Chronos Mobile User`s Manual
Contents
1. Chronos for Android 2014 Engineers Manual Table of Contents 1 System ReguiremMmentS iii dci 4 Hardware Software OOOO PO O OCT 5 AN 4 Further Information Technical SUPPOFt cccccssssssssecccccssssssccccccccccsssessecccncssssssescesecccsses 4 TE Introduction A A A A A 5 Howto Use This Manta ind laa 5 2 Get used to your Android device iii ieee a deta ecco 6 Hardware tose setet waste iio as 6 3 Installing Updating Chronos Mobile cccccccccccssssssssssssccesscccccssccsccccceccccscccccssessssees 7 Goble Plain ao 7 4 Starting Chronos Mobile sseesseesseeosecoseccsecssecceeccoeecoeecseecoeccseccseccoeccseccseecseecsecoseeo 11 LAUNENING Chronos Mobles cabinas 11 S Vehid COC T E io 12 O E 12 Page I2 arn a a ne Pee eT 12 Pape AO 12 O Chronos HOME SCIEN irris o a E T OT 14 OVE Wa eeno ee e a a dico icoias 14 Home Screen OPION Siria dd 14 Z TAKING O BOOK idas 16 O A SE 16 8 Today S JOS 2 AU ede ea aed 18 VIEeW Starta OD unica dado 18 Calling Tenants aiii lisas 20 SAG INS Ora id 22 Taking PICOS id iia 22 Starine a SOD it yatiedre aes N R ae 23 Cancelled Voucher o dtbes elas a e EA 24 TEN ANTMOU AU HOME iscsi ai A E EE 26 Tenant is at hoMe iiciin anasan aieea aa e aaiae aade 27 RISKASSESSINENE arar 29 inital Gas Tiehtness Test senne a A A ac ae ee tenets 30 Ste Appliance isa 32 9 Ordering Parts for an Applidance sseesseessecoseccsecoseccseecseecoeecseecseccseecsecoseoseeoseco2. R dl y ia i es a Tel Ml A A Mon MA dele e SN EM UN ON NE Pit Tf EDO MOS A NN UA lt 4 123 Enalish UK ws Sym it a e 7 Assigning a Device to a User 10 4 Starting Chronos Mobile Launching Chronos Mobile Now Chronos is installed find the Chronos Mobile icon on your phone then press it to launch the application 8 Chronos Mobile Icon If you can t see the icon click the Apps button and scroll through the list until you find it You will see the login screen in figure 9 This screen shows your IMEI details phone number and if the phone is assigned to a Chronos user the name of the user Chronos Mobile CHRONOS GK Consulting Ltd 2003 2013 3 Login to Chronos Version 11 6 7 8 Debug Mode IMEI 354720057627825 Tel No User George Kirkwood A 9 Chronos Login Screen This screen also shows the version you are running Press the Login to Chronos button to login 5 Vehicle Check Overview Each day that engineers log in to Chronos for the first time engineers are required to complete a vehicle check This ensures that they are not driving vehicles that are not roadworthy and ensures that management are warned of any potential issues Engineers are not able to proceed further into Chronos until this report is completed Page 1 2 These pages display the vehicle details and the last recorded mileage of the vehicle Engineers need to tick a box if the it
3. are shown over the next couple of pages 59 Chronos Mobile Chronos Mobile on CD 11 Report 1 CD 11 Report Appliance Pre commissioning Checks Legislation Tick as A appropriate Appliance Make Firebird 1 If completing commissioning works is there Apullanes a completed CD 10 or equivalent for the da Enviromax installation works 2 If the installation has been completed by a Serial No FB2008 a 445 Non Competent Person is there a building control notice Burner Make Riello Building Control Ref No BCR 56566 Burner Model Rdb 4 2 Burner Type Vaporising Sleeve Tank Type Bunded Flue Room sealed balanced 69 CD11 Checks Appliance Chronos Mobile Chronos Mobile CD 11 Report Call Type CD 11 Schedule 1 7 Item Pass Parts Observations i 1 0il Storage e Service 3 None o 2 0il Suppl Commission n d 3 Air Suppl Breakdown iia 4 Chimney Flue Manufacturer s Warranty r ok 5 Electrical Return Visit Safety 6 Heat Exchanger 7 Combustion Chamber 70 CD11 Call Type Schedule 1 7 60 Chronos Mobile Chronos Mobile CD 11 Schedule 8 14 a CD11 Important Comments Item Pass Parts Observations The comments may include advice on remedial work 8 Pressure jet necessary to enable the installation to comply with humar the requirements of the Building Regulations Control of Pollution and British standards Vaporising and wallflame No comments 10 Wallfl nee N
4. not mandatory and is just used to identify the signatory in future When both signatures have been entered the job voucher is complete and you will be returned to your home screen You will be asked to confirm that the job voucher has been completed before it is sent Chronos will send the details to the server in the background If there is no Internet connection the details will be queued until they can be sent This process continues even if Chronos is closed 37 9 Ordering Parts for an Appliance Overview In the appliances screen you can order parts for the selected appliance easily Appliance Options Delete Appliance Edit Appliance Details Order Part 41 Appliance Menu Press the appliance to see the pop up menu then select Order Part This will display the screen in figure 42 From this screen you can manually enter a part or click the Lookup button to see a list of parts that Chronos knows about Note that on the Order Parts screen you can also take pictures so you could for example send back a picture of the part too 38 Chronos Mobile X Order Part Manufacturer VAILLANT Model ECOMAX 824E GC Code 47 044 07 42 Ordering Parts If there are any parts in the Chronos database they will be displayed for you to press one to select it Chronos Mobile X Appliance Parts i a DI AVIK I Ti BUILT IN TIMER BLANKING COVER Ti BURNER Ti BURNER Tt BUSH Ti CABLE CLAMP Ti CABLE CL
5. supply in the property before proceeding Chronos Mobile Mains Services Electrical Supply Gas Supply 29 Does the Propery have the Required Services If either of these is not ticked you will not be able to procced with the service and will instead see the warning screen In this instance you will need to press the Finish button to complete the voucher 28 Chronos Mobile A Unable to Continue There is no Gas or Electricity Supply at the property so the Service cannot continue Click the Finish button below to close this Job Voucher 30 Cannot Continue If the tenant is at home and there is both Gas and Electricity in the property you can proceed with the job Risk Assessment The next step on a job is to make a Risk Assessment Employees will need to ensure that they have carried out all elements required by the company that they have checked that Occupant s safety is OK and that no Asbestos Risk was identified If there are any issues they can be entered in the box as shown in figure 31 29 Chronos Mobile 1 Risk Assessment Y Risk Assessment Completed Occupant Safety OK No Asbestos Risk Identified Notes No problems 31 Risk Assessment Declaration If any of the Risk Assessment items are not checked the job cannot continue and you will see the screen in figure 32 Chronos Mobile A Unable to Continue You have indicated problems with the Risk Assessme
6. AMP Ti CABLE TREE 43 Selecting a Part When you have selected one you will be returned to the previous screen If you don t want to select an item press the back button on your PDA 39 Chronos Mobile X Order Part Manufacturer VAILLANT Model ECOMAX 824E GC Code 47 044 07 Part Details AUTOMATIC BYPASS VALVE Notes Broken by Dog 44 Part Details Completed You can also enter some extra text here anything you need to record or let the office know about this part When you are happy with the part you are ordering press the Order button You will be asked to confirm this then the part will be ordered and you will be returned to the appliances screen Order Part This part will now be ordered are you Sure you want to order this part 45 Par Order Confirmation 40 10 General Electrical Vouchers Overview As of March 2014 Chronos is now able to carry out vouchers for general works electrical works The workflow for both is the same only the rates catalogue selected is different The voucher type icon denotes the type General Electrical QUES Viewing the Voucher Details When you view the voucher details for this type of voucher you ll see the screen in figure46 Chronos Mobile X General Voucher Job Items Qty Item 1 Brick wall 2m High In kitchen Skim wall Plaster brick wall 46 General Electrical Voucher This shows the items on the voucher the q
7. On Off Overlays coloured lines on the map to show current traffic information e Satellite Overlays photographic information on the map Hybrid Displays both the satellite map and standard map at the same time Find Address This displays a screen where you can type an address or postcode to find You can use the normal Android gestures to interact with the map pinch to zoom in out pan around etc 56 19 OFTEC Forms Overview Chronos can carry out oil servicing and installation and completes the standard CD10 CD111 forms Oil forms are deonoted by the OFTEC log in the jobs list 80040 All Day Kirkwood Ash Drive Test Address CV8 2DQ Boiler change Confirmed by Customer 64 OFTEC Jobs icon The first steps are the same as for gas with the exception that the Mains Services screen displays the word Oil Supply instead of Gas CD10 Installation The screens follow the CD10 layout closely The details and information required are exactly the same but the screens have been designed to be usable on a small PDA The screens are all shown on the next couple of pages Chronos Mobile Chronos Mobile 1 Oil storage details 2 Oil supply system TI 133 Risk Assessment Completed Oil supply line OD dd Tank Type Bunded Metal v Capacity 1200 Litres Pressure tested OFTEC Oil Pipe Installation Guidance complied OFCERT Licence No 0556699 with Make Carberry Remote sensing fire
8. Postcode CV8 2DQ Tel 01234 0987654 Job Type Faulty Gas Fire Details Comments All Voucher Details 100 12 29 Laburnum Lime Grove Chronos Mobile e Site History 18320 AM a ES 18 07 2013 FB service TEST No Access 1 18319 PM EN Q 18 07 2013 ie FB LEAKING RADIATOR E Y Completed A Lime Grove 18318 All Day 41 Laburnum Site History Navigation 21 Starting a Job When you start a job you step through the job voucher one page at a time Screens have been designed to allow the boxes you must complete to fit on one screen in portrait mode When you fill in more text than the default these will just resize and you might need to scroll up down to see the other boxes At the bottom of each screen is a Next button When all mandatory boxes have been completed you can click this to go to the next page of the voucher If there are any boxes that haven t been completed you will receive a message asking you to correct it before proceeding Taking Pictures Chronos now provides the facility to take pictures at any stage of the job and send these back to the office At the top right of each job screen there is a camera button Clicking this will bring up the device s standard camera app 19 Taking a Picture When you have taken your picture the bottom of the screen will show 2 new buttons to save or discard the image 20 Image Options If you di
9. Voucher 17696 Address 21 Ash Drive Description Faulty Gas Fire Customer Private Started 08 09 06 Finished 09 04 45 55 Tick here if this entry is Correct Voucher 17697 Address Lyndon Lodge Description Fit parts Customer Sanctuary Group Started 09 22 13 Finished 09 22 23 0 Tick here if this entry is Correct 55 Time Sheet Entries Each entry shows the voucher number address description and customer In addition it shows the started and finished times taken from the PDA The number in brackets is the total number of minutes spent at the property 49 Engineers should scroll down through this list ticking the box if they agree that the entry is correct When finished clicking the Next button displays the signature screen where they sign the time sheet There is also the option to add notes which is where the engineer can inform the office of anything that isn t on the time sheet Chronos Mobile hal Signature and Notes 56 Signing Time Sheet 50 15 View Diagrams Overview Chronos Mobile includes nearly 7 000 appliance images and exploded parts diagrams These are on the SD card This option allows you to view these diagrams and identify parts These diagrams will be updated in future versions Chronos Mobile a Select Manufacturer ALPHA ARISTON BAXI lee lr DP Da a ua ded ERECECT FCH Ee Erg the O MN MEN O ga 123 e English UK i sym X Lt o H 57 Selecting a Ma
10. changed You cannot use Chronos while the update process Is in progress To setup a new Android device Launch the Google Play store by clicking the icon On older versions of Android this was called the Market so it you cannot find the Play Store icon use the Market one 1 Launching the Play Store Search for Chronos Mobile by clicking the 2 Searching for Chronos Mobile From the list that s displayed select it and on the next screen click the Install button chronos mobile 3 Selecting Chronos Mobile After it s installed the first time you run it you ll see figure 4 asking you to download the initial databases Chronos Mobile xX Database Setup Some of these files are large so please connect to WiFi first and then click the button below to start the process after selecting the files to update System Database User Database Downloading the User Database will wipe all user data and completed jobs and cannot be undone Diagrams Warning 200Mb file 4 Downloading System Files Select System Database and User Database as a minimum If you want to install the diagrams select the Install Diagrams option this isn t mandatory but if you do this you should only download via WiFi as the file is over 200Mb in size While the files are downloading you ll see the progress screen in figure 5 Diagrams 3 3 5 Downloading System Files Progress When the download has completed you w
11. ckly and efficiently as possible New jobs are received using push notifications The device doesn t need to stay connected to the server and Chronos doesn t even need to be running for new jobs to be received When requested by the server Chronos will wake and synchronise Push notifications are sent by the server whenever a new job is allocated to the user when a job is modified such as being cancelled or when a synchronisation is overdue usually every two hours 54 17 Current Location Overview The current location shows where you are according to your GPS receiver See the mapping section for more details on using the map Chronos Mobile where you are TA Blackthorne Rd noty KputM S IS 2 3 2 eo a 2 rm gt lt m ASI field Rd Eden Croft Thornby Ave TLE EN Moseley Rd Hermitage way a St John s Moe 62 Current Location 55 18 Mapping Overview urf any ajepoul O o w Standard Satellite Hybrid e Toggle Traffic On Off Find Address 63 Mapping Menu The mapping functionality in Chronos uses the built in Google Maps application The initial display in a map screen is the standard map Press the menu key on your device to see the pop up menu displayed in figure 63 Press one of the options or press the hardware Back key to close the menu The options are e Standard Standard map view Toggle Traffic
12. em is OK or leave it unchecked if it is not Chronos Mobile Chronos Mobile m Vehicle Details 1 of 3 Vehicle Details 2 of 3 Kia Sportage KX 3 BT12 DKA Engine Oil Radiator Level Last Mileage 8016 Windscreen Washer Mileage Now 8017 Brake Fluid Power Steering Tyre Condition and Pressure Brakes Lights Horn Road Tax Valid and Present Drivers Licence Still Valid Doors Seat Belts Notes about the Vehicle Windscreen Condition and Clean Steering is a bit vague Windscreen Wipers First Aid Kit Present and Stocked Roof Rack Rails 10 Vehicle Check Screens 1 and 2 Page 3 When the engineer has completed his vehicle checks the last thing to do is to tick the box to indicate that they feel the vehicle is safe to use then sign the box They cannot continue to Chronos until they have ticked and signed the box Otherwise they are not able to use the vehicle and will have to contact the office for advice before proceeding To reset the signature press the button below the signature box Chronos Mobile Vehicle Details 3 of 3 Under NO circumstances should a vehicle be used if it is found to be in an unsafe condition understand the above and am happy that my vehicle is safe to use today Please Sign Below Pnounser 11 Vehicle Check Page 3 13 6 Chronos Home Screen Overview Once logged in you will see your home screen figure 12 This screen
13. ew and start your jobs Parts to Collect Click to view any parts you need to collect Show My Schedule View your schedule for past future days New Document Create a manual job voucher or document This list will expand over time to include other forms Company Forms This option will be expanded over time but it is expected to be able to provide access to forms such as time sheets holiday requests etc Management Options Various options for managing your device and for company managers to view performance and other details View Diagrams Allows you to view exploded parts diagrams for a range of appliances and identify parts on them Synchronise with Server Although Chronos generally sends and receives data in the background you can use this option to force the device to synchronise its data Current Location Shows your current GPS location on a map 7 Taking a Break Overview Engineers are entitled to statutory breaks in addition to other times when an emergency break may be applicable Chronos will record these details and send them to the server Breaks can only be taken when the engineer is not currently carrying out a job For this reason the break button is only visible on the home screen Chronos Mobile x Start Break Time Now 1 50 28 Remind Me at 50 AM 13 Starting a Break Pressing the Break button on the home page displays the break dialogue above If the e
14. her At the top left is the job number and the allocated time Below that there are the details of the job These include the tenant s name property address job type and the job status There is also a small note icon next to the voucher type This indicates that there is a note on Chronos that has been marked as visible to the engineer If there is a note this will be visible and will flash to notify you Clicking it will bring up the note where you can view it and dismiss it There can be more than one note for the job or site in which case they are shown with the date first XZA Site Note 10 03 2014 Front door key is under the plant pot 16 Site Voucher Note Clicking the job card brings up a menu of the options available to you for this voucher To close the menu either select and option or press the phone s hardware back button The options are listed in figure 17 and the next page shows the relevant screens Voucher Options All Voucher Details Show Location On Map Show All Jobs on Map Start Job Site History Take Me There Call 17 Voucher Options e All Voucher Details This gives you a more in depth version of the job voucher On this screen you can see the details you would normally see on the printed voucher e Show Location on Map Shows the property on a Google Maps page This is detailed in more depth in the Maps section e Show All Jobs on Map As above but show
15. iler and system wired to prevent short cycling Automatic bypass 67 Air Electrical and Control Details 58 Chronos Mobile 8 System details Preparation was the existing system flushed and cleansed Completion has the completed system been flushed and cleansed Has a suitable inhibitor been added For combi boilers has a suitable cold water treatment system been fitted Measurements Differential across appliances flow and return Sealed system pressure set to Cold water temp DHW Temp Flow Rate Chronos Mobile a 9 Commissioning The correct completion of this report confirms details regarding the installation of equipment and does not negate the need for the appliance to be commissioned to achieve compliance with the Building Regulations and achieve peak efficiency and performance Confirmation of commissioning should be declared on a separate certificate e g OFTEC CD 11 Commission arranged by installer OR Commission to be arranged by oo 68 System Details Commissioning Once all the details are complete the vouchers must be signed just as with Gas vouchers CD11 Service Again CD11 forms follow the same starting pattern as gas CD10 i e Confirm the tenant is at home the job can be completed a Risk assessment is OK and that there is electricity oil at the premises From then on again the screens follow the CD11 form as closely as possible The screens
16. ill see the preferences screen in figure 6 If Chronos closes after downloading the system files you ll need to manually restart it When you restart the next step is to login and go to the Management Options screen When prompted for the code enter the code you have provided with Then select System followed by System Settings to get to the preferences screen Chronos Mobile z X settings Authentication Code Backup Backup Every 7 Purge After 30 GPS Tracking Enable Tracking Every 20 Metres or 15 Minutes 6 Setup Preferences The first thing to do is enter the connection details for your server In the Code text box enter the setup code you are provided with this is sent in a separate email This will then automatically setup the server details Chronos automatically backs up device data and purges any old items after a set period usually 7 days for backup and 30 days for purge However you can set these to shorter or longer if required If you don t want this device to be tracked you can also set the GPS Tracking options at the bottom of the screen you may need to scroll down to see this in some devices When you re done press the Save button and you ll go to the Assign Device Select the user from the list that appears you ll be asked to confirm this and when that s done you ll be logged out of Chronos and the device is now set and assigned Chronos Mobile e Assign Device George Kirkwood
17. l No sn35644 Adequate Ventilation Condition Average v Warning Notice Issued Safe to U gt E Warning Tag or Sticker Fixed Inspected Details of Faults and Or Rectification work Required Appliance Serviced When you have completed all of the screens for an appliance you ll be returned to the Site Appliances screen From here you can add further appliances delete or edit existing appliances E To Add an appliance click the Add E Appliances On Site Appliance button To edit or delete ees an existing appliance press a appliance card for a pop up menu CENTRALIZED BOILER 1528455 When you have added all of the lilinis appliances for this property click Delete Appliance the Next button to continue with the service Edit Appliance Details Order Part Add Appliance 33 Next complete the final Gas Tightness Test Chronos Mobile ll Final Gas Tightness Test No Gas Tightness Test Required Initial Pressure Pressure After Test Pressure Drop Gas Pipework Satisfactory Emergency Control Accessible Emergency Control Position 34 Final Gas Tightness Test When this is done you will see the Smoke CO2 Alarms list Chronos Mobile A Smoke Co Alarms on Site Add Alarm 35 Smoke Alarms List Add the details for the smoke alarm figure 36 34 Chronos Mobile A Add Smoke Co Alarm Type Location Operational Power Source Serviced Ba
18. ler Gas v Outside Legation Hall Control Positions Model Worcester Junior 28si Room Stat Hallway Flue Std v Programmer On boiler Scaffolding Position Flue Fittings N A Condense Outside Not required Termination w Does Customer have Heating Water Flow Rate 0 0 Pressure 0 0 w Does Customer have Hot Water Smoke Alarms 2 CO Alarms 1 Comments Building Work 75 Survey property boiler information Next you can add details for individual rooms To add a room press the button below the Complete Survey button Complete Survey Height width 76 Adding a room 63 Chronos Mobile JA Room Radiator Details Room Dimensions All Dimensions in mm Height Room a 2400 Outside Walls Party Walls Width 2200 Y Depth 2600 Windows ji Area Sq m Sq M 5 72 Cu M 13 73 BTU 2100 38 Kw 0 62 Floor Type Rad Position a Existing Radiator Space in mm Proposed Radiator Existing Height Width Height Width Output Kw Qty Space Height Width Install New ve 9 Comments 10 Save 5 77 Room details First enter the dimensions of the room As you do this the details below the room dimensions are updated to show the area and the required BTU Kw for the radiator The BTU Kw calculations are also affected by the number of outside walls and the height which adds a weighing for rooms with ceilings above 3 metres tall Chronos maintains a central list of radiator suppliers
19. lists the number of jobs you have outstanding 1 in this case A similar number will appear after the Parts to Collect option if there are any parts to be collected Your Options 2 George Kirkwood R Today s Jobs 0 Xx Parts to Collect 0 31 Show my Schedule Q Search Company Forms TI Management Options ea View Diagrams 5 Synchronise 9 Current Location 12 Home Screen To scroll through the options just use your finger to move the list Once you see the option you want press it with your finger to launch it The options are discussed later in this section At the top there is also a status icon In this case it s white indicating that we are connected to the Internet If this is blue you will not be able to send and receive data However this will not affect your ability to complete jobs that are already synchronised to your device Any completed jobs or other details will be queued until the device can connect to the Internet and there is no need for you to do anything Home Screen Options At the top right of the screen is the Break button Engineers use this to take a break This then sends the details back to the office so they re aware of which engineers are available Each of these options are discussed in their own section later This is an overview of the function of each option Today s Jobs The number in brackets indicates how many jobs you have outstanding Click this to vi
20. llet Store Position Boiler Gas v Outside Location Hall Control Positions Model Worcester Junior 28si Room Stat Hallway Flue Std Programmer On boiler Scaffolding Position Flue Fittings N A a Not required Ter cmp Outside ermination Y Does Customer have Heating Water Flow Rate 0 0 Pressure 0 0 Y Does Customer have Hot Water Smoke Alarms 2 CO Alarms 1 Comments Building Work 80 Survey screen with room added To edit or delete a room from the survey press and hold your finger on the required room and a popup menu will appear Edit Delete 81 Editing Deleting a room Select the appropriate option editing will take you to the screen in figure 77 where you can amend the details When you have completed the survey press the Complete Survey button You will be asked to confirm after which the survey will be returned to the office 66
21. ngineer would like a reminder they need to set the reminder time and tick the Remind Me tick box Optionally some text can be entered in the box at the bottom of the screen to notify the office of the reason for the break These details are then sent back to the office where staff will see at a glance in the Chronos Desktop software that they are on a break 16 Chronos Mobile x Break Active You are currently marked x as being on a Break since 24 07 2013 07 50 49 Time Now 7 50 52 Duration 00 00 03 14 Break timer While a break is active a timer screen will be displayed on the PDA This will also automatically display again if they log out of Chronos or on a new PDA if they are issued with one while they are on a break If a timer has been set the PDA will play the default ring tone at the appropriate time The break can be cancelled at any time by pressing the Cancel button 8 Today s Jobs View Start a job Click the Today s Jobs option and you will see a scrollable list of the jobs you have outstanding Chronos Mobile e Today s Jobs 80039 All Day Kirkwood Ash Drive Test Address CV8 2DQ Alert Service Confirmed by Customer 15 Your Job List At the top right of the screen there is a white circle icon This indicates the type of job You can see that this is a gas job but this could be an oil OF TEC job electrical or anything else in future In this instance it s a gas vouc
22. nt so the job cannot continue Click the Finish button below to close this Job Voucher 32 Cannot continue Initial Gas Tightness Test The first part of the service is to take the initial Gas Tightness test On this screen you complete te details required If no test is required tick the box and the other items will be disabled allowing you to proceed to the next page 30 Chronos Mobile a Gas Tightness Test No Gas Tightness Test Required Initial Pressure 20 Pressure Drop 33 Initial Pressure Test 31 Site Appliances No matter what type of job was selected Chronos always requests that you add at least one appliance for each property Initially this screen is blank as shown To add an appliance click the Add Appliance button and you will see the first appliance screen ed Adol As with before you can select from a pre determined E Appliances on Site lookup list for the Location and Appliance Type boxes by clicking the button In addition on this screen you can use the standard set of manufacturers and appliances to select from Click the Select from Existing Appliance List button to see the list displayed below Chronos Mobile a Add an Appliance This list is also used to select diagrams later but for now just click the name of the manufacturer To see more use Onis your finger to scroll up or down the list until you find the one you are looking for Appliance Select From E
23. nufacturer To view a diagram use the Manufacturer Appliance selection screens detailed in previous sections The main difference is that there is another screen allowing you to select individual diagrams For some there may just be appliance details For others there may be exploded views and even fault finding charts Select one and it will be displayed 51 Chronos Mobile pa Select Appliance CB24 CB24X CB28 en Haa O MN be Da ME E SN ON E EN NO gi t MIDA El A O 1 NN a 123 English UF my Sym at A 58 Selecting an Image to View You can use the standard Android pinch to zoom and pan functions to move around the picture or further identify parts Chronos Mobile E Appliance Diagram 59 Viewing a Parts Diagram Press the Lookup button on the title bar to pop up a menu with a Find Part option Enter the number from the diagram and Chronos will display the information for the part 52 Find Part Enter the Number from the Diagram below to lookup the part Cancel 60 Finding a Part from the Diagram Info NLA Gasket Gas Pipe R S Chamber 61 Part Details Future versions of Chronos will allow you to order parts directly from the device 53 16 Synchronise with Server Overview Chronos automatically synchronises its data with the server in the background This process continues even when Chronos is closed ensuring that all information is returned to the server as qui
24. ogue shown below Wed 17 Jul 2013 9 17 Jul 2013 48 Your Schedule Use the arrows to change the date then click the Set button to select the date If you have no jobs for the selected date you will be notified Otherwise the job list will be displayed allowing you to view further details of jobs 44 13 Searching Chronos Overview Chronos currently allows you to search and retrieve job voucher details In future the search facility will be expanded to include other information Press the Search option and you will see a second screen showing which items you can search At present this is just Vouchers 5 Chronos Mobile Q Search Options Find Vouchers 49 Find Vouchers Option The search vouchers screen is shown in figure 50 This replicates much of the functionality of the desktop version allowing you to search for vouchers during a specific time period which could be in the future to show planned jobs engineers customer and other parameters 45 Chronos Mobile a Search Vouchers Address Postcode Engineer Any Client a ib v 50 Search Vouchers Screen Complete the search details and click the Find button To reduce the amount of data transferred between the PDA and the server a maximum of 50 results can be retrieved If there are no search results or more than 50 you will be asked to refine your search Chronos Mobile Q Search Res
25. ot fitted 11 Appliance safety controls 12 Controls check Y 13 System check Hot water type 14 System check Warm air type 71 CD11 Schedule 8 14 Comments Chronos Mobile Chronos Mobile on CD 11 Test Results CD 11 Test Results 2 It is important to keep a record of the combustion analysis results if they have been carried out Smoke No SN86668 electronically a copy of the printout should be attached to all copies of the service schedule and report CO 2 Print Out Taken Excess Air Pump Pressure 2 5 Bar Draught CO Efficiency Nett 88 Flue Gas Temp Efficiency Gross 87 Pump Vacuum Bar v 72 CD11 Test Results 61 Chronos Mobile SNE Nozzle Size Angle Pattern Flow Rate oil Low cc min High cc min Flow Rate DHW 73 Test results page 3 When the service screens are completed the job must be signed by the engineer and the tenant 62 20 Survey Report Overview Chronos can carry out survey reports on tablet devices only Attempting to carry out a survey on a small screen PDA will display a message alerting the user instead Surveys are displayed in the jobs screen with a tape measure icon 74 Survey job icon The first screen displays information about the property and boiler Chronos Mobile hal Survey Details Property Type Semi Detached a Complete Survey y Rooms Radiators o Gas Meter Oil Tank Pellet Store Position Boi
26. ronos is a fully integrated suite of applications that enables you to manage the gas installation repair and servicing requirements of landlords This manual explains the functions of the Android portion for engineer use How to Use This Manual This documentation is written for those who will use the Chronos Desktop system It assumes a basic knowledge of the Android Operating System 2 Get used to your Android device Hardware Android devices should have hardware or software buttons for Back and Menu at the minimum These are usually on the base of the device so refer to the documentation that came with your device Whenever the Back or Menu button is referred to in this menu it means the above buttons While using the Chronos application you can use the Back button to move back to the previous screen There may be times when this is disabled but you will be notified if that is the case 3 Installing Updating Chronos Mobile Google Play The app is installed from Google Play formerly known as the Android Market There are other support files that need to be installed on your device so your device will have been supplied pre configured Whenever a new version of the app is released your Android device will notify you and ask if you want to update it The pace of development at present means that it s likely that you will receive fairly frequent updates The updating process is automated and none of your data will be
27. s every job for today on a map e Start Job Takes you to the first page of the mobile job voucher e Site History This displays a list of the last 10 visits to the property with the status As with your own vouchers you can drill down on these to see further details e Take Me There Uses the phone s built in Google Navigation app to give you turn by turn directions to the property Calling Tenants You can call tenants directly from Chronos When in the job card screen clicking the card to bring up the options menu now displays an extra item at the bottom Call Clicking this menu item displays the screen in figure 18 This displays the home number work number and finally the mobile number denoted by the different icons This layout may be different for each job as if there is no number for the type it will just not be displayed Similarly if there are no numbers you will receive a message telling you so K Call Tenant 01926 864255 2568479 Y 07837 536115 18 Calling Options 20 Pressing one of these items will start the phone s dialler and call the appropriate number Other sample screens are shown below Chronos Mobile Chronos Mobile O Is the Tenant at Home Chronos Mobile 17696 Date 17 07 2013 Time All Day Start End o ves Ono o Cancelled Engineer George Kirkwood Landlord Private Status Received by Engineer s PDA Tenant Mr Kirkwood Address 21 Ash Drive
28. scard the image you will be returned to the camera where you can take another picture If you have changed your mind press your device s back button to return to Chronos 22 When you re happy with the picture press the Save button and you will be asked to provide a description for the image Boiler cover obscured by cupboard 21 Image Description Starting a Job The first screen asks you to confirm whether the tenant is at home Select the correct option and click the Next button If you selected Yes you will go to the next page of the voucher 23 Chronos Mobile Q Is the Tenant at Home e Yes 0 No Cancelled 22 Starting a Job Cancelled Voucher If you select Cancelled you will be asked to provide the reason for the cancellation You can type directly into this box or wherever you see the magnifying glass button you can select from a pre determined list Chronos Mobile e Why is the Job Cancelled 23 Why has the Job been Cancelled 24 To select an item from this list just select it and you will automatically be returned to the previous screen where the text will be inserted in the correct box Chronos Mobile Q Lookup H Appliance Replaced 9 Customer Cancelled Duplicate Order de Engineer Cancelled 3 Engineer Sickness 3 Incorrect Part No Gas Electric o No Longer Required No Response to Card 24 Standard Cancellation Entries You can then amend the tex
29. seeo 38 OVVIE W ciao 38 10 General Electrical Vouchers 0 cccccccssecccccssecccccssccccccssccccccssecccccsscscccescsccccesees 41 OVErVIC Wa E a as 41 Viewing the Voucher Details sesossossssossssssseoseoseoseoseoseosessecseoseoseseosesseoseoseoseoseosessecsessese 41 Startno the JOD ocr aa E E aa 42 LE Parts to COM ae E O 43 OVE EW dao obio 43 IZ MY SCOCOUIO iia A A 44 OVE CW ais 44 13 Se rching Chronos A AAA Ai 45 OVENI EW assi is 45 14 COMPANY FOTIS oinera ET E EET i 48 OCW iiss a od 48 CHECKING TimMesheets iii aiadids ia 48 15 WICW DIGGIOQING is A A A E AAA A 51 Over MW ita 51 16 Synchronise with SCIVEN ies da 54 OE aV ia 54 T7 lt GUITCNE LOCOHON A a aii 55 O adhere esas e a a e E aeaa 55 TS MOPPING a as 56 A E 56 ED OREEGC FORMS carain E aE E 57 AO O O ani eai 57 COLO Installation rosada iria airline 57 LB Ba FE 11 0 epee ee CT SR A TY Se SR a ge PP CEE 59 20 SUIVEY REPON iia A a 63 A O S 63 1 System Requirements Hardware Software Chronos Mobile works on Android devices with version 2 2 or later lt also works on tablet version 3 0 and above though the screens are not optimised for those devices Devices should have e Screens of at least 480 x 800 pixels e SD Card Required to hold the Chronos database and diagrams Further Information Technical Support Further information on Chronos Desktop can be obtained from GK Consulting Ltd 1 Introduction Ch
30. t if you wish after selecting a standard item Once you have entered the reason for the cancellation click the Next button and you will be asked if you left a card to notify the tenant Chronos Mobile 2 Did you Leave a Card e Yes o No 25 Was a Card Left 25 Select Yes or No and click the Next button then the cancellation details will be sent back to the office Tenant not at Home If the tenant is not at home you need to decide whether the job can still be completed without them If you select No you will be asked if you left a card just as in the Cancelled Voucher section Chronos Mobile 1 Can Job be Completed e Yes No 26 Can Job be Completed If you are able to complete the job without the tenant at home click the Yes option then you will be asked to complete the details of the work you ve carried out 26 Chronos Mobile 2 Work Completed 27 Job Can be Completed without Tenant Once again you will be asked if you left a card for the tenant Tenant is at home If the tenant is at home the next screen asks you what type of voucher you are completing These are e Appliance Fault e System Fault e Standard Service Select the type of Voucher and press Next 27 Chronos Mobile R Type of Voucher o Appliance Fault o System Fault e Standard Service 28 Selecting Voucher Type The next screen asks you to check that there is a Gas and Electrical
31. ttery Replaced 36 Adding a Smoke Alarm When you ve added the alarm it will appear in the list Chronos Mobile A Smoke Co Alarms on Site Smoke Alarm Kitchen Power Source Battery Operational Serviced Battery Replaced Add Alarm 37 Smoke Alarm Added The pop up menu gives just one option here Delete Alarm After you ve added all the Smoke CO2 alarms in the property you will be asked to provide details of the work completed 35 Chronos Mobile Q Work Completed 38 Work Completed This is a free form text box where you just enter a description of the work you ve completed The next screen is similar and requests any other details that may be relevant After that the next screen allows you to capture up to date contact details from the tenant These details are not mandatory and will be useful in future Chronos Mobile Contact Details Name Tel Home Tel Work Tel Mobile eMail 39 Tenant Contact Details 36 When these details are sent back to the office the tenant s contact details will be updated The final step is to sign the voucher and then hand the device to the tenant to sign Chronos Mobile Voucher Signatures 40 Voucher Signatures Screen Signatures should be kept within the dotted border If a mistake has been made press the Reset button and the signature will be erased When complete click the Next button to proceed The name is
32. uantity and on the bottom line any notes the office have provided 41 Starting the Job General Electrical vouchers follow the same pattern as other vouchers initially First confirm if the tenant is at home and if not whether the job can be completed Next complete the standard Risk Assessment questions and assuming all is OK you will see the screen in figure 47 Chronos Mobile gt eq General Voucher These are the items on this voucher When you ve completed these items click the Next button to continue Qty Item 15 0 Metre 1 Brick wall 2m High In kitchen Qty Supplied 16 6 Notes It was more than expected 15 0 Metre Skim wall Plaster brick wall Qty Supplied 0 0 Notes 47 General Electrical Voucher Completion Complete the quantity supplied used or provided in the Qty Supplied box Optionally enter any notes that need to go back with the voucher Do this for each item and when completed press the Next button You will then be asked to complete the Work Completed and Other Details sections as per all other job vouchers Lastly take any up to date contact details and then sign the voucher The details will then be sent back to the office 42 11 Parts to Collect Overview This functionality is not yet active 43 12 My Schedule Overview The My Schedule option allows you to view your schedule for any past or future date When you select it you see the calendar selection dial
33. ults 5 17699 18 07 2013 Mr Kirkwood Ash Drive Test Address CV8 2DQ CO Alarm Received by Engineer s PDA George Kirkwood Private 17696 17 07 2013 e Mr Kirkwood 21 Ash Drive CV8 2DQ Faulty Gas Fire Completed George Kirkwood Private 51 Search Results If there are matching vouchers they will be displayed in the results screen The number in brackets at the top indicates the number of vouchers that were found 46 From this screen you can then access several functions by pressing the job card These are displayed in a pop up menu as shown in figure 52 Voucher Options All Voucher Details Show Location On Map Site History Take Me There Call 52 Search Pop Up Options 47 14 Company Forms Overview The Company Forms will be expanded in future releases and will display a list of forms that an engineer can complete from a PDA Checking Timesheets Engineers can check their time sheets from their PDA To do this select the Check Timesheet option Chronos Mobile 4 Company Forms Check Timesheet 53 Check Timesheet Option Chronos will then contact the server to retrieve details of the engineer s time sheet If no information is available or the server cannot be contacted an error message will be displayed 48 54 Retrieving Time Sheet entries When time sheet data is received it will be displayed as in figure 55 Chronos Mobile hal Check Time Sheet
34. valve fitted Remote Fill system fitted and pressure tested Overfill alarm facility provided Serial No CB78445 98 65 CD10 Oil Storage Details Oil Supply System 57 Chronos Mobile on ey Appliance Details Appliance Type Wall Mounted Boiler Condensing Appliance Make Thermsaver Model Grandee Serial No TS445667 677 89 SEDBUK Efficiency 89 Burner Make Riello Vaporising Sleeve v Burner Type Chronos Mobile ox 4 Flueing Arrangements Flue Type Low level c Termination to BS5410 Part 1 Manufacturers installation instructions Stainless steel liner fitted Location and type of conventional flue installed Through wall Diameter 100 Location of Approved Notice On Wall Plate Number of bends at 45 6 Number of Access doors fitted Flueing arrangements suitable for 66 Appliance Details Flueing Arrangements Chronos Mobile on 5 6 Air Electrical details 5 Air supply details Combustion 200 Ventilation 360 If extract fan has been fitted has OFTEC guidance been complied with 6 Electrical safety details Electrical minor works certificate issued e g CD 20 to BS 7671 Electrical installation certificate issued e g v CD 21 to BS 7671 Chronos Mobile on 7 Control details Independent time and temperature control to CH DHW Programmer Room thermostat programmable Cylinder thermostat TRvs Controls fitted No of Zones Heating 3 Bo
35. which will be added to over time These are used to suggest radiators that will be suitable for the room To use this facility you should have entered the room dimensions first so that Chronos knows the BTU Kw requirements To find a radiator press the button to the right of the Proposed Radiator type Proposed Radiator Height Width Output Kw City Install New Type gt 78 Selecting a Standard Radiator This will display the screen in figure 79 64 e Find Radiators w Supplier 79 Standard Radiator List The top of the screen shows the required BTU and in the next two boxes you can enter the tolerance you are able to allow In the screen shown we have allowed a tolerance of 100 BTU below and 100 BTU above our requirements If you change the tolerances you will then need to press the button to refresh the list If you want to select one of the proposed radiators press it and the details will automatically be added to the room When you are happy with the details for this room press the Save button at the bottom of the screen and you will be returned to the main survey screen The new room will be displayed in the list and you can continue adding more rooms as required 65 Chronos Mobile ha Survey Details Property Type Semi Detached a Complete Survey y Rooms Radiators O Dining Room 2600 2200 2400 Compla Double Panel Plus 700 400 0 61 Gas Meter Oil Tank Pe
36. xisting gt Model GC Code Type When you select a manufacturer the list then changes to display the appliances for that manufacturer Select one and the details will automatically be added to the appliance details screen saving you from some manual typing Chronos Mobile Ls Select Manufacturer ALPHA ARISTON BAXI Chronos Mobile a Select Appliance Chronos Mobile gt taal Add an Appliance on ie ESI MA ee ee MEN pi a EN UE gcd t Been 4 CB24 Select From Existing gt Model CB28 123 7 am ee Ly 7 CB24X GCCode 1528455 Location CB28 Appliance ype qi 1 iel ira EE A ME a O fed tT igs fee IR O 123 7 Sym e 32 TUE On the next page of the appliances screen you set the E Appliance Details 1 owner and various other values Click the arrow at the right swine a of each drop down list for a list of the possible values then click to select one Flue Type RS v cl MBar v When the page is completed you can click the Next button to move on Yes L Safety Device Correct Operation Smoke Match Spillage Pass hor Complete the next screen as before and again click the Flow test Pass Next button to carry on Chronos Mobile El Appliance Details 2 Chronos Mobile mn Appliance Details 3 Chronos Mobile a Appliance Age Faults Flue Termination Satisfactory Yes v Appliance Operational Flue Visual Condition Nc Seria
Download Pdf Manuals
Related Search