design of individual Ul elements and ports can be defined in Skins A skin is not necessary for every Ul element or port especially when a template is being used You can create HTML and CSS definitions in a skin B Important A skin always needs to be created for terms of use and be assigned to the corresponding Ul Element The contents of the terms of use window is then entered into the skin Editing Ul elements ports Skins can be managed in the Skins area or directly in the corresponding UI element or port In the skin script tab the assinged skin is shown for editing www picturepark com 171 System Administration Skin Script H Undo Redo Q Insert file link LE save Attention This skin is mapped in 2 sites Start StartPress l lt div ic 2 lt hl gt Login lt h1 gt lt br gt lt br gt lt div gt 4 div id system_ message target picturepark class hidden gt lt div gt 5 5 login _form target picturepark gt div id version target picturepark gt lt div gt 1 A new skin
4. Enterprise Edition In the overview you can see 1 Information regarding the process including sending and global expiry date as well as the message 2 A list of all participants in the process including individual expiry dates roles and the number of current comments 3 A list of all assets in the process and the comments that belong to the currently selected asset Depending on the role of the participant there are different options available All roles have the following options 4 Creation of comments including the marking of assets 5 Answering existing comments 6 Selection of like for commments The option like is not available for your own comments because that would be wrong people www picturepark com 98 Modules Creating a marker Markers can be added as you create comments Markers created for a comment are shown when the comment is selected Zoom ED Office format Tt 2 amp Comments A OOOO e Adapt font size Picturepart OK Cancel Placement of the current marker The symbol becomes active as soon as a marker is selected Insertion of a text in a particular color and font Insertion of arrows E w N gt Insertion of a border for which a color and width can be defined via double click If a participant is registered in Picturepark and is currently logged in then they can also link assets here Rectangle settings Ed Stroke width 3 Asset
5. PP common Tpl setCustomRenderer tunction values thumbSize var custBeColor if values IsdssetRightTemplateOQverridden 1 7 custBgColor background rgba 204 6 0 8 6 filter progid DXImageTranstorm Micro custBordertolor aa1919 custFontColor frrrrr t else custBeColor background rgba 227 227 227 0 6 f1ilter progid DXImageTransform M custBordertolor 999999 custFontColor BB4ABaAB var divStart lt div style position absolute width 166 height 15px border bottom 1 28 if values AppliedAssetRightTemplateld Archived 21 return style divstart Archived divEnd 22 Example scripts Make message required for shares and orders controller mailingMessageReguired true Add text to previews depending on the assigned rights template In the below example a text is added to the preview if the asset is assigned a defined rights template The background is also made red should the template have been manually modifed The code can be expanded by copying inserting and adjusting the corresponding code var style lt style gt ux explorerview custom medium ux explorerview custom small ux expl var divend lt span gt lt d1v gt PP common Tpl setCustomRenderer function values thumbSize var custBgColor if values IsAssetRightTemplateOverridden 1 custBgColor background rqba 204 0 0 0 6 jt i leer prodid DXIm
6. Desktop clients Duplicates Finding of assets with the same properties Statistics Global statistics on the usage of Picturepark CON OD Oo A W N gt Management Console Management of different configuration options including the user interface 9 Desktop clients Download of all available desktop applications Some options are available for all users For users with sufficient rights these can also be managed globally a a 10 Sharings Sharing management john picturepark com 11 Orders Management of all orders received Impersonate pon angie 112 Reviews Management of all reviews Metadata language 13 Subscriptions Management of all subscriptions About Reset application Close session and log out 5 1 User Management In the user management new users can be created and existing users can be managed To give rights to a user they need to be assigned to one or more user groups User Management Window A new window is opened when you click on user management in the administration menu www picturepark com 107 System Administration ma s Overview i support picturepa rk com Usergroup filter x i Status Search P la a 1 19 13 amp New amp Delete Message E Export O Reset personal settings Fl ID Email address a First name Last name Company Last login Expiration date Status El 145 merr Te p ese 30 06 2014 19 32 Active F 170 ire
7. Pr E Id asset Title Description Filesize Asset Right Copyright Search amp rights The search for assets is based on the asset rights whereby in a simple search all assets are found that the user has rights on The category rights are ignored www picturepark com 21 How to i Hyphenation When assets are indexed hyphenation occurs by the relevant search terms Hier words such as Manual are split into Ma nu al In order to get meaningful search results you should therefore use meaningful search queries such as Manual instead of single syllables e g ma Field Specific Search The extended field search allows the combination of different keywords Assets can be searched through for any metadata information Different combinations allow for a very precise search The extended search is found via the Extended and then Field Search buttons under the simple search field Search PIRK Search keywords P In the below example all assets that have Cloud in the title and or are assigned to the categories Sky or Blue and or have an expiry date in the next 30 days Extended Search E Ea Drag amp drop fields from your left onto the corresponding criteria group AND OR You can also add new groups or switch from AND to OR for selected criteria groups select saved search I Save Sa Remove a Clear all f Switch f Add 4 Catego
8. e Exclusive assignments Management of exclusivity groups for categories and classes Asset handling e Orders recipients Define the recipients of order notifications Rendering e Output Management of derivatives that should be created from the imported original files www picturepark com 137 System Administration e Document settings Configuration of the size and path for rendering of document previews e Rendering states Overview of all the rendering states of individual derivatives User Interface e Ul Elements Editing of headers start pages terms of use sharing portal templates individual help pages and authentication pages e Ports Creation and editing of ports e Templates Management of templates that can be used for sharing portals and ports e Skins Editing of html and css assignments which can be used for individual ui elements and ports e File Management Management of files for use in Ul elements e Ul Panels Configuration of the panels for the overview in the asset detail view Traces amp administration e Cache Display of the cached elements in Picturepark this is done for performance optimisation You can also clear this cache here 5 7 1 Configuration Channels are the tabs shown in the UI for the display of independent structures that are also administered independantly e g different departments regions clients or tenants in the Picturepark vernacular The number of channels you can make
9. ldentity provider configuration Name Set as defaut Esta witch EE 175 Picturepark fs vit ch false Link to FederationMetadata xml https vit picturepark com Website FederationMetadata aspx ldentityProviderld 1 WS federation Set as default 3 Audience Uri O Realm URI 7 Trusted Issuer Name LI https vit picturepark com http vit picturepark com http fs vit ch adfs services trust https fs ch ads Ts 6b85498afe16c69143305 Daac631822v9aw50f O lesuer URI O Trusted Issuer Thumb Print Group Mapping Settings Claims User Group Mapping Enabled D JoinDefaultUserGroups B User Groups Claim URI 13 User Field Mapping t Import claims F Add Sa Delete E Reload http schemas microsoft com ws 2008 06 identity claims gqrot Claim http schemas xmisoap arg ws 2005 05 identity claims emailaddress http schemas xmlsoap argws 2005 05 identity claims surname http schemas xmlsoap arg ws 2005 05 identityclaims givenname Picturepark Field Email ddress LastName FirstName Caution 4 wrong mapping can cause errors and make Picturepark temporarily unusable www picturepark com 145 System Administration Name of the identity provider e g fs vit ch Importing of an image that is shown to the user in the login form see screenshot above The image cannot be larger than 220 x 75 pixels Link to the FederationMetadata xml the link under which
10. 3 Alter rights www picturepark com 63 Import amp Editing Depending on the rights of the logged in user right templates can be individually altered using the alter rights button This function should however be avoided as a rule for the sake of clarity Step 4 Derivative Rights The derivative rights are different depending on the file type The desired derivative right needs to be individually selected for each file type 1 Selection of the file type 2 Selection of the appropriate rights template Depending on your rights one or more rights templates will be available Upload calls Derivat rights 4 4 Please define all rights for the derivatives of the assets by applying a predefined rights template or by selecting matching rights directly if authorized Then click Start Import in order to start importing the assets AssetType Ley Save Template PDF all formats Alter rights InterchangeDocument a ThumbnailMedium ThumbnallLarge a Administrator al Fl El F F F ge Agency Fi W Fal F im F im F I gp Editors Fa 7 E User a a E z F F F VIT Superusers Ei 7 J 3 e Back Jt Import mow 3 Alter rights Depending on the rights of the logged in user right templates can be individually altered using the alter rights button This function should however be avoided as a rule for the sake of
11. A www picturepark com Titel Project Kick Off Preparation English Premium Box Picturepark v8 3 Tentative Release Announce Picturepark v amp 2 Tentative Beschreibung Project Kick VIT Off Preparation English wersion abvailable only Premium Box VIT blank Picturepark VIT v8 3 Tentative Release Announce for Customers Partners amp Integrators This document VIT nrovides Copyright Dateigr 204 9 KB 6 3 MB 2 2 MB 107 8 KB Dateiname pp_kick off prepare_en_ Premium psd picturepark_ announce_e picturepark_ ADT Rreaks Asset Id 3789 3770 5939 5937 System Administration lt gt 20072 Download Englisch as Internet Format la Office Format Presse Format Original Y Englisch Deutsch Englisch 168 System Administration Picturepark Case Studies From support picturepark com Sent 13 08 2013 13 10 Expires 18 08 2013 13 10 Picturepark digital asset management software is use by hundreds of organizations around the world across many industries Learn about how some customers are using Picturepark in the case studies on this page The Picturepark customer testimonials page offers additional references EE lv O Download 1 8 8 Thumbnail Titel Copyright Asset Id Download A Case Study Chemical Industry VIT 5954 Englisch Siegfried a Deutsch ee
12. Preview Ly Save XK Cancel Asset Class Stock Draf Y Asset Sadia te Basic Id asset 2867 Title English Transfertoal Highway Description English Transfertool Highway Metadata Category File info Derivative info Fllename TT_highway tif Batch Edit Class assignments for multiple assets can be changed at the same time using the batch editor Batch editor for Assets O 4 T ttadata Asset Rights Derivative Rights Reset a 1 6 6 Pp a Asset Class IM Asset Class a ad Y Metadata Basic Y _ Class data Customer x Y Image tags 13 0 C Customer C Country Y Rights amp Usage _ Copyright License Model Customer Y Mode Release Q C customer clearance _ Expiry Date Customer X x Creator _ Responsible JOwnership E C jOther E Category Customer Y pe SS Ef www picturepark com 105 Modules 1 By clicking on the plus icon a field opens in which new class assignments can be added which are then used for all the assets in the batch editor 2 Assignments can also be changed on the individual asset 3 If the assignment of an asset means that there are new mandatory fields then these are shown in the list in the left hand area with an exclamation mark In order to finish your editing y
13. berlegen nachdenken 4 257 Percher 5 asseoir NULL 5 258 Marcher Bouger aller Marschieren bewegen laufen 6 259 Travailler Faire Download example file www picturepark com 133 System Administration 3 Export Category Class Names An Export of the Translations is recommended before you being translating tree elements The generated Excel can then be easily adjusted and the changes can be imported via the Picturepark metadata import Insert default field values for classes The default values for fields can be defined with this import type which are not assigned to the corresponding class yet With this import the class therefore is assigned the field and the default value The following points need to be taken into account for the creaton of the import file for the addition of default values for asset fields e The first column with the AssetContainerld title holds the Id of an existing class If a cell in this column is empty or the value is not a whole number e g text or decimal instead of 1337 then the import will fail e The second column with Fieldld title holds the Id of the metadata field that should be assigned the default values If a cell in this column is empty or the value is not a whole number e g text or decimal instead of 1234 then the import will fail It is possible for the same field to have multiple default values if it appears in multiple classes e The third column with the DefaultValue
14. gt Editing You can rename the category and edit the description as well as the icon assignment by selecting edit The data can be changed for all available category languages and confirmed by clicking on save po i Search The description of the categories is taken into account by the search The entry of synonyms in the category description for example can therefore extend the category with important keywords With the copy function categories including subcategories can be copied to a new location in Picturepark In addition to the selection of the category to which the structure should be copied 1 you can if desired activate the option that all the assets from the current structure are also assigned to the new structure Kopleren l All Assets p Keywords Lal d Ge Kategorien filtern T a Keywords Natur H Menschen Farbe _ Assets neuen Kategorien ebenfalls zuwelsen 2 OK Abbrechen Moving www picturepark com 76 Import amp Editing The selected category can be moved with its contents to another part of the category tree You can select a category in which the selected category should be moved to in the window that opens on calling this function The category is always added in the last position Move w Assets Keywords Archive Testing Partners All H 53 VIT S Picturepark _ Brochures _ Case Studies 5 Visuals M
15. 1 Overview of all orders 2 An addition tab with the order id appears when an order is opened 3 Options to filter the list of displayed orders 4 Button for deleting or closing the currently selected order 5 List of orders with the most important data Filtering the View The list of displayed orders can be filtered using various options Orders All Order 92 state AL Search 2 2 121 Delete Close 1D Date 4 Orderer Subject State 52 12 09 2011 17 17 MA aje Open 91 26 08 2011 16 49 See wir 2 a a gt Delivered Filtering the view for a selected state Search field for searching through the list using keywords Browsing through the mailing list pages gt W N gt The list is either sorted ascending or descending with a click on the title of a column in the list Managing Orders The selected order opens in a new tab when you double click on the order All the information regarding an order is shown in this tab e g comments to the order or the ordered formats www picturepark com 127 System Administration Orders 5 x all Order 92 Responsible State v Closed Rejected E feflueckiger vit ch Open Delivery Method E mail From 3 schmidlitvit ch 12 09 2011 17 17 Subject Images 8 Message Please send me these images as soon as possible ed Share E Download 4 Basket 16 if Glar vanae Small thumbnails ld asset Title Formats 500
16. Each asset can be edited individually after import Upload Ja Define metadata 2 4 Please enter all metadata which shall be used to tag the flles on import You can use placeholders such as OriginalFileName or XmpMetadata in order to have entered the corresponding values for each file automatically Metadata Basic Gom I Title English OriginalFileMame 1 S7 2 Description English Description ABC aye Source Agency XY F 4 Capture Date E afee 5 Back Continue 1 Here you can fill out the metadata for each field 2 This icon shows that for this field there is a standard default value that is filled out in the above example this is the original file name If the default value is changed then this is shown by the corresponding icon As soon as values are changed for fields that do not have a default value then this icon is shown If there is an XMP mapping for a field then this is shown using this icon OO Oo KR W You can select the categories you would like to add your assets to in the Category panel Depending on the Picturepark configuration the menu items can vary www picturepark com 61 Upload Define metadata 2 4 Import amp Editing Please enter all metadata which shall be used to tag the files on import You can use placeholders such as OriginalFileName or XmpMetadata in order to have entered the corresponding values for each file a
17. Editing is the same for all tag box fields 6 Already assigned assets are shown as a box and can be removed by clicking the X next to the category path 7 After entering at least 3 characters in the metadata field suggestions for entries with these character strings are displayed The desired category can now simply be selected out of the search results to add it to the list 8 The category assignments can be removed using the X on the right border of the field 9 By clicking on the arrow the window for the selection of more than one category ata time is opened 10 Assets can be edited in groups of 500 By using the arrow above the asset list you can change to the next 500 assets ray LY Exclusive Assignments If categories classes are added to an exclusivity group then only one element from this group can be added to a field If the limit is exceeded then a corresponding message is shown Exclusive Assignments can be defined in the management console Asset Rights On the left hand side the assets for which the asset rights should be changed can be selected using the checbox in front of each asset To select all the assets you can activate the Select all checkbox up the top The rights templates can be adjusted on the right hand side www picturepark com 72 Import amp Editing Batch editor for Assets Metadata Asset Rights Derivative Rights a 4 3 3 Select all Title Fi Transfer
18. Ei Continue 1 The FTP login details can be viewed under FTP Access Data 2 You can click on reload after the files have been uploaded into the FTP directory to refresh the list of uploaded files in the lower area 3 Once you have made your selection of the files you would like to import from the files in the list you can import these by clicking on continue G Import directories In step 2 you can choose if you would like to import all folders from the import directory into Picturepark or import only the files without structure in the selected category Import folders Target category class All Medialibrary Step 1 Selecting Files You select the files you would like to import in the first step 59 www picturepark com Import amp Editing Upload Select files 1 4 Please select all files that shall be imported by clicking Add Multiple files can be selected together by holding down the Ctrl Shift or Apple key Oam E Add Remove Duplicates Asset Size Duplicates Version Language versions w Select version picturepark_brochure_de_110527 pdf 1 9 MB German F picturepark_brochure_en_110527 pdf 1 9 MB Import new 1 assets English pp_compare_editions_de_110615 pdf 535 4 K German pp_compare_editions_en_110615 pdf 532 K O Continue 1 The files you would like to import can be selected by clicking on the add button Files can also be adde
19. Modules Upload Define metadata 2 5 Please enter all metadata which shall be used to tag the flles on import You can use placeholders such as OriginalFlleName or XmpMetadata in order to have entered the corresponding values for each file automatically Asset Class stock x O A NA O Category Title English OriginalFileMarne ac Description English OriginalFileMame AC Filename OriginalFileName ac Back Continue 1 Already added classes appear as a box and can be removed via the X next to the class name 2 Suggestions for the keywords entered are shown automatically and can be selected from the list 3 You can remove the asset class assignments by clicking on the X on the right border of the field 4 By clicking on the arrow the window for the selection of more than one asset as a time can be opened 5 If new metadata fields are added by a class that are marked as being mandatory then these will be shown in the corresponding panel in which these fields appear The panel will then be marked red Single Edit Class assignments for single assets can be made in their detailed view in the Metadata area You can select assets in the area at the top the assignment behaviour is the same as for the import www picturepark com 104 Modules Transfartool Highway eae Rights Statistics PDA DA 11128 pl Overview
20. Picturepark User Manual Picturepark 8 9 D ater Bearbeiten Ar sicht hror uk Lesezeichen e x lt A L http Picturepark Extras Hilfe frenn picturepark com 5 Assets LA Library 3 Archive Search ous 2231331073 JJ JJ Options y Extended search arch 21 40 128 4 gt Preview y Categories GDE y 27 Wa Category Search S a Ga Undefined 3A 33 Corporate HH Mar amp Com B Products EJ Visuals aprr_rotterdam_2003_02 jp9 E Logos 2100333_Produktion_080211_19 jpg ASC130_012 jp9 j o Images Movies E various Aprr Rotterdam 2003 Lai Mappings 0x Overview Preview Metadata Editor Edt Download EA Mail S Basket 26 54 4d gt ta a Previews Download eS lt E Internet format Q Original t Office format ap_uhrenziffer tif ap_taschenuh E Screen format a Metadata Filesize 4 3 MB Format jpg gt more Categories Ta assets Images tterdam 2003 qa gt more seis Ce product asphalt work q Library PictureparkiTeaaes building facility e a employee worldwide ace konso ap_ring IPP Version 20 11 2015 Contents Table of Contents Basics 1 User Interact tea E A tea eenuiam alec eat anlar 6 Z BASIC RO 8 S FIE WY DES o Oia 12 4 Languages 2 Ii a iaa 13 SUSO Mie o ss 15 A O SR NN 17 How to E Cece EE a en A E ae aecensat 20 Z Bog 0 f 1o Me PETER CPC EE aCe NST NT ias eii 25 A 27 4 Ordern iii 35 9 SAVING Collections ii 36
21. The asset sort order can be changed via drag ana drop in the sharing management The usage of Open Graph within Picturepark is officially supported for Facebook Twitter and LinkedIn Please note For Facebook the preview image will not be visible while sharing but will be displayed on Facebook anyway once the link has been shared Important Social networks save the values of these metatags as soon as a link is first shared Therefore any subsequent changes to the subject title and sort order will most likely not be updated if a link is shared again Please double check these entries before sharing Help Pages The Picturepark own help pages are shown per default when clicking on the help in the Picturepark x plil john picturepark com Impersonate System language Metadata language Skin Shares Orders Reviews Subscriptions Help About T Reset application Close session and log out As soon as at least one page of the type help is created as a Ul element then this page is automatically shown for the corresponding user groups It is possible to use the Use right to make different help pages available to different user groups With Ports you can make assets available via individually configured Picturepark components 3 License The number of available pages of the type Port are controlled by the license www picturepark com 163 System Administration 3 User Settings If a user is registered via a p
22. The user can adjust these to his needs in the UI view toolbar www picturepark com 140 System Administration Configuration deat view O Show all items W Yes a Opened layers Dashboard Enabled First default sort order Assetld DESC K4 second default sort onder AssetName ASC 5 Selection of the standard view in Picturepark For example listview or small thumbnails 6 With the checkbox Show all items you can define if assets from the sub items of the selected tree element should be shown or only those of the selected tree element If this option is disabled sub items will be displayed as folder icons in the asset browser 7 Configuration of the number of layers opened per default in the tree 8 Settings to show the dashboard enabled displayed by default expanded by default disabled 9 Definition of the sort order whereby the second sort order only comes into play if the first sort order has identical values Application if the newest assets should always show first then it is recommended to have the first sort order as AssetlD DESC if assets with A in the title should be shown first then it is recommended to select AssetName ASC for the first sort order Advanced A JavaScript that is carried out every time the channel is selected can be added under Advanced You can add an overlay for the thumbnails here for example using JavaScript The JavaScript defined in the c
23. Users With this method new users can be created and existing users updated The following should be taken into account when creating the import file e The following fields are mandatory The import will fail if one of these fields or values for these fields is missing EmailAddress string Password string Klartext FirstName string LastName string UserGroups Ids 3 Required fields e Required are EmailAddress string Password string Klartext FirstName string LastName string UserGroups Ids e Except for the fields mentioned above it is not checked if a value is filled out or not It is therefore pssible that users are imported without their mandatory fields being filled out e The values for the Password column are only required if the user does not yet exist If a user already exists then you do not need to put any values in this column If the import file only has users that already exist then this column can be completely removed Multiple user groups are separated by a pipe Example 123 234 345 For passwords the per Picturepark configured password requirements need to be met Per default these are a password with 6 characters two of which need to be digits If an email address in the import file already exists in the system then the user will be updated e The column order is not important If two columns have the same title then the import will fail Values can be entered as text and not as id
24. Versions 13 58 78 Video 12 www picturepark com 178
25. delete oP Edt O a http demo picturepark com Go TONOSZNH D 14 08 2013 09 16 19 08 2013 09 16 e Support VIT AG support picturepark com Case Studies 6 Attached the case study documents ace Share Y Download Remove from Basket J Add Remove Ei statistics ae EEE d o x E 3 ee Ficturepark Case Study Age z e What s New in P ad A Case Study Mac EN S XM p Y Case Study Che EN TA Case Study Mus EN Change link types lt gt Embed a Mpeg4 H264 https demo picturepark com Go EkjsFnxXv D 1755 2 Original https fdemo picturepark compG o EkjsEnxw D 1755 1 _ Link to the portal or zip file of the sharing depending on the selection of the link type Information regarding the send date expiry date and sender Subject and message which is shown in the portal Assets which are contained in the sharing O 0 N gt Links for each derivative of the currently selected asset You can change between Download and View links by using the Change link type button If the preview derivative was shared for a video then an additional button appears over which an Embed code for the corresponding video can be shown 6 The sharing can be edited or deleted directly after sending it All the settings for each sharing type can be adjusted however changing the sharing type or changing the recipient of a mail sharing is not possible This overview can also be opened again
26. delete or copy current use groups using the menu in the left hand area of the window The copy function can be called by clicking on the arrow With copy you can copy the user group with your selected settings User assignments members of the group are not copied A list of all the users that are assigned to the selected user group is shown in the members tab The user information can be viewed and changed by double clicking on a user User group amp rights management ame ET amp add El Delete Settings User group rights Derivative rights User rights Field rights Members ge los E New Delete C Message lo 1 676 A Agency Editors ry Emall address First name Last name Company Use ID Status SP user C mar ed eee ia eg i Pr fals 184 Active VIT Superusers 1l ae TT RT KS ND a fals 146 Active Ain me Re 8 8 oT tal 147 Active a i ar iiA rr fals 129 Active F ara oe or Aig true 204 Active E pa ee Li See true 210 Active Default User Groups www picturepark com 115 System Administration Under Settings the name as well as the translation can be entered or changed and a standard user group can be defined Every new user that is registered is automatically assigned to this user group Fast access to Picturepark is guaranteed in this way The administrator can then still make any necessary adjustments in order to add the new user to any other groups
27. then the login form is automatically widened to 696px The use of a Ul element for this area needs to be activated in the Picturepark Management console Sharing Templates Sharing templates can be selected during the creation of sharings by authorized users The selected assets are then available in the corresponding design In order to simplify the creation of sharing templates there are pre defined templates available via which a new sharing template can be created with just a few clicks Minimum code requirements configuration When creating a new sharing template the standard code which is required for the editing in the editor can be activated by selecting the option Load Core Configuration The code always needs to be placed in front of the view port The following areas need to be defined in the code e PictureparkMailing e An area with an id in which the asset browser can be loaded This area needs the definition target picturepark HTML or target picturepark script The corresponding are can be selected in the Edit tab in the Render to option www picturepark com 161 System Administration Properties O x Value Le El Layout A E Asset grid AssetBrowser Show formats column true y pa LY Standard template A default template is used if there are no customer specific sharing templates in the system The Sharing skin is included in the system per default and is used for
28. then this is saved in his user profile The url to this page will then be used as a reference in future emails e g during renewal processes Header The are above the channels can be changed with site of the type header Website Picturepari Picturepark Website VIT AG Assets Publishing Mediaflow Archive All support EY gar E 2 Search dE ag gt J eae a 1 3 3 s Search assets Pp Report E Upload Options Extended E Assetar C Picturepark 35 Marketing amp Sales Brochures El T T ay ifr Filter categories Wr Thumbnail Title Description Copyright Gal Undefined r y Compare Products Picturepark products in WIT comparison This product E A MyAssets It is possible to create multiple header sites You can define which header is shown in which channel using the Picturepark Management Console Login Sites of the Login type which are shown above the Picturepark login form can be changed In order for the UI element to be shown above the login the name Login needs to be given to this site 160 www picturepark com System Administration Login Picturepark E mail support picturepark com ve Password PITT TTT Trey Language Enalish Ww Remember login Next time login automatically Lost password Register as a new user Picturepark Version 8 6 0 83 The measurements for this area are 416 x 73 pixels If the ADFS login is activated
29. this list is not exhaustive X lt gt fay 1 Large number of files If you upload a large number of files please be aware that your session needs to be active amp session timeout could occur Please use Picturepark Desk or FTP and File Import for large uploads lt Browser Import Assets can be imported directly into Picturepark using your browser The browser import can be used by clicking on Upload in the asset toolbar afaa 44 110 El Q aa 211 313 lt Edit Download ed Share 4 Put into Basket Report E The import can be completed in 5 steps in the window that opens FTP Import www picturepark com 58 Import amp Editing In a batch import the desired assets are first uploaded to an FTP directory and then imported using the file import function in the administration menu in Picturepark Upload al Review files amp folders 1 5 Please verify If you want to upload the files ano folders listed below from your FTP import directory Click FTP Access Data to display the data needed for FTP upload Desktop Connector FTP Access Data Select version type F Asset size Your FIP toldi FTP Access Bata Please upload In order to see all FTP Please use your favourite FTP client for uploading files into the FTP directory first Then close this window and click Reload to verify the files you have uploaded FTP Host ftp picturepark com Username Mk Password
30. title holds the default values which should be entered for the corresponding field for the corresponding class The following holds true o The cells in this column cannot be empty o The values must correspond to the data type of each metadata field For example text cannot be entered for a field with an integer data type If the value does not conform to the datatype for that field then the import will fail e For Tagbox fields the following special rules apply for the specification of default values o Only tagbox fields with a Base Asset Container can have default values added via the import o The specification of the tree elements that are to be assigned is done by name and not by ld o It needs to confirmed that all the sub elements of the Base Asset Containers have a unique name This is because if a name is used multiple times then incorrect assignments may occur o Multiple tree elements can be separated with a pipe e g Blue Red Important There has to be a space between value and pipe e f more than one column has the same name then the import will fail e Default values can only be initially set with this import Existing values cannot be overwritten e Case is not observed for the column names Fur die Spaltentitel Example of an import file A E t AssetContainerld Fieldid Defaultvalue l 253 120 Water Blue 196 120 Flora Green www picturepark com 134 System Administration Download example file
31. 1 Screenshot a C Nature Ga GS Target Industry Tip 3321010028 0211 01 L H lI LLL LLL 4 Edit E Report T Ei Checking_a_Echir 55 I Bloforce A Vogel E rnica_ _ rnica_r If a checkbox is selected for a sub class or category then this is shown in the super class or category as below E El al Keywords E E Abstract a Focus LJ People ar Scenery a FF Screenshot El E Nature Filter The view in the asset browser can be filtered for pictured file types with the filter toolbar By clicking on the filter icon on the far right you can also combine the file type filters You will also find all the public searches which have been saved by users Depending on your rights a right click on a public search allows you to edit or delete www picturepark com 24 How to the search The filters can be customised El E Mt iH 3 lt P All Images PDF Office Multimedia Other Agency Material aG GE eEeaaa Public Material yo Edit lg Delete The following filters are set as default left to right e All Searches through all file types e Images Only shows images e PDF Only shows PDF files e Office Only shows Office files e Multimedia Only shows multimedia files e Other Shows all other file types 2 2 Download There are many ways to download Depending on the case a single or multiple download may be best Whe
32. 6093 ps OK Cancel 5 Deletion of the current marker Like function The Like function is not available for your own comments If you hover over the icon with your cursor a list of all participants that have liked this comment is shown www picturepark com 99 Modules 6 1 person approves this Jane The latest logo can be found in gt gt the marketing folder One hour ago Like Approve Reject ch 1 Approver functions 7 Approval or rejection of individual comments Moderator functions 7 Approval of rejection of individual comments Depending on the selection the comment block is shown as either green or red 8 Deletion and closing of the process On closing the process the moderator has the possibility of sending a message to all participants 9 Editing of comments The editing of comments is only possible as long as no comments have already been made on the comment you want to edit 10 Deletion of comments Notifications Certain actions trigger notifications which are sent to participants via email e Invitations to the process e Reminders on the corresponding reminder date if this was set during the creation of the process e Creation of comments e Expiry of the process on the corresponding expiry date e Premature closing of the process by the moderator Managing Reviews All the reviews in the system are listed under Reviews in the administration menu www picturepark c
33. Co Selon d pb Formats Ei Internet format Print Format Ei Office format Metadata a gt gt Responsible Support VIT AG support vit ch Copyright Own Right Status Vit Travel If additional assets are mapped to an asset then these can be downloaded directly together with the master asset This method is only available via the download button in the asset overview ox ERTE A E EFEO E Download asset Download package Jownload F Download 2 3 Share Assets can be sent to recipients separately or together via the basket You can select the formats and language versions you would like to send The assets themselves are not sent however a link to download these from a portal or directly to the asset in Picturepark is sent The recipient s can then view and or download the required assets Additional Links e Video Sharing and requesting digital assets e Video Digital Asset Mailing Il Related Topics e Manage sharings Different Types Individual and multiple assets can be made available in a portal or individually via links There are various www picturepark com 27 How to options available Sharing lt 1 Mail Link Share by email The assets are made available through a dovmload portal for which an access link is mailed to any recipients e Email The assets are displayed in a portal The link to this portal can be sent via email directly from Picturepark to the des
34. FSSC IASI S casero aceon saestes NA ds costa acbesaria cadens csi a ma seem egme eee ee aae eee tae EAN 149 ASSEN Lele ihe een eee etn ee eae ee eee eee MRS NAME STEELE SCM eRe Aan CONN ToESeR EN E O 150 sR FEC ONS ale Bieta Aids Moats cciesiata saa aee tlc sean aaa ese en a eed ce ea eee 150 FR TES S A st arte sees Seager che A IA amas uted meee einen 150 E A neeeees 150 E Po PR O cue a taess ode vas ecu ues ee aes sale E an sscne eo aed aseassanesetee 151 PAW Rol ol gaia gio ee en nara CEE RRL mes Ses mE a ae Rae ee ee Meter ee P ae Ee Mey Ree Pena ire oe ey eRe ane aetna wee 157 A A eae Tbe aah carn A aA SSE 163 A oaanenceunan caesarean ES 166 UR IREE A ig ae O ans eee ORE reece eee Re RO 171 Ele Manage na UN 173 8 Desktop Centser aE E EE 174 Browser Compatibility Index www picturepark com 3 Basics 1 Basics Picturepark is a simple to use fast and powerful solution for the management distribution and integration of media assets such as photographs graphics presentations videos and other files With Picturepark media assets are easily managed and exchanged in a controlled manner Additional Links e Picturepark Website e Youtube Channel e Support 3 http Connection Unsecure http connections onto Picturepark Cloud will no longer be supported from January 1 2016 on All remaining unsecure http connections will be rejected or forwarded to secure https connections cl Core Functions e Metadata ta
35. Install 82 Installation 82 Interval 45 2 Journal 40 Language 15 58 78 Lock 107 Locked 107 Login 82 Mail 20 27 122 Mailing 20 27 107 122 Manager 136 Mapping 20 37 Merge 39 Message 107 122 Metadata 13 43 65 70 107 129 Methods 43 Move 74 Multi function 8 Multimedia 12 Multiple 70 Multiple download 25 www picturepark com MyAssets 45 90 N Notification 45 ODers 107 Office 12 Office Connector 90 174 Omport 58 Options 115 Order 20 35 115 Orders 126 136 Organisation 4 Originial 35 Page preview 37 PDF 12 Photoshop 94 Plugin 94 PowerPoint 12 PPMC 174 Presentation 12 39 Preset 85 Preview 6 3 7 Print 43 Printable list 43 Profile 15 Propagate 118 Public 20 36 Q Quality 35 78 R Recipient 27 Registration 136 Reject 107 126 Rejected 107 Renew 10 7 Renewal 107 Repair 65 Report 20 Resize 85 177 Right templates 107 Rights 17 58 65 70 74 107 113 115 W Rotate 85 i Warenkorb 36 S Window 8 Word 12 Save 20 136 Workflow 36 Search 13 20 36 Send 126 Settings 82 Simple search 20 single 65 Single edit 58 65 Skin 15 Slide 39 Slide Browser 90 Sort 20 Startsite 136 Statistics 20 Subscription 45 System language 13 Taskbar 8 Taskbar 6 Template 58 Templates 107 Thumbnail 65 To 136 Toolbar 25 Ul 13 Update 65 107 user 107 Usergroup 107 113 115 User group rights 115 Usermenu 27 user rights 17 115 Version 78
36. Landscape Urban O Derivative info 1 After the entry of at least 3 characters in the metadata fields suggestions will appear that contain the data entered The desired class category can now be selected from the search to add it to the list 2 The category assignment can be removed via the X on the right hand border of the field 3 You can open a window for the selection of multiple categories at once by clicking on the arrow 4 Already added categories appear as a box and can be removed via the X next to the category path Tip The assignment to categories can also happen inside the metadata or in other panels via tag box fields The right templates for the derivative and asset rights can be changed in this area Trip USA lolx MP eea Mad lights a Stanenies J O S S m2 P y Unlock rights EY Extended rights User groups Public for all 5 Statistics Save Template Public for all Editors only ull E Al fo Administrator F Agency 3 Editors 7 7 7 E E Asset rights gt User 7 Derivative rights VIT Superusers Fal Fl 7 i Sharings O 2 l v Ei 1 Changing between the asset and derivative rights view 2 Selecting the desired rights template www picturepark com 68 Import amp Editing 3 You can extend the overview of the rights by clicking on Extended Rights so that all the details are visible 4 Inthe Sharings area you can see in which
37. Save Template Images protected Alter rights Images 2 Dropbox Premier Partner Registered Partner f Technology Partner 2 Wideo Portal Picturepark 2 WIT Superusers 3 Webservice Press wf E Original E 73 Import amp Editing 3 Alter rights Depending on the rights of the logged in user the rights templates can be adjusted over the alter rights button This function should however be avoided as a rule for the sake of clarity 3 4 Categories Categories can be managed by right clicking on the category Additional Links e Blog post Controlled Vocabulary Support in Picturepark a q Move Il Related Topics Delete e Icons Rights Subeciption e Metadata Import e Rights Different actions can be applied to the categories a In fo The info function displays the direct link to the selected category If a user clicks on this link he first needs to be logged in and posess the rights to view the contents of the category Category Information ell Please use the link below for reference to the current category Note Users must be logged in and have access rights for viewing AI Channels Assets VIT http cemos0 picturepark com Website amp Area 1 amp AssetContainerld 2272 _ Close The link is opened in the browser by clicking on the icon on the right next to the URL Creating You can create a subcategory of the current category by selecting
38. ShaiHash 6 J Wl Metadata 4 Hash CBA1 85FC2B132932390D33462D1501D89EE06F8 3 File info Y Hash 8F1155F24F9D7998619AB7C119BAE2FEC276EAD6 2044 633751 picturepark SFLISSF24F9D0 7 2046 633751 picturepark 8F1155F24FSD F 1 Running of the duplicate search with the selected criteria 2 Cleaning of the duplicates found all old duplicates are deleted the newest file is kept and receives all the category assignments of the deleted duplicates Keyword search with which the appropriate criteria can be found List of all available criteria by which duplicate assets can be differentiated Menu for further processing of the selected assets OO Om Aa W List of all duplicates found which are combined into groups 5 6 Metadata Import Metadata for particular assets can be updated or created by using an Excel or CSV file using the metadata import You can also create categories and classes assign assets to categories and classes or import new users into Picturepark In addition the options exist to create or update categories and classes assign default values for classes assign assets to categories and classes or import and update users via an Excel or CSV file in Picturepark After a competed import update a corresponding notification is sent incl notification of any errors that occur during the import www picturepark com 129 System Administration Metadata Import sa Asset metadata Category User Please se
39. There are various text and formatting options available as well as the option to link the www picturepark com 51 How to assets categories and external Blog Widget Title Brochure visuals Message 2 B 7 U 3 We have had a lot of requests regarding t therefore created a new category for all th brochures Please let us know what you th E Unk URL Link asset a Link category class OK Cancel Company event 14 02 3013 Administrator The company event was a great success If you would like to take a look at the photos that we made then please click here We all had a great time and hope to do this again next year Comment www picturepark com 52 How to Blog Widget a g ala Brochure visuals 6 minutes ago Administrator We have had a lot of requests regarding the brochure visuals We have therefore created a new category for all the visuals that are used in our brochures Please let us know what you think Comment E Company event 3 gt 14 02 2013 Administrator The company event was a great success If you would like to take a look at the photos that we made then please click here We all had a great time and hope to do this again next year Comment Untixe 5 Y 1 person likes this Jane Smith Wow ook great 7 gt 32 minutes ago f Like 5 Creation of a new entry Editing of the new entry including formatting options Currently existing
40. by Picturepark Basic Feature VIT 6120 A Englisch pg E Screenshots gt esse El E a Case Study Museum VIT 6299 Englisch Deutsch Picturepark Digital Assets Managed by Picturepark vit stageSnext picturepark com Website e Simple list for the display of assets with a focus on metadata and download possibility e Available components Header Asset Browser Asset Preview with preview and metadata e Available for port and sharing templates Press Center www picturepark com 169 Grid view FE Detail view Prepa User Miraa Picturepark 83 gu Ew 8 End User Manual for Picturepa e x wan FO Oe Gee 5a AAA 3 E Creative Connector Case Studies B icturepark mete eet oae ee ee p Dropbox Connector Deploym A o e ao Creative Connector Shown y Digital Asset Management amp Y Grid view E Detail view Picturepark digital asset management software is use by hundreds of organizations around the world across many industries Learn about how some customers are using Picturepark in the case studies on this page The Picturepark customer testimonials page offers additional references From supportOpicturepark com Sent 13 08 2013 13 11 Expires 18 08 2013 13 11 B Case Study Luxury Goods Gallery of assets with a focus on the preview of assets SPicturepark oe C Eee 4 sua ves Le ar CO ee Sin aa ee a ee ee ee ur Cre
41. can be created by clickin on Save as and is automatically assigned to the port or UI element The new skin contains the curent HTML and CSS code from the editor This is especially useful when no skin has been assigned or the currently logged in user has no edit rights to the assigned skin 2 The information regarding the assignments of the current skin shows if the change of skin has effects on other Ul elements or ports 3 Multiple Languages Texts can be added for multiple languages With the definition of pplanguageid 1 german example language specific contents can be defined The contents then also need to be hidden via css As soon as the language is identified on loading the page then the corresponding contents is shown Example lt div style display none pplanguageid 1 gt German text lt div gt lt div tyle T pas play none pplangquagqeid 2T Rnglioh ten div gt lt div style display none pplanguageid 3 gt French text lt div gt lt div style display none pplanguageid 78 gt Spanish text lt div gt lt div style display none pplanguageid 198 gt Portuguese text lt div gt 3 Open contents in a pop up You can use the following code to open a url directly in the corresponding UI element in a Picturepark pop up lt a onclick window publisher openUrlInWindow http www URL com title Title width 4 Parameters e URL the URL must start with http or https If a page doe
42. create from the context menu The title ana description can entered in all available category languages in the window which opens www picturepark com 74 Please put a short name and a meaningful abstract for tagging m English Mame Abstract German Mame Abstract French Name Abstract Create new after save Save Cancel Category eon Icon 13 bK mr Apply to all sub categories Save pl Cancel Category Icon Sort order 5 Sort alphabetically O Apply to all sub categories Save Y Cancel www picturepark com Import amp Editing 75 Import amp Editing 1 If you would like to create additional categories then you can activate the Open a new category window on save checkbox This options opens a new window in which further categories can be created after creating a new category Inthe Icon area you can now select an icon for the category You can choose between defined icons which can be managed in the icon manager When editing a category you can also apply all icons to a subcategory All the subcategories in this category are sorted alpabetically on activating the function Sort alphabetically Oo Om Aa W N You can also apply the alphabetical sorting to all subcategories in edit mode for a category FN A 1 Special characters The use of special characters in category names is not allowed A lt
43. div gt Show border Pictur parkPreview Auto height PictureparkBasket Auto scroll Pictu rep arkCenter Removing components To completely remove a component click on Remove in the lower part of the component configuration window The component is then removed alonlg with all the configurations made for the selected page Show paging slider Show arrows Remove OK Cancel Make message required for shares and orders Add the following code to the tab Code to make the measse required for shares and orders controller mailingMessageReguired true Place Import Link The import function can be added as link in the html code independent from the asset browser toolbar lt a onclick Javascript publisher assetBrowserPanel showUpload href jJavascript void 0 gt 3 Root Container If there is no channel configured for the tree then the import to the root container isn t possible A specific class category has to be selected for this in the tree manually or directly with the option selected container Id for the component Tree Templates simplify the creation of sharing pages and ports Customer specific templates and standard templates can be created Template Management www picturepark com 166 System Administration You can create customer specific templates in addition to the standard templates Here we distinguish between two types e Port Template All t
44. e g NameEN or NameDE contains the name of the tree element that should be created in the corresponding language Example Think Ifa value in the columns or the whole column is missing then the values from the FullPath are used automatically If the title does not contain Name then the import will fail o Important You cannot create multiple tree elements with the same path and name o Important Analogue to the creation in the browser various special characters must be avoided 1 lt gt All further columns for the setting of name e g NameDE and Description e g DescriptionDE can be selected in the desired languages The order is not relevant If a cell in a Name colmn is empty then the value will be taken from the FullPath The same holds true if a language is not listed in the file If two columns have the same title then the import will fail e Case is not observed for the column names Example of an import file A 1 FullPath 2 All Tags Activities Think 3 All Tags Activities sit 4 lall Tags Activities Go 5 All Tags Activities Work 6 Download example file www picturepark com 132 System Administration After a successful import the imported structure in Picturepark looks like this gt All aB Tags Y Activities gt Think gt Sit 50 3 Work fat 6 il Subsequent Translations The translations of the names and the description can be updated at a later date using the
45. edited locally in Excel and then re uploaded This allows the simple updating of metadata in Picturepark by using a Excel or CSV file Metadata import The additional option category translations to excel file is available if an export is carried out on a class or a category The selection of export as Excel or CSV file is available whereby for CSV files the desired field separator can be selected In the export the name and description of the container on which the export is being carried out as well as the sub containers are listed For a global export carry the report out on the All node Metadata Export You are currently exporting all assets contained in the category All Choose your desired export method Add fields by activating checkboxes and chan HTML file with thumbnails Excel file P Field i Excel template for later import AssetType iS Metadata CSV file HH Basic CSV template for later import LW _ Rights amp Usage rr E gt gt gt ee ee i di py Other Category translations to Excel file M 3 C Categories iW Categories Generate Cancel The desired metadata can be added to the list on the right by selecting the corresponding checkboxes The sort order of the metadata can be changed via drag amp drop The metadata export is generated with a click on generate 2 10 Subscriptions Authorised users can subscribe to category contents and receive a notificatio
46. for client specific fields of the Combobox type All the available translations for a value can be used e g blue or blau For the field Countryld values can be entered as text and not with an id All available translations for a value can be used e g Switzerland or Schweiz e Case is not observed for the column titles It is recommended to use UTF 8 encoding so that values with apostrophes or umlauts are interpreted correctly Example of an import file A B D E F G 1 EmailAddress Password FirstName LastName UserGrouplds Languageld Birthday 2 jonn picturepark com ub20WK st John Doe 19 3 1 27 10 1976 3 jane picturepark com N3CeF2o07 Jane Doe 23 25 2 10 05 1981 Beispiel Datei herunterladen www picturepark com 135 System Administration 3 Further system fields The following system fields can be included in an import file and are available in Picturepark per default in some cases independtly to the configuration e Languageld System language that is denoted by a number 1 is for German 2 for English 3 for French If the system langauge is not set then the default value is automatically taken e Language4Contentld Combination of system language metadata language and category language 1 can be defined as standard for the import How many of these combinations are available is dependent on the system e CanChangeOwnProfile A number that allows the user to edit his own profile in Picturepark O st
47. httos e Append security token If this option is activated then a Picturepark generated security token is added to the URL The corresponding website must then process this security token e Append basic user information As soon as this option is activated specific Picturepark user information email address name surname are passed via query string to the URL lt Asset rights The rights assignment was simplified via the addition of the asset rights widget Assets can now be selected and dragged and dropped onto an asset right template in this widget Picturepark will then assign the corresponding asset right template to the assets to which the user has edit rights You can select one or more user groups using the box in the upper area upon which only the asset right templates of these user groups will be shown By clicking on one of the templates the view will be filtered for the assets that have this template In this way you can quickly and efficiently filter for all archived assets for example This widget can only be shown in the sidebar and not in the dashboard Asset Rights ae Sh Filter by selected groups Editors Agency Y Templates Agency Material Archived Editors only Public for all e User groups filtering of the available templates by user groups Only the template that the user groups have access to will be shown If more than one user group is selected then the templates are cumulated e Templat
48. method Translate tree elements classes categories Translate tree elements classes categories The following points need to be taken into account for the updating of translations for tree elements The first column with the AssetContainerld title holds the ids of the already existing tree elemens All further columns can be used to set the names and descriptions in the desired languages The order is not relevant and not all languages in the system must be listed The naming always begins with Name or Description with a following ISO language code Example NameEN Description EN NameDE Description DE There are three possibilities for the updating of translations o Cell holds a value the existing value in Picturepark is overwritten with a value from the import file o Cell is empty the existing value in Picturepark remains o Cell contains Zelle NULL the existing value in Picturepark is deleted This option is not allowed for the Name columns as the Name column is mandatory for a tree element If two columns have the same title then the import will fail More than one tree element cannot be created with the same path Analogue to the creation in the browser various special characters are not allowed 1 lt gt Case is not observed for the column titles Example of an import file A B C D 1 AssetContainerld NameFR DescriptionFR DescriptionDE 255 Activit 3 256 Penser Retl chir Gr beln
49. name and meaningful description should be selected so that you have a good overview www picturepark com 46 How to of the configured subscription 2 The status can either be set to active or inactive If a subscription is currently no longer being used but shouldn t be deleted then the status can be set to inactive and no notifications will be sent 3 The defined actions can be executed either every few minutes hourly daily at midnight or weekly midnight Sunday The execution only takes place if one of the selected events takes place If a user has more than one subscription then these are summarized 4 Various triggers can be selected for example for the creation of new assets new category assignments etc All the conditions that are necessary for an action can be selected via a saved search 5 Selection of currently saved searches If the subscription is created via the context menu on a category then the search is automatically created for this category 6 The current selection can be updated via the extended search UI Each change must first be saved before it is adopted 7 The selected search is carried out in the asset browser by clicking on the magnifying glass This is useful if you would like to see what assets will currently be found by your search 8 At least one action must be defined for each subscription that will be trigged as soon as the defined conditions are true 8 1 Email Notification Sends an email wi
50. not need to be supplemented with wildcards as the search also searches inside individual terms per default If you enter the search term class for example then the entry Asset Classes would also be found 3 The video will play at the designated time code when you click on a cue point 4 Further options are available and can be carried out via the context menu 4 1 Pause the video at the cue point 4 2 Edit the cue point You can also edit via double click 4 3 Deleting the selected cue point 2 13 Notifications Notifications affect the currently logged in user There are various notification types e User message Message from another user that was sent via Picturepark www picturepark com 55 How to e File import A notification appears as soon as the import is complete This notification informs about the imported assets and any errors that may have occured on import e Checkout If a file is checked out in Picturepark Desk for local editing an information is shown here with the local path under which the file was saved e Userimport A notification appears as soon as an import update of user data has completed This notification informs about the affected users and any errors that may have occurred on import e Asset Metadata update A notification will appear as soon as an import update of metadata has completed This notification informs about the affected assets and any errors that may have occurred on import e Classes cate
51. of complete directory structures via drag amp drop in the asset browser e Checkout function to save assets locally in order to edit and reimport them M Related Topics e Creative Extensions e Desktop Clients Picturepark Desk can be downloaded from the desktop clients window in the administration menu It is available for Windows and Mac Picturepark Desk must be installed for the use of the creative extensions i Data Limit www picturepark com 82 Import amp Editing We recommend not importing more than 100 000 files 20 GB at the same time as the upper limit of the system may otherwise be reached For a larger data amount we recommend separating the import into batches and carrying it out in several batches Login and Settings After opening Picturepark Desk a window appears prompting the entry of the Picturepark URL The URL must start with httos or http e g https client picturepark com In addition you can select if the same URL should be used for your next login In this case the user is forwarded directly from the URL entry window to the login form Enter your Picturepark url httos vit picturepark com Go Always use this After the URL entry the login form appears as it does in the browser The settings for Picturepark Desk can be changed in the user menu www picturepark com 83 Import amp Editing Settings x aD Basic Default login URL https vit p
52. on the left For example selection of the asset www picturepark com 138 System Administration container the desired header etc Manage Channels Asset browser URL 1 Addition of a channel of the type 1 1 Asset Browser for the display of the tree and assets inside the new channel On creation an element from the tree needs to be selected as the base for the new channel 1 2 URL for the integration of a URL as an iFrame inside the new channel please check if the URL can be integrated inside an iFrame and bear in mind the certificate eg use https for a Picturepark running over httos in order to avoid insecure content error messages inside your channel 2 Removal of an existing channel Sorting The sort order of the channels can be changed via drag amp drop Just select the channel and drag it to the correct position i A Admin Channel Port Management Console Channels E Add 3 Delete Admin Channel 1 are cae A boi Y st do 5 Tree elements A channel is bound to a tree element category class Therefore a tree element needs to be available for the creation of a channel The tree is not moved or copied but rather referenced in the new channel Any changes to the tree in the new channel are also taken over in the tree of the All channel and vice versa Channel Id The number in the brackets behind the channel name corresponds with t
53. or the recipients 2 Overview over the sent date expiry date subject and message 3 Further processing of the assets sent 4 Addition and removal of assets to the mailing You can see which assets where added or removed in the statistics 5 Changing the view thumbnails or list view 6 List of all sent assets The sorting of the assets can be changed via drag amp drop The sort order is taken over for the sharing pages Sharings of the type E Mail www picturepark com 123 System Administration Sharings ol x Al Email 989 Sa Delete 14 08 2013 09 14 19 05 2013 09 12 Support VIT AG support picturepark com To Ba ri picturepark com js picturepark com Read a minute ago 4 Downloads di FI Open link Case Studies Ba pen lin Attached the case study documents Da Copy link O Statistics E Odd 2 Read 14 08 2013 10 57 G KMP m ci yaa b 1 List of all recipients with information regarding the time the recipient clicked on the link and if wether or not he has downloaded any of the assets The context menu can be opened by clicking on the recipient There are further options available here 2 Opening the portal link for this specific recipient 3 Options for copying the link without opening it in the browser 4 Detailed download statistics 5 Precise time at which the recipient first clicked on the link Sharings of the type Links www picturepark com 124 Syst
54. page in the preview The whole text of a PDF file is indexed and can be searched with the full text search www picturepark com 12 Basics E Office Office Documents Word Documents PowerPoint presentations Excel spreadsheets can all contain links mappings l e images used in Office documents can be directly linked with assets in Picturepark Furthermore for multiple page Office documents an own preview is generated for each page The whole text of an Office file is indexed and can be searched with the full text search A a i Preview for Office documents The preview of Office documents in Picturepark is dependent upon the definition of the print area in office for the corresponding document amp Presentations The single slides of presentations can be managed in the detail view This makes it possible to centrally manage Powerpoint templates and if desired combine these into new presentations The single slides of a presentation can be assembled in the baske and downloaded as a complete presentation The entire text of a PowerPoint file is indexed and can be searched Multimedia Multimedia files such as movies or audio files can be viewed and listened to directly in Picturepark The detail view of multimedia assets includes a player for playing the multimedia files You can now also create cue points for video formats 14 Languages There are several areas in which the language can be changed in Pictur
55. r il kepagi Eom msi 10 02 2015 23 32 Active Fl 1595 Se a Y PA a i 03 12 2014 07 53 Active dise miimi tem boon en 16 08 2014 09 10 Active iv 169 ini LS Eiga ri 02 02 2015 14 06 Active al 166 ape eee E E i n 21 01 2015 11 34 Active El 167 ra nm Active El 171 rice oS rs aa a Active E 168 ee p a a som 7 A 10 02 2015 11 24 Active Fl 125 See eee FE r y fe a a oy 11 02 2015 05 06 Active E 14 oee pm rr A mamn ET Active al 147 oe eee Tem ye 06 11 2014 13 56 Active FJ 160 mier pavi Mm 10 12 2014 10 12 Active gt W N gt f Di 6 Overview of all users lf a user is opened an additional tab with the email address of the user appears Options to filter the user list view Menu for the creation of new and deletion of existing users as well as for the sending of messages to users The functions work on the users that are selected with the help of the checkboxes Additionally there is an option to export all or only selected users Option for resetting all personal settings for one or selected users User list with the most important data Filter the View The list of displayed assets can be filtered using different options User management O Overview support picturepark com Ep Usergroup filter 1 Xx Status 2 Search aje 1 131713 E New E Delete Message E Export O 2 Reset personal settings Fl ID Email address 6 First name Last name Company Last logi
56. right hand side and is also collapsible if desired www picturepark com 136 System Administration Login amp registration Login Login required Remember credentials Auto login security token login ES session validity period minutes p minutes General configuration e Basic settings Basic configuration for the whole system for example name date formats ftp access search options and available modules Download settings Creation of file names for single downloads and multiple downloads collected in a zip archive Channel Configuration of channels represented as tabs in the UI in Picturepark for the creation of independent structures Global scripts You can insert JavaScript in Picturepark for the display of thumbnail overlays here for example Icons Management of icons used in Picturepark Authentication e Login and Registration Configuration of password registration and renewal options e Identity Providers Configuration of ADFS 2 0 Servers for SSO via claims based authentication e LDAP Configuration of LDAP connections Metadata fields e Indexing Status indicator letting you know if the search is up to date or not The index is necessary for the search You have the possibility here of starting and indexation e Index Rebuild Batches Area where the indexing of assets can be started in batches The automatic indexing is deactivated after a certiain number of assets that are affected by an action
57. sharings the current asset is contained You can also remove the asset from a sharing here You can get more information regarding this in the sharing management The changes are applied by clicking on save Alter rights Depending on the rights of the logged in user right templates can be individually altered using the alter rights button This function should however be avoided as a rule for the sake of clarity Updating Assets The original of an asset can be easily replaced The previews are automatically generated after updating the asset E A S 19120 4 E Update original dm F Repair Asset W Change thumbnails im ra 8 The function can be called over the arrow on the right next to the editing icon Files do not have to be of the same type to be replaced however a derivative right template must exist for the asset type and the default derivative right template will be assigned Asset field panels restricted to an asset type may change on replacement pa 5 1 Tip When updating the original file these points must be taken into account e Integrations and workflows can be affected e Are rendering is kicked off which means all derivatives are also re rendered e New metadata fields can be displayed and or current metdata fields may no longer be visible if these are dependent on this file type e f a specific derivative was shared via a sharing link this link becomes invalid if the derivative is
58. the FederationMetadata xml can be found In our specific case the metadata xml contains the claims that Picturepark requires This simplifies the setup of your relying party in ADFS WS Federation 4 SO 0 NO Set as Default You can set a default identity provider which will be selected first when you have more than one identity provider Audience URI Sets the Picturepark URL Tells the application for which url the token is valid the url gets wrapped into the token Realm URI Would be used if you use subdomains the realm URI is the top domain URI TrusedlssuerName Name of the Issuer just for display purposes Issuer URI URL of the ADFS server which creates the token Trustedlssuer Thumb Print Used for the authentication between ADFS Server and Picturepark Server Token Signing certificate Group Mapping Settings can be defined per identity provider 10 Claims User Group Mapping Enabled Enables group mapping The user groups don t have to be configured as an additional seperate claim Settings User group rights Derivative rights User rights Field rights Members Save E Cancel User group name User group ID English Administrators Settings Fl Default Group Every new user is automatically assigned to this group Mapped Claim Groups Add Identity provider Group Sid fs vit ch 5 12345 67890 11 Join Default User Group Select if the authenticated user should also be add
59. the View The list of sharings can be filtered using different options Sharings ss EA All Email 178 Emails a State Open 2 Search P a foe er 1 10 10 EG Delete ID Date From O To Subject State 388 12 08 2013 11 22 a a ma z BE ra Filter of the view by type email or link Filtering the view by the mailing state Search field in order to search the list with keywords If this checkbox is activated the sharing of all users are shown instead of just your own Browsing through the sharing list pages Oo Om BW N gt The list is either sorted ascending or descending with a click on the title of a column in the list www picturepark com 122 System Administration Managing Sharings Double click to open the selected sharing from the overview in a new tab All the information regarding the sharing are shwon in this tab General Options Sharings ve EH All Email 989 Delete g Edit 1 14 08 2013 09 14 19 08 2013 09 12 Support VIT AG support picturepark com O To Edrifpicturepark com EJjsBpicturepark com Case Studies Attached the case study documents ace Share F Download 24 Remove from Basket gt Add x Remove gi statistics T Case Study Che 4 E Case Study Age gt 1 Deletion and editing of currently opened sharings All the entries for the corresponding sharing type can be edited here except for the changing of the sharing type
60. they require Settings Ly Save 2 Cancel User group name English Agency German Agentur French Agence Settings Default Group Every new user ls automatically assigned to this group gt User Group Rights Derivative Rights You can define which derivatives are allowed to be ordered by the selected group in derivative rights User group amp rights management F x E Add amp Delete 3 gt Settings User group rights Derivative rights User rights Field rights Members Pad ministrator E Save EY Agency D Editors Derivative name A Can order User Original Bat Superusers Mpeg Thumbnall small Thumbnall medium Thumbnall large Internet format Office format High Res formar Mp3 SIS SS OOOGE Ss User Rights The user rights control the availability of functions to which a user group has access The user rights are divided into different groups www picturepark com 116 System Administration e Administration functions which concern the configuration of Picturepark The configuration is mainly done via the Picturepark Management Console e Asset Conversion Rights for the use of asset conversion and the management of presets e Orders Rights with regard to personal and global orders as well as configuration of the administrator for orders e Dashboard Rights for accessing and managing the Dashboard e Create amp edit Rights for the creation of user groups and the assigning of
61. this browser version without significant issues for all standard functions in Picturepark Core Ul and Ports Please note that for convenience of editing users a Web browser that supports administration well is beneficial As a general requirement JavaScript must be activated and allowed Browser version Admin Use Notes Window Firefox Z J Single file upload limit 2 GB S Internet Explorer 7 X X Support discontinued and 8 Internet Explorer 9 Y J Single file upload limit 2 GB 10 and 11 Some UI and performance issues No support for IE compatibility mode Safari Single file upload limit 2 GB Chrome Single file upload limit 2 GB Mac OS Firefox Single file upload limit 2 GB Safari Single file upload limit 2 GB Chrome NEN EN ENN NEN EN ENN Y compatible Y limited compatibility X not supported If no specific version is mentioned then the latest current versions are meant LY Important Please note that even for browsers declared to be compatible some minor inconveniences for certain browser versions and or platforms cannot be excluded and are not subject to warranty Please also take into consideration that IT policies and new minor browser versions might restrict certain features required for working properly We strongly encourage you to use a Picturepark test system prior to purchase for validating compatibility with your specific web browser version and network settings www picturepark com 175 Index A
62. updated If a single slide is update then only that asset will be updated in Picturepark the original presentation however will remain the same Rights The rights of a presentation are automatically inherited by its slides Merging Single slides can be merged into a new presentation and downloaded The desired slides should be added to the basket and then download All slides with the same file extension will be merged into a new presentation 2 8 Statistics Statistics are available globally over the whole Picturepark as well as for each individual Asset The global statistics are used for the evaluation of views downloads logins traffic and disk space Authorised users can put together individual statistic reports and export these if required The asset statistics capture all the actions that are performed on an asset These statistics can be viewed in the detail view of every asset Global Statistics Statistic Windows The desired data can be selected in the left pane of the window These are then displayed in the right pane and can be filtered www picturepark com 40 How to Statistics jo x No criteria y From 24 Y Jul Y 2011 Y To 24 Aug l 2011 gt Creation Downloads E Export Views 140 Extended Logins ReadWrite Users 70 Records 12 08 2011 O 95 Records User Groups 24 07 2011 27 07 2011 30 07 2011 02 08 2011 05 08 2011 08 08 2011 1
63. users iW Use IDs instead of names Method Users as Excel file Mn Users as Excel file a Continue Cancel 3 Subsequent Update If the export will be used for a later update of the user data in Picturepark then the values need to be exported as ids fa pue Vi Filtering Users We recommend filtering the view in order to select specific users Editing Users New users can be created using the new button in the user overview www picturepark com 109 User management Overview Usergroup filter Status Es Now E Delete Message System Administration Existing users can opened for editing via double click on the corresponding user User management Overview support vit ch Profile Journal Le Save amp Delete Password Message a Personal data Email acaress E supportifivit ch First name Support Last name VIT Telephone 062 836 40 40 Company Vision Information Transaction AG Department Support Street Address 2 Cauntry Switzerland y Zip 5000 City Aarau Settings Language English we Allow update m Login only with security Ly token Expiration date E we Lock date E w Renewal until E e States Active Registration state Approved Renewal state Approved User groups F Administrator E Agency E Editors F User VIT Superusers
64. 1 08 2011 14 08 2011 17 08 2011 20 08 2011 23 08 2011 Date Close To increase the right hand size you can use the arrows to collapse the left hand side You can filter the selected data using the different filters The data are displayed as diagrams in the statistic tab The data can be listed in the journal tab by stating an asset id action or size amongst other options The filtered data can be refreshed or filtered in the menu A tooltip with more detailed information to the data is shown when you mouse over a bar in the chart NSN DO OM Pb W N gt f The asset statistics provide information on the creation of new assets downloads of derivatives and asset views 8 The user statistics provide information on the creation of new users the logins of all users as well as the number of ReadWrite users in the system 9 The disk space statistics show how much total disk space and how much disk space is used for the different asset types derivative types and user groups 10 The traffic statistics provide information over the total data transferred and show the division of traffic into individual actions and user groups Extended user statistics You can show the simple search queries via the Extended function in the user statistics This can be helpful when creating meaningful tags keywords Global Statistics Filtering the View It is possible to use filters on the statistic data This facilitates the evaluation of th
65. 2013 02 09 Fa 2013 02 10 Asset detail view Derivative Y 2013 02 14 2013 02 12 2013 02 13 2013 02 14 2013 02 15 EJ Asset detail view Derivative view Derivative download Asset Statistics Journal The statistic data are shown as a list in the journal This list shows which user carried out which action The How to z display can be individually adjusted with the help of the date and action filters The currently shown entries can be exported 1 as a csv file You also have the option of copying 2 all the email addresses in the list start 01 02 2013 Date time 14 02 2013 16 10 14 02 2013 16 01 14 02 2013 15 52 05 02 2013 11 08 04 02 2013 18 48 04 02 2013 17 45 04 02 2013 17 30 04 02 2013 15 22 04 02 2013 15 22 2 9 Report Fa End 15 02 2013 Client PPUIWeb PPUIWeb PPUIWeb PPUIWebPublisher PPUIWeb PPUIWeb PPUIWeb PPUIWeb PPUIWeb E Asset detail view Derivative Y Action AssetDetallView AssetDetallvView AssetDetailView DerivativeDownle AssetDetallView Derivativeview AssetDetallView DerivativeView AssetDetallView Derivative Office format Office format Office format a lo support picturepark com E me supportipicturepark com Supporti picturepark com support picturepark com suoportipicturepark com support picturepark com support picturepark com support picturepark com support picturepark com Metadata exports for selected assets can be creat
66. 5 Koala C Protected M Office format E Screen format Ed Print Format Original 5006 Giraffes Protected EJ Office format E Screen format C Print Format iw Original Approve and send the order with the selected formats to the orderer 1 2 Reject the order with a reason as to why it was rejected 3 Close the order 4 List of all users that can make decisions regarding the order Depending on the configuration this might only be the administrator or the responsible users of the selected assets 5 Overview of all the orderers details desired delivery method email address order date subject and message 6 Menu for further processing of the assets ordered 7 Individual or multiple assets can be selected unselected with this function 8 Selection of the formats ordered This selection can be changed for each asset before approving the order 5 5 Duplicates The duplicate search allows you to find assets with the same properties The search can be individually customised with the selection of various criteria A duplicate search on the checksum is automatically done when the duplicate manager is opened www picturepark com 128 System Administration Duplicate Management ss C2 Select the criteria used for the duplicate search on the left and then click Find O A Fina Clean Es O 2 St Basket g Edit Delete 5 Al Preview Asset Title File size Original file Checksum
67. 96 All Taxonomy Customer ALPINE Bau GmbH ALPINE Bau www picturepark com 149 System Administration Add al All Taxonomy Root categories Asset Class Es ur Filter categories F Asset Class 3 All Taxonomy E cu stomer rol Country EE C keywords GS Industry H V Target H Root categories OK Cancel 1 Addition or deletion of exclusivity groups 2 Saving your changes 3 Addition and removal of categories or classes from the exclusivity groups To add new entries the corresponding categories classes can be added in the Add window via the checkboxes 5 7 4 Asset handling The recipients for different orders which can be processed further directly in the system can be configured in this area The users which can be selected from a list can be entered as a To or CC contact Order originals E Add To E Add CC amp Remove E mail Type support picturepark com To 5 7 5 Rendering A separate rendering state is logged for each derivative You can search through the list using various criteria e You can enter a specific Asset ID here e Selection of a derivative type www picturepark com 150 System Administration e Selection of a time span from to e Filter by rendering state Rendering states EH Al E Pending E Completed E Failed 31 07 2013 11 49 Completed Original 31 07 2013 11 49 Completed 615 Mpeg 31 07 2013 11 49 Failed Thumbnail sm
68. Accessible 27 Active 10 7 Address book 27 Administration 107 Administrator 136 Air 82 Approve 107 126 Asset 4 40 113 118 Asset Browser 6 Assetrights 17 58 70 118 Assettype 118 Audio 12 Auto login 15 Basket 6 8 25 Batch 58 70 Batch Edit 58 70 Batch import 58 Border 37 Browser 58 Business Cards 90 Button 8 Categories 70 74 129 Categorisation 58 Categorize 58 Category 13 20 58 113 118 Category rights 17 118 CC 136 Channel 4 Checkout 94 Checksum 128 Collections 20 Configuration 107 136 Connector 58 82 94 174 Content 13 Context help 8 Context menu 8 25 Conversion 85 Copy 115 18 Core Functions 4 www picturepark com Create 74 Creative 94 Creative Connector 90 Crop 85 CSV 43 129 Default 115 118 Delete 74 Derivative 4 113 115 118 Derivative rights 17 58 70 118 Description 74 Desktop 58 82 174 Detail 6 Detail view 25 Detailed view 6 Direct link 74 Document 37 7 Download 20 25 27 78 82 174 Download centre 27 Drag 8 Drop 8 Duplicate 58 128 Duplicates 58 107 128 Edit 58 107 Entry 36 Event 45 Excel 12 Expired 107 Expiry 27 107 Expiry date 107 Extended 20 36 Field rights 115 Field specific 20 Fields 115 File 136 Filetypes 12 Filter 6 39 78 107 122 126 Filters 20 Format 2 Forward 122 FTP 58 176 G Global 40 Historic 78 History 122 Illustrator 94 Image 12 Impersonate 113 Import 43 58 107 129 InDesign 94 Individual 25 Info 74
69. Manage MAPpINOS 2 SA AAA AA A A AA AAA 37 7 Manage Presentation cia uesense sue wesae opneea yen aeaacnnsenan eaten eqens 39 O SUALIS ES dada ds 40 DROP g A ghia te epic via E og aden A E als ea sew A E E A 43 MOP SUDSEMDTIONS His as 45 Widget Dashboard nino oc 48 WZ VIGeO Cue Poltica IES OI io 55 TI No tica tons ri A 55 Import Editing AMP OE AS A AA AA AA A E T AT 58 2 SHOE Elbe 65 3 Batch Balbina E E E EAT EE E E a E 70 A CEJ OMICS a 74 S Verson Management isre r a E AAA 78 6 Pieturepark DESK osser TNE TIETE E RE AAA TEA ERE AE ENE TR 82 ES iON N A a a cee steamers bere testetaeshtens 85 Modules Offic Connector sarunen ri O is 90 2 Creative ExtensiOms a 94 S Review Manager ssie sacs sinc RA 96 A ASS E Clas OS A A A AAA AEE 101 www picturepark com 2 Contents System Administration A USER Mana eMe Esad A Nc 107 2 RIGhts Management scans lie 113 E NS 115 el APP eee eee ee eee ee rere Rene ene eer ae 118 3 Ma paging Sharhi Sii 122 Ai Managing Orders resisa AS A A AA 126 S Duplicates st iS 128 6 Metadata IMPO Estancias dd dnde 129 7 Management Console ninia A Ani 136 Gongora NON aenea erate ant OA EEE EEEO ner Ren ete 138 ON 138 KELo E eae IE ATE A A Aaa hecatsen tes 141 A 143 AUREAS COIN aa iidi iii 144 AENA A oa 144 Metadata ela aa ean or OSS it sabi 147 O S Beda T E Net Ne i ea heh aN eae ll E aca Dc el liga a A Lh Sal th E 147 amaer REDUI Bat A A AN ATER ener NA RT eon on EEN IYER RSD 148 see CHS IN
70. The following points need to be considered for the management of icons e Depending on the icon type the assets must be of the corresponding size see Icon size e f an icon has the status true in Static then the name cannot be changed 5 7 2 Authentication Claims in general can be described as a mapping of an active directory field into a claim and are usually expressed with a URI Uniform resource identificator For example http schemas xmlsoap org ws 2005 05 identity claims emailaddress More information regarding claims can be found here http technet microsoft com en us library ee913589 aspx As soon as at least one identity provider is configured you can show an area on the start page configuration required or in the login window in which you can login with the selected identity provider right www picturepark com 144 System Administration Login Picturepark E mail Or please sign on using js picture park com Password TT W Remember login Lost password Picturepark Register as a new user Login Sign in Picturepark Version 8 6 0 79 Identity providers can be created in the left hand area of the configuration by clicking on Add Existing identity providers can be deleted by clicking on Delete The configuration for the selected identity provider can be made in the right hand area and needs to be saved using the Save button
71. Version type Version Sort ore File size VIT Brochure Language versions English YIT E Current asset E All E Language versions E WIT Brochure Language versions German 1 475 6 KB WIT Associated History o ia http demobo picturepark com Website Action viewPdf amp Assetid 4929 P http demobd picturepark com Website Action downloadAssetSAssetld 492 9 Filtering the displayed versions by version type Further processing of selected versions using different functions Adding editing and deleting of versions Master assets are marked with an orange background O1 Sh W N gt There are two separate links for every language versions one for downloading the asset with the F symbol E symbol The links for the selected version appear in each case and one for viewing the asset with a Adding and Editing Versions To add further versions to an asset these further versions first need to be imported into Picturepark You can add new versions to a master asset or edit existing versions by clicking on Add amp Edit Versions i 3 Download aco Share 4 Put into Basket 18 Ade Edit E Remove www picturepark com 79 Import amp Editing Please select a version type and then edit existing or add new versions by drag drop into the area below Version type Language versions ab y a Add versions E Small thumbnails Title Version D
72. Versions 7 od T A a i Metadata Copyright Filename Zollrain jpg Zollrain jpg Opening an image in Picturepark As soon as an image that was inserted with the Picturepark Office Connector is selected the function Show selected image becomes available with which you can show the selected image in Picturepark 20 Settings Show k Show selected image G Basket Assets can be collected via the basket and then the complete basket can be imported To do this the Clearance Level 1 2 2 a2 d Selective handout only WIT Zollrain jpa 4 O Import _ Cancel Modules basket can be opened on the right hand side and the desired assets can be added to the basket via drag 8 drop Editing a document from Picturepark www picturepark com 92 Modules By clicking on open and then import you can Import 1 selected Word or PowerPoint documents from Picturepark into Microsoft Office Picturepark Asset Selector gH Archive All H Assets pubishino medafon Options 7 Extended 7 Filter categories r a E Assets Y __ Corporate A a a ah Partner Program al Competitors Ey Enterprise DAM my Company Owery E Picturepark EH Services E Ll Press Releases lo Exchange y 4 sales Team ap Import Cancel Assets opened from Picturepark can be reimported into Picturepark after they have been edited You have v
73. ageTransform Microsoft 4 cust BorderColor aal919 custFontColor ffffff else www picturepark com 142 System Administration custBatolor background rqba 2271 221 221 0 0 filter progid DXImageTransform Micros custBorderColor 999999 custFontColor 000000 var divStart lt div style position absolute width 100 height 15px border bottom 1px sol if values AppliedAssetRightTemplateld Archived return style divStart Archived divEnd else return 7 J Adding an icon to the preview depending on the assigned rights template PP common Tpl setCustomRenderer function values thumbSize if values AppliedAssetRightTemplateld Archived return style lt div style position absolute width 100 background e9e9e9 opacity 0 4 else return ae Changing the text if a container is empty or there are no search results This script overwrites the text that is shown per default in the asset browser if a container is empty NoResults or a search has no results NoSearchResults The text can be overwritten for every configured UI language In the below example the text for German 1 English 2 and French 3 is overwritten Switch controller getConfiguration getUserLanguageld Case 1 Locale AssetBrowserStore NoResults No Results de Locale AssetBrowserStore NoSearchResults No Search Results de break case 2 Loca
74. all 31 07 2013 11 49 diled 615 Thumbnail medium 21 07 2013 11 49 railed Thumbnail large 31 07 2013 11 10 Completed Original 71 07 201311 10 Completed Mpeg4 31 07 2013 11 10 Completed Thumbnail small 31 07 2013 11 10 Completed Thumbnail medium Tips e When changing the configuration of a derivative dimenstions name etc the rendering state for this derivative is automatically set to Pending e Currently no report can be generated but the asset ids can be copy amp pasted from her into the repair manager in the PPMC client 5 7 6 User Interface Various Ul elements as well as Picturepark ports can be managed and customised here General layout The structure for Ul elements ports templates and skins is basically the same www picturepark com 151 System Administration Ports E Add amp Delete Header Press Center Sharing start lw Load core configuration _ Allow search engines to index this page Design Layout Skin Header Color Gray Credentials for public access 9 Administratoren ApEditor User 1 List of all the available elements Sites Templates Skins in Picturepark 2 Configurations for the selected site or skin on the left 2 1 Settings Definition of naming design and rights 2 2 Preview Edit Preview of the current site with further editing functions depending on the site type edit options are only available for start pages sharings and ports 2 3 Skin Script Edit
75. anaged Services Team Beam Alternatively categories can be moved via drag amp drop The selected categories can be precisely placed in the desired location using this method You can drag the category to the desired locating by left clicking on it Various markers are shown for orientation as to where the category will be moved to When the desired location is found the category can be dropped C Picturepark Udgrochures BIC vn 87 53 Visuals aj Mingo H Visuals o Press PR Deleting The category can be permanently removed from the system with delete You will need to confirm that the category should be deleted after making this selection All assets that are not also assigned to another category will be put in the undefined folder only visible to administrators Rights You can set the rights for the selected category and if desired propagate these to all sub categories with this function www picturepark com 7 Import amp Editing Category rights a Keywords Template Public view Alter rights M Assign template to subcategories User grou Public view Rights gprs LOO eS aia Oe NNR opr RNs id y a AROS PA dy EE z Eh Agency y dl Editors Y x w ge User rd VIT Superusers EJ Ed Ed Save 3 5 Version Management Different versions can be created for each asset Possible version types Language versions Managment of language versions for all assets Historic Versions Ma
76. and should only be used by VIT 2 Menu for the addition of new and deletion or copying of existing templates The copy function can be called by clicking on the arrow 3 Important Changes to the template are only taken over on new assignments saving the template is not enough Already assigned templates can be updated with the help of the propagate button 4 You can add descriptions and explanations for each template in the Notes field 5 The standard template is always displayed on the top of the selection list of rights templates and is automatically selected There can be more than one default template as not every usr group has rights to every rights template If a user group has more than one standard template assigned then the top template in the list in the rights management is used as the standard template 6 Which user groups can view and assign the selected template can be controlled with access rights If the edit option is activated then the template can be adjusted for individual assets categories or derivatives The rights can be adjusted in second tab of the selected rights template www picturepark com 119 System Administration Settings Asset rights Extended rights User groups View Edit Rights Statistics All All 5 All 5 All Administrator ly Agency E El E eB Editors F Y ppa E A A A Select all ants O De select all rights 1 If this function i
77. ands for no and 1 stands for yes e LoginOnlyWithSecurityToken A 1 for yes needs to be put for PAS SSO users and a O for Picturepark users e ExpirationDate Expiration date of the user after this date access to Picturepark will be blocked e LockDate Lock date of the user on this date access to Picturepark will be blocked e RenewalUntilDate Definition of a date for the renewal of the registration This is done so that you can more easily identify inactive users A specific configuration is required for this e CanBelnternalContact Specification if the user can be an internal contact for the registration whereby O is for no and 1 is for yes The corresponding configuration is necessary for this e UseLdapAuthentication For LDAP users a 1 needs to be specified for yes or a Ofor no e LoginOnlyWithClaimsIdentity For ADFS users you need to puta 1 for yes or a O for no e ExcludeFromTraffic User actions can be excluded from the statistics Puta 1 for yes or a O for no 1 0 or True False Instead of 1 or 0 you can also use True or False on import whereby 1 equals True and O equals False In the user export the values are per default exported with True and False 5 7 Management Console You can make various Picturepark configurations here G Help areas In various areas there is contextual help available Bei clicking on the question mark you can open the help for the corresponding area The help area appears on the
78. arious options in this case Settings z Es Show Open Save meets Pic y Overwrite Ji E Save as version La Save as New e Overwrite Overwriting of the asset in Picturepark with the current local version e Save as a version Creation of a new version from the current local version which is linked to the opened asset from Picturepark e Save as new Creation of a new asset in Picturepark using the current local version Versioning The available version types are dependant on the Picturepark configuration G Opening the document in Picturepark As soon as the document has been opened from Picturepark with the Office Connector the Show document option is available With this you can show the opened asset in Picturepark www picturepark com 93 Modules 1 Settings ME Shows Show document i Show selected asset pl 4 2 Creative Extensions With the Creative Extensions assets can be edited in Adobe InDesign Photoshop and Illustrator and later reimported into Picturepark As soon as assets are opened via the Creative Extensions a Checkout via Picturepark Desk is carried out To use Creative Extensions Picturepark Desk must be installed Both the Creative Extensions as well as Picturepark Desk can be downloaded via the adminstration menu in the desktop clients window and are available for both Windows and Mac The plugins can be installed via the Adobe Extension Manager and are then available straight af
79. asket Report Upload supot D g SY 1 207190H gt Preview gt gt Ea 22 fe a re DSC4550 j F _Dsc4565 jpg gt 2 Basket No assets in basket lease drag a drop assets here t _DSC4528 jpg Please drag and drop assets here zl Rights are defined at various points in Picturepark which ultimately all affect the user Additional Links e Video Granular Permissions Management M Related Topics e Rights Management e Groups and Rights e Rights Templates e User Management www picturepark com 17 Basics The various stages of rights assignments in Picturepark are User Rights There are no user rights directly on individual users but on user groups User groups are thereby understood as roles that can carry out specific functions in Picturepark for example editors and adminstrators The allocation of rights to the user takes place via the assignment of a userto one or more user groups The user receives all the accumulated rights from all the user groups he is assigned to The rights of the user groups control general functions editing and creation of assets and the management of Picturepark and are further restricted by category and asset rights User group 1 User group 2 Category Rights The category rights define which areas of the structure asset classes tags categories are visible and or editable for the user groups If a user group does not have the rig
80. asset browser will also be saved per channel The user can reset these settings in their user profile User Profile E Change password Reset settings Type your personal detalls in the fi Reset your personal settings such as default window sizes VIEWS etc User data l First name Support Last name VIT AG Emall address support picturepark com Telephone 062 836 40 40 Street Zollrain 12 Address 2 Zlp 5000 City Aarau Country Switzerland i Additional user data Save Close Multi function Buttons Buttons often have several functions These multi function buttons are marked with an arrow on the right side The different functions of the button can be displayed with a click on this arrow 1 Twelve Apostels www picturepark com Basics Context Menus The context menus can be called up with a right mouse click The most important functions are always available in this way Edit Delete Copy Download A share Basket b on National Part Formats Ei Sunset mountain Context Help Tooltips appear when the mouse pointer stays on the tool Bs 3310 00 10 Edit J Download eg Share HAP id Select all currently displayed assets 2S as an ee ea eee Basket The cart is used like a clipboard It helps with functions that are carried out on multiple assets at once such as the mailing or orde
81. ata fields Indexing of3 PI G Index Rebuild Batches Creation Date Asset Count Processing Node Processing State Exclusive assignments 2698 18 11 2015 13 37 D SPPWEBWEFO1 Processing b Asset handling 2697 18 11 2015 13 37 SPPWEBWEFO1 Processing r AEADETAS 18 11 2015 13 37 18 11 2015 13 37 18 11 2015 13 37 18 11 2015 13 37 18 11 2015 13 37 b User interface Pb Traces amp administration 18 11 2015 13 37 18 11 2015 133 18 11 2015 13 3 18 11 2015 13 37 7 You can ensure that users can only assign a category or a class from such a group e g the site of a building can only have one site assignment as the same building cannot currently be standing both in German and Switzerland for example The asset an also be added to further categories and classes that are not part of the exclusivity group Exclusive assignments allow you to enforce that every asset can only be assigned to a single category or class of the group at the same time Add Delete A E Save Cancel Groups Group name Customer AA Description An asset can only be assigned to one item of the customer list Countries Exclusive categories classe o Add 5 Remove O 10 Path Mame 1697 Al Taxonomy CustomertAargaulsche Gebaudeversicher Aargauische Ge 1695 All Taxonomy Customern ABB Historic Archive ABB Historic Ar 1704 All Taxonomy Customer Actelion Pharmaceuticals Actelion Pharm 1700 AliTaxonom y Customer AGRANA AGRANA 16
82. ative Connector There Digital Assets Managed p Case Study Machine Industry System Administration x Tal x 41 60 73 4 gt A Picturepark Developer Program Briefing E Developer Program Briefing fo o ee 9 5 we oe o o A 2 gt Sl n S E EA o es Al Core Graphic y 1 8 8 A A Case Study Agencies A A Case Study Chemical Industry E e Available components Asset Browser Asset Preview with a preview without metadata e Available for ports and sharing templates Port www picturepark com 170 System Administration Picturepark ENEAS Assets suc nen 7 a 1 201727 p Warenkorb ww Picturepark Basic Feature Screenshots S All A E3 Corporate Pitiraa Digital Asset Management amp Web to Print meet a Caen E3 Partner Program 9 Compare products amp Picturepark 07m La Case Study Museum E Case Study Machine Industry Rieter a Binaries Picturepark El E3 Documentation Marketing amp Sales g e Y am Case Study Luxury Goods Case Studies Case Study Chemical Industry Siegfried Presentati z prenan E Premium Box Picturepark Logo B Picturepark Basic Feature Scre dii E Visuale Case Study Agencies E Price amp Conditions E Release Notes El Webservices amp SDK i Picturepark Bm pu U a oe El Services EJ Publishing E Press Releases po ve El Teambeam A reei 2m j E 4 ES gt
83. bar are also available www picturepark com 6 Basics Marketing Board Services Distribution Asset Class Admin Channel aj Marketing EE Tre usa Trip The right and left area classes and categories basket can be hidden by clicking on the arrows which in turn enlarges the centre area Search Dashboard Search assets Preview SONET Eee PE EEE IRA Toolbars There are different toolbars available in the centre area the asset browser View Toolbar This toolbar contains all the tools which allow you to change the display of the assets shown in the asset browser For example the following points can be changed e Type of view list view or small medium and large thumbnails e Number of assets shown per page choose from 20 40 60 200 or 500 e Sorting and or removal of the sorting of the search results e Incorporation of the assets from all subcategories in the view with a click on the ES icon If this feature is not activated then the subcategories are shown as folder icons in the asset browser www picturepark com 7 Basics e Inclusion of language versions and other version types in the view if configured e Jump to the next previous page Asset Toolbar This toolbar contains all the tools you need to interact with the assets in Picturepark The following tools for example are available e Select or
84. checked out www picturepark com 56 Go N O1 How to Filters for notification types read unread notifications and errors warnings Functions to mark all notifications as read or delete these Changing of the sort order newest oldest first Functions for single notifications e g to mark these as read delete edit affected assets or put these in the basket General information regarding the notification List of affected items 7 List of any errors that may have occurred such as a failed import www picturepark com 57 Import amp Editing 3 Import amp Editing The different possibilities for importing and editing metadata are listed in this area e Import Importing of new assets via the browser or batch import e Single Edit Editing of single assets e Batch Edit Editing of multiple assets e Categories Editing of categories e Version Management Managing the asset versions e Picturepark Desk Management of assets using a locally installed application e Conversion The editing of images in an editor 3 1 Import You can import new assets into Picturepark using the browser or the batch import Additional Links e Video Uploading Digital Assets and Editing Metadata M Related Topics e Picturepark Desk e Single Edit e Batch Edit e Rights Ek pue Wi File name The filename of the file you are importing should not contain the following special characters
85. clarity Import You can see the progress of the import during the import After the import has completed the new assets can be processed further directly by adding these to the basket or editing them with the batch edit www picturepark com 64 Import amp Editing Upload 43 Slax Files are imported now Files are being imported which might take some time Meanwhile you can minimize this window and start working elsewhere in the system Asset Path a Size picturepark_brochure_de_110527 pdf 1 9 MB K Dp Importing picturepark_brochure_en_110527 pdf 1 9 MB O Uploading 95 pp_compare_editions_de_110615 pdf 535 4 KB pp_compare_editions_en_110615 pdf 532 KB A 2 1 MB 4 8 MB Cancel ra TRR vi Close minimize window The import is canceled on closing the window The window can however be minimized if you would like the import to continue in the background 3 2 Single Edit Each asset can be individually edited in the detail view Additional Links e Video Uploading Digital Assets and Editing Metadata Il Related Topics e Batch Edit e Metadata Import Metadata The metadata of an asset can be edited in the Metadata tab Metadata can be divided into different menu items Metadata Category etc and panels Basic Rights amp Usage etc which group similar metadata www picturepark com 65 Import amp Editing fi Giraffes vow EI 34 Overview Pre Meta
86. criptions Manager lox All state All ab Types All E _ My subscriptions only ae 1 1 1 J New E Edt ES Delete State Subscription name Owner Frequency Last modified Modified by Projects Support VIT Hourly 18 02 2013 09 43 Support WIT The subscription view can be changed with different functions 1 Filter all the subscriptions by status 2 Filter all the displayed subscriptions by the type of action 3 With the corresponding rights you can show the subscriptions of all users or just your own 4 The list of displayed subscriptions can be sorted ascending or descending after each field 2 11 Widget Dashboard The widget dashboard can be activated per channel and can be opened as default every time the channel is loaded it desired Opening Closing The dashboard can be opened with the Dashboard button and closed via the Sidebar button 1 20 772 ss Dashboard Sidebar gt Preview Expand complete dashboard ate a Collapse Bat a v restaurant umaz_ 34 ah gt L Tip By double clicking on the widget title a widget can be displayed larger as a separate window This opton www picturepark com 48 How to can be helptul for example for the editing of the widget rights in the sidebar Management Authorized users can open the dashboard management by clicking the gear icon as soon as the dashboard is open Columns 1 Column 2 Columns 2p Rest
87. ct comments in order to make final decisions 5 Further information regarding the review processs which is sent to the participants The language selection determines in which language the later emails and pages on which the review takes place are shown Reviewing Assets Each participant receives a link to the overview of a review in which different actions can be carried out The availabilty of different functions is dependant on the role of the participant and is controlled via the received link O Participant Type Comments Cue date From john picturepark com 12 11 2013 09 01 John john picturepark com Moderator i 12 11 2013 09 09 17 11 2013 16 05 Expiration 17 11 2013 16 05 Message Please look at this mock up for the product box and include your comments Paul paul picturepark com Approve 17 11 2013 16 05 Jane Ganefpicturepark com Review Es 12 11 2013 09 20 17 11 2013 16 05 Assets in review a Zoom amp Office format Comments P Gd Add O i pe 48 minutes ago gt Bin Jane 3 a Picturepark We should use red instead of blue O Comment Like Approve Reject 7 XK 1 person rejects this Starter Edition Starter Edition as 38 minutes aga y 1 a a John ar Edit ha Make sure we are using the latest logo Delete D Premium Edition A 1 person approves this Jane The latest logo can be found in the gt marketing folder a7 minutes aga fixe Approve Reject l i
88. d and separated with a for example Speaking Standing Empty tags are represented by NULL A 5 O e V B y E d E y 1 Assetld Keywords AssetName en AssetName de AssetDescription en AssetDescription de 2 4535 Water Blue Water ski Wasserski NULL NULL 3 4534 Flora Green Flower Blume Garden picture NULL 4 Download example file pu LY Tag box values www picturepark com 130 System Administration Tags in Picturepark represent areas of the structure You need to take note of the following for the metadata import with tags e Tags are always completely overwritten current tags are therefore replaced e Case is ignored in the tag import e Empty tags are ignored in the import file e Itwon tfind subcategories if you have Cars BMW 3 Series VW 3 Series because it doesn t know which 3 series is meant we don t give a full path here Update all matches If a field value in the first column has more than one match in Picturepark e g for fields such as AssetName or OriginalFilename then by activating the option Update all matches you can ensure that all assets that match this value will be updated If this option is not activated then the entry in the import file is skipped if more than one match is found Create update tree elements classes categories The following points need to be taken into account on creation of an import file for the creation of tree elements Req
89. d loading bars User Data for Public Access lf users should be logged into a page automatically with a special Picturepark user account then the details of this account can be entered here The visitors of the pate then automatically take over the right of the defined user an do not need to log in Public access is only available for ports and not for Ul elements If no public access is configured for a port then the rights of the currently selected user are used for the preview in the editor anyway For a pot with public access we recommend opening the port in a browser in which there is no current session Rights Special rights for each page can be given for each user group e Use The user can see the entry but not edit it Example o lfa user has Use rights for a skin then he can apply this skin for Ul Elements and Ports for which he has Manage rights o lfa user has Use rights to a sharing template then he can select it in the sharing process e Manage The user can edit the entry po A 1 Skins For skins only the name and rights are configurable User Rights Users need specific user rights for the management of Ul elements and ports Load Core Configuration If this option is activated then the following code is automatically added to the Code tab This code is required for further editing of the site via the editor window publisher mew PP publisher StandardPublisher controller controller Dependin
90. d to the import window directly from Windows Explorer or the Mac Finder via drag amp drop 2 Duplicates are files that have already been imported into Picturepark Depending on your requirements there are different options available for how these duplicates should be handled 2 1 Import as new The existing asset in Picturepark is ignored and the selected asset is uploaded as a new asset 2 2 Replace duplicates The existing asset in Picturepark is replaced with the selected file The asset Id is retained 2 3 Skip The file is excluded from the import You can either make a selection for all the assets that are to be imported Duplicate Button or individually for each file drop down for each file in the duplicate column If more than 500 assets are imported at a time then the duplicate search is not carried out automatically An additional button appears in this case with which the duplicate search can be manually started 3 The desired versions can be assigned to the assets on upload The assignments can be made for all the assets at once or for each file individually Duplicate search The duplicate search only checks assets on which the logged in user has rights If a user does not have rights on all assets then duplicates can not completely be excluded Step 2 Defining the Metadata www picturepark com 60 Import amp Editing The metadata can be defined in the second step All the files are tagged with the same metadata
91. data Rights orci Statistics as P as 3 EN ejo d p Save XK Cancel Asset Class O Basic Title English Giraffes Title German Giraffen a e Add translation T Description English i id Metadata p J Harbour Bridge zoo long neck sky clouds Category File info Derivative info Add translation 7 Source Admin Comment Rights amp Usage 6 E am 1 Changes are only saved once you click on save 2 Appropriately configured fields can be translated via this button 3 Panels group similar metadata fields and can be opened and closed 4 Fields for the assignment of asset classes appear in the upper area Depending on the selection of asset class in this area the metadata in the area below can change This area is not available in every Picturepark and can contain different fields depending on the congfiguration of your Picturepark G Exdusive Assignments If categories classes are added to an exclusivity group then only one element from this group can be added to a field If the limit is exceeded then a corresponding message is shown Exclusive Assignments can be defined in the management console Icons next to the metadata fields www picturepark com 66 Import amp Editing a Basic Title English OriginalFileMame Sr O Description English Description ABC ad 2 Source Agency XY F 3 Captu
92. deselect all assets e Edit dowload mail or put the selected assets in the basket e Create a metadata report for the selected assets e Import new assets Filter Toolbar In the filter toolbar you can see where the currently shown assets are located A filer search is also available With this filter search individual file types can be filtered in the view Detail View The detail view of an asset is opened with a double click on that asset The metadata different formats and further information about the asset are available in this view Overview Preview Metadata Rights Versions Statistics Conversion a an P as a H 6 40 4 P Formats a hal Protected Print Format Office format Original Screen format Metadata mE Responsible Fablenne Fl ckiger f flueckiger vit ch Categorles ME All Channels Keywords Nature Fauna AliChannels Keywords World Australia AliChannels Keywords Animals Mammals Giraffes Harbour Bridge zoo long neck sky clouds a http demoso picturepark com Website Assetld 5006 1 2 Basic Functions Working with Picturepark is facilitated by several features www picturepark com 8 Basics Personal Settings Each user can now save their own settings which will be loaded automatically if the user logs in to Picturepark Besides the number of displayed assets per page the metadata in the list view the last opened category and the view for the
93. e PPMC will however Suggest that you perform an asset index rebuild if it is necessary and then links to this Indexing site in the web managment console 3 Goes looking for all the assets in the SQL databases reads the metadata and stores these in the search asset documents The contents of the index are also adjusted here for any documents that have changed 4 Compares assets document in the search with those on the SQL server Only inserts missing assets This is generally useful in cases such as timeouts etc These options are separated as each of these actions can take a long time for large databases and it may not be necessary to both recreate index definitions and add assets Fu 5 Tip Your PPMC and the management console will show you a message when an index rebuild is necessary after changes to the fields in the PPMC and automatically select the type of rebuild necessary Once you have started an index rebuild you will have to wait for it to finish before you are able to start it again This restriction was implemented as multiple rebuilds over and over can corrupt the indexes www picturepark com 147 System Administration Although performance of the asset index rebuild has greatly improved for larger Pictureparks we stil advise that itis best to do this outside of business hours to avoid inconveniencing your users In this area the indexing for large amounts of assets can be started The threshold at which the automa
94. e Picturepark components 1 Example code A simple code var viewPort new Ext Viewport layout border items T region center layout berder Itens region center boyero adr AsseeBrowser Larger prcrurepark 0 lA y window publisher new PP publisher StandardPublisher controller controller 0 You can take a look at the code in the templates for more examples Configuring components www picturepark com 164 System Administration You need to select a component from the list in the Edit tab and then select the area e g HTML div with ID and target picturepark in which the component should be shown in the Render to field Properties XK Mame El Layout A Render To O M grid AssetBrowser il Show formats column true Different configuration options are available for the different components Tree 1 Definition of the categories you would like to shown and the options for these e Basket 2 Definition of the options for the basket e Asset Browser 3 Definition of the available functions and displays in the asset browser e Search 4 Definition of search options e User Profile 5 Activation of the user profile and logout links e Asset Details Options for the asset preview e g above the basket e Asset Preview Options for the window for larger previews and metadata for single assets e Basic Configuration Definition of the logout URL and disclai
95. e asset field The asset mapping is added by Saving Overview Preview Metadata Rights Versions Statistics OLGR8 004d Zoom Save Cancel Y Tr sf E drop capabliies addaonally reduces Ptweperk helps fo mentor and any publication of the image is aways barriers for all usem enabling content meet important deadings Gn expiry obwioua acer D i to bro Tc z in the l Rectangle settings Distr Color and a Stroke width copya in P Asset aWe see the ease of use high performance search and the efficient exchange of images inside or outside of the Marti group as the central advantages of Picturepark Marti Contractors Lid Sascha Zingg IT Project Manager The mappings are shown in the asset overview as well as in the page previews The links mappings can be downloaded along with the document via the download button as a package out of the detail view www picturepark com 38 How to Digital Asset Management amp Web to Print_de pdf F a Overview Preview Metadata Rights Versions Statistics a QO as 3 pl 4 4 P Fichsepark Formats a Original filesize Digital Asset Management amp Web to Print ie ee ee ee e tc Metadata a oe Filesize 3 2 MB ra Categories a a a SE AIMWIT Sales E Ml Links gt gt E o a Edit EJ Download Y Download package a Share SA Put into Basket aoe Picturepark Digital Asset Management amp Web to Print_de pdf oy 080415 _logo_pi 4 Di
96. e by activating a checkbox in front of the metadata field name www picturepark com 71 Import amp Editing Batch editor for Assets al Metadata Asset Rights Derivative Rights pP Categories Preview Metadata Y Basic A Title English _ Description English _ Filename _ Class data pr a A i aaa iF Rieter Reference image Y jOther poe 0 Fisier erence as All Root categories Corporate Customers Pictures Rieter x x Y Category ii Str All Taxonomy Country Asia Turkey x Category del All Taxonomy Customer Rieter Management AG x M categories x Al TaxannmviKevwnrds Peanlei mp Picturepark Picture pa rk db side ce All Root categories CorporatelMarketing amp Sales Visuals All Root categories Picturepark Marketing amp Sales Visuals Logos AIl Root categories Publishing Company Logos x XxXxX All TaxyonomviKevwords Anstract Drawinoas amp loans The metadata can now be edited using different functions 1 Manual entry of the entries per asset and metadata field by clicking on the current entry 2 Replacing all entries for all assets for a metadata field 3 Insertion of additional content for all assets in a metadata field at a specific position 4 Search and replace of entries for all assets for a metadata field 5 Editing of category assignments for example for all assets addition of single assignments removal of single assignments removal of all assignments
97. e contents must then also be hidden via CSS As soon as the language is read on loading the page the corresponding contents are shown For example lt div style display none pplanguageid 1 gt German Text lt div gt lt div style display none pplanguageid 2 gt English Text lt div gt lt div style display none pplanguageid 3 gt French Text lt div gt lt div style display none pplanguageid 78 gt Spanish Text lt div gt lt div style display none pplanguageid 198 gt Portuguese Text lt div gt 3 Standard Start Page The page with the name Start is used as the default start page which is shown when the Picturepark URL is called customer picturepark com 3 Links in the body text The calling of the registration and forgotten password forms can also be implemented directly in the HTML lt a onclick Javascript window publisher loginPanel showRegistrationWindow href javasc lt a onclick jJavascript window publisher loginPanel showLostPasswordWindow href javasc www picturepark com 159 System Administration Logout URL To make sure that the user goes back to the correct start page on logout you can set the logout url This can be defined for the entire Picturepark for individual channels and also for single ports This configuration can be made in the management console or directly in the port management 1 User Settings If a user registers via a special start page
98. e data www picturepark com 41 How to Granularity mon Group by Chart Journal No criteria Asset Type User groups y 4 1 Selection of the time frame for which the data should be returned daily monthly or yearly 2 Selection of the criteria by which the data should be grouped There are different criteria available depending on the statistic 3 Date selection 4 To apply the filter you need to click on refresh after each change If a grouping criterion see 2 above was selected a legend appears next to the chart With a single click 1 on an entry the data are hidden in the diagram and the entry appears gray 2 100 MB Unknown MN Bitmap VectorGraphic Rawimage IntercnangeDocument WordPrecessingbocument TextDocument DesitopPublisalngDocumeant Presentation Spreadsheet E Archive MN Audio oe Multimedia D Application ME SourceCode E Database Ml cad MN Modeisd Records E 05 2011 06 2011 07 2011 08 2011 Date Asset Statistics The statistics show the different actions that were performed on an asset in a diagram The data displayed in the diagram can be set using the different options above the diagram www picturepark com 42 Day 2013 02 01 2013 02 02 Stat 01 02 2013 2013 02 03 2013 02 04 2013 02 05 C4 End 15 02 2013 Derivative download 2013 02 05 4 2013 02 06 2013 02 07 2013 02 08
99. e section User Status Users can be filtered in user management with the help of the user status We differentiate between the following statii Active all users which can actively log into the system Waiting for email identification All users who have registered but have not yet confirmed their registration by clicking on the link in the email confirmation they would have received After confirmation by the user the status changes waiting for confirmation by admin or waiting for confirmation by contact Waiting for confirmation by admin All users who have already confirmed their registration by clicking on the link in the email but have not as yet been approved by the administrator Waiting for confirmation by contact This status only applies to Pictureparks that have a registration workflow in which an internal contact where the internal contact hast to approve the user first before an admin approval is required Registration rejected by admin All users whose registration has been rejected by the administrator Renewal rejected by admin All users whose renewal has been rejected by the admin Registration rejected by contact All users whose registration has been rejected by the internal contact Renewal rejected by contact All users whose renewal was rejected by the internal contact Renewal expired The user has not renewed themselves within the allotted time Waiting for renewal by admin All users which are waiting for th
100. ed to the default user group defined in groups amp rights 12 User Group Claim URI From where the user groups are mapped for example http schemas microsoft com www picturepark com 146 System Administration ws 2008 06 identity claims groupsid or your can use your own 13 User Field Mapping Add the mapping for the claims See Claim Description on the ADFS Server for existing claims 5 7 3 Metadata fields The asset index is created for the optimization of search queries As soon as a rebuild is necessary the corresponding message is shown in this area A recreation of the index becomes necessary due to certain editing of metadata fields Current index Assets Search 2014 01 name JOT 15 04 32 3098099 01 00 New index index rebuild required searching is still possible but server performance might be reduced Please press Start index rebuild name Record count 564 Index is up to An index rebuild is required During such rebuild 2 false Rebuild index definitions I G Index assets Oo Index missing assets only Start index rebuild date 1 Current state of asset index If no index rebuild is needed there is no status box 2 Index definitions are documents that are stored in the search database they define which fields are searched with which analyzers for example You will need to recreate index definitions after you check the analyzed checkbox for a field in the PPMC for example Th
101. ed with the reporting function www picturepark com 43 How to M Related Topics e Metadata Import Calling the Function The reporting function can be called using various methods e over the asset browser after calling the function you can select if all or only the selected assets should be included in the report uE les 33 H 113 IE Edit E Download eB Share 4 Put into Basket Report ES Upload e byright clicking on a category all the assets in the category are included in the report 3 Keywords a H er Copy a Move Delete Rights Subscription e using the basket all the assets that are in the basket are included in the report Basket Download as ohare K Order gt Giraffes E ra Koala Report Methods There are two methods available for the metadata export e HTML file A HTML table is generated with the selected metadata With this method the possibility exists to also add thumbnails to the list e Excel CSV file With this method an Excel or CSV file that can be downloaded is generated This method is particularly suitable when data is going to be processed further The field separator with which the metadata www picturepark com 44 How to are separated can be defined when using the CSV file as method e Template with selected assets for later Excel or CSV metadata import Export of specific asset metadata which can be
102. eet Address 2 Zip 3000 City Aarau Country Switzerland i Additional user data Company Wision Information Transaction AG Department Support Language English we Save Close In your user profile you can also e Change your password e Change the language of the user interface e Deactivate the auto login if your Picturepark has such e Reset Personal Settings to the Picturepark default e g changes of the metadata in the list view default views per channel etc Languages Depending on the Picturepark configuration the user interface is available in three languages German English and French The language can be changed at any time by the user The default language is set in the user profile www picturepark com 16 john picturepark com ae No data to disp Impersonate System language Metadata snguege Skin English German French Basics Further information regarding the languages available in Picturepark can be found in the separate language area Skin Picturepark can be displayed in either gray or blue Assets Archive 455 JH a o Search 1 a a A la Search pP Options Extended Help ES All l Mb Category Search fy Undefined 3 3 AI 4H Products 4 Promotion Manuals Ternplates 4 Press kits Branding H Communications Visuals 1 6 Rights 6 Edit Q Download I Mail Putinto B
103. eir account to be renewed by the www picturepark com 111 administrator System Administration e Waiting for renewal by contact All users which are waiting for their account to be renewed by the contact e Locked The user was locked because the number of incorrect password attempts has been exceeded during login e Expired The user account has reached the expiration date that was set in the profile To reactivate the user the expiry date needs to be deleted The administrator and or internal contact need to approve users that have registered in Picturepark to allow them access Picturepark ra management y Overview ii support vit ch Profile Journal Ly Save amp Delete Password Message qd P Personal data Emall address support vit ch First name Support Last name VIT Telephone NA AIA AN An Sending Messages to Users States Active Registration state Approved Renewal state Approved If required a message can be sent to all or selected users You can send a message to all the selected users in the list by clicking on the message button in the overview User management Overview ie LEE yr y New EE Delete Message Ernall address First name Last name Campany E Message J ANA PLA J pr PARO A a Send a message to all selected users F rw E s A ee Subject d J ae eee E Message Ti b i ha T T g Fj E Lai ha a 3 User Journal Send Cancel La
104. em Administration Sharing O x Al Link 990 Delete http demo picturepark com Go TKNOSCNH D ap 14 08 2013 09 18 19 08 2015 09 18 Support VIT AG support picturepark com Case Studies Attached the case study documents e Share Download 4 Remove from Basket E Add 3 Remove Statistics lt E E Case Study Age 3 E Case Study Lux 44 A Case Study Mac Y G MP B E Case Study Che a E Case Study Mus 8 Links lt gt Embed code O A Mpeg4 H264 https demo picturepark com Go EkjsFnxXV D 1755 2 El Original https demo picturepark com Go EkjsFnXv D 1755 1 1 Link to the portal or to the zip file of the sharing Depending on the selection of the link type 2 Links for every derivative of the current asset You can change between the download and view links using the Links button If the preview derivative was shared for a video then an additional button over which you can see the embed code for the corresponding video is available Sharing statistics per asset You can check in which sharings each assets is contained in the detail view of each asset www picturepark com 125 System Administration Everglades Slax Overview Preview Metadata Rights VESTE Statistics ca ar T 3 A 13 268 q P 44 x Remove O E No data to display State Type Creation Date Due Date From To Title Open Mailing 31 07 2013 17 06 Lowe T E B M nde Visual
105. emplates of this type are shown to users with the corresponding rights in the Template field when creating a page of the type Port e Sharing Template All templates of this type are shown to users with the corresponding rights in the Template field when creating a page of the type Sharing Creating pages from templates A template field will appear as soon as page of the type Sharing or Port is selected in the settings E Save General de Tipe W Load core configuration Templates List credentials for publ Press Center When you click on save all the code and configurations from the temlate are copied from the template into the newly created page and saved Important e After a page is created from a template no further connections between the page and template exist Changes to the template will not influence already created pages e Templates can only be selected on creation of new pages and cannot be applied to already existing pages G Updates Standard templates are automatically updated during every release and all changes to these are thereby overwritten Newly created templates are not overwritten Therefore new templates should always be created for your own custom templates www picturepark com 167 Standard Templates The following templates are currently available in the system List Picturepark p E ES O Download Thumbnail Pr o pA pA
106. entries are always shown under the input form Creation of a new comment Rating of an entry comment OC OR W N gt Editing functions for your own entries comments are shown by clicking on the arrow fa gt 1 Tips e You cannot rate your own entries or comments e Entries can only be edited as long as no comments have been made Comments can not be retrospectively edited Activities The activities widget shows a list of assets and or actions which can be defined via a filter A filter can be configured out of actions from the following filter groups e User actions Actions which pertain to the creation and editing of users e Asset actions Actions which pertain to the creation and editing of assets e Review actions Actions which pertain to the creation and editing of reviews e Other actions Actions such as the sending or ordering of derivatives www picturepark com 53 How to e Time period The definition of a point in time from which the assets should be filtered You can also make changes to the display of your results list e Filter for current user only Only actions are from currently logged in users are shown e Records per page Number of entries per page e Row height in pixel The row height can be adjusted for the information displayed E frame The following specifications can be made for iFrame widgets e lframe URL Website which should be shown Absolute URLs must always start with http or
107. epark This distinction is helpful for optimal use of these areas The number of available languages in the examples below may differ to yours depending on your license Metadata Languages 8 4 dl a I mlO ella English Col Assets T Serna Thumonall a The metadata languages refer to the information displayed in the assets in Picturepark All language information can be edited and directly viewed on the respective asset Category Languages www picturepark com 13 Basics Search TS Search keywords P Options Extended gat Bee Category Search PF Language English E5 a E French German Sales Folder The category languages refer to the translations of the individual categories Depending on the selection the category tree and the corresponding category descriptions are shown in the appropriate language System Languages a No data to diss john picturepark com Impersonate English System language p Cosita Metadata language French Skin Shares The system language refers to the Picturepark user interface It determines the language in the menus and windows The standard system language can be individually defined in each user profile Content Languages john picturepark com 2 No data to disp Impersonate System language English Metadata language German Skin Arabic Shares Orde
108. erted path reads as follows File Start Logo logo png www picturepark com 155 System Administration W Undo Redo 1 lt div id stripe gt 2 lt div id logo gt lt img src gt lt div gt 3 div id border gt lt div gt File manager E Picturepark z 4 Ga Start ail File 02 05 2013 19 55 am 115x8 EY E Logo ES Slideshow div eclass hidden pplanguageld 1 3 onclig amp javascript i4 Path changes When moving or renaming folders or files in the file manger any references in the sites are not automatically updated 3 Spaces in paths Spaces in paths are automatically replaced with the string 20 when using the Insert Link function If you choose to enter paths manually then you will need to make sure to replace spaces Journal Archive All code changes made are visible here In each entry the changed code is shown and if necessary can be copied and readded to the corresponding area www picturepark com 156 System Administration 08 07 2013 14 51 Support VIT AG supportSpicturepark com I lt div id stripe gt 08 07 2013 14 51 Support VIT AG support2 picturepark com lt div id logo gt lt div gt lt div id border gt lt div gt 03 07 2013 14 50 Support VIT AG suppont picturepark com 08 07 2013 14 48 Support VIT AG supportBpicurepark com lt div id welcome gt l title gt 08 07 2013 14 48 Support VIT AG support picturepark com lt hl gt P
109. es All available templates filtered by user groups If no user group is selected then all templates are shown Only the templates and user groups that the currently logged in user has access to are shown By clicking on a template the current view can be filtered for assets that have the selected template assigned www picturepark com 54 How to You can edit a template by right clicking on it 2 12 Video Cue Points Cue Points are markes in a video in order to be able to access specific points more quickly and to separate long videos into chapters or scenes These cue points can also be shown in sharings and ports dP Rights Certain rights are necessary to access and manage cue points e View Cue Points The user requires the asset right View Metadata e Edit Cue Points The user requires the asset right Edit Metadata What s New in Picturepark DAM 8 4 Digital Asset Management Beg overview Movie preview Metadata Rights Versions Statistics 043 lio Exc o Search 2 x 9 00 00 12 Asset Classes Wocabularies Picturepark E 00 02 04 What s New in Version 8 4 eons Pause at cue point amp Edit Delete You can see the cue points list directly next to the video preview 1 Addition of individual cue points and removal of all current cue points 2 Filtering of the available cue points according to their descriptions The entered search term does
110. escription VIT Brochure English O iTS VIT Brochure German WIT 1 Selection of the version type for which the version should be edited 2 New versions can be added either by clicking on add versions or via drag amp drop 3 You can select the desired version for each asset from the version column Historic Versions Historic versions are created on updating an asset You can select whether you would like to create an historic version on upload or not After entering a version name and description for the new as well as the previous asset and clicking on save the selected asset is overwritten with the new file and a new asset is created from the old file and linked 80 www picturepark com Import amp Editing Update asset a x Select new file Browse E Create historic version New asset version name 20 02 2013 13 17 Mew asset description Current asset version name 13 01 2012 10 42 Current asset description Upload Cancel 3 Restoring Older Versions If an older historic version of an asset should be restored as the current version then this can be done via the Add amp Edit menu Right click on the desired version and select Restore as new current version The name and description of the current as well as the new current version can be adjusted Versions ai EY Download ace Share 4 Put into Basket B Ada Edit a Remove a Add versions S
111. eselect all the assets again Drag amp Drop Assets can be moved or copied from one category to another for example or put into the basket with drag amp drop www picturepark com 11 Basics Es ae Ba 3210 18 1908 Search keywords P a Edit Download e2 Share Options Extended sal Keywords gt E Category Search FF Sa Undefined Keywords E E Art HH People i ae Nature Ei Sculpture Head E Sculpture Copper ar E mala Rept a g E pira E Sal Fish Y 3 World E 5 Custom Working with Windows Windows can be minimised maximised and closed The minimised windows are shown in in the task bar Fenster k nnen minimiert maximiert und wieder geschlossen werden Alaa 04 P MI Picturepark Editio 72 Picturepark Editio E Picture de be 1 3 File Types The assets in Picturepark may be made up of various types of files Each of these filetypes has file type dependant properties Images Images are available in Picturepark in various different formats These formats differ from one another amongst other things by their size resolution or colour space The purpose of these different formats is that the images are available in appropriate formats for different areas L PDF dl You can link images that are in a PDF document through links mappinas directly with the original image in Hide Picturepark PDF documents are visualised page by
112. ess to be expedited and simplified Both registered users as well as external persons can take part in the review All participants receive permissions that are tailored to them and are kept up to date via email notifications Comments that are created by various participants during the review processs can be added directly to each asset with various available markings and can thereby be directly connected in context dP User rights To start a review or manage an existing review process you need to have the user right Create Reviews Additional Links e Blog post Picturepark Facilitates Approval and Review Worktlows Starting a review A review can either be started from the asset browser 1 or the basket 2 In either case all the currently selected or the assets in the basket will be included in the review process a Edit E Download ace Share E Review E Put into Basket www picturepark com 96 Modules Basket ate EY Download eg Share al Review gt Picturepark DAM Upgrad a Picturepark 8 5 System Re English Picturepark 8 5 R A window in which different selections can be made opens Review amp approval M Start a review amp approval workflow Please describe the scope and objective of the review and define the participants as well as their roles and deadlines O gPTo E Add amp Remove 2 Due date 26 08 2013 9 16 44 C Reminder Email address Role Revi
113. ewer O Approver Due date 26 08 2013 16 44 F jane picturepark com F paul picturepark com 26 08 2013 16 44 Subject Product box for review O vl BZ U a Ay Y E I 0 lll lil i Please look at this mock up for the product box and include your comments Language English hal Start Cancel 1 List of participants in the process Single entries can be changed by clicking on them 1 1 To Addition of people that are registered in Picturepark 1 2 Add Addition of a new participant for which individual values can be set 1 3 Remove Removal of the currently selected entry 1 4 A Dropdown is activated by clicking on a cell in the Email Address field Registered Picturepark users can be selected here 2 Selection of a due date which can be individually selected per participant 3 If the reminder option is selected additional fields and columns will appear so that a date can be selected at which time the participants are once again notified of the review process 4 Selection of a role per participant The role of the participants has an influence on the actions that they can take 4 1 Moderator The user that starts a review is automatically given the moderator role and as such has access to all options during the process including deletion or closing of the review 4 2 Reviewer People that can comment on the individual assets www picturepark com 97 Modules 4 3 Approver People that can approver or reje
114. formats that have been adjusted for a specific purpose In this way office or print formats can be configured for an image file The office format is used for Office applications and is therefore not as high res or high quality as the print format of the asset The user can then select the desired format in various functions for example when sending or downloading assets Everglades National Park ES Overview Preview Metadata Rights Versions Statistics Conversion Fo Formats a 4 Protected i Print Format 4 Office format Original 4 Screen format Metadata gt Responsible Support VIT AG support yvit ch Categories a All Channels Keywords Nature Flora Everglades National Park a ei View from the South River Joy Chickee AlliChannels Keywords Nature Landscape Water Sea AlChannels Keywords World MNorth America USA Ed http fdemo80 picturepar comWebsite Assetid 4699 List of all the available formats of an asset for the user currently logged in 1 1 User Interface The Picturepark user interface can be used intuitively and offers many customisation options Overview Picturepark is divided into three main areas search classes and tags categories asset browser and toolbars and Sidebar with preview basket The top navigation incl basket as well as a tool
115. g of the categories and their assigned asset rights To show all the rights you can activate the extended rights checkbox A tooltip appears which gives you more detailed information to the corresponding right on mouseover Settings Category rights Assignments E Extended rights O Edi A User groups View it Rights F All F AN 5 All Administrator Agency Editors User VIT Superusers SS JO aaa 30 aaa 1 Rights to see a category and its contents 2 Rights to edit delete and move a category as well as assign assets to the corresponding category 3 Rights to see and edit the assigned asset rights 4 All the categories that have been assigned the selected rights templates are shown under Assignments Derivative Rights The derivative rights refer to the viewing of derivatives of different file types Each template can be assigned a selection of asset types The template will only be available if the asset is one of the assigned asset types Settings Derivative rights O Asset Types Thuli Th Thur Internet 7 Office High Res 4 Original O Unknown PA ce Administrator Ere image a Agency Vector Graphic l gp Editors iw Raw Image O POF XPS Document 4 User C Word Document io VIT Superusers Text Document DTP Document Presentation Spreadsheet Archive 1 List of all available asset types Important Only asset types that have the same derivat
116. g on your manual creation or expansion of the code you will need to make sure that this code is present and correctly positioned Preview Edit If the selected site contains Picturepark integrated components the preview is shown in the Edit Tab not available for the skins menu In this area the configuration for the current site can be edited via the configuration dropdown The configuration options differ for the start pages ports and sharings www picturepark com 154 System Administration Settings Edit Code Journal Tree Basket Jn Search User profile Asset details P e a Asset browser P P Asset preview Basic configuration ma A rre If no Picturepark components are available then a simple preview is shown in the Preview tab Configured components The pencil icon in front of the components in the list shows that configurations have already been made for the corresponding components fa A Saving In order for the changes you have made to be taken over you need to click on save With a click on reset you can reset all the changes that have been made since you last saved Code Your own JavaScript code in UI elements ports and templates or HTML and CSS in skins can be entered here It is possible to undo or redo the last action You can 1 enter the path to a selected file by clicking on Insert file Link 2 at the current cursor point 3 by clicking on Insert The ins
117. gging Classification of assets and adaptive metadata Tagging of assets with tagging tree controlled vocabulary e Conversion into various formats Distribution via email link Publication on websites or intranets Notification and approval processes e Drag drop in Office e Web service with SOAP XML LDAP ADFS connection Organisation The channels and tree make up the basic Picturepark structure The tree can have Asset classes for classification of assets and tags categories for easy tagging with drag amp drop The configuration can look different depending on your Picturepark setup www picturepark com 4 Basics Search assets E Options Extended jae d Filter categories EA E E 27 Picturepark 3 F F Subject F Best Practice Le E Campaigns f pr Corporate Identity E F Digital Marketing atA Ewent Gh Historical Manual HE Public Relation E Al Others M Aman Channel E Asset Details a SE General Details a OB F Year E 2014 PF 2013 A 2012 E 2011 El 2010 2000 2009 Bl earlier 2000 aa Fl Language A English French E German Italian 2 neutral Spanish 290 F Cluster Country www picturepark com 5 Basics Assets and Derivatives Files that have been imported to picturepark are known as assets On import into Picturepark derivatives that have been configured for the file type are automatically created Derivatives are
118. ginal files asap Order Cancel 2 5 Saving Collections Each user can save individual collections of assets that can be accessed again at a later date You can save search queries as well as whole baskets The saved collections are only visible to the user that saved them Saving Baskets You can save the basket by clicking on save as soon as One or more assets are put in the basket The name and description of the basket can be entered in the window that opens when you click save The entry is now visible in the MyAssets structure under saved baskets Basket Sal Undefined gt m a A MyAssets E Download as hare Order 3 a eos pasada ed DSc3104 jpg Report 3 Visuals MM _osc3126 jpg Save ci eli 2 E Saved workflow searches MS _osc3305 jpg Edit ES Assets 3A Clear a E VIT H Sales Folder Saving a Search You can save simple as well as extended searches You can save a search as a MyAssets entry by clicking on the www picturepark com 36 How to save icon as soon as a search as been carried out You can enter a name and description for the new entry in the window that opens as soon as you hit the save button The following search types can be selected for extended searches e Extended Search Personal search which is only shown for the current user e Workflow Search Search which can be used as a filter for workflows e Public Search Public search which is shown in the fi
119. gital Asset Management amp Web to Print_de pdf Ta Pe http vit picturepark com Website AssetId 633 2 7 Manage Presentations For presentations single slides can be managed in the preview window Filter All the slides can be activated deactivated in the current view with the slide filter Ba 9410 18 e alla g Edit A Download e2 Share 4 Put into Basket Using the file type filter you can filter for presentations in the current view This filter also shows single slides E E a le E An E Images E PDF E Office Multimedia Y Presentations Managing Slides and Presentations All the single slides of a presentation are shown in the Slides tab The single slides can be mailed or added to the basket from this view Further options are available in the context menu www picturepark com 39 How to vit_pres_en_090830 ppt BEE Overview f Slides Metadata Rights Versions Statistics T Q xs 9 pe arai d P 445 93 dH Download ace Share 4 Put into Basket war War vr A ee d n Vision Informatio e Strong roots Facts r Fo Business areas G e ro EE E ma A ese ote E PL ES a Arcola 2 E ae A ge R A a oo o gt s z z a 5 EED En gt B aE P oa m ore Z Global presence Slide ppot aA Thank you for you Updating All the slides will be overwritten if a presentation is
120. gories import A notification will appear as soon as an import update of containers has completed This notification informs about the affected containers as well as any errors that may have occurred on import A toast appears and the icon in the menu is marked with a counter number of unread notifications as soon as a notification arrives Unread notifications can be opened directly by clicking on the menu af as Show notifications 11 Import completed One minute ago The Ul offers the following elements Notifications ali E Error warning only a Mark as unread Delete O PA Miark all as read Delete All E Check out comple 08 08 2014 10 53 Import completed 1 file s checked out Date 03 08 2014 10 33 Imported asset s 62 Import completed 08 08 2014 10 33 p s Failed assetis D 62 file s imported Messagels 0 Imported assets 0O Edit assets Add to basket Assetid Title Original filename _DSC3305 jpg DO Copy 2 Copy Copy Import completed 08 08 2014 10 33 5 file s imported Import completed 08 06 2014 10 32 5 file s imported D0563305Jpg 00 Copy 2 Copy pg import completed 08 08 2014 10 32 11 file s imported 05C3305jpg 00 Copy 2 jpg Check out comple 07 08 2014 16 01 Messages pa Time Message Trace event 5 filefs checked out Import completed 07 08 2014 15 40 14 file s imported Check out comple 07 08 2014 13 16 1 file s
121. hannel always takes precedence over the global scripts you will find JavaScript examples under global scripts Favorites asset browser only You can reference tree elements from other channels in this area If a tag tree from the All channel or similar for example should be shown in the new channel In this way a universally applicable structure can be defined e g tags for year color country and this structure can be shown as favourites in different channels In this way changes to the structure eg by adding a new year are directly taken over in all channels Please note only the assets that are tagged in the channel you are in will be visible in that channel In cases where particular scripts should be carried out for all channels you can enter these directly into the managment console Scripts that should only be carried out on specific channels can be configured in the Management Console too Global scripts unlike scripts per channel are easier to maintain and are also more performant If both a global and an individual script are defined for a channel then the global script is overwritten by the channel script www picturepark com 141 System Administration Tip Scripts can result in erroneous behaviours of the system Please be careful Global scripts KY Undo Redo war style lt style gt ux explorerview custom medium ux explorerview custom small ux var divEnd lt span gt lt div gt
122. he channel ld www picturepark com 139 System Administration Configure Channels The configuration becomes active when the channel is selected and the name of the chanel is shown in the title of the page Any changes you make to the configuration need to be saved once you are done or they will be lost The number in the brackets behind the channel name corresponds with the channel ID Basic Basic Qion eat PP O ion ZE O Heder S a O toou UR C 1 Selection of the tree element that is used as a base for this channel 2 Selection of the an icon that is shown in front of the title of the channel The available icons can be configured in the icon manager 3 Selection of a header where the dropdown shows the ui elements of the type header If no header is selected the default header which is configured for this Picturepark will be used 4 A logout URL can be defined per channel as long as the general logout url from Picturepark should not be used generally this is customer picturepark com URL channel In a URL channel an additional field for the entry of the external URL that should be displayed in the iframe is shown Please note that a URL with http in a Picturepark running via https will result in browser error messages regarding insecure content Basic Asset container com Header A gt ee AS URL A Configuration asset browser only The standard configuration for the channel is configured here
123. he frame can be moved via drag amp drop and the size can be changed with the help of the corner marks A click on crop will crop the selected area www picturepark com 87 Import amp Editing Cropping Define settings for cropping below Cropping FixedRatio Width 16 Height 9 Crop dimensions Left 86 Width 1646 Top 300 Height 25 Crop _ I Cancel lf a user has rights to manage the presets then he will see the edit presetmenu item Management You can make various selections in the Manage Presets window www picturepark com 88 Import amp Editing f Manage Presets Add amp Remove s A bool aint Name Edit the data in the section below for creating a new preset Other 600 100 Name 600 100 16 9 Description Used for banners for website Save Cancel 1 Addition of new and deletion of current presets 2 Definition of the name and description of a template 3 Specificaiton of the cropping style and corresponding values 4 If predefined export options should be defined then these can be defined here If this option is not activated then the user can define his own export options 5 Definition of the rights for the current preset www picturepark com 89 Modules 4 Modules The following modules can be additionally licensed e Office Connector Inserting of images and editi
124. hen the URL with Website is called e g vit picturepark com Website Port Ports that allow the read access of files from Picturepark with a reduced version of the Picturepark components browser tree Ports can be adapted per client with respect to their design Template Sharing Templates including configuration and design of sites of the type sharing that can be selected on creating an email or link sharing Template Port Templatees including configuration and design for sites of the type port e Name Name of the site that will be used for the call via the URL e g https vit picturepark com Site PictureparkPort Valid characters a z A Z 0 9 no spaces or special characters can be used Title Title which is shown in the lists and in the title of the browser e Load core configuration The Picturepark components referenced in the code are loaded when this options is selected The deactivation of this option can cause performance improvements however prevents the loading of picturepark components in start pages and ports for example Search engines are allowed to index this site If the option is deactivated then the corresponding site will not be found over search engines such as Google www picturepark com 153 System Administration Design Layout e Skin Assignment of a specific skin HTML and CSS You can also choose not to assign a skin e Color Selection of a color scheme which is used for windows an
125. hts to see a category then the contents of the category are also not available even when the asset rights allow the viewing of the contents Nevertheless category rights are not inherited to the assets in a category Asset Rights Asset rights pertain directly to the asset They control which assets a user group can see and edit Therefore assets in the same category can be assigned different rights So for example in the Year 2013 category user group A only sees assets with the public right whereas user group B can see all the assets in this category Derivative Rights Derivative rights control the access of user groups on the individual derivatives of an asset and are set on individual assets In this way it is possible to only give a user group access to the watermark format of an image Lal Derivative Lal Derivative 2 Important A rights dependency is created www picturepark com 18 e Without rights to see the categories the assets in the category cannot be seen e Without rights to see the asset the derivatives cannot be seen www picturepark com Basics 19 2 How to How to This section addresses the most common Picturepark applications Search Searching through assets with different functions Download Downloading of assets and their various derivatives Sharina Sharing of assets to internal and external contacts Order Ordering of derivatives on which you don t have rights Sa
126. icturepark DAM lt h1 gt 08 07 2013 14 47 Support VIT AG suppont picturepark com lt br gt lt welcome text gt div class hidden pplanguageld 1 gt Bitte geben div class hidden pplanguageid 2 gt Please enter div class hidden pplanguageid 3 gt 5 il vous pl Pages of the type start page header sharing authentication and terms of use can be managed in this area 3 Licence Tip The number of sites of the type start page header help and authentication are limited to the number of licensed channels Sites of the sharing type are unlimited vi Core Configuration The selection of the core configuration checkbox defines whether or not the complete Picturepark Javascript is loaded In the case of the start pages for example you can then place the Picturepark login form If you do not load the core configuration then the loading of the page is faster so only choose this if you need to make use of Picturepark components You cannot load core configurations for sites of the type header and terms of use and the checkbox is therefore not available for these site types If this option is activated the following code is automatically added in the Code tab This code is required for further editing of the page using the editor Window publisher new FP publisher standard PUblichern control ler contnoliler r Depending on manual creation or expansion of the code you will have to make sure that this c
127. icturepark com e Checkout Checkout directory C Picturepark Browse Directory selection _ Select directory manually on each checkout Derivative selection if Always checkout the original without asking Automatic release Release local files after successful import on server Automatic delete Delete released files Warning Local files will be deleted Indesign InDesign Packages Create local InDesign package folders with links if possible Checkout links Always ask wr O Transfer Parallel downloads 4 Parallel imports 4 OK Cancel 1 Basic Activating Always use this on entering the system URL will save the Picturepark URL for this field This value can be changed or deleted whereby the forwarding of the window for the entry of the URL to the login is stopped 2 Checkout The configuration for the checkout directory derivative selection for checkout and handling of checked out and in files can be made here 3 InDesign If InDesign files contain mappings to assets in Picturepark then these can be checked out directly with the InDesign file Various options exist for the handling of these links 4 Transfer Number of possible parallel downloads uploads for the increase of performance Checkouts Assets can be checked out for local editing This is possible with the checkout button in various areas Asset browser detail view basket When using Creative Extensio
128. idually configured via further options and all the texts can be defined per available Ul language 5 1 Content source Selection of either an external URL ora page of the type Terms of use per language Only pages of the type terms of use are available to which the logged in user has rights 5 2 Target Terms of use can either be opened in a pop up directly on the start page or in a new window 5 3 Height Width Selection of the height and widht of the pop up in pixels 5 4 Link name Text which is shown after the checkbox and is verlinkt with the terms of use per language e g accept 5 5 Ul Element URL Selection of the url for externally linked terms of use per language 6 The Picturepark version number can be shown and is helpful during support queries 7 The options Remember login and Next time log in automatically cannot be placed separately and are automatically placed in the target area that is defined under Layout as soon as these options are activated An auto login is only possible when the option Remember login is activated first 8 If one or more identity providers are configured for a Picturepark then an additional connect panel will be shown next to the standerd login form If desired this can also be removed from the start page 3 Multiple Languages Texts for multiple languages can be added to the skin For example for German you can define language specific content by using pplanguageid 1 Th
129. ired recipients e Link You can create links to a portal or single assets which can then for example be integrated into websites newsletter etc There are various settings available for each sharing www picturepark com 28 How to sharing mad Link Share by email The assets are made available through a download portal for which an access link is mailed to any recipients Ms support picturepark com X wi B Z U A A A an Attached the case study documents tl Ilill it Gi E 1 iil Template Press Center w Send through system gt Copy to sender Language 4 English Ar E PY Expires _ Unlimited accessibility O 19 08 2013 EJ 09 41 w Assets Small thumbnails Title Case Study Museum ls Case Study Machine Industry Rieter TEN ps A 5 5 je Study Luxury Goods Share Cancel 1 Add your subject here is only used for the email type and portal links 2 Enter your message text is only used for the email type and portal links 3 Selection of a template that should be used for the portal Templates define sort order and design of the portal for available elements such as title message and asset list This selection field only appears once more than one template is available 4 Selection of the mailing language System specific texts in emails and portals are then shown in this language 5 Selection of an expiry date for the sharing Once the expiry date has bee
130. is regulated by the license 4 User rights The channels can be managed in the Web Management Console under General Configuration To do this one of the groups the logged in user belongs to needs to have Manage Channels and Manage start pages amp header rights User group amp rights management lll E Add El Delete 27 Copy Settings User group rights Derivative rights User rights Field rights Members EP Administrator E Save ZP Agency pas E Enable Right name Description employees El Manage languages Manage languages available to users Photographer E Manage channels Create and manage available channels of the system D user El Manage login and registration Edit login and registration settings such as strong passwords ur scr oiie El Edit icons Manage selected default icons of the user interface E Manage license information View license information and update the license key A El Manage start pages amp header Manage the start pages amp header areas E Execute maintenance tasks Repair of derivatives and defining the default download expiration ti El View rendering states View the states of asset conversion There are two areas in the Channel configuration menu under User Interface e Area on the Left Addition of new channels if the license allows Removal of existing channels and changing of the sort order via drag amp drop e Area on the Right Configuration of the channels selected in the area
131. ith the editor The editor offers the most important editing functions in addition to the most important file information as well as the possibility of saving the changed asset or importing it as a new asset Single conversions can be saved as a template and made available to various users Editing Images can be edited using various functions www picturepark com 85 Import amp Editing T Cropping the image more information below Or AA O a 1 2 Resizing the image 3 4 5 Flip image vertically O 0 q 8 Rotate image to the left Rotate image to the right Flip image horizontally OAO 78u Sharpen x D 9 Adjust brightness Do 10 Adjust colour saturation 11 Adjust contrast 1216 w 13 12 Reset all actions 13 Undo last action s Cropping an image There are many different options available for cropping an image For the current selection you can select the size of the selection as well as the distance to the top and left border under Crop dimensions The red border on the image marks the current selection and can be moved via drag amp drop Cropping x Define settings for cropping below Cropping Width Helght FixedSize Crop dimensions FixecRatioAndResize Left O NI LE LA Top O Helght 1701 Crop Cancel The following options are possible e Normal Changing the selection without inputs by manually pulling on the corners e FixedRatio Specificatio
132. ives e g bitmap and vector graphic can be used together in the same template 2 Selection of all the available derivatives of the selected asset types www picturepark com 121 System Administration 5 3 Managing Sharings Administrators can manage the sharings of all users In the sharing manager all the information for example the state recipient or number of downloads of an asset from a sharing can be seen Sharing Manager A new window opens on calling the sharing manager from the administrator or user menu Sharinas wow CH pl 178 Emails State Open Search Pp Sharinos from all users ao 1 10710 yg Delete O IG Date From Ta Subject 9 State 388 12 08 2013 11 22 a A ma n gt oe ia 387 09 08 2013 10 30 a Lo ome ml am 386 08 08 2013 18 17 a jF 1E EE EE a a SBS 08 08 2013 18 16 E a nu oe up m 284 08 08 2013 18 16 a ae mom a Ba E n oon 370 07 08 2013 11 30 A AAA a a ss ome A a Tam Pa 368 31 07 2013 17 06 o mo amm os a 359 30 07 2013 10 23 a a mu a a 358 30 07 2013 10 20 a tH mm m Tan a 336 22 07 2013 15 33 a Beem come a mom E m um 1 Overview of all sharings 2 An additional tab with the id of the mailing appears when a sharing is opened 3 Options to filter the sharing list view You can switch between the email and link types in the first selection list 4 Button to delete the currently selected sharing 5 Sharing list with the most important data Filtering
133. k entered in the target area that is selected under Layout 2 Compilation of the single options that are available in the login form If none of El System messages O a ee these options is selected then only the standard fields Email Password AO o Language if more than one Picturepark UI language is available and the ae a login button are shown The individual functions can be separately placed by qa ror biol the selection of a target area If access via ADFS is configured for a Picturepark Width Fea A then the normal login form and or the ADFS login form can be activated These Url English http terms picturepark com a version options have no effect if no ADFS access is configured Version display enabled true ques E 3 For each start page you can define to which page a user is redirected after a successful login Possible options are 3 1 Picturepark The user is forwarded to the Picturepark URL customer picturepark com Website 3 2 Port Selection of site of type port 3 3 Channel Selection of a special Picturepark channel 3 4 Custom URL Definition of a special URL which you would like the user to be forwarded to 4 The system messages contain information regarding upcoming releases or other restrictions to the usage of Picturepark 5 You can select either an external URI or a page of type Terms of use The www picturepark com 158 System Administration terms of use can be indiv
134. l is sent to the currently logged in user Sha ring x Mail Link Share by email The assets are made available through a dowmload portal for which an access link is mailed to any recipients O support picturepark com X Subject Case studies vB zula Ae El WIEEIB Attached the case study documents Template Press Center wr 2 Send through system masse Enalish 13 _ Copy to sender Expires Unlimited accessibility 19 08 2013 4 09 41 v Assets pi Cancel After a sharing has been sent an overview of what was sent opens again www picturepark com 30 How to Sharing Delete Eat 14 05 2013 09 14 19 08 2015 09 12 O Support VIT AG support picturepark com 2 To DA rf picturepark com Jis picturepark com O Case Studies ERA Attached the case study documents 2 Copy link El Statistics e Share Download 4 Remove fre Farle ges Remove Statistics ise MP 4 eae as AF sa qu Case Study Mus EN wA Case Study Mac i Case Study Lux EN E Case Study Che EN TA Case Study Age q 1 Information regarding send date expiry date and sender 2 List of recipients 3 The context menu is opened by clicking on the recipioent The specific portal link and the statistics for the selected recipient are shown here 4 Subject and messasge which is shown in the portal 5 Assets that are contained in the Sharing Using the Add or Re
135. lass y OriginalFileName J Field group Metadata Class data Default value Brand Picturepark general Assets with diverging values Feature Notes 2 14 Edit D Image tags A Overwrite Market segment eg Brand a a a O A 0 O lt El Product Version Picturepark general Target You can switch between classes via the dropdown menus Searching the fields Addition or deletion of fields gt W N By activating this option the fields which are assigned to classes above the selected class and are automatically inherited by the subclass are shown Fields that are not inherited are shown in bold If a field is inherited from a super class then the path to this superclass is shown here Fields that are marked as being mandatory must be filled out by users Fields that are marked as Read Only cannot be edited by users If a default value is overwritten and is no longer the same as the super class then a tick appears here Oo Cc NO di Shows the default value which is assigned to the assets in this class If a default value is shown a tick is shown in the Overwritten Column www picturepark com 102 Modules 10 Information about the selected field 11 Shows by how many assets which are assigned to the selected class the value of this field is not the same as the default value By clicking on Edit you can edit the assets with deviating values in the Batch Edito
136. lasses By the assigning of asset classes specific metadata fields and values can be added to assets Classes are organised in their own structure above the category tree and are basically to be managed like Categories 4 User Rights Please note that specific Rights must be given forthe management of asset classes Additional Links e Video Adaptive Metadata from Asset Classes Video Adaptive Metadata for Digital Asset Management Blog post What is Adaptive Metadata Blog post Content Lifecycle Management via Adaptive Metadata Blog post Controlled Vocabulary Support in Picturepark M Related Topics e Exclusive assignments 0 Classes tags categories www picturepark com 101 Modules Field Management The field management for each class can be opened via the context menu Rights Fields Class field management X gt Asset Classy Images Product Please define which fields and default values apply to the selected class Please use the class path above or the the class tree in the background window to select a class for editing 2 Oras 9 remove E E A snow inherited fields Brand Field Inherited 5 Required O meethe o Default value Field information D J Field group Metadata Basic DB field name BrandDropDown Description Asset Class Y OriginalFileName Data type String Filename Asset Class Y OriginalFileName Required Id asset Asset Class y Readonly iS Title Asset C
137. le AssetBrowserStore NoResults No Results en Locale AssetBrowserStore NoSearchResults No Search Results en break case 3 Locale AssetBrowserStore NoResults No Results fr Locale AssetBrowserStore NoSearchResults No Search Results fr break The icons that are used in the Picturepark can be added and managed in the icon manager Icons always need to be created here so that they can then be assigned to categories classes The different icons are divided into the following groups www picturepark com 143 System Administration O ad ua ssh da Gal 310 164 aa a me 12014710 ix Search assets P e Edit E Report E Import Options Extended E Software 3 am la la Lar se Filter categor r Sa Undefined A MyAssets H 4 Workflow searches Y Classes i H Add to Partner Share sd i E frie Grand Cany lt Ei OC Title Headlin g al D5C2255 jpg 1 Audience Content Life Cycle iS Software gt Taxonomy E e Customer AD country 5 H E keywords 4 gt Industry Hu gt Target Tab Icons that can be used for channels Version Type Icons that can be used for the filters of different version types Media Type Icons used for the filters of media type File Format Icons which classify the different file formats on thumbnails m A W N gt Asset Container Icons for the management of categories and classes i a 1 Tips
138. lect your locally prepared xlsx or csv file which is then used to update asset metadata that corresponds to the reference key usually filename A metadata template can be generated through the Report function Please consult the manual for further formatting requirements Import type Update metadata we Select file Browse Update all matches Import Cancel G Tip Metadata imports should always be tested first with a small set of test data This guarantees that the results of the import are correct and no date is lost Update metadata The import of metadata allows the tagging of Picturepark assets via a Excel or CSV file The metdata of an asset asset fields and tag boxes can be created or updated The report function can be used to create a template for later import with the desired metadata that can then be updated Please note that using NULL in a field in the CSV file will delete the current content of that field Leaving a field empty in your CSV file will leave the data entered in that field in Picturepark as is The import file for the metadata update needs to have a unique identifier in the first column When generating a template via the report function the Picturepark Assetld is usually the unique identifier This unique identifier is necessary to ensure a correct update of the metadata In the rest of the columns the metadata can be updated changed For tags the values can be entere
139. local processing 3 Saving the currently opened document in Picturepark 4 Changing the login data 5 Display of the currently open document or the current selected asset in Picturepark www picturepark com 90 Image insertion Modules The Picturepark asset selector opens when you click on Insert Here you can select the images you would like to insert After the selection of one or more assets you can select the formats you would like to insert by clicking on Import The selected formats 2 can then be inserted into the document 3 Assets Publishing Search assets Options Extended ej Filter categories a Publishing B Company Eal Logos al Offices o Brochures Ll Case Studies B Press Releases Hovete videos Picturepark Asset Selector ES Bs 3410 16 0 1 03 a 211 gt al Publishing selection Select versions amp derivatives Please select all appropriate versions and derivatives Click Advanced for a detailed selection dialogue Derivatives amp Original 1 Internet format 1 a ii Office format 1 ii Press format 1 1 tiles selected Size 60 7 KB Advanced Continue Cancel O Import Cancel Alternatively you can open the asset in detail view by double clicking on it and then selecting import 4 www picturepark com 91 apa d LJ Ed 0 11 la al Publishing Zollrain jpg Overview Preview
140. lter search to users with sufficient rights You can give the rights to see and edit a public search to individual user groups over the rights tab The entry extended and workflow search type is only shown in the MyAssets structure under saved searches eee d es LOs 1164 Tr a Undefined g A MyAssets H 3 saved baskets Y Saved searches 4 jpg files Editing Entries The name and description of each entry in MyAssets can be edited The entries can also be deleted You can edit and delete using the context menu Sa Undefined E A MyAssets El K Saved baskets GA visu H Saved 4 Saved 3 Delete Assets 3 SE vitT Basket 2 6 Manage Mappings With mappings you can reference another asset in a document In this way for example you can reference images that are in a brochure to the corresponding assets in Picturepark Managing Mappings Mappings can be edited in the preview of the asset www picturepark com 37 How to Digital Asset Management amp Web to Print Jo x Overview Preview Metadata Rights Versions Statistics amp AD 18 4 Pp Picturepark The editing functions for the document preview appear via a click on Links 1 The mappings can be individually defined for each side of the document The area to be mapped is first defined with the frame tool 2 By double clicking on the frame 3 the desired asset can be selected 4 in th
141. mall thumbnails Title Version Description Picturepark 8 8 Release Notes 02 17 2015 11 49 AM nae Picturepark 8 8 Release Notes 02 17 2015 11 47 AM Restore as new current version Downloading of Versions www picturepark com 81 Import amp Editing On downloading an asset or creating mailings and orders all the versions of the selected master assets are shown in the selection dialog All the versions are normally listed first and then possibly related derivatives such as image formats Selection of versions and formats pa Select versions amp formats Please select all appropriate versions and derivatives Click Advanced for a more detalled selection dialogue Language versions wi English C German Formats I Original 1 1 files selected Size 476 4 KB Advanced _ Continue Close 36 Picturepark Desk Picturepark Desk allows the management of assets with a locally installed application The same functions are available as they are in the browser In adadtion Picturepark Desk offers the following additional functions e An import process that is optimised for large data handling e Pause and resume of the import process e Infinite scrolling replaces the browsing of assets via single pages The page navigation for showing the number of assets per page is therefore not available in Picturepark Desk Also the option Select All selects only all the currently loaded assets e Importing
142. mer i g 9 AG E gt Logout Picturepark eii O ww Picturepark Basic Feature Screenshots Assets suchen E Iv S 1 20 27 Warenkorb E Al El Corporate ES Partner Program amp Picturepark E3 Binaries Es Documentation Marketing amp Sales Brochures Case Studies Presentation El Visuals E Price amp Conditions E3 Release Notes El Webservices amp SDK El Services EJ Publishing EJ Press Releases El Teambeam Themes E Sales Team amp Archive Office Connector Picturepark Picturepark Logo B Picturepark Basic Feature Scre Picturepark Que Yun Te 2 E Office Connector Digital Asset Management amp Web to Print Compare products Case Study Museum Case Study Machine Industry Rieter m Case Study Luxury Goods a Case Study Chemical Industry Siegfried Case Study Agencies Selection of the corresponding areas for example HTML divs with ID and target picturepark lt div id PictureparkTree target picturepark gt lt div gt www picturepark com 165 System Administration Properties El Rendering The div defined in the html Render ta PictureparkBasket document to render this component Add attribute E Functions menu top target picturepark to the div chow ContextMenu PictureparkTree otherwise it will not be shown El Style Pictureparksearch y Example me dm lt div id PictureparkCat target picturepark gt lt
143. move buttons you can add or remove assets at a later date 6 The sharing can be edited or deleted right after sending All the settings for each sharing type can be adjusted however changing the sharing type or changing the recipient of a mail sharing is not possible This overview of each sharing can be opened again later via the sharing management Sharing Links When generating sharing links all the options that are shown below can be defined You can select various link types www picturepark com 31 How to Sha ring x Mail Link Create share links Direct links are generated which can e g be integrated into web pages or newsletters Subject Case studies VIB Z U A Z Sl wl ilg Case study documents Link type Show through portal Templie Show through portal Language Expires Unlimited accessibility 19 08 2013 4 09 41 w Assets Create Cancel 1 Show through portal A link to a sharing portal is generated in which the selected assets are shown 2 Direct download links A download link is created that contains all the selected assets in a zip archive Direct links to the individual assets in a sharing are thereby also created G Tip The fields Template and Language are only available for the options Show through Portal After sending a sharing a window will open with an overview of the sharing you have sent www picturepark com 32 How to Sha ring gt
144. n downloading multiple assets a zip file with all the assets is created Context Menu Assets can be downloaded via right click using the context menu By clicking on Download you open the format selection window with which you can download multiple formats at once You can select a format directly under Formats to shorten the download process This second possibility is only available when only one asset is selected www picturepark com 25 How to 9 Formats pk Internet Asset Toolbar All selected assets can be downloaded to your local computer as a zip file by using the Download button in the asset toolbar lo Edit Q Dove load eB Share ij Put into Basket Report upi E VIP Travel W Download all selected assets ag je Rhone glacier mai gt Dog tearm cal fe od Basket All the assets in the basket can be downloaded to the local computer by using the Download button in the basket Basket iQ Download as chare Kh Order gt i man oma thas nes Download all assets in the basket Tietersiick m P Rhone glacier man hiking Detail View 26 www picturepark com How to The asset can be downloaded in the detail view of the asset The formats can be downloaded directly from the format are in the overview tab marked with a corresponding download icon Rhone glacier man hiking iia E ora en us i 9 lt
145. n Expiration date Status Fl 145 CPP em m pe a e 30 06 2014 19 32 Active F 170 ire a e fe am 10 02 2015 23 32 Active Oo OR 0 N gt Filtering the view for a selected user group Filtering the view for a selected user status Search field for searching through the list with keywords lf this button is activated then all the filtered users are shown and not divided into pages with 20 users each Navigation through the pages of the user list With a click on the column title the list is either sorted ascending or descending for the selected field Reset Personal Settings The personal settings can be reset for all or for selected users This can be necessary for example if fields are www picturepark com 108 System Administration newly added to the list view or if a user has issues with his view 1 13 13 E Reset personal settings xpiration daj For all users Only for selected users Export Users The user export can on the one hand be used for later updates in Picturepark but also for import into a third party system All user fields for all or the selected users are exported Single users can be selected via checkboxes in the list You have the option of choosing to export the values either as ideas or plain text This option pertains to fields such as user group names languages or countires Export users Pa You are about to export all users Export all users Export only selected
146. n as soon as the contents of these categories are changed e g new assets added or changed Workflows can be initiated via subscription and external system calls can also be made A user needs to at least have the manage personal subscriptions right in order to be able to create a subscription or for an admin to create a subscription for him The user also needs to have rights to the subscribed category www picturepark com 45 How to Additional Links e Video Subscriptions e Document Picturepark Event Subscription Service Creating Subscriptions Subscriptions can be created in various ways e Right click on the corresponding category on which the subscription should be created e Creation in the subscription manager in the administration menu e Creation in the subscription manager in the user menu Settings Different configurations can be made when a new subscription is created Subscriptions Manager la All Projects Save H Cancel General settings O Name Projects q Description Check if any new assets are created or assigned 2 State Active x amp Execution period Hourly we Created by support VIT One hour ago Triggers amp conditions Triggers Category assignment creation Asset creations av F JD 900 Search condition Projects Result actions 8 add Type Condition User User group 1 EmallNotification Always User Support VIT 1 Aunique and clear
147. n of a ration such as 1 3 for example the selection is 3 times as wide as it is high e FixedSize Specification of a fixed size e FixedRatioAndResize Specification of the desired size of the selection which then also server as a ratio through which the selection can be enlarged and reduced however the size of the output remains fixed www picturepark com 86 Import amp Editing Conversion Once you have finished editing your image you can select from the following actions Presets 16 9 Pat P Download FE Save as new Overwrite 1 Download the edited image 2 Create a new asset from the edited image 3 Update the current asset with the image You can select from the following options for each of the above functions Save x Format igh JPEG hai Color space 12 RGB we ICC profile amp sRgb w Resolution Original DPI 72 Bal __ Progressive a Enable chroma subsamopling ORK Cancel Selection of the file format Selection of the color space Selection of the color profile Selection of the resolution mn Ph w N gt j Further options which are dependant on the selected format Presets Users can be given access to templates only instead of the full conversion functions Use You can find all the available presets in the preset dropdown A red frame will appear with which you can make your desired selection as soon as a dropdown has been selected T
148. n reached you can no longer access the assets in the sharing If a sharing should not expire then you can select Unlimited accessibility 6 An overview of all the assets contained in a sharing is shown in the lower part of the window You can change the sort order of the asset here via drag amp drop This sort order is then taken over for the sharing portals www picturepark com 29 How to Sharing via email All the fields that you can fill out in the sharing that is sent via email appear in the email that goes to the recipient as well as the sharing portal The options for this sharing type are explained below General options are explained in Different types 1 Selecting your recipient s You can type in email addresses or you can select from a list of registered Picturepark users by clicking on To When you start to enter the address you will get suggestions for registered users as well as users that have already received a sharing from Picturepark The external user suggestions can be individually removed via the backspace button 2 When you select the send through system checkbox then an automatically generated email is sent via Picturepark You also have the option of deselecting this check box in which case you can then inform recipients via another method The corresponding link appears after you have completed the mailing when you click on send 3 By activating the Copy to Sender option a copy of the emai
149. n the report icon second from the right in the screenshot above Sa Extended search report e A e Editall 4 Put all in basket Export to CSV Search Count Assets Asset title test 34 1 411 414 431 668 670 671 91 Test Alphatest tif discardalphat a A Glose Searching for a user For user fields you can select the desired user from a dropdown for the search The list only contains users for the logged in user has rights to Category Search After running a category search only the categories that contain the search term and their super categories will be shown in the category tree The category search can be found above the category tree Search TIS Search keywords P Options Extended Sal Undefined 3 Assets EE VIT 5 Brochures 3 Picturepark 5 Brochures a Managed Services ires E Brochure Multi Select Search 23 www picturepark com How to As soon as the multiselect search has been activated checkboxes will appear in front of each category class If multiple checkboxes are then only the assets that are in the selected classes are shown Search TIKI Search assets P Options Extended ae gt xp Sa Undefined co MyAssets H Asset Class gt Taxonomy a Customer E O country a Africa a O Asia 3 Europe a America E Oceania a E C keywords a C Abstract rat _ Focus a People E E C scenery 2
150. n three rights e View The field and the value in it is shown but cannot be edited If the field does not have any data entered then it will not be shown e Edit The field is shown with its value and can be edited e Edit options The available options for the field dropdown list radio buttons can be edited www picturepark com 117 System Administration User group amp rights management E Add E Delete Settings I User group rights Derivative rights User rights Field rights Members Administrator pS Gne Z Agency Editors Field panels Field name FJ view FJ Edit 7 Edit options User L i me Superusers aS ma 3 Group Basic Z M unassigenc Fields Title AssetName 2 MI E M overview E com Mit data Description AssetDescription E CIM Ustviews Capture Date CaptureDate El E Om Flle info Filename ModifiedFileName H Group General Group Image H Group List view Group Mailing download 5 2 2 Rights Templates Rights templates are a series of pre defined user group rights combinations and are available for category asset and derivative rights They simplify the rights management and prevent a rapidly growing number of the most different rights combinations Asset and derivative rights are assigned directly on import and can later be changed via single or batch edit Category rights can be assigned on creating the category in the
151. naging the life cycle of an asset Quality versions Management of different qualities or print kits Cancel Associated Versions Management of associated assets such as product images from different perspectives An asset can have different versions per version type Assets with versions are known as Master Assets The master asset must thereby also be declared as a version Every version is again an independant asset which has its own metadata and can be freely categorized if required The version is always connected to the master asset Depending on the configuration of the version type a master asset can only have one specific version For example you could only have one french version and not several Version Filters master asset It can be custom defined what versions a filter is available g Edit EJ Download gt Mail A Put ir Show language versions if pressed Managing Versions asset are listed here www picturepark com Versions can be shown as individual assets or hidden Versions are hidden by default and are available over the The versioning of assets can be managed in the detail view in the Versions tab All the existing versions of the 78 Import amp Editing VIT Brochure alt Overview Preview Metadata Categories Rights ea Statistics ae as E A 141 al 66 aaa 99 HH EJ Download C Mail 4 Put into Basket lo Add amp Edit Remove Small thumbnalls Title
152. ng of documents out of Picturepark directly in Microsoft Office e Creative Extensions Local access to Picturepark for example via InDesign or Photoshop for layouting or editing of assets Check in out monitoring of changes mass import etc e Review Manager Initiation and management of processes for the checking of assets by people with proof and approval rights e Asset Classes Management and correct application of classes for the assignment of specific metadata fields and values 4 1 Office Connector Pictures can be imported from Picturepark to Office at the touch of a button Picturepark Office Connector is installed locally and can be downloaded in the administration menu from the Desktop Programs window Picturepark Office Connector is available tor Microsoft Outlook Microsoft Word and Microsoft PowerPoint ADFS The login via ADFS is not available for the Office Connector i Internet Explorer Security Settings To ensure the error free functionality of the Office connector specific security settings are required as Internet Explorer is used by default for the Office Connector The option Display mixed content must be set to Enabled Toolbar After the installation a new tab Picturepark appears HH j oz iodo H 3 INSERT DESIGN Picturepark iL b ig Settings O A E chow O Inset Open Save back Picturepark 1 Insertion of assets into the opened document 2 Opening of documents from Picturepark for
153. no longer available for a file type We recommend that you always create a historic version when updating a file as otherwise this file will be irrevocably replaced Repairing Assets The repair of an asset can be useful if no previews or thumbnails were created for an asset www picturepark com 69 Import amp Editing META AE ET DP E3 Update originai s Repair Asset BL Change thumbnalls The function can be called over the arrow on the right next to the editing icon Change Thumbnails The displayed thumbnail can be changed for each asset In this way you can create thumbnails for files for which no thumbnails are automatically created for example zip files For videos you can either upload an external image or select an image directly from the video 2 04 DS 19 20 4 PD O Update original F Repalr Asset E Change thumbnalls To The function can be called over the arrow on the right next to the editing icon Manage Derivatives Placeholder derivatives can be defined in addition to the static derivatives if this function is activated These derivatives are not automatically created by the Picturepark rendering service but are subsequently added to the asset AAA BS Bliss db O Update original F Repair Asset a Change thumbnails a Manage derivatives The function can be called using the arrow on the right hand side of the Edit icon 3 3 Batch Edit To edit multiple asse
154. ns assets can be checked out via special plugins directly from Adobe Photoshop Indesign or Illustrator Over Checkouts 1 a window with the list of all currently checked out files can be opened If there are any discrepancies for one or more checked out files to the local or server version then a synchronisation is possible 2 When synchronising it is possible to choose if the local or server version should be overwritten or if the local www picturepark com 84 version should be imported as a new asset a E Import as new F Update locally H Release Filename fil _DSC4528 jpg a _DSC4540 jpg 1 _DSCA45E6 jpg Checkouts SMB 07 06 2014 16 01 3 5 MB 12 08 2014 09 06 58 MB 07 08 2014 16 05 The following options are available in this field Status Up to date Up to date Modified on server sup Server Local 3 Possible actions that can be carried out on the currently selected asset E il a a Import amp Editing Taf T ll a a A Chec kouts 3 e Modifications 1 Copyright Ri 4 Information regarding the current synchronisation process Possible stati current deleted locally changed locally changed on server conflict both local and changed on server 5 Options for opening these assets in Picturepark or opening in the directory in which the asset is saved locally 3 7 Conversion Depending on a users rights each asset of the type image can be edited w
155. ode is present and correctly positioned Starts Pages Start pages can be created for Picturepark as well as for individual ports Askin and code are necessary for a start page Code When creating a new start page standard code is added which is required for editing in the editor when you www picturepark com 157 System Administration activate the checkbox Load core configuration Skin The following can be defined in the skin depending on the desired configuration e Login form entire e Individual functions inside the login form e System messages e Version By defining target picturepark you ensure that the area can be later selected in the configuration For example lt div id login form target picturepark gt lt div gt lt div id system message target picturepark style display none gt lt div gt lt div id version target picturepark gt lt div gt Configuration The following configurations can be made per start page e EZ L11 You can select the are of the skin in which single elements should be shown ya A using Target area login form as a block individual functions of the login Osanna a e form system messages version number Only areas that have the option nomen st target picturepark in the skin can be selected If a login function is a activated but no target area is selected then the function will automatically be E Login handin _ Picturepar
156. om 100 Modules Reviews wn All Review 106 5 state All O Y Search 2 pa a 1 114 11 3 Eg Deiet va ID Subject Participants Created by Due date State Creation date 106 Produkt Box john picturepark com janem John 17 14 2013 0 31 Open 12 11 2013 10 32 103 m me wf 2d mu a 3 11 11 2013 14 15 Closed 06 11 2013 14 16 935 E pama A p e m E 31 08 2013 13 06 Closed 26 08 2013 13 06 73 g m g pj E mi 1 E 26 08 2013 17 21 Expired 21 08 2013 17 21 65 ms A TEE Mo chk a A E 24 08 2013 17 41 Expired 19 08 2013 17 41 68 m ma La una m imm al om z4 08 2013 17 40 Expired 19 08 2013 17 41 67 E pame j e a m 1 E z 24 08 2013 17 39 Expired 19 08 2013 17 39 61 ma z p mgg A a a a 17 08 2013 09 00 Expired 12 08 2013 09 00 33 Pa mu MEE A Bin a 20 06 2012 15 44 Closed 15 06 2012 15 45 29 1m Ma E cE bmi aE ia 16 05 2012 11 37 Expired 11 05 2012 11 38 25 om eee jenen mmap sa T 09 05 2012 20 51 Expired 04 05 2012 20 52 Filtering of the displayed review by the state Searching through the subject and message of the currently filtered reviews Deletion of the currently selected reviews After deletion a review is no longer shown in the list Closing of the currently selected reviews The review receives the status Closed m 0 N gt The selected review can be opened in a new tab by double clicking on it The view and functions in this tab are the same as those in Reviewing Assets 4 4 Asset C
157. or for the directe editing of HTML and CSS that can be saved as a Skin 2 4 Code Editor for the editing of the code JavaScript or for sites without skin directly HTML or CSS 2 5 Journal Archive History of all the changes to the selected site Open Site You can directly open ui elements and ports from the overview by right clicking www picturepark com 152 System Administration g Hinzuf gen a Loschen Header Header Login E Seite ffnen Start 3 Saving on changing between skin and code tabs On changing between the skin and code tab available for Ul elements and ports the data must first be saved otherwise it will be lost Settings General e Type Different site types can be shown inside the Ul O O O O Header Area which is shown above the channels in Picturepark Start Page Startseiten fur Picturepark Ports usw Terms of use Terms of use can be integrated directly in start pages and ports as well as other areas Sharing You can create different templates for sharings which can be made accessible to different user groups Help The integration of client specific help pages for different user groups that can be shown instead of or in addition to the default Picturepark help Sign on Sites for scripts for authentication e g for the integration in third party systems that are then shown in a channel in Picturepark Login Area in the standard login window of Picturepark which appears w
158. ord fruit A combination of operators is also possible To receive meaningful search results you should alway use meaningful search queries e g searching for manual instead of ma The case of the query term is ignored Search suggestions that are made up of the available classes tags categories in Picturepark are shown during each search www picturepark com 20 How to Operators Dog AND cat is equal to dog cat Resulting assets contain both the terms dog and cat Dog OR Cat Resulting assets contain either dog or cat cat Resulting assets contain either cat or catalogue or category for example dog catResulting assets contain dog but not cat Options The following options can be selected to influence the search results Search PR Search assets P Options Extended Always search everything f F Enable multi select e Always search everything lf you activate this then not only your currently selected but also all the other categories classes in the current channel will be searched through e Enable multi select Allows you to select multiple categories classe via checkbox Sort Order The search results in the simple search are per default sorted by relevance search ranking This means that assets with a higher relevance are shown first This sorting can be changed by using the sort order button in the view toolbar a Edit ES Dow Sort by rank for simple search A
159. ore 3 Columns 4 Columns 1 Addition of widgets that are not already included in the dashboard This menu item only appears when there are still widgets available that have not as yet been created amp added to the dashboard 2 Creation of new widgets 3 Deletion of a widget 4 Adjustment of the number of columns in the dashboard that defines how many widgets can be placed next to each other 1 4 5 Saving of the current view as the basic configuration for all users 6 Resetting the last saved base configuration The individual widgets can be configured via the gear icon www picturepark com 49 How to Latest downloads a EA Name lights Settin r PE Rig ys Define settings English Name Latest downloads German Name Aktuelle Downloads French Name Dernier telechargement OK Cancel The following parameters can be adjusted for each widget e Name Title and description for all available system languages e Rights per user group for widget specific actions e g view and manage e Settings Possible configuration for the current widget e g selection of activities for activity widget Position and height of a widget can be change via drag amp drop Latest imports ANA Name Rights Settings Latest downloads fe arte cath alee Latest imports OK Cancel www picturepark com 50 How to A Latest downloads a Name Rights Settings English Name Latest downloads Mame
160. ort then this is saved in his user profile The URL to this page with be shown as a reference in the future for example during the renewal process 3 Core Configurations On activating this checkbox the following code is automatically added in the Code tab This code is required for the further editing of the page via the editor window publisher new PP publisher StandardPublisher controller controller Depending on the manual creation or expansion of the code you will need to take care that this code is present and correctly positioned Creating ports In order to simplify the creation of ports we have made multiple predefined templates available from which you can create a new port with just a few clicks Customer specific scripts can be entered directly in the Code tab You will need to take note of the following minimum requirements e The following code is required and is automatically inserted by the activation of the Load core configuration checkbox The code is required so you can edit in the editor and needs to always be placed under the view port window publisher new PP publisher StandardPublisher controller controller e An area with an ID in which the components can be loaded needs to be defined in the code for all the desired components This area needs the definition target picturepark HTML or target picturepark script in order to be selectable in the configuration of th
161. ou will need to have filled out all the mandatory fields for the selected assets 4 You will need to save the changes for these to be taken over Depending on the asset class assignment a field may or may not be available for the asset Asset Class Customer Preview a O Stock X XV Customer X x MAN Diesel amp Turbo SEX Y Moving of classes When classes are moved inheritance of fields and default values can be changed As soon as a class is moved inherited fields and default values are removed from the moved class If the class is moved into a class that has default values that already exist in the moved class then these will be assigned to the moved class and the old default values will be deleted If an asset that is assigned to the moved class already has default values that were overwritten then these will be kept www picturepark com 106 System Administration 5 System Administration The system administration function can be called via the administration menu Users Management of all the users in the system Group amp rights Management of user groups and their rights a Groups amp rights Right templates O File import Rights templates Management of templates for asset category and derivative rights File import Import of new assets via FTP Metadata import Importing of metadata for selected assets and new users O Metadata import O Duplicates 7 Statistics O Management Console
162. pael ee ee O A IE JE fa A a a mar i Ecod_2008 Buehler_2008JUN 1 6 6 automatically shared if the original is contained in the sharing The preview format is however not downloadable as long as it isn t explicitly shared via the format selection Manage Sharings Registered users can see and edit their sharings in Pictuepark The sharing management can be opened via the www picturepark com 34 How to user menu yt ar B 2 Liser profile Impersonate Sharings System A b Metadata language P Skin b Es 2 E s 4D AY Subscriptions 2 4 Ordering The order process is available to users that do not have rights to a specific format of an asset for example the original image or a high resolution print format Assets can be ordered using the basket or in the detail view of an asset The administrators are automatically notified of each new order and can then manage these Additional Links e Video Mailing and Ordering M Related Topics e Manage orders You can specify when the assets and in what form they should be delivered when ordering In addition to a text message you can also choose the desired delivery method www picturepark com 35 How to Order originals E i 3 Order originals i Order selected assets through a responsible user Your e mail support vit ch Deliwery Method E mail w Subject Images for new brochure NN E Please send me the ori
163. r 12 Overwrites the default value for the selected field pa vi Default values Default values can not be generated for every field type XMP mapping New XMP mappings are created in the Picturepark Management Console If you have any questions please ask your Picturepark contact i Create fields Only fields that already exist in the system can be added and removed via the field management New fields are created in the Picturepark Management Console If you have any questions please ask your Picturepark contact Assigning Classes Classes can be assigned directly in the import or after the import With the assignment of classes the corresponding fields are automatically assigned and if a default value exists then this will be assigned 11 Exclusive Assignments If categories classes are added to an exclusivity group then only one element from this group can be added to a field If the limit is exceeded then a corresponding message is shown Exclusive Assignments can be defined in the management console fh A 1 Removing classes When removing a class the class specific fields are also removed but the filled out values of these fields are ne tiosa Import After you have selected the assets you would like to import you come to 2 step in the import process The asset classes can be assigned here The field label can be different for each Picturepark depending on the configuration www picturepark com 103
164. re Date E ve O 1 Here you can fill out the metadata for each field 2 This icon shows that for this field there is a standard default value that is filled out in the above example this is the original file name 3 If the default value is changed then this is shown by the corresponding icon 4 As soon as values are changed for fields that do not have a default value then this icon is shown pu Y Default value If a default value is overwritten then this can by reset by deleting the values in the field or via the menu with the corresponding icons The placeholder DefaultValue or XMPMetadata is then shown Capture Date E W kM XMP field value Set empty G XMP mapping If an XMP mapping for the field was created then a tooltip is shown over the corresponding field that shows how the field is mapped Capture Date E wo APY XMP field value Exif Date time original Categories Tagbox fields Categories are managed in the Metadata tab in the Categories area www picturepark com 67 Import amp Editing Transfertool Highway a a EF Overview Preview Metadata Rights Versions Statistics Conversion J et Bl is P Ley Save Cancel Category Categories All Root categories Archive Pictures i All Taxonomy Keywords Abstract Design All Taxonomy Keywords Focusi Scene shot All Taxonomy Keywords Nature Earth Metadata iite File info All Taxonomy Keywords Scenery
165. reated then a tooltip is shown over the corresponding field that www picturepark com 62 Import amp Editing shows how the field is mapped Capture Date Fa TE XMP field value Exif Date time original pa LY Exclusive Assignments If categories classes are added to an exclusivity group then only one element from this group can be added to a field If the limit is exceeded then a corresponding message is shown Exclusive Assignments can be defined in the management console Step 3 Asset Rights In this step the rights for all the files that are being imported are set 1 Selection of the appropriate right template Depending on your authorization one or more rights templates are available 2 By clicking on Extended Search the overview of the rights can be extended so that all details are visible 3 By clicking on Import now the further rights assignment steps can be skipped and the import directly started In this case the standar right template will be assigned Upload A Asset rights 3 4 Please define all rights for the assets by applying a predefined rights template or by selecting matching rights directly if authorized Template Public for alll o Alter rights Ed Extended rights User grow Public for all Edit Rights Statistics Editors only E an E AN E Al ge Admi El 57 F f Agen gp Editors 7 7 7 7 gp User 7 VIT Superusers 9 3 9 3 Back Continue o
166. rename or delete the existing file and then import a new version e You cannot import files to the root folder The file size is limited to 5MB If you try to import large files you will receive a message letting you know that this is not possbile When moving and renaming folders or files the reference in UI Elements will not be automatically updated www picturepark com 173 System Administration 5 8 Desktop Clients All the available desktop applications for Picturepark can be downloaded in this area The available downloads are license and rights dependent Desktop Client Downloads sE Client name Description Management Console PPMC Configuration of the customer Picturepark Windows z Picturepark Desk Integration for import amp check out Windows Mac O Picturepark Creative Extensions Adobe Plugins Office Connector PROC Plug Ins for Microsoft Office Windows Installer Zip Close Click once www picturepark com 174 Browser Compatibility 6 Browser Compatibility Basically Picturepark only requires a web browser and works with almost all current web browsers as per the browser compatibility matrix below e Adminmeans that administrative users can use this browser version without significant issues for all administrative tasks e g in the Global Manager Management Console or in the administrative menu of the Picturepark Core Ul e Usemeans that general users can use
167. ries Field Condition Search gt Metadata oF i c Basic E ER m i 3 Rights amp Usage Expiry Date during next Day 30 Copyright include ah E Cabegories All Keywords Nature Sky X X V i include sub items Copyright Restriction Al Keywords Color Blue E O Expiry Date Source Responsible El Title contains Cloud Asset Right Derivative Right 4 File info Search Close I Saved extended searches can be called and edited using this dropdown The available metadata fields can be searched through using this search field The metadata fields can be added to the operand group AND OR via drag amp drop Removal of the selected entry or the deletion of all entries Switching of the selected operand Addition of an operand group OO Oma A 0 N gt Restriction of the extended search to specific categories by using the corresponding metadata fields A yellow bar is shown in the asset browser after you have executed the search The options for the search are www picturepark com 22 How to shown in this bar The search can be cancelled edited or saved A 1 2022 h j 3 3 93 94 a e E Report E Upload If you use the operand contains exact list values or contains list values then an analysis of the number of hits of the assets in the current search can be shown and directly edited edit all put all in basket and export as a csv file by clicking o
168. rights which differ from the defined rights templates e Import Rights for the creation of assets with a browser or batch import e Sharings Rights regarding personal and global sharings as well as reviews e Personalization Rights to Subscriptions and Saved Baskets and Searches e Statistics Rights to the global statistics and statistic exports All the rights can be de activated by clicking on the checkbox next to enable User group amp rights management amp add Delete gt Settings Usergroup rights Derivative rights User rights Field rights Members Z Administrator Save amp Agency ES Editors A Enable Right name Description vere Y Group Administrative Bv Superusers Group Create amp Edit 3 Group Import Create assets Right to basically create new assets In the system Use batch Import Use batch Import methods for new asset creation in the system H Group Mailings 3 Group Orders Manage personal orders Create asset orders e g for ordering high res data if only able to see preview Fl Manage all orders View amp manage all orders of user groups onto which the user has viewing priv Define notification reciplents Define the notification recipients for orders and registrations Group Personalization H Group Statistics hi Field Rights The access of the selected user group on the available metadata fields can be defined in the field rights We distinguish betwee
169. rights area of the category Edit rights without template If a user group has the edit rights without templates right see creating and editing in user rights then this user can edit rights templates If a template is edited and propagated in the rights template management see managing then all the changes are overwritten Save Template Public for all User groups View EJ All Administrator wl A Agency Fa se Editors Ed User Ea VIT Superusers El Managing Unlock rights Edit Rights Statistics E All E All E All 2 Pa 52 Ej F Ej El J Extended rights The rights for the asset category and derivative rights can be managed in the rights template manager www picturepark com 118 dit El check modified EY e Ed Add Remove Ly Copy Right templates Public for all Editors only Su sarusers aiis Agency Material Right templates manager Derivatives Propagate Save Th Reset E la gt Settings Asset rights Name ID 6 Mame Editors only Hotes 4 5 Default template Template access rights O User groups A Apply Administrator gb Agency Fl 3 Editors gp User Fl 2 3 VIT Superusers E Edit pap anota System Administration 1 This function is used for migration purposes
170. ring of assets or the saving of whole basket Assets can be added to the baskets by clicking on the basket icon on the bottom right over the context menu or simply via drag and drop on the basket area or the button in the upper navigation Assets which are in the basket are indicated with a shopping cart symbol with a minus sign and can be removed from the basket again by clicking on this symbol GQ Clouds In forest 5 Animal in forest 5 www picturepark com 10 Basics The remaining menu items can be shown via the arrow The whole basket can be emptied or individual assets can be removed from the basket via the context menu Basket E Download as share 3 Order gt IN Scorpion Fish E Report O Naso annulatus Fe Save Giraffes Ej Edt D EN Clear The basket can be opened in the right sidebar as well as the upper navigation The basket in the upper navigation can be resized and positioned at will Selecting Multiple Assets Multiple assets can be selected together by pressing the shift key If the assets are not adjacent they can be selected using the Ctrl key You can use the corresponding button in the toolbar to select all the assets in the asset browser E a Select all Savers displayed id 3 la Kiry erae A LE ne As soon as at least one asset is selected you can use Ctrl A to select all the assets on the page A click in the background of the asset browser will d
171. rs The collection of appropriate metadata and category languages for different languages are made available The individual languages can also be changed individually after selecting a content language Language Versions www picturepark com 14 Basics The language versions refer to separately configurable languages independent from other language configurations for the versioning of assets An asset can have various versions assigned to it which are then automatically attached to the respective asset Please select a version type and then edit existing or add new versions by drag amp drop into the area below Version type Language versions Me F Add versions Small thumbnalls Title Version Description F picturepark_brochure_en_110 English j E picturepark_brochure de 110 O 1 5 User Menu The user menu is called up via a click on the user symbol on the top right Different functions are available Adminstrative options are described in the system administration area User Profile The user profile can be opened by clicking on the email address of the logged in user Fields with an asterisk are mandatory www picturepark com 15 Basics User Profile x Change password Be Disable auto login Reset settings Type your personal details in the fields below a User data First name Support Last name VIT AG Email address support picturepark com Telephone 062 836 40 40 Str
172. s Expired Mailing 30 07 2013 08 50 04 08 2013 08 49 Mi o a am Press Release Open Link 11 07 2013 09 15 p n Photos for Website Asset rights E Derivative rights Sharings 1 If no sharing is selected then the asset can be removed from all sharings via the Remove button If one or more sharings are selected then the asset is only removed from the selected sharings The removal is only possible if the user has the required rights over the sharing 2 By double clicking on a sharing you can open the detail view of the sharing 5 4 Managing Orders All received orders can be managed in order management Order Management Window A new window opens when you select the order manager from the administrator or user menu Ongers va AM Order 92 State All Search P a 1 207514 H b 3 Delete 3 Close 4 5 1D Date Orderer Subject State 92 12 09 2011 17 17 a N a a Open 81 26 08 2011 16 49 E 2 TT o Mi art o Delivered 50 26 08 2011 16 47 E Tis os DPE E Dellwered ES 27 07 2011 14 55 A Ehe as Open BE 16 07 2011 15 44 a ai a M i a Open BY 18 01 2011 06 56 TD ee Se EA Delivered BB 23 12 2010 15 09 A el ls oS oy aa T Open ES 24 11 2010 03 13 yon e 7 2 Open Ed 03 09 2010 17 08 Tn PUTA oO Delivered B3 27 08 2010 23 59 a A a Pata Open B2 27 08 2010 23 59 some ges ee ee E Open El 16 07 2010 13 52 A la Oe re Open F ETa a J a www picturepark com 126 System Administration
173. s activated then the sub rights of each right are shown For example the edit right is divided into edit edit metadata delete etc 2 The selected rights can be de activated for all user groups with the help of this checkbox 3 By right clicking on a user group from the context menu function de activated all rights for this user group can be called 4 If only some and not all the sub rights are filled out see 1 then the checkbox is filled out A tick in the checkbox shows that all the rights are activated Asset Rights Asset rights determine which user groups have the rights to see edit or assign rights to an asset as well as see the statistics To show all the rights the button extended rights can be activated A tooltip appears with detailed information to the corresponding right on mouseover Settings Asset rights Extended rights User groups View Edit o Rights 9 Est ticas EJ A EJ Al all F al Administrator Pp Agency 3 Editors ly User ly VIT Superusers EEE a ananaga aaraa g geese 1 Rights to see an asset and its metadata category assignments and versions 2 Rights to edit metadata previews categories and versions as well as for deleting and updating an asset 3 Rights to see and edit asset and derivative rights 4 Rights to the statistics and journal of an asset www picturepark com 120 System Administration Category Rights The category rights refer to the viewing and editin
174. s not allow the integration in iFrames then it will not be displayed correctly e Title enter a window title for the pop up e Width Height enter the width and height in pixels e Maximizable True or False if this option is activated then the pop up can be maximised to the whole window width 1 Page assignments All the assignments of a port or Ul element can be seen in the settings of a skin The list only contains pages to which the currently logged in user has rights www picturepark com 172 System Administration ly Save General Mame Usage This skin is used in 4 Ul elements ports Media Center Press Center Sharing You can manage files that will be used in the Ul elements here All users with the appropriate user rights can access the file manager File mananement a Start a logo png File Start L 02 05 2013 19 55 Portabl 1 15 KB GS Logo Slideshow Simple folder structures 1 can be added you can edit the name of a new folder by double clicking By selecting a folder all the files contained in it 2 are displayed and can be managed Some functions of the file manager e Changing of assignments via drag drop e Batch import of files e Preview of single files directly in the browser Tips When managing files and folders you should pay attention to the following points e Files and folders on the same level cannot have the same name e To update a file you need to
175. signed directly to the asset with the help of templates They relate to the viewing of the derivatives of different file types It can be defined which user group can see assign and also edit which rights template Derivative rights are assigned on importing new assets and can be changed at a later date More Impersonate The rights of a user group or a specific user can easily and conveniently be checked by impersonating On impersonating you temporarily change to another user group or user and user Picturepark with the rights asssigned to this user group user The impersonate function can be called in the user menu under impersonate john picturepark com Impersonate System language Metadata language Skin After selecting a user or user group they will appear on the top right in the menu area for groups you will see impersonated groups To deactivate the function you only need to click on the name of the user or on impersonated groups www picturepark com 114 System Administration Impersonated groups System language Metadata language Skin Wi Saved collections The saved searches and baskets of the original user are shown during an impersonation 5 2 1 Groups and Rights The management of the user groups and their assigned rights takes place in the user groups amp rights management which can be accessed in the administration menu Managing User Groups You can create new user groups
176. st login Status xe E e E E Active 08 09 2011 09 44 Active www picturepark com 112 System Administration You can see which actions a user has carried out in their journal Successful logins deletion of assets or viewing of assets are captured in this way for example The list can be filtered for a desired action User management Overview Profile Journal Action Date 04 07 2011 09 51 04 07 2011 09 49 04 07 2011 05 48 04 07 2011 05 48 04 07 2011 09 40 04 07 2011 09 31 04 07 2011 09 29 04 07 2011 09 26 04 07 2011 09 24 04 07 2011 09 23 04 07 2011 09 23 04 07 2011 09 23 04 07 2011 09 20 5 2 Rights Management support vit ch By User supporta vit ch support vit ch support vit ch suDpOrtavit ch support vit ch support vit ch support vlit ch support vwit ch support vit ch support vit ch support vit ch supportibwIt cn support vit ch To user supportibwit ch supportibwlt ch supportibwlt ch support wit ch support vit ch support vit ch support vlt ch support vit ch support vit ch support vit ch supportibwlt ch support vit ch support wit ch GS 7561 7580 945035 2 4 P Action Info Asset Detall View Successful Login Successful Login Asset Detail View Successful Login Successful Login Successful Login Successful Login Successful Login Successful Login Asset Detall View Successful Login Asset Detall View The rights in Picturepark are defined at various poin
177. ter installation Important e To use the plugins Picturepark Desk must be running and cannot be closed during their use e The plugins are supported from version CS6 and there are separte plugins for the Creative cloud version e The htto zxpinstaller com is required for installing Adobe CC 2015 Additional Links e Video Creative Suite Connector M Related Topics e Picturepark Desk e Desktop Clients e Managing Mappings Display Plugin If the new panel for the plugin is not shown straight away you can activate it under Window Extensions Picturepark Creative Extensinos Window Help Arrange Workspace Extensions x Picturepark Creative Extensions InDesign Plugin www picturepark com 94 Modules The plugin provides several ways to interact with Picture Park M Masters PP Brochures Inde M Masters PP Brochures Inde M Masters PP Brochures Inde Mi Masters PP Brochures Indes M Masters PP Brochures Inde Mi Masters PP Brochures Inde M Masters PP Brochures Inde Mi Masters PP Brochures Inde M Masters PP Brochures Inde 1 The opening of an InDesign file from Picturepark On opening the file the save location is selected in which all the data InDesign file and corresponding links are cached 2 Placing of an asset from Picturepark into the open InDesign document 3 Importing of a new InDesign file or a file opened from Picturepark In
178. th a report of the assets found The notification can be defined for either a user or an entire user group 8 2 Workflow trigger Initiates a workflow and communicates the assets found 8 3 External system call Calls an external system in a standardized way and and provides an ID for that system for retrieving asset and subscription details You can also select a start condition for each action so that when you have multiple actions the following action can be defined depending on the success or failure of the previous action e g if the last action Workflow Trigger was successful then send an email to the administrators if the last action failed then send an email to the workflow admin Subscription action F Action Email notification F Please define the user or user group to which emall notifications containing a list of the returned assets are sent Start condition Subseription user Last action has failed only All actions before were successful Last action before was successful Managing Subscriptions www picturepark com 47 How to Each user that has the rights to create subscriptions can also manage them Each subscription can later be changed or deleted completely The overview shows all the important information regarding the subscription at a glance To take a closer look at a subscription orto change it you just need to double click on the corresponding subscription Changing the View Subs
179. the default template of the sharings For a new sharing template you can either use no skin or create a new skin pa LY Example Code A simple code var viewPort new Ext Viewport Layout order items reguion Center la you border ircens I 1 keQivOmls nor en AuwOneughe Erue body cta st ae Perlite par kMa lane ae reglon center gt bodvyCrg id AsseruBrowser target prcturepark 1 window publisher mew PP publisher StandardPublisher controller controller b e Viewer Oru doray out You can take a look at the code in the templates for further examples Rights All user groups which have Use rights on a sharing template can select this template during the creation of a Sharings If more than one sharing template is defined per user group then the sort order is taken from the management of the Ul elements in which the entries are sorted alphabetically 3 Make message required for shares and orders Add the following code to the tab Code to make the measse required for shares and orders controller mailingMessageReguired true 3 Open Graph Support Sharings contain OpenGraph OG Metatags which play a role in sharing on social networks The standard www picturepark com 162 System Administration description is used as OG Title and the message from the sender as OG Description The preview image of the first asset in the sharing is used as OG Key Visual
180. the second case the old file in Picturepark is updated If images are also placed that are not available in Picturepark then these will also be imported and mapped directly to the preview of the InDesign file 4 Details e g the currently selected image 5 Either the path or the asset id for the current image are shown If the asset id is shown then the image was added with the InDesign plugin All the assets which are added to the document will be saved in the links folder in the selected location from 1 i PDF Preset As soon as a document is imported via the Upload button in Picturepark a PDF preset with the name Picturepark is automatically created This preset can be adjusted e g for crop marks or resolution however should not be deleted If this preset is missing there will be import issues Photoshop amp Illustrator Plugin www picturepark com 95 Modules PICTUREPARK Filename Title German_Original 3823 jpq Title Tithe German Color Rgb Description Title German_Orlginal_38 23 jpg Expiry Date Id asset 1 Opening an image file from Picturepark When you open a file the save location is selected 2 Saving the opened file will overwrite the existing asset in Picturepark 3 Importing the open file as a new asset 4 Details for the open image 4 3 Review Manager Review and approval processes on selected assets can be carried out with the Review Manager This allows for the editing and approval proc
181. tic indexing is disabled can be configured under Customer Settings in the Global Manager By default the following values are provided e Assets limit after which manual approval of indexing required 100 000 e Asset batch size 50 000 4 Rights To acess this area in the management console the right Execute maintenance tasks is required Assets are always indexed in batches in order to provide better load balancing tor multiple batch jobs running at the same time By using such a batch method existing large indexing processes can no longer stall smaller indexing jobs This new indexing logic applies only to certain operations executed through users of the UI that can potentially lead to re indexing of all or large amounts of assets in a Picturepark e Delete Asset Container e Save Asset Container Translations e Save Field Sets in Classes e Move Asset Container e Save Assets Metadata e Replace Right Template e Save Right Template e Remove Users e Save Derivative Rights e Copy User Group The logic does not apply to the following operations e Add or Remove Versions e Excel Metadata Update e Metadata Updates from Workflows API Calls Update Metadata e Add Asset to Asset Container e Update Original e Import Asset www picturepark com 148 System Administration e Update Cue Points Pb General configuration Index Rebuild Batches Pp Authentication Authentication a Start indexing Up to date al Metad
182. tool a ti Sree rene Picturepark PietureparkL Le Save Template User groups Administrators E Certified Partner Dropbox Premier Partner oe Registered Partne oe Technology Partn g Video Portal Picturepark VIT Superusers Webservice Partners Technology partners only we Unlock rights VIT admin only Partners All Partners All sales partners only Partners Premier Certified only Video Portal Picturepark Partners PremCert Tech 1 1 er E Ss lt wae Extended rights Statistics Fl Al il al Alter rights Depending on the rights of the logged in user the rights templates can be adjusted over the alter rights button This function should however be avoided as a rule for the sake of clarity Derivative Rights The assets for which the derivative rights should be changed can be selected on the left hand side using the checkbox in front of each asset To select all assets you can activate the checkbox next to Select all The rights templates can be adjusted on the right hand side In the derivative Batch editor for Assets Metadata Asset Rights Derivative Rights ae 4 a73 Fl Select all Title A Asset type Bitmap image Transfertoal Y n Rieter Refere Y Asset type Vector Graphic m Picturepark All asset types ert Picturepark L www picturepark com Le
183. ts and allow for individual customisation to your rights requirements We distinguish between User Rights In Picturepark rights are not given directly to users but to individual user groups A user is granted rights by adding them to one or more user groups The user group rights are divided into the following areas e User group rights Rights to other user groups and their users e Derivative rights Rights to order individual derivatives e User rights Rights of the user to administrative functions the importing and editing of assets orders and other functions e Field rights Rights on metadata fields whereby we distinguish between view and edit rights More Asset Rights The asset rights are assigned directly to an asset with the help of templates They apply to the viewing and www picturepark com 113 System Administration editing of the assets and the assigned rights Which usergroups can see assign and also edit which rights templates can be defined The asset rights are assigned to new assets on import and can be changed at a later date More Category Rights The category rights are assigned directly on the category with the help of templates They refer to the viewing and editing of categories and the assigned category rights lt can be defined which user groups have access and can assign and also edit which rights template More Derivative Rights The derivative rights are as
184. ts at once you can select the assets you would like to edit and click on the edit button 1 You can also optionally edit all the assets in 500 batches or just the displayed by clicking on Edit selected 2 Editing in the basket is also possible through which asset from different areas can be edited easily 3 www picturepark com 70 Import amp Editing w Basket a a Edit E Download ace Share 4 Put into E Download ag Share Review gt Oe Edit selected na Trip USA 28 Edit all fea Water Eel Delete my Trip USA sy ax TET Ei Trip USA 23 W Water ag Ye Additional Links e Video Uploading Digital Assets and Editing Metadata e Video Batch Editing of Media Assets Il Related Topics e Single Edit e Metadata Import Synchronization of XMP metadata The synchronization of the XMP metadata will take some time to complete when batch editing multiple large files If the synchronization has not yet been completed or an asset and its derivatives then a black icon appears as shown below AN E s ME Gi Trip USA E Trip USA a The window that opens is divided into different areas in which different asset information can be edited Important tip to save changes you need to click on the save button in each area Metadata In the left part of the window a list of available metadata fields which can be edited is shown A field is added to the list on the right hand sid
185. uired column FullPath The first column with the title FullPath contains the path of the new tree element from the root channel respectively All Admin Channel inclusive the new tree element Example All Tags Activities Think Please note e This column must be present in the import file All other columns are optional If you do not have a name for a particular languagethen the FullPath value is taken automatically e The path does not have to end with a backslash the import can be carried out with or without the final backslash Name from FullPath In the following example the default value for the name is read out of the fullpath for all languages A E 1 FullPath NameDE 2 AlliTagslActivities Think Denken 3 A Sitzen A www picturepark com 131 System Administration As the value in the column NameDE is overwritten for German the names in a system with the category languages German English and French will be imported as follows e English Think Sit e German Denken Sitzen e French Think Sit ps 1 Creation of superelements If a superelement which is referenced in the FullPath does not yet exist it will be created automatically The example above would result in the following structure even if the container Activities does not yet exist a all B E all Sal Tags 8 Lal Tags a Activities aj Think sit Optional columns e The second column with the title Name ISO Language code
186. utomatically Asset Class Metadata Category Categories Y All Taxonomy Industry art Europ All Taxonomy Country Europe i All Taxonomy Customer Europap ki Back Continue Import now d 7 Already added categories are displayed as a box and kann be removed via the X next to the category path 8 Suggestions for the keywords entered are automatically shown You can now select an entry from the list 9 The category assignments can be removed with the X on the right border 10 You can open a window to select more than one category at a time by clicking on the arrow 11 By clicking on Import now the further steps for rights assignment can be skipped and the import can be started directly In this case the first standard rights templates on which the user has rights are assigned fh i Default values In some fields default values have already been entered For example OriginalFileName or XMPMetadata These fields are automatically filled with the corresponding values fay i Reset default values If a default value is overwritten then this can by reset by deleting the values in the field or via the menu with the corresponding icons The placeholder DefaultValue or XMPMetadata is then shown Capture Date E G XMP mapping MF KMD XMP field value Set empty If an XMP mapping for the field was c
187. via the sharing management A i Download and view links www picturepark com 33 Tip Download links contain a D which starts a direct download Using the Change link type button you can switch between download and preview links upon which the D is replaced with a V Preview How to links can be displayed directly in the browser as long as the browser supports this If the browser does not then a download will also be started over a link containing a V Examples e Download link httos client picturepark com Go AX4DIIKG D 1 1 e Derivative preview in the browser httos kunde picturepark com Go AX4DIIKG W 1 1 Sharing Portal The assets along with their selected derivatives can be shared with other people via a portal A portal contains the subject and meassage defined by the user but also information about the creation and expiry dates Depending on the rights of the user different templates can be selected for a portal on creating a sharing Example Press Portal Press Release 12 2013 Please find here some material for he December Press Release Some additional text will follow Please check and send me a draft E Picturepark DAM Survival Guide Fron support piciurepark Com Sen 05 02 2014 15 08 Exovaton 07 02 2014 18 00 G Video Preview In order to guarantee a preview for videos in sharing portals the preview derivative of a video is E 2012 07 12 Picturepark Wele SPaciuee
188. ving collections Saving of baskets and search queries Manage mappings Associating documents and the images contained therein Statistics Calling of global and asset specific statistics Report Creating metadata exports for selected assets Subscriptions subscribing to category contents with notifications regarding changes Widget Dashboard Overview over current information regarding the system For example news newly created assets etc Video Cue Points The setting of cue points in a video to divide this into chapters scenes Notifications Information about completed imports files metadata and other actions 2 1 Search Assets can be found quickly and easily with the help of various search functions in Picturepark Additional Links e Video Advanced Searching e Blog post Structured Metadata Strategies for Search Interfaces M Related Topics e Saving Collections Simple Search Ditferent operators can be used in the simple search With the AND operator assets are found that have both Man and Woman contained in their metadata This is the default search behaviour in Picturepark if no operator is entered With the OR operator asests are found that contain either Man or Woman for example The use of an asterisk as a placeholder for unknown characters or terms creates a contains search Terms can also be specifically excluded For example apple fruit finds assets that contain the word apple but not the w

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