GSMauto User`s Manual Contents General options
Contents
1. Add a new user When creating usernames it is recommended to avoid the combination first name last name or e mail addresses If you also use roles you can set roles for already created users Settings gt Users and roles By opening the box under the menu and moving to gt info and rights you can set the rights related to the role The changes can also be saved by clicking on Enter In sub menus of user rights management you are able to configure the rights of users related to management and display report rights vehicle rights If you do not make any vehicles visible to a role the users in that role will not be able to see any vehicles If necessary a single vehicle can be made visible to a user under the user s rights The rights set under roles must be deleted also under roles It is not possible to delete the user s rights that have been previously set under roles a GSMAUTO Management of access with a user key Here you can give a third party a limited access to our interface This right is not a default functionality of the account We will create this option to an account on the basis of the specific request The key holder will be able to log in to the program with a generated key The key enables to give the rights related to display For security reasons the rights related to making changes cannot be given to key holders First create a user and then set the necessary rights for this user2. a GSMAUTO GSMauto User s Manual Contents EELO o e EOE E E E E T A 1 FOW OS E e E A rect anecieucdensancesioanvonnennnes one nnisaeeracuseneiss 1 SENES a E E E E E E S 2 F elcards and data MDOT pecceceaccaciannasaonsaedoenoncuessancernteonaruscundin tua E EAE a ea EE ea ATE ni 4 MVEN e a e E E E E E E E 6 REDOT coca areca ea E E E E E E E 8 NOCION eer E E E E ass nenaeacseaneosaeean 11 EEA Saracens EE EE T E E PEE A E EEE E E ET EEE TEE EE A E A OEE I E EE E ET 12 ROSO IOING ce swans aacenneniaaeeeatnre aidtannudcemsteewssswcsseevnseesiseeusnentuiie evineuenuucesmnesarnaouseds rent wouecn anes secienacernaue 13 Mope vor 9 ree rn ve a ene or ene eee eee ee 14 1 General options allow to e manage vehicles parking information e manage the use of a work car for private trips e create necessary reports and send them regularly by e mail e create and manage areas e add services for the car fleet and set automatic notifications e set the rights according to the profile of an employee For managing your car fleet we will equip all your vehicles with modern GPS navigation devices Mobile data communications are used to transmit the data which ensures non stop data flow and allows to monitor vehicles on the location map The data that can always be monitored are speed stopping parking and coordinates This allows you as an entrepreneur to make decisions on how to manage your car fleet even more effectively 2 How to start
3. After that select the created user and click on Handle user s hash access Set the deadline for the key and transfer the key to the third party who will be the user The key is as follows http app gsmauto eu map login key bda082cbs3d3b557a4an1e42195c3943 In the case you wish to transfer only the key to view the map application you have to embed the existing key and transfer it as follows http app gsmauto eu map embedded login key bda082cbs3d3b557a4an1e31195c3943 For example such key may be useful in the case when a local government body wants to present on its web page the vehicles that serve public interest GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES HANDLE USER S HASH ACCESS VEHICLES DRIVERS INAO FUELCARDS ADDRESSBOOK PERSONAL lt MANAGE USER GSMTEST You can use this access by entering http beta gsmauto eu Imap login_key 228db0c93533d106fbS i into browser or by bookmarking this link Click here to open an example GSM t tajad NB this address gives all the access to user which he would normally gain by logging in via log in form Be Very careful what kind er of permissions you give to this user Date until which this hash is usable Change users password 03 01 201 Bl m SAWE CANCEL SAVE Fuel cards and data import The solution is provided in the case your company has previously made an agreement with us on the principles of importing fuel receipt files Before viewing the data the fuel cards
4. nu Vahter Date 31 01 2015 00 00 Exceeds by 3 weeks 6 days New service 500MCO Toivo Toivo Repnau Ott Heidmets Mileage 10000 km a New service 500MCO Toivo Toivo Repnau Ott Heidmets Mileage 10000 km c i al Test 500MCO Toivo Toivo Repnau Ott Heidmets Mileage 700 km du o D ee If you do not have any contacts in our data base yet you can add them during entering the services by clicking Add new contact under the recipients section NB The services module generates notifications once a day 8 Reservations The reservations module enables to reserve the vehicles that are in general use The detailed reservation information is now sent directly to the report which means that the person making reservation does not have to specify the purposes of his her trips in the driving log The module is based on the rights Therefore the visibility of this menu may depend on whether the service provider has activated the module or whether the user has been given the right to Manage reservations General view In the general view users can see the vehicles he she has the right to see If a user has previously grouped the vehicles the same groups will be shown in the reservations module By default the calendar displays the current date The calendar view can be easily changed to display weekly or monthly view Adding changing and deleting new reservations 13 a GSMAUTO To add a reservation open the box under the main men
5. 0 off 0 off 0 off 123ABC Vincent Speed 65km h We wish you much success using GSMauto GSMauto team Technical support 6 518 188 Mon Fr 08 00 17 00 E mail info gsmauto eu Internet www gsmauto eu 14
6. GSMauto user interface is located at http www gsmauto eu GSMAUTO In order to start using the program we provide you with initial English username and password The person receiving these properties is by default the administrator of the company In the future the administrator is authorised to add new users administrators and manage all rights It is recommended to change the password later in the menu Settings gt Personal gt Change password TECE On entering the program choose preferred language Later TAE the language can be changed both on entering the program and in the program menu Settings gt Personal gt Change the active language If you wish the browser to remember the identification data required for entering the program check the box Remember me Please note that this action weakens the security of your data a GSMAUTO 3 Settings Vehicles Here you can manage the technical data of vehicles and create vehicle groups To manage a vehicle click on the registration number of the vehicle You are allowed to give the vehicle a name determine the time of work trips and private trips enter leasing information etc Vehicle groups are especially useful in those cases in which the user is interested to see the groups of vehicles on the map It is recommended to create groups if the vehicles are divided based on units or regions When creating a vehicle group first give the group a name and then you can se
7. an eye on sudden drops in the amount of fuel in the tank Sensors include speed fuel and temperature sensors etc New notification Click ADD in the notifications menu If you have already entered several notifications you can create new notification on the basis of a previously entered notification Such quick selection is not compulsory Explanatory text Message Enter all the required information about which you want to receive a notification e g vehicle registration number area or vehicle s driver Only the information entered here will be sent to the recipient of the notification Select notification trigger Sensor For example the most common sensors are speed and fuel In the case of speed notifications about exceeding the speed limit are generally used in the case of fuel notifications about sudden drops in the fuel level in the tank theft Select Vehicles included in the notification Also multiple vehicles can be included in the notification Select Trigger conditition Allows receiving a notification in the case of an increase or decline in the sensor value Enter Trigger value Enter the number that you will set as the limit for receiving a notification For example if you enter the number 120 in this field for notifications regarding exceeding speed limits we will send you a notification when the speed of the vehicle exceeds 120 km h If necessary select Notifica
8. choose the necessary information on the bottom of the page in section Use area Then save the area In order for the traffic in the areas to reach the reports you must set area based notifications in the menu Notifications to be used within the system Also the data fields related to respective areas must be configured in the reports first If there are lots of areas you can create area groups too GSMAUTO REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O GSMAUTO f u REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU VEHICLES DRIVERS AREAS Q Goo VEHICLES DRIVERS AREAS Q Google S T a hetorr 4 Tahetorni 21 11625 Tallinn lt eee i a oc m Estonia f Tap torni y o B hetorn lame N a ato 5 FOR Q T hetorni 21 11625 Tallinn Estonia ks Tahetorni 21 11625 Tallinn Estonia AREA TYPE S AREA TYPE Q 9 Loi single point es i x 4 AS testalad testalad keskused RY keskused 3 w CANCEL y SAVE CANCEL Kaardiandmed 2015 Google Kaardiandmed 2015 Google Areas can be deleted by clicking Manage and Delete behind area s name 5 Reports The Reports Menu enables you to generate per trip driving logs as well as reports based on consolidated or fuel reports The data of all reports can be exported to PDF XLS and CSV formats For immediate use we have prepared standard reports for your desktop If you would like to change the content of a re
9. enters or leaves the area If you want to get more accurate information about what is going on in created areas we suggest you prepare a report containing the data of these areas It is also recommended to set notifications of the traffic taking place in the areas If there are lots of areas the creation of area groups is also possible You must have the rights to manage areas If for some reason you do not see required areas contact the administrator of the user interface Creating a new area First go to the menu Map gt Areas The easiest way is to create the area by an address Enter the required address Click on Create an area GSMAUTO va REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU lt New area ko amp a Create an area D _ 2 iksoo N mme Mustam VEHICLES DRIVERS Q Google Streets m mepes T hetorni 21 11625 Tallinn Estonia New area AREA TYPE teron amp ge Ei g a 5 f z R 3 testalad F E z keskused G s K e g s w s oe N a SAVE CANCEL g g Kaardiandmed 2015 Google ja EN TOSENN es ae Fl a GSMAUTO Enter the name of the area to be created default address Then choose the type of the area Depending on the purpose of the area to be created you can choose between the spot or the polygon area The information regarding the traffic in the areas can be used in reports or notifications To do that
10. OVERVIEW BIRIKOA Mii m isa E 0 parismae Laulasmaa ae Sy G a q s Raasiku A a Laagri gt 6 j P hja K rvemaa LKA Vaiatu gt e Klodg fanna f Lui Kehra cw mi 2 Niitv lja Ke Kiili hen 01 01 2015 11 01 2015 v SHOW Vaida Aegviidu ore Metsanurme N we oauyour m SEE lel EEE a ad Lahemaa RP Muuga Kostiranna Salmistu Vanak la Pajusti F Sablemma bm e Kiisa Voore January 5 2015 a espa 2 f Kibuna aitse Kose Uuem isa vilama f Veadla se ar a s Ambla C Abbri Ristik la an 9 21 Trip started Kohila KAniemaa MK A Tamsalu Roela aps 2 Konu EE Harjumaa stamae Loone fete y E gt J Speed 17 kmih if V ike Nissi Pirgu 2 3 i Fuel 531 09 34 Auto 498MJJ Kaupo sisenes alasse IN Padu GSMvalve kontor f rseciendneda201 560g ii i ARST S Simuna a598 January 5 2015 11 24 AM 9 35 Trip ended E Speed 17 km h I Fuel 531 January 5 2015 11 24 AM 100 09 38 Trip d Very slow a 80 Slow i 60 ae g a PR S 40 Te Fo Fast a 10 03 Auto pisenes alasse Test Very fast D 02 00 02 00 02 00 02 00 02 00 02 00 02 00 02 00 02 00 02 00 02 00 Areas This is a tool of GSMauto application which enables to locate on a map a geographical area with certain pre configured activities performed when entering or leaving it For example you can determine to which vehicle the area is assigned and what happens if the vehicle
11. ame will be displayed in services view as the title of the service Then choose the vehicle you wish to enter the service for Select Intervals type Mileage the time of the next service is calculated on the basis of kilometres travelled Odometer value the time of the next service is calculated on the basis of the odometer reading Date the time of the next service is calculated on the basis of the deadline of the entered service Engine work hours the time of the next service is calculated on the basis of entered work hours Select Service interval If you have previously selected the type of service interval enter in the field of service interval the following information Mileage enter the run until the next service Odometer value enter the reading of odometer Date select from calendar the final date of service Engine work hours enter the standard hours of the service interval Select Notification threshold Depending on the type of the service in the drop down menu you can choose how many kilometres days prior the notification will be sent Notification text Enter all the required information about which you want to receive a notification For example the registration number of a vehicle a driver or the contents of the service Only the information entered here will be sent to the recipient of the notification Select Notification delivery method Notifications can be
12. based report or an aggregated report will be generated As an additional information the reports will display average fuel consumption the distance travelled from the last tanking point and the name of the fuel station The name of the fuel station will be displayed if at the time of tanking the vehicle was located in the fuel station known to us NB We recommend to use the web based solution in the case when your company uses the fuel cards of one fuel Station chain Address Book Setting contacts is necessary if in the future you wish to send notifications to users Here you are able to add and manage the contacts of users GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL CONTACTS 11 Contacts name E mail Phone Aigars Z zztop zztop com Settings gt Personal GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL SETTINGS GSMvalve OU PERSONAL English v T nu Change your password SAVE CANCEL 4 Map 7 GSMAUTO Here users are able to configure their personal settings For example if you have viewing rights for the accounts of several companies this is where you can choose the default account for when the program is opened You can switch companies in the upper right corner of the m
13. e comment trip confirmed trips cost 26 02 2015 EE Harjumaa 26 02 2015 EE Harjumaa Toivo Work Uus ala 0 00 00 00 12 0 0 00 0 00 Add Confirm 0 00 o 07 43 Keila Eha 75 07 44 Keila Eha 75 Repnau trip 26 02 2015 EE Harjumaa 26 02 2015 EE Harjumaa Less than Toivo Work Uus ala 0 00 0 0 00 0 00 Add Confirm 0 00 o 07 44 Keila Eha 75 07 48 Keila Eha 75 one second Repnau trip 26 02 2015 EE Harjumaa 26 02 2015 EE Harjumaa Toivo Work Uus ala 1 28 00 00 31 53 1 28 0 00 Add Confirm 0 00 o 07 48 Keila Eha 75 07 54 Keila Ulesdidu 7b Repnau trip EE Harjumaa 26 02 2015 EE Harjumaa 26 02 2015 Toivo Work J Uus ala Tallinn Tahetorni 18 32 08 07 42 92 18 32 0 00 Add 4 Confirm 0 00 Choose something 08 18 24 Repnau trip Set comment for all selected rows 26 02 2015 EE Harjumaa Less than Toivo Work Tallinn E ae eae 19 64 94 19 64 0 00 Add oa Confirm 0 00 Set driver for all selected rows 16 48 Keila Eha 75 one second Repnau trip Set trip type for all selected rows 39 24 08 08 26 39 24 Join trips Choose something UPDATE SELECTED ROWS 10 a GSMAUTO Scheduled reports You are able to periodically order reports located on your desktop to e mails Scheduled reports can be ordered by a user who has the right to manage reports To order a report go to report menu s sub menu Scheduled reports In order to add a new report click on the button ADD Then complet
14. e the following options Select the desired report language and format PDF XLS CSV In addition choose the frequency of sending the data period and e mail address to which the reports will be sent The e mail addresses must be previously entered to the address book Settings gt Address Book Depending on the type of the report you can select from the list the vehicles for which you wish to receive periodic reports GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O osme SCHEDULED REPORTS SCHEDULED REPORT EXPORTS 219 Gaul Report Active Period Interval Format Language Objects Next report Recipients Soidupohine raport yt Day prior to export Every day PDF English Vehicle 500MCO Toivo Toivo Repnau 26 02 2015 Tonu Vahter Soidukipargi koondraport all Day prior to export Every day CSV Eesti Driver Toivo Repnau 26 02 2015 Janar Todesk Soidupohine raport A Day prior to export Every day XLS PyccKHi Vehicle 500MCO Toivo Toivo Repnau 26 02 2015 T nu Vahter 6 Notifications Here you can add notifications necessary for the fleet For example you can create area based or speed exceeding notifications Area notifications are needed if you want to know when a vehicle entered or exited an area Status notifications may be necessary if a GPS device stops sending us data you will immediately receive a corresponding message Sensor based notifications may primarily be necessary if for example you want to keep
15. e the vehicles that you can add to the group If you have previously set a separate sensor e g a temperature detector for a vehicle this data can also be displayed on the map If you still wish to show the created vehicle group to all users of the company turn on the setting Car group is global in the management of vehicles groups GSMAUTO TT a a Oa ere SS 2 SSO SETTINGS GSANAIVE O VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O lt MANAGE GROUP MUUGIOSAKONNA AUTOD VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL VEHICLE crou fema All vehicles 2 M giosakonna autod Based on car selection v M giosakonna autod Edit VEHICLE GROUP SETTINGS VEHICLE GROUP INFORMATION Tehnikute autod Edit Ungrouped vehicles Marguse Pajero Margus Paurson Temperature 3 333MMJ 333MMJ 2013 Petrol 181MKG ldkasutus f High resolution distance 498MJJ 498MJJ Kaupo Kaupo J gisuu Citroen Berlingo 2014 March 25 2014 March 25 2014 f X DELETE SAVE CANCEL 498MJJ_ECOdrive 498MJJ_ECOdrive Citroen 2014 Petrol 5 z Entering the reading of odometer You can add odometer readings under the vehicles management Settings gt Vehicles gt Vehicle s reg no gt Odometer In order generate the odometer data as correctly as possible in future reports we recommend renewing the reading of the odometer at least once a m
16. enu bar Here you can also set a default map layer switch active languages and change your password In the map view the whole car fleet is seen in real time On the left there are vehicles you can manage on the right the location of a vehicle on the map and the direction and the status of the vehicle are shown Vehicles are sorted by their status First vehicles on the move are shown then parking vehicles etc If you have already created vehicle groups you can select them above from the drop down menu of vehicles GSMAUTO E ors VEHICLES DRIVERS AREAS Ma2 Q2 Q1 All vehicles sop nnd 498MJJ Kaupo 102 642MFZ EcoDriving 27 gt Q 333MMJ 500MCO Toivo 500MCO_ECOdrive 512BHP Fi NOTIFICATIONS SERVICES rome ome LCE di NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU Google Streets p uuskula MAHE PIRITA gt oS 5 Pirita j eoru MKA Maardu RESERVATIONS SETTINGS Kunda oo Kadrin D a ve pi Tapa aA Lahemaa RP Vaike Maarja Status meanings Green arrow Moving vehicle and driving direction Blue P Parking Vehicle has stopped ignition is out Blue II Idle time Vehicle s ignition is in the motor is running Red Possible breakdown of a device or electric circuit Also the device can be out of reach or has not sent the information on
17. erated a GSMAUTO Driving log management In traditional driving log reports user can perform the following actions depending on configured rights Join trips We recommend to use the joining of trips in extreme cases because all joined trips will thereinafter be marked as hidden This function is manly used in the case when for example there is an unplanned stop on the route which does not change the actual purpose of the trip When joining trips first select mark off those trips in the report that you wish to join Then select from the lower edge of the report the option Join trips and in order to confirm click Change selected trips You can join only consecutive trips Adding comments It is possible to add single comments in the report however one comment can be added to all trips as well If the comments to be added are standardized you can create a drop down menu out of them which makes it easier to process the reports later In order to do that additional fields of the reports must be used Additional fields and the rules associated with the fields can be configured in the section of additional fields on the reports page When an additional field is added to the report you can give values to this field from drop down menu both for single and multiple trips Type of trip In the case when all trips of the selected period are work trips or private trips a unified trip type can be set for all trips in the lowe
18. g the time and address of switching Datasummed by days Enables to create aggregated reports on daily basis Refuelings Displays the data related to tanking Used on creating fuel reports Data read from sensor inputs Enables to present sensor data in graphical form The sensor data may be supply voltage temperature fuel or an sensor configured as a special solution The detailed data of reports Summed Input Output periods data Used if additional sensors are activated as a special solution Summed area events data Used if one wishes to see for how long was a vehicle in the area and how many times the area was entered into Trip columns Use as a default option for showing aggregated data of vehicles Displayed filters Vehicles Displays the data related to selected vehicle Drivers Displays the data related to selected driver A report can include both filters too Depending on a given report other filters may also be available Report s columns According to previously made selections in the lower edge of the page only those data columns will be displayed on the basis of which report data can be generated The desired data must be dragged to the data box displayed above data fields Columns can be relocated and if necessary dragged back to desktop Select default period of reports Here you can set the default period of the report the data on which is required The period can also be changed before the report data is gen
19. its location for at least 15 minutes By configuring the function Show labels the icon is displayed with vehicle s and driver s names By choosing the function Clustering nearby vehicles are displayed under one icon By moving the cursor over the icon the list of vehicles under the icon is displayed The vehicles under the icon will also be displayed on the map if you zoom in the map This function is the most useful if you have a large car fleet a GSMAUTO History reconstruction It means the possibility to reconstruct trips on the map In order to reconstruct a trip choose in the map view the vehicle you wish to reconstruct Then select the period of reconstruction Click on the button Show Now you will see the chosen trip for the chosen period on the map Once the data has been loaded on the map it is possible to replay the trip In order to do so click on the square button with a triangle If you need to you can change playback speed pause the playback and play it again In the bottom of history reconstruction page there is a graph showing those sensors in this case fuel that you have allowed in vehicle s settings to be shown on the graph GSMAUTO f mae REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS aart VEHICLES DRIVERS AREAS 4 M labe A Ch Follow vehicle Google Streets lt Q 498MJJ Kaupo Kaupo J gisuu Sourupi i gaina J esuu Tabasalu A or 2 F orden gt 2 A h gt uimaalika
20. must be related to a vehicle or a driver in the menu Settings gt Fuel Cards Cards can be created in the system manually by clicking Add or automatically by importing the first file GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL The files of fuel stations can be FUEL carns o Ema Q zr imported in the menu Number Owner Retail chain Card expiry date 7105760001640067 991MJF Uve Uve Ellerm e Neste 25 11 2014 n Re po rts n Fj rst O pe nt h e box 7105770001640090 498MJJ Kaupo Kaupo J gisuu Neste 31 12 2014 7105778412813529 181MKG ldkasutus Neste 20 05 2014 an d t h en cl iC k ont h e b utton Import fuel tanking data GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O OVEN SCHEDULED REPORTS After the first file is impo rted TRIP DIARY OVERVIEW NEW REPORT v GENERATE we will generate in the system 01 02 2015 23 02 2015 automatically all fuel cards in IMPORT FUEL TANKING DATA 0 1013 35 9 n the file After that you can RS relate the cards to a vehicle or driver respectively Relating the cards is obligatory for transferring the correct data to reports a GSMAUTO After the file is uploaded check the content of data fields and if necessary select form the drop down menu the right content and ignore unnecessary fields select Unspecified The obligatory fields a
21. onth When calibrating the reading later the time of the reading under calibration cannot be a part of the period of any trip or joined trips Otherwise the reading will not match in reports and the user is forced to delete and re enter such reading We recommend to calibrate readings at the beginning or the end of a working day GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O lt EDIT VEHICLE 211MLP LDKASUTUS OVERVIEW enoni 12500 ODOMETER VALUES Eai said a a a February 2015 gt Time 23 02 2015 08 36 29 12 2014 09 50 sa el 1 X DELETE SAVE C4 16 Sf 318 199 22 1 Z2 Drivers Here you can add search and manage the drivers of the vehicles Using drivers is only necessary if you wish to bind a vehicle to a specific driver The use of drivers also allows to change the drivers related to trips in reports and generate driver based statistics This may be useful when for example the main driver of a vehicle is on vacation or the vehicle is being used by another driver for other reasons a GSMAUTO GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU VEHICLES DRIVERS USERS FUELCARDS ADDRESS BOOK PERSONAL DRIVERS 18 Q Drivers name Status Drivers identification code Aleksei Domorod Y Dobele Auce Users and roles In this menu you are able to create new users and roles The rights of each user can be edited in the general view of u
22. port click on Manage in the report box If you have the required authorization you can change the positions of data fields in reports add new data and remove data Also depending on your authorizations you can delete and add new reports Create a new report Click on New Report Then narrow the options of data upon which the report is being created GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU v gt OVERVIEW SCHEDULED REPORTS TRIP DIARY OVERVIEW NEW REPORT ait 01 02 2015 27 02 2015 V GENERATE IMPORT FUEL TANKING DATA AGGREGATED REPORT FUEL USAGE REPORT TRIP BASED REPORT TRIP DIARY ADDITIONAL FIELDS Add new field Name Type Choices a GSMAUTO GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU OVERVIEW SCHEDULED REPORTS lt CREATE NEW REPORT Choose something X DELETE SAVE CANCEL 2 Report s type Trip data Displays only the data related to the trips of the vehicle Sensor data Displays only the data related to sensors Area based evets data Displays the data related to areas Imported fuel tanking data Displays the data related to fuel cards Reports s main data Cars Displays the data related to vehicles Drivers Displays the data related to drivers Trips Displays the data related to trips Input Output periods Displays the data related to sensor switching e
23. r part of the report A trip type for a single trip can also be set Confirmation of trips The main purpose of confirmation of trips is to produce preliminary information for an accountant for example who can make calculations based on confirmed trips and archive such reports as trips confirmed by drivers Confirmation of trips is the last operation in filling in the log All other operations with the report must always be performed beforehand It is recommended to confirm trips under the multiple principle First tick all trips and then select in the log under additional tools block Confirm all selected rows Now the statuses of all trips are Confirmed The trips can be confirmed one by one too If anything goes wrong you can reopen the trips by marking off the trips again and selecting Reopen all selected rows A precondition for confirmation of trips is adding a respective data column Trip confirmation to the report GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O lt RE SOIDUPOHINE RAPORT 26 02 2015 00 00 26 02 2015 23 59 W CAR 500MCO TOIVO g TS e x ai a Sra Trip s Trip s A Te 5 Show hide Display Trip s start Trip s starting Trip s starting POI Trip s end Trip s end Parking Work trips Private trips Drivers Trip s purpose or Type of Trips Estonian private length maximum summed trips trip time v address or address time address pss time aed distance distance nam
24. re Purchase date Purchase time Card number Litres and Total in original currency Only files in CSV format can be uploaded If the file format is not accepted please send the file to us for inspection GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU OVERVIEW SCHEDULED REPORTS lt IMPORT FUEL DATA amp We require that certain data is present in Me Required columns are Card as embossed column or columns which indicate the date and time of purchase litres and cost of purchase Please use drop down lists in the table header to indicate which data the columns contain 7105770001640090 1 9112 Neste Laagri 04 04 2014 08 16 8774 3433637 1 EUR 8 7105770001640090 1 9120 Neste Vesse 09 04 2014 08 44 1 EUR 8 7105770001640090 8412813 9119 Neste Kadaka 11 04 2014 10 43 1 EUR 8 7105770001640090 1 9155 Neste Luige 17 04 2014 08 20 2150 3433637 1 EUR 8 7105770001640090 8412813 9120 Neste Vesse 23 04 2014 14 56 1878 3433637 1 EUR 8 7105770001640090 8412813 9119 Neste Kadaka 30 04 2014 11 56 8270 3433637 1 EUR 8 IMPORT CANCEL The system will remember the settings which means that you have to set the fuel station data only once But first tanking based reports for fuel cards must be generated on your desktop In order to generate such reports select the report type Fuel card data and for the main data select either Tanking with fuel cards or Fuel cards As a result a vehicle card
25. received by e mail or SMS 12 7 GSMAUTO Select Recipients Enter the recipients of the notification here If there are no contacts in the list you can add them by clicking Add new contact GSMAUTO map REPORTS NOTIFICATIONS RESERVATIONS SETTINGS Peete Gi lt ADD SERVICE VEHICLE AND SERVICE DETAILS MESSAGE AND RECIPIENTS Next service 211MLP Next service 211MLP Uldkasutus Date Vv 31 12 2015 in One day Vv x 4 December 2015 gt Send as e mail Edgar edgar gsmvalve ee v Hans Alter hans gsmvalve ee zl 22 22 2 P eR Janar Todesk janar gsmvalve ee 28 29 30 Kreyt K iv kreyt gsmvalve ee SAVE CANCEL Services overview In the services overview you can track the upcoming service graphically If the service is overdue the service line is shown red The yellow line designates the upcoming service If you wish to mark services as performed or add to a performed service another service of the same type click on the green tick behind the service and perform the necessary procedures GSMAUTO MAP REPORTS NOTIFICATIONS RESERVATIONS SETTINGS T SERVICES 8 END Service Vehicle Driver Notification recipients Type Service interval Status Veel ks kiirelt aeguv Kaupo auto 498MJJ hooldus 498MJJ Kaupo Kaupo J gisuu Mileage 500 km aa o Siki Kiirelt aeguv 500MCO Toivo auto hooldus 500MCO Toivo Toivo Repnau Mileage 30000 km maa ia ted Korraline 500MCO Toivo auto hooldus 500MCO Toivo Toivo Repnau T
26. sers by clicking on the name of the user Then click on See user s rights The use of roles is recommended when different administration units of the company have different limited rights For example the employees of Tallinn sales department can only fill out driving logs and see only those vehicles that are used by them In order to add a new user click on the button ADD To create a role open the box under the menu and in the box click on the button ADD GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL USERS 69 EZE Username Lastname Firstname Permissions aigars Vasilis Aigars GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE OU VEHICLES DRIVERS RINLE FUEL CARDS ADDRESS BOOK PERSONAL lt MANAGE USER AIGARS Aigars Export ast GSMvalveOU_admins Vasil GSMvalve_todtajad v Lati kasutajad Leedu kasutajad Change users password Handle users hash access M gitiim_EST X DELETE SAVE CANCEL L GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES RESERVATIONS SETTINGS GSMVALVE O v gt VEHICLES DRIVERS USERS FUEL CARDS ADDRESS BOOK PERSONAL lt MANAGE USER AIGARS 4 USER PERMISSIONS E REPORT PERMISSIONS WE VEHICLE PERMISSIONS e PERMISSIONS Select all User can change or add drivers to this account User can add edit and remove areas of this account
27. tion delay This option should be used if a change in the value does not necessarily immediately mean a problem For example if exceeding the speed limit momentarily is not relevant to you in the case of speeding Select Notification method 11 a GSMAUTO Notifications can be received by e mail or SMS Select Recipients Enter the recipients of the notification here If there are no message recipients in our list yet you can create them by clicking Add new contact The notifications are sent by email or SMS NB The notifications module generates notifications in real time according to the occurred events Sending an SMS may be subject to a fee GSMAUTO MAP REPORTS SERVICES RESERVATIONS SETTINGS GSMVALVE OU lt ADD NEW NOTIFICATION Send as e mail Vehicle status mans Ae tral Swys nave ECE Vehicle status is error Janar Todesk janar gsmvalve ee Kreyt K iv kreyt gsmvalve ee 181MKG ldkasutus i Ott Heidmets ott heidmets navirec com 500MCO Toivo Toivo Repnau Tarmo tarmo gsmvalve ee SAVE CANCEL 7 Services The services module enables to set necessary services for vehicles along with deadlines for the works You can also set notifications for upcoming service works here You can add several different services to a vehicle for example based on kilometres odometer readings or dates New service Click ADD in the services module menu First enter the name of the service The n
28. u There continue with entering detailed information It means Vehicle s name Driver s name Period Trip s type and Comments To save the reservation click on Save You can change and delete the existing reservation by clicking on the reservation Then a window for making changes opens Make the necessary changes in the reservation or click on Save or Delete It is allowed to delete only the reservations up to this date Reservations that are already in the past cannot be deleted Reservations can be made within 15 minute accuracy The Driver Trip s type and Comments related to the reservation will be automatically saved in the report However the according data fields must be configured in the report first The reservation will reach the report if the user started the trip exactly at the beginning of reservation time or during the reserved time To leave the program always log out of the system by using the button Log out behind you username GSMAUTO MAP REPORTS NOTIFICATIONS SERVICES SETTINGS GSMVALVE OU lt Period 498M Kaupo Comment Trip s type Work trip 9 Mobile version The main function the mobile version features is the movement of vehicles on the map in real time Download GSMauto mobile app here https play google com store apps details id com gsmvalve autovalve Download on the ATES https itunes apple com ee a smauto eu id728307070 mt 8 amp ign mpt u0 3D4 GSMauto 105 on 31 on
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