Middle East Facility Management Association
Contents
1. Door Locks and hardware Three keys available for each lock keys work correctly lights are working A Any door closers adjusted correctly A A switches secure and operational Lighting Fixtures o coloured wires are visible o connection blocks are visible Extends full length of stairs from top to bottom Banister Secure to wall Smoke detector Fitted to Ceiling and indicator lights flashing o loose treads Stairs and treads Any fitted nosings must be secure and intact o cracks joints invisible Coving amp Skirting Fully painted MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines rg Middle East Facility Management lt A Appendix 7 Air Conditioning Guidelines to assist assessment Operating Instructions Manual Available Controllers operational When switched to cooling does it cool Fan Speeds vary Fan Coil Filter Locations Location of access to any Fan Coil Unit Filters to be established Maintenance Instructions Frequency of cleaning filters Frequency of recommended maintenance to unit by specialist Appendix 8 Lawns Gardens Patio Guidelines to assist assessment Irrigation System Layout Drawing Operational Operational and Maintenance Manual available Extends to all areas re2. No connection blocks are visible All windows are secure in frames Windows that open the locks are ok Windows and screens Windows do not open too far a child could fall Fitted insect screens all ok Smoke detector Fitted to Ceiling and indicator lights flashing Ventilation Grilles Intact and fitted squarely into position Securely fitted Data and Power sockets Power sockets holes shuttered 3 pin type with switch 45cm above floor level o large gaps around door to frame Door painted stained correctly Closet doors and tracks Door closes without forcing Doors slide on tracks freely and securely MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines rg Middle East Facility Management lt A Appendix 6 Stairs amp Hallways Guidelines to assist assessment Cracked scratched or chipped tiles Tiles level with adjacent tiles Floor and Floor covering Grouting between tiles OK amp uniform Bare concrete sealed o cracks Fully painted Walls and Ceiling Access hatches in ceiling snug fit Ceiling tiles fit grid correctly o large gaps around door to frame Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges
3. 8 1 Handover The process of relinquishing property or an authority for transfer of units from developer to owner 8 2 MEP Mechanical electrical and plumbing works 8 3 Outstanding works Remaining or pending works to be carried out by developer contractor sub contractor 8 4 Snags A defects list either compiled by the unit owner of professional snagging company that is submitted to the developer contractor sub contractor for completion before occupation 8 5 Defects Any defect in construction which renders a project dangerous unsafe or causes real damage to the consumer 8 6 DLP Defects liability period The contractually agreed timescale for snags and defects to be rectified MEFMA Focus Group 4 April 2011 Level One MEFMA Handover Checklist fig A MEFMA Level 1 Basic Cosmetic Condition Handover Check List HCL 001 rg Middle East PROPERTY ADDRESS Facility Management b 0 OWNER AGENT NAME TENANT NAME INSPECTION DATE Both parties Owner Agent amp Tenant must inspect the property together and each party must retain a copy of the completed checklist Guidelines for checks appear in the Appendices Page 5 LOUNGE CONDITION Floor and Floor Covering Walls and Ceiling Coving and Skirting Doors Door Locks and Hardware Lighting Fixtures Windows and Screens Smoke Detector Ventilation Grilles Data and Power Socket
4. A C System Testing amp Commissioning Report Extract Fans in Toilet functional noise Shade protection to roof exposed equipment tank Ol ol A wm BR amp hl Exposed equipment isolator cable neatly dressed finished e External ducted installation Aluminium cladding foster final coat EE Roof equipment vibration isolators MEFMA Focus Group 4 April 2011 B MEFMA Level 2 MEFMA MEP Checklist mi Middle East Facility Management b DESCRIPTION NA REMARKS PLUMBING m Connection of all mixers and leak check Water pressure at all outlets Hot cold water supply at all outlets Is main service valve in each toilet accessible Are water pump tested and commissioned Is pump pressure switch safety control functional Water heater safety valve provided Safety Valve Drain provided O olnNnN DA ma RY WY D s clean water available to the end user e Has the water tank been cleaned and Chlorinated in the last 12 months Have water samples been analyzed at an independant aboratory in the last 3 months sthe installation inclusive of leak audit provision Has the leak audit provision been tested System testing and Commissioning FIRE FIGHTING SYSTEM Fire fighting pumps Jockey Deisel and Electrical pumps must be active All flow switches must be a
5. Appendix 9 Swimming Pool Jacuzzi Appendix 10 Parking Areas Garage Appendix 11 Miscellaneous MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines Fg Middle East Facility Management lt A Association Appendix 1 Lounge Guidelines to assist assessment Cracked scratched or chipped tiles Tiles level with adjacent tiles Floor and Floor covering Grouting between tiles OK amp uniform Bare concrete sealed o cracks Fully painted Walls and Ceiling Access hatches in ceiling snug fit Ceiling tiles fit grid correctly o cracks joints invisible Coving and skirting Fully painted o large gaps around door to frame Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges Three keys available for each lock Door Locks and hardware keys work correctly ny door closers adjusted correctly lights are working A A A A switches secure and operational Lighting Fixtures No coloured wires are visible No connection blocks are visible All windows are secure in frames Windows that open the locks are ok Windows and screens Windows do not open too far a child could fall out Fitted insect screen
6. BEDROOM CONDITION Extract Fan Water Heater Mirrors Shaving Socket Soap dishes roll holder BEDROOM CONDITION Floor and Floor covering Walls and Ceiling Coving and skirting Doors Door Locks and hardware Lighting Fixtures Windows and screens TIl mlO E gt Smoke detector Ventilation Grilles Data and Power sockets Closet doors and tracks AIR CONDITIONING CONDITION Operating Instructions Controllers operational Reaching set temperature All grilles Fan Coil Filter Locations Maintenance Instructions Commissioning data MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Handover Check List HCL 001 rg Middle East Facility Management a STAIRS HALLWAYS CONDITION Floor and Floor covering Walls and Ceiling Doors Door Locks and hardware Lighting Fixtures Banister Smoke detector Stairs and treads Coving LAWNS amp GARDENS CONDITION Irrigation System Layout Drawing Patio Terrace Decking Planting SWIMMING POOL JACUZZI CONDITION Operating Instructions Controllers operational Reaching set temperature Maintenance Instructions Analysis Certificate PARKING AREAS GARAGE CONDITION Floor and Floor covering Walls a
7. 3 4 5 6 7 8 9 AS BUILT DRAWING LIST MECHANICAL PLUMBING SI NO DRAWING DESCRIPTION HARD COPY CD COPY REMARKS 1 HVAC EQUIPMENT SCHEDULE 2 COORDINATED SERVICES LAYOUT 3 A C DUCTING LAYOUT 4 DETAILS VENTILATION LAYOUT 5 HEAT LOAD CALCULATION 6 WATER SUPPLY LAYOUT 7 8 9 LPG DISTRIBUTION LAYOUT DRAINAGE LAYOUT FIRE PROTECTION LAYOUT MEFMA Focus Group 4 April 2011 p MEFMA Level 2 MEFMA Document Handover Checklist mi Middle East Facility Management b 0 SI NO DRAWING DESCRIPTION HARD COPY CD COPY REMARKS LOAD SCHEDULE GHTING LAYOUT OWER LAYOUT NGLE LINE DIAGRAM AS BUILT DRAWING LIST ELECTRICAL LOOR BOX LAYOUT FIRE ALARM LAYOUT OTHERS DATA APPROVALS SI NO DESCRIPTION HARD COPY CD COPY REMARKS A GARBAGE DISPOSAL SYSTEM 1 Disposal methods contract must be decided 2 Chutes must be ready for usage Garbage room must be ready bins must be in position and ready for use TRAINING PROGRAM Training Schedule Training Manuals amp Handouts Recording of training TRANSITION HANDOVER Final Snag List issued by Consultant DLP Organizational Chart Details of Extended Warranties Procured Maintenance Meter readings at time of Handover APPROVAL DESCRIPTION HARD COPY CD COPY REMARKS DEWA APPROVAL DUBAI MUNICIPAL
8. ROI MEFMA focus groups are driving the formation of region specific industry standards through research studies Initial focus group findings on service charge calculation energy management strategies and technologies handover checklists inspections and reports are now being delivered Objectives Refer to Methodology Outcomes and Recommendations The groups objectives were to standardise checklist handover documents for both owners and inspectors While the group had the technical capability to understand what these checklists should entail it was agreed the primary focus would be toward future buyers off plan or resale It was assumed future buyers would have little technical understanding therefore the checklist would be formulated to protected the buyer MEFMA Focus Group 4 April 2011 Objective One Standardise inspection checklist covering common areas and sold units Objective Two Identify limitations and challenges E g missing documents Objective Three Identify required inspector qualifications and tools During the handover process from developer to unit owner the end user is currently exposed to many grey areas The checklist has been specifically formulated to safeguard owner rights Inspectors will have their own dedicated checklist A standardised handover checklist for owners will ensure on the following Clarify developer responsibilities before handover Minimise snag list Provide a pl
9. a very knowledgeable senior facilities manager with extremely strong technical engineering Health amp Safety and Training expertise He has over 19 years experience in the facilities management industry His technical experience covers Commercial Residential Retail and Marine operations coupled with four years in the Middle East He is currently working on a number of projects relating to asset management Health amp Safety and Quality Assurance producing process documentation His primary field of expertise lies in the development of technical strategies and solutions providing enhanced life cycle performance asset protection and a managed risk position to business critical environments Phil has worked for a number of organisations in the private and public sectors both in the UK and Middle East and is a regular contributor to International FM periodicals MEFMA Focus Group 4 April 2011 1 Members Bios Khalid Nasser A Al Mannai Khalid Nasser A Al Mannai is the Chief Executive Officer of Waseef a leader in Engineering Communication and Strategic Planning Prior to this appointment he held a succession of management positions with various reputable companies throughout 14 years of remarkable experience and professional background from Qatar Petroleum through Q Chem Dolphin to BBMC Mr Al Mannai s portfolio includes large scales of projects in the industry as he is also the CEO of BBMC and a Board Member of various infl
10. Facility Management Association m Middle East Initial Home Owner Inspection Strategy Owner s Property Checklist at Handover Report Findings A MEFMA Publication 1 Introduction 3 2 Objectives 3 3 Methodology 3 4 Outcomes 4 5 Level One MEFMA Handover Checklist 5 6 Level One MEFMA Handover Checklist Appendixes 10 7 Level One MEFMA Handover Checklist Guidelines 11 8 Level Two MEFMA Document Handover Checklist 22 9 Level Two MEFMA MEP Checklist 25 10 Level Two MEFMA Landscaing amp External Checklist 29 11 Recommendations 30 12 Member Bios 30 Title Middle East Facility Management Association Initial Home Owner Inspection Strategy Owner s Property Checklist at Handover Report Findings Introduction Initiated by the Real Estate Regulatory Authority Initiated by the Real Estate Regularity Authority RERA as a non profit association MEFMA lobbies to provide a standardised working framework for facility management FM professionals wider construction industry stakeholders and building owners occupiers across the Middle East MEFMA works with industry professionals to implement long term sustainable development strategies From design build and commissioning through handover operation maintenance and lifecycle the aim is to deliver a sustainable built environment best in class customer service and asset protection to maximise end user
11. ITY APPROVAL CIVIL DEFENCE INSPECTION CERTIFICATE OTHERS MEFMA Focus Group 4 April 2011 B MEFMA Level 2 MEFMA Document Handover Checklist mi Middle East Facility Management lt A Association OPERATION AND MAINTENANCE MANUALS Should be as per BSRIA Guide BG 1 2007 Handover O amp M Manuals amp Project Feedback SI NO DESCRIPTION HARD COPY CD COPY REMARKS 1 WARRANTIES DESCRIPTION HARD COPY CD COPY REMARKS COMMENTS Inspection Date Inspector Contractor Agent Signature Level 2 MEFMA MEP Checklist MEFMA Focus Group 4 April 2011 B MEFMA nu R Middle East Facility Management lt 1 PROPERTY ADDRESS OWNER AGENT NAME TENANT NAME SPECTIO SI No DESCRIPTION NO REMARKS A FIRE ALARM SYSTEM Emergency Lighting and Fire Exit Lights working Control Panel Zone Identification provided Control Point Break glasses intact Control Panels Key and Call Point Test Keys provided Control Panel Cleaned and without Fault Display Fire Alarm Functional Con Panel Functional SWITCHES SOCKETS Function Satisfactory Aligned Properly External Fixtures Conform to IP Standard Rating Emergency Lighting and Fire Exit Lights working DISTRIBUTION BOARDS ndication La
12. al Lighting Fixtures No coloured wires are visible No connection blocks are visible All windows are secure in frames Windows that open the locks are ok Windows and screens Windows do not open too far a child could fall Fitted insect screens all ok Smoke detector Fitted to Ceiling and indicator lights flashing Ventilation Grilles Intact and fitted squarely into position Securely fitted Data and Power sockets Power sockets holes shuttered 3 pin type with switch 45cm above floor level MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines Fg Middle East Facility Management lt A Association Appendix 4 Bathroom Guidelines to assist assessment Cracked scratched or chipped tiles Floor and Floor covering Tiles level with adjacent tiles Grouting between tiles OK amp uniform No cracks Fully painted Walls and Ceiling Access hatches in ceiling snug fit Ceiling tiles fit grid correctly o cracks joints invisible Coving and skirting Fully painted o large gaps around door to frame Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges Door Locks and hardware Three keys available for each lock keys
13. are e g Control Unit handset Pest Control Pest Control is available and ongoing for the unit Electric Meter Water Meter The meter is available and can be read The meter is available and can be read Take meter reading and meter serial number upon moving in Take meter reading and meter serial number upon moving in LPG Meter e The meter is available and can be read Take meter reading and meter serial number upon moving in BTU Meter The meter is available and can be read Take meter reading and meter serial number upon moving in DLP Expiry date If new property enquire about end of defect liability period date MEFMA Focus Group 4 April 2011 t 1 Level Two MEFMA Handover Checklist fig B Level Two MEFMA Document Handover Checklist Level Two MEFMA MEP Checklist Level Two MEFMA Landscaping And External Checklist MEFMA Level 2 MEFMA Document Handover Checklist Fg Middle East PROPERTY ADDRESS Facility Management b OWNER AGENT NAME TENANT NAME INSPECTION DATE AS BUILT DRAWING LIST CIVIL INTERIORS SI NO DRAWING DESCRIPTION HARD COPY CD COPY REMARKS 1 PARTITION LAYOUT FURNITURE LAYOUT F G LAYOUT REFLECTED CEILING LAYOUT STRUCTURAL LAYOUT P K LANS SECTIONS amp INTERNAL VIEWS EY PLAN SECTIONS amp DETAILS OTHERS 2
14. atform for dispute resolution between developer and owner Standardise inspection checklist covering common areas and sold units Methodology Refer to Objectives Outcomes and Recommendations The body of practices procedures and rules used by the Home Owner Inspection Strategy Owner s Property Checklist at Handover Focus Group to determine the formulation of handover checklists are outlined below In developing the property handover checklist the group carried out comparative studies on different property checklists that conform to international best practice From their findings a checklist template has been formulated for end users moving into new units Two levels of checklists have been developed to ensure smooth handover MEFMA Focus Group 4 April 2011 Level One Checklist Outcomes This checklist in general for sold out units and to be used by future buyers off plan or resale The group developed level one and level two Refer to Outcomes fig A checklists to ensure smooth handover Refer to figs A amp B Level Two Checklist indentified limitation and challenges This checklist in general can be used to review of Indentified qualifications required by inspectors the condition of common areas as well as further details included in core central services The review would require an inspector input Buyers can also use level two checklist with professional support Refer to Outcomes fig B Definitions
15. ct o leaks Extract Fan Operational Isolator has neon light Water Heater Isolator outside bathroom Securely fixed to wall Mirrors No scratches or blemishes on surface o sharp edges Shaving Socket s it operational and securely fixed to wall Available and secure Soap dishes roll holder o blemishes MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines Fg Middle East Facility Management lt A Association Appendix 5 Bedroom Guidelines to assist assessment Cracked scratched or chipped tiles Floor and Floor covering Tiles level with adjacent tiles Grouting between tiles OK amp uniform No cracks Fully painted Walls and Ceiling Access hatches in ceiling snug fit Ceiling tiles fit grid correctly o cracks joints invisible Coving and skirting Fully painted o large gaps around door to frame Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges Three keys available for each lock Door Locks and hardware keys work correctly ny door closers adjusted correctly lights are working A A A switches secure and operational Lighting Fixtures No coloured wires are visible
16. ctive working properly Have all fixed and canvas hose reels been inspected in last 3 months Breaching inlet must be active ready to use Have all portable extinguishers been inspected every month and maintained within the last 12 months TESTING amp COMMISSIONING Mechanical Electrical amp Automated specification documents Asset register BMU s thorough examinations HVAC Balancing amp Commissioning Witnessing Plumbing Jockey Pump Electric Pump Deisel Pump Electrical Load Schedules Meters Earthing Lighting Protection MEFMA Focus Group 4 April 2011 B MEFMA Level 2 MEFMA MEP Checklist mi Middle East Facility Management b 0 DESCRIPTION NA REMARKS FIRE INTERFACING CONNECTION m FAHU Exhaust Extract System Pressurization System Access Control System Gate Barriers Elevators BMS Public Address Voice Alarm System Etc FM200 Fire Fighting milo oo MI wm t N DOMESTIC WATER SYSTEM er Tanks Cleaned and must be ready for use certified Pumps must be active Including standby pumps er meters must have been installed er quality test certificate Super chlorination should be done before customer move in date Water Features test certificates DRAINAGE SYSTEM All sump pumps must be tested amp commissioned T
17. d a member of the Dubai Quality Group Ahmad has been the Vice President of the U A E student union in UK and Ireland as well as an active member in the Gulf Student Confederation and has coached U A E students during 2002 and 2003 For additional information please contact Sinead Bridgett Membership and Event Director MEFMA P O Box 126026 Dubai UAE Mobile 971 50 8491447 sinead mefma org www mefma org
18. dent upon finishes o large gaps around door to frame Doors Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges Three keys available for each lock Door Locks and hardware keys work correctly ny door closers adjusted correctly lights are working A A A A switches secure and operational Lighting Fixtures No coloured wires are visible No connection blocks are visible Smoke detector Fitted to Ceiling and indicator lights flashing Opens quickly and smoothly Closes quickly and smoothly Auto Garage door Manual opening possible if auto failed Operational and maintenance manual available MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines rg Middle East Facility Management lt A Appendix 11 Miscellaneous Guidelines to assist assessment DB and Load Schedule Open door of electrical board are blanks fitted to spare fuse ways Is a fuse breaker legend and load schedule fitted inside door Intruder Alarm Functional Operating and maintenance manual available o loose hardware e g alarm box detectors panic buttons Home automation System Functional Operating and maintenance manual available o loose hardw
19. es and designs With eight years experience in management level position in Facilities Management and the Oil Field Services industry AlFalasi has built a reputation as a decisive action oriented and results focused person He has spent the last seven years of his career focusing on business management development and service delivery AlFalasi holds a Bachelor s Degree in Mechatronics from the London South Bank University in London UK He also has a Diploma in Mechatronics from Dubai Men s College Dubai UAE Moreover AlFalasi is Certified in Higher End Technologies by the Training Center in Oklahoma USA while he is also Certified in Xpert 18 Production Logging by the Schlumberger British Training Center BTC in Edinburgh UK Martin Seward Case B Sc OS MBA FRICS Involved in the UAE Construction Property and FM sectors for almost 20 yrs Martin is a Chartered Surveyor RICS with an MBA As Chairman of the RICS UAE Group from 2008 to 2010 Martin has been well placed to present at Industry functions and interact with think tanks such as MEFMA Apart from representing Contractors Developers Consultants and FM Service Providers his backgound includes a period as a Facilities Consultant to British Airways Properties headquarters at Heathrow He is currently a partner at RMS a member of the Mohammed Al Otaiba group where RMS provide a diverse range of Asset Management services to Developers and End Users Phil Terzza Philip is
20. he complete drainage system must be cleared from any choking Plug must be removed and line must be connected to the infrastructure before the move in date INFRASTRUCTURE ENTRY POINTS AND LOCATIONS Electricity supply from utility company meter schedule Water supply from utility company meter schedule Storm Rain Water Connection Sewage Line Connection District Cooling Plant Connection if applicable meter schedule Control Philosophy Chilled Water amp Heater Exchanger if on district cooling Inspection Date Inspector Contractor Agent Signature MEFMA Focus Group 4 April 2011 B MEFMA nu Ry Middle East Level 2 MEFMA Landscaping amp External Checklist Facility Management b PROPERTY ADDRESS OWNER AGENT NAME TENANT NAME SPECTIO SI No DESCRIPTION NO REMARKS A FIRE ALARM SYSTEM Is the site clean Are all cut block edges neat amp tidy Is all landscaping done as per approval Are all plants healthy and irrigation nozzles and drippers working properly Are tiled area joints properly filled grouted Are all building paving joints insect sealed Is there any noise generated from the plant room s Is the roof access ladder clean Do all external light fittings fixtures align horizontally Are all asphalt paved areas clean and undamaged 11 D
21. ket Available and mounted to wall Ensure maintenance agreement in place LPG Detector Isolator Detector fitted if mains LPG available Fitted no higher than 45cm from floor Plumbing All taps operational and shut off tight Taps secure to sink top All water drains form sinks correctly Plug available for sink Overflow fitted to sink o leaks under sink MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines Fg Middle East Facility Management lt A Association Appendix 3 Dining Room Guidelines to assist assessment Cracked scratched or chipped tiles Floor and Floor covering Tiles level with adjacent tiles Grouting between tiles OK amp uniform No cracks Fully painted Walls and Ceiling Access hatches in ceiling snug fit Ceiling tiles fit grid correctly o cracks joints invisible Coving and skirting Fully painted o large gaps around door to frame Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges Door Locks and hardware Three keys available for each lock keys work correctly ny door closers adjusted correctly lights are working A A A switches secure and operation
22. mps Functional Danger Sticker Provided Cables Termination Satisfactory Unused openings provided with Blanking Plates Door earth Grounding Provided Cables Identified with Tags Existing Cable Circuits Tested dentification Stickers Provided ODA my AJ Ww ND Load Distribution Schedule Provided e Enclosure Interior clear of debris aterial Functional Ol Selector Switch Functional CABLE TRUNKING TRAYS A Tray Trunking fixed with supports Copper Links provided at Joints Rough Edges Bars removed amp ND Standard Accessories Provided MEFMA Focus Group 4 April 2011 B MEFMA Level 2 MEFMA MEP Checklist mi Middle East Facility Management b DESCRIPTION NA REMARKS EXTRACT FANS Control Functions Cleanliness Noisy CABLES INSTALLATION Cables Identification provided Fixed properly using standard cable cleats Flexible Gl Conduits used for final connections on the equipments external Cables Joints are made with standard joint kits Terminations Satisfactory GI Conduits used for external application HVAC m A C System CHWS System CQ Package Unit CQ Thermostat location functional Walls grilles diffuser clean Comfort condition temperature oise level have acoustic readings been taken
23. nd Ceiling Doors Door Locks and hardware Lighting Fixtures Smoke detector Auto Garage door MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Handover Check List HCL 001 rg Middle East Facility Management lt A MISCELLANEOUS CONDITION DB and Load Schedule ntruder Alarm Entry Video phone Home automation System Pest Control Electric Meter Water Meter LPG Meter BTU Meter J DLP Expiry date Tenants agree that all fire extinguishers and fire blankets will be maintained annually along with the heat and smoke detectors by a licensed operator on behalf of the managing agent owners association if in a multi tenanted dwelling in accordance with Civil Defence requirements This cost is recoverable through the service charge and is not negotiable Inspection Date Owner Agent Signature Tenant Signature 1 Level 1 Basic Cosmetic Condition Check list HO 001 Appendixes MEFMA Focus Grou P lt p 4 April 2011 MEFMA Middle East Facility Management Association APPENDIX Appendix 1 Lounge Appendix 2 Kitchen Appendix 3 Dining Room Appendix 4 Bathroom Appendix 5 Bedroom Appendix 6 Stairs Hallways Appendix 7 Air Conditioning Appendix 8 Lawns Gardens Patios
24. o all landscape paving slabs aligned 12 Are all surface water drain soak away tested 13 Is there excessive overspray from irrigation water 14 Is the roof access ladder location concealed 15 Are swimming pool commissioned and regular maintenance cleaning protocol in place 16 Is life saving equipment instruction board in place 17 Is the pool cleaning equipment located and stored properly 18 Are all external windows surfaces clean 19 Are operating instructions kept for all equipment 20 Is all externally fixed plant equipment suitably shaded 21 Do the automatic gates function properly and is there a manual code 22 Is there a waste disposal storage facility provided 23 ls irrigation control valves pumps panel clearly labeled Inspection Date Inspector Contractor Agent Signature MEFMA Focus Group 4 April 2011 Recommendations Whether a condition review is required should be the decision of the buyer he checklist formats developed should be recommended for best practice and not mandatory he checklist formats should be set in an escalating staged manner and in two levels Members Bios Mohammed Al Falasi Mohammed Al Falasi s proven facilities management skills have helped turn break even projects into profitable business ventures through cost saving solutions for alternative means as well as enhancing process
25. pen too far a child could fall Fitted insect screens all ok Heat detector Fitted to Ceiling and indicator lights flashing Ventilation Grilles Intact and fitted squarely into position Securely fitted Power sockets holes shuttered 3 pin type with switch Data and Power sockets Power Sockets more than 2 Metres from sink 45cm above floor level Free from scratches and marks Cabinets Doors open and close correctly Doors adjusted squarely to cabinet carcass Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines MEFMA Focus Group 4 April 2011 MEFMA null Middle East Facility Management lt A Appendix 2 Kitchen Guidelines to assist assessment Counters e Secure o gaps in counter joints At joints counter tops same colour Water Heater Isolator has neon light Isolator not within 2Meters of sink water supply Stove Oven Range Hood All are operational User Manuals are available Filters fitted to range hood Fridge freezer Operationa User Manual are available Dishwasher Operationa User Manual available Garbage Disposal Unit Operationa User Manual available Washing Machine Dryer Operationa User Manual available icrowave Operationa User Manual available Extinguisher Fire Blan
26. quiring watering Routes of irrigation pipework location of valves Layout and content of planting Patio Terrace Decking All flooring secure no loose block paving tiling decking etc Any grout fully infill s spaces between tiling Planting All plants appear to be thriving with none dead requiring replacement All grass extends across lawn area without need for overseeding Appendix 9 Swimming Pool Jacuzzi Guidelines to assist assessment A Operating Instructions Manual Available in understandable language Controllers operational Do jet blowers pumps work Lighting Controllers operational Reaching set temperature Does Jacuzzi reach the temerature setting Maintenance Instructions Analysis Certificate User maintenance and cleaning instructions Frequency of specialist maintenance Chemical Safety Copy of last water analysis certificate no older than r months Certificate to be signed and stamped by Independent Laboratory MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines Fg Middle East Facility Management lt A Association Appendix 10 Parking Areas Garage Guidelines to assist assessment Flooring bare concrete sealed A Floor and Floor covering Epoxy flooring intact no cracks and clean Walls and Ceiling Depen
27. s KITCHEN CONDITION Floor and Floor covering Walls and Ceiling Doors Doors Locks hardware Lighting Fixtures Windows and screens Heat detector Ventilation Grilles Data and Power sockets Cabinets Counters Water Heater Stove Oven Range Hood Fridge freezer Dishwasher MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Handover Check List HCL 001 rg Middle East Facility Management lt A KITCHEN CONDITION Garbage Disposal Unit Washing Machine Dryer Microwave Extinguisher Fire Blanket LPG Detector Isolator Plumbing DINING ROOM CONDITION Floor and Floor covering Walls and Ceiling Coving and skirting Doors Door Locks and hardware Lighting Fixtures Windows and screens Smoke detector Ventilation Grilles Data and Power sockets BEDROOM CONDITION Floor and Floor covering Walls and Ceiling Coving and skirting Doors Door Locks and hardware Lighting Fixtures Windows and screens Counters Ventilation Grilles Plumbing shower head Bathtub Shower cubicle Toilet MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Handover Check List HCL 001 rg Middle East Facility Management b
28. s all ok Smoke detector Fitted to Ceiling and indicator lights flashing Ventilation Grilles Intact and fitted squarely into position Securely fitted Data and Power sockets Power sockets holes shuttered 3 pin type with switch 45cm above floor level MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines Fg Middle East Facility Management lt A Association Appendix 2 Kitchen Guidelines to assist assessment Cracked scratched or chipped tiles Floor and Floor covering Tiles level with adjacent tiles Grouting between tiles OK amp uniform No cracks Fully painted Walls and Ceiling Access hatches in ceiling snug fit Ceiling tiles fit grid correctly o large gaps around door to frame Door painted stained correctly Door closes without forcing Handles open the catch correctly All screws fitted to handles and hinges Doors Locks hardware Three keys available for each lock keys work correctly ny door closers adjusted correctly lights are working A A A A switches secure and operational Lighting Fixtures No coloured wires are visible No connection blocks are visible All windows are secure in frames Windows that open the locks are ok Windows and screens Windows do not o
29. uential private and governmental associations including TAS and SMEET companies His current responsibility as the CEO of Waseef is to implement the strategy goals of the organization With his determination and hard work Mr Al Mannai will be able to give directions and leadership toward the achievements of the organization s responsibility mission strategy and its annual goals and objectives Al Mannai hold a degree in B Sc in Electrical Engineering from Qatar University in 1997 Ahmed Hussein Ahmad is currently the Director of the Facilities operation Department at the Emirates Integrated Telecommunications Company du He recently joined du in June 2010 Previously he worked as Director of the Facilities Management Department from 2005 to 2010 atthe Engineer s Office of H H Sheikh Mohammed Bin Rashid Al Maktoum He also worked in the Facilities Management profession as a Maintenance Engineer from 2002 to 2005 at Zakum Development Company In 2001 he was a marine engineer with BP North America Ahmad obtained his Bachelors in Mechanical Engineering from Northumbria University UK and his Masters in Engineering Management from Sunderland University UK He has recently obtained his executive diploma in public administration from the National University of Singapore and is currently completing the prestigious Mohammed Bin Rashid Program for Leadership Development Ahmad is also a Board member of Middle East Facility Management Association an
30. work correctly ny door closers adjusted correctly lights are working A A A switches secure and operational Lighting Fixtures No coloured wires are visible No connection blocks are visible All windows are secure in frames Windows that open the locks are ok Windows and screens Windows do not open too far a child could fall Fitted insect screens all ok e Secure Counters No gaps in counter joints At joints counter tops same colour Ventilation Grilles Intact and fitted squarely into position MEFMA Focus Group 4 April 2011 MEFMA Level 1 Basic Cosmetic Condition Check List HO 001 Guidelines rg Middle East Facility Management lt A Appendix 4 Bathroom Guidelines to assist assessment No leaks Shower Head adjustable All taps and Shatafa operational and shut off tight Taps secure to basin and bath top Plumbing shower head All water drains form basins correctly Plug available for basin Overflow fitted plug fitted to basin bath and no leaks under basin Shower controller secure and operational No scratches blemishes or marks to surfaces Bathtub Shower cubicle Cubicle door closes correctly and forms good seal Cistern tight shut off flush ok by handle button flushes all around pan Toilet bowl and seat secure and inta
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