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1. Figure 4 14 B 1 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 5 SW 6000 Backup Utility This application is used to backup and restore the SW 6000 database You need to have Local Administrator Rights to perform a Backup and Restore procedure 5 1 Backing up data The procedure for backing up data is a follows 1 Close all SW 6000 applications 2 Start the application by ee a a clicking the SW6000 o gt SW6000 DataBase Backup Utility DataBase Backup Utility shortcut in the Start menu 3 The utility will start IB sw coo oan vay n o i mea Select Backup zE aiia aani Rias Choose a Data Source Fill in the fields Server Name BKK CHN LAP5 Restore To New Database Database Name SW6000 1 Server Name This is the name of the PC where the database is installed Database Name This is the name of the database Normally this will be Use SQL Server Astherticaton SW6000 1 Select Use Windows Authentication Server Backup File Path C Backup 2013 08 22 bak p Fill in the Backup file path and name or use the Figure 5 1 A suggested name Click the Backup button 4 Click Yes to start backing SW 6000 Backup Utility up the database Q Do you want to Backup database 5 The data will be backed up and when finished the message box Backup Database is complete will show Click OK
2. 3 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 5 3 Restoring data to other database The procedure for restoring data to another database than the backup is as follows 1 Close all SW 6000 applications 2 Start the application by clicking the SW 6000 DataBase Backup Utility shortcut in the Start menu o gt SW6000 DataBase Backup Utility 3 The utility will start BLETT Select Data Source Type i 7 Backup Select Restore pie re pats Choose a Data Source Fill in the fields PBA BKKCHN LAP5 Boao Te a D Old Database Server Name This 1S the Database Name sw6000 1 Logical Name sw6000 1 Logical Name LOG sw6000 1_LOG l name of the PC where the pee database is installed Database Name sw6000 3 Logical Name sw6000 3 Logical Name LOG sw6000 3_LOG Data File Path C Program Files amp 86 DIS SW6000 Database sw6000 3_Data MDF a Old Database This IS the Log file Path C Program Files amp 86 DIS SW6000 Database sw6000 3_Log LDF aa name of the database which was backed up ex Use Windows Authentication SW6000 1 Po a New Database This is the ee o a paan Server Restore file Path C Backup 2013 08 21 v6 0 109 installed bak Ga whic as to be restore ex SW6000 3 Select Use Windows Figure 5 3 A Authentication Select the back using the button Click the Restore button 4 Click Yes to start SW 6000 Backup
3. DIS Digital Conference System User Manual Preview This button present a screen preview of the selected parameters 4 8 4 Mimic Configuration The Mimic is a graphical El Mimic Configuration c fe overview of the conference room or hall Each seat has a coloured dot showing microphone and login status It is possible to make several mimic diagrams that can be Search Details Search for English United States arabic Name Press Conference Room v CUAMimic 4 Display IS Label Auditorium Default Menu Committee Room Default Mic On Off Default Mimic iam Press Conference Room Press Room Large selected for conferences Name CUA Mimic Display IS Label Default Menu Default Mic On Off Add Image Edit Image 63 specific Add Image Edit Image Add Delete Close Figure 4 8 D Name of the mimic diagram that will be shown on the drop down list on the Conference screen One of the mimic diagrams must be marked as default to be used by the system when no conference is started To display the interpreter set labels on the mimic diagram the Display Label must be checked The CDA application has to be restarted in order for the changes to be applied Tick this option to enable the Menu button in the mimic diagram per default When touching the dot representation of a microphone in the mimic diagram a menu is presented directly Tick this opt
4. Comment 56 Search Searcntor Engish United States Name Georgian 5 General 3 akow r General Statements min enama b aoo AkLow 7 individual members of Parliament to deliver Figure 4 8 B Name of the agenda subject configuration Each reply configuration can contain up to 10 reply options numbered from 0 to 9 The default configuration cannot be deleted but changed The default configuration is used always except when an agenda subject has been applied another configuration see the chapter Agenda Configuration The Label name specifies the label in the reply button Specifics the color indication of the reply option Hint Do not specify Red or Green color as those colors is used for Speak and Request indication Priority 1 to 10 can be specified Replies with higher priority will be shown first in the reply list Described the reply option This description is used in the CUA Layout 2 to 4 to guide the chairman User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 3 Voting Configuration This screen is used to specify a Miveinscontauetin e number of voting MEPE S English United States Arabic Chinese Georgian Russian Spanish configurations o uo Voting Buttons Parameters gt Buttons Label C
5. gt gt Selecting an empty seat before clicking gt gt will place the delegate in that seat Selecting a seat occupied by a delegate before clicking gt gt will place the delegate in a new Seat Selecting a seat and clicking lt lt will remove a delegate from a seat Clicking Clear Seat will also remove a delegate from a seat Clicking Show Active will show all delegates in the Delegates Database marked as Active Clicking Show All will show all delegates in the Delegates Database Press this button to create the number of seats which will be used for the conference Add seats in the range From Figure 4 4 D Press this button to delete a selected seat Press the button to remove a delegate from a selected seat Press this button to delete all seats User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Move Press this button to move a delegate from one seat Mj Move _ to another 30 User Manual SW 6005 CAA ver 6 2 RevA docx Move selected delegate From seat To seat Figure 4 4 E DIS Digital Conference System 4 5 Messages This screen is used to create pre recorded messages that can be used by delegates who have access to the message screen in the CUA Application A maximum of 4000 characters can be used for each message If a message is created in several language versions then a delegat
6. Send Delegate details Send Delegate Login Logout Send Agenda Links Send Prepare Meeting Web Service password Web Streaming password 53 User Manual Web Service o E English United States Web Service Address Web Service Administrator Address Web Service password Web Streaming password Send Delegate Details Send Agenda Links Send Delegate Login Logout Send Prepare Meeting Close Figure 4 7 L Field for entering the web service address Field for entering the web service administrator address Tick this option if delegate details text and picture shall be sent to the web service Tick this option if delegate login logout information shall be sent to the web service Tick this option if agenda links shall be sent to the web service Tick this option if SW 7085 Streaming Software is in use Field for entering password for the web service interface to be verified by the web service Field for entering password for the web service to be verified by the web Service interface User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 7 8 Conference Import Export Mode The default Import Export mode for conferences is to from a file folder Alternatively Import Export can be done through a third party web service For more information about using this option please refer to the User Manual SW 6186 Advanced Import Export 54 Ga Confe
7. Bylaw 07 061 North Central ASP Amendment Bylaw 07 061 North Central ASP 3rd Reading Bylaw 07 062 North Central LUB 2nd Reading Bylaw 07 062 North Central LUB 3rd Reading Bylaw 07 063 Red Creek Area LUB 2nd Reading Bylaw 07 063 Red Creek Area LUB 3rd Reading Bylaw 07 064 LUB General Amendments 3rd Reading Bylaw 07 060 Assessment amp Taxation Fees 3rd Reading Postponed for next meeting Adjournment Motion to adjourn New item Delegate Statistical Report r Details English United States Arabic Choose Rap User Manual 8 23 2013 12 00 00 AM Conferences Started Delegate detailed Delegate Sart Date 21 08 17 F z End Date 23 08 2013 g7 Delegate Fitter Delegate E Userype x Group a _Creata Repon chose _ Figure 4 6 H User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 6 5 1 All delegates User Manual This reports list total speech time and number of conference participated for all active delegates in the Delegate Table within a specified period of time Select the All delegates report in the dropdown list Enter the Start Date and End Date Optional select a User Type Optional select a Group Press Create Report When the report is created it is displayed for viewing in a PDF viewer 39 Period All Delegates Statistical Report Conferences Start time St
8. microphone for the speaker will be set active on the seat selected in the field Open Mic On If the subject title is empty the speaker name is shown in the CUA Agenda and CDA Agenda If the subject title is not empty the speaker name is not shown in the CUA Agenda and CDA Agenda The subject title is shown instead Using a dropdown box it is possible to select at what seat the microphone for a speaker shall be opened The choices are Empty No microphone opens when the subject is set current Own Seat The microphone opens at the seat where the speaker is logged in i C i 2 Podium x The microphone opens at the seat configured as Podium x in the CAA Setup Equipment Conference Units Seat Type The speaker name will be shown in the CUA and CDA This field indicates is one or more documents are linked to the subject Drop down list for selecting different agenda subject configurations for individual agenda subjects Indication column The field is black if a voting configuration is selected for the subject Field for assigning voting configurations for the individual agenda subjects Drop down list for selecting different speech time configurations for the individual agenda subjects This button inserts a blank row above the selected row allowing the user to add a new subject This button deletes the selected subject unless a vote result exists for the subject This button moves the selected subject one
9. serializeAs String gt lt value gt 0 02 lt value gt 64 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 5 CDA Configuration This screen is used to make configurations for the use of the CDA application E Detault Configuration E Mo CUAControl Multiple configurations can be es created to assign the CDA Setup with 1og0 NN E ao applications individual configurations For more information about CDA configurations please refer to the User Manual SW 6090 CDA Mo Conference Test The meeting has ended stop voting Set Subject Active Set voting Subject Active Start fendance Check Stop Attendance Check Figure 4 8 F 4 8 6 Delegate List Configuration This screen allows the user to set the column widths for the different lists in the CUA and CDA Application which show ome aes Delegates User Type The total width is a fixed ins determined by the maximum Group Abbreviz on available space on the screens Seat Number The individual columns can be Group Speech Time omitted from the lists by entering zero in the width field Only the Show Name column is mandatory Speech Time Update Cancel The Show Name content is defined in the User Type setting Figure 4 8 G The fields User Type Group and Group Abbreviation can also be selected when configuring the Show Name con
10. view Total Vote Result 42 Options for displaying the voting results in the Search table to the left Option for displaying the voting conclusion Approved Not Approved in the Search table to the left Options only available when selecting Total Results and Voting Configuration Options for selecting the conditions of the voting result search The and condition requires that all the conditions are fulfilled in order for a voting result to be included in the search The or condition requires that one of the conditions is fulfilled in order for a voting result to be included in the search Options for up to 9 different voting results The options are defined in the selected voting configuration Options for filtering the voting results based on syntax Field for entering a numerical value used in combination with the chosen syntax Options for displaying the voting results in the Search table to the left Option for displaying the voting conclusion Approved Not Approved in the Search table to the left User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 7 Setup Equipment 4 7 1 Conference Units This screen is used to Berem es configure the seat English United States assignment setting up Poi relations between e oorno aal Jemmumaaa ocorneues aaa O O ooon microphones seat numbers e eee ooo Seeder ee and computers
11. CUA Login screen when the conference is started An alpha numerical value use to identify the conference Title of the conference Max 50 characters The conference mode determines how delegates are known to the system Please refer to the section Conference Mode Select the microphone mode to be used when the conference is started Options are Automatic Manuel FIFO and VOX Voice active VOX option only if the CU 6105 6110 features this mode Please refer to the section 4 3 2 Microphone Operation Mode User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Default Agenda Configuration Voting Configuration Registration Configuration Speech Time Configuration Start Stop Dates Start Time Customer Id Customer field 1 4 Use Multilevel Agenda on DC 6990 Alert on CDA Delegate Seat Table 12 User Manual The default agenda subject configuration for the conference can be set using a dropdown box A set of agenda subject configurations is created in Setup Configurations Agenda Subject Configuration The default voting configuration for the conference can be set using a dropdown box A set of voting configurations is created in Setup Configurations Voting Configuration The default voting configuration for the conference can always be changed in the CUA before a voting session is started The dropdown selection Registration Con
12. Cards in Conference Units is selected the login code is taken from a chip card inserted in the conference unit Then the user will not be presented for a login screen when starting the CUA Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Login Using Code on Preferred Seat Automatic Login on Preferred Seat No login 15 User Manual Selecting this option will allow the delegates to have pre assigned seats The delegates can either login at the designated seat by using the Login button or login with chip card code at other seats In systems without chip card login the CUA always allows for login at the designated seat using the Login button and alternative login of other delegates with code login In systems with chip card login the CUA prompts for code login at the designated seat if there is no chip card reader available and allows for alternative login with another code login If there is a chip card reader available the CUA prompts for chip card login The Login Using Code on Preferred Seat mode differs from the Prepared Delegate Seat Table mode in the sense that the delegates are not registered as logged in before they login using the Login button or login with chip card code Also it is possible to move the delegates and assign othe
13. Passed formula A vote session can result in either Passed or Not passed If the Quorum formula is used and the result is true being Quorum obtained the result is calculated based on the formula specified in the Passed field If the result of the formula is true the result is Passed If the result of the formula is anything else than true the result is Not passed If Quorum was not obtained the result is always Not passed Quorum not met regardless of the result of this calculation The result of the Passed formula is displayed on the various vote result screens right after finishing the vote session Passed is in clear green colour and Not passed in clear red colour Please refer to the paragraph Use of Voting Group parameter for details about the variables to use Here are some different examples that show ways of calculating Example 5 Passed if Yes votes are more than No votes if Yes votes are more than No votes Totall gt Totals barad 6 e e if Yes votes are more than No Abstain a votes Example 7 We have exactly 120 appointed Members and sum Vote1 gt 60 more than half of them must vote Yes regardless of how many of them are present during the voting Example 8 Exactly half or more of the present delegates sum Vote1 gt sum Present 2 must vote Yes 4 8 3 6 Vote display column formula The result of the voting sessions is displayed on several C
14. Select a conference from the list on the left side of ihestreen Conference Log Report j World Sales Meeting Start Stop Duration Select the Conference log nO ai 20120625 20120625 3 04 2 23 34PM 2 59 38 PM report in the dropdown list a Carsten Haack Nieben Managing Director pkd apie and press Create Report zamre Semen h Baai see 22334PM_ 2859 38 PM When the report is created Benny Knudsen Sevice 224 34PM 225 34PM H kan Hansson Managing Director 227 34PM 259 38PM it is displayed for viewing o i enny en vice In a PDF viewer Hakan Hansson Managing Director Group A Group B Approval of next years budget Carsten Haack Nieben Managing Director Chairman Bjarne Rasmussen Technician Delegate Approval of next years budget H kan Hansson can vote for Bjarne Rasmussen Voting configuration Standard Voting Ye 2 Abs tain 1 No 2 Not Voted 1 Present 6 Total sests 10 Passed Not passed Final Result Carsten Haack Nieben Managing Director Carsten Haack Nieben Managing Director GroupA New products World Sales Meeting World Sales Meeting Conference duration Participating delegates Speskers Voting sess ions Benny Knudsen Carsten Haack Nieben H kan Hansson Group A Group B Date 23 08 2013 Page 1 of 1 Figure 4 6 C 33 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 6 1 2 Login and logout activity This report shows all login logout ac
15. There can be a maximum of 5 levels of sub subjects 6 levels including the main subject The level is marked in the second column with a color and a level number Each sub subject is shown with indention as well Max number of characters 1000 A speaker type can be selected from a drop down list If speaker type is selected the speaker type is shown before the speaker name in the CUA and the CDA Agenda If speaker type is not selected only the speaker name is Shown Speaker type is only shown in the CUA and CDA if the subject title is empty Speaker types are created in CAA Setup Configurations Speaker Type Configuration User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Speaker Open Mic On Document Agenda Subject Configuration Voting Configuration Speech Time Configuration Insert Remove Move up Move down gt gt lt lt 21 User Manual It is possible to insert an unlimited number of speakers as sub subject to a main subject or a sub subject Each speaker is normally assigned each a sub subject i e at level 3 below a level 2 subject like Reply The speaker is selected by clicking the speaker field at the subject A popup will open listing the delegates assigned to the conference in the Delegate Seat Table Alternatively the speaker name can be typed in the speaker field at the subject If a subject with a speaker is set current in the CUA Agenda screen the
16. and click Exit to close the application Figure 5 1 C 2 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 5 2 Restoring data to same database The procedure for restoring data to the same database as the backup is as follows 1 Close all SW 6000 applications 2 Start the application by clicking the SW 6000 DataBase Backup Utility shortcut in the Start menu o gt SW6000 DataBase Backup Utility 3 The utility will Start QA SW 6000 Backup Utility Select Data Source Type Backup o Select Restore MS SQL Express MS SOL Server Restore Choose a Data Source Fill in the fields Server Name BKKCHN LAP5 Restore To New Database Database Name SW6000 1 Server Name This is the name of the PC where the database is installed Database Name This is the name of the database Normally this will be ES SW6000 1 but it has to be the same as when the data was backed up Server Restore File Path C Backup 2013 01 22bak a Select Use Windows Authentication Figure 5 2 A Select the backup file using the button Click the Restore button 4 Click Yes to start SW 6000 Backup Utility restoring the database 2 Do you want to Restore database 5 The data will be restored and when finished the message box Restore Database is complete Click OK and click Exit to close the application Figure 5 2 C
17. maximum number of speakers is not reached Otherwise the speak request will be inserted onto the request list The first on the request list will be turned on when one of the active microphones is turned off Microphones with Chairman priority will always be turned on directly VOX Speaking into a Delegate microphone will turn on the microphone if the maximum number of Delegates is not reached Otherwise the speak request will be rejected Speaking into a Chairman microphone will turn on the microphone if the maximum number of Open Mics is not reached Otherwise the speak request will be rejected Chairman units will interrupt a Delegate unit if the maximum number of Open Mics is reached Operation settings for the VOX mode can be set on the CU 6105 6110 Manual Reply Same a Manual mode however the Reply option is enabled Automatic Reply Same a Automatic mode however the Reply option is enabled VOX Reply Same a VOX mode however the Reply option is enabled 16 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 3 4 Delegate Seat Table Press the Del Seat Table button to call the function for creating a Delegate Seat Table for the conference The button is only enabled if the conference mode is set to e Prepared Delegate Seat Table e Login Using Code on Seat e Login Using Code on List e Login Using Code on Preferred Seat e Automatic Login on Preferr
18. mme d Chip Card to Program After selecting the Delegates eS ELL click the button Login Code 344 Note Programming is only FirstLastName Andrew Stuart possible if the CP 6000 Chip TE Program Chip Card AbotProgramming Card reader is installed egam ip Abort Programming Close Figure 4 7 K Program Chip Card Click this button to program chip cards for the selected Delegates You will be prompted to insert the cards to be programmed Abort Programming Click this button to abort the programming Click this button to un select all selected Delegates Click this button to read the information on the inserted chip card Click this button to clear the chip card information fields If a card is inserted in the chip card reader the information User Id Login Code Name Location Id will be shown in the fields above the button Clicking Delegate Details will bring a popup showing all details about the delegate Clicking this card will erase the programmed information on the card Delegate information in the Delegates Database will not be deleted User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 7 7 Web Service This screen is used to setup the connection parameters for the SW 6086 Web Service Interface For details about the SW 6086 Web Service Interface please refer to User Manual SW 6086 Web Service Interface Web Service Address Web Service Administrator Address
19. running the hs losan eee amore Jodo SE i 1 6 000 238 1574 DMunitt Delegate elo i loji F Created 11 10 CORAP ICANN E E eea a O ote Seats are automatically Iti loon 108300 panas naonn a ree created by the CU Interface application when information about new units is received from the CU 6105 6110 Central Unit em al me Ne Pea venin enevere versia Save somnos Mic Check PC Check Mic Scar Replace Una The table can be sorted in 6 1 167 53 58 Bou accordance to the various Logall Out aaa Delete Delete al Close columns by clicking the header Figure 4 7 A Note If a seat has been created it will not be deleted automatically if the unit is not connected to the CU 6105 6110 anymore Un used Seats have to be deleted manually Units in room Room Type in the Room to filter the list to shown only units placed in the room selected If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Rooms Room Configuration Seat The seat number must be unique and is used to identify the seat on lists reports and on the mimic diagram It can have a maximum of five numeric characters Serial Each microphone has a unique serial number encoded into the unit from the factory The number 000 000 000 must be used t
20. the Start Voting button has been activated User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Database Selection Streaming Control Delegate Votes Status Controls On Mimic Speaker List on Main Request List on Main Print Vote Result Button 4 9 1 5 User Manual A user with this functionality can switch his application between two or more systems With this option the user has the right to control streaming and archiving With this option the user has the right to display the Delegate Votes Status information on the CUA Result screen With this option the user has access to the control buttons on the mimic diagram in the CUA With this option the user has access to the Speakers list on the CUA and on the DC6990P not the Request list With this option the user has access to the Speakers and Request list on the CUA and on the DC6990P With this option the user has access to a button on the voting results screen enabling the user to print the voting result Microphone Parameters This setting is used to assign individual Modes to Users or Seats For most applications the Operation Mode is set to Use CU mode It means that the operation mode for the users is following setting made on the CU i e if the system is running in Manual mode the Delegates will run in Manual mode The Standard CU modes are found in the following table 4 9 1 5 1 Standard System
21. the screen which is the language on the first tab from the left e g English Entering data for the rest of the languages is optional Selected fields will be highlighted in yellow Throughout this manual buttons will be referred to by putting the button text in brackets like Add The following buttons are generally implemented on all screens Add Press the button to add a new record That can be a conference a delegate a message or similar record When the screen is in edit mode then all fields will be sand coloured When the adding of information is complete possibly for several languages then press the Update button to save the information Delete Press the button to delete selected record information That can be a delegate a conference or similar Information for the record in all languages will be deleted 9 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Update When the user is adding or editing information the changes are saved by pressing this button Editing existing information is done simply by selecting the information and changing it The fields will be sand coloured to show that the screen is in edit mode Copy Select one configuration and press this button A copy of the configuration selected will be created Cancel Press the button to avoid saving changes just made or saving a newly added record If an existing record was being edited then the old dat
22. this button to call the function for creating a delegate seat table for the conference The button is only enabled if the conference mode is set to Prepared delegate seat table Login using code on Seat Login using code on List Login Using Code on Preferred Seat or Automatic Login on Preferred Seat Please refer to the section 4 3 5 Agenda User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Agenda Proxy Votes Options Copy Save as default Delete default Stop conference 13 User Manual Clicking this button bring the Agenda popup used for creating an Agenda to a conference Please refer to the section Agenda r X Proxy Votes eem Assignments Some conference units are supplied with an extra on emee e r e voting button This button tee eu a aey can be used for casting a z 5 vote for another person The Proxy Votes button shows a list where Delegates are assigned permission for voting for another delegate Derete Close Today 8 22 2013 2 32 PM If time and or date entries are made the delegated votes are only valid within these Figure 4 3 B If only date entries are made the delegated votes are valid from 00 00 23 59 within these If no time or date entries are made the delegated votes are valid throughout the entire conference The Option button bri
23. 0 52 AM 10 33 20 AM 10 31 27 AM W23 2013 17 59 59 PM Conferences T 3 Duration 17 55 11 17 55 11 18 12 06 21 27 17 33 17 33 04 22 04 22 04 16 00 00 00 18 00 17 00 17 02 30 00 13 00 13 otal 3 Conferences Delegate Speeches 57 04 Participated 3 DIS Digital Conference System 4 6 6 The Search Results results Individual Results Total Results Voting Configuration Conference From to date Search Close Print Subject Vote Report Print Simple Vote Report Sum of Lines Individual Results Delegates Group Vote 1 5 41 menu different possibilities for searching voting including individual voting User Manual Search in Voting Results Conference Administrator Meeting Room Search in Voting Results E _ LS y ao amp eS EE a Voting Wi Conference Tables Messages Reports Setup Database Tools Window Help Exit ane ff Details Conference Subject level 1 Subject level 2 Yes Abstain No Total present English United States Arabic City Hall Meeting 1 Adoption of Agenda na aa indvidual Results City Hall Meeting 1 Minutes of Previous 4 Total Results O 0 0 City Hall Meeting 1 Adopt 0 0 5 5 r es of Previous ity Hall Meeting 1 Minutes of Previous 1 0 Voting Configuration 3 buttons res Its City Hall Meeting 1_ Public Hearings Close Public Hearing 0 1 0 u 13 4 26 PN City Hall
24. 005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 4 2 Groups This table is used to create groups used when assigning group speech time configurations and also when counting votes The Group table can also be opened from CAA Tables Delegates Add Group Gates Uns cance asin Figure 4 4 B Group name Name of the group Group Abbreviation of the group name max 3 digits Abbreviation Number of A numeric number indicating the number of delegates which are member of the Delegates group max 4 digits Sort order A sort order number that determines in which order the groups are shown The lowest number is shown first Description A description of the group 28 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 4 3 Default Delegate Seat Table The default seat table is used to create a standard seating a Toena Dae which can be used when msss asic creating conferences gt gt lt lt Show Active Show All Add Entries Delete Entry Clear Seat Delete list 29 Figure 4 4 C Existing delegates from the Delegates database will be shown in the left window Selecting a delegate and then clicking gt gt will place the delegate in seat number 1 in the default delegate seat table The seat will automatically be generated when clicking J
25. 8 3 2 Parameters Secret Voting Individual result will not be shown on the mimic displays Show whether When ticked an neutral indication is given in CDA Mimic screen and CDA Vote is cast Individual Voting Result screen that a delegate has voted CUA Secret When ticked the indication in the CUA Voting buttons will not visually reveal the Voting casted vote CDA Interim Results on the CDA voting displays will be updated during the voting session as the Result delegates enter the votes Delegate Interim Result Chairman Interim Result Use Voting Weight Use Quorum Formula Results on the CUA voting screen will be updated during the voting session as the delegates enter the votes Results on the CUA voting screen on a user with Chairman rights will be updated during the voting session A weight value for each delegate permanently created in the Delegate Table can be specified The Delegate s vote will be multiplied with this value if the parameter is checked If the login mode is Prepared delegate seat table then the weight value will be taken from the delegate seat table instead of the Delegate Table An example of the purpose could be a shareholder meeting where each shareholder has as many votes as he has shares In this case you must enter the amount of shares in his weight field in the delegate table before a voting session When a session using this parameter is performed his vote will automatically be multiplied
26. A 4 14 2 Tools License Information G This screen is used to view Milticenseinformation S es license information for the SW Enga laad States H 6000 Conference Management License Information Licenses In Use Software Danish Interpretation System A S SW 6000 Conference management Software HK KK TI KK HK KK KTH KKK FRITS ARREARS ARAAAAARAARA AAR CAA 1 The License Information Seat Akt i i CU S N 001 218 032 CUA 1 window displays a list of how Issued 11 26 2012 i Expire 11 26 2062 CDA 4 many licenses are available te EEP Eh OTENE AEE ee ee ee eT ECA 0 per software applications and ee ee n modules based on the loaded man a SW 6090 CDA software license SW 6232 ECA SW 6010 Microphone Control SW 6012 Agenda handling The Licenses In Use provides SW 6015 Message handling SW 6018 Mimic Synoptic information on how many aT E eet SW 6050 Multi language screen licenses are currently in use SW 6060 Parliamentary voting control SW 6062 Parliamentary voting Client for the different software o eee applications SW 6071 Chip Card Programing SW 6080 Multiple room control SW 6085 Streaming control amp setup SW 6086 Web Service Interface SW 6110 Advanced Microphone control SW 6112 Advanced Agenda control SW 6125 Advanced Speech Time control SW 6186 Import Export of meetings 1 HK KH KE IK KH KKK HK KKK KKK TKK TRE TKR RRR EERE RRR KKK PRPRPRPRPRPRPRPOOMRPRPRPRPRPRPRPRPNUW MH
27. A User Type CAAReports CAA Delegate List C CAA Conference Units CAA Voting Configur CAA User Type CAA Reports CAA Delegate List C CAA Conference Units CAA Voting Configur CAAUser Type CAA Reports CAA Delegate List C CAA Voting Configur CAAUser Type CAA Voting Configur All groups Id 1204 1810 1143 3303 1054 1205 1811 1154 3304 1053 1206 1812 1155 3305 1052 1207 1813 Factory Labels 1 User Table 1 User Table 1 Podium microphone is 2 VIP 2 User Table 2 User Table 2 Podium microphone 2 3 3 User Table 3 User Table 3 Podium microphone AE 4 4 User Table 4 User Table 4 5 Chairman T Labels for Selected Language 1 User Table 1 User Table 1 Podium microphone T 2 VIP 2 User Table 2 User Table 2 Podium microphone 3 3 User Table 3 User Table 3 Podium microphone z 4 4 User Table 4 User Table 4 5 Chairman S Import Language ExportLanguage Figure 4 10 B Close Use this button to import a set of labels for one language in XML format Only one language at a time can be imported Before importing select the language where you want to import the labels Only languages with the same culture code can be imported language which can be imported 4 10 2 1 Special buttons Import Language Export Language Use this button to export a set of labels for one language in XML format Only one language at a time can be exported Th
28. CAA This name should not be translated due to the categorization of the reports but is in praxis without importance 2 If the second word is default then this must be maintained and not translated as the reports containing the word default will be used as the default reports in the CAA The default note can of course be move to another report 3 If the second word is subreport the report are not to be translated as the report is used as reference for other reports If renamed the other reports will fail Subreports are not shown in the CAA so renaming is unnecessary 4 The rest of the file name of course exclusive the file end rdlc can be translated Example Report name in folders Report shown in CAA Reports name Choose Report Without voting results Agenda default Without voting results rdic Agenda With voting results rdlc Without voting results Agenda default Uden afstemningsresulta So afstemningsresultat Agenda Med afstemningsresultat rdlc Uden afstemningsresultat Med afstemningsresultat 771 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 10 6 DC6990 Language This screen allows the user to select the language of the E DC 6990 Language gt En dynamic text in the DC 6990 units The dynamic text refers to the text strings that come from the SW 6000 such as Delegate Names Agenda Items and Conference E E E suelo D
29. Database Selection Streaming Control 4 Delegate Votes Status Controls On Mimic v Speaker List on Main J Request List on Main v Print Vote Result Button v Receive DC69 Alert I Delete Figure 4 9 A The options specify which screens will available to the user of the CUA Application Delegates conference Microphones Speech Time 7 Right to set Subject active v Use Validation Ext Validation CUA Validation Simple 00 00 30 No Speech Time Limit Show own Speech Time V Show Everyones Speech Time Multiple speeches per subject v View Secret agenda links 7 Send To All messages Close User Manual E User Type o Search Details Seardi for m English United States Arabic Chinese Dansk Georgian Russian Spanish xgfdgfa User Type gt Show Name Chairman lt FirstName gt lt LastName gt Delegate vote on CUA Main Menu Panel Buttons Microphone Parameters Delegate vote on Unit J Delegates J Speak OA Deputy 7 Microphones Exclusive Speak Use CU mode v ina ri v Set Timers default v Podium No Speaking right Speak Priority Secretary Group Name CU Line Input Technician 1 STF Speaking Too Fast 5 Chairman X ici Group Abbreviation y Speaking Too Fast Technician 2 z Vv Start Voting Interrupt Setting VIP ee v Mimic Diagram 7 Mute Own Microphone e eA J Agenda Reply ipti User Rights Description 7
30. E EE English United States Names English United States If the selected DC 6990 Language is not available as static labels on the DC 6990 the user must select another available language for the static labels Figure 4 10 D After selecting the language of the dynamic text the CUI E Alert application must be restarted for the selection to become active A CAA alert will pop up when updating the DC 6990 Language prompting the user to restart the CUI i The CUI Application must be restarted before changes takes lt ect Figure 4 10 E 4 11 Setup Rooms 4 11 1 Create Rooms This screen is used listing the rooms eS be ES which can be connected together English United States Arabic Configurations for the rooms are created Room Name Master in Setup Rooms Room Configuration gt __ 4 Meeting RoomA 7 2 Meeting Room B Add Delete Close Figure 4 11 A Room An integer value numbering the rooms Name Description of the room Master Indicating that this room is the default room where the CU is located 718 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 11 2 Room Configuration This screen is used to create M Room Configuration 5 configurations for the unit in Enaisn unites states arabic e a ch r O O m liste d in Selected Room Meeting Room A Selected Setup Setu
31. Export Mode 54 4 8 Setup Configurations ccccssse 55 4 8 1 Agenda Subject Configuration 55 4 8 2 Reply Configuration 56 4 8 3 Voting Configuration cee 57 4 8 4 Mimic Configuration ees 63 4 8 5 CDA Configuration 65 4 8 6 Delegate List Configuration 65 4 8 7 Print Server Configuration 66 4 8 8 Speech Time Configuration 66 4 8 9 Speaker Type Configuration 67 4 8 10 Web Service Configuration 67 4 8 11 Conference Type Configuration 67 4 9 Setup USer Type cscssssssssnseness 68 4 10 Setup Language cscsesssseesseee 74 ATOL LNPA ES sonia anA 74 4 LOZ AAD CIS onpa 75 4 10 3 Label Groups 76 4 10 4 Shortcut to Commands ceee 76 4 10 5 Report Names 77 4 10 6 DC6990 Language 78 4 11 Setup ROOMS sssssssssnnnnnunnunnnnnnnnnnnnnnnnnnnnn 78 411 1 Create ROOM Siors 78 4 11 2 Room Configuration 79 4 12 Setup Database csssssssssnsenses 80 4 12 1 Create Database Connections 80 4 13 Connect to Database csceee 80 ATA Tool paaa 81 4 14 1 Tools System Messages s 81 4 14 2 Tools License Information 81 SW 6000 Backup Utility 5 1 Backing up data ccssssseseeenes 82 5 2 Restoring data to same database 83 User Manual SW 6005 CAA ver 6 2 RevA docx 5 3 Restoring data to other database 84 2014 Shure Incorporated User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Con
32. I Beginning registration with CU S 4 F 711112013 3 03 PM_ BKK CHN LAPS CUI BKK CHN LAPS SW CUI Valid License File Found to a file using the Save to file 7111 2013 3 03PM_ BKK CHN LAPS CUI BKK CHN LAPS SW CUI Communication established with CU button 711112013 4 10PM__BKK CHN LAPS CUI BKK CHN LAP5 SW CUI application has been terminated 7 13 2013 3 47PM BKK CHN LAPS5 CU BKK CHN LAPS5 SW CU is connected 73 2013 3 47PM_ BKK CHN LAPS CUI BKK CHN LAPS5 SW CUI Beginning registration with CU 7 13 2013 3 47 PM BKK CHN LAP5 CUI BKK CHN LAP5 SW CUI Valid License File Found 7 13 2013 3 47PM BKK CHN LAP5 CUI BKK CHN LAPS5 SW CUI Communication established with CU 7 13 2013 4 08 PM BKK CHN LAPSICUI BKK CHN LAP5 SW CUI application has been terminated 7 13 2013 4 08 PM BKK CHN LAPS CU BKK CHN LAPS5 SW CU is connected 7113 2013 4 08PM_ BKK CHN LAP5 CUI BKK CHN LAPS SW __ CUI Beginning registration with CU 7 13 2013 4 09PM BKK CHN LAPS ICUI BKK CHN LAPS5 SW CUI Valid License File Found 7113 2013 4 09PM BKK CHN LAPSICUI BKK CHN LAPSISW CUI Communication established with CU 7 13 2013 4 14PM _ BKK CHN LAPSICUI BKK CHN LAPS SW CUI Error No heartbeat request received possible COMM Ic 7113 2013 4 14PM BKK CHN LAPSICUI BKK CHN LAPS5 SW CUI Error Retrying communication startup 4 TT r Clear List Refresh Save to file Figure 4 14
33. If returning to the subject the accumulated Group Speech Time Time is reset Reset Delegate Speech If returning to the subject the accumulated Delegate Time Speech Time is reset Request Time Limit When selected a Request time limit is applied When the request time limit is reached the request list is closed and no more requests are accepted from Delegate A user with Microphone Control rights can still set delegate units in Request The list can be re opened by users with Request List Control rights One Speech pr Delegate When selected a user can only request to speak one time for each subject A reply configuration for the subject can be selected using the dropdown list If no configuration is selected the default reply configuration will be used The Edit button brings the Reply Configuration screen For details please see next chapter User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 2 Reply Configuration This screen is used to specify a number of reply configurations The configurations can be applied to a subject on an Deraun Agenda t J 4Low v Asking questions on the matter The Default configuration will O be us ed when l x Speak on procedural issues e No conference is started No Subject is set active e A Subject is set active no Reply Configuration is applied where Name Reply Label Color Priority
34. Meeting 1 Public Heanngs 0 1 0 Conference City Hall Meeting 1 Public Hearings Move into Public H 1 0 0 Fromfto dat City Hali Meeting 1 Updates 0 0 City Hall Meeting 1 Adjournment New item 1 0 1 A City Hall Meeting 1 Adoption ofAgenda 1 0 1 A City Hall Meeting 1 Call to Order 0 0 1 1 City Hall Meeting 1 Minutes of Previous _ Public Hearing Au 1 0 1 City Hall Meeting 1 Delegations Community Plan on 0 1 City Hall Meeting 1 Public Hearings Move into PublicHe 1 0 57 AM City Hall Meeting 1 Adopton of Agenda 1 0 1 City Hall Meeting 1 Public Hearings Close Public Hearing 1 0 1 City Hall Meeting 1 Minutes of Previous 1 0 1 Total Results and how in It vie and Yes and Abstain and No and Total present and Seats Total Vote Result Print Subject Vote Report Sum of Lines 17 Search Close Login Mode Normal F Connected to Database SW6000 1 Bl Conference is active ov Connected to CUI gt Connected to CU Fi igure 4 6 L Option for selecting a search of individual voting results The options Individual Results and Total Results are mutually exclusive Option for selecting a search of the total voting results The options Individual Results and Total Results are mutually exclusive Option for selecting a voting configuration The Voting Configuration must be selected to make a search for voting results Option for entering a conferencing name to limit the number of conferences in the search Optio
35. Selects the standard Windows culture that applies to the language These languages must also be installed manually on Windows on all PCs that will use the language Field for showing the associated culture identifier for the selected culture name Use this button to change of the font and font size in the CAA for this language Arial is currently the default for the SW 6000 applications Field for showing the selected font Field for showing the selected font size Font size 10 is the default size for labels and data fields All text and labels will be in Arial Bold if this option is selected User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 10 2 Labels This screen allows the user to enter a complete translation of all labels and system text used in the CUA and CAA Application Maximum amount of charters per label is 100 however the maximum useable number of characters might be limited in the application where the label is used A drop down box Label Group allows the user to select the labels grouped by application and screen Labels for the Default language that is selected during installation must be created or imported In the SW 6000 installation package are labels for some User Manual Wt Labels English United States Danish French Label Group Filter Label Group CAA Reports CAA Delegate List C CAA Conference Units CAA Voting Configur CA
36. Set agenda status Rig Title and Description v Right to Vote 7 Result Functionality Right to Vote when Paused J Microphone Control Button Vv Messages p v Voting on CUA Shows names titles pictures and other information for the delegates attending the Microphone management speakers list speak request list and last five speakers Allows the user to open and close microphones Set Timers default Shows the speech time timers in the CUA Microphones instead of the Last 5 Speakers Group Name Group name is shown in the Group Speech Time window in the CUA Group Abbreviation The group abbreviation is shown in the Group Speech Time window in the CUA Mimic Diagram Graphical overview of the room or hall showing login and microphone status and allowing the user to turn microphones on and off log delegates in and out and set individual volume level of microphones 68 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Agenda Result Messages Conference Logout Button Web Browser 69 Shows the agenda for the current conference Agenda Description This selection is default If selected the Description button in the CUA Agenda will show Agenda Title and Description If selected the Description button in the CUA Agenda shall show m i LL LSS Sf ne E Contiererce er Appenin per Shows the voting result Allows delegates to exchange wr
37. Speakers 1 8 Max Open Mic 1 8 Max Speak Requests 0 255 User Manual b T Pi a i Conference Mode pgi Hang Lode Voting Time Setting Preset Voting Time Counting Lip amp Counting Down External Validation Use Extemal Validation Mar Speak Replies 0 255 Individual Mic Level Auto printing after Voting Stop Auto print the Subject Woe Report 7 Use Delegale Seting Microphone OM Mote Auto OM sac Default Open Mic On in Agenda Microphone interrupt Ability Mone Lower Samel pwer Display Application Configuration CDA POCHHIELS EH PCCH HHNIELSECOI 2 Max Delegate Speakers Max Open Mic Max Speak Requests Max Speak Replies Use Delegate Setting Auto Off sec None Lower Same Lower CDA Configuration TE Detault COASetup Detautt COASetup Figure 4 3 K Set the maximum Delegates allowed The value can be set from 1 to 8 Set the maximum open conference units allowed This included both Delegate Units and Chairman Units The value can be set from 1 to 8 Set the maximum no of names in Request to speak queue The value can be set from 0 to 255 Set the maximum no of names in Reply queue The value can be set from 0 to 255 When ticked the microphone level will be set according to the setting in the Delegate Seat Table When ticked a Conference unit will switch of after the time set if nobody is talking in the micr
38. Superior DIS Digital Conference System Conferencing SW 6000 Solutions A SHURE Company User Manual SW 6005 CAA Conference Administration Application Version 6 2 184 English United States Arabic Subject Title i D Agenda Subject Voting Configur Speech Time Configu Call to Order C H E MH E F Adoption of Agenda a Boutons 7 Minutes of Previous Meetings l A Delegates All 30 sec Council Meeting August 28 20 Public Hearing August 28 2007 Delegations Community Plan on Homelessn Public Hearings Move into Public Hearing Close Public Hearing Updates Reports Integrated Community Sustaina AUMA AAMD amp C Resolution EU Development amp Street Names saf h OOUE oo Oo Se o v En aeeeeecuae0 i Bylaw 07 061 North Central AS Bylaw 07 061 North Central AS Bylaw 07 061 North Central AS j A O T WIN DD Descriptions Vote Results Minutes of Previous Meetings Description Short Description Hyperlinks DCS 6000 Release Note pdf Description in Default language Short Description in Default language 2014 Shure Incorporated User Manual SW 6005 CAA ver 6 2 RevA docx 2014 Shure Incorporated User Manual SW 6005 CAA ver 6 2 RevA d
39. UA screens or CDA screens in different ways Either as plain numbers due to the limited space on the screen or as column charts with numbers Up to nine different results column formulas with labels can be used For each of the column formulas the user must specify a header label colour and a width The widths are used on the CUA and CDA Result screen Please refer to the paragraph Use of Voting Group parameter for details about the variables to use Here are some different examples that show ways of calculating Example 10 Total number of ABSTAIN votes Example 11 11 Total number of NO votes 0 number of NO votes Total3 hui 12 To bit the sum of those who did not vote 7 Total1 Total2 Total3 at all Example 13 To display the total count of available seats in TotalSeats TotalDelegatedVotes the hall 60 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 3 6 1 Formula fields Instead of hard coding a set of predefined rules a number of formula fields can be implemented Each of the formula fields allow the user to specify a formula calculation using the below command syntax Field type Description Votel Integer Value 1 for individual Delegates who pressed button 1 Can be used to calculate totals depending on Parameter Vote2 Integer Value 1 for individual Delegates who pressed button 2 Can be used to calculate totals depending on Parameter Vote3 Integer Value 1 for indivi
40. Utility restoring the database 2 Do you want to Restore database 5 The data will be restored and when finished the message box Restore Database is complete Click OK and click Exit to close the application Figure 5 3 C 4 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 85 User Manual SW 6005 CAA ver 6 2 RevA docx User Manual SHURE LEGENDARY PERFORMANCE www shure com United States Canada Latin America Caribbean Shure Incorporated 5800 West Touhy Avenue Niles IL 60714 4608 USA Phone 1 847 600 2000 Fax 1 847 600 1212 USA Fax 1 847 600 6446 Email info shure com Europe Middle East Africa Shure Europe Gmbh Jakob Dieffenbacher Str 12 75031 Eppingen Germany Phone 49 0 7262 9249 100 Fax 49 0 7262 9249 114 Email info shure de Asia Pacific Shure Asia Limited 22 F 625 King s Road North Point Island East Hong Kong Phone 852 2893 4290 Fax 852 2893 4055 Email info shure com hk
41. a voting session cannot be started unless a Seat user is logged into this seat 4 8 3 4 Quorum formula The user can define a formula in this field that will determine if a voting session is legal or not A Quorum is normally based on a calculation of present delegates being equal to or more than a required number The Quorum formula is calculated after stopping the vote session but before displaying the result If the result of the Quorum formula is 1 it is interpreted as Quorum obtained Anything else is interpreted as Quorum not obtained Please refer to the paragraph Use of Voting Group parameter for details about the variables to use Here are some different examples that show ways of calculating Example 1 At least 2 3 of the number of appointed sum Present gt 120 2 3 members 120 must be present 80 and above is OK or TotalPresent gt 120 2 3 Example 2 More that 2 3 of the number of appointed sum Present gt 120 2 3 members 120 must be present eo 81 and above is ok but 80 and below is not ok TotalPresent gt 120 2 3 Example 3 Quorum is obtained if the given votes are more Total1 Total2 Total3 gt 60 than 60 Example 4 Quorum is obtained if the given Yes votes are Totall1 gt Sum Present 2 3 more than 2 3 of the Present Or Total1 gt TotalPresent 2 3 59 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 3 5
42. a will reappear Close Press the button to close the window All windows must be closed before exiting the CAA 10 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 3 Clicking the Conference brings up the Conference page This screen is used to create conferences with delegate lists assigned to a specific conference and to specify operation parameters to be set when the conference is activated Conference Any number of conferences can be created The names of the conferences will normally be a specific conference name like Sales Meeting or Annual Meeting running a limited period of time Language in use Default Conference Language No Language Selection Id Conference Conference Mode Microphone Operation Mode 11 User Manual Conference ele Filter Conference From Start Date To Start Date Id Conference Start Date Stop Date Conference Mode Code on List and Reg 2 8 27 2014 10 8 2014 Conference Mode Code on List and Reg 3 8 27 2014 10 8 2014 Conference Mode Code on List and Reg 8 26 2014 10 8 2014 Del Seat Table Agenda id Proxy Votes Options Copy Save as Default Delete Default Details English United States Arabic Chinese Dansk Georgian Russian Spanish xgfdgfd v No Language Selection Id Customer Id Conference Mode Code on List and Reg 2 Conference Customer field 1 Conferen
43. al SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System AB Switch Backlight Floor toggle Mic on Interlock modes Conference Units CS Display Replace Unit Save settings in CU Booth Ch Assignment Language Channels 47 User Manual Set to On the interpreter can switch between the A and B language with the microphone On Set to On switches on the backlight in the LCD display in the interpreter set Set to On enable the toggle of the Floor button Red colour indicates that the microphone is On Complete lock No interlock Inter booth lock Abbreviation Channel numbers When ticked no interpreter can switch On his microphone to an occupied channel When ticked any interpreter can switch On his microphone to an occupied channel The interpreter who was occupying the channels will be switched Off A can interrupt A When ticked an interpreter can switch On his microphone on his A channel to a channel occupied by an interpreter using his A channel The interpreter who was occupying the channels will be switched Off A can interrupt B When ticked an interpreter can switch On his microphone on his A channel to a channel occupied by an interpreter using his B channel The interpreter who was occupying the channels will be switched Off A can interrupt When ticked an interpreter can switch On his A B microphon
44. automatically if the unit is not connected to the CU anymore Un used units have to be deleted manually User Manual Audio Output Units AO English United States Units in room Roo Serial Function Comments Room 123 123 123 Language Di Inserted 5 9 Function OutputA Output B Output C Output D Output E Output F Output G Output H Unit Type PCB version Firmware version 3 0 0 0 0 0 1 Language Distribution Channel and Volume Settings Channel Serial Comments Volume Floor 1 Japanese 2 Albanian 3 Arabic 4 Armenian 1 Japanese 1 Japanese 1 Japanese Delete Delete All 123 123 123 Inserted 5 9 2012 Close Figure 4 7 F Units in room Type in the Room to filter the list to shown only units placed in the room selected Room If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Rooms Room Configuration Serial Each unit has a unique serial number encoded into the unit from the factory Function Field which can be used to identify the function of the unit This description is used to identify the units in the CUA application Comments The tex
45. ce Mode Login Using Code on List z Customer field 2 Microphone Operation Mode Automatic X Customer field 3 DefaultAgenda Configuration None z Customer field 4 Voting Configuration 2 The majority of the list staff z Conference Type x Registration Configuration Register X Speech Time Configuration No Speech Time Limit X Today 9 1 2014 Start Date 8 27 2014 Start Time Use Multilevel Agenda on DC 6990 Stop Date 10 8 2014 Alerton CDA Import Export Delete Close Figure 4 3 A The Language in use option enables the use of languages during a conference Only those languages that have been selected before a conference is started will be available to the users The default language selected during the installation will always be enabled and cannot be disabled The Default Conference Language displays the default language selected during the installation It is set per default and cannot be disabled Missing labels in other languages will show the default language label instead The No Language Selection option disables the language selection when used with conference modes No login Prepared Delegate Seat Table or Automatic Login on Preferred Seat The user will be presented for the CUA Main screen in the default language when the conference is started When using the conference modes Login Using Code the user will be presented for the
46. d item Import all unassigned seats Insert one seat Remove all seats Return Next Mic On etc Figure 4 8 E Right click on a button or a dot and select this option to remove it from the mimic diagram Will create a dot on the screen for each entry in the seat table that has not been put on the mimic yet Dot size can be adjusted in the file Displays a list of all seats not already on the mimic allowing the user to select a single seat The dot is created where the mouse is pointing Will delete all dots on the screen Will insert the buttons Return Next Mic On Delegates Off Al Req Off Exclusive STF Ambient CU Line in and Menu Menu The button Menu switches the functionality of the mimic diagram in the CUA between presenting a menu or switching On Off the microphone directly when touching the dot representing of a microphone Return Will return to the previous screen presenting the user with a popup Save changes yes no If No is selected all the changes are lost 4 8 4 2 Not removable button Return The button Return closes the mimic diagram in the CUA and returns to previous screen 4 8 4 3 Dot sizes The dot sizes are configured in the file prjCAA exe config in the folder Program Files x86 DIS Conference Administrator Application The setting MimicRelativeSeatSize defines the size Default value is 0 02 lt setting name MimicRelativeSeatSize
47. d without chip card reader and assign names to all units Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name This option will not use names of delegates All Delegate seat tables will show the seat number In this mode the Delegates screen will not be available at the CUA application User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 3 3 Microphone Operation Mode The Microphone operation mode system mode can always be changed during a conference using the Conference page in the CUA Individual microphone settings which might be assigned to any conference unit are not overridden See section Setup User Type for further details about Individual microphone settings The following operations modes system modes can be pre selected for the conference Manual All delegates speak requests are inserted into the Request list Their microphones are turned on when Chairman grants the individual delegate the right to speak Microphones with Chairman priority will always be turned on Automatic All delegates speak requests causes their microphone to turn on if the maximum number of speakers is not reached Otherwise the speak request will be rejected Microphones with Chairman priority will always be turned on FIFO First In First Out All delegates speak requests causes their microphone to turn on if the
48. dual Delegates who pressed button 3 Can be used to calculate totals depending on Parameter Vote4 Integer Value 1 for individual Delegates who pressed button 4 Can be used to calculate totals depending on Parameter Vote5 Integer Value 1 for individual Delegates who pressed button 5 Can be used to calculate totals depending on Parameter Present Integer Value is always 1 Can be used to calculate totals depending on Parameter Voting Group Character 3 A way of grouping the permanently created delegates This could be Parameter political party membership or nationality etc Weight Integer A value indicating the Delegate s weight in vote sessions It could be number of shares etc Total1 Integer Sum of delegates who pressed button 1 Multiplied with Weight if Weight in use parameter is checked Total2 Integer Sum of delegates who pressed button 2 Multiplied with Weight if Weight in use parameter is checked Total3 Integer Sum of delegates who pressed button 3 Multiplied with Weight if Weight in use parameter is checked Total4 Integer Sum of delegates who pressed button 4 Multiplied with Weight if Weight in use parameter is checked Total5 Integer Sum of delegates who pressed button 5 Multiplied with Weight if Weight in use parameter is checked TotalSeats Sum of Seats configured in CAA Setup Equipment Conference Units TotalPresent Integer Sum of delegates who have indicated presence using the Present button during att
49. e Table The following values can be changed User Type assigning an individual user type Use Second User Type enabling the use of a secondary user type on seat types Secondary seat Secondary User Type assigning a secondary user type used on seat types Secondary seat Group assigning a group e g for group speech time Voting Weight assigning a numerical value giving the number of votes the user has Voting Group assigning a character used for a voting calculation for groups with different voting rights Microphone Attenuation assigning an individual microphone level Clicking Show Active will show all delegates in the Delegates Database marked as Active Clicking Show Al will show all delegates in the Delegates Database Use this button to import a list of names from an XML file or to use the default delegate seat table created in the CAA Tables Default Delegate Seat Table Use this button to export a list of names to an XML file User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Add Entries Press this button to create the number of seats which will be used for the conference Add seats in the range From 4 To ae Figure 4 3 E Delete Entry Press this button to delete a selected seat Clear Seat Press the button to remove a delegate from a selected seat Delete list Press this button to delete all seats Move Press th
50. e exported language file can be edited using the Label editor program 75 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 10 3 Label Groups This screen allows the user to change the labelling of a label group User Manual Label Groups English United States Danish French Factory Labels CAAAgenda Subject Configuration CAA CDA Configuration CAA Chipcard Configuration CAA Conference CAA Conference Units CAA Create Database Connections CAA Create Rooms CAA Delegate List Configuration CAA Delegate Seat Table CAA Delegated Votes CAA Delegates CAA Import Conference CAA Interpreter Units CAALabels CAALanguages CAA License Information CAALogin CAA Main CAAMenu CAA Messages CAA Mimic Configuration CAA Print Server CAAReport Viewer CAAReports 4 10 4 Shortcut to Commands Labels for Selected Language CAAAgenda Subject Configuration CAA CDA Configuration CAA Chipcard Configuration CAA Conference CAA Conference Units CAA Create Database Connections CAA Create Rooms CAA Delegate List Configuration CAA Delegate Seat Table CAA Delegated Votes CAA Delegates CAAImport Conference CAA Interpreter Units CAALabels CAALanguages CAA License Information CAALogin CAA Main CAA Menu CAAMessages CAA Mimic Configuration CAA Print Server CAAReport Viewer CAAReports Figure 4 10 C bote m Placing an amp sign before the
51. e logged in using English can read and send the message in English and a delegate logged in using Danish will read the Danish version of the received message etc 31 User Manual Phone call for you Please contact the secretary Please be informed that you are supposed to take q Please contact the reception urgently The meeting tomorrow starts at 9 00 The meeting will resume at 13 00 after lunch Message Text Phone call for you Please contact the secretary Ce Figure 4 5 A User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 6 Reports User Manual The following groups of reports are available Reports Setup Database Tools Conference Log Report Delegate Conference Report Delegate Table Report Agenda Report Delegate Statistical Report Search in Voting Results Figure 4 6 A All reports are created as PDF files 4 6 1 Conference Log Report The Conference Log reports lists events taking place during a conference in chronological order Two reports are available in the drop down list Choose Report e Conference log e Login and logout activity 32 City Hail Meeting 152 City Hall Meeting 160 Figure 4 6 B User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 6 1 1 Conference log The Conference Log report lists all events that take place during a conference in chronological order
52. e on his A channel to an occupied channel The interpreter who was occupying the channels will be switched Off When ticked the abbreviation of the language will be shown in the channel selector display in conference units When ticked the channel number will be shown in the channel selector display in conference units Please note that Channel Selector Units will always show channel numbers Replaces a unit See procedures in previous section Setup Equipment Conference Units Pressing this button will save the current state of the system into the flash memory in the CU 6105 6110 After making a setting of a system it is advisable to save the settings in the CU Please also refer to the CU User Manual Use this table to set the language to be used in each interpreter booth Several booth can have the same language channels Channel in use 0 31 Language Type in the number of channels to be used Pressing Update will update the Channel Language window to show the number of channels in use A language can then be assigned to the channels in use User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 7 3 Audio Output Units AO This screen is used to configure the AO Units connected Entries are automatically inserted by the CU Interface application when information about new units is received from the CU Central Unit Note If an entry has been created it will not be deleted
53. eading Bylaw 07 064 LUB General Amendments 3rd Reading Bylaw 07 060 Assessment amp Taxation Fees 3rd Reading Postponed for next meeting Adjournment Motion to adjourn New item User Manual SW 6005 CAA ver 6 2 RevA docx 8 23 2013 12 00 00 AM DIS Digital Conference System 4 6 4 2 Select a conference from the list on the left side of the screen Select the with voting result report in the Chose Report dropdown list Press Create Report When the report is created it is displayed for viewing in a PDF viewer 4 6 5 The Delegate Statistical Reports lists delegates speaking information and the number of conferences delegates has participated in The reports are available in three versions e All delegates e Delegate detailed e Delegate 38 Agenda Report with voting results Agenda Report City Hall Meeting 161 1 P ee Fo KF ft Be Here tN ea rFea7ne ATD we Call to Order Voting Voting Configuration 3 buttons Ves Abstain 0 No i Total present 1 Seats 13 Passed Nat passed Not passed Adoption of Agenda Minutes of Previous Meetings Council Meeting August 28 2007 Public Hearing August 26 2007 Delegations Community Plan on Homelessness Public Hearings Move into Public Hearing Close Public Hearing Updates Reports Integrated Community Sustainability Plan AUMA AAMDE amp C Resolution EUB Fees Development amp Street Names Bylaw 07 061 North Central ASP 2nd Reading
54. ed Seat User Manual 2 User Table Import Delegates Export Delegates Figure 4 3 D gt gt Existing delegates from the Delegates database will be shown in the left window Selecting a delegate and then clicking gt gt will place the delegate in seat number 1 in the delegate seat table The seat will automatically be generated when clicking gt gt Selecting an empty seat before clicking gt gt will place the delegate in that seat Selecting a seat occupied by a delegate before clicking gt gt will place the delegate in a new Seat lt lt Selecting a seat and clicking lt lt will remove a delegate from a seat Clicking Clear Seat will also remove a delegate from a Seat Show Delegate Clicking this button will show the Delegate database window Table Hide Delegate Clicking the Hide button will remove the Delegate window Table 17 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Show Active Show All Import Delegates Export Delegates 18 Seat Id First Last Name Title 1Us 2Us 3Us 4Us UserType Use Second U Secondary User Ty o o Delegate v 343 Judy Fliek L etegate v l Export Delegates It is now possible to assign specific values for the conference different from the entries made for the delegate in the Delegat
55. emove Groups Blue party Add Group Background Voting Weight 1 Mic Attenuation 0 dB Voting Group Start Date End Date Replaces Replaced by Use Second User Type Second User Type Import Show Acive Show All Export Add Delete Close Figure 4 4 A A numeric value up to 5 digits unique for each delegate which is identifying the User When a delegate is added to the list of delegates the ID cannot be changed If chip cards are in use this ID has to match the Delegate Id programmed on the card Enter a unique login code to be used by the delegate for logging in to the CUA Application Press the button to generate a random number for the User id Login Code When adding new delegates unique User id Login Codes will automatically be assigned First and last name of the delegate Select one of the existing user types from the drop down list The user type will determine what screens buttons individual microphone settings and functionality will apply to the delegate s CUA Application and microphone operation when the delegate is logged in Title or position of the delegate Four user defined fields are available for entering various text information Their labels can be set to describe the content of the fields from the label screen Their label numbers are 1204 to 1207 Write any text or select predefined text from the drop down list Pressing the buttons will call popup screens that allow the user
56. endance check and delegates who did not participate in the attendance check but did participate in the voting session Voting weight is taken into account TotalAttendance Integer Sum of delegates with voting right who have indicated presence using the Present button during attendance check Voting weight is taken into account TotalVotes Integer Sum of the logged in users with voting right multiplied with Weight if Weight in use parameter is checked TotalLoggedIn Sum of the logged in users with voting right TotalDelegatedVotes Integer Sum of the votes which has been delegated to others right multiplied with Weight of the delegated vote if Weight in use parameter is checked 61 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 3 6 2 Syntaxes The following syntaxes are valid Two statements combined with and shall fulfil condition One of two statements combined with or shall fulfil condition r sum voting_group Sum of the given votes for a Voting Group sum voting_group condition Sum of the given votes for the Group ABC fulfilling the condition iif condition truepart falsepart If the condition is true then the truepart is shown if not the falsepart is shown convert number System Int32 Converts a decimal number to the lower integer part Example 1 convert 3 System Int32 3 convert 2 5 System Int32 2 Example 2 25 o
57. eral functionality that applies to all screens in the pri cone Searchfor Pea Enis Dansk Conference Administration Application CAA Please move your car Please tum off your mobile phone Coffee break in 15 minutes User Manual DER Conference Tables Messages Reports Setup Database Tools Window Help Exit Details Message Text Please approach the Chairman desk Login Mode Normal P Connected to Database SW6000 1 Connected to CUI Figure 4 2 C The above example shows the screen for creating and editing messages 4 2 2 Search List The left side of the screen will display a list of messages that allow the user to search for and select a specific message to edit The Search for field provides free text search on the texts displayed in the list Entering the text Plea in the shown example would place focus on the 4 2 3 Language Tabs The right side is for the actual functionality related to the menu selection A tab for each language will be available The user can flip through the language tabs when creating or editing data thereby entering a translation for the different languages The system will require the user to enter data for the default language 4 2 4 Buttons first message where the text is found In this case Please approach the Chairman would be found A vertical scroll bar will appear to enable scrolling down the message list if additional ones exist off
58. f Total present is always rounded up to the nearest integer iif convert TotalPresent 4 System Int32 lt TotalPresent 4 convert TotalPresent 4 System Int32 1 convert TotalPresent 4 System Int32 4 8 3 6 3 Use of Voting Group parameter Use of delegate Voting Group parameter is a way of counting votes from group of delegates separately and use this count in calculating Quorum or Passed Not passed results In the following the Voting Group parameter ABC has been used for some delegates and DEF for others Example 15 To get all delegates with Voting Group ABC SUM ABC who has cast a vote Enclose the Voting Group in quotes and use the SUM function you are in fact creating a sum of the individual results Example 16 To get all delegates with Voting Group ABC SUM ABC VOTE1 who has pressed button 1 use the expression Example 17 So if the statement that passed is true if yes SUM ABC VOTE1 gt SUM DEF VOTE3 votes for ABC delegates are greater than no votes for DEF delegates 4 8 3 7 Special buttons Edit The button Edit is showing a window for creating the SQL statement The user can cut and paste from the textbox displaying it An advanced user may want to copy the statement to the Microsoft Enterprise Manager s SQL analyzer to try out different syntax possibilities or to debug the formulas 62 User Manual SW 6005 CAA ver 6 2 RevA docx
59. fault Podium or Agenda Own place when a Speakers is selected to a subject Display Application It is possible to have up to 8 CDA applications Configuration running Various display configurations can be created in the CAA application For each conference it is possible to assign any created configuration to any of the CDA applications running For more information about CDA configurations please refer to the User Manual SW 6090 CDA 25 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 4 Tables 4 4 1 Delegates Delegates who attend ms arne conferences can be created Tawa O S aa using this screen User id 3 Modified 8 21 2013 FirsULast Name Userid Groups 1User 2User 3 User rank Summe Blue p Login Code 3 Generate Active v a 33 Liberal John Smith 342 Red Pa Import id User id Login Code Name aa near A Tli Frank 345 bac FirstLast Name Frank Summer and User Type fields are all Lara Hand T P k Michael De Gardia 348 Red P mandatory and have to be Nanna West 156 Blue p Tite 2 Peter Hastings 344 Green 1 User Table filled In Raymond Smith 347 RedPa 1 User Table User id Login Code Generate First Last Name User Type Title 1 4 User Table 1 4 User table Groups Add Group 26 Roland Simmer 341 Liberal 2 User Table 2User Table Steven Reid 346 Liberal 3 User Table 3User Table 4 User Table 4User Table Add R
60. ference System 2 Introduction The SW 6000 Conference Management Software is designed to operate with hardware units in the DCS 6000 Digital Conference System SW 6000 opens a completely new way of managing conferences DCS 6000 Digital Conference System is a complete State of the Art fully digital integrated interpretation discussion and voting system offering interpretation language User Manual distribution conference microphone and voting facilities with attendance check with Chip Card The DCS 6000 system is based on a new unique digital DATA and AUDIO bus using standard network cable This ensures a very cost effective installation and easy set up of portable systems A total of 4000 units delegate or interpreter units can be connected to the system 5 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 3 Features 3 1 SW 6000 General description The SW 6000 software package consists of following main applications e SW 6005 CAA Conference Administrator Application e SW 6008 CUA Conference User Application e SW 6090 CDA Conference Display Applications e SW 6032 ECA External Control Application The functionality in the SW 6000 applications is controlled by the following standard system modules e SW 6010 Microphone Control e SW 6012 Agenda Control e SW 6015 Messaging e SW 6018 Mimic synoptic layout e SW 6020 Delegate Information Table e SW 6032 Interpretati
61. figuration in is used to select the registration configuration for the conference If no registration configuration is selected registration is not available for the conference Note Please refer to the User Manual SW 6000 Registration Facility ver 6 x for detailed use of the Registration facility The default speech time configuration for the conference can be set using a dropdown box A set of speech time configurations is created in Setup Configurations Speech Time Configuration The speech time configurations for the conference can always be changed in the CUA The date fields are used to specify when the conference is to be held Conferences are only visible in the CUA Application if today s date falls on or between these two dates The start time of the conference can be specified in this field Field which is filled in during an import from another system The field cannot be edited Four user defined fields for entering data about the conference Field for enabling the display of multilevel agenda on the DC6990P If not ticked only the active subject or sub subject is shown Text inserted in this field is used to make a notification on a CDA display When filled in a button on the CUA Agenda is visible enabling a user to display the text typed in this field on a CDA Screen overlay The button is available if a text string is filled in and the user has User Type rights to Agenda Control Press
62. gate Table Report lists all delegates in the Delegate Table for a Conference with an option for showing all delegates or only the delegates marked active in the Delegate Table The drop down list Choose Report is only used if there are customised reports Select a conference from the list on the left side of the screen Select whether the report Shall contain only active delegates or all delegates in the database using the Delegates Active All buttons Press Create Report When the report is created it is displayed for viewing in a PDF viewer 36 p Gd Delegate Table Report Details English United States Arabic Choose Report Large with image x Delegates Active All o e m LX Create Report Figure 4 6 G Delegate Database Report 156 Name Nanna West Title Mrs User Type Chairman 1 User Table 2 User Table 3 User Table 4 User Table Group name Blue party Group Abbreviation BP Background Voting Group Voting Weight 1 Mic Attenuation Name Jane Doe Title User Type Delegate 1 User Table 2 User Table 3 User Table 4 User Table Group name Liberal Party Group Abbreviation LP Background Voting Group Voting Weight Mic Attenuation User Manual SW 6005 CAA ver 6 2 RevA docx Close User Manual DIS Digital Conference System 4 6 4 The Agenda Reports displays the agenda of a selected conference Two reports a
63. guration This menu item allows the user to open a web For more information on the streaming page for configuring the SW 70xx Streaming configuration please refer to the document SW Software or other third parts application which 70xx Streaming and Archiving Software allows a web page for configuring 4 8 11 Conference Type Configuration This screen allows the user to configure different conference types used when multiple rooms are streaming to the same web application Delete Update Cancel Figure 4 8 K 67 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 9 Setup User Type This screen is used to create and maintain the various User Types that can be assigned to delegates and seats It is used to specify the screens buttons or special functionalities that apply to a delegate or a Seat s profile A number of standard user types are created automatically during installation They can be modified or deleted except the Chairman and Delegate The Chairman and Delegate user type can only be modified but not deleted 4 9 1 1 Screens Conference v Logout Button Web Browser Control Menu Interpretation Control Display Control V System Messages Volume Control Mic Attenuation AO Unit Control Request List Control Speech Time Control Z Manual Voting Results Show Voting Dialog 4
64. haring a 000 167 059 DM unittpe 000 167 109 Delega microphone 000 167 109 OM unittype v Delega l 000 167 010 OM unit type 000 166 209 Delega In the example unit 000 167 059 w i is using the microphone from unit ee ee One x ee 000 i 109 p 000 167 026 OM unit type v Delega 000 000 000 Technician wt Technic Note Chairman units as well as Figure 4 7 B portable units does not support sharing microphone Note Units sharing a microphone has to be connected to the same chain on the CU Specifies the default user type that applies to the CUA Application and the microphone units when no one is logged in at the seat or a conference is not started The computers running the CUA application are identified by their Windows computer name A computer name must be specified if a PC with CUA application is assigned to the seat It allows the PCs to send messages to each other via the network using MSMQ and allows the CUA to control the microphone unit assigned to this seat The field must be left blank if no PC is attached to the microphone unit Must be unique If a seat with a PC running the CUA application for a technician this position does normally not have a microphone assigned the Serial No can be inserted as 000 000 000 For a Technician the fields Seat type must be selected as Technician For applications running as a session on a terminal server the computer name should be set so that termina
65. ion to enable microphone handling When touching the dot representation of a microphone in the mimic diagram the microphone is directly turned on off Press the button to select a graphic file bitmap file through a standard Windows file selection window The bitmap must be greater than 150x100 pixels File formats bmp tiff png jpg are valid graphical file formats The aspect ratio of the image shown in the Preview window might not be correct The bitmaps can be created using various standard tools like Microsoft Paint The full size of the bitmap is shown in full resolution in the Edit window and in the CUA Press the button to call a window allowing the user to edit the mimic diagram as described in the section below The bitmap will be shown in a scalable window in correct aspect ratio User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 8 4 1 Edit image The screen presents a full screen view of the imported bitmap allowing the user to add and edit seats and to add buttons for special functionality Right clicking on the image calls a popup menu presenting the different options The dots and buttons inserted by use of the popup menu can be arranged by a standard Windows drag and drop function Seat numbers are displayed when the mouse is positioned User Manual Import all unassigned seats Insert one seat Remove all seats 9 over a dot Remove selecte
66. is button to move a delegate from one seat to another Move selected delegate From seat To seat OK Figure 4 3 F 19 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 3 5 Agenda The agenda is a list of subjects with a title and description Adding subjects build the Agenda one by one New subjects are added automatically when entering text on a blank line below the last subject The agenda shows all subjects including indentation An agenda can be created using the buttons to the right Note Rows must not be left blank in the conference language default blank Subject Title Speaker Type Configuration 20 User Manual Ge agers Egiak Unde Biala june Sankt Tiia YWobng oniga tech Tarar ionis CH i Hai i Adoption of Agetda Fhuaions T lDgmen aa 20 a Tiperi miez td Garret E AU AMC Arrmuton EL mmi amp Gieh Hames Enpi Shot Desoipiyn Hp Eat unas Diedete ail Sho iiipin in THUE large Figure 4 3 G Field for numbering the subjects The field can be empty This field indicates the level of the subject Each level is marked with a different color Expand and collapses the sub subjects Field for entering the main subject and sub subjects For each main subject it is possible to type in a number of sub subject activates with gt gt
67. ith a time stamp is displayed when the unit was created automatically by the system The field can be used to store comments of any kind 49 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 7 5 Conference Displays CDA This screen is used to configure the Conference Display Application CDA Up to 16 CDA applications can be configured For more information about CDA configurations please refer to the User Manual SW 6090 CDA 50 English United States Arabie Chinese Georgian Russian Spanish User Manual pe S es Name PCCHNIELSEC01 1 Enabled CDA Identification Computername PCCHNIELSECO1 Instance 1 CDA Window AOLILIA A ADAD 4 CL HHAARGAPO2 1 Row Units 16 CCHHARTVIMO1 1 Display Number Automatic DID Us DU DU DI UD Define Custom Position Custom Position Left position Top position Width Height Update Cancel Figure 4 7 H User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 7 6 Chip Card CC Chip Card functionality is a feature where delegates identify themselves to the system by use of a DIS Chip Card The Chip Card contains information like User ID Login Code and Location ID which the DCS 6000 system uses to identify the user of the Conference Unit by getting the personal details from the delegate database in the SW 6000 User Ma
68. itten or pre recorded messages between each other Starting and stopping a conference and setting conference parameters Show the logout button on the CUA Shows the web browser User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 9 1 2 User Manual Control menu The Control menu is a sub menu in the CUA giving access to screens for setting conference parameters adjusting CU volume controls and adjusting individual microphone unit volume controls Interpretation Control Display Control System Messages Volume Control Mic Attenuation AO Unit Control 4 9 1 3 Allow the user to control and monitor the status of the interpreter units This page is use to select the screen to be shown on the CDA displays Displays important system messages generated by the DCS6000 system Adjusting the CU 6105 6110 volume controls and adjusting individual microphone unit volume controls Adjusting individual microphone unit volume controls Control the channel setting and output volume of connected AO units Panel Buttons These options specify which panel buttons will be available to the user of the CUA Application Speak Exclusive Speak Podium CU Line input STF Speaking Too Fast Start Voting Mute Own Microphone Reply Set Agenda Status 4 9 1 4 Button for requesting to speak with the same functionality as the button on the microphone unit Button for requesting the e
69. ity that applies to seats or delegates of this user type Right to Vote Right to Vote when Paused Voting on CUA Right to set Subject active Use Validation Speech Time No Speech Time Limit Show own Speech Time 72 With this option the user has the right to vote With this option the user has the right to vote after the voting session has been paused A user with this right can vote pro the CUA display When this option is set then voting buttons on a connected conference unit will be disabled With this option the user has the right to set a subject active Ext Validation With this option the user can use external validation on a delegate user type CUA validation Simple This Option is only available for the user if Registration is in use at the Conference and External Validation is ticked in CAA Equipment Conference Units The option is used to enable disable a popup on the CUA when a chip card is inserted in the attached conference unit When enabled the user is not registered logged in before he has pressed a Registration button on the popup This option applies individual speech time limit 0 00 00 9 59 59 to the user type If the option is not enabled the user type will not have any speech time applied even though a speech time configuration based on user types is active This option applies a no speech time configuration to the user type This option enables the user type only to see o
70. l check that MSMQ is running on the computer whose name is specified for the selected seat Mic scan This button starts a scanning of all microphones by switching them On and OFF one by one A Please wait Microphone checking From seat 1 To seat Testing microphone on seat number Figure 4 7 C Replace Unit This functionality is used for replacing a defective conference unit or switch units between the seat 1 Identify the seat number for the defective unit and remove it 2 Connect the new unit to the CU The new unit will after a short time show up as the last unit on the list 3 Select the line in the Seat window with the new microphone 4 Click Replace microphone and the following dialog window will appear Gj Replace Unit Replace microphone from seat number Replace with microphone from seat number Figure 4 7 D 5 Type in the seat number for the defective unit 6 Click OK The new microphone has now replaced the defective one and has got the functionality and Seat number of the defective microphone Click OK Note If the microphone was assigned a PC running the CUA interface this User has to logout and login again for getting control of the new microphone 45 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System This screen is used to configure the use of Interpreter Units and Interpretation Channels Entries are automatical
71. l server and client console is identified e g ServerName 3 is used to identify a CUA running on terminal server ServerName and using client assigned to console number 3 Client must identify console number in call as well for the link to be established between client on server and CUI Dropdown list to select the CUA Layout type for the Computer selected This field is used to apply individual microphone level to a seat The values are between 0 and 6 This field is used to apply individual speaker level to a seat The values are between 0 and 6 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Runtime Seat This field enables disables automatic CUA seat assignment Assignment Ext Val This field indicates whether external validation equipment is available for the seat Comments The text Inserted by CU with a time stamp is displayed when the seat was created automatically by the system The field can be used to store comments of any kind Mic on Red colour indicates that the microphone is ON Green colour indicates that the microphone is in request The number in the green indication indicates the number in the request queue Save settings Pressing this button will save the current state of the system into the flash memory in in CU the CU 6105 6110 Mic check Will check a selected seat s microphone by trying to turn on the microphone for two seconds PC check Wil
72. label text will invoke the function that the button can be activated with Alt the letter after the amp sign If the underline has to be present before the Alt key is pressed the following has to be done 1 Right click on the desktop and select Properties 2 Select Appearance 3 Activate the button Effects 4 Remove the tick mark in Hide underlined letters for keyboard navigation until I press the Alt key In Vista and Windows 7 the setting is in Ease of use in desktop properties 76 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 10 5 Report Names Report Names are not translated in the label editor but translated is done by changing part of the report name The reports are placed in the Reports folders at this path Program Files x86 DIS Conference Administrator Application Reports Applied rules The names shown in the drop down box in the CAA are generated directly from the file names for the reports in the CAA report folder This is done for making the report section generic with the purpose that additional reports can be added without making any programming The side effect is that report names are not translated in the label editor but translation has to be done by changing part of the report name The renaming of the report can be done following those guidelines 1 The first word in the filename is ignored and is not shown in the
73. lity of the units can then be changed as described in Setup Equipment Audio Output Units AO Activate When each room has been assigned the Setup to be used this button activates the selected setups setup 719 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 12 Setup Database 4 12 1 Create Database Connections This screen is used to create compe cnons se a iatadars a OOOO definitions for the CAA and EEEE swooos ProvgeresoLoLEDB inl Calalog S0000 1 Daa Sources a ueengRona pcz enon Lc ago za See CUA applications MeangRcons pcs SNE0003 _ PoteSOLOLEDS Cato 30a SoueeD MeamgRcont pca eweoopa Proven S0L OLED ntl Caloo 5E000 4 Dala Source SS a D Figure 4 12 A This screen is used to switch between the database connection made in the Create o Database Connections screen ay Swe6000 1 Meeting Room2 m PC2 SWw6000 2 Meeting Room3 PC3 Sw6000 3 Meeting Room4 m PC4 SW6000 4 Figure 4 13 A 0 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 14 Tools 4 14 1 Tools System Messages This screen is used to view i stem Mesege kokoj system messages generated by the SW 6000 Conference English United States Arabic Ti a Unit Syst System Mes Management Software The ET Se ee E system messages can be Saved 7111 2013 3 02 PM BKK CHN LAPSI CUI _BKK CHN LAPS SW CU
74. ly inserted by the CUI Interface application when information about new units is received from the CU Central Unit The table can be sorted in accordance to the various columns by clicking the header on top Note If an entry has been created it will not be User Manual 4 7 2 Interpreter Units Interpreter Units jie English United States Units in room Room Serial Booth Aanguage Desk B language B mode Comments AB Switch Backlight Floor toggle Mic on gt l1 000 016 214 3 3 Arabic 1 2 Albanian 7 an Inserted by CU 11 0 Yes l lo lor M Interlock modes Conference Units CS Display Booth Ch Assignment Language Channels Complete lock Abbreviation Channels in use 0 31 12 No interlock ee Interbooth lock paar Booth Channe Channel Language gt Cae gt EI Matikaans_ Replace 2 2 2 Albanian za 3 3 3 Arabic he Replace Unit a z a Armenian 7 5 5 5 Azerbaijani 7 6 6 6 Basque PA 7 z 7 Belarusian _ 7 Unit Type PCB version Firmware version Save settings 8 8 8 Bengali v 11 1 16 3 53 33 in CU 9 9 9 Bulgarian v an an ind an Murmanan ind Add Delete Delete al Close deleted automatically if the unit is not connected to the CU Central Unit anymore Un used units have to be deleted manually Figure 4 7 E Units in room Type in the Room to filter the lis
75. n for entering a date interval to limit the number of search results Button for starting a search based on the selected search parameters Button for closing the Search in Voting Results menu Button for generating a detailed voting report The report contains the name of the conference the voting subject the total vote results the group voting result the group voting conclusion the delegates absent and the individual voting result Button for generating a short voting report The report contains the name of the conference the voting subject the total vote results and the individual voting result Field for displaying the number of search results in the Search table Options only available when selecting Individual Results and Voting Configuration Option for selecting a delegate from the Delegate Table and view the individual voting results of that delegate Option for selecting a group and view the individual voting results of the delegates of that group Options for selecting voting results The options available depend on the selected Voting Configuration If there are no options enabled all voting results will be shown If only some of the options are enabled only the selected voting results will be shown User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Show in result view Total Vote Result Total Results and or Vote 1 9 lt gt lt 5 55 blank Show in result
76. nce either sorted by Delegate Name or by Seat Number The drop down list Choose Report is only used if there are customised reports Select a conference from the list on the left side of the screen Select whether the delegates shall be sorted by delegate names or seat numbers using the Sort Order radio buttons Press Create Report When the report is created it is displayed for viewing in a PDF viewer 35 Delegate Conference Report User Manual g Gd Delegate Conference Report Co E Search Details CEREN English United States Arabic Conference City Hall Meeting 151 i City Hall Meeting 151 City Hall Meeting 152 City Hall Meeting 160 Choose Report Large with image ha Sort Order Delegate Name D Seat Number Figure 4 6 E Delegate Conference Report City Hall Meeting 165 Seat 15 Name Title User Type 1 User Table 2 User Table 3 User Table 4 User Table Group name Group Abbreviation Background Voting Group Voting Weight Mic Attenuation Name Title User Type 1 User Table 2 User Table 3 User Table 4 User Table Group name Group Abbreviation Background Voting Group Voting Weight Mic Attenuation Frank Summer Delegate Blue party BP 4 0 Jane Doe Delegate Liberal Party LP Figure 4 6 F User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 6 3 Delegate Table Report The Dele
77. ng this option will allow permanent delegates to login at the CUA Application using their individual login code If the functionality Setup Equipment Chip Card CC Chip Card Setup Using Chip Cards in Conference Units is selected the login code is taken from a chip card inserted in the conference unit In this case the user will not be presented for a login screen when starting the CUA Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name Selecting this option will allow permanent delegates to be assigned a specific seat with a microphone The delegates has to login at the CUA Application using their individual login codes but the delegate can only login to the seat assigned to him If the functionality Setup Equipment Chip Card CC Chip Card Setup Using Chip Cards in Conference Units is selected the login code is taken from a chip card inserted in the conference unit Then the user will not be presented for a login screen when starting the CUA Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name Selecting this option will allow delegates present on a Delegate Seat Table to login at the CUA Application using their individual login codes at any seat If the functionality Setup Equipment Chip Card CC Chip Card Setup Using Chip
78. ngs the Option popup which is used to set operation settings of the system used when starting the Conference Please refer to the section Options The Copy button makes a copy of the selected conference Both Delegate seat table Agenda Delegated votes and Option settings are copied The Save as default button saves the conference data from the currently marked conference and inserts this data per default when creating new conferences The Delete default button deletes default conference data Use this button to stop a conference User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 3 1 Conference Mode Select one of the seven available modes for the conference Prepared Delegate Seat Table Login Using Code Login Using Code on Seat Login Using Code on List 14 a Cowviwence ine ippicston 7 ul im This mode is used to create a list of delegates with names of all the delegates attending the conference Each delegate is assigned a seat with a microphone The assignment of seats is done by clicking the Del Seat Table button Se later section Creating a Delegate Seat Table Anders Samuelsen Figure 4 3 C A seat having a PC running the CUA Application will show the name and other information of the delegate on the Language Selection Screen and other screens and on various lists Selecti
79. nual Chip Card CC Search Search for Program First Last Name Erik Lawn Lester Square v Andrew Stuart b B Robert Sing Michelle Lane Peter Groth John Smith Jane Doe Modified Userid 3 16 2012 346 3 16 2012 345 3 16 2012 344 10 28 2 343 3 16 2012 342 10 28 2 341 10 28 2 340 3 16 2012 339 English United States Danish French Chip Card Setup Chip Card Setup Chip Card Programming Select users to program by checking Program field Program Selected Names Clear List Chip Card Information Insert card to read information on card Userid Login Code FirstLast Name Location ID Read Information Clear Close Figure 4 7 When a conference is started with conference mode Login Using Code Login Using Code on Seat Login Using Code on List Login Using Code on Preferred Seat or Automatic Login on Preferred Seat units are checked for a valid chip card When a card is inserted in a conference unit the software will identify the user by matching the User ID in the Delegate database with the User ID on the card After this match the Login Code will be checked and first then the cards will be accepted The microphone button will then work however depending on the User type of the logged in person the person may be allowed to vote If the card is not inserted or is i
80. nvalid the microphone and voting button are not usable however the loudspeaker and channel selector will still work r Chip Card If chip cards have to be used Setup in the system click this button Using Chip Cards in Conference Units 51 Chip Card Configuration English United States Location ID File number User Manual SW 6005 CAA ver 6 2 RevA docx Using Chip Cards in Conference Units 0 4 Figure 4 7 J Tick this option if chip cards are to be used in the system DIS Digital Conference System User Manual Program Selected Names Clear List Read Information Clear Delegate Details Delete Information 52 Location ID This ID is used to make cards usable only in the installation they are intended for Insert a four or five digit number identifying your installation If cards are delivered pre programmed from DIS the Location id is marked on the package containing the chip cards File number The entry determines where the information is place on the card This field has to be set to 1 one if the cards in use are delivered from DIS After clicking Close you will be prompted to restart all SW 6000 applications including the CUI The list to the left shows all M Chip Card Programming names in the Delegate Table Select the Delegate for which Insert Chip Card in the programmer and click Program Chip Card a Chip Card has to be pro gra
81. o create a seat with a computer but no microphone Seat Type The entries are This field is identifying the use of the seat where the conference unit has been placed The other labels are only used for identifying the unit but do not give any functionality DM type CM type DV type 43 unit The connected unit is a Delegate Unit unit The connected unit is a Chairman Unit unit The connected unit is a Voting Unit User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Use Serial User Type Computer Name UI on Computer Mic LS 44 User Manual Podium x If a seat has been set to the Seat Type Podium x microphone the unit on this seat will be turned on with the Podium x button on the CUA There can be up to three different podium microphones Podium microphones cannot be assigned to CUA s or DC 6990 P s Secondary If a seat has been set to Seat Type Secondary seat a delegate assigned Seat with a secondary user type will change to the secondary user type when logged in at the secondary seat Technician Ifa seat has been marked as a Technician a CUA application running on a PC assigned to this seat will not be logged out when starting a conference PC The seat is attached to a PC If delegate units connected are Serial Seat Type Use Serial User Ty sharing a microphone this field is 000 096 130 CM unittype Chairm used to identify the units s
82. ocument links are available in the SW 6000 Web Service Interface for use in third part application like streaming applications Group Voting Conclusion Comments to the Voting Result Not approved Yes Abstain N o Total present Motion not approved 0 votes for the motion 4 votes neither for nor against the motion BP aoao 0 votes againstthe motion Results View Subj Vote Report Total Vote Result Group Voting Conclusion Comments to the Voting Results Results View Subject Vote Report Figure 4 3 J Shows the voting result as configured in the Vote Result table in the CAA Setup Configurations Voting Configuration in the following format Approved not approved Voting configuration result text 1 9 Result 1 9 Field used to display the voting conclusion in a format specified by customer Field for inserting comments to the voting results Dropdown list to select a Voting Report to print e Result e Result with Groups e Simple Prints the Subject Vote report in PDF format 23 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 3 5 1 Options The Options button opens the Options popup which is used to set the system operation settings used when starting the Conference Microphone Parameters Individual Mic Level Microphone Off Mode Microphone Interrupt Ability 24 Conference Name Microphone Parameters Max Delegate
83. ocx 1 List of Contents List of Contents Introduction Features 3 1 SW 6000 General description 6 Dik CAA POAtuUreS sissies tsssicstsseesncseasstsanaacvens 6 4 Operating instructions 4 1 Starting the CAA iisisti 7 AZ LOS ssutaticstassacasazessiass 8 4 2 1 General screen functionality 9 A22 S archi List erunaniaa 9 A253 Lang age Tab wiisccniscininsitendinees 9 AA BUON S arena 9 ASS CONTCT CICE saias npea 11 4 3 1 Conference Mode 14 4 3 3 Microphone Operation Mode 16 4 3 4 Delegate Seat Table ee 17 Aa AO CNC da N 20 AA Tables noaa 26 AA DelegiteSssnnusun ana 26 AA NGVOUPS nn 28 4 4 3 Default Delegate Seat Table 29 4 5 Messages aarre 31 AG Reports woiisissssssssctszecdecssseseinindectuccasesuansds 32 4 6 1 Conference Log Report 32 4 6 2 Delegate Conference Repott 35 4 6 3 Delegate Table Report 36 4 6 4 Agenda Report sssssesresressrssresrerrrssnss 37 4 6 5 Delegate Statistical Report 38 4 6 6 Search in Voting Results 41 4 7 Setup EQuipMe ne ccssssssessnsenes 43 4 7 1 Conference Units eee 43 4 7 2 Interpreter Uns ics scwnweninccues 46 4 7 3 Audio Output Units AQ 48 4 7 4 Ambient Microphones AM 49 4 7 5 Conference Displays CDA 50 2014 Shure Incorporated 4 7 6 Chip Card CCnn 51 4 7 7 Web Serie cssesessssssssesssesssesesesesesessens 53 4 7 8 Conference Import
84. olor Parameter Voting configurations are 3 buttons attendance check 3 fe t Yes MB Totan Pat a 2 Abstain __ Totar2 7 CUA Secret Voting specified as different named Souls sea ee Se ea configurations which can be a 2 Chairman interim Result e r P Delegate Interim Result applied when starting a voting E o 7 Use Voting Weight x ance S es S l O n n Present Total Present i Attendance Check Automatic Calculated x The configurations can be a dds i Passed Criterias applied to a subject in an a Eat Agenda or to a Conference as a Passed Totalt gt Total Ean default configuration Ee c Label Vote Result Column formula Show in Voting Pie Width Preview Yes Total1 Edit 7 m 3 Abstain Total2 Edit 7 3 No Total3 Edit 7 a 3 Edit me 3 Total present TotalPresent Edit 3 Seats TotalSeats Edit ma 2 Edit a tt Edit a Edit Ea tt Add Delete Close Figure 4 8 C 4 8 3 1 Voting buttons Voting configurations can be created with 1 to 5 buttons A conference unit with 3 voting buttons cannot vote if a voting session is started with 4 or 5 button voting configuration A label for each of the buttons to be used in CUA Application like Yes No and Abstain and a colour that is used on the mimic diagrams when displaying vote results can be specified When a voting session is closed the total of the different button presses are counted and stored in five totals which can be referred
85. on Control e SW 6050 Multiple Languages e SW 6060 Parliamentary Voting e SW 6070 Chip Card Registration e SW 6071 Chip Card Programming e SW 6080 Multiple Room Control e SW 6085 Streaming Application Control of SW 70xx Streaming application User Manual e SW 6086 Web Service Interface Dynamic data In addition to the standard modules a number of advanced modules are available to expand the features further in the SW 6000 e SW 6110 Advanced Microphone Control e SW 6112 Advanced Agenda Control e SW 6125 Advanced Speech Time Control e SW 6186 Advanced Import Export of meetings The SW 6000 software package has the following main features e Client server system for multiple PCs e Multiple user profiles with different functionality e Full language support e Very user friendly graphical design of high quality e Data stored in SQL database format e Voting from CUA screen 3 2 CAA Features The main features of the CAA Conference Administration Application are e Used by the people mainly outside the conference room who are responsible for creating and maintaining basic conference data such as conferences delegates delegate lists messages etc and who monitor the system status during conferences 6 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 Operating instructions 4 1 Starting the CAA After the CAA has been installed the CAA shortcut is placed on the Deskt
86. op and in the start folder Clicking the CAA shortcut will start the application A small window will appear while the application is starting up CAA Conference Administrator Application version 6 0 109 SW 6000 Conference Management Software Copyright 1999 2013 DIS All rights reserved A SHURE Company Figure 4 1 A 7 User Manual SW 6005 CAA ver 6 2 RevA docx a 4 2 Login When the application is started the user must select a language if more languages are in use If only one language is in use then the Login screen is not presented A user ID or password is not required If restricted access to the CAA application is needed use the standard Windows logon when starting up Windows After selecting the language the application will present the following screen If the application is run for the first time you will see this screen directly At the top of the screen a menu provides access to all the different CAA screens l Conference Admin 2 English United TX Arabic Figure 4 2 A B Conference Administrator Meeting Room lt ha s Conference Tables Messages Reports Setup Database Tools Window Help Exit Login Mode Normal 5 Connected to Database SW6000 1 Connected to CUI Figure 4 2 B User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 2 1 General screen functionality The following describes the gen
87. op time Total BZA 20T 1200 01 AM W23 2013 11 59 59 PM a Delegate Delegate Name User Type Group Conferences Delegate Speeches Participated Frank Summer 0 00 1 Delegate Blue party Jane Doe Delegate Name User Type Group Delegate Name User Type Group Delegate Liberal Party John Smith Delegate Red Party Delegate Mane User Type Groupe Judy Flick Delegate Green Party Julia Frank Delegate Name User Type Group Delegate Liberal Party Figure 4 6 I User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 6 5 2 Delegate detailed This reports list a summary of total speech time and number of conference participated for a selected delegates in the Delegate Table within a specified period of time The report does also list all agenda subject where the selected delegate has participatedwith login logout time and speech time for each subject Select the Delegate detailed report in the dropdown list Detailed Delegate Statistical Report Conferences Stop time Total Bi23 2013 17 59 59 PM d Start time Period BZA ZDT 12 00 00 AM Enter the Start Date and Conferences Delegate Participated Delegate Speeches End Date Select the Delegate in the Delegate Filter dropdown list Press Create Report When the report is created it is displayed for viewing in a PDF viewer 4 6 5 3 Delegate This report
88. ophone Cannot interrupt another speaker Can interrupt a speaker with a speak priority less than own speak priority Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Voting Configuration Preset Voting Time When ticked the voting time is enabled After the time set the voting session will stop automatically Counting up Select this option to make voting time counters display elapsed time starting from zero and counting up Counting down Select this option to make voting time counters display elapsed time starting at the time limit and counting down to zero External Validation Use External When ticked External Validation e g external Validation biometric validation using finger print recognition or iris scanners is enabled External validation is only available if the current conference is of type Login using code Login using code and list or Login using code on list It is also a prerequisite that chip card is used The option shall also be ticked if a Registration popup is required when using Registration at the conference Auto Printing after Autoprint the Subject When selected a configured printer will print the Voting Stop Vote Report Subject Vote Report after a voting session is stopped Default Open Mic On in This selection determines the de
89. p1 d Room Name Master Setup Setup Active Allowed to speak Setup Rooms Create Rooms RICCI a 7 Multiple configurations can be a lies _ Seun2 2 7 aa Clear Delete made for each room If multiple configurations are to be used for one room only then create one room in Founs Setup Rooms Create Rooms preter and create the needed configurations in 7 im Setup Rooms Room CUAMimic Press Conference Room v Con figura tion a Activate selected setups Close Update Cancel Left window is showing the list of rooms Figure 4 11 B For each of the rooms in the left panel a list of created setups is shown in the right panel One of those Setups can then be selected for the room This is done for each room Add Delete The buttons are used when creating the setups Conference When a new setup is created this button is used to show the Seat table for the units Units in this room The functionality of the units can then be changed as described in Setup Equipment Conference Units Interpreter When a new setup is created this button is used to show the table for the interpreter Units sets in this room The functionality of the units can then be changed as described in Setup Equipment Interpreter Units AO Output When a new setup is created this button is used to show the table for the AO output Units units in this room The functiona
90. r user types during the meeting except for seats where a chip card has been inserted from the CUA mimic Furthermore it is possible to mix units with and without chip card reader and assign names to all units Delegates using conference units without chip card reader will be shown on various delegate screens lists with the seat number instead of their name Selecting this option will allow the delegates to have pre assigned seats The delegates can either login automatically at the designated seat or login with chip card code at other seats In systems without chip card login the CUA always allows for automatic login at the designated seat and alternative login of other delegates with code login In systems with chip card login the CUA prompts for code login at the designated seat if there is no chip card reader available and allows for alternative login with another code login If there is a chip card reader available the CUA prompts for chip card login The Automatic Login on Preferred Seat mode differs from the Login Using Code on Preferred Seat mode in the sense that the delegates are automatically logged in when the system operates without chip card login Similar to the Login Using Code on Preferred Seat mode it is possible to move the delegates and assign other user types during the meeting except for seats where a chip card has been inserted from the CUA mimic Furthermore it is possible to mix units with an
91. re available in the drop down list Choose Report e Without voting results e With voting results 4 6 4 1 Select a conference from the list on the left side of the screen Select the without voting result report in the Chose Report dropdown list Press Create Report When the report is created it is displayed for viewing in a PDF viewer 37 Agenda Report City Hall Meeting 161 y 70 apanr NSO oe hOU ed cI User Manual Search Details Search for English United States Arabic i Conference City Hall Meeting 151 gt Ee City Hail Meeting 152 City Hall Meeting 160 Choose Report With voting results Create Repon Agenda Report without voting results Agenda Report Call to Order Adoption of Agenda Minutes of Previous Meetings Council Meeting August 28 2007 Public Hearing August 26 2007 Delegations Cammunity Plan on Homelessness Public Hearings Move into Public Hearing Close Public Hearing Updates Reports Integrated Community Sustainability Plan AUMA AAMD amp C Resolution EUB Fees Development amp Street Names Bylaw 07 061 North Central ASP 2nd Reading Bylaw 07 067 North Central ASP Amendment Bylaw 07 061 North Central ASP 3rd Reading Bylaw 07 062 North Central LUB 2nd Reading Bylaw 07 062 North Central LUB 3rd Reading Bylaw 07 063 Red Creek Area LUB 2nd Reading Bylaw 07 063 Red Creek Area LUB 3rd R
92. rence Import Export Mode coef fmm English United States Conference Import Export Mode File Folder Web Service Close User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 Setup Configurations 4 8 1 Agenda Subject Configuration This screen is used to Qj Agenda subject Configuration gt a specify a number of agenda 5 a sien subject configurations Searchfor NN Engish United States Arabic Chinese Georgian Russian Spanish The configurations can be applied to a subject on an oe On setting Agenda Subject active Agenda or to a conference as Empty lists and Request time 3 Empty Request and Reply List One Speech pr Delegate Close Delegate Speakers a default configuration Request Time 30 sec eae ae Name On setting Agenda Subject active Speech Limitations Reply Configuration 55 Request Time 30 sec and One i Reset Delegate Speech Time Request Time Limit 00 00 20 Speech Limitation One Speech pr Delegate Reply Configuration Edit Add Delete Close Figure 4 8 A Name of the agenda subject configuration Empty Request and When selected the Microphone Request and Reply list is Reply List emptied when the subject is set active Close Delegate Speakers When selected the microphone is switched Off for all Delegate speakers when the subject is set active Reset Group Speech
93. row up allowing the user to reorder the agenda This button moves the selected subject one row down allowing the user to reorder the agenda This button increases indentation one level A limit of 6 indentation levels must apply This button decreases indentation one level User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Import Export Delete all Descriptions 22 User Manual Import an agenda from an XML Qe file i Do vou want to delete the entire Agenda before importing IF you choose No the imported Agenda will be added to the current Agenda the option of deleting an existing Yes Ho Cancel agenda or add the import to the existing agenda A dialog box will be presented for Figure 4 3 H Export the agenda to an XML file This button deletes all subjects You have to confirm your choice Description A long description of a subject main subject or sub subject can be inserted This description is shown in the CUA Agenda in the description window when a subject is selected Max number of characters 10 000 Short Description A short description typical one line can be typed for a subject main subject or sub subject This short description is shown in the CUA Agenda and CDA Agenda but only for the main subject Max number of characters 500 Description in When adding the description of an agenda subject to Default language other languages the de
94. s list a summary of total speech time and number of conference participated for a selected Delegate Name User Type Group Conferences Conference Name Subject Lagin L gin Speak Speech lime subject Conference Name Subject Lagin Speech time subject subject Speak Speech time subject Subject Speak Speech time subject Nanna West Chairman Blue party City Hall Meeting 157 No Subject City Hall Meeting 160 No Subject Call to Order Adoption of Agenda Figure 4 6 J delegates in the Delegate Table within a specified period of time Select the Delegate report in the dropdown list Enter the Start Date and End Date Select the Delegate in the Delegate Filter dropdown list Press Create Report When the report is created it is displayed for viewing in a PDF viewer 40 Period Delegate Delegate Namea User Type Group Delegate Statistical Report Start time B 2e 2013 1200 00 AM Nanna West Chairman Blue party Figure 4 6 K User Manual SW 6005 CAA ver 6 2 RevA docx Start time 82A 2013 42143 PM 4 27 43 PM 4 27 49 PM 10 12 28 AM 10 13 19 AM a23 2013 10 29 33 AM 10 23 33 AM 10 29 38 AM 10 30 31 AM 10 30 35 AM 10 30 49 AM 10 31 13 AM Stop time 57 04 Stop time Ai23 2013 10 16 54 AM 10 16 54 AM 10 33 55 AM 10 33 55 AM 10 30 52 AM S232013 10 33 55 AM 10 33 55 AM 10 33 55 AM 10 30 49 AM 10 3
95. scription for the default language can be seen in the Default language description window This will ease the translation to the other languages Short Description This window shows the short description in the in Default default language easing the task of making a language translation to another language Hyperlinks This window shows the hyperlinks to document attached to the agenda subject Hyperlink are created and edited using the Edit Links button Edit Links Clicking this button will show the Agenda Subject Hyperlinks dialog a a Agenda Subject Hyperlinks i Sox f Details English United States Arabic DCS 6000 Release Note pdf a Document Title Document path URL Active Secr Web gt MP OCS 6000 Release Note J supportw Manuals Release Notes an J View Delete a User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System Vote Results Descriptions Vote Results Total Vote Result User Manual Figure 4 3 I Hyperlinks can be attached either by typing the Document Title and the path to the document or it can be attached using the button Attached documents can be viewed using the View button Hyperlinks can have the following attributes Active The document can be viewed in the CUA Secret The document can be viewed in the CUA by the users who in the User Type has been assigned to view secret documents Web The d
96. setting Operation mode 2 Use CU mode Figure 4 9 B However for certain applications it is desirable to assign individual operations mode where the user will always run in the selected mode independently of the System Setting 4 9 1 5 2 Individual modes Operation Mode Speak Priority 71 Operation blods Use CU mode FIFO Manual Automatic VOX Manual Reply Automatic Reply or VOX Reply emus Use CU mode See explanation of the modes in the Conference section speak Priority 5 Chairman 1 Delegate 5 Chairman 4 3 2 VIP or No Speaking Rights Chairman 5 is the highest priority and the microphone will always be turned on regardless of operation mode In the Request list in the CUA a user with higher speak priority will be placed before a user with lower speak priority User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Interrupt Setting Determines the microphone s ability to interrupt another tetupt setting speaker if the maximum number of speakers is reached Use CU mode The interrupt ability will follow the setting made in the CU Not allowed Cannot interrupt another speaker lt Can interrupt a speaker with the same speak priority or a speak priority which is less than own speak priority Can interrupt a speaker with a speak priority less than own speak priority 4 9 1 6 User Rights These parameters specify special functional
97. sible to enter a start date but no stop date If the delegate is replacing another delegate a delegate to replace can be found by clicking the field A popup will show the list of active delegates Delegates selected cannot be replaced by other delegates nor be replacing other delegates If a delegate is replaced by another delegate this field show the First Last Name of the delegate who has replaced Tick box to select if the user shall use another user type on another seat during the conference If ticked the user will get the User Type specified in Second User Type when logged into a seat configured as Secondary seat in CAA Setup Equipment Conference Units Seat Type Dropdown box for selecting the User Type which shall be applied to the delegate when logging in on a seat configured as Secondary seat in CAA Setup Equipment Conference Units Seat Type A delegate can be marked as Active If marked as active he will be shown in list sorted by Active A picture of the delegate can be inserted using the Add button and removed using the Remove buttons A picture added will be displayed on the Delegate information screen in the CUA Application Press the button to call a standard Windows interface to select picture files maximum size 30 Kb picture format WxH 115x120 Pictures are replaced by adding a new one Press the button to remove a picture from the delegate record User Manual SW 6
98. t Inserted by CU with a time stamp is displayed when the unit was created automatically by the system The field can be used to store comments of any kind Channel and The Channel and Volume can be set for each of the outputs at the AO unit Volume Settings 48 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 7 4 Ambient Microphones AM This screen is used to configure the Ambient Microphone connected Entries are automatically inserted by the CU Interface application when information about new units is received from the CU Central Unit Note If an entry has been created it will not be deleted automatically if the unit is not connected to the CU anymore Unused units have to be deleted manually User Manual English United States Units in Room 2 a x 121 214 102 Unit Type PCB version Firmware version Coan uaa Figure 4 7 G Units in room Type in the Room to filter the list to shown only units placed in the room selected Room If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Rooms Room Configuration Serial Each unit has a unique serial number encoded into the unit from the factory Comments The text Inserted by CU w
99. t to shown only units placed in the room selected Room If rooms are linked together for combining system in more room this field is used for identifying which room the unit is located in The room number is selected by use of a drop down box with a list of configured rooms The available rooms are set in Setup Rooms Room Configuration Serial Each unit has a unique serial number encoded into the unit from the factory Booth This field is used to enter the booth number where the interpreter set is placed Each booth can max be assigned 32 interpreter units The Language Channel assigned to the booth is assigned at the Booth Ch Assignment A language This information field is for informing the channel number and language assigned to this channel which is assigned as the A channel This is set automatically Desk Each interpreter booth can use multiple desks This field is used to identify the desk no B language This field is used for assigning a language channel to the B language of the interpreter set B mode This field is used to set the mode for the B channel All All channels at the interpreter set can be set to a B channel One One channel set as B language can be used at the B language None The B language is not in use Comments The text Inserted by CU with a time stamp is displayed when the unit was created 46 automatically by the system The field can be used to store comments of any kind User Manu
100. tent 65 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 7 Print Server Configuration This screen allows the user to configure a print server for the print button in the CUA BKK CHN LAP5 Voting default v Update Cancel Figure 4 8 H 4 8 8 Speech Time Configuration This screen allows the user to configure different speech time configurations For more information on the speech time configuration please refer to the Advanced Speech Time Control User Manual 66 Name Group 30 min Del 5 min Hl Delegates all 30 sec Delegates All Delegates User Type Delegates All User Type Manual Manual Delegates all 10 seconds Apir Time toal Groups 00 00 00 o Use Additional Timers Delegates All 00 05 00 Delegates All User Type 0000000 e Update Figure 4 8 I User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 9 Speaker Type Configuration This screen allows the user to configure different speaker types a The speaker types are used in Presenting ihe motion Speak in favour Presenting the motion the Agenda for configuring the delegates to be shown by speaker type and name in the CUA and CDA Da O e O cr cameo Figure 4 8 J 4 8 10 Web Service Confi
101. tivity during the conference Select a conference from the list on the left side of the screen Select the Login and logout activity report in the dropdown list and press Create Report When the report is created it is displayed for viewing in a PDF viewer Delegates with a User Type in the Delegate Table different from Delegate or Chairman user type who is logging into a seat after a Delegate or Chairman has logged in will be listed in the report as Deputy 34 Conference Name Start conference Stop conference Seat Numb er 1 Thomas Jones 2 Anita Knakkergaard 2 Anne Baastrup Name Start conference Stop conference Seat Numb er 1 Thomas Jones 2 Anita Knakkergaard 2 Anita Knakkergaard Name Start conference Stop conference User Manual Login and logout activity report Login Using code 2 9 11 2013 2 13 38 PM 9 11 2013 2 14 51 PM Logout time Subject at login time Group Login time S 2 13 42 PM 2 14 51 PM DF 2 14 09 PM 2 14 17 PM SF 2 14 24 PM 2 14 51 PM 9 11 2013 2 20 05 PM 9 11 2013 2 21 29 PM Deputy name Group Login time S 2 20 10 PM DF 2 20 24 PM Anita Christensen DF 2 20 33 PM 9 11 2013 2 22 39 PM 9 11 2013 2 24 08 PM Figure 4 6 D User Manual SW 6005 CAA ver 6 2 RevA docx Logout time Subject at login time 2 21 29 PM 2 20 29 PM 2 21 29 PM DIS Digital Conference System 4 6 2 The Delegate Conference Report lists all delegates that have been part of a confere
102. to create and maintain predefined selections for each of these four fields The description of the fields can be changed in CAA Setup Language Labels A delegate can be assigned a group of delegate This is useful if Group Speech Time is used This button will bring a popup for adding delegate groups User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Background Voting Weight Mic Attenuation Voting Group Start Date Stop Date Replaces Replaced by Use Second User Type Second User Type Active Picture Add picture Remove picture 27 The user can enter any free text information here to be displayed on the Delegate information screen in the CUA Application This field is used to insert a numerical value given the number of votes the user has Default value is 1 one Use this setting to assign individual microphone level to a delegate The setting can be from 0 to 6 This field is used to insert a character to be using in the voting calculations i e F for French and N for Nederland if the two groups have different voting rights Date field for entering from which date the delegate is active The start date cannot be after the stop date It is possible to enter a start date but no stop date Date field for entering the stop date where the delegate is not active anymore The stop date cannot be before the start date It is pos
103. to from the Quorum Passed and the 9 vote display column formulas Please note that the DIS voting units are supplied either with 3 or 5 voting buttons The 5 voting button configuration is standard 4 8 3 1 1 Units with 3 voting buttons The buttons are numbered as shown in the next figures Yes Present 1 Total1 This is the Yes button 1 2 Total2 This is the Abstain button Abstain 3 Total3 This is the No button oC 2 Present The colour specified here will be used to indicate i Presence in the CUA and mimics CD gt Cancel This is a Cancel button If this is ticked this button will be shown on the CUA 57 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual 4 8 3 1 2 Units with 5 voting buttons The buttons are numbered as shown in the next figures CD 1 1 Total1 This is the button on standard DIS Conference Units f Yes Prosent 2 Total2 This is the Yes button on standard DIS Conference Units 2 3 Total3 This is the Abstain button on standard DIS Conference oe ans 0 3 4 Total4 This is the No button on standard DIS Conference Units a oy No 5 Total5 This is the button on standard DIS Conference Units CED 4 Present The colour specified here will be used to indicate the Presence in the CUA and mimics m Cs 5 Cancel This is a Cancel button If this is ticked this button will be shown on the CUA 4
104. with his amount of shares when the result is calculated The five totals for the buttons store the result after the multiplication with the weight values The Quorum formula is only used if this parameter is checked Otherwise the Quorum formula field must be blank 4 8 3 3 Attendance check An attendance check can be performed in all modes Attendance check options are No attendance check 58 No attendance check is performed before a voting User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Automatic The total present is calculated as the sum of delegates who pressed a voting button Calculated during the voting session Manual An attendance check voting session must be performed before a voting session with this setting can be started The total present is counted as the sum of delegates who pressed the Present button during this session Manual for An attendance check voting session must be performed before a voting session with session this setting can be started The total present is counted as the sum of delegates who pressed the Present button during this session The total present counted in this session is used until a new attendance check is performed Login Total The total present is calculated as the sum of delegates who is logged in during the voting session Delegates who log in during the session is also counted Mandatory Login If a seat is selected for this parameter
105. wn speech time in the CUA User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System User Manual Show Everyone s This option enables the user type to see the speech time of all delegates in the CUA Speech Time Multiple Is the option One speech pr Subject is active configured in Agenda Subject Speeches per Configuration only users with Multiple Speeches per Subject are allowed to speak subject multiple times View Secret When enabled the user can view open links to documents which has the attribute agenda links Secret 73 User Manual SW 6005 CAA ver 6 2 RevA docx DIS Digital Conference System 4 10 Setup Language User Manual 4 10 1 Languages The CUA Application and the E Languages gt o Conference Administration aig Details Application CAA offer full Searchfor fo support for multiple lan uages Danish Name English United States aa French Culture Name English United States Culture identifier 1033 Select Font Font Arial Font Size Bold Add Delete Close Figure 4 10 A Default The default language which is created during the installation is marked as the Language default language Name Name of the language this will be displayed on the language selection buttons on the Culture Name Culture identifier Select Font Font Font size Bold 74 CUA Application and on the language tabs of the different screens in this application
106. xclusive right to speak Will turn off all delegate microphones This button will only work if the user has Speak Priority Chairman Button for turning On Off the Podium microphone s Button for switching On Off the Line input at the CU Indication button Turns red if an interpreter presses his STF button Button for starting a Voting session Button for temporary muting an open microphone Either the Mute or the Reply button can be selected Button for requesting to give a reply Either the Mute or the Reply button can be selected When enabled three buttons for setting agenda subject status in the CUA are available The subject status could be Cancelled Postponed or New Functionality These parameters specify special functionality that applies to seats or delegates of this user type Microphone Control Button Request List Control Speech Time Control Manual Voting Results Show Voting Dialog 70 With this option the user has control of microphones in the CUA Microphone screen and Interpreter Screen With this option the user has the right to close and hide the request list for all as well as to close the request queue for all except a Technician user Seat type Technician With this option the user has the right to set speaking time in a CUA With this option the user has the right to type in a voting result using a dialog box This option enables the display of the voting pop up when

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