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TimeTec user manual

1. 88 20 25 242758 88 1237 HOT 45 1 Crecin 5 11 Cher 20 CONTENTS Log ID Log ID is a unique ID for each transaction in TimeTec displayed in a descending order the later the time the higher the Log ID number Terminal The terminal ID as described when you add a terminal into TimeTec Serial Number This is the serial number of the terminal that the user used to report attendance User ID User ID of the user is displayed here for identification Name The Name of the user is displayed here for identification and verification Check Time This contains the recorded date and time of the attendance activity from the terminal Check Type Check Type describes the purpose of the attendance for example 0 for check In and 1 for check out Activity This contains work code information that is inputted by users when they report their attendance for example 13 for meeting clients 14 for a visit to a clinic Attendance This contains the date of the attendance record Slot Slot is the information about the location of this record in the attendance sheet column for example In Break Resume etc Viewing the Data Audit List To view data audit list based on what you are looking for specifically choose any field header and select your p
2. Esida tives mg LE BG A Erhi For pert before in dre C Terima Darrie Liy miret Note Only Weekly Schedule will display weekdays and weekends in the Weekday column and you can select the Day Type Please see the differences of the Clocking Time for different schedules Inputting Clocking Time You need to configure a specific clocking time for every clocking schedule Click on the Clocking Time tab and you ll be presented with 7 days of clocking schedule that you need to setup Determine the type of day for every day of the week for example Monday is a weekday Tuesday is a weekday Saturday is a restday etc For each day enter the clocking schedules applicable and as mentioned in Clocking Columns there are 14 time slots you need to input the time based on your compa ny s requirement Only two slots are compulsory which are IN and OUT the rest are optional Setting Grace Period for Clocking Time There is an option where you could allow discretion period in late IN or early OUT When an employee who supposed to check in at 9 00am checks in at 9 16am or checks out at 5 50pm when the time of check out is 6 00pm the short in time is not considered as lateness in the overall report if you put its Grace period at 30 minutes If the grace period is 15 minute the check in time at 9 16am will be considered as 1 minute late Choose Schedule gt Clocking Schedule gt Edi
3. gt CONTENTS 7 8 Installing The System For TimeTec to function properly these components need to be installed first Internet Information Service IIS Microsoft Net framework 4 0 MySQL database version 5 0 MySQL Connector ODBC 3 51 TimeTec PHE oh eS INSTALLING THE INTERNET INFORMATION SERVICE IIS The IIS comes with the Windows Operating System and should be installed by the administrator To install it follow the steps below bl Control Panel Home System and Security Network and Internet Hardware and Sound Programs User Accounts and Family Safety Appearance and Personalization Clock Language and Region gt gt Control Panel Programs gt Search Control 0 Programs and Features Uninstall a program amp View installed updates Run programs made for previous versions of Windows Fiow to install a program Default Programs Change default settings for media or devices Set your default programs Make a file type always open in a specific program Desktop Gadgets Add gadgets tothe desktop Get more gadgets online Restore desktop gadgets installed with Windows Uninstall a gadget FreeFall Data Protection Ease of Access Java EX Windows Features Turn Windows features on or off To turn a feature on select its check box To turn a feature off clear its check box A filled box means that only part of the feature is turned on
4. sample from user fingertec com user guide html gt User Enrolment Form Issued Fill in the correct enrollment date in this field failure to do so could cause the system to produce errors in reports Expired Enter the expiry date for particular users This field is relevant for contract tempo rary workers Name Full name of user as printed on the identification card Address Latest address of the user into this field for an updated record Email Corporate email address Phone Current telephone number or mobile number Employee ID Insert the employee ID Rate Hour This is applicable to temporary contract workers who are working on an hourly rate Social Security No Social Security is applicable only for the United States users ID No ID No refers to Identification Number issued by the government for identity card or NRIC Group Every user belongs to a dedicated group duty roster and the information must be inserted correctly to avoid improper download of attendance data Branch A company with multiple branches must select branch location for the user Department Every branch with different departments could select the relevant department for the user Purging User Information pany for various reasons and once he she left the com pany the information should Elisa be removed from the system David Kids Choose User gt User Profile gt Dl Ricky Purge select the us
5. local host if the MySQL database is installed in the same server as the TimeTec Admin The login username to access the MySQL database The default is root which can be changed during the MySQL database installation process Password The login password to access the MySQL database The default is blank nothing insert which can be changed during the MySQL database installation process Port Port number of the server to allow linkage to the MySQL database The default is 3306 Do not change this Click Test Connection after configuring the settings The section labeled Database will be activated if the connection to the MySQL database is correctly established The second section requires you to set the login details of the TimeTec MySQL database The Database name and username is preset as timetec It is recommended that you change the password from the current default timetec Click Update Connection to save the changes done Click New Database to create the TimeTec My SQL database gt CONTENTS 17 2 Managing Terminals This chapter guides you on how to add define and identify all FingerTec terminals to TimelTec in a connected environment for a complete manage ment of employees and their attendance data Adding Terminals to TimeTec To track employees attendance records you must add the terminals that are be ing used to report attendance Connecting the terminals to Time
6. Click on check on the checkbox under Suspension column Save the settings The suspended users cannot get access to TimeTec online anymore Accessing Timelec Once you have created an account for each user to access TimeTec they can go to TimeTec server to check their personal data and view their attendance records A user will be prompted to change his her password during the first time he she logs in using the assigned username and password from the administrator When the password has been changed to a new password the user will need to use the new password in the next login Viewing Attendance Records Sign in access to TimeTec provides user their rights to view his her attendance records Choose Attendance and you will be presented with a table of attendance sheet Options to view are as listed in the table below Branch By clicking on the Branch you can select to view users from a particular Branch or all branches Department You can select to view attendance of select Department Section You can select to view attendance of select Section in the company Duty Roster Duty Roster select duty roster you intend to view Schedule Should your company establish different schedules for different employee groups select the schedule you would like to view gt CONTENTS 31 Ae Configuring TimeTec This chapter guides you on how to configure your company s information and attendance settings in Timelec for you to optim
7. Mk Games Indexing Service di Internet Explorer 8 Internet Information Services Hostable Web Core Media Features d Microsoft NET Framework 3 5 1 Microsoft Message Queue MSMQ Server Print and Document Services RAS Connection Manager Administration Kit CMAK Remote Differential Compression RP Listener EH D Go to Control Panel gt Pro gram amp Features gt Turn Win dows feature on or off gt Check Internet Information Service checkbox to install IIS gt Follow the on screen instructions to finish the installation of IIS gt CONTENTS INSTALLING MICROSOFT NET FRAMEWORK 4 0 Download the installation file at http www microsoft com download en details aspx id 17851 gt Run the installation file and follow the instructions to start to install Microsoft Net Framework 4 0 Microsoft Search Download Center Download Center Windows Office Product downloads Download categories Security Resources moc 0501 NET Framework 4 Web Installer Subscribe Quick links The Microsoft NET Framework 4 web installer package downloads and installs the NET Framework components required to run on the target machine architecture and OS An Internet connection is required during the installation NET Framework 4 is required to run and develop applications to target the NET Framework 4 Overview System
8. Please select the drive for the InnoDB datafile if you do not want to usg z MySQL Server Instance settings InnoDB Tablespace Settings B Please choose the drive and directory where the InnoDB tablespace should be placed Drive Info Volume Name File System MySQL Server Instance Configuration Choose the configuration for the server instance Installation Path Please set the approximate number of concurrent connections to the server ele is option for database applications that will not require 3 a high number of concurrent connections A number of 20 connections will be assumed C Online Transaction Processing OLTP S Choose this option for highly concurrent applications that may have at any one time up to 500 active connections such as heavily loaded web servers C Manual Setting Please enter the approximate number of concurrent Concurrent connections gt cs nes 12 CONTENTS Select Database Support DSS OLAP gt Click Next MySQL Server Instance Configuration Choose the configuration for the server instance Please set the networking options Iv Enable TCP IP Networking Enable this to allow TCP IP connections When disabled gt local connections through named pipes are allowed Port Number Ex gt Add firewall exceptio MySQL Server Instance Config
9. her smartphones as Manager Device for more details please refer to Setting Up a Man ager Device at page 64 Setting Up Your TimeTec Mobile Note Before you start to use TimeTec Mobile refer to the TimeTec system administrator to obtain the static IP or DNS Domain Name Server IP of TimeTec server Without Static IP or DNS information your device will not be able to locate the Timelec server to download your attendance information A license key will have to be purchased from you reseller before being able to use the app Contact your reseller or support fingertec com for more information CONNECTING TIMETEC MOBILE VIA DNS SET DNS Insert the Static IP for example 219 93 242 4 or Tiree Tec Server Setup i 7 DNS fingertec no ip biz Port Insert port number in this field for example 8080 After you have entered DNS and Port information click Connect to get a link to TimeTec server gt CONTENTS CONNECTING TIMETEC MOBILE VIA IP ADDRESS In the event that you are connecting directly to the TimeTec server via LAN Local Area Network you must insert the IP address of the TimeTec server to connect IP Address Please insert IP Address of TimeTec Server Port Insert port number in this field for example 8080 Tap Connect after you have inserted all the informa tion SE SIGNING IN TIMETEC MOBILE sr MNG RIEC If all the information you inputted is correct you will see
10. Write the day type you prefer in the field given For example Workday to Weekday or Rest day to Weekend Click the disk icon to save the changes Configuring Work Overtime Different Overtime Work Wages In each day type you have the option to determine the work wages to be paid for example during work days the work wages is set at 100 overtime wages at 150 and the different overtime wages at 100 Weekends will apply different work wages than the workdays in some countries Leave Type au x Configuring l Leave Type TimeTec offers 9 default leave types Read the de scriptions in the table be low 3 Emergency Leave 1 Emer erly bane aM Half Day AM Half Day PM NN NN IR IR IR 4 E Emergency PM 6 T Absent Leave that is taken without any permissions from the company Emergency Leave that is taken due to emergency cases i e accident of family member Hospital Leave related to hospitalization i e warded Marriage Leave taken for marriage Maternity Leave due to child birth and confinement period Paternity Leave taken by fathers for his new born Sick Leave because not medically fit to work Study Leave to study for an exam Annual Default leave allocated to each staff per year gt CONTENTS 35 Adding Leave Types TimeTec allows a company to add a leave type on top of the readily available default leave type provided Choose Configuration gt Leave Ty
11. gt CONTENTS 15 Destination Folder Click Next to install to this folder or dick Change to install to a difi Install FingerTec TimeTec to C netpub wwwroot TimeTec Ready to Install the Program The wizard is ready to begin installation Click Install to begin the installation If you want to review or change any of your installation settings dick Back Click Cancel to exit the wizard InstallShield InstallShield InstallShield Wizard Completed The installer will set a default in stallation path for the software It The InstallShield Wizard has successfully installed FingerTec TimeTec Click Finish to exit the wizard is recommended to use the default location for installation i Launch TimeTec Database Installer Click Finish and launch the TimeTec Database Installer Configuring the TimeTec Database Installer is an important step The administrator must ensure that they configure it correctly Any mistakes or improper settings in this page can disrupt TimeTec from working with the MySQL da tabase The first section requires you to in sert details of the MySQL database server the physical server that the MySQL database is installed in 16 CONTENTS Server Type The type of database The default is set to MySQL Do not change this Host The IP address of the server that the MySQL database is installed in Insert
12. 37 User Duty Planner 19 User Name 20 Accounts 20 Create 23 Edit 23 Delete 20 Suspend V 7 Vista W Webster 7 Win7 7 WinXP 1 1 e Other Resources Information About FingerTec Company and the products www fingertec com The latest updates Facebook Fan Page FingerTec Worldwide Twitter FingerTec Worldwide To subscribe for FingerTec Newsletter info fingertec com subscribenewsletter Technical Tips and Latest user fingertec com Product Updates and Upgrades Email info fingertec com Sales support fingertec com Technical Register for Warranty info fingertec com productwarranty FingerTec Accessory accessory fingertec com Copyright Notice amp Disclaimer COPYRIGHT NOTICE All rights reserved No part of this book may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or by any information storage and retrieval system without written permission from FingerTec Worldwide Sdn Bhd Every precaution has been made to supply complete and accurate information Information in this document is subject to change without prior notice DISCLAIMER No person should rely on the contents of this publication without first obtaining advice from a qualified professional person The company expressly disclaims all and any liabil ity and responsibility to any terminal or user of this book in respect of anything and of the consequences of anythin
13. Change users into different Group Duty Roster It is also crucial for you to generate attendance sheet towards the end of the year to prepare for the next year s sheet Choose Attendance gt Generate gt Select User ID or select All define the date range select options given accordingly gt Click Generate CAUTION This process will erase any of the manually inserted information attendance data from the records Hence you need to include all relevant user IDs and date range to generate accurate attendance data Viewing Attendance Records In Attendance you are allowed to view attend ance records based on activities as shown in Absent the picture above A click on Absent will list wee down the details of employees who are absent a SS for today On Leave is for employees who are taking permitted leaves There are 11 Attend Early Out ance records which could be viewed instantly Exishidecd Braak 7 by authorized personnel via TimeTec Attend ance Late In Miss Punch Overtime Diff OT Short Periodic Totals Summary Hours gt CONTENTS Attendance Reports This chapter explains in detail type of attendance reports available in Tim elec and how to generate the relevant reports for your company needs Understanding TimeTec Attendance Reports In total TimeTec provides 26 different types of reports under 5 major categories Different type of report is intended for various pur
14. Day Type Configuring Work Overtime Different Overtime Work Wages Configuring Leave Type Adding Leave Types Editing Leave Types Deleting Leave Types Setting Up Departments Editing Department Deleting Department Setting Up A Section Editing A Section Deleting A Section Adding Remarks Editing Remarks Deleting A Remark 5 e SETTING UP CLOCKING SCHEDULES Understanding Clocking Schedules Type of Clocking Schedules Clocking Columns Adding Clocking Schedule Editing Clocking Schedule Inputting Clocking Time Setting Grace Period for Clocking Time Setting Flexible Break Time Deducting Break Time From Total Working Hours Include Early Time Into Total Working Hours Arranging Clocking Time in Correct Slots Setting Clocking Range Replacing Attendance Data with The Latest Clocking Time Setting Tolerance Time Before Shifts Starts in Daily Schedule Setting Shifts in Daily Schedules Setting Clocking Rules in Overtime Hour 45 48 6 SETTING UP GROUP DUTY ROSTER DUTY PLANNER AND COMPANY HOLIDAYS amp LEAVES Understanding Group Duty Roster Type of Shift in Working Calendar Description of Columns in Duty Roster Adding A New Group Duty Roster Editing Group Duty Roster Understanding The Group Duty Calendar Editing Work Calendar Resetting Work Calendar To Default Viewing Group Duty Roster List Setting Up Duty Planner Listing Users in User Duty Planner Setting Up Company Holidays and Leaves 49 52 7 e MANAG
15. Employees report their attendance by verifying their fingerprint card or password and the attendance records will be uploaded to TimeTec immediately for the sys tem administrator to view in the attendance sheet This ensures that the attendance records in TimeTec will always be up to date TimeTec provides a total of 999 work ing scenarios each with 7 pairs of clocking status In Tea break in out Lunch break in out Tea break in out dinner break in out supper break in out OT in out Out gt CONTENTS 5 TimeTec allows administrators to setup working schedules to fit a specific working environment for example normal working hours overnight working hours factory shifts working patterns and flexi working hours The First in and last Out are the MUST have columns under the working schedules the others are optional The 7 pairs 14 of columns maximize the slots for attendance capturing and also provide detailed check points of all employees An administrator can prepare 26 types of reports to understand and analyze employ ees working behavior and efficiency With multiple levels of access system opera tors can view reports with restriction branch department section without having to interrupt each other Individual employees can also login to TimeTec to view and print their personal attendance records Furthermore each report can be saved into different digital formats PDF DOC or XLS WHAT WILL YOU NEED TO SE
16. FingerTec terminals automatically upload new user information user ID fingerprint templates card information and pass word to TimeTec whenever a new employee is registered at the terminal For companies with multiple branches or outlets employees are often relocated With TimeTec an administrator can upload the information of the employee con cerned to relevant terminals in the new branch within seconds The employee can then start to report his her attendance at the new branch immediately If an em ployee resigns the administrator will be able to delete the employee details from the system easily as well TimeTec provides a complete hierarchy to fit most companies structure It is di vided into Company gt Branch gt Department gt Section An administrator can assign employees into the appropriate level in a company to ease management and data viewing The system administrator can also assign new administrators operators to run TimeTec manage attendance data and generate reports It comes with a multi level login authorization where the system administrator can assign the operating levels of each user for example an administrator of the Accounts department will only be able to view records within the Accounts department records and trans actions from other departments branches companies will not be viewable to the Accounts administrator With the TimeTec FingerTec terminals are utilized as attendance capturing stations
17. depending on your viewing preference Reports Under Attendance Listing Category Reports that fall under Attendance Listing focus on all important attendance infor mation of all employees which include clocking activities work time overtime tardi ness on leave and etc providing an overview of employees clocking behavior and attendance pattern gt CONTENTS 53 Electronic Time Card The most general attendance record of employee comprises of de tailed clocking activities of an employee in a month including calcu lated work time overtime and short time The summary of attend ance tardiness and leave taken are available in this report Daily Attendance Listing This report lists employee s daily attendance into one page where administrator is able to check daily attendance on all or selected em ployees along with its summary of attendance at the bottom of the report Weekly Attendance Listing Generate employee s weekly attendance into a page with its sum mary of attendance at the bottom of the report Attendance Sheet This report is a comprehensive report detailing activities of all em ployees in a month including their leave taken absent tardiness and it also provides option to show first IN time and the last OUT time of every employee Correction Report This report is showing employees that have irregular clocking activi ties for example extended break time early out come in late and etc Administrat
18. gt User Identity gt Roll over mouse to Branch and select all in the dropdown menu Viewing Users by Branch Department Section TimeTec makes it easy to view all users available in a branch department or a sec tion When a user profile is added into the system his information is added into the system To view users in a specific branch choose User gt User Identity gt Branch gt The drop down menu will present you with all branches available in TimeTec Select the branch you require User Profile a Import Q Find 28 gt CONTENTS Setting Privileges TimeTec is a web based application which can be accessed by various users It is important to set up privileges of each user to prevent unauthorized access to infor mation Choose User gt User Identity gt Click on F Select the preferred privilege for each user and click Submit User Only report attendance at the terminal and gain access Enroller Only enroll User into the system Enroller cannot enroll other privileges level i e Admin or Supervisor Admin Access all operations except reset settings and delete data in terminals Supervisor Access all operations in the terminals Adding User Name User Name is the name that will appear on the terminal s LCD when a user verifies his fingerprint The maximum characters allowed for a User Name is 9 digits For exam ple User Name for David Richardson is R David To create a User Name choose User gt Us
19. of the terminals by checking Terminal Info If you have mistakenly erased all user info you can always upload them back to the terminal DISPLAYING TERMINAL INFO This command will return the terminal information in detail for your reference The details available include Duty Group Description Firmware detail User count quan tity Fingerprint count etc Choose Terminal Info gt The page will display all terminals information in a table format for your reference REBOOTING TERMINAL There are cases when a terminal or some terminals hang or face some technical prob lems that require rebooting You can perform this task remotely via TimeTec Choose Reboot Terminal gt Select terminal gt Reboot DISPLAYING TERMINAL COMMAND QUEUE To know the commands that have been executed in TimeTec choose gt Terminal Command Queue A list of commands complete with information about the reques tee response time and its completion time will be available in this table Terminal Management Terminal Command Queue No Sara Descriptor No 12 8202680 entrance s034 entrance Mar 1205854 3101217 Main ext 2101217 Mam ext eqozi21 Secondary Secondary ervance antranen 21092011 135229 2102011 112143 21032011 105754 2109 2011 1055 58 21082011 105125 21082011 102017 2108 2011 104854 19092011 101843 0SON2011 14 23 56 0 1473558 05092011 1423
20. rd Enter the root ord New root passworc root passw roa Confirm Retype the password _ Enable root access from remote machines Create 4n Anonymous Account This option will create an anonymous account on this server Please note that this can lead to an insecure system Uncheck Modify Security Settings if the administrator does not want to change the default login name and password of the MySQL server default login name root password lt blank gt gt CLick Next If the Administrator would like to change the login name and password check Modify Security Settings and Insert Login password to proceed gt CONTENTS 13 PRO MySQL Server Instance Configuration Choose the configuration for the server instance Ready to execute Prepare configuration MySQL Server Instance Configuration Q Write configuration file Choose the configuration for the server instance Start service Processing configuration Apply security settings Please press Execute to start the configuration Prepare configuration amp Write configuration file C Program Files MySQU MySOQL Server 5 5 my ini G Start service Apply security settings Con file created Windows service MySQL installed Service started successfully Press Finish to close the Wizard Click Execute gt Wait for the system
21. this login screen Enter the username and pass word that you are using to access TimeTec to start re porting and checking attendance You could choose to let the device remember your password by turning the Remember Me tab to ON Click Sign In to Login to TimeTec Mobile TimeTec will request each employee to change his her password at the first login Possible Error Scenes During Setup DNS OR STATIC IP INFO ERROR This could occur when the user forgets to insert static IP or DNS of TimeTec Server It could also occur if the static IP or DNS is incorrect Check static IP or DNS gt CONTENTS 59 IMPROPER DNS Improper DNS inserted If the DNS is correct check with sys tem administrator It could be due to offline server or weak connection TimoTos Mobile appropriate doman nami La correct to he aber T abit Lo ST EAA i NO CONNECTION ESTABLISHED There is no Internet connection established check your iPhone iPad settings or WiFi settings to estab lish a connection before you could access to Tim eTec Server Using TimeTec Mobile The first user to login into the TimeTec Mobile in the iPhone or iPad is the default user The user will be able to report attendance and view and print attendance records REPORTING ATTENDANCE Look at the icons at the bottom on the screen and tap on Check In now tap the scanner
22. to pair Mobile TimeTec to the TimeTec Server so that it recognizes future attend ance offline recordings gt CONTENTS 65 1 0 Index A 19 Access Rights 39 AM Tea 43 Attendance Record 43 Attendance Sheet 21 Branch C 29 Clocking Columns 51 Clocking Schedule 32 Clocking Time 31 Clocking Range 14 Command Queue 23 Company Profile 23 Configuration D 24 Day Type 27 Department 29 Dinner E 31 Early Check In 15 Enroll Users 13 Upload 15 Download 17 Delete 14 Erase All Info F 6 FingerTec Terminals 31 Flexible Break Time G 37 Group Duty Calendar 37 Group Duty Rosters H 35 Holidays 66 CONTENTS 7 Installation 6 Internet Connectivity 7 ISS L 26 Leave 26 Leave Type Login to TimeTec 39 Lunch M 7 Microsoft NET Framework 4 0 20 Mobile Account 8 MySQL 0 40 Overtime 23 Password 40 PM Tea 19 Privileges R 45 Reports 43 Save 43 Print 43 Search 43 Redo 43 View S 27 Sections 7 Server 7 Server 2008 7 Setting Up TimeTec 33 Shifts Multiple Working Shifts 33 Rotational Shifts 33 Open Shifts 29 Supper 6 Static IP 24 System Settings T 11 Terminal 11 Add 13 Delete 14 Reboot Display Info 6 TimeTec License 10 Terminal Group 10 Terminal ID 33 Tolerance Time U 10 Update Terminal Info 12 User 11 Add 16 Purge 17 Import 17 Find 17 Suspend 18 Edit 18 Sort 18 View
23. to complete the configuration gt Click Finish to end the process INSTALLING THE MYSQL CONNECTOR ODBC 3 5 1 TimeTec requires the MySQL Connector ODBC 3 51 to work with the MySQL data base Download the installation file at http www mysql com downloads connec tor odbc 3 51 html Welcome to the Setup Wizard for MySQL Connector ODBC 3 51 The Setup Wizard will install MySQL Connectd release 3 51 28 on your computer To contin License Agreement Please read the following license agreement carefully GNU GENERAL PUBLIC LICENSE Version 2 June 1991 Copyright C 1989 1991 Free Software Foundation Inc 59 Temple Place Suite 330 Boston MA 02111 1307 USA Everyone is permitted to copy and distribute verbatim copies of this license document but changing it is not allowed I accept the terms in the license agreement I do not accept the terms in the license agreement Run the installation file gt Click Next gt Read and accept the License Agreement gt Click Next 14 CONTENTS Setup Type Choose the setup type that best suits your needs Please select a setup type Typical gt Common program features will be installed Recommended Ready to Install the Program omede The wizard is ready to begin installation Complete 47 Al program features will be installed Requires the most dis If you want to review or chang
24. 2 June 1991 Copyright C 1989 1991 Free Software Foundation Inc 51 Franklin Street Fifth Floor Boston MA 02110 1301 USA Everyone is permitted to copy and distribute verbatim copies of this license document but changing it is not allowed Preamble The licenses for most software are designed to take away your freedom to share and change it By contrast the GNU General Public License is intended to guarantee your freedom to share and change free software to make sure the software is free for all its users This LA V I accept the terms in the License Agreement Click Next gt Read and accept the License Agreement gt Click Next to proceed Choose Setup Type Choose the setup type that best suits your needs Ready to install MySQL Server 5 5 Installs the most common program features Recommended for mosi Click Install to begin the installation Click Back to review or change any of your to choose which program features will be installed and installation settings Click Cancel to exit the wizard they will be installed Recommended for advanced users All program features willl be installed Requires the most disk space gt CONTENTS Select Typical gt Click Install to begin the installation process Completed the MySQL Server 5 5 Setup Wizard QL Server Instance Configuration Wizard Click the Finish button to exit the Setup Wizard Welcome to the My
25. 58 04 2011 142358 2102011 12 52 39 200201 11121247 21 09 2011 10 58 00 21 06 2011 10 56 02 21062011 105130 21082011 1050720 19092011 103847 0505 2011 14 24 06 0609 2011 14 24 00 06 08 2011 14 23 58 CE 02011 14 22 66 21002011 13 52 30 PUORO 112148 219082011 10 58 00 21 08 2011 10 58 02 21089011 10 51 30 2108 2011 10 50 23 1909 2011 10 18 48 OMOWZ011 14 24 08 OS0W2011 14 24 00 05 08 2011 14 23 58 201 14 23 50 gt CONTENTS 23 ATTENDANCE CAPTURETIMER This feature lets you set an automatic download interval to download transaction logs attendance records from the database The logs are always uploaded to the TimeTec database after a verification process However you ll need TimeTec to re trieve the records from the database and proceed to process the attendance logs To configure the Attendance Capture Timer Press Manage Terminal gt Attendance Capture Timer gt a new window will pop up gt Set the value into the relevant column gt Press SUBMIT to save settings Attendance Capture Timer Everyday at 216555 16 35 0435 16 35 o clock Every interval of fo Hour fo Minute 10 Second F Suspend auto capture m Capture now Last Activity 14 10 2011 10 37 41 Processed Logs 0 Converted Audit Data 0 24 CONTENTS 3 Managing Users This chapter explains how to manage and control user information and their biometrics d
26. ENTS An employee must work more than the value of minutes defined here to qual ify to entitle for overtime For example if the time is predefined at 60 the staff must work more than 60 minutes to be qualified for overtime Employees are allowed a maximum number of hours to claim for overtime in a day based on the value input in this column For example 12 hours and if an employee worked 13 hours he is only entitled to claim for 12 hours only For easy viewing of attendance records it is recommended that you set to round up or round down the attendance time Round up Choosing this op tion will add the time to the attendance data For example if you checks in at 9 05am the time stamp will be at 9 15am 0 15min 15 16 30min 30 31 45min 45 46 59min 1 hourRound down Choosing this option will reduce the time at the attendance data For example if you check in at 9 05am the time stamp will be at 9 00am 0 15min 15 16 30min 30 31 45min 45 46 59min 1 hour You can round up or round down every overtime OT records for easy viewing in TimeTec Round up Choosing this option will add the time to the attend ance data For example if you checks in at 9 05am the time stamp will be at 9 15am 0 15min 15 16 30min 30 31 45min 45 46 59min 1 hourRound down Choosing this option will reduce the time at the attendance data For example if you check in at 9 05am the time stamp will be at 9 00am 0 15min 15 16 30min 30 31 45min 45 46 59mi
27. ING USERS Understanding Attendance Sheet Sorting Attendance Sheet Editing Attendance Sheet Purging Attendance Sheet Generating Attendance Sheet Viewing Attendance Records 53 55 8 ATTENDANCE REPORTS Understanding TimeTec Attendance Reports Generating Reports Reports Under Attendance Listing Category Reports Under Attendance Analysis Category Reports Under Terminal Analysis Category Reports Under Duty Schedule Listing Category Reports Under Table Listing Category 5665 9 INTRODUCING TIMETEC MOBILE Introducing TimeTec Mobile The Importance of Internet Connectivity Checking In Without Internet Connectivity Group Check In Using A Single Device Understanding Authorization Level Downloading and Installing TimeTec Mobile Setting Up Your TimeTec Mobile Possible Error Screens During Setup Using TimeTec Mobile 66 10 INDEX 67 11 e OTHER RESOURCES 1 Introducing amp Installing the TimeTec TimeTec An Introduction THE BASIC UNDERSTANDING OF TIMETEC TimeTec is a web based FingerTec application for managing employee data and attendance records Administrators can manage employees easily as they are able to transfer user data within the terminals with TimeTec Attendance data from Fin gerTec terminals are downloaded into TimeTec to provide an overview of the staff s attendance TimeTec works with a MySQL database to maximize the capacity stor age and minimize housekeeping efforts Managing and using the TimeTec is easy
28. SQL Server Instance Configuration Wizard 1 0 17 0 The Configuration Wizard will allow you to configure a MySQL server instance To continue click Next V Launch the MySQL Instance Configuration Back Gmn E Cancel Wait for the installation of the MySQL to be complete gt Check the checkbox to Launch the MySQL Instance Configuration Wizard gt Finish gt Start to configure the MySQL server MySQL Server Instance Configuration Choose the configuration for the server instance Several MySQL server installation were found on your system MySQL Server Instance Configuration Please choose a server instance to be altered Config File MySQL Server 4 1 4 1 16 C Program Fil MySQL Server 5 5 5 5 8 Choose the configuration for the server instance Please select a configuration type Detailed Configuration Choose this configuration type to create the optimal server setup for this machine C Standard Configuration Use this only on machines that do not already have a MySQL server installation This will use a general purpose configuration _Next gt for the server that can be tuned manually gt CONTENTS 11 If the server is installed with an older version of MySQL server the system will advise the administrator gt Select to use the latest version v5 5 8 gt Next gt Select Details Configuration and Click Next MySQL Server Instance Configuration Choose the configuratio
29. TUP TIMETEC You will need the following components to set up the TimeTec successfully a Server tech spec MINIMUM SERVER REQUIREMENTS Speed 1GHz Operating System Windows XP Professional 32 Bit Windows Server 2003 32 Bit Windows Vista 32 Bit or 64 Bit Home Premium Business Enterprise and Ultimate Windows 7 32 Bit or 64 Bit Windows 8 32 Bit r 64 Bit Home Premium Professional and Ultimate Windows Server 2008 32 Bit amp 64 Bit Memory 206 RAM Storage 10GB free disk space Framework Net Framework 4 0 Supported Browser Web Browser IE7 Chrome 9 FireFox 3 Safari 5 b Static IP The TimeTec server requires a static IP to link up to the FingerTec terminals The terminals respond to this static IP to upload user data and attendance c Internet connectivity TimeTec must be connected to the terminals all the time to be able to retrieve data for user management and attendance processing Make sure the Internet connec tivity in between TimeTec and the terminals is stable and reliable Check the con nection to prevent any interrupted data connection d FingerTec terminals Webster supported FingerTec terminals are installed as attendance reporting machines The FingerTec terminals must be updated with a special firmware to add the Webster function for it to be able to work with TimeTec Only selected FingerTec models can support Webster consult your local reseller or support fingertec com for more informa tion on your t
30. Tec enables you to download all attendance data contained in the terminals via the web upload and update relevant information to the terminals and monitor the activities of the ter minals effectively TimeTec cannot update any information to terminals that are not connected to it timelec riday 23 September 2011 Home Attendance Schedule Report Configuration My Profile Sign Out FingerTec Terminal No In Service Activated Terminal Duty Group Main entrance 8205854 Secondary entrance 8202660 Secondary exit 8202121 Main exit i 3101217 Choose Device gt Add gt Fill out the details gt Submit Add Terminal Terminal mp Terminal Group Description Serial No EE Product ID Activation Key Connection WEB 18 CONTENTS Terminal ID Terminal Group Description Model Serial No Connect In Service Activated Identify terminals that are being connected to TimeTec with a unique ID for example 110 111 112 etc Define which group that a particular terminal belongs to i e Terminal 111 belongs to Group 1 normal hours workers Terminal 110 is be ing used by Group 2 who has shifts Describe the location of the terminal for easy reference and identification for example main entrance biology building entrance laboratory 1 entrance etc State the model of the terminal e g AC100 TA100 R2 for easier tracing and tracking E
31. ach terminal comes with a unique serial number input the serial number of the termi nal here for identification Choose to connect the terminal via web to list the terminals in TimeTec Terminal Duty Group Main entrance Secondary entrance Note t is important to make sure that all terminals are loaded with Webster be fore you attempt to connect the terminals to TimeTec Webster is an online web based platform similar to an SDK that is used to con solidate and centralize the database for time and at tendance With the Webster platform you can access raw time attendance data any time and everywhere using internet browser Updating Terminals Information in TimeTec From time to time you might want to update the terminal s information TimeTec provides you with an option to update the information of every terminal that you have added into TimeTec Choose Device gt Click on the right of a row and edit accordingly Deleting Terminal from TimeTec You can delete any terminal from the list of devices once the terminals are no longer used for recording attendance or the company has made changes that affect any listed terminals in TimeTec Choose Device gt Click on the far right of a row gt Confirm the deletion You can add the terminal s back to TimeTec as and when necessary Refer to Chap ter 3 Page 11 for instructions gt CONTENTS 19 Adding a Terminal Group TimeTec allows
32. ame and password to login into TimeTec mo bile TimeTec will receive a unique ID from the mobile communication devices The unique ID is treated as a Mobile ID under his her account The administrator will be able to see the 7 digit unique ID display in the column Mobile ID for employees who are using TimeTec mobile in example 9887496 You may send the mobile ID to your local resellers or FingerTec Technical Support Department support fingertec com to generate the corresponding Product ID and activation ID Example Product ID G4YN B5SZ LELB 12 digit alohanumeric Activation key ETA72RWPAT 10 digit alohanumeric gt CONTENTS 57 58 These key numbers are important as it is used to activate the connection of TimeTec mobile of the employee Without the activation process employees can only report at tendance via TimeTec mobile but unable to view attendance and reports The admin istrator can only see the transaction records reported by TimeTec mobile in Terminal Data Audit List but not in the Attendance Sheet or reports To activate TimeTec mobile Retrieve the TimeTec mobile product ID and activation key from local resellers or FingerTec gt Login to TimeTec server gt User gt Sign In User name gt Click and insert the product ID and activation key gt click f gt Check the Enabled checkbox to activate the TimeTec mobile account Any mobile Only check this if you want to allow the TimeTec Mobile user to use his
33. an turn the device into an attendance cap turing machine for users after the administrator assigns his user ID to a Manager or Supervisor authorization level Now every user can login via the manager s su pervisor s device to report their attendance Understanding Authorization Level The highest authority in TimeTec s server is known as Administrator Administra tors have an additional option to view and print attendance records of any user However administrators are not able to use his her administrator login account to report attendance The administrator will still need to use his her normal user login to report attendance via the apps Downloading and Installing TimeTec Mobile Once done open the app to do the settings Download TimeTec mobile from App store or Andriod market gt install it Creating a TimeTec Mobile Account Once you have created a username for TimeTec for your employees you can provide a mobile account for them to access TimeTec from the TimeTec Mobile application Employees can download and install the TimeTec Mobile into their smartphones supporting platform iOS and Andriod and use the applications to carry out opera tion below 1 Attendance reporting 2 Attendance viewing amp checking 3 Download reports For more details on how to install setup use TimeTec Mobile please refer to the manual page 56 Chapter 9 Introducing TimeTec Mobile Once the employee uses their usern
34. and audit The Attendance Sheet contains 15 columns which are ex plained in the table below Shaheen Hin Al Pang Kek Loong PMastin Mie tech ge 327 Weti 2 7 Cort M Dargar Corn Weti Barain Hr Diri lol Tumer Matin Car Yeu d Li TTT Date The date of the attendance sheet s data User ID The user ID of all users of TimeTec Name Name associated with the user ID it s recommended to input full name as print ed in the ID card Photo Photo of the user Edit TimeTec allows editing of attendance data in attendance sheet but the changes display in different color indicating that the data has been changed Day Type There is a list of Day Types available for you to choose Schedule No Working Schedules associated with the User ID IN The time stamp when user checks in the office for the first time in a day AM Tea The time stamp when user checks out for a morning tea break and comes back to work Lunch The time stamp when user checks out for a lunch break and comes back to work gt CONTENTS PM Tea The time stamp when user checks out for an afternoon tea and comes back to work Dinner The time stamp when user checks out for a dinner and comes back to work Supper The time stamp when user checks out for an evening supper and comes back to work OUT The time stamp when user ch
35. area in green to report attend ance The TimeTec server will receive the attend ance record and display a message of acknowl edgement Friday December 2011 EN gt CONTENTS CHECKING HISTORY ATTENDANCE timefec ros incites FERRER Friday Decembar 16 2011 Chong Kah Heng Jalan BE 2 Bandar Kinrana 3 47 100 Puchong Selangor Malaysia Chong Kah Heng 1030 Jalan BE VE Bandar 3 47100 Puchong Solange Malaysia Tap History to view the history attendance You can search the history attendance by date and time Tap Search by Date and Time gt Insert date and time to search Tap Location to view your current location It is advisable to check your location before you report your attendance to avoid misunderstood attendance data This is to make sure you ve al ready reached the work ing place gt CONTENTS 61 CHECKING PERSONAL ATTENDANCE RECORDS tap on Attendance icon will bring you to the Attendance Sheet Tap Filter to define the preferred display screen Choose between Today This Week This Month or you can Select Date Range Tap a col umn to see the details of that particular attendance record CHECKING DEPARTMENT EMPLOYEE S ATTENDANCE RECORDS The System Administrator can check the attendance record of other employees or th
36. ata in TimeTec effectively for an improved attendance system Enrolling Users into FingerTec Terminals TimeTec can only pull user data once the biometrics data e g fingerprint is available and the users have been enrolled into FingerTec terminals To learn how to enroll users into the terminals please refer to user fingertec com manual Downloading User Information from Terminals The maximum number of terminals to be connected to TimeTec is 999 units To download all the user information go to Chapter 3 Managing Terminals Down loading Users Adding User Information To add a user into TimeTec click on User gt User Profile gt Add Fill up important information and click to save settings Add User User ID Issued Expired Name Address Email Phone No Employee No Rate Hour Social Security No 10 No Duty Group Department M Remark gt CONTENTS 25 User ID Enter User ID maximum of 9 digits If the ID is less than 9 digits prefix zeros will be automatically added i e for ID 3061 will be 000003061 The User ID must be similar to the ID used during enrollment at the terminal Any mismatched of the user ID could cause failure of data transfer improper reporting and creation of irrelevant new user to the system Note t is advisable to use the Enrollment Form to record detailed and correct information during registration Download the enrollment form
37. ays define the day type select the dates to initiate the schedule gt Apply Resetting Work Calendar to Default Once you have edited the calendar and you wish to reset the work calendar to default settings choose Schedule gt Group Duty Roster gt Click on the year of the calendar you want to edit gt Click Reset to Default The work calendar details will return to its default settings After you have made the relevant changes click Submit to confirm the changes Viewing Group Duty Roster List Choose Schedule gt Group Duty Roster gt Click on column you want to view Duty Group You can opt to view the duty group either ascending or descending by clicking on the Column and select your choice Roster You can select to view the Roster by type or you can view all Click on the column Roster and from the drop down menu choose the type of Roster you like to view Setting Up User Duty Planner Choose Schedule gt User Duty Planner User Duty Planner is intended to allow customization of Duty Rosters on individu al staff In Group Duty Roster everybody in a group would have the same working schedule but you can change some staff s duty rosters to suit to their working sched ules This feature is applicable to staff such as head of department part timers or staff who are following different working schedules By having User Duty Planner option an Administrator can customize their working schedules under the same group duty rost
38. cial Security No OID No Suspending Users An employee could be suspended for a variety of reasons and for different durations Choose User gt User Profile gt Check on the boxes under Suspended column to sus pend users Click Yes or No to confirm the operation gt CONTENTS 27 Editing Users After users have been added into the terminal the information could be edited ac cordingly Choose User gt User Profile gt Click on at the far right of each row Edit information as necessary and save the setting Alternatively you could go to User gt User Identity gt Click on and edit necessary information Inserting User Photos TimeTec allows attachment of user photo for every user Choose User gt User Profile gt Check on the box of the fourth column after Name You will be prompted with a window to choose a picture from a file Upload the photo accordingly Sorting Users Choose User gt User Profile gt Users can be sorted ascending or descending by click ing on the column header User sorting can also be done via User gt User Identity gt Users can be sorted in an ascending or descending order by clicking on the column header Viewing All Users To view the list of users available in TimeTec click on User gt User Profile To view more at the bottom of the page there is a forward arrow that leads to the next page and a back arrow that returns to the previous pages You could also choose User
39. e any of your installation settings dick Back Click Cancel to space exit the wizard Current Settings Setup Type Choose which program features you want installed and whe Typical will be installed Recommended for advanced users Destination Folder C Program Files MySQL Connector ODBC 3 51 Select Typical gt Click Next gt Click Install gt Click Finish INSTALLING TIMETEC Preparing to Install FingerTec TimeTec Setup is preparing the InstallShield Wizard which will guide you through the program setup process Please wait License Agreement Please read the following license agreement carefully Decompressing FingerTec TimeTec msi FINGERTEC TIMETEC END USER SOFTWARE LICENSE AGREEMENT IMPORTANT READ CAREFULLY This TimeTec System End User License Agreement is a legal agreement between you either an individual or a single entity and FingerTec Worldwide Sdn Bhd Finger Tec for the software product identified above which includes Computer software and associated media and printed materials and may include online or electronic documentation TimeTec Software I accept the terms in the license agreement I do not accept the terms in the license agreement InstallShield lt Back J _nex gt J Run the installation and follow the on screen instructions Read and accept the soft ware license agreement to proceed
40. e entire department Tap to select and view attendance by date branch depart ment or section 62 CONTENTS VIEWING AND PRINTING REPORTS Tap Report to view the electronic time card The display format changes according to your preference For example you choose This Week in Attendance tap the report will be displayed by week Tap Print to print the report VIEWING AND PRINTING REPORTS For system administrator TimeTec will download all the reports from server during the viewing session To speed up the process it is recommended to define the date range before downloading the reports Settings to Personalize TimeTec Mobile My MAXIS y 18 PM s Biy MAWS F 20 Fh Setting sf Sereor Connection Search Options CRUE im Date Sound Sora Conecta m Address z sa Time Format Time Formai 134 4 24 hour D Cote Fonmai B tanuary 1 2012 12 hour i 24 hour Grath Options Enabie Disable Contact Us a i January 2002 Server Connection You can re configure the TimeTec Mobile by changing the DNS or IP address of the TimeTec server You need to only do this if you want to connect to another TimeTec server gt CONTENTS 63 64 Time Format You may change the time format either 12 hour or 24 hour based on your preference Date Format You may change the date format ei
41. ecks out from the office Overtime The time stamp when user checks in and out for an overtime session Work Showing calculated work time for a day shift Overtime Showing calculated overtime for a day shift Short Showing short of time in a day shift Leave Type Choose this option if the staff is taking leave that day Total Hour This is only applicable when you checked the column Overtime Only After option Chapter 5 showing the number of total work hours for a specific period Total Overtime This is only applicable when you checked the column Overtime Only After option Chapter 5 showing the number of OT hours done during a specified period Total Short This is only applicable when you checked the column Overtime Only After option Chapter 5 showing the number of shortage work hours for a specified period Leave Type Showing the leave taken for a day shift Remark Showing reasons or remark for the irregular attendance Note Even though there are 7 pairs or 14 clocking columns in TimeTec a company needs not use all of them TimeTec will sort the clocking times accordingly based on the rules and settings done earlier in Chapter 6 and 7 For example an employee work schedule just has 3 activities check IN and OUT lunch and tea break and he needs only 6 clocking columns Therefore TimeTec will abide by the settings and it will position the clocking times into their corresponding columns and it will leave those irrele
42. ection Attendance Rights User Rights Device Rights Limit user s access to certain rights only Schedule Rights Report Rights Editing a Username Account If you wish to change some information on username account to keep it updated click on Configuration gt Username Account gt Click on and edit relevant infor mation Click Submit to save settings Changing Sign In Password of Username Account For security reasons FingerTec recommends you to change the password regularly You can do this by choosing My Profile gt Change Sign in Password gt Enter all the information required and click Submit Use the new password to sign in the next time you access TimeTec Deleting Username Account In case you need to remove some accounts from accessing TimeTec s administration Click on Configuration gt Username Account gt Click on 4 and confirm the account you want to delete gt CONTENTS Suspending a Username Account Suspension of username account will remove the TimeTec s access rights of the user instantly and the user will no longer have access to edit or manage data in TimeTec Go to Configuration gt Username Account gt Under the Suspended column select the checkbox of the user and confirm Setting up System Settings Configure system settings from this page to manipulate the display on your Tim eTec Choose Configuration gt System Settings System Settings Date Format DBI MM YYYY 1 Ti
43. er Employees in Multiple Working Shifts could be changing and replacing shifts quite often between employees and to man age the shifts the administrator can conveniently use this feature In the working calendar select employee that you want to edit the working schedule click the current year gt Point to the date and click gt Select the working shift applica ble to this particular staff gt Submit to save the changes Administrators can also change Day Type and apply leave using User Duty Planner gt CONTENTS 47 Listing Users in User Duty Planner Choose Schedule gt User Duty Planner gt Column Header gt Point your cursor for the selection gt Click on your selection User ID You can select to view user ascending or descending or you can search a particu lar User ID by pointing to the User ID column header and select on a choice Duty Group Choose one Duty Group to view or you can view them ascending or descending Select all if you want to choose all Branch You can select individual branch you can view them ascending or descending and you can select all to view all branches Department Choose an individual department you can view them ascending or descending and you can select all to view all available departments Section You can select any section you can view them ascending or descending and you can select all to view all sections Setting Up Company Holidays and Leaves Administrator accesses t
44. er Profile gt Click on at the far right of the table and insert the User Name Creating Password Password is an optional verification method that a user could use in case they en counter some problems with biometrics verification for example a badly injured fin ger To create a password choose User gt User Profile gt Click on and insert the password of choice The password should not be more than 5 digits Inserting Card Number Card is another option for users to use at the FingerTec terminals Register the card at the FingerTec terminals and insert the card number at User gt User Profile gt Click on and insert the card number Selecting Terminals Every user may use more than one terminal for example David is allowed to access terminal at the front entrance and the one that is installed in the laboratory To select terminals that are accessible to a user choose User gt User Identity gt Click on and check on the boxes of the terminals and click Submit gt CONTENTS 29 Erasing User Identities Choose User gt User Identity gt Erase Select users that you wish to erase from TimeTec and click Erase However the data of the users who are deleted using Erase will be deleted from TimeTec only and not from the terminals Finding the Biometrics Information When each user registers for biometrics identification such as fingerprint the data will be recorded in TimeTec Find out the biometrics identifica
45. er This is a checklist of monthly working calendar of a particular work ing group Reports Under Table Listing Category Name List A list of all or selected employees names Branch List A list of all branch names Department List A list of all department names Section List A list of all section names Remark List A list of all remark names For more detailed explanations on every report please go to www fingertec com timetec report pdf gt CONTENTS 55 9 Introducing TimeTec Mobile This chapter guides you on how to use TimeTec Mobile for iPhone and iPad Introducing TimeTec Mobile TimeTec Mobile is an application developed by FingerTec for iPhone and iPad us ers to report and check attendance on mobile devices The application pairs your iPhone or iPad unique device ID TimeTec username and password that are issued by TimeTec server and current location during time attendance reporting The pair ing of the mobile ID along with the TimeTec username and password results in the limitation of one 1 user per device This restriction is to eliminate the possibility of buddy punching occurring at the iPhone iPad Therefore after downloading and installing the application ensure that you perform the initial login to TimeTec Although restricted to 1 user per device the app allows other users with a valid TimeTec username and password to login from the same device but only to check his her attendance and to prin
46. er that you FT Evelyn wish to delete from TimeTec le Kathy click Purge button Please Yvonne make sure that the user is Jenny carefully selected from the list Tracy before you finalized the purg Yenny Gibson ing process Barry wison 26 CONTENTS A click on User gt User Profile will present you with a list of users available in TimeTec To delete any of the users you need to click on at the far left of each row popup will prompt you to confirm that you want to delete the selected user Click Yes or No to confirm Choose User gt User Identity gt Click on 4 and a popup will prompt you to confirm that you want to delete the selected user Click Yes or No to confirm Importing Users TimeTec allows a user list to be imported into the system for easier management of user information Choose User gt User Profile gt Import gt Upload Upload file xls or txt format to import users to TimeTec Upload User File xls txt X Choose File No file chosen Upload Finding Users To make it easier to find a specific user in TimeTec choose User gt User Profile gt Find You can choose to a enter keyword search from 5 different fields e g User ID Name Employee ID Social Security No or ID No You can also search users by clicking on the column headers which are underlined e g User ID Name Employee ID etc Quser ID OName O Employee No O So
47. erminal s compatibility 6 CONTENTS You ll need to configure the following in the FingerTec terminal IP Gateway and Subnet mask of the terminal e Webserver IP static IP of the TimeTec server e Port number recommended to use 80 THE SYSTEM OVERVIEW HEADQUARTERS Collecting Time Data Viewing amp Scheduling Processing Reporting amp Editing Payroll Interfacing fe F FA Fingerprint 3 Staff views personal Reports attendance records Le Face Password Time attendance Interface with rules automatically third party system applies Supervisor edits Payroll staff reviews and and approves the reports processes paychecks Card Manager monitors schedules and edits attendance records Broadband LAN Collecting Time Data Collecting Time Data fe Cl e Data Collection te TimeTec Application a Fingerprint lt a Server located at Fingerprint ef AREA HQ Data Center aas POS Face ssp as Face Server Internet Wide Area Network Password E st Mobile Web check in Password Mobile Web check in gt Card Broadband 4 GPRS Card Remote Site B Broadband Collecting Time Data k Staff views personal attendance records Manager monitors kf Fingerprint gt Face Password E schedules and edits attendance records Mobile Web check in Manager monitors schedules Gard and edits attendance records
48. g done by any such person in reliance whether wholly or partially upon the whole or any part of the contents of this book FINGERTEC WORLDWIDE SDN BHD gt CONTENTS 67 2012 FingerTec Worldwide Sdn Bhd All rights reserved 012012
49. ge option is not compulsory and if it s not predefined TimeTec will arrange the attendance data based on the default settings where the allocation of the data will be done based on the midpoint of the IN time or the current OUT time Updo Scheu i i Description Morn Pam a Bom Linch For example If IN time is predefined as 8 00 am and AM Tea is predefined at 10 00am the midpoint between the IN time and the AM Tea time is 9 00am Therefore if a user checks in to work at 9 05am the time will be placed under the AM Time column If he checks in to work at 8 55am his time will be under the IN time column Replacing Attendance Data with The Latest Clocking Time There are circumstances where employee clocks in a few times in a close period interval and the question is which one of the recorded times will be recorded in the slots Choose Schedule gt Clocking Schedule gt Edit gt Clocking Range At the bottom of Clocking Range tab you will find Replace with latest clocking and a check on the box will instruct TimeTec to choose the latest clocking time for the record For example The OUT time is predefined at 6 00pm and during the interval an em ployee checks out a few times at 5 55pm 6 05pm and 6 15pm If you checked the box under the Replace with latest clocking row TimeTec will choose 6 15pm to record because that is the time that last recorded by the terminal If you did not check the box TimeTec w
50. git unique ID display in the column Mobile ID for employees who are us ing TimeTec mobile in example 9887496 You may send the mobile ID to your local resellers or FingerTec Technical Support Department support fingertec com to generate the corresponding Product ID and activation ID Example Product ID G4YN B5SZ LELB 12 digit alohanumeric Activation key ETA72RWPAT 10 digit alphanumeric 30 gt CONTENTS These key numbers are important as it is used to activate the connection of TimeTec mobile of the employee Without the activation process employees can only report attendance via TimeTec mobile but unable to view attendance and reports The ad ministrator can only see the transaction records reported by TimeTec mobile in Ter minal Data Audit List but not in the Attendance Sheet or reports To activate TimeTec mobile Retrieve the TimeTec mobile product ID and activation key from local resellers or FingerTec gt Login to TimeTec server gt User gt Sign In User name gt Click and insert the product ID and activation key gt click j gt Check the Enabled checkbox to activate the TimeTec mobile account Any mobile Only check this if you want to allow the TimeTec Mobile user to use his her smartphones as Manager Device for more details please refer to Setting Up a Manager Device at page 64 Suspending Users from Using TimeTec You can suspend users from using TimeTec by choosing User gt Sign In Username gt
51. hedule gt Clocking Schedule gt Edit gt At the footer of Clocking Time tab you will find Exclude break time from working hours gt Check the box if it is pre ferred by your company Leaving the box unchecked will not deduct break time from the total working hours Include Early Time Into Total Working Hours There are some early birds in the office and some companies want the time to be accumulated as their total working hours You can do so by choosing Schedule gt Clocking Schedule gt Edit gt At the footer of Clocking Time tab you will find Early time for work before in time gt Check the box if it is preferred by your company and the time will be included in the total working hours leaving the box unchecked will not include the early hours to the total working hours Arranging Clocking Time in Correct Slots Check this Clocking In Out Pairs in Use if you want the clocking times to be reported in pairs in Flexi Schedule Note Applicable to Flexi Schedule only Setting Clocking Range The clocking range is for you to set the maximum timing to allocate for each clocking column for example if you set 11 00am in the IN time the cut off time for check IN is 11 00am and whoever clocks in at 11 02am the time will fall in AM Tea slot This rule is only applicable for Weekly and Daily Schedules gt CONTENTS 41 This rule is to allow TimeTec to arrange attendance data accordingly Clocking Ran
52. his page to configure the annual holidays and leaves ap plicable to a company Setting Holidays Choose Schedule gt Company Holiday Leave gt Click on the current year gt Click on the date you want to set up the holiday name the holiday gt Submit to confirm and Save settings Setting Leaves Choose Schedule gt Company Holiday Leave gt Click on the current year gt Click on the date you want to set the leave select the leave gt Submit to confirm and save settings Company Holiday Leave Month 5 7 8 12 ta ao an aa 2s 322 2011 Jan __ 20 Feo mom 20 Mar vs Leave Type ayi 4 zi ME 2011 may Annual 200 Jun Emergency Lean St Jul Emergency Leave LA Lmengency Leave FE Ag Half ANA ent so Half Day GP Mit it Mow Wulernit ant One Cf Office Falernty Ho HA HFH Unpaid C 48 CONTENTS 7 Managing and Viewing Attendance This chapter guides you on how to read view edit and generate Attend ance Sheet Understanding Attendance Sheet Attendance Sheet displays all attendance data and detailed information of users available in TimeTec for easy viewing Given acceptable circumstances attendance data is editable but the changes which are done manually will be recorded for fu ture reference
53. ill capture 5 55pm for the record The boxes are available at every attendance column and you are free to determine your own set of attendance rules However FingerTec recommends you to check under OUT column only for easy reference 42 gt CONTENTS Setting Tolerance Time Before Shift Starts in Daily Schedule Insert a value in the box after Quantity Min Note utes Before Shifts Start for Rotational Shift This option is available for Only and that will be the time of tolerance rotational shift working shift given for rotational working shift staff Choose Schedule gt Clocking Schedule gt Edit gt Clock ing Range For example Shift A clock IN time is at 8 00am and clock OUT time is at 5 00pm Shift B clock IN time is at 5 00pm and clock OUT time is at 12 00am Quantity Minutes Before Shifts Start for Rotational Shift Only is set at 10 minutes Therefore if an employee for Shift A checks out at 5 10pm the 10 mins will be calcu lated as overtime And if an employee for Shift B reports to work between 5 01 and 5 10pm he will not be considered late in attendance records Setting Shifts in Daily Schedules Choose Schedule gt Clocking Schedule gt Add New Daily Schedule gt Edit and config ure gt Submit Day Shift Morning Shift is from 8 00am to 4 00pm Therefore IN 8 00 Lunch Starts 12 00 Lunch Ends 13 00 Out 16 00 Configure the rest of the values accordingly Night Shift Nigh
54. it you can change Work Type edit the time stamps change Leave Type and leave Remark gt Click on LA to save the changes Purging Attendance Data You can choose to delete or purge the irrelevant or incorrect attendance data from the records Choose Attendance gt Purge gt Check to select the User ID you want to purge and determine the date range gt Click Purge The system will request that you confirm the purge click Yes to confirm Purge Attendance A g User ID Name 1002 Nor Haliza Binti Mohd Salleh Liza 1003 Teh Hon Seng 1084 Lee Choon Hong Ricky oo 1102 Woong Yi Wern Even 1103 Wong Kam Yin Ms Wong 1116 Lim Yan Ling 1118 Ke Wei 1120 Ke Huan 2030 Chia Fei Fei Chia ag qo aa aa Chong Ching Tyng Tracy Generating Attendance Sheet The generate Attendance Sheet process tells TimeTec to rearrange attendance data in the Attendance Sheet according to the most updated attendance data To get the updated data that complies to the new settings the TimeTec requires you to perform Generate process to refresh details in Attendance Sheet Without performing this step the new settings or changes will not take effect gt CONTENTS 51 52 Note it is crucial that you generate attendance data in the Attendance Sheet if you have done one of the following activities 1 Change any settings in clocking schedules and or group duty roster 2 Assign new users into Group Duty Roster 3
55. ize your attendance data for improved productivity timelec Home Attendance User Device Schedule Report Configuration My Profile Sign Out Inglish Username Account System Settings Branch Department Remen i Creating Company Profile Choose Configuration gt Company Profile and fill up the details of your company You are allowed to enter various company profiles but one company can only use one unique name Click Submit to save settings Username Account Username User Type Last Sign In Suspended jane timebiz com Administrator 23 09 2011 16 29 29 ben timebiz com Administrator chlim timebiz com Administrator 19 08 2011 12 23 48 E 32 CONTENTS Creating a Username Account Username Accounts are accounts for administrators who are given the rights to carry out various operations in TimeTec for example adding deleting editing or assigning privilege levels Choose Configuration gt Username Account gt Add gt Enter revelant information and click Submit Username A login username Email address is preferable for easy reference Description Remark of the person s task in TimeTec or his her designation New Password Enter the password to login into TimeTec Account Type Choose between operator or administrator Branch Limit user s access only to a specific branch Department Limit user s access only to a specific department Section Limit user s access only to a specific s
56. ly After Group Duty Calendar 1 E _ NermaiSem io 6pm ook 000 Te 2010 aon p 5 CE d gt 2 Ramadan Weekly 2010 2011 201 Understanding The Group Duty Calendar A click on any year under the Group Duty Calendar you will be presented with a yearly calendar The clocking schedule information in the calendar is not editable here There are three colors presented in the calendar and each represents the day type and the number inside the box represents the Clocking Schedule number White Workday on Clocking Schedule No 1 Grey Off Day on Clocking Schedule No 1 Pink Rest Day on Clocking Schedule No 1 Group Duty Calendar 2011 Duty Group 1 Description Norma Sam bo bom Type Weekly gt OR 1 ca 1 EX 1 46 CONTENTS Editing Work Calendar Setting Up Weekly or Flexi Working Calendar Choose Schedule gt Group Duty Roster gt Click on the year of the calendar you want to edit gt Click Auto Schedule gt In the Auto Schedule change the schedule number for each day of the week and choose the dates that these changes would apply for You also can provide options for alternative schedules gt Apply Setting Up Daily Working Schedule Click Auto Schedule gt Define the time period of the cycle for example 4 day working calendar and the calendar will repeat its cycle for every 10 d
57. me Format 24 First day of the week Sunday Currency Symbol RM Number of grid rows per page 15 Sign on timeout in minutes 30 Submit Date Format Select the date format preferred D refers to Day Mis month and Y is year Time Format Select 24 hr format or AM PM format First Day of the Week Determine the first day of the week in your country for example Monday for countries in the West and Friday for most of the Mid dle Eastern countries Number of Grid Rows per page This determines how your table is going to be displayed onscreen Choose the number of grid row per page you require Currency Symbol Enter the symbol of your local currency i e RM for Malaysia USD for America Pounds for United Kingdom etc Sign on Time Out in Minutes TimeTec will logout once you left it idle for more than the duration of time specified You need to login again to access TimeTec Click Submit to save settings Configuring Day Type Day type is the type of day commonly used in attendance reporting In TimeTec the day types are color coded Choose Configuration gt Day Type 34 CONTENTS Workday Black Workdays of the company Holiday Blue Holidays of the company Rest day Red Rest day of the company i e Saturday and Sunday Offday Gray Offday of the company Editing Default Day Type You can change the day type for your company based on your preference Choose Configuration gt Day Type gt Click on gt
58. n 1 hour Note This is applicable in Flexi Schedule only Input a value here to represent the number of hour that an employee needs to work before his extra hours could be considered as overtime For example Value 8 is equivalent to 8 hours of normal working hours and the 9th hour will be calculated as overtime Note it is crucial that you set the Clocking Time Clocking Range and Settings properly to match your company s attendance rules and policies Failure to do so would cause the attendance data to be displayed in properly on Attendance Sheet 6 Setting Up Group Duty Roster Duty Planner and Company Holidays amp Leave This chapter guides you on how to set up your company s Duty Roster Duty Planner Holidays and Leaves for the whole year of each staff Understanding Group Duty Roster Group Duty Roster is an annual working calendar applicable to all employees of the Company based on the clocking schedules that you have set up earlier in Clocking Schedules Chapter 6 Type of Shift in Working Calendar Multiple Working Shifts Employees are allowed to continue working in another shift after he or she has just finished with the recent shift Maximum shifts allowed are 3 shifts daily Rotational Working Shift Employees are provided with a preset working pattern for example 1 2 days of morning shift Mondays and Tuesdays 2 2 days of evening shift Wednesdays and Thursdays 3 2 days of overnight shift Friday a
59. n for the server instance MySQL Server Instance Configuration Choose the configuration for the server instance be run on it MySQL Server should only use a minimal memory Please select the database usage Server Machine r 2 Several server applications will be running on this mach Choose this option for web application servers MySQL medium memory usage General purpose databases This will optimize the server for the use of the fast transactional InnoDB storage engine and the high speed MyISAM storage engine Dedicated MySQL Server Machine This machine is dedicated to run the MySQL Database S other servers such as a web or mail server will be run will utilize up to all available memory lt Back Transactional Database Only a Optimized for application servers and transactional web applications This will make InnoDB the main storage engine Note that the MyISAM engine can still be used C Non Transactional Database Only Suited for simple web applications monitoring or logging applications as well as analysis programs Only the non transactional MyISAM storage engine will be activated cmt wets ana Select Developer Machine gt Click Next gt Select Multifunctional Database gt Click Next MySQL Server Instance Configuration Choose the configuration for the server instance he dei 1
60. n of a maximum 999 types of clocking schedules for one environ ment Type of Clocking Schedules There are 3 default types of clocking schedules available in TimeTec Weekly Schedule This schedule applies for one week starting Mondays to Sundays and most regu lar offices use this schedule as their work schedule for every day routine is rep etitious Daily Schedule This schedule applies for one day and it is suitable for shifts e g multiple shifts overnight shifts open shifts rotational shifts etc and mostly applicable to facto ries Flexi Schedule This schedule is a weekly working schedule that follows flexible hours mostly suitable for employees or work that is charged by the hour and reporting to a job at irregular times 38 CONTENTS Clocking Columns Each schedule supports a maximum of 14 columns as stated below but TimeTec al lows renaming of each column based on your company s requirements IN Morning Tea Break IN Morning Tea Break OUT Lunch Break IN Lunch Break OUT Evening Tea Break IN Evening Tea Break OUT Dinner Break IN Dinner Break OUT Supper Break IN Supper Break OUT Overtime IN Overtime OUT OUT The first time stamp that the terminal captures when you come to work in the morning i e 8am or 9am Time when staff are out for morning break approximately at 1030am Time when staff return from morning break approximately 1045am The start of lunch break at around 1230am Time when
61. nd Saturday 4 1 rest day Sunday and the cycle repeats Open Shifts Employees are given options to be present in any of the 3 working shifts as and when demanded by the Company TimeTec will automati cally locate the attendance time however the IN and OUT time of all working shifts cannot overlap with one another Description of Columns in Duty Roster Duty Group Reference number of Group Duty Roster from 1 999 Description The name of Group Duty Roster Roster The type of clocking schedules daily weekly or flexi Shift Day This column applies to multiple working shift showing how many working shifts schedule per day Overtime Only After Enabling this option will prompt TimeTec to calculate overtime for this Group only if their total working hours exceed a predefined limit for exam ple 40 hours a week or 200 hours per month Group Duty Calendar Showing yearly working calendar allowing administrator to configure and edit the information in the calendar gt CONTENTS 45 Adding New Group Duty Roster Choose Schedule gt Group Duty Roster gt Add gt Enter Duty Group Description of the Duty Roster Select Type of Roster gt Submit The newly added Group Duty Roster will appear on the list Editing Group Duty Roster Choose Schedule gt Group Duty Roster gt Click on and edit accordingly gt Save by clicking on the LA Group Duty Roster 4 Add No Duty Group Description Roster Shifts Day Overtime On
62. om the terminals to Tim eTecin no time You can check the information of the terminals by checking Terminal Info DELETING USERS Deleting Users from the terminals via TimeTec is easy even though the location of the terminals are far from the software You need to choose Delete User gt Select termi nals gt Delete User gt Select users you want to delete gt Submit These users will be deleted from the terminals you choose DOWNLOADING TERMINAL DATA To retrieve all attendance data from all the terminals or from selected terminals you need to download terminal data Choose Download Terminal Data gt Select Termi nal gt Download Data CLEARING TERMINAL DATA ONLY To clear attendance data from the terminal after you have downloaded the data click on Clear Terminal Data Only gt Select Terminal gt Clear Data By doing this all data in the terminal will be deleted You should make sure that you have downloaded all the data into your computer before attempting this command Termina Management Clear Terminal Data Only Ha B Select j Duty Groan 7 Main ant BXISEEA Sacondary sctrancn Secondary 8202121 Mur fus HOT 22 CONTENTS ERASING ALL USER INFO This command will erase all user information in the selected terminals so please be very sure before attempting this command Choose Erase All User Info gt Select Ter minal gt Erase User Info You can check the information
63. or can choose to correct these irregular clocking activities to match the activities of affected staff if necessary Tardiness Report This report is showing employees with tardiness i e late in early out and etc This report shows the time of tardiness in red and the total short minutes On Leave Report This report shows the list of employees who take leave and the par ticulars of their leaves for reference Overtime Approval Worksheet This is an overtime worksheet report showing the list of employee who is taking overtime and the quantity of hours that he is entitled for This report is important for a superior to check the details of over time actually taken before approving the claims Reports Under Attendance Analysis Category Reports that fall under Attendance Analysis Category analyze employees attend ance from various aspects to provide employer with detailed understanding of the working clocking pattern of the staff Attendance Summary This report details out the work rate tardiness total work time OT and short for workdays rest day and off day for each employee Anal ysis of each employee s working performance could be viewed using this report Attendance Analysis This report looks the same like attendance summary while missing work rate work time OT and short hours With this report employer can have overview of how many times staff is late to work or take early out Day by Day Analysis This report details o
64. pe gt Add gt Enter the leave type gt Submit The newly submitted leave type will appear in the Leave Type list Editing Leave Types You can also edit the leave type by clicking on Configuration gt Leave Type gt Click gt Edit the name field gt Submit The newly defined name will replace the previ ously given leave name Deleting Leave Types You can also opt to delete the leave type if it its not relevant to your company Con figuration gt Leave Type gt Clickon gt Submit The leave type that you deleted will not appear in the Leave Type list after the deletion Setting Up A Department In each company there are multiple departments such as finance administration human resources sales and etc To identify these departments you can submit the name to Configuration gt Department gt Add gt Enter information of the department gt Submit The newly submitted name will be listed in the list of Department Department Brand Building amp Int Marketing Finance amp Admin Foundermall Dot Com a Logistic Research and Development IT Sales amp Marketing Editing Department To edit the name of a department Configuration gt Department gt Click on gt Edit accordingly gt Submit The edited information will appear in the list of department 36 gt CONTENTS Deleting Department You can opt to delete a department from
65. port their attendance The operation is ex actly like a normal user login to report attendance Your iPhone iPad is now an at tendance reporting device Offline Attendance Reporting In case you are traveling to a few locations or countries for business duties you might have to report attendance when you reach each location However Internet connection might be restricted or unavailable at your location In that case you will need to use Offline attendance reporting method Before going outstation for your duties ensure that you report your attendance at least once when there is available Internet or WiFi connection The first attendance reporting is very important as it is a tag to the system to enable the offline attendance reporting When you reach the location without Internet or WiFi connection login to Mobile TimeTec and you will see this screen The Mobile TimeTec dis plays the words Offline Mode on top lap the Carta gt A scanner area to report your attendance HORSA i The system acknowledg DIET DIE 215 CR a es that you are reporting your attendance and it saves your attendance into its internal memory When an Internet or WiFi connection is estab lished it will upload the attendance previously stored into the TimeTec server NOTE Before using the offline mode you must perform a first time attend ance reporting while and Internet or WiFi connection is available This is a tag
66. pose in human resource manage ment Generating Report Choose Reports gt Attendance Listing gt Choose the type of leave you want to view gt Input the necessary details gt Submit The particular report you choose will be displayed onscreen with details that you inputted in TimeTec Saving Reports TimeTec provides options for you to save your reports in various format At the top of your report find a diskette icon and click on the icon to view the dropdown menu of the format you can save the report into Choose between Acrobat MS Word 97 MS Excel 97 2000 MS Excel 97 2000 data or Rich Text format Locate the file to save the report into and click to save Printing Reports Find printer icon at the top of the report and choose the select pages you wish to print or you can print all but make sure that your PC is connected to a printer before you attempt to print any documents from TimeTec Searching Pages Depending on the information that you input TimeTec will return multiple pages of report There is an option to select the page you want to view by keying in the page number and click on the paper sheet icon on the page TimeTec will display the page you require in an instant Redoing Reports TimeTec gives option to redo the report A click on the icon will reset all the settings and you need to input new settings for a new report Viewing Reports Default viewing percentage is 100 and it is adjustable Onscreen from 25 to 400
67. ration gt Remark gt Click on gt Confirm to delete The section you deleted will disappear from the list once it is confirmed gt CONTENTS 37 D Setting Up Clocking Schedules This chapter guides you on how to set up clocking timetables for clocking activities to produce accurate attendance reports that match your compa ny s rules and policies Scheduling configuration is crucial for your company s attendance records Under standing how to do scheduling will help you create an efficient attendance system and failure to do so could cause loss of attendance display onscreen and on the reports Once the configuration is completed users are not required to define their clocking statuses e g check in check out lunch break etc at the terminal s When a user verifies his fingerprint at the terminal the software automatically gets all the clocking data from the terminals and checks it against the predefined schedules and group duty rosters If any of the data is mismatched with the schedules and rosters you would observe errors in the reports Understanding Clocking Schedules Different clocking schedules are suitable for different groups of people working at different times with different rules for the same company Normal working hours are usually from 8am 5pm or 9am 6pm Day Shift is usually set at 8am 4pm Night Shift is from 4pm 12am and Flexi Hours provide flexibility in setting work time TimeTec allows configuratio
68. reference For example you want to view the Data Audit List by the Check Type move your cursor to the Check Type header and you ll be presented with a drop down selection Choose one and TimeTec will search the data you want id gt Pi Click the arrow at the bottom of the page to view the next pages information or to go back to the previous pages information Managing Terminals There are 9 commands you can perform to manage your list of connected terminals in TimeTec Home Attendance w Schedule v Report Configuration My Profile Sign Out Terminal Management GTI Terminal Terminal Group Data Audit List Duty Group Terminal Manage Terminal Upload User Pa Last Known Downed Veer baise ser owroed Terminal boa lor Terminal ata on erase Al userinfo remet Choose Device gt Manage Terminals gt Select your command gt CONTENTS 21 UPLOADING USERS Managing users from TimeTec has been made easy Click on Upload User gt Select Terminals gt Upload Users TimeTec will upload users from TimeTec to the terminals in no time You can check the information of the terminals by checking Terminal Info Terminal Management Upload User TEAN EE ami Er 3101217 3 TEARD i Upload Uiar J DOWNLOADING USERS To download users from a terminal to TimeTec click on Download User gt Select Ter minals gt Download Users TimeTec will download users fr
69. requirements Instructions Additional information Quick details Version a co Date Published 2 21 2011 Change Language English z File Name Cig gOffice dotNetP40_Full_setup exe Read and accept the license agreement gt The installation requires an Internet con nection to download and install the component into the server Make sure an In ternet connection is available gt Follow the on screen instructions to complete the installation NET Framework 4 Setup Please accept the license terms to continue Installation Progress Please wait while the NET Framework is being installed MICROSOFT SOFTWARE V I have read and accept the license terms Download progress aia iain aii ss Download time estimates Dial Up 27 minutes Downloading Windows6 1 KB958488 v600 1 x86 msu Broadband 2 minutes Installation progress Installing necessary components for NET Framework gt CONTENTS 9 10 INSTALLING THE MYSQL SERVER V5 5 TimeTec requires the MySQL server version 5 5 to run smoothly Download the instal lation file at http www mysql com downloads gt Run the installation file to begin installation Welcome to the MySQL Server 5 5 Wizard Setup End User License Agreement The Setup Wizard will install MySQL Server 5 5 aE Eae be Please read the following license agreement carefully Wizard GNU GENERAL PUBLIC LICENSE Version
70. staff return from a lunch break at around 130pm Time when the evening tea break at approximately 400pm Time when the evening tea break finishes at around 415pm This is important for companies who work until night and the time is approximately 800pm Dinner finishes an hour later at about 900pm Supper for night staff starts at about 1030pm Supper finishes at about 1045pm This time could be applied for staff who are taking overtime from their regular hours This is the time when they finish their overtime work This is the last time a staff report time at the end of the day The uses of all these columns are based on your company s requirements You can opt to use all or some of the pairs Adding Clocking Schedule To add a clocking schedule to your TimeTec choose Schedule gt Clocking Schedule gt Add gt Enter the Schedule Number Description and select the Schedule Type gt Submit The newly added clocking schedule will appear in the list of schedules Editing Clocking Schedule Once you have added a new clocking schedule into the list you need to set the schedule determining the clocking time clocking range and other settings Choose Schedule gt Clocking Schedule gt Click on and Start the setup or edit accord ingly gt CONTENTS 39 CON Korral Jam te pm lurch es ee rai EEIE EEEE LES LES Sur is CURE pere i Patio broek Heg rer aim LE
71. t gt At the footer of Clocking Time tab you will find Allow grace period in minutes gt Enter the number to represent the minutes allowed to check in late or checkout early Setting Flexible Break Time A flexible break time refers to break times taken by an employee outside the allo cated break periods For example lunch time is set between 1230am and 130pm but an 40 gt CONTENTS employee takes a 10 min break to do something at 1130am This is considered flex ible break time company can set the duration of time allowed for each employee to take flexible break time and an employee s accumulated flexible break time should not be more than the permitted duration Once an employee exceeds the given time the extra time will be deducted from the total work hours Choose Schedule gt Clocking Schedule gt Edit gt At the footer of Clocking Time tab you will find Flexible break time in minutes gt Enter the number to represent the minutes allowed to take breaks outside of the allotted break times Deducting Break Time From Total Working Hours TimeTec provides an option to deduct break times from the total working hour de pending on the company s attendance policy If the total work hours is 8 hours and in between the hours total accumulated break time is 1 hour and 30 minutes you have an option to deduct this from the total working hours making the total hours 6 hours 30 minutes Choose Sc
72. t Shift is from 4 00pm to 12 00am Therefore IN 16 00Dinner Starts 20 30 Dinner Ends 21 30 Out 00 00 Configure the rest of the values accordingly Overnight Shift Overnight Shift is from 12 00am to 8 00am Therefore IN 00 00 Lunch Starts 04 00 Lunch Ends 05 00Out 8 00 Configure the rest of the values accordingly After setting up these shifts you need to setup Group Duty Roster in page 35 to de fine the working calendar where you could set multiple working shifts rotational working shifts and open shifts gt CONTENTS 43 44 Setting Clocking Rules for Overtime Hour Schedule No T Normal dem te dpm r a minubes rast Qualls for g nie Barre m al hours Hie ho Chen for ouest Work hours either minig round en ee in mes of hours ia ether Pose up naian rates of This setting page is applicable to Weekly Daily and Flexi Schedules It provides an option for you to determine the rules for overtime work hour Choose Schedule gt Clocking Schedule gt Edit gt Setting tab Minimum minutes must work to qual ity for overtime Maximum no of hours allowed to claim for overtime Work hour is either round up or round down ve in min utes of Overtime hour is either round up or round down ve in minutes of Overtime if total flexi work hours ex ceed work hour of gt CONT
73. t his her attendance report A license key will have to be purchased from you reseller before being able to use the app Contact your resel ler or support fingertec com for more information The Importance of Internet Connectivity The app communicates with the Internet network to get information on the cur rent location of users During attendance reporting the current location is tagged along with the attendance record Hence the administrator will know your location by reading your record eliminating the possibility of users being dishonest when reporting their attendance during working hours The attendance reporting from the iPhone iPad requires Internet connection to be translated into an attendance report Checking In Without Internet Connectivity Under certain circumstances where Internet connectivity is unavailable the applica tion will still capture the information of the attendance reporting and store it into its offline mode internal memory Whenever an Internet connection is established the app will upload all previous attendance records to the TimeTec server So you may be at that business trip overseas but you ll still be able to report your attendance 56 gt CONTENTS Group Check In Using A Single Device It is possible to use a single device to allow many users to report their attendance however this mode is only granted to those with the authorization level of Manager Supervisor The manager supervisor c
74. ther MM DD YYYY or YYYY MM DD based on your preference Search Options Change the searching option from searching by Day Type or Date Sound You can enable disable the notification sounds during verification Contact Us Send us feedback to help to improve the product or visit our website to see more details About See the details information of TimeTec Mobile Reviewing Attendance Reports for Secondary Users Other users can login to Mobile TimeTec via another iPhone or iPad However if the user is not the first one to be registered on the device then he she is considered a secondary user who can only log in to view and print attendance records Timetec Login i divin howe bow After logging in a secondary user will see this message to notify he she cannot re port attendance via this device However secondary users can proceed to view and print his her attendance records gt CONTENTS Setting Up a Manager Device If you want to be assigned a higher authority level such as Manager or Supervi sor you can request the System Administrator to update your device to become a Manager level device The administrator will configure the TimeTec server to up grade the mobile ID of your iPhone iPad to that of a higher authority referred to as a Manager Device Now your staff can use your iPhone iPad to login with their personal username and password to re
75. time Perfect Web Solution For Time amp Attendance ENEO IE User Guide CONTENTS 5 17 1 e INTRODUCING amp INSTALLING THE TIMETEC 18 24 25 31 TimeTec An Introduction Installing The System 2 e MANAGING TERMINALS Adding Terminals to TimeTec Updating Terminals Information in TimeTec Deleting Terminals from TimeTec Adding A Terminal Group Editing A Terminal Group Deleting A Terminal Group Displaying The Data Audit List Viewing The Data Managing Terminals Uploading User Installing FingerTec TimeTec 3 e MANAGING USERS Enrolling Users Into FingerTec Terminals Downloading User Information from Terminals Adding User Information Purging User information Importing User Finding User Suspending User Editing User Inserting User Photos Sorting User Viewing All Users Viewing Users by Branch Department Section Setting Privileges Adding User Names Creating Password Inserting Card Number Selecting Terminals Erasing User Identities Finding Biometrics Information Sign In User Names Creating A Mobile Account Suspending Users From Using TimeTec Accessing TimeTec Viewing Attendance Records 32 37 4 CONFIGURING TIMETEC 38 44 Creating Company Profile Creating Username Account Editing Username Account Changing Sign In Password of Username Account Deleting Username Account Suspending Username Account Setting Up System Settings Configuring Day Type Editing Default
76. tion data in User gt User Identity gt Look under Fingerprint columns Sign In User names Sign In Username is a feature allowing employees to access TimeTec and check their attendance records These users will not be permitted to perform any other opera tions except viewing of attendance records Choose User gt Sign In Username gt Click on to input username and password Insert email address in the username field and create a temporary password in the new password column Click Al to save the information Additional info TimeTec will request each employee to change his her password at the first login Creating a Mobile Account Once you have created a username for TimeTec for your employees you can provide a mobile account for them to access TimeTec from the TimeTec Mobile application Employees can download and install the TimeTec Mobile into their smartphones sup porting platform iOS and Andriod and use the applications to carry out operation below e Attendance reporting e Attendance viewing amp checking e Download reports For more details on how to install setup use TimeTec Mobile please refer to the man ual page 56 Chapter 9 Introducing TimeTec Mobile Once the employee uses their username and password to login into TimeTec mobile TimeTec will receive a unique ID from the mobile communication devices The unique ID is treated as a Mobile ID under his her account The administrator will be able to see the 7 di
77. uration Wizard MySQL Server Instance Configuration Choose the configuration for the server instance Please select the default character set Makes Latini the default charset This character set is suited for English and other West European languages C Best Support For Multilingualism Make UTFS the default character set This is the recommended character set for storing text in many different languages C Manual Selected Default Character Set Collation Please specify the character set to use Character Set Em gt Please set the server SQL mode FN Enable Strict Mode This option forces the server to behave more like a tradi database server It is recommended to enable this optio Select Standard Character Set gt Click Next MySQL Server Instance Configuration Choose the configuration for the server instance Please set the Windows options VW Install As Windows Service This is the recommended way to run the MySQL server on Windows Service Name MysQu gt V Launch the MySQL Server automat MySQL Server Instance Configuration Choose the configuration for the server instance Please set the security options Include Bin Directory in Windows PATH Check this option to include the directory containing MySQL the server client executables in the Windows PATH variable 50 they can be called from the command line
78. ut the work rate tardiness total work time OT and short for workdays rest day and off day for each employee daily 54 CONTENTS Month by Month Analysis This report details out the work rate tardiness total work time OT and short for workdays rest day and off day for each employee monthly Gross Wages Report This report is useful for companies that pay their employees by hour The report shows total work time and OT for different day types with different pay rates for wages calculation Determine the rate hour gt user profile gt Select User gt Edit gt Rate hour gt Insert value gt Submit to save settings Reports Under Terminal Analysis Category These reports record all verifications done at the terminal s and details of employ ees whereabouts during working hours are recorded Staff Movement Analysis This report lists the details of attendance by user ID Terminal Activity Report This report details the transaction record of staff by terminal ID Terminal Transaction Listing This report records all transaction data downloaded from every ter minal Reports Under Duty Schedule Listing Category Clocking Schedule This is a checklist showing detailed settings of clocking schedules Duty Calendar This is a checklist showing annual working calendar of a particular working group Weekly Staff Duty Roster This is a checklist of weekly working calendar of a particular working group Monthly Staff Duty Rost
79. vant columns empty in Attendance Sheet Sorting Attendance Sheet You can sort or selectively view the Attendance Sheet of employees according to their Branch Department Section Group Schedule Date or User ID Click on Attend ance Sheet move the cursor to the table column header and select your choice There is also an option to view attendance data by their clocking situation e g Ab sent On Leave Late In Early Out Extended Break Miss Punch Overtime etc Refer to Chapter 9 Attendance Reports for descriptions The flexibility in sorting attendance sheet provides the administrator convenience to check and analyze employee s attendance data 50 CONTENTS Editing Attendance Sheet Under exceptional circumstances an administrator is given permission to edit em ployee s attendance to suit his work flexibility for example always meeting clients outside of the office coming late to the office due to permissible reasons By giving reasons to such peculiarity in attendance data it gives an administrator flexibility to present the attendance sheet as close to what s been happening as possible TimeTec considers the manually inserted data as real data and the data will be calcu lated for those particular users While editing is allowed in given circumstances you need to be careful to not input incorrect information to avoid errors in calculations Choose Attendance gt Click on on the particular user you want to ed
80. you to add terminal s into the same Duty Group for staff manage ment Choose Device gt Terminal Group gt Add gt Enter Group Number and its description gt Submit time ec riday 23 September 2011 Home Attendance Schedule Report Configuration My Profile Sign Out Terminal Group No In Service Terminal Group Terminal G1 Malaysia HQ Terminal G2 Thailand Terminal G3 Middle East Terminal G4 South Africa Terminal G5 Indonesia South America The newly added Terminal Group will appear on the list Editing a Terminal Group Any information that you have keyed in for the terminal group can be edited by click ing on Once the editing is confirmed click on A to save the changes Deleting a Terminal Group You have the option to delete the terminal group by clicking on at the end of row of the terminal group you choose to delete Confirm the deletion and the terminal group will no longer be listed on the page Displaying the Data Audit List Data Audit List contains all the information available for each transaction log of each terminal as an audit trail Fields available on Data Audit List are explained in the next page Towert tanen M 8945 35 NOTE M Ce 2 29 14708001 88 40 98 Chect e 1 OTS M4 a IE EL Crecin ott 88 25 25 torn tarot 242728 Crecin Oo
81. your company choose Configuration gt Department gt Click on gt Confirm to delete The department will disappear from the list once the deletion is confirmed Setting Up A Section Section is a categorization of a particular department for example sections under Sales department could be defined as Domestic or International To add sections in your TimeTec choose Configuration gt Section gt Add gt Enter name of the section gt Submit The newly submitted section name will be listed in the list Editing A Section To edit the name of a section go to Configuration gt Section gt Click on gt Edit ac cordingly gt Submit The edited information will appear shortly after Deleting Section Configuration gt Section gt Click on gt Confirm to delete The section you deleted will disappear from the list once it is confirmed Adding A Remark Remark is related to workcode a term to indicate the reason for staff s absence in the office During reporting attendance the workcode has to be keyed in before input ting fingerprint template into the system Choose Configuration gt Remark gt Add gt Fill up remark name in the column and submit The newly added remark will appear in the list Editing A Remark To edit a remark go to Configuration gt Remark gt Click on gt Edit accordingly gt Submit The edited information will appear on the remark column Deleting Remark Configu

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