Schulich User Manual (, 3.81 MB Version 6, released August 2012)
Contents
1. 1 6 User Friendly Features Schulich School of Medicine amp Dentistry Sehulch Dentistry News ncn nes We ae eared neue that Dr Lynde ies dn Es ns lecture sos mans GU cent Pe Norman Pte May 0 2012 219m Ad ster Hess Reception to falon et Pietenoitten man Troes sted Dentistry Newsletter Hanoi Newsletter 2012 There are several features to make our pages more user friendly These features will enhance the look of our webpages while making navigation easier and more concise These features include Navigating Home the old Welcome Button currently located directly above the ichulich Logo has been changed to Schulich Home which can be clicked on to navigate back to the Schulich Homepage Pop Up Links menu items which open in new windows when clicked now have an icon to identify gn seem What page am I on when you navigate off on the homepage by clicking on one of the top menu items the page you are on will be highlighted on the top menu Social Media the Schulich Social media icons vill now be located on every page They are not customizable Le they are links to the Schulich Social Media Bn Social Media 53 fe Schulich Search the Search button has been cleaned up 10 be more Search Schuck sJ Se Directory2. HumanResources StaffStudentRecruitment Can displaynews Yes No Display Banner Image Yes Yes Attach Files Yes Yes Change Header Yes No Image Can have itsown Top Yes Yes and Side Menus rere EHE Schulich School of Schulich Medicine amp Dentistry wesen 1 3 Anatomy of a Sub Page zem T Schulich School of Schulich Medicine amp Dentistry Western CLINICAL FELLOWS Fes me tmesetsness nae n Reyal Cole spit or spec rar ita an an are EE i eed anf am ita CH gd ii 9 Western Please note the absence of news on a Sub Page Also we IMPORTANT _ have come across some pages that have an image in their lt Vilushicinivemasion Page Content that looks like a Banner Image 1 4 Login Login at the top of the page The login to Edit pages and view pages is now located at the top of each page S Schulich School of Medicine amp Dentistry Western This login link serves the dual purpose of logging in to edit pages and to view restricted pages 1 5 Web Editor Schulich Login ca When you click the Login button illustrated above you will be taken to the login screen illustrated on page 12 Please see Chapter 2 for more details
3. Schulich SCHULICH MEDICINE amp DENTISTRY Website Updates August 30 2012 Administrative Web Editor Guide Table of Contents Chapter 1 Web Anatomy 1 1 What You Need To Know 1 2 Anatomy of a Home Page 1 3 Anatomy of a Sub Page 1 4 Login 1 5 Web Editor 1 6 User Friendly Features 1 7 Menu Features 1 8 Header Image Features 1 9 News Features Chapter 2 Getting Started with the Web Editor 2 1 Anatomy of the Web Editor 2 2 Action Buttons 2 3 Page Title 24 WYSIWYG Edito 24 1 WYSIWYG Toolbar 2 4 2 Image Button 2 4 3 Hyperlink Button 2 5 Meta Keywords and Descriptions 2 6 Live and In Development 2 7 Start Expiry Dates 2 8 Component Links 2 8 1 Header Images 2 8 2 Banner Images 2 8 3 Attached Files 2 8 4 Articles Announcements Chapter 3 Information Services Support 3 1 What Changes must be made by Information Services 3 2 Wrap Up Chapter 1 Web Anatomy This Chapter will outline the web components and features I f you have access to edit a page you have the ability to edit from within the page 1 1 What You Need To Know First hulich Website there are two types of pages Home Sub Pages A chart illustrating the differences of Valsbleinfummaion On the Pages and cach has been created below Home Page Sub Page Example URL http www schulich uwo http www schulich uwo ca calHumanResources
4. Changes in Page Content Change to Status of Page In Development Live Changes Start and Expiry Dates 9 When you click this button the Web Editor does not close so you can still edit the document We strongly recommended that you save often O Clicking this button works the same as save except it will dose the Web Editor and take you to the live web pape Cancel Clicking this button will cancel any changes you have made since your last Save and take you back to the live web page as Schuch Denny Changing the page titie wl also change the header Image at ih top of this page and all sub oages This Change wi not te reflected n the preview Depending on whether the page you are editing is a Home Page IMPORTANT ora Sub Page this section will display differently If the page is a f Valle information Home Page the user will be able to change the Header Image at the top of the web page All Sub Pages will mirror the changes If the page you are editing is a Sub Page the Page Title is the title of the page as it would appear in a Tab on your browser 2 4 WYSIWYG Editor age content maa aa myr assaja Hama Ble z y mx i 5 3 Welcome to Schulich Dentistry The Schuch School ot Medicine and Dentistry at The University of Westem Ontario is a public tan medical and derat hod serve the peli thes Ort Tie Schoors Fission is to proide medical and dental pre and post doctoral education progra
5. D pese Leen pam dow arama und Wap Seneng an nam mogat corset dam secans maus wama nam prs cs zmes mmn fnisse me Aenean m e soe Nune enga rn a suar rive fat pena mi situs une po Ut o dg _ wa Zita Sci a7 Click the Browse Server button the following window will pop up Images Page images Banner images AMEE Thunien sis Biene Displaying 1 4 fes x x x x q T bmecipa a8 dcors ipa ran massaro 3 Click the Browse button and find an image on your computer The system supports jpg gif and png files 4 Once you find the image you want to upload you can double click on the image or highlight the image and click open The image will be automatically resized to a maximum width of 580 pixels so that it will fit on the page properly Im k Organize New flier ES 1 5 The pop up window should close the image is now part of your uploaded images and it will appear in the Preview area of the Image Properties dialogue bos Click OK to save the image and see it in the WYSIWYG editor 6 Important You must press the Save action button to ensure the image will save on your website Linking to an Image That Has Already Been Uploaded Each page has its own collection of images If you have already sent an image to the server you can easily select it from a list Clic
6. 580X256 pixels 6 Save the changes Creating Banners If you click the Banner Images Component Link the following dialogue box should pop up E Current and Future Current Exired No resutts found This window will allow you to create a banner or list All Previous Current or Future Banners Clicking the Create Banner button reveals the following pop up window Create Banner en option e The Caption field will display the title of the image when you hold your mouse overit The URL field is if you click the image where they should be taken to Using this field can make a banner just like a news item The Start Date or Expiry Date can be empty As soon as you click the Create button the banner will be saved and if the current date resides within the Expiry Date and Start Date the banner image will be visible on the live website Modifying and Deleting Banners If you dick the Banner Images Component Link the dialogue box that pops you will show you current banners that are being displayed The Update Delete links will allow you to modify or delete banner Adding More Than One Banner You can have up to four current banners on your IMPORTANT _ page just be sure that if you have more than one Vawiisuss banner you take the banner cycle counter into account when you are designing your banner Banners are displayed in reverse order of Start Date The banner
7. File When you click the Modify button you will see five 5 buttons along the top on the right hand side of the window shown above Clicking on the fist button List Files will take you back to the list of all files attached to the page you are on The next button File Details shows the details of the file you clicked Modify on in the example above purpleday pdf Update File allows you to update the folder category and file name of the file Note if you update either the folder and or file name you will need to update all hyperlinks you have referencing that document Update File Documents purpleday pdf nets wm ar maaa Done pupieqaypar Replace File allows you to replace the file When you click Replace File you wil get the following prompt Menus au rn se CD Com When you dick OK you will get the following pop up window Documents purpleday pdf tesa N Pepes is Clicking on the Browse will allow you to browse your server to locate the file you want to replace the existing file with Follow the same steps you would follow for selecting a file to add Once you have selected the file you will be taken back to the window above and the file upload field will be populated with the name of the document you have chosen Clicking on the Replace File button will replace the existing file with the new fle Note
8. The fle name stays the same so you will not have to update the ud on any links you have to that file Previous File Versions will be listed below the File Details You also have the ability to restore files if needed see below Tes Dosen rs View File heum ima Download uri chic lenire rides edt le tame purpianyt sama Type spletan a Previous File Versions ien a He erect previous versions are stored here The current version ofthe Ne is accessible trom the web page Oniy eders ofthe web page can acress previous versions ot the Ne To make acrezmus version cs He res dek Restore This wil make the restore Nie the current fe The previous curent fie wil be stored m reuse Previous las may be urged Toca a rests diens eren t r pr When you dick on the Restore button you will get the following prompt erratic pisce tne surre varien tesis CEJ hi 3 When you dick OK you will get the following pop up window showing that your fle was successflly restored pola sz Delete File allows you to delete a file Notez if you delete a file that is hyperlinked the hyperlink will no longer work 2 8 4 Articles Announcements The News section refer to the Anatomy of Home and Sub Pages is a feature that is front and centre on your page mte Hc Test Announcement xe This is an example of an announcement Announcements are o
9. as soon as possible Contacting a Web Support Team member directly can result in a delay if that person is away from the office T here ate a few things that are the responsibility of Information Services AI Schulich Helpdesk Contact Information Email helpdesk schulich uwo ca Phone 519 661 2111 x81377 Hours of Operation 40 am 430 pm a 3 1 What Changes must be made by Information Services Changes to Menu Items Will still need to be made by Information Services If your menu item is linked to an attached document you can update that ink by replacing the file with a newer version with the exact same name Page Permissions Editing tights to a page are set by IS View tights to private pages are maintained by the pape editor New Pages Requests for new pages must go through the helpdesk The page editor cannot add new pages Forms Template based forms are created by Information Services who work closely with the client to determine exactly what is needed News can only be on Home pages and must be enabled by Information Services ALL SERVICES LISTED ABOVE ARE FREE OF CHARGI 3 2 Wrap Up That is the end of this guide The most important things to SUMMARY take away are the differences between Main and Sub Pages The news is also quite complex but once you understand the different types of news it can be a valuable tool for keeping your page looking fresh We encourage suggestions
10. with the closest start date to the current date vill display first 2 8 3 Attached Files Files such as pdf and word documents can be attached to a page All attached files on a public page will be public and all attached files on a private page will private Ifyou visit a Page that is private the system will prompt you for your Intranet Login Credentials Files are attached to the webpage Once a file has been attached you can easily add itin the WYSIWYG editor by Browsing the Server in the Hyperlink dialogue box Ie will also display as an icon on the page refer to the anatomy for Home and Sub Pages just below the Side Menu Clicking the Attached Files Component Link you will see the following pop up window The modify button in the last column will allow you to View Modify Replace or Delete an existing attached file We strongly encourage that files that are no longer needed be cleaned up The purple button at the top right vill allow you to add an attached file Adding a File Clicking the Attach file button in the pop up window above will show this window Attach Files Folder Name can either be specified or selected in the drop down beside it Do this before uploading your file Category is a specific set of categories a file can be This should also be done before uploading your file Upload a file is where you select a file or multiple files to upload The Current Restric
11. d they will not sce the Articles Announcements link Banner Images Attached Files 2 8 1 Header Images You can change the Header Image for your webpage by simply going into the Page Title and typing the new title E genen tawar map Ata ie num An Ea eam ee soa El Edit Page ophthalmol 1 hen 2 8 2 Banner Images Banner images are available on both Main and Sub Pages Refer to the Anatomy of each page to sce where the banner image is located Banner images can be linked to another Page and used as an announcement They also can have start and expiry dates and time To match Schulich Template Specifications the banner must be 580X256 pixels in size The system able information wil not accept a picture that is say 580X435 as the banner will appear bigger than the template of the page allows HINT Microsoft Office Picture Manager is an available utility that is on most computers however resizing an image may not be intuitive IF you 7 Ll Right Click an image and say open with Microsoft Office Picture Manager 2 Click Edit Pictures then click Resize 3 Select Percentage of original wid and shrink the image until the width dimension is slightly larger than 580 pixels Click Ok 4 Click the Green Back button in the Edit Pictures Menu and select Crop 5 Crop the image by clicking and dragging the black bars on the image until it is
12. ds program believes they important element in creating 3 positive working environment We have so many great colleagues who continually step up to help educate our future physicians says Cooper Thay freely and consistently give extra effort and they are wonderful role models and they are a delight to work alongside This is our way of saying thank you for all that they do lt Graduate Student research excellence rewarded Stopping cancer at the source PEDE copie ikea this Os Add New Comment d Chapter 2 Getting Started with the Web Editor To edit a page you must fist find a page you can edit Supported web browsing clients are the LATEST VERSIONS of Mozilla Firefox Windows Internet Explorer Safari or Chrome Run one of these programs and navigate to a site that you have access to edit Other web browsers such as Opera may not work as expected On the top right of the web page you should see a LOgIN link Clicking this link will take you to a login page B schulich Login Please enter your login credentials Username Password Hint your Username is most likely your uwo ca ernail address E Remember me next time Enter your Username and Password IF you am a Web IMPORTANT _ Administrator your Username is most likely your uwo ca email M Vawbkisonuse address The credentials that you enter here are the same ones that you
13. for improving the site Send an email to the helpdesk helpdesk schulich uwo ca and your idea will be added to the queue for consideration
14. fyou click the article Headline or Read More you will be taken to the Full Content of the Article Allow Comments Only Articles Are Allowed to have comments More about commenting was discussed at the end of Chapter 1 External Link Announcements and Links can be configured so that when you click them you can be taken to another link News Articles do not support this Archiveable If you click the More Articles link in the lower right of the news section you will be taken to the News Archive Announcements will not appear in the Archives but Links and Articles will You can sort by Year Date and Month in the Archives to find an article Archives can also be sorted based on Article Tag which can either be News or Blog Expires You can set Announcements to Expire based on date and time 24 hrs lock Links and Articles will get archived If you do not want an article or link to be archived then it will need to be deleted san 34 Adding an Article Adding Announcements and Links is similar to adding an Article Please refer to the chart in the previous page about the exceptions In the Web Editor dick the Articles Announcements Component Link In the top right purple menu bar click New Article The following window will display Update Article hummel Image Caption nos cer NO IMAGE maa Talia Simple ances ITI Nearly all of the fields with
15. ge Ophthalmology SemhShdeh Q bre accessum Welcome to Ophthalmology phthalmolo JANGE eo jecessmum Welcome to Ophthalmology 1 9 News Features If you have news on your site and you click the More Articles link you will be taken to the News Archive Section Unlike all other pages News pages are in a three column format which will include an Archive Section containing more news The improved Archives section will allow users to access old articles 1ulicli School of M Dentistry Vena By The Windsor Program Awards of Excellence Sermo has been a season ler tor the Wire Progr Tonore trough the Cae Cans Caton and puisse br ease hama Dr Shon Lew ard Ferrer n adl poi See rado Mie tmaynan Deets Award andthe Leer Amar Preemtdomea Arten Marsan qamara x i Qu 10 Disqus Commenting on News Articles is done using Disqus Disqus is an online Valle ine service that offers a centralized discussion platform for websites Disqus supports integration with Facebook Twitter Gmail Yahoo and Other social networks Disqus has a built in Like button that will bring an article to attention on the Social Networks Twitter and Facebook Current Blog Comments have been replaced Contact IS if you want to be a moderator of Disqus Associate Dean Dr Gerry Cooper who was instrumental in expanding the awar
16. in this Window have been explained in the previous pages There is one important thing to note When you dick the New Article button that creates an empty unpublished article You will need to click Delete Article if you want t remove it Save Draft will save the article Publish Now wil display the article on the Home Page Modify Delete an Article In the Web Editor click the Articles Announcements Component Link Articles Announcements Each Aide Announcement Link has a purple edit button Click that button to Edit it You can also delete the article if you click Delete Article Showing More or Less Stories On My Home Page You can change the number of links you display on your Home IMPORTANT pye here as wal Natale information In the Screen Above select the Number of announcements articles and or links to show on a page dropdown menu and click the update Button The number of articles on your page should change with announcements on the top Chapter 3 Information Services Support This Chapter will outline what changes fo your website can only be made by Information Services web change requests are to go through the Information Services by contacting the Schulich Helpdesk Please DO NOT contact a member of the Web Support Team directly By going through the Helpdesk a Time Tracker Ticket is created and sent to Web Support This ensures your request will be dealt with
17. k the Image Button In the dialog box that has loaded click the Browse Server button You will then be able to select the one of the Image Slides sce Step 2 above Once clicked follow steps 5 and 6 above to save the image Please note you can delete an image if you click the X on the Image Slide You will be able to select any image that has been previously uploaded and associated with the page Images can only be associated with one page so you will not be able to use this utility to browse for an image on another page 2 4 3 Hyperlink Button Pans Em The Hyperlink button is similar to the Image button however it deals with types of documents that you can link to on your site This includes other websites internal pages on your website and documents such as PDF files and Microsoft word documents Linking to a document within the Home Page or Sub Pages is now much easier as a Browse Server button has been added The document browser will be examined in detail below When you are in the WYSIWYG editor BB ext you want to make a fink and lick the Hyperlink button the following dialogue box will load up m 1E you click the Browse Server Button the following window will pop up childrensclinic View Select this page Folders Pages Home dentistry This pop up window allows you to Browse Folders Pages within the Home Page and All Sub Pages Select or View a Link such as Page or File You can lin
18. k to any file which has been attached to any page within the Schulich website using the Folders Pages section If the le you wish to link to isn t on the list of the page you ate on just navigate up a level to Schulich home research View Select this page Folders Pages Jl Home dentistry the siqueira lab Pages View the goldberg iab Files View Unfled Dr Pashley and Dr HamitonJPG View Unfiled Faculty Aoolication doc View Unfled For Faculy Student Preferenre doc Ifyou click View a window will pop up showing the document To Savea link 1 Click Select this Page or the page le Title 2 The pop up window should close and the Hyper Link Info should appear with the proper URL already specified Click OK to save the link and see it in the WYSIWYG editor 3 Important You must press the Save action button to ensure the link will save on your website Meta Keywords and Descriptions 2 5 Meta Keywords and Descriptions Both the meta keywords tag and the met description tag contribute to your search engine ranking and the meta description tag influences the likelihood that a person will actually click on the search engine results page and visit your site The meta description tag is intended to be a brief and concise summary of your page s content When you write a meta description tap you should limit it to 170 characters or 200 characters at most To
19. ms Schi Dentistry prepares araduaes quaii to provide dental care generate knowledoe Through niea and Sel atlana research and ather scolar acy n an chilieh Dents provides oral at care to the public at ts Charen ine and Ad Cini 895 wel as trough its outreach programs mithin the community tod 4 Toolbar Simple Advanced WYSIWYG stands for What you see is what you ger It means just that The editor uses the university approved font styles includes images and can manipulate tables as you would see them in a web page Obviously it doesn t work perfectly but the Preview Action button can more accurately portray what a browser is going to display The editor modifies all he Page Content please refer to the Anatomy of Main and Sub Pages earlier discussed in this chapter You can adjust the size of the editor by clicking and dragging the bottom tight comer 16 2 4 1 WYSIWYG Toolbar Toolbar Simple Advanced The WYSIWYG editor comes with two tool bar options The scope of this manual will cover the simple toolbar The advanced toolbar includes a utility to embed flash objects and view the source html code of the page 2 4 2 Image Button CY OE dmi The image button in the WYSIWYG editor s toolbar contains a wizard which allows you to upload images with ease Uploading a New Image 1 Click the Image Button You will see a dialog screen of the Image Info Image Properties e Jae Une upaa Anne Annan ot
20. nly ier Backen 2 Ciick atie if they have an external link associated with them Example of External Link 4 This is a caption for tha external I qyhen you dick Read Hore you will be taken to the external lini Read Hore This is an example of a News Article Tt will never expire but will be archived if more stories remove it from view There is mere to this article if you dick read more _ Read More Test article Oct 05 Dentistry Annual Research Day with The 10th Annual John T Dentistry Alumni Newsletter 2011 ei E articles News is based on a Scheduled Publish Date If you need to move a news item up oF down the it change its Scheduled Publish Date to a date closer to the current date top or further in the past from the current date bottom Types of News Articles There are 3 different types of news Articles IMPORTANT _ Announcements and Links They are basically the lt Vawkisonuse same with a few exceptions The table below outlines the differences between cach Artide Announcement Link Full Content Yes No No Allow Comments Yes No Yes External Link No Yes Yes Archiveable Yes No Yes Expires No Yes No Full Content Only Articles use full content Full content is edited by the WYSIWYG editor You can make articles with Images and attach files just like any Page I
21. olbar Simple Advanced Page Description Page Keywords Current web page security Public This web page Is Live Updated 2011 11 23 09 10 00 E 2 6 Live and In Development dn Development em Using the Web Editor content Administrators have the ability to take the she offline If you toggle the In Development checkbox and use the Save Action button the page will not be accessible to anyone who cannot edit it The word Development appears in top left hand corner On Menus the site will appear with a background to indicate the site is in development Un checking the In Development bos and clicking the Save action button will make the page visible to everyone unless it has been marked private Schulich School of Schulich Medicine amp Dentistry 20120628 32 007 AM gt Use Expiry Date m 2012 0528 12 7 0 AM gt The Start Date and End date also has the ability to add time A website that has Start Expiry dates ranges outside of the current date will appear is if it is in development and will not be accessible 10 b anyone who cannot edit the page 2 8 Component Links Banner Images Attached Files Artcles Anncuncements IF you refer to the Anatomy of Main and Sub pages in Chapter 1 you will notice that these components should match up with the Component Links in the Web Editor Ifyou are editing a Sub Page or a Main Page that doesn t have news enable
22. the Directory button has been added to allow quick navigation to Soma find people within Schulich and Western Pages can be private or public TF a page is private the icon to the left will show up in the lefi hand corner of the page You can control who has access to a private page using a group list Attached Files B 1f there are files attached to a page the attached files icon will be displayed 1 7 Menu Features Menus ase clickable to list what sub menus are in the menu When you click on a menu link you vill be taken to a new page listing all of the sub menus This accommodates touch devices Undergraduate Medical Committees Appeals Committee Clerkship amp Electives Committee Pre derkship amp Integration Committee UME Committees Sed Flyout Menus As with the Menus when you click on a flyout link you will be taken to a new page listing all of the sub menus also to accommodate touch devices Schulich School of popu Medicine amp Dentistry ofessional Dev OW Log in ae Welcome to Continuing Professional Development Continuino Professional Devooment functions as an raga crecer ol ha Education Schulich School of Seek Medicine amp Dentistry Quick Links Ce OWL Log In lt Schulich School of Medicine and Dentistry Western 1 8 Header Image Features You have to ability to change the Header Image for your webpa
23. tion for File Sizes is 100 Megabytes Click on the red upload a file box and you can browse on your computer for a document You can also drag and drop document s by highlighting your document s click and hold your mouse button down then drag to the upload a file button and release the mouse button The File Name is automatically populated when you select a file You can rename the file but be sure to keep the extension on it so the file type displays properly when people are browsing the attached files Files have no expiry so they will be viewable to everyone until you delete them It is very important to delete out of date documents IMPORTANT Even if you are not linking to an out of date file it Vilubicinommume remains on the web and can be found during a google TT search Viewing Modifying Replacing or Deleting and Existing File As noted previously clicking the Attached Files Component Link you will see the following pop up window all LA TTHECTELTTTTINME Doumer MI COL Oa 2011 2 Uncategories 4042 K 2013 13 14 ey Doninarts runiedey adf wesepin vae 2014 5099 modiy B freien Clicking the Modify button will take you to the File Details window below View File Unfiled 2012 EYEE Sage re Dentistry Newsletter pdf Download uri 4ettryas ney san nnanseny jur ndt List Files File Update File Replace File Delete
24. would use 10 login to Single Sign On If you forgot your password browsing to saw schulich uw0 ca sso will allow you to use a password retrieval uii Once you are logged in the top right menu will change to Edit Logout u uwo ca 1 you click the Edit link you will be taken to the web editor EI 2 1 Anatomy of the Web Editor Each section will be explained in detail in the following pages Edit Page dentistry Bener aes achat Ples AiceAnraunemens enin Et Logout uguwo ca m Fis weh are rege Ip pesa see Sus mera m iem pd nen Des fI Mu e Sewu Be mss sr Puen efe at mub gages Ta change Welcome to Schulich Dentistry L a ass S arent ch 300 sci Pe ated 2055 1429 001049 Mmm E ne Ei ate r 4 2 2 Action Buttons Preview Sov Save and inan Chest There are four action buttons near the top of the web editor Action buttons perform operations that affect the entire page Each will be explained in detail below Clicking this button will pop out a window showing you what your resulting page content would look like on the web page Nothing is saved when you preview the page Please note the preview does not show changes to the Page Title Clicking this button will save the following changes you made in the editor Changes to Page Title
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