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Spreed Online Meeting User Manual

1. 3 Alternatively use the Spreed icon to operate Participants see your shared desktop The screen will be shared at its full size but you have three options to adjust the size gt Follow mouse cursor only the area with the mouse is visible 7 gt Fit content the whole desktop is visible 2 gt Drag visible screen participant can drag the visible area 3 Participants can define the view 67 User manual Spreed 2 9 sspreed 3 5 5 Remote control The remote control enables you to have remote access to a participant s computer Note that the particioant must have Windows to operate this feature How to handle remote control 1 Click on the participant in the participant list whose display screen you want to control and select Request remote control in the action menu peer Ask for the permission to u 0 0 control the desktop of a 2 Call manually participant Request control 2 The participant must authenticate the request The Spreed Client is necessary for using display screen control Your participant can download it by clicking on Download and execute 3 The participant s display screen now appears in your presentation display area The participant must have Windows to operate this feature wy Please know 3 6 Permanent chat Alternatively you can also blend chat in permanently It then appears below the presentation display area Activate the chat in the menu point
2. Switch between the various presentation areas by clicking on the buttons in the footer see Switch between the presentation area 3 5 1 Chat You can communicate with participants via chat even without a microphone And since the participants are represented by name and different colours it is clear who is communicating even in the case of a large number of participants 1 2 B Lz u Standard _ Enable writing for presenters only In addition to text formatting Spreed chat also offers the possibility to write messages to specific participants only How to write to selected participants 1 Click on the Say dropdown menu on the right hand side and select Whisper 2 Select the person who should receive the message in the next dropdown menu 3 Enter your message in the text field 4 Click on send or alternatively press the ENTER button The message Is now sent to the selected participant sspreed 1 Change the view of the presentation display area by using the full display screen or the complete contents of a window 2 Switch between the different areas in the footer menu 1 Enter to whom the message should be sent 2 Format your text 3 Choose an own color 59 User manual Spreed 2 9 sspreed Whispered messages are displayed with italic letters They are visible wy Hint only for you and the other participant 3 5 2 Presentations Under Presentations yo
3. Choose presentations see Presentations create mind 3 maps see Mind map Edit existing mind maps see Mind map Use the whiteboard see i If WVhiteboard o Bun Upload files and presentations D D D see Presentations Files Control participants Send to lobby Control Roles see Actions menu Give feedback see Feedback End meeting By assigning a participant a role you can give him certain rights You can name moderators see Invite participants Within the meeting room you can control moderator rights as well Furthermore you can assign different participants speaker rights see Action menu 1 4 Meeting types The var ous Spreed Online Meeting plans differ in terms of number of participants and the way these participants join the meeting Private meetings In a private meeting you create a participant list Each participant receives a login email address and a password PIN The participant can only join the meeting with this email address and password Alternatively the person can also use the link in the invitation 19 User manual Spreed 2 9 email which already contains meeting ID and password In addition to the participant list you can also invite a participant directly from the meeting see Invite new participant The participant list is initially visible to all participants In private meetings
4. View see Menu View Permanent chat has the same way of functioning as standard chat see Chat 1 Maximize your chat window here 2 As a moderator you can predefine that only moderators can use the chat Enable writing for presenters only Say e to all r g Send 3 7 Footer menu Switch between the different presentation possibilities in the footer menu The footer provides the opportunity to send feedback to the moderator 68 User manual Spreed 2 9 sspreed 3 7 1 Switching the presentation display area Use the buttons on the right hand side of the footer menu to switch between the presentation options Chat Presentation Screen sharing and Remote control As moderator you can switch between the presentation options 3 7 2 Feedback Using this function your participants can easily send you feedback to your topics or your presentations These messages are gt am fine gt Disagree available for all participants gt Laughing gt Go faster gt Applause gt Slow down gt Question gt Coffee break gt Agree If a participant selects an opinion a corresponding icon appears next to that persons name This icon is visible to everybody who is allowed to see the participants list Your participants can give Participants 4 their feedback Je Marc Soiler A Claudia Hayman amp Tino Smithsors The feedback appears A Phillip Smogan next
5. Send A small pop up containing your message now opens in the online meeting interface 3 1 5 3 Display portrait This function gives you the possibility to display your portrait photo instead of your webcam video How to display your photo instead of your video 1 Upload your portrait photo in your account settings see Customization 2 Switch on your microphone Your camera has to be switched off see Camera Microphon Dial in 49 User manual Spreed 2 9 sspreed 3 Goto Display my portrait when webcam is stopped under the menu item Tools 0 1 Show a portrait photo F Caine instead of your video gt Mute all participants moderators keep active 2 This is only possible when your webcam is switched off and your audio whitched on 4 Your portrait photo is displayed instead of your webcam video 3 1 5 4 Votings Votings make it possible for you to get the opinions of your participants quickly and easily You can start and store any number of votings in any meeting and view it during the meeting again and again You determine the publication of the results of a voting yourself How to start anew voting 1 Goto Voting under the Tools menu option and then to New voting 2 Enter the title and question of the poll in the appearing window Starting a voting Voting x Umfrage Title of your Voting The Question of this voting Tit
6. This feature is used for trainings that require an attendance confirmation How to receive confirmations about the presence of your participants 1 Go to Activate presence control in the Tools menu 2 The presence control icon appears in the symbol bar indicating that the function is active 3 Your participants will be asked at random to confirm their presence 4 fa requested confirmation does not take place moderators receive a feedback via the symbol bar icon 1 The participans are Ee asked to confirmation their present Please confirm presence consistently your presence by clicking the button 2 You receive a feedback if a confirmation does not take place am present 5 After the meeting ends documentation about attendance is available Choose the ended meeting in your meeting archive and select the menu option Presentations and files 51 User manual Spreed 2 9 sspreed The documentation about the absence of your My Spreed RUSCH Telephony My account Settings 30 Nov 2010 09 45 CET Conference ID 429194544 participants is available as sun SEENEN Conference actions Lim CSV file in your file list New conference L gt Conference details Presentations and files Archive Invitations Presentations Simply present slide presentations live and online Participants always see the current slide as
7. all participants are speakers and are able to activate audio and video Lobby and Classroom are optional functions dedicated for specific uses see Meeting options Public meetings the meeting They simply need to know the meeting ID or the meeting link see Access and linking to a meeting to join You can publish the meeting link on your website in a newsletter or in other A In public meetings participants do not need a password to join platforms Participation in the meeting also requires the name of the participant which will appear in the participant list of the meeting in progress This information is entered on the landing page of the meeting Alternatively you can create a participant list prior to the start of the meeting and send invitations with a link to the meeting to the participants Self registration can be enabled so that participants can register themselves for your event The self registration form can be integrated as an iFrame or pop up into your website newsletter or social media channels Immediately after registration the participants will receive a invitation e mail and will be added to the participant list of your event See Self Registration The participant list in the meeting Is initially visible only for moderators Public meetings are useful for training sessions and events that feature big numbers of participants Only moderators conducting the meeting have the permiss
8. are available the information symbol appears in grey Dn 182329 E eee 3 2 4 Display of activated features There are icons in the symbols bar that provide information about activated features A context menu lets you control and end the feature 54 User manual Spreed 2 9 sspreed Icons show activated Dn D 182329 i Stop recording features O Fulsceen d i Maximize 3 3 Participants list You can see who is currently in the meeting through the participant list The list offers actions for controlling participation Gauge participant s opinions using the feedback function see Feedback 1 The participant icon Status of a participant gives you information about se Moderator Web the participants status 3 Moderator Web and phone 2 Speaking participants wx Moderator Phone 3 Detail information about 4 Speaker Web the status 4 Speaker Web and phone ad Speaker Phone 4 Change the attendance E Move selected ino meeng of your participants or invite oS Move selected to lobby amp Participant Web new ones a Invite participants A P amp y Participant Web and phone 7 Participant Phone A Offline amp Waiting muted Details Occupied Away Waiting in Lobby Silent for all Feedback ax OO kK oe em KE Speaking The participant list provides you with information about the status of a person Moderator speaker or participant Also s
9. display of the presentation area and all drawings and entries of the whiteboard are reset All uploaded files and presentations remain 3 1 4 Menu option View Using View you are able to organize your meeting interface Functions such as participant list see Participants list or chat see Permanent chat can be activated and Inactivated View Tools Settings Help w File sharing Participant list Participant list Only for moderators Chat 47 User manual Spreed 2 9 sspreed Hint 3 1 5 Menu option Tools 11 1 Select Tools to access useful features such as Recordings Votings Tools Settings Help ka Start recording D Loud all participants gt Silent all participants moderators keep active E Enable messages Enable Co Browse 7 S S 3 1 5 1 Recordings The Recordings extra makes it possible for you to record audio and video for all or part of a meeting With it all activities such as video and audio of the meeting are recorded How to start a recording 1 Click on Start recording under the Tools menu option 2 Furnish the recording with a title and description if necessary SS 8 Record your meeting or Start recording D parts of it Title Title of this recording Description Enter a title and a description in this pop up and start the recording Start recording Close 3 Click on Sta
10. e Un 13 Lee 14 1 1 Registration How to register with Spreed 1 Go to the Spreed website at www spreed com Click on Login 2 On the next page click on the Get started button 3 Complete the displayed form and then click on Create an account 4 When you receive an email from Spreed click on the registration link 5 Enter a secure password for your Spreed Account minimum six digits including numbers and letters Click on Save 1 2 Login How to log in to your account 1 Go to the Spreed website at www spreed com and click on Login Select a flag to log in to an account on the Spreed Service Platform of a specific country sspreed 13 User manual Spreed 2 9 sspreed 1 Click on User login and enter your email address and password Please select your region bg u ote D ch D D D 2 Click here to join a meeting directly 2 Enter your email address and password 3 Click on Login You are now logged in and are taken to My Spreed page 1 3 Settings After registering and logging in on www spreed com you can configure your account or make changes to your details and password 1 3 1 Change personal details Change your contact data password and the email address you are using for your login by following the steps below 1 Change your contact data such as telephone What do you want to do number and email address Personal details Se
11. from a participant to the address book It is possible to export your address book or import data from other address books e g from MS Outlook amiando com That makes it possible to manage your contacts centrally You can access your address book by means of the Address book view menu point under My meetings A simplified version of the address book is also accessible in the participant list of a meeting see Participants list 1 Use the search function Your address book to find a contact quickly A Organize your contacts for further use 2 Edit existing contacts atched 3 of 3 entries 0 selected 3 Import your contact Name Organization Email Language data from an address 7 Hayman Claudia Smithsense Inc claudia mail com en K gt book a pp lication e g MS Q Miller Moni Smithsens Inc miller smithsens de en O ut I 00 k am I an do com 7 Smogan Phillipe struktur AG phillipe smogan mail de de b 4 Create new contacts TS Import export Ha Add new contat DA How to import your contact data from an address book application 1 Click on Import Export below the address list 2 Click on the Search Windows or Select file Mac button under CSV import in the appearing window 3 Go into the directory in which the CSV Tile is located and select it You can only import CSV files How to export a CSV Tile from your address book application is describ
12. place on the European Spreed Server httos eu spreed com checkin jc Meeting number For meetings taking place on the American Spreed Server https us spreed com checkin jc Meeting number For meetings taking place on the Australian Spreed Server http au spreed com checkin jc Meeting number Enter your name and password in the respective fields Click on Join meeting Enter the Web display area of your telephone conference Moderators and participants can enter the web display area Please note that your microphone stays mute as long as you also participate by phone 72 User manual Spreed 2 9 5 Troubleshooting Need help Follow these steps to troubleshoot issues with your Spreed Online Meeting Table of content SS FEDER 13 9 2 Connection RE bereede 74 A ET e 74 5 4 Need more hein 16 5 1 Account If you have difficulty registering or logging into your Spreed account follow the steps below Confirmation email after registration You receive a confirmation email after your registration The request is deleted within 24 hours if you don t activate your account If you did not receive a confirmation email check the spam folder of your email account If the Spreed email isn t in your spam folder check to make sure you entered the correct email address and register again Forgot your password 1 If you need to reset your password go to www spreed com and click on Customer login at the
13. rights of your participants cccecsscssseeseesscsessesseseesecsesseseesensessesseseusatsessessesensensaes 56 How to remove a participant from the meeting room 56 Change the lobby status of several poartcipants 56 How to invite new participants via email 57 How to invite a participant via call out ccc csseeessssssecsesseseeseesecseseeseeseesecseseeseuseesesseseesensansessassesensensaees 57 Download and open a fie 58 Make new files available for upload uu ce cecsscsessesscsessrssesseseeseesessssseseeseesecsesensensansessesersenseaseesessesensensaes 58 HOW to write to selected participants 59 How to use the preview TOO nase nase 60 How to use the whiteboard icc gerec ec accnocenactseceeeseecacsescesescaisiecnnnnsesandaiaesienctieckicosuedstneckin saseehssersscheseraicsninasencnes 61 HOW to use Spreed mind map 64 How to use Spreed mind maps outside a Spreed Online Meetnng 65 How to start screen sharing ME 65 Using screen sharing on Wumdows EE 65 USING screen sharing on Mac USA nennen 66 Using screen sharing on LINUX E 67 PAILIEIBANL SE VOU SNe DESK tee ne 67 ROW TO nande remote CONTON egee E A EAEE SNE 68 User manual Spreed 2 9 sspreed 4 Telephone Conferencing ccccscsssssesscssssscsesscesessesesecsesesesesaesesaeassesaesssaesesaesesetaesesaesseaeas 70 Join a Spreed conference call 70 The following key functions are available tovou 71 To enter the meeting room of your telephone conference sssesssesese
14. the appropriate meeting details page see Meeting details In both cases click the Send invitations button 2 The following pop up will appear 1 Edit invitations to follow ei Send invitations x your standards There are participants who did not receive an invitation 2 S e le ct wh eth er yo u would like reminder emails to be sent out shortly before the meeting will start e to added participants only to all participants 3 Send out invitations here 3 Select Send out automatic meeting reminder emails if you wish your participants to be reminded again via email The email reminders are sent automatically one day one hour and five minutes before the meeting Starts 4 To edit your invitation s text click on Modify invitations see How to send invitations containing customized text 5 To send out your invitations click on Send now How to send invitations containing customized text 1 Click on Participant list in the meeting details page Then click on Invitations editor 2 Select the language you would like to use to customize the invitations in and mark the checkbox named Customize invitation email for this language 31 User manual Spreed 2 9 sspreed 1 Select the language 11 Jun 2010 11 30 CEST Meeting ID 705509904 f eg g b a teem Me Kees of the invitation to be 4 Meeting details Invitation email
15. the meeting can only see and hear the moderator The moderator however hears and sees every participant This option is available for private meetings only Permanent meeting room Every meeting room can be set up with up to 24 hours of meeting time Permanent meeting rooms however do not have an end time Once you end a session inside a permanent meeting room you can simply reset the meeting to its initial state Presentation PDF Participants are allowed to download presentations as PDF Hidden participant list The list of participants is initially hidden from all participants Only moderators will see it This option is selectable for private meetings as this is a standard setting for public meetings Self Registration Enable self registration for your public meeting so that participants may register themselves for your event They will be added to your participant list automatically Integrate the registration form on your website newsletter or social media channels See Self Registration 21 User manual Spreed 2 9 sspreed Lobby shows invited participants If participants are not allowed to enter the meeting room they are waiting in the lobby When this meeting option is activated the names of all invited participants are shown in the lobby Allow anonymous By default participants have to enter a name to join the public meeting By selecting Allow anonymous there is no name required to take par
16. the published meeting https eu42 spreed com c meeting number It will take you to a landing page which can be called up by all visitors if they know the meeting number Keep in mind that this s a public landing page 40 User manual Spreed 2 9 sspreed Hint 2 2 6 Gall In meeting Call in meetings are a useful supplement to Spreed Call Instead of a telephone call you can offer your customers a meeting in which you can provide them with live advice or present products to them Your customer Is automatically taken to the lobby when joining the meeting Create a call in meeting 1 Click on Create at call in meeting under My meetings in the side menu You are taken to the next page 1 Select your Spreed pesos License Package if you have acquired more than one 2 Enter a title and description if necessary 2 Under account select the Spreed plan with which the new call in meeting should take place 3 Furnish the meeting with a title and description if necessary The title and description appears in the meeting display 4 Click on Create The new call in meeting then appears in the listing schedule under Manage meetings 41 User manual Spreed 2 9 sspreed 2 2 7 Address book The address book is used to manage your contacts You can add contacts from the address book directly to the participant list of a meeting and you can also insert the contact data
17. to the name of the participant in the participants list A Invite participants By choosing I am fine a selected feedback is reset again 69 User manual Spreed 2 9 4 Telephone Conferencing After setting up a Spreed meeting room see Create a new meeting you and your participants can also join the conferences via telephone The online meeting display area which you can use for visual media is still available to you while you re on the phone Table of content E EN 70 CH eu 1 e 71 4 3 Online Interface 71 4 1 Access Join a Spreed telephone conference by dialling in using the meeting number and either the moderator PIN or participant PIN A list of call in numbers is included in every Invitation email that you send or receive Join a Spreed conference call 1 Call the call in number for the appropriate country If there are several numbers available for your country then dial the number closest to your location If you are e g in New South Wales Australia then dial the call in number for Sydney 61 285073021 2 Wait for the announcement on the phone Then enter the meeting number with the keypad followed by the key 3 Enter your participant PIN and the key 4 If you want to participate as moderator enter your moderator PIN followed by the key You can determine your own PIN see Settings 5 Using telephone conference you can a
18. 0 Eo AE a E A A tT 11 Comfortable dial in at home and ON the road ou ecessssescssssesecsessesecseseesecanseeseseuseesesausecsuseesesensanseeenes 11 International meetings in different time ZONES cccscssscsseseesscsessesseseesessecseseesaesesseseeseeseuseesessesensensaees 12 Chapter Spreed Account 13 1 Getting E Tu BE 13 How to register HEEN gege 13 How to log Belt E 13 To change your contact data 14 To change your login aaa are 14 How to upload a portrait and a logo 15 To set your moderator ID by telephone 16 Chapter Ill Soreed Online Meeting 17 1 Spr ed Online Meeting esses sun ee ee 17 Who can take active part IN a meeting 19 How to place personal presentations in the lobby EE 22 ACCESS to a meeting via INVITATION email 23 Access via Spreed website sesecaiiinacsnnsenasisutnanninnitucssisstosstioesisasatsnhinsistustisubstedvlisestinhlesinhindnidanisttdnsiisiedsetansinanetun 23 Access via the Meeting Imk E 23 User manual Spreed 2 9 sspreed Join meetings on your mobile CO VICC een ee 24 2 Online Meeting Administration 2 2 2 222222222222002200002002200002002200022002200002000000020nnnnBnBnnnnB 0200 25 To start the connection Neie E 26 Add contacts from the address book to the participants let 28 Import participants AER E UE 29 How to create a new participant without using the address book 29 PIOBESSERISUNG DATLIE IDATIS e erener eea EEANN ee EEE 30 How to delete a participant from
19. 1 Requirements for a Spreed Online Meeting To host a Spreed Online Meeting or to participate in a meeting you will need an internet ready computer and browser with the Adobe Flash plug in Checklist gt APC with one of the following operating systems Windows Linux or a BSD system Mac OS X gt An internet browser with the latest Adobe Flash plug in version 10 3 or higher As a moderator your browser must accept cookies and JavaScript has to be enabled sspreed User manual Spreed 2 9 sspreed An external or built in microphone and speaker to enable communication between participants A headset can be used as an alternative Without a microphone and speaker communication is only possible via the chat option gt A web cam or built in iSight for participation per video optional Flash plug in To keep a meeting running smoothly make sure that Hint you installed the latest Adobe Flash plug in for your browser at least version 10 3 You can find more information at http www adobe com products flashplayer 1 1 2 Requirements for a Spreed Telephone Conference To set up a Spreed telephone conference you will need an internet ready computer a browser and a Spreed account 1 2 Available languages Spreed Online Meeting is available in multiple languages You find the language gt German gt Swedish l selection at the top on the samt gt English gt Turkish right side of the page
20. 1 oa ee AAAA E ET ee ee E EEEE 46 3 1 1 Meeting CC 46 3 1 2 Camera Microphone Dia Nennen 46 CAN a rive moni sisese E gin a e EEE E E ENERET 4 S OT eeh dei e TEE 4 SE WIEN OPUON e EE 48 3 1 6 Menu eTerte CW LCE 52 Ce e TEE 54 3 2 A GU OT Ed EH TEE 54 9 2 2 OO le ME 54 User manual Spreed 2 9 spreed 3 2 3 Meeting information cceccccscsesessceecseeseeseeceessessesseescanssesseaseessesseasauseesoesseuseessesseaseesgesseseeuseeseesseusensoeseaseaneees 54 3 2 4 Display of activated EE 54 3 3 FPR ET GE 55 SCENE E 55 GSM DALE 8c e er ea E 57 eege 57 EE 58 3 5 Presentation display area ENEE 59 DI Eee en re 59 3 92 EEEE e en aa ne EA rinnen 60 SO E De ee 64 3 5 4 Screen sharing MN 65 SEW EVO CONTO E 68 3 6 Permanent ee 68 CWA ee 68 3 7 1 Switching the presentation display EE ege 69 SY APA POOD eege 69 4 Telephone Conferencing ccsscssssecssesceseescesssessesseceseseseesesesesaeseeeeaeseseeassesesaesesenenaeees 70 NEE 70 BA 0019 0 lt ee er ee ne ene ee ee eee 71 4 3 EIERE 71 gt FECES Ti EE 73 DEE 13 5 2 Connection problems uuueeeseesessnseesnnnnensnnsnnnnnnnnnnnnnnnnnsnnnnnnnsnnsnnensnnennnsnnennnnnnnnsnnsnnennnsnensensnnensnnenn 74 D a ee ne en 74 5 4 Need more hein 76 User manual Spreed 2 9 i sspreed Step by Step Chapter New features in 2 9 9 1 Spreed is changini aissy sence ce cess senses essen OESE ETN a 9 SEIE yd dee nennen ae EEE Eee 9 NOW IODD asai A ee 1
21. ATTEIUTETIET TA v Reduce echo Close 3 1 6 3 Microphone camera activat on Here you can open the pop up that allows the access to your camera and microphone see Camera Microphone Dial in 3 1 6 4 Control sound 53 User manual Spreed 2 9 sspreed The feature Turn off sound mutes the sound of the meeting Turn on sound activates the sound again While sound is disabled an according icon amp appears in the symbols bar 3 2 Symbols bar You can receive quick information on the settings for your meeting through the symbols bar Hold the mouse over a symbol and additional information appears 3 2 1 Current credit balance By clicking on the current credit balance you are taken to the Spreed Shop where you can acquire new Spreed credits http soreed com store 3 2 2 Connection The current status of your connection speed can be accessed via a symbol that changes colors according to the connection m xt This icon gives you Ping 453 ms E Im information about the status Upstream 24 6 KBWS of your connection Downstream 450 bit s 1 Protocol tmp zu E Hold the mouse over the symbol for data about adjustment of the connection speed see Connection settings 3 2 3 Meeting information You can obtain useful notices and tips via the information symbol Switch between different notices by clicking on the arrow symbol in the green notice field If no notices
22. An echo can occur when a participant uses a loudspeaker and the audio signal is picked up by the microphone without software for suppressing the echo gt Make sure that you and your participants use a headset or at least earpieces instead of loudspeakers gt Request the participant whose computer causes the echo to join the meeting by telephone see Telephone conferencing gt Use professional conference hardware that supports automatic echo suppression A list of good hardware is available here Audio transfer delay In many firewall configurations communication between the workplace and the Spreed Conference Server is conducted via an HTTP proxy Depending on the Internet bandwidth and the speed of the proxy server audio and video can be delayed in this kind of data exchange Ask your systems administrator if the delay amounts to more than 200 milliseconds 0 2 seconds By activation of the 1935 TCP port for outgoing connections from intranet to the Internet Soreed can exchange data substantially faster My voice is bad too loud or too low There can be different reasons for poor voice quality gt Make sure there is some distance between your mouth and microphone gt Adjust the microphone s input inside the meeting interface see microphone settings inside the menu option Settings gt Adjust the microphone s input in your system s settings To avoid a 75 User manual Spreed 2 9 sspreed
23. Shen gt Spanish gt Czech Espa ol l gt French Russian gt Italian gt Greek gt Nederlands gt Japanese gt Polish gt Chinese gt Portugues 1 3 Participants roles Every person in a Spreed Online Meeting has a role gt Host of the meeting is the person who created it The host is always moderator gt Moderators have all the necessary privileges to hold and manage a meeting Moderators can enter the meeting room to prepare the meeting even before it is started gt Speakers are participants with extended rights gt Participants have a passive role with limited privileges They can take an active part in the meeting If their role is changed by the moderator User manual Spreed 2 9 sspreed Who can take active part in a meeting Hosts do have all available rights Host Moderator Speaker Participant Moderators do have almost di A the same rights as a host but they cannot end the Join the meeting before it is D D meeting started Start lock and interrupt meeting 3 Speakers do have restricted Organize views see Views rights Control tools see Tools 3 Participants are only Invite participants see Participant D D listeners list Send audio and video see Camera Microphone telephone 3 dial in Use pointer in presentations see D D D Pointer Control display of the presentation display area see Change G K presentation display area
24. Timezone Australia Lord Howe B O Grant moderator rights H C Also add to my addressbook Invite 3 Click on Invite An invitation email is sent to the email address specified by you This invitation email contains a link to the meeting 3 3 3 Call out You can invite other participants by telephone via the call out function while a meeting is in progress Call out participants can be recognised by the telephone earpiece icon in the participant list Control the participation of a call out participant by the according action menu Call out participants can be moved to the lobby using this function How to invite a participant via call out 1 Click on the Invite a user to this meeting via phone button to invite a new participant via call out 4 2 An optional field opens Enter the name of the new participant here Then select the destination country of the call for the country code to be displayed You can also type in the country code in the digits field Enter the rest of the participants telephone number lt Country code gt lt Telephone number without 0 in front gt 3 Click on Call 7 User manual Spreed 2 9 sspreed 1 Enter name and telephone number of participant 2 After clicking on Call the new participant is dialled directly and appears on the list of participants shortly afterwards Hint 3 4 Files You can make files available when a meeting is se
25. a capable device to be plugged in and integrated in the system gt Check the operational capability of your device and its connection to your computer gt In the online meeting make sure that your device has been activated by clicking on the microphone button see Camera Microphone Dial n gt The moderator of the meeting can mute you and other participants If you re muted you will see a pop up message see Participants list You can click on the information icon in the symbol bar for help see Meeting information gt Make sure that your microphone Is enabled in your computer s system settings and adjust your audio input if needed gt Check the microphone settings in your meeting and make sure that the correct device is selected see microphone settings in the menu Settings 14 User manual Spreed 2 9 sspreed Camera and microphone can be automatically switched to inactive dy Hint in case of a bad Internet connection Spreed ensures that you can continue to attend the meeting as a passive participant and you won t be cut off see Connection check Can t hear other participants in the meeting gt Check the operational capability of your device for audio headset speaker professional conference hardware and its connection to your computer gt Make sure that your microphone is enabled in your computer s settings gt Adjust your audio output level Echoes
26. and check off the Permanent checkbox 4 Click on Create meeting How to set up a meeting with several moderators 1 Set up anew meeting based on the instructions How to create a new meeting 2 Click on the participant list on the meeting details page of your meeting 3 Add all persons who will have moderator rights to the list and check off the Moderator box 2 2 4 Self Registration After enabling self registration for your public meeting participants can register themselves for your event Spreed creates a registration form containing the most important information about your meeting Forward the link to your audience or integrate the registration form into your web site newsletter or social media channels Just copy and paste the provided HTML for iFrame or pop up no image processing or programming knowledge required After registering for your event participants will immediately receive the access data for your event and are added to your participant list 36 User manual Spreed 2 9 spreed Maximize your success Please fill out the form to register for this webinar Date Mar 25 2014 12 50 PM CET Duration 1 Hour gt Title Goal setting ideally involves establishing specific measurable First Name attainable realistic and time bounded S M A R T objectives Work on the goal setting theory suggests that it can serve as an effective tool for making progress by ensuring that
27. ay be recorded 5 to give access to your end devices I ern er Only if this is allowed Spreed can transmit audio and video data Click on the first two buttons to activate your camera and microphone The third button showing the telephone icon l opens a pop up that includes the available dial in numbers for a meeting 46 User manual Spreed 2 9 sspreed 3 1 3 Meeting menu Control all settings for a meeting in progress using the Meeting menu rs eege For further information gt Start meeting BEE about the meeting you and Re ge ZS your participants can open a EE ge ESA dialogue field EJ Join telephone conference Description We will show you how to save time when you most need it Star 23 10 2008 18 15 Ly About this meeting 2 hours 30 minutes gt Reset meeting E End meeting In addition to starting interrupting and ending meetings this function allows you to close the meeting room to prevent other participants from entering Click Join telephone conference to get more information about joining the meeting by telephone The About this meeting menu option opens a dialogue window with information on the meeting including the meeting description The dialogue window can be viewed by all participants With Reset meeting you can return the meeting room to the original setting When you reset a meeting ds Hint All chat entries the
28. be integrated as an iFrame or pop up into your website newsletter or into your social media channels for example your Facebook fanpage You can copy and paste the provided HIML there is no need of special HTML knowledge Your participants may register themselves for your event and will be added automatically to your participant list For more information see Self Registration User manual Spreed 2 9 sspreed Participants may now A register themselves for a sspreed Spreed Online Meeting Maximize your success Please fill out the form to register for this webinar Date Mar 25 2014 12 50 PM CET Duration 1 Hour gt Title Goal setting ideally involves establishing specific measurable attainable realistic and time bounded S M A R T objectives Work on the goal setting theory suggests that it can serve as an effective First Name tool for making progress by ensuring that participants have a clear Last Name awareness of what they must do to achieve or help achieve an objective On a personal level the process of setting goals allows people to specify and then work towards their own objectives most Email commonly financial or career based goals Goal setting comprises a major component of personal development A goal can be long term Organization or short term The primary difference is the time required to achieve them Timezone Germany Berlin 0100 i Imprint Questio
29. blasting voice do not set your level to no more than two thirds of the systems Maximum setting gt f your sound card uses a line in Mic in combination you can activate a booster in your microphone s advanced settings Windows only If activated your voice will be played back louder Do not allow the booster when your voice is too loud or blasting Webcams and headsets Good hardware is essential for professional online meetings with excellent voice quality Which hardware to choose depends on use Use a headset if you participate with your own PC or Mac especially to avoid an echo see Echoes Participating in a meeting while in a conference room with other people requires protessional conference hardware 5 4 Need more help If you could not find a solution in this manual please gt Visit our forum to search problem cases that have already occurred or to discuss a specitic topic http spreed com forum gt More questions will be answered in the FAQs and on our website http spreed com help fag gt Send us an email at Info spreed com 76 In case of further questions please contact us esspreed Spreed Germany Headquarters struktur AG Spreed stuttgart Phone 49 711 89 66 56 66 Email into spreed com Web www spreed com Spreed USA toca North America Chicago IL Phone 1 800 96 98 776 Email value spreed com Web www spreed com Spreed Australia spreed com Pty Ltd Spree
30. cel u Save 2 Enter the information for your participant All fields with a dot are mandatory fields and must be completed If these fields are not filled in the participant cannot be saved 3 Indicate with a tick mark whether the new participant should also be added to the address book A Click on Save Process existing participants 1 Click on the process symbol to the right of the participant that you want to process 2 The same window will appear with which you also create new participants Make the changes here 3 Then click on Save How to delete a participant from the list 1 Mark the participant to be deleted by placing a check mark on the left next to the name You can also mark all participants by inserting a check mark next to the column descriptor Name 2 Click on Remove selected By removing an address book contact from the participant list it only wy Hint affects the list itself The address book is not affected The contact remains in the address book 2 2 2 3 Invitations Spreed provides a ready made invitation to your meetings which already contains all essential data such as date title and invitation link to make It 30 User manual Spreed 2 9 sspreed possible for your participants to easily join the meeting How to send invitations to participants 1 Invitations can either be send right after you finished editing your participant list see Participants list or on
31. ction is too slow for this meeting or your connection was interrupted If the poor connection only Your connection settings have been decreased to ISDN a e occurs intermittently or temporarily you can manually adjust your Internet connection If you get this message again please maximize your available bandwidth by stopping Z aere upwards by clicking on Your own video and all videos of other participants have been stopped automatically Please check your connection settings BE Connection settings via GEELEN the Settings menu point For that purpose select your connection in the dropdown Low Quality upstream 100 Kbit s or higher D menu from Modem ISDN No video all videos disabled DSL 1 DSL 2 LAN Bandwidth sav er upstream 50 Kbit s or higher Medium Quality upstream 510 Kbit s or higher High Quality upstream 1 Mbit s or higher 3 1 6 2 Camera and Microphone Settings The settings for cameras and microphone include the general settings of the Adobe Flash player Please check if the correct devices are selected in the settings pop ups 1 Please check ifthe correct devices are selected 2 Please test your settings 3 The automatic gain 3 control controls the volume of your microphone Please notice The volume ol your memphone has io be adjusted at your operating system BEE EREZEZERTE DIATTEIET
32. d Japan CyberGuardians Inc Yokohama Phone 81 50 68 65 66 83 Email Support spreed co jp Web www spreed co jp Spreed China Beijing New Space Co Ltd Marrickville NSW Beijing Phone 61 2 80 22 83 43 Email spreedcn spreed com Email info spreed com au Web www spreed com Web www spreed com au Further questions Click here We call you in a few seconds at our cost worldwide Please keep your phone ready Call now Subject to change without notice For additional information visit www spreed com March 2015
33. d for larger i ici N ed ii 5 a https rai shea nee spreed 100 panel ok screens speed H kino menting lgl Mero Wes Te Betga ek P p 1123 pe Prost presentation Video conterence Presentation SoredOnineMMeeing brochi en pdl DI Fuic I Masse j LEI l Seer D etd kl ar D Freie ca Dowd Ponie em POF Procobreg Tearnnork E Fest d Pahli ni d Ba Arg e Keel rer un uhren nt zwee BE Birma P tz A Ki wet aha renia wre greng re Seen GE Terre Parkcapants 2 LA d Merc Grey HI a Mara Ch e D Pot tae Zb eves partcipares S u Les T uoi Soren Prima on EUR b E Sve tredpack Comfortable dial in at home and on the road Spreed invitations now also include a URL for mobile dial in By clicking on this link your smartphone or tablet automatically lets you join a Spreed conference call Soreed meetings can be joined on almost every smartphonef tablet without dialing manually By clicking on the link in your invitation most smartphones and tablets let you join a Spreed call automatically 49 711 8889988 00251987764 184198 9 11 User manual Spreed 2 9 International meetings in different time zones Spreed is available in 15 different languages When logging in Spreed is automatically displayed in your chosen language and time zone From now on participants see the same time zone as the meeting host and can adjust it if necessary Apart trom the default invitation you may save addit
34. der 0 frameborder 0 gt lt iframe gt Integration lt a as Pop up href javascript window open https eu42 spreed com selfreg 123456789 register blank innerWidth 900 innerHeight 750 gt Register for amp quot Maximize your success amp quot lt a gt How to integrate the registration form into your web site iFrame 1 Copy the HTML code see D from your meeting details page 2 Paste the HIML code into a useful page on your web site Your editor should allow to insert HTML into your page 3 You can modify the HTML code so that the registration form fits perfectly into your web site by changing width and height of the form If your web site only has a width of 400 px you change 9 to width 400 1 Width 900 pixels lt iframe 2 Height 750 pixels src https ER room seltreg 123456789 register frameborder 0 gt 3 Border 0 pixels 4 Done Your participants may now register themselves for your meeting 38 User manual Spreed 2 9 sspreed How to integrate the registration form into your web site Pop up 1 Copy the HTML code see from your meeting details page 2 Paste the HIML code into a useful page on your web site Your editor should allow to insert HTML into your page 3 The pop up window has a size of 900 pixels width and 750 pixels height You can modify the size by changing width and height so that it fits in your web site design 1 Width of the po
35. ed in the respective help function of the application 4 You will see a turning wheel while the import is in progress You can however still close the window by clicking on Close The process is then continued in the background Please have a look at our hint about the structure of the import Tile 42 User manual Spreed 2 9 sspreed Structure of the import file Tr The CSV file needs the IE EEE 5 following columns First Name Last Name E E mail Address Organization Timezone Language Phone example exported fram MS Guthook ES addressbook av OpenOtficeorg Cale GR 2 G48 SE xO Ofer O 9 On bv AGO e Arai A mA FE uUfszan Asia ee OBA SW SE A E E D E First Name Last Name E mail Address Organization Timezone erer Ce F fi Language Phone Time Smilhson Company Eurspe Berir de OTe oke i we EuropaBoin do n ng i EurspeBerin de Se e We Maike Mom Claudia Taymann Tagan SS ee eee a Alternative Anzeigename Vorname Display Name given_name Rechnungsadresse Vorname Alternative Name Nachname family_name Rechnungsadresse Nachname Alternative E mail Address E Mail Adresse Email E mail Prim re E Mail Primary Email email_1 email_2 email_3 email_4 Rechnungsadresse E Mail ow Alternat
36. editor processed here Language DU Corn Mm 2 You could adapt M Customize invitation email for this language the whole invitation Subject text according to your requirements Body lt lt MODERATOR gt gt has invited you to a SPREEDNAME online meeting Title lt lt NAME gt gt Description lt lt DESCRIPTION gt gt if START Start time lt lt START gt gt endif Planned duration lt lt DURATION gt gt Your Login Details Meeting ID lt lt MEETINGID gt gt Email address lt lt EMAIL gt gt Password lt lt PASSWORD gt gt Please click on the link below to join the meeting lt lt LINK gt gt 3 Modify the invitation s text For example to enter your meeting s title insert the variable lt NAME gt Find a complete list of available variables beneath the customized text 4 After you finished customizing the invitation text click on Save changes Next click on Send invitations 5 Your customized invitations will be sent out Languages Your participants will receive invitations in the language that wb Hint you have determined for them see How to create new participants 2 2 2 4 Upload presentations and files You can even prior to the start of your meeting upload presentations and files to the conference Presentations appear in the presentation window of the meeting interface after you have joined the meeting There you can display your presentations see Pres
37. ee Participants roles and their rights 3 3 1 Action menu Click on the arrow to the right next to your name or name of a participant to fade in the actions menu The actions in the participant list differ according to the type and status of a participant Change your status in the action bar to II 11 tell participants that you are Online Away or Occupied bD User manual Spreed 2 9 sspreed 1 Actions of the En SW Assign moderator status E r Assign moderator status DEE S nn 1 ki Remove speaker status H moderator way 32 Disable my microphone E Occupied TEE Ba Mute for me l D ZE Silent user for all 2 Actions for a participant 7 Call manually att Hold a Call manually i S S SE y A g vi 3 Actions for a call in pen How to change the rights of your participants 1 Choose a person from the participants list and open the action menu Give a participants speaker rights Participants 2 r Tino Smithsons CR Kick partieipant 2 You can change the rights of your participant including speaker rights 3 The participant gets a pop up with information about the changed status The person is prompted to activate microphone and camera N The participant will be ele asked to switch on camera The moderator gave you speaker rights and micro p hone Please activate your microphone and your camera 5 Microphone fos Microphone amp Camera 4 After the confir
38. een 7 Maximize for the presentation e Select G upioad IKII 10s E Li mee JI 3 Board Pointer es POF spredd Call 2 By selecting a thumbnail in the preview bar the appropriated site of your presentation shows up 3 5 2 2 Whiteboard The whiteboard serves as medium for drawings and comments on the display space You can use an empty display space as basis for drawings but also process documents with drawing and text tools 1 Opens a new Presentation O Fullscreen d i Maximize whiteboard Select if upload 2 Opens a whiteboard processing an existing Presentation spreedMeetingsBroschuere200903_eng pdf C Fullscreen d i Maximize document g Select Gt Upload gt 109 LA ar R Pointer ma PDF Tools k ei A How to use the whiteboard 1 Click on Board in the functions bar if you want to process an existing document Otherwise click on Select or upload and select the Add whiteboard in order to draw on a white background 1 Some tools have adjustment options Keep the mouse pressed in for a view 2 Change the line and fill in colour of elements 2 Many tools offer further setting options and possibilities These tools can be identified by the small triangle in the bottom right hand corner Keep 61 User manual Spreed 2 9 sspreed the mouse pressed in to see the other settings 3 Process existing elements by selecting them and the
39. eler 30 HOW TO Send Weieen gene re 1a IE 31 How to send invitations containing CUSTOMIZE Text 31 How to upload presentations files to the eener 33 Delete a presentationffile from the senger 33 How to create a new meeting visite rstviniuieitcrcteretcretnntmasansinmansinimumenmTNeineedsisteeineremiaNTaNOR 35 How to Set up a permanent meeting FOOM EE 36 How to set up a meeting with several moderators EE 36 How to enable self registration for your event 37 How to integrate the registration form into your web site ftramet cece csc ceescesescesseceseeseeeesesenss 38 How to integrate the registration form into your web site Pop up sesser 39 How to integrate the registration form into your Facebook page Ikramet eee 39 Greate a callin DEE ME 41 How to import your contact data from an address book application ccccseeseessssssseseeseeseesreeneeees 42 How to export your address book 43 How to set up a new Contact change a Contact 44 How to delete the contacts from your address book 44 aa ES E A ES 45 User manual Spreed 2 9 sspreed HOW SCAU A TECON e EE 48 Finding recordings Tor Dla VDOC EN 49 How to send a message GREEN 49 How to display your photo instead of your viden 49 HOW to starta HEEN 50 How to publish voting results EE 51 How to start saved voting restart voting E 51 How to receive confirmations about the presence of your participants seesesessseererersrsrrrrrerrerersrsrns 51 How to change the
40. entations Spreed offers you the possibility to integrate many different presentation media Among others videos images PDF documents MS Word PowerPoint and Excel Tiles OpenDocument files and OpenOffice org documents Spreed supports multiple video file formats mov Quicktime mp4 mpg mpeg wmv Windows Media Player flv Adobe Flash Video avi For your video encoding we recommend the following settings 1 Resolution Original size or 800 x 600 px 2 Bit rate No optimization is required 3 Frame rate The frame rate should not be changed 4 Favoured video codecs H 264 and MPEG 4 29 User manual Spreed 2 9 sspreed Files serve contrary to the presentations merely as downloads during the meeting in progress You cannot present files on the presentation display of your meeting It is also possible to upload files to the server during the course of a meeting see Files How to upload presentations files to the server 1 Click on Upload on the meeting details page You are taken to the next page nn ann an Seekarten 1 Load the presentation I Team Meeting Meeting actions EX S 4 Meeting details Presentations and files file onto your computer by means of one click Presentations Simply present slide presentations live and online Participants always see the current slide as you or another moderator navigates through the presentation E E Filament m 2 Show your presen
41. ext planned meeting and offers quick links sspreed com antheongoonpen ce Em 1 Next planned meeting Lt spreed My meetings Telephony My account Settings 2 Quick links Hello Tino Ka WR 1 er Show description meeting actions ax Di Meeting detais spreed Shop Meeting rooms and packages buy online gt start immediately E Go to shop ay and set date title and options Lal ans Change your contact details and reset Lal your password n Manage meetings E View edit and join meetings Ga T nnection Cl 7 Is my internet connection fast enough Address book al Create new contacts or modify existing A address book entries 2 1 1 Planned meeting If a meeting is planned or you have one in progress this display will appear directly beneath your name The display is identical to the one in My meetings see Manage meetings If there is no active or planned meeting you can set up a new meeting by clicking Create new meeting see Create new meeting 2 1 2 Quick links The start page offers quick links that will take you to useful and regularly visited pages of your account The links include gt Create new meeting see Create a new meeting Manage meetings see Manage meetings 25 User manual Spreed 2 9 sspreed gt Manage meetings see Settings gt Manage meetings see Connection check gt Address book
42. gistration m Participants may register themselves for meetings After creating the meeting you are taken to the meeting details page which contains all important information about your meeting including the link for your registration form as well as HTML for iFrame and pop up integration sspreed Self registration Registration form for your Spreed Online Meeting When creating a public meeting select Self registration in the meeting options ER User manual Spreed 2 9 sspreed A Link for your Gm 25 Mar 2014 12 50 CET Meeting ID Deren registration form m Maximize your success Meeting actions KE B HTML for integration as Ly Meeting detail eeting detalis iFrame The following meeting settings are defined C HTML for integration as Meeting type Public meeting webinar Using license Event 50 Po p up Link for gn geg TE ow participants Description amp Join meeting Start 25 Mar 2014 12 50 CET WW Planned duration 1 hour A Modify meeting Participants FA Participant list The participant list is empty ae l E Send invitations Presentations and No presentations or files have been uploaded to this files meeting yet i wd H Upload Self Registration https eu42 spreed com selfreg 123456789 register Intregation lt iframe src https eu42 spreed com selfreg 123456789 register width 900 B as IFrame height 750 bor
43. ights Added participants 3 max 5 for this meeting O Name Email PIN Language Moderator 3 Edit your participants 7 Smogan Phillipe phillipe smogan mail de 650628 de Gg C7 Miller Moni miller smithsens de 146669 en a 4 mport parti cipan ts from Hayman Claudia claudia mail com 737039 en go an am i an do event 5 Directly add new participants 6 Invite the participants per email 7 Finish your changes 4 Invitations editor E ans J A 6 7 8 Remove selected 29 Add contacts from the address book to the participants list 1 Click on Show address book on top of the participant list 28 User manual Spreed 2 9 sspreed 2 Select the contacts for your meeting from the displayed list by marking each name on the left with a check mark You can also select all contacts by Inserting a check mark next to the column descriptor Name 3 Click on Add as participant The marked contacts are immediately added to the participant list 4 Hide the address book by clicking on Hide address book Import participants from XING EVENTS Hint For further information about amiando please visit www xing events com 1 Click on XING EVENTS Import below the participants list 2 A pop up opens Connect to your XING EVENTS account with your Speed Account by entering the login data 1 Connect to your XING a eve
44. information about the type and condition of the meeting 2 The description can be Meeting actions Meeting details faded in and out P Modify meeting amp Participant list 3 Meeting actions contain Fl Presentations and quick links to sub points of a created started DE interrupted ended the Meeting details E End meeting Delete meeting Every meeting Is displayed as a separate box in the overview The illustration above shows such a meeting presentation in which you obtain the most important data for your meeting You can also adjust settings The feature offers gt Quick view of the meeting type see Meeting types and meeting status created started Interrupted ended by using the icons gt Systematic presentation of meeting data date meeting ID and title gt Fade in and fade out description of the meeting in order to keep an overview even in case of a long description gt Direct joining of the meeting possible by using the Join meeting button gt Quick organizing of the meeting via the quick link in the Meeting actions dropdown menu gt Comprehensive view of meeting details by means of clicking on the Meeting details button 2 2 2 Meeting details The links on the Meeting details page are the same as the links of the Meeting actions dropdown menu see Manage meetings You can make modifications on the
45. ing details page You cannot join the meeting after it is ended Files which have been uploaded to the meeting are not lost Recording also will be saved The meeting is archived when it is ended You can find all archived meetings under Archive in the My meetings tab see Archive 2 2 2 6 Deleting a meeting A meeting is deleted by clicking on the Delete meeting button on the meeting details page Subsequently the meeting can neither be joined nor can files or recordings of the meeting be viewed By deleting the meeting it is removed from the database 2 2 3 Create a new meeting Switch to the Create meeting menu point in the My meeting tab or use the Create new meeting quick link on the My Spreed page to set up a new meeting You will be taken to the next page 34 User manual Spreed 2 9 sspreed meeting by simple clicking on the required type 3_____ e e You are about to create a new meeting 4 Create meeting 2 Enter a title and Meeting type P Til emeng optionally also a description SS for your meeting Public meeting without explicit invitation 3 Determine the date for your meeting Title 4 Do other settings for example the creation of a permanent meeting room Start Start now fa Set start date and time 03 12 2009 E 16 Hl 50 HH Timezone Germany Berlin 0100 Duration Lho
46. ion to transmit audio and video Participants are listeners A participant is not able to send audio and video unless the moderator allows that person to be a speaker see How to change the rights of your participants Lobby and Classroom are not available in public meetings Call in meetings Call in meeting rooms offer you the advantage of an extensive customer advisory service a complement to Spreed Call see external Spreed Call brochure In a call in meeting all participants first arrive in the waiting room Lobby of the meeting As moderator you can then bring the individual participants into the meeting room Call in meeting rooms are always set up aS permanent meeting rooms sspreed 20 User manual Spreed 2 9 sspreed To set up Call In meetings you need a Spreed plan available in the b Notice Spreed Shop http spreed com store 1 5 Meeting options There are a number of options to enhance your meeting All options are turned off by default but can be activated when you set up your meeting see Create a new meeting The meeting options depend on the meeting type Lobby The lobby is your online meeting s waiting room If activated all your participants are sent to the lobby first From here they will enter the meeting room as soon as the moderator allows see Lobby This option is available for private meetings only Class room All participants in
47. ional invitations in any language Should the language used in the invitation email not be available for Spreed the language of the host will be displayed sspreed Deutsch Tei Hallo John veranstaltet das folgende Spreed ID a ae Meeting gt Sie sind jetzt als Meeting Teilnehmer John angemeldet Sie k nnen den Meetingraum jetzt betreten Titel Product presentation Datum 03 07 2014 Beginn 11 23 Uhr Zeitzone Deutschland Stuttgart 0100 Moderator wm Dauer 1 Stunde Ki Seen mg Ist die Internet Verbindung schnell genug Probleme beim Einloggen Stellen Sie sicher das Sie in Ihrem Browser Cookies Verbin S e S aktiviert haben Laden Sie Teilnehmer ein und pr sentieren Sie Ihre Mit Spreed k nnen Sie Web Meetings genau so Konzepte F hren Sie Anwendungen vor und verteilen Sie durchf hren wie Sie es von herk mmlichen Meetings Unterlagen interaktiv und von Ihrem Schreibtisch aus gewohnt sind oder treffen Sie sich ganz einfach mit Kollegen online Vergessen Sie nicht sich abzumelden oder Ihren Browser zu schlie en wenn Sie das Meeting verlassen Um ein Spreed Meeting zu veranstalten oder an einem Meeting teilzunehmen ben tigen Sie keine Software powered by sspreed sspreed 12 User manual Spreed 2 9 Spreed Account 1 Getting started Open a Spreed account to host online meetings and telephone conferences Table of content 11 MEIST nen EAE 13 SE Re
48. ive Organization Organisation Firma Alternative Timezone TZ Alternative Language Lang Sprache Alternative Phone Telefon Work Phone Home Phone Tel dienstlich Tel privat Tel business_ phone mobile_phone home_phone N oO A The use of upper case and lower case letters is equal The first column with the adequate column name will be used How to export your address book 1 Click on Import Export below the address list 2 Click on Download under CSV export in the appearing window 3 Enter a save location if necessary You will find a CSV file in the directory after the export You can now import it into the address book application Go to the help function of the relevant application for more information 43 User manual Spreed 2 9 sspreed How to set up a new contact change a contact 1 Click on Add new contact below the address book list The following window opens 1 The X closes the So window without saving the files Please enter the details of the new address book contact 2 Complete all mandatory First name fields You will recognize a ae the mandatory fields by the a small green dot Email Timezone o Germany Berlin 0100 D Language English B x cance Dese 2 Complete the mandatory fields These are identified by a d
49. le Title of this voting J Answer Question Write down y our question here J Answer2 Answer Answer 1 J Answer3 Answer2 Answer 2 Answer3 Answer 3 Add answer Remove answer __ Allow multiple answers er 3 Determine the number of answer options to your question by means of clicking on the Add answer or Remove answer buttons 4 Enter the answer options If your participants should have simultaneous answer options then mark the Allow multiple answers checkbox 5 Click on Start voting to start the voting immediately or click on Save voting to save the voting for later activation via the Tools menu option 50 User manual Spreed 2 9 sspreed How to publish voting results 1 As moderator you will see a live preview of the results while the voting Is in progress Click on Stop voting in this window when you want to end the voting 2 Click on Publish voting results Participants can see the results now How to start saved voting restart voting 1 Goto Voting under the Tools menu option and click on the vote that you want to re start 2 Click on Start voting or Restart voting in the appearing window Restarting Old results will be overwritten when a vote is restarted The wy Hint overwritten results are deleted 3 1 5 5 Presence control With Presence control you can check if your participants are following your lecture
50. ls wide 120 pixels tall 4 Telephony Moderator PIN Lx Remove Hi Upload 4 Click on Upload 5 The uploaded file is available for your Spreed Online Meeting now 1 The lobby logo appears N ask on the landing page and in mem per the lobby TRTKOHZKR 2 The meeting logo appears in the meeting interface 3 You can activate your Ee portrait if no webcam video is sent see Display portrait 15 User manual Spreed 2 9 sspreed BE Hint Logo customization requires a Spreed plan 1 3 3 Telephone To set your moderator ID by telephone 1 Click on the Settings tab 2 Click on Moderator PIN in the left hand side menu 3 Enter any 7 digit number in the input field 3 Click on Save When you join a meeting per telephone as a moderator you will need to enter this number when asked to enter your PIN User manual Spreed 2 9 Spreed Online Meeting 1 Spreed Online Meeting This chapter provides an overview and general information about Spreed Table of content 1 1 Technical requirements ccccccsccssesssssesseeseesseeseeseesseesseeseeseeeeeesseess 17 1 2 Available FAN GCS anne 18 Ls raricipants ve E 18 RRE en 19 1 3 WIBBL ING ODLION SS ea 21 1 6 Access and linking to a meeting 23 1 1 Technical requirements While Spreed does not need special software or hardware we recommend minimum requirements to ensure the best performance 1 1
51. lso take part in the meeting with your computer see Online Meeting Interface sspreed Current list of dial in numbers 70 User manual Spreed 2 9 sspreed 4 2 Controls You control a Spreed telephone conference with the keypad of your phone You can use the functions as participant and as Moderator Some telephone functions are only available to moderators The key combinations start with the key followed by a single or double digit number The following key functions are available to you 0 Reset own feedback all participants 4 Open the meeting room to allow participants in for moderators connected only by phone 6 Mute unmute microphone all participants 7 Ask a question all participants 01 Get information about the present participants moderator ek Telephone Dial Out moderator Spreed Credits required OG Mute unmute all participants moderator 07 Lock unlock meeting room moderator 098 Record stop recording moderator voice video and presentation recording 09Q9 End meeting meeting host 4 3 Online Interface During a telephone conference you can also join the meeting with a computer Stay connected by phone while enjoying the functionality of a Spreed Online Meeting 71 User manual Spreed 2 9 sspreed To enter the meeting room of your telephone conference 1 Copy one of the following Web addresses in your browser For meetings taking
52. ly Say 7 Footer menu wb Give feedback 7 Chat Fu Mindmap CF Screen sharing The meeting display adjusts to your settings when you create the meeting Table of content 3 1 WIEN Dil a wien en arena 46 eZ SMO OTS UG ee 54 KC AHLIEID ALS UST nee ernennen nee 55 E FOS E ee ee E E eEeEn 58 3 5 Presentation display Area sense een innen nn Een engen 59 JO PEINODENL EA ernennen 68 3 7 Footer EE 68 45 User manual Spreed 2 9 sspreed 3 1 Menu bar The menu bar is used to create settings for the meeting or to use other services such as Recordings and Votings 3 1 1 Meeting status If you join an online meeting as moderator you have to start the meeting before you can move the participants from the lobby to the meeting room To start your meeting click on the Start meeting button Starting of the meeting opens the room for the participants L h Sianmesina M inwemupt meeting waiting in the lobby If the meeting is interrupted the participants will come into the lobby again You can interrupt your meeting at any time after you have started it Click on Interrupt meeting 3 1 2 Camera Microphone Dial n The menu bar includes three buttons to switch audio and video on or off Important By switching on DH d d Adobe Flash Player Settings Camera and hdictrophone Access S i your camera Or microphone ee an cee the first time you will be asked click Allow you m
53. mation the person can ask a question or express an opinion How to remove a participant from the meeting room 1 Choose a participant from the participants list and open the action menu 2 By selecting the menu entry Kick participant you remove that person from your meeting room Change the lobby status of several participants 1 Mark several participants in the list by holding down the control button on the keyboard while clicking on each participant You can also mark all participants by clicking on Select all at the end of the participant list 2 After making a selection a field with the options Move selected into meeting and Move selected to lobby appears at the end of the participant list Click on the option you wish 56 User manual Spreed 2 9 sspreed 3 3 2 Invite participant You can invite participants via email while the meeting Is In progress How to invite new participants via email 1 Click on the Invite a user to this meeting via mail button at the bottom end of the list of participants 1 2 A pop up window opens Complete at least all the mandatory fields You will recognise the mandatory fields by a green dot in front of the field o 1 Complete at least all the mandatory fields Invite participant Invite a new participant by email Use this form to add participants to your running meeting quickly 2 Predefine additional options Language English H
54. n perform the changes such as colour and size adjustments Delete elements You can delete all elements on the whiteboard using Hint the recycle bin tool Use the eraser to delete single elements 3 5 2 2 1 Whiteboard tools The whiteboard serves as medium for drawings and comments on the display space You can use an empty display space as basis for drawings but also process documents with drawing and text tools Tools Selection Tools bk ae Use the arrow tool to select or transform single elements on your stage or use the drag tool to drag all elements at once wl ag Lines and Shapes CH VM Draw freehand with the pencil or create lines circles and e P squares and color them oo Text Tools K Tt Add simple text to the stage or comment your presentation by using the note tool Deleting Tools To erase selected elements on the stage click on the mm H eraser Use the recycle bin to delete all elements on the stage Make use of your keyboard Using shortcuts makes it easier for you to navigate quickly through your presentation m Switch to the next page space 62 User manual Spreed 2 9 sspreed Space Start oause a video presentation Ha au Switch to the previous page II Zoom out or zoom In Home End Go to the first last page of your presentation Del Delete the selected objects Maximize your stage 3 5 2 3 Pointer With the pointer your participants can recognize
55. ns powered by sspreed D Privacy Policy I u 49 711 896656 66 Mon Fri 9 00 18 00 CET support spreed com Support English a New lobby First impressions count In a meeting the lobby is that first impression for participants We listened with a redesign and additional lobby features Previously you could play videos and presentations in the lobby but participants had no control Now participants can control video playback themselves Spreed telephone conferencing dial in numbers are now conveniently displayed in the lobby Participants can call into meetings in advance before the meeting starts Technically the lobby is based on HIML5 and includes a fully compatible Flash video player The new Spreed lobby a Spend Product presentation 122458780 BD https feud spreed com ic i 23456780 spreed 100 panel ok spreed Product presentation tart 2 minutes ago You are i fong I Please walt until the meeting starts to Dial in for phone audio Berlin Germany 19 CY bbe Meeting ID 123456789 10 User manual Spreed 2 9 sspreed Look and Feel Apart trom the lobby the user interface has also been revised Spreed is now optimized for larger screens and shows useful tooltips with additional information for moderators e g PIN in the participant list for Public Meetings or participants information about the installed Flash version ann Optimize
56. nts account D mmm O amiando r i 2 Select the event to Please enter your amiando login details to connect Spreed meetings with amia ndo e amiando events import the according Please choose amiando events to add participants of the selected amiando events to the Spreed meeting participant list Only participants who paid will pa rt I C I pa nts I nto you r be added if entry fee is required meeting Event list 5 13 02 2011 21 20 3 Refresh the event list fa 29 11 2010 09 30 Workshop 4 Import the participants into your Spreed participants list Si Refresh event list 4 Ze 3 Select the event in the event list to import the according participants into your Spreed meeting and click on Import 4 The participants become part of your Spreed participants list and can be invited now How to create a new participant without using the address book 1 Click on Add new participant below the participant list The following window will appear 29 User manual Spreed 2 9 sspreed mM aone n 1 Enter participants amp emm contact data The fields with Please enter the details of the new participant a dot are mandatory fields and must be completed 2 This option enables you to import a participant immediately into your address book as permanent Germany Berlin 0100 DI contact Also add to address book 2 Can
57. ot 3 Click on Save 4 Click on the edit icon to the right next to the nationality of your contact to make changes to the contact afterwards How to delete the contacts from your address book 1 Mark the contact to be deleted by placing a check mark on the left next to the name You can also select all contacts checking Name 2 Click on Delete selected on the left below the contact list Delete Contacts cannot be retrieved after they re deleted wy Hint 44 User manual Spreed 2 9 sspreed 3 Interface Enter a meeting through the Join a meeting button from the landing page or the link in your invitation email see Access and linking to a meeting E 0 1 Menu bar Title Team Meeting Presentation spreedMeetingsBroschuere200903_eng pdf O Fullscreen d i Maximize 2 Sym b O Is b ar ei Select CT Upload Pm 109 Uz 2 Preview 4 Board R Pointer rr espreed 3 Presentation display area for presentations screen saving and display screen Tino Smithson controls amp Mark Soiler H Ge D e Tino Smithson 4 The list of participants amp Claudia Hayman _ en appears depending on the type Moni Miller present o advise o share of meeting Billy Loa cooperate o train y time any where m push of a button 5 Chat optional 6 Files which can be downloaded during the 4 meeting DI U Standard _ Enable writing for presenters on
58. p up window 900 pixels Ca href javascript window open https eud2 spreed com elfreg 123456789 register _blank Fi nnerwidth 9007 nnerHeight 756 J gt Register for amp quot MEETING TITLE amp quot lt a gt 2 Height of the pop up window 750 pixels How to integrate the registration form into your Facebook page iFrame 1 Log in to your Facebook account and create a new tab for your fan page By clicking on the plus icon you can add a new Facebook app that enables you to use iFrames inside tabs If you have already installed such an app you can continue with Step 3 Add a new tab to your Facebook page To use iFrames you have to install IT er a Facebook app Sp f eed Spreed iPhone and iPad Update Page Info X Follow v Application 97 likes Software A Web activated telephone for quick and cost effective phone calls Simply use your iPhone to make Te 97 Ea calls to anyone worldwide More Info tan About Photos Kl Likes Impressum EJ welcome D D D Add to favorites E Videos Events E Notes wW Twitter Find More Apps 2 Add a Facebook app to your page which enables iFrame tabs for example Static HTML iFrame Tabs by Thunderpenny 3 Copy the HTML code from your meeting details page see bi and insert it into the HTML editor of your Facebook app 39 User manual Spreed 2 9 sspreed Insert the registration form as iFrame into yo
59. page gt Process meeting details by clicking on Modify meeting gt Add or remove participants by clicking on Participant list 27 User manual Spreed 2 9 gt sspreed Send invitations to all participants by clicking on Send invitations 4 Make files for a meeting available by clicking on Upload 4 End and archive a meeting by clicking on End meeting 4 Delete a meeting and all the files made available as well as all recordings by clicking on Delete meeting 2 2 2 1 Change meeting details You can change your meeting details by clicking on Modify meeting You will then be taken to the same page on which you set up a meeting Check the relevant sub chapter for more detailed information see Create new meeting The meeting type cannot be changed retroactively The selected wy Please notice meeting type at the creation of the meeting is binding 2 2 2 2 Participant list Click on the Participant list button to add participants from your address book or import participants from an amiando event You can also create new participants or remove existing participants from the list 11 Jun 2010 11 30 CEST Meeting ID 705509904 1 Open the address book DV Team Meeting Meeting actions and invite your contacts L Meeting details Participant list 2 Mark the person who Address book Add participants from your address book 1 should receive moderator r
60. participants have a clear Last Name awareness of what they must do to achieve or help achieve an objective On a personal level the process of setting goals allows people to specify and then work towards their own objectives most Email commonly financial or career based goals Goal setting comprises a major component of personal development A goal can be long term Organization or short term The primary difference is the time required to achieve them Timezone Germany Berlin 0100 Capacity If you have a Spreed meeting room with a capacity of 20 people Meeting 20 only 20 people can register for your meeting then it is fully booked You can remove participants manually from the participant list see Participant list if necessary How to enable self registration for your event 1 Create a new public meeting add a title and if required a description 1 000 characters max Date amp time title and description will be added automatically to your registration form 2 Enable Self registration under Options and click on Create meeting Options Self Registration Modify options Presentation PDF TT Participants can download presentations as PDF Allow anonymous U Participants do not need to enter their name to join a meeting Lobby shows invited The invited participants are shown in the lobby participants Telephone meeting Audio video is enabled for all participants Self Re
61. ppears on the window behind your mouse Click on the window you want to share 4 Thereupon the sharing process is started A small preview window shows the view of your participants during the transfer A preview window shows the view of your participants 5 By clicking the Spreed icon in the Windows menu bar you are opening a menu for controlling the screen sharing process The menu opening by clicking on the Spreed icon in the symbol bar of your operating system allows to control the running process 6 Stop screen sharing in the presentation area by clicking Stop or by using the menu of the screen sharing icon in the menu bar of your op erating system By ending screen sharing your participants cannot see your desktop anymore Using screen sharing on Mac OS X 1 Decide whether you want to share a single window or your entire desktop screen 2 If you want to share a single window click on the window you want to share A green border appears Click on Start 3 Open the menu by clicking on the Spreed icon in the menu bar of the operating system to control screen sharing 66 User manual Spreed 2 9 sspreed 4 End sharing in the menu of the Spreed icon or by clicking Stop sharing Screen sharing of a defined area of your desktop Using screen sharing on Linux 1 A dialog pops up after starting the client 2 Select whether you want to share your whole screen or just a single window
62. preed 2 9 sspreed gt meetings held on the Australian Spreed Server https au spreed com checkin jc Meeting number To publish the access to you public online event see Meeting type Public you can post the meeting link on your website or other online platforms Using the meeting link your participants can join your meeting room 1 Meeting number 2 Depending on the meeting type participants have to enter their email and password 3 Connection test Join meetings on your mobile device Use our free Webinar app to join Spreed Online Meetings on your smartphone or tablet Webinar is available for free in the App Store iPhone iPad and Google Play Store Android smartphones tablets iOS iPhone iPad httos itunes apple com us app webinar id409145483 mt 8 httos olay qoogle com store apps details id com strukturag webinar To enter the meeting room open the Webinar app on your smartphone or tablet and enter the meeting number If this is a private meeting you will need to enter your email address as well as the PIN you received When joining a public meeting you only need to enter your name 24 User manual Spreed 2 9 sspreed 2 Online Meeting Administration Table of content 21 My Spree Oireinen esisiini nistana iai ea Ea FEE 25 22 My REEL 26 2 1 My Spreed The My Spreed starting page appearing on www spreed com displays your n
63. preed Feature Mind map to enhance your teamwork It features a foundation for good cooperation and idea tracking 1 Export the whole Mind map C Fullscreen 7 Maximize P Center oot H5 Show all 2 Use the tools to style a selected node 3 The central node appears as an oval node 4 Are you selecting a node this will be locked for other participants Accounting How to use Spreed mind map 1 In your presentation area go to Select and click on Create new mind II map 2 You can now seta title for your new mind map You can always edit your title over the menu point Edit Your title also appears in the central node of your mind map 3 Select the central node to change its color and to see its menu You can add more nodes 4 New nodes can always be moved dr and edited when selected Double click on the entry of a node to edit its text The following tools help you to improve your work with mind maps Ze Move to center keeps your actual zoom but moves your display area to the mind maps center Show all zooms in out to show you the whole mind map at once 64 User manual Spreed 2 9 sspreed it Hint How to use Spreed mind maps outside a Spreed Online Meeting Spreed Mind map is compatible with FreeMind a powerful and free open source software see http freemind sourceforge net Expo
64. rt Recording You have to start your meeting before recording will start During the recording a pulsating icon in the symbols bar shows the recording status You can start any number of recordings for your meeting It 48 User manual Spreed 2 9 sspreed is not possible to make several recordings at the same time Finding recordings for playback As a moderator you will find your recordings in your archive after the meeting ended see Archive Your participants can watch recordings via the landing page of the meeting see Access and linking to a meeting 3 1 5 2 Messages You can open a message window while the meeting Is In progress 1 Every message in the moderators chat has the options Answer privately Mark Copy to clipboard and Delete Recieved a message z hello Messages 1 AE 22 53 helo ED Y Chat visible for all participants 2 Send Send a message to all users Send Cancel 2 These messages are sent to all A moderator chat is normally only visible to the moderator However moderators can adjust It to be visible to all participants by placing a check mark at Chat visible for all participants Moderators can send messages to all participants How to send a message to all participants 1 Click on the Message to all users button in the message window 2 Enter the message in the text field that appears 3 Click on
65. rt or import your mind map you can use the same map in your Spreed meeting room as well as in FreeMind gt To import your mind map file go to Upload in the presentation area gt When clicking on Export a copy of your actual mind map will be stored on your computer 3 5 4 Screen sharing You can present your whole display screen or only individual windows to your participants with Spreed Online Meeting With screen sharing you can also present running applications How to start screen sharing 1 Click on the Screen sharing button in the footer 2 Click on the Share button in the presentation display area 3 If you haven t already downloaded the Spreed Client yet do it now You only need to download It once 4 Double click on spreed exe Windows spreedDarwin Mac spreedX Linux to start the cl ent 5 After starting the client a Spreed icon appears in the menu bar of your operating system The use of screen sharing does slightly differ according to the three operating systems The usage for Windows Mac and Linux is described in the following Using screen sharing on Windows 1 After starting the Client a selection pop up appears 65 User manual Spreed 2 9 sspreed Decide if you want to share a special window or the whole desktop screen 2 Decide if you want to share a single window or your entire desktop screen 3 If you want to share a single window a red border a
66. see Address book 2 1 3 Connection check The Spreed connection check gauges the maximum bandwith needed to use Spreed It checks the connection between your workplace and the Spreed server To start the connection check 1 Click on the Test connection link 2 Click on Start connection check in the pop up 3 Select Details to receive more information about the progress of a connectivity test Spreed has low minimum requirements for Internet speed and performs well at a low bandwidth However we do recommend the following minimum requirements gt From server requires a speed of at least 120Kbps multiplied with the number of participants sharing their audio and video gt To server requires a speed of at least 120Kbps gt Answering time should lie below 200ms 0 2 seconds 2 2 My Meetings Get an overview of upcoming and archived meetings as well as your invitations to other meetings under the My meetings tab Set up new meetings organize upcoming meetings or view material from past meetings You also have access to your address book 26 User manual Spreed 2 9 sspreed 2 2 1 Manage meetings Under Manage meetings you have insight into meetings of your account You can also organize meetings here Change settings such as time meeting type and title You can also make files available for a meeting or manage the participant list 1 The icon gives
67. sessiiersisrsrurnrnrnrnnnsinrsrururernrnnsrsrnnsns 72 9 PROUT STOO CVG WEE 73 Confirmation email after registration ccccessssesscsssscsscsesecssseesecseseesecseseesesesseeseseusecseseusesenseaesensenseeenss 13 Forgot your EE KE 13 The connection is disrupted after a certain period of mg 74 receive a warning message about my CONNECTION Settings cccceseeseeesseseeseesecseesesseseeseesetsessneensaees 74 If other participants Cant hear YOU ou cece essessssesecssssessesseseeseesessuceeseuseeseesessuseuseesaasesseseesensensessessesensaneaees 74 Can t hear other participants in the meetng 15 EM 15 Audio transfer E 15 My voice is bad too loud or too Me ers nnemeriansennnannieee 75 Webcams and headsets E 76 User manual Spreed 2 9 sspreed New features n 2 9 1 Spreed is changing The new version Spreed 2 9 s avallable Spreed offers additional possibilities for the organization and arrangement of your online meetings Table of content Se FEC ISU AU EE 9 VT EE 10 Rit et a Ee ae E E 11 Comfortable dial in at home and ontheroad 11 International meetings in different time z0ongs 12 Self Registration From now on we are offering a self registration form for your participants Self registration can be used with public meetings only and has to be activated under Options Once activated Spreed creates a registration form including useful information about your meeting The registration form can
68. sspreed Spreed Online Meeting User Manual Online meetings made easy Version Spreed 2 9 User manual Spreed 2 9 i sspreed Table of Index Chapter New features in 2 9 9 1 Spreed is changing BEE 9 Chapter Spreed Account 13 1 Getting E CTT nn 13 Ke Err 13 4 BOOI ee 13 RR nr De E 14 ERNEIEREN HE 14 ES 6 1131 0 11172 16 EE 15 E ee 16 Chapter III Spreed Online Meeting 17 1 Spree Online Meeting een een 17 a eet Re SE Le El CN 17 1 1 1 Requirements for a Spreed Online Meeting ccc sccsesssscsecseseecsecsessesseseesenseucseseuseeseesseseeseesseeeesoeseeses 17 1 1 2 Requirements for a Spreed Telephone Conferences ccccccccscssssecsessecsesesnssecsessecsesoesseseeseseesusenseeees 18 1 2 Avalla pie langages eee ee ee 18 1 3 P GE IE Dans ENEE 18 1 4 Meeting e 19 User manual Spreed 2 9 sspreed ES IVS LING GLO E 21 BE OD D REINER EEE IE EN EIER E E E E A E EEE E S 22 1 6 Access and linking to a meeting EE 23 2 Online Meeting Administration 2 22222242222200222002020022200020000020n00nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 25 Sec EE ee 25 2 11 P ANIME IE EN E 25 2 1 2 Ne lt AE E EA E A E AE AAE E 25 AAE E EEE eege 26 ZZ ANUS NICON KE 26 222 WCC UNG GUNNS ee E E A E E E 27 2 2 3 Create a NeW Meeting een nein ee ee ee 34 2 2A Self Registration EE 36 EE eege unseren een 40 2 20 Callin meeting E 41 227 AUTOS DOOR eege 42 CET O OE EE EE NEE E E E E NOE EE E E 45 SN 1113
69. t in a meeting This option is available tor public meetings only 1 5 1 Lobby A lobby is your meeting s waiting room If activated all participants will be waiting there until you invite them into the meeting A meeting room s participant list see Participant list displays the names of participants waiting in the lobby As a moderator you can let them into the meeting or send them back by request You have the option to upload presentations or video in the lobby see How to place personal presentations in the lobby ann 1 Here you can show zm Sei ee Te E meng grn your own presentation or a video 2 Display the names of all invited participants when this option is activated If the meeting option Lobby shows invited participants is activated see Meeting options the names of all invited participants are shown below the presentation How to place personal presentations in the lobby There are two ways to show your own presentations in the lobby gt Goto Meeting Details in My Spreed and click on the button Upload Upload your presentation and activate the checkbox that says Lobby see Upload presentations and files gt If you are already in your meeting room upload a presentation and activate the checkbox at Use this presentation in the lobby see Presentations 22 User manual Spreed 2 9 sspreed You can only sho
70. t up which can be downloaded by everybody while the meeting is in progress see Upload presentations and files These files appear in the meeting interface on the left hand side You and your participants can open and download files Moderators can delete files Your upload capacity depends on your Spreed plan Download and open a file 1 Click on the file you want to download 2 Select Download or Open Files Download and open a file in ER Upload the file list 20091 1_spreedPresentation_Lobby3 pdf EO Download pP Open B Delete 3 Select a destination folder if necessary when downloading The file is then transferred to your computer Make new files available for upload 1 Click on Upload to upload a new file 58 User manual Spreed 2 9 2 Click on Search Windows or Select file Mac in the pop up and select the file that you want to upload 3 Click on Upload The upload time will depend on the size of the file The file will appear in the file list after the upload finished 3 5 Presentation display area The main part of the online meeting takes place on the presentation display area Here you can present concepts discuss drawings explain programs or access contents on other computers Presentation spreedMeetingsBroschuere200903_eng pdf el Select G Upload KI 109 3 B Preview 3 Board MR Pointer er
71. tation spreedMeetings_Datenblatt 143K Z B in the I obby O spreedServer_Datenblatt 105K 2 3 Here you will see a list of all files which every 8 perete 8 voices participant in your meeting Files Make files available online with one click or exchange important information during the can download meeting 1 Filename 2 Decide whether you want to upload a presentation for your meeting or a file that can be downloaded by all participants Click on the relevant Upload button 3 Click on Select file in the window that appears Select the file that you want to upload and click on OK 4 You will see a turning wheel while your Tile is being uploaded to the server Parallel to that you can upload other files by clicking on Upload more 5 After all tiles have been uploaded successfully the window can be closed by clicking on Close 6 Presentations can be displayed in the lobby if required Mark the relevant document with a check mark under Lobby see Lobby Delete a presentation file from the server 1 Check all presentations and files to be deleted with check marks to the left of the Tile names You can also select all documents by checking the box to the left of the column descriptor File name 2 Click on Delete 39 User manual Spreed 2 9 sspreed 2 2 2 5 End a meeting A meeting is ended by clicking on the End meeting button on the meet
72. top right of the screen 2 Click on the Forgot password button 3 Enter the email address registered to your account in the entry field 4 Click on Start password reset 5 Use the email address associated with your account Spreed will send an email to your Inbox 6 Click on the link in the email 7 Create a new password and click on Set my password sspreed 73 User manual Spreed 2 9 sspreed 5 2 Connection problems To host or join online meetings your Internet connection must meet minimum requirements see Connection check Even after complying with the requirements it is still possible for connection problems to occur The connection Is disrupted after a certain period of time In some rare cases firewalls can disrupt the Spreed connection after a certain data volume has been exceeded In this case inform your system administrator receive a warning message about my connection settings If your Internet connection does not comply with the settings of Spreed Online Meetings you will receive a warning message which will inform you about the automatic adjustment of the connection setting Spreed guarantees that you can always take part in a Spreed online meeting at the best possible level see Connection settings 5 3 Audio The following problems may occur in a Spreed Online Meeting during audio transfer If other participants can t hear you To transmit audio you need
73. ttings Contact data Change password Change email 2 Change your PIN used for telephone conferencing Telephony A Change password here Telephone PIN Modify your password and keep your account secure l Delete account d To change your contact data 1 Click on the Settings tab 2 Select Contact data in the left hand side menu 3 Make the changes A Click on Save To change your login data 1 Click on the Settings tab 2 Under Personal details in the left hand side menu enter the required information 3 Click on Save 14 User manual Spreed 2 9 sspreed 1 3 2 Customization Customize your Spreed Online Meeting with a photo or logo using JPG GIF or PNG How to upload a portrait and a logo 1 Click on the Settings tab 2 Select the menu point Portrait and logos in the left hand side menu 3 Click the Select button to upload a portrait or a logo Upload your portrait and logo 4 Personal details Portrait and logos Contact data Upload or change your portrait picture here The portrait is shown when you are the meeting moderator and Change password your video camera is disabled For extended accounts you can also upload your custom company logo here Change email Delete account 4 Customizations Portrait Portrait and logos aa i SC To add a new portrait click the Browse button and select a picture of yourself Recommended size is 213 pixe
74. u can present the files you uploaded when the meeting was created see Upload presentations and files This includes photos videos PDF files MS Office documents OpenDocument files and OpenOffice org documents The upload capacity depends on your Spreed license 1 The functions change Presentation u LES Maimre a p 4 I Select Upea NM CH 66 Upload presentation depending on the file type me an http 10 1 1 42 8080 spreed c 971148829 spreed 100 upleyj A e 2 Set a presentation for usage in the lobby Use this form to upload a presentation for this meeting The maximum file size is 102400 kb Please note that it may take several minutes for the uploaded file to be available for meeting presentation Supported filetypes E Pictures A Adobe POF E MS Powerpoint D benDocument III Videos IR MSWord 8 MS Excel OpenOffice org File Durchsuchen You can make new files available while the meeting is in progress A functions bar offers useful features via the display space on which the presentations are held 3 5 2 1 Preview The preview tool helps you navigating through your presentation via thumbnails How to use the preview tool 1 Click on Preview in the functions bar A preview bar appears on the presentation s right hand side 60 User manual Spreed 2 9 sspreed Activates the preview tool Presentation spreedCall_Broschure_200802_En_Screen pdf O Fullscr
75. ur a Toes Analytics Settings Support Facebook app HTML editor For example Static Static HTML See more apps Choose an HTML template HTML iFrame labs by Thunderpenny index html lt iframe src https eu42 spreed com selfreg 123456789 register width 900 Upload image height 750 border 0 frameborder 0 gt lt iframe gt 4 You can modify the size of your registration form by changing width and height If the form is too big for your Facebook page change width to 800 px width 800 5 Click on Preview to see how it would look like or choose Save amp Publish to make it public for everyone 6 Done You have successfully integrated the registration form for your Spreed Online Meeting into your Facebook tab 2 2 5 Archive Ended meetings are moved to the archive You can still view details on your meetings play recordings download meeting files or publish the meeting 1 The archive lists all that have been ended y Show description 2 Recordings Meeting actions Lx H Meeting details amp Participant list 2 3 Information how offen a files pa E z f 4 Publish a meeting that BUT ens mme er Deen onded in order A 4 to make it visible for other Company Presentation people Meeting actions E 4 Meeting details How to publish a meeting 1 Click on the Meeting actions dropdown menu and select Publish meeting 2 Use the following link to view
76. ur E 0 minutes max 24 hours Options No options selected Modify options sl came E Geste meeting How to create a new meeting 1 Select a meeting type see Meeting types The meeting type cannot be changed after the meeting has been created 2 Give the meeting a title The meeting title in addition to the meeting number serves as Identification of your meeting and should be as specific as possible 3 If you ve got more than one Spreed plan select one from the dropdown menu 4 Give a description of the meeting The description is optional but it can provide participants more details 5 Specify the date and time when the meeting will take place You also have the option to select Start now for an immediate meeting 6 Determine the length of the meeting The maximum duration depends on the Spreed plan you are using 7 Click on Modify options to carry out other settings see Meeting 35 User manual Spreed 2 9 sspreed options You can set up your lobby class rooms and a permanent meeting room and enable file downloads 8 Finally click on Create meeting Changes You can make changes to all the settings of your meeting at a later time However you can t change the meeting type How to set up a permanent meeting room 1 Follow points 1 to 5 of How to create a new meeting 2 Do not change the Duration field 3 Click on Modify options
77. w one presentation at a time wy Tip 1 6 Access and linking to a meeting Access to a meeting via invitation email A participant can join your meeting directly via a link in the Invitation email The link brings the participant directly to the meeting s landing page f Link in the invitation email Hello Moni Miller Tino Smithson has invited you to a spreed online meeting Title Sales Meeting Description The monthly team meeting Start time 28 May 2009 11 00 CEST Planned duration 1 hour Your Login Details Meeting ID 276143080 Email addres smithsonsicompany de Password PIN268797 Please click on the link below to join the meeting Access via Spreed website If you do not send out invitations or if you are hosting a public meeting or webinar participants can also log in via the Spreed website They just need to click on Join a Meeting and enter their name and password if necessary Join a meeting button on the Spreed startpage Se Select your country f y wr e 8 aa T _ Access via the Meeting link Alternatively you can link participants directly to your meeting s landing page A link to the landing page of your meeting is set up as follows gt meetings held on the European Spreed Server https eu spreed com checkin jc Meeting number gt meetings held on the American Spreed Server https us spreed com checkin jc Meeting number 23 User manual S
78. where the mouse is on the display space Mark the Pointer button and a mouse pointer with your name and individual colour will appear on the display screen of your participants 1 Activate your own Pr sentation Referenzkarte_engl pdf O Fullscreen lt 7 Maximize Binder E gt Select Gil Upload lm 1o30 ia 2 Preview C Board gin PDF p 2 Use your pointer to point Currently the following telephone functions are available with the live system out certain contents Of a 4 1 Start meeting Open meeting room presentation moderators only 5 Mute Unmute participants and moderators a Raise Hand participants and moderators A 98 Record Stop recording moderators only 47 Telephone Dial Out moderators only Wales MILE and BESSERE raeng 99 End meeting moderators only 3 5 2 4 PDF Export You and your participants can export documents on the display space as PDF files Elements created with the aid of the whiteboard are also exported You can also export an empty display space on which drawn elements are located Io export the display space click on Export and select a destination folder 63 User manual Spreed 2 9 sspreed For security reasons the PDF export is only available when the host of i ii the meeting gives the required permission by activating the meeting option Presentation PDF see Create a new meeting 3 5 3 Mind map Use the S
79. you or another moderator navigates through the presentation Call in conference C Filename Size Lobby Files Make files available online with one click or exchange important information during the conference C Filename Size O export_presence_control 429194544 csv 1K A Information about the absence list CSV file 1l userid total_away 2 2987014 Tino Smithson _smithson struktur de 00 00 00 3__43371496_miller struktur de i Mi miller struktur de 0 13 18 103000 4 43371496_hayman ktur de Claudia Hayman hayman struktur de 00 00 00 5 43371496 hiller struktur de Peter Hiller hiller struktur de 00 00 00 3 1 6 Menu option Settings Under the Settings menu option you can adjust the settings for your webcam microphone and Internet connection DEE en Setting options Camera settings Microphone settings O ie Microphone Camera activ ation ge Tum off sound 3 1 6 1 Connection settings The connection settings are set to DSL 1 Mbit s by default If you encounter a slow Internet connection Spreed automatically regulates 52 User manual Spreed 2 9 sspreed the connection so that you can continue to take part in the meeting You ll receive a notice that you can regulate the connection speed yourself We recommend to accept the new automatic setting Depending on your connection settings the quality of the video will be adjusted Hint A Your intemet conne

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