CASSLink Import User Manual Delivering Companies
Contents
1. Ariel 12 B Z USES BML S BB Ee S o A DES Al Recipient Code_1 A B C D E F G H l J K F 1 REPT ode Recipie ode oice be s art Date d Date IB ber AWB Pre aster AWB ouse AWB R R A BR ml 2 00001 0001 GB 07 06 02 00001 _ GBP 07 JUL 07 16 JUL 07 057 11343931 00000000 3 00005 0004 GB 07 06 02 00010 _ GBP 07 JUL 07 16 JUL 07 064 87001062 00000000 4 00015 0001 GB 07 06 02 00033 __ GBP 07 JUL 07 16 JUL 07 064 12338336 00000000 5 00015 0001 GB 07 06 02 00033 __ GBP 07 JUL 07 16 JUL 07 064 12338760 00000000 6 00015 0001 GB 07 06 02 00033__ GBP O7 JUL 07 16 JUL 07 064 12340624 00000000 7 00015 0001 GB 07 06 02 00033 __ GBP 07 JUL 07 16 JUL 07 064 12340764 00000000 8 00015 0001 GB 07 06 02 00033 __ GBP 07 JUL 07 16 JUL 07 064 12340801 00000000 9 00019 0004 GB 07 06 02 00041_ GBP 07 JUL 07 16 JUL 07 199 10030392 00000000 10 00019 0004 GB 07 06 02 00041 _ GBP D7 JUL 07 16 JUL 07 199 10035491 00000000 11 00019 0004 GB 07 06 02 00041__ GBP 07 JUL 07 16 JUL 07 064 21129076 00000000 12 00026 0004 GB 07 06 02 00054 _ GBP 07 JUL 07 16 JUL 07 057 83484376 00000000 13 00026 0004 GB 07 06 02 00054 GBP 07 JUL 07 16 JUL 07 057 84216462 00000000 14 00026 0004 GB 07 06 02 00054 _ GBP O7 JUL 07 16 JUL 07 057 84216661 00000000 15 00026 0004 GB 07 06 02 00054 _ GBP 07 JUL 07 16 JUL 07 057 94178254 00000000 16 00026 0004 GB 07 06 02 00054 _ GBP 07 JUL 07 16 JUL 07 057 94180531 02. CASSLink User Manual Delivering Companies 1 3 User Name and Password The Cargo Manager will allocate Usernames and Passwords to all Delivering Companies For security purposes the Username and Password are unique with the initial Password being computer generated Your Username is usually based on your 2 letter country code eg GB IE etc followed by your Delivering Company prefix either alpha or numeric eg GB_CSC or GB_176 Both the Username and Password may contain UPPER and lower case alpha and numeric characters and are Case Sensitive It is recommended that the initial login all Users should go to User Maintenance and change their password See Section 4 of this document for more details If you have not received a Username or Password contact the CASS Manager and ask for these to be allocated to you Similarly contact the Cargo Manager if you have forgotten your Username or Password or you have been locked out of CASSLink because the Username or Password has been entered incorrectly five 5 times The Username allows the Delivering Company to Link to other Import CASSLink Countries they are responsible for Access all available Menu Options Your local Cargo Manager can also create additional Usernames for Delivering Company users where necessary Version 1 4 June 2010 4 Copyright IATA CASSLink User Manual Delivering Companies 1 4 CASSLink log in screen Main page lata CASS System Windows In
3. 99227925 016 59547946 99227973 016 59547950 99227995 016 59547961 99232324 016 59547924 99232346 016 59547972 UA 19MARO7 19MARO7 USD 34330 UA 16MARO7 16MARO7 USD 35050 UA 17MARO7 17MARO7 USD 70900 UA 18MARO7 18MARO7 USD 32360 UA 18MARO7 18MARO7 USD 34780 UA 21MARO7 21MARO7 USD 52260 UA 21MARO7 21MARO7 USD 30150 UA 22MARO7 22MARO7 USD 39200 UA 23MARO7 23MARO7 USD 40170 UA 23MARO7 23MARO7 USD 30410 UA 24MARO7 24MARO7 USD 34630 UA 26MARO7 26MARO7 USD 33920 UA 28MARO7 28MARO7 USD 113530 UA 29MARO7 29MARO7 USD 31820 UA 30MARO7 30MARO7 USD 50720 UA 25MARO7 25MARO7 USD 59900 UA 31MARO7 31MARO7 USD 102940 37330 38050 73900 35430 37850 55260 33150 42200 43170 33420 37630 36920 118020 34820 53720 62900 106740 a gt MT ELELEL EL EL EL EL 3 BRA HHH HHH aaa ocooooooooocooovcooo oooocoocoooocovconcooo oooooocoooocoonovcooco E gt SUB TOTAL ZERO RATED 827070 880510 RECAPITULATION SUB TOTAL ZERO RATED 827070 880510 TOTAL 827070 53440 GRAND TOTAL RECEIVABLE 880510 REMARKS 11 69 x 8 26 in 114 4 3 of 7 lo O Z Adobe Acrobat Professional de 016 a_200706 1 pdf ps File Edit View Document Tools Advanced Window Help E open El Email Dl Search 0 Wisetecttet al A CARGO ACCOUNTS SETTLEMENT SYSTEM IMPORT BREAKDOWN OF IMPORT INVOICE DEL COMPANY RECIPIENT DELIVERING COMPANY JP 07 06 01 00001 INTERNATIONAL CARGO SERVICE CO LTD UNITED AIRLINES INC 11 APR
4. box is ticked default setting so that any errors or warnings can be examined and corrected if necessary Select Upload A message should appear at the end of the load sequence indicating File Upload successful If this message is not received i e there is an error open the file and check for any errors particularly in the Header Record If the file is loaded successfully select Input Services then Input History All files entered into CASSLink in the date range selected for your Airline will be listed Check the file entry and see if there are any errors or warnings If there are select View PDF to look at the Validation Report All errors will be listed as well as totals on the bottom of the report If the file contains errors that can be corrected the User can either Load the file with the errors or Reject the file so that the errors can be corrected and re load the file back to step 3 To either Load or Reject the file select the tick box under Load Reject and either select the Load or Reject boxes at the bottom of the file list Only files where validation only is ticked not un ticked can be rejected due in this manner 2 5 Load Status When uploading files to CASS Link a list will be available including the status of the Upload The following status will be displayed Receiving Received Validating Validated Loading
5. CASS Manager may also include important information or news in a Coverpage at the beginning of the PDF Report Please check these every Period Version 1 4 June 2010 19 Copyright IATA CASSLink User Manual Delivering Companies Z Adobe Acrobat Professional de 016 a_200706 1 pdf p3 File Edit View Document Tools Advanced Window Help opn Pa A Pri ema WY search Fj create PDF P Review Comment fO secure JM sign i Advanced Edting T 87 Tu soeces gt PA gt Ll OO 85 dl CARGO ACCOUNTS SETTLEMENT SYSTEM IMPORT IMPORT INVOICE COPY FOR DELIVERING COMPANY RECIPIENT DELIVERING COMPANY JP 07 06 01 00001 INTERNATIONAL CARGO SERVICE CO LTD UNITED AIRLINES INC 11 APR 07 Icsx JP0014 UA 31 MAR 07 NARITA 1 JAPAN JAPAN JPY VAT REG NR VAT REG NR CASS CODE JP 00001 0006 COMP CODE 016 A Bookmarks BILLING PERIOD FROM 16 MAR 07 TO 31 MAR 07 IBI AWB MASTER HOUSE REC REF ARRIVAL DELIVER AWB TOTAL AWB DEST CHGS DEST CHGS VAT TOTAL NUMBER PRE AWB AWB IAM NMBR DATE DATE CUR CHARGES CC FEE STOR HDLG COMPOSITE AMOUNT RECEIVABLE 1 2 3 4 5 ZERO RATED Ss 99227435 016 59300286 99227446 016 59300253 99227715 016 59300264 99227741 016 59300275 99227741 016 59547891 99227800 016 59300290 99227800 016 59300301 99227822 016 59300312 99227855 016 59300334 99227855 016 59547913 99227870 016 59547902 99227892 016 59547935
6. Ge D E https casslink imp test iata org pages index aspx JEY 1 X Live ch Per File Edit View Favorites Tools Help e e w ae Grain page lata CASS System ai H dh e i Page C Tools nd IATA Import User AU_Rod CASS operation AUSTRALIA v Sign out Home Help Operation messages Information Input Services Output Services 2 Import Test 5 You have unapproved Correction Services environment corrections M ls CASSlink Import Release 1 8 0 0 User Maintenance Release date 2010 03 01 Powered by HP https casslink imp test iata org pages SignOut aspx Local intranet E 100 me Version 1 4 June 2010 6 Copyright IATA CASSLink User Manual Delivering Companies 2 2 1 Input Input Services The Input module is used by Airlines and CASS Managers to Upload Airline billing information into CASS Link The billing file is a txt file containing A Header record IBI records and correction documents IAM A Trailer Record Details of the standard file structure may be found in the CASS Technical Specifications Handbook which is available from IATA www iataonline com Example of Airline billing file 108GB131 021 bil Notepad File Edit Format View Help ALSGBAVIA071218080206 02 IBIG45539 00000000 IBI 00000000 IBILA28412 00000000 IBILA28413 00000000 IBIGSK2890300000000 IBIGSK2892500000000 IBIGSK2892400000000 IBIG45453 00000000 IBILA28501 0
7. Loaded Rejected When the file has been successfully loaded more information is available including the Validation Report in PDF format This Validation Report is also emailed to the uploading User the email address used is recorded in the User Profile If the Validation Report is not received contact your CASS Manager and verify update your User email address Version 1 4 June 2010 11 Copyright IATA CASSLink User Manual Delivering Companies Only files where Validate only is selected can be rejected due to errors If after loading a file the Status does not change from Receiving Validating or Loading to Received Validated or Loaded after an acceptable period of time contact your CASS Manager At certain times congestion in the CASSLink system may result in delays in completing the file Upload A load Failure may occur If the Failure status is received at file load check the file contains a TTT trailer record This is the usual cause of a load Failure If the file does contain a TTT record and there is no other logical explanation for the failure retry the file Upload Version 1 4 June 2010 12 Copyright IATA CASSLink User Manual Delivering Companies 2 6 Accepting or Rejecting files When the Input File has been uploaded and the Validate Only box has been ticked the result of the file upload can be examined then can be either loaded or rejected The file
8. Y Signatures Yf Bookmarks IATA CARGO ACCOUNTS SETTLEMENT SYSTEM DATA VALIDATION IRREGULARITY REPORT DATE 08 FEB 08 PAGE 001 RUN ID 000001 FILE TYPE TAPE DISK OF BILLING PARTICIPANT HASH CTRL N VAT CTRL N IRR CTRL N HEADER RECORD DOCUMENT COUNTRY ORIGIN TRANSMITTAL TAPE OR DISK DEVICE FILENAME REPORTING TYPE CODE TYPE CODE NUMBER NUMBER NUMBER END DATE ALS GB o AVIA 01 DETAIL RECORDS 2 secccsacuoessea 1 DOC TYPE DEL COMP RECIP CODE IBI NUMB IAM NUMB AWB NUMBER HWB NUMB IBI AVI A GB000260004 00000000 623 00054040 00000000 FIELD NAME FIELD CONTENTS CODE MESSAGE AWB VAT INDICATOR N SOF LGW 910 VAT INDICATOR NOT CONFORM ORIGIN DESTINATION WARNING DOC TYPE DEL COMP RECIP CODE IBI NUMB IAM NUMB AWB NUMBER HWB NUMB IBI AVI A GB002220026 00000000 165 04174505 00000000 FIELD NAME FIELD CONTENTS CODE MESSAGE 3 AWB VAT INDICATOR N LJU LGW 910 VAT INDICATOR NOT CONFORM ORIGIN DESTINATION WARNING mT DOC TYPE DEL COMP RECIP CODE IBI NUMB IAM NUMB AWB NUMBER HWB NUMB IBI AVI A GB002220026 00000000 165 04180072 00000000 nom FIELD NAME FIELD CONTENTS CODE MESSAGE AWB VAT INDICATOR N LdJU LGW 910 VAT INDICATOR NOT CONFORM ORIGIN DESTINATION WARNING DOC TY
9. uploaded for the relevant CASS Billing Period Version 1 4 June 2010 18 Copyright IATA CASSLink User Manual Delivering Companies 3 2 Output Reports Delivering Company Output Reporting may be received in three 3 formats PDF Report HOT File flat or text file XLS Spreadsheet 3 2 1 PDF Report The PDF Report is the standard output report to all Delivering Company s The PDF Report may be downloaded directly from CASSLink when billing production has been run Additionally the CASS Manager may email the PDF report to all Delivering Company s at the end of Billing Report Production The Delivering Company may nominate up to four 4 recipients to receive this Report at the completion of the CASSLink Reports Production cycle Advise all intended recipient email addresses to your CASS Manager The PDF document contains two 3 reports The Cargo Sales Invoice Adjustment report shows all Air Waybills and correction documents IAM billed to each Recipient location Each Recipient location is reported separately and in numeric order The Invoice Breakdown report shows the breakdown of the Destination charges reflected on the Invoice The Import Billing Statement provides a summary of amounts owed to or from all Recipients for the Billing Period The total amount due to or from Delivering Company for the Billing Period is shown as Net Due Del Company or Net Due Recipient at the bottom of the report The
10. 0000000 17 00026 0004 GB 07 06 02 00054 _ GBP 07 JUL 07 16 JUL 07 064 8315580 00000000 MI MN Invoice Breakdown Fi Biling Fi fo ae A PEE AOS Lal gt Ready NUM The xls report contains Billing and Invoice summaries for the requested location The xls report output may vary in different countries This report is not emailed to subscribers and therefore must be downloaded directly from CASSLink each Period 3 3 IBI History A history look up is available in the Output Services module to allow Recipients to search Import billing records and any correction documents associated with the AWB IBI record The charges displayed are a summary For detailed billing data please refer to the Invoice and Breakdown of Invoice Version 1 4 June 2010 22 Copyright IATA CASSLink User Manual Delivering Companies 4 Correction Services 4 1 View Corrections The CASSLink Import Home page will initially alert the User that there are Unapproved Corrections Main page lata CASS System Windows Internet Explorer DER Ge yy e https casslink imp test iata org pages index aspx v 3 4911 ve Searcl Pl File Edit View Favorites Tools Help a gt we we Eto page lata CASS System Dae SN db sh Page E Tools os Yor IATA Import User AU_Rod CASS operation AUSTRALIA v Sign out Home Help Operation messages Inforpw Input Services Output Services a Import Test o You have unapproved Corre
11. 0000000 IBILA28500 00000000 IBILIG64210500000000 IBIGSK2898700000000 IBILA28496 00000000 IBIGSK2901900000000 IBILA28520 00000000 IBIGSK2901800000000 lt NNGBOO2220026AVIA3695016612 600000000I FKLGW5Y08080801220801230000220k NNGB007310006Av140011112092200000000LAX5TNAA01240801190801190044870K NNGB015600003AVIA0011116090300000000RDULGWAA01740801160801170000200K NNGB015600003AV140011116091400000000RDULGWAA01740801160801170000200K NNGB015600003AV1A0011116664 300000000RDULGWAA01740801170801180000260K NNGB015600003Av140011117118200000000RDULGWAA01740801180801190000160K NNGB015600003AV140011117120400000000RDULGWAA01 7408011808011 90000030K NNGB002220026AV1400111171930000000000RDLGWAA00460801200801210000260K NNGB015600003AV140011118482100000000RDULGWAA01740801220801230000200K NNGB015600003AV140011118564600000000RDULGWAA01740801220801230000200K NNGBO01470002AV140011118922000000000DFwLGwWAA00500801220801220000210K NNGB015600003AV1A0011119008200000000RDULGWAA01740801220801230000030K NNGB015600003Av1A0011119014100000000RDULGWAA01740801220801230000200K NNGBOL5600003AVIA00111194 51400000000RDULGWAA01740801230801240000030K NNGBOL5600003AVIA00111194 52 500000000RDULGWAA01740801230801240000200K NNGB015600003AV140011119589200000000RDULGWAA01740801230801240002530K Version 1 4 June 2010 7 0000000000000000000000000000000000C 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000
12. 000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 00000000000000000000000000000000000 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t 0000000000000000000000000000000000t a Ln 1 Col 29 Copyright IATA CASSLink User Manual Delivering Companies 2 1 1 Data File Header Record ALSGBCSCA100316100331 01 Where ALS CC CSC A 100316 100331 01 Record ID ALS ISO Country Code GB IE JP etc Delivering Company Identifier either alpha or numeric Branch Identifier Period Start date YYMMDD End of Period date YYMMDD File number generally 01 but if more than one file is produced by the airline for a given period this can be 02 03 04 etc up to 99 A load error may occur when the Header is not complete or incorrect 2 1 3 Data File Name There is no correct name convention for the Input Data File One suggested file name format i IYYCCAIR PPN IS Eg I08GBCSC 021 where YY GG AIR PP N Import year 08 Country code GB IE JP etc Delivering Company code alpha or numeric Billing Period number 01 02 24 number of file usually corresponding to the File number in the Header Record above By using this or a si
13. 07 ICSX JP0014 UA 31 MAR 07 NARITA 1 JAPAN JAPAN JPY VAT REG NR VAT REG NR CASS CODE JP 00001 0006 COMP CODE 016 A Bookmarks BILLING PERIOD FROM 16 MAR 07 TO AWB AMOUNTS COMPOSITE CHARGES DUTY amp VAT VAT WI VAL DUE AGENT DUE CC FEE V HANDLING STORAGE V OTH CHG 1 OTH CHG 2 MISCELL V ADVANCED AMOUNT 1 2 4 5 6 73 8 9 10 11 12 13 14 Seas 99227435 119 210 102 50 99227446 119 210 106 30 99227715 119 210 146 90 99227741 119 210 86 00 99227741 119 210 106 30 99227800 117 780 187 50 99227800 117 780 70 50 99227822 117 780 142 87 99227855 117 780 151 50 99227855 117 780 70 50 99227870 117 780 106 30 99227892 117 780 102 50 99227925 119 000 157 05 99227973 119 000 80 15 99227995 119 000 146 90 99232324 117 780 116 45 99232346 119 000 146 90 ZAZZAZZ ZE ZE ZA ZZZZZ oooooooooococovcooo oc0o00o0o0o0o0o0oooocooooo SSSR o eee eee ea oooooooooococoooovo oooooooooonovcocoooco oooooooooonoocovcooco ZEZZZZ ZA ZA ZZZZZZZ ocoooo0ooooococovcooo ooo0oo0ooooocoooocooo Comments 4b 11 69 x 8 26 in i4 4 5of7 Version 1 4 June 2010 20 Copyright IATA CASSLink User Manual Delivering Companies 3 2 2 Hot File The Hand Off Tape HOT is so called because originally this file was made available to users on a magnetic tape or floppy disk The term has stuck and the universal generic term for the flat or text txt billing file is HOT file Recipients and De
14. 6780104804000000000ACCLGWGO01010712130712170005700K 0000 00000000000000000000000000000000000000000000000000000000 NNGBOO00080001AVIA6780105087300000000ACCLGWGO01010712260712260008010K 0000 00000000000000000000000000000000000000000000000000000000 NNGBO00080001AVIA6780105089500000000ACCLGWGO01010712290712310006020K 0000 00000000000000000000000000000000000000000000000000000000 NNGBOO0O080001AVIA 5481484 782000000005D0LGwTO76920712170712170007420KU5D0002 02940000000000000000000030886000000000000000000000000000 NNGBOO0O0080001AVIA 548148488500000000POPLGWTO51440712180712180021460KU5D0002 02940000000000000000000081040000000000000000000000000000 NNGBOOOOSOOOLAVIA 5481484 92200000000PUILGWTO65120712210712210022130KU5D0002 01960000000000000000000088146000000000000000000000000000 NNGBOO00080001AVIA7 54814 85073 00000000SDQLGWT07692071224 071224 000282 0KUSDO002 01960000000000000000000013176000000000000000000000000000 NNGBO00080001AVIA7 54814 85132 00000000POPLGWT0514407122 5071225001101 0KUSDO002 0196000000000000000000004 5221 000000000000000000000000000 NNGBOOOO80001LAVIA7 54814 85622 00000000POPLGWT05144 08010108010100104 20KUSDO001 9841 000000000000000000004 3698000000000000000000000000000 gt Ln 1 Col 1 Your CASS Manager can assist with the interpretation of the data fields in this file In addition the CASS Technical Specifications Handbook may be purchased from IATA www iataonline com to further assist your technical staff This is a com
15. Ay Anah wary Wp IATA CASS Link Import User Manual Delivering Companies CASSLink User Manual Delivering Companies 1 Table of contents SUING tale rendir ii da 3 1 1 Whats CAS SUE leia 3 1 2 E 3 1 3 User Name and Password coo idas 4 1 4 CASSLink l g IN SEEN cin iii a 5 1 5 CASSLink Menu cian a ao 6 INPUT SEIS si 7 2 1 PU A ta 7 2 1 1 Data File Header Record idas 8 2 1 3 Data File NaMe rc lts io lean tired de odian cotas 8 2 2 File Upl recontra 9 2 3 Input HIStOTY venta eS 10 2 4 Eerste Mae AE 2a else ha ee NG aha A ce arcades ay T 11 2 4 1 Steps t r lOACING WES eta de 11 2 5 Load Status ia 11 2 6 Accepting or Rejecting files 23d id 13 2 7 File Upload Errors to aa aai 14 2 8 Sample Valdano isis ennen 15 2 8 1 Index of Sample Validation Report ooocccccnnnicccccnnocccccccononancncnnnanccnnnnn nc nnnnnnnnno 15 2 8 2 EPA e cannes once 16 CQUIPUL SERVICES ani ains 17 3 1 Output Deli 17 3 2 COUPON REDON Sarai aleta dida 19 3 2 1 A eget E ae cart aul ete ete a cee ST 19 3 2 2 HOt Plena 21 3 2 3 PLES FIGS tc hh es aubegatnacasccioacumeiten teas E E S 22 3 3 IBFHIStOTY est api 22 Correction SEIVICES ans 23 4 1 View Corrections ie 23 4 2 Add Correction sidad dad ida 27 UsSsrMatenancs cedida 29 5 1 Change Password icon ad 29 Version 1 4 June 2010 2 Copyright IATA CASSLink User Manual Delivering Companies 1 Getting Started 1 1 What is CASSLink CASSLink is IATA s global proces
16. Manual Delivering Companies View PDF Cargo Sales Invoice Adjustment Invoice Breakdown amp Import Billing Statement reports produced in PDF format Delivering Company s will need Abode Acrobat Reader to open this report Adobe Acrobat may be downloaded free from the Adobe website http www adobe com View HOT Delivering Company HOT Hand off Tape in a text format Winzip is required to open these reports View XLS Delivering Company Spreadsheet Report Microsoft Excel format All Delivering Company output reports produced are available in Output Delivering Company s Storage of CASSLink Reports for CASS Billing Periods may vary depending on the CASSLink operation in your country but will generally be between six 6 months and two years e from between twelve 12 Billing periods up to forty eight 48 Billing periods In View Details Delivering Company s can view the projected amount to invoice to Agents before the CASSLink reports are produced Details can be viewed after an Delivering Company has uploaded their billing data but only after the daily processing has been executed with details usually available on the next working day after the billing file has been uploaded by the Delivering Companies Each CASSLink operation will have different timetable deadlines for the Delivering Company upload of billing files Check with your CASS Manager or your CASS Reporting Timetable to see when files are due to be
17. PE DEL COMP RECIP CODE IBI NUMB IAM NUMB AWB NUMBER HWB NUMB IBI AVI A GB015510005 00000000 186 50946136 00000000 FIELD NAME FIELD CONTENTS CODE MESSAGE 4 nono LAST CARRIER SE 610 AIRLINE NOT FOUND ON FILE CGF6010 REJECTED DOC TYPE DEL COMP RECIP CODE IBI NUMB IAM NUMB AWB NUMBER HWB NUMB IBI AVI A GB003450000 00000000 874 00358982 00000000 FIELD NAME FIELD CONTENTS CODE MESSAGE AWB VAT INDICATOR N VNO LGW 910 VAT INDICATOR NOT CONFORM ORIGIN DESTINATION WARNING DOCUMENTS TOTALS AND HASH CONTROL 5 M a 8 NUMBER OF DOCUMENTS IBI IBO IBR HASH AMOUNT AWT TRAILER 000202 000002 000003 000120490634 COUNTED 000202 000002 000003 000003677663 207 RECORDS HEREOF 1 REJECTED WITH ERRORS AND 4 ACCEPTED WITH WARNINGS AND 202 ACCEPTED WITHOUT REMARKS 6 a a gt 11 69 x 8 26 in lt gt id 4 1 of 1 gt il O ul 2 8 1 Index of Sample Validation Report Country Code and Airline identification numeric code File number relevant if there are more than one file for the Airline Document details record type IBI serial number Recipient code Error details Type of error and explanation Error status Rejected Warning Record count number Validated documents on the file number found with Errors number found with Warnings number found without Remarks no errors or warnin
18. S Import System Q D am pBage G Tools New Back E E Input Services Output Services Correction Services User Maintenance Country Code AU Status Recipient Code AU IAM No IBI No AAE A AAE A AWB Number 32 8110 HWB No Flight Original Incorrect Revised Correct AWB Original Incorrect Revised Correct Arrival Num 4 MH q 139 laws origin suB Arrival Date YYYY MM DD 2009 09 13 AWB Destination l ADL Delivery Date YYYY MM DD 2009 09 19 Gross Weight 1 55 0 1855 Weight Indicator O kilo O Pounds AWB Charges Original Incorrect Revised Correct Composite Charges Original Incorrect Revised Correct Currency VAT avoj Handling Storage VAT Ind Exchange Rate 11 Applicable Sa Handling 348 43 a y 000 storage ooo __200 00 CC AWB CHCS Due AUD ocol J J Agent Other Charge 1 CC AWB CHCS Due 0 00 Other Charge 2 Carr L 2 Net net WT Charges JD 0 00 Miscellaneous CC Fee Ind Amount 00 Advanced Duty amp VAT Total i 0 0 00 Total Reason for correction Later Delivery Date Storage fee added Reason for rejection ul Local intranet A 100 The Original Incorrect billing details will be pre populated but should be checked to ensure the correct document has been selected and billed details are correct Enter Revised Correct billing details as necessary ensuring all
19. VAA LTD v BillingRemPeriod Period Nr Period Total GBP View Details view PDF View HOT View XLS ol oo ji 60 T 562s 20 viem pos save Hor save a 154305 viewbor saveHor seso Tu 1658 93 view PDF Save HOT Save XLS T no o 112841 96 200801 200712 200712 200712 200711 200711 200711 200710 200710 200710 200709 200709 200709 200708 00708 8 ul Local intranet The Output Airlines screen contains the following information CASS Operation Select the country required Only used where the Delivering Company is linked to operations in other CASS CASS Link countries Choose Delivering Company Will list your Delivering Company name Billing RemPeriod The Billing Period represented as YYYYPP Each CASS operation has twenty four Billing Remittance Periods each calendar year Therefore 200712 above would represent the period 01 15 DEC 2007 Period Nr The number of the Period processed Normal production Period will be 1 and 2 where a Correction Period would be shown as 3 Period Total Currency The total amount billed for the Period in the local billing currency This amount will be reflected in the output reports below View Details Projected billing data loaded by Delivering Company s for the next Billing Period to be processed see below for more details Version 1 4 June 2010 17 Copyright IATA CASSLink User
20. cknowledged Search for AWB Optional User Ponana O Show Delivering Handled O Show All Select an Recipient AAE A Australian Air Express Pty Limited pe fossa lala e ome jooo fax mer 2008 08 10 08 10 Rejected 00000003 shea Bosse aas Jue assa Jose soos users penare Jo Goose zas wea NC PO pees omar fate a J Local intranet E 100 Select Search options to view e Pending e Delivering Handled e All All will list any correction transaction entered into CASSLink Online IBO or IBR Selecting Show will provide the User with the full details of the individual Correction Version 1 4 June 2010 24 Copyright IATA CASSLink User Manual Delivering Companies For Corrections that are Pending the Delivering Company must Action the correction request from the Recipient To do this select Show for the Pending correction Correction lata CASS Import System Windows Internet Explorer DER 6 y y https casslink imp test iata org pages correctionform aspx Corrld 62 4 Xx Pir File Edit View Favorites Tools Help amp 2 we k Correction Iata CASS Import System 157 H d i Page G Tools an Input Services Output Services Correction Services Correction Form User Maintenance A Country Code AU Status Recipient Code AU IAM No IBI No AAE A AAE A AWB Number HWB No Flight Original Incorrect Revise
21. ct your CASS Manager and verify that CASSLink contains the correct email address in the User profile The Validation Report provides details of the file that has been validated specifically detailing any errors thus giving the user the option to reject the file upload correct any errors and re validate the file Version 1 4 June 2010 9 Copyright IATA CASSLink User Manual Delivering Companies 2 3 Input History The listing in Input History identifies the Billing period by Period end date the number of Records number of Errors number of records with Warning status of the file upload More Info File details Validation Report ViewPDF Download copy of file loaded into CASS Link The search features on the Input History page allow for Users to Specify the Delivering Company information Refine the Date range of the search Note The date displayed in the search results is that date entered in the Header Record of the input file Therefore if the period End Date is not entered correctly the date range search may not list the required file This does not mean that the billable documents will not be processed in the intended billing period as CASSLink uses the document execution date as the date for billing the document but that the file details will not be viewed with other files loaded for the same billing period a Input page lata CASS System Microsoft Internet Explorer File E
22. ction Services ronment corrections Add Correction CASSlink Import Release 1 8 0 0 View Corrections Release date 2010 03 01 User Maintenance Poruni iy Se Correction lata CASS System Windows Internet Explorer 6 Es gt el https casslink imp test iata org pages Correctionview aspx File Edit View Favorites Tools Help we le E Correction Iata CA55 System 2s IATA Import User AU_Rod CASS operation AUSTRALIA Y Sign out Home Help Input Services Output Services y p i Correction Services O Show Pending Acknowledged Search for AWB Optional oee carecen O Show Delivering Handled User Maintenance O Show All Search Options Select an Recipient AAE A Australian Air Express Pty Limited ps er ES Qio View Corrections allows the Users to view all Correction documents entered into CASSLink Version 1 4 June 2010 23 Copyright IATA CASSLink User Manual Delivering Companies Correction lata CASS System Windows Internet Explorer DEAR Ge yy le https casslink imp test iata org pages Correctionview aspx 3 9 111 Live Search Pe File Edit Yiew Favorites Tools Help a m w he E correction lata CASS System ay 5 E E Page 4 Tools A 85 IATA Import User AU_Rod CASS operation AUSTRALIA Sign out Home Help Search Options 4 Correction Servi O Show Pending A
23. d Correct AWB Original Incorrect Revised Correct 1 r a ll Arrival Num lA 1 laws Origin Arrival Date YYYY MM DD 9 AWB Destination Delivery Date YYYY MM DD Gross Weight Weight Indicator AWB Charges Original Incorrect Revised Correct Composite Charges Original Incorrect Revised Correct mm Currency VAT Handling Storage VAT Ind Exchange Rate Applicable Handling CC AWB WT VAL E a Storage CC AWB CHCS Due Other Charge 1 Agent CC AWB CHCS Due AUD lother Charge 2 Carr Net net WT Charges Miscellaneous CC Fee Ind Amount Advanced Duty amp VAT Total 0 00 Total Reason for correction Reason for rejection a Y Local intranet R 100 The Delivering Company must examine the Correction request and decide whether the correction should be e Accepted e Rejected e Airline Handled the correction request is approved but will be entered into CASSLink via a billing input file as IBO IBR records If the correction request is Rejected a Reason for Rejection must be entered Version 1 4 June 2010 25 Copyright IATA CASSLink User Manual Delivering Companies popup Windows Internet Explorer Close window Error message A reason for the rejection must be entered Version 1 4 June 2010 26 Copyright IATA CASSLink User Manual Delivering Compa
24. dit View Favorites Tools Help ae Q sax amp x a EA JO search sie Favorites B ES gt Lay rel 33 Address https casslink imp iata org pages Input aspx v g o Links gt s A IATA Import User GB_Delcomp CASS operation UNITED KINGDOM Sign out Input Services Output Services Input service User Maintenance This service should be used by delivering companies or CASS Managers worldwide to upload billing files File Upload Validate only C Documents and Settings BestR My Documents Rod C4SS Import Io Browse Upload 8 3 Local intranet Version 1 4 June 2010 10 Copyright IATA CASSLink User Manual Delivering Companies 2 4 Loading Files The following steps are the procedure for loading files into CASSLink for processing The loading of files MUST be completed before the CASS Reports Production Date as per the CASS Reporting Timetable Failure to load and Validate files before this date may result in the file not being captured for processing in the required Billing Period 2 4 1 Steps for loading files Prepare the file to be uploaded This must be loaded before the cut off date for EDI Data Upload as shown in your CASS Reporting Timetable Save the file for Upload Log into CASSLink Select Input Services then Input Select Browse and search for the saved file prepared in step 1 above for the particular Billing Period Ensure the Validate Only
25. gs Version 1 4 June 2010 15 Copyright IATA CASSLink User Manual Delivering Companies 2 8 2 File Validation Errors Error Reason Modulus check failed on IAM Number Check the IAM number Airline not found on file CFG6011 The Airline has not been input on the Last Carrier Master File Contact the CASS Manager VAT Indicator not conform origin destination Check the agent code Currency not found Incorrect currency code has been entered Recipient code not found Recipient code is not in CASSLink Recipient office does not participate in CASS anymore Recipient is no longer a valid CASS agent or location ie Stopped or Deleted Duplicate document update attempt Billing record has been loaded previously Version 1 4 June 2010 16 Copyright IATA CASSLink User Manual Delivering Companies 3 Output Services Output Services contains a sub menu for Delivering Company Output Delivering 3 1 Output Delivering 4 Output Services Overview for Delivering Microsoft Internet Explorer File Edit View Favorites Tools Help Q tac Q x E CA yo Search Sie Favorites A 2 E y rel 33 Address ES https casslink imp iata org pages OutputDeliverings aspx Go Output Deliverings Input Services Dutput Services N i R User Maintenance Shows billing periods for choosen delivering companies Choose Delivering Company PNRP F
26. livering Companies use the HOT file to reconcile the billing data in their accounting systems The HOT file can be emailed to a nominated email address advise your CASS Manager or downloaded from CASSLink as a Zipped file The HOT file itself has a file extension name of HOT To view this open the file using Microsoft Notepad or a similar program The resulting HOT file output contains a string of data as below E DE AVI A HOT Notepad DEK File Edit Format Yiew Help AA2GBAVIA 07121708011608012501GBP a NNGBO0O04 0016AVIA03705388865120820001ADLGWUSO07320801150801160009490k 0000 00000000000000000000000000000000000000000000000000000000 NNGBOOOO80001AVIA13 60524 209000000000B0GLGWAED4 000801120801120012060k 0000 00000000000000000000000000000000000000000000000000000000 NNGBO00080001AVIA1680552923000000000HRELGWUMO7200712200712210010800K 0000 00000000000000000000000000000000000000000000000000000000 NNGBO00080001AVIA1680552924100000000HRELGWUMO7240712290712290010250K 0000 00000000000000000000000000000000000000000000000000000000 NNGBO000080001AV141680561337000000000HRELGwWUMO7240712290712290011330K 0000 00000000000000000000000000000000000000000000000000000000 NNGBOOOO80001AVIA16805613 51000000000HRELGWUMO7200801100801100007600K 0000 00000000000000000000000000000000000000000000000000000000 NNGBOOOO80001AVIA16805613 521 00000000HRELGWUMO7200801100801100010870K 0000 00000000000000000000000000000000000000000000000000000000 NNGBO00080001AVIA
27. load will be displayed on the Input History screen as below Change date range to refine the search and then click on search A Input page lata CASS System Microsoft Internet Explorer File Edit View Favorites Tools Help Q tac amp x 2 yo Search Sie Favorites A eS LJ rel 3 Address https casslink imp iata org pages InputHistory aspx i g Go IATA Import User GB_Delcomp CASS operation UNITED KINGDOM vj Sign out Home Hel Input Services Output Services Input history User Maintenance Delivering numeric code From 2008 01 01 To 2008 04 01 Found 6 matches AVI A 2008 02 17 AVI A 2008 02 06 i En Warns Stat cade wore ioien POF 2008 02 06 0 vaidates EL aio NA aftosa _ ofroad A a 0 tcedea A Ee aca Setecdat H co N AVI A 2008 01 16 243 AVI A 2008 01 06 27 o NIN a so im H 3 o Number of Records in the File Warnings Version 1 4 June 2010 13 O Copyright IATA CASSLink User Manual Delivering Companies The Input History screen displays 2 7 Airline code Period end date Records Errors Warnings Status of file load Load Reject tick box More Info View PDF Validation pdf report Input File download File Upload Errors Errors may occur when uploading files these can include Error Message Possible reason or correction One of the files submitted is alread
28. milar file name format to store and manage files the relevant Year Billing Period and country are easily recognized The need to easily identify country and Period information is especially relevant where Delivering Companies load files for multiple CASS Link operations from a single central point Version 1 4 June 2010 8 Copyright IATA CASSLink User Manual Delivering Companies 2 2 File Upload With the Global CASSLink system Delivering companies are encouraged to Upload their own billing file or files into the CASSLink system for processing each billing period Further Delivering Companies with access to multiple CASSLink Countries can load their billing files as one single combined file input CASSLink will check the validity of the input file to ensure that the format complies with the requirements defined in the CASS Technical Specifications Handbook as well as checking for duplicates and other errors It is recommended that all files be validated first before loading by ensuring the Validate Only box is ticked default setting on the input screen This gives the user the opportunity to correct any errors before deciding whether to accept the file or reject it see notes on Input History CASSLink prepares a Validation Report that can be viewed in the Input History page or by viewing a copy of the Report sent by email to the user s email address If you do not receive the Validation Report email conta
29. necessary fields are entered including the VAT indicators where necessary Ensure that a Reason for Correction is entered in the text box provided When all details have been entered correctly Select Save The message Correction was successfully updated will be displayed at the top of the correction screen The Correction will be automatically accepted in CASS Link Note Online Corrections cannot be used by the Delivering Company to alter Last Carrier billing Version 1 4 June 2010 28 Copyright IATA CASSLink User Manual Delivering Companies 5 User Maintenance 5 1 Change Password It is recommended that when Airlines Sign in to CASSLink for the first time that they change their password Procedure e Goto User Maintenance Menu e Select Change Password e Enter the Old password then enter a new password twice The new password must contain eight 8 alpha numeric characters with the password to contain at least 2 numeric characters e Click the Update Password button A Change Password lata CASS Import System Microsoft Internet Explorer File Edit View Favorites Tools Help Q sxx amp x E JO search Si Favorites amp B id m rel 3 Address el https casslink imp iata org pages ChangePassword aspx v Go 28s IATA Import User GB_Delcomp CASS operation UNITED KINGDOM vw Sign out Home Help Input Services Output Services Change Password User Mai
30. nies 4 2 Add Correction To add a Correction Select Add Correction from the menu Correction lata CASS System Windows Internet Explorer Ge J v https casslink imp test iata org pages CorrectionAdd aspx 4 4 4 X File Edit View Favorites Tools Help fi w k Correction Iata CASS System fp gt El dm y age Gp Tools nd IATA Import User AU_Rod CASS operation AUSTRALIA x Sign out Home Help Input Services Output Services Correction Services Add Correction View Corrections User Maintenance Recipients 30658 2235 MAINFREIGHT INTERNATIONAL PTY LTD Delivering AAE A Australian Air Express Pty Limited AWB Number 232 81104166 HWS Number 00000000 2 Local intranet E 100 Enter details for the Recipient Delivering Company if not automatically entered the AWB number including the airline prefix and the HWB Number The HWB number is important where there may be multiple entries for the same AWB When the data has been entered Select New Version 1 4 June 2010 27 O Copyright IATA CASSLink User Manual Delivering Companies Correction lata CASS Import System Windows Internet Explorer 6 gt DS E https Icasslink imp test iata org pages correctionform aspx RecipientId 92508Deliveringld 781 208 4WBPrfx 2328 4WBNumber 8110 4 11X File Edit View Favorites Tools Help z k k correction Iata CAS
31. ntenance When changing your password your new password must conform to Security requirements Those requirements are as follows e It must contain eight alphanumeric characters e It must contain two numerals Suggestion To make it easy to remember your new password should consist of e Two three letter words and two numerals Old Password OOTI New Password secceeee Retype New Password eeccceee Update Password 8 a Local intranet If the User has failed to enter the Password in the correct format or entered the Password incorrectly one of the following error messages may be displayed When the new password has been correctly entered the message Password was successfully updated will be displayed Version 1 4 June 2010 29 Copyright IATA
32. pressed zipped file Winzip is therefore required to open this file To obtain a copy of Winzip go to www winzip com Version 1 4 June 2010 21 Copyright IATA CASSLink User Manual Delivering Companies 3 2 3 XLS Files In addition to the PDF and HOT files a spreadsheet xls Microsoft Excel format report is also available to Delivering Companies that require this report Please consult your CASS Manager to activate this report 00706 a G File Edit view Insert Format Tools Data Window Help Adobe PDF 8 x Dela 6ayY y Io ME HN MB om Q
33. sing system for processing of Delivering Company documents Air Waybills IBI Import Billing Instruction and correction documents IAM Import Adjustment Memo to Recipients It uses global standard in accepting electronic documents for processing and standard output reporting The report received by your office in London or Singapore is the same as those in Sydney or Auckland One of the advantages of CASSLink is that being a web based system the information contained in it is accessible online anywhere provided you have a Username and Password 1 2 Internet URL The CASSLink website address URL is https CASSLink imp iata org a Login page lata CASS System Microsoft Internet Explorer provided by EDS COE File gdt View Favorites Tools Help Q bak Ba Asah SrFavortes A e A GS a Da3 Address http flocalhost Cimpwebjpages login aspx ReturUrl Google Gi Go Eh Popups okay y 4 IATA Import Welcome to CASSlink Import Cargo Account Settlement System Enter your User name and Password User name Password OTo create an account or to reset your password please contact your local CASS Manager When you register at the CASS system your personal information is kept private and secure Please see our privacy and security policy for more information e v Eso inks gt O Settings Sign in Home Help Version 1 4 June 2010 2 Local intranet Copyright IATA
34. ternet Explorer Ge yy https casslink imp test iata org pages index aspx bo E 4 X File Edit View Favorites Tools Help We abe Main page Iata CASS System m H ar IATA Import User AU_Rod CASS operation AUSTRALIA v Sign out Home Help Operation messages Information Input Services Output Services 5 Import Test You have unapproved Correction Services environment corrections x CASSlink Import Release 1 30 User Maintenance Release date 2010 03 01 Powered by HP Operational Messages Local intranet 100 The CASSLink Home screen contains information on the following gt Which user is logged in Which CASS Link Country is being accessed Any Operational Messages such as scheduled maintenance and system downtime VV WV User information possibly more relevant to Delivering Companies and the CASS Manager Vv Menu options associated with the User profile Version 1 4 June 2010 5 Copyright IATA CASSLink User Manual Delivering Companies 1 5 CASSLink Menu Once you have successfully entered the CASSLink website using your Username and Password there are four 4 menu options for the CASSLink User to choose These can be found on the left hand side of the CASSLink screen These Menu options are Input Services Output Services Correction Services User Maintenance Main page lata CASS System Windows Internet Explorer DER
35. y uploaded This may be because the file already being loaded or the new file has the same file number in the Header Record Open the file in Notepad to check the file number File not found or one of the submitted files is of incorrect input format Open the file in Microsoft Notepad or similar and examine the file for any unusual characters In particular check the Header Record and ensure that the dates and file number are numeric characters only especially that there are 0 s zero s not o s alpha Also ensure that the Header Record is on the first line of the file and the first line is not blank The header contained dates that were incorrect Check the Header Record to ensure dates are correct No apparent reason can be found for the load failure Retry the upload BillingDate 06 04 20 is not numeric There is an O Oscar instead of a 0 zero in the date field of the Header Version 1 4 June 2010 14 O Copyright IATA CASSLink User Manual Delivering Companies 2 8 Sample Validation Report E Adobe Acrobat Professional Validation10702 1 pdf E Be Edit View Document Tools Advanced Window Help 2 open a fal gt eprint 3 emai i search P creste PDF P Review 8 Comment fE Secure y sign hy Advanced Edting 8 TE setect Text 6 92 LO OO e 10 OS EDE f Howto fl Pages Y Layers
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