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1. NUMB ER OF LABELS Quantity wanted sees COMMENTS PAGE Prints the comments pages of all your customers FINANCIAL PROFILE Prints the financial profile according to purchases made each month References F7 in your Customer files PERSONALIZED PRICE Lists the products and the prices which have been personalized to certain customers For the thr previous reports enter the following details Sorted by Selection method Starting customers Ending customers F1 Print Esc Return A E A A A avian e werent ceed Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU Allows access to configuration control parameters of the Customer accounts UTILITIES MENU CUSTOMER FILES DEMO CONTROL FILI MAINTENANCE Company information Index main Comment headings Global adj Terms of payment Invoice historical Modify account numbers Payment historical purge Initialize invoice tenance menu ustment menu purge Esc Return Pressing Esc will return you to Customer accounts menu Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t COMPANY INFORMATION This screen is accessible via the manager s password COMPANY INFORMATION Password CLERK PASSWORDOO Password MANAG JACQUESOO0O Name LES LOGICIELS INFORMASTOCK INC Care of JACQUES LEVASSEUR Address 8840 BOUL TASCHEREAU City BR
2. SALES SLIP REPORT DADO Sadat See Loe os Se Sian ich or ay dana owe E os aE E au eee ne sere ahaa ais Les logiciels InformaStock Inc CONFIGURATION PRINTER CONFIGURATION con t The Invoice Marge filed can be used with certain printers 8 1 2 X 11 to facilitate regular invoice detachment The first setting is used to indicate the number of inches Invoice Marge 01 00 00 pour 1 pouce while the second is used to indicate the number of lines Invoice Marge 00 03 00 pour 3 lignes Important use either one or the other not both at the same time This system can be used on certain Roland and Panasonic printers which allows you to reverse the number of lines or inches before printing and the same values after Les Logicrels InformaStock INC ic a A di a a a 2 07 CONFIGURATION INVOICE CONFIGURATION In the next phase of your configuration you have access to multiple entry screens which can be accesses by using F1 for the next screen or Esc for the previous screen Here however even with Esc the modifications are saved automatically The customization of your sales slips and the control parameters of your invoice are established during this phase Pay very close attention to this section as it will allow you to configure your invoice as per your specific needs N B we suggest that you print each screen via the Print Screen key in this section once you have
3. F1 Print Esc Return PRINTING Screen Printer Les Logtatelbs Informas toek In ziemi drta wie hos AAA a a olde ad es 2D INVENTORY MANAGEMENT SALES STATISTICS REPORT con t ABRIDGED DEPARTMENTS This report according to the intervals given breaks down the sales by department for all departments BEST SELLERS This report lists the best selling items in descending order ex top 10 sellers for a given supplier You also have the choice of having the report sorted or not for a specific period and on screen or printer Also enter the number of best sellers wanted top 10 top 50 top 100 etc SALES COMPARITIVE Allows you to print a report detailed or abridged of a possible 7 intervals the sales percentage of each department compared with the total sales SA UO lt s M Z SESESEEQ lt INVENTORY MANAGEMENT SALES STATISTICS REPORT con t SALESMEN DEPARTMENTS Depending on the interval given prints a report for the amounts sold for all the departments for each salesman and the associated commission if applicable You may select to have a page break for each salesman SALESMAN ITEMS Depending on the interval given prints a report for the amounts sold for each item and for each salesman and the associated commission if applicable You may select to have a page brea
4. Les logiciels InformaStock IDNC ooooooooooooooooooooooooo o 3 03 INVOICE THE INVOICE IN GENERAL con t SKU CORRECTIONS Delete the invoice line with Del and re start using the proper number PLU CORRECTIONS product department Only the quantity price and discount can be modified Position the cursor on the number entered and press Tab if the line is blocked next press Enter and the cursor brings you to the quantity column Modify the necessary information Again complete the line to move to the next line REMOVING A PRODUCT To completely remove a line position the cursor on the item number column of the line to remove and press Del If not positioned in the item number column only the field where you are positioned is erased N B Del on the only item entered will erase the complete line Furthermore pressing Del will re initialize all invoice functions already activated in the invoice so that it is not necessary to quit the invoice and return to remov rroneous product entries COMMENTS In the description column it is possible to enter commnets more detailed information special information etc On the line desired use the LEFT ARROW gt J to position the cursor onto the description field Enter the necessary comment maximum 25 characters Also in the description field using the or Enter keys you may activate a lis
5. Y N O IMPORTANT MESSAGE U REQUIRE AN INDEX UPDATE OPERATION IS MAY TAKE A CERTAIN AMOUNT OF TIME FASE CONFIRM THIS UPDATE N Les logiciels InformaStock Inc INVENTORY MANAGEMENT SUPPLIER MENU Access this option from the Inventory management menu choice 2 SUPPLIER MENU DEMO CURRENT OPTIONS PRINTING 1 Creation modification 3 Supplier 2 Modify supplier number 4 Labels Esc Return Select the option with which you wish to work with or press Esc to return to the Inventory management menu This section does not correspond to a supplier account but rather a record for each of your suppliers Enter all the necessary information pertaining to the suppliers you will use with InformaStock You must create a supplier record for the items created in your inventory The record need not be complete the minimum information needed is the supplier number and name of the company The supplier records you create do not transfer to the accounting modules You should apply them manually if applicable A RR MN RA RS ATA Ae Les logiciels InformaStock Inc INVENTORY MANAGEMENT SUPPLIER CREATION MODIFICATION Access this option by choosing option 1 at the Suppliers menu From this section you can 1 Create a new supplier 2 Consult your supplier records 3 Modify the address of
6. Positioning the cursor on the other payment method a window will display showing you the available payments Depending on the payment methods entered in your configuration the window wi adjust accordingly By default four other payment methods exist Account receivable customer account Credit note Debit card U S funds You can have an additional six 6 payment methods example Diner s club Gift certificate etc To enter these additional payment refer to the Invoice configuration Once inside the other payment method screen you can quit by F1 to continue the invoice and selecting the other payment method where the cursor is positioned Esc to simply quit without selecting a payment method The cursor will return to the cash method You have access to rapid payment keys Check your configuration to see the keys that are defined Using these functions is very simple From the first invoice screen select the key corresponding to the payment method and the system brings you to the field 1f need be in which additional information needs to be filled in order to finalize the transaction AR AA ade at ds jaa Les logiciels InformaStock Inc INVOICE PAYMENT METHODS con t Customer account payment Refer to the customer account section for details Credit note payment You may issue credit notes on returned merchandise by using the F8 function key It will then
7. INVENTORY MANAGEMENT RECEPTION con t RECEIVING AN ORDER Selecting an already received order the following windows display ORDER RECEPTION DISPLAYING THE ORDER Complete On hold B O ACTION RECEPTION Reception Delete Rename Quit Reception Allows you to register the reception of the order Delete Allows you to delete an already received order usually because the supplier informs you that he cannot deliver the merchandise You therefore cancel the back orders Rename Change the order number could be the number used by the supplier etc Quit Allows you to exit this section DA tava ences AD E IEA E IA orcad tanta se Les logiciels InformaStock Inc INVENTORY MANAGEMENT RECEPTION con t RECEIVING AN ORDER Press F6 to show the available functions for the reception module M ENU Save Search Complete reception Insert Modify cost Original cost Permanent cost Display unit F1 to save the reception F2 to search for a specific product F3 to automatically complete the reception F4 allows you to modify the cost of the item Shift F4 in the cost field re enters the original cost of the item registered cost for the order Crt1 F4 in the cost field allows you to save the modified cost and enter it in your inve
8. Please do not interrupt the index process Dir OO etek Sl ete cee areca erie avandia tabig Ne ows Sar owe Meret tial ae Sua Nel ete A NA Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY STATISTICS REPORT con t UNSOLD ITEMS SINCE Befor selecting the items enter the starting date for the processing of the unsold items The end date of the report will be the actual date of the report request ESSAGE IMPORTANT M RT OF UNSOLD ITEMS E DD MM YYYY As in the other inventory reports you may then enter the selection criteria Les togieiels TALTOTMASEOCK InG s seber Gg Blo hig Bio hpa iae Bb eS ea AAA INVENTORY MANAGEMENT SALES STATISTICS REPORTS con t If no report prints it is because no items have been found for the selections you have selected UNSOLD ITEMS BETWEEN As in the previous report enter the starting date and the ending date for the unsold items IMPORTANT MESSAGE ITEMS IN STOCK DD MM YYYY DD MM YYYY Again enter the selection criteria for your report DEOL a Brees Bites eas Bib a os acta lt b Be ab TA IA bec va E E Bias ins ne Les logiciels InformaStock Inc INVENTORY MANAGEMENT ORDERS MENU for users of InformaStock Autonome Plus only Access this section by selecting option 4 from the Inventory management menu ORDERS MENU DEMO CURRENT OP
9. SLOG edt eM A eves eed eve ot ae e ate Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t COMMISSION Indicate in dollars if applicable the commission awarded to the clerk for the sale of the item S the Sales reports by salesman for the cumulative commission totals for a given period COST Enter your last cost of the item Later you may modify the cost ither here or at the merchandise receiving The TI column for Tax Included at the right of each price entry is self calculating and allows you to verify the cost and price of the item with the taxes include PROFIT The system calculates the profit of the item according to the cost and each price you enter You may also enter the profit percentage sought on the purchase and have InformaStock calculate the price corresponding to the price level RETAIL PRICE 1 This is the regular non sale price of the item Les FOGLTCIVELS THFORMASEOCK LNCS ata eels boss eee alle 3 deere oc a 8 Gee Ne ole see 5 17 INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION SALE PRICE 2 con t This is the price that will be listed in your invoice if the item is currently By pressing on sale according to your promotional date intervals on the sale price field the promotion dates window appears where you can enter the dates for the promotion You ha
10. 3 Press END for cash transactions or press a pre programmed key for another payment method 4 The invoice automatically registers In the case of cash payments the change due as before is displayed on the lower left of the invoice If the amount of the payment is inferior to the total invoice the following window appears in the second screen of the invoice so that you may choose a second payment method PAYM ENT M ETHOD Cash Check Visa MasterCard American Exp Customer account Credit note Debit card U S funds This rapid function could be activated with the Maximum amount line of your configuration Thus in conjunction with the maximum amount you maintain control on all entries made with rapid payments Les logiciels InformaStock Inc INVOICE PAYMENT METHODS con t To manually choose your payment method press the F1 key to access the invoice s second screen The following window appears PAYMENT METHOD Visa Master Amex Others PAYMENT INFORMATION Deposit gt 418 20 Given gt 500 00 Balance gt 81 80 STORE INFORMATION Date 15 08 96 Salesman 1 Counter Time E e 4525 Invoice 1000238 F1 Print F2 Payment F3 Address F4 Salesman Esc Back Choose the payment method using Enter the arrow keys Tab or Shift Tab and then press F1 to select ct ct Depending on the payment method chosen or the
11. ze the headings and move the rest of the report up to the heading block LA A E ive al actor cb Soh a A ale a NE A AA Les logiciels InformaStock Inc INVENTORY MANAGEMENT TRANSACTIONS REPORT Press 1 to print the daily transactions in list or sales slip format Whether the current day is not closed or not InformaStock conserves all the transactions in a file named after the date of those transaction i e 020296 130796 etc TRANSACTIONS MENU DEMO 1 Daily transactions 2 Daily cash report 3 Credit card report 4 Items created 5 Previous days Esc Quit These reports could also be viewed on screen or sent to the printer DAILY TRANSACTIONS This report contains detailed information concerning the daily transactions invoice by invoice breakdown of all transactions registered during the day till openings cancelled invoices lay aways etc LES Logiciels TALOPMASTOCK LAOS e oo oi aid tiles RA A AD Bie ca Do INVENTORY MANAGEMENT TRANSACTIONS REPORT con t All transactions occuring during the day are conserved in the daily transactions file A salesman and transaction code is also attributed to each transaction The transaction codes are as follows lay away return credit note lay away return reimbursement petty cash credit not remitted discount supplier coupon credit card check exchange interest cancelled invoice cash drawer opening duplicate invoice la
12. Les logiciels InformaStock Inc INVENTORY MANAGEMENT SALES STATISTICS REPORT All registered sales statistics in InformaStock the following menu SALES STATISTIC DEMO Cash deposit summary Sales summary Abridged departments Best sellers Sales comparitives CASH DEPOSIT SUMMARY or several cash deposits The total Allows you to produce a report on all are accessed via S MENU 6 Salesmen departments 7 Salesmen items 8 Product evolution Esc Return L information pertaining to a ls will be printed on a sales slip format according to the interval Starting date DD Ending date DD E ls given MM YYYY MM YYYY sc Return Les logiciels InformaStock Inc INVENTORY MANAGEMENT SALES STATISTICS REPORT SALES SUMMARY REPORT Allows you to print a report regarding information relative to one or more business days The following possibilities are Starting date DD MM YYYY Ending date DD MM YYYY FORMAT Sales slip 8 1 2 x 11 REPORT MODI E If you wish to have your reports sorted You must enter the selection critieria SORTE UNSO SELECTION CRITERIA REPORTS INDICATE THE N OF FIELDS IN D POSSIBLE CHOIC CATALOG NUMBE E NUMBE ER NUMBE ENT NUMBI LIZATION F SORT 14
13. merchandise Press F8 and enter all the items returned as you would a normal invoice The quantities automatically enter in negative The words Credit note displays at the bottom of the screen Press Del to cancel this function When the credit note is registered each item will be added to your inventory and your sales will diminish by the amount of the reimbursement and your cumulative tax total will also diminish A credit note transaction is considered to be a cancelled sale without money being withdrawn from the till The invoice issued becomes a credit and is valid for future purchases made at your store Impor credit tant to note that no follow ups are made in reagrds to notes It is up to the customer wether the credit note is used or not You can issue a duplicate with the ALT F2 key for proof of the issued credit note N B In the rare instance that a credit note needs to be issued without a return of merchandise example discount applied to a past purcahse you should use the reserved word NOTE to issue this type of credit note see reserved words RA A DANS aaa Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t F8 CREDIT NOTE You could use this function with the Accounts rec payment method Prepare an invoice and enter manually the quantities returned in negative and apply the credit note to the aforementioned payment
14. 18 19 4 4 4 4 4 4 4 4 N B The total debits should always equal the total credits If it does not there is a daily closeout imbalance for the period requested Les logterels InformaStock LAG a iii oe ols elie ach tne 8 A see aoe Pad eke Bn 2 39 CONFIGURATION GENERAL LEDGER MENU con t The total of the inventory variation should equal the inventory total InformaStock allows you to calculate the inventory variation Thus your general ledger category will always be up to date according to the generated sales The total of the accounts receivable co responds to the total sales the total payments If the total payments surpass the total sales the total will be entered in the credit column The payment bank category accounting notes inactive as well as the ac methods used normally increase the cash drawer amount Accounts receivable considered active while credit counts receivable of your Also active are normally a debit petty cash supplier coupons lay aways and the inventory As for the inactive taxes and special orders usually a credit Accounts receivable interest and the department sales category are column For the last three accounts general ledger category example sal in negative thereby being a debit also listed in the credit you could establish another es discounts
15. No No Yes No No No Esc Return For more details on the options available consult your sales representative or Informastock SEIE EE S E ira a AE Les logiciels InformaStock Inc CONFIGURATION COST ENCODED For those with the inventory module InformaStock allows you to define a cost code or mask that represents the cost of the products in your inventory Once coded this cost could appear on certain product labels or in the invoice with the security on menus activated COST ENCODED CONFIGURATION OMDANADABWNE O Z U D E Q C S P H N W Y F1 Save F2 Verify Esc Return You may verify the results of your code for a specific cost by pressing F2 For example taking the above Your cost 14 95 Your coded cost A UQNC Les Togiciels Informastock ING ws esis ad dia ES ES CONFIGURATION COLORS SIZES MENU This option allows you to define a specific color and size chart for certain items You can define up to 99 colors and 99 sizes SIZES COLORS MENU DEMONSTRATOR List of sizes List of colors Esc Return LIST OF SIZES NAME DESCRIPTION SIZE Les XS EXTRA SMALL 2 S SMALL 3 M MEDIUM 4 L LARGE 9 3 XL EXTRA LARGE 6 8 0 8 REG Mo 8058 8 1 2 8 Ors 10 2 a Be 12 13 14 LD Fl Save F2 Remove F3 Insert F4 Print Esc Quit 2o Om See diss ee nosis oie oh aha oe eee asda a oe a
16. To register merchandise that was not ordered by the order section of InformaStock Autonome Plus or for users of InformaStock you would do so in this screen MANUAL RECEPTION Item number 1 1 Description VELOUR GLOVES Last cost 6 47 Retail price z 9 95 QUANTITIES IN STOCK Store 1 25 Warehouse 0 0 Reserved 0 0 F6 Menu Esc Return Press F6 to access the different functions used for this section M ENU Save Original cost Permanent cost Original price Permenent price F1 register the reception Shift F4 in the cost field re enters the original cost Crtl1 F4 in the cost field allows you to register the cost change into your inventory record for the item TES LOGLCTEOLS PNEOLMASTOGKS AMC Sid a m EA A BLA AA eae i G Dd INVENTORY MANAGEMENT RECEPTION con t MANUAL RECEPTION Shift F5 in the price field re enters the original price of the item according to the inventory record Crt1 F5 in the price field allows you to register the modified price of the reception and writes it into the inventory record As you enter the the quantities received for each item the stock quantities adjust accordingly When complete the following messge appears RECEPTION U WISH TO PRINT E MERCHANDISE EPTION REPORT This report will guide in comparing the supplier s pa
17. appears INITIALIZATION OF POINT OF SALE DEMO Date DD MM YYYY 01 11 2003 Tuesday November 1 2003 Time HH MM SS 08 58 31 Press Enter to validate the date Press Enter if the dat enter the correct date ntered is correct If it is not re The following quest tion may appear if the date you enter has already a daily cloeout This date has already been closed do you wish to re use it Y N N Enter the time in a similiar manner Les logiciels InformaStock Inc
18. cr dit always Les logiciels InformaStock Inc CONFIGURATION GENERAL LEDGER MENU con t ACCOUNTINNG LINK WITH CONCEPT OR FORTUNE 1000 Make sure that the Concept ou Fortune 1000 is properly installed in the following directory Concept C CONCEPT Fortune 1000 C FORTUNE or F1000 DTA Inside the C INFOSTOC TRANSFER directory you should have the file LIEN COM containing the following information a the name of the accounting software b the directory where the software is located allowing the access of the file GLIMPORT XXX XXX 000 999 C the word AUTO ou MANUEL for an automatic or manual generation Example lien com or lien com Concept Fortune C CONCEPT DEMO C F1000 dta DEMO auto manuel Les logterels InformasStock lt 2NG 0 a a bel oS dew ai ake a 2531 CONFIGURATION OPTIONS MENU This option allows you to initialize certain options available with InformaStock OPTIONS AVAILABLE Description Active Description Multi company No Personalization No Import Export No Communication Yes Sku with cost No Customer Files Caisse No Ticket Yes Store consolidation Yes Store communication Yes Client purchase order Schedule and budget Porable management Batch management Massive ajustment Telematic module Mailing with Word WP QHA WP 1 2 3 4 5 6 7 8 9 ACTIVATION OPTION OPTION DESIRED YOUR ACTIVATION K No
19. that you should not with the condition that no F1 to save the newly entered departement follows as well as departments Important to note interupt this process F2 to remove a department product belongs to this department F3 to print sales slip the department list Esc Les logiciels InformaStock Inc to return to the Configuration menu without saving CONFIGURATION GENERAL LEDGER MENU ACOUNTING LINK InformaStock makes it possible to import your income and transaction management data into certain accounting software Also a daily entry of all your invoice transactions into your general ledger could also be possible With the Fortune 1000 general ledger and account using six 6 or seven 7 numbers use the DOS keyword GLIMP70 An automatic link with the daily closing s cash report is also possible You also have the option of having a manual link for a given day or period If however you do your own accounting or use non compatible accounting software with InformaStock you should use the auxiliary report to obtain the required information from a specific start date to another and then enter the data into your general ledger manually GENERAL LEDGER MENU DEMONSTATOR MANAGEMENT ACCOUNT PRINTING Account declaration 5 GL account report Accounting charter 6 GL auxiliary report Department declaration 7 Create report GL account indexati
20. your stock quantities with each registration of your open invoices Les Logiciel LNfOLMaASEOCK PNG so se ee toate see abs Gish a BE Se ad ea es are OS a Seale 3 43 INVOICE SPECIAL FUNCTIONS con t Alt F1 OPEN INVOICE When you search for an open invoice in order to add items or to finish it the inventory quantities in stock will adjust according to the type of option used on the open invoice PRINT AND SAVE Use this option to save and print the open invoice at the same time SEARCH To search for an open invoice whether to consult or modify enter th reference number of the open invoice which is usually the customer telephone number If you do not know the reference number enter Select the open invoice you desire by using the arrow keys or PgUp PgDn in the query window To finish an open invoice press Alt F1 and select Search Enter the reference number and the invoice will display on screen Finish th invoice as you would a normal invoice GROUPING OPEN INVOICES It is possible to group several open invoices into one open invoice Start an open invoice or recall an existing one using the search option On the first line of the open invoice press Alt F1 again to recall another open invoice The latter will be added to the former Repeat for the other open invoices you wish to regroup A Bd olan see A eld aa SUR E eee Les logiciels InformaStock Inc INVOICE
21. Consult the section on Parallel and serial port configuration A control is activated with each opening The number of openings will be displayed on your daily cash report On the transaction report even the time the cash drawer was opned will be shown Tab FIELD LINE UNLOCK The Tab key is used if you want the cursor to stop at certain fields or lines that are normally locked by your invoice configuration For example the cursor does not currently stop at the Qty Price and Discount columns Pressing Tab before entering the item number will allow the cursor to stop at each column Once inside a column even without the unlock function press Esc to return to the previous column RRA Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t End CASH PAYMENTS Use this function on cash payments only The End key allows the acceleration of the invoice After entering all the items press End and the cursor will automatically move to the Amount given field Enter the amount given by the customer and press Enter to immediately print the invoice You can consult if applicable the change due of the previous invoice on the lower left of the invoice screen If you press End in the Amount given field the amount given is equal to the total of the invoice exact payment Home PgUp PgDn RAPID METHOD PAYMENTS As with the
22. DI ESCRIPTION Enter the description needed If you choose automatic orders by sort you must fill out the selection criteria SELECTION CRITERIA REPORT INDICATE 1 AND INTERVAL POSSIBLE CHOIC OF FIEL ER INVOICE NUMBE CATALOG NUMBI SUPPLIER NUMBE DEPARTMENT NUMBI L S SORT T OCALIZATION EQUENCE Esc Return ORDI ER ACCORDING TO Minimum Maximum Sale of the month All items Les logiciels InformaStock Inc INVENTORY MANAGEMENT AUTOMATIC ORDERS con t Once the automatic order is generated return to the manual order section You will see the automatic order listed as AUTO Choose this order and you may modify it and rename it as you register it The automatic order generation is very simple to use However always check the automatic orders in case of errors since this may greatly affect your stock quantities You may interrupt the automatic order generation by pressing Esc pe he ches tai Ld a A toon clear is a ada Les logiciels InformaStock Inc INVENTORY MANAGEMENT MINIMUM MAXIMUM ENTRIES You must fill in the following screen for each of the items you would like to have the system generate an automatic order for according to minimum maximum and proposed guantities The proposed quantity is the one that will appear in the window for manual ord
23. End key the same applies to the Home PgUp and PgDn keys See the configuration section on how to program the keys Les Logiciels TnformaStock Lia a ee be Be hs 3239 INVOICE SPECIAL FUNCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE With this function functions time DEMO MY STORE Item number HOLD INVOICE Invoice 1 Ze you have access to three types different To see these choices press Alt F1 at the same NUMBER OF LINE ENTERE F6 Menu INVOICE INFORMASTOCK Description Date Time 15 05 2003 13 45 24 ACTIONS On hold Finish Print Delete Save Save amp print Search Use RECEIPT ON The first for options appearing on the right are for hold invoices only The next The last rr four are for open invoices is for re printing an invoice Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE TO HOLD INVOICE An example is when a customer once the invoice has begun forgot to purchase an item that has to be added to that invoice You do not need to have the other customers wait Choose this function and serve the other customers Important to note that you cannot quit the invoice screen while you have invoices on hold You must either finish delete or save the active invoices to disk transforming them into ope
24. GEE a A wilde ete Bie dd aS 5 65 INVENTORY MANAGEMENT MANUAL ORDERS con t Once you enter your order access to the F6 function is available You then also access to the following functions M ENU Save Search Delete Modify cost Original cost Permanent cost Display unit Original unit Permanent unit F1 to save the order F2 to search for an item in your order Del to delete an item F4 access the item cost in order to modify Shift F4 in the cost field returns you to the original cost cost in the inventory record Crt1 F4 in the cost filed allows you to register the modified cost into the inventory record F8 allows you to display the order quantity in unit quantity sale Shift F8 allows you to return to the original unit cost of inventory record unit Crt1 F8 let s you register the modified unit entered in the order to the inventory record Sr RR RAN Les logiciels InformaStock Inc INVENTORY MANAGEMENT MANUAL ORDERS con t Modification of an existing order You may add items or modify the quantities to order on an already existing order Select the order in the order query window First determine whether you wish to display the order in the sorted or unsorted format MANUAL ORDER If sorted you must enter the selection criteria SORTED UNSORTE S
25. N Store inventory Warehouse inventory Negative inventory Marked inventory Historical Accessories Orders B O Supplier Minimun Maximum A B C D O GOGO T UVULA WUN H GH maa Esc Return These options serve as index maintenance of your system and may be required for customer service by Les logiciels InformaStock Inc To minimize the number of index updates please verify if the minimal amount of conventional memory required on your system is being honored Press Esc to exit this menu Pag Any interruption of the index processes can have direct results Les Logiciels TALOFMASTOCK LOS e ork oo oh ald bites A RA Be SEE ee ES Sie ct 595 INVENTORY MANAGEMENT INDEX MAITENANCE MENU con t INDEX UPDATE ITEMS CATALOG SUPPLIER ACCESSORIES HISTORICAL PRICE MIN MAX MAINTENANCE ITEMS MAINTENANCE SUPPLIER DISCOUNT to re index by item number the products in your inventory to re index the products of your catalog to re index the supplier records entered in your system re index the products found in the accessory window of your inventory re index the historical for each item of your inventory Verifies the promotional dates entered for each items and removes the expired dates initializes to the default values all minimum maximum quantities re indexes and purges your inventory of
26. NAME DATE DATE DATE TOTAL TOTAL NUMBE ADDRESS LAST LAST LAST PURCH SALE TE FAX PURCH SALE DELIVERY 1 1 THE FIRST BOUTIQUE 14 01 2002 15 08 2002 14 01 2002 1271 50 1530 87 1001 OCEANSIDE SUITE 7 VANVOUVER B C GIA 3L4 250 372 9384 250 373 0928 LES 10GLCTCLS INFOLMASCOCK TNC esc Sd Seda oo DiS INVENTORY MANAGEMENT SUPPLIER LABEL PRINTING Allows you to print supplier address labels for select suppliers Please note the the supplier record information must be complete including postal code in order for the label printing to occur S EARCH PARAM ET ERS Start supplier End supplier Next enter the number of labels you need Important to check the positioning of the labels in your printer before requesting a large amount of labels If labels are not to your liking re position them on your printer NUMBER OF LABELS QUANTITY NEEDED Prepare your report printer The standard format for an address label is 3 1 2 x 1 AAA fot on Sin A A lok oh ec asc Bio Lo ecw Sng Dine Rio es oss Les logiciels InformaStock Inc INVENTORY MANAGEMENT REPORTS MENU Choose option 3 from the Inventory management menu to access the Reports menu for a huge variety of possible reports CURRENT OPTIONS Transaction menu Special orders Lay aways Open invoices Tax menu Labels NT A 2 Bie NDORWNE ia a asis To exi
27. OR SE ere al ea ep ah ae 20 9 CONFIGURATION INVOICE CONFIGURATION con t SALES SLIP CONFIGURATION This section allows you to enter your store name as well as promotional messages that you wish to appear on your invoice You may modify this information at will according to seasons or special events Also here you can reset your invoice numbers and indicate 1f need be the cash number of the current point of sale or workstation PROMOTIONAL MESSAGE CONFIGURATION SALES SLIP INVOICE HEADING SALES SLIP Header 1 MY STORE Header 2 BEST IN TOWN Invoice number 1000238 Cash number A PROMOTIONAL MESSAGES Message TOP SIMPLICITY AT YOUR FINGERTIPS BOTTOM TOP SERVICE CONTRACT AVAILABLE BOTTOM F1 Promotional message Esc Return Header 1 This line will appear as the invoice heading of your sales slip It will display in elongated text thus only the first 20 characters will appear een AAA A da ido ri Les logiciels InformaStock Inc CONFIGURATION INVOICE CONFIGURATION con t Header 2 Invoice number Cash number Message TOP Message BOTTOM This line will appear just below header 1 also elongated Max 20 characters Enter the number for which you want to start or reset the numbering sequence If you are working on a network each workstation must have a different identifying sequence example 1 1 000 0
28. RECEIPT OFF Pressing Alt F3 each time will toggle the status on or off This is useful if you do not remit invoices to your customers If however a certain customer wishes a receipt change the status to RECEIPT ON before completing the invoice or use the Alt F2 function to print the last invoice a ong Whether on or off all transactions are registered into your your system and will be reflected in your daily reports as well as your sales historical attain Seine A ante ie E ANO Beare Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t Alt F4 PROVINCIAL TAX ON OFF This fucntion allows you to remove or re instate the provincial tax calculation on the next item entered onto the invoice Active only for one transaction at a time By default the function status is active To render it inactive press Alt F4 Pressing Alt F4 each time the status on and off Alt F5 FEDERAL TAX ON OFF This fucntion allows you to remove or re instate the E federal tax calculation on the next item entered onto the invoice Active only for one transaction at a time By default the function status is active To render it inactive press Alt F5 Pressing Alt F5 each time the status on an Les logiciels InformaStock Inc a off INVOICE SPECIAL FUNCTION con t Alt F7 PRINT OPTIONS I
29. STOCK TAKING MENU DEMO Work sheet Stock taking Control report Stock taking report Inventory update Esc Return This module saves in memory the quantities of your stock taking without affecting your inventory stock quantities You may then produce the report which will help you detect any discrepancies between stock levels in InformaStock and those in your store stock taking report For those using a single workstation you may continue invoicing InformaStock will adjust accordingly For those using several workstations it is strongly recommended to conduct the stock taking while your commerce is closed or to shut down all communication between stations and also not enter any reception procedures in the Inventory management InformaStock also includes utilities for use with laptop computers A Contact us for more information Les Logiciels InformaStocK LINC 6 6 aie ie cies ana tha cia ae 5 87 INVENTORY MANAGEMENT WORK SHEET A work sheet is used when you want to physically count inventory stock levels You enter on paper all the quantities that you will later enter into the computer Also allows you to verify partial inventory counts check list Your report can be printed using the stansard selection criteria as other reports SELECTION CRITERIA LIST PRICE REPORT INDICATE THE N 1 1 POSSIBLE CHOICES OF FIELD
30. T DATE INVOICE TOTAL DISC PMT BALANCE DIS PMT 1 F 25 05 2001 7598 9 60 0 00 0 00 9 60 0 00 2 F 28 05 2001 8759 141 00 0 00 41 00 100 00 0 00 3 I 31 05 2001 9600 3415 0 00 0 00 315 0 00 144 35 0 00 41 00 103 35 0 00 F1 Save F2 Complete payment F3 Discount Esc Return POS ib e QR OAS lo de A A aa e A E Les logiciels InformaStock Inc CUSTOMER ACCOUNTS PAYMENT MANAGEMENT con t End Press End next to invoice if the payment affects the total amount of the invoice Del Delete the payment already entered in the invoice F1 Save the payment entries F2 Enter as payment the total amount due on the invoice as well as all the other invoices listed F3 Allows you to give a payment discount on an invoice or to remove any administarion charges Esc to quit without saving LE Example screen of applied payments CUSTOMER FILES PAYMENT MANAGEMENT OF PAYMENT CUSTOMER 8681254 PAYMENT AMT 2 BALANCE TOTAL TOTAL T DATE INVOICE TOTAL DISC PMT BALANCE DIS PMT 1 F 25 05 2001 7598 9 60 0 00 0 00 0 00 0 00 9 60 2 F 28 05 2001 8759 141 00 0 00 41 00 0 00 0 00 100 00 3 I 31 05 2001 9600 SEAS 0 00 0 00 0 00 32 75 144 35 0 00 41 00 0 00 31D 109 60 F1 Save F2 Complete payment F3 Discount Esc Return CUSTOMER ACCOUNTS PAYMENT MANAGEMENT con t PAYMENT APPLICATION InformaStock will not allow you to save the payment if the amoun
31. The Configuration menu is as follows CONFIGURATION MENU DEMONSTRATOR Company information Printer configuration Invoice configuration Cashiers salesmen menu Comment list Department management General ledger menu Options Cost mask Sizes colors menu OwWO0O JA N Ra Esc Quit Press Esc to return to the Main menu LIZ IRA E eee ale A A ee a As a Les logiciels InformaStock Inc CONFIGURATION COMPANY INFORMATION Once you have chosen the option Company information the following screen displays COMPANY INFORMATION Password CLERK PASSWORDOO Password MANAGER JACQUESO0O Name DEMONSTRATOR Care of LES LOGICIELS INFORMASTOCK INC Address 8840 BOUL TASCHEREAU SUITE 203 CULY BROSSARD QUEBEC Postal code J4X 1C2 Phone number 514 671 2688 Fax number 7 514 671 3387 GST number R123 456 789 PST number 1110111011 TO 0001 F1 Save Esc Quit PASSWORD All passwords must have ten characters and must be completed with zeros 0 if less than ten characters Ni Bed Les logiciels InformaStock Inc can always access this section in case you forget your password However always keep your password written and stored in a secure location DEFAULT MANAGER S PASSWORD JACQUESOOO PRESS SPACE BAR FOR DOS PRESS Enter FOR WINDOWS Allows access to all sections concerning inventory management manager s authorization in t
32. accessories REMPLACEMENT Replacement items are used when a item in particular is no longer in stock You may then offer an equivalent item a similar item F with a different supplier for example N B You must have created the replacement item before assigning as a replacement item to the principal product To register complimentary accessories or replacement items you must make sure that these have already been created It is best to create all the items and then pass through each one and apply the accessories and or replacements Fals aai aaan NR BD ae en dhe Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t ACCESSORIES amp REMPLACEMENTS complimentary information Upon entering Y for either function a window will appear where you can enter the neccessary items You may also enter the search character for searching particular products ITEM CREATION MODIFICATION STORE 1 Catalog number 2 UPC code 100123 Invoice number 7 Supplier number Localizat L12 1 RIGINAL AUTO PARTS INC Sequence Description MANUAL TRANSMISSIO ACCESSORIE Commentaire imp ERVICE 3 MOIS 04 10 A Departement EARCH PARAMETERS Provincial tax Federal tax Starting items Cost Ending items Retail prcie 1 Sale price 2 Other price 3 Discount Accessories Remplacement Disp
33. all deleted or corrupted data re indexes and purges your suppliers of all deleted or corrupted data allows you to initialize to Y or N the value of the Discount field in your inventory MAR E A S O Les logiciels InformaStock Inc INVENTORY MANAGEMENT INDEX MAINTENENCE MENU con t ATTENTION RE SETS TO ZERO ATTENTION STORE WAREHOUSE NEGATIVE MARKED HISTORICAL ACCESSORIES ORDERS B O SUPPLIERS MIN MAX resets to zero the quantities In stock of all your inventory records resets to zero the Warehouse quantities of all your inventory records resets to zero all quantities of your inventory that are currently in negative to delete the items of your inventory where the Localization field has the word ZERO entered resets to zero all quantities of the historical corresponding to your inventory items resets to zero the products for which you had entries in the Accessories window resets to zero the quantities for the items on order resets to zero any quantity on back order resets to zero your supplier historicals resets to zero all quantities currently entered as minimum and maximum LES LOGI CLEVS IN LOPMASCOCK LINC sje te aig a pra tod gore EA A AA A Beh AE S IIT INVENTORY MANAGEMENT CHANGE DATE AND TIME In choosing this option the date and time initialization screen
34. amount of the new deposit for this special order The reference number for this special oreder will display in the item number column and in the description column the word Deposit will be entered example Deposit on purchase 15 05 88 wea te A A A a alate ae ERS a eae ale ts ed Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t F5 SPECIAL ORDERS DEPOSIT REIMBURSEMENT You can retract a deposit s made with the F1 key while the cursor is in the Total column which will then remove th special oreder from your system To cancel a special order all you need to do is reimburse the deposit amounts according to store policy FINISH Once the customer picks up the special order enter the item number and press F5 restore the special order and press F1 to diminish the sale by the deposits made for this specila order Continue as you would a normal invoice F6 MENU Pressing F6 displays a window containing all the available functions used with Informastock Press Esc to return to the invoice F7 CUSTOMER ACCOUNT Consult the customer account section of your documentation Les logievels TR LOMAS FOCK TNC A A E A ele ay san Mian e a a aE tre 335 INVOICE SPECIAL FUNCTIONS con t F8 CREDIT NOTE At the start of invoice Press F8 th L This function allows you to produce a credit note for returned
35. any of the many different annual customer support plans offered by Les logiciels InformaStock Inc please fill out the included registration form and return it to the following address C P 35 STE JULIE Qu bec J3E 1X5 Les logiciels InformaStock IDC oi A i 1 03 INTRODUCTION TYPOGRAPHICAL CONVENTIONS To facilitate the reading of this manual we have included the following typographical conventions F1 The keys needed for the user to press are displayed between brackets and in bold face characters CAISSIER All words that are in quotations are system reserved words Reports Menu For menu names the name begins with a capital letter and is followed by the word menu Attention Messages displayed in bold characters are important and should be read carefully before proceeding to the next phase SYSTEM REQUIREMENTS InformaStock was designed to function with the following requirements IBM compatible computers with 286 386 486 or Pentium processors DOS version 4 0 or higher Depending on your environment between 550K and 575K of conventional memory is needed DOS version 6 0 is not recommended At the moment Windows 95 is also not recommended Any type of hard disk compression is not compatible with InformaStock InformaStock functions with either color or monochrome screens LS A A A A aos Les logiciels InformaStock Inc INTRODUCTION SYSTEM REQUIREMENTS con t A
36. eh a E End of Year procedur Index maintenance Menu o oo oo o o o Change Date and time Annexe 87 88 89 92 92 92 93 93 94 94 95 98 INTRODUCTION A SHORT WELCOME MESSAGE Welcome and thank you You have just purchased the most powerful point of sale software in its category Developed in 1987 InformaStock will be an important over all management tool for your commerce Numerous merchants have collaborated with our team in the research and development of the software making it more powerful and easier to use than ever Many different program modules are available allowing you to personalize your point of sale according to your needs You will find a list of these modules in the manual s annex section You are now part of the growing family of InformaStock point of sale users Once again WELCOME IMPORTANT Please do not forget to fill in your registration card and post it immediately to obtain information on software updates and additional user details BACKUP You are permitted to make one backup copy of the original diskettes Please store these in a secure environment WEAR All InformaStock software has been designed to give optimum reliability However hardware deterioration power drains and or surges may affect the performance of the software Please remember to regularly perform maintenance checks on your equipment and also to routinely make backups of all
37. entering the description of each of the payment terms used by your customers you should enter the discount percentage applicable if a prompt payment is allowed a discount The limit date of the prompt payment will be determined by the number of days listed in the second column The third column reflects the maximum days after which the payment is due and interest charges begin Because of a great demand we have created the possibility see example to force the interest calculation on 30 days on a orevious month s invoice payable before a specific date of the next month term If the payment does not arrive before this date the interest will be calculated according to the thirty day term E Se Ba E Bie OE Be ey a haa Se a a ae Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t ACCOUNT NUMBER MODIFICATION ACCOUNT NUMBER MODIFICTION DEMO Account number New account number IMPORTANT MESSAGE E ACCOUNT NUMBER TO MODIFY 123 1234 After entering the account number to modify old number enter the new account number ACCOUNT NUMBER MODIFICATION DEMO Account number 123 1234 New account number IMPORTANT MESSAGE EW ACCOUNT NUBER IS 999 1234 For the required change to take place all the system must pass through the days closed to correctly process the modification Les l
38. even do this for defective merchandise This merchandise can then be returned by the Supplier return function Returned merchandise reimbursement Enter the item number and the quantity in negative The price then appears If the price is not the same as when the purchase was made correct it Notice that the taxes and total are in negative You may credit the customer in cash or via the same payment method s originally used For credit card refunds place the card in the bank interface so the refund may then be credited You can reimburse with a maximum of two 2 payment methods usually the same two that were used at purchase time If refunds are not permitted use the F8 Credit note function Credit Note will then remain displayed on the screen Enter the item number of the return and complete the invoice Merchandise exchanges If the customer wishes to exchange a product for another enter th item of the returned product with the quantity in negative The price displays Enter next the replacement item If the replacement item is mor xpensive then the returned item the difference of the two will be the total of the invoice EAD TR tees Les logiciels InformaStock Inc INVOICE OTHER TRANSACTIONS con t Merchandise exchange If the replacement item is less expensive than the returned item you must naturally reimburse the customer the amount that appea
39. function that brought you to this screen more information may need to be entered Complete the required information and press F1 to continue Always verify your options bar at the bottom of the screen These may Change depending on the steps to follow SS A ria O ok Les logiciels InformaStock Inc INVOICE PAYMENT METHODS con t At the end of the invoice entries F1 and Esc will blink indicating which keys are available to press for completion F1 will finally print the invoice and save the transactions to disk and Esc will return you to the first invoice screen You may use two different payment methods and only two for the same invoice Place the cursor over the first payment method and enter the amount to pay with this method The balance can then be carried onto the next payment method Notice that the balance moves along with the cursor Press F1 to select the second payment method Upon entering a customer address if you wish to save this information press F10 once the cursor is positioned in the P any customer name field This information can later be used with a word processor in order to prepare a mailing list for promotional purposes Contact your sales representative for more information N B 6 A If the wrong payment method was entered simply return to the payment method using Esc and enter zero 0 and carry the balan
40. guarantee the purchase and when the product is delivered the total is reduced by the initial deposit You four 4 deposits on a special order may apply up to First deposit Les logiciels InformaStock ACTI ON At the start of invoice Press F5 Enter the customer tel Press Enter Enter the deposit amount TOC e a cae INVOICE SPECIAL FUNCTIONS con t F5 SPECIAL ORDERS By pressing F5 once int the invoice screen you must enter a reference number next to the line Special order No This number will be displayed in you special order list can be the customer telephone number You can enter up to sixteen 16 characters for this reference number After pressing Enter the cursor moves to the Total column Enter the amount of the deposit and apply it to the proper payment method Continue the transaction and don t forget to enter the customer name and phone number NEW DEPOSIT For a second deposit on the same special order press F5 followed by the reference number You may also search the existing special orders by pressing the and Enter when the cursor is positioned at then Special order No A window will display listing the special orders in your system Choose th special order by using the arrow PgDn PgUp and Enter keys The amounts of all the deposits will appear and the cursor will move to the total column Enter the
41. kind of report do you need price list og cost of your inventory quantities report item and different prices quantity in stock X ave cost inventory cost merchandise and the value of list of items with corresponding stock quantities 2 What type of information grouping do you need 3 For which parts of your inventory do you require information total or partial After choosing the report corresponding to your needs enter th information in the selections window n HH ELECTION CRITI ENTER THE NUMBE OF FILEDS IN O SORT 1 ERIA LIST PRICE POSSIBLI 1 2 3 4 5 6 E CHOICES NVOICE NUMBE ATALOG UPPLIE NUMBE R NUMBI ENT NUMBE I G S DEPARTM L S OCALIZATION EQUENCE bes LOGI CEES LNEOPMAS COCK In ers sirot eben Bi aoe AO os SB Ee Bag Bae LE Vee sa ts 5 51 INVENTORY MANAGEMENT INVENTORY REPORTS con t Always indicate in sort 1 the principal grouping desired Always end the selection by the type of item number Each sort selection automatically eliminates the it from the next selection lst selection level sort 1 and 2 supplier department localization 2nd selection level sort 1 2 3 invoice number catalog number sequence number Further more for each sort yo
42. od a e a 2 33 CONFIGURATION GENERAL LEDGER MENU con t CREATE REPORT TE there is no daily closeout for one of the dates entered the ollowing window displays th available dates that have a daily closeout E PREVIOUS DAYS 7 01032003 13092003 16092003 20092003 21092003 22092003 Generating a report prints into an ASCII format file your auxiliary report No printout is issued only the preparation of the file Once terminated you are returned to the General ledger menu DELETE REPORT This option allows you to erase a report The following window displays Existing reports 01032003 13092003 16092003 CONFIGURATION GENERAL LEDGER MENU con t L The following is an example of your auxiliary report NFORMASTOCK Thursday August 31 1995 DEMO 18 35 PAGE GE F ER AUXILIARY REPORT From 31 08 95 to 31 08 95 ACCOUNT 10100 10110 E 00 10200 00 10300 00 10400 E E E 00 12000 E E 5267 63 12050 E E Lay aways 00 10500 E E 00 10600 E 00 13500 21400 21600 22100 22200 40100 0100 1000 1000 E E CONTRACT 1000 ERY 0100 0100 ELLANEOUS 0500 EREST ACC REC 1000 E DISCOUNT TORY VARIATION 1 2 2 3 4 7 8 5 6 9 10 12 13 14 15 16 17
43. of pennies nickels etc E take place If your security allows screen to guide you through the declaration section Once you have completed the cash count press Esc n each entry for Current activities window to select the next payment method After selecting the next this method appears on method You may change the selection of payment methods as you go along t payment method the compila the right of the screen for conciliating this transaction the payment method indicating the conciliation of the payment the calculation total to the cash balance displays on see Configuration to exit to the tion window of Press Enter once a check appears along side To do so position the cursor onto the payment method not properly registered in the compil METHOD window appears lation window and press F1 the and you may choose the proper payment method by using the the arrow keys and the Enter Please note that a transaction need not be conciliated CURRENT ACTIVITIES Cash 200 00 Check Visa MasterCard American Express Accounts receiv Credir note Debit card US funds 0030040 NR TOTAL F1 Change payment method Fe CO CHANGE METHOD Check Visa MasterCard American Express Accounts recei Credit note Debit card US funds F2 Print MPILATION OF C
44. than the Invoicing menu This is why you must press Esc to access different menus such as this one INVOICE MENU DEMONSTRATORS Invoice Browse transactions Daily closeout Display items Catalog Esc Return This sub menu deals entirely with your day to day transactions and can accessible to all store employees Option 1 returns you to the invoice Option 2 is used for printing in condensed form a transaction report sales slip with the following choices TRANSACTIONS Item Description TRANSACTIONS Total By salesman If you choose By salesman you must enter the salesman number SALI ESMAN Identification SD A A AAA io RA AAA A Les logiciels InformaStock Inc INVOICE INVOICE SUB MENU con t Option 3 is to perform a daily closeout or conciliation of your point of sale and to print the daily cash report This section may be password accessible The fourth option allows you to diplay on screen your inventory products For those using Autonome Plus and the Catalog option choice 5 will display on screen the catalog products Pressing Esc returns you to the InformaStock Main menu N B Once inside a menu screen pressing the Tab key displays top right corner the software version and version date DAILY CLOSEOUT Pressing 3 you are prepared to process the daily cloesout This consists of producing a cash repo
45. the Bank Depsosit screen If your MasterCard and American Express deposits are handled by a different bank or are deposited automatically or weekly enter N in the appropriate field BALANCING CASH REGISTER The last screen to enter date is the following CONCILIATION STARTING CASH 200 00 TO DISPLAY CASH 0 Enter in the first field the base amount you leave in the cash register This fixed amount will be considered as your base amount everyday DISPLAY CASH DURING CONCILIATION If desired you may display the cash amount in the category list of the daily closeout that should contain the cash drawer amount If you enter No the clerk will conciliate according to the cash drawer balance and may not notice an imbalance in the closing We suggest you enter zero 0 if your base amount varies from day to day according to your previous balance deposit or the money available in store However by using the reserved word CASH nter the base cash drawer amount each morning to facilitae the conciliation of your daily closeout Les togiictels InftormaStock Ill A ia A ai 2 21 CONFIGURATION INVOICING CONFIGURATION con t CONVERSION RATE FOR U S FUNDS Enter here the conversion rate for for U S currency for invoicing This percentage in your configuration will convert to American funds the the amount due by the customer and will indicate the change to remit in Canadian dollars
46. the customer s PURCHASES OF THE MONTH A verifification will take place and if the credit limit has been an alert message will display Important to note that the system will not reject the transaction as the resposibility remains with the person conducting the sale The PgUp and PgDn keys will allow you to scroll to the next or previous respectively A message will display as to whether you want register the possible changes you may make as you scroll through the list IMPORTANT MESSAGE DO YOU WISH TO VALIDATE THE REGISTRATION OF YOUR CUSTOMER RECORD Y N N BOB ANN Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES con t THE FUNCTIONS By pressing F6 after calling up a customer record a window displays with the available functions regarding the customer account CUSTOEMR ACOUNT Account number 2221212 Search string ME YOU Name THE ME AND YOU COMPANY Care of Addr THE FUNCTIONS City Code F1 Save Tele F2 Unpaid purchases Fax F3 Sale historical F4 Print profile Sale F5 Comments page Disc F7 Financial profile Term F8 Personalized prices Admi F9 Departmental discount ta Display information ta Return Pric F1 Erase the account Acco F6 Menu PgUp Previous PgDn Next Esc Return F1 Allows you to save to disk new or modified entries Esc
47. to remove the function window display and return to the customer record Pressing Esc a second time will exit the customer record without saving Les logiciels InformaStock Inc CUSTOMER ACCOUNT CUSTOMER FILES con t F2 UNPAID PURCHASES This function allows you to display the list of monthly transactions for the customer requested Attention Verify the payment methods of each invoice before the checking the balances due CUSTOMER ACCOUNT MONTHLY PURCHASES Account number 4661234 CLYDE WAGNER Invoice Item number Total Disc Tax P Tax F Balance S Date P 5560 PAYMENT 55 98 0 00 0 00 0 00 55 98 1 02 05 2001 C 7578 INVOICE 9 60 0 00 0 67 0 67 10 94 2 24 05 2001 F 7598 INVOICE 141 00 0 00 9 81 9 87 160 68 1 25 05 2001 F 7600 INTEREST B05 0 00 0 00 0 00 3 75 1 31 05 2001 F F1 Invoice purch F2 Print PgDn Next PgUp Prev Esc Return With F1 in this screen the invoice details will display CUSTOMER ACCOUNT MONTHLY PURCHASES Account number 4661234 CLYDE WAGNER Invoice Item number Total Disc Tax P Tax F Balance S Date P 5560 PAYMENT 55 98 0 00 0 00 0 00 55984 1 02 lt 09 2001 7578 1 1 9 60 0 00 0 67 0 67 10 94 2 24 05 2001 F 7598 278027 25 00 0 00 1 74 1 15 28 49 1 25 05 2001 F 7598 P01 345 106 40 0 00 7 40 7 45 121 25 1 25 05 2001 F 7598 1 1 9 60 0 00 0 67 0 67 10 94 1 25 05 2001 F 7600 INTEREST 8275 0 00 0 00 0 00 3
48. word PAYMENT in the invoice and the customer balance is automatically updated The payments will appear on the account statemnet and with customer transactions using F2 ou F3 INVOICE TO INVOICE Choosing option 2 from the Customer accounts menu brings you to payment management section Here you precisely apply the payments to its respective invoice of the customer account THIS MENU IS AVAILABLE ONLY IF YOU ARE USING THE INVOICE TO INVOICE CONFIGURATION PAYMENT MANAGEMENT DEMO CURRENT OPTIONS PRINTING 1 Payment 2 Transaction report Esc Return Les logiciels InformaStock ING aae sad enO a a he Se Bes 4 19 CUSTOMER ACCOUNTS PAYMENT MANAGEMENT con t PAYMENT APPLICATION All payment applications are made in the following screen CUSTOMER FILES PAYMENT MANAGEMENT DATE DDMMYYYY OF PAYMENT CUSTOM PAYMENT AMT 2 INVOICI e BALANCE Once the customer number invoice number and date ar ntered all unpaid invoices will appear on the screen on the payment balance to display if applicable all payments registered for the invoice Tab entered in the top screen portion will bring you directly to the invoices bottom screen portion Used to apply a credit negative invoice on other invoices CUSTOMER FILES PAYMENT MANAGEMENT OF PAYMENT Sd CUSTOM E PAYMENT AMT 109 60 BALANCE 109 60
49. your suppliers 4 Delete the record if you no loger wish to keep the historical and that no item inyour inventory uses this supplier 5 Consult the historical cumulative sales and purchases of each supplier SUPPLIER RECORD Supplier number aa als Name LES LOGICIELS INFORMASTOCK INC Address 8840 boul Taschereau Address 2 SUITE 203 City BROSSARD Province QUEBEC Postal code J4X 1C2 Phone number 514 671 2688 Fax E 514 671 3387 HISTORICAL FINANCIAL DATE Purchases V27 1250 Last purchase 14 01 2002 Sales 1530 87 Last sale gt 15 08 2002 Last delivery 14 01 2002 F1 Save F2 Delete Esc Quit Upon entering the supplier number a verification is made to see if the record exists If it does exist the information display If it does not a message diplays informing you that the supplier is not registered and then you may proceed to enter the information for the new supplier Des LOGLCTOLS THEROLMAS HOCK TINO etra aa bait REN or eho sa Suid sa ogre al 5429 INVENTORY MANAGEMENT SUPPLIER CREATION MODIFICATION con t It is also possible to use the search character to search for an existing supplier SUPPLIER RECORD Supplier number tp Aue Name Address Address 2 City SEARCH PARAMETERS Province Postal code Starting supplier Phone number Fax Ending supplier HISTORICAL FINANCIAL DATE Purchas
50. your system Choos th desired lay away using the PgDn PgUp and Enter Next you are asked to enter the action for the lay away chosen ACTION LAY AWAY Finish Another deposit Delete Quit FINISH Finish the lay away as you would a normal invoice ANOTHER DEPOSIT With this action a list of all other deposits will display for the current lay away along with the deposit dates and corresponding invoice numbers Press Enter to quit this list and place the cursor into the payment method desired and press F1 You can accept ten 10 deposits on one lay away Enter the deposit amount The reference number invoice is always the invoice number of the last deposit A A A AAA A A eee A Les logiciels InformaStock Inc SPECIAL FUNCTIONS con t F4 LAY AWAYS DELETE Once you cancel of reimbursment the deposit s QUIT a lay away 1 using INVOICE you have the choice of two methods the same payment method originally used or 2 issuing a credit note representing the amount of Thia allows you to exit the lay away function and returns you to the invoice without deleting the lay away Also makes it He easier for you to consult lay aways for screen display F5 SPECIAL ORDERS This function a specific product E s ordered f makes a deposit lows you to keep track of deposits made on or certain customers The customer to
51. 0 January February March April May June July August September October November December TOTAL any customer account ER FIL 8681284 60 DAYS PURCHASE T79 00 00 00 00 00 00 00 00 40 80 00 00 20 ES FINANCIAL PROFILE WAGNER SPORTS INC 90 DAYS 120 DAYS 0 00 PROFIT 27 68 0 00 0 00 0 00 ITEZO 00 00 00 20 68 94 50 20 Esc Return tly display the purchases past due on current 30day 60day Plus the totals of these purchases for each month of the current year is allow displayed A of iia eles AA aces GU A E Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES con t F8 PERSONALIZED PRICE Allows you to attribute to each of your customers fifty one 51 items with a personalized price Also you can keep a catalog of specials containing the best sellers for a given customer CUSTOMER FILES PERSONALIZED PRICE Account number 8681284 WAGNER SPORTS INC Date last revision 22 09 2002 Item number Price Item number Price Item number Price 1512236 25485 10 10 TL2 F1 Save F2 Delete Esc Return Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES con t F9 DEPARTMENT DISCOUNTS Let s you award discounts according to departments to each of your customers DISCOUNT CLIENT DEPARTEMENT Account number 28
52. 00 2 2 000 000 etc This is for those working on a network and need to identify each station during communication Example day received from 1 010306 A01 etc The first two lines of the promotional messages will print as a heading on the sales slip and at the bottom on the regular invoice The last two lines of the promotional messages will print at the bottom of the sales slip only Next press F1 to access the printer port settings configuration Les logietels Informas oCK LIC id A E A AAA dia a 2 41 CONFIGURATION INVOICE CONFIGURATION con t PORT CONFIGURATION The following stage is to configure the parallel and serial ports of your computer This is usually done by the person who installs the software onto your system Thus you need not modify the entries found here if you make no hardware changes to your system CONFIGURATION OF SERIAL PARALLEL PORTS PRINTERS LPT1 Regular invoice SP 600 STAR TM 300PD SP 300 STAR NO PRINTER DP 8340 STAR BAR CODE PRINTER NO PRINTER NO PRINTER SERIAL PRINTER PORT NONE REGULAR INVOICE CONTINUOS FORM Y N NO RP 265 267 EPSON TM T80 EPSON CASH DRAWER PORT LPT2 TM 270 EPSON CASH DRAWER CODE 2 29 TM 300PD EPSON SERIAL CASH DRAWER SPEED E 9600 bauds TM L60 EPSON Internal communication port NO COMMUNICATION Internal communication spee
53. 1 8914 WAGNER SPORTS INC Departement Description Discount 000 DISCOUNT ON SALE soso 010 COSMETICS or 020 CLOTHING 15 030 SKIS 25 040 SKATES 20 050 TENNIS 060 JOGGING SUITS 070 HOCKEY 080 BASEBALL 090 WHATEVE Ls 2 33 4 5 6 TE 8 9 O E F1 Save Esc Return A customer can have a general cash discount of ten 10 percent on the total products but more specifically for one or more different departments ex 15 The system will always select the most advantageous price for the customer between sale price department or cash discount and personalized price However the maximum discount depends always on each individual item sold Discount limit in the invoice is set in the inventory item s record file A ceva cin 4008 b EA BA E te paved bbs ae rales beeen a6 oo bG Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES con t F10 HIDDEN FUNCTION Allows you to manually retract a current transaction from the customer balance It however remain in the purchases statistics E za of the customer sales historical example interest not to be charged The same window appears as that of the F2 function Position the cursor on the line to be removed an press on the Ins key A check will appear along side the invoice number Pressing Ins a second time will remove the ckeck in case of error Press E
54. 245s To 310542001 E F1 Invoice purch F2 Print PgDn Next PgUp Prev Esc Return ASLO ERE NN beam ecko AE Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES conte F2 UNPAID PURCHASES No matter if you are in the Invoice screen or Purchase details you may use the following options F2 to print the report currently on screen PgDn and PgUp to access if applicable information on the next or previous screen Esc to return to customer files F3 SALES HISTORICAL Allows you to browse for the requested custoemr the list of al transactions already registered in the historical file including already paid invoices as well as invoices and payments for previous months CUSTOMER FILES SALES HISTORICALL Account number 4661234 CLYDE WAGNER Invoice Item number Total Disc Tax P Tax F Balance S Date P 5560 PAYMENT 55 98 0 00 0 00 0 00 55 98 1 02 05 2001 C 7578 INVOICE 9 60 0 00 0 67 0 67 10 94 2 24 05 2001 F 7598 INVOICE 141 00 0 00 9 81 9 87 160 68 1 25 05 2001 F 7600 INTEREST 3 75 0 00 0 00 0 00 3 75 1 31 05 2001 F As with Unpaid Purchases pressing F1 displays the details of all transactions for each invoice Les logiciels fnformaStock TNC swine ita 44 a eee Seats ee as oo ah a eae ee 4 11 CUSTOMER ACCOUNTS CUSTOMER FILES oor F4 PRINT PROFILE Allows you to print on sales slip format a profile of the customer ac
55. 5 46 DAD Ss pe eee eee ee eA SE Oe ee ees 5 47 Inventory reports cee A So eet Ws Nees 5 50 Sales Statistics report nori ota ett eee et Oe waned 5 54 Inventory statistics report eee eee ees 5 58 Section 5 Inventory control con t Orders MEN iii sos SBS Ee wis ees E Sw WR Bee SAS 5 63 Manual ordets shenoi eread en Ai ew ce esl Sa ee Meg 5 64 Automatic orde tados eS Aes Ate wishes dls 5 69 Minimum maximum entries 5 71 Purchase OLE Mii a 5 72 Global Ordes ovoiso rss ias o 5 74 TO af 0 o A A A E EAS A e E RINE E A 5 74 Minimum MaximuUM o ooo oo o 5 74 Product Tabels miii a ta 5 75 Reception Menu ericsson BA a a a ea ee es 5 76 Manual reception sesse sesk eR REA eR eee ee a eee 5 77 Receiving of an orderi seese cee ie eee NE we ee Bes 5 79 Reception and BackOrder printing 5 82 BE 1 of 1 EHR A AS See ae eee ee 5 82 Other transactions Men cesce eee etie He eS TOE ee 5 83 Supplier ret rni ti Sa A A Sane a ee lee ae 5 84 Inventory adjus tmen bie ice heed bees fechas ce iaa 5 85 Transfer store watehoUsSe incio 5 86 Stock Taking Menu Work Sheet Stock Taking Control report Stock taking report Stock Taking update Utilities Menu INitiallze AVELAGS COSC cs sesso ed ds eer gta eed esa dete wierd eel eee al ans Initialize historical umi eh Ril Oe we RS Me el
56. 9 OTHER ORDI ER AT Name Address City Province P Code Phone Fax Transport Delivery the Ordered by F A B Term INVOICI ER TO DELIVER TO Name Name Address Address City City Province Province P Code P Code Phone Phone Fax Fax F1 Print F2 Supplier Order Tab Next Esc Quit F1 print the purchase order once all information is completed F2 to access the screen of suppliers corresponding to this purchase order to access the list of all suppliers Tab to move from one section to the next Esc to quit Since all information will be lost if you quit confirm the decision via the following message box SORT SELECTION Quit Continue Les logiciels InformaStock Inc INVENTORY MANAGEMENT GLOBAL ORDER This choice allows you to according to the sort selections print all the items in all the available orders SELECTION CRITERIA REPORT INDICATE THE NUMB POSSIBLE CHOIC Or THE FIELD IN D E INVOICE NUMBE CATALOG NUMBE SUPPLIER NUMBI DEPARTMENT N L S SORT 14 LIZATION ENCE Esc Return TO ORDER According to the same selection criteria the printing of all the items to be ordered MIMINUM MAXIMUM Again according to the selection criteria the mi
57. AGEMENT Items menu 6 Other transactions menu Supplier s menu 7 Stock taking menu Reports menu 8 Utilities menu Orders menu 9 Change date and time Receiving menu Esc Quit Les togiciels TAfOrmaStock TNCs so aiee aes sie Bo ON Wee Oe Ea ie BRR ee oe 5 01 INVENTORY MANAGEMENT INVENTORY MENU The menu for inventory management with InformaStock is the following INVENTORY MENU DEMO CURRENT OPTIONS STORE MANAGEMENT 1 Items menu 5 Stock taking menu 2 Supplier s menu 6 Utilities menu 3 Reports menu 7 Change date and time 4 Receiving menu Esc Quit THE DIFFERENCES BETWEEN THESE VERSIONS E InformaStock and InformaStock Autonome Plus In this section we will detail each option in InformaStock and InformaStock Autonome Plus For each point of sale version there are options that are identical while others will be noted as follows for users of InformaStock Autonome Plus only meaning that the sE information is for Autonome Plus With InformaStock Autonome Plus here ar the supplementary options that you will find 2 year historicals for each item screen and printer Suppliers product catalog Orders creation and orders receiving Other transactions module supplier returns inventory adjustment BWN PHP The pertinent information of each version is detailed in this chapter For users of InformaStock you need only to go to th
58. ASE DATE ADJUSTMENT VALUE Esc Return FOR PURCHASE i DD MM YYYY Esc Return GLOBAL ADJUSTMENT FOR PRICE LEVEL ADJUSTMENT VALUE FOR PRICE Les logiciels InformaStock Inc Esc Return CUSTOMER ACCOUNTS UTILITIES MENU con t GLOBAL ADJUSTMENT MENU Allows you to re initilialize the financial profile F7 function of the Customer files for specific dates CUSTOMER FINANCIAL PROFILE Starting date DD MM YYYY Ending date DD MM YYYY Esc Return INVOICE HISTORICALS PURGE Allows you to remove the archived transactions from the historical files F3 of the Customer files from the beginning of the entries to an end date given PLEASE ENTER THE END DATE CAREFULLY AS THE INFORMATION PURGED CANNOT BE RESTORED PAYMENT HISTORICALS PURGE Same as the previous option except for payments AD A e uaa wed Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY MENU This chapter will explain the complete inventory management Access the numerous options by chosing option 2 from the Main Menu of InformaStock Bang Enter if applicable your manager s password to proceed JACQUESO00 PRESS SPACE BAR FOR DOS PRESS Enter FOR WINDOWS The inventory management menu of InformaStock Autonome Plus is the following INVENTORY MENU DEMO CURRENT OPTIONS STORE MAN
59. E DESIRED Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY REPORTS All inventory reports are available from the following menu INVENTORY MENU DEMO PRICE LIST COST LIST Items cost retail Detailed inventory Items retail Abridged inventory Items PLU retail PLU retail QUANTITIES Specials catalog Detailed inventory Abridged inventory Negative Zero Inactive Esc Return Before choosing the type of report consider the following The term Items indicates the principal item number in this case the catalog number while the term PLU indicates the invoice number The third price level Other price is also printed on the first four reports The specials catalog prints only the items that have valid promotional dates attached to them Detailed inventory signifies that the information for each tem is printed Ju Abridged inventory signifies that all information for the items are totaled and only the totals are printed The merchandise cost report is not a list of products but rather only the items that have stock quantities are printed DDO A cys sats tae he a sas Beale Nes dae eos Sey RecA a SND Oe eee ee Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY REPORTS con t To guide you through the different print parameters available for your report read the following carefully 1 What
60. E E E Deel a a ESA DR Wace a oh Be e Les logiciels InformaStock Inc INVENTORY MANAGEMENT MANUAL ORDERS con t Creating a new order Enter the items to order one after another The system may suggest the quantity to order if you entered the minimum maximim proposed quantities to verify check the bottom of the screen for the values entered If an item entered does not correspond to the entered supplier a message will display The system will not however will not reject the item in this order You may modify the quantity to order of an item by pressing Enter on the item number The already entered value resets to zero and you then re enter the modified value To add an item to yopur order list always position yourself at the bottom of the list The system may then sort your list There is no limit to the number of items you can enter for each order F1 to save the order Esc to cancel the order PgUp PgDn to navigate beteween items on screen page by page Home End to respectively move to the first and last items of the order In using order reception and sales units in your inventory records you can order 1 case receive one case and sell 24 units The order quantity is 1 case and displayed at the bottom of the screen the sale quantity as well as the total cost for the case Les LOGICLELS INFOLMASECOCK TNG tia Gis a O Sites A
61. ELLING YOUR CASH COCILIATION E CONFIRM YOUR ACTION Y N N o sede sees cbs oS ark Maa NN AN Les logiciels InformaStock Inc INVOICE DAILY CLOSEOUT con t Once your choice of the type of closing has been made the concilliation screen appears CURRI ENT ACTIVITIES CASH COMPILATION Cash 200 00 Check Visa MasterCard American Express Acoounts receiv Credit note Debit card US funds OMDANAUABWN A N 4200 00 0 TOTAL F1 Print F10 Cash drawer Esc Return invoice F1 to print your daily closeout report If you press F1 immediately no conciliation is possible The total of cash and each payment method will be the total that the computer has in memory according to all the transaction processed No cash imbalance validation occurs and no payment method transfers will be possible F2 allows you to register for your general ledger any imbalance short or over in your cash drawer F10 to open your cash drawer for conciliation tour point of sale Esc to return directly to the invoice Les logiciels InformaStock Inc INVOICE DAILY CLOSEOUT con t If you wish to conciliate the cash drawer payment method to access the compilation chosen cash checks credit cards etc For cash conciliation and press Enter betw a press Enter on each screen for the method enter the number
62. HECKS 514 27 68 678 20 00 BALANCE Esc Return invoice CHANGI A key to select A IR Les logiciels InformaStock Inc INVOICE DAILY CLOSEOUT con t To exit the conciliation window right press once on Esc If in a chosen payment method there are no transaction the following window appears ZERO TRANSACTIONS FOR THIS METHOD You are returned automatically to the Current activities You may then choose any payment method and complete the process If however you return to the cash payment you must start anew the counting process of each coin etc At each payment method compilation you may print the compilation by pressing F2 Once the concilliation is completed you may choose printing the report on a sales slip format or a reguler 8 1 2 x 11 report format depending on the type of printer you are using You can print on an 8 1 2 X 11 report format a sales slip format but not the reverse Next the daily closeout messages will appear on screen During this phase you cannot return to the invoice Do not interupt the process for any reason ACTIVITI ES IN PROGR ESS Messages will appear on screen Cash report listing the current system Duplicate transactions activity Purging files Lay aways Special orders Accounts receiv Hold invoices INVOICE DAILY CLOSEOUT con t Even when the cash r
63. If the cashier concept is not used only the salesmen list will be considered Les Logierels informaStock Inu A Bee ha ha ES 2 23 CONFIGURATION CASHIERS SALESMEN MENU con t You enter the salesmen list in the following screen SALESMEN LIST Name Security Monthly Total Sales Sales Salesman 1 COMPTOIR ot 15096 31 222216 84 2 SYLVIE SYL 460 46 10123209 3 LUC See 1783 04 0 00 4 E one 6 4 de 38 8 90 IDo 11 12 5 13 3 14 LOs F1 Save F2 Remove F3 Transfer Esc Quit You may enter up to 99 salesmen each with 15 characters The total sales is by each salesman This is not the section where you could see your total store sales The tota sales are not detailed consult instead the statistical sales reports We recommend that you enter as salesman 1 as the one who is most frequently on the floor For both lists F1 Allows you to save the data entered F2 Allows you to erase an employee from the list Position the cursor onto the employee line and press F2 F3 To print onto a sales slip each list F4 To transfer the monthly sales to total sales Esc Quit without saving 2 24 E RR ok AE Oks Buen Les logiciels InformaStock Inc CONFIGURATION COMMENTS LIST This section of the configuration is where you enter the most common comments used by your business Also it is no longer r
64. Inc INVOICE SPECIAL FUNCTIONS con t F4 LAY AWAYS N B It is important to note that with the lay away function the items included are considered to be sold The amount due on the lay away is considered to be an account receivable and will be so indicated on the daily cash report You cannot add modify or delete any item on any active lay away You must instead either start a new lay away or cancel an existing lay away At any time during the entry of items onto the lay away you may press Esc to quit the function If you reply Yes to the message displayed the lay away will be cancelled If you reply No the lay away will still be cancelled but the invoice remains on the screen To have a list of all your lay aways consult the Reports section of the manual ACTION 2 SEARCH FOR A LAY AWAY At the beginning of invoice Press F4 Enter nter the lay away number or netr to begin search Select the customer If you enter a wrong customer number or the lay away does not exist a message will display alerting you of this and the cursor will return to the item number column Les 1ogietels InformaStock TNG aiii eee Oba iets ee Bie Bie Rd bale Ju 31 INVOICE SPECIAL FUNCTIONS con t F4 LAY AWAYS 2 SEARCHING FOR A LAY AWAY Entering and Enter in the item number column will display a window listing all the lay aways in
65. LISH HAIRBRUSH F2 Search Home Start PgDn PgUp Esc Return Move from column to column using Enter Les logiciels InformaStock Inc INVENTORY MANAGEMENT UTILITIES MENU INITIALIZE HISTORICAL for users of InformaStock Autonome Plus only Allows the re initialization of your sales historical according to closed days Useful for those who had corrections made to their closed days or lost the product historicals ATTENTION Read the following message carefully as it will permit you to interupt the process IMPORTANT M ESSAGE THIS OPERATION WILL MODIFY YOUR DATA DO YOU WISH TO INTERUPT THE PROCESS TO BACKUP YOUR SYSTEM FILES ANSWER Y N 0 END OF YEAR PROCEDUR This option must be used every year on December 31 It will reset your sales and purchases historicals to zero The sales statistics for Previous year adjust accordingly No transactions are lost only historical totals are affected IA E A A A ADA A wwe hela cet ate case ARIANE Les logiciels InformaStock Inc INVENTORY MANAGEMENT INDEX MAINTENANCE MENU Choosing this option displays the following menu INDEX MAINTENANCE MENU DEMO INDEX UPDAT RESET TO ZERO Items Catalog Suppliers Accessories Historical Retail price Sale price Initialize Min Max Items maintenance Supplier maintenance Discount Y
66. MPTES Lists the amount due for each customer according to account interval 30 days 60 days 90 days 120 days Sorted by Report mode Selection method Files at zero Starting customers Ending customers Line spacing F1 Print Esc Return MONTHLY PURCHASES Report corresponding to F2 do your customer files and for the customer interval chosen Sorted by Report mode Selection method Starting customers Ending customers F1 Print Esc Return RA AA A AAN E Les logiciels InformaStock Inc CUSTOMER ACCOUNTS REPORTS MENU con t PURCHASE HISTORICAL Sales report of the account interval chosen corresponding to F3 of your customer files Sorted by Report mode Selection method Starting customers Ending customers Start date End date F1 Print Esc Return PRODUCTS CUSTOMER Report of all customers who have bought a specific product S EARCH PARAM ET ERS Starting date DD MM YYYY Ending date DD MM YYYY SEARCH PARAMETRS Starting items Ending items ei S EARCH PARAM ETERS Starting order num Ending order num Les logiciels InformaStock Inc CUSTOMER ACCOUNTS REPORT MENU con t LABELS Customer address labels for mailing on a standard label format 1 gt lt 12 SEARCH PARAM ETERS Starting customers Ending customers
67. N GENERAL con t 5 DISCOUNT Used for when issuing a manual discount on a customer account Terminate the transaction with the customer account payment method This type of discount is non taxable and the quantity is automatically 1 6 INTEREST Used to add or insert an interest charge on a customer account in particular Terminate the transaction with the customer account payment method The quantity may be positive or negative 7 NOTE Only used for issuing credit notes on fixed amounts and no refund merchandise Type the word NOTE and the amount in the price column Remit the credit note to the customer for proof of available credit When the customer makes a purchase using the credit note the CREDIT NOTE payment metod must be selected The customer is resposible for using the credit note or not It is possible to print a double invoice for internal control 8 PAYMENT Used to register a payment customer account into your daily closeout For further details see the section on balance due or invoice by invoice in your customer accounts Quantity could be positive or negative 9 WITHDRAWAL Allows you to remov money from the till at any Les logiciels InformaStock Inc time Used in conjunction with the amount entered in the Maximum amount in cash drawer in the configuration Withdrawals will be entered on the daily closeout reports INVOICE INVOICING Once the date and time are correctly entered you are autom
68. OICE NUMBER UNIQUE SECONDARY ITEM NUMBER The invoice number also maximum 16 characters is usually the number referenced during invoicing This number could be shorter to accelerate the invoicing process By default the system assigns the catalog number to the invoice number You are then free to modify it if need be UPC CODE UNIQUE SECONDARY ITEM NUMBER You may also use a third item number on any one product Usually this number is reserved for the UPC code which is read by your optical scanner By default the system enters this UPC code starting with number 100 000 This bar code of six 6 numbers could be printed by InformaStock using the Reports labels or Receiving If you are using a scanner and the item has its proper bar code position the cursor onto the UPC code field and read the item using the scanner If you want to enter the same number manually make sure the number is exactly as the product s bar code For printing InformaStock uses the Interleave symbol format 5 7 with a fixed length of six 6 digits You must properly configure the scanner before using it LES dogiciels informas tock InG ri ele A A alos sao th Fag eRe Sica a Sika Ds L3 INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t SUPPLIER NUMBER OBLIGATORY This is the number that responds to the item s supplier If it does not exist you must create the supplier number firs
69. ORMASTOCK AUTONOME PLUS F1 Next Esc Return The preceeding control functions denoting the symbol are available only with InformaStock and or InformaStock Autonome Plus Three sections make up this screen 1 Quick invoicing 2 Invoicing controls 3 Miscellaneous controls Les Logiciels InformaStock InG piesen mawa ai eh ea ei a A Bowe na A613 CONFIGURATION INVOICE CONFIGURATION con t QUICK INVOICING Enter Y or N depending on your preffered work method enter N throughout the invoicing will be extremely quick accordingly Quantity will be by default 1 INVOICING Freeze price Item creation Catalog CONTROLS If you The steps during invoicing will consist of only entering an amount and a payment method Thus for example you may wish NOT to stop at the quantity field or the discount field enter N Cannot modify the prices of products without entering the manager password Possibility of creating items as you invoice The list of itmes created could be printed onto the cashier report Informastock allows you to use a product catalog This catalog contains all pertinent product information except historical details which enables you to save a considerable amount of hard disk space These products can be transfered into your inventory during invoice With catalog use upon entering the i the tem
70. OSSARD QC Postal code J4X 1C2 Phone number 1 800 363 1322 Fax GST number R1234567890 PST number 10101010101 TQ 0001 Balance due Account statemen Payment number F1 Save Esc Return Enter here all company information relative to your company and that should be used on your customer account management F1 to save all information modifications Esc returns you to the Utilities menu BPO A a Gans ti tan Mid vasa Gack A Me eters 8 estat Boao Les logiciels InformaStock Inc CUSTOMERS ACCOUNTS UTILITIES MENU con t COMMENT HEADINGS This table lets you enter the comment headings for your customer comments page COMMENT HEADINGS Heading NUM OF YRS AS CUSTOME NUM OF EMPLOYEES F1 Save Esc Return Possibility of entering 15 comment headings each containing 20 characters F1 enregistre les informations ou les modifications Esc returns you to the Utilities menu Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t TERMS OF PAYMENT Enter here the payment terms and conditions that are accepted by your company TERMS OF PAYMENT Description Discount Num Due rate days num days Term 1 NET 30 DAYS 0 0 30 2 NET 15 DAYS 0 0 15 3 ah CO Ds 0 0 0 4 10 10 NET 30 10 10 30 5 10 MONTH 5 10 0 E 6 7 8 9 10 11 12 13 14 15 F1 Save Esc Return After
71. PECIAL FUNCTIONS con t F1 F2 PAYMENT METHOD When you press F1 in the invoice you are brought to the second invoice screen the payment method screen If you press F1 in this screen you move from one field to another until you see the phrase F1 Print invoice appear at the bottom of the screen GLOBAL DISCOUNT This function allows you to use four 4 different discount types on the invoice Always enter the item number before using this function GLOBAL DISCOUNT Percentage no items ex 10 Total invoice ex 25 00 Decrease invoice ex 2 00 Sub total discount ex 5 All discounts on the invoice as a whole will be accounted to the 000 Sales discount department PERCENTAGE ON ITEMS With this function you can apply a percentage discount for the whole invoice Example 10 off all itmes on the invoice At the bottom center of the invoice the discount type will appear Enter the discount amount and press Enter EI A E E E E E E ite do aor A E E A EE Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t PERCENTAGE ON ITEMS If an item already is discounted entered manually in the untitled column or was on sale the discount would apply to the current price If you wish to retract the global discount press F2 again and enter zero 0 for the discount Each item will will no longer be discounted TO TO
72. PLIER COUPONS 7 UPPLIER COUPONS ECEIVABLE E RECEIVABLE E ENTORY PST SA GST SALE OTHER TAX SPECIAL O 4 SALES EST ACCOUNTS e INTEREST ACCOUNTS SALES DISCOUNT SALES DISCOUNT INVENTORY VARIATION INVENTORY VARIATION NON SALE DEPARTMENT NON SALE DEPARTMENT F2 Next screen Esc Quit To ignore the use of inventory variation enter account 000000 No variation In this case account 000000 must already have been created in the account declaration Option 1 Les logiciels InformaStock Inc CONFIGURATION GRAND LEDGER MENU con t DEPARTMENT DESIGNATION You must declare a general ledger account for each existing department By default the chartered account declares a general ledger account entered as Sales product in your chartered account see previous section DEPARTMENT DECLARATION GENERAL LEDGER ACCOUNT Description D partment T SALES DISCOUNT ES DISCOUNT 2 COSMENTICS ES PRODUCT 3 ECORATION ES PRODUCT 4 UTO PARTS ES PRODUCT Disks Sos Des 8 Dota TOS F1 Save Esc Return N B For each department created with InformaStock you must specify the associated general ledger number This option allows you to organize your sales or group num
73. Press F1 to end this very important section of your configuration CASHIER SALESMAN MENU InformaStock allows you to enter 15 cashiers and 99 salesmen Salesmen refer to cashiers concerning daily closeouts However the sales for each will be saved using the salesman number CASHIERS SALESMEN LIST DEMONSTRATOR 1 Cashiers list 2 Salesmen list Esc Return Enter the name of each cashier and salesman With each name a code will co respond to the name for use during invoicing This section will also allow you to generate security codes for each cashier and or salesman AA aE a EE ee ee ee ee a Les logiciels InformaStock Inc CONFIGURATION CASHIERS SALESMEN MENU con t The screen to enter your 15 cashiers is the following CASHIERS LIST Name S curity Monthly Cumul Sales Sales Cashier 1 COMPTOIR ean 15096 31 222216 84 2 SYLVIE SYL 460 46 10123 09 3 LUC re 1783 04 0 00 4 Or ee 6 7 8 Oi 10 11 12 13 14 15 3 F1 Save F2 Delete F3 Transfer Esc Quit The cashiers concept is used with the DOS keyword to generate th cash drawer closings by X temporary closeout and the cashier responsible for the closeout CAISSIER The cashier s number is needed befor each invoicing Meanwhile you may continue to register each salesman on each invoice Also the sales for each commissioned salesman are entered with security by the cashier
74. REFERENCE MANUAL INFORMAS TOCK POINT OF SALE INVOICING SYSTEM FOR RETAIL Version 6 3 0 February 2003 revision Copyright 1987 1989 1993 1995 2003 ALL RIGHTS RESERVED InformaStock Autonome Plus Caisse et Caisse SKU are registered trademarks COMPLET OR PARTIAL REPRODUCTIONS OF THIS MANUAL ARE PROHIBITED ALL EFFORTS HAVE BEEN MADE TO PROVIDE COMPLETE AND PRECISE SOFTWARE INFORMATION THE USE OF MASCULINE GENDER IS USED SOLELY FOR TEXT FLOW AND SIMPLIFCATION TABLE OF CONTENTS Section 1 Introduction A short welcome message Technical support Main Menu screen Initialization Typographical conventions System requirements Section 2 Configuration Configuration Menu 2364 28 6 sce tee ese Ha ee eee ee eek Hes Company informati n ss sesse ct sestese eee eee ea eee ees Printer Configuration da Invoice Configuration ela Cashier salesman Menu 00 eee eee eee eeno Comments VES Eu ce acres a te va a Sete ol AE aa tats Department management o o oo oooooooooooo o General Ledger Menus ji ics ces ee we ek ew ee a ee Options Menu Cost encoded Color sizes Menu cc eee eee ee ee cee eee eee Les logiciels InformaStock Inc cece cc cece eee eee ee eee eens Installation EA he ee es SI ik Se EE le eI a a Starting the programm General utilization TABLE OF CONTENTS Section 3 Invoice INVOLCING Screens a esias a Sa Sher SS The invoice in g
75. RY MANAGEMENT OTHER TRANSACTIONS MENU con t aux usagers d InformaStock Autonome Plus seulement INVENTORY ADJUSTMENT To register and diminish your stock level due to loss or theft enter the following information REMOVE STOCK IN STOCK Item number Description Quantity LEVEL TO DATE Reason returned Esc Return Answer the following two questions as you would for those on page in the previous section Les logiciels InformaStock Inc INVENTORY MANAGEMENT OTHER TRANSACTIONS MENU con t for users of InformaStock Autonome Plus only TRANSFER STORE WAREHOUSE To transfer quantities between store and warehouse and vice versa enter the following information TRANSFER STORE WAREHOUSE QTY STORE Item number Description Quantity store Quantity wareho QTY WAREHOUSE Esc Return Enter the quantities to transfer Again follow the regular procedure in answering the questions that display SENG ete a oad cera ai ais NG ee a sth bx MENS contr Oy SAS cala Les logiciels InformaStock Inc INVENTORY MANAGEMENT STOCK TAKING MENU Access this section by choosing option 7 for users of InformaStock Autonome Plus or 5 for users of InformaStock from the Inventory management menu Allows you to enter the the physical f your inventory and then with the help of a stock stock level of taking report compare the numbers with the actual store quantities
76. S IN D INVOICE NUMBE CATALOG NUMBE SUPPLIER NUMBE DEPARTMENT NUMBI L S SORT 14 OCALIZATION EQUENCE Esc Return See section on reports for criteria selection explanation Dic O Oar e A A e BS rater eee leas Les logiciels InformaStock Inc INVENTORY MANAGEMENT STOCK TAKING Registering the physical count of your stock taking is done with the help of the following screen You also may print product labels for items according to the stock count Do you wish to print the product labels Y N N STOCK TAKING IN STOCK Item number Description Quantity COUNT TO DATE Tab Window Esc Return Before entering the numbers for the stock taking have your work sheet ready Enter the quantities in stock at the current moment It is not here that the inventory adjusts Only the count is being entered to date box You mus enter 0 01 and the system will interpret the entry as absolute zero For security reasons you cannot enter a zero directly in the count LES LOJLETO LS TALOLMASTOCK InG tt co of ald tutes A wie wea Soest ates AAA 5 89 INVENTORY MANAGEMENT STOCK TAKING con t The stock taking files totals all entries made for the items even LESCA ntries were made an different occasions Example Entry at 10 00 2 entry at 10 30 3 more for the same item Informa
77. SAA Sd E ET ACAKSSS E AA ENEE CLC a ra atera Bests Piu G OS so io oa X9X 9X9 Tel es AO REF E CA E CC O EF SE E E T RA E CR E A CA EC CA E E A RR O FE E E ees STORE INFORMATION SS ee Date 184 0196 Salesman 1 Counter Time 19 06 12 Invoice 1000238 AA AA AAA AAA A A A A F1 Selection Enter Next Shift Tab Previous ESC Return invoice Les Log evelis TnfoLrmas COCK INC iii alge a Sy A A a daa 3 01 INVOICE THE INVOICE IN GENERAL PLU open Price Lookup Unit Available with all InformaStock point of sale Department numbers from 1 to 3 character s allowing invoicing as would a cash register This is a basic function which permits you to invoice without first creating all your products or your SKU masks In the invoice always enter the product price for this department for it is always set to zero 0 98 PLU s departments are available PLU product Available with all software using inventory A PLU corresponds to an inventory record Attached to this record is the product description price cost In the invoice just E confirm the price if necessary SKU invalidated Stock Keeping Unit Available with all InformaStock point of sale except if you use SKU validated Allows you to invoice with product numbers that are not inventoried Practical for seasonal items made to measure items etc Keeps track of all sales statistics w
78. SPECIAL FUNCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE CONVERTING A HOLD INVOICE TO AN OPEN INVOICE Follow these steps 1 Recall the hold invoice desired by pressing Alt F1 and choose Finish The hold invoice displays on screen 2 Press Alt F1 again and choose Save The screen clears and the hold invoice is saved to disk USING AN OPEN INVOICE This choice allows you to use an invoice style without removing it from the hard disk This invoice style remains on disk while you use a copy of the format Example repetitive sales prepared invoice for multiple use monthly rental invoice etc The Use option allows to create invoice styles that can be used at will and you rename with a different reference number customer telephone number Ist Original invoice 2nd Invoice prepared for a customer N B To modify an existing original invoice choose Search instead of Use You cannot Use an invoice and save it with the same reference number An message will display to alert you that you should recall the open invoice using Search instead Les logiciels InformaStock Inc INVOICE SPECIAL FUCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE USING AN OPEN INVOICE INVOICE INFORMASTOCK DEMO Date 15 08 96 MY STORE Time 13 45 24 Item number Description 1269151 PEARL COLLAR 08 20 PILLOW IMPORTANT M AN OPEN INVOICE ALREADY EXIS
79. SSION Printed comment 3 MONTH SERVICE Localizat L12 3 Sequence Departement 030 AUTO PARTS Provincial tax UN TAXABLE Active Y Federal tax sn CT TAXABLE Substitute Cost 6 47 6 92 TI MARK UP 38 33 Retail price 1 9 95 11 34 Profit 2 27 71 Sale price 2 8 95 10 20 Ave cost 6 75 Other price 3 8 23 94 99 Tavs COs 3 337 0 Discount A YES Max disc 10 Accessories N NO Profit 25 00 Remplacement N NO Store quantity 4 On order 52 Warehouse quantity 0 By O s ae i Reserved quantity 1 Displayed comment MUST BE PROPERLY ADJUSTE AFTER 2 WEEKS PgUp Previous PgDn Next Esc Return Enter the item number you wish to diplay and press Enter You may choos ither the invoice number the catalog number or the UPC code universal product code scanner to retrieve the required item All pertinent information will be displayed on screen To accelerate the search use the search character and select the item or the nearest item from the search window By using the PgUp and PgDn keys you may pas from the next or previous item without re entering the the item numbers Les logiciels InformaStock Inc cc eee eee eee ene 5 05 INVENTORY MANAGEMENT DISPLAY ITEM con t For a break down of each information field consult the Creation modification section of the inventory file If an item entered has not been created the message Non Existant displays in the des
80. START CUSTOMER SEARCH PARAMETERS Start customer End customer Si vL F1 Once ready to print Esc Once for re choosing the sort Twice to quit Les logiciels InformaStock Inc CUSTOMER ACCOUNTS END OF MONTH MENU con t ACCOUNT STATEMENTS Steps 3 or 4 follow screen Allows you to print the account statements acording to the standard d InformaStock format all transactions issued before a specific date You may specify the customer account number intervals to print on the report END OF MONTH Steps 3 or 4 follow screen The system will update the account balances as well as purge the monthly transactions A RN ons te areas cas od Les logiciels InformaStock Inc CUSTOMER ACCOUNTS REPORTS MENU In choosing this option you access the Reports menu with all the available Customer account reports REPORTS MENU DEMO CURRENT OPTIONS PRINTING Customer files Labels Age des comptes Comments page Monthly purchases Financial profile Purchase historical Personalized price Products customer Esc Return The reports can be viewed on screen or on an 8 1 2 x 11 printer CUSTOMER FILES Complete or abridges list of all your customers Sorted by Report mode Selection method Starting customers Ending customers Line spacing F1 Print Esc Return Les logiciels InformaStock Inc CUSTOMER ACCOUNTS REPORTS MENU con t AGE DES CO
81. Stock will total the two 2 3 5 and enter the total in the Count to date box You also have access to a quicker method of entering the cout If you press Tab you have a list of all products in a display window according to the same selection criteria as your reports Item number Description Qty Qty Qty to date Store Warehouse SALES DISCOUNT LIPSTICK NAILPOLISH F2 Search Home Start PgDn PgUp Esc Quit In this window the quantities cannot be totaled in the To date field you must enter the quantity total present at the moment Example Entered at 10 00 2 found 3 more of the same item Replace the old value 2 with the new value 2 3 5 ct ct A NO Les logiciels InformaStock Inc INVENTORY MANAGEMENT STOCK TAKING con t Once all entries are terminated press ESC and if you answer Y to the following question a report will be printed of all items entered in your count where you can then check for discrepancies Do you wish to print the entry report Y N Y To reset the stock taking file to zero answer Y to the following question Do you wish to purge the entry report Y N Y Les logiciels InformaStock Inc INVENTORY MANAGEMENT CONTROL REPORT The control report list all items that have quantities in stock in your system but you have not entered any quantity counts in your stock taking Zero quantities
82. TAL INVOICE Allows a global discount on the invoice total example entering 25 00 and Enter lets you sell an item or items previously selling 29 72 taxes inclusde The system will display a discount line with the discount before tax The taxes will then be re calculated and the total will be the total desired DECREASE THE INVOICE You apply a direct discount on the total of the invice example enter 2 00 on items totaling 29 72 The total invoice will now diminish by 2 00 27 72 Thus the amount of the discount is not necessarily 2 00 Since the corresponding taxes will also diminish to each of the lines The tax percentages willbe accounted to the 000 Discount sales department SUB TOTAL DISCOUNT Here the discount applies directly to the invoice sub total The taxes again re calculate to the new sub total Les LOGLere Ls hn fOLMaASEOCK gt IC ta E E ease bee G G 3 27 INVOICE SPECIAL FUNCTIONS con t F3 TAX EXEMPTIONS For customers has the right to a tax exemption and has no customer file or does not consider using his tax exemption SCEEN Provincial Federal Press F3 Prov and Fed Choose exemption level Press Enter Enter the exemption number s P Enter h There are three tax exemption levels provincial only federal only or both at the same tim Once you choose the exemption level enter th
83. TIONS PRINTING 1 Manual orders 4 Purchase order 2 Automatic orders 5 Global order 3 Enter maximum minimum 6 To order 7 Minimum Maximum 8 Labels Dp Esc Return This section details the orders management of your inventory whether manual automatic etc Enter in this section also all your minimum maximum quantity level as well as the printing of your product labels Press Esc to return to the Inventory management menu Les logiciels Intormastock LOC ve wie cence Od saene he tone a aS Ne ONS AL He ed eee 5 63 INVENTORY MANAGEMENT MANUAL ORDERS To place an order from a specific supplier and a given order number enter the items to order in the following screen MANUAL ORDER Order number gt Date 05 07 2003 Supplier number Sale unit Item number Description Cost Order Stock Hold B O EXISTING ORDERS ARCHIVE EJARECU 121090 145A PgUp PgDn Home Esc Return Minimum Maximum Proposed Quantity Reception unit Sale unit Cost Total Ordered Esc Quit After pressing Esc from the query window enter the order number 8 characters maximum and no special characters This order number serves as a reference number and can be changed at will Next nter the supplier number among the existing suppliers in your system The supplier number field is not obligatory you may simply press Enter DDT it a
84. TS WITH THIS NUMBE PLEASE RE ENTER ANOTHER NUMBER IN STOCK za NUMBER OF LINES ENTERED 2 F6 Menu RECEIPT ON If an open invoice is modified using the Use option indicate the new reference number If you finish an open invoice using the option Use the invoice will print and will be considered finished the original invoice remains in the list of open invoices After having calls an open invoice using the option Use if you press Esc tou may erase the invoice displayed on screen without erasing the open invoice To erase the open invoice requires a confirmation as well as the manager s password AAA AAA AAA ave EE A end e aa A lees ded R a ded Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE RE PRINTING A PREVIOUS INVOICE To access this funtion press Alt F1 and choose the Print option The manager password is required for re printing Choose the date interval whether for a single date or a period the invoice number desired Start date DDDD MM YY End date DDDD MM YY You may either enter the dates manually or press Enter to display a window of the dates available Pressing Esc will display the current day invoices Next enter the invoice number required Invoice number The invoice will include the cu
85. appear on the invoice A brief explanation follows on a credit not that was already issued When a customer wishes to use a credit note for a purchase in the other payment methods position the cursor on credit note PAYM ENT M ETHOD Visa Master Amex Others OTHER PAYMENT ME Customer Acc 1 2 Credit Note 3 Debit card 4 U S funds F1 S lection Enter Next Shift Tab Previous Esc Back Each customer is responsible for holding on to their credit notes and can present them at any time No validation is made by Informastock in this regard You may use two methods of payment For example 10 cash and 25 00 credit note Les Togiciels InfOrmaStock Inland wie et beads Dis LS INVOICE PAYMENT METHODS con t In the case where a customer makes a purchase that is lower than the credit note follow the following two steps Firstly Complete the transaction using the credit note as the payment method Keep the credit note in the same location as you would credit card transactions Secondly Calculate the difference manually between purchase and credit note Prepare a new invoice using the reserved word NOTE entered in the item number column of the invoice and the balance of the credit note A new credit note prints and should be given to the customer for his next purchase Debit Card For businesses that allow direct payments ente
86. atement details all the invoices that are not completely paid No receipts are given to the customer The payment deposit is to be managed manually It will not appear on the daily closeout report Z Use instead the payment management report Biase saa A A hd aia are ete due wee eee Les logiciels InformaStock Inc CUSTOMER ACCOUNTS BALANCE DUE OR INVOICE BY INVOICE con t How the customer accounts function using invoice by invoice THE LONGEST METHOD In the invoice enter the reserved word Payment The invoice balance does not diminish automatically only after the payment is entered with payment management At the Customer files menu proceed to the Payment management and call up the required account On the amount field enter to retreive the amount registered in the invoice and apply the payment to the proper invoice s The invoices paid are compiled in the historical files with the End of the month procedure You process the deposits for the account payment via your daily closeout report They will then be concilliated by checks or cash method All the payments are registered in the sales historical files of customer and in your daily transactions reports Les logietels InformaStock INCOs arpe aaaea eres BS ale A a SSeS La ada 4 03 CUSTOMER ACCOUNTS CUSTOMER FILE MENU You access the customer account management by pressin
87. atically brought into the invoice or from the Main menu press 1 Invoicing menu INVOICE INFORMASTOCK DEMO Date 15 08 96 MY STORE Time 13 45 24 e ee 1269151 PEARL COLLAR 299 99 08 20 PILLOW 16 75 y pa TOTAL IN STOCK PS NUMBER OF LINES ENTERED 2 F6 Menu RECEIPT ON The store name appears on the left while the date and time displays on the top right For available functions press F6 see section 3 Special functions If you press Esc in this screen you will enter the invoicing sub menu If you have already started an invoice the system will ask for confimation on destroying the invoice Enter Y for invoice destruction and for exiting the invoice BOG aaee a Re bo dab Je ehh AAA ATA AAN Ba a Les logiciels InformaStock Inc INVOICE INVOICING con t For those using Caisse and Caisse Sku the IN STOCK box will not appear having no inventory management Those using InformaStock and InformaStock Autonome Plus the IN STOCK box will indicate the quantity remaining in store for each item you enter on the invoice The quantity you have just invoiced has already diminished your stock You also have a item counter Also for each item you enter on the invoice InformaStock will indicate the total quantity of products invoiced Les Logiciels EatormaStock TNC sci sais tar o b hob ke ws he See AA AA 3 09 INVOICE INVOICING con t You are now ready to
88. ay enter payment methode from lines 5 through 10 at any time The first thr are fixed entries and cannot be modified Les 10gietels TnformaStOCk INC ai a a a a j ias Zt CONFIGURATION INVOICING CONFIGURATION con t 15 PAYMENT METHODS ATTENTION Certain payment codes are reserved by the system Please take note of the following reserved list C Cash M Mastercard H cHeque A American Express V Visa F accounts recel N Credit Note D Direct payment U US funds DO NOT LEAVE ANY BLANK LINES BETWEEN THE PAYMENT METHODS YOU HAPPEN TO ENTER BANK DEPOSITS Upon again pressing F1 the payment method screen for which you make a bank deposit appears BANK DEPOSIT Cash Check Visa MasterCard Amer Expr Acc receiv Credit notes Debit Card US funds 1 2 3 4 5 6 7 8 9 E ZZZZZZRR F1 Next Esc Previous The screen adjust according to the entries made in the previous screen UP TO 15 PAYMENT METHODS Qe AAA Die Goss A A A Betas Les logiciels InformaStock Inc CONFIGURATION INVOICING CONFIGURATION con t BANK DEPOSITS Enter your choice Y for the methods that need to be deposited This section serves only as a statistical indicator for the deposit calculations on your cash report Usually cash and checks are deposited nightly However if your manual Visa deposits are handled by the same bank each day enter Y next to Visa in
89. c Return Use the arrow keys to navigate through the fields F1 Save the information as it appears on the screen F2 Accesses two more creation screens rapid creation and item size color creation Pressing F2 will toggle from screen to screen Les logiciels TATOPMASEOCK IDE usea n e A A lve Tala 8 ogee Se ein a ool Ss 5207 INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t 2nd sreen The rapid creation screen or scanner retrieval is the following INVENTORY CREATION MODIFICATION STORE 2 Supplier aye THE DECORATOR INC Department E ECORATION UPC code 2 Catalog Description Retail price F1 Save F2 Screen F3 Supplier F4 Dept Esc Return Using this screen allows you to group items by department and or supplier For each change of department press F4 and each supplier change press F3 The first item number to enter is the UPC code Using your scanner to create items is a very rapid method of creating items You may however enter the items manually if you wish F1 to save the information F2 toggle from one screen to another F3 to access the supplier entry top portion of screen F4 to access the department entry top portion of screen Esc quit without saving Dal Osada A A ae aula EA owe aa ete do e Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t 3rd screen The Item size co
90. cash report without having to perform the closeout first However if a temporary closeout was done X the information will be temporarily inaccessible If you choose the on screen report option the information will be abridged and will differ from the report sent to the printer CREDIT CARD REPORT Available for those who use the Crtl F8 function and the keyword CARTECRE will register the credit card number of each customer for each transaction This does not replace your TalkTek as no credit card validation is performed ITEMS CREATED Allows you to print all the items created during the day s invoicing You must purge the report file afterwards to avoid re printing the same information the next day De Li tds A A ee E A oui raked a DE Les logiciels InformaStock Inc INVENTORY MANAGEMENT TRANSACTIONS REPORTS con t PREVIOUS DAYS Allows access to daily transaction reports cash reports and if applicable credit card reports for an already closed day Enter the day you wish to have printed Date sought DD MM YYYY Esc Return If the date entered does not exist no daily closeout the following search window appears PREVIOUS DAYS 1032003 13092003 16092003 20092003 1092003 22092003 PgDn Home End Esc Return Position the cursor onto the date you wish to select and press Enter before making the report selection Les 1OGLCTECLS TNEFORMASEOGK ANIOS oi
91. ce 1 1561 82 Total all payment methods Les Logiciels InftormaStocK LIC yi see ae ista a OS Sod aga Oe os 3699 INVOICE Amount of sales taxable by tax level Tax details Other informations 5p Pe Ca Su No veU Cu Sa Re SPI TRANSACTIONS 2 PST GST NTX FED NTX Total sales and taxes ECIAL TRANSACTIONS ecila orders Deposits rec Deposits used tty cash sh withdrawals pplier coupons n sale department stomer interest st acc payments Total of transaction ERAL INFORMATION SCOUNTS RETURNS les discounts turns Credit notes Reimbursements Salesmen COUNTER SYLVII LUCY ROBERT EN El Salesman total 1370 1466 0 0 0 0 0 0 0 0 0 0 s 2 56 50 00 00 00 00 00 00 00 00 00 00 0 00 0 00 ES Total balance L equals total transactions If amounts appear here they will be considered in total transactions Total all transactions INVOICE SALES BY DEPARTME sale salesman equal COSMETICS 833 sale dept SPORTING GOODS 408 CLOTHING E 99 LABOUR 28 Total department sales 1370 NON SALE DEPARTMENTS Total sales department 0 00 4 CONTROL INFORMATION Credit notes emitted 0 00 Checks exchanged 0 00 Cash drawer openings 0 Duplicate invoices pr
92. ce to the proper payment method and then press Enter 2 While on the payment method line use the arrow Tab or Shift Tab to move from payment to payment Bes TOgGieciels InfOrmaStock Lidia A A a RSs SAS INVOICE PAYMENT METHODS con t Price entry system FOR DOS ONLY WITH WINDOWS YOU MUST ENTER UN DOT The following lists the system to be used for entering prices Number entered ENTER Corresponding amount 129 i 1 29 1 0 10 00 0 9 20 ii 0 50 050 n 0 50 10 0 ds S 1 00 100 0 0 100 00 10000 m 100 00 5 0 s 50 00 25 0 n S 25300 6 n S 6 00 2 00 2 00 You must enter the decimal for amounts less than 1 00 or enter 0 plus the cents If you enter only two digits the system will interpret these as dollars If three digits or more ar ntered the last two digits will be considered as cents Cash payment F1 F1 Amount Enter If the payment method chosen is cash the cursor will move to the Payment information section after pressing F1 The program will then calculate the change due If the amount paid is insufficient a warning message will appear and you will have to re enter the amount Press End and enter the amount given End Amount Enter If you use the rapid invoice with End the cursor will move after entering the amount to the next stop depending on your invoice parameters If no stops were defined the invoi
93. ce will print immediately A NR RN Les logiciels InformaStock Inc INVOICE PAYMENT METHODS con t Press End End for exact amount payments End End Pressing End twice the invoice will print immediately Payment by check Press Enter once and the amount will move to the check payment Press F1 and the cursor moves to the customer address field The entering of the name and telephone number of the customer is obligatory You could also use the address field as customer identification data if necessary Use the F10 mailing function or Duplicate invoice to conserve the customer ID Continue as in the preceding section For a check payment superior to the invoice total enter the check total in the check field Press F1 and enter zero 0 for amount received and the change due will be the difference between the total and check amount Credit card payment F1 gt gt F1 If the payment method is by credit card press Enter 2 to 4 times depending on the credit card used For credit card purchases made above 75 00 a message will appear in the Payment information section to get authorization for the purchase It is only a reminder as the transaction will nonetheless take place Les togiciels EatormaStock TNC ui rai 64 o 4 bee A AA a ee a ens StS INVOICE PAYMENT METHODS con t Other payment methods FI lt
94. cess the transctions and add them to the closed day s transaction Remember that you can always adjust the date to correctly reflect the closing because it is only at the closing of the day that the system uses the date to referance the transactions In short the date and time entered is extremely important So please pay close attention to the date and time when you enter the point of sale You cannot escape to DOS from this initializtion screen You must complete or confirm the date and time first To quit to DOS choose 0 from the Main menu Ta TO facie nasi Soon E Rb Bee aloe acide a e Les logiciels InformaStock Inc INTRODUCTION INITIALIZATION con t Password A password Manager or clerk can be asked in order to access certain options All passwords must contain ten 10 characters If your password is less than ten complete the sequence by entering zeros 0 If an error occurs an error message will display Make sure that your CapsLock or FixMaj is activated ny If you wish to modify your passwords from the Main menu choose option 4 Configuration Menu and select 1 Company information Les logiciels InformaStock Inc will always be able to access this section even if you forget the password Just call our customer support It is however prudent to write down your password in case you do forget Default manager s password InformaStock by default issues th
95. cking slip corresponding to the reception The next question asked is whether you wish to purge the file containing the reception information RECEPTION TO YOU WISH TO PURGE THE RECEPTION FILE FOR THIS RECEPTION Y N Dra Lig atte eb aate RN Les logiciels InformaStock Inc INVENTORY MANAGEMENT RECEPTION con t RECEIVING OF AN ORDER for users of InformaStock Autonome Plus only Choose from the window displayed either an actual order or an order already received DEJARECU RECEIVING AN ORDER Order number Date 05 07 96 Supplier number E AN Ovanitities lt Item number Description Cost Order Rec c EXISTING ORDERS ARCHIVE DEJARECU 121290 N45966 Quantity Reception unit Sale unit Total cost Ordered x Received Esc Quit Selecting an actual order corresponds to an order where no merchandise reception has taken place Once you register the latter it becomes an already received order DEJARECU and can be accessed if not a complete reception via the DEJARECU section For merchandise receptions with DEJARECU an incomplete reception of the order position the cursor on DEJARECU and press Enter The section on back orders will appear Select the necessary back order LES VOGLCTELS TAFORMASTOCK Ins deiae at da D oaa ete E a yee Ble aha ete E ele DO
96. count ACCOUNT PROFIL hh mm 17 18 ACCOUNT NUMBER 353 0024 ABC CONSTRUCTION INC PETER MANLEY 1312 CASSIDY YOUR TOWN AC A1B 2C3 514 353 0024 514 535 0020 SALESMAN LOUIS ERMS NET 15 DAYS DMIN CH TOTAL PURCHAS PURCHASES TO DATE DATE LAST PURCHASE 20 09 2003 159 59 PAY THIS AMOUNT E 159 59 J4X 1C2 514 671 2688 DEL A A A he A a BS ES Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES con t F5 COMMENTS PAGE Allows you to access the customer comments page CUSTOMER FILES COMM ENTS PAGE Accont number 4 4661234 ARNOLD ZIFFLE NUM OF YRS AS CLIENT EMPLOYEE F1 Save Esc Return The Comments page lets you enter any information personal preferences for example for each customer The comment titles are entered via Utilities section of the Customer Accounts menu The first five lines are also accessible by the regular invoice personalization F6 MENU Reserved for the available functions display window Les logietels Entorma Stock INES iii a e bw it ok BO ita e 4 13 CUSTOMER ACCOUNTS CUSTOMER FILES F7 FINANCIAL PROFILE con t Allows you to display complete transaction information including past balances due You can easily and convenient CUSTOM Account number 30 DAYS 0 0
97. cription field and then disappears after a few seconds Again you must create the item before being able to display it here This section serves only as a consultation of items and not creation modification purposes You may in this section only visualize the quantity status of each your items store quantity warhouse and reserved quantities if applicable reserved quantities for lay aways for example Also here you ll find the products on back order B O as well as quantities on order Pressing Esc will exit this screen DOO E A E O tay iaa Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION It is here that all creation modification procedures of your inventory take place INVENTORY CREATION MODIFICATION STORE 1 Catalog number 2 1 UPC code 100123 Invoice number l Supplier number 2 8 3 Localizat L12 3 ORIGINAL AUTO PARTS INC S quence Description MANUAL TRANSMISSION Active SoY Printed comment 3 MONTH SERVICE Substitute Department 030 AUTO PARTS Labels Provincial tax E Taxable Unit Federal tax sor EE Taxable Commission Cost 6 92 TI PROFIT Retail price 1 11 34 35 00 Sale price 2 2 10 20 27 74 Other price 3 9295 25 92 Discount Max disc Accessories Remplacement Displayed comment 3 E ADJUST F1 Save F2 Screen Home Start PgUp Prev PgDn Next Es
98. d NO COMMUNICATION External communication port COM3 External communication speed 2400 BAUDS Display communication port COM2 F1 Advance Esc Return Once this section is completed we suggest you to print it via PrintScreen and to store it in a secure place for future referrals F1 allows you to pass through this screen without modifications Enter to pass from one line to another without changing the entered information ocd ae ESAS A ae AS ody ote Sta dae A Les logiciels InformaStock Inc CONFIGURATION INVOICE CONFIGURATION con t INVOICING PARAMETERS This next section is extremely important so pay extra attention to the following details INVOICING PARAMETERS FOR QUICK INVOICING WHERE TO STOP Y N COULD YOU ENDORSE A CHE MAXIMUM CHECK AMOUNT QUANTITY PRICI CUSTOMER IDENTIFICATION SALESMEN MAXIMUM CASH AMOUNT MAXIMUM AMOUNT PRODUCT LIN N A DISCOUNT N MINIMUM LAY AWAY N N CAN DO WHEN INVOICING MISCELLANEOUS FREEZE PRICE N ECURITY ON MENUS ITE ERATION N B OF DECIMAL FOR PRICE 2 OR 3 WI USE A CATALOG O NTERNAL CASH REGISTER I D WI USE A SKU N RINTING FONT RICE IN EFFECT N DED GST N E CREATION O EY Home 1 PgUp 2 AVAILABLE ONLY WITH INFORMASTOCK PgDn 4 AND INF
99. dentification for internal communication is used for installations with 2 or more work stations Refer to your communications manual for further details The print format indicated here is used by the regular invoice 8 1 2 X 7 only and the options are 0 for condensed 1 for 12 characters per inch standard Les logiciels InformaStock Inc CONFIGURATION INVOICING CONFIGURATION con t 15 PAYMENT METHODS By continually pressing F1 you will enter the PAYMENT TYPES screen Enter her th payment methods your business allows Apart from the standard payment methods you may enter up to six 6 other payment methods OPTIONAL PAYMENT TYPES ACCOUNT REC CREDIT NOTE DEBIT CARD US FUNDS GIFT CERTIFICATE 1 2 3 4 5 6 F 8 9 0 er A a Re A A Ma 1 ER ANY OPTIONAL PAYMENT TYPE THESE PAYMENT PE WILL BE IDENTIFIED WHEN INVOICING AND ON E BALANCE SHEET F1 Next Esc Return Enter all the other payment methods allowed by your business The system will automatically adjust the method windows and reports Always enter the payment methods on the next available line The letters F N D and U ntered between brackets are used internally by the transaction reports and communication with the head office Also for the other payment methods entered you must provide a payment method code You m
100. descrption field in the invoice screen For each department created a PLU inventory is automatically added for invoicing with this number You can also change an already existing department number The system will replace all items under the old number and replace it withe new department number DEL Jide eRe cod Dik by Bravia see tenia os Rte de od taurine ae Les logiciels InformaStock Inc DEPARTMENT MANAGEMENT Department Description Tax Tax rate Profit Dept sales InformaStock allows you to separate non sale departments sales that do not affect sal lottery tickets as well as auxiliary report will consider thes sales report departments CONFIGURATION con t could be numbers letters or both enter the name of the department max 15 characters enter P for provincial F pour federal and N for non taxable in percentage the rate established by the governments nter the decimal value This field represents the average profit in sales by department Also depending on the retail price entered in the invoice the cost and profit will be calculated using the value entered her enter Y YES statistics or N N bottle for sales les statistics that affect your sales O for unaffected sales that is example bus pass The daily closing types of returns A compilation a re indexation of all added
101. do not print onto the report You may sort the report like other reports as well If after verification the quantities on the control report do not match the guantities in stock return to the stock taking and adjust the entries accoridingly STOCK TAKING REPORT A report of all entries made during your stock taking Will indicate the discrepancies between your physical stock taking and the quantities considered in stock according to your system STOCK TAKING UPDATE Access to this option is password protected Updates the quantity levels of your system inventory according to the numbers entered in your stock taking ATTENTION InformaStock updates only the quantities entered for the items using option 2 stock takinge All other items maintain their stock levels DOF iri Baie Ne OAM Sind Saha a a da dad AA ca do Les logiciels InformaStock Inc INVENTORY MANAGEMENT UTILITIES MENU Access to these options is by pressing 8 for users of InformaStock Autonome Plus or 6 for users of InformaStock from the Inventory management menu UTILITIES MENU INVENTORY DEMO Initialize average cost Initialize historical End of year procedure Index maintenance menu Import export menu OP GUN E Esc Return INITIALIZE AVERAGE COST Enter the manager s password to access this option INITIALIZE AVERAGE COST Item number Description Cost Average Retail cost price SALES DISCOUNT LIPSTICK NAIL PO
102. e following section Da Zee tM Ney apd NN A oho ete Les logiciels InformaStock Inc INVENTORY MANAGEMENT GENERAL INFORMATION DISK CAPACITY AND PERMANENT INVENTORY To rapidly calculate the hard disk space or the capacity of your hard disk note that as a rule of thumb 1000 product records will need approximately 1 meg of disk space PRODUCT CATALOG for users of InformaStock Autonome Plus only Becoming more prevalent suppliers can offer you their list of products on diskette This information should be in ASCII format and you need an interface in order to import the information into InformaStock Autonome Plus Once the catalog is installed you would only transfer the products currently in stock into your inventory In this case disk speed would be greatly improved SECURITY AND MANAGER S PASSWORD To access certain options InformaStock may require you to enter the manager s password If this is the case read this section carefully If an important modification takes place regarding your inventory the following message displays IMPORTANT MESSAGE THIS OPERATION WILL MODIFY YOUR DATA DO YOU WISH TO INTERUPT IN ORDER TO TAKE A SECURITY BACKUP ANSWER Y N 0 Answer the question carefully If you are not quite sure how to proceed you may want to back up your system at least until you become more familiar with the
103. e ete e co of alld tiles ARA A AA G 5 41 INVENTORY MANAGEMENT TRANSACTIONS REPORTS con t PREVIOUS DAYS N B A day s transactions that does not have a daily closeout will be transfered to the next daily closeout performed There is not an automatic file creation for the day s transactions It is up to you as to the frequency of your closeouts Exemple daily closeout each night daily closeout each day at noon at deposit daily cloesout each week daily closeout each month Di Fase io Bice oy ado A a ore strate Les logiciels InformaStock Inc INVENTORY MANAGEMENT SPECIAL ORDERS REPORT Allows you to print all the transactions pertaining to special orders The name amount and deposit date ar ntered but no items entered as comments are kept in the report Les logiciels InformaStock Inc INVENTORY MANAGEMENT LAY AWAYS REPORT Prints a report of all transactions with lay aways Position the cursor onto the type of report you would like LAY AWAYS Abridged Detailled The abridges report indicates the number of items on lay away while the detailled report lists the items on lay away a A A E RO RE RN aa Les logiciels InformaStock Inc INVENTORY MANAGEMENT OPEN INVOICES REPORT Use this option to print all your open invoices currently in your system OPEN INVOICES Abridged Detailed The abridged report indicates the total numb
104. e following password JACQUESOOO PRESS SPACE BAR FOR DOS PRESS Enter FOR WINDOWS The manager s password alows you to access certain options regarding inventory management Default clerk s password InformaStock by default issues the following password PASSWORDOO PRESS SPACE BAR FOR DOS PRESS Enter FOR WINDOWS The clerk s password allows you to proceess the daily closeout as well as to quit your point of sale Les logterels DTnformaStock INC i re amabi ds ech cee ioe bs Sd a a oe cece A papa CONFIGURATION CONFIGURATION MENU This section allows you to correctly configure your point of sale Here is where you can enter the necessary details for the kind of set up you need All company information hardware and modem setups is done here This section can also be password protected The first stages you need to complete upon installation are the following 1 Company information 2 Invoice configuration 3 Cashiers list 4 Department management All modification adding or removing of equipment salesmen and departments should be configured before you are able to invoice After these steps are complete you are ready to invoice in CasH REGISTER MODE mode regardless of the software category Les logiciels InformaStock InG cose se ese tee di esaeen ee eee eee ee eens 2 01 CONFIGURATION CONFIGURATION MENU con t To access the Configuration menu press 4 from the Informastock Main menu
105. e tax number s allowing the exemption and enter the items onto the invoice The exemption applies to the whole invoice and must be done at the beginning of the invoice If not done in this manner you must pass over each invoice item and remove the tax es N B All non taxable items must be entered as non taxable in the inventory file Customers who regularly shop at your store Amerindians governement workers who qualify for a tax exemption must have a corresponding customer record on file with the proper tax information entered A A A bed aw Dado Abbe eee hie oder ey ee 6 ded Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t F4 LAY AWAYS A lay away is a sale made today but the customer returns at a later date to retreive the purchase A deposit may be necessary depending on store policy You may conduct a lay away at any time during the invoice 1 STARTING THE LAY AWAT To conduct ACTION At the start of the invoice Press F4 Enter nter the item number s Choose the payment method Enter the deposit amount in the a lay away press F4 and Enter A message the lower left will display telling you that a lay away is progress and will remain until the lay away is registered You can enter up to 20 lines on a lay away Once a lay away registered lay away s You must en it can no longer be modified To add more items tar
106. each item by rendering them inactive see Utilities menu laa taa Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t From the first creation screen you can verify and complete the information on the records created using the other two screens The available functions are Home Returns you to the starting field catalog number of your screen while displaying an item PgDn PgUp Allows you to access the previous or next record no matter what field entry you may be in The first time using these keys the following message will appear IMPORTANT M ESSAGE DO YOU WISH TO VALIDATE THE REGISTERING OF YOUR INVENTORY RECORDS Y N N If you enter Yes you must answer the following question for each record IMPORTANT MESSAGE ERING THE INVENTORY RECORD E CONFIRM Y N N If you answer No to the first question you may pass from one record to another using PgDn and PgUp and all modifications made will be entered automatically Position the cursor over the field to be modified for all items before using these keys to accelerate the modification process LES LOGICLELS FA FOPRMASEOCK TED Giese eel A o A a bf SMe ecto seo ee 5 11 INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t Esc Allows you to cancel the current modif
107. ecKk INC ii a ia a ao Reece ee he 2 29 CONFIGURATION GENERAL LEDGER MENU con t CHARTERED ACCOUNT A chatered account is mandatory in establishing an accounting link The left column represents the required general ledger categories used for accounting entries from your daily closings The right column represents general ledger accounts co responding to your account management Once you hav ntered the accounts in the account designation you attribute them for each invoice activity or transaction generated by InformaStock CHARTERED ACCOUNT PAYMENT METHOD CASH K CHECK VISA STERCARD s MASTERCARD ERICAN EXPRE a AMERICAN EXRE ACCOUNTS RE y 4 ACCOUNTS RE CREDIT NOTE E REDIT NOTE EBIT CARD E EBIT CARD S FUNDS E S FUNDS ISCELLAN E ISCELLAN EFINE E EFINE NDEFINE NDEFINE NDEFINE EFINE H WIT D EFINED EFINED EFINED D H D U M UND U U U U EF INE H WIT D D D D D H Q D n LIA A Se eye Riess A as as a ah AAA AS ae Se Les logiciels InformaStock Inc CONFIGURATION GENERAL LEDGER MENU suite After having entered a general ledger account for each payment method paiement press F2 to continue onto the next screen CHARTERED ACCOUNT MANDATORY ACCOUNTS 2 ETTY CASH ETTY CASH UP
108. econdly the system will ask what kind of treatment required for the order ORDER ACTION Modify Delete Rename Quit 1 Modify The order will display on screen Begin modifying as you would a new order Les logiciels InformaStock Inc INVENTORY MANAGEMENT MANUAL ORDERS con t MANUAL ORDERS Order number 10099612 Date 19 11 2001 Supplier number Several suppliers aj Unit of sale Item number Descrip Cost Ord Stock Hold B O SCIENCE ET 2 KG BIRDCAGE MAN S GOLF CLUB COSMETICS TOTAL OF ORDE Minimum 0 00 Maximum E Proposed 0 00 Quantity Reception unit Unit of sale Cost Total 15 X 1 T5 22 50 F6 Menu Esc Return 2 Delete The system will cancel the order and update the quantities of each item It will then ask you if you wish to archive the order 3 Rename You may rename an existing order Simply enter the new name Remember maximum eight letters 8 and no special characters ex SS amp 4 Quit Returns you to the previous menu TOO EA E RR RAR a E A RN Les logiciels InformaStock Inc INVENTORY MANAGEMENT AUTOMATIC ORDERS The system will generate the order according to your quantities in stock and your minimum maximum proposed quantities as well as the following criteria ORD ER CR EATION By description By sort If you choose the automatic order by description ORDI ER
109. eneral INVOLCING cuenco adi ee ee ES Payment methods Other transactions Printing the invoice Special functions Menu Global discount Tax exemption Lay AWAY Sie die doe ieee be OAS wea Sag Special orders 62 6 sia a es Credit Notes ieoi nea te scons Wee cares e UNG aee 6 Sees ai Hele hier del atl eS Sew oe Opening the cash drawer Field Line unlock Rapid method payments Hold invoice and open invoice Print last invoice Receipt ON OEF Tak ON OE Fai as Print COPtiOAS ii ee 8 Redirect printing Description search Reverse invoice Invoice sub menuU Daily closeout sc cee ced eee cele eee con t Les logiciels InformaStock Inc TABLE OF CONTENTS con t Section 4 Customer Account Balance due or invoice by invoiCe oooooooo ooo ooo 4 01 Customer file Menuda A ewe E a a 4 04 Customer fil siete eee ee ede eee deeb eee ee eh ee eee eek 4 05 Payment management eee ee eee ee eens 4 19 End of month Menu i ee ehh E a OR ee a RL EEE es 4 23 Reports Mem egies ce cece ere esse he cas eases ca Sisal ca E a Satin ie can et E Ree 4 27 Utilities Menudo bal Ae a Seen dat ANS Show Baha od Benet de a 4 31 Section 5 Inventory control Inventory Menu In
110. entered all the pertinent data If by error your configuration settings change you ll have an easier time restoring the original values Each work station may have its own invoice configuration STANDARD IDENTIFICATION The first screen to complete is the Store Identification screen STORE IDENTIFICATION Logo Store name Cursor Color Num Lock Delay F1 Advance Esc Return LID AE AN A A Les logiciels InformaStock Inc CONFIGURATION INVOICE CONFIGURATION con t Logo Store Cursor Color Numlock Delay The logo is displayed upon entering the point of sale Indicate for example the branch name or the name of your store This information will be indicated in the invoicing screen on certain reports and product labels Indicate here the cursor code by which the cursor will appear usually 7 or 12 Are you working with a color or monochrome monitor Or perhaps working with a color monitor in monochrome mode For example your Demo could be monochrome whlie your actual store in color If you wish to automatically have your NUM LOCKS active upon entering InformaStock enter Y Useful for certain computers such as lap tops To generate a message delay depending on the speed of your processor enter a value from 1 to 9 seconds so that you may have time to read the message displayed Les Logiciel EnkormaStoek DOC esate Bae settee AE wae Wy aa
111. eport has terminated it is important to wait for the processing to finish When the screen returns to the Main menu you may then press QJ in order to shut down your computer For those using the inventory module a messgae may appear if you created new items during invoicing The question asked is if you want a list of these items created on your daily closing report On the following pages examples of the reports are outlined in sales slip format Pay close attention to the details of these reports SOL da A E a athe Les logiciels InformaStock Inc INVOICE DAILY CASH R MY STOR Gl Date 23 10 93 1 CASH CONCILIATION Total cash 760 86 Cash given Amount Starting amount 200 00 Base amount according to the system Total amount s equals __ amount Declared amount 960 86 calculated in Declaration cash check drawer Cash balance 2 0 00 total in the drawer Number of invoices 23 Number of items 44 Balance equals f eee balance 1 3 1561 82 transactions Total of transactions 2 1T5 615782 2 BALANCE AND TRANSACTIONS BALANCE 1 Check 0 00 Cash 760 86 760 86 Sub total liquidity Visa 100 00 MasterCard E 650 96 Ame Exp 0 00 Customer acc 50 00 Accounts rec 0 00 Credit notes 0 00 Direct payment 0 00 US funds 0 00 Sub total GIFT CERTIF 0 00 800 96 other methods Total balan
112. equired to stamp ALL SALES FINAL on the invoice since the system will do it for you COMMENTS LIST PRODUCTS Comment Te 2 3 4 De 6 7 8 9 F1 Save Esc Return You may enter up to 20 comments each consisting of twenty five 25 characters These comments are accessed via the upon entering items in the inventory screen printed comments field and upon entering the in the description field of the invoice Les Iogieriels TnformaStoOcCk ENC it Se a aa a da OE adj B18 oe 20 29 CONFIGURATION DEPARTMENT MANAGEMENT This section allows you to enter all the departments or categories used in your business DEPARTEMENT LIST Profit DEPT Description prov 3 E SALES SALES DISCOUNT COSMETICS DECORATION Departement B P P AUTO SUPPLY P P N BOTTLE REFUND T 2 3 4 Dg PERFUME 6 7 8 9 0 F1 Save F2 Remove F3 Print Ins Insert Esc Return Up tp 99 departments each consisting of 15 characters 15 may be entered However the first department on the list MUST ALWAYS BE department 000 SALES DISCOUNT This is used by the global discount function As required by gouvernmental laws this discount is taxable You move from department to department via the up arrow keys or the ENTER key You can also access the departments by using the while entering products in the inventory screen or in the
113. er of items in your open invoices while the detailed report list the details of the items used in the open invoices Les logiciels InformaStock Inc INVENTORY MANAGEMENT TAX REPORT The following sub menu appears after having selected this option TAX REPORT MENU DEMO 1 Provincial 2 Federal Esc Return Select the interval to print a 12 month period always prints The report totals the tax amount to remit per month for all the sales transactions done in your system BAO PEO sf decks Oa ds usd Snake cata A Les logiciels InformaStock Inc INVENTORY MANAGEMENT PRINTING ITEM LABELS This option allows you to print item labels without having to make a merchandise reception It is a direct printing process without affecting your stock quantities Choose the format for the labels required LABELS FORMAT Regular 1 00 X 1 00 Retail pr Regular 1 00 X 1 00 Sale pr Thermal 2 00 X 1 00 TM L60 Thermal 1 00 X 1 00 TM L60 Regular 3 50 X 1 00 Fujitsu Regular 2 00 X 2 00 Fujitsu Laser 0 25 X 0 75 HL 1260 Laser Pharmacy HP 5p Only the label Pharmacy format is unavailable with Les logiciels and then you must enter the position of where the printing of labels will take place Ei DURE PRINTING PROC Prepare your printer 8 1 2 x 11 PAPER REQUIRE Press any key when read
114. ered automatically from the customer files DISCOUNT Ts a discount can be applied to this item enter Y for yes TE you enter N for no this signifies that the price is closed To apply a discount to a closed price requires the manager s password MAXIMUM DISCOUNT If you entered Y in the Discount field indicate her th maximum allowable discount in the invoice for this product without password confirmation However if you enter Y to the Discount field and 0 as the maximum discount the system will consider a NO LIMIT discount to the particular item Les logiciels TnbormaStock TNC se eee sisi is a es a cas 5 19 INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t ACCESSORIES The complimentary accessories serve as items which are related to other inventory items Example required batteries for specific battery operated toys the right film for a particular camera 1 s e In the invoice a window will appear where you can see the accessories for th item entered The accessories are entered automatically in the invoice by using Enter to select the accessory ies N B You must have created the items that you can also use as accessories before adding them to the principal item An accessory can be direct or suggested Respond carefully to the second question vis a vis Accessories after pressing Esc on the window displaying the
115. erous departments in InformaStock in one general ledger category The auxiliary report will print each department with the associated general ledger category However if you use a compatible accounting software with InformaStock the general ledger category representing the numerous departments will reflect the total of all the departments QOL RAS A e Pea a a a a ta la de a Les logiciels InformaStock Inc CONFIGURATION GENERAL LEDGER MENU con t INDEXATION ACCOUNT GL Used if you have trouble printing a general ledger account list or creating a new general ledger account Reindex these accounts It is recommended to use this option after the initial creation of the accounts Print on screen or on 8 x 11 paper all the general ledger accounts entered with InformaStock step 1 option 1 GL AUXILIARY REPORT Print on screen or on 8 x 11 paper for a period interval from start date to end date the auxiliary report of invoice sales and transactions in a general ledger format The auxiliary report indicates the total amount for the desired period according to the debit and credit columns CREATE REPORT This option allows you for a given period the auxiliary report entries directly into a general ledger module compatible with InformaStock Start date E DDDD MM YY End date E DDDD MM YY Esc Quit Les Togieciels IntormasStock In s swichaisiewt ead 4
116. ers and will be the considered one in an automatic order Item number Description Minimum Maximum Proposed order Tab Window Esc Return In entering the item number the description will appear so that you may verify if it is the right item entered You may modify the quantities displayed at your convenience Tab to display the window of items with the minimum maximum and proposed quantities already entered Les 1ogicrel sy IN FORMAS COCK LINC iio noe eee A Bao SS Se Ee a SES AE SE Sega Dis LL INVENTORY MANAGEMENT PURCHASE ORDER Allows you to print the purchase orders on paper or in a file for exportation of the last order or previous orders Choose the required order from the following window EXISTING ORDERS ARCHIVE DEJARECU 121090 145A PgUp PgDn Home End Esc Return Plus onc th order has been selected to print InformaStock will detect if the order contains several suppliers In all cases the following choices are available ORD ER CR EATION By description By sort PURCHASE ORDER SORTED UN SORTE PURCHASE ORDER PRINTE FILE AS IR NA e reales oo A uss eh az Les logiciels InformaStock Inc INVENTORY MANAGEMENT PURCHASE ORDER con t All selections bring you to the final preparation of your purchase order FINAL PREPARATION PURCAHSE ORDER 78
117. es Last puchase Sales E Last sale Last delivery F1 Save F2 Delete Esc Quit The amount next to Purchases totals the amount of purchases made with this supplier The amount next to Sales totals the amount of sales for the items belonging to the supplier As displayed the dates entered correspond to latest purchase sale and last delivery for the displayed supplier Dia ts canis de de aa a Mog ee A cp a dan T Les logiciels InformaStock Inc INVENTORY MANAGEMENT SUPPLIER CREATION MODIFICATION con t F1 Allows you to save the creation modification data for the supplier F2 Allows you to delete the supplier record displayed on screen if there are no items in your inventory assigne to this supplier In this case an alert message will display PROCESSING IN PROGRESS DEMO TRANSACTIONS TO TREAT 126 TRANSACTIONS TREATED 126 Record read 123 IMPORTANT MESSAGE CANNOT DELETE THIS SUPPLIER BECAUSE OF SOME ITEMS CARRYING THIS SUPPLIER NUMBER E 123 KKKKK IMPORTANT KKKKK INDEX UPDATE PLEASE DO NOT INTERUPT Esc Returns you to the Supplier menu Les Togiciels Informas tock LOC wesw Wie hos Wael BW tel os Be eee Re AAA AN 5231 INVENTORY MANAGEMENT MODIFY SUPPLIER NUMBER Allows you to modify an existing supplier number without having to go through each
118. formaStock Autonome Plus 5 01 Inventory Menu InformaS tock ies he hee HE ee a Eee ERS 5 02 General informations ias de die Sa de SS ew da SE Oe Yes Ch a Sara Yad 5 03 TEMS Men td hese a ai ne Bo Nee oi Ral aoe ae a eas Be et ow lo a Re eh eral da 5 04 Display Items corsa EA RAR ew Ew RRO a ee eS 5 05 Item lt Creation Modi fication lt i eck eke Sea ww OR RR ORAS 5 07 Price changes iii ls A AAA AI 5 22 Historical InformaStock Autonome Plus 5 23 Kit management oa ae site dee a 5 24 Delete inactive Items 2 24600 bee bee seria yee Cee bes 5 26 Delete Items at Ze O eis ee A E i Oe 5 27 Supple Meri A Sc pe ca greed a pers abate co ears 5 28 Supplier Creation Modificati0n 5 29 Modify supplier number 2 2 eee eee eens 5 32 PEINE SUPPLIES iii Rae RR RSS ee RRR ae E E 5 33 Supplier laber printinG ooooooooocococoonoooo 5 34 Les logiciels InformaStock Inc cece ce cee ee E O S a E iii TABLE OF CONTENTS con t Reports MENU ocsi ed onae iria ine As Sud eds eed treed a diode dy Sys ede iets Gap eee eas 5 35 Reports Mem eid eed A aha Sie A aa a a SE a 5 35 Transcations Meninas a eee a a ale ste 5 37 Special Orders r p rt o oaee n a ta laa 5 43 La ay aways rep rt ces ses ns a Bove areta aagi area ae ae a acia es 5 44 Open Invoices Teport cede wee ed wee ee a a a dee o 5 45 Tax reportase kone eh oe ee A ea ee ed NE E ea ee ets
119. g 3 from the Main menu of InformaStock The following sub menu appears CUSTOMER FILE MENU DEMONSTRATOR 1 Customer files 2 Payment management 3 End of month menu 4 5 Reports menu Utilities menu ESC Return Customer records are also accessible from the invoice by pressing F7 and F1 Press Esc to return to the Main menu of InformaStock A E E EE E A eal A AAA E EE Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES Customer file creations allows you to manage the purchases made by your customers to allow credit limits to each customer if applicable as well as keep track of outstanding balances You may ven register all cash transactions and allow personalized discouts to customers who usually pay cash CUSTOMER FILE Account number 2220212 Search ME amp YOU Name ME AND YOU COMPANY Care of e Address City Postal code Telephone Fax Salesman lt 3 Date Last Purch Discount at cash Terms Account balance Admin charges z Credit margin prov tax fed tax AVAILABILITY Price level ACtive Acc Y N O Acc statem Y N F6 Menu PgUp Previous PgDn Next Esc Return Upon entering an account number a verification is made to see if the account exists If it does indeed exist the customer record displays If the number does not exist after pressing Enter a message appears stating that you are en
120. he invoice index maintenance and resets to zero Les Logiciels InformaStock Licda GS A 3h Bb d A ges FR SS a A a 2 03 CONFIGURATION COMPANY INFORMATIONIE con t DEFAULT CLERK S PASSWORD PASSWORDOO PRESS SPACE BAR FOR DOS PRESS Enter FOR WINDOWS Allows access to the daily closeout to quit the point of sale and also to use the communications options COMPANY NAME PST QUIT The entry of the company name address phone and fax numbers will be displayed on regular invoices 8 1 2 X 7 The first line company name has already been ntered during the installation of the software This is the abridged name that you have chosen and is also the name that appears at the top of each menu GST Because of governmental laws all your invoices should include your tax numbers This section is where you enter and modify the tax numbers These numbers will appear on all invoices issued by Informastock Always quit this screen by saving your entries using F1 If you press Esc without first saving the following window displays to remind you to save the entries IMPORTANT MESSAGE E CANCELLING AN UPDAT E CONFIRM Y N N If no changes have been made you can quit this screen without saving PR RN RN Les logiciels InformaStock Inc CONFIGURATION PRINTER CONFIGURATION This section is used for the proper printer configuratio
121. ication and returns you to the Items menu If you have a record currently displayed the following message displays before using Esc to quit IMPORTANT MESSAGE YOU ARE CANCELLING A CREATION MODIFIC ATION PLEASE CONFIRM O N N Certain fields are obligatory befor th creation process is complete and suppli your inven The obliga Here is a creation m Make sure that all you departments Configuration menu ers Inventory menu are created before the creation of tory items tory field are Item numbers Supplier number Description Department number brief description of each field found in the Items odification screen EPE EE E E A T E EE E EA T O ate Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t CATALOG NUMBER UNIQUE PRINCIPAL ITEM The catalog number purchase code maximunm 16 characters is usually the number used by your supplier However it can be a number invented by you in conjunction with a supplier code or can be a coded number regarding your cost etc Important to plan the catalog number before creating the item since it muust be a unique number that is no other product can use the same number Once created you must use the delete process making the product inactive before it can be removed from your inventory see Deleting inactive item INV
122. ice to invoice The program will generate the applicable adoministration charges to each customer account and each transaction passed due and those ee for a precise day of the month TRANSACTION STATEMENT This option allows you to print a report of all monthly transactions for each customer account N B 1 You must manually declare into your general ledger the payments made invoice to invoice the payment discounts given using F3 in the payment management and the total of interest calculated in the end of month N B 2 Also in the case of total interest entered in the report you must diminish if applicable the interest entered manually in the invoice using the reserved word INTEREST To consult the amount already declared in the general ledger consult the transaction summary for the same period The option to print the transaction report is made via the following screen TRANSACTION STATEMENT REPORT Sorted by Report mode Selection method Start customers End customers End date F1 Print Esc Return Bray A A E A E a sha tah SONS a hk Les logiciels InformaStock Inc CUSTOMER ACCOUNTS END OF MONTH MENU con t To help you select the kind of report you desire following choices SORTED BY Account number Search string REPORT MODI you have the E Abridged Detailed SELECTION METHOD Global Active Inactive
123. ie SS E OR a Luto CONFIGURATION INVOINCING CONFIGURATION con t Payment key e End Home PgDn PgUp Checks Even with stops active during the method payment you may press End if your customer pays cash to accelerate the invoining process With End the system will advance you to the payment information screen with the total entered automatically in the Cash entry so that you may enter the amount given allowing the printing of the invoice Si vous r appuyez End le montant tendu sera argent Juste You may enter your own methods of payment attributed to the quick keys listed on the left A window will display indicating the co responding number with the method of payment Enter a zero 0 if you do not wish to use the quick keys Enter Y to allow the exchange of customer checks during the invoice If you accept checks enter also the maximum check amount A check exchange is not considered a check payment if the check amount is higher than the invoice total or if it used to pay a customer account balance It is only a service offered to certain customers where you allow them to cash in the co responding check amount In order to do this us th reserved word CHEQUE in the item number of the invoice dada Ie aida amp Les logiciels InformaStock Inc CONFIGURATION INVOICING CONFIGURATION con t Deposits If you allow mi
124. in the search Each item found will be displayed in a separate window Use PgUp PgDn and the arrow keys to select the item you wish press Enter on the item Pressing Esc will cancel the search Alt F10 REVERSE INVOICE This option greatly appreciated by most users is very simple i the invoice just completed press at the and all entries of the invoice will di to use It allows you to completely reverse a Just completed invoice before commencing a new one If you find an error on same time Alt F10 splay with a negative quantity You do not have to manually reverse the invoice yourself to repair the erroneous invoice All that is left is to start a new invoice with the proper Ex transaction 10 sold 10 roll information ers paid Visa Alt F10 transaction 11 returned 10 roll ers credited Visa Alt F10 N B This function is incompatible with function For security reasons yo customer account transactions Les shogiciels IntormaStock LAC asec cece a co s transaction 12 sold 10 rollers paid Debit Card the F7 Customer file u must manually credit INVOICE INVOICE SUB MENU The InformaStock menu system is structured so that you can rapidly access the invoice from any screen or menu In choosing the Invoice menu from the Main menu you are brought directly to the invoice rather
125. invoice Here is how to proceed E Enter the item number maximum 16 characters the SKU number or the PLU department and PESE A a A E E EA ti ENTER K Enter the quantity sold default 1 and press ENTER x Enter the price and PESSS wind n case de a a E it os ENTER iS In the untitled column you may enter a discount percentage i e type 10 for 10 and ENTER This would apply to only the one item you just entered If there is no discount on the AEM PESSE seit mg eA Side Bie e BR OLS Oe Bile ate BE RE A RR BO ENTER X The total for the item sub total taxes and grand total calculates automatically and appear in the appropriate columns Repeat this process for each item sold R The sub total taxes and invoice total re calculates for each item entered E To quickly complete your invoice press END END for cash transactions with exact amount END amount given for cash transactions with change due HOME for Visa transactions PgUp for MasterCard transactions PgDwn for Direct Payment transactions SLO A AA RA e e ana eshte A ae A os Les logiciels InformaStock Inc INVOICE PAYMENT METHODS On top of the quick keys END END HOME PgUp PgDn you also have access to finalization keys Just follow these steps USING THE FINALIZATION KEYS 1 Enter the items sold 2 In the Item number column enter the amount received i e 20 00 for a total of 18 65
126. ion If the installation aborts you most probably have a configuration problem In this case contact Les logiciels InformaStock Inc for ay the steps to follow If you are using WINDOWS 95 we cannot guarantee a successful installation nor can we provide you with technical support JOO A OO O Les logiciels InformaStock Inc INTRODUCTION STARTING THE PROGRAM To start InformaStock from the DOS sous C prompt Type CD INFOSTOC Enter DEPART Enter The program should now execute If it does not contact Les Logiciels InformaStock Inc We can help you to find the solution to the problem but the istallation procedures must have been followed to the letter GENERAL UTILIZATION In the following pages we will explain the standards used for using the software so that you may better understand all options and functions of InformaStock Les logiciels InformaStock Ine dereus o aar ccc eee ee ee eee eee eee eee 1 07 INTRODUCTION MAIN MENU SCREEN A good understanding of the menus will facilitate moving from one screen to another in InformaStock Refere to the appendix for the menu architecture Here is a brief description of the Main Menu E MAIN MENU INFORMASTOCK AUTONOME PLUS 01 09 202 2 DEMONSTRATION Mis 30 INFORMASTOCK AUTONOME PLUS OTHER MODULES 1 Invoicing menu 5 Accounting 2 Inventory menu 6 Personalization 3 Clients menu 7 Co
127. is the description that will appear in your invoice screen and invoice once you enter in the number Enter uo to 25 characters If the description is longer you can enter the rest in the printed comment field immediately beneath the description However make sure that the description itself signifies the item since reports search windows etc use only the description If the description begins with a S the item number will not appear on the sales slip are other characters that can be used at the start of the description field Refer to the annex for an explanation of each COMMENTS The comments ntered her ar those that will appear on the customer invoice and on the invoice screen beneath the description Use the to display the available comments already entered into your system see Configuration ACTIVE BY DEFAULT Enter Y yes or N no An active item is a valid item while an inactive item can be used in the invoicing but not by the orders or receiving modules You can continue to sell the inactive product as long as there is stock but once the stock level reaches zero the item can no longer be accessed You can have an inactive item with a substitue item To delete an item render it inactive and then roll the Delete inactive items index SUBSTITUTE For an item declared inactive enter the item number that can substit
128. ithout affecting your inventory In the invoice enter a product number The cursor moves to the description field Enter a department number or press Enter and choose the appropriate department for the product You can then change the description or accept by again pressing Enter Complete the lin 3o02 CSRs eo A apd tana havea se A e Les logiciels InformaStock Inc INVOICE THE INVOICE IN GENERAL con t SKU invalidated Stock Keeping Unit In case of error in your SKU complete the line press the UP ARROW key to return to the previous line and press Del so that you may restart the SKU SKU validated Available only with InformaStock Caisse your software becomes an InformaStock Caisse Sku Depending on a pre defined mask all SKU entries will be validated to search for department number sub department and cost for each item All SKU s are uniform in length In the invoice enter only the price of the product The system can calculate the true profit on your SKU s S Sales Rpeorts 49 LINES INVOICE The invoice has a 49 line capacity However only eight lines per screen are displayed In the item number column use the UP DOWN arrow keys to navigate from line to line The use of line to line printing allows you to surpass this capacity but is valid only on sales slip format and no screen corrections are possible Instead you may have to use the return product function
129. k Try always to observe each screen details while working with the software At the bottom of each screen the keys available to you are indicated If on line help is available a window will display with instructions If an input error occurs an alert message will display with an accompanying beep indicating the error Please note that new version screens will display with a different color scheme to those with color monitors DOD ven RA Les logiciels InformaStock Inc INTRODUCTION TECHNICAL SUPPORT con t This manual is a source of information on the general use and the description of each option and function However with a little practice you will most likely find personal shortcuts that may suit your personal point of sale needs InformaStock was designed for people with little or no computer experience However do not hesitate to contact us if you have any questions or suggestions You may contact us our customer service number from Monday to Friday 9 00 A M to 5 00 P M EST at BAC OUR 305 1522 For all other reasons or problems please call at 450 649 2339 Before calling our 1 800 number consult this reference manual and proceed to the pertinent section If you cannot find the solution please have the manual as well as your site or location number handy This number is indicated on the back of the installation disks as well as the Informastock Main Menu EXAMPLE CBI0001400 If you wish to acquire
130. k for each salesman PRODUCT EVOLUTION Depending on one or more intervals maximum seven you can follow the sales evolution of one or more product s a REPORT MODE SORTED UNSORTE 22 s U lt s es M M M MM M M M 2 PRINTING Screen Printer LES Logic rte Ls LIntormaStO CK LINC tada da ls ada E a A E a ta lali 5 57 INVENTORY MANAGEMENT INVENTORY STATISTICS REPORT for users of InformaStock Autonome Plus only All statistical reports invoicing inventory movement are available here INVENTORY STATISTICS MENU DEMO CURRENT OPTIONS UN SOLD ITEMS 1 Statistics on screen 4 Since the 2 Historical reports 5 Received beween 3 Localizations report Esc Return Please note that these reports will only be a true reflection of your inventory if merhandise receptions are entered in the software as well as all inventory corrections merchandise returns supplier returns etc DEDO A A AI ges aes Se eda e Cheated aaa E wrt Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY STATISTICS REPORT con t STATISTICS ON SCREEN This option gives you a run down for a precise period see date and time upper right corner of the value cost and merchandise value of your store inventory Date 11 09 2003 INVENTORY STATISTICS Tame 13 57 31 ANTITIE ber items in inventory ber of st
131. layed comment Del Remove Esc Return Del To remove an item for the related window Esc To exit and save the items entered in the related windows DISPLAYED COMMENTS This is useful displaying comments that are for salesman consultation at the invoice only It will not be printed onto the invoice Example Dry clean only Discontinued article etc Les LOGICLELS ENFORMASEOCKY EN Cis eel a by oNS cb bse ends a era a a bl e deb de ame ets 5 24 INVENTORY MANAGEMENT PRICE CHANGES Access this option by pressing 3 form the Items menu This section makes it a very rapid method of modifying your cost reatail and sale prices PRICE CHANGES MANAGEMENT INVENTORY Item number Description Cost Retail price LIPSTICK 1 09 NAIL POLISH 2 45 MASCARA 233 F2 Search Home start PgDn PgUp Esc Return All the items display on screen in alphabetical order by catalog number Enter PgDn PgUp Home Esc MOVE HORIZONTALLY To modify your prices press Enter to move along a same line MOVE VERTICALLY Move from item to item using the arrow keys as well as PgUp and PgDn To return to the starting item To quit without saving the modifications E Rd ae lO nt Sok see alate Ho E oe sate felt age ia oaths SEs Les logiciels InformaStock Inc INVENTORY MANAGEMENT HISTORICAL for users of InformaStock Autonome Plus only The historical section of your Items menu all
132. ll the unpaid invoices Payments The payment must be entered or managed via the Payment management section of the Customer accounts menu Les Logiciels rnformastock THe Ni ek ob tk ley dh ate Se akan oe Pee BS eee eee ze 4 01 CUSTOMER ACCOUNTS BALANCE DUE OR INVOICE BY INVOICE con t How the customer accounts function using balance due method The reserved word Payment must be entered in the item number column of the invoice and the amount of the customer payment The sales slip issued functions as the customer receipt On the daily closing report the customer account payment will be conciliated with amount to deposit The balance of the account will be diminished by the amount of the payment The account statement will display the previous balance add the current monthly transactions subtract the payments and will calculate the new balance The new balance generated will become the previous balance on the next statement issued and the details of the latter will not be displayed on the former After the month s end all transactions will be registered in the sales historical files for the customer How the customer accounts function using invoice by invoice THE QUICKEST METHOD All payments received ar registered using the Payment management of the Customer files menu The balance diminshes the corresponding invoices The account st
133. ll versions of InformaStock must be installed on the C partition of the hard drive This is true for every work station that runs the software We advis th us of HIMEN SYS to place certain programs in high memory The use of SMARTDRV EXE will greatly enhance the processing speed In your CONFIG SYS please make sure that Files 45 Buffers 45 If you possess a math co processor you should add the following to your AUTOEXEC BAT SET 87 YES LES LOGICIELS INFORMASTOCK INC CANNOT SUPPORT THE SLUGGISH PERFORMANCE OF THE SOFTWARE IF THE ABOVE REQUIREMENTS ARE NOT MET A SECURITY SYSTEM PROTECTS THE SOFTWARE AGAINST ANY ILLEGAL COPYING INCLUDING ISTALLATION AND SOFTWARE UPDTAES Les logiciels InformaStock IDNC ooooo oo eee ee eee ee ee eee eee 1 05 INTRODUCTION INSTALLATION InformaStock is delivered on 3 1 4 disks with 1 44M The following is the method to be used for installing the software onto your hard disk Make sure that your positioned in the root directory of your C drive Insert disk 1 into the A or B drive Type the following command A INSTALL Enter or B INSTALL Enter The installation process is automatic You will be asked to insert disk 2 followed by disk 3 Once this is done the system will ask you to re insert disk 1 to finish the installation Installation does not modify the CONFIG SYS verify that you have an adequate configurat
134. lor creations screen is the following INVENTORY CREATION MODIFICATION STORE 3 Catalog number Color BLUE Description E Size EXTRA LARGE Retail price 34 00 F1 Save F2 Screen F3 Color F4 Size F5 S C Esc Return 15 colors and 15 sizes are accessible for a given product Upon entering this section press F2 twice and call up the number you wish to asscociate the colors and sizes As you enter data onto the grid the available colors and sizes are displayed You automatically create the items as you enter them Les togiciecets InformasStock Tne stick eetan A FRE e ES eee we 5 09 INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t F1 to create and save all the possible entries listed F2 to toggle from screen to screen F3 to access the list of available colors F4 to access the list of available sizes F5 to access the colors entry from the sizes entry and visa versa Esc quit without saving Because the products are created according to hyphens example 100 001 XS item number color size do not use any hyphens when creating the principal item Upon returning to this screen the colors and sizes are listed in alphebetical alphanumeric To delete one or more combinations press Del if you didn t already register the possibilities Onc registered the corresponding item records are created you must delete
135. method F9 TRAINING Your system comes equipped with an inventory sample useful for practicing These are not YOUR current items but an example of products that can be used for training tests etc ACTION e start o e invoice Press F9 nter the manager s password This is very useful also for training your staff on the more complicated point of sale transactions You can do anything you would normally do with your regular inventory without worrying about making costly mistakes You also have access to other companies with F9 you may have created if you have the multi company option MAKE SURE YOU USE THIS TRAINING MODE FOR PRACTICE SESSIONS AND NOT FOR REAL INVOICING Keep a watchful eye on the top left part of the screen In training mode the headinf should read DEMO or DEMONSTRATOR also printed on demo invoices hes Llogtetels Informas toek INGE Seeder na of 4 bso ae OND n n a ack i a a a HL INVOICE SPECIAL FUNCTIONS con t F9 TRAINING To deactivate the training mode press F9 a second time when in the invoice screen To have access to this training mode without having to enter the manager password see the DOS keywords F10 OPENING THE CASH DRAWER This function allows you to open the cash drawer with the touch of a key and without having to print an invoice Make sure that the configuration of your printer and cash drawer is properly set
136. mmunication 4 Configuration menu 8 Security backups 0 Quit A Value added menu B Change company C Portable interface LES LOGICIELS INFORMASTOCK INC C gt 24 907 776 bytes CBI0000028 The first line of the menu indicates which SCREEN you are currently located in MAIN MENU INFORMASTOCK AUTONOME PLUS LOCATION POINT OF SALE CATEGORY 2 This indicates the name of the company you are working in MEDIO AA NN a OS Les logiciels InformaStock Inc INTRODUCTION MAIN MENU con t 3 4 5 6 7 The option where the cursor is positioned When the screen heading includes the word menu you have a entered an option with a new menu To access the desired option place the cursor onto the option using the arrow keys to move from one to another and press ENTER or press the number of the option The number of bytes free of your C drive Your site number Always mention this number when calling for customer support The options that you may add onto your point of sale It is possible to personalize certain options on the right section of the menu Contact your sales representative for further details When you press Tab from any menu screen within InformaStock the version and version date of your current software is displayed Here are the main keys used with InformaStock Esc BACKUP this will take you t
137. n With the help of your printer s user guide enter the codes for the type of printing you desire Gl THE DEFAULT SETTINGS IN IBM MODE AR PRINTER CONFIGURATION ACTIVATE RESET Underline Bold Condensed 12 inch 10 inch 1 8 inch 1 6 inch Invoice M F1 Save Esc Quit DEFAULT SETTINGS FOR EPSON MODE ARE PRINTER CONFIGURATION ACTIVATE RESET Underline Bold Condensed 12 inch 10 inch 1 8 inch 1 6 inch Invoice M F1 Save Esc Quit Les Togherels EntormaStock Licda 2 05 CONFIGURATION PRINTER CONFIGURATION con t If a report does not have proper alignment verify the configuration settings These default settings are compatible with the majority of printers Always press F1 to save the modifications entered With the Informastock forms invoice account statement your print report should use the 6 line per inch mode vertical and print 12 characters per inch horizontal With your sales slips the printer settings to verify are bold with 12 characters per inch N B If you are using an Epson sales slip printer make sure that your printer report are also in Epson mode that 12 characters per inch are 12 77 00 In short if you use a sales slip printer and a report printer make sure that both printers are in the same print mode for example
138. n choosing this option the following screen displays INVOICE INFORMASTOCK DEMO Date 15 05 2003 MY STORE Time 13 45 24 Item number Descript EN TO PRINT When saving the invoice At the payment method After each item YOUR CHOICE NUMBER OF LINES ENTERED 1 F6 Menu RECEIPT ON The choice available are simply when you want the printing of the invoice to start after saving after entering the payment method or after ecah item entry Depending on the configuration this option may not be available at all Alt F8 REDIRECT PRINTING Allows you to redirect the printing of your invoice on another invoice format available only to those using two printers Notice at the bottom of the invoice below RECEIPT ON IMP1 ou IMP2 will display each time you press Alt F8 IMP1 is by default the printer on LPT1 LEDO giclee diva Yate A AA A Sen EA boa 3 te BoE Les logiciels InformaStock Inc SPECIAL FUNCTIONS con t Alt F9 DESCRIPTION SEARCH For those using the inventory module this function allows you to search for an item using the description as the search mode If you do not have the item number available or do not have access to the search item search The more precise th ntry the less the number of INVOICE use the description items found ALT F9 will bring you to the description column Enter a minimum of 3 characters to beg
139. n invoices ACTION Enter the items Press Alt and F1 Press Enter on hold T Enter salesman number After pressing Alt F1 at the same time press Enter when the cursor is on the On hold line and enter your number in the following box Salesman number After putting through a hold invoice the screen returns to an empty invoice allowing you to continue invoicing You may enter up to five 5 hold invoices at a time Les Togiciers Informas tock Ita e Fo ek hs aa aE E E E aT ds NAL INVOICE SPECIAL FUNCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE ACTION FINISH Press Alt and F1 Press down arrow and Enter Enter the invoice number 1 5 Finish the invoice To find your invoice on hold press Alt F1 at the same time then press Enter on the word Finish Choose the appropriate invoice number from the window on the left listind the invoices on hold Next to the salesman number the name is displayed If you recalled a hold invoice but wish to return it again to the on hold list press Alt F1 and Enter on the words On hold PRINT You may print a hold invoice which could in turn be useful for service charges price quotes etc Meanwhile the printing of the price quote is not automatically registered and on the invoice the following text This is not an invoice will appear on the invoice The manager
140. nimal depsits on lay aways enter the amount in percent for the minimal deposit or the minimum monetary amount Cash amount Once the cash amount in the cash drawer surpasses the amount entered here the system will alert you to withdraw some cash Use the reserved word RETRAIT with a 1 quantity to withdraw the desired amount This withdrawal will be included in the daily cash report You may continue invoicing even with the surpassed limit A message will display between each invoice with a reminder to withdraw a cash amount Enter a zero 0 amount in order to bypass this function Lest Log rete ls Tntormaseocks IICA 6 GE a A ate rote Zi LR CONFIGURATION INVOICE CONFIGURATION Prod line amt con t This parameter is very useful for businesses with a very small price limit example 1 stores or where maximum price verification is essential Indicate the maximum amount qty X price that should normally not be surpassed by product line sales The system limit is 9999 99 MISCELLANEOUS CONTROLS Security Decimals Cash I D Printing font Use this field to have security on certain InformaStock menus However some options will always require the manager s password Indicate wether you wish to work with 2 or 3 decimals reatail price only e prix de vente 2 ou 3 d cimals However the invoice total will always be 2 decimals Cash i
141. nimum and maximum values of all the items Dis Ace da a Da aa e Boa arta a ts oho Les logiciels InformaStock Inc INVENTORY MANAGEMENT PRODUCT LABELS For a specific order allows you to print the product labels in advance THE EXISTING ORDERS ARCHIVE DEJARECU 121090 145A PgUp PgDn Home End Esc Return If you have multi format option choose the type of product labels you wish for this order FORMAT LABELS Regular 1 00 X 1 00 Retail pr Regular 1 00 X 1 00 Sale pr Thermal 2 00 X 1 00 TM L60 Thermal 1 00 X 1 00 TM L60 Regular 3 50 X 1 00 Fujitsu Regular 2 00 X 2 00 Fujitsu Laser 0 25 X 0 75 HL 1260 Laser Pharmacy HP 5p TES LOGI CTELS TNELORMASEOCK TINO e onal ti Gab A A A a a DD INVENTORY MANAGEMENT RECEPTION Allows you to register all merchandise receptions For users of InformaStock Autonome Plus you access this section in pressing option 5 from the Inventory management menu RECEPTION MENU DEMO CURRENT OPTIONS PRINTING 1 Manual reception 4 Reception 2 Receiving an order 5 Back orders 3 Modify back orders 6 Labels Esc Return For users of InformaStock choose option 4 from the Inventory management menu RECEPTION MENU DEMO 1 Manual reception 2 Labels Esc Return A lo fone ls ta a tai 6 Les logiciels InformaStock Inc INVENTORY MANAGEMENT RECEPTION con t MANUAL RECEPTION
142. nter a cost corresponding to the base cost for the kit such as wrapping charges labor etc Recall the principal item from the following window KIT CREATION Invoice number Base cost Description 3 UM Retail price Departement ET SUPPLIE Profit A Item number Description Price Print AAIR FILTE GOLDFISH STRIPED E COST OF KIT F1 Save F2 Del F3 Price F4 Profit F5 Print Esc Return You may include up to 30 items in your kit Each item should already be created in order to include it in the kit For each item the default quantity is 1 You may modify it or press Enter to pass to the next columns A i oid ee exc oro Gs cad E oo pass MR NR RS E Les logiciels InformaStock Inc INVENTORY MANAGEMENT KIT MANAGEMENT con t The price and print columns are presently in development Also in this version all items will print on the invoice without a price The kit cost is the base cost cost in inventory master file plus the cost of each kit component multiplied by the quantity of each Also InformaStock from the invoice takes the cost of each updated item F1 to save the kit F2 to remove an item from the kit F3 allows you to modify the kit price the price corresponds to the sale price of the principal item F4 allows you to establish a desired profit percentage before modifying the kit price F5 to print a list of all the ki
143. ntory record for the item F8 displays the sale unit for the item PgUp PgDn allows you to move from item to item or page by page Home End move to the first or last respectively item in the order screen TES LOGI CHELS EN FOPMAS COCK LONE ia ti A Bakeries Od ers did ata Sees aS 5 81 INVENTORY MANAGEMENT RECEPTION con t RECEIVING AN ORDER If you have not received any merchandise for an item enter 0 The back orders adjust automatically You may also enter items that WwW i ere shipped by the supplier but were not ordered Enter these tems at the end of your order If it does not not exist in your inventory you must create the item first RECEPTION AND BACK ORDERS PRINTING After choosing the reception to print you may sort the reception according to the selction criteria LABELS After the registering of one or more receptions you may then choose option 6 Labels for users of InformaStock Autonome Plus or 2 for users InformaStock and InformaStock will then automatically print the required product labels for those receptions To skip the label printing for certain items make sure that you enter N for Labels in the inventory record of those items Once all product labels are printed empty the the product label file to avoid further accumulation of the quantities for the next reception Ea E asta h ot obo ese iow tox tata Oe
144. number in the invoice InformaStock will search the product in your inventory If product does not exist it will search catalog ie te peed Bob ug Mile a a EA AAA a A A eck Ug Ace DAR a we Les logiciels InformaStock Inc the the CONFIGURATION INVOICING CONFIGURATION con t Catalog SKU Promotion PST amp GST Require about our existing catalog interfaces Conversion or preparation fees may apply SKU for non inventoried items ie seasonal products used goods etc Entering Y will allow you to enter any product number during invoicing Just enter the department for this item and the sale price The sales statistics for these itmes will correctly comply without affecting your inventory N B You cannot use item creation with SKU use in the invoice Without indicating a promo date for your special price in the inventory file and by having a special price indicated by entering Y to this question all articles will be priced to the special price during the invoice If however a date is listed for the special price this takes priority In Qu bec enter Y Yes Outside Qu bec enter N No This allows you to calculate the provicial sales tax on top of the sub total plus the GST Customer creation Will you allow the creation of a customer file during invoicing Les 1ogterels Informastock ING wis aspe p Beit ee we oe eae a pk Ble w
145. o MaScoOckK INC a EA a ana a D been ek e n BA 3 05 INVOICE THE INVOICE IN GENERAL con t 2 PAID OUT To enter all deposits and withdrawals from your 3 4 CHECK e cash drawer in the form of petty cash Used for purchasing supplies adding money to the till etc To withdraw 10 enter 1 in the quantity column and the amount in positive to withdraw To deposit money into the drawer re enter PETTY CASH in the item number column and enter 1 in the quantity column positive and the amount of the addition Oty Price Total ETTY CASH 1 WITHDRAWAL ETTY CASH 1 ADDITION This reserved word is used only for an exchange of a check at the counter ie a client or employee wants to exchange a check without making a purchase Verify if this function is valid according to your invoice parameters The quantity should be 1 and the amount of the check to exchange Press F1 and in the Payment information section the change automatically represents the amount of the check COUPON Used only to register supplier coupons in the first invoice screen without a validation of the coupons This type of discount is non taxable and reduces the the amount due without using the coupon payment method This reserved word can be used with other invoice transactions bat sation els ad Ad a oo ae Les logiciels InformaStock Inc INVOICE THE INVOICE I
146. o the previous screen menu or option or to simply quit from a function F1 GLOBAL ADVANCE use this key to save print or move to the following screen depending on where you are currently situated Enter LINE ADVANCE allows you to move from one field or line to another QUERY allows you to access the search window on product or customer numbers suppliers lay aways special orders etc Each search window is limited to 600 lines Les logiciels InformaStock Inc cece cee ee ee eee eee eee eens 1 09 INTRODUCTION INITIALIZATION Each time you enter your point of sale you must correctly enter the date DDDD MM YY as well as the time HH MM SS Press Enter to confirm that the date and time are indeed correct If not re enter the proper information InformaStock will automatically set your system time and date Press Esc to return to the date field from the time field or use the left right arrows to move within each field If it is the first time you use the date the program will automatically move to the invoice screen If you have begun to modify the date or time you must complete the modification before proceeding If not confirm the date and time If the date was already used you already closed a day using the date entered a message will display asking you to confirm the date You will also be asked to enter a password The system will use this date to pro
147. oduced 3 Cancelled invoices According to bank deposit Total to deposit 760 parameters Compilation total Surplus Deficit Signature Your bank deposit Certain lines of information with data at zero salesmen departments cannot be printed on your sales slip The important data to verify are those displayed on the example daily closeout sales slip above Les LOGLCEe LS Ln fOoLmas GOCK PICs fee cece aia ote ean a daada Electo us Svan h eye ah alee he ws S 3 61 INVOICE DAILY CLOSEOUT con e A transaction that was improperly registered will be visible by means of an imbalance in the daily closeout report The imbalance will be evident if the total to deposit does not equal the total of that is left or improper registration of the invoice However if surges drain the transactions according to the balance sheet A cash imbalance short or over is an error of the total money in the cash drawer usually change remittance erros an imbalance is caused by equipment or power contact your nearest InformaStock agent or call Les logiciels InformaStock directly We recommend you prepare a daily closeout for each business The daily closeout is an important process since the system creates a transaction file for the day with the name being the date i e 120396 110896 etc in the backup trx directory and also compiles sales
148. ody wily tans of tai ie Nin Les logiciels InformaStock Inc INVENTORY MANAGEMENT OTHER TRANSACTIONS MENU for users of InformaStock Autonome Plus only A very important inventory adjustment menu that ll help you control imbalances in inventory quantities with those of your stock taking In choosing this option the following menu appears OTHER TRANSACTIONS MENU DEMO Supplier returns Inventory adjustment Transfer store warehouse Esc Return This section allows you to manage the supplier returns or adjust inventory levels because of lost or stolen stock You may also transfer mechandise from the store to the warehouse and vice versa Les logiciels InformaStock Inc INVENTORY MANAGEMENT OTHER TRANSACTIONS MENU con t for users of InformaStock Autonome Plus only SUPPLIER RETURNS To register and diminish your inventory level according to supplier return enter the following information SUPPLIER RETURNS IN STOCK Item number Description Quantity RETURNS TO DATE Raison du retour Esc Return To print a report of the credits to come of your supplier answer Y to the following question Do you wish to print the RETURNS report Y N Y In order not to accumulate the return quantities answer Y to the following question Do you wish to purge the RETURNS report Y N Y A a AN da is eats Bye Ae da Les logiciels InformaStock Inc INVENTO
149. ogiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t ACCOUNT NUMBER MODIFICATION Pay close attention to the following screen or else the purchases historicals could be lost REGENERATION OF DAYS Starting date DD MM YYYY Ending date E DD MM YYYY Esc Return Enter the starting date the oldest possible where the customer holding the modified account number began making purchases As the ending date enter the current date A A AA A AA AA A a ee Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t INITIALIZE INVOICE INVOICE TO INVOICE ONLY You may enter here the invoices due by the customer before the update fuction by InformaStock Or to remit an invoice that was not honored by the bank in which case you would enter a different identification number one additional digit in the invoice number CUSTOMER FILES INITIALIZE INVOICE Account number 281 8914 Search string ARCHITECT Invoice date Invoice num Balance due 12 05 2002 Invoice date Invoce num 11 05 2002 Esc Return Only the date invoice number and total balance due is registered no other purchase details are saved to disk Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t INITIALIZE INVOICE With every new invoice you register a verification is done to see if it alread
150. on 8 Delete report Esc Return LZ Om AA A ete ck RR ee eben RATA a bes Les logiciels InformaStock Inc CONFIGURATION GENERAL LEDGER MENU con t Account declaration This is the first step to establishing an accounting interface It consists of declaring each general ledger account to establish a link between your general ledger and your point of sale The nomenclature of your accounts should be consistent within your system in order to have automatic integration The system could by default generate an chartered account currently the default used is Concept InformaStock Print the list of grand ledger accounts and examine the necessary accounts for an accounting link with your cash or workstation If you use the default charter modify or delete the accounts that do not have the same nomenclature and create equivalent accounts It is with this screen that tou enter in InformaStock your general ledger accounts GENERAL LEDGER ACCOUNT LIST Account number 2 10000 Description Bank Category ea Bank 1 Bank 2 Assets 4 Revenue 5 Other 3 Debits F1 Save F2 Remove Esc Return F1 to save the new account F2 to erase an account Remember to check if it was used in your chartered account and enter the number of the account that replaces the deleted on Esc to return to the General ledger menu Les Logiciel EntormaSto
151. ore items 115835 Number of warehouse items E 0 Number of used items E O Number of reserved items 969 Number of negative items 2 0 Cost value 116804 Merchandise value 172506 Items on order 20 Value of order A 534 Items TON 23 Value 0 178 Esc Return To keep a copy of this information 8 1 2 x 11 paper press the PrintScreen key while the screen is still displayed and it will print as shown Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY STATISTICS REPORTS con t SALES HISTORICAL REPORT for users of InformaStock Autonome Plus only For the first seven reports left column the first line represents the the current year and the second line the previous year thus a comparison of the two is diplated The reports in the right column are for the one year only SALES HISTORICAL REPORTS DEMO CURRENT AND PREVIOUS YEARS CURRENT YEAR 1 Quantities purchased 8 Quantities bought sold 2 Quantities sold 9 Amounts bought sold 3 Amounts purchased A Customer supplier returns 4 Amounts sold 5 Customer returns PREVIOUS YEAR 6 Supplier returns 7 Orders B Quantities bought sold C Amounts bought sold D Customer supplier returns Esc Return LOCALIZATION REPORT This report prints a complete list in alphabetical order of all localization terms entered in your system
152. ows you to visualize on screen the information regarding quantites bought and sold amounts bought and sold orders and returns for each month of the current year You may also compare this data with the previous year te if in business for more than on year using InformaStock Autonome Plus Access this option through choice 4 of the Items menu HISTORICAL DISPLAY CURRENT YEAR Invoice number 21 DYNAMO EQUIPMENT INC Catalog number Kaz Cost 55 00 Retail price 99 99 Description MAN S GOLF CLUB Sale price 3 99 99 QUANTITIES BOUGHT QUANTITIES SOLD Jan Feb Mar Avp May June July Aug Sep Oct Dec TOTAL STOCK LEVELS AMOUNTS SOLD AMOUNTS BOUGHT 0 0 0 0 0 0 380 0 367 0 0 O 747 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 380 0 367 0 0 0 747 Last order Minimum quantity 1 Last sold 04 09 96 Maximum quantity E 2 Last delivery Propoded quantity 1 F1 Quantity Amount F2 Order return F3 Comparative F4 Prev year After having selected F4 for previous year you must re enter th function F1 F2 or F3 you wish to consult for this period Les logiciels InformaStock Inc INVENTORY MANAGEMENT KIT MANAGEMENT This section allows you to create a kit or gift from an already existing principal item You must also identify the principal item by entering the word KIT in the localization field In the principal item display you may e
153. perly configure it in the configuration sec f tion EXAMPLE SALES SLIP REGULAR INVOICE EXAMPLE la Sik A tae A ae Sued ob ob 8 AAA ame A DOS Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS With the help of certain function keys you can conduct several transactions relative to the retail trade Pressing F6 will display the following window listing all the available functions INVOICE INFORMASTOCK DEMO Date 15 05 88 MY STORE Time 13 45 24 26 FUNCTIONS F1 Payment methods Al F2 Escompte global A Tax exemption Al Lay Away Al Special order Al Menu Al Customer account Al Credit Note Al F1 Hold Open invoice F2 Print last invoice F3 ON OFF Receipt F4 Prov tax ON OFF F5 Fed tax ON OFF F6 uninstalled F7 Print method F8 Print redirection F9 Description search F10 Renverse invoice Training Al Opening cash draw Al Cash payment TEXTE E Ch CE CE Geer er 6 Visa Mastercard Debit Card A NUMBER OF LINE ENTERRED 1 F6 Menu RECEIPT ON Press Esc to exit from this window and then press the function key corresponding to the transaction you wish to make N B With the function keys using Alt hold down this key while pressing the second function key Finally release the two Les Togiciels INnformaStock Incio whe cave A a da ALS INVOICE S
154. pted An inactive account does not delete the customer file The current invoices or the unpaid invoices in invoice to invoice must be entered in the initialization module to have an effect on the balance and to initialize the customer s month In balance due enter the past invoices due 30 60 90 120 in tha table that appears on the right of the screen once you arrive at the Account balance field Les Logtetels TnformaS tock LIC a aise Rd DB ew WAS A resale a 4 07 CUSTOMER ACCOUNTS CUSTOMER FILES con t You may also choose as to whether the cusomer will receive an acount statement ech month The current purchases are automatically updated each day for each invocie Press Tab to display the financial information for the customer puchase totals credit available current balance This data will be invisible if you display the customer account at the counter for confidentiality In the invoice if you press F7 Customer account the system will ask you to enter the customer and will then accumulate automatically all the items puchased by the customer in the PUCHASES OF THE MONTH setion of the customer account In the payment method you can choose Others and then Customer account However these two fuctions calling Customer files and the Customer account payment method are not inter related Also all purchases are registered in
155. r in the Others field the same amount the customer entered using the bank keypad and place this amount into the direct payment method and then press F1 Continue as per your configuration For direct payments superior to the purchase total enter the total amount the customer wishes to withdraw Press F1 and in the Amount given enter zero 0 and the change due will be the differenc between purchase total and the withdrawal A Pee ec gt ON Les logiciels InformaStock Inc INVOICE PAYMENT METHODS con t For allowing customers to withdraw cash without making a purchase use the reserved word CASH where the price entered should be zero 0 In the payment methods screen choose Direct payment with the amount in positive and press F1 and carry the amount now negative which automatically calculates to the cash payment This allows you to withdraw the entered amount from the till 1 screen Paid out Petty cash I 0 00 0 00 2 screen PAYMENT METHOD Visa Master Amex Others OTHER PAYMENT ME 1 tomer Acc 2 Credit Note 3 Debit Card 25 00 4 US funds sil Cus Les togiciels EntormaStock LNG visita a pe ws ek SR a wR a es ZTO INVOICE OTHER TRANSACTIONS True for returned merchandise as well as exchanges it is very important to carefully enter each item into the invoice to properly manage your sales and inventory
156. routines Les Logicrels TATOrmaStock ING y sews hee 3 aie A Ue aS ee 5 03 INVENTORY MANAGEMENT ITEMS MENU Managing your products is done by this screen Choose option 1 from the Inventory management menu The items menu with InformaStock Autonome Plus is the following STORI CATALOG Display item Display item Creation modification Creation modification Price changes Price changes Historical Remove inactive items Kit management Delete Obsolete items Delete non active items Esc Return for users of InformaStock Autonome Plus only Check with your supplier to see if their products are available on diskette The items menu with InformaStock is the following ITEMS MENU DEMO Display items Creation modification Price changes Kit management Delete obsolete items Delete non active items Esc Return Select the option with which you wish to work or press Esc to return to the Inventory management menu 5 04 A AA a a its one Les logiciels InformaStock Inc INVENTORY MANAGEMENT DISPLAY ITEM The first option of the Items menu is the information display of all your inventory records You must naturally create the items before the display is possible ITEMS DISPLAY STORE Invoice number y LL ORIGINAL AUTO PARTS Catalog number 2 dead UPC code 100123 Description MANUAL TRANSMI
157. rrent transaction with the date and time of the re print This transaction will be considered only as a re print and will not be included in the day total transactions A complete sales slip item description price taxes and total will print and displayed on the bottom are the invoice number original date salesman as well as the payment methods total paid and the Re print notation ATTENTION Comments are not registered and therefore ar not printed Les logicrels TnformaStock Ln a bce renee ay ae Sea hg ds 3 47 INVOICE SPECIAL FUNCTIONS con t Alt F2 PRINT LAST INVOICE By pressing Alt F2 at the same times the printing of the last ONLY THE LAST invoice completed occurs It is a very rapid way of producing a duplicate invoice for example a credit note lay away etc You may print as many of these invoices as you wish as long as you do not begin a new invoice or exit the invoicing screen The Duplicate invoice notation appears on the copies and the number of times you use this function will compile into your daily transactions If the duplicate invoice is no longer possible use instead the Alt F1 fucntion Alt F3 RECEIPT ON OFF Pressing Alt and F3 at the same time allows you to activate or deactivate the printing of invoices Diplayed at the lower right of the invoice is the status of this function RECEIPT OFF
158. rs on the invoice total Usually the difference should be zero 0 for the same item exchanged but be careful there may have been a price adjustment Since the last purchase PRINTING THE INVOICE The F2 F3 and F4 functions indicate which keys to press to directly modify a field for given payment methods If you press Esc you will return to the invoice Once your invoice is saved to disk you may begin a new invoice even if the printing of the previous invoice has not terminated If you return to the invoice but cannot remember the change due the amount is listed on the lower left of the screen and will remain there until you complete the current invoice If your printing mode is set to RECEIPT ON the invoice will print If set to RECEIPT OFF noprinting will occur The printing mode is diplayed on the lower right of your invoice Toggle between on and off using the Alt F2 function The system may alert you if you wish to print an invoice but your printer is off or not connected Always pay close attention to these messages and reply accordingly Les togietels IntormaSt0Ck TIGI aida td dt eee a E a a edd Bee Si BL INVOICE PRINTING THE INVOICE con t With all InformaStock software you may print your invoices using a sales slip format regular format or both at the same tim Choose your printer according to the type of invoice you d like and pro
159. rt Z and a purging of certain files InformaStock is a system that manages its own files internally you need not worry about file maintenance To begin the daily closeout process you are asked to confirm your decision Do you wish to perform a daily cloesout Y N N If you answer Yes you must if necessary enter your password In this way if you have security on menus active only authorized personnel may perform this operation Les togiciels EatormaStock TNC ui iria e AA a ee a Sao INVOICE DAILY CLOSEOUT con t Once the password if applicable is accepted by the system you must decide on what type of cloesout you want using the following menu DAILY CLOSEOUT Complete 2 Temporary X COMPLETE Z This type of closeout is a final closing and contains if available all temporary cloesouts previously entered TEMPORARY X This type of closing usually is done at the changing of the cash drawer You may also print the cash report and then return to the invoice You may perform up to nine 9 temporary closeouts per day N B It is not necessary to perform an X for consulting your daily sales statistics Print a daily cash report directly from the software s Report s menu instead During these steps you can always press Esc to return to the invoice In doing so the following message appears IMPORTANT MESSAGE E CANC
160. s password will be necessary to print the invoice DELETE You may also delete a invoice on hold Remember that you cannot quit the invoice screen while there are hold invoices Since they are not held in memory a message will display to remind you that there are hold invoices active A ye ree olde A Bird atid aa ates as Bees do Les logiciels InformaStock Inc INVOICE SPECIAL FUNCTIONS con t Alt F1 HOLD INVOICE AND OPEN INVOICE Thus to register on or more invoices on hold for an extended period use the Save option to save the invoices to disk in the form of open invoices OPEN INVOICES This is useful for preparing invoices in advance customers calling in a purchase and retreiving the goods at a later time or making a price quotation etc OPEN INVOICE Enter the items SAVING AN INVOICE Press Alt and F1 Down arrow 4 times Enter Choosing the Save option saves the invoice that was displayed on screen when calling this function directly to disk There is no limit as to how many open invoices you wish to save An open invoice corresponds to an invoice that cannot be immediately completed for any number of reasons Once you save the open invoice you must enter the name and telephone number of the customer If you modify an open invoice you must re sav th invoice to keep the modifications For those using inventory options you may or may not diminish
161. sc to quit the window and any modifications made are saved to disk Tab DISPLAY INFORMATION For over the counter security reasons once you enter the customer files the financial information bottom of page does not display automatically In order for this information to display press Tab Esc QUIT Allows you to exit the current customer record displayed A message will display asking you if any modififications made should be saved IMPORTANT MESSAGE ELLING EDIT CREATION RM Y N Answer yes to the question and press Esc a second time on the empty customer file record and you will be returned to he Customer Accounts menu Or press F1 to register any cahnges made before pressing Esc Les logteverls Intormastock PACs Mit AS A dd ed Seah B 4 17 CUSTOMER ACCOUNTS CUSTOMER FILES con t Alt F1 DELETE CUSTOMER ACCOUNT Will allow you to delete a customer account ONLY IF THE BALANCE FOR THE ACCOUNT IS AT ZERO The sales historical on the purchases will also be lost IMPORTANT M ESSAGE E CONFIRM DESTRUCTION Y N N We recommend you use the Active Y N field in the Customer record to temporarily close the account ai Soe Rae ay SDA chi Laid Bae A O wea bese rah a tb Pos ede Melee ant oon Les logiciels InformaStock Inc CUSTOMER ACCOUNTS PAYMENT MANAGEMENT BALANCE DUE Use the reserved
162. statistics as well as updating several other files reports taxes etc See the Reports section that reflect the data held in your daily closeout files tax reports transaction reports etc A O iD a eau Les logiciels InformaStock Inc CUSTOMER ACCOUNTS BALANCE DUE OR INVOICE BY INVOICE Before creating your customer accounts you must decide whether to to manage the accounts via the balance due or invoice by invoice methods see section on Company information in your Customer accounts menu Make sure you choose the method that works best for you since you cannot modify the already registered customer account transactions ATTENTION ATTENTION BALANCE DUE Method You only have the transaction details for the month invoice payment discount interest The previous transactions are totaled with each month s ending balance in 30 60 90 120 day format Account statement The monthly account statements list the monthly puchases only Refer to the previous account statement for the details of the previous balance Ex credit cards Payments The payments are entered via the invoice and automatically diminish the balance due for the customer No references to the invoice numbers are registered INVOICE BY INVOICE Method All unpaid invoices are saved for justifying the balance due Account statement The account statements hold the details of a
163. supplier record SUPPLIER NUMBER MODIFICATION DEMO Supplier number New suplier number IMPORTANT MESSAGE SUPPLIER NUMBER TO MODIFY 123 1234 After entering the original supplier number enter the new number SUPPLIER NUMBER MODIFICATION DEMO Supplier number 123 1234 New supplier number IMPORTANT MESSAGE THE NEW SUPPLIER NUMBER IS NOW 965 1234 For the changes to take effect the system will pass through each existing record in the inventory Please do not interrupt this index update The system may refuse the number change if the new number entered already exists Also rejected is if you try to merge two suppliers into one Pi oe E T aE a Vanes a lances Sg he be ew Les logiciels InformaStock Inc INVENTORY MANAGEMENT PRINT SUPPLIERS Allows you to print the reference list of all or an interval of the suppliers currently in your system To print all suppliers press Enter at the start supplier and Enter again for the end supplier SEARCH PARAMETERS Start suppliers End suppliers Prepare your report printer PRINTING PROCEDURE Prepare your printer 8 1 2 X 11 PAPER REQUIRED Press any key when ready The required report commences printing MY STORE Friday September 29 2002 DEMO 09 38 Page 1 SUPPLIER ACCOUNTS SUPPLIER
164. t After entering the supplier number the supplier name will automatically display Confirm the entry by pressing Enter LE it is not the proper supplier re enter the correct number You also have access to the search function which will display the available supplier entered in your system Each item corresponds to only one supplie You may however order this item from other suppliers InformaStock will not disallow it If the same item has a different number with another supplier we suggest you create a second record for the item and enter in each item the replacement number referencing the duplicate item LOCALIZATION This field is usually used for where to physically find the item in your store However you are free to use this field in any way you see fit This field can also be used for special functions For example if you enter ZERO as the localization you mark this record which in turn can be deleted by the Index update and then Marked Inventory SEQUENCE UNIQUE SECONDARY The numeration in InformaStock being alphabetic is not convenient to all businesses Thus you may sequence your inventory through this field and reference them on with the sequence number wanted on reports and or supplier orders Da LA ee ab Pb ct A RR Les logiciels InformaStock Inc INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t DESCRIPTION OBLIGATORY This
165. t entered as payment total top does not equal the total of payments applied to the invoices bottom TRANSACTION PAYMENTS REPORT This is a report of the applied payments for a given period only that is only the invoices that have an applied payment either total or partial will be listed on the report A A y s na nates etre AS viata on inc stave ann se vb Les logiciels InformaStock Inc CUSTOMER ACCOUNTS END OF MONTH MENU In choosing option 3 from the Customer accounts menu you are brought to the customer end of month procedures The menu in balance due mode is END OF MONTH MENU DEMO 1 Interest calculation 2 Transaction statements 3 Account statements 4 End of month Esc Return The menu in invoice to invoice is END OF MONTH MENU DEMO 1 Interest calculation 2 Transaction statements 3 4 End of month Account statements Esc Return PLEASE FOLLOW STEPS 1 THROUGH 4 CAREFULLY AS THEY APPEAR ON YOUR SCREEN INTEREST CALCULATION balance due The program will generate the applicable administration charges to each customer account according to the percentage entered in each record on all transactions that are already in the 30 day and those for a precise day of the month Les BOLETOS AnformaS tock LNC wai icc aiels aca ives hse e pelle on 4 23 CUSTOMER ACCOUNTS END OF MONTH MENU con t INTEREST CALCULATION invo
166. t a new lay away for each la y away on in is on ter the name and telephone number of the customer The lay away is perfectly suited for transactions needing three metho ds of payment Les Logicrels InformaStock INO vig oid ies a a Wd Es a a BZ INVOICE SPECIAL FUNCTIONS con t F4 LAY AWAYS Entering the deposit on a lay away consists of two basic steps Firstly the payment method wanted and secondly the amount of the deposit in the payment information section The amount due to finish the sale of the lay away will automatically calculate When invoicing a lay away you must calculate the change due example 25 00 given on a 20 00 deposit change due is 2 00 PAYMENT METHODS Other Cash Check Visa Master Amex PAYMENT INFORMATION A CUSTOMER ADDRERSS Name CUSTOMER 1 Deposit gt 93 42 Address Given gt 23 42 City Balance P code X9X 9X9 Tel sr 123 1234 STORE INFORMATION Date i 23 08 95 Salesman 1 Counter Time 09 34 10 Invoice 1000029 o Lay away in progress DEPOSIT 25 23 36 F1 Print F2 Payment F3 Address F4 Salesman Esc Return invoice You must enter the name and telephone number of the customer You may use only one payment method on any deposit For a second payment method start a new deposit Boece thes A cok dy Seu AE LEIS AA wows 6S E Les logiciels InformaStock
167. t display a certain customer system returns to the Main menu it usually indicates damage to your data or index files Choices 1 through 5 are for index updates only Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t The maintenance options more precise than updates are made to rebuild your data and index files If in doubt always choose an index maintenance over an update Please note that option 6 Customer maintenance includes one through five of this screen We recommend that you use the index maintenance options after your initial customer creation as well as regularly monthly for example Once the type of utility has been chosen the following screen appears ESSING IN PROGR DEMO Transactions to treat 300 Transactions treated 150 Record read 323 5658 KKKKK IMPORTANT KKKKK INDEX UPDATE DO NOT INTE DATO A AS A E a te roasts has ed Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t GLOBAL ADJUSTMENT MENU After entering your password you are led to this option and the following screen appears GLOBAL ADJUSTMENT MENU DEMO UPDATE RE INITIALIZ Salesman A Financial profile Cash discount Payment terms Administration charges Credit limit Active Purchase date Price level ODAIAUBRBWNER Esc Return This section allows you to initialize for each elemen
168. t listed a constant unigue value for all your customer accounts After having selected one of these option the manager s password is required after answering the following question IMPORTANT MESSAGE THIS OPERATION WILL MODIFY YOUR DATA DO YOU WISH TO INTERUPT THIS PROCI TO BACKUP YOUR SYSTEM FILES ANSWER Y N N Les logietels anformas COCK LAG sik wd A wR E ela ayaa rae WER ee a ad non 4 41 CUSTOMER ACCOUNTS UTILITIES MENU con t GLOBAL ADJUSTMENT MENU GLOBAL ADJUSTMENT SALESMAN ADUSTMENT VALU Salesman ter Sylvie Lucy Robert Chantal Louis Esc Return GLOBAL ADJUSTMENT FOR CASH DISCOUNT ADJUSTMENT VALUE FOR CASH DISCOUNT Esc Return GLOBAL ADJUSTMENT FOR PAYMENT TERMS ADJUSTMENT VALUE FOR PAYM 1 2 3 4 5 6 7 8 9 0 E Esc Return A NN Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t GLOBAL ADJUSTMENT MENU GLOBAL ADJUSTMENT FOR ADMINISTRATION CHARG ADJUSTMENT VALUE FOR ADMINISTRATION CHARG Gl un Esc Return GLOBAL ADJUSTMENT FOR CREDIT LIMIT ADJUSTMENT VALUE EDIT LIMIT Esc Return GLOBAL ADJUSTMENT FOR ACTIVE INACTIVE ACCOUNT ADJUSTMENT VALUE T py FOR ACTIVE INACTIV GLOBAL ADJUSTMENT FOR PURCH
169. t of up to 20 comments entered during configuration see configuartion You may then select a comment from the list using the UP DOWN arrow keys and pressing Enter when the cursor is on the comment you wish to select OAD NA Se a s OEA E coe sepa aig nad Maas eee ey Les logiciels InformaStock Inc INVOICE THE INVOICE IN GENERAL con t INSERT To insert a transaction blank line or comment between two existing transactions position the cursor onto the line where you want to insert and press the Ins key followed by the missing information N B Using blank spaces to air existing transactions is accepted only in the regular invoice format DELETE To delete an already started invoice press Esc and enter Y to the question displayed or press Del on each line of the invoice RESERVED WORDS RESERVED WORDS are used to accelerate certain invoice functions All other transactions are not permitted with the use of these words Just enter the reserved word in the item number field and proceed as follows The reserved words are 1 000 Your first department listed is 000 Sales discount You cannot delete this department This allows you to issue a cash discount before taxes by indicating 1 int the quantity field Example 000 SALES DISCOUNT 1 10 00 10 00 Thus with 000 you can issue a discount manually for the items entered on your invoice Les LOG ETE LS Int
170. t the reports menu press Esc and yo Inventory management menu However REPORTS MENU DEMO STOCK MANAGEM ENT Inventory men Sales statist Inventory sta u ics menu tistics menu Esc Return u ll return to the the printer buffer must be empty before the print process stops To empty the buffer more rapidly close and then turn on the printer Please note that after printing automatically return to this menu Reports can be produced either on one of of the former the following message displays PRINTING Prepare yo 8 1727 RA PROC ur p PAP EDURE rinter ER REQUIRE Press any key when ready the reports you paper or on screen In the case LES APFOGTCLELS Informa Stock ACA a il lat 0235 INVENTORY MANAGEMENT REPORTS MENU con t The reports sent to scr n are the same as those on paper To move from field to field in the on screen report use the arrow keys PgUp PgDn Home very useful F1 al A ng functions report If you choose partial define the section you wish to print by pressing F1 on the line where you wish to End and Tab You also have access to two lows you to print from screen the total or partial start and with the arrow keys block the rest of the section to print F2 In the same manner you can freeze a block example fr
171. te a Babs od Les logiciels InformaStock Inc CONFIGURATION SIZES COLORS MENU con t Same functions for the colors list F1 F2 F3 F4 Esc LIST OF COLORS NAME DESCRIPTION Color 1 000 NONE 2 001 BLACK 3s 002 WHITE 4 010 YELLOW 9s 100 BLUE 6 7 8 9 LO 11 125 13 14 15 F1 Save F2 Remove F3 Insert F4 Print Esc Quit save your entries and modifications remove a size or color from the list insert a color or size between two existing colors sizes print sales slip the list quit without saving Les Togieiels TnformaStock TNCs wees ets ce 6 CSAS oe RIN Sw S aS es Sa sae oe 2 41 INVOICE Once your configuration is completed you are now ready to invoice with your InformaStock point of sale You will be invoice with the following two screens 1 screen invoice InformaStock INVOICE INFORMASTOCK DEMONSTRATOR Date 18 01 2003 MY STORE Time 19 06 09 Item number Description Qty Price Total IN STOCK SUB TOTAL O GST l PST TOTAL F6 Menu RECEIPT ON 2 screen invoice InformaStock ee ENT METHODE E E E SS E Cash Check Visa Master Amex Other TOTAL lI lf 1 0 00 Se PE E RC ESER CCS A ERT CEH ES SE GS RE SRT PR ET RA RC CRS ET RC EA REE EE a PAYMENT INFORMATION g ez CUSTOMER ADDRESS SEE Name ETE
172. tering a non registered customer You may then enter the required information for this new entry hes logreve ls bitotmastocks PACs Me A AA A td ed ee ai 4 05 CUSTOMER ACCOUNTS CUSTOMER FILES con t You may enter up to eight 8 characters for the account number and up to sixteen 16 characters for the search field These are alphanumeric keys and will be used as the reference numbers for customer reports Please note that the account number must be unique while the search key does not need to be The account number is customarily the customer telephone number We suggest however not to enter the hyphen and to enter instead as the last character an identifier for each member of the same family You are also able to use the search function by entering in the account number field or by entering the first three 3 characters in the search field The name address and city fields can handle up to twenty five 25 characters each and display automatically upon entering an existing account number You may assign a salesman for each customer by pressing on the salesman field or by entering the salesman who opened the account You can also automatically give a discount to preferred customers in the invoice depending on the customer and whether the item is discountable The payment terms and administration charges should be entered if you wish that the end of month interest calc
173. ts and their relative components Les logiciels InformaStock Inc INVENTORY MANAGEMENT DELETE INACTIVE ITEMS This choice is an index update that verifies al Les logiciels inactive items that have a zero quantity before removing them permanantly from your inventory The manager s password must be entered You must pass through each item you wish to delete and enter N in the active field before using this option The following message appears to get your confirmation on the operation IMPORTANT MESSAGE EX UPDATE OPERATION ERTAIN AMOUNT OF TIME RM THIS UPDATE N Entering Y to this question will start the index update operation Depending on the size of your inventory it may take a bit of time DO NOT FOR ANY REASON INTERRUPT THIS PROCESS TE you do you may damage your data files as well as the index files 5 26 InformaStock Inc INVENTORY MANAGEMENT DELETE ITEMS AT ZERO This option allows you to delete items that have not been sold or bought at all This is considered to be an item at zero since it has no historical This option also passes through an index process of your inventory DO NOT INTERRUPT THIS PROCESS Answer the following question IMPORTANT M ESSAGE PERATION WILL MODIFY YOUR DATE WISH TO INTERRUPT THE PROCESS ER TO MAKE A SYSTEM BACKUP
174. u may specify the interval needed That is for a sort using the supplier number you may select all the suppliers one supplier or only suppliers 10 20 Enter the starting supplier number and the ending supplier number To select all press Enter on each line selection You may also choose to have a sub total per selection and a page break to air your report At the very end of your selections finally choose the item number type to print onto your reports ITEM NUMB ER TYPES Catalog Invoice UPC code Dee esas ote a tes Se A aio yas Oar Sree bine essays ose eo nase sey By oe dd Les logiciels InformaStock Inc INVENTORY MANAGEMENT INVENTORY REPORTS con t Examples for price lists All products for department 5 only SORT 1 4 DEPARTMENT NUMBER from 005 to 005 SORT 2 2 CATALOG NUMBER Enter Enter For department 10 only all the suppliers all products SORT 1 4 DEPARTMENT NUMBER from 010 to 010 SORT 2 3 SUPPLIER NUMBER Enter Enter SORT 3 2 CATALOG NUMBER Enter Enter For department 001 suppliers 100 to 150 all products by invoice number SORT 1 4 DEPARTMENT NUMBER from 001 to 001 SORT 2 3 SUPPLIER NUMBER from 100 to 150 SORT 3 1 INVOICE NUMBER Enter Enter For items by order of sequence only SORT 1 6 SEQUENCE For all items with catalog number in 1000 range SORT 1 2 CATALOG NUMBER from 1000 to 1999
175. ulations are performed automatically The tax exemption numbers increasingly rare should be indicated if applicable Do not enter anything if tax exemptions are not allowed You may attribute a price level to each customer Besides personalized prices and direct global discounts there are four different price levels that exist in your system A NE sce Sek ss aide SNe Sp Re aia a a hay Les logiciels InformaStock Inc CUSTOMER ACCOUNTS CUSTOMER FILES con t Level 0 calculates the most advantageous price for the customer depending on your invoice parameters customer discount personalized price 1 forces the entry of price 1 of your inventory file 2 forces the entry of the sale price 2 of the inventory file 3 forces the entry of price 3 of the inventory price 4 to force the sale according to the cost plus In this case the percentage entered will be the entry found in the Discount at cash field Also with level 4 the field Discount at cash is not used to to diminish the invoice total but to calculate the retail price according to the cost plus a profit margin With the creation of every customer file the file is by default active If you need to temporarily suspend the use of a customer account render the customer file inactive This will affect all future account purcahses for this customer but payments for this account can be acce
176. ute this item In the invoice if you try to enter the inactive item a messge will display alerting you to its inactive status and will display instead the substitute item Les LOGLCLEOS TNFOTMASEOCK TNCs awe et o te e ide ida pide Deh DS INVENTORY MANAGEMENT ITEMS CREATION MODIFICATION con t DEPARTMENT OBLIGATORY You may enter up to 98 different departments These represents the items you sell by category Use to search the available departments already created in your system TAXABLE BY DEFAULT For tax information enter T for taxable items and N for non taxable items In creating the items the default values will appear automatically according to the tax level entered in department LE referenced by this item LABELS Indicate Yes or No if you wish to have automatic label printing at mechandise receiving Separate label printing is possible see Reports menu UNIT The values entered here will be used with the orders receiving and certain cases of the invoicing If no information is entered here InformaStock will use one 1 as the default value The first field in the unit is the quantity to order the second is for quantity to receive and the third is for the default quantity by which you sell this item For example you order one box of nails from your supplier You receive twelve 12 units one box each containing 100 nails
177. ve two possible date intervals ITEMS CREATION MODIFICATION STORE 1 Catalog number idl UPC code 100123 Invoice number Tet Supplier number 13 Localizat L12 1 ORIGIANL AUTO PARTS INC Sequence Description MANUAL TRANSMISSION Active Y Yes Printed comment 3 MONTH SERVICE Substitut m PROMOTIONAL DATE FUNCTION Departement 030 AUTO PARTS Provincial tax T Taxable 1 01 01 95 09 00 00 Federal tax T Taxable 2 31 01 95 17 30 00 Cost 6 47 6 92 3 DD MM YY HH MM SS Retail price 1 9 95 11 34 4 DD MM YY HH MM SS Sale price 2 8 95 10 20 Other price 3 8 73 9 95 ooo Discount Y Yes Max disc 10 00 Accessories N No Remplacement N No Displayed comments Esc To exit from the promotional dates fuction window and returen to the sale price field Del To delete an already entered date With the DOS keywords there are other ways of using this function see annex Les logiciels InformaStock Inc INVENTORTY MANAGEMENT ITEMS CREATION MODIFICATION con t OTHER PRICE 3 You may enter a third price level Entry of this price is not manadatory This could be a distributor s price a preferred customer price etc Accessing these 3 price levels from the invoice is as easy as pressing the Tab key while in the invoice price field If you are using the Customer Account module the latter could be ent
178. y LES LOGIT CTELS TN FOPMASEOCK ANA A he BAe e Bene he InformaStock Inc Consult our price lists for further information If you choose a format where several labels are printed on the same line InformaStock will inform you to prepare your report printer the INVENTORY MANAGEMENT PRINTING ITEM LABELS con t Like the regular label InformaStock format it is a page consist ting of 6 labels wide and to avoid wasting a line of labels in printing a sinle label indicate the position label 1 to 6 where the printing should begin LABEL PRINTING DEMO Starting label Number of copies Record read IMPORTANT M ESSAGE INDICATE THE POSITION OF STARTING LABEL gt a Esc Return Once the starting position has been entered enter th of the items you nedd labels for ltem number LABEL PRINTING DEMO Starting labels Number of copies Record read IT EMS SELECTION Starting item Ending item Esc Return Les logiciels InformaStock Inc INVENTORY MANAGEMENT PRINTING ITEM LABELS con t Press Enter on the ending item to stop the selection at one sole item Indicate the item number where the printing process should go as far as The quantities to print will be the same for all items selected IMPORTANT M ESSAGE INDICATE THE NUMBER OF COPI
179. y away deposit credit note customer account payment merchandise return special order regular product sale SKU sale cash withdrawal lay away item H A o aw PY Nx lt NVUOZSZEOENXGQHTIO If you make a temporary closeout X the information will not be readily avaliable until you make the final daily closeout Z You may print the transaction report of any of your days either before the closeout or by choosing the Previous day option Dees SiO ain s a antelope es E E E E E lego eee eRe orate Les logiciels InformaStock Inc INVENTORY MANAGEMENT TRANSACTIONS REPORT con t In both cases select among the following choices TRANSACTIONS Detailed Short TRANSACTIONS WANT ALL Sale SKU Lay away Special orders Merchandise returned Petty cash Credit note Supplier coupon Credit card Check exchange Cancelled invoice Cash drawer opened Duplicate invoice Cust account payment Discount Cash withdrawal eal g F AVAILABLE PAYMENTS ALL METHODS Cash Check Visa MasterCard American Exp Acc receivable Credit note Debit card U S funds TRANSACTIONS Item Description PRINTING Screen Printer Les Logrerels TATOrMaASCOCK LOC owes Bee Baie eo WE Bie bh we ie ae eS ote eel 539 INVENTORY MANAGEMENT TRANSACTIONS REPORTS con t DAILY CASH REPORT Allows you to print a
180. y exists in the account If it does not a registration confirmation message displays INVOICI E INITIALIZATION DO YOU WISH TO REGISTER THIS INVOICE Yes No If you answer Yes Y the transaction is entered in the second portion of the screen ATTENTION To remove an invoice re enter in negative with a different number or use F10 in the Customer file A ta A te E da a AAA e d Les logiciels InformaStock Inc CUSTOMER ACCOUNTS UTILITIES MENU con t INDEX MAINTENANCE MENU This section allows you to update the information pertaining to your customer files of all your indexes or reset them to zero INDEX MAINTENANCE MENU DEMO UPDAT RESET TO ZERO Customer Financial profile Financial profile Comments page Comments page Personalized price Personalized price Department discount Customer historical Customer maintenance Payment maintenance Invoice maintenance Purchase maintenance OLONA BUNE Esc Return Your system is made up of data files and their respective index files Certain cases such as power fluctuations hard disk damage improper computer shut down etc can lead to faulty index files as well as data files If this occurs the system will not hinder you from invoiceing but can make it difficult to create new products or customers If you notice any strange characters appearing on screen or the system does no
181. your data Les logiciels InformaStock IDNC ooo o o oooooooo o o o o o ooooo o 1 01 INTRODUCTION TECHNICAL SUPPORT Les logiciels InformaStock Inc ensures total national support of all its products This service is offered to anyone having questions on the general utilization of your point of sale After your point of sale installation you will have access to our 1 800 support and utilization line for the first ninety day Afterwards you may purchase an annual service plan Learning the basic functions of your point of sale becomes easier with the built in DEMO mode included in the software It is very important to take the time to fully understand all the functions and options offered either by using the DEMO mode or by carefully reading this reference manual InformaStock s customer service is handled by a competent team of trained personnel ready to provide on the spot answers to your utilization questions Because of the number of incoming calls after installation customer on line training is unfortunately not available via our 1 800 number Also not available is the configuration or repair of all equipment not usually used with Informastock software We are unable to answer any questions regarding accounting or fiscal issues that may apply to your company These types of questions are best answered by your accountant We have tried to maintain a logical consistant format in the utilization of InformaStoc

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