Home

Boart Longyear IT User Manual

1. M t Number position ER 3 dq 5 B 7 8 3 Left aligned a 1 zc Esdr Heading 5 Text position Tab space after o4 dentat o f Link level to style 4eading 2 J Legal style numbering na style l Fallow number with JE aE m Restart numbering after Block Text LiskNum Field list name Rody CN T Rody Text 7 Figure 248 3 Select the heading level in the Level field or in the Preview field 4 From the Link level to style drop down menu select no style 5 Repeat for as many levels as necessary 176 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Method 2 1 Click the button next to the Numbered style in the Styles and Formatting task pane 1 Humbered Select All 354 Instances Modify Delete Update to Match Selection Figure 249 2 Select Modify Modify Style Properties Style For Following paragraph 4 Numbered V Formatting garamond Font Paragraph Tabs Border Language Hanging 0 25 Space Before 6 pt Frame ered Level 1 Numbering Style 1 2 3 Left Aligned at 0 25 Tab after Numbering Shortcut key Automatically update Figure 250 3 Click Format and select Numbering 177 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Bullets and Numbering
2. Recurrence pattern O Daily Recur every weeks on Weekly Sunday C Monday Tuesday Wednesday O month thursday Friday _ Saturday Q Yearly Range of recurrence Start Fri 3 3 2006 No end date End after accurrences End by Fri 5 5 2006 v Figure 149 14 From the Start End and Duration drop down menus select the time and length of the meeting 15 In the Recurrence pattern section select how often the meeting will occur 16 In the Range of recurrence section select the date when the meetings will stop recurring if at all Click OK 17 When all of the information 1s correct click Send 108 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Group Scheduling and Public Folder Calendars This process is used when users are set up with personal folders PST for their mail delivery and they wish to share calendar information with other users Setting Up a Calendar in Public Folders Public folders are information stores that reside on the e mail server In general creation of a public folder is restricted to administrators If you would like to use a public folder information store please contact your e mail administrator and he will assist you in setting up the correct folder Viewing a Public Folder Calendar Public folders can be viewed from the Navigation Pane 1 Select Go Folder List to open the Folder List view 2 Scroll down until you find the Publi
3. BOART LONGYEAR M9 Internet Internet Explorer 13 E mail Microsoft Office Outlook c windows Media Player T Adobe Photoshop Elements E Notepad w MS Word Microsoft Office Excel 2003 s Calculator All Programs D Figure 2 L My Documents 4 My Recent Documents 5 Mv Pictures fe My Music veg v Computer amp My Network Places UP Control Panel eG Set Program Access and Defaults wt Connect To ea Printers and Faxes Help and Support e imum BASIC WINDOWS INSTRUCTIONS The Start Button Along the right hand side of the screen are standard icons for accessing different parts of the computer For example if you select My Recent Documents you will see a list of documents that you have recently accessed Along the left hand side of the screen 1s a list of programs The top program is your Internet access program and the second is your e mail access program The other six programs are your most frequently used programs To change which programs are your default Internet and e mail programs follow these steps Select Properties Eo d a cuo steps Select the Start Menu tab Right click on the Windows taskbar the bar along the bottom edge of the screen Click Customize If you have chosen Classic start menu do not follow the rest of these R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS The Start Button Customize Start Menu General Adva
4. 1 Right click on your desktop and select Properties Display Properties Screen saver Settings Preview minutes On resume password protect Monitor power To adjust monitor power settings and save energy A click Power Figure 33 2 Select the Screen Saver tab 3 From the Screen saver drop down menu select None 4 Click OK twice to close the Display Properties window 24 X BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Control Panel Select the Control Panel if you need to make adjustments to your computer s settings Most of the settings on the Control Panel should be adjusted only under the direction of the IT staff Control Panel Figure 34 Mouse Buttons Date and Time 1 Select Start Control Panel Control Panel File Edit View Favorites Tools Help oO Back P Search li Folders fii Languages Address F Control Panel ia Control Panel A Pi k ick a category Je Switch to Classic view E c Appearance and Themes See Also Windows Update 9 Help and Support Qi Other Control Panel Options Network and Internet Connections 6 Add or Remove Programs f s Sounds Speech and Audio Devices M p y Performance and Maintenance Figure 35 w x TAL EN E 9 Printers and Other Hardware User Accounts Date Time Language and Regional Options Accessibility Options Security Center 25 Physical
5. EL Draw Table Delete Columns ta the Left Heading Rows Repeat 3 Columns ta the Right Convert z Rows Above Table Properties z Rows Below hl s hs Cells 1g Figure 274 1 Select Table Insert 198 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables 2 Select the option to insert columns or rows Method 3 1 Select Table Draw Table The cursor turns into a pencil 2 Divide columns and rows by drawing horizontal and vertical lines Figure 275 199 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Formatting Rows and Columns Change the Size of Rows and Columns 1 To change the width of a column or row roll the cursor over the line until it turns into a double arrow l Click and drag to resize the column or row or double click to size the column or row to the contents If you want to change the size of the entire column do not select anything before resizing If you want to change the size of one or more cells in the column select those cells before resizing Figure 276 2 Ifyou want to make the column widths the same size select the columns and click the Distribute Columns Evenly button 3t Hi Figure 277 3 The figure above shows the Distribute Rows Evenly and Distribute Columns Evenly buttons 200 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Change the Font 1 To change the font of the text in a table se
6. European Characters If you need to use European characters use these keyboard shortcuts to add diacritical marks to the letters 5m DN red TN m A K DVSuO Ke Bataa i Ctri ACCENT GRAVE the letter Ctrl APOSTROPHE the letter Ctrl Shift CARET the letter Ctrl Shift TILDE the letter Ctrl Shift COLON the letter Ctrl Shift a or A Ctrl Shift amp a or A Ctrl Shift amp o or O Ctrl COMMA cor C Ctrl APOSTROPHE dor D Ctrl o or O Alt Ctrl Shift Alt Ctrl Shift Ctrl Shift amp s These keystrokes work only in Microsoft Word and Microsoft Office To find other special characters select Insert Symbol To set up your keyboard for a non English language see Language and Country Specific Adjustments 133 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Document Creating a Document 1 To open Microsoft Word select Start All Programs Microsoft Office Microsoft Office Word 2003 or double click the icon on your desktop 2 If you want to use a template select File New The New Document task pane opens on the far right of the screen The New Document task pane will not open if you press Ctrl N New jj Blank document m amp ML document Wh Web page gt E mail message is From existing document Templates Search anline Far E Templates on Office Online mp On my computer E On my Web sites Figure 186 3 C
7. WET m E MW Favorite Folders Arranged By Date Newest ontop W detvery et Eder bib ife Unread Mail Today To PERLMTES METTED L For Follow Up ids 3 Sent Items All Mail Folders 3 44 PM 3 E Personal Folders s Deleted Items 1 m 3 26 PM LA Drafts LA Inbox 3 22PM L Junk E mail 1 ei Outbox Be 2 27 PM 3 Quarantine b 2 00 PM 1 17 PM 12 558 PM y 8 54 AM Figure 116 In the default view the Navigation Pane is on the far left the list of received e mails Inbox is in the middle and a preview of the selected e mail is on the right 1 To remove the Navigation Pane select View Navigation Pane or press Alt F1 Follow the same procedure to restore the Navigation Pane 85 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Setting Up 2 To put the e mail preview underneath the Inbox select View Reading Pane Bottom Inbox Microsoft Outlook Sele ile Edit View Go Tools Actions Help Adobe PDF Type a question For help POS T ML New r 03 XX Ex Reply Reply to All 13 Forward 2p Find GJ Type acontacttofind LETT Digrrom subject Recoved se P A 3 Inbox Wa aA Unread Mail E Date Today 4 For Follow Up 53 Sent Items e fw dsr Wed Sit 7KB All Mail Folders zd i oP CARS LAFELI LE ERI Wed3llj 6KB j E Personal Folders FUR dea wed 3 1 8KB Deleted Items 1 cmm i ee Wed 3 1 SKB LA Drafts 2H CJ ea tn i
8. 1 To change folder settings select Tools Folder Options 14 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Folder Options General View File Types Offline Files Folder views ou can apply the view such as Details or Tiles that vou are using for this folder to all folders Apply to All Folders Reset All Folders FX Advanced settings Hide extensions for known file types Hide protected operating system files Recommended C Launch folder windows in a separate process CI Managing pairs of Web pages and folders Show and manage the pair as a single file C3 Show both parts and manage them individually Show both parts but manage as a single file Remember each folder s view settings Restore previous folder windows at logon C Show Control Panel in My Computer Show encrypted or compressed NTFS files in color Show pop up description For folder and desktop items Restore Defaults Figure 17 2 Select the View tab 3 Scroll down until you see Hide extensions for known file types Make sure the check box has been cleared 4 Click OK 15 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Shortcuts Shortcuts are icons that link to a program file or folder The shortcut is usually located on the desktop to link to something that you use frequently LW MS Word Figure 18 Shortcuts can be identified by the small arrow i
9. General Security Privacy Content Connections Programe Advanced Home page Tou can change which page to use for your home page Address ttp ticikris Temporary Internet files Fo Pages you view on the Internet are stored in a special folder i v for quick viewing later Delete Cookies Delete Files Settings History The History folder contains links to pages you ve visited Far quick access to recently viewed pages Days ta keep pages in history Clear History Figure 114 2 Select the General tab 3 Inthe History section click Clear History You can also use the up and down arrows to adjust the number of days to keep a page in your history 84 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Setting Up MICROSOFT OFFICE OUTLOOK 2003 Figure 115 Your default e mail program should be Microsoft Office Outlook You can access it by selecting Start E mail or by clicking the Outlook icon on your desktop E Mail Calendar Contacts Tasks Setting Up Changing the View Configuration You can configure the Outlook window to display items in a variety of different ways according to your preferences and needs Inbox Microsoft Outlook PE i File Edit View Go Tools Actions Help Adobe PDF Type a question for help i 3 A3 x Reply L Reply to All 3 Forward 3 Find ld Type a contact to find
10. To organize your files group similar files together in a folder Creating New Folders To create a new folder on your desktop follow these steps 11 Right click anywhere on the desktop Arrange Icons By Refresh Faste Faste Shortcut Undo Delete Ctrlt 2 Graphics Properties Graphics Options F Shortcut Meu m e Properties El Briefcase E Bitmap Image iM Microsoft Ward Document BE Microsoft PowerPoint Presentation TA Adobe Photoshop Image Text Document Wave Sound a Microsoft Excel Worksheet Compressed ipped Folder Figure 10 12 Select New Folder Jew Folder Figure 11 13 A new folder appears on your desktop Type a name for the folder To create a new folder within an existing folder do the following 14 Open the folder 11 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop 15 In the left hand pane of the folder click Make a new folder File and Folder Tasks cJ Make a new Folder 6d Publish this Folde Web l Ed Share this folder Figure 12 16 A new folder appears Type a name for the new folder Viewing Folders You may define how the files appear in the folder view by opening the folder and selecting View Select Thumbnails Tiles Icons List or Details view Favorites Tools He Toolbars Status Bar Explorer Bar k Thumbnails Tiles Icons List Details Arrange Icons by Choo
11. 2 Select Date and Time Date and Time Properties Date amp Time Time Fone Date MINE 2006 1 P S M X 5 6 7 8 uU 12 13 14 15 Thi hk 19 20 21 22 46 2 28 29 11 42 13 AM Current time zone Mountain Standard Time Figure 38 To change the month select it from the drop down menu To change the day click the correct day on the calendar To change the year click the up and down arrow keys or type in the correct year To change the time click the up and down arrow keys or type in the correct time ee eS To change the time zone select the Time Zone tab 2f R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Date and Time Properties Date amp Time Time Zone Automatically adjust clack Far daylight saving changes Figure 39 8 From the drop down menu select the time zone that corresponds to your location 9 To activate daylight savings time if it is observed in your country check the Automatically adjust clock for daylight saving changes box 28 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Language and Country Specific Adjustments To customize your computer to use the conventions of your language and country do the following 1 From the Control Panel select Date Time Language and Regional Options 2 Select Regional and Language Options Regional and Language Options Regional Uptions Languages Advan
12. 66 ey 2 BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Toolbars Toolbars Underneath the menu bar most applications have one or more toolbars The buttons on the toolbars are shortcuts to functions that are found in the menus and submenus To see what a button means lightly rest the mouse on the icon Figure 88 Some of the more common buttons are shown in the table below n mE E E 67 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Toolbars Customizing Toolbars Most Microsoft applications have preset toolbars for certain types of tasks You can select the toolbars you want by selecting Tools Customize Customize Commands Options Formatting E 3 D Settings Drawing Canvas E mail Extended Formatting Forms F Frames Function Kev Display Japanese Greetings Mail Merge Figure 89 1 Select the Toolbars tab 2 Scroll down to the toolbar you want and check its box 3 If you want to add or delete buttons from an existing toolbar use one of the following methods 68 e BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Toolbars Method 1 1 Select Tools Customize and select the Commands tab Customize _ Toolbars Commands Options To add a command to a toolbar select a category and drag the command out of this dialog box to a toolbar Categories Commands File Strikethrough Ed
13. 7 Inthe top row type the labels for the columns Press Tab to move to the next field 8 Type the other information in the other cells Method 3 1 Select Table Draw Table or click the Draw Table button 4 The cursor turns into a pencil i 2 Beginning at the upper left corner click and drag the pencil diagonally down and to the right to create a box When the box is the size that you want the table release the mouse button 3 Draw horizontal and vertical lines to make the rows and columns that you want With this method of creating a table it is difficult to create evenly spaced rows and columns 197 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Adding Rows and Columns Method 1 1 To add another row to the bottom of the table position your cursor in the last cell of the last row and press Tab d cut a Copy A Paste Rows Fe Paste as Mested Table E Insert Rows Delete Rows i Merge Cells dt Distribute Rows Evenly tH Distribute Columns Evenly Borders and Shading l Text Direction E cell Alignment AutoFit Table Properties E eiiis Figure 273 2 To add a row inside the table select the row below where you want to insert the row right click and select Insert Rows 3 To add a column select the column to the right of where you want to add the column right click and select Insert Columns Method 2 Table Window Help Adobe PDF Acrobat Comments
14. Windows NT bal 4 Make Mew Folder Figure 21 4 pec er c Open the folders by clicking the icon Open My Computer Local Disk Program Files Windows Media Player Select the executable EXE that corresponds to Windows Media Player Click OK Click Next Type a name for the shortcut or click Finish to create the shortcut 17 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Method 2 To use the second method of creating a shortcut follow these steps In this example we will be putting a shortcut to the games folder on the desktop 1 Double click the My Computer icon or select Start My Computer 2 Double click the Local Disk icon 3 Open the following folders Documents and Settings All Users Start Menu Programs 4 Right click the Games folder MGT Vtrum rci m It Open Explore If Search R Sharing and Security Kj Scan far viruses L Send To k B E Cut amp Copy Create Shortcut Delete Rename p E Properties Figure 22 5 Select Create Shortcut gill Shortcut ta Games Figure 23 6 The icon Shortcut to Games appears at the bottom of the list 7 Drag and drop the Shortcut to Games icon onto the desktop R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Changing Windows s Appearance Changing Windows s Appearance If you would like to change the way your desktop looks follow these ste
15. 1 To open Internet Explorer select Start Internet or double click on the Internet Explorer icon on your desktop File Edit View Favorites Tools Help sack T j ix a PF P S Favorites Address E http Hicitrix boartlongyear com Citrix MetaFrame default defaut Google E IG seach ge Em x Figure 106 2 To view a web page type the URL uniform resource locator in the Address field It is not necessary to type http in the Address field Internet Explorer will add it automatically 3 To bookmark a page so that you can easily find it later go to the page then select Favorites Add to favorites Add Favorite px Internet Explorer will add this page to your Favorites list C Make available offline Mame MetaFrame Presentation Server Create in ic Dell ic Links Figure 107 4 Ifyou want to rename the page type the new name in the Name field 5 Ifyou want to put the page into a folder click Create in 19 Us BOART LONGYEAR INTERNET EXPLORER Password Protection for Files 6 Select the folder where you want to put the page or create a new folder by clicking New Folder 7 Ifyou want to search for something on the Internet type google com in the Address field and type your key words in the Google field 8 To search for a phrase type the phrase between quote marks 9 To set your home page the p
16. 2 Eimiin E ra Hard i atsartis dide Hiadquartered on Salt Lake Ciy UT Ramt Langyirar i a global nnganization wilh offices amd South America Europe alan seming the CIS Middle East Morth Africa Asia Pacific and Romi Longyear i5 leader en thus supply of prideni Sy ctum and sordi fo thie natural ne rm and water construction and quarrying industries and industrial markets worldwide Ms Word posrrtoncysar BOARTIONGTENENEWS ONUNEG EM FIRST 100 DAYS mois Y TORONTO CANADA PRESS RELEASES March 5 8 Fp enc ns noant Loner aie Ri Eye CR COS aus IL ACT THI T hiene Figure 58 3 The above screen shot was created by pressing Prnt Scrn Notice that everything on the screen was copied 46 amp BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Capturing Screen Shots 2i Boart Longyear Microsoft Internet Explorer Fie Edit View Favorites Tools Help o Back 7 x a P Search Sf Favorites e a Address http www boartlongyear com v EJ co Google gotemeeting v Search O X9 35 blocked BOART LONGYEAR PRODUCTS DRILLING SERVICES COMPANY INFORMATION C Drilli is f SS n Coring Surface About Us Percussive Drilling X Coring Underground Contact Us Environmental amp Geotechnical Percussive Feedback Hard Materials Rotary Press Releases Environmental amp Geotechnical Employment Construction
17. BOART LONGYEAR USER MANUAL WINDOWS MS OFFICE For Boart Longyear Employees Updated April 24 2006 ey 2 BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS The Start Button Table of Contents BASIC WINDOWS INSTRUCTIONS esteniitstestetontras etu tosat o qmpve ev pede donetur euren ou temF en aor orba mes ue munie epo 3 DINE oe OS WV iss c 50 BURNING CD tessa 56 ADOBE READER d 61 MICROSOFT APPLICATIONS BASICS ssenesesesesreressesererorossesrerersesererororsesesesesrereororoeesesesrersrseserereros 64 ITE RNET EX PEOR E B riana A EE EE EAEE OAA E EA E EET 79 MICROSOFT OFFICE OUTLOOK 2003 csaetoge rinsm ee een undue diae aries n E EVE UENEN RE EE EAER EEEa pUE 85 MICROSOFT OFFICE WORD 200 sce cect ces csn wesc oe cect eaacigpase coe ecedeaovaaedeconaesaee seen acncaenainierensacnets 128 MICROSOFT OFFICE POWERPOINT 2003 cscsscssssssssscscssssscsessscsscecsecssssesesscsessacssseasessnssasenees 225 MICROSOFT OFFICER EXCEL 00S cp iree cece eterna te aac wher eb cee eactsocene E Eeen 291 ADOBE ACROBAT orne EIA E OE E EEOAE EANAN AAEE TNE 363 ADVANCED WINDOWS INSTRUCTIONS esee tne nn nnne nete nn nnne 374 ADVANCED WORD INSTRUCTIONS reeeeeeeeee tenente enne tntnntn etat tn etn tne tnt tn tineis tns en etse an einen etnia os 383 ADVANCED POWERPOINT 0 ce eessssssssssscssssscsscescecscsessscessscsnss
18. Chinese Japanese Korean you need an IME input method editor device 33 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Sample Keyboards Spanish ri2 sa 4 s eo v e o 0 i Backspace Umela wle r t iv vu ilo p Fews a s t s n i k r n ee IW zixicivibin m lsa rite s s s r cin e z Backspace wja lw e n r v u rio pe Gg Fvws A s p r o H J Kk t R ee sSwizixic vise u um i l Swedish with Sami s ti2 s 4 s e v e o 0 Backspace to q wle rlilyl ujiloj p a cas al s af t of nli kfi o aj me IW zi xj civibin m sm pwlit stata totals cl a 7 Backspace wja lw E n r v u tr o P A Fews A s p rj o H u k t O Ame sw zixicivieiu m lsa fo 34 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Russian e i lz sf a s elz s o o Backspace ela luly xje w r m u s x v cars ulel aln ploln alx o er IW sislciu wir e S o sm ejui tw tole e te C Backspace c s olu eja n plo n a x oem sw saju lciw wir e siio sa Greek o ri2 s 4 s e v e o 0 Backspace pro ste ele r v e rio m rly v cars afololelyin ei lal o eer w uvixiviv glvin rism fo jije s s w a cl e Backspace _ mw lgje e r v e rio n eph c s al z Aje r n s Kk
19. Headquartered in Salt Lake City UT Boart Longyear is a global organization with offices and South America Europe also serving the CIS Middle East North Africa Asia Pacific and S Boart Longyear is a leader in the supply of products systems and services to the natural re and water construction and quarrying industries and industrial markets worldwide p 2d LONGYEAR BOART LONGYEAR NEWS ONLINE igg EP FIRST 100 DAYS more Booth atthe PDAC MESUM Ep 08 09 05 BOART LONGYEAR RE Ep 06 09 05 JUST WILD ABOUT THE wi lt lll gt Figure 59 4 The above screen shot was created by pressing Alt Prnt Scrn Notice that only the active window was copied 5 To insert your screen shot into a Word document place the cursor in the desired location in the document and press Ctrl V 6 To save the screen shot as a separate picture select Start All Programs Accessories Paint 7 Press Ctrl V 47 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Capturing Screen Shots untitled Paint Bm ni E Beart onpyoar Mlcraseft Internat Explorer Fle Edt View Favorbes Took Heb ex kJ jx ig 5 F Search UE Fevorites e a D E LI a a amp Fs fag Wr b E da Bae dB hitp fe Em rpm rem w gt E L EI Google gotementing wo Sewh 09 go Enheded oo emi oy M Headquartered in Salt Lake City UT Boat Longyear rs a global organization wah offices and South
20. Select Format Styles and Formatting 2 On the Styles and Formatting task pane click the button on the right of Heading 1 Heading1 Select All 24 Instances Figure 252 3 Select Modify 180 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Modify Style Properties Mame Style based an Style For Following paragraph A Normal Formatting Arial Font Paragraph ext Sample Text Sample Text ext Sample Text Sample Text Tabs ext Sample Text Sample Text j ext Sample Text Sample Text Border ext Sample Text Sample Text Language ial 16 pt Bold Kern at 16 pt Space Frame Keep with next Level 1 Numbering Shortcut key Automatically update Figure 253 4 Click Format and select Numbering 181 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Bullets and Numbering Bulleted Numbered Outline Numbered List Styles Article Headin 1 Heading 1 Heading 1 Chapter 1 Head Section 1 01 H 1 1 Heading 2 A Heading 2 Heading 2 a Heading 3 1 1 1 Heading 3 1 Heading Heading 3 Customize Cancel Figure 254 5 Select Outline Numbered and choose a numbering scheme that has the word Heading in it Click OK 1 Heading 1 1 1 Heading 2 1 1 1 Heading 3 1 1 1 1 Heading 4 1 1 1 1 1 Heading 5 1 1 1 1 1 1 Heading 6 T Figure 255 6 The Heading styles change to in
21. 1 does not fix the problem select the first line except for the period at the end of the paragraph 3 Press Ctrl X 4 Insert the cursor at the beginning of the next line and press Ctrl V 5 Delete what is left of the first line usually just the number 1 and the period 6 Insert the cursor at the beginning of the second line in this case before the word Double click and press Enter 7 Select the whole block of numbered lines or select just the first line Right click and select Restart Numbering If the numbers begin to disappear when you make changes to the numbered lines it is possible that your computer is having memoty problems 1 Press Ctrl Z to undo the disappearances if possible 2 Save the file 3 Restart Windows 185 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document If the number is formatted differently than the text and you want the formatting to be the same do the following 1 Click the Hide Show button to show the hidden formatting marks 1 Mauris bibendum accumsan sem Figure 260 2 Select only the pilcrow sign at the end of the line 3 Apply the desired text format In this example you would click the Italic button ot press Ctrl I to remove the italizacion from the number 186 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents Creating a Table of Contents You can use styles to automatically
22. 169 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Copying Styles If you would like to copy all or some of the styles from one document to another follow these steps 1 Select Tools Templates and Add Ins Templates and Add ins Templates XML Schema XML Expansion Packs Linked c55 Document template Yormal Attach Automatically update document styles Global templates and add ins Checked items are currently loaded Full path Figure 241 2 Click Organizer 170 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Organizer AutoText Toolbars Macro Project Items In Windows User w04 doc Ta Normal dat Comment Subject Balloon Text Comment Text Caption Default Paragraph Font Delete Comment Subject Footer Comment Text Footnote Text Rename Default Paragraph Font Footer Heading 1 Footnote Text Styles available in Styles available in Windows User vO04 doc Documenti Normal dot global template v Close File Close File Description Normal Font Default Arial 16 pt Bold Kern at 16 pt Space Before 12 pt After 3 pt Keep with next Level 1 Figure 242 3 Select the Styles tab 4 On one side of the organizer put the file you want to copy from If the file in the Styles available in field is not the file you want select the file from the drop down menu or click Close Fil
23. 6 Click More 7 Select 1 from the Level field 8 9 From the Link level to style drop down menu select Heading 1 To assign the next level select 2 from the Level field and select Heading 2 from the Link level to style drop down menu 10 Repeat for each level that you want to assign 184 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Troubleshooting Numbering Unfortunately the numbering function in Word has a few problems The numbering is not stable and often needs to be redone There are also a few problems that require work arounds One common problem is that blocks of numbered lines will spontaneously change their numbering for example instead of starting at 1 they continue numbering from the previous block of numbered lines To solve this problem you will have to manually execute Restart Numbering on the first line of each block of numbered lines 1 To modify Normal dot you have to make select Start My Computer 14 Double click the local hard disk C7 15 Open Documents and Settings 16 Open the folder with your user IL 17 Look for a folder called Application Data Tools Folder Options Figure 259 In the example above Restart Numbering was executed on the first line but the subsequent lines did not follow suit To fix the problem follow these steps 1 Select the whole block of numbered lines Right click and select Restart Numbering 2 If Step
24. 6 The selected calendar appears under Other Calendars Check the box next to the public calendar to display it side by side with your personal calendar You can display as many calendars side by side as you can fit in the window Calendar November 01 2004 i 4 November 2004 Products Group Calendar al S MTWTES Monday November 01 Monday November 01 ubp232456 Sharon V Pog 9 10 11 2513 14 15 16 17 18 19 20 21 22 23 24 25 26 27 eB 2030 1 2 3 4 p Spree E 9 10 11 My Calendars v Calendar O Calendar in Archive Folders L Calendar in Microsoft CRM O Calendar in Mailbox Bender Mike Other Calendars L MIS Calendar in Public Folders 3 O Holt Group Calendar in Public Folders v Products Group Calendar in Public Folders Open a Shared Calendar Test of Public Folders calendar and Group Scheduling with Outlook 2003 Figure 153 111 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Setting Up Group Schedules Group schedules are available only in Outlook 2003 These enable the user to create groups of users and to quickly view their calendars More importantly group schedules allow a user to send all members of the group an e mail to schedule a meeting request Itis this functionality that we will use to keep the group calendar up to date with group activities To create a group schedule follow these steps 1 Select Actions View Group Schedules The Group Schedules dialog
25. A j jme sw z ixj w o siu m ej sm 35 ey 2 BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Foreign Language Characters One way to insert foreign characters into a text is to use the ASCII code Press and hold Alt then type the four digit ASCII code into the numbers keypad Note You cannot use the number keys on the top row of the keyboatd This method of entering special characters works with all applications Microsoft Word has a more efficient method of adding diacritical marks See the European Characters section Character Sode Character Code Character 36 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Compensating for Physical Impairments If your vision hearing or motor functions are impaired you can use special Windows features to make using the computer easier and more efficient Hearing Impairment Motor Impairment Visual Impairments To help you see the screen better follow these steps 1 From the Control Panel select Accessibility Options Accessibility Options Keyboard Sound Display Mouse General High Contrast Use this option if you want Windows to use colors and fonts designed for easy reading C Use High Contrast Cursor Options Move the sliders to change the speed that the cursor blinks cursor blink rate and the width of the cursar Blink Aate None Narrow Figure 47 2 Select the Display tab If you wa
26. America Europe also sering the CIS Middle East Moth Aimee Asia Pacibc and S Boan Longyes r amp a leader in he supply of products syslems and sences qo the natural nei and water construction and quamying industnes ana indusinal markets worldwide BOART LI morem d me nest ue bus aj sl u nar AART DDOASVEAS BE t g NM N ESEHL B HUE CIN mrem m SN For Help dick Help Topics on the Help Menu Figure 60 8 To save the picture select File Save As Save Itt B M Pictures d EP ui My Recent Documents hy Documenta File name untitled v Save My Network Saveastype 24 bit Bitmap bmp ib v Cancel Monochrome Bitmap bmp dib 16 Color Bitmap bmp ibl A ERE Headquartered in Salt Lak amp ization with offices BM South America Europe ES UPE IPES IPE IFF pud mi an Boat Longyear is a leadel gir p GIF ervices to the natural and water construction ets worldwide PNG F igure 61 9 Select the file format Notice that the picture will be saved in the My Pictures folder This folder 1s inside the My Documents folder 48 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Shutting Down Windows Shutting Down Windows It is important that Windows be shut down properly before the computer is turned off To shut down Windows follow these steps 1 Select Start Shut Down Shut Down Windows Copyright j 1985 2001 y Corporation
27. BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Creating Distribution Lists A distribution list is a group of names and e mail addresses to which you regularly send e mails For example you can create a distribution list that includes all of the e mail addresses of the people on your team To create a distribution list do one of the following Method 1 1 Select File New Distribution List or select Actions New Distribution List ES Untitled Distribution List File Edit View Insert Tools Actions Help zd Save and Close GE sa dm v C X a ae Members Select Members Add Mew Remove Update Now There are no items En show in Ehis view E mail Figure 169 2 To add members from the address book click Select Members 121 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Select Members Type Mame or Select From List Shaw Mames From Ehe Business Phone Office Donner Elke Dowd Libby E Downey Michael 61 8 8375 8388 Boart Longvear PTY LTD H O amp Drilling Doyle Mike 705 474 2800 Ext BOART LONGYEAR INC Head Office M DP Stores 27113604655 BOART LONGYEAR ATI Springs DPTeam 27113606995 BOART LONGYEAR ATI Springs Drawing Office PC 4 Drawing Office 27113604820 BOART LONGYEAR RTI Springs Drefke Ran 6188375 8361 Boart Longyear PTY LTD H O amp Drilling Drenth Chris 705 474 2800 Ext BOART LONGYEAR INC He
28. Berthold 49 2159 671 745 ig Wagner Cornelia 49 7532 893 25 WENME W Wagner J rgen 49 6652 82 356 Boart W wahl Diana 49 6652 62 135 Boart Waite Mark LANG W Wajda Mariusz 45 76 8783511 EXT BOAR Wake Julie 616 6375 8309 Boart W Wald Wolfgang Boark Waldner Dan 4035 287 1460 Ext BOAR lll gt Message Recipients Figure 123 5 Inthe Type Name or Select from List field type the first letter or the first few letters of the last name of the person for whom you are searching 6 Select the person to whom you want to send the e mail 91 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail 7 Click the To button 8 Ifyou want to send someone else the same e mail select that name and click the To button again 9 Ifyou want to send someone a carbon copy of the e mail select that name and click the Cc button 10 If you want to send someone a blind carbon copy of the e mail select that name and click the Bcc button The other recipients of the e mail cannot see the names in the Bcc field 11 When you are finished selecting names click OK 12 In the Subject field type a short title for your e mail Press Tab 13 Type your message E Notes from the meeting Message E E File Edit View Insert Format Tools Table Window Help Wordfast Type a question For help rio B 7I U S 3 Sas Ys beg gda 9 BH v i r3 Options HTML ly Normal Arial Arial
29. CD R in its name it is a writeable CD drive To burn files onto a CD choose one of the following methods Method 1 1 Puta blank CD into the CD drive File Edit View Favorites Tools Help ay Jin gt 5 X Search lc Folders Address io D Files Currently on the CD CD Writing Tasks A 3 Write these files to CD File and Folder Tasks Es Publish this folder to the Web kd Share this folder Other Places Mj My Computer L My Documents My Network Places Details Figure 76 2 After a moment the window for the CD opens Figure 77 57 BOART LONGYEAR BURNING COS Connecting to a Wireless LAN 3 Ifthe window does not open select Start My Computer and double click the CD icon 4 Drag and drop the files to be burned on the CD into the CD s window Sele File Edit wiew Favorites Tools Help E AER ON d Ka Search c Folders Ek Address 3 D Files Ready to Be Written to the CD E CD Writing Tasks d Write these Files to CD is ui M fg Delete temporary files Portal Liser MP Admin Presentatio File and Folder Tasks x Publish this Folder ka the web x7 Share this Folder Figure 78 5 The icons for the files to be burned appear transparent in the window Click Write these files to CD in the left hand panel 58 BOART LONGYEAR BURNING COS Connecting to a Wireless LAN Method 2 Figure 79 1 Double click the
30. Di pocumert Meg D Thames JA Fi i Research E 3 OM chose rea ennt Soren LL of BOF Steen 110 of 305 View Web Layoui Web Layout view v5 sarmur to Mormal view except that page breaks are not shown Viewing a Document You can choose various wars of viewing a document depending on what kind of information rou need to see View Normal Monil view is th most basic view It shows vour document at View Print Layout Print Layout shows you how pour document will look on a page You can ste header footer marpans and acpaal pape breaks ry on contnucus pape with pape breaks desipnated br dotted lines From Normal view vou cannot see headers und footers nor car Tot fee the sae of Ehe marani s maps goma cereal bu ell ari poe m Tiam dade Liag icerum 1 Oria H pou oe ee eee pe is Le Figure H0 When in Print Layout you can select two pape view irom the MICROZOFT WORD Zoom drop down mena on the Standard toolbar Figure 193 To exit Reading Layout click Close 138 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document View Outline The Outline view shows the hierarchical structure of the document but only if you have been using the Headings styles MICROSOFT WORD Microsoft Word is a word processor that allows you to create documents such as letters reports and faxes Setting Up a Microsoft Word comes with various default settings already in place
31. Home or Office Profile Name Er Wireless Network Name SSID BLA Operating Mode Network Infrastructure Network Infrastructure Connect to wireless networks and or the Internet Cei Ce ED Cn Figure 66 9 In the Profile Name field you can rename the network such as Home Office North Bay or SLC or you can leave it as it is Click Next 52 e BOART LONGYEAR INTEL PROSET WIRELESS Connecting to a Wireless LAN Configure Wireless Settings BLA Security Settings Detecting the highest level of security that your wireless network e 9 supports Basic WEP security was detected If this wireless network has advanced 802 1 security you will need to select those options on the following screens Click Next Cie Cae Ca Cn Figure 67 10 Wait for a moment at the next screen while the system detects what kind of security the wireless LAN uses WEP means Wired Equivalent Privacy The next screen will require WEP credentials Click Next Configure Wireless Settings BLA Security Settings Select the appropriate security settings for your wireless network Your network administrator can help with these settings Network Authentication Open v Data Encryption WEP v Enable 802 1 ither n Ty None Cisco Options Password Encryption Level 128 bit w Key Index Wireless Security Password Encryption Key HINT Pass p
32. I Search With the Search tool you can search for words or phrases in the PDF document The Search tool works only with PDF documents that were generated with another program such as a word processor If the PDF was generated from a photocopy of a page you cannot search for words Hand Tool With the Hand tool you can grab and reposition the document in the window Select Tool With the Select tool you can select words or phrases You can copy and paste the selected text 61 BOART LONGYEAR ROOPE READER Connecting to a Wireless LAN Snapshot Tool With the Snapshot tool you can take a picture of the document The picture of the document is placed on the Windows clipboard so you can paste it into another document The picture is a graphic file not a text file To use the Snapshot tool click the Snapshot button and click anywhere on the document Zoom Tool With the Zoom tool you can magnify the document or make it smaller Click the Zoom tool then click and drag on the document to draw a rectangle Release the mouse button The area inside the rectangle then fills the screen You can also select Zoom Out by clicking the down arrow next to the magnifying glass icon Fit Page When you click Fit Page the page will shrink so that you can see the top and the bottom of the page Fit Width When you click Fit Width the page adjusts so that the left and right edges touch the edges of the screen Zoom Out
33. Information Save and Clase Cancel Figure 160 9 Click Save and Close You now have a group list for publishing appointments and activities This list will be available to you from the Calendar screen by selecting Actions View Group Schedules Group Schedules Group Schedules saved with this Calendar Products Group Schedule pen Delete Cancel Figure 161 10 Select the group schedule that you want and click Open 11 To schedule a meeting or appointment click Make Meeting 115 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Make Meeting w Mew Meeting New Meeting with All Mew Meeting as Resource Mew Mail Message Hew Mail Message with All Figure 162 12 To send a meeting invitation to all users in the group select New Meeting with All To select specific users or send the meeting to the Public Calendar only select New Meeting amp Meeting to prepare for next week s release Meeting File Edit View Insert Format Tools Actions Help tL Recurrence i Cancel Invitation Appointment Scheduling Invitations have not been sent For this meeting This appointment occurs in the past Holt Barbara Mayer Randy Subject Meeting to prepare For next week s release eta ads B iss Start time Wed 3 15 2006 vw i000 4M All day event End time Wed 3 15 2006 w 10 30AM 4 Meeting Workspace This is an online meeting using M
34. MXPContacts amp BLIE MxpExternal amp BLIE Norway amp BLIE Russia amp BLIE SecuRemote TIT Business Phane Figure 177 4 From the Show Names from the drop down menu select Contacts Select Names Type Mame or Select From List Show Mames From Ehe Display Mame EF Development Team Development Team D5 and co DS and co James Lileks James Lileks jlileks James Lileks James Lileks Busines Jeff Goldstein Jeff Goldstein Figure 178 5 Your contact list appears The distribution lists will be in bold face and have a group icon next to the name Select the distribution list and click the To gt button 6 Click OK The distribution list appears in the To field of the new e mail 126 e BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Tasks Tasks Use Tasks to organize your work or to assign tasks to other employees To create a new task follow these directions 1 Switch to Tasks in the Navigation Pane or select Go Tasks 2 Click New Fi Write montly report Task File Edit View Insert Format Tools Actions Help ld Save and Close 5 3 G amp Recurrence a3 Assign Task EA A x Task Details Subject Write mantlv repart Dant forget to get the files from Martha and Jack Figure 179 3 In the Subject field type the name of the task 4 From the Due date drop down menu select the date that the task must be done 5 From the Status drop down menu s
35. OFFICE WORD 2003 Formatting a Document Method 2 Select Format Tabs Default tab stops D g Tab stops to be cleared Alignment 5 Left Center Right Decimal Bar Leader O 1 None O4 Figure 220 In this window you can change where the default tabs are or add tabs in any position To add a tab type the position in decimal inches in the Tab stop position field and choose the alignment Click Set 155 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Alignment Figure 221 You have four choices in how to align text left center right and full Text alignment is also called justification To align text click the alignment buttons on the Formatting tool bar The examples below show the different types of alignment Left default Cras ut risus Aenean ultrices elit id varius fermentum massa magna ornare augue nec placerat ante purus a ligula Cum sociis natoque penatibus et magnis dis parturient montes nascetur ridiculus mus Curabitur accumsan diam ac sapien Center Cras ut risus Aenean ultrices elit id varius fermentum massa magna ornare augue nec placerat ante purus a ligula Cum sociis natoque penatibus et magnis dis parturient montes nascetur ridiculus mus Curabitur accumsan diam ac sapien Right Cras ut risus Aenean ultrices elit id varius fermentum massa magna ornare augue nec placerat ante purus a ligula Cum sociis nat
36. Section 1 01 H 1 1 Heading 2 1 1 Heading 2 1 1 Heading 2 a Heading 3 1 1 1 Heading 3 Jed TRI Restart numbering Continue previous list Figure 246 3 Select the outline numbering format that you want and click OK 4 Optional Click Customize to create your own numbering system Customize Outline Numbered List Number Format Level Number Format Preview AI i ii iii 4 MI MR Tolet Number post B c Left Aligned at 0 75 1 1 1 1 Lue PNE TRU RU RR Text position eae epu Lespaseistter TRES HN 2 25 T Indent at 1 2 dS epo qe e Figure 247 5 From the Level field select the level number that you want to modity 6 From the Number style field you can select Arabic or Roman numerals ot letters 7 In the Number format field you can change the periods to other characters 175 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 8 Click OK twice 9 To indent lines select the lines and click the Increase Indent button 1 Item 1 NR Item 1a 1 1 1 Item 1a1 2 Item 2 3 Item 3 If you are formatting an ordinary numbered list do not choose a style that has the word Heading in it 1 To remove the association with a heading style click Customize 2 Click More Customize Outline Numbered List Number Format OK i Level Number Format Number style Start at Previous level Preview number 1 Heading T p
37. You may not want those default settings This section tells you how to disable and enable several default settings Spelling and Grammar Check o The default setting on Word is to check spelling and grammar as you type This results in red and green wavy lines underneath parts of your text The red wavy line means that the word is misspelled The green wavy line means that the grammar is not correct Note The grammar check is not infallible it marks as incorrect many perfectly fine sentences Figure 194 You can click on the F to collapse or expand each section so that you can better see the structure of the document MICROSOFT WORD a Microsoft Word is a word processor that allows you to create documents such as letters reports and faxes Figure 75 9 Setting Up Microsoft Word comes with various default settings already in place You may not want those default settings This section tells you how to disable and enable several default settings e Spelling and Grammar Check Units of Measurement 7 European Characters o If you need to use European characters use these keyboard shortcuts to add diacritical marks to the letters Figure 195 139 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document View Document Map If you have been using the Headings styles the Document Map opens a pane on the left that shows each heading You can click on the plus and minus signs to expand and collapse t
38. Zoom In Click the Zoom Out and Zoom In buttons to magnify or diminish the document by steps You can also click the down arrow next to the Zoom In button to select a magnification Figure 83 When you follow a link in the document you can use the Previous View button to jump back to the previous page To go to a specific page click in the Page Number window type the page number and press Enter 62 BOART LONGYEAR ADORE MEAOLA Connecting to a Wireless LAN Rotate zmr Figure 84 If the PDF document you open is oriented sideways you can rotate it by clicking the Rotate Clockwise button If you click the down arrow next to the button the Rotate Counter Clockwise button will appear 63 ey 2 BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Keystrokes MICROSOFT APPLICATIONS BASICS All of the applications in the Microsoft Office application suite have certain conventions in common This section will describe some of the most common conventions Special Characters Menus Toolbars Getting Help Tutorials Keyboards Security Keystrokes In most Microsoft programs certain combinations of keystrokes perform predetermined functions shown in the table below The designation Ctrl S means that you press the Ctrl key lower right ot lower left corner of the keyboard and while holding the Ctrl key you press the S key Keystroke Function Ctrl S Saves the current file Ctrl P Prints the current file Ct
39. adjust the shape of the toolbar by clicking on the edge of the toolbar the cursor becomes a left right arrow and dragging it to the size that you want Tables and Borders GLEZ ul xai iL Ons gt a LS un 23 liz 41 n E 2 Figure 94 4 Ifyou want to put the toolbar along an edge click on the title bar and drag it toward the edge left right or bottom where you want it 70 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Getting Help Getting Help If you need help with something that is not covered in this manual click the Help icon Lz or select Help Microsoft Office Help or press F1 The Help task bar appears on the right Assistance Search Far section breaks 43 Table of Contents Figure 95 1 In the Search for field type a word phrase or question and press Enter or click the green arrow button 30 results From Office Online zay About sections and section breaks Delete a section break L7 Troubleshoot page breaks and section breaks W Insert a section break E Figure 96 2 The results from the search will appear in the task pane Double click the title that best addresses your question 71 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Getting Help Microsoft Office Word Help Insert a section break v Hide All Click where you want to insert a section break section break 4 mark you insert to show the end of a section
40. box appears Group Schedules Group Schedules saved with this Calendar Cancel Figure 154 2 Click New Create New Group Schedule Type a name Far Ehe new Group Schedule Products Group Schedule Figure 155 3 Name the group schedule and click OK The Customized Group Schedules dialog box appears 112 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Products Group Schedule BEE Zoom 100 Day View Wednesday March 15 2006 6 00 9 00 10 00 sroup Members iE Click here to add a name E Goto Wed 3 15 2006 v Add From Address Book Add Public Folder Office CX No Information Figure 156 Save and Close Cancel 4 Click Add Others If you are adding users select Add from Address Book Select Members Type Mame or Select From List Show Mames From the global Address List Y Business Phone OFFice Holt Barbara Holt Randy holt holtdrilling com id Hood Geoff Hoogendoorn Hilde 31 77 396 0236 ig Hoogendorp Heather Horchover Dell Hornhardt Tim 61 6 8375 8351 Hornung Dieter 49 66 72 666 S35 igi Howell Robert Howie Jimmy 27113604550 Howson Maylene d H Finance S Huddy All Huddy Wayne lt TT Holt Barbara Figure 157 5 Use the address book to select the users that are to share the calendar Select a user and click the To button To select multiple individual users press and hold Ctrl and click on the 113 QR BOA
41. deliver before check box 3 From the drop down menu select the day you want the e mail sent 4 From the drop down menu select the time you want the e mail sent 5 Click Close The e mail appears in your Outbox 93 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Reading E Mail e win atm urs mam bee humi eee ee ees gm rX e ae is EORR i a a Figure 127 1 When you receive an e mail Outlook presents a transparent box in the lower right corner of the screen You can click on that box to open the e mail before the box disappears Figure 128 2 Once the box disappears a closed envelope icon appears in the notification area of the toolbar to indicate that you have unread e mail in your inbox You can double click the envelope icon to open the e mail or you can open Outlook and retrieve the e mail from there Arranged By Date Newest ontop Today g Bender Mike 4 24 PM Blanket PO printing We have made changes ka Ehe PO printing program to allow immediate printing of blanket PO releases when the Print PO now Hag is set to Yes z 32 PM Figure 129 3 Unread e mail messages appear at the top of the inbox in reverse chronological order with closed envelope icons next to them If you want to put the newest messages at the bottom of the list click Newest on top it changes to Newest on bottom If you want to arrange your messages by a differen
42. format the table of contents do the following 1 Select Insert Reference Index and Tables Index and Tables Index Table of Contents Table of Figures Table of Authorities PrinE Preview Web Preview 4 Heading 4 wt Show page numbers Use hyperlinks instead of page numbers Right align page numbers Tab leader General Formats From template Shaw levels Show Outlining Toolbar Options Modify 1 Cancel Figure 264 2 Note that Heading 4 does not have the same font as the other headings nor is it properly aligned Select Modify 190 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents Please select the appropriate style For vour index or table entry Preview Aral Mormal Font Arial 10 pk English LUI K Indent Left 0 26 Automatically update Figure 265 3 From the Styles field select the table of contents TOC level that you want to modify and click Modify 191 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents Modify Style Properties Mame Style based an 4 Normal Style For Following paragraph A Normal Formatting Language 11 pt English LI K 3 Indent Left 0 28 Frame Numbering Shortcut key Automatically update Figure 266 4 Adjust the font and font size in the Formatting drop down menus 5 Optional Check the Add to template box if you wan
43. generate a table of contents To create a table of contents follow these steps 1 Decide which headings you would like to include in your table of contents T Document Microsoft Word Seles File Edit View Insert Format Tools Table Window Help Adobe PDF Acrabat Comments Ed iD gg d 3 3 31 7 4 Ba e N ENE ie EM Ed me On EJ Oe B S i E c eens Caption Index and Tables E 3 Styles and Formatting b OLDIES LAE ivamus Mattis Formatting of selected text Heading 1 Lorem ipsum dolor sit amet consectetuer ut nulla Nam laoreet Phasellus laoreet pl New Style neque Maecenas viverra Curabitur preti Praesent quis arcu Etiam pulvinar sodale Pick formatting to apply hendrerit condimentum massa lectus elel ac dui suspendisse potenti Morbi mauris Heading 1 T sed diam Clear Formatting Arial Show Available Formatting v gt go E In 1 coll OK Figure 261 2 Apply the Heading styles to the headings 3 Position your cursor where you want to place the table of contents 4 Select Insert Reference Index and Tables 187 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents Index and Tables Table of Authorities Web Preview Heading 1 Heading 2 Heading 3 Show page numbers Use hyperlinks instead of page numbers Right align page numbers Tab leader v General Formats From temp
44. house Search in m All collections Results should be a v All media File types v Figure 285 2 Type a description of the clip art that you want to find in the Search for field or click Go to see thumbnails of all clip art 207 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Ga Copy X Delete From Clip Organizer m Copy to Collection AA Move to Collection Edit Keywords Find Similar Style Freeview Properties Figure 286 3 Roll your mouse over the thumbnail that you want A down arrow button appears Click the button 4 Select Insert The clip art appears at your cutsor position 5 Optional Drag and drop the clip art onto the document 6 To resize the clip art click on it Eight handles appear around the clip art Figure 287 7 To make the clip art larger click on one of the corner handles and drag diagonally until it is the desired size If you click on a side handle and drag you will distort the clip art To find more kinds of clip art visit the Microsoft Office Clip Art and Media Home Page 208 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Picture If you want to insert a photo or other existing graphic file choose the From File option 1 Select Insert Picture From File 2 By default Word will open the My Pictures folder Only graphics types files will be shown GIF JP
45. is charging e The McAfee security system is running e The laptop s touchpad is operational e The laptop s wireless radio recetver has been turned off 1 To adjust the taskbar s properties right click on a blank area of the taskbar and select Properties R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS The Windows Taskbar Taskbar and 5tart Menu Properties Taskbar Start Menu Taskbar appearance 2 Internet fmm Folder Auto hide the taskbar Keep the taskbar on top of other windows Group similar taskbar buttons C Show Quick Launch Matification area ida 1 23 PM Show the clack You can keep the notification area uncluttered by hiding icone that you have not clicked recently Hide inactive icons Figure 6 2 The default setting is Lock the taskbar This means that you cannot move the taskbar from its location 3 Ifyou select Auto hide the taskbar the taskbar will disappear from the screen until you move the mouse to the bottom of the screen 4 Ifyou select Keep the taskbar on top of other windows the taskbar will not be covered by other windows 5 Ifyou select Group similar taskbar buttons Windows will combine two similar files into one button when the taskbar becomes crowded 6 If you select Show Quick Launch small icons representing your most used programs will appear next to the Start button E a Welcome Figure 7 7 Select Show the clock so that the time will appea
46. of bullet you want If you want a different style than those shown click Customize Customize Bulleted List Lele character Picture Pickure Bullet position Bullet characker Indent at 0 25 Text position Tab space after Indent at 5 Preview Figure 245 6 To create a list of bullets to choose from click one of the bullet characters 173 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 7 Click Font to use a different font than Symbol Other possible fonts are the Wingdings and Webdings fonts 8 Click Character to choose a new character from the Symbols table 9 Click Picture to choose a colored graphic 10 Click OK Each of the items in the example below was formatted separately Item 1 Item 2 Item 3 Item 4 Item 5 OT E eS Numbering To create a numbered list select the text and press the Numbering button or choose the Numbered style The numbered steps in this document are an example of the Numbered style Restart or Continue Numbering Numbered Headings Troubleshooting Hierarchized Numbered Lists To create a hierarchy in the numbered list choose one of the following methods Method 1 1 Select the numbered list and select Format Bullets and Numbering 2 Select the Outline Numbered tab 174 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Bullets and Numbering Article Headin Heading 1
47. text is marked as ted stekethreugh 221 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Track Changes Original Showing Markup From the Display for Review drop down menu select Original Showing Markup Where you add text a balloon and arrow indicate what was added Where you delete text the text 1s marked as strikethrough A vertical mark in the left margin shows you where a change has been made Vivamus Mattis orem ipsum dolor sit amet consectetuer adipiscing elit Praesent placerat turpis ut nulla Nam laoreet Phasellus laoreet placerat ligula Phasellus mollis egestas 2 1 Inserted Duis vel eros sed justo elementum ultrices ser diam Figure 512 Accept and Reject Changes Once the changes have been made you need to accept or reject the changes for them to become patt of your document 1 Position your cursor at the beginning of the document 2 Click the Next Change button The first change in the document is highlighted 3 If you want to keep the change click Accept Change If you don t want the change made click Reject Change 4 Click Next Change and repeat Step 3 5 If you want to accept all of the changes in the document click the down arrow next to the Accept Change button and select Accept All Changes in Document 6 If you want to reject all of the changes in the document click the down arrow next to the Reject Change button and select Reject All Changes in Document 222 e
48. then click OK 161 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 8 Notice that when you modity a style you also modify all of those styles that are based on it In the case of Normal you would affect Numbered Footer and Header You can tell which styles are based on a style by resting your mouse over the style name Header Normal Tabs 3 Centered 6 Right Figure 231 Method 2 1 Type some text in a new paragraph imes Mew Roman Q0 Impact Arial B Courier b Garamond T ALGERIAN Arial T Arial Black Nulla magna est blandit nte ipsum primis in faucibus Nullam eget purus Phasellus ignissim quis viverra quis felis nisi suscipit vitae orem ipsum d feugiat ullamc orciluctus et ul quis sapien in ji osuere vel leo a p T oe dictum ac semper eleifend Tatiana TL Arial Unicode Ms Dus chil wade Gling aie VCCEESMCESS P Baskerville Old Face Junt sed faucibus id varius ut ieee T Bauhaus 97 vitae ante p Bell MT Figure 232 2 Alter the text however you want Modify Delete Update to Match Selection Figure 233 m 3 With the paragraph selected click the down arrow button next to the style that you want to modify Select Update to Match Selection 162 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Creating a New Style To create a new style do the following Method 1 1 On the Styles and F
49. 0 Is O E Figure 298 3 Type headings for each row and column 4 Type the data in the relevant cells You can add or delete columns and rows as necessaty 214 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics 5 To make the Datasheet disappear click anywhere on the document To make it reappear double click on the chart 6 To change the chart type right click inside the canvas at ta rr E E E 120000 gt 100000 80000 60000 40000 H ST Format Chart Area Chart Type Chart Options Te a a M aaa a a a a nnn NON g 3 D View ul DEI Datasheet Fl EH E a Pra a a a a a a a aa aa Figure 299 7 Select Chart Type Chart Type Standard Types Custom Types Chart Evpe Chart sub Evpe 2c XY Scatter a Doughnut pd Radar s Surface B Bubble Options Stacked Area Displays the trend of the ontribution of each value over time or Default Formatting ategories Press and Hold to view Sample Figure 300 8 From the Chart type field select the type of chart that you want From the Chart sub type menu select the chart sub type that you want 9 To see how your chart would look click the Press and Hold to View Sample button If the chart looks all right click OK 215 Us BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics POI APE E PEEPLES EPL PPLE EPL E TE PEE ELLIS ELL EPEESLESELTLETE 250000 200000 1
50. 139 3 Select Junk E mail Add Sender to Safe Senders List 4 Ifthe legitimate e mail came from a company and you want all e mails from that company to be considered legitimate select Add Sender s Domain to Safe Senders List 101 b gp Q BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail If you find junk e mail in your inbox follow these steps to make sure that e mail from that sender is always identified as junk 1 Right click on the junk e mail 2 Select Junk E mail Add Sender to Blocked Senders List Filter Settings You can customize the junk e mail folder according to your situation and how much junk e mail you teceive Select Actions Junk E mail Junk E mail Options Junk E mail Options Options Safe Senders Safe Recipients Blocked Senders International La Outlook can move messages that appear to be junk e mail into a special A Junk E mail Folder Choose the level of junk e mail protection vau want No Automatic Filtering Mail From blacked senders is still moved to the Junk E mail Folder C2 High Most junk e mail is caught but some regular mail may be caught as well Check your Junk E mail Folder often CO Safe Lists Only Only mail From people or domains on your Safe Senders List or Safe Recipients List will be delivered to your Inbox Permanently delete suspected junk e mail instead of moving it to the Junk E mail Folder Don t turn an links in messages that might connect to
51. 4 section break stores the section Formatting elements such as the margins page orientation headers and footers and sequence of page numbers Onthe Insert menu click Break Under Section break types click the option that describes where you want the new section section A portion of a document in which you set certain page Formatting options You create a new section when you want to change such properties as line numbering number of columns or headers and footers to begin P See Also Was this information helpful Yes No I don t know Figure 97 3 In the upper right corner click Show All to expand all of the fields The green text explains the meaning of terms in blue text 4 Optional Answer the question Was this information helpful and submit Ea Gifice Online Connect ko Microsoft Office Online Get the latest news about using Word Automatically update this list From the web More fe Assistance al Training eh communities 3 Downloads Figure 98 5 For futher assistance click the Help icon and click on one of the options shown 72 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Tutorials Tutorials To see Microsoft tutorials on basic application skills click these links Word Excel Outlook PowerPoint Warning Most of these tutorials contain audio so if you don t have headphones disable the sound on your computer so that you won t disturb other
52. 50000 100000 50000 0 M T W Th F E n L rrr rrr rr a ror rr rrr rrr rra Figure 301 Blocco FL eoe NI d BS ei 10 To format the data on the chart click directly on the data points bar area or line a a rr PNE 250000 1500404 B Total B Unique 100000 s B Series Total Point T 50000 0 M T W Th F Blocco RIS nme LT I BSAA I Pec eS nr ga rrr Figure 302 11 Right click on the data points and select Format data series 216 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Format Data Series Patterns Y Error Bars Data Labels Options Border e Automatic None O Custom Style Area 6 Automatic C None BEHNHBNENBENH BHENHNBNENEBEEH BENHNHENNENH D amg E E E im BIBOOOB8RO EN NHNEN Shadow BE EHENENH Color Automatic Weight Sample Figure 303 12 Select the Patterns tab In the Border area select the style for the border in the Area area select the color for the data points Click OK 13 To add labels to the chart right click on the chart and select Chart Options Chart Options Titles Chart title Web Site visitors Category x axis Dav of Ehe Week value Y axis Hits Second category X axis Second value axis Figure 304 14 On the Titles tab you can name the chart and add labels to the X and Y axes 15 On the Legend tab yo
53. 9 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Contacts The contacts function allows you to collect information about people and organize it To create a new contact follow these steps 1 Click New FE James Lileks Contact PE t File Edt View Insert Format Tools Actions Help laj Save and Close lh 4 J Y 7 533 General Details Activities Certificates AllFields Full Name James Lileks E mail v iileks boartlongyear com u Job title Software Engineer ji Display as James Lileks jlleks amp boartlongyear com Company BLUS Web page address http www lileks com File as Lileks James IM address Phone numbers ashes Jr aa me Jr mn esos ese Fax I r nns trs mme E enas Addresses ames Jr mmwme Salt Lake City LIT 84104 This is the mailing address ervas O gt Figure 167 2 Fill in the fields with the contacts name address telephone numbers and e mail address To add a photo click on the photo field and select the photo from a file When finished click Save and Close Contacts Lileks James 2640 Ww 1700 5 Salk Lake City UT 84104 Business 801 972 6430 Home 801 455 2322 Mobile 801 405 2269 Business Fax 801 972 4878 E mail jleks boartlongy Figure 168 3 The contact information shows up in the Contacts view 120 QR
54. ASIC WINDOWS INSTRUCTIONS Control Panel 10 Windows puts the Language bar along the top of the screen It is always on top You can also drag the Language bar onto the Windows taskbar 11 Select the keyboard from the drop down menu Windows 2000 and Earlier 1 Select Start Settings Control Panel 2 Ifthe Text Services icon is available double click the Text Services icon and then select the Settings tab 3 Under Installed Services click Add 4 In the Input Language box click the language you want and then click OK 5 The keyboard language you selected appears in the Installed Services box 6 If you want to be able to switch keyboard layouts by using the Language bar click Language Bar under Preferences and then select the Show the Language bar on the desktop check box 7 Ifthe Text Services icon is not available double click the Keyboard icon 8 If you are running Microsoft Windows NT version 4 0 or Microsoft Windows 2000 click the Input Locales tab 9 Click Add 10 Do one of the following 1 Ifyou are running Windows 98 or Windows Me click the language you want in the Language list and then click OK 2 Ifyou are running Windows NT 4 0 or Windows 2000 click the language you want in the Input locale list and then click OK 11 If you want to be able to switch keyboard layouts by using the Windows taskbar make sure the Enable indicator on taskbar check box is selected To type East Asian text
55. Bulleted Numbered Article Headin 1 Heading 1 Section 1 01 H 1 1 Heading 2 1 1 Heading 2 1 1 Heading 2 a Heading 3 1 1 1 Heading 3 1 1 41 1 1 1 3 9 Restart numbering Continue previous list Figure 251 4 Select the Outline Numbered tab 5 Select the numbering style you want or click Customize to define your own 178 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Restarting and Continuing Numbering If you have mote than one block of numbered lines and you want each block to begin numbering at 1 do one of the following Method 1 1 Select the line that you want to designate as 1 2 Select Format Bullets and Numbering 3 Select Restart numbering Method 2 1 Right click the line that you want to designate as 1 2 Select Restart Numbering If you have more than one block of numbered lines and you want them to be numbered continuously choose one of the following methods Method 1 1 Select the line where you want the continued numbering to begin 2 Select Format Bullets and Numbering 3 Select Continue numbering Method 2 1 Right click the line where you want the numbering to continue 2 Select Continue Numbering 179 ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Numbering Headings If you want your headings to be numbered do the following 1
56. CROSOFT OFFICE WORD 2003 Tables 8 To create a table without printed lines select the table click the button to the right of the Outside Border button and select No border Mo Border Figure 280 The gray lines show up on the screen but they are not printed Page Breaks If your table breaks across a page you can make sure that the headers show up automatically on the next page by following these steps 1 Select the header row ort rows 2 Select Table Heading Rows Repeat Figure 281 203 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Align the Text 1 To adjust the horizontal alignment of text select the rows columns or cells that you want to align and click the Align Left Center or Align Right button on the Formatting toolbar 2 To adjust the vertical alignment of text select the rows columns or cells that you want to align and select Table Table Properties Table Properties Table Row Column Size Preferred width Measure in Vertical alignment Top Center Bottom Options Figure 282 3 Select the Cell tab 4 Select Top Center or Bottom T Bottom Aligned Pf 204 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Align the Table 1 To align the whole table in relation to the page select the table and select Table Table Properties Table Properties Row Column Cell Preferred width Measure in
57. FT OFFICE OUTLOOK 2003 Setting Up Show More Buttons Show Fewer Buttons Navigation Pane Options Add or Remove Buttons Figure 120 7 Click on the button to add or remove buttons To change the order of the buttons click Navigation Pane Options To learn more about organizing your e mail watch this Microsoft tutorial Warning Sound Turn off sound 88 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Setting Up European Characters If you need to use European characters use these keyboard shortcuts to add diacritical marks to the letters 5m DN red TN m A K DVSuO Ke Bataa i Ctri ACCENT GRAVE the letter Ctrl APOSTROPHE the letter Ctrl Shift CARET the letter Ctrl Shift TILDE the letter Ctrl Shift COLON the letter Ctrl Shift a or A Ctrl Shift amp a or A Ctrl Shift amp o or O Ctrl COMMA cor C Ctrl APOSTROPHE dor D Ctrl o or O Alt Ctrl Shift Alt Ctrl Shift Ctrl Shift amp s These keystrokes work only in Microsoft Word and Microsoft Office To find other special characters select Insert Symbol To set up your keyboard for a non English language see Language and Country Specific Adjustments 89 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail E Mail Electronic mail e mail is a method of sending messages and documents over the Internet Send Delayed Read Reply Forward Out of Office Attachme
58. G BMP TIFF etc 3 Select the file that you want and click Insert From Scanner or Camera If you want to insert a photo from a camera or a scanner choose the From Scanner or Camera option You will need to have a scanner or camera connected to your computer plus the appropriate drivers to use this option New Drawing A new drawing is a picture or diagram created directly in the document 1 To create a new drawing select Insert Picture New Drawing A canvas appears on the page the Drawing toolbar appears at the bottom of the screen and the Drawing Canvas toolbar floats in the upper right corner 4 SS amos NEM ese ae ii o N o 4 b o o 7 Z Z SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS A Figure 288 S SS S 2 Use the drawing tools to create objects and draw lines 209 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics AutoShapes AutoShapes are pre drawn shapes that you can insert into a document 1 To insert an AutoShape select Insert Picture AutoShapes GOGA PAG C SA ae Dla i Figure 289 2 Click on an AutoShape button and select an AutoShape A canvas appears in the document and a small version of the AutoShape appears on the canvas 5 z Figure 290 3 Click on a handle and drag diagonally to resize the AutoShape 210 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics WordArt WordArt consists of te
59. Impairments R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Changing the Mouse Buttons If you are left handed and you want to switch the left and right mouse buttons do the following 1 From the Control Panel select Printers and Other Hardware Figure 36 2 Select Mouse The next screen s appearance will vary depending on what kind of mouse or other input devices you are using Mouse Properties Orientation TouchPad Gestures Area Switch Stick Others Device Select Pointers Pointer Options Buttons Hardware Double Click Speed Test Area Buttons Lett Button Aight Button BEC states 9 Both Buttons IQ mn s Swap left and right button functions of USB mouse rn H girll http w dell car Figure 37 3 Select the Buttons tab 4 Look for an option that says something similar to Swap left and right buttons Check the check box Click OK to close the window 5 In some cases you will be prompted to click the primary button to change the button orientation Follow whichever instructions you have in your Mouse Properties window 26 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Adjusting Date and Time Your computer should obtain the correct date and time from the network servers However if you need to make changes follow these steps 1 From the Control Panel select Date Time Language and Regional Options
60. L 4 To Bender Mike 4 cc Subject RE Blanket PO printing From Bender Mike Sent Thursday March 02 2006 4 24 PM To BLEU MXP83 MXP83 GlobalDev Subject Blanket PO printing We have made changes to the PO printing program to allow immediate printing of blanket PO releases when the Print PO now flag is set to Yes Figure 132 2 A copy of the message appears in a separate window with the sender s e mail address in the To field and the word RE in the Subject field 3 Type a response to the e mail in the space provided Notice that a complete copy of the e mail to which you re replying is underneath the space where you re typing It is a good idea to leave the message there so that the e mail conversations can be followed 4 Ifyout reply has nothing to do with the e mail that was sent select and delete the message and type a new subject in the Subject field 5 If you want to reply to all of the people to whom the e mail was sent click Reply to AI This puts the e mail addresses of all of the people in the From and To fields into the To field and the people in the Cc field in the Cc field Take care when responding to e mails that you do not click Reply to All when you want to send a message to one person only A great deal of embarrassment can result from sending a sensitive e mail to the wrong patties 96 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Forwarding E Mail WS Blanke
61. Lif To Wagner Berthald ES Coin Subject Bert Here are the notes that took at yesterday s meeting au b RE oh oo LE ax ii Figure 124 14 When you ate ready to send the e mail click the Send button You can create distribution lists that contain the names of groups of people to whom you regularly send e mail To see how to create a distribution list see Creating Distribution Lists 92 BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Sending a Delayed E Mail Options HTML t Options E mail Signature Stationery Figure 125 1 If you want to send an e mail but you don t want it to be delivered immediately click the Options button Message Options Message settings Security N Importance Normal v afl Change security settings For this message Sensitivity Normal v Security Settings Voting and Tracking options Use voting buttons Request a delivery receipt For this message Request a read receipt For this message Delivery options ENS Have replies sent to Select Names Save sent message to Sent Items i 7 7 Do not deliver before 3 24 2006 iv 9 00 AM Expires after 4 March 2006 gt 9 Mele E S 123 4 Encoding 5 6 7 te 91011 Attachment Format 1213521915216 16 m 26 27 28 29 3031 Figure 126 2 Check the Do not
62. RT LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar names To select a range of users click the first user press and hold Shift and click the last user 6 Once you have selected all of the users Click OK Products Group Schedule Zoom 100 Day View v Wednesday March 15 2006 8 00 9 00 10 00 11 00 sroup members Eick here to adda name Add Others w Goto Wed 3 15 2006 s Make Meeting WM Busy G Tentative W out of office N Mo Information Save and Close Cancel Figure 158 7 To add a public folder calendar to your group schedule click Add Others and select Add Public Folder Select Folder Folders International Directory if MIS Calendar P Products Group Calendar Lj Resource Schedules E SLO Boardroom Calendar me SLC Conference Room Cale i SLC PDS Conference Room a SLC Shop Vacation Calenda E Lg USC56 Common Items E uj USPS Common Items USPS Common Items1 ELZA Internet Newsgroups Figure 159 8 Select the public folder calendar you wish to add to the group Click OK 114 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Products Group Schedule Zoom 100 Day View v Wednesday March 15 2006 Group Members A Holt Barbara C A MIS Calendar Public Folder m3 Mayer Randy iere to add a name gu 3 00 10 00 11 00 TI Add Others w Goto Wed 3 15 2006 w Make Meeting B Bu M Tentative BE outof office 7 No
63. SOFT APPLICATIONS BASICS Password Protection for Files Password Protection for Files Microsoft documents can be secured by requiring a password to open or modify To prevent people from opening a file without a passwotd do the following 1 Open the file 2 Select Tools Options 3 Select the Security tab Options User Information Compatibility File Locations View General Edit Print Save Security Spelling amp Grammar Track Changes File encryption options For this document Password to open Pee File sharing options For this document Password to modify Read only recommended Digital Signatures Protect Document Privacy options Remove personal information From File properties on save Warn before printing saving or sending a file that contains tracked changes ar comments Store random number bo improve merge accuracy Make hidden markup visible when opening or saving Macro security Adjust the security level Far opening Files that might Macro Security contain macro viruses and specify the names of trusted macro developers Figure 103 4 In the Password to open field type a password for the document 5 Write the password down somewhere If you forget the password you will not be able to open the document 6 Click OK T e BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Password Protection for Files To prevent people from making alt
64. Spanish United States es us Spanish Uruguay es uv Spanish Venezuela es ve Sutu sx User defined Figure 111 5 Scroll down and select the language that you want Click OK Language Preference Some Web sites affer content in multiple languages You can choose several languages below they will be treated in order of priority Language English United States en us Move Up Spanish International Sort es Menus and dialog boxes are currently displayed in English United States Figure 112 6 In the Language field select the language that you want as your principal language Click Move Up until it is at the top of the list Click OK twice 82 Ey e BOART LONGYEAR INTERNET EXPLORER Password Protection for Files History IE keeps a histoty of the web sites that you have visited To see the history select View Explorer Bar History or press Ctrl H History View 628 Search T WordReference Forums User i General Vocabulary Vocabulario MetaFrame Presentation Server default htm j WordReference Forums MetaFrame Presentation Serwer Figure 113 Click on the View button to sort the history by Date Site Order Most Visited and Order Most Visited Today 83 BOART LONGYEAR INTERNET EXPLORER Password Protection for Files Erase the History To erase the history follow these steps 1 Select Tools Internet Options Internet Options
65. WORD 2003 Setting Up Units of Measurement To change the unit of measurement for the rulers and other measurements follow these steps 1 Select Tools Options 2 Select the General tab Options Security Spelling amp Grammar Track Changes User Information Compatibility File Locations view General Edt Prit Save General options Allow starting in Reading Layout _ Blue background white text Provide Feedback with sound Provide Feedback with animation L Confirm conversion at Open Update automatic links at Open Mail as attachment Recently used file list 7 entries Help For WordPerfect users Navigation keys For WordPerfect users Allow background open of web pages Automatically create drawing canvas when inserting 4uboShapes Measurement units Inches w Show pixels For HTML O AS Centimeters Milimeters Points Picas Service Options Web Options E mail Options Figure 183 3 From the Measurement units drop down menu select the unit of measurement of your choice 130 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Setting Up AutoCorrect Options Word comes pre programmed with several automated features To disable these features select Tools AutoCorrect Options AutoCorrect English U S AutaText AutoFarmat Smart Tags AutacarrecE AutaFormat As TOU Type i Show Aubt
66. aCarreck Options buttons Correct Two INitial CApitals Capitalize First letter of sentences Capitalize First letter of table cells Capitalize names of days Correct accidental usage of cAPS LOCK key Replace text as vau Evpe Replace With Figure 184 1 Clear any of the check boxes that you wish 2 In the Replace text as you type section you can type your most frequent misspellings and typos into the Replace field and type the correct spelling in the With field Click Add for each entry 131 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Setting Up 3 Select the AutoFormat As You Type tab AutoCorrect amp utaText AutaFarmat Smart Tags Auko orrect AutoFormat 45 You Type Replace as vou type Straight quotes with smart quates Ordinals 1st with superscript Fractions 1 2 with Fraction character 14 Hyphens with dash Bold and italic with real Formatting Internet and network paths with hyperlinks Applv as you type Automatic bulleted lists Automatic numbered lists Border lines Tables Built in Heading styles Automatically as you type Format beginning of list iter like Ehe one before it Set left and First indent with tabs and backspaces Define styles based on your Formatting Figure 185 4 Check or clear the check boxes that you wish 132 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Setting Up
67. abs paragraphs and spaces are On the Standard toolbar click the Show Hide button The matks you will see in the text mean the following Space Tab 4 Paragraph break Lorem ipsum do ut nulla Nam la Figure 198 The figure above shows where the hard returns paragraph breaks are how many spaces ate between wotds and that there is a tab after every bullet 141 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document Highlighting Text While creating or reading a document in Word you can use the Highlight tool to mark passages E Figure 199 Click on the down arrow to the right of the Highlight button to select a color You can use the Highlight tool in one of two ways Method 1 If you only have a few passages to mark select the text you want to highlight and click the Highlight button Method 2 If you want to highlight quite a bit of text click the Highlight button Your cursor will appear with a matker Click and drag the mouse over the text you want to highlight To remove the highlight select all of the highlighted text and click the Highlight button again You can also select the highlighted text and click the down arrow next to the Highlight button and select None 142 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document Splitting the Screen If you need to look at one part of a document while working in another or if you need to compare two
68. ad Office M Drill Distribution BLAP AUS Drilling Services Global Dev E Drilling Services LIVE MDY Drillwell Info Add bo distribution list 45h Dan Birkenbach Gerhard Bobrov Alexander Donner Elke Figure 170 3 Select the people that you want to add to the distribution list and click Members gt The entries in boldface are currently constituted distribution lists You can also add these to your distribution list Click OK F3 Untitled Distribution List CE Ef File Edit View Insert Tools Actions Help lg Save and Close lt j Xx 5s 08 wf XI b F r g Members Select Members Add New Update Mow E mail DAshiaboartlangyear cem Birkenbach Gerhard GBirkenbach BoartLongyear Eu com zz Bobrov Alexander alexander bobrovistw wendkgroup com Donner Elke EDonner BoartLongyear eu com Drilling Services LIVE MDY b mast Figure 171 4 Type a name for the distribution list 5 To add a member who is not in the address book click Add New 122 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Add New Member Display name Jeff Goldstein E mail address jeffigi aol com E mail type Custom type Internet Format Let Outlook decide the best sending Format v Figure 172 6 Type the name and e mail address of the person 7 Check the Add to Contacts check box if you want to add him to the Contacts list Click OK 8 When your distribu
69. age that opens when you start Internet Explorer and the page you go to when you click the house icon select Tools Internet Options Internet Options General Security Privacy Content Connections Programs Advanced Home page A You can change which page to use for your home page I x nartlong Bar com Address ELO cartlongyear com Use Current Use Default Use Blank Temporary Internet Files Pages vou view on the Internet are stored in a special folder v for quick viewing later Delete Cookies Delete Files Settings History The History folder contains links to pages You ve visited For quick access to recently viewed pages Days to keep pages in history Clear History Figure 108 10 In the Address field type the complete URL with http of the desired home page 11 Optional Go to the page you want to set as your home page select Tools Internet Options then click Use Current 12 Optional If you don t want a home page click Use Blank 80 Us BOART LONGYEAR INTERNET EXPLORER Password Protection for Files Setting Up a Default Language You can set up a default language on IE so that if there is a choice of page languages IE will select your default language For example if you designate Spanish as your default language IE will automatically select the Spanish version of Google Pagina principal personalizada Registrarse Google espanol LaWeb Ima
70. arn more about attachments take this Microsoft tutorial Warning sound Turn off sound 100 c 2 BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Junk E Mail Junk e mail is unsolicited advertising and other unwanted e mail Also called spam junk e mail can occupy your time in sorting through and deleting it as well as introduce security hazards Identifying Junk E Mail Outlook has a junk e mail filter that evaluates all incoming e mail according to several factors such as who the message is from when it was sent and what s in its content When Outlook determines that an e mail is junk e mail it sends it to the Junk E mail folder Dealing with Junk E Mail It is a good idea to check your Junk E mail folder often to make sure that legitimate e mail was not sent there If a legitimate e mail is in your Junk E mail folder you can ensure that e mail from that sender does not go there again by following these steps 1 Open the Junk E mail folder 2 Right click on the legitimate e mail Open cp Print a Reply i Reply to All Forward Follow Up Mark as Unread Categories Find Al 9 Create Rule Junk E mail d Add Sender to Blocked Senders List x Delete Add Sender to Safe Senders List pg Mowe to Falder Add Sender s Domain iejexample com to Safe Senders List E Options Add Recipient to Safe Recipients List Mark as Mok Junk Junk E mail Options Figure
71. assscesessscsacsasscesssacsassacesssssacsansessaseess 405 DEFINITY PHONE SYSTEM INSTRUCTIONS uu deetscttutu te sano ecaaceoccteuaaonn tex tica ap US PUE eu Eton pus 415 TELECONFERENCE INSIRUC HONS tec ptec oe certetete co seat unero inene senses E a EEEE 416 AT amp T GLOBAL NETWORK CLIENT crcesccsccst asec estsaetocssasecasdeuaacsssssceosszaseaetavasocuseascnavseascesuinesseseeaaanay 417 BOARTLCONGYEARIT POEM IES piece E EE EE EOE 429 Welcome to Boart Longyear This manual was written to provide you with all of the information you need to operate your office computer R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS The Start Button BASIC WINDOWS INSTRUCTIONS Py a Figure 1 This section is written for beginning Windows users If you are familiar with the Windows operating system you can skip this section See Advanced Windows Instructions Taskbar Desktop Folders Shortcuts Appearance Screen Saver Control Panel Mouse Buttons Date and Time Regional Formats a Nie ina ts Search Help Frozen Programs Screen Shots Shut Down The Start Button The Start button located in the lower left corner of the screen gives you access to other areas of the computer You can also activate the Start button by pressing the Windows logo key on your keyboard usually on the lower left side of the keyboard between the Ctrl and Alt keys Some older keyboards do not have this Windows key When you press the Start key the following screen pops up
72. c Folders folder Folder List All Folders Ld la PocketMirror j Product Group Rationalization Quadrem Quadrem Summary Info Quarantine j SCR s 2 A Sent Items Lj Shopping St Lambert 2 Tasks C Travel Info 5 US MP VPM Global Web Site Fe Search Folders 3 archive Folders 3 Mailbox Bender Mike g Microsoft CRM e Public Folders Folder Sizes Data File Management Figure 150 3 Click on the plus sign to expand the folder Continue to expand the folder hierarchy until you get to the folder you are looking for 109 Q BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Folder List is Products Group Calendar E Resource Schedules 9 USC56 Common Items Lg USE Common ten Jj USPS Common Items Lg Internet Newsgroups Folder Sizes 8 zi Figure 151 4 Drag and drop the calendar into the Favorites folder 5 Open the Calendar view in the Navigation Pane 110 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Calendar 4 Wovember 2004 SM TW TF 5S a 1 2 3 4 5 6 7 8 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2b 27 282930 1 2 3 4 5 6 7 8 941011 My Calendars Calendar in Archive Folders Calendar in Microsoft CRM Calendar in Mailbox Bender Mike Other Calendars O MIS Calendar in Public Folders 3 Halt Group Calendar in Public Folders Products Group Calendar in Public Folders Open a Shared Calendar Figure 152
73. can you modify the actual template 167 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Creating a New Template To create a new template other than Normal dot follow these steps 1 Opena new document by pressing Ctrl N or by selecting File New or by clicking the New Blank Document button Select Format Styles and Formatting From the Styles and Formatting task pane select and modity the styles as needed If desired type in any text you would like to save as part of the template When finished click Save As 2 3 4 9 My Recent Documents Desktop My Computer Saree cane My Network b Places save asLype Document Template dot v Figure 239 From the Save as type drop down menu select Document Template dot 6 7 In the File name field type a name for the template 8 Click Save 9 To see your new template select File New 10 In the New Document task pane select On my computer 168 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Templates General Legal Pleadings Letters amp Faxes Mail Merge Memos Other Documents Publications Reports a w 5 5 Preview Blank aL Document Web Page E mail Document Message Preview nat available memos dot Create Mew Document Template Templates on Office Online Figure 240 11 The new template shows up in the General tab
74. ce Start tine Fri 3 3 2006 1 30PM All day event End time Fri 3 3 2006 ODPM Please come prepared with your ideas for track topics Figure 146 In the Subject field type the name of the appointment or meeting In the Location field type the location or select from the drop down menu Optional From the Label drop down menu select a label to attach to the meeting Make sure that the information in the Start time and End time fields is correct If it is an all day event check the All day event box pu cow OE ue eec DN Optional If you would like to set a reminder for the meeting check the Reminder box and from the drop down menu select how much time prior to the meeting to send the reminder 8 From the Show time as drop down menu select a designation for the meeting The default is Busy which means that you cannot accept other appointments during that time When other users accept the meeting it marks their calendars as busy for that time too 9 Optional In the space provided type any comments for clarification 10 Click the Invite Attendees button A field opens above the Subject field 106 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar 11 Click the To button Select Attendees and Resources Type Mame or Select From List Show Mames From the Mame Business Phone Office S BLNL Users GJ BLNL MeetingRoom S BLNU Users S BLRL Users amp BL5SE Users Blucher W
75. ced Standards and Formats This option affects how some programs format numbers currencies dates and time Select an item to match its preferences or click Customize to choose our own Formats Swedish d Samples Number 123 456 789 00 Lumency 123 455 789 00 kr Time 11 51 31 Short date 2008 03 02 Long date den 2 mars 2006 Location To help services provide you with local information such as news and weather select your present locations Sweden T Figure 40 3 In the Regional Options tab select your language from the drop down menu The computer will then use your country s conventions regarding number and currency punctuation and time and date format 29 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Language Specific Keyboards If you want your keyboard to have a layout that is specific to a language do the following Windows XP 1 From the Control Panel select Date Time Language and Regional Options 2 Select Regional and Language Options 3 Select the Languages tab Regional and Language Options PR a Regional Options Languages Advanced Test services and input languages To view or change the languages and methods you can use ta enter test click Details Figure 41 4 Click Details 30 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Text Services and Input Languages Default input language Select on
76. clude automatic numbering The numbering will appear in the table of contents as well If you want to manually assign heading styles to a hierarchical numbering system for example if you want to assign headers to a numbering style that is not set up for headers follow these steps 182 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 1 On the Styles and Formatting task pane click the down arrow button to the right of Heading 1 Heading 1 Select All 24 Instance s Delete Figure 256 2 Select Modify 3 Click Format and select Numbering Bullets and Numbering Article Headin Heading 1 Heading 1 Chapter 1 Head Section 1 01 H 1 1 Heading 2 A Heading 2 Heading 2 a Heading 3 1 1 1 Heading 3 1 Heading Heading 3 Figure 257 4 Select the numbering scheme that you want 5 Select Customize 183 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Customize Outline Numbered List o Cancel Preview Bullet pasitian Aligned at 0 pt X marec Text position Tab space after 18 pt ei Indent at 18 pt E Link level to style tyle 4 Envelope Ret a 4 Footer E Ue 4 Footnote Tex iit ate Fak LiskMunm Field list name T Header Follow number with Heading 1 4 Heading 2 4 Heading 3 4I Heading 4 4 Heading 5 4 Heading 6 4 Heading 7 Figure 258
77. controls the rest of the paragraph If you click and drag the bottom half the top half will also move with it relative to its position For example if you drag the bottom half one half inch to the right the top half will move that same amount To move the bottom half independently of the top press Shift and hold while moving the bottom half 151 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Method 2 1 Select the paragraph s you want to indent and select Format Paragraph Paragraph Indents and Spacing Line and Page Breaks Gener al Alignment Left Qutline level Body text Indentation Left Special Right Spacing Before Line spacing Ar Preview Figure 213 2 Inthe Indentation section type the margins in the Left and Right fields The quantity you type is the amount of indentation from the current margins not from the edge of the page 3 To create a hanging indentation select Hanging from the Special drop down menu 152 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Tabs By default tabs are set every half inch in Word There are two methods of setting tabs in Word Method 1 You can put in a tab by clicking on the ruler in the place where you want to put a tab To remove a tab click on it and drag it off the ruler Figure 214 To change the tab type click on the tab style button un
78. dCIlSIS VIGI AIAI Ili enim Aliquam ac arcu Ut vestibulum quam nec magna Donec congue dui id lorem Curabitur blandit turpis ut convallis fringilla urna magna vestibulum nibh eu tristique elit nulla ut mauris In hac habitasse platea dictumst Quisque auctor Suspendisse potenti Vivamus euismod ornare nulla In hac habitasse platea dictumst Suspendisse blandit faucibus leo Praesent interdum ligula in neque Nulla eu enim Suspendisse nec lacus Phasellus non diam Figure 209 2 To change the left indent click and drag the left indent marker 3 To change the right indent click and drag the right indent marker Suspendisse Figure 210 4 To indent the first line only click and drag the top half of the left indent marker to the desired location You can also position your cursor at the beginning of the line and press Tab 150 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document tristique auctor Figure 211 5 To create a hanging indent click and drag the top half of the left indent marker to the desired location 6 While pressing Shift click and drag the bottom half of the left indent marker to the desired location auctor Figure 212 7 To create a hanging indent with numbering or bullets create a hanging indent then put a Tab after the number or character The top half of the left indent marker controls only the first line of text the bottom half
79. dentical and it s best to use only one of the styles for the sake of consistency 1 Click the down arrow button next to the style that you want to delete Select All 3 Instance s Modify Delete Update to Match Selection Figure 236 2 If the box reads Select All Style Not Currently Used select Delete 3 If the box reads Select All X Instance s select that option to see where the style is being used Word will go to the first instance of the style s use Make sure that the style is not needed 4 Optional If you want to change all of the instances of that style to another style click the name of the style you want to change them to 5 Select Delete All of the instances of that style will revert to Normal 165 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Establishing Default Styles If you want to create a new default template for all of your Word documents you will have to modify the default template Normal dot After you have modified Normal dot all of your new Word documents will have those modifications 1 To modify Normal dot you have to make sure that it is not in a hidden folder Select Start My Computer Double click the local hard disk C Open Documents and Settings Open the your user ID folder Look for a folder called Application Data If you can see the folder skip to Step 10 If you cannot see the folder select Tools Folder Optio
80. dows Task Manager Sale Fie Options View Windows Help Task Status Disk Defragmenter Running er Windows User vOS doc Microsoft ward Mot Responding EM windows Media Player Running eir Windows User vO3 doc Microsoft Word Mot Responding End Task Switch To Processes 56 CPU Usage 100 Commit Charge 404M 2442M Figure 57 3 Select the Applications tab If a program is frozen its Status column will read Not Responding 4 Select the program that is not responding Click End Task 5 Wait for the program to end This may take some time 6 After terminating an unresponsive program Windows will ask if you want to report the event You will need to be connected to the Internet to report the event 7 Ifyou have to terminate a program using Task Manager you will lose all unsaved data 45 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Capturing Screen Shots Capturing Screen Shots To capture a screen shot follow these steps 1 Decide whether you want to capture your entire screen or if you want only the active window Prnt Scrn Entire screen Alt Prnt Scrn Active window 2 Press Prnt Scrn or Altt Prnt Scrn Your screen shot is now on the Windows clipboard Uy Documents all Beart Longyear Microsoft Internet Explorer 4e Ldk es Faworkes Took ep i E Q OQ AGA so erm B S Ml 0o eiim boartiongrear coni a gt i Coogle getomeetng ow KG orh D Ebari Com Drilling vB Pescugtis Dnllin
81. e Protecting your PC security basics Find compatible hardware and software For Windows XP Undo changes to your computer with System Restore Networking and the Web Working remotely Use Tools to view your computer information and diagnose problems System administration Did you know Customizing your computer When you are connected to the Internet this area will display links to timely help and Accessibility support information IF you want to o the Internet now start the New Connection Wizard and see how to establish a Web connection through an Internet service provider Printing and faxing Performance and maintenance Hardware Fixing a problem Send your feedback to Microsoft Figure 56 2 From the Help and Support Center you can pick a help topic or ask for assistance You can also search for a particular term by typing the term in the Search field and pressing Enter 3 For example if you select User and system guides you will find links to user manuals that are specific to the computer you are using as well as Windows user guides 44 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Ending Frozen Programs Ending Frozen Programs If a program freezes up that is if it stops responding to the keyboard or mouse inputs you can stop the program manually 1 Press Ctrl Alt Delete 2 In some cases the Windows Secutity screen appears Click the Task Manager button The Windows Task Manager appears Ed Win
82. e then Open File to find the file you want 5 On the other side of the organizer put the file you want to copy to 6 Select the style you want to copy The Copy button becomes active and the arrow points to the file where the style will be copied to 7 Optional If you want to select all of the styles scroll to the top of the list click the top item press and hold Shift then scroll to the end of the list and click the last item 8 Click Copy 9 Click Close 171 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Bullets and Numbering You can use bullets or numbering to set off items in a list nr i Yi i Figure 243 The figure above shows the Numbering Bullets Decrease Indent and Increase Indent buttons Bullets 1 To set off a list of items with bullets select the list and click the Bullets button For example e Item 1 e Item 2 e Item 3 e Item 4 e Item 5 2 If some of these items are subordinate to others you can indent the items by selecting them and clicking the Increase Indent button e tem o Item la o Item 1b e Item 2 e Item 3 To change the look of the bullets select Format Bullets and Numbering 4 Select the Bulleted tab 172 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Bullets and Numbering Bulleted Numbered Outline Numbered List Styles B Customize Figure 244 5 Select the style
83. e of the installed input languages to use when you start your computer Installed services Select the services that you want for each input language shown in the list Use the Add and Remove buttons to modify this list English United States 2 Handwriting Recognition Drawing Pad Whe Anywhere Writing Pad Add Keyboard Auesian Spanish w Properties Li ae Preferences Language Bar Key Settings Figure 42 5 Click Add Add Input Language Input language English United States al United States D yvorak ha Handwriting recognition speech Figure 43 6 Check the Keyboard layout IME box The drop down menu is activated 31 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Add Input Language Input language English United States al Keyboard lavyout l ME Greek 313 Latin Greek Latin Greek Polvtonic Hungarian Figure 44 7 From the drop down menu select the language that you want Click OK once 8 If you want to switch between keyboards click Language Bar Language Bar Settings Show the Language bar as transparent when inactive Show additional Language bar icons in the taskbar Show text labels on the Language bar Figure 45 9 Select Show the Language bar on the desktop Click OK English United States Spanish Russian United States Dyorak Greek Figure 46 32 ey 2 BOART LONGYEAR B
84. e the text 8 You can format all of the text at once by clicking the canvas outline and applying formatting options You can also format each bit of text separately 220 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Track Changes Track Changes When more than one person edits a document you can keep track of which changes each person makes with the Track Changes function To enable Track Changes select Tools Track Changes or press Ctrl Shift E F Final Showing Markup Show Figure 310 The Track Changes toolbar appears Now as you make changes to your text Track Changes matks each change Final Showing Markup From the Display for Review drop down menu select Final Showing Markup Where you add text the text is underlined Where you delete text a balloon and an arrow indicate what was deleted A vertical mark in the left margin shows you where a change has been made Vivamus Mattis orem ipsum dolor sit amet consectetuer adipiscing elit Praesent placerat turpis ut nulla Nam laoreet Phasellus laoreet placerat ligula Phasellus mollis egestas neque Maecenas viverra Duis vel eros sed justo elementum ultrices Curabitur Deleted Praesent quis arcu venenatis lacus et hendrerit condimentum massa lectus eleifend magna eu bibendum nulla justo ac dui Suspendisse potentia Morbi mauris mi ultrices quis termentum ut ornare sed diam Figure 311 In some earlier versions of Word deleted
85. elect Not Started In Progress Completed Waiting on someone else or Deferred 6 From the Priority drop down menu select Low Normal or High 7 In the Complete field type the percentage that represents how much of the task is done 8 Seta reminder if you wish 9 Type notes in the space provided 10 To assign the task to another employee click Assign Task 11 Click the To button 12 In the Select Task Recipient window select the person or persons to whom you want to assign the task 13 When finished click Save and Close 127 ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Setting Up MICROSOFT OFFICE WORD 2003 Microsoft Word is a word processor that allows you to create documents such as letters reports and faxes Open Microsoft Word by selecting Start All Programs Microsoft Office Microsoft Office Word 2003 or by clicking the Word icon on your desktop Figure 180 Creating a Document Viewing Formatting Table of Contents Spell Check Tables Graphics Track Changes Setting Up Microsoft Word comes with various default settings already in place You may not want those default settings This section tells you how to disable or enable several default settings Spelling and Grammar Check The default setting on Word is to check spelling and grammar as you type This results in red and green wavy lines underneath parts of your text The red wavy line means that the word is misspelled The green
86. erations to the document without a passwotd do the following 1 Open the file 2 Select Tools Options 3 Select the Security tab ptions User Information Compatibility File Locations Vie General Edit Print Save Security Spelling amp Grammar Track Changes File encryption options For this document Password to open E File sharing options For this document Passwordto modify wessssss Read only recommended Digital Signatures Protect Document Privacy options Remove personal information from File properties on save warn before printing saving or sending a file that contains tracked changes or comments Store random number to improve merge accuracy Make hidden markup visible when opening or saving Macro security Adjust the security level For opening Files that might Macro Security contain macro viruses and specify the names of trusted macro developers Figure 104 4 ype a password in the Password to modify field 5 Optional Check the Read only recommended check box if you don t want anyone else to make modifications to the document 6 Write the password down somewhere If you forget the password you will not be able to modify the document 7 Click OK 78 e BOART LO YEAR INTERNET EXPLORER Password Protection for Files INTERNET EXPLORER Microsoft Internet Explorer is a web browser that allows you to view web pages Figure 105
87. erner 27117612273 S BLUK Users blusadmin S amp BLUS HelpDesk ES BLUS MXP83 blus shophy1 bliis shonh iili r Reguired gt May Bonnie BLUS MXP83 o Figure 147 12 Select the name of the person or group who is to attend the meeting Click Required for those who must be there Optional for those who can opt out of the meeting or Resources for rooms ot equipment that you want to reserve In order to reserve a resource it must have its own e mail box When finished click OK Lu Meeting to discuss upcoming conference Meeting Sele File Edit View Insert Format Tools Actions Help i 3send i By Cancel Invitation XK e E Invitations have not been sent for this meeting El BLUS MXP83 Subject Meeting to discuss upcoming conference Location upstairs conference room v Label E Must Attend Start time Fri 3 3 2006 w u30PM w CAI day event End time Fri 3 3 2006 v zo0PM v v Reminder 15 minutes v Show time as B Busy Meeting Workspace This is an online meeting using icrosoft NetMeetit Please come prepared with your ideas for track topics ves Figure 148 107 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar 13 If you want to schedule this as a regularly occurring meeting click Recurrence Appointment Recurrence Appointment time
88. f your computer is equipped with a writeable CD drive CD R CD RW you can burn data onto a CD To see if you have a writeable CD drive follow these steps Note These steps may vary depending on your system 1 Select Start Control Panel 2 In the left hand pane click Switch to Classic View System Figure 73 3 Double click the System icon The System Properties window opens 4 Select the Hardware tab System Properties System Restore l Automatic Updates Remote General Computer Name Hardware i Advanced Device Manager a gt The Device Manager lists all the hardware devices installed 9 on your computer Use the Device Manager to change the properties of any device Device Manager Drivers Driver Signing lets you make sure that installed drivers are compatible with Windows Windows Update lets you set up how Windows connects to Windows Update for drivers Hardware Profiles E Hardware profiles provide a way for vou to set up and store different hardware configurations Hardware Protiles Figure 74 56 BOART LONGYEAR BURNING COS Connecting to a Wireless LAN 5 Click Device Manager Batteries Computer ae Disk drives E g Display adapters El ae DvD Ic D ROM drives ih SONY DvD R iy D w o0S8845 ig Human Interface Devices Figure 75 6 Look for the DVD CD ROM drives icon and click the sign to expand 7 Ifthe drive has the letters RW or
89. ge Settings d Some applications have Features such as special commands or resources that make it easy to use other languages in your documents To enable these Features Far a language select the language and click Add Available languages Enabled languages All scripts Somali limited support Spanish ga Sutu limited support Swedish ME Syriac limited support i Choose the language that defines default behavior in Microsoft Office applications English Ll 5 hal Figure 102 2 From the scroll down menu select the language that you want to enable and click Add 3 From the Choose the language that defines default behavior in Microsoft Office applications drop down menu select the language of your choice Click OK You will need to close all Microsoft Office applications and restart for the changes to take effect If you choose this option you will lose all of your customized settings including changes made to Normal dot your toolbars or any keyboard shortcuts 19 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Security Security To learn about basic Microsoft application security take this Microsoft tutorial To learn about Boart Longyear security policies see these sections IT Security Policy BLEU Information Technology Security Policy Corporate Security Policy Employee Security Policy Backup and Security for the Venlo Office 76 e BOART LONGYEAR MICRO
90. genes Grupos Directorio Noticias mas B zqueda Avanzada 1 Preterencias B squeda en Google Woy a Tener Suerte Herramientas del idioma Buscar en la Web Buscar s lo p ginas en espafinl Publicidad Soluciones Empresariales Todo acerca de Google Google com in English Haga de Google su p gina inicial S008 Google Figure 109 1 Select Tools Internet Options Internet Options General Security Privacy Content l Connections Programs Advanced Home page A You can change which page to use for your home page Address http fcitrix boartlangyear cam Use Default Use Blank Temporary Internet files Pages You view an the Internet are stored in a special Folder for quick viewing later Delete Cookies Delete Files Settings History The History folder contains links to pages you ve visited for quick access to recently viewed pages Days to keep pages in history Clear History Languages l Accessibility Figure 110 81 e OART L R INTERNET EXPLORER Password Protection for Files 2 Select the General tab 3 Click Languages 4 Click Add Add Language Language Spanish El Salvador es s Spanish Guatemala es gt Spanish Honduras es hn Spanish International Sort Spanish Mexico es mx Spanish Nicaragua es ni Spanish Panama es pa Spanish Paraguay es py Spanish Peru es pe Spanish Puerto Rico es pr
91. he sections and you can click on a heading in the map to jump to that location in the document HBASIC WINDOWS INSTRUCTIONS The Start Button The windows Taskbar Control Panel E Organizing Your Desktop EFolders Select the Control Panel if y ead ME Foer ot the settings on the Contro viewing Folders Folder Settings Shortcuts Changing Windows Appearance Screen Saver E ontral Panel Changing the Mouse Buttons Adjusting Date and Time Language and Country Specific Select Start Control Figure 196 View Thumbnails The Thumbnails view opens a window on the left that shows miniature views of the pages in the document You can click on a thumbnail to skip to that page View Outline The Outline view shows the hierarchical struc the Headings styles MICROSOFT WORD bagman Wom it 1 word proseiiot that ukwa Tou 5o Tae documenti lettezi reporta and axes a Figure Th a Res n n aa 0 Setting Up Macrosoft Worl comes ith various defzult settings already is pis may not want those default settings This section tells you bow to ET F enable severa default settings i Spelling and Grammar Check The default setizng on Won da to check spelisng ind grum type Tias zevults in red and green wavy hn ei undemeath f Figure 197 140 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document Viewing Hidden Formatting Marks You can see hidden formatting marks that tell you where the t
92. hrase 13 characters or Hex 26 hexadecimal values The Security Password must be the same value used by the Wireless Access Point Advanced Up to four passwords encryption keys may be specified by changing the Key Index a Ge 5 Cm Figure 68 11 To fill in this screen you will need the following information from your system administrator the encryption level and the encryption key 53 e BOART LONGYEAR INTEL PROSET WIRELESS Connecting to a Wireless LAN 12 From the Encryption Level drop down menu select the encryption level 64 bit or 128 bit 13 In the Wireless Security Password field type the encryption key Click Next 14 At the next screen click OK to connect Intel PROSeE Wireless Connected to BLA Signal Quality Good Figure 69 15 If the connection is successful you will see this balloon saying that you are connected to name of profile and what the quality of the signal 1s E Intel PROSet Wireless File Tools Profiles Help e You are connected to BLA BLA Network Mame Speed 11 0 Mbps Signal Quality Excellent Automatically connect ta wireless profiles in the order specified below r Protiles Profile Name _ Network Name 9555 ea BLA BLC 5 North Bay 58 BLEU ELEU Available Networks 1 Mewok ame had SS BLA Disable Radio Hardware radio switch On Help Figure 70 16 You can set up any n
93. icon for your CD burning software The type may vary according to your machine AM J 5 p e eet al SONY DVDRW 98 D h Y ii Please insert a disc Select a Data Praject Create or append to a data disc j Data Image Create an image of a data disc and save it to your hard drive Exact Copy Make an exact copy of a disc in your collection Figure 80 2 Double click Data Disc 59 BOART LONGYEAR BURNING CDS Connecting to a Wireless LAN SONIC x SONY DVDRW 9 D Please insert a blank or rewritable disc vemm Ea Name Size Type Path eS dil and Folders below or drag files from Windows Explorer here lili Figure 81 3 Add files to the list by clicking Add Files and Folders or drag and drop the files into the window pane 4 Click the Burn button 60 BOART LONGYEAR ADOBE READER Connecting to a Wireless LAN ADOBE READER Figure 82 Adobe Reader is a program that is used to read PDF documents PDF documents are created using programs such as Microsoft Word or PowerPoint To read a PDF document you do not need to have the original program installed on your computer The Adobe Reader is free for download To view a PDF document do one of the following 1 Double click the PDF file s icon 2 Double click the Adobe Reader icon on your desktop shown above and select File Open to open the PDF file G 100 T i9 Search
94. icrosoft NetMeeting We will keep it short this time rsd rv Figure 163 13 In the Subject field type a name for the meeting 14 In the Start time and End time fields set the meeting times 15 Set the Reminder if you wish and type any other information in the space provided 16 Select the Scheduling tab 116 Q BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar i5 Meeting to prepare for next week s release Meeting File Edit View Insert Format Tools Actions Help Send sh ill dd By OK Recurrence EA Cancel Invitation 2X Appointment Scheduling zoom 100 Day View y Wednesday March 15 2006 6 00 10 00 11 00 12 00 IO Mav Bonnie 0 I Hot Barbara m Click here to add a name Add others w Options w 5 Meeting start time Wed 3 15 2006 11 00 AM E AutoPick Next gt Meeting end time wed 3 15 2006 w 11 30AM i B Busy Tentative WE Out of office X Mo Information Figure 164 17 Make sure that your attendees have the time free If their schedules show a conflict you can click AutoPick Next to find the next time when all attendees are available 18 When finished click Send 117 Q BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Scheduling Meetings Across Time Zones When scheduling a meeting that involves people in two different time zones such as with an on line meeting you can see what t
95. ime it is in both time zones at once so that you can schedule a convenient time for both parties To show two time zones follow these steps 1 In Calendar view right click on the space where the time of day is shown 2 Select Change Time Zone Time Zone Current time zone Label MST Time zone aMT 07 00 Mountain Time LIS amp Canada Adjust For daylight saving time Current time Wed 3 15 2006 1 02 PM Shaw an additional time zone Label GMT Time zane GMT Greenwich Mean Time Dublin Edinburgh Lisboa x Adjust For daylight saving time Swap Time Zones Figure 165 In the first Label field type a name for the time zone that you are currently in From the Time zone drop down menu select your time zone Check the Show an additional time zone check box In the second Label field type a name for the other time zone From the Time zone drop down menu select the other time zone Click OK pec 2 dex AU xw 9 118 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Calendar March 15 2006 B s 10 6 11 a mmm 500 go femmen O O 7 4 Figure 166 9 The first time zone shows up on the right of the second time zone In this example you can see that a 3 00 pm meeting in the Mountain time zone would occur at 10 00 pm in Greenwich Mean Time To learn more about Calendar features take this Microsoft tutorial Warning Sound Turn off sound 11
96. ions in the Customizing Toolbars section 145 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Margins The margin 1s the space between the edge of the page and the text Use the following functions to adjust the margins for the whole page To adjust the margins for one or more paragraphs see the Indentation section To adjust the margins do one of the following Method 1 1 Select File Page Setup Page Setup Margins Paper Layout Margins Top Bottom 1 Left 25 Right 1 25 iautber Gutter position Left Orientation Portrait Landscape Pages Multiple pages Preview Applv En Whole document v Whole document This point Forward Figure 204 2 Type the measurements in the Top Bottom Left and Right fields or use the up and down arrow buttons 3 Use the Gutter and Gutter position fields only if you plan to have the document bound like a book 4 Inthe Apply to field select Whole document or This point forward depending on where you want to apply the margin adjustment 146 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Printers print only to within 0 5 inches of the edge of the paper If you set your margins to 0 anything within that zone will not print Method 2 1 Select View Print Layout 2 Notice the shaded areas of the ruler Roll your cursor over the edge of the shaded area until it becomes a double at
97. it i view Double Strikethrough Insert small Caps Tools Table All Caps Web X Superscript Window and Help Drawing X Subscript Modify Selection Rearrange Commands Save in Mormal dat keyboard Figure 90 2 Select the category main menu item in the Categories field then select the command from the Commands field 3 Drag and drop the command from the Commands field onto the toolbar where you want the icon to appear 4 To delete an icon drag and drop the icon from the toolbar into the Commands field Method 2 Figure 91 1 Atthe right end of each toolbar there 1s a down arrow button Click the button and select Add or Remove Buttons 2 Ifyou select Standard you will see a list of buttons that are commonly used on that toolbar Select the button you want to add or delete 69 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Toolbars 3 Ifyou select Customize the Customize window will open refer to Method 1 for instructions on adding and deleting buttons Moving Toolbars The default setting for toolbars is to reside along the top edge of the screen To move a tool bar do the following RENE 92 1 At the far left edge of the toolbars is a dotted line Rest your cursor over the top of one of the lines The cursor should become a four way arrow 2 Click and drag the toolbar downward It becomes a floating toolbar Figure 93 3 You can
98. itant morbi tristique senectus et netus et malesuada fames ac turpis egestas Pellentesque ultrices erat sit amet blandit aliquam dui tortor eleifend orci nec tempus leo magna ac orci Duis placerat leo aoc lan Siicnandicea circiic handrarit laciic Nam val nihh Mure in carm MAnrhi Ts Pee CA Ws y Vivamus Mattis Lorem ipsum dolor sit amet consectetuer adipiscing elit Praesent placerat turpis ut nulla Nam laoreet Phasellus laoreet placerat ligula Phasellus mollis egestas neque Maecenas viverra Duis vel eros sed justo elementum ultrices Curabitur pretium placerat velit Praesent metus Etiam pulvinar sodales est Donec venenatis lacus et hendrerit condimentum massa lectus eleifend magna eu Figure 201 3 Word creates two separate screens You can scroll through each half separately and conduct searches separately Any change made in one half will be made in the other 4 To remove the split screen click on the line that divides the screen and drag it either to the top of the screen or the bottom depending on which screen half you want to keep You can also select Window Remove Split 143 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Formatting a Document Formatting refers to the appearance of a document with regard to the typeface used and the placement of the elements text eraphics on the page Margins Spacing Indentation Tabs Alignment Headers and Footers Pagination Styles Bu
99. je ASAM Figure 63 2 Select Enable Radio 3 Right click again and select Open IntelPROSet Wireless 50 BOART LONGYEAR INTEL PROSET WIRELESS Connecting to a Wireless LAN Intel PROSet Wireless File Tools Profiles Help Searching for nearby wireless networks m Profiles Automatically connect to wireless profiles in the order specified below Profile Name Network Name a Available Networks 2 BLA saB Deloitte oll 55 ACTIONTEC Disable Radio Y Hardware radio switch On Help Figure 64 4 Wait for a few minutes while the wireless antenna detects a signal 5 In the Available Networks box you should eventually see at least one network name If you do not you are not in range of a wireless LAN Deloitte ACTIONTEC Figure 65 6 These icons show the following information Infrastructure Deloitte Excellent IEEE 802 11b ACTIONTEC Infrastructure IEEE 802 119 51 e BOART LONGYEAR INTEL PROSET WIRELESS Connecting to a Wireless LAN 7 Infrastructure means that the netwotk consists of access points antennas to which stations connect Ad hoc means that the network consists of two or more computers that connect directly to one another 8 Select a network and click Configure Configure Wireless Settings BLA General Settings Specify the Profile Name Y ou can keep the default or personalize the name Example
100. language encoding that you do not wish to receive 104 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Calendar The calendar function allows you to keep track of your appointments and schedule meetings with other people in the company To view the calendar click Calendar in the Navigation Pane or select Go Calendar Group Scheduling Across Appointments Public Calendars Group Scheduling Time Zones You can view the calendar by day work week regular week and month 3i Month Figure 144 To record a simple appointment follow these steps Calendar Microsoft Outlook SEE t File Edit View Go Tools Actions Help Adobe PDF Type a question for help 5 Work Week 7 Week 31M Find ES Type a contact to find 7 Eae EU 5 6 7891011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 My Calendars 8 Calendar Doctor s appointment Open a Shared Calendar Figure 145 1 In One Day view or Work Week view click on the hour of the appointment and type the appointment 105 e BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Calendar Group Appointments To make an appointment with other people in the company follow these steps 1 Click New File Edit View Insert Format Tools Actions Help bal Save and close Sj i Recurrence Invite attendees 3 X Appointment Scheduling Subject Meeting to discuss upcoming conferen
101. late Show levels b B Shaw Outlining Toolbar Modify Figure 262 5 Select the Table of Contents tab 6 The Print Preview field shows how many headings will be included in the table of contents If you want to add or delete headings click Options Table of Contents Options Build table of contents From Styles Available styles Heading 1 Heading 2 Heading 3 Heading 4 Heading 5 Heading amp Outline levels Table entry Fields Figure 263 7 To include a fourth level in the table of contents for example scroll down to the style that you want as the fourth level and type 4 in the TOC level field 8 To delete a style from the table of contents delete the number in the TOC level field Click OK 9 Click OK again to generate the table of contents 188 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents 10 The table of contents will not update automatically To update the table of contents click anywhere on the table and press F9 11 To skip to a heading in the document press Ctrl and click the item in the table of contents If you generate a table of contents in this manner when you convert the Word document to a PDF you will be able to click on table of contents items to jump to those sections in the document 189 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents Formatting the Table of Contents To
102. lect the table by clicking on the move table icon at the upper left corner of the table This icon is visible when your mouse is over the table Format the text as you would any other text Color or Shade the Cells 1 To color or shade the cells in a table select the cells On the Tables and Borders toolbar click the Shading Color button nia L4 m i E u o a More F Light Green Figure 278 2 Select the color that you want or click More Fill Colors to choose another color 201 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Change the Lines 1 To change the look of the lines select the cells that you want to be affected and select Format Borders and Shading Borders and Shading Borders Page Border Shading Setting Preview Click on diagram below or use buttons to apply borders Grid Apply ta Bn Options Figure 279 2 From the Setting field select how you want to apply the line style 3 From the Style field select the type of line that you want 4 From the Color field select the color of the line 5 From the Width field select how wide you want the line 6 In the Preview window click and unclick the buttons that correspond to the parts of the table that you want to apply the style to For example if you want to apply the style only to the outside lines unclick the middle button on the left side and along the bottom 7 Click OK 202 e BOART LONGYEAR MI
103. lick On my computer to find pre installed templates or click Templates on Office Online to find templates on the Microsoft web site You need an Internet connection to use the second option Templates GERM General Legal Pleadings Letters amp Faxes Mail Merge Memos Other Documents Publications Reports aj aj aj aj 523 Business Fax Contemporary Contemporary Elegant Fax Fax Letter wj gj A Elegant Letter Envelope ax Wizar Letter Wizard Wizard z 3 g Mailing Label Personal Fax Professional Professional wizard Fax Letter Create Mew G Document Template Templates an Office Online Figure 187 134 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Document 4 Select the tab according to the type of template that you want 5 Select the template to see it in the Preview frame Fax Wizard Fax Wizard Document ta Fax This Wizard helps you create a cover sheet and fax a document to someone Start Fax Software Recipients Cover Sheet Sender Finish Figure 188 6 If you select a wizard it will guide you through the steps to create that type of document G Decummet Fax Cowversheet Microsoft Word I bck here anditype etum address and phone ares daw namen Company Name Here Chck here ind type name Frem Chck here and type nane H Chck hare an Pages Lick here and type 8 of pages Check hare 2nd type phone number Date 35700 Check ha
104. llets and numbering New Style Delete Style Defaults New Template Copy Styles Modifying Styles To modify an existing style use one of the following methods Method 1 1 Select Format Styles and Formatting The Styles and Formatting task pane opens on the right 2 Scroll down until you find the name of the style that you want to modify Rest your mouse Ovet it Normal Font Default Times Mew Roman 12 pt English 0 5 1 Left Line spacing single Widows orphan control Figure 228 3 A frame with an arrow button appears around the style name A box describing the characteristics of the style also appears 160 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 4 Click the down arrow button on the right Select All Not Currently Used Modify tection Figure 229 5 Select Modify Modify Style Properties j Style For Following paragraph 4 Normal Formatting Times Mew Raman Font e Ioxticunpb Text mpl Taxtounphb Text Paragraph o Text mph Texticunpb Text mph Text eise Text mph Text Sample Taxtounpb Text Text Tabs Border Language Roman 12 pt English LI 5 3 Left Line Frame ihan control Numbering Shortcut key Automatically update Figure 230 6 Use the icons and drop down menus to define the new characteristics of the style 7 Click Format to modify other characteristics of the style
105. llets Numbering Changing the Typeface Arial B Figure 202 1 The easiest way to change the typeface is to select the text and use the buttons and drop down menus on the Formatting toolbar 2 Howevet the toolbar does not show all of the options To see all the ways in which you can change the text select the text to be changed and select Format Font or press Ctrl D 144 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Font Character Spacing Text Effects Font Font style Garamond aaubami IE alic Georgia Bold Harlow Solid Italic Bald Italic Harrington Font color Underline style none Effects Shadow Small caps Double strikethrough Outline All caps Superscript Emboss Hidden Subscript Engrave Preview Losrstpeed This is TrueType Font This Font will be used an both printer and screen Figure 203 From the Font field select the desired font From the Font style field select whether you want the text to be bold or italic From the Size field select the desired font size From the Font color field select the desired text color From the Effects field check the boxes that correspond to the effects that you want See E Ms If you want to put any of these formatting styles on the Formatting toolbar follow the instruct
106. me character This technique is usually not workable on laptops 6 When finished click Close 65 Q BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Menus If you need to use special characters regularly in Word see the European Characters section of this document for easy to use keystrokes Menus Along the top edge of every application is a series of drop down menus from which you can select the application s functions File Edit View Insert Format Tools Table Window Help Figure 86 This example comes from Microsoft Word In most applications the first two drop down menus are File and Edit and the last two are Window and Help window Help Insert k Delete Columns ta the Left Select M Columns to the Right neading Hows HepegI Convert lable Properties yt wo Figure 87 When you click a drop down menu a truncated menu opens The only menu items that show are those which you have used before To see the complete menu click the down arrow button or double click the menu word In this example double click Table 1 To always show the full menu select Tools Customize 2 Select the Options tab 3 Check the Always show full menus check box Some menu items have an arrow pointing to the right which means that the item contains a submenu Click on the menu item to open the submenu then click on the submenu item If a menu item is gray it means that the item is not available
107. n a white box at the lower left corner of the icon When you delete a shortcut you do not delete the program or object that it links to Method 1 To put a shortcut on your desktop there are two different methods In this first example we will put a shortcut to Windows Media Player on the desktop 1 Right click anywhere on your desktop Arrange Icons By b Refresh Dacha A Faste Snorceue Undo Rename Ciri z Graphics Properties Graphics Options an Properties I Folder gm Shortcut j Briefcase EI Bitmap Image i Microsoft Word Document Big Microsoft PowerPoint Presentation A Adobe Photoshop Image E Text Document amp Wave Sound a Microsoft Excel Worksheet 2 Compressed zipped Folder Figure 19 2 Select New Shortcut 16 BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Create Shortcut This wizard helps you ta create shortcuts to local ar network programs Files Folders computers or Internet addresses Type the location of Ehe item Click Mexk bo continue Cancel Figure 20 3 If you know the location file path of the item type it in the field If not click Browse Browse For Folder Select the target of the shortcut below npdspla dil ES npwmsdrm dil 2 setup wrm exe A wmlaunch exe E wmpband dil wmpe 2mm wWmsebsdk exe
108. nce Display Properties Themes Desktop Screen Saver Appearance Settings Background Hed moon desert E Rhododendron Ripple NI River Sumida A Rubik Original 600 E sailboat fac zb Fo bb Figure 28 13 From the Background field select the background photo that you want and click Apply 14 To install a custom photo do the following e The photo must be in bitmap BMP format e Select Start My Computer e Double click the Local Disk icon e Open the WINDOWS folder e Place the photo in the WINDOWS folder 21 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Changing Windows s Appearance 15 To change the window colors select the Appearance tab Display Properties Windows and buttons Windows XP style v Color scheme Olive Green Default blue Olive Green Figure 29 16 From the Color scheme drop down menu select the color scheme that you want Display Properties Themes Desktop Screen Saver Appearance Settings Inactive Window Bl x Active Window Miel Normal Disabled Selected Window Text Message Box x Message Tert OF Windows and buttons Windows Classic style v Color scheme T Desert Eggplant High Contrast 1 High Contrast 2 High Contrast Black High Contrast
109. nced Select an icon size for programs 3 C2 Small icons Programs The Start menu contains shortcuts to the programs you use most often Clearing the list of shortcuts does not delete the programs Number of programs on Start menu Show an Stark menu Internet Internet Explorer v E mail Microsoft Office Outlook Figure 3 5 In the Show on Start menu section select the default Internet and E mail programs from the drop down menu The drop down menu will show only those programs that are installed 6 Click OK twice R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS The Windows Taskbar The Windows Taskbar The bar along the bottom edge of the screen is the taskbar The taskbar shows which files are open and which programs are running THE Pant up User v 2 doc Micro Windows Media Player Figure 4 The Start button 1s always on the left end of the taskbar On this taskbar you can see that a Word document called User_v02 doc is running as is Windows Media Player You can click on either of these buttons to see the file or program 9 43 AM Figure 5 On the far right end of the taskbar is the notification area which contains icons that show which programs are running or not in the background On each computer this collection of icons will be different From left to right the icons in this example mean the following e The wireless network is not connected e The laptop battery
110. ne and type sobpeet of Fax Co Chek hane and type name DFerRewiew LClPlesse Cemment LPhzseRepl O Please Recycle Figure 189 7 Ifyou select a regular template it will open in Word Follow the instructions to Click here and type xxx 135 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document Viewing a Document You can choose various ways of viewing a document depending on what kind of information you need to see View Normal Normal view is the most basic view It shows yout document as one continuous page with page breaks designated by dotted lines From Normal view you cannot see headers and footers nor can you see the size of the margins Hastoy M The History lolder contains inks to pages you ve visited for quick sacoess to recently viewed pages Days to keep pages in history 20 2 Cee Hestory j Colors Fopts Languages Accecsb ty cues Figure 74 10 In the Address field type the complete URL with http of the desired home page 11 Optional Go to the page you want to set as your home page select Tools Intemet Options then dick Use Current 12 Optional If you don t want a home page dick Use Blank e M in n Page Break rr te riten inus MICROSOFT WORD Microsoft Word is a word processor that allows you to create documents such as letters reports and faxes Figure 75 Figure 190 View Web Layout Web La
111. ns pt gt TS Select the View tab gt 7 Scroll down to Hidden files and folders 8 Select Show hidden files and folders Click OK File Edit wiew Favorites Tools Help sack T c d P Search gt Folders EBk File and Folder Tasks c2 Make a new folder ce Publish this Folder to the Web EJ Share this Folder Other Places Documents and Settings E My Documents X My Computer a My Network Places Figure 237 9 The Application Data folder should appear as a transparent folder Close the folder 10 Open Microsoft Word 11 Select File Open or click the Open button 12 Click the My Computer icon in the left pane 166 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 13 Double click on the Local Drive icon 14 Open these folders Documents and Settings your user ID Application Data Microsoft Templates 15 Select Normal dot Click OK my Mormal dot Microsoft Word Figure 238 16 Make sure that the name Normal dot appears in the Word title bar 17 Make whatever changes to the styles you wish to make When finished click Save If you rename Normal dot Word will create a new default file called Normal dot with all of the original default settings and the modifications you made will not show up when you create a new file You cannot modity Normal dot by double clicking on it while viewing it in its folder Only by opening it up in Word using the Open function
112. nsert a preformatted field select a field from the Insert AutoText drop down menu You may also type in header text if you like 4 To switch to the footer click the Switch Between Header and Footer button 157 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Insert Page Number Figure 224 5 To insert a page number click the Insert Page Number button 6 To align the page number click the Center or Align Right button on the Formatting toolbar 7 Use the formatting tools to change the font font size text style or other characteristics of the header text 8 To exit the header and footer click Close on the toolbar or double click on the document text To exclude the header from the first page of the document do the following 1 Select File Page Setup Page Setup Margins Paper Layout Section Section start New page Headers and Footers Different odd and even From edge Header lo s Footer lo s Page vertical alignment Top Preview Apply to Whole document Figure 225 2 Select the Layout tab 3 Check the Different first page check box 4 Click OK 158 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document To create multiple headers or a header that changes automatically throughout the document see the Dynamic Headers section Pagination Wotd automatically creates a new page whenever
113. nt to look for all of a type of file type the wildcatd character plus the file extension For example if you want to find all PowerPoint files type PPT To search for a word or phrase that is in the file itself type the word or phrase in the second field From the Look in drop down menu select where you want to search The default setting Local Hard Drives lets you search your entire computer If you need to search in a network folder use the drop down menu to find it If you want to add more parameters to the search click the buttons Click Search The search results will appear in the right hand pane 43 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Using Help Using Help If you need help with a general Windows function you can use Help to look for an answer to your question To use Help do the following 1 Select Start Help and Support Q9 Help and Support Figure 55 Help and Support Center gt O G Index d Favorites 4 History Support 4 Options Search o gt Help and Support Center Set search options Windows XP Professional Pick a Help topic Ask for assistance Computer information Invite a friend to connect to your computer with Remote Assistance U d syst id ee eee ne er Get support or find information in Windows XP newsgroups What s new in Windows XP Pi ck a task Music video games and photos Windows basics Keep your computer up to date with Windows Updat
114. nt to use colors and fonts that are designed for easy reading check the Use High Contrast box p If you want to slow the blink rate of the cursor adjust the Blink Rate slide If you want to make the cursor wider adjust the Width slide To magnify parts of the screen use the magnifier Access it in one of two ways QU e SU qos With the mouse Select Start All Programs Accessories Accessibility Magnifier 37 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel 8 With the keyboard Press the Windows icon button or press Ctrl Esc Type r Type magnify Magnifier Settings DER Magnification level Tracking Follow mouse cursor Follow keyboard focus Follow text editing Presentation Invert colors _ Start Minimized Figure 48 9 The Magnifier Settings window opens and a space at the top of the screen opens The space at the top is the magnifier 10 With the default settings shown above the magnifier will show the area of the screen where the mouse is where something is being typed or where text is being edited 11 From the Magnification level drop down menu select the level of magnification that you want 12 Click the Start Minimized box to run the magnifier at start up 13 Click Exit to close the magnifier 14 To hear the on screen text read select Start All Programs Accessories Accessibility Narrator 38 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Contr
115. nts Junk E Mail Sending E Mail To send an e mail follow these steps 1 Open Microsoft Outlook E Inbox Microsoft Outlook DM Mail D Favorite Folders Arranged By Date vA 4E he tee i User Marreal Ql Unread Mail Today a e Eee take For Follow Up 2 00 PM E To Fem femme 3 Sent Items j All Mail Folders CQ mede m 7PM fou Vou wed Ves es Personal Folders 3 Deleted Items A ma Me 12 55 PM zai genae s Drafts Lera fep rum z 131b te Inbox 3 xin Cent 8 54 AM L Junk E mail 1 Ub Outbox A mji ME 8 43 AM Fa Ouarantine v apum Temin is Yesterday PR d HEC 276430 Dic LE ea Uda Tue 11 55 AM Tue 11 12 AM gt Tue 11 08 AM 105 Items Figure 121 2 Click the New button 90 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail eel Pc3send D uale 4 Lhd Ta Address Book 1d Ces Figure 122 3 In the To field type the e mail address of the person to whom you are sending the e mail If you ate sending to someone in Boart Longyear you can type just the user ID If you are sending to someone outside the company you must use the full e mail address name company com 4 Ifyou do not know the e mail address of someone in the company click the Address Book icon Select Names Type Mame ar Select From List Show Mames From Ehe Business Phone Office waechter Carsten ages Wagner
116. o create a table do one of the following Remember that you can add rows and columns after you have created the table Method 1 3x3 Table Figure 270 1 On the Standard toolbar click the Insert Table button 2 Drag your mouse across the squares to define the table s dimensions 195 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Method 2 1 Select Table Insert Table Insert Table Table size Number of columns Number of rows 4uboFit behavior 5 Fixed column width Q AutaFit Ea contents AutaFit to window Table style Table Grid AutoFormat Remember dimensions for new tables Figure 271 2 Inthe Number of columns field type the number of columns 3 Inthe Number of rows field type the number of rows 4 Optional If you would like to use a predefined format click AutoFormat Table AutoFormat Category 4ll table styles wt Table styles Table Classic 4 Table Colorful 1 Table Colorful 2 Table Colorful 3 Table Columns 1 Table Columns 2 Table Columns 3 Table Columns 4 Table Columns 5 Modif Table Contemporary Table Elegant Table Grid v Default Preview Apply special Formats to Heading rows Last row First column Last column Figure 272 196 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables 5 Optional From the Table styles field select the style that you want You can see the style in the Preview window 6 Click OK
117. ol Panel E Narrator Narator can read aloud menu commands dialog box options and more Announce events on screen Read typed characters Move mouse pointer to the active item Start Narrator minimized Figure 49 15 To hear on screen events announced check the Announce events on screen box 16 To hear typed characters check the Read typed characters box 17 To run Narrator at start up check the Start Narrator minimized box 18 Click Voice to change the speed volume and pitch of the narrator voice 19 Click Exit to close the narrator 39 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Hearing Impairments To help you become aware of auditory cues follow these steps 1 From the Control Panel select Accessibility Options 2 Select Accessibility Options Accessibility Options Keyboard Sound Display Mouse General Sounds entry Use SoundSentry if you want Windows bo generate visual warnings When your system makes a sound Use SoundS entry Shows aunds Use ShowSounds to tell your programe to display captions for the speech and sounds they make Figure 50 3 Select the Sound tab 4 If you want Windows to visually alert you to system sounds check the Use SoundSentry box 5 Ifyou want your programs to use captioning when they make sounds check the Use ShowSounds box 40 b me ru BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Control Panel Mot
118. om Buto Bob BButo boartlongyear com Condrat Sharon SCondrat boartlongyear com zz DeTevis Robert rdetevisiboartlangyear com Kaun Robbie RE auo boartlongyear com zz May Bonnie BMavidboartlongyear com za Pettey Jesse JPetteyimboartlongyear com E Past Figure 175 9 The copied names show up in the space provided Click Save and Close to create the group 124 ey 2 BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Using Distribution Lists To send e mail to yout distribution list do one of the following Method 1 1 Right click the distribution list cp Print i 4 Mew Message to Contact Lileks Ja 2640 W 17 Mew Meeting Request to Contact Salt Lake C Business Home Categories Yo Follow Lp Figure 176 2 Select New Message to Contact A new e mail window opens with the distribution list in the To field Method 2 1 Switch to Mail in the Navigation Pane 2 Click New A new e mail window opens 3 Click the To button The Select Names window opens 125 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Select Names Type Mame or Select From List Show Mames From Ehe Global Address List v Outlook Address Book Contacts EF amp BLIE CMG Global Address List amp BLIE Diamond All Address Lists amp BLIE EDI All Contacts amp BLIE Finland All Groups amp BLIE IT All Users i amp BLIE Italy Public Folders amp BLIE
119. oque penatibus et magnis dis parturient montes nascetur ridiculus mus Curabitur accumsan diam ac sapien Full Justification Cras ut risus Aenean ultrices elit id varius fermentum massa magna ornare augue nec placerat ante purus a ligula Cum sociis natoque penatibus et magnis dis parturient montes nascetur ridiculus mus Curabitur accumsan diam ac sapien Left justification is the easiest to read It is recommended that you use full justification only in block quotes and center justification only for titles 156 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Headers and Footers Headers and footers are the elements of a document that are positioned at the top and bottom of the page and that continue from page to page For example in a footer you could put a page number and in the header the title of the document You can see headers and footers only in the Print Layout Figure 222 1 To create a header or footer select View Header and Footer Header and Footer Insert AutoTexk 7 LF e z l Jd b ya Ep Close _ Header PAGE REE OON Author Page Date Confidential Page Date Created bv Created an Filename Filename and path Lorem a ips Last printed ut nulla Ni 9 lus laoreet placerat ligula Page X of i eaS y rabitur pretium placeratve Figure 223 2 The header opens and the Header and Footer toolbar appears If you want to i
120. or Impairments To help you use the keyboard or mouse more easily follow these steps 1 From the Control Panel select Accessibility Options 2 Select Accessibility Options Accessibility Options Keyboard Sound Display Mouse General Sticky evs Use StickyRevs if you want to use SHIFT CTAL ALT or Windows logo key by pressing one key at a time Use StickyKeys Filter eus Use FilterKeus if you want Windows to ignore brief ar repeated keystrokes ar slow the repeat rate Use FilterKeys Togglekeys Use ToggleMeys if vou want to hear bones when pressing CAPS LOCK NUM LOCK and SCROLL LOCE Use Togglekeps Show extra keyboard help in programe Figure 51 3 Select the Keyboard tab 4 Ifyou can type only one key at a time and want to use the Shift Ctrl or Alt keys check the Use StickyKeys box Click Settings to specify how StickyKeys works 5 Ifyou want Windows to ignore brief or repeated keystrokes or to slow the repeat rate check the Use FilterKeys box Click Settings to specify how FilterKeys works 6 Ifyou want to hear a tone when pressing Caps Lock Num Lock and Scroll Lock check the Use ToggleKeys box Click Settings to specify how ToggleKeys works 7 Ifyou have a special device for mouse or keyboard functions select the General tab 8 Check the Use SerialKeys box and click Settings to specify which serial port to use 9 To activate an on screen keyboard to use with the m
121. ormatting task pane click New Style Properties Mame Evle1 Style type Paragraph bal Style Far Following paragraph f Stylel w Formatting k Add to template Automatically update Figure 234 2 In the Name field type a name for the new style If you want to base the new style on an existing style select that style from the Style based on drop down menu 4 If you want to specify which style always follows this new style select that style from the Style for the following paragraph drop down menu 5 Use the icons and drop down menus in the Formatting section to define the new style 6 Click Format to further define the new style 163 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Method 2 1 Type some text in a new paragraph Lorem ipsum dolor sit amet consectetuer adipscing elit 2 Use the drop down menus and buttons in the Formatting toolbar to format the text E Impact Red Centered Figure 235 3 Word creates the new style automatically and names it after the text characteristics 4 Ifyou want to change the name click the button next to the style name and select Modify Type the new name in the Name field 164 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Deleting a Style Because Wotd creates a new style every time you modify text the style menu can become cluttered Sometimes two styles are nearly i
122. ose who e mail you during that time so that they will know that you are not immediately available You can leave word where to contact you or you can give an alternate name for people to contact 1 While in Mail select Tools Out of Office Assistant Out of Office Assistant COT am currently In the Office AutoReply only ance to each sender with the Following text Lam currently aut oF Ehe office IF it s an emergency send your e mail to aricherm boartlongyear cam These rules will be applied to incoming messages while vau are aut of the office Status Conditions Actions Add Rule Show rules For all profiles Figure 135 2 If you are ready to leave the office select I am currently Out of the Office 3 Inthe AutoReply only once to each sender with the following text field type the message that you want to automatically send 4 Click OK When you return to your office remember to select Tools Out of Office Assistant 6 Select I am currently In the Office and click OK 98 c 2 BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Attachments Attachments are files that you send in an e mail Sending Attachments To attach a file to an e mail do one of the following Method 1 3Send Figure 136 1 Click the paperclip icon 2 Look for the file that you want Select it and click Insert Method 2 1 Select Insert File 2 Look for the file that
123. ouse select Start All Programs Accessories Accessibility On Screen Keyboard 41 b me ru BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Searching for Files Searching for Files If you cannot remember where a file is located or if you want to find all files with a particular characteristic you can use the search function 1 To open the search function do one of the following e Select Start Search e From inside a folder click the Search icon File Edit View X Favorites Tools Help Bi p Search Figure 52 2 The Search folder opens What do you want to search for Pictures music or video Documents ward processing spreadsheet etc All Files and Folders Printers computers or people Figure 53 3 In the left hand pane you are given several options If you are looking for multimedia files select Pictures music or video If you are looking for a document file select Documents If you want to include folders in your search select All files and folders 42 BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Searching for Files Search by any or all of the criteria below Al or part of the File name word or phrase in the File Look in Local Hard Drives C1 When was it Y modified What size is it ar S RAD Be options cr Figure 54 4 To seatch for a file name type all or part of the file name in the first field If you wa
124. par Fr d Wed3lll 16KB Inbox e PENA w 6KB 7 Junk E mail 1 LA Outbox r Ma Ouarantine S Ew det Y e Erri be To MEFE METIZ Vidal 3 Lao N LERTUD Eg IU UCIMMPIC LL M grea m alps edge caged ie mque mre hay gem bra ETT 110 Items Send Receive Complete 3 M Figure 117 3 To remove the e mail preview pane select View Reading Pane Off 4 o see a preview of unopened e mail messages in the Inbox select View AutoPreview 86 es BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Setting Up HAR Type a question for help Forward G Type a contact to Find Messages with Aukofreview Inbox C From Subject Received Size bx l Date Today a hisani FU ey Thu 3 2 2 8 KB om eect de oe ee ee eee ee Seeds ee brie As Bee ee lore Bag qas ru uana Weg Fi Em Thu 3 2 20 Baxkm ee ee M j Thu 3 2 20 ie E ERR Seder Thu 3 2 20 Emis He Ta Dres Thu 3 2 20 DD DE Iz Date Yesterday Bee Em euer Wed 3 1 2 imm fhe fe mr Wed 3 1 2 ee ee ee ee Wed 3 1 2 Erei Fi ES queue Wed 3 1 2 eee Fan banum da ryan Wed 3 1 2 Emis FECE Ea ita p tums d Wed 3 1 2 Enim S e s Wed 31 2 p E ED Ep Dp Dw 115 Items Figure 118 5 To modify the Navigation Pane do the following Figure 119 6 Click and drag on the horizontal blue bar to show more buttons or to relegate them to small icons on the lowest button 87 e BOART LONGYEAR MICROSO
125. ps 8 Right click anywhere on the desktop Arrange Icons By Refresh Undo Rename Chrl 2 Graphics Properties Graphics Options Mew Properties Figure 24 9 Select Properties Display Properties Themes Desktop Screen Saver Appearance Settings 4 theme is a background plus a set of sounds icons and other elements to help you personalize your computer with one click Theme far Theme Delete 5 ample Active Window Figure 25 19 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Changing Windows s Appearance 10 At the Themes tab you can change the Windows theme Themes are combinations of desktop wallpaper window style and icon style Modified Theme v Madiftied T heme hy Curent T heme Windows AP Windows Llagsic More themes onlne Browse Figure 26 11 For example you can choose the Classic Windows theme to make your windows look as they did in older versions of Windows Display Properties P xl Themes Desktop screen Saver Appearance Settings A theme is a background plus a set of sounds icons and other elements to help vou personalize your computer with ane click Save Ag Delete Sample active Window RE Normal Disabled Selected Window Text coed m Figure 27 12 To change the background wallpaper select the Desktop tab 20 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Changing Windows s Appeara
126. r on the far right end of the taskbar 8 Select Hide inactive icons to hide unused icons in the notification area To see inactive icons click the lt button Lightly rest your mouse over each icon to see what it means 9 Ifyou want to move the taskbar right click on the taskbar and clear the Lock the Taskbar check box 10 Click on the taskbar and drag it to its new location You can position it at the top of the screen or along either side Windows will automatically reposition the desktop icons so that the taskbar does not cover them R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS The Windows Taskbar 2 My Documents j Wind ra setir ST My Computer a Adob E Inba 4 E Internet sESplarer 2 ae R e Figure 8 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Organizing Your Desktop The computer screen that you see when your first start your computer is called the desktop On the desktop are icons that represent programs files folders links and the Recycle Bin Double click an icon to open it Figure 9 The following are a few common icons and their meanings My Computer This icon takes you to a screen where you can see all of your hard drives floppy drives and network drives My Documents The My Documents folder is the Windows default folder It contains folders called My Pictures My Music and My Videos Unless otherwise specified all of the document
127. re 142 4 Type the full e mail address or type just a domain e g domain com and click OK 5 Check the Also trust e mail from my Contacts check box if you want to add them to your Safe Senders list 103 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail 6 To automatically add people to whom you send e mail to the Safe Senders list check the Automatically add people I e mail to the Safe Senders List check box 7 To configure the Safe Recipients list select the Safe Recipients tab Repeat Steps 3 and 4 to add names to the list 8 To configure the Blocked Senders list select the Blocked Senders tab Repeat Steps 3 and 4 to add names to the list 9 Select the International tab to block e mails from individual countries 10 Click Blocked Top Level Domain List Blocked Top Level Domain List Select ane or more countries regians to add to the Blocked Top Level Domain List cr c te dIvoire select all CK Cook Islands cae RECTE CM Cameroon tM China co Colombia CR Costa Rica C5 Serbia and Montenegro cu Cuba Figure 143 11 Scroll through and check the countries from which you do not want to receive e mail For example if you check CN China you will not receive e mails from the cn domain i e domain cn However if a Chinese company has a com address it will not be blocked 12 Click Blocked Encodings List 13 Scroll through and check the
128. rgin Show lines connecting to text Printing with Balloons Paper orientation Preserve vt l Cancel Figure 314 6 From the Comments color drop down menu select the a color for your comments Comment BM1 I thnk this sertence 15 superfhus insetesa o o o Figure 315 7 Your comments now appear in your chosen color 8 To change your initials which show up in the comment select Tools Options 9 Select the User Information tab 10 In the Initials field type the initials or short word you want to use 224
129. rl Z Undo the previous action In some cases you can undo several actions in a row Ctrl Y Re do the action that was just undone In some cases you can re do several actions in a row Ctrl X Cuts removes the selected item and places it on the Windows clipboard ET 64 e BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Inserting Special Characters Inserting Special Characters If you need to insert a special character or symbol into a Microsoft Office document do the following 1 Select Insert Symbol Symbols Special Characters BIGIGLSSI fefe eres Recently used symbols I I n pisja amp a a e a o e MACRON Character code DDAF fram Unicade hex amp utecorrect Shortcut Key Shortcut key Alt 0175 Figure 85 2 Scroll through the symbols until you find the one that you want If you want a symbol other than those shown select another font from the Font drop down menu Fonts such as Wingdings and Webdings contain a wide variety of symbols Click Insert 4 If you want to insert the same symbol somewhere else in your document position your cursor and click Insert again 5 Note the Shortcut key field It shows which keystroke you can use to create the same character In the above example press Alt and type 0175 on the number keypad on the right of the keyboard to get the sa
130. row Figure 205 3 Click and drag the margin to where you want it 147 ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Spacing Spacing refers to the amount of space between lines of text To alter the spacing between the lines do one of the following Method 1 1 Select the text 2 On the Formatting toolbar click the down arrow next to the Spacing button Figure 206 3 Select the amount of spacing that you want Method 2 1 Select the text 2 Select Format Paragraph 148 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Paragraph Indents and Spacing Line and Page Breaks General Alignment Qutline level Body text Indentation Left Special By Right Qn ov Spacing Before Line spacing After Preview Figure 207 3 From the Line spacing drop down menu select the spacing that you want Select Multiple for spacing more than double and type the amount of spacing in the At field 149 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Indentation The easiest way to control the indentation of individual paragraphs is to use the markers on the ruler EOE poner Figure 208 To change the indentation of one ot more paragraphs follow these instructions Method 1 1 Select the paragraph s to be indented ETFs z eiemetirm cursus pulus mayia IdCIlsSIS IHldulls SIL dillCL I
131. s 5 Subordinate a Coworker Click to add text Assistant 77 me m S 1 Click to add text hes Wat eis E Figure 295 3 Select Subordinate to put a shape below the selected shape select Coworker to insert a shape at the same level as the selected shape select Assistant to attach a shape to the side of the selected shape Organization Chart Style Gallery Select a Diagram Style Double Outline Thick Outline Bookend Fills Stripes Beveled Beveled Gradient Square Shadows Wire Frame Figure 296 4 Click the Autoformat button to choose a coloring and shape style Click OK 213 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Charts A chart is a graphic representation of data designed to clarify the relationship between sets of data 1 To insert a chart select Insert Picture Chart star ee 1st 2nd 3rd 4th Gtr Qtr tr tr Ld md SS e Ed Per EP SI e ne A ec poe nemen eem L ttotr ndor Bao ath OW 1 an ras 203 274 90 204 2 a West 3 a Noth 459 3469 45 a Figure 297 2 Asample chart and the Datasheet appears The Datasheet is an Excel type spreadsheet Peres a as asd ras st a s e sd REA 120000 i d i d SS d id C Documents and Settings Datasheet SSS SH ld ll 0M 3 w i er 1 efjUnique 5432 91345 82455 90332 95768 2 e Tota 107433 10943
132. s in the office Turning Off the Sound Method 1 Look for a mute button on your laptop or keyboard and press it D Method 2 1 If you do not have an external mute button disable the sound by selecting Start Control Panel Sounds Speech and Audio Devices Adjust the system volume Sounds and Audio Devices Properties f Volume Sounds Audio Voice Hardware 9 SigmaTel C Mayjor Audio Device volume Place volume icon in the taskbar Speaker settings Use the settings below ta change individual speaker volume and other settings Speaker Volume Figure 99 73 QR BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Tutorials 2 Click the Mute check box Method 3 Figure 100 1 Double click the speaker icon in the task bar 313 Volume Control Seis Options Help Volume Contral Wave Sw Synth LD Player Balance Balance Balance Balance Po 4 b J 4b 9 4 24 V alume Volume Volume Volume SigmaTel C Major Audio Figure 101 2 Check the Mute all check box 74 e BOART LONGYEAR MICROSOFT APPLICATIONS BASICS Keyboards Keyboards If you want to set up yout keyboatd to type special characters such diacritical marks do the following 1 Select Start All Programs Microsoft Office Microsoft Office Tools Microsoft Office 2003 Language Settings A Microsoft Office 2003 Language Settings Enabled Languages About Microsoft Office 2003 Langua
133. s that you save will go into the My Documents folder Recycle Bin Whenever you delete a file it goes into the Recycle Bin You can delete files by dragging them from the desktop or a window onto this icon If you need to retrieve a deleted file open the Recycle Bin and look for it From time to time you should empty the Recycle Bin if it begins to take up too much disk space After it has been emptied you cannot find deleted files in it Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Microsoft Internet Explorer This icon opens the Internet Explorer web browser which allows you to use the Internet Microsoft Word Click this icon to start the word processor Microsoft Excel Click this icon to start the spreadsheet program Microsoft PowerPoint Click this icon to start the slide making program Microsoft Outlook Click this icon to start the e mail program Adobe Reader Click this icon to start the PDF reader program Word document Click this icon to open a Wotd file Excel document Click this icon to open an Excel document PowerPoint document Click this icon to open a PowerPoint presentation PDF document Click this icon to open an PDF document AT amp T Global Network Client Click this icon to remotely connect to a server Sonic RecordNow Click this icon to burn data onto a CD R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Folders
134. se Details Customize This Falder ian To d Refresh Figure 13 The following screen shots show how the same folder looks with each option 12 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Thumbnails Tiles AF Frocedural Flow Chart BM Procedural Flow Chart AF Frocedural Flow BM Procedural Flow FA Procedural Flow Chart FA Procedural Flow chart IM Procedural Flow Chart IM Procedural Flow Chark OP Procedural Flow PO Procedural Flow OP Procedural Flow Chart PO Procedural Flow Chart PR Procedural Flow chart C C C aar PR Pracedural Flow AF Procedural Flaw BM Procedural Flaw Chart Chart ppt Chart ppt 3 7 AP Procedural Flow Chart ppt Microsoft PowerPoint Present Figure 14 Icons List E CJAP Procedural Flow Chart LJ G CJ LJ 6M Procedural Flow Chart JFA Procedural Flaw Chart AP Procedural BM Procedural FA Procedural IM Procedural OP Procedural Flow Chart Flow chart Flow chart Flow Chart Flow Chart ted IM Procedura Flow Chart JOP Procedural Flow Chart rs ia i PO Procedural Flow Chart EE FER PR Procedural Flow Chart THAP Procedural Flow Chart ppt 2 BM Procedural Flow Chart ppt FA Procedural Flow Chart ppt la g EF EJ E TEIM Procedural Flow Chart ppt a E z 2 2j 4 or Procedural Flow Chart ppt IM Procedural OP Procedural PO Procedural PR Procedural Presentation ALPO Procedural Flow Chart ppt ae Ae pire ORE ar ech
135. sections of a document you can split the screen so that you can wotk in two places at once To split the screen follow these steps 1 Select Window Split Duis Placerat Curabitur purus ligula luctus sed porta nec lacinia eget lectus Donec at turpis eget risus sagittis consectetuer Duis bibendum vestibulum nisi Praesent id nunc Fusce at elit Vestibulum auctor Vivamus sapien Nulla sodales Ut egestas molestie lacus Fusce gravida arcu ut lectus Donec tellus justo z z z z damel da amet risus porta tempor Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis egestas Pellentesque ultrices erat sit amet blandit aliquam dui tortor eleifend orci nec tempus leo magna ac orci Duis placerat leo ac leo Suspendisse cursus hendrerit lacus Nam vel nibh Duis in sem Morbi malesuada felis molestie risus Figure 200 2 A gray line appears in the middle of the screen Position the line where you want the screen to split and click L3 33 Ls R3 EA Sa EA Duis Placerat Curabitur purus ligula luctus sed porta nec lacinia eget lectus Donec at turpis eget risus sagittis consectetuer Duis bibendum vestibulum nisi Praesent id nunc Fusce at elit Vestibulum auctor Vivamus sapien Nulla sodales Ut egestas molestie lacus Fusce gravida arcu ut lectus Donec tellus justo fermentum vel mollis sit amet venenatis sit amet libero Etiam sit amet diam sit amet risus porta tempor Pellentesque hab
136. t Inches Alignment nl Indent From left Left Text wrapping Around Borders and Shading Figure 283 2 Select Left Center or Right alignment 205 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Delete a Table If you select the entire table and press Delete you will erase all of the contents of the table cells but not the table itself To delete the table click somewhere in the table and select Table Delete Table To learn more about tables take this Microsoft tutorial Warning Sound Turn off sound 206 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Graphics You can put several types of graphics into a Microsoft Word document In this section you will learn how to insert graphics into a Word document 8 deat Diagram s From File Text Box P From Scanner or Camera File za New Drawing Object AutoShapes Bookmark Al WordArt fS Hyperlink CtrHK Organization Chart y Chart Figure 284 To insert a graphic select Insert Picture Choose the type of graphic that you want to insert Picture Scanner or Camera New Drawing AutoShapes WordArt Organization Chart Chart Diagram Clip Art Clip art is a drawing that was created by an artist To insert clip art do the following 1 Select Insert Picture Clip Art The Clip Art task pane opens on the right Search Far
137. t PO printing Message t File Edit view Insert Format T Reply T Reply to All Forward Figure 133 1 To send an e mail that you have received to another person or persons click the Forward button a FW Blanket PO printing Message Sle File Edit View Insert Format Tools Table Window Help Type a question For help X LES Attach as adobe ror i lt a ca tel isi 8 1 118 cai 1 8 3 Ji i ss A AzhELz eee ER dd LS HE HL 44 Normal Arial Arial no B Uj zEz TE iEdSend i S E3 TY E ej Options HTML I m lice Subject FW Blanket PO printing From Bender Mike Sent Thursday March 02 2006 4 24 PM To BLELU MXP83 MxXPSS GlobalDev Subject Blanket PO printing We have made changes to the PO printing program to allow immediate printing of blanket PO releases when the Print PO now flag is set to Yes Figure 134 2 A separate window opens with FW in the Subject field but no address in the To field Type the recipient s e mail address or user ID in the To field 3 If you wish you can type a short message in the space provided to explain why you are forwarding the message 4 Click Send 97 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Sending Automated Notices If you are going to be away from your e mail for a day or more you can configure Outlook to automatically send a message to th
138. t Te area Te ET PR Procedural Flow Chart ppt OF Presentation2 ppt PO Procedural PR Procedural AP Procedural BM Procedural FA Procedural Flow Chart Flow Chart Flow Chart Flow Chart Flow chart Figure 15 13 ey 2 BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Organizing Your Desktop Details Mame Size Type Date Modified AP Procedural Flow Chart File Folder 2 13 2006 3 36 PM IL BM Procedural Flow Chart File Folder 2114 2006 11 51 AM CFA Procedural Flow Chart File Folder 2114 2006 11 00 4M 31M Procedural Flow Chart File Folder 2 14 2006 5 21 PM OF Procedural Flow Chart File Folder 2 13 2006 5 06 PM PO Procedural Flow Chart File Folder 2 14 2006 9 22 AM PR Procedural Flow Chart File Folder 2114 2006 12 29 PM BEAP Procedural Flow Chart ppt Microsoft PowerPai 2 20 2006 8 46 AM BM Procedural Flaw Chart ppt Microsoft PowerPoi 2 14 2006 12 02 PM BEFA Procedural Flow Chart ppt Microsoft PowerPoi 2 14 2006 11 01 AM FIM Procedural Flow Chart ppt Microsoft PowerPoi 2 14 2006 10 18 AM amp OP Procedural Flow Chart ppt Microsoft PowerPoi 2 14 2006 2 21 PM amp Po Procedural Flow Chart ppt Microsoft PowerPoi 2 14 2006 9 22 AM amp E PR Procedural Flow Chart ppt Microsoft PowerPoi 2 14 2006 12 29 PM OF Presentation ppt Microsoft PowerPoi 2 21 2006 9 15 AM Figure 16 Folder Settings A recommended folder setting allows you to see file extensions so that you can tell what kind of file it is
139. t criterion than date click Arranged By Date A drop down menu gives you a list of criteria to choose from 94 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail 4 Double click the message you want to read E Blanket PO printing Message HTML File Edit wiew Insert Format Tools Actions Help Edu Reply Ei Reply to All Ex Forward Sh 53 53 m iS UR X 7 xA From e Bender Mike Sent Thu 3 2 2006 4 24 PM To BLELI MXP amp 83 MxP amp 3 Globalbey Cc Subject Blanket PO printing We have made changes ta the PO printing program to allow immediate printing of blanket PO releases when the Print PO now flag is set ta Yes Thanks Mike 1 801 372 5430 Office 1 801 232 1311 Mobile Figure 130 5 The message appears in a separate window 95 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Replying to E Mail If you want to reply to an e mail do the following m Blanket PO printing Message I File Edit View Insert Format T Reply xh Reply to All cs Forward Figure 131 1 Click the Reply button a RE Blanket PO printing Message SEE File Edit View Insert Format Tools Table Window Help Type a question for help X iT Attach as Adobe PDF Bios A VEE 13 183 153 100 9 Read Mf IRSE SETFTHITFENENTETEPEREETHIDETENER i 44 Normal Arial Arial 10 B Z u iz i ea j iz3send D dd 8 c 4 S 3 Options HTM
140. t to add this setting to Normal dot 6 Click Format to make further adjustments 192 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Creating a Table of Contents Paragraph Indents and Spacing Line and Page Breaks General Alignment Outline level Indentation Left ov Special Right j none v Spacing Before Line spacing 4 After 2 Single v Preview Figure 267 7 After making the necessary adjustments click OK Index and Tables Index Table of Contents Table of Figures Table of Authorities Print Preview Web Preview i Shaw page numbers Use hyperlinks instead of page numbers Right align page numbers General Formats Fromtemplate Show levels E Shaw Outlining Toolbar Modify 1 Cancel Figure 268 8 The format for Heading 4 is now consistent with the other headings To learn more about tables of contents take this Microsoft tutorial Warning sound Turn off sound 193 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Spell Check Spell Check If you disabled the Check spelling as you type option you can still use the spell checker to check your spelling To use spell check follow these steps 1 Position your cursor at the beginning of the document 5 2 Click the spell check button w ot select Tools Spelling and Grammat Spelling and Grammar English Ll 5 Mot in Dictionary The Allow Qty field shows whether q
141. the text exceeds the capacity of a page If you want to determine where a page breaks hard pages are do the following 1 Position your cursor at the beginning of the paragraph where you want the new page to start 2 Press Ctrl ENTER 3 In Normal view and when you show the formatting marks in Print Layout a hard page break looks like the following figure Figure 226 4 Ifyou want to keep two paragraphs from breaking across a page select the first paragraph and select Format Paragraph Indents and Spacing Line and Page Breaks Pagination widowlOrphan control C Keep lines together C Page break before Suppress line numbers Don t hyphenate Preview Figure 227 5 Select the Line and Page Breaks tab 6 Check the Keep with next check box 159 ey 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document Using Styles A style consists of all of the characteristics of a paragraph of text font font size margins spacing etc You can create a style and then apply it to various paragraphs so that all of the paragraphs have the same style This saves you the time of having to manually adjust the characteristics for each paragraph separately Microsoft Word documents all have default styles built in but you can modify these styles as you wish or create new styles The default style is Normal which is Times New Roman 12 point Other built in styles are the headings 1 9 bu
142. til you see the tab you want e The text after a left tab will align on the left of the tab position Figure 215 The text after a center tab will center on the tab position Figure 216 E The text after a right tab will align on the right of the tab position Right tab Figure 217 E The decimal tab aligns numbers by their decimals 153 b me ru BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Formatting a Document 1 259 356 009 Figure 218 The bar tab inserts a vertical bar at the tab position The first line indent button indicates the position of the first line of a paragraph The left indent button indicates the position of the left margin of a paragraph except for the first line For example if you want to align text at both the left and right sides of a line such as in a header use the right tab EEEE Heading Figure 219 When you insert a tab that tab applies only to the paragraph where the cursor is For example if you have a three page document and you go back to a paragraph in the middle and set a tab the tab will not affect the other paragraphs in the document On the other hand if you are typing the last paragraph of a document and you set a tab the tab will apply to the paragraphs created thereafter If you want to create a tab that applies to the whole document press Ctrl A and set the tab with the entire document selected 154 e BOART LONGYEAR MICROSOFT
143. tion list is correctly constituted click Save and Close Contacts Goldstein Jeff E mail jeFFaimaal cam Figure 173 9 The distribution list and the new contact show up in the Contacts view Method 2 Use this method to create a distribution list from the names in an e mail Open the e mail from which you want to copy the names Select the names in the To or Cc fields Press Ctrl C Select File New Distribution List In the Name field type a name for the distribution list Click Select Members D UT e Se i 123 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 Contacts Select Members Type Mame or Select From List Show Names From Ehe Global Address List 3 Business Phone Offic amp BLIE amp BLIE Diamond 24 amp BLIE EDI GJ amp BLIE Finland SJ amp BLIE IT 24 amp BLIE Italy amp BLIE M PContacts amp BLIE MxpExternal amp BLIE Norway m oA me Add bo distribution list Roche Cecilia Bender Mike Simpson Dave Ross Ken Pettey Jesse DeTevis Robert Condrat Sharan Kaug Robbie Tilton Dave May Bonnie Buko Bob Figure 174 7 Position your cursor in the Add to distribution list field and press Ctrl V 8 Click OK ES Development Team Distribution List m led File Edit wiew Insert Tools Actions Help lb Save and Close 3 25 A Y Em x Members Mame Development Team E mail E Bender Mike MBender boartlongyear c
144. u can position the legend When finished click OK 217 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Diagrams Use the Diagram function to illustrate concepts graphically To create a diagram follow these instructions 1 Select Insert Diagram Diagram Gallery Select a diagram type pd o sl 535 5c No oo Yenn Diagram Used to show areas of overlap between elements Figure 305 2 Select the type of diagram you want 3 A preliminary diagram appears in a canvas and the Diagram toolbar appears ix Insert Shape 9 5 Click to add text Click to add text Click to add text Click to add text Figure 30 m 4 To add elements to the diagram click Insert Shape 218 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics CTO a dapi Maitt Diagram ses ots Insert Shape Insert shape I Click to add text Click to add text Click ta add text Click to add text Click to add text Figure 307 5 To change the coloring and lines click the AutoFormat button X Diagram Style Gallery Select a Diagram Style Default Outline Double Outline Thick Outline Primary Colors Shaded Fire 3 D Color Gradient Square Shadows Figure 308 6 Select the style that you want and click OK 219 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics aaa Figure 309 7 To add text to the diagram click on each shape and typ
145. uantites Ignore Once are kept track of in G L Ignore All Add to Dictionary Suggestions Change Change All Auto Correct Check grammar Figure 269 3 When the spell checker finds a word that it does not recognize it stops and highlights the unknown wotd in red In the Suggestions field are some words that might constitute the correct spelling 4 Select the correct word and click Change 5 If the correct word is not suggested type the correct spelling directly in the Not in Dictionary window and click Change 6 If the word is not wrong such as an acronym click Ignore Once or Ignore All 7 Ifthe word is not wrong and it is a word that you intend to use frequently such as the name of a company click Add to Dictionary 8 Spell Check also looks for repeated words If it finds two identical words together click Change to remove one of the words 194 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Tables Tables Use tables to organize data and other information into an easy to read format Tables consist of rows and columns The individual squares are called cells When working with tables it is recommended that you enable the Tables and Borders toolbar Select Tools Customize and select the Toolbars tab Scroll down and check the Tables and Borders check box Add to Table Adjust Size Change Font Color the Cells Lines Page Breaks Alignment Delete Table Creating a Table T
146. umber of profiles for each wireless LAN that you connect to For each different LAN you will need the encryption level and the encryption key To add a new profile click Add and repeat Steps 4 13 54 e BOART LONGYEAR INTEL PROSET WIRELESS Connecting to a Wireless LAN 17 Once you have created a profile to connect to a LAN right click the wireless icon and select Enable Radio The antenna will attempt to connect to the first profile in your list If you need to connect to a profile other than the first right click again and select Connect to Profile profile name Wireless Mebwork Name BLA Speed 11 0 Mbps Signal Quality Excellent Sv BB sos am Figure 71 18 When you roll your mouse over the wireless icon you can see which profile you re connected to the speed in megabits per second and the signal quality 11 0 Mbps is the fastest connection speed for IEEE 802 11b systems Idnatl AXE I CL Figure 7 19 This figure shows some of the wireless icons and their meanings The lower the signal quality the slower the connection speed Signal quality is affected by the number of stations connected to the access point physical barriers interference from other 2 4 GHz radio signals and the distance from the access point 20 To disconnect from the wireless LAN right click the wireless icon and select Disable Radio 55 BOART LONGYEAR BURNING CDE Connecting to a Wireless LAN BURNING CDS I
147. unsafe or Fraudulent sites To help protect your security we recommend that vnu leave this check box selected Figure 140 You can choose from four levels of junk e mail protection These options are listed in increasing order of protection e No Automatic Filtering The only e mail that is filtered is e mail from senders on your Blocked Senders list e Low Only the most obvious junk e mail is sent to the Junk E mail folder e High Most junk e mail is caught but some legitimate e mail might be sent to the Junk E mail folder e Safe Lists Only Only mail from people or domains on your Safe Senders list or Safe Recipients list will be delivered to your inbox 102 QR BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Lists To configure your lists follow these steps 1 Select Actions Junk E mail Junk E mail Options 2 Select the Safe Senders tab Junk E mail ptions Options Safe Senders Safe Recipients Blacked Senders International p E mail From addresses or domain names on your Safe Senders List will never be treated as junk e mail Import From File Export to File Also trust e mail From m Contacts Figure 141 3 To add someone to your Safe Senders list click Add Add address or domain Enter an e mail address or Internet domain name to be added to che list FO Examples someone example com example com or example com Figu
148. wavy line means that the grammar is not correct Note The grammar check is not infallible it marks as incorrect many perfectly fine sentences miethelis In this first example sktop methods methods Ignore All Add to Dictionary Autacarreck Language Spelling Look Up Figure 181 128 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Setting Up If you want to keep the spell check running while you type you can use it to cotrect words as you go Type the correct spelling of the undetlined word or right click on it and choose the correct word from the suggested list To turn off the automatic spelling and grammar check follow these steps 1 Select Tools Options ptions User Information Compatibility File Locations View General Edit Print Save Security Spelling amp Grammar Track Changes Spelling Check spelling as you type L Always suggest corrections Suggest From main dictionary only Ignore words in UPPERCASE Ignore words with numbers Ignore Internet and File addresses Custom Dictionaries amp ramirnar Writing style Grammar Only vi Check grammar with spelling ettings Show readability statistics oan Proofing Tools Recheck Document Figure 182 2 Select the Spelling amp Grammar tab 3 Clear the Check spelling as you type and Check grammar as you type check boxes Click OK 129 e BOART LONGYEAR MICROSOFT OFFICE
149. white Figure 30 17 If you select Windows Classic Style from the Windows and buttons drop down menu you can select from a much longer list of color schemes 22 Q BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Screen Saver Screen Saver To enable your screen saver follow these steps 1 Right click on your desktop Arrange Icons By Refresh Undo Rename Chrl 2 Graphics Properties Graphics Options Mew Properties Figure 31 2 Select Properties Display Properties Themes Desktop Screen Saver Appearance Settings Is Screen saver Wall minutes On resume password protect Monitor power To adjust monitor power settings and save energy click Power Figure 32 23 R BOART LONGYEAR BASIC WINDOWS INSTRUCTIONS Screen Saver 3 From the Screen saver drop down menu select a screen saver You can see a preview of the screen saver in the upper half of the window or you can click Preview to see a full screen sample 4 In the Wait field type the number of minutes to delay before starting the screen saver 5 Ifyou want to prevent people from using your idle computer check the On resume password protect box You will need to enter your Windows login to turn off the screen saver once it has started 6 Click OK twice to close the Display Properties window To disable your screen saver take the following steps
150. xt that has been manipulated to appear more like a drawing than typed text You treat WordArt as a graphic rather than as text 1 To insert WordArt select Insert Picture WordArt WordArt Gallery Select a WordArk style diy Figure 291 2 Select a WordArt style and click OK Edit WordArt Text Font Size Rp Arial Black v 36 v Text Example Text Figure 292 3 Type the text into the Text field Use the Font and Size drop down menus to format the text Click OK 211 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics Figure 293 4 To edit the WordArt text double click on the WordArt Organization Chart An organization chart allows you to diagram hierarchies in an organization 1 To insert an organization chart select Insert Picture Organization Chart A preliminary organization chart appears on a canvas and the Organization Chart toolbar appears d Insert Shape Layout Select x T 1l Clickto add text Click to addtext Click to add text DIU eR TO UU seen uU meet Figure 294 2 To alter the organization chart click one of the shapes and click the Insert Shape button 212 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Graphics LELPLTEEETITEEHEHEHEHTHEHEHEHEHEIHTHEHEHEHEEEHH PEPEPEPE eee eee eee eee ABRIL ES IRIPTRRIRIRIRERIRRIRIRIRIRIRIRZRIRRIRER RT Pee eee eee ee er eee eee eee ee ere I aad E
151. y 2 BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Track Changes Making Comments If you want to insert a comment into the document to explain a change or to ask a question do the following 1 Insert your cursor next to the text you want to comment on You can also select the text 2 Click the Insert Comment button Vivamus Mattis Lorem ipsum dolor sit amet consectetuer adipiscing elit Praesent placerat turpis ut nulla Nam laoreet Phasellus laoreet placerat ligula Phasellus mollis eqestas 22 7 Inserted Duis vel eros sed justo 2 elementum ultrices 4 Comment B1 I thnk this sentence is s1perilius sed diam Figure 313 3 A balloon appears in the margin and the text you selected is highlighted Type your commeht 4 You can customize the colors used in Track Changes If you would like to make sure that all of your comments appear as a particular color select Tools Options 5 Select the Track Changes tab 223 Q BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Track Changes Options User Information Compatibility File Locations View General Edit Print Save Security Spelling amp Grammar Track Changes Markup Insertions Underline v Color Deletions Strikethrough v Color Formatting none v Color Changed lines Outside border v Color E Comments color Bright Greer ve Ballaans Use Balloons Print 4 d always Preferred width Measure in Inches Ma
152. y Log off BMa Shut down Hibernate Figure 62 2 In some versions of Windows this screen appears Select Shut down from the drop down menu and click OK 3 In other versions of Windows a window with three buttons Stand By Restart and Shut Down appearts Click the Shut Down button 4 In some computer configurations the computer will switch off automatically after Windows shuts down If your computer is still on after Windows shuts down press the on off switch on yout computer You may need to press and hold the on off switch until the computer shuts off 49 Us BOART LONGYEAR INTEL PROSET WIRELESS Connecting to a Wireless LAN INTEL PROSET WIRELESS Connecting to a Wireless LAN If you have a laptop that is wireless compatible or if you have a wireless card in your desktop and yout Boart Longyear office has a wireless LAN you can connect to the wireless LAN while you are in the office LAN means local area network If you need access to wireless LANs in different Boart Longyear offices you will need to set up a separate profile for each office To set up a profile for a wireless LAN follow these steps 1 In the notification area of the task bar far right side find the wireless icon If you can t see it click the button to show all icons Right click the wireless icon Open Intel PROSet Wireless w Enable Radio Disable Radio Connect to Profile b Use Microsoft client Hide Icon
153. you want Select it and click Insert Method 3 1 Drag and drop the file from a folder window onto the e mail window L Tas Ee Cie Subject Attach E sample060306 pdf 4 ME Figure 137 When you attach a document the Attach field opens and the file appears in the field 99 e BOART LONGYEAR MICROSOFT OFFICE OUTLOOK 2003 E Mail Reading Attachments E mails with attachments have a paperclip icon Arranged By Date Newest on top Today dicentrai amp xmission com That File you wanted Figure 138 To read an attachment that you have received do one of the following Method 1 1 Double click on the attachment to open it 2 Save the attachment by selecting File Save As Method 2 1 Select File Save Attachments 2 Save the file somewhere on your hard drive Do not open attachments from people you do not know or that you ate not expecting Many different kinds of viruses can be embedded in attachments and are activated when the attachment 1s open In some cases an e mail with one or more attachments will be rejected because the e mail is too large for the mailbox Sometimes you can work around this limitation by sending each attachment as a separate e mail if the server rejects individual e mails that are larger than a set amount Sometimes an e mail inbox is too full to accept the separate e mails In that case the e mail will either bounce back or it will simply be lost To le
154. yout view is similar to Normal view except that page breaks are not shown 136 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document View Print Layout Print Layout shows you how your document will look on a page You can see headers footers margins and actual page breaks 1 BOART LONGYEAR MICROSOFT WORD Viewing a Document You can choose various wayi of viewing a document depending on what kind of information you need b see View Worm Poma vies H the mat Eee wie i shlwsyeurdocament s one contimuous pape Sth page breaks designated by dotted Ener From Normal view you cannot see headers and oobers mor can You see the ame of the marins d er bee of ee brum ome Figure 191 When in Print Layout you can select a two page view from the Zoom drop down menu on the Standard toolbar span LOWGTEAN Veet p riu Whale nr Figure 192 137 e BOART LONGYEAR MICROSOFT OFFICE WORD 2003 Viewing a Document From any of the views you can zoom in or out using the Zoom drop down menu View Reading Layout The Reading Layout is similar to the two page Print Layout except that it does not show headers ot footers nor does it show the margins accurately Instead it shows two pages on the screen as large as possible by eliminating the toolbars and task panes 5d Windrws Liser wA doc Microsol Word De Ldt ew inet lom lods Table Window tei Adobe POF Acrobat Comments ird 2

Boart Longyear IT User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents