Manual - Protection of a file, folder or USB flash drive with Windows
Contents
1. Instead of keying in usernames and pass words on the keyboard you can simply copy them into the appropriate login field 6 1 Opening the Password Safe In the file safe click on Password Safe Main menu Extras Submenu Pass word safe or use the Toolbar to open the Password Safe 6 2 Create passwords and groups In the Password Safe you can create password entries These password ent ries contain your usernames and passwords The password entries can be or ganized into password groups You can create a password entry with New password Right click New password By selecting the password you can modify it Right click Lock Rename Delete and save usernames passwords and also the corresponding login address e g a website Additionally you have the option to make notes and record an email addresses for these password entries New password group Right click New password group allows you to 17 create folders in the password safe in which you can better organize your password entries Select the password group to edit it Right click Rename Delete All functions can also be executed from Main menu Password as well as from the Toolbar Password entries can be moved by dragging them with the mouse Drag amp Drop from one password group to another 6 3 Sign in via Fast Login With the help of the Password Safe you can quickly and easily sign in eve rywhere It is not necessary to enter In usernames and2. are accessible only to those who know the master password You can specify when Protectorion will automatically lock To do this right click with the mouse on the Protectorion icon in the System tray lower right of the Taskbar beside the clock and then select under Automatic lock bet ween the choices listed e g 10 20 or 30 seconds la Protectorion automatically locks itself also when you tell Windows to hi bernate switch users or log off Windows Additionally Protectorion will be automatically locked when the laptop s lid is shut 5 12 Copy data between two File Safes Protectorion can be installed and used on computers Protectorion PC as well as external devices Protectorion ToGo Data which is in the file safe on a USB stick can be copied to the files safe on the computer and vice versa Open Protectorion on your computer Protectorion PC and Protectorion on the external device Protectorion ToGo Now you can copy data from one file safe to the other Drag amp Drop or Copy and Paste Ib The Password Safe manages your user names and passwords for email ac counts online banking Twitter Facebook etc All data in the password safe are automatically encrypted and saved in the password safe with AES 256 bit The data like the data in file safe is protected by your master password for Protectorion The Password Safe saves all password entries and protects them with your master password for Protectorion
3. from Main menu File as well as from the Toolbar In the Main menu options next to the respective functions are their corresponding hotkeys 5 3 Describe data Protectorion gives you the option to label the files and folders in file safe with meaningful descriptions This allows them to be easily found Protecto rion saves the descriptive text after it has been created Therefore descriptions only need to be created once Previously created texts can be selected from the drop down menu of the description window All descriptions are saved as encrypted You can label a file or folder with a description in the file safe by selecting De scribe Right click Description Describe Descriptions can also be copied pasted and deleted Right click Description Copy Paste Delete All functions can also be executed from Main menu File as well as from the Toolbar In Main menu File next to the respective functions are their corres ponding hotkeys 5 4 Create a backup Use Backup data Main menu Extras Submenu Backup data to make an encrypted copy of all the data in the file safe When you click on Backup data a quick explanation on how to recover encrypted data will appear Use Restore Data Main menu Extras Suomenu Restore Data to restore formerly encrypted backups When you click on Restore data a quick expla nation on how to restore encrypted data will appear Another way of restoring your backup is by copying the backu
4. passwords via the keyboard instead simply copy and paste them in the designated fields Fast Login Open the login address e g website where you want to sign in by clicking on the link in the password safe above in the Quick access bar You can copy your username and password directly from the Quick access bar in Windows clipboard and then paste it into the necessary field 6 4 Delete clipboard data For security reasons usernames and passwords are automatically deleted from the Windows clipboard 15 seconds after they are copied to the password safe Under Delete Clipboard you can manually set how long the data stays on Windows clipboard before it is automatically deleted The options are after 10 15 or 20 seconds 6 5 Backup passwords The password safe allows you to backup and recover all password entries as either encrypted or decrypted By clicking on Backup passwords Main menu Extras Submenu Backup passwords in the password safe an explanation on how to backup pass words in just a few steps Is provided Click on Recover passwords Main menu Extras Suomenu Recover pass words to recover backed up passwords An explanation on how to recover passwords In just a few steps is provided 6 6 Synchronize passwords In the case that you manage your passwords on the computer in Protec torion PC and also on for example a USB stick Protectorion ToGo it is possible to keep them constantly up to date Cli
5. Protec torion he master password protects all your data in Protectorion Only the holders of this password have access to the data in the file safe and the pass word safe Choose a password that is easy for you to remember yet difficult for others to guess When choosing a password consider the fact that longer passwords with a combination of letters numbers and special characters offers a higher level of security The strength of your password is shown in Protectorion s security index Master Password Security Level at least 6 characters at least 2 numerals or special characters very low at least 8 characters at least 2 numerals or special characters low at least 10 characters at least 2 numerals or special characters average at least 12 characters at least 2 numerals or special characters high at least 14 characters at least 2 numerals or special characters very high at least 16 characters at least 2 numerals or special characters near perfect 4 2 Open the File Safe After creating the master password the file safe will automatically open The user interface of the file safe Is visible With exception to a quick reference guide the file safe Is empty Open the quick reference guide in the file safe to get an overview of the most important features of the program In addition to the user interface you will see the Protectorion Pad on your Windows desktop chapter 4 4 4 3 Copy data to the File Safe Just like a trad
6. RL X DEL SHIFT DEL SHIFT CTRL CTRL A CTRL Ale ALT ALT CTRL 0 CTRL W CTRL R CTRL F CTRL ALT E CTRL ALT C CTRL ALT V CTRL ALT D ALT B ALT P ALT G6 F5 Fi F3 F4 CTRL Q 23
7. bat Reader are brands and or registered trademarks of Adobe Systems Incorporated in the USA and or other countries Inhaltsverzeichnis 0 0 1 0 2 0 3 0 4 0 4 1 4 2 4 3 4 4 4 5 5 0 Sal SZ 53 5 4 SS 5 6 Sy Sue 59 5 10 O11 512 6 0 6 1 OM 63 6 4 6 5 6 6 6 7 7 0 8 0 9 0 10 0 11 0 12 0 Welcome at Protectorion Protectorion for PC and external devices Installation on computer Installation on external devices First steps Your master password for Protectorion Open the File Safe Copy data to the File Safe Copy data to the File Safe via Pad File location of data in the File Safe Working with the File Safe Manage data Protect data Describe data Create a backup Copy data from the File Safe Customize user interface Set the File view Navigigate and position Use the status bar Standby mode Activate automatic lock Copy between two File Safes Working with the Password Safe Open the Password Safe Create passwords and groups Sign in via Fast Login Delete clipboard data Backup passwords Synchronize passwords Position the Password Safe Changing the master password for Protectorion Quitting Protectorion Updating Protectorion Uninstalling Protectorion Buying the full version Hotkeys CO CO CONN ODOM UT A NO RO RO NN NY NYO WMP WP PPP rm rm ee eR PrP RP RP re ar o a a a W AA n ODO ODO OM ON NN OOP A HPWWWNNY TOC OC OO From the time of the first computer networks to the bir
8. cess the program In Standby mode you can open the Protectorion data safe without reentering the master password Activate the Standby mode by clicking on the X button in the upper right of 14 the file safe s user interface This function can also be activated through Main menu File In Main menu next to the respective functions are their corres ponding hotkeys When Protectorion is operating in Standby mode the Protectorion icon is displayed in the System tray lower right of the Taskbar beside the clock The file safe can be opened at any time by clicking on this icon left click Several functions are available while Protectorion is in Standby mode These can be selected by right clicking with the mouse on the Protectorion icon in the System tray From there you can Open File Safe Open Password Safe Display Protectorion Pad and immediately Lock Protectorion activate password protection Additionally you can Close Protectorion in Standby mode and specify if Protectorion should automatically go into Standby mode the next time Win dows starts 5 11 Acitvate automatic lock Automatic Lock keeps your data in the file safe and password safe from becoming unprotected in the case you might forget to lock Protectorion Protectorion can be set to automatically lock itself in Standby mode after a set amount of time This automatically activates the password protection The data in the files safe and the entries in the password safe
9. ck on Synchronize Main menu Extras Submenu Synchronize or use the Toolbar This function automatically synchronizes and updates your password groups and password entries on the computer and external storage devices By clicking on Synchronize an explanation on how to synchronize pass words in just a few steps Is provided 6 7 Position the Password Safe The Position functions of the password safe in the upper right of the user interface allows you to adjust the position of the safe to suit your needs The Password Safe can be docked on the upper left upper right or middle of the screen as well as be minimized or maximized You can change the master password for Protectorion at any time by clicking on Change master password Main menu Extras Submenu Change master password To change the master password you must first enter in the current master password for Protectorion Next choose a new master password Depending on the amount of data being managed in Protectorion it can take some time to before the master password is successfully changed Please be patient QuitProtectorionwhenyouwanttocompletelyclose the programanddonotwant to activate Protectorion s Standby mode You can quit Protectorion while it is actively running Main menu File Suomenu Quit or in Standby mode Right click on the Protectorion icon in the Taskbar in the lower right and then Quit In the Main menu you will find the hot keys associated with
10. comprises Protectorion PC which can be used on your com outer desktop or laptop and Protectorion Togo which can be employed on USB sticks and external internal drives Protect confidential files and folders by putting them in the File Safe The Password Safe serves to protect usernames and passwords for computers und laptops for mobile devices for folders and files for passwords for folders and files for passwords After downloading Protectorion it can be installed on your computer Just follow the installation program s directions Once the installation is complete Protectorion PC is ready for use on your computer Click on the Protectorion icon on your Windows desktop to load Protectorion PC Often confidential information is found on USB sticks and external drives For these devices use Protectorion ToGo to protect your data First install Protectorion PC on your computer chapter 2 Load Protectori on PC chapter 4 and click on Install ToGo Main menu Extras Submenu In stall ToGo to install Protectorion ToGo on external devices e g USB sticks or other internal devices e g on another internal hard disk This function is also found directly in the Toolbar When you click on Install ToGo a quick explanation on how to install and use Protectorion ToGo on external devices will appear 4 1 Your master password for Protectorion Create your secret personal master password after initial startup of
11. d on our web ZI shop You can get there through the Main menu Help Submenu Buy now or under Buy now in the Status Bar You obtain the license key immediately after purchase Enter the license key along with your name in the field provided under Main menu Help Submenu License After successfully licensing Protectorion re start the program to activate the full version Protectorion Data Safe Pro No additional software is necessary After the activation of Protectorion Data Safe Pro you can continue managing your data as before without limitations Under the menu item Help you will find the user manual pdf the license holder information the current version number and the link to our website protectorion com 22 Hotkeys Encrypt Decrypt Lock Protectorion Standby mode Copy files and or folders Paste files and or folders Cut files and or folders Delete files and or folders Destroy files and or folders Select multiple files and or folders Select distributed files and or folders Select all files and or folders Invert selection Navigate backward Navigate forward Navigate upward Open files and or folders Open files and or folders with Rename files and or folders New folder Create a description Copy a description Paste a description Delete a description Toolbar Folder view long short Grid Refresh Manual About Product website Quit CTRL E CTRL D CTRL L CTRL M CTRL C CTRL V CT
12. e files and folders can be selected with the left mouse button Select multiple files and folders by pressing SHIFT Up or SHIFT Down Select distributed files and folders by pressing the left mouse button while holding down the CTRL button Press CTRL A to select all files and folders Open files and folders by clicking on them with the left mouse button Open with lets you choose which program opens the file You can edit files in the file safe directly and also save modified files You can create new folders by selecting Create folder Right click Crea te folder Files and folders can be Copied Cut Pasted and Deleted by either dragging with the mouse Drag amp Drop or using the respective function by right clicking with the mouse e g Right click Cut To delete data drag it with the mouse to the Recycle Bin All functions can also be executed from Main menu File or Edit as well as from the Toolbar In the Main menu options next to the respective functions are their corresponding hotkeys e g CTRL X When you delete data In the file safe it is moved to the Recycle Bin You can select single files in the Recycle Bin and delete them permanently from the Recycle Bin by using the function Delete Right click Delete The complete I0 contents of the Recycle Bin can be deleted by selecting the Recycle Bin and then Em pty Recycle Bin Right click Empty Recycle Bin Both the deletion of files and folders in the Rec
13. e found to the right in the Folder view Here you can adjust the way files and folders are depicted in the file safe Select from Details List Icons and Tiles 13 5 8 Navigate and position Use the arrow keys in the Folder display to move between the folders back ward forward and upward The Position function user interface upper right allows you to dock the user interface either to the upper left or upper right hand of the screen or to po sition it in the middle of the screen You can also maximize and minimize the file safe 5 9 Use the statusbar The Status Bar on the bottom of the user interface of the file safe contains the following information from left to right disk space capacity of Protectori on free space on Protectorion disk space used by Protectorion disk space used by the recycle bin number of encrypted files in the file safe number of unencrypted Tiles in the files safe In addition you can configure Protectorion to erase the source data in Win dows in status bar at the bottom of your user interface import settings If you erase the source data it will be permanently deleted in Windows In the Status bar you can also encrypt all unencrypted files in the safe 5 10 Standby mode To open Protectorion you must first enter in the master password Use the Standby mode if you will be using Protectorion multiple times during the day and want to avoid having to enter the master password every time you ac
14. itional safe objects are only protected when they are phy Sically inside of the file safe In order to protect data in the file safe it is therefore necessary to first copy the data to the safe Data is copi ed with Protectorion in the same manner as you are used to in Windows Drag files and folders with the mouse from Windows to the file safe Drag amp Drop or use copy and paste CTRL C and CTRL V Protectorion now copies the selected data to the file safe After the data is successfully copied you will see it in the safe It is automatically encrypted and also immediately protected with your unique Protectorion master password Without this master password access to the data in the Tile safe is impossible After the data is copied to the file safe it still exists in Windows as before The original data in Windows source data is located outside of the file safe and is not protected Therefore you can configure Protectorion to erase the source data in Win dows in the status bar at the bottom of your user interface import settings If you erase the source data it will be permanently deleted in Windows It is not possible to recover the data in Windows even with special software Your data now only exists in the file safe and is protected there 4 4 Copy data to the File Safe via Protectorion Pad You can also copy data to the safe by using the Protectorion Pad The Pro tectorion Pad functions as a Miniapp of Windows and i
15. p folder that contains the encrypted back data into the File safe Drag amp Drop or Copy and Paste 12 5 5 Copy data from the File Safe Drag the files and folders with the mouse from the file safe to Windows Drag amp Drop or use copy and paste After the data is successfully copied you will see the data in Windows It is automatically encrypted Effective immedia tely this data is unprotected and anyone can access it After you have copied the data from the file safe to Windows there are dupli cate copies the original data source data is also saved and encrypted in the file safe If you destroy this data in the file safe then it exists only in Windows and is no longer protected 5 6 Customize user interface You can change the user interface to personalize the appearance of the file safe Protectorion can display the toolbar icons in the file safe with text or wit hout text Main menu View Submenu Icons with text or Icons without text Additionally either a long or a short Folder view can be selected Main menu View Submenu short or long When you want to display a grid in the File view use the function Show grid Main menu View Submenu Show grid To immediately show future changes in the file view select Refresh view Main menu View Submenu Refresh view In Main menu View next to the respective functions are their corresponding hotkeys 5 7 Set the file view The settings for the File view in the file safe ar
16. s displayed on the desktop of your computer The advantage of the Protectorion Pad is that the data can be copied into the file safe and encrypted without having to first open the file safe Although the file safe is in standby mode and locked all data which you drag with the mouse to the Pad is automatically copied and encrypted in the safe Drag the data with the mouse directly to the Protectorion Pad Drag amp Drop choose the desired folder in the file safe and drop it All data which is drug to the Pad is automatically copied and encrypted in the desired folder in the file safe 4 5 File location in the File Safe You see the file location of your data In the file safe in the Folder view direct ly under the Toolbar The folder view is dynamic That means that the folder shown is always up to date In the Main menu option View you can select between long and short folder view When you navigate with Windows Explorer in this folder you can see that the contents and names of the files and folders are encrypted This data can neither be opened nor modified outside of Protectorion Additionally the real names of the files and folders in the file safe are only readable in Protecto rion 5 1 Manage data You can work with your data in the file safe as you would in Windows Copy Paste Delete Edit Save Rename everything works exactly like in Windows In order to work with data in file safe you must first select them singl
17. th of the Internet was a mere 30 years From huge amounts of data in data banks to social networks and Smartphones everything today is connected However these new possibilities also harbor many dangers In the third millennium cybercrime and cyberespio nage are no longer mere buzzwords but serious realities Hackers engage in raids the booty is confidential data passwords and credit card information For experienced hackers common security measures are no obstacle With the help of viruses trojans rootkits and keyloggers they ma nage again and again to access computer systems and misuse sensitive data Not only criminal are interested in confidential information Co workers and nosy flatmates are threats as well Avoid having your sensitive data fall prey to criminal intrigue and contemporary curiosity Affected is not only your computer at home or in the office Also laptops can be stolen and USB sticks lost Protectorion works on USB sticks and external drives to keeping your data safe no matter where it s stored Protectorion is the safe for your files folders and passwords The program protects your data automatically with powerful and fast encryption Entrust your data in the safe and lock the safe with your personal password It s the guaranteed highest security for your confidential data Access to the data in the safe Is only possible by entering the correct password Protectorion Data Safe Play IT safe Protectorion
18. the par ticular functions They are located next to the respective functions WhenyouquitProtectorionallunencrypteddatainthesafeisautomaticallyenc rypted hisassuresthatalldatainthesateisprotectedwhenyouquitProtectorion Protectorion cannot quit when files which are also located in the file safe are open in other programs Only after all these files have been closed can Protectorion be quit 20 Protectorion automatically checks for Updates each time the program is closed When new Updates are available an update dialog box will appear allowing you to update Protectorion The updates are ready for use the next time Protectorion is started Uninstalling Protectorion does not delete the files and folders incorporated in Protectorion nor does it delete your license information Should you want to delete all data as well as your license information this can be done by using the Protectorion Eraser under Windows in Start Pro grams Protectorion before uninstalling Protectorion Protectorion Data Safe Free allows you to manage files folders and pass words for personal use on a maximum of one computer and one external device If you would like to use Protectorion for business purposes on up to two computers and five external devices and or without wating time at program start please acquire a personal license key for Protectorion Data Safe Pro full version The license key for Protectorion Data Safe Pro can be purchase
19. www protectorion com c 2011 Braincell consult amp research GmbH VENET www protectorion com info protectorion com This Manual is made available with the software Protectorion within the framework of an end user license agreement of the producer of the software Braincell consult amp research GmbH It is only allowed to be used in accordance with the license agreement All rights reserved in particular the right of copy dispersion modification as well as translation Ex cluded are those cases which are explicitly permitted by the license agreement This Manual is also copyrighted when it is not made available in connection with a license agreement The content of the Manual can be modified at any time without prior notice by the produ cer For inaccurate information or incomplete content in this Manual and thereof possible resulting damage e g damage to or loss of data no liability and or warranty whatsoever is assumed Protectorion is a registered trademark in the European Union The holder of trademarks rights is the Braincell consult amp research GmbH Should other trademarks be used in this Manual this happens exclusively in order to indicate the ownership of the corresponding products and services by the relevant trademark holder Windows Win dows XP Windows Vista Windows 72 MS Office and MS Word are brands and or registered trademarks of the Microsoft Corporation in the USA and or other countries Adobe and Acro
20. ycle Bin and the emptying of the Re cycle Bin deletes the data permanently he data cannot be recovered even with the use of special software for data recovery To restore data which is in the Recycle Bin Cut Right click Cut it in the Recycle Bin and then paste it to the desired folder in Protectorion Just as with the Delete func tion you can also recover it with Drag amp Drop Drag the data with the mouse to the Recycle Bin to delete or drag it from the Recycle Bin to the desired location to restore 5 2 Protect data Through the integrated powerful encryption Protectorion offers effective protection for your data and passwords Protectorion uses the secure and renowned Advanced Encryption Standard AES with a key length of 256 bit This standard is also used em ployed by government agencies and large corporations such as banks and insurance firms In the file safe the content of files and folders as well as their names are encrypted It is not possible for third parties to read the real names of the Tiles and folders In the password safe all password entries e g username password are encrypted You protect files in the file safe by clicking on Enerypt Right click En crypt To remove this protection on files and folders click on Dec rypt Right click Decrypt Selecting multiple files and folders will enc rypt or decrypt respectively the selected files and the contents of the folders All functions can also be executed
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