asq - Early Learning Coalition of Broward County, Inc
Contents
1. GRAY AREA continued 4 Provider prints two copies of the Intervention Activities One copy is given to the parent guardian at the conference to use at home with his her child Located in Documents Section in the Screening Management Tab on the top Navigation Menu One copy of the Intervention Activities is placed in child s file and used to individualize curriculum for this child Rescreen according to the date of the next preprinted ASQ 3 Questionnaire to monitor the child s progress after using the Intervention Activities Reevaluate the Information Summary sheet s based on the ASQ Score Interpretation and Recommendations for Follow up Diagram and the Action Steps Based On the Screening Results See Attachments 4 and 5 Seta Task QN BLACK AREA Further assessment with a professional is needed Follow steps 2 and 3 under GRAY AREA Provider completes the FDLRS Child Find Referral Form at www elcbroward org ASQ aspx with the parent guardian and has him her sign the Form indicating permission to refer the child Can complete online saved but must be printed in order to be faxed to FDLRS Child Find Provider faxes the Information Summary sheet s and the FDLRS Child Find Referral Form to FDLRS Child Find and places the FDLRS Child Find Referral Form in the child s file Follow steps 4 and 5 under GRAY AREA BLACK AREA continued Provi2. Development factors Health factors Family cultural factors This enables the Provider to look at the asse information in the context of other factors influencing a child s life If the Provider has completed steps 1 and 2 above and still has a concern refer the child fora mental health evaluation as needed Provider uses Intervention Actmities included in ASQ Online System todeveloplessonplans tomeet the specific needs of each child and givesa copy of the Intervention Activities to theparentso he she can work with the child at home 154 371 7217 to make a referral 21 ASO SE ACTION STEPS BASED ON THE SCREENING RESULTS Review the Information Summary Sheet to interpret the results Then use this information to guide your NEXT STEPS BELOW CUTOFF SCORE If the child s scores fall below the Cutoff Score the child s development appears to be on schedula Schedule an annual rescreen based on the first day of the month of the child s birthday the folowing year 2 Prowider schedules a conference with the parent to share the results of the information Summer sheet for the ASCCSE Provider prints two copies of the information Summary sheet One copy is green 0 he parent at the conference Set a Task Other copy of the information Summary sheets for fe ASCCSE Is placed in Ehe chads file and used bo 10 cusriculum tor this 4 Provider prints
3. System System System How to Manage the ASQ Program continued 3 Run Program Reports ASQ Online incudes powerful features that make it easy to record score and track ASQ screenings ASQ Online allows Program Administrators Program Users to quickly generate reports for individual children individual programs and or groups of children across multiple programs Select Reports from the top Navigation Menu Click on the name of the report you wish to run ab Available Reports lists all available reports ab Recent Reports lists all reports generated within last two weeks How to Manage the ASQ Program continued 4 Family Access e Family Access Is an online questionnaire completion system Create website where you send screenings electronically to caregivers who will complete the screenings for their children online and return them electronically to the early childhood program e Program Administrator accepts or rejects screens e Once accepted screens become part of program screens e No additional data entry necessary to enter screening results e See section 10 in Program Administrator Manual 2 SCREENING PROCESS Schedule Create child amp rescreening caregiver profile _ Create Follow up Tasks Create screening tasks Share results of ASQ 3 and ASQ SE with parent Information Summaries Intervention Activities for ASQ
4. 24 August 2012 6 4 729 31 Timeframes for Screening Florida legislation 6M 4 20 Screening of Children in the School Readiness Program Says Newly Enrolled Child The Provider or the Program Administrator with the caregiver completes an ASQ 3 and an ASQ SE screen online for each newly enrolled child whose family receives school readiness assistance Screen a child no later than 45 calendar days after 1 His or her first enrollment in the School Readiness program or 2 Subsequent enrollment after being terminated or withdrawn from the School Readiness program BEST PRACTICE BROWARD PROVIDERS Timeframes for Screening e Best Practice is to have the caregiver parent guardian complete the ASQ 3 and ASQ SE screens with the provider within 5 days of the child s first 1 day of care at the child care facility A perfect opportunity to begin building a positive relationship with the caregiver to understand their child better Timeframes for Screening Currently Enrolled Caregiver complete ASQ 3 and ASQ SE screen online for each child enrolled on an annual basis By Hequest Screens may be requested by the caregiver of a school readiness child or private pay child at any time he Provider may also request a screening if there is a concern regarding the child s development Who Should Complete the Questionnaire Option Online by the Caregiver
5. ASQ 3 English ASQ 3 Parent Conference Sheet English Intervention Activities ASQ 3 Monitoring Follow up Packet Parent Feedback Letter Monitoring ASQ 3 English Intervention Activities ASQ 3 Parent Conference Sheet English e ASQ 3 Follow up Packet for Family of Child Referred to FDLRS Child Find Parent Feedback Letter Monitoring ASQ 3 English ASQ 3 Parent Conference Sheet English Intervention Activities e ASQ 3 Rescreening Packet Parent Questionnaire Cover Letter ASQ 3 English Questionnaire Broward Program Packets ASQ SE ASQ SE Welcome and Initial Screening Packet Parent Welcome Letter ASQ 3 English Parent Questionnaire Cover Letter ASQ 3 English Whatis ASQ 3 English ASQ SE Typical Follow up Packet Parent Feedback Letter Typical ASQ 3 English Intervention Activities ASQ SE Monitoring Follow up Packet Parent Feedback Letter Monitoring ASQ 3 English Intervention Activities ASQ SE Follow up Packet for Family of Child Referred to FDLRS Child Find Parent Feedback Letter Monitoring ASQ 3 English Intervention Activities ASQ SE Rescreening Packet Parent Questionnaire Cover Letter ASQ 3 English Questionnaire lail 100 Fiction and Nonfiction 2 524 Fiction and Nonfiction SS AOL Mail 122 d Suggested sites Web Slice Gallery v Logged in as cwasserman Logout Program ELC of Broward Role Program Administrator
6. Find Referral Form at www elcbroward org ASQ aspx with the parent guardian and has him her sign the Form indicating permission to refer the child e Can complete online saved but must be printed in order to be faxed to FDLRS Child Find Provider faxes the ASQ SE Information Summary and the FDLRS Child Find Referral Form to FDLRS Child Find and places the FDLRS Child Find Referral Form in the child s file 58 ASQ SE ACTION STEPS BASED ON THE SCREENING RESULTS continued Above the Cutoff Score amp Meets the Referral Criteria continued 6 Provider prints two copies of the Intervention Activities One copy is given to the parent guardian at the conference to use with his her child Located in Documents Section in the Screening Management Tab on the top Navigation Menu One copy of Intervention Activities is placed in childs file and used to individualize curriculum activities for this child THE SCHOOL BOARD OF FROWARD COUNTY FLORIDA Exceptional Student Education and Support Services FDLES Child Find Referral Form Children Ages Birth to 5 Years Referred By Director s Name Chit Cane Forty Facility E Mail Phones FAX Referring Source ELC BROWARD ASQYSE Attached Oy On Ol new annual Authorization in Refer ___ CO HEP Child s Mame Sev Language Spoken at Hone Family receives SR financial assistance N Parent Ll Foster
7. V amp Stages usu ionnaires lt M p qonline com Home My Profile Program Child Profile Screening Management Is Home Screening Management Packets ASQ 3 Follow up Packet for Family of Child Referred to Child Find Teening Packet Details Due 49 EL o 0 o Name ASQ 3 Follow up Packet for Family of Child Referred to Child Find Out 2 Kind Program Questionnaire type ASQ 3 English asks Completed Documents Name Category Document Type Parent Feedback Letter Monitoring ASQ 3 English Follow up System Downl ASQ 3 Parent Conference Sheet English Follow up System Downl Intervention Activities Follow up System Downl 15 leted x AOL Mail 106 Fiction and Nonfiction 2 Fiction and Nonfiction AOL Mail 122 Suggested Sites Web Slice Gallery Screening Management Screenings Schedule Screening Screenings Due 87 Screenings Out 4 Tasks Add Task Tasks Due 14 Tasks Completed Screening Tasks Completed Packet Details Name ASO SE Welcome and Initial Screening Packet Kind Program Parent Questionnaire Cover Letter ASQ 5E English Parent Welcome Letter ASQ SE English ASQ SE English Questionnaire Home Screening Management Packets ASQ SE Welcome and Initial Screening Packet Questionnaire type ASQ SEE Screening Screening Screening
8. and the Provider or Program Administrator Option Family Access oend letter via email to caregiver parent guardian with url link to complete questionnaire and return to Program Administrator Who Should Complete the Questionnaire continued Option Provider may complete the screening If Caregiver doesn t Complete the screening with the Provider or Program Administrator within the first 5 days of enrollment at child care facility e Return the screen the Family Access oystem within the specified timeframe Who Should Complete the Questionnaire continued Provider may complete the screens if Caregiver doesnt respond e The child has attended the facility at least part time for 30 or more days e The currently enrolled child has been in care at the facility 10 months or more by the first day of the month of his her next birthday or The family or teacher has a concern regarding the child s development Which Screen Give To schedule a screening task for a child 1 Select Screening Management from the top Navigation Menu 2 Select the Schedule Screening Quick Link 3 Fill in the required information items with an asterisk 11 Questionnaire type always select the Long form as the questions appear on the form The age interval of the questionnaire will automatically populate based on the child s birth date 4 Click Save 5 h
9. each and gives a copy of the Interventio Activities to the parent so he she GRAY AREA can work with the child at home BLACK AREA One or more black areas REFER For Evaluation to FDLRS Child Find Provider uses Intervention Activities included in ASQ Online System to develop lesson plans to meet the specific needs of each child and grves a copy of the Intervention Activities to the parent so he she can work with the child at home Y Eligible Send Referral along with copies of Eligible the Information Summary for ASQ 3 and ASC SE a referra 42 ASQ 3 ACTION STEPS BASED ON THE SCREENING RESULTS Review the Information Summary Sheet to interpret the results Then use this information to quide your MEXT STEPS IF the child s scores Fall in the while ares it amp above the cut off and the development appears to be on schedule 1 Schedule an annual rescreen based on the first day of the month of te child s birthday the following year 2 Provider schedules a conference with the panent guardian share the results of the Information Summary sheet lor the ASQ 3 andlor Provider prints two copies of the Information Summary sheets One copy is given to the parent at the conference Set a Task 3 Other copy of the Information Summary sheets for the ASQ 3 and the 55 is placed in fe file 4 Provider prints two copies of the I
10. so they all work together for the good of the child As a benefit this will instill a positive attitude for the parent guardian toward the early childhood program The key to the success of the child is to build a partnership with the parent at the time of enrollment When any child is screened throughout the year it 15 important to share the results with the parent guardian Parent provider conference supports the objective of providing the child with the best educational opportunities so he she succeeds in school How to Manage the ASQ Program continued 2 View and Create Documents and Packets ASQ Online provides a number of documents to aide you in the screening management of your program View Print Documents page lists all the system and program documents Download preview for documents containing dynamic content link to right of document section 9 6 2 1 Program Administrator User Manual Creating Documents Documents can be created that are specific to each program Program Users will be able to view and download the document once created The View Print documents page will list all created documents as a Program document Documents can be added to any program packet that has been created Creating Documents continued Uploading Your Program Logo to Use on Documents and Packets Click on Program from the top Navigation Menu e Upload your programs logo in the Program Details sect
11. the parent at the conference to use wath higher child Located m Documents Section in The Screening Management Tab on the Navigation Bar ASQ SE ACTION STEPS BASED ON THE SCREENING RESULTS Review the Information Summary Sheet to interpret the results Then use this information to guide your NEXT STEPS BELOW CUTOFF SCORE If the child s scores fall below the Cutoff Score the child s development appears to be on schedule 1 ochedule an annual rescreen for the following year based on the first day of the month of the child s birthday 2 Provider schedules conference with the parent guardian to share the results of the Information Summary sheet for the ASQ SE BELOW CUTOFF SCORE continued 3 Provider prints two copies of the Information Summary sheet One copy is given to the parent guardian at the conference Seta Task One copy of the Information Summary sheet s for the ASQ SE is placed in the child s file and used to individualize curriculum for this child BELOW CUTOFF SCORE continued 4 Provider prints two copies of the Intervention Activities One copy is given to the parent guardian at the conference to use at home with his her child One copy of Intervention Activities is placed in child s file and used to individualize curriculum activities for this child 5 Rescreen according to the date of the next preprinted ASQ SE Questionna
12. two copies of the Intervention Activities One copy is given to the parent at the conference to use at home with hisiher child Located m Documents Sector in the Screening Management Tab on the Nawkgaton Eee 5 Other copy intervention Activities is placed in child s file and used to individualize curriculum activities for Bas child ABOVE THE CUTOFF SCORE AND MEETS THE REFERRAL CRITERIA Hf the child s score falls above the Cutoff Score and the Referral Criteria on the ASQ SE Information Summary sheet has been considered the child may be developing with concerns m Furthes assessment with a professiona is needed 2 Provider schedules a conference with the parent to share the results of the Information Summary sheet for the ASO SE Provider prints two copies of the information Summary sheet One copy is given to the parent al the comierence Set a Task 3 Other copy of the information Summary sheets for the ASQ SE is placed in the child s and used to individuals curriculum for child 4 Prowider competes the Find Referral Foo with the parent and nas himiher sign Ehe Form indicating penmnission io refer the child amp Prowler axes the ASCOSE information Summary and the Find Referral Form to FOLES Find and places the Find Referal Form in the chikl s file 6 Prowder prints two copies of the Inserveeilion Activibes One copy is given to
13. 3 and ASQ SE Select ASQ 3 or 50 5 Questionnaire Locate Intervention Activities for ASQ 3 and ASQ SE Print 2 copies Information Parent completes ASQ 3 and Summary generated ASQ SE questionnaire with b for ASQ 3 and ASQ SE Provider or Program Print 2 copies of each Administrator And the Screening Process Continues The ASQ Online Process is ongoing for each child from birth to kindergarten age D g 0 EARLY Questions and Answers LEARNING COALITION 117 Education begins at birth 76 ALL YOU DO FOH BROWARD COUNTY S CHILDHEN AND FAMILIES
14. AGES AND STAGES Y QUESTIONNAIRE ASQ TRAINING Presented by the Early Learning Coalition of Broward County Inc EARLY LEARNING COALITION df Broward County Inc Education begins at birth Carol Wasserman Ed D ECE Consultant Ruth Rubin ECE Consultant Child Care source amp Referral jility Determination n Processing Provider d Slot Management ntal Screening for 2013 2014 Florida Legislation T HIM Florida legislation Rule 6M 4 720 requires N all school readiness funded children 0 5 years old be screened for possible developmental delays with documentation of the learninq progress of these children The Early Learning Coalition of Broward County Inc ELC Responsible for the coordination and monitoring of developmental and social emotional screening of all school readiness children e within 45 days of the initial enrollment and annual screening in the month of each child s birthday www elcbroward org ASQ aspx E ASQ3 User s Guide m Des LI Squires ombly Jane E El ore Sie Diane Brickor amp lath Two The Ages amp stages Questionnaire System ASQ e Selected as Broward County s screening tool for school readiness children e May also be administered to children of private pay families at no extra cost e Will be completed online by parent guardian or e Importan
15. Parent Relative Guardian Home Address mmm A Stabe FL Home Phone 054 754 Work 954 754 Cell 954 754 Altemative Contact Relationship Pilone Child Covered by Healthcare Insarance Ow Unkown Medicaid Private Lx ON Name of Insurance Plan Child is currently receiving protective service Y D N ChildNet Advocate Developmental Educational Concerns L Communication L Motor Self Help LI Cognitive Ul Social Emotional Behavioral O Other Currently Receiving Developmental Services v LIN Physical Therapy Speech Therapy L Gecupational Therapy Behavioral Services 1 Unknown Where Child has a Medical Diagnosis Oy ON what Comments Part C Eligible Oy On Date 5ervice Cocrdinatan Imira IF SP Transition Migs _ STATE OF FLORID DIEFASTIHENT OF REAL TS THE SCHOOL EOSED GF COSINTYN Load CH DRENW S MEDICAL SERVICES Pom Con rel dud p Renu 9153 Fax to FDLES Child Find at 754 321 7217 Phone 754 321 700 60 BEST PRACTICE BROWARD PROVIDERS Referral Task Best Practice Broward Providers should select Referred Child to FDLRS Child Find and not Referral on the menu of tasks This task has been customized for Broward Providers Promoting Good Communication Between Parent and Provider Program Administrator should promote Team work between the parent guardian the provider and the Program Administrator
16. am on top Navigation Menu Click Add Custom Task on Quick Links Type in the name of the task Click Save he new task will now appear at the bottom of the list of tasks Broward ELC s Custom Tasks Broward Customized Screening Tasks should be added by Program Administrator Activity Packet prepared for child Repeat yearly 1 day of birthday month Repeat after 2 months Repeat after 4 months Referred to FDLRS Child Find Customized Screening Tasks found at bottom of list of ASQ s list of tasks Questions and Answers EARLY LEARNING COALITION of Broward County Inc Education begins at birth How to Manage the ASQ Program 1 Screening Management Screening Section Screenings Due Refers to screening tasks that have been scheduled but the materials have not yet been sent to the caregiver parent guardian for completion e Is only a list of screening tasks that are due To complete the task go to the View Print Packets page and generate the materials associated with this task Schedule a Screening Set a screening task After every screen is complete a task must be set e g Rescreen Referred to FDLRS Child Find Intervention Activities provided If an alert is set up in the beginning an alert will be sent automatically for each task set up Parent Guardian Option Decline Ch
17. der continues to use Intervention Activities in the classroom to individualize curriculum for this child while awaiting FDLRS Child Find results could be months Provider may contact Warm line Services Specialist for further assistance to ensure positive services for child 954 724 7540 ASQ SE Documents for Score Interpretation Hecommendations for Follow up and Action Steps ASQ SE Score Interpretation and Hecommendations for follow up Diagram View to determine where the child s scores fall e ASQ SE Action Steps Based on the Screening Results View to determine next steps in one of ra ways Child s Development appears to be on schedule or Child is developing with concerns BELOW CUTOFF SCORE appears to be on schedule RESCREEM ANNUALLY Provider uses Intervention Activities included in 50 Online System to develop lesson plans to em 3 needs of each child and gives a copy of the Interventio Activities totheparentso he she can work with the child at home 3 Refer for Mental Do Not Refer Health Evaluation 4 5 send Referral along with copies of the Information Summary for ASQ 3 and ASQ SE FAX the FDLRS CHILD FIND Referral Form t E CUTOFF SCORE and MEETS IHE REFERRAL CRITERIA Compare score with the cutoff core for the Developmental areas and for the total score Consider the Referral Criteriain Step 4 on the Information Summary Setting time factors
18. e Questionnaire appears and the caregiver parent and provider or program administrator complete it View the Child Profile amp Questionnaire for a Screening as a Provider To view a Child Profile and a Questionnaire from the Screenings page 1 On your Home page click the View tab next to the My Screenings tab OR 1 Select Screening Management from the top navigation menu and click the View All tab next to the Screenings tab 2 Under the Screenings section click on the child s name to view his her profile 3 view the questionnaire for a child under the Screenings section click on the questionnaire next to the child s name This will pull up the Information Summary Sheet for that questionnaire Click through the area tabs to view the screening in its entirety B Results Print Information Summary for ASQ 3 and ASQ SE AASQ Child s name Camp Mary Date ASQ completed 09 04 2009 Child 10 27 Date of birth 03 01 2005 Program Enterprsa Program B Provider Bourne Al 54 Month 4850 5 Information Summary 9 Do vou have a explein 1 SCORING RESULTS NO RESPONSE Area Communcation Gross Motor Fine Aoig Problem Solving Persona Socal 2 OVERALL RESPONSES Boldimcs unpercase reponses require follow up See 1512 3 Veer Guide for guidancg 1 Do you thnk your child hears well If no expan Yes Comments 2 Doou t
19. eet s based on the ASQ Score Interpretation and Recommendations for Follow up Diagram and the Action Steps Based On the Screening Results See Attachments 3 and 4 Set a Task BLACK AREA Further assessment with a professional js needed Follow steps 2 and 3 under GRAY AREA Provider completes the FDLRS Child Find Referral Form with the parentiquardian and has himiher sign the Form indicating permission to refer the chili 4 Provider faxes the information Summary sheets and the Find Referal Form to FDLRS Child Find and places the FDLRS Child Find Referral Form in the chiks file 5 Follow steps 4 and 5 under GRAY AREA Provider continues to use Intervention Activities in the classroom to individualize curriculum for this child whale awaiting FDLRS Child Find results could be months 7 Provider may contact Warm line Services Specialist for further assistance to ensure positive services for child 954 724 7540 43 won ASQ 3 ACTION STEPS BASED ON THE SCREENING RESULTS Review Information Summary sheet to interpret the results Then use this information to guide your NEXT STEPS WHITE AREA If the child s scores fall in the white area it is above the cut off and the child s development appears to be on schedule 1 Schedule an annual rescreen for the following year based on the first day of the month of the child s birthday 2 Provider schedules a conference with the parent
20. guardian and shares the results of the Information Summary sheet for the ASQ 3 and or ASQ SE WHITE AREA continued 3 Provider prints two copies of the Information Summary sheets copy is given to the parent guardian at the conference Seta ask Other copy of the Information Summary sheet s for the ASQ 3 and the ASQ SE is placed in the child s file 4 Provider prints two copies of the Intervention Activities copy is given to parent guardian at conference to use at home with child Located in Documents Section in Screening Management Tab on the top Navigation Menu copy of Intervention Activities placed in child s file and used to individualize curriculum activities for child _ GRAY AREA If the child s scores fall in the gray area it is close to the cut off 1 Provider should continue to use Intervention Activities in the classroom to individualize curriculum for this child Located in Documents Section in the Screening Management tab on the top Navigation Menu Provider schedules a conference with the parent guardian to share results of the Information Summary sheet for the ASQ 3 and or ASQ SE Provider prints two copies of Information Summary sheets One copy is given to the parent guardian at the conference Seta Task One copy of the Information Summary sheet s for the ASQ 3 and the ASQ SE is placed in child s file
21. hink your child talks like other toddlers her age 1F nin explain Wes Comments Progress Can you understand mast af hat your child says Cf no explain Yes LO Comments ASQ 3 Documents for Score Interpretation Hecommendations for Follow up and Action Steps ASQ 3 Score Interpretation and Hecommendations for follow up Diagram View to determine where the child s scores fall ASQ 3 Action Steps Based on the Screening Hesults View to determine next steps A A AA ASQ 3 SCORE INTERPRETATION AND RECOMMENDATIONS FOR FOLLOW UP DIAGRAM The ASQ Information Summary provides scores in 5 areas Communication Gross Motor Fine Motor Problem Solving and Personal Social The scores in each area inform the Provider and parent guardian of the status of the child regarding the child s development in one of three ways Child s Development appears to be on schedule Provide learning activities and monitor as child s score is close to the cutoff Further assesament with a professional may be needed as the child s score is below the cutoff WHITE AREA RESCREEN ANNUALLY Provider uses Intervention Activities included in ASQ Online System to develop lesson plans to meet the specific needs of each child and gives a copy of the Intervention Activities to the parent so he she can work with the child at home Activities included in A System to develop lesson meet the specific needs of
22. ild Screening Florida legislation 6M 4 720 Screening of Children in the School Readiness Program says Children in the state of Florida who are enrolled in School Readiness services are screened Ilf a parent guardian declines developmental screening for his her child the parent guardian must complete Form OEL SR 24 at the time of eligibility determination for School Readiness services Family Central A copy of this form is sent to the early childhood program along with the Provider Authorization Form at the time of enrollment so that the Program Administrator is informed and does not screen the child Florida s of STATE OF FLORIDA SCHOOL READINESS PROGRAM PARENT OPTION TO DECLINE CHILD SCREENING Children in the state of Florida who are enrolled in School Readiness services are screened under rule 6M 4 720 Florida Administrative Code Under this rule children are screened by parents with help from local early learning coalitions or by the child s School Readiness provider Child screening helps parents and child care providers see how well the child is developing Screening also helps to identify any areas of concern of which a parent should be aware By completing this form and signing below am indicating that 1 do not wish to have my child screened Child s First Name Child sLastName Parent or Guardian s Signature Print Parent or Guardian s Name Date Form OEL SR
23. ile Program Child Profiles Screening Management Reports Family Access Navigation Menu Home Access Child Profiles Screenings and Help items from this page which are customized to your role as Program Administrator My Profile View and edit your profile information change your password create and manage your personal notes and files manage your user access and create personal alert messages regarding various functions in ASQ Online Program Find information regarding your program add program users add custom tasks import and export data and set your screening preferences Navigation Menu Child Profiles Manage all Child Profiles within your program assign users to children and view individual screenings Screening Management Schedule screening tasks and non screening tasks generate and print screening and follow up materials create your own program specific documents and groups of documents and keep track of the status of scheduled tasks for all children in your program Reports Generate program specific reports Family Access Create and manage your Family Access web page used for online questionnaire completion and accept or reject screens that have been submitted through Family Access 15 Quick Links On the left side of each ASQ Online web page you will find the Quick Links The list of Quick Links provided is specific to the web page you are currently vie
24. ion e After uploading your logo here your logo will appear at the top of letters and other customizable documents you download and print from the Screening Management page e For Family Access your logo will also appear on the web pages you direct caregivers to in order to complete questionnaires online Creating Packets Program Administrator can create customized program packets Generate packets section 9 5 4 Program Administrator Manual Download packets Providers can access these packets Early Learning Coalition has designed suggested packets to meet some of your needs Found in Broward ASQ Online User Guide BEST PRACTICE BROWARD PROVIDERS Customized Program Packets Best Practice Program Administrator creates a packet of documents for each developmental screening questionnaire and saves them in Online System under Program Packets Providers teachers will not have to develop these packets Packet will be available to Provider to give to caregiver parent guardian once the screening results have been interpreted gt See section 9 5 3 1 Creating Packets in Program Administrator User Manual Broward Program Packets ASQ 3 ASQ 3 Welcome and Initial Screening Packet Parent Welcome Letter ASQ 3 English Parent Questionnaire Cover Letter ASQ 3 English Whatis ASQ 3 English ASQ 3 Typical Follow up Packet Parent Feedback Letter Typical
25. ire to monitor the child s progress after using the Intervention Activities Reevaluate the Information Summary sheet s based on the ASQ SE Score Interpretation and Recommendations for Follow up Diagram and the ASQ SE Action Steps Based On the Screening Results See Attachments 6 and 7 Seta Task ASQ SE ACTION STEPS BASED ON THE SCREENING RESULTS continued Above the Cutoff Score amp Meets the Referral Criteria If the child s score falls above the Cutoff Score and the Referral Criteria on the ASQ SE Information Summary sheet has been considered the child may be developing with concerns 1 Further assessment with a professional is needed 2 Provider schedules a conference with parent guardian to share the results of the Information Summary sheet for the ASQ SE ASQ SE ACTION STEPS BASED ON THE SCREENING RESULTS continued Above the Cutoff Score amp Meets the Referral Criteria continued 3 Provider prints two copies of the Information Summary sheet One copy is given to the parent guardian at the conference Seta Task One copy of the Information Summary sheets for the ASQ SE is placed in the child s file and used to individualize curriculum for this child ASQ SE ACTION STEPS BASED ON THE SCREENING RESULTS continued Above the Cutoff Score amp Meets the Referral Criteria Continued 4 Provider completes the FDLRS Child
26. ng Co All rights reserved 10 Roles in the ASQ Online System Program Administrator Owner or Designee often the Director Responsible for managing an individual program within an ASQ Enterprise account Should add Provider Role in order to perform screening tasks if necessary Provider Teacher Responsible for managing the screening and referral of children to which they are assigned Caregiver A caregiver is a parent guardian grandparent foster parent or other person who lives with the child and is responsible for the care of the child Heviewer Focused on viewing and generating aggregate reports of the data from a program ROLE OF PROGRAM ADMINISTRATOR SCREENING RESULTS lint Information Summary for ASQ 3 and ASQ SE Viewingand Creating 2 Schedul a screening Review documents score Documents and Packets Interpretation Recommendations for Follow up and Action Steps for ASQ 3 and ASQ SE 3 Referralto FDLRS ChildFInc ASQ 3 and or ASGESE if necessary 4 Parent Frovider Conference to promote Good Communication between Parentand Provider 5 View and Create Documents and Packets b Run Program Reports Family Access Screening Process Diagram Using the Navigation Menu Top of each ASQ Online web page has the Navigation Menu Menu leads to the different pages of ASQ Online including the Home page My Prof
27. ntervention Activites One copy is given to the at the conference to use al home wilh his her chiki Located in Documents Section in Screening Management Tab on the Navigation Bar 5 Other copy of Intervention Activities is placed in child s file and used to individualize curriculum activities for child GRAY AREA 1 Provider continues to use Intervention Activities in classroom to individualize curriculum for this child Located in Documents Section in the Screening Management rab on the Navigalion Bar 2 Provider schedules a conference with the parent to share results of the information Summary sheet for the ASQ 3 and or ASO SE Provider prints two copies ol Informabon Summary sheets One copy is given to the parent al the conference Set a Task 3 Other copy of the Information Summary sheets for the ASQ 3 and the ASSE is placed in child s file 4 Provider prints two copies of the Intervention Activities One copy is given to the parent at the conference to use al home with his her child Located in Documents Section in the Screening Management Tab on the Navigation 5 Other copy of the Intervention Acbvilies is placed in child s file and used to individualize curriculum for this child B Rescreen according to the date of the next preprinted ASO Questionnaire to monitor the child s progress after using the Intervention Activities and reevaluate the Information Summary sh
28. rts for Providers OR Providers can set up their own personal alerts To Set up Your Program continued 6 Set Screening Preferences Provides the ability to set automatic tasks for Child Profiles Click on Program on the top Navigation Menu and click on Screening Preferences under the Quick Links Can set preferences so that screening tasks are automatically created when e The child enters the program e The child reaches a certain age he child is age appropriate for the program s recommended screening intervals e The child needs to be re screened based on the prior screening score when Scores are below cutoff for ASQ 3 Questionnaire Scores are above cutoff for ASQ SE Questionnaire To Set up Your Program continued 7 Set Tasks You can schedule screening and non screening tasks follow up activities From the Screening Management page e Can add and keep track of all tasks From the Child Profile page e Can also add and view a child s tasks within his her profile BEST PRACTICE BROWARD PROVIDERS Screening Task Best Practice is defined as the Early Learning Coalition recommended method for completing a task Best Practice is to set a task to rescreen annually on the 1 day of the child s birthday month To Set up Your Program continued 8 Add a Custom Task Broward has customized tasks according to Florida otate law Go to Progr
29. t to screen all children for a developmental guideline to understand each child s needs 5 The objectives of this training are e To introduce the advantages of the ASQ Online system e To learn how to electronically administer ASQ screens e To learn how to assign Follow up Tasks based on screening results The objectives of this training are 7 e To learn to link screening results with activities LLL 5 e learn the process for the referral of a child The objectives of this training are To promote good communication between parent guardian and provider teacher To promote good communication between parent guardian and program administrator owner or ASQ Online System ASQ Online System Benefits ASQ screens will now be completed online by parent guardian and or teacher electronically scored interpreted using this system with an Information Summary ASQ Online System is designed to Manage the questionnaire information which is electronically input Make it easier to conduct the ASQ 3 and ASQ screenings set follow up tasks and alerts a Track children s results a f Link to follow up activities S f What is ASQ Online Screen Report Results naires is a registered trademark and ASO 3 and related logos are trademarks of Paul H Brookes Publishing Co Inc El E E 4 Copyright 2010 Paul Brookes Publishi
30. ted through Family Access Compare the School Readiness attendance list for children birth through kindergarten age sent from Family Central to the list of children entered under Child Profiles To Set up Your Program continued Actions for Child Profiles Add Child Profile for every child not listed Archive a Child Profile for children no longer attending your early childhood program Please do not DELETE a child profile as a child may transfer to another early childhood program or come back to your early childhood program at a later date Merge child profiles If child has more than 1 profile merge the two To Set up Your Program continued 4 Assign Children to a Provider Every child must be assigned to a Provider Can assign multiple children to a provider Click Child Profile on the top Navigation Menu e Click on the child s name Scroll down to Child Providers amp Reviewers Add the Provider information e Click Add To Set up Your Program continued 5 Set Up Personal Alerts Assists you to be reminded when tasks are due Click on My Profile on the top Navigation Menu to begin setting up alerts Click on My Alerts in Quick Links Program Administrator sets up personal alerts for self Offers ability to receive a reminder of a task by text or email at set time before task is due Program Administrator can set personal ale
31. wing Quick Links are designed to help you complete various tasks within the different pages of the site The Helo Quick Link will always appear as the last Quick Link no matter what page of ASQ Online you are viewing The Help page provides up to date information on ASQ Online including FAQs Tutorials User Manuals contact information and other online help documentation Key to Navigating ASQ Online System Navigation Menu on top of each web page Quick Links on left side of each web page opics pertaining to web page you are viewing scroll down each web page to see all the Tabs which contain different information pertinent to the web page eg Child Profiles selected on top Navigation Menu Scroll down the web page to see sections Child Profiles Search Child Profiles To Set up Your Program Print Program Administrator User Manual and Provider User Manual Create Program Users Program Administrator must create the users in the program Providers Teachers and other Program Administrators Program Administrator should also give self access as a Provider so all tasks can be performed To Set up Your Program continued 3 Child Profiles Each child must have his her own Child Profile page e Includes Caregiver Profile must enter at least 1 caregiver profile for each child e Includes all screenings that have been entered into ASQ Online or accep
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