Employee SelfServe Manual
Contents
1. T rr 7 SelfServe WebTIME SelfServe is your one stop portal Employee related activities From logging hours updating contact information keeping track of upcoming assignments Employee to reprinting copies of your Check stub SelfServe User Manual provides you with the tools you need to access information most important to you Table of Contents TOS OU DD apinain rak RE QA OO OU EQUO anA CU AO VER Error Bookmark not defined airo ur M Z LOSPSIBP I ouonevvoaedrebiven don DOR erect cere EEUU IVO GUMTREE RARO TURN RUEOD NER RD 3 F rgot Password 7 USeEIAH Coossnsswveisintncd sine den edidi wok dvi x GU Enea itr Ed 3 Application Vie Wisesana 4 BS TN OU eire EE NEEE E 4 aco VIO E E T E N E E A E A RE NEEA 4 DEAA o E A E AEE E E E E E A A 5 PME EN a MEM MEUM MM MEN 5 By UNS c 10 AY SEND ert t 10 eluuapplpm T 122 PAS SV OU Gi opc A A A E 12 EMM a ico aes dad a can cca be N vce cna dat cg nea asad MM M E 12 Address 13 PHOBG octavas aa UK eae E ER FEE ARE D n EVER DERNIER RR 14 LOCI TIS COE aotem E HD PE DAR EN BOE 14 Welcome to SelfServe From this secure site you will be able to access your payroll history payroll check stubs and ACH advices view your position details and update some of your personal information A valid email address and Internet connectio2. EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC 27 ee 8 ee 9 ee j 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC By entering information on this timesheet form I certify that the hours shown and checked off were worked by me during the span indicated and that all other information is accurate and complete My submission of this form electronically shall have the same force and effect as if I had signed the form manually SUBMIT TIMECARDS To see why a time entry was not approved or any comments associated with your time card or to resubmit time click on the brown bar on the to view the day s details You can expand each day s record history by clicking on the Record History text at the bottom of the screen ecorc 5e 1 i Se TEX d m d Lf LL LJ n ITI ITI TI For example the supervisor may say that it is necessary to deduct for breaks To re submit your time click on the Delete button and re enter the corrected time When you have finished click Save You can then re submit the time from the month view as outlined above You will be able to monitor the approval stages by viewing your calendar at any time and referring to the color chart at the bottom of the page Time submitted pending supervisor approval will be orange once the supervisor has approved hours the color will chan
3. ending To enter time for the previous or next day you can click on the lt previous or next gt button next to the date Repeat the steps above to record your time for that day Once you have saved the hours that you wish to submit into the time sheet entry screen you need to submit them for approval Select the Month view from the view options view ME month E4 day Click the box for each day s you wish to submit hours for approval and then click the submit button at the bottom to electronically send those hours to your supervisor Those days will then turn orange to indicate the hours have successfully been recorded Please note once you have submitted hours you will not be able to change them If you have made an error contact a representative at your agency Your supervisor will have the ability to reject these hours and you will have the opportunity to re enter the time If this is the case you will receive an email notification that time has been rejected If your supervisor approves or rejects time the next time you log into SelfServe you will see a change to your calendar view Wi month S day double click Day to Open Previous January 2013 Next gt Sunday Tuesday Wednesday Thursday Friday Saturday 12 30 2 16 17 9 00 AM 5 30 PM 9 00 AM EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC 21 22 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 PM EASY WAY PRODUC EASY WAY PRODUC
4. f this form electronically shall have the same force and effect as if I had signed the form manually SUBMIT TIMECARDS B saved uH submitted B supv appr E agent appr E rejected non pending Day View The day view provides detailed information about your assignment and time entry To enter the day view select the Day button from the view options or double click on the brown date bar in the calendar above the assignment you wish to view view Wi month E5 day The day view provides the name of the company hours of the assignment as well as the assignment address There is a map button next to the address to quickly map directions for you Time Entry You have the opportunity to record your hours including any non paid breaks If you have a morning unpaid break and an afternoon unpaid break you have the ability to enter that time in addition to any unpaid lunch time you may take Please note that additional boxes will appear as you enter your time so you will have a place to record all your hours Wednesday 16 January 2013 EASY WAY PRODUCTS SOUS CHEF 9 00 AM 5 30 PM click here to enter comment COPY PRV TIME COPY PRV WED SAVE DELETE To begin entering click on the in drop down box and select the appropriate hour you arrived at your assignment A pop up window will open allowing you to select the hour minutes and am or pm options The time entry allows you to enter increments of 5 minutes Continue to
5. ge to brown When your office representative has approved those hours for final payment the days will change to green i saved I submitted i SUNY app Bast app Bice non pending Pay History and W2 1099 Retrieval In addition to recording your time and being able to retrieve your past time slip records SelfServe gives you the ability to retrieve a full pay history and pay stubs based on a range of dates that you select Your W2 1099 copies are available as well To view your payroll history select the Pay History from the ribbon of the Menu tab Self Serve Menu m Settings v Scheduler W 2 1099 Date Range x from 12 01 2012 to 01 18 2013 Click on the date range to set the period you wish to view When you click the from and to dates a calendar will pop up Select the month and click on the day you would like to set for your range and then click Show Range All of your associated checks will be listed CHEHEY CHARLES F SSH XXX XX 4606 am 1124614 1246 2012 1248 2012 10 00 0 00 0 00 5200 00 11 90 5188 10 50 00 50 00 1127925 12 23 2012 12 27 2012 25 00 0 00 0 00 500 00 26 85 471 15 0 00 50 00 1128042 12 30 2012 12 31 2012 30 00 0 00 0 00 600 00 34 50 565 50 0 00 0 00 3 Employee Totals 65 00 0 00 0 00 1 300 00 75 25 1 224 75 0 00 0 00 page of1 Click on the PDF icon to retrieve your paystub 10 To view each payroll record double click on the PDF icon A new window will open wi
6. n is required to use this service https selfserve plsvc com The first step is registering for SelfServe You will be given a Business Key from your Staffing Consultant You will need to enter this key during the registration process and use it each time you login Registration To begin the process click the register button in the top right corner of your screen A pop up window will step you through the process of registering Register Step 1 SSM Xxx Xx Xxxx Zip Code Continue Please note the following when creating a password The password must contain 3 ofthe following elements lower case letters upper case letters and either a number or symbol Until this criterion has been met the sign will remain When you have successfully entered your password a check will appear Logging In Once you have registered and have a username and password you can login in to the SelfServe application An email confirmation will be sent to the email address on file with a link to the website for your convenience Enter your username password and Business Key Once you have entered all of the login information click sign in below the password box e pP E am XS tS Sess SS RS SON CI ee WEGE it Forgot Password Username If you forgot your password or username you can retrieve by selecting the forgot password username option on the top of the banner A pop up window will open
7. th a PDF copy for you to view save to your desktop Or print un cl File Download p Do you want to open or save this file ZA i ee From selfserve plswc com harm pour computer IF you do not trust the source do not open or o While files from the Intermet can be useful some files can potentially Li i save this file What s the risk 3 4 2011 12 00 0 00 0 00 99 50 18 38 7 12 To access your W2 1099 copy click on the option bar and click on the PDF icon as you would to retrieve your payroll stub 11 Settings The Settings tab will allow you to change your personal information update contact information set your email preferences change your password and view your login activity Menu v Settings m Logout Password E Mail Address Phone Login History Password To change your password click the Password button on the Settings ribbon at the top of the screen and follow the instructions The change password wizard will guide you through the process automatically changing the minus sign to a check when the information entered is correct and prompting you to go to step 2 Password Please keep in mind the following rules 1 minimum 6 characters 2 contain 3 of the following elements lower case upper case digit or symbol step 1 New Password Confirm Password Email To change your email address select the E Mail button from the Settings ribbon Similar to the Password function the E mail wizard
8. the out box to select either the time you began your first unpaid break or left for lunch The out button will function the same way as the in button Move on to the next in box to record the time you returned from your break or from lunch Click on the next out box to record the time you left for your afternoon unpaid break or left for the day Hour Minutes 01 02 03 04 00 O05 10 15 05 06 OF 08 20 25 W 35 09 10 11 12 40 45 50 55 After selecting the hours click on the Submit button You may also enter a comment that will be recorded with your time and will be viewable by your supervisor and Staffing Consultant When complete you can click the Save button The top of the box will turn blue to indicate that these hours have been saved You may go back and change any hours that have been saved by clicking on the appropriate date on the monthly calendar If your hours are the same as the previous day worked click the Copy Prv Time button and the hours will automatically be entered and saved for you Additionally you may click the Copy Prv Day to copy the hours from the same day last week For example if itis Tuesday and you click the Copy Prv Tue button the hours from last Tuesday will populate and save automatically The color legend at the bottom of the page details what each color screen indicates so you can easily view the status B ssved M submitted m supv Appr ul agent appr E rejected non p
9. to walk you through the steps of retrieving your login credentials Forgot Employee Username Password Step 1 ssn fl XX GU ET ai Business Key Zip Code Continue Supervisors please contact your WebTime Agent with account related requests Application View After you have successfully logged in the top banner will display the navigation options available in SelfServe with the Scheduler as the home page Self Service Menu m Settings m Logout Pay History Scheduler Month View The Scheduler will allow you to enter your time into the system and view information about your assignments in month increments Self Serve Menu M Settings M Sign Off Pay History W 2 1099 view W month 3x3 day double click Day to Open Previous January 2013 Next gt Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12 30 12 31 2 a i HH eG Es 16 17 EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC 23 24 25 EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC i l L 28 30 31 2 4 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM 9 00 AM 5 30 PM EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC EASY WAY PRODUC By entering information on this timesheet form I certify that the hours shown and checked off were worked by me during the span indicated and that all other information is accurate and complete My submission o
10. ttempts that failed will say failure in red Login Log 172 21 172 21 172 21 L4 uA 172 21 172 21 172 21 172 21 172 21 172 21 172 21 172 21 172 21 172 21 172 21 failure 172 21 172 21 172 21 128 251 128 251 128 251 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 128 55 2011 2011 2011 2011 2011 2011 2011 C 05 0 A d 2011 2011 0 2011 0 2011 05 2 5 c 05 L c 5 2011 2011 2011 0 2011 0 05 05 16 21 2f 05 05 16 20 19 05 2011 2011 2011 05 06 09 20 05 06 09 16 05 05 17 24 05 05 17 08 05 05 16 52 5 05 16 51 ul Cc a eo 6 50 6 44 6 43 5 16 39 05 05 16 36 m Oo Oo O amp O mi ww 05 16 29 05 16 25 r 05 16 16 16 50 5 12 17 32 40 44 05 05 16 52 19 31 50 11 37 47 aq 7 30 59 08 19 17 14 Additionally to make sure that you are fully aware of your account access SelfServe will notify you of simultaneous logins and log out the first session IT TEF ee a EM Multiple Login Warning Please be aware that in the process of Logging In it was found that your cridentials were actively Logged In from another location IP 172 17 217 24 If you did not initiate the old session or do not know who did you should contact a Support Representative immediately to report this potential security
11. violation When you have completed using SelfServe click on the Logout tab on the main banner 15
12. will let you know if the information entered is valid by changing the minus sign to a check Once the wizard determines that both email fields are valid you will be prompted to enter your current password followed by your new email address Make sure the email notification is on to receive email notification when your submitted time has been modified 12 Step 1 platson_michael hotmail com Confirm E Mail Address e e mail notification on Address To update your address click on the Address button from the Settings ribbon Please follow the guided step process to update your contact information Please note Changing contact information will send a request to the agent to update your contact information Address Change reguests are not performed immediately The request will be forwarded to your Employment Agent for Step 1 Residential Address Hw 22 E OWEN TON LOUISIANA a step 2 it P step 3 Update 13 Phone To update your phone numbers click on the Phone button from the Settings ribbon A dialog will open allowing you to add up to four phone numbers and specify their location Login History The Login History button in the Settings ribbon provides a detailed look at the login information for your account This is important if you believe that an unauthorized user is trying to access your account or if you want to check to make sure you know all of the incoming connections to your account The login a
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