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User Manual for Registrars

1. Print Format Other Options Message from webpage as LJ Primary Election T Merge Street Districts Portrait 8 1 2 Do you want to save the list L No Headings QK YES CANCEL NO a TONS Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Save List Saves the list The saved list can be accessed and used from the Who Voted functionality To view the Supplemental Voter List 20 Login to the CVRS as a Registrar 21 Click on the Supplemental Voter List tab from the Reports menu 22 You will be navigated to the Supplemental Voter List report screen Refer Fig 3 2 1 23 Make the required selection to generate the report 24 You must click on the View button to generate and view Supplemental Voter List System will display a prompt stating that Would you like to save the report Click on the Ok to save and view or else click on the Cancel button on the prompt to view it without saving the list Refer Fig 3 2 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 4 PHONE LIST Description This screen allows a Registrar to generate list of voters and their contact number PCC Technology Group 2012 Page 80 of 119 Centralized Voter Registration System
2. Name Size Packed Type Modified CRC32 File Folder Report html 4 907 1 098 HTML Document 4 3 2012 2 13 PM 5D96B474 B AddressHistory txt 196 796 39 343 Text Document 4 3 2012 2 13PM EBAC 23C Absentee Ballot Absentee Ballot Duplicate Voter Na Disk File Duplicate Voter List In State Cancellations Labels Labels For Permanent Voters Total 201 703 bytes in 2 files Process Flow The Disk File Process entails the following steps Login to the CVRS as a Registrar Click on the Disk File from the Registrar Maintenance Menu 1 2 3 You will be navigated to the Disk File report screen Refer Fig 2 1 4 Make the required selection and click on the Make Disk button to generate the report System will generate a Zip file Refer Fig 2 2 You can View Save the Disk files PCC Technology Group 2012 Page 97 of 119 Centralized Voter Registration System Registrar User Manual 3 IN STATE CANCELLATIONS Description To view the list of the voters moved out of town Figure 3 1 In State Cancellations A r i r Connecticut Voter Registration System Logged in as CSHEFFS1 Southington PALM CH EIF INi Registrar Maintenance In State Cancellations Note The following voters have either registered to vote in another town or have been purged due to inactivity The listed voters will no longer be on your town s voting list Please verify this list and con
3. Print Later This will display Activities Voter Registration button after submitting the registration form System will generate a reminder to print the letter You can print the letter at a later time from the Reminders page 16 To submit changes a ACCEPT BUTTON Click on the Accept button to submit the changes System will display a prompt stating that Voter Transaction Completed Successfully DUPLICATE BUTTON Click on the Duplicate button to update the NVRA Statistics when duplicate information is received for an existing voter in the town and the information does not cause any changes to the voter record 17 Based on your prior selection for print option Click on the Print Letter or Activities Voter Registration button to continue 18 In case of Print Now option you will be navigated to the Letter Screen to print the letter for further processing OR 19 In case of Print Later you will be navigated to the Voter Search screen 3 0 DELETE VOTER Connecticut Voter Registration System as Inquiries Yoter Information Delete Voter Logged in as SS RZ2131 Southington al Voter Information Residence Address Prefix Name Address 962 South Main Street Voter s Name Abigail L Smith Unit Date of Birth 08 10 1970 Voter ID 003063820 Status Information Effective Date Are you sure you want to Delete this voter Last Active Date Press OK you w
4. From Off Unknown Democratic To Green y Voting Options Print Options Sort Order Options Street Address Last Name Range Alpha 5 Voting Birth Date Name From A 5 Not Voting Party 5 Street Address i To Z D Absentee Voter Id All l Telephone Registration Date Other Options Status s atus From y y mm dd yyyy E Voters Without ID To y y mm dd yyyy E No Headings View Submit Request Clear Button Link Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Alpha Voter List 1 Login to the CVRS as a Registrar Click on the Alpha Voter tab from the Reports menu You will be navigated to the Alpha Voter report screen Refer Fig 1 1 2 3 4 Make the required selection to generate the report 5 You must click on the View button to generate and view Alpha Voter Report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 76 of 119 Centralized Voter Registration System Registrar User Manual 2 CHANGE DETAILS Description This screen allows a Registrar to generate a report to display the list of voters Added Changed or removed fro
5. Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 107 of 119 Centralized Voter Registration System Registrar User Manual 10 PETITION LIST Description This report displays the list of the Petitions in the Town Figure 10 1 Petition List Connecticut Voter Registration System a ale y qt Registrar Maintenance Petitions List Logged in as RAGHU Southington SDRC SSL Town Petitions List m Se Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Town Petition List 1 2 3 4 Login as a Registrar to CVRS Click on the Petitions List tab in the Registrar Maintenance Menu You will be navigated to the Petition List screen Refer Fig 10 1 You must click on the View button to generate and view Town Petition List OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 108 of 119 Centralized Voter Registration System Registrar User Manual 11 PETITION VOTER DETAILS Description This report displays the list of the voters for the specific Town Petitions Figure 11 1 Petition Voter Details Registrar Maintenance Petition Voter Detail District Congressional 001
6. Town Petitions Education System The Second Pain Another Pain The Fifth Pain VD 003223069 000966966 000261097 000968445 000268624 000966968 003155663 000957014 003220390 000957110 000959524 000950922 000963912 000952416 000970844 000959919 000948010 000959895 000952682 003536591 000956308 000964227 003397873 003557789 000421978 003452421 000970157 003077071 003063820 001681641 000948877 Printed on Senatorial 016 NAME Ackerman Kurt D Argenta Joseph J Ashcroft Brian S Blessing Jennifer E Boyle John F Cervoni Lorraine M Coonce Ewing Christopher T Cotton Leslie G Crocker Janet Deschaine William T Folcik John E Fusco Josephine Gurga Joseph J II Haigh James D Heath Noreen A Hill Richard T Hoeger Judith L Hubeny Roger A Kilburn Lance R Lada Edward M Larkin Kathy A Mackay John S Miceli Michael C Nealon Jesse R Pechillo Leigh E Portfolio Caleb Rusiecki Dora V Selmi Gabriel S Smith Abigail L Stewart Catherine A Vachon Dennis W 04 12 2012 DOB 04 01 1963 03 08 1921 04 09 1974 04 28 1978 01 06 1934 10 24 1957 11 22 1969 11 10 1945 08 28 1945 03 30 1923 07 24 1953 11 15 1923 10 12 1954 03 07 1943 02 02 1941 02 15 1950 10 19 1947 10 20 1933 01 23 1956 05 08 1967 06 01 1956 06 26 1941 01 10 1971 07 03 1975 06 25 1969 10 31 1982 12 12 1971 03 27 1965 08 10 1970 08 21 1950 10 25 1960 DBOrAqaCeacCUeOARCHKUUeUAUArRAUOCAGGCCANUaCUVaCcyacGc Connecticut Voter
7. tab from the expanded Maintain Voter History menu You will be navigated to the Correspondence History Search Voter page Provide the search criteria Last Name and or First Name or Voter Id and click on the Search button to initiate the search process Based on your search criteria system will display one to many search results Select the voter by clicking on the radio button displayed next to the record entries and click on the Select button You will be navi e to delete PCC Technology Group 2012 Page 49 of 119 Centralized Voter Registration System Registrar User Manual old correspondence or to generate the letter Refer Fig 5 6 1 9 To Delete Previous History a Select the previous Correspondence history by clicking on the Radio button displayed next to the previous history records b Click on the Delete button to continue 10 To Generate Letter a Select the Correspondence history by clicking on the Radio button b Click on the Generate Letter button to view and print the letter 11 Click on the Activities gt gt Correspondence History gt gt Search Voter button to navigate to the Correspondence History Search Voter page 6 ELECTIONS 1 0 WHO VOTED Description This screen allows a Registrar to update the Voter election History by recording Who Voted in an election The Registrar can update all voters listed on the Official Voter List and Sup
8. Back Cancer Duplicate Report a problem PCC Technology Group 2012 Page 11 of 119 Centralized Voter Registration System Registrar User Manual Figure 1 2 2 Confirmation Page ea Connecticut Voter Registration System Beg ayy a pabesbebibe NA IGATION MENU Activities Yoter Registration gt Confirmation Page ACTIVITIES oter Registration Maintain Towndata Bodistact Voter transaction completed successfully System Maintain Yoter History oter s Identification has been Yerified Activities Yoter Registration INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Button Link Functionality Select Navigates to the Change Voter screen Accept Updates and submits the changes Memo Opens a pop up window to add new memo or edit delete any previous memo in the voter record Duplicate Submits changes as duplicate when the change voter card has no new changes to reflect This button updates the NVRA statistics Process Flow The Change Voter Process entails the following steps Login to the CVRS system as a Registrar Click on Voter Registration link under Activities tab from the main navigation menu Provide search criteria as Last Name First Name and Date of Birth or Voter Identifiers and click on Search button Refer Section 1 1 for more details Select the voter by clicking on the
9. Centralized Voter Registration System Registrar User Manual a Select the previous Party history by clicking on the Radio button displayed next to the previous history records b Click on the Delete button to continue 10 Click on the Update button to submit the changes and to continue 11 System will display a prompt stating that The Update to Voter History was Successful 12 Click on the Maintain Voter Party History button displayed on the system prompt to continue 13 You will be navigated to the Party History Search Voter page 4 0 ELECTION HISTORY Description This screen allows a Registrar to maintain add delete election history in the voter s profile Figure 5 4 1 Election History hgs Connecticut Voter Registration System fit i _ fabla i _ t l NA IGATION MENU Activities Maintain Election History Add Election Logged in as SS R2131 Southington ALMIN EFT tas EJ LOGOUT ACTIVITIES Voter Name bas oter Registration Abigail L Smith Maintain Towndata Add Yoter Election History Election Date Election Type How Yoted Redistrict H System Maintain Yoter History 7 7 Mi Name History Insert Address History Party History Previous Election History Election History a i Select Election Date Election Type How oted Petition History 11 08 2011 General In
10. Registrar User Manual District Type Local State Federal State Federal State Federal State Federal State Federal State Federal State Federal State Federal State Federal State Federal 0 00 00 000 00 00 6 State Federal SEARCH HA fit Select Update Polling Place oe aaa Logged in as SS R2131 Southington JAMII H4 Polling Districts District Precinct NA IGATION MENU Activities Maintain Town Data Polling Place ACTIVITIES Yoter Registration Revise Polling Place Name Address Name North Center Elementary School State Street 200 North Main St City Southington 123 456 7890 Maintain Towndata Local Polling Places Special Town Hall Maintain Street Districts 06489 o000 Town Petitions Street Name Change Add Street Telephone Redistrict System Maintain Yoter History Elections Canvass Navigates to the Update screen Update Submits the changes Clear Clears the form entries Cancel Ends the current process and navigates to the previous screen PCC Technology Group 2012 Page 21 of 119 Centralized Voter Registration System Registrar User Manual Process Flow The Maintain Polling place process entails the following steps 1 Login to the CVRS system as a Registrar 2 Click on the Maintain Town Data link under Activities tab from the main navigation menu C
11. Registrar User Manual Figure 4 1 Phone List Be Sd al eG Connecticut Voter Registration System A alll T S Reports Phone List Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Districts Congressional Senatorial Assembly District Ward Precinct 001 016 030 none 080 081 Voter Status Gender Election Date Enrollment Age Range Active Male VE yI Concerned Citizens a Inactive Female mm dd yyyy Connecticut For Lieberman From Off Unknown Democratic To Green Voting Options Print Options Sort Order Options Street Address Last Name Range Alpha Voting E Birth Date Name From A Not Voting E Seq No Street Address To Z 1 Print Format Party DOB M Voter Id D Party Bii Landscape i1 x 8 1 2 Other Options Absentee Portrait 8 1 2 x 14 E No Headings Status D Registration Date District Precinct m Eme Ee Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view the Phone List 1 Login to the CVRS as a Registrar 2 Click on the Phone List tab from the Reports menu 3 You will be navigated to the Phone List report screen Refer Fig 4 1 4 You must click on the View button to generate and view Phone List Report OR C
12. You are about to delete an election clicking Ok to continue or else Cancel Click ok to continue the process System will display a prompt stating that The update to the Election was successful 18 Click on the Maintain Elections button displayed on the system prompt to navigate to the Maintain election screen PCC Technology Group 2012 Page 56 of 119 Centralized Voter Registration System Registrar User Manual 4 0 VOTER WORKSHEET TOTAL Description This screen allows a Registrar to calculate and save the voter worksheet and totals Figure 6 4 1 Voter Worksheet Detail y Connecticut Voter Registration System age la AE e bondi n eee gt Sadete T 7 aie fs a NAVIGATION MENU Activities Elections Work Sheet Details Logged in as SS R2131 Southington See ACTIVITIES Election Date oter Registration Maintain Towndata Redistrict Get Totals E System E Maintain Yoter History E Elections gt Who Yoted Maintain Elections oter Worksheet Total H Canvass INQUIRIES REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Se i th 4m Connecticut Voter Registration System a iy ie wae a u ctivities Election Worksheet Totals Logged in as SS R2131 Southington Eq LOGOUT I 5 otals Total Names Total Names Total Names Total Voti
13. 11 In case of Print Now option you will be navigated to the Letter Screen to print the letter for further processing OR 12 In case of Print Later option you will be navigated to the Voter Search screen PCC Technology Group 2012 Page 20 of 119 Centralized Voter Registration System 2 MAINTAIN TOWN DATA 1 0 POLLING PLACE To update Polling Place Information Description Allows Registrar to update Polling place information Figure 2 1 1 Polling place Page N A IGATION MENU Yoter Registration Maintain Towndata Polling Places Town Hall Maintain Street Districts Town Petitions Street Name Change Add Street Redistrict System Maintain Yoter History Elections Canvass Connecticut Voter Registration System Activities Maintain Town Data Town Polling Places District Precinct Polling Place No districts Logged in as SS YR2131 So North Center Elementary School Derynoski School Local South End School Kennedy School Derynoski School Hatton School Flanders School De Paolo School Kelley School Thalberg School The Tabernacle Plantsville School Strong School Address 200 North Main St 240 Main Street Maxwell Noble Drive 1071 South Main Street 240 Main Street 70 Spring Lake Road 100 Victoria Drive 385 Pleasant Street 501 Ridgewood Road 145 Dunham Street 1445 West Street 70 Church Street 820 Marion Avenue
14. Based on your prior selection for print option Click on the Print Letter or Activities Voter Registration button to continue 10 In case of Print Now option you will be navigated to the Letter Screen to print the letter for further processing OR 11 In case of Print Later you will be navigated to the Voter Search screen PCC Technology Group 2012 Page 13 of 119 Centralized Voter Registration System Registrar User Manual 3 0 ADD NEW VOTER Description This screen allows a Registrar to add a new voter registration Figure 1 3 1 Add New Voter Connecticut Voter Registration System iar RH Samy Activities Voter Registration Add New Voter Logged in as SSVR2131 Southington 2010 iN EIF ia Ej LOGOUT TS Memo Back Cancel General Details Registration Date DMV ID Type of Identification Voter Name Voter Residence Prefix Street No Last Name Street Name First Name Unit Middle Name Town Southington Suffix State Date of Birth 01 01 1980 Zip Code US Citizen Yes No Note Read Only Acceptance Criteria Permanent Absentee Ballot Telephone j a Party Enrollment Gender T oe Po Type of Registration Mail In Use Residence Address Residence Status f Special Status O Do Not Use Residence Address Signature Yes No Note Read Only Mailing Address Street No a Unit e Street Name1 P O Box hes Sta
15. REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Process Flow The Petition History process entails the following steps Login to the CVRS system as a Registrar Click on the Maintain Voter History tab under Activities in the main navigation menu Click on the Petition History tab from the expanded Maintain Voter History menu You will be navigated to the Petition History Search Voter page Provide the search criteria Last Name and or First Name or Voter Id and click on the Search button to initiate the search process Based on your search criteria system will display one to many search results Select the voter by clicking on the radio button displayed next to the record entries and click on the Select button to navigate to Add Petition page to add or delete Petition history Refer Fig 5 5 1 PCC Technology Group 2012 Page 47 of 119 Centralized Voter Registration System Registrar User Manual 8 To Add History a Select the Petition from the drop down list b Click on the Insert button to add the history into the system 9 To Delete Previous History a Select the previous Petition history by clicking on the Radio button displayed next to the previous history records b Click on the Delete button to continue 10 Click on the Update button to submit the changes and to continue 11 System will display a prompt stating The
16. Registrar Maintenance Unit Number Count List Unit Number Count List mM ETE CONNECTICUT UNIT NUMBER COUNT LIST OF ACTIVE VOTERS TOWN NAME TOTAL VOTERS TOTAL VOTERS WITH UNIT NUMBER WITHOUT UNIT NUMBER Andover 39 214 Ansonia 876 Ashford 152 Avon 303 Barkhamsted io NN O r w N e N tA S ON e a a fe Ve eS SY n Beacon Falls we Berlin ws CoO N Bethany Bethel Bethlehem Bloomfield Bolton Bozrah Branford Bridgeport Bridgewater Bristol Brookfield Brooklyn Burlington Canaan Canterbury Canton PCC Technology Group 2012 Page 116 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Unit Number Count List Report 1 Login to the CVRS as a Registrar 2 Click on the Unit Number Count List tab in the Registrar Maintenance Menu 3 You will be navigated to the Unit Number Count List screen Refer Fig 16 1 4 Youcan click on the View button to generate and view the report Refer Fig 16 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 17 UNIT NUMBER LIST Description This screen allows a Registrar to view the Voter Unit Number List for the
17. oo alia et Reports Absentee Ballot Summary Logged in as SSVR2131 Southington RYQUICK SEARCH EJ LOGOUT Districts Congressional Senatorial Assembly District Ward Precinct 001 016 none Ballot Types Election Date yl V mm dd yyyy m ETE Figure 8 1 2 Absentee Ballot Summary Report PCC Technology Group 2012 Page 85 of 119 Centralized Voter Registration System Registrar User Manual ABSENTEE BALLOT SUMMARY REPORT TOWN OF SOUTHINGTON STATE DISTRICTS ALL PRECINCT BALLOT TYPE BALLOTS ISSUED BALLOTS RETURNED OVERSEAS PRESIDENT PRESIDENT REGULAR REGULAR REGULAR 90 DAYS 90 DAYS 90 DAYS TOTAL 10 6 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Absentee Ballot Summary 1 Login to the CVRS as a Registrar Click on the Absentee Ballot Summary tab from the Reports menu You will be navigated to the Absentee Ballot Summary screen Refer Fig 8 1 1 2 3 4 Make you required selection such to generate the report 5 You must click on the View button to generate and view Absentee Ballot Summary Report Refer Fig 8 1 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2
18. 00 Total Voters 5 D 0 R 4 U 1 O 0 District 001 Total Voters 5 D 0 R 4 U 1 O 0 Total Number of Voters 5 Democrats 0 Republicans 4 Unaffiliated 1 Others 0 PCC Technology Group 2012 Page 114 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Clear Clears the form entries Process Flow To view Suppressed Address List Login to the CVRS as a Registrar Click on the Suppressed Address List tab in the Registrar Maintenance Menu System will generate a prompt stating that This report is for internal use only click on OK to continue You will be navigated to the Suppressed Address List screen Refer Fig 15 1 Make required selection to generate the report You must click on the View button to generate and view Suppressed Address List Refer Fig 15 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 115 of 119 Centralized Voter Registration System Registrar User Manual 16 UNIT NUMBER COUNT LIST Description This screen allows a Registrar to view the Unit Number Count List of Active Voters Figure 16 1 Unit Number Count List Screen Connecticut Voter Registration System
19. 104 113 113 114 123 123 124 133 133 134 143 144 Dejohn Louise M Dejohn Ronald D Santagata Margaret Abouchacra Hisham Abouchacra Ramzi Chamseddin Amal Maloney David R Maloney Elaine K Izzo Emanuele Sepiol Marie D Kizilski Judith B Lefevre Jeff W Lefevre Tara M Youmans Erik L Rustico Jean Rustico John A Limbacher Kimberley M Limbacher Philip J Kapral Amanda M Kapral David W Kapral Hilda H Kiewra Florence Kiewra Stephen J Wadman John P Badgley Roger B Badgley Theresa A Weichsel John Swindon Dennis N Swindon Victoria R Carrington Todd M Landgren Richard F Mancim Mary 860 628 0198 860 628 0198 860 628 2177 860 276 0079 860 276 0079 860 621 4920 860 621 3841 860 628 3763 860 628 3763 860 628 7608 860 628 7608 860 621 7434 860 276 0219 860 276 0219 860 628 2439 860 628 5112 860 621 5004 860 621 5004 860 621 3167 860 628 1937 860 628 9759 11 08 1941 01 01 1800 12 27 1938 01 01 1800 03 18 1926 01 01 1800 01 01 1984 11 05 2008 05 31 1955 10 15 2004 01 20 1966 10 15 2004 09 03 1944 01 01 1800 09 16 1946 01 01 1800 11 10 1933 08 16 2010 07 25 1946 01 01 1800 09 10 1944 01 01 1800 01 11 1964 01 01 1800 12 03 1964 10 24 2000 09 05 1970 10 27 2008 10 29 1942 01 01 1800 01 12 1941 01 01 1800 06 27 1967 01 01 1800 09 23 1967 01 01 1800 08 30 1987 02 04 2008 09 21 1952 01 01 1800 04 01 1952 01 01 1800 07 03 1930 01 01 1800 09 28 1952 10 14 2004 08
20. 16 1963 10 04 1999 08 07 1948 01 01 1800 08 07 1948 01 01 1800 12 26 1932 01 01 1800 10 15 1973 02 18 2004 06 05 1975 05 02 2003 08 22 1962 07 20 2005 03 22 1957 01 01 1800 08 23 1921 01 01 1800 06489 4001 06489 4001 06489 4051 06489 4001 06489 4001 06489 4001 06489 4051 06489 4051 06489 4001 06489 4051 06489 4051 06489 4051 06489 4051 06489 4051 06489 4051 06489 4051 06489 4002 06489 4002 06489 4003 06489 4003 06489 4003 06489 4002 06489 4002 06489 4003 06489 4002 06489 4002 06489 4003 06489 4002 06489 4002 06489 4003 06489 4002 06489 4003 09 12 1964 09 12 1964 03 01 1955 11 05 2008 10 15 2004 10 15 2004 07 03 1995 10 16 1990 08 16 2010 10 17 1978 09 08 1994 02 03 1998 10 24 2000 10 27 2008 10 12 1968 10 12 1968 10 14 1992 10 18 1996 02 04 2008 03 11 1982 03 11 1982 04 06 1956 10 14 2004 10 04 1999 10 20 1992 10 20 1992 04 03 1967 02 18 2004 05 02 2003 07 20 2005 10 14 1992 09 16 1950 GAwrAovvUaacCaaaaaaGAqaaCeaAqaqaacuaacvvuaqaqacGc eo ee a oe 2 KA al Printed on 04 12 2012 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view Master Worksheet 1 Login to the CVRS as a Registrar Click on the Master Worksheet tab from the Registrar Maintenance Menu You will be navigated to the Master Worksheet screen Refer Fig 7 1 2 3
21. 4 Make required selections to generate the report 5 You must click on the View button to generate and view Master Worksheet report Refer Fig 7 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 104 of 119 Centralized Voter Registration System Registrar User Manual 8 MEMO REPORT Description This report displays the list of memo s based on date range or all the memos Figure 8 1 Memo Report Selection Criteria Screen Connecticut Voter Registration System Registrar Maintenance Memo Report Logged in as SSVR2131 Southington SUID Gs SIFT tes EI LOGOUT _ m Ia Date Range To OR All Memos m Eme Re Report a problem Figure 8 2 Memo Report MEMO REPORT TOWN OF SOUTHINGION VOTERID VOTER NAME MEMO DATE MEMO w4 152161 Adm Smith O5802012 Titi 00416216 Adam Smith O58 02012 SC C600 C08 Ce OCC Ober Cee ore recor coe ee cero c ceed cee ore oe ceece cores cerceecees SS SCOR COE Oo OO Oe er ee ee ee cee oe eee coca eck ce coe accor cor ce cence cares E A E 004152161 Adam Smith O58 02012 SC C600 C08 CO OCC Obed Cee ord ee coe Coe ee cer oe ec obese a cercee cece SSSR CR E Oe Oe Oe er eee ee ee ee ee eee coca coe ce coe ec ere once cence cee ce SC OSCR C008 erara rara er ere M4182417 Allen Alberto Rohde Dr 075 L20132 ra W04 l4 Allen Ahero Robie Dr 075 L20132 Changed H allte sce
22. ACTIVITIES Yoter Registration Maintain Towndata Polling Places Town Hall Maintain Street Districts Town Petitions Street Name Change Add Street Redistrict H System H Maintain Yoter History Elections tCanvass INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Activities Maintain Town Data Maintain Street Districts Street Name Districts Select Low Range High Range O 1 O 2 Soy TS ae Sw oom Logged in as SS R2131 Southington QTD iN 1F 1 1M5 Ea LOGOUT District Type oting District Precinct Census Block Delete Line State Federal 003 Local v 001 m Gs es ee PCC Technology Group 2012 Page 23 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality Search Performs search function and produces search results Update Submits the updates and changes to the system Cancel Ends the current process and navigates to the previous page Process Flow The Maintain Street District process entails the following steps Login to the CVRS system as a Registrar Click on the Maintain Town Data link under Activities tab from the main navigation menu Click on the Maintain Street Districts tab under the expanded Maintain Town Data menu You will be navigated to Maintain Street District
23. Drive State Federal De Paolo School 385 Pleasant Street State Federal Kelley School 501 Ridgewood Road State Federal Thalberg School 145 Dunham Street State Federal The Tabernacle 1445 West Street State Federal Plantsville School 70 Church Street State Federal Strong School 820 Marion Avenue State Federal fadd Update Cancel Ends the process and navigates to the previous page Process Flow The Maintain Polling Place Process entails the following steps 1 Start the Redistrict process as mentioned in section 3 0 Redistrict above 2 Click on the Maintain Polling Place link to navigate to the Polling Place screen refer Fig 3 1 1 3 Youcan make following changes to the Polling Place data a Add Click on the Add button to add new Polling Place information you will be navigated to the Add Polling Place screen Enter required information and click on the Update button System will display a prompt stating that The Update to the Redistricting data was successful Update Select the Polling Place you would like to update by clicking on the radio button click on the Update button and you will be navigated to the PCC Technology Group 2012 Page 31 of 119 Centralized Voter Registration System Registrar User Manual update screen Make required changes and click on the Update button to submit the changes System will display prompt stating The Update to the Redistrict
24. Election Date H H l oter Registration Election Name E Maintain Towndata Redistrict i Z E Maintain Yoter History l Address History Party History Election History Petition History i Correspondence History EElections Who Yoted i i Maintain Elections E Yoter Worksheet Total PCC Technology Group 2012 Page 54 of 119 Centralized Voter Registration System Registrar User Manual Figure 6 3 3 Update Election Ce Connecticut Voter Registration System N at Pe a Activities Elections Modify Elections Logged in as SS R2131 Southington JANINES SFT 1i EJ LOGOUT Election Date 12 12 2012 Election Name General Elections Election Type General Memo general Update Election Figure 6 3 4 Delete Election Owe Connecticut Voter Registration System oe tes a Activities Elections Delete Elections Logged in as SS R2131 Southington Fcsouick search Election Date 12 12 2012 Election Name General Elections Election Type General w Memo general Delete Election Back Button Links Functionality New Election Adds new election Update Election Updates the existing election Delete Election Deletes the existing election Process Flow The Maintain Election process entails the following steps 10 Login to the CVRS system as a Registrar 11 Click on the Elections ta
25. PCC Technology Group 2012 Page 61 of 119 Centralized Voter Registration System Registrar User Manual 3 0 MAINTAIN VOTER CANVASS HISTORY Description To update the canvass moved within town returned by the NCOA Figure 7 3 1 Maintain Voter Canvass History Search Screen Connecticut Voter Registration System Gy Connecticut Voter Registration System SS o Activities Maintain Voter Canvass History Add Canvass Logged in as SSVR2131 Southington Voter Name Current Canvass Current Status Catherine H Smith 01 24 2012 Off New Canvass History History Date e Move Code Action ic Return By w C Previous Canvass History Select History Date n Notice Sent Return Date 01 24 2012 n 04 25 2012 04 30 2012 Update Back Clear Cancel Maintain Voter Canvass History process entails the following steps Login to the CVRS as a Registrar Click on the Canvass from the Activities menu Select the Maintain Voter Canvass History from the expanded Canvass menu System will navigate you to the Search Voter screen Refer Fig 7 3 1 Enter the search criteria and click on Search button to generate the search results System will display searched results Select the voter you would like to update by PCC Technology Group 2012 Page 62 of 119 Centralized Voter Registration System Registrar User Manua
26. Registration System Logged in as SSVR2131 Southington SMUG Sista District Ward Precinct 001 00 002 00 003 00 004 00 005 00 006 00 Election Date mm dd yyyy ADDRESS 57 Evan Road 60 South Road 150 Burritt Street 3F 38 Brooklane Road 914 Sweetheart Path 94 Mariondale Drive 110 Edgewood Circle 625 Overlook Path 111 Debbie Drive 35 Wheeler Village 650 Burritt Street 32 Chestnut Street 100 Winding Ridge 170 Woodruff Street 410 Main Street C 175 Frost Street 2344 Meriden Waterbury Rd 825 South Main Street 197 Butternut Lane 18 Quaker Lane 167 Debbie Drive 965 South Main Street 38 Brooklane Road 181 Prospect Street 8 Surrey Circle 253 North Main Street 1397 Marion Avenue 122 Hart Acre Road 962 South Main Street 22 132 Buckland Street 355 Copper Ridge Submit Request ELECTION D P DATE 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 05 12 2009 11 04 2008 11 04 2008 001 008 001 006 008 006 006 004 o i via 7 Sort Order Options Name Street Address _ District Precinct Figure 11 2 Petition Voter Details DESCRIPTION Clifford Wallace Thomton Jr Green Party Clifford Walla
27. Status Name Name Name Suffix Birth Residence Address oter Id Statue Reason Ballot oter Registration E Redistrict A Smith A 01 01 1980 100 Academy Lane 004182086 none Southington System Maintain Voter History O 0 Smith 01 01 1980 1 Main Street Southington 004182072 E ee on Elections Figure 1 1 3 Search Result Voter ID as search Criteria Connecticut Voter Registration System og aes i NAVIGATION MENU Activities Yoter Registration Select Yoter Logged in as SS R2131 Southington a 1to 1 of1 Yoter Registration Special Off Perm Absentee Ballot Last First Middle Select Status Status Reason Residence Address oter Id Maintain Towndata Name Name Name Date of Suffix Birth 34 Melrose Road East Redistrict A Smith James E 01 01 1800 Windsor System 000941216 E Maintain oter History H A Elections Canvass Button Link Functionality Search Performs search function based on the search criteria to generate results Select Navigates to the Change Voter or Add Existing Voter Screen New Voter Navigates to the Add New Voter screen Reject Navigates to the Reject Voter Screen to reject any voter registration card Clear Clears the form entries PCC Technology Group 2012 Page 9 of 119 Centralized Voter Registration System Registrar User Manual Cancel Ends the current operation and navig
28. Update to Voter History was Successful 12 Click on the Maintain Voter Petition History button displayed on the system prompt to continue 13 You will be navigated to the Petition History Search Voter page PCC Technology Group 2012 Page 48 of 119 Centralized Voter Registration System Registrar User Manual 6 0 CORRESPONDENCE HISTORY Description This screen allows a Registrar to maintain the voter s correspondence history Figure 5 6 1 Correspondence History fia Connecticut Voter Registration System Ta an r pr f NA IGATION MENU Activities Maintain Correspondence History Generate Letter Logged in as SS R2131 Southington ALMIN E1711 Ea LOGOUT ACTIVITIES Voter Name Voter Identifier Yoter Registration Abigail L Smith 003063820 4 Maintain Towndata Correspondence History Redistrict Select Change Date User Change Reason Type of Change g 7 g O 01 06 2012 SSVR2131 Voter Party Maintain Yoter History Name History Generate Letter Address History E System Party History Election History Petition History INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Process Flow The Correspondence History process entails the following steps Login to the CVRS system as a Registrar Click on the Maintain Voter History tab under Activities in the main navigation menu Click on the Correspondence History
29. asl ae Lastname E ren oat E Voter Petition History J Date of Birth L_ VL VL Kmmdayyyy Street Town Street C Quick Search AnNa 0 0 A So ate a Inquiries Yoter Information Select Yoter Logged in as SS R2131 Southington JAMMIN EFi Eq LOGOUT cis m CE ee Last First Middle Date of Name Name Name Suffix Birth 1 to 12 of 12 Party Special Off Last Active Residence Address oter Id Code Status Reason Date Select Status Smith Abigail IV 06 09 1989 338 Moore Hill Drive Southington 003793603 U Smith Abigail 08 10 1970 962 South Main Street Unit 22 Plantsville 003063820 Smith Adelina 08 17 1920 108 School Street Marion 000960779 01 06 2012 Smith Alexandra 12 13 1980 130 Ciccolella Court Southington 000971408 01 06 2012 Smith Amanda 10 27 1989 66 North Summit Street Southington 003750382 05 06 2011 Smith Amber 11 13 1981 1187 Woodruff Street Southington 003650857 01 06 2012 Smith Amy 04 27 1990 277 Hart Street Southington 003834220 Smith Amy 01 01 1980 1 Main Street Southington 004182072 03 07 2012 Smith Andrea 05 15 1966 80 Deer Run Plantsville 000970519 Smith Arnold 09 13 1929 42 Hickory Hill Southington 004002666 Smith 4rthur 06 17 1934 683 Ledgeview Court Southington 000968122 0 0 0 0 0 0 0 0 0 0 0 G Smith Ashleigh 11 09 1983 130 Ciccolella Court Southington 003322907 cE m3 CENE Ge PCC Technology Group 2012 Page 65 of 119 Centralized Voter Registr
30. on the Maintain Voter History tab under Activities in the main navigation menu Click on the Name History tab from the expanded Maintain Voter History menu You will be navigated to the Name History Voter Search page Refer Fig 5 1 1 Provide the search criteria Last Name and or First Name or Voter Id to initiate the search process Based on your search criteria system will display one to many search results You can select the voter by clicking on the Radio button displayed next to the record entries You will be navigated to Add Name page to add or delete name history Refer Fig 5 1 2 To Add Name History a Fillin the Date and Previous Name information b Click on the Insert button to add the Name History into the system PCC Technology Group 2012 Page 41 of 119 Centralized Voter Registration System Registrar User Manual 10 To Delete Previous Name History a Select the previous name history by clicking on the Radio button displayed next to the previous name history records b Click onthe Delete button to continue 11 Click on the Update button to submit the changes and to continue 12 System will display a prompt stating that The Update to Voter History was Successful 13 Click on the Maintain Voter Name History button displayed on the system prompt to continue 14 You will be navigated to the Name History Search Voter pag
31. radio button Click on Select button you will be navigated to the Change Voter screen only if the selected voter is an existing registered voter of the same town Refer Fig 1 2 1 Make the required changes A To enter the Army Postal Address APO in the mailing address section PCC Technology Group 2012 Page 12 of 119 Centralized Voter Registration System Registrar User Manual please use the following i Must Choose Military from the country drop down Users will not be required to enter the State Code ii Enter the address iii Enter the army postal type in the Town Field e g APO FPO or DPO 7 Select the Print Option A Print Now This will display the Print Letter button after submitting the registration form Print Later This will display Activities Voter Registration button after submitting the registration form System will generate a reminder to print the letter You can print the letter at a later time from the Reminders page 8 To submit changes A ACCEPT Click on the Accept button to submit the changes System will display a prompt stating that Voter Transaction Completed successfully Refer Fig 1 2 2 DUPLICATE Click on the Duplicate button to update the NVRA statistics when duplicate information is received for an existing voter in the town and the information does not cause any changes to the voter record 9
32. sssssssssnssuununnunnunnununnunnunnunnunnnnnnnnnnunnnnnnnnas 54 40 VOTER VV ORIG SEIE EPO WAM ps ctesesscatocaresotocexcsastecnvsuiesestiurerrseususrivenpraents te reas eerie 57 f CANVAS oianean a anaiai E aE EE eE E AAEE AALA 58 TO START CANVA S ee ee oe ee 58 20 CHANGE VOTER a eced cau ce decd cn cece cactecenecnauucautcesulceubevsuccauauecsoendedseucecuasatexauavauentvenssteectoresecehwnetan 59 a 6 eee ee ee eee 59 2 EDOD ae ne ee eee 61 PCC Technology Group 2012 Page 2 of 119 Centralized Voter Registration System Registrar User Manual 3 0 MAINTAIN VOTER CANVASS TIS 1 OR Y sessssissscssinsanesstsnavensoassenstaunavaesueasecsseaiecisdessianshossiventoinsbanevaueiuossansiiensivenrsst 62 40 HISTORY REPOR Discriminar araara naaa aaa araea aaia i 63 irate ie eae acne 65 De OR NT TO eoe a AEA EEE 65 1 0 SEARCH AND VIEW VOTER INFORMATION ccsscsssssteesseseessesseesseneeessesneesseneensseseeessneersesaeersesaeersesaeersneaes 65 A0 CHANGE VOTER ssa cetacean teen accents ua dun ca nae us au aae a anu nena aaa anaana 68 3 0 DELETE VOTER orosida aaaea daaarna aaa daradara aaao aa aa aai 69 Z ECEC HON Ty EIT scosces vescere cota cextascocanhstbveetcnaacceehch tate nepceehe tacos earned pone aapaard a oe cea TIneeatenes 70 3 TOWN POG EACE poread E EE EEEa E TE 72 4 VOTER PETITION HISTORY saceousrenrensderaeantevenintotienneiarsantntiiadevert ce ashatiieenaunmiuaiaiaeianenuatian 73 5 TOWN TREPET irei aaa AEA Ae A A A AAAA EETA 74 6 VOTERABSENT
33. town Figure 17 1 Unit Number List Connecticut Voter Registration System Dii Registrar Maintenance Unit Number List Logged in as SSVR2131 Southington Emgan Voters Unit Number List View Submit Request _ PCC Technology Group 2012 Page 117 of 119 Centralized Voter Registration System Registrar User Manual Figure 17 2 Voter Unit Number List VOTER UNIT NUMBER LIST TOWN OF SOUTHINGTON VOTER NAME ST NO UNIT ACADEMY LANE Fox Monika K 51 B ACADEMY LANE Total Voters 1 ACADEMY STREET West Anne M 43 102 West John M 43 102 Kalvaitis Christine A 43 201 Laskarzewski Florence T 43 202 Flynn Bernard J 43 205 Flynn Frances K 43 205 Swanson Joan F 43 208 Psutka Anna 43 209 Richardson Helen G 43 211 Porter David R 43 212 Zajac Susan E 43 301 Britton Carole K 43 302 Giumelli Samuel J 43 303 Thurston Geraldine L 43 304 Hart Arlene M 43 305 Mindek Sandra A 43 306 Zembrzuski Frances K 43 308 Misjorski Mary E 43 310 Bogue Alice M 43 311 Bates Barbara R 43 312 Paldino Frank W 43 401 Morgan Kosko Gertrude D 43 405 Sandell Margaret E 43 406 Lam Huong T 43 407 Hall Dolores C 43 410 Hoyt Ruth M 43 411 Lompart Anna Z 101 2 Warchol Rafal 101 2 Bouzid Rafik 101 3 ACADEMY STREET Total Voters 29 AIRCRAFT ROAD Morin Sara T 28 H Stamm Brian A 28 J Stamm John Jr 28 J AIRCRAFT ROAD Total Voters 3 APPLEGATE ROAD Hamilton Donald T 12 101 Hamilton Marissa L 12 101 Manning Francis A 20 92 Jinga John G
34. voters who have registered to vote after the official voter list was printed Figure 3 2 1 Supplemental Voter List Connecticut Voter Registration System gul r SS ales a gt kA i Reports Supplemental Voter List i SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Districts Congressional Senatorial District Ward Precinct 001 016 none Voter Status List Start Date Election Date Enrollment Active y y y y Concerned Citizens a Inactive mm dd yyyy mm dd yyyy Connecticut For Lieberman Democratic Green Print Options Print Format Other Options E Affiliation Landscape 11 x 8 1 2 E Seq No Portrait 8 1 2 x 11 Bar Code Portrait 8 1 2 x 14 Primary Election Merge Street Districts No Headings a E Street Totals View Save List f Submit Request Figure 3 2 2 Save List Option PCC Technology Group 2012 Page 79 of 119 Centralized Voter Registration System Registrar User Manual Connecticut Voter Registration System afta j oo SS ilies a ee spate Reports Supplemental Voter List i SSVR2131 Southington EIQUICK SEARCH Ey LOGOUT Senatorial Assembly District Ward Precinct 016 List Start Date o1 yor 2012 04 Concerned Citizens a mm dd yyyy mm dd yyyy Connecticut For Lieberman Democratic Green
35. 012 Page 86 of 119 Centralized Voter Registration System Registrar User Manual 2 0 ELECTION SUMMARY Description This screen allows a Registrar to view the summary statistics of the number of eligible voter who voted in the town for a particular election date Figure 8 2 1 Election Summary Connecticut Voter Registration System Ae i a E r k k i Reports Election Summary Logged in as SSVR2131 Southington District Congressional Senatorial District Ward Precinct 016 Gender Election Date Enrollment Male y y Concerned Citizens Female mm dd yyyy Connecticut For Lieberman Unknown Democratic Green m Se E ELECTION SUMMARY REPORT TOWN OF SOUTHINGTON STATE DISTRICTS ALL CON 001 SEN 016 ASY 030 080 081 GENDER ALL ELECTION DATE 11 01 2010 ENROLLMENT ALL Election Type Not Known TOTAL VOTERS REPUBLICAN 2 9 3186 2549 3397 2156 1583 2816 2188 2392 1558 2009 2741 26575 2333233233323232 32383 eojcoccoo oooooososo ejcoTcooo ooocoocosco eao jocooogo oo oo ooo amp eoljcocoooo oo ooocsc o amp eae jcocoo ooo oo o 0c ere coesoeoqeeqcs amp S amp S S Printed on 04 12 2012 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page PCC Technology Group 2012 Page 87 of 119 Centra
36. 04 2008 11 04 2008 11 06 2007 11 06 2007 11 02 2004 11 02 2004 04 27 2004 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 88 Blatchley Avenue 95 Blatchley Avenue 95 Blatchley Avenue 95 Blatchley Avenue 95 Blatchley Avenue 95 Blatchley Avenue 95 Blatchley Avenue 95 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue 96 Blatchley Avenue Page 38 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Election Voter Detail 1 Login to the CVRS as a Registrar 2 Click on the Election Voter Detail from the Reports menu 3 You will be navigated to the Election Voter Detail report screen Refer Fig 8 3 1 4 Make the required selection to generate the report 5 You must click on the View button to generate and view Election Voter Detail Report Refer Fig 8 3 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 89 of 119 Centralized Voter Registration System Registrar User Manual 4 0 V
37. 12 23 2010 12 23 2010 REGULAR 12 23 2010 Voter Petition History Town Street Voter Absentee Ballot REPORTS Back REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT To search voter Absentee Ballot information Login to the CVRS as a Registrar Click on the Voter Absentee Ballot tab from the Inquiries menu You will be navigated to the Voter Search Screen Provide search criteria and click on the Search button System will display the list of voters based on the search criteria provided Select Voter and click on the View button System will display the Absentee Ballot List page of the voter Click on the Back button to navigate to the Voter Search List page PCC Technology Group 2012 Page 75 of 119 Centralized Voter Registration System Registrar User Manual F REPORTS 1 ALPHA VOTER LIST Description This Screen allows a Registrar to generate a report displaying all the voters for a town based on the selection criteria in the alphabetical order Figure 1 1 Alpha Voter List Connecticut Voter Registration System r n J _ E a Reports Alpha Voter List in as SSVR2131 Southington EIQUICK SEARCH Eq LOGOUT Districts Congressional Senatorial District Ward Precinct 001 016 none Voter Status Gender Election Date Enrollment Age Range Active Male yl yI Concerned Citizens a Inactive Female mm dd yyyy Connecticut For Lieberman
38. 31 Southington Accept Memo Back Cancel f Duplicate General Details Registration Date o8 22 2012 Voter ID Voter Name Voter Residence Prefix Street No Last Name Smith Street Name First Name Anderson Unit Middle Town Southington Suffix State ct Date of Birth o1 Zip Code 06612 Acceptance Criteria Permanent Absentee Ballot Yes No Telephone s60 E p C Party Enrollment Conservative Gender Male bd OR Party Other CC Status Acive Use Residence Address i Residence Status Special Status Do Not Use Residence Address ID Produced Yes No Mailing Address Street No Unit Street Namei P O Box Mainstreet State CT v Street Name2 Zip Code Town Country F Enter army postal type a g APOIFPO DPO Choose for army postal address United States Type of Change Address E Party Telephone V No Change Reasons Change Reason Type of Letter Voter Change Print Options Language Print Now Print Later English English Spanish Do Not Print Effective Date Privilege Date 08 22 2012 08 22 2012 Congressional 001 Senatorial 016 Assembly 080 District Ward Polling Place State 012 Strong School Local 001 Derynoski School Locals Special Indicates which poll place will be printed on the letter Accept Memo
39. 31 Completed PermanentAbsentes 010 00 04 09 2012 01 28 Pr SSVR2131 Completed PermanentAbsentee 011 00 04 09 2012 01 28 PI SSVR2131 Completed p PermanentAbsentee 012 00 04 09 2012 01 28 Pr SSVR213 Completed Process Flow To view submit reports from the report status screen 1 Login to the CVRS as a Registrar Click on the Report Status tab from the Registrar Maintenance menu 2 3 You will be navigated to the Report Status screen Refer Fig 13 1 4 This screen has following functionalities a View Report you can view report by clicking on the Report Id link Note The Voter Id link will only be activated for the reports with Complete status Reprocess Button You can only reprocess the reports with the Failed status for any other reprocess request system will generate the prompt Refresh Button This button will refresh the screen and will update the PCC Technology Group 2012 Page 112 of 119 Centralized Voter Registration System Registrar User Manual report status d Delete Button Select the report you would like to delete and click on the Delete button 14 SPECIAL STATUS LIST Description This screen displays the List of voters with the special status Figure 14 1 Special Status List Connecticut Voter Registration System E ai Registrar Maintenance Special Status List Logged in as SSVR2131 Southington FAMIN Saat tas Districts Co
40. 5 You must click on the View button to generate and view Labels OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 100 of 119 Centralized Voter Registration System Registrar User Manual LABELS FOR PERMANENT ABSENTEE VOTERS Description To print labels for Permanent Absentee Voters Figure 5 1 Labels for Permanent Absentee Voters Connecticut Voter a m Registrar Maintenance Labels for Permanent Absentee Voters Logged in as SSVR2131 Southington eer SEARCH EJ LOGOUT cong ressional Senatorial Assembly District Ward Precinct CE 030 none state 080 081 Voter Status Gender Election Date Enrollment Active Male yV yi Concerned Citizens a Inactive Female mm dd yyyy Connecticut For Lieberman Off To Unknown Democratic Green Print Options Print Label For Sort Order Options Street Address E District Voter 5 Name Status e E Voter Id Household Street Address Registration Date E Bar Code 5 DOB Voting District 5 Party mM Eme kE Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Labels for Permanent Absentee ballot Login to the CVRS as a Registrar Click on the Labels for Permanent Absentee Voters fr
41. 63 of 119 Centralized Voter Registration System Registrar User Manual Button Link Functionality View Generates and displays the report Submit Submits the report request to view it later from the Report Status Request page Clear To clear the form entries Maintain Voter Canvass History process entails the following steps Login to the CVRS as a Registrar Click on the Canvass from the Activities menu Click on the Canvass History from the expanded Canvass menu System will navigate you to the Canvass History Report screen Refer Fig 7 4 1 Enter Canvass Date and required selection criteria to generate the Canvass History Report User must click on the View button to generate and view Canvass History Report Refer Fig 7 4 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 64 of 119 Centralized Voter Registration System Registrar User Manual E INQUIRIES 1 VOTER INFORMATION 1 0 SEARCH AND VIEW VOTER INFORMATION Description This screen allows Registrars to search and view voter information Figure 1 1 1 Voter Search k Connecticut Voter Registration System A s n O i a a z aai iaz NAVIGATION MENU Inquiries Voter Information Logged in as SSVR2131 Southington ACTIVITIES Local O Statewide INQUIRIES Voter Information Name Current Voter ID
42. 9 Centralized Voter Registration System Registrar User Manual To view the Petition Voter Detail Login to the CVRS as a Registrar Click on the Petitions Voter Detail tab from the Registrar Maintenance Menu You will be navigated to the Petition Voter Detail screen Refer Fig 11 1 Make the required selection such as District Town Petition etc to generate the report You must click on the View button to generate and view Petition Voter Detail List Refer Fig 11 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 110 of 119 Centralized Voter Registration System Registrar User Manual RE DISTRICT PROGRESS REPORT Description This report displays the Redistricting status update Figure 12 1 Redistrict Progress Report Connecticut Voter Registration System Registrar Maintenance Redistrict Progress Report Logged in as RAGHU Southington ALMIN SFIN mocou Redistrict Progress Report View Submit Request Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Redistrict Progress Report 1 Login to the CVRS as a Registrar Click on the Redistrict Progress Report tab from the Registrar Maintenance Menu 2 3 You will be navigated to the Redistrict P
43. 90 l Jinga Veronica 90 l Melasky Bernard J 90 2 Printed on 04 12 2012 Page 1 PCC Technology Group 2012 Page 118 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To View Unit Number List report I 2 3 4 Login to the CVRS as a Registrar Click the Unit Number List under the Registrar Maintenance menu You will be navigated to the Unit Number List screen Refer Fig 17 1 You can click on the View button to generate and view the report Refer Fig 17 2 OR Click on the Submit Request to submit your report request to view it later from the Report Status Screen PCC Technology Group 2012 Page 119 of 119
44. Connecticut Centralized Voter Registration System CVRS User Manual for Registrars Ar technology groupe January 2013 Centralized Voter Registration System Registrar User Manual Copyright 2012 PCC Technology Group LCC All rights reserved Contents A PU Oy YY rna teers 4 B INLEDD TEN ia E 5 C mG 9 ES naniii 6 I oT EM REQUIKEMEN Traieste EE ne ene ene ene erent eee 6 rA BN E cen A I E A IEN A A A E AAT A T 6 Ds ACIN EIE annaa 8 I IT TET PRT Nay TRATION ir ceca etree cs E E E ESE 8 LO SEARCH VOTER csecsen EAR AAS T TE BERAE AEA 8 AO CHANGE VOTER i nents oR ree 11 UNDO VOTER rE 14 40 ADD EXISTING VOTER spiscscseccscsscutsececcescesevcxsensseastevsvestnassccnutecscsstusasassssecaussteecscststeusuanesscsssscsasessecesdtnencbaneateaivinesis 17 oe Maes ol Ol We OY eee ee T ee 19 2 MAINTAIN TOWN DATA ss sessssersnsereeerenssrnnsnnnnnsnnnosnnnosnnnonnnnoonnnoonnnoonnnoonnneonnneonnneonnneonnnonnneonnneonnneonnneonnneonnneonnnee 21 1 0 POLLING PLACE To update Polling Place Information s s sssssssnuenunnununnunnununnunnunnunnunnunnunnnnnnnnnnnnnnnna 21 2 0 TOWN HALL To update Town Hall Information s sssssssnsnuununnunnunnunnunnunnnnnnnunnunnunnunnnnnnnnnnunnnnnnnnnnnnnnnnnnn 22 3 0 MAINTAIN STREET DISTRICT Update District data associated with each Streets 000 23 4 0 TOWN PETITION To add or delete petitionS s ssssussssnusnunnununnunnunnunnunnunnunnnnunnunnnnnunnununnnnnnnnnnnnnnnnnnnnnnnnn 25 S0
45. DOB All Party O Status Registration Date District Precinct Print this Report in Landscape Format Cd ES PCC Technology Group 2012 Page 106 of 119 Centralized Voter Registration System Registrar User Manual Figure 9 2 Permanent Absentee Ballot Report TOWN OF SOUTHINGTON PERMANENT ABSENTEE BALLOT REPORT STATE DISTRICT 001 V ID PTY DOB NAME RESIDENCE ADDRESS MAILING ADDRESS 2ND STREET NAME 003824830 D 09 16 1987 Davidow Eric E 40 Canterbury Lane Southington CT 06489 4600 000948857 R 09 15 1964 Leach Robert A Jr 545 South End Road Plantsville CT 06479 1828 Precinct 001 00 Total Voters 2 D 1 R 1 U 0 O 0 District 001 Total Voters 2 D 1 R 1 U 0 O 0 Total Number of Voters 2 Democrats 1 Republicans 1 Unaffiliated 0 Others 0 Printed on 04 12 2012 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Permanent Absentee Ballot List Login as a Registrar into the CVRS system Click on the Permanent Absentee Ballot tab from the Registrar Maintenance Menu You will be navigated to the Permanent Absentee Ballot report screen Refer Fig 9 1 Make required selections to generate the report 10 You must click on the View button to generate and view Permanent Absentee Ballot list Refer Fig 9 2 OR Click on the
46. EE BALLO csornai 75 Eo PEP T nn ane 76 1 AEPA YOTEK GO Treen E E E E E E EE 76 2 CAANGEDE FAIG er sn acini sii EEN 77 3 OPERIRA CYOTER EP Foie ee ee eee ee ee eee er ern er er re 78 1 0 OFFICIAL VOTER GES UE vissistitisisnsesssanssassstnsnusastousesnstaavensssnesunsstssiucnsdeasvansiussesvoiussurostvastsisnnsissivieniiabininiiiinnniaibinsiui 78 2 0 SUPPLEMENTAL VOTER LIS EP vsssisscssissssstassissaassssanatassssvessiavevaisrsiestsetabarsunabsssetanaisisisanievansisisueviiavantininstenicnmveiva 79 d PHONE ECE or E E E 80 S POLLING PLACED Teea E E E E EEEE EA 81 O FONN TREET ED Toona A rere errr E 82 dle TOWNS IREET D TREGT TED Dirina AEE AE 84 O AUMMAR E opea E e E i e olaFoROUN RNaAT eR ceIaTENE DEA 85 1 0 ABSENTEE BALLOT SUMMAR Y scisssiisssinsscsisnsssinsacsssioassertssuscnsoastenssscsendsaiasaaseinosusaniossseuiesessasousneinniacensneniennweniies 85 20 ELCECHON SUMMAR Y siicssstucavanpiunsy ensvansanssuevuvesdunsvsaaiesuyessnansdsanaisvsassiunsyesspentvaidtanslesicsususiivsiitsiiesnivsnsunstubeanensvastiisnuan 87 3 0 ELECTION VOTER DETAIL isivsesienisstctacdtasssavsassitondierstantssccturdicvsisortenssiastevssustiandicessenivedianinsionmanmasnenniiwonsatuedions 88 4 0 VOTER REGISTRATION SUMMAR cccscscssstessssssenrssssenessssenessssenesensenesensenesensenenensenenensenenenseneseneensnsenesenseaess 90 a VAER CIS ee E E E E 92 tO REPORTS EA TU e E E E E AEE E EE E 93 iy REGISTRAR MAINTENAN E sciunacutcust nawnnacunschindunawnneseunadurninnadsabam
47. ID Voter Name Voter Residence Street No South Main Street v Plantsyille CT ate of Birth 7110 197 Zip Code 06479 1698 gt o w c z cceptance Criteria asvevxzmy Permanent Absentee Ballot 860 Party Enrollment gt OR Party Other Residence Status ID Produced Malling Addencer ee Button Link Functionality Change Navigates to the editable voter record Clears the form entries Saves the changes made into the voters profile Process Flow The Change Voter Process entails the following steps 8 Login to the CVRS as a Registrar 9 Click on the Voter Information from the Inquiries menu 10 Enter the search criteria and click on the Search button to generate the search results 11 System will display searched results Select the voter you would like to change by selecting the radio button at front of the searched voter list 12 Click on the Change button and you will be navigated to the editable voter page to make changes Refer Fig 1 2 1 13 You must fill in the form completely 14 To add or edit memo click on the memo button and system will display a pop up window to make memo updates PCC Technology Group 2012 Page 68 of 119 Centralized Voter Registration System Registrar User Manual 15 Select the Print Option a Print Now This will display the Print Letter button after submitting the registration form
48. OTER REGISTRATION SUMMARY Description This screen allows a Registrar to view the summary report of the number of Party Enrollments in the town Figure 8 4 1 Voter Registration Summary Screen Connecticut Voter Registration System r Reports Voter Registration Summary Logged in as SSVR2131 Southington Districts Congressional Senatorial District Ward Precinct oon 016 oo none Enrollment Voter Status Special Status Concerned Citizens Active Institution Connecticut For Lieberman Inactive Military Democratic off Overseas Green Other view Submit Request Clear TOWN OF SOUTHINGTON VOTER REGISTRATION SUMMARY STATE DISTRICTS ALL CON 001 SEN 016 ASY 030 080 081 STATUS ALL ENROLLMENT ALL DISTRICT PRECINCT DEMOCRATIC REPUBLICAN UNAFFILIATED 001 00 1002 812 1651 002 00 882 595 1328 003 00 1301 706 1897 004 00 77 540 1143 005 00 458 482 783 006 00 1077 739 1506 008 00 745 488 1141 009 00 743 592 1270 010 00 329 389 199 011 00 54 512 1005 012 00 659 1483 6514 14006 Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Voter Registration Summary PCC Technology Group 2012 Page 90 of 119 w N N Centralized Voter Registration System Registrar User Manual Login to the CVRS as a Registr
49. PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED 33 Village Gate Drive 219 Mulberry Street 85 Wedgewood Road Southington Southington Southington Southington Southington Southington Southington Plantsville Southington Plantsville Southington Southington Southington Southington Southington Plantsville Southington Southington Southington Southington Southington Southington Plantsville Southington Southington Middletown Middletown Norwalk 03 08 1966 003479239 03 31 1984 03 28 1976 04 15 1954 03 20 1961 08 19 1920 02 14 1919 05 19 1981 12 14 1980 01 03 1983 05 20 1978 12 28 1961 01 04 1934 02 07 1917 02 25 1924 03 24 1916 04 22 1925 03 02 1935 07 18 1918 06 23 1921 03 05 1920 05 14 1917 07 10 1924 12 27 1958 10 27 1929 11 14 1926 09 30 1950 11 24 1977 04 21 1982 003554568 003552737 003484401 003379085 003376468 003216336 003209492 003133619 003105442 000968631 000965313 000964311 000957643 000951749 000951685 000951383 000951066 000951039 000950493 000949630 000948993 000948214 000333784 000295174 000250077 002589493 000971125 003171490 select Print List Delete List Back PCC Technology Group 2012 Page 98 of 119 Centralized Voter Registration System Registrar User Manual Figure 3 2 Reminders Screen VB x i Connecticut Voter Regi
50. Person Correspondence History 11 04 2008 General In Person 11 07 2006 General In Person 11 08 2005 General In Person 06 22 1999 Referendum In Person INQUIRIES REPORTS REGISTRAR MAINTENANCE TES CJ REMINDERS HELP LOGOUT E Button Links Functionality Update Submits the updates and changes Insert Inserts the Election history Delete Deletes previous history Process Flow The Election History process entails the following steps 1 Login to the CVRS system as a Registrar PCC Technology Group 2012 Page 45 of 119 Centralized Voter Registration System Registrar User Manual Click on the Maintain Voter History tab under Activities in the main navigation menu Click on the Election History tab from the expanded Maintain Voter History menu You will be navigated to the voter search screen Provide the search criteria and click on the Search button to initiate the search process Based on your search criteria system will display one to many search results You can Select the voter by clicking on the Radio button displayed next to the record entries You will be navigated to the Election History page Refer Fig 5 4 1 To Add Election History a Fill in the information in the Add Voter Election History section b Click on the Insert button to add the Election history into the system To Delete Previous History a Select the prev
51. Redistrict Complete Process Pa i SAE Biss ao e lt es Ss n VY ka a En Activities Redistrict Logged in as SSVR2131 Southington EIQUICK SEARCH Eq LOGOUT Connecticut Voter Registration System Status Redistrict process has been started MAINTAIN POLLING PLACE MAINTAIN VOTING DISTRICTS MAINTAIN STREET DISTRICTS Maintenance Effective Date oa 3 Box Message from webpage j Do you really want to Complete the Redistricting Process P Continuing will result in no further changes to the redistricting maintenance process Changes will be applied effective 04 13 2012 OK J Cancel o Button Links Functionality Begins the redistricting process Complete Finishes the process and displays that the user has completed the desired re districting changes System will run the batch update by the given effective date Ends the redistricting process without making any changes Maintenance Effective The date given for system to implement and reflect all the Date redistricting changes Maintain Polling Place Navigates to the Polling Place screen to make and update changes Maintain Voting Navigates to the Voting District screen to make and update District changes Maintain Street District Navigates to the Street District screen to make and update changes Process Flow PCC Technology Group 2012 Page 29 of 119 Centralized Voter Registration Sy
52. STREET NAME CHANGE scasticiicneinticnninnniinnmncsniaaatmnnnianniin EAER 26 6 0 ADD STREET Add a new street in the tOWn sssussussusnunnunnunnunnnnunnunnunnunnnnnunnnnnnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 27 3 BM I ae aaa E asec ec E EEE EE te A E E E E 28 1 0 MAINTAIN POLLING PLACE To Add Delete and Update Polling Place Data uses 31 2 0 MAINTAIN VOTING DISTRICTS To Add Delete and Update Voting District Data 00 32 3 0 MAINTAIN STREET DUS TRIG TD esiscvtsescsestccstecstrestanstrertentonieencinninni anna neni 33 4 SD TU E E once A ta A cee cS A A A E A cence OT E cea E nde T 35 10 SHOW REMINDER eee ne enn eee eee eee 35 20 ADD USERS sinira ee er eee 36 oO MERGE STREET DISTRICTS ruronecinn ccccmacezan anata anenenenentnvasatestunnnereaeruntnneneeeeeenteeanemenicees 37 a0 DELETE USERS ree E E 38 5 0 MAINTAIN PASSWORD issena aaea A E 39 5 MAINTAIN VOTER HISTOR Yossie aieiaa aaa Eia 40 LO NAME HISTOR oe ee E ee 40 20 ADDRESSHISTORY eriei one ee ee eee eee ee 42 30 PARTY HISTORY sap Gaia aaao aa aeiiaaie auai Gaai ahaaa 43 4 0 ELECTION HISTOR Y ssiinnonnspapeni a araara Aaaa EENE 45 S0 PEIITION HISTORY EEE eee 47 6 0 CORRESPONDENCE HIS TORY siiitssissiania iaiaaeaia NENA 49 6 ee HON Sresi A E EE EEE AE cece c cate cedecceare 50 LO WHOVOTED rens a EEE 50 2 0 UPDATE WHO VOTED esiisade aaan neces ean evento ac aa aaaea Dapa spate cena ena EA EREA aas Aan EN RARES 52 3 0 MAINTAIN ELECTIONS Add Update and Delete ElectiOn s
53. This report is used at the polling places on election days It includes all the voters as selected by the criteria Figure 3 1 1 Official Voter List Connecticut Voter Registration System Se anes PERE Congressional Senatorial District Ward Precinct 001 001 00 002 00 gt 003 00 004 00 005 00 006 00 Voter Status Street Range Alpha Election Date panan From 04 2a 2012 Inactive i ro C iii Print Options Print Format Sort By Other Options E Affiliation Landscape 11 x 8 1 2 o Merge Street Districts Bar Code Portrait 8 1 2 x 11 Street Number Seq No Portrait 8 1 2 x 14 Unit Number Seg No by District E No Headings E Street Totals Submit Request Slr ar kZ ina Reports Official Voter List Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Districts Congressional Senatorial District Ward Precinct Voter Status C Street Range Alpha Election Date Enrollment Active From ba ya yo Concerned Citizens a az mm dd yyyy Connecticut For Lieberman To Democratic Green hi Print Options Print Format Sort B Other Options Affiliation Landscape 11 x 8 1 2 Message from webpage _ _ f _ Merge Street Districts Bar Code Portrait 8 1 2 x 11 Seq No Portrait 8 1 2 x 14 Seq No by District wS E No Headings C Do you want to
54. a Party Street Address District Precinct To E Voter Id DOB Ballot Type Other Options Returned Ballot Only Telephone Party Serial Number Time Returned Print this Report in Landscape Format m Eme ee Figure 1 1 2 Absentee Ballot Report ABSENTEE BALLOT REPORT TOWN OF SOUTHINGTON STATE DISTRICTS ALL START DATE 01 01 2012 END DATE 04 12 2012 DISTRICT 005 NAME ADDRESS ISSUE DATE RETURN TYPE RETURN ELECTION MAILING ADDRESS BALLOT DATE TIME DATE MAILING ADDRESS MOORE HILL DRIVE Smith Abigail K IV 03 31 2012 11 11 2012 338 Moore Hill Drive 338 Moore Hill Drive Southington CT 06489 2930 MOORE HILL DRIVE Total Voters 1 Precinct 005 00 Total Voters 1 D 0 R 0 U 1 O 0 District 005 Total Voters 1 D 0 R 0 U 1 O 0 Printed on 04 12 2012 PCC Technology Group 2012 Page 95 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view Absentee Ballot Report 1 Login to the CVRS as a Registrar 2 Click onthe Absentee Ballot tab from the Registrar Maintenance Menu 3 You will be navigated to the Absentee Ballot report screen Refer fig 1 1 1 4 Make required selection and provide the start end date range to gen
55. a ei Voted Select Voter Logged in as SSVR2131 Southington Mma nen xin ACTIVITIES Voter Registration Update Details Back Cancel Maintain Towndata 1 to 150 of 3547 Voter List Check Off Street Str Unit Voting Absent NotVoted Last Name Suff FirstName Middle Name Reviewed Redistrict System F Maintain Voter History Beechwood Drive Dejohn Louise M Updated E Elections Santagata Margaret Updated Update Who Voted Abouchacra Diana Updated Maintain Elections Voter Worksheet Total Abouchacra Hisham Updated Who Voted Abouchacra Ramzi Updated A Chamseddin Amal Updated Maloney David Updated Maloney Elaine Izzo Emanuele Sepiol Marie Sepiol Stanley Kizilski Judith Meier Matthew Youmans Erik Rustico Jean Rustico John Limbacher Kimberley Limbacher Philip Kapral Amanda Kapral David The Update Who Voted process entails the following steps Login to the CVRS system as a Registrar Click on the Elections tab under Activities in the main navigation menu Click on the Update Who Voted tab from the expanded Elections menu You will be navigated to the Select Voter List screen Refer Fig 6 2 1 Registrars are required to upload the barcode scanned text file comma separated format Click on the browse button and select the file to upload Refer Fig 6 2 2 Select the radio button
56. ananahs 95 l INT BALLOT aei rE EAEE AEAEE EE AEAEE AEAEE OSEO antar EEn aae 95 LO ABENTEE BALOO Toep aE 95 2 DIEPE eea E E 96 3 IN STATE CANCELLA TONS eeren rE EREE EEEE E Enae EEEE EA 98 d CABE G cer E A aN E a a ein Saves 100 5 LABELS FOR PERMANENT ABSENTEE VOTERS sssssssssssresssseesssssnnnnsnssseossssnnnnnnneenennssnnnnneeeenssnnnnnnnns 101 6 MAILEING ADDRES iarria Ra 102 I MA TERV OLE BEE Trian A EEE EE E 103 O MEMOREPOR Toana REE A E tt ttt 105 9 PERMANENT ABSENTEE BALLOT ccntentementorteatantentantententastemententensntnateniustenteatentpannrsnis 106 wW PERTON GI reer cr rarer trae E E ere n Th mercer tT tres 108 te re DETALE S piran E EEEE EEEE ET punters 109 12 RE DISTRICT PROGRESS REPORT ssssssssssssssssssesssnnnsnnnnnnnnnnnnnnsnnnnnnnnnnnnnnnnonnnnnnnonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennns 111 Toe REPORT STATU ec 112 14 SPECIALSITATUS LIS Tisei naserie iani an ainainen 113 Tos SUPPR ED ADDRESS EIo T en eerece ns nee Meee iy ce meey temern meer rere etre nner 114 16 INT TNIV Ty COUNT LIS osiinsa eaei a x ynentnpetolreiccseeaanraptbunpomnpibepremsneipneiataanssxs 116 Ee UNIT NUMBER GCD Driaan E E TEES 117 PCC Technology Group 2012 Page 3 of 119 Centralized Voter Registration System Registrar User Manual A APPLICATION OVERVIEW Description The Centralized Voter Registration System CVRS is designed to standardize and centralize the registration of voters throughout the state to support online voter registration wh
57. ano Sarah M Beck Holly M Beidler Theresa J Bingaman Michelle L Blaszczyk Tanis J Printed on 05 14 2012 Figure 7 4 2 Canvass History Report ADDRESS 77 Howard Avenue 320 West Pines Drive 219 West Pines Drive 219 West Pines Drive 79 Brandywine Place 12 West Center Street C 450 Town Line Road 34 Hobart Street 325 78 Pheasant Run 2 Darling Street B 2 Darling Street B 30 Silver Oak Circle 34 Berlin Street 157 Walnut Street 843 Marion Avenue 165 Liberty Street 1705 West Street PCC Technology Group 2012 MOVED Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Within Town Canvass By NCOA NOTICE RETURN SENT DATE 03 16 2012 03 16 2012 04 09 2012 03 16 2012 03 30 2012 03 16 2012 03 30 2012 03 19 2012 03 16 2012 03 16 2012 03 16 2012 03 30 2012 03 16 2012 03 30 2012 03 16 2012 03 30 2012 03 16 2012 03 30 2012 03 16 2012 03 16 2012 03 19 2012 03 30 2012 03 19 2012 03 19 2012 03 19 2012 TOWN OF SOUTHINGTON CANVASS HISTORY REPORT RETURNED BY Voter Voter Voter Voter Voter Voter Voter Voter Voter ACTION TAKEN Change Change Change Change Change Change Change Change Change Change Change Change Change Change Change Change MAILING ADDRESS Page
58. ar Click on the Voter Registration Summary from the Reports menu You will be navigated to the Voter Registration Summary report screen Refer Fig 8 4 1 Make the required selection to generate the report You must click on the View button to generate and view Voter Registration Summary Report Refer Fig 8 4 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 91 of 119 Centralized Voter Registration System Registrar User Manual 9 VOTER LIST Description This screen allows a Registrar to generate a report of the voters who have voted or not voted in the last four years This report will display the voter s detail Election date and their party affiliation Figure 9 1 Voter List Screen Connecticut Voter Registration System Reports Voter List District Congressional From Date mm dd yyyy 1 2 3 4 5 6 7 8 9 VID 000008912 000008912 000013779 000013779 000013779 000013779 000013779 000015718 000019421 000019421 000019421 000019422 000019422 000019422 000020427 000020427 000020427 000020427 000042156 000042156 000042156 000042156 000062641 000070263 000070733 000070733 000071434 000071434 000071434 000071434 000071508 000072272 000072272 000082964 000117458 Printed on 04 12 2012 NAME Labbe Shirley H Labbe Shirley H Comtois Ge
59. ata Redistrict Add a Previous Party H System Date Changed Party Name Maintain Yoter History CX Name History Address History Party History Election History Previous Parties Petition History Select Date Changed Party Name Correspondence History O 02 24 2012 Unaffiliated Update 9 Back Clear 9 Cancel INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT The Party History process entails the following steps 1 Login to the CVRS system as a Registrar 2 Click on the Maintain Voter History tab under Activities in the main navigation menu Click on the Party History tab from the expanded Maintain Voter History menu You will be navigated to the Party History search Voter page Provide the search criteria Last Name and or First Name or Voter Id and click on the Search button to initiate the search process Based on your search criteria system will display one to many search results Select the voter by clicking on the radio button displayed next to the record entries and click on the Select button to navigate to the Add Party screen to add delete Party history Refer Fig 5 3 1 To Add History a Fill in the Date and Party information b Click on the Insert button to add the history into the system 9 To Delete Previous History PCC Technology Group 2012 Page 44 of 119
60. ate to the previous page Navigates to the previous page Logs user out of the system Navigates to the Inquiry Search screen to perform Local or Statewide Quick Search 6 An P voter search Process Flow The Search Voter process entails the following steps 1 Login to the CVRS system as a Registrar Click on the Voter Registration link from the main navigation menu under Activities 2 3 You will be navigated to the Voter Search page Refer Fig 1 1 1 4 You can use any of the following search criteria to initiate the voter search process A Voter Search Criteria Last Name First Name and Date of Birth OR B Voter Identifiers Voter ID User must enter the search criteria and click on Search button System will generate one to many search results based on the search criteria provided For example with search criteria as Last Name First Name and DOB one to many voter record will be displayed Refer Fig 1 1 2 For Voter ID as a search criteria only one record will be displayed Refer Fig 1 1 3 PCC Technology Group 2012 Page 10 of 119 Centralized Voter Registration System Registrar User Manual 2 0 CHANGE VOTER Description This screen allows Registrars to change and update the information of an existing voter of the town Figure 1 2 1 Change Voter Connecticut Voter Registration System E e aliille E Activities Voter Registration Change Voter Logged in as SSVR21
61. ation System Registrar User Manual Figure 1 1 3 View Connecticut Voter Registration System Inquiries Yoter Information View Voter Logged in as SSYR2131 Southington etait Be mma Mint am smesa AY Audit history Aana mna a Voter Information Residence Address Enrollment Information Prefix Name Address 962 Sor in Street Current Party Voter s Narne Abigail L Smith Unit 22 Gender Date of Birth 08 10 1970 City lantsville Telephone Voter D 003063820 State Special Status Date Last Voted 11 06 2011 Zip 06479 16 Perm Absentee Ballot Mailing Address Status Information Memo Street No Privilege Date Street Namel O Box Reg Effective Date Street Name Current Status Uret Last Achve Date Off Reason Districts Congressional 001 Senetorial 016 Assembly District Ward Polling Place State 012 0 Strong School Local 001 0 Derynoski School Loce Special errors Button Link Functionality Search Searches the voter information based on the desired search criteria Clear Clears the form entries View Views selected searched voter record Process Flow The Search and View Voter Process entails the following steps 1 Login to the CVRS system as a Registrar 2 Click on the Voter Information tab from the Inquiries menu 3 System will display a Voter search page Refer fig 1 1 1 4 You can search for existing voters locally or statewide by using following search
62. b under Activities in the main navigation menu 12 Click on the Maintain Elections tab from the expanded Elections menu 13 You will be navigated to the Local Elections page Refer Fig 6 3 1 14 You can perform following functions 15 Add Elections Click on the New Election button You will be navigated to the Add Elections page Refer Fig 6 3 2 You must fill in the information and click on Add Election button to continue PCC Technology Group 2012 Page 55 of 119 Centralized Voter Registration System Registrar User Manual d System will display a prompt stating Election is added successfully 16 Update Elections d Select an election record you would like to update by clicking on the radio button Click on the Update Election button and you will be navigated to the Modify Elections page Refer Fig 6 3 3 Update the required information and click on the Update Election button to save changes and continue System will display a prompt stating that The update to the Election was successful 17 Delete Elections d Select an election record you would like to delete by clicking on the radio button Click on the Delete Election button and you will be navigated to the Delete Election page Refer Fig 6 3 4 Click on the Delete Election button to continue the process System will display a prompt stating that
63. by the given effective date Users will still be restricted from using certain application functionalities until the update process is complete To Abandon the Process To end the process without reflecting any changes Click on the Abandon button and system will display a prompt stating that Are you sure you want to Abandon the current Redistricting changes Click on the OK button to continue System will end the redistricting process and will not apply any changes to the database Upon successful Abandon you will be allowed to use all application functionalities PCC Technology Group 2012 Page 30 of 119 Centralized Voter Registration System Registrar User Manual 1 0 MAINTAIN POLLING PLACE To Add Delete and Update Polling Place Data Description To make changes and update the Town Polling Place Figure 3 1 1 Maintain Polling Place Connecticut Voter Registration System ib Activities Redistrict Maintain Polling Place Logged in as SSVR2131 Southington ALMIN SiS tie Ea LoGou District Select Type No districts North Center Elementary School 200 North Main St o District Precinct Polling Place Address Derynoski School Local 240 Main Street Local South End School Maxwell Noble Drive State Federal Kennedy School 1071 South Main Street State Federal Derynoski School 240 Main Street State Federal Hatton School 70 Spring Lake Road State Federal Flanders School 100 Victoria
64. ce Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party The Fifth Pain Clifford Wallace Thomton Jr Green Party Clifford Wallace Thomton Jr Green Party Page 1 Ea LOGOUT Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow PCC Technology Group 2012 Page 109 of 11
65. criteria By Last Name only or by First Name only or by Date of Birth Only OR By any of the Last Name First Name and Date of Birth combination OR By Voter Id OR By Town and or Street name Enter your search criteria in the required fields and click Search System will display one to many voter records based on the search criteria Refer figure 1 1 2 Select voter you would like to view by selecting the radio button at front of the PCC Technology Group 2012 Page 66 of 119 Centralized Voter Registration System Registrar User Manual searched voter list Click on View button to view the profile System will display View Voter page By default Detail tab will be opened This page include following tabs Refer Fig 1 1 3 Details Name History Address History Party History Audit History Election History Canvass History Correspondence History Memo History 10 Click on the desired tab to view voter information or click on Back button to navigate to the previous page PCC Technology Group 2012 Page 67 of 119 Centralized Voter Registration System Registrar User Manual 2 0 CHANGE VOTER Description To change voter information Figure 1 2 1 Change f Connecticut Voter Registration System J wd f r Inquiries Yoter Information Change Yoter Logged in as S R2131 Southington FME My es EO Cs Ge General Details Registration Date 06 21 f f 999 Voter
66. delete User Click on OK to continue 12 System will display confirmation prompt The update to the system was successful 13 Click on the Delete User button displayed on the system prompt to finish the process and to continue You will be navigated back to the Delete User page 5 0 MAINTAIN PASSWORD Description This screen allows a Registrar to change and maintain their password Figure 4 5 1 Maintain Password Connecticut Voter Registration System less ane E aS O ag ka Activities System Maintain Password Logged in as SSVR2131 Southington Change User Password for SSVR2131 Current Password New Password Re type New Password e Button Links Functionality Change Changes the password Cancel Ends the current process and navigates to the previous page The Change Password process entails the following steps 1 Login to the CVRS system with the valid username and password 2 First Time Users a Login to the system with the Username Upon successful login system will navigate you to the change password screen Refer Fig 4 5 1 b Enter your new password in the New Password and Re Type Password PCC Technology Group 2012 Page 39 of 119 Centralized Voter Registration System Registrar User Manual fields c Click on the Change button to submit the change password request Repeat User Upon successful login click on the Systems tab
67. e 2 0 ADDRESS HISTORY Description This screen allows a Registrar to maintain the Voters Address History Figure 5 2 1 Address History Add Delete Address i Connecticut Voter Registration System Millan r ee mA NA IGATION MENU Activities Maintain Address History Add Address Logged in as SS R2131 Southington ACTIYITIES Voter Name Yoter Registration A Smith Maintain Towndata Insert Previous Address Redistrict Date Changed H System Maintain oter History 7 5 Name History Insert Address History Party History s Previous Addresses Election History Petition History Correspondence History Update C cn e Canvass INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT The Voter Address History process entails the following steps PCC Technology Group 2012 Page 42 of 119 Centralized Voter Registration System Registrar User Manual Login to the CVRS as a Registrar Click on the Maintain Voter History tab from the Activities menu Click on the Address History tab from the expanded Maintain Voter History menu You will be navigated to the Address History Voter Search page Provide the search criteria Last Name and or First Name or Voter Id and click on the Search button to initiate the search process Based on your search criteria s
68. e Refer Fig 2 6 1 System will add a line to fill in the district information Provide Side Range District and Precinct Information Click on the Update button to continue Upon successful submission system will display a prompt stating that The update to Town Data was successful Click on the Add Street button displayed on the system prompt to navigate back to the Add Street page 3 REDISTRICT Description This screen allows a Registrar to maintain and update the voting districts Polling Place and Street Districts Once Registrar starts the redistricting process certain other application functionalities will not be available to make and update the changes Connecticut Voter Registration System ma P 7 oe es a as k Jii J Activities Redistrict Logged in as SSVR2131 Southington Eicocour Status To begin Redistrict process press Start button Maintain Polling Place Maintain Voting Districts Maintain Street Districts Figure 3 2 Redistrict PCC Technology Group 2012 Page 28 of 119 Centralized Voter Registration System Registrar User Manual Connecticut Voter Registration System ii A n a y a Activities Redistrict Logged in as SSVR2131 Southington ALMIN EIF ya Status Redistrict process has been started MAINTAIN POLLING PLACE MAINTAIN VOTING DISTRICTS MAINTAIN STREET DISTRICTS Maintenance Effective Date Complete Figure 3 3
69. e information and click on the Update button again to submit the changes PCC Technology Group 2012 Page 34 of 119 Centralized Voter Registration System Registrar User Manual 4 SYSTEM 1 0 SHOW REMINDERS Description This screen allows a Registrar to Review Delete and or Print various system generated reminders Figure 4 1 1 Reminder Screen oes Connecticut Voter Registration System ies gh hie cee th og elt Uh NA IGATION MENU Reminders Logged in as SS R2131 Southington FALI iN esta EJ LOGOUT ACTIVITIES Summary Yoter Registration There are no voters who have moved out of your town at this time Maintain Towndata Redistrict There are no batch errors from Redistricting System Letters Show Reminders Pere There is one acceptance letter to print Delete ser Merge Street Districts There are 8 change letters to print Delete User There are 2 rejection letters to print Maintain Password There are no DMV letters to print 4 Maintain Yoter History There are no felony letters to print Elections Canvass There are no ED 683 letters to print There is one C R letter to print Report INQUIRIES There are 0 completed reports waiting to be viewed Report Status REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Review Displays the records for review Process Flow There are three different ways t
70. elete the list by Clicking on the delete button PCC Technology Group 2012 Page 99 of 119 Centralized Voter Registration System Registrar User Manual 4 LABELS Description To view and print mailing labels Figure 4 1 Labels Connecticut Voter Registration System Registrar Maintenance Labels Logged in as SSVR2131 Southington SMUG Ss tia Ea LOGOUT District Congressional Senatorial District Ward Precinct Voter Status Age Range Gender Election Date Enrollment Active From Male y y Concerned Citizens Inactive Female mm dd yyyy Connecticut For Lieberman off to E Unknown Democratic Green Print Options Print Label For Sort Order Options Voting Options Street Address E District Voter Name Voting E Voter Id Household Street Address Not Voting i Last Name Range E Bar Code DOB Absentee Party All Froma Status To Registration Date Voting District mM Se ee Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view and print the labels 1 Login to the CVRS as a Registrar Click on the Labels tab from the Registrar Maintenance Menu You will be navigated to the Labels screen to generate labels Refer Fig 4 1 2 3 4 Make required selection to generate the report
71. em Registrar User Manual Voter Registration button to continue 11 In case of Print Now option you will be navigated to the Letter Screen to print the letter for further processing OR 12 In case of Print Later option you will be navigated to the Voter Search screen PCC Technology Group 2012 Page 16 of 119 Centralized Voter Registration System 4 0 ADD EXISTING VOTER Registrar User Manual Description This screen allows a Registrar to add an existing voter from a different town in to the Registrar s town Figure 1 4 1 Add Existing Voter General Details Registration Date Voter Name Prefix Last Name First Name Middle Suffix Date of Birth US Citizen Acceptance Criteria Permanent Absentee Ballot Party Enrollment OR Party Other Residence Status Signature Mailing Address Street No Street Name1 P O Box Street Name2 Town Enter army postal type 6 9 APO FPOYDPO Previous Voter Address Street No Street Name Unit Reasons NVRA Print Option Print Now Print Later Effective Date 09 24 2012 Districts Voter Registration Add Existing Voter loo _ 24 _ 2012 Anderson M o1_ i980_ Yes No Note Read Only Yes No Democratic Use Residence Address Do Not Use Residence Address Yes No Note Read Only Eas Lo Eo 20 Sandy Point Lane Congressional D
72. ent to continue Otherwise hit the Cancel batton Status Last Off Reason gt Enrollment Information E Current Party x P Privilege Date 3 n Coo Gs Ee PCC Technology Group 2012 Page 69 of 119 Centralized Voter Registration System Registrar User Manual Button Link Functionality Delete Deletes the selected voter Back Navigates back to the previous page Cancel Ends the current process and navigate to the Voter Search page Process Flow The Delete Voter Process entails the following steps Login to the CVRS as a Registrar Click on the Voter Information tab from the Inquiry menu You will be navigated to the Voter Search screen Enter your search criteria and click on Search button to generate the search result Select the voter you would like to delete by selecting the radio button at front of the searched voter list Click on the Delete button to navigate to the delete voter page Refer Fig 1 3 1 Review the voter record and click on the Delete button System will generate a prompt stating Are you sure you want to delete this voter Press OK if you want to continue or otherwise click on the Cancel button 2 ELECTION DAY INQUIRY Description This screen allows Registrars to view Voters information Figure 2 1 View Voter a D Connecticut Voter Registration System qi ES O E a a E a i Inquiries Election Day Inqu
73. entralized Voter Registration System Registrar User Manual Connecticut Voter Registration System The CVR update process entails the following steps 1 Login to the CVRS as a Registrar 2 Click on the Canvass from the Activities menu and expanded menu will be displayed Click on the CVR from the expanded Change Voter menu System will navigate you to the Voter Search screen Enter the search criteria and click on the Search button to generate the search results System will display searched results Select the voter you would like to update by selecting the radio button at front of the searched voter list System will navigate the user to the Change Voter screen To record and update the address change a NCOA Returned Canvass Select Print CVR Notice and Reason as Moved out of Town to print the letters Mail it to the voters and wait for their notice response Do the required changes once the notice response is returned b Voter Returned Canvass Make the changes to the voter address and click on the accept button to update and save the changes 8 To print the letters select Print Now or Print Later option PCC Technology Group 2012 Page 60 of 119 Centralized Voter Registration System Registrar User Manual 2 ED 683 Description To update the canvass moved within town returned by the NCOA Figure 7 2 1 CVR Connecticut Voter Reg
74. erate the report You must click on the View button to generate and view Absentee Ballot List OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 2 DISK FILE Description This screen allows a Registrar to create one or more layout comma delimited of voter information The system will generate and display a ZIP file for Users to view or Save it Figure 2 1 Disk File Connecticut Voter Registration System ae Milani Pese z Registrar Maintenance Disk File Logged in as SSVR2131 Southington ALN N EFI EJ LOGOUT Districts Congressional Senatorial District Ward Precinct l 7 i Voter Status Age Range Election Date Enrollment Street Address Active y y Concerned Citizens a Inactive L mm dd yyyy Connecticut For Lieberman Off t Democratic Green Data Options Field Options Voting Options All E E Birth Date Voting Address History Change Audit District Absentee District Town j All E Telephone Not Voting Make Disk Submit Request Figure 2 2 Zip Files PCC Technology Group 2012 Page 96 of 119 Centralized Voter Registration System Registrar User Manual JARANA A Add Extract To Test View Delete Find Wizard Info VirusScan Comment SFX NAVIGATION MENU f E B diskfile 1 zip ZIP archive unpacked size 201 703 bytes
75. for Official Voter List or Supplemental Voter List Refer Fig 6 2 2 Select the Official Voter List or Supplemental Voter List from the drop down Refer Fig 6 2 2 Click on the Select button to update the data System will update the Who Voted Check off file with the voters mentioned in the uploaded file Refer Fig 6 2 3 PCC Technology Group 2012 Page 53 of 119 Centralized Voter Registration System Registrar User Manual 3 0 MAINTAIN ELECTIONS Add Update and Delete Election Description This screen allows a Registrar to maintain the elections Figure 6 3 1 Maintain Elections main screen Connecticut Voter Registration FE connecticut Voter Registration System O A NA IGATION MENU Activities Elections Local Election Details Logged in as SS R2131 eouuunaten BYQUICK SEARCH EL LOGOUT Election Date Election Name Select Yoter Registration 12 12 2012 General Elections Maintain Towndata 04 13 2011 General Election Redistrict 11 04 2010 Federal 08 10 2010 democrat primary 02 20 2010 Budget 01 12 2010 Test 12 12 2009 Democratic Primary System Maintain Yoter History Name History Address History Party History n n eaan Petition History Correspondence History Elections Who oted Maintain Elections amp Yoter Worksheet Total NA IGATION MENU Activities Elections Add Elections Logged in as SS R2131 Southington ALNIN Ss yas I LOGOUT
76. ful 4 0 DELETE USERS Description This screen will allow a Registrar to delete the user s from the system Figure 4 4 1 Delete User 6 ia Connecticut Voter Registration System f ny NA IGATION MENU Activities System Delete User Logged in as SS R2131 Southington ACTIVITIES a me New User Identifier SS R2131 Password Yoter Registration a Maintain Towndata Redistrict E System Show Reminders Add User Merge Street Districts Delete User Maintain Password Maintain Yoter History Elections E r HCanvass INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT This applicatio Button Links Functionality Delete Deletes the selected user Cancel Ends the current process and navigate to the previous page Process Flow PCC Technology Group 2012 Page 38 of 119 Centralized Voter Registration System Registrar User Manual The Delete User process entails the following steps 7 Login as a Registrar into the CVRS system 8 Click on the Systems tab under Activities from the main navigation menu 9 Click on the Delete User tab from the expanded Systems menu and you will be navigated to the Delete User Screen refer Fig 4 4 1 10 Select the user you would like to delete from the drop down list and enter your password in the Password Field 11 Click on the Delete button and system will display a prompt stating Are you sure you want to
77. ful login you will be navigated to the application Home Page with Reminders Screen Refer Fig 2 3 If you enter an incorrect Username and or Password you will receive a prompt stating that Invalid username or password specified Please try again Click on the OK button and try again with correct username and password to login Refer Fig 2 2 D ACTIVITIES 1 VOTER REGISTRATION 1 0 SEARCH VOTER Connecticut Voter Registration System as tata r F ae NA IGATION MENU Activities Yoter Registration Logged in as SS R2131 Southington SUD SS i taT EJ LOGOUT ACTIVITIES Yoter Search Criteria Voter Identifiers E Maintain Towndata First Name Polling Places Date of Birth z z l mmsdd yyyy Town Hall Maintain Street Districts Search Reject Town Petitions Street Name Change Add Street Redistrict System Maintain Yoter History INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP eai o PCC Technology Group 2012 Page 8 of 119 Centralized Voter Registration System Registrar User Manual Figure 1 1 2 Search Result Name and DOB as search Criteria r Connecticut Voter Registration System i aiid A Se alle ap hae H NAYIGATION MENU Activities Yoter Registration Select Yoter Logged in as SS R2131 Southington 1 to 2 of 2 Last First Middle Date of i Special Off Perm Absentee baintatn Towndata Select
78. g Are you sure you want to submit the changes To end the delete process click on the Cancel button or click on the Ok button to continue System will delete the petition and display prompt stating Petition Deleted Successfully 7 Click on Ok button to finish the process 5 0 STREET NAME CHANGE EJ LOGOUT Aa s Logged in as SS R2131 Southington SMUD Sys tier Street Name v New Street Name Maintain Street Districts Town Petitions Street Name Change Add Street Redistrict E System Show Reminders Add User Merge Street Districts Delete User Maintain Passwor d INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Button Links Functionality PCC Technology Group 2012 Page 26 of 119 Centralized Voter Registration System Registrar User Manual Update Submits the changes Cancel Ends the current process and navigates to the previous page Process Flow The Street Name Change Process entails the following steps 1 Login to the CVRS system as a Registrar Click on the Maintain Town Data tab under Activities Click on the Street Name Change tab under the expanded Maintain Town Data menu You will be navigated to the Street Name Change page Refer Fig 2 5 1 Select the current street from the drop down list Provide the New Street Name in the New Street Name field Click on the Update button t
79. he appropriate Voting or Absent check box to update the information 11 Click on the Update button on each page to save and update the list 12 System will update the data 2 0 UPDATE WHO VOTED Description This screen also allows a Registrar to update the Voter Election History by uploading the barcode scanned text file for Who Voted voters in the system The Registrar can update all voters listed on the Official Voter List and Supplemental List Figure 6 2 1 Select Voter List Connecticut Voter Registration System iar o gt a a Activities Elections Who Voted Select Voter List Logged in as SSVR2131 Southington SUG SS Ta EJ LOGOUT Update Voter History Attach file List Type Official Voter List D Suppliment Voter List List Name f Select Cancel Report a problem Connecticut Voter Registration System 77 as ili rE k Activities Elections Who Voted Select Voter List Logged in as SSVR2131 Southington ALMIN EIFI EJ LOGOUT Alt Update Voter History Attach file C Users sarika Deskto List Type Official Voter List gt Suppliment Voter List List Name Test OVL v f Select J Cancel Report a problem PCC Technology Group 2012 Page 52 of 119 Centralized Voter Registration System Registrar User Manual Figure 6 2 3 Official Voter List Output Connecticut Voter Registration System a Sey aati lewd at Li NAVIGATION MENU pipra epe
80. ich will decrease voter fraud by identifying and eliminating duplicate entries The system complies with the federal statutes of the Help America Vote Act HAVA and National Voter Registration Act NVRA The Centralized Voter Registration System provides a user friendly graphical user interface GUI Users can navigate through the screens by either using the scroll bar or by simply using tab strokes in a predefined order instead of using the mouse Each screen has been designed to maximize efficiency and is designed to enhance usability Data entry screens can have default values for specific fields and those values can be carried from record to record until the user changes the values The system provides dynamic links for easy navigation between internal external modules and data fields Its functions include the adding and changing of voter registrations compiling of statistics for NVRA generation of Official Voter lists and other reports and online inquiry of the entire statewide voter list PCC Technology Group 2012 Page 4 of 119 Centralized Voter Registration System B INTRODUCTION Description The functionality allows authorized users to Search for voters statewide Register a new voter Registrar User Manual Change registration details of any selected voter within the user logged in town Add Existing Voter moving of voter from one town to another Reject Voter Delete Voter Maintain the Polling Place Maintain T
81. ided to setup the password Please refer section 4 5 0 Maintain Password for more details 3 0 MERGE STREET DISTRICTS Description This screen will allow a Registrar to perform merge street district functionality for an existing street Figure 4 3 1 Merge Street Districts CE ii Connecticut Voter Registration System Activities System Merge Street Districts Logged in as SSVR2131 Southington Street Name v Em Low Range High Range District Type Voting District Census Block State Federal 7 003 x State Federal 7 003 7 State Federal 003 x mE Ree re Ket Report a problem PCC Technology Group 2012 Page 37 of 119 Centralized Voter Registration System Registrar User Manual Process Flow The Merge Street District Process entails the following steps Login as a Registrar into the CVRS system Click on the Systems tab under Activities from the main navigation menu Click on the Merge Street District tab from the expanded Systems menu and you will be navigated to the Merge Street District Screen refer Fig 4 3 1 Select the street you would like to merge the districts from the drop down list Click on the Update button to merge the district range Note The user can only merge the street district with a common side range district range and District type System will display confirmation prompt The update to the system was success
82. ill be navigated to the Report Status screen Refer Fig 10 1 This screen has following functionalities a View Report you can view report by clicking on the Report Id link Note The Voter Id will link only be activated for the reports with Complete status Reprocess Button You can only reprocess the reports with the Failed status for any other reprocess request system will generate the prompt Refresh Button This button will refresh the screen and will update the report status Delete Button Select the report you would like to delete and click on the Delete button PCC Technology Group 2012 Page 94 of 119 Centralized Voter Registration System Registrar User Manual G REGISTRAR MAINTENANCE 1 ABSENTEE BALLOT 1 0 ABENTEE BALLOT Description This screen allows a Registrar to view Absentee Ballot report This report displays the Absentee Ballot Issue Return status for the given range of Date Figure 1 1 1 Absentee Ballot Connecticut Voter Registration System baw Registrar Maintenance Absentee Ballot Logged in as SSVR2131 PEPPE Paour SEARCH Eq LOGOUT Senatorial District Ward Precinct P Voter Status Gender Election Date Enrollment Iracive Male iti Iracive Female m j i aj Start Date VL y _ mmdayyyy Unknown i End Date y y mm dd yyyy Print Options Sort Order Options Last Name Range Alpha Birth Date Name Registration Date From
83. ing data was successful Delete Select the Polling Place record you would like to delete click on the Delete button and system will display the details of the selected record Click on the Delete button and system will display a prompt stating Are you sure you want to delete the displayed polling place Please click on OK to continue to delete or click on cancel 2 0 MAINTAIN VOTING DISTRICTS To Add Delete and Update Voting District Data Description To maintain and update the Town Voting Districts Figure 3 2 1 Maintain Voting Districts 7 N T Connecticut Voter Registration System lp Activities Redistrict Maintain Voting Districts Logged in as SSVR2131 Southington JALIN E32 Utes Voting District Assignments S No Select District Type Voting District Congress Polling Place i State Federal oo1 v South End School State Federal 00i Kennedy School State Federal 00i Derynoski School State Federal 00i v Hatton School State Federal 001 v Flanders School State Federal 001 v De Paolo School State Federal 00i Kelley School State Federal 00i Thalberg School ypepesN FF SF Y PB State Federal 00i v The Tabernacle State Federal 00i Plantsville School State Federal 00i Strong School 4 4 4 4 4 4 4 4 4 4 4 4 Local Derynoski School Local o Update Reset Heip Cancer Adds a line to enter new voting district information Clears the data entered in the
84. ington ALMIN EIFI Ea LOGO Street Name v Low Range High Range District Type Voting District Census Block Delete Line amo 999 State Federal gt fi 999 Local a marc ee Ke Button Links Functionality Update Updates and submits the entered information Clear Clears the form entries PCC Technology Group 2012 Page 33 of 119 Centralized Voter Registration System Registrar User Manual Add line Inserts a line to enter new Town street information Delete Line Deletes the selected Street District Cancel Ends the current process and navigate to the previous page The Maintain Street District Process entails the following steps 1 Start the Redistrict process as mentioned in section 3 0 Redistrict above 2 Click on the Maintain Street District link to navigate to the Street District screen Refer Fig 3 3 1 Select the Street from the drop down list You can make the following changes to the Street Districts a Insert Click on the Add Line button to add new line to enter the new District information for the particular Street Edit You can make the desired changes in the Street District information Delete You can delete the Street District information by clicking on the Radio button and clicking on the Delete Line button Click on the Update button to submit the changes System will display an edit error message if the information entered is not correct User must correct th
85. ious Election history by clicking on the Radio button displayed next to the previous history records b Click onthe Delete button to continue Click on the Update button to submit the changes and to continue System will display a prompt stating that The Update to Voter History was Successful Click on the Maintain Voter Election History button displayed on the system prompt to continue You will be navigated back to the Election Search Voter page PCC Technology Group 2012 Page 46 of 119 Centralized Voter Registration System Registrar User Manual 5 0 PETITION HISTORY Description This screen allows a Registrar to maintain add delete the Voter s petition history Figure 5 5 1 Petition History AET Connecticut Voter Registration System any NA IGATION MENU Activities Maintain Petition History Add Petition Logged in as SS R2131 Southington ALN iH FTM Ea LOGOUT ACTIVITIES Voter Name Current Address Status Yoter Registration Abigail L Smith 962 South Main Street Active Maintain Towndata Add a Petition Town Petition Redistrict System Maintain Yoter History Education System Mi Name History Address History Party avery Previous Petitions Election History Select Election Date Town Petition Petition History oO 05 13 2009 Another Pain O 08 12 2008 Primary Petition 80th State Rep Karen Houghtaling mia H es e INQUIRIES
86. iry View Voter Logged in as SSVR2131 Southington x Voter Information Residence Address Enrollment Information Prefix Name Address 108 School Street Current Party Unaffiliated Voter s Name Adelina C Smith Unit Date of Birth 08 17 1920 City Marion Voter ID 000960779 State CT Date Last Voted 11 02 2010 Zip 06444 0348 Perm Absentee Ballot No Mailing Address Status Information Memo Street No Privilege Date Street Namei P O Box PO Box 348 Reg Effective Date 03 03 1994 Gender Female Telephone 860 628 6409 Special Status Street Name2 Current Status Off Unit Last Active Date 01 06 2012 Town Marion Off Reason DMV Zip Code 06444 0348 Country United States asevuxm V Districts Congressional Senatorial Assembly PCC Technology Group 2012 Page 70 of 119 Centralized Voter Registration System Registrar User Manual Button Link Functionality Search Views the voter profile Process Flow Searches the desired voter information To view Election Day Inquiry 1 2 oF 4 Login to the CVRS as a Registrar Click on the Election Day Inquiry tab from the Inquiries menu System will navigate to the Voter Search page Search for the existing voters locally or statewide by providing following search criteria By Last Name only or by First Name only or by Date of Birth Only OR By any of the Last Name First Name and Date of Bi
87. istory Petition History List Logged in as SSVR2131 Southington ACTIVITIES INQUIRIES Voter Name Voter Information aaant Election Day Inquiry Previous Petition History Town Polling Place Elacdtion Date Petitions eer PAES EEEN 05 05 2005 Sample Petition Town Street REPORTS REGISTRAR MAINTENANCE REMINDERS HELP 07 17 2009 Looking Gooc LOGOUT 800x600 or higher To search for voter Petition History Login to the CVRS as a Registrar Click on the Voter Petition History tab from the Inquiries menu You will be navigated to the Voter Search Screen Provide search criteria and click on the Search button System will display the list of voters based on the search criteria Select the Voter by clicking on the radio button and click on the View button System will display the Petition History List page Refer Fig 4 1 Click on Back button to navigate back to the Voter Search List page PCC Technology Group 2012 Page 73 of 119 Centralized Voter Registration System Registrar User Manual 5 TOWN STREET Description To view current Town Street and District Information Figure 5 1 Town Street ae sy Connecticut Voter Registration System pores S Miamor is i s NAVIGATION MENU Inquiries Town Street Logged in as SSVR2131 Southington ALMIN EF IMi EJ LOGOUT ACTIVITIES INQUIRIES Street Name Academy Street v Town Polling Place Voter Petition Hi
88. istration System Voter Search Criteria Last Name Button Link Functionality Search Searches the voter information based on the desired search criteria Clear Clears the form entries Cancel Ends the current operation and navigate to the previous page Process Flow The ED 683 update process entails the following steps 1 Login to the CVRS as a Registrar 2 Click on the Canvass from the Activities menu and expanded menu will be displayed Click on the ED 683 from the expanded Change Voter menu System will navigate you to the Voter Search screen Enter the search criteria and click on the Search button to generate the search results System will display searched results Select the voter you would like to update by selecting the radio button at front of the searched voter list System will navigate the user to the Change Voter screen To record and update the changes a NCOA Returned Canvass Change new address in Voter record Select Print ED 683 and reason as Moved within town Click on accept button to record changes and to print the letter Mail out the ED 683 letter User must make any new changes based on the Notice response by the voter b Voter Returned Canvass Make the changes to the voter address and click on the accept button to update and save the changes 8 To print the letter either select Print Now or Print Later option
89. istrict Fax Bso 621 4822 Town Status Town Type oO May November Town Language English English Spanish District Type state O Local O Special System E Maintain Yoter History Update Cancel ae Cancel REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT PCC Technology Group 2012 Page 22 of 119 Centralized Voter Registration System Button Links Functionality Update Submits the changes Registrar User Manual Cancel Ends the current process and navigates to the previous page Process Flow The Maintain Town Hall data process entails the following steps 1 Login to the CVRS system as a Registrar 2 Click on the Maintain Town Data link under Activities tab from the main navigation menu Click on the Town Hall tab under the expanded Maintain Town data menu You will be navigated to Town Hall main screen Refer Fig 2 2 1 Make the required changes into the Town Hall Data and click on the Update button to continue System will display a prompt stating The Update to Town Data was successful Click on the Town Hall button displayed on the Prompt to continue You will be navigated to the Town Hall main screen Description This screen allows a Registrar to maintain the district information associated with each street in the Town Connecticut Voter Registration System NA IGATION MENU
90. istrict Precinct D Party View f Submit Request Clear Figure 8 3 2 Election Voter Detail Report PCC Technology Group 2012 Page 88 of 119 Centralized Voter Registration System Registrar User Manual TOWN OF SOUTHINGTON ELECTION DETAIL STATE DISTRICTS 001 00 CON 001 SEN 016 ASY 030 080 081 STATUS ALL VOTE INDICATOR IN PERSON ABSENTEE NOT VOTED ORDER BY STREET ADDRESS LAST NAME RANGE A Z ENROLLMENT ALL STATE DISTRICT 001 NAME ELECTION TYPE ELECTION DATE VOTE INDICATOR ADDRESS BLATCHLEY AVENUE Cont Perugini Samuel J Perugini Rose M Perugini Samuel J Perugini Rose M Perugini Samuel J Perugini Rose M Perugini Samuel J Perugini Rose M Perugini Samuel J Ludecke Heather M Ludecke Lynn Ludecke Lynn Ludecke Lynn Ludecke Lynn Ludecke Lynn Ludecke Lynn Carney John E Carney Megan P Carey Megan P Carney John E Carney Megan P Carney John E Carney Megan P Carney John E Carney Megan P Carney John E Printed on 04 12 2012 General General General General General General General General General Not Known General General General General General General General General Primary General General General General General General Referendum 11 02 1998 11 04 1997 11 04 1997 11 05 1996 11 05 1996 11 07 1995 11 07 1995 11 08 1994 11 08 1994 11 04 2008 11 07 2006 11 07 2000 11 02 1998 11 05 1996 11 08 1994 11 02 2010 11 02 2010 08 10 2010 11
91. istrict Ward State Local Special Connecticut Voter Registration System x4 it Logged in as SSVR2131 Southington ALMIN SIFT IN i EJ LOGOUT l Accept Memo Back Cancel Voter ID Voter Residence Street No Street Name Unit Town State Zip Code Telephone v Gender Type of Registration Special Status Unit State Zip Code Country Choose Military for army postal address Town State Code Zip Code Language English English Spanish Privilege Date 09 24 2012 Senatorial Precinct Indicates which poll place will be printed on the letter Accept Memo Back Cancer 004182505 L SS Bs DC L Female v Mail In v T United States v Killingly CT 00000 0000 Assembly Polling Place Report a problem This application is best viewed on IE 6 0 or higher with screen resolution of 1280x768 or higher PCC Technology Group 2012 Page 17 of 119 Centralized Voter Registration System Registrar User Manual Button Link Functionality New Voter Navigates to the Add New Voter screen Accept Submits the changes Memo Opens a pop up memo window to add new memo or edit delete any previous memo in the Voter record Back Navigates to the previous page Cancel Ends the current operation and navigates back to previous page The Add Existing Voter Process entails the following steps 1 Login t
92. k on the Print Letter or Activities Voter Registration button to continue PCC Technology Group 2012 Page 18 of 119 Centralized Voter Registration System Registrar User Manual 5 0 REJECT VOTER Description This screen allows a Registrar to reject the voter registration card Figure 1 5 1 Reject Voter Search Connecticut Voter Registration System oon e ee Activities Voter Registration Select Voter Logged in as SSVR2131 Southington Q t esi es Eq LOGOUT Select New voter Reject Back Cancer itoS5of5 a Date of Residence Address Special off Perm Absentee Suffix Birth Voter Id Status Reason Ballot 01 01 1980 100 Bagley Road Southington 004182118 01 01 1980 100 Academy Lane Southington 004182086 none 01 01 1980 1 Main Street Southington 004182072 01 01 1980 100 Nathan Court Southington 004182094 01 01 1980 200 Acre Way Southington 004182091 Select New voter reject f Back Cancer Connecticut Voter Registration System ea T 4 i E Activities Yoter Registration Reject Vober Card Legged in ami SSVETIN1 Southington ERT os Back Cance os rjos Eo IF pea Eepdernoa Acree Do hax pe Aesdera hdiress Reasons Sapen Rasen Cher Reason PCC Technology Group 2012 Page 19 of 119 Centralized Voter Registration System Registrar User Manual The Reject Voter Process entails the following steps Login to the CVRS syste
93. l selecting the radio button at front of the searched voter list System will navigate the user to the Change Voter screen You will be navigated to the Voter Canvass screen User can Add Edit and Delete Canvass History from this page Refer Fig 7 3 2 4 0 HISTORY REPORT Description To view Change Canvass History report Figure 7 4 1 History Report Connecticut Voter Registration System iii Activities Canvass History Report Logged in as SSVR2131 Southington EIQUICK SEARCH Districts Congressional District or Ward Precinct 001 none Selection Criteria st et ie Include Summary Report mm dd yyyy V Within Town Select All Out of Town Select only those more than 30 Days Old No Headings Election Date Enrollment A Connecticut Party Concerned Citizens Connecticut For Lieberman Democratic Street Address Voter Status Age Range Gender Active Male li Inactive From Female mmidd yyyy Off To Unknown j Voting Options Print Options Sort Order Options Voting Birth Date E Name Status Street Address Not Voting Party Registration Date v Absentee Voter Id DOB District Precinct Last Name Range Alpha All Bar Code Party Town Name From NAME Adams Jonathan D Altomari Richard A Arndt Brian D Arndt Marcia M Arnold Kenneth J Badillo Mairim L Bard Lori C Barneschi Concetta Barry Karen K Basile Cynthia Basile Elizabeth T Bator Lois Bazz
94. lany Susan S Church Irene W Defelice Martin J Matarazzo Dawn M Matarazzo Garrick A Nepiarsky Stacey Chnistolini Harry C Chnistolini Patricia K Walls Douglas G Borgnine Robert J Hagarty Patricia J Fagan Donna T Fagan Gary C Henderson Daniel Sigel Camie A Printed on 04 12 2012 PCC Technology Group 2012 DOB Party Status Registration Date District Precinct view Submit Request Clear Figure 6 2 Mailing Address List TOWN OF SOUTHINGTON MAILING ADDRESS LIST STATE DISTRICT 001 RESIDENCE ADDRESS 161 Gwen Road Southington CT 06451 2780 161 Gwen Road Southington CT 06451 161 Gwen Road Southington CT 06451 2780 161 Gwen Road Southington CT 06451 2780 177 Gwen Road Southington CT 06451 2780 178 Gwen Road Southington CT 06451 2729 189 Gwen Road Southington CT 06451 0000 189 Gwen Road Southington CT 06451 0000 196 Gwen Road Southington CT 06451 2729 197 Gwen Road Southington CT 06451 2780 197 Gwen Road Southington CT 06451 2780 197 Gwen Road Southington CT 06451 2780 204 Gwen Road Southington CT 06451 2729 205 Gwen Road Southington CT 06451 2781 212 Gwen Road Southington CT 06451 2729 212 Gwen Road Southington CT 06451 2729 213 Gwen Road Southington CT 06451 2781 213 Gwen Road Southington CT 06451 2781 MAILING ADDRESS 161 Gwen Road Meriden CT 06451 2780 161 Gwen Road Meriden CT 06451 2780 161 Gwen Road Meriden CT 06451 2780 161 Gwen Road Meriden CT 06451 2780 177 G
95. lick on the Polling Place from the expanded Maintain Town Data link You will be navigated to Polling Place main screen Refer Fig 2 1 1 Select the polling place by clicking on the radio button placed next to each record entry Click on the Update Polling Place button to navigate to the update screen Make the required changes in the selected Polling place record and click on the Update button to continue Refer Fig 2 1 2 System will display a prompt stating that Are you sure you want to submit these changes Click on the Ok button to continue System will display another prompt stating that The Update to Town Data was successful Click on the Polling Places button to continue 10 You will be navigated to the Polling Place main screen 2 0 TOWN HALL To update Town Hall Information Description To update Town Hall data Figure 2 2 1 Town Hall Main Screen Connecticut Voter Registration System BYQUICK SEARCH EJ LOGOUT N amp A IGATION MENU Activities Maintain Town Data Town Hall Logged in as SS R2131 Southington ACTIVITIES Town Name oter Registration Southington ElMaintain Towndata Polling Places Town Hall Address Town Hall Street 75 Main Street Maintain Street Districts Town Office Building 12 Town Petitions Street Name Change Zip 06489 2503 Add Street Telephone 860 276 7 6268 Red
96. lick on the Submit Request to submit your report request and view it later from the Report Status Screen 5 POLLING PLACE LIST Description This screen allows a Registrar to generate list of Polling Places in the town Figure 5 1 Town Polling Place List PCC Technology Group 2012 Page 81 of 119 Centralized Voter Registration System Registrar User Manual Connecticut Voter Registration System i idea r _ es Be Reports Polling Place List Logged in as SSVR2131 Southington BIQUICK SEARCH Ea LOGOUT Town Polling Places List m Se Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Polling Place List 1 Login to the CVRS as a Registrar 2 Click on the Polling List tab from the Reports menu 3 You will be navigated to the Polling Place List report screen Refer Fig 5 1 4 You must click on the View button to generate and view Polling Place List Report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 6 TOWN STREET LIST Description This screen allows a Registrar to generate a detailed Street District report based on the different report selection options Figure 6 1 Town Street List Connecticut Voter Registration System i iy IS 2sis ie Satie T Report
97. lized Voter Registration System Registrar User Manual Process Flow To view Election Summary report 1 Login to the CVRS as a Registrar Click on the Election Summary tab from the Reports menu You will be navigated to the Election Summary screen Refer Fig 8 1 1 2 3 4 Make the required selection to generate the report 5 You must click on the View button to generate and view Election Summary report Refer Fig 8 2 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 3 0 ELECTION VOTER DETAIL Description This screen allows a Registrar to generate a detailed report of Who and How Voted in the town Figure 8 3 1 Election Voter Detail Screen afl Bis d he x ion Reports Election Voter Detail Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Districts Congressional District Ward Precinct 001 none P state VoterStatus How Voted Election Date Enrollment Active iian y y Concerned Citizens R Inactive mm dd yyyy Connecticut For Lieberman Off Absentee o Democratic Not Voted Green Print Options Sort Order Options Street Address Last Name Range Alpha T Birth Date 5 Name From A E Party Street Address 5 Registration Date j To z Voter Id DOB D
98. m as a Registrar Click on the Voter Registration link under Activities in the main navigation menu You must provide the Last Name First Name and Date of Birth and then click on Reject button System will navigate you directly to the Reject Voter page only if there is no existing voter with the similar details Refer Fig 1 5 2 System will display the searched voter results if there is more than one voter with similar information Refer Fig 1 5 1 Click on New Voter button to navigate to the Reject Voter Card page Refer Fig 1 5 2 Fill out the form completely with all available information Select the Print Option A Print Now This will generate the letter to print and display the Print Letter button after submitting the registration form Print Later This will display Activities Voter Registration button after submitting the registration form System will generate a reminder to print the letter You can print the letter at a later time from the Reminders page Click on the Accept button to submit the reject registration card System will display a prompt stating that Voter Transaction Completed Successfully Voter Identification has been rejected No updates to the voter occur for this process Based on your prior Print Option selection Click on the Print Letter or Activities Voter Registration button to continue
99. m the town Figure 2 1 Change Detail ex Connecticut Voter Registration System Reports Change Detail Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Start Date End Date Change Types y yi yl Z Additions mm dd yyyy mm dd yyyy WV Changes W Removals Print Order Print Options Font Options By District Precincts E Do not print DOB Times New Roman By Voter Name 5 Arial Courier New Print this R pe Format eport in Landscap View Submit Request Clear Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Change Details Report 1 Login to the CVRS as a Registrar Click on the Change Detail tab from the Reports menu You will be navigated to the Change Detail report screen Refer Fig 2 1 2 3 4 Make the required selection to generate the report 5 You must click on the View button to generate and view Change Detail Report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 77 of 119 Centralized Voter Registration System Registrar User Manual 3 OFFICIAL VOTER LIST 1 0 OFFICIAL VOTER LIST Description This screen allows a Registrar to generate a list of all the voters in the town
100. main screen Refer Fig 2 3 1 Select the street name from the drop down list and click on the Search button System will display the searched record Refer Fig 2 3 1 Make the required changes and click on the Update button to continue System will display a prompt stating that The update to Town Data was successful Click on the Maintain Street Districts button displayed on the system prompt to continue 10 You will be navigated to the Maintain Street District page PCC Technology Group 2012 Page 24 of 119 Centralized Voter Registration System Registrar User Manual 4 0 TOWN PETITION To add or delete petitions Description This screen allows a Registrar to add new petition or delete any previous petitions from the system Figure 2 4 1 Town Petition Connecticut Voter Registration System ae Activities Maintain Town Data Town Petitions Logged in as SSVR2131 Southington JALIN easy ia New Petition Election Date SS i i Description Insert Current Town Petitions Select Election Date Description 03 08 2012 05 15 2009 05 13 2009 05 12 2009 05 10 2009 11 07 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 11 04 2008 08 12 2008 12 12 2006 11 02 2004 Education System The Second Pain Another Pain The Fifth Pain The Fourth Pain Charter Revision Petition Filing Clifford Wallace Thornton Jr Green Party Working Familie
101. mes Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page PCC Technology Group 2012 Page 105 of 119 Centralized Voter Registration System Registrar User Manual Process Flow To view Memo Report 1 Login as a Registrar into the CVRS system Click on the Memo Report tab from the Registrar Maintenance Menu You will be navigated to the Memo Report screen Refer Fig 8 1 2 3 4 Check the box All for all memos or enter the Date Range to generate the report 5 You must click on the View button to generate and view Memo Report list Refer Fig 8 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 9 PERMANENT ABSENTEE BALLOT Connecticut Voter Registration System eke Registrar Maintenance Permanent Absentee Ballot Logged in as SSVR2131 Southington District Congressional Senatorial District Ward Precinct Voter Status Age Range Gender Election Date Enrollment Active Male y y Concerned Citizens Inactive From _ Female mm dd yyyy Connecticut For Lieberman off 77 Unknown Democratic Green Voting Options Print Options Sort Order Options Street Address Last Name Range Alpha Voting a Birth Date Name From lA Not Voting F Party Street Address To Absentee 4 Voter Id
102. n To search for town polling place based on Street Address or Districts Figure 3 1 Town Polling Place ox me gt ail BIQUICK SEARCH EJ LOGOUT Connecticut Voter Registration System NAVIGATION MENU Inquiries Town Polling Place Logged in as SSVR2131 Southington ACTIVITIES INQUIRIES Search by Street Address Search by Districts Voter Information S Street No Name Type District Election Day Inquiry y v l sj Town Polling Place EI Search Clear Voter Petition History Toum Siron Polling Place Name Address Polling Districts District Precinct REPORTS REGISTRAR MAINTENANCE REMINDERS Name State Street Local Special 800x600 or higher T To view Town Polling Place 1 Login to the CVRS as a Registrar Click on the Town Polling Place tab from the Inquiries menu 2 3 You will be navigated to the Town Polling search screen Refer Figure 3 1 4 Enter Street Address or District information as a search criteria and click on the Search button System will display the Polling Place information PCC Technology Group 2012 Page 72 of 119 Centralized Voter Registration System Registrar User Manual 4 VOTER PETITION HISTORY Description To search and view selected voters Petition History Figure 4 1 Petition History Connecticut Voter Registration System ay ian p ans a NAVIGATION MENU Inquiries Voter Petition H
103. ng Total oting Total i Total Not on List Added Deleted l by Machine Absentee Voting Yoting 0 District Precinct HET HT aa S PCC Technology Group 2012 Page 57 of 119 Centralized Voter Registration System Registrar User Manual Process Flow The Voter Worksheet total process entails the following steps 1 2 3 4 5 6 7 8 9 e e m O Login to the CVRS as a Registrar Click on the Elections tab from the Activities menu Click on the Voter Worksheet Total tab from the expanded Elections menu You will be navigated to the Worksheet Detail page Refer Fig 6 4 1 Select the Election Date from the drop down list and click on the Get Totals button You will be navigated to the Worksheet Totals page Refer Fig 6 4 2 Fill in the voting details on the worksheet and click on the Calculate button System will calculate the worksheet and display the results in the same worksheet Click on the Save button to save the worksheet System will display a prompt stating that The update to Election was Successful Click on the Voter Worksheet Total button to navigate to the Voter worksheet screen 7 CANVASS 1 0 START CANVASS PCC Technology G
104. ngressional 001 Senatorial 016 District Ward Precinct f none Gender Election Dat Enrollment Voter Status Active Male 11 ES y Concerned Citizens al Inactive J Female mm dd yyyy Connecticut For Lieberman Off Unknown Democratic J ad Last Name Range Alpha Voting Options Print Options Sort Order Options Street Address O voting g Birth Date O Name From A Not Voting Party Street Address To z Absentee O Voter Id vos all O Status Party Status Institution Registration Date ova District Pent Alpha Other Special Status District Pent Street Addr Special Status View Submit Request Clear To view Special Status List 1 Login to the CVRS as a Registrar Click on the Special Status tab in the Registrar Maintenance Menu You will be navigated to the Special Status report screen Make your required selection to generate the report Refer Fig 14 1 You must click on the View button to generate and view Special Status report OR PCC Technology Group 2012 Page 113 of 119 Centralized Voter Registration System Registrar User Manual Click on the Submit Request to submit your report request and view it later from the Report Status Screen 15 SUPPRESSED ADDRESS LIST Description This screen allows a Registrar to view the Suppressed Addres
105. o access reminders screen 1 Login to the CVRS system as a Registrar and by default reminders screen will be displayed OR Refer Fig 4 1 1 Click on the Systems tab under Activities in main navigation menu Click on Show Reminders tab and you will be displayed Reminders Screen OR Refer Fig 4 1 1 You can click on the Reminders tab in main navigation menu Refer Fig 4 1 1 This screen has following functionalities a Review Click on the Review button to review the list of voter for specific reminders PCC Technology Group 2012 Page 35 of 119 Centralized Voter Registration System Registrar User Manual Print You can click on Print button to view and print the system generated letters as part of the Print Later option Delete You can delete the reminder by clicking on the Delete button Report Status This button will navigate you to the Report Status page to view the submitted reports Note The buttons will only be active if there are reports or letters to be viewed 2 0 ADD USERS Description This screen allows a Registrar to add the users in the system Figure 4 2 1 Add User F Connections Voter Registration System Sm Dikim 2z l NA IGATION MENU Activities System Add User Logged in as SS R2131 Southington eee SEARCH EJ LOGOUT ACTIVITIES ACTIVITIES New User Identifier SS R2131 Password or Registration E E Main
106. o continue System will display a prompt stating The update to Town Data was successful Click on the Town Street Name button displayed on the system prompt to finish the process and navigate back to the Town Street Name page 6 0 ADD STREET Add a new street in the town Description This screen allows a Registrar to add a new street in the town Figure 2 6 1 Add Street GH Connecticut Voter Registration System any i ee reel Maintain Town Data Add Street Logged in as SS R2131 Southington JALIN iH es ya E LOGOUT Street Names New Street Name Existing Street Names Academy Lane Academy Street Acre Way Aircraft Road Alder Lane Districts Select Side Low Range High Range District Type oting District Precinct Census Block Button Links Functionality PCC Technology Group 2012 Page 27 of 119 Centralized Voter Registration System Registrar User Manual Add Line Adds line to provide district information Clear Clears the form entries Update Submits the changes The Add Street Process entails the following process 1 Login to the CVRS system as a Registrar 2 Click on the Maintain Town Data tab under Activities tab from the main navigation menu Click on the Add Street tab under the expanded Maintain Town data menu You will be navigated to the Add Street screen Enter New Street Name and click on Add Line button to continu
107. o the CVRS system as a Registrar Click on the Voter Registration link in the main navigation menu under Activities System will display the Voter Search Page Enter Name and DOB or Voter Id as search criteria and click on the Search Button System will display the search results if more than one voter with similar details Select the voter by clicking on the radio button click on the Select button to continue You will be navigated to the Add Existing Voter page Refer Fig 1 4 1 Fill out the form completely prior to continuing A To enter the Army Postal Address APO in the mailing address section please use the following i Must Choose Military from the country drop down Users will not be required to enter the State Code ii Enter the address iii Enter the army postal type in the Town Field e g APO FPO or DPO Select the Print Option A Print Now This will generate the letter after successful submission of the form B Print Later System will generate a reminder to print the letter You can print the letter at a later time from the Reminders page 9 Click on the Accept button to submit the registration form 10 Upon successful completion system will generate a prompt stating Voter transaction completed successfully Voter Identification has been verified 11 Based on your prior Print Option selection Clic
108. om the Registrar Maintenance Menu You will be navigated to the Labels for Permanent Absentee Voters screen Refer Fig 5 1 Make required selection to generate the report You must click on the View button to generate and view Labels for Permanent Absentee Ballot report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 101 of 119 Centralized Voter Registration System Registrar User Manual 6 MAILLING ADDRESS Description This screen allows a registered voter to generate to report to display the mailing address of the registered voters in the town Figure 6 1 Mailing Address List Screen Connecticut Voter Registration System i Logged in as SSVR2131 Southington Registrar Maintenance Mailing Address List District Congressional Senatorial District Ward Precinct 001 016 none Voter Status Age Range Gender Election Date Enrollment Active ae Cd Male sy sy Concerned Citizens a Inactive Female mm dd yyyy Connecticut For Lieberman off t k Unknown Democratic Green zi Voting Options Print Options Sort Order Options Street Address Last Name Range Alpha Voting Birth Date Name f From lA Not Voting Party Street Address To Absentee I Voter Id All NAME Butrymowicz Jean C Butrymowicz Walter E Mullany Francis T Mul
109. own Hall Maintain Petitions Add Street Maintain Street names Maintain Street Districts Maintain Voter History Maintain Elections Maintain Canvass Redistricting System Administration Inquire voter information Inquire Town Polling Place Inquire Voter Petition History Inquire Town Street Inquire Absentee Ballot voters Generate reports PCC Technology Group 2012 Page 5 of 119 Centralized Voter Registration System Registrar User Manual C SYSTEM LOGIN 1 SYSTEM REQUIREMENT Description The following are the system requirements to access the CVRS system Connectivity to BEST Access to a Web Browser Internet Explorer Google Chrome Firefox etc Acrobat Reader for viewing PDF reports Pop up Blocker disabled Win Zip or other file compression utility to view Disk file 2 LOGIN Description This screen allows a Registrar to login into the CVRS system Figure 2 1 CVRS Login lw Connecticut Voter Registration System secretary of the State of Connecticut UserName M Password M Login Clear System Requirements Software Downloads Application Updates Production release on 04th January 2013 e Windows XP 7 Download IE Various fixes released to the CVRS application version 3 6 109 Please click on the read more link for detailed 1GB of RAM Browser IE6 and above fire fox opera information EEEE Adobe Reader 8 and above Download Adobe reader CVRS 3 6 109 This applica
110. plemental List Figure 6 1 1 Who Voted Connecticut Voter Registration System Activities Elections Who Voted io gt e Logged in as SSVR2131 Southington BIQUICK SEARCH EALOGOUT Select Voter List Type C Official Voter List s Supplemental List s Connecticut Voter Registration System Activities Elections Who Voted Select Voter List Logged in as SSVR2131 Southington Select Voter Options for Official Voter List s Select List Name Official Voter List s Default Voting Flag Oficial Voter List Report o FJ All Y Voting Rep Primary 04242012 Republican Primary 2012 Roop X Election Type PCC Technology Group 2012 Page 50 of 119 Centralized Voter Registration System Registrar User Manual Figure 6 1 3 Voter Check off Screen Connecticut Voter Registration System e ae F ont a aa x Activities Elections Who Voted Select Voter List Voter List Check Off Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT f Update Detaiis Back Cancel 1 to 150 of 6039 Voter List Check Off Street i Last Name First Name MI Reviewed Beechwood Drive E E Youmans Erik Kapral Amanda Carrington Todd Landgren Richard Mansolf Jon Mansolf Louise Rucci Danielle E M M F F S L M Douglas Lorraine Smailes Scot Blatchley Avenue E E Stublarec Joseph Stublarec Sarah Stublarec Valerie Robinson Lana eS m oe S w Tomas
111. rard L Comtois Gerard L Comtois Gerard L Comtois Gerard L Comtois Gerard L Favuzza Peter L Kohl Christopher D Kohl Christopher D Kohl Christopher D Kohl Shari L Kohl Shari L Kohl Shari L Steinnagel Kaeley E Steinnagel Kaeley E Steinnagel Kaeley E Steinnagel Kaeley E Purdy Jeffrey J Purdy Jeffrey J Purdy Jeffrey J Purdy Jeffrey J Revoir Leonard R Woods Mary L Armstrong Michael J Armstrong Michael J Wanner Jessica L Wanner Jessica L Wanner Jessica L Wanner Jessica L Festa Gregory E Logan Allison M Logan Allison M Estabrook Rita L Nivison Sharon L PCC Technology Group 2012 Enrollment Figure 9 2 Voter List Report District Ward Precinct Print Options Voted in last 4 years Not voted in last 4 years View J Submit Request f Clear TOWN OF SOUTHINGTON VOTER LIST ELECTION DATE 11 04 2008 11 02 2010 11 04 2008 11 03 2009 08 10 2010 11 02 2010 11 08 2011 11 02 2010 11 04 2008 11 02 2010 11 08 2011 11 04 2008 11 02 2010 11 08 2011 11 04 2008 11 03 2009 11 02 2010 11 08 2011 11 04 2008 11 03 2009 11 02 2010 11 08 2011 11 04 2008 11 02 2010 11 04 2008 11 02 2010 11 04 2008 08 10 2010 11 02 2010 11 08 2011 11 02 2010 11 04 2008 11 08 2011 11 02 2010 11 04 2008 ADDRESS 727 Savage Street 727 Savage Street 558 Savage Street 558 Savage Street 558 Savage Street 558 Savage Street 558 Savage Street 8 Panorama Drive 71 Ruy Lane 71 Ruy Lane 71 Ruy Lane 71 Ruy Lane 71 Ru
112. rari 4ml 0 Ae en Niece O7BS2012 description pj gf gikehe jsetiad efje diih gelite jh ize det hadi jedhgt jodhetj ha diheg sdj higedhag fj sdgafiedg tgelitg deghatis evid ener di fejd Bashidch frid jihod thebdbetjoth fisd O04 182510 Oe 2012 ead Hears otis UR Trea Later wd Eagles pmih language 004182510 08232012 Adding Hew voter With Frit Later and Englidvepanich rgng Test Mesie Adding Hew voter Wih Frit Later ard EeelshSparish mange Test essa ge Adding Hew totr Wath Prit Later wd i mwEh language Test Mesage 125 412447 Jason Taylor Federer Sr Os032012 Tas Tabor has to Provide a mlid ID 4182390 Jason Smith Hicole OF 242012 des qiption OOF 1262 enre Adam OF 182012 Th AT TT Th imni mimo M4245 Bel bhem Wakmi 080x2013 kelly jira OS 165400 Bc Cartkey miel E 09 1201 1 Voter called 9 192011 to comed address that wae mictakenby heed it Hew Letter rt mt 9 19 2011 4l Omwen Wiem Iero TY 08032013 Pee provide Valid OMY ztia Paca berta 0152011 no Charge H dia submitted 4182430 Folds Hemme 0840 Lana STATEWIDE MEMO REPORT 00375022 Smith Amh C Daai Test Status Off M4 182504 Smith Anderson A O8GN2012 QAPALI To test the sore finctionaliby issue rece Ped today from ore of the Loan OO4182009 Smith Angela Oo Va012 OOS S012 same memo test i add moter 412497 Smith FietName Changed 09052012 TEST MEMO dated 09 05 2012 wth CAFS wd smallfort cas TEST w04 152555 Stere Ethan 09002012 CHES Voter Registration System M4182555 Stere Ethan 090202 ra Total Me
113. re is no existing voter with the similar details Refer Fig 1 3 1 5 System will display the search results if there is more than one voter with similar details 6 Click on the New Voter button to navigate to the Add New Voter Screen Refer Fig 1 3 1 7 You must fill out the form completely prior to continuing A To enter the Army Postal Address APO in the mailing address section please use the following i Must Choose Military from the country drop down Users will not be required to enter the State Code ii Enter the address iii Enter the army postal type in the Town Field e g APO FPO or DPO 8 Select the Print Option A Print Now This will generate the letter to print and display the Print Letter button after submitting the registration form B Print Later This will display Activities Voter Registration button after submitting the registration form System will generate a reminder to print the letter You can print the letter at a later time from the Reminders page 9 Click on the Accept button to submit the registration form System will display a prompt stating that Voter Transaction Completed Successfully Voter Identification has been verified 10 Based on your prior Print Option selection click on the Print Letter or Activities PCC Technology Group 2012 Page 15 of 119 Centralized Voter Registration Syst
114. required selection in the report screen to generate the report 5 You must click on the View button to generate and view Voter List Report Refer Fig 9 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 10 REPORT STATUS Description This screen allows a Registrar to view print and delete the previous submitted reports at any time Figure 10 1 Report Status hn PT x Connecticut Voter Registration System 7 Reports Report Status Logged in as SSVR2131 Southington ALMIN eS tae Ey LOGOUT Delete _Reprocess Refresh E Report ID Report Name District Ward Precinct Date Time Submitted By Status 000000016 PollingPlaceList 04 10 2012 04 00 PM SSVR2131 Completed E 000000017 ElectionVoterDetail 001 00 002 00 003 00 004 00 005 00 006 00 008 00 009 00 010 00 011 00 012 00 04 10 2012 04 01 PM SSVR2131 Processing Delete Reprocess Refresh Button Links Functionality Delete Deletes the selected report Reprocess Resubmits the request for the Failed status reports Refresh Refreshes the screen and to update the report status PCC Technology Group 2012 Page 93 of 119 Centralized Voter Registration System Registrar User Manual To view submit reports from the report status screen 1 2 3 4 Login to the CVRS as a Registrar Click on the Report Status tab from the Reports menu You w
115. rogress Report screen Refer Fig 12 1 4 You must click on the View button to generate and view Redistrict Progress report OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 111 of 119 Centralized Voter Registration System Registrar User Manual 13 REPORT STATUS Description This screen allows a Registrar to access previously submitted reports to view delete and or reprocess the reports Figure 13 1 Report Status Connecticut Voter Registration System Oe oo Reports Report Status Logged in as SSVR2131 Southington Atte eos tite Report ID Report Name District Ward Precinct Date Time Submitted By Status TownStreetList 001 00 04 09 2012 11 12 AW SSVR2131 viewed Alphal st 001 00 002 00 003 00 094 00 005 00 006 00 008 00 009 00 010 00 011 00 012 00 04 09 2012 11 31 AW SSVR2131 viewed PollingPlaceList 04 09 2012 11 42 Ab SRKS viewed PermanentAbsentee 50 06 09 2012 01 28 Ph SSVR2131 viewed Permanent bsentee 02 01 04 09 2012 01 28 Ph SSVR2131 Completed PermanentAbsentee 3 Of 04 09 2012 01 28 Ph SSVR2131 Completed PermanentAbsentee 004 00 04 09 2012 01 28 Pr SSVR2131 Completed PermanentAbsentee 05 0 04 09 2012 01 28 P SSVR2131 Completed PermanentAbsentee 06 0 04 09 2012 01 28 Ph SVR2131 Completed Permanent4Absentee 08 01 04 09 2012 01 28 Pr SSVR2131 Completed Permanent4Absentee 909 00 04 09 2012 01 28 Pr SSVR21
116. roup 2012 Page 58 of 119 Centralized Voter Registration System Registrar User Manual Figure 7 1 2 Start Canvass Connecticut Voter Registration System Canvass Confirmation Page Button Link Functionality Start Canvass Initiates the canvass process Clears the form entries Submit Request Submits the reports letters request to view it later from the Report Status page Process Flow The Start Canvass Process entails the following steps Login to the CVRS as a Registrar Click on the Canvass tab from the Activities menu Click on the Start Canvass tab from the expanded canvass menu and you will be navigated to the Start Canvass screen Refer Fig 7 1 1 Enter Canvass Date Canvass Type NCOA Mail etc and District to start the canvass Click on the Start Canvass button to start the process and set the canvass date System will display prompt stating The update to Canvass was successful Click on the Start Canvass button displayed on the prompt and system will navigate the user back to the Start Canvass screen Refer Fig 7 1 2 To generate the letters to mail out user must click on the Submit Request button System will generate the letter for user to view and print it from the Report Status screen 2 0 CHANGE VOTER 1 CVR Description To update the canvass moved out of town Figure 7 2 1 CVR PCC Technology Group 2012 Page 59 of 119 C
117. rth combination OR By Voter Id OR By Town and or Street name Click on the Search button and system will display the searched results Select the voter by clicking on the radio button placed next to each record entries and click on the View button You will be navigated to the View Voter screen Refer Fig 2 1 You can view voter details by clicking on the different tabs The View Voter screen includes following voter information tabs d ao os gt 9 Details To display current name address party and status information of the voters Name History To display previous name history of the voters Address History To display previous address history of the voter Party History To display any previous party history of the voters Audit History To display all the changes made in to the voters record Election History To display any previous election history Canvass History To display previous canvass update Correspondence History To display previous correspondence list You can click on the Generate Letter button to view the selected letter or click on the Delete button to delete the selected correspondence history Memo History To display previous memo history PCC Technology Group 2012 Page 71 of 119 Centralized Voter Registration System Registrar User Manual 9 Click on the Back button to navigate back to Voter Search Page 3 TOWN POLLING PLACE Descriptio
118. s Town Street List SSVR2131 Southington Districts Congressional i Assembly District Ward Precinct 001 Street Polling Place Print Format Do Not Print Congress Senatorial Assembly Landscape 11 x 8 1 2 Polling Place Portrait 8 1 2 x 14 No Of Voters view Submit Request Ciear PCC Technology Group 2012 Page 82 of 119 Centralized Voter Registration System Registrar User Manual Figure 6 2 Town Street Report STREET LIST TOWN OF SOUTHINGTON STREET NAME POLLING PLACE RANGE No Of Voters Beechwood Drive Blatchley Avenue Blue Hills Drive Bridle Path Drive Brooklane Road Brownstone Drive Budding Ridge Buena Vista Drive Canterbury Lane Chapel Hill Charles Street South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School South End School 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 1 9999 70 43 89 65 49 40 63 31 34 23 54 Claudia Drive South End School Copper Ridge South End School South End School 1 9999 29 1 9999 101 1 9999 21 1 9999 36 1 9999 9 1 9999 13 1 9999 12 1 9999 38 1 9999 36 154 700 41 28 138 17 1 9999 39 1 9999 32 Country Club Circle Craig Avenue South End School Cushing Lane South End School Dale Drive South End School Devonshire Drive South End School Doe Meadow Co
119. s 80th State Rep Karen Houghtaling Baldwin Castle Constitution Parry Stephen E D Fournier Green Party Phillies Lion libertarian Thomas L Winn Independent Ralph Nader Gonzalez Independent Primary Petition 80th State Rep Karen Houghtaling Tax Stabilization Referendum Primary Petition The Town Petition process to add delete petitions entails the following steps 1 Login to the CVRS system as a Registrar 2 Inthe main navigation menu under Activities tab click on the Maintain Town Data tab Click on the Town Petitions tab under the expanded Maintain Town data menu You will be navigated to Town Petitions main screen Refer Fig 2 4 1 PCC Technology Group 2012 Page 25 of 119 Centralized Voter Registration System Registrar User Manual 5 To Add New Petition a You must provide the election date and petition description Click on the Insert button to continue System will display a prompt stating Are you sure you want to insert this record To end the current insert petition process click on Cancel or else Click on OK button to continue System will display another prompt stating that Petition Added successfully 6 To Delete Petition a Select the petition from the petition list by clicking on the radio button placed next to the Petition record entries Click on the Delete button to continue System will display a prompt statin
120. s list This report is for Internal Use only Figure 15 1 Suppressed Address List Connecticut Voter Registration System beg Registrar Maintenance Suppressed Address List Logged in as SSVR2131 Southington FOR INTERNAL USE ONLY Districts Congressional Senatorial Assembly District Ward Precinct 00 oie 030 fone a 080 081 SS ae Specia Voter Status Gender Election Date Enrollment Age Range Active Male yl ve Concerned Citizens a Female men dd yyy Connecticut For Lieberman From O Unknown Democratic a To Green had Voting Options Print Options Sort Order Option Street Address Last Name Range Alpha C Voting Sinh Date C Name From Ja C Not Voting M Pary Street Address To iz C Absentee Voter Id C DOB Registration Date All Telephone C Party From C Status C Registration Date C District Precinct SUPPRESSED ADDRESS LIST TOWN OF SOUTHINGTON STATE DISTRICTS 001 00 CON 001 SEN 016 ASY 030 080 081 STATUS A GENDER ALL VOTING OPTION ALL ORDER BY STREET ADDRESS LAST NAME RANGE A Z ENROLLMENT ALL STATE DISTRICT 001 NAME UNIT STREET NAME CUSHING LANE Dubois Dean A Cushing Lane CUSHING LANE Total Voters 1 HONEY LANE Velazquez Michael Honey Lane HONEY LANE Total Voters 1 NICOLO WAY Mackenzie Donald C M 28 Nicolo Way Salka Carol A 35 Nicolo Way Salka Robert Y 35 Nicolo Way NICOLO WAY Total Voters 3 Precinct 001
121. save the list E Street Totals OK YES CANCEL NO Reports Official Voter List Logged in as SSVR2131 Southington EIQUICK SEARCH EJ LOGOUT Figure 3 1 2 Save List System Prompt Connecticut Voter Registration System Ee ayl Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Save List Saves the list The saved list can be accessed and used from the Who Voted functionality To view the Voter Registration Summary PCC Technology Group 2012 Page 78 of 119 Centralized Voter Registration System Registrar User Manual Login to the CVRS as a Registrar Click on the Official Voter List tab from the Reports menu You will be navigated to the Official Voter List report screen Refer Fig 3 1 1 Make the required selection to generate the report You must click on the View button to generate and view Official Voter List System will display a prompt stating Would you like to save the report Click on OK button to save the list and continue to view it Click on the Cancel button if you do not wish to save the list Refer Fig 3 1 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 2 0 SUPPLEMENTAL VOTER LIST Description This screen allows a Registrar to generate a list of
122. screen PCC Technology Group 2012 Page 32 of 119 Centralized Voter Registration System Registrar User Manual Process Flow The Maintain Voting Districts Process entails the following steps 1 Start the Redistrict process as mentioned in section 3 0 Redistrict above 2 Click on the Maintain Voting District link to navigate to the Voting District screen Refer Fig 3 2 1 3 Youcan make following changes to the Voting Districts a Add Click on the Insert button to add new line to enter the new Voting District information Edit You can make the desired changes to the Voting Districts by selecting the data from the drop down list Delete Select the Voting District record you would like to delete and click on the Delete button Click on the Update button to submit the changes System will not update any changes until the Update button is clicked System will display an edit error message if the information entered is not correct User must correct the information and click on the Update button to submit the changes 3 0 MAINTAIN STREET DISTRICT Description To maintain and update the Street District User can maintain Side Range District Type and District values to the Street District Data Figure 3 3 1 Maintain Street District Connecticut Voter Registration System L ii or es Activities Redistrict Maintain Street Districts Logged in as SSVR2131 South
123. setti Carol Robison Marie Depaolo Lawrence Depaolo Rina Blue Hills Drive E E Donath Jayne Thomson Robert Ramsdell Jessica 29 al Ramsdell Ralph 108 m ia Olore Jovce Button Links Functionality Navigates to the selected voter List screen Delete Deletes the selected list Back Navigates back to the previous screen The Who Voted process entails the following steps Login to the CVRS as a Registrar Click on the Elections tab from the Activities menu System will display an expanded Election menu Click on the Who Voted tab under the Election menu You will be navigated to the Who Voted screen Refer Fig 6 1 1 Click on the Radio button to select either Official Voter List or Supplemental Voter List Click on the Select button to continue and you will be navigated to the Select Voter List screen Refer Fig 6 1 2 PCC Technology Group 2012 Page 51 of 119 Centralized Voter Registration System Registrar User Manual 8 The Select Voter List screen has following functionality a Delete List To delete the list you must select the List and click on the delete button Select List Select the list you would like to update and Election type from the drop down list and click on the Select button to continue 9 System will display a Voter List Check Off screen Refer Fig 6 1 3 10 Update the Voting Status by checking off t
124. stem Registrar User Manual The Redistricting process entails the following steps 1 2 3 4 Login to the CVRS system as a Registrar Click on the Redistrict tab under Activities menu You will be navigated to the Redistrict screen This screen has following functionalities a Process to Start and Update To start the redistricting process Click on the Start button to begin the redistricting process Refer Fig 3 1 System will now display the effective date By default it is the current date and it can be changed to any of the future date only System will change the status displayed on the screen as Redistricting process has been started System will activate the Polling Place Voting District and Town Street Data for Registrars to update the changes Refer Fig 3 2 Make the changes to the Polling Place Voting District and Town Street Data by clicking on the link For details refer Sec 1 0 2 0 amp 3 0 below Note Users will be restricted from using certain application functions to change and update information while redistricting is in progress b To Complete the Process To complete the process and reflect the changes Click on the Complete button system will display a prompt stating Are you sure you want to complete Re Districting Click on the Ok button to continue Refer Fig 3 3 System will run the System Batch Update to update the database
125. story Current Districts Town Street n are ae Congress Senate Assembly Census Side Low Range High Range District Type District Precinct District District District Block Voter Absentee Ballot REPORTS All 1 9999 State Federal 016 081 REGISTRAR MAINTENANCE All 1 9999 Local 016 081 REMINDERS HELP LOGOUT Ana 0 0 A The process to view Town Street and District information 1 Login to the CVRS as a Registrar Click on the Town Street tab from the Inquiries menu Select Street Name from the drop down list and click on Search button 2 3 You will be navigated to the Town Street page Refer Fig 5 1 4 5 System will display the State Federal and Local level current District information associated with the Street address Refer Fig 5 1 PCC Technology Group 2012 Page 74 of 119 Centralized Voter Registration System Registrar User Manual 6 VOTER ABSENTEE BALLOT Description To search for Absentee Ballot History Figure 6 1 Voter Absentee Ballot t a5 f P ah w Connecticut Voter Registration System z ay hie wes k i NAVIGATION MENU Inquiries Voter Absentee Ballot Absentee Ballot List Logged in as SSVR2131 Southington JOU Cais y tas EJ LOGOUT ACTIVITIES INQUIRIES Voter Name Alexandra M Smith Election Day Inquiry Town Polling Plac saat esau swreigeeony Absentee Ballots Serial Number Date Mailed Election Date Ballot Code Return Date 0C002255
126. stration System Reminders Summary There are 32 voters who have moved out of your town at this time There are no batch errors from Redistricting Letters There are no acceptance letters to print There are no change letters to print There are no rejection letters to print There are no DMV letters to print There are no felony letters to print There is one ED 683 letter to print There are no CVR letters to print Report There are 0 completed reports waiting to be viewed Button Links Functionality Review Navigates to the In State Cancellation to view the list of voters moved out of town Delete Deletes the list Back Navigates back to the previous page Process Flow To view the In State Cancellations Login to the CVRS as a Registrar Upon successful login Reminders screen will be displayed System will display the highlighted Review button if there are any voters moved out of town Click on the Review button and you will be navigated to the In State Cancellation page OR Refer Fig 3 2 Click on the In State Cancellation tab from the Registrar Maintenance menu Refer Fig 3 1 In State Cancellation has following functionalities a View System will display the list of voters moved out of town on this screen Select the sort option from the drop down list to view the records Print You can print the list by clicking on the Print button Delete You can d
127. tact the Registrar in the new town if you have any problems select E Delete List Back Voter Cancellations Last Name Prev Last Name 04 10 2012 Cogle Leigh 04 10 2012 Richards Beth Corbin Canterbury Cancel Date First Name Old Address New Town Date of Birth Voter Id 27 Oakland Road Higganum 03 11 1974 000261118 25 Old Turnpike Road West Hartford 10 19 1958 000961690 04 10 2012 Elizabeth 26 Holly Hill Drive Middletown 04 02 1984 003374924 Dejesus 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 10 2012 04 09 2012 04 09 2012 04 09 2012 De Jesus Davis Tgettis Wynkoop Byram Rameikas Carlstrom Doughty Mansolf Velodota Mansolf Robertson Keller Rousseau Ottalagana Zoufaly Gioia Fernandez Ziemba Dalton Taylor David Nygard Rogus Emond Matyas Wilson Sewell Piqueira Sandra 4 Stuart Drive Wallingford Heidi Marcus Robin Cynthia Eleanor Eric Erica Megan Dawn Elizabeth David Kenneth John Raffaele Helen Frankie Adrian Nellie William Albis Santina Grace Richard Florence Robert Scott Jason Michael PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED PURGED
128. tain Towndata Polling Places add Town Hall Maintain Street Districts Town Petitions Street Name Change Add Street Redistrict E System Show Reminders Add User Merge Street Districts Delete User Maintain Password INQUIRIES REPORTS REGISTRAR MAINTENANCE REMINDERS HELP LOGOUT Button F Links Functionality a New User into the system Cancel Ends the current process and navigates to previous page The Add User process entails the following steps Login to the CVRS system as a Registrar Click on the Systems tab under Activities in the main navigation menu Click on the Add User button under the expanded Systems menu you will be navigated to the Add User screen Refer Fig 4 2 1 Provide the Username in User Identifier field and Your Password in the PCC Technology Group 2012 Page 36 of 119 Centralized Voter Registration System Registrar User Manual Password field Note The Username should be of at least 4 characters and more Click on the Add button to submit the add user request System will display a prompt stating that The update to the system was successful Click on the Add User button displayed on the system prompt to finish the process and navigate back to Add User screen 8 New user must login to the system with their Username to setup the password Note The First Time new user must login to the system with the username prov
129. te X Street Name2 E Zip Code e Town Country p Enter army postal type e g APOIFPOIDPO Choose mitar tor army postal address United States Previous Voter Address Previous Voter Name Street No Last Name Street Name First Name 0 Unit Middle Name Town Suffix State Zip Code Language Print Now English Print Later English Spanish Effective Date Privilege Date 09 24 2012 09 24 2012 Congressional Senatorial District Ward Precinct Indicates which poll place will be printed on the letter Accept Memo Back Cancel Report a problem This application is best viewed on IE 6 0 or higher with screen resolution of 1280x768 or higher PCC Technology Group 2012 Page 14 of 119 Centralized Voter Registration System Registrar User Manual Button Link Functionality New Voter Navigates the user to the Add New Voter screen Accept Updates and submits the registration form Memo Opens a pop window to add new memo Process Flow The Add New Voter process entails the following steps 1 Login to the CVRS system as a Registrar 2 Click on the Voter Registration link under Activities tab from the main navigation menu 3 Provide the Last Name First Name and Date of Birth in the respective fields and click on the Search button 4 System will perform a statewide search and navigate you to the Add New Voter screen only if the
130. tion is best viewed on IE 6 0 or higher with screen resolution of 1280x768 or higher PCC Technology Group 2012 Page 6 of 119 Centralized Voter Registration System Registrar User Manual Figure 2 2 CVRS Incorrect Password or Username k Connecticut Voter Registration System user Na Message from webpage There are no voters who have moved out of your town at this time There are no batch errors from Redistricting Letters There is one acceptance letter to print There are no change letters to print There are 2 rejection letters to print There is one DMY letter to print There are no felony letters to print There are no ED 683 letters to print There is one CVR letter to print Report There are 20 completed reports waiting to be viewed Button Link Functionality Login Navigates to the CVRS Home Page upon successful validation of Username and Password Clears the form entries PCC Technology Group 2012 Page 7 of 119 Centralized Voter Registration System Registrar User Manual Process Flow The Registrar Login process entails the following steps Open your web browser and enter the Connecticut Centralized Voter Registration System CVRS web address in the address bar http www cvrs sots ct gov The CVRS Home Page will be displayed Refer Fig 2 1 Enter your Username and Password in respective fields and click the Login button to continue Upon success
131. under Activities Click on the Maintain Password tab from the expanded Systems menu Provide your old and new password information in the required fields Click on the Change button to submit the change password request System will display the prompt stating The Update to system was successful Click on the Maintain Password button displayed on the system prompt to finish the process and to continue You will be navigated to the Maintain Password page 5 MAINTAIN VOTER HISTORY 1 0 NAME HISTORY Connecticut Voter Registration System lea Airy Activities Name History Search Voter Logged in as SSVR2131 Southington Voter Search Criteria Last Name First Name Voter ID ee ee Search Cancel Figure 5 1 2 Name History Add Delete Name PCC Technology Group 2012 Page 40 of 119 Centralized Voter Registration System Registrar User Manual Connecticut Voter Registration System m oe r TEn Activities Maintain Name History Add Name Logged in as SSVR2131 Southington ALMIN EF IN i EJ LOGOUT Voter Name Betsy L Smith Insert Previous Name Date Changed Last Name First Name Middle Name Suffix _ FF Date Changed Last Name First Name Middle Name Suffix 11 10 1999 Zehnder Betsy L Update f Back Ciear Cancel The Voter Name History process entails the following steps 1 Login to the CVRS as a Registrar 2 Click
132. urt Berlin Avenue All 1 139 Even 140 302 Berlin Avenue Odd 141 303 Printed on 04 11 2012 PCC Technology Group 2012 Burritt Street All 2 70 Burritt Street AlL 7 1 697 Burwell Avenue Butler Avenue Butternut Lane Cambridge Drive Canal Street Odd 7 503 Canal Street Even 18 600 Candlewood Lane Canterbury Lane Page 84 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view the Town Street District List 1 Login to the CVRS as a Registrar 2 Click on the Town Street District tab from the Reports menu 3 You will be navigated to the Town Street District report screen Refer Fig 7 1 4 Select the district Type from the drop down list 5 You must click on the View button to generate and view Town Street District List Refer Fig 7 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 8 SUMMARIES 1 0 ABSENTEE BALLOT SUMMARY Description This report displays the list of the Absentee Ballots by serial number for a town by a range of dates and for districts selected Figure 8 1 1 Absentee Ballot Summary Screen Connecticut Voter Registration System
133. urt South End School East Johnson Avenue South End School East Street South End School East Street South End School Evan Road South End School Faye Lane South End School rrPrPrn Pr Pr rr rr rr PrP PP er er er er er PP PP Printed on 04 11 2012 Button Links Functionality Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view the Town Street List Login to the CVRS as a Registrar Click on the Town Street List tab from the Reports menu You will be navigated to the Town Street List report screen Refer Fig 6 1 Make the required selection to generate the report You must click on the View button to generate and view Town Street List Report Refer Fig 6 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen PCC Technology Group 2012 Page 83 of 119 Centralized Voter Registration System Registrar User Manual 7 TOWN STREET DISTRICT LIST Description This screen allows a Registrar to generate a report based on the District Type to displays Street and District information Figure 7 1 Town street District List Connecticut Voter Registration System og AN AN Logged in as SSVR2131 Southington Reports Town Street Districts District Type al View Submit Request Figure 7 2 To
134. wen Road Meriden CT 06451 2780 178 Gwen Road Meriden CT 06451 2729 189 Gwen Road Meniden CT 06451 2780 189 Gwen Road Meriden CT 06451 2780 196 Gwen Road Meniden CT 06451 2729 197 Gwen Road Meniden CT 06451 2780 197 Gwen Road Meriden CT 06451 2780 197 Gwen Road Meriden CT 06451 2780 204 Gwen Road Meriden CT 06451 2729 205 Gwen Road Meniden CT 06451 2781 212 Gwen Road Meniden CT 06451 2729 212 Gwen Road Meriden CT 06451 2729 PO Box 73 Milldale CT 06467 0073 213 Gwen Road Meniden CT 06451 2781 2ND STREET NAME Page 102 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page Process Flow To view the Mailing Address List 1 Login to the CVRS as a Registrar 2 Click on the Mailing Address List tab from the Registrar Maintenance Menu 3 You will be navigated to the Mailing Address List screen Refer Fig 6 1 4 Make required selection on the screen to generate the report 5 You must click on the View button to generate and view Mailing Address List Refer Fig 6 2 OR Click on the Submit Request to submit your report request and view it later from the Report Status Screen 7 MASTER WORKSHEET Description This screen allows a Registrar to display the list of all the registered voters in the to
135. wn Figure 7 1 Master Worksheet o iy Connecticut Voter Registration System ass lala a o iat Registrar Maintenance Master Worksheet Logged in as SSVR2131 Southington Ea LOGOUT Districts Congressional Senatorial District Ward Precinct 016 state Voter Status Gender Election Date Enrollment Last Name Range Alpha Male VE yO iti From A Inactive Female dd yyyy i i Off Unknown oo i To Voting Options Print Options Sort Order Options Street Address Voting Birth Date Name Status e Not Voting E Party Street Address 2 Registration Date Absentee Voter Id 5 DOB 5 District Precinct All E Telephone D Party Privilege Date Print this Report in Landscape Format View Submit Request f Clear Figure 7 2 Master Worksheet Report PCC Technology Group 2012 Page 103 of 119 Centralized Voter Registration System Registrar User Manual TOWN OF SOUTHINGTON MASTER WORKSHEET VD ST UNIT PHONE DOB PDT ZIP EDT BEECHWOOD DRIVE NAME 000947425 000947428 000947429 004019864 003536577 003536652 000967631 000964753 000305452 000947434 000966573 000971157 003191996 002728522 000947436 000947437 000959027 000969913 003807853 000947440 000947441 000947442 003532495 003074810 000962984 000965268 000947445 003392986 003333357 002538269 000959559 000947452 4 4 23 30 30 30 31 31 60 61 71 81 81 81 93 93 104 104
136. wn Street District Report STREET LIST TOWN OF SOUTHINGTON Distret Type State STREET NAME STREET NAME Berlin Street Academy Lane Academy Street Berry Patch Way Acre Way Beverly Drive Aircraft Road Birch Street Alder Lane Alex Court Alice Lane Alpine Trail Alyssa Court Amanda Lane Birchcrest Drive Birmingham Drive Bishop Avenue Blatchley Avenue Blossom Way Blue Hills Drive Amato Circle Blueberry Court Amber Lane Blueberry Lane Andrews Street Boulder Ridge Anne Road Brandywine Place Annelise Avenue Brentwood Drive Applegate Road Briar Lane Applewood Drive Bridle Path Drive April Lane Brightwood Lane Arlington Drive Arrow Head Lane Ashwell Drive Atkins Way Atwater Street Even 406 466 Atwater Street AlL 5 370 Odd 407 455 Bristol Street Brook Road Brooklane Road Brooks Street Brookside Drive _ Brookview Place Brookwood Drive Autran Avenue Autumn Drive Bagley Road Baldwin Circle Barbara Lane Brothers Way Brownstone Drive Bruce Avenue Buckland Street Budding Ridge Buena Vista Drive Barr Street Burning Tree Drive Bayberry Lane Burr Court Beacon Street Beal Drive Beecher Street Beechwood Drive Belleview Avenue Belrose Street Benny Drive Berkley Avenue Berkley Co
137. y Lane 71 Ruy Lane 697 South End Road 23 697 South End Road 23 697 South End Road 23 697 South End Road 23 306 Rockwood Drive 306 Rockwood Drive 306 Rockwood Drive 306 Rockwood Drive 198 Savage Street 76 Blue Hills Drive 47 Masthay Circle 47 Masthay Circle 77 Brownstone Drive 77 Brownstone Drive 77 Brownstone Drive 77 Brownstone Drive 941 South End Road 10 Zwicks Farm Road 10 Zwicks Farm Road 78 Parkview Drive 60 Kingswood Drive DOB 09 18 1926 09 18 1926 10 16 1947 10 16 1947 10 16 1947 10 16 1947 10 16 1947 11 18 1949 01 24 1971 01 24 1971 01 24 1971 09 02 1970 09 02 1970 09 02 1970 12 09 1975 12 09 1975 12 09 1975 12 09 1975 09 24 1969 09 24 1969 09 24 1969 09 24 1969 12 06 1957 01 20 1965 08 23 1968 08 23 1968 01 22 1976 01 22 1976 01 22 1976 01 22 1976 03 26 1975 03 29 1971 03 29 1971 08 31 1947 10 17 1974 p 7 a Logged in as SSVR2131 Southington STU 4s Utes coocoo UU U ARF aawwrmArArRFacacacVBNTBIKUVVB UO aACwAARPwARCG Page 92 of 119 Centralized Voter Registration System Registrar User Manual Button Links Functionality View Generates and displays the report Submit Request Submits the report request to view it later from the Report Status page To view Voter List 1 Login to the CVRS as a Registrar Click on the Voter List tab from the Reports menu You will be navigated to the Voter List report screen Refer Fig 9 1 Z 3 4 Make
138. ystem will display one to many search results You can select the voter by clicking on the radio button displayed next to the record entries You will be navigated to Add Address page to add or delete Address history Refer Fig 5 2 1 To Add History a Fillin the Date and Address information b Click on the Insert button to add the history into the system To Delete Previous History a Select the previous address history by clicking on the Radio button displayed next to the previous address history records b Click on the Delete button to continue Click on the Update button to submit the changes and to continue System will display a prompt stating that The Update to Voter History was Successful Click on the Maintain Voter Address History button displayed on the system prompt to continue You will be navigated to the Address History Search Voter page 3 0 PARTY HISTORY Description This screen allows a Registrar to add delete party history in voter s profile Figure 5 3 1 Party History PCC Technology Group 2012 Page 43 of 119 Centralized Voter Registration System Registrar User Manual Activities Maintain Party History Add Party Logged in as SS R2131 Southington SMUG EFT 1N EJ LOGOUT ACTI ITIES Voter Name Current Party Privilege Date Yoter Registration Abigail K Smith I Independence o2 24 2012 Maintain Townd

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