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USER MANUAL Student - Websams Central Document Repository

1. Grace Mr i r gge Une 44 Same as Village Parent HKIC Occupation Tel Emergency Student s Flat Floor Block Building Estate Committee No Noj TelNo ddress Eng Eng Eng Eng E Eng Yes i A Accept R Reject C Create U Update sag ce o wz Mrs Mother Grace Yes One hjhjj af 4 Done rE C TL cd internet 100 Z w abe i Guardian Info a vBottom Same as Village Street Village Street HKIC Acoma Tel Emergency Student s Flat Floor Block Building Estate and District Flat Floor Block Building Estate and District Area Update Accept No p Noj TelNo Address Eng Eng Eng Eng No Eng Chi Chi Chi Chi No Chi Status Reject Eng Chi z ind Eng Chi L ET TT Te E E A E E OS 8 Only the updated newly created details of the uploaded guardian information will be shown for user verification User may accept or reject the changes by selecting the radio button on the right 9 Click Save button to confirm Copyright 2010 Education Bureau The Government of the HKSAR Page 64 All Rights Reserved WEB SAMS User Manual Version 1 16 lf there is error in the uploaded file no guardian information will be created updated User sysadmin Login Time 18 05 2010 15 18 Logout Help
2. 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 68 Report on Allowance Assistance R STU206 E Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 200 All Rights Reserved WEB SAMS User Manual Version 1 16 Under the Special Education Reports report category this report lists out the allowance assistance information according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports i User Procedures 1 Select Report on Allowance Assistance from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edt View Favorites Tools Help ozin Time 21 10 2003 16 33 Logout Help PEE er ere eet enor AO STs naan ihe u
3. Copyright 2010 Education Bureau The Government of the HKSAR Page 179 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes LU LU In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 50 Student Special Health Condition by Class R STU052 E 1 Function Description Under the Particulars report category this report lists out students special health condition by class according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 180 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select Student Special Health Condition by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help min Login Time 20 10 2003 11 42 Logout 1 Help PRE A A A hice cto ree tt a Current School Year 2001 20 October 2003 15 58 iaa S STU08 52 Student gt Report Profile z z Student Special Health Condition by Class R STU052 E 1 Height amp Weigh Built in Te
4. Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Report on Height amp Weight from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help meen SORES _ en ell ai Current School Ye a LTA Student Profile TU08 207 Student gt Report Report on Height amp Weight R STU207 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Current Year 2002 F sch House School Level Primary Seating Plan School Session AM Subjects Setup Class Level ALL z Graduate Desti Class Name ALL Admission Format PDF is IRTP E Preview amp Print E To File F Reset Back Setup Document 7 Data Communic Attendance m Done E i Dintemt g 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 202 All Rights Reserve
5. d Class No cannot be duplicated in a class and can only be two digit positive number e DOB must be lt System Date f DOB lt Date of Admission lt First Day of Attendance g First day of Attendance should be within a school year h Warning message is to be given if student not apply in special school fall outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old i User must input one of the following fields HKID STRN ID document type amp ID document No j Registration No STRN HKID HK Birth Cert No should be unique k HK Birth Cert No should be in the format of A999999XXXXxX If STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible m The system will warn user if HKID is not blank AND HKID does not equal to STRN n The system will warn user if HK Birth certificate no is not blank and HK Birth certificate no does not equal to STRN Copyright 2010 Education Bureau The Government of the HKSAR Page 91 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 3Admission SOA LU Function Description User can admit student from SOA LL Pre requisites 1 Starting of IYP 2 SOA CA Result has been imported in SPA AG User Procedures 1 Click Student gt Admission gt SOA from the left menu 2 Select fr
6. rom Ds m omecones J sr cme como suomnume T one ol 23 05 2008 W027 226 FA 6a 2 CHAN Wal Lak a Prepare i Check the checkboxes to select the students whose status of Form Ds completed are Y li Click the Prepare Button to prepare the Form Ds Copyright 2010 Education Bureau The Government of the HKSAR Page 218 All Rights Reserved WEB SAMS User Manual Version 1 16 5 5TU54 01 Student gt Dy unication gt Prepare Outgoing Data Dragon Vata Form Ds Student Particulars Supplement Date Create STRN Class ClsNo Student Name Form Ds SS eee Grea cea soe iat cae cao SG Completed 23 05 ome VOR87326 Ta 5 CHAN WAT Lal Y 6 Once the Number of Students Survey Primary Secondary file is successfully prepared you could click the link of Preparation Date to maintain Task 1 or Task 2 data Note that when the link is clicked on or before the reference date the system would retrieve the updated student data from the Student Module and synchronized with the Number of Students Survey Primary Secondary data e g a student departed from school who was included in the Number of Students Survey Primary Secondary in the last preparation would be removed from the Number of Students Survey Primary Secondary in the current preparation For Number of Students Survey Primary STU05 09 Student gt Data Communication gt Prepare Outgoing Data gt List of Registered Students List o
7. 2 13 5 Generate Student Subject Survey Introduction The Generate Student Subject Survey function allows user to prepare un prepare confirm and preview the Student Subject Survey data file LL Function Description Prepare data interface content into 3 different formats which are raw tabular and report format LU Pre requisites 1 The parameter file of the Student Subject Combination Survey has been imported 2 The file status of Student Subject Combination Survey is not Prepared or Confirmed 3 The parameter file is imported and the expiry date has not passed ds User Procedures 1 Click Student gt Subject Survey in left menu 2 Click Outgoing Data File tab Home S STU56 01 Student gt Subject Survey gt Outgoing Data File Student Info Enq omgong Data tile Data File Description Preview Type Student Subject Combination Survey Student Subject Combination Survey Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Destin Admission gt IRTP gt Setup gt Document 3 To prepare un prepare confirm and preview the Student Subject Combination Survey data file by clicking the Prepare Un prepare Confirm or Preview button respectively Post effects 1 Prepare e After the entire 3 formats have been prepared the interface prepare status will be changed to prepared and the preview type column with Report Tabular and Raw
8. 2 14 42 Sibling Information List by Class Level R STU048 E E Function Description Under the Particulars report category this report lists out the sibling information by class level according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 170 All Rights Reserved WEB SAMS User Manual L 6 Version 1 16 Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Sibling Information List by Class Level from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help Time 20 10 2003 11 42 Logout Help PERE pacare nae rena Sees 5 enti a ee crt al Current School Year 7001 20 October 2003 15 27 eee S STU08 48 Student gt Report Profile or z 5 l Sibling Information List by Class Level R STUO46 E Height amp Weigh Built in Template Info Upload Please input the print criteria PIE at School Year 1001 sch House School Level secondary Seating Plan School Session Whole Day Subjects Setup pcos secondary Graduate Desti ills Aan Ef Preview amp Print Admission IRTP Setup Document Data Communic Attendance Y Done l 0 Internet 2 2 Specify the School
9. Document Gitocalintranet 5 Click Delete button and confirm the delete operation Copyright 2010 Education Bureau The Government of the HKSAR Page 116 All Rights Reserved WEB SAMS User Manual Post effects N A LU Notes N A Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Version 1 16 Page 117 WEB SAMS User Manual Version 1 16 LU 2 13Subject Survey Introduction The Subject Survey function allows user to prepare the Student Subject Combination Survey data file to EDB Function Description Allows user to prepare the Student Subject Combination Survey data file after the related data is maintained and saved Pre requisites 1 The parameter file of the Student Subject Combination Survey has been imported Please refer to section 2 15 3 for details 2 The file status of Student Subject Combination Survey is not Prepared or Confirmed 3 The parameter file is imported and the expiry date has not passed User Procedures 1 Click Student gt Subject Survey in left menu Home Student Info Enq gt School Manageme S STU55 01 Student gt Subject Survey gt Prepare Subject Combination Survey Data Prepare Subject ominaan stings Data Student Subject Combination Survey w Student School Year 2009 Profile School Level Secondary School Session Thole Dey Class Level All Class Name all el Pee all subject a Info Upload
10. Type Seating Plan Subjects Setup Add Hew Service Graduate Destin Day Student Admission Boarder Own School nE Boarder Other School Setup Allowance Assistance Document Dis Allowance CSSA No e Report OC CRSReHab Ho O SVD Ho Data Communic O Textbook Allowance OC Travel Subsidy Attendance Others Student Activities a 0 Award amp Punishme Photo ideo Publicity Consent D Autistic Case Assessment SLP Height cm 5 Weight kg F Special Assessmer Mode of Transport By School Bus Staff Deployment T Accompanied by Parent Guardian HKAT oj ai Applied Leaming Placement e Required f Not Required HKEAA 5 z hd Save amp op aloo l Enter the type of student special education information as required Click the Add New Secondary Handicap amp Add New Service link for adding a new row of records Check the delete box to select the row for deletion Click Save button Post effects N A If the user tries to save the information without entering the SERN the system will not allow any updates to the database The user will be prompted with an error message LU Notes 1 2 SERN should be unique among students An error message will be prompted if there is duplication Copyright 2010 Education Bureau The Government of the HKSAR Page 41 All Rights Reserved WEB SAMS User Manual Version 1 16 3
11. aa ant wd sa o 5O ea oT mato at Sabre St aerchans Sears ENTIS E oo REE SS Smee C4 om vale ON g na a JONN THIN HEH O 7 E ee B pt cc a Ieee pi i ii SS hala a amp aT 9 If you select Task 2 Statistics of Students and Repeaters by Class Level the system will let you maintain the Total No of Students No of Own Repeaters and No of Repeaters from Other Schools System calculated data from the Student Module would be displayed beside the text box marked with asterisk for Primary and Secondary Post effects 1 Prepare e After the entire 3 formats have been prepared the interface prepare status will be changed to prepared and the preview type column with Report Table and Raw Data type will be available for user to select 2 Un Prepare e The fi 3 Confirm e The fi e Audit Form ile status will be blank ile status will be blank trail will be logged for the following data files Enrolment Survey B Form C Form D Form D Update Student HKID Form Ds Copyright 2010 Education Bureau The Government of the HKSAR Page 221 All Rights Reserved WEB SAMS User Manual 4 Version 1 16 Student Chinese Name Data File Number of Students Survey Primary and Number of Students Survey Secondary Preview e The data file is displayed in a pop up window L Notes 1 1
12. 2 14 4 Admission for SSA List R S TU003 E Function Description Under the Admission report category this report lists out the SSA admission list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Admission for SSA List from the report selection page Click on the template link to go to the report parameter screen Copyright 2010 Education Bureau The Government of the HKSAR Page 128 All Rights Reserved WEB SAMS User Manual Version 1 16 E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help ime 12 10 2003 12 28 Logout 1 Help PEKE ee ee eae eer se eee _ Current School Year 2001 18 October 2003 12 57 Student 5 STU08 03 Student gt Report Profile z l Admission from SSA List R STUO03 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo pinal School Year 2002 Sch House School Level Secondary Seating Plan School Session Whole Day Admission Status Adrnited Subjects Setup Graduate Desti O Not i raduate Des e IRTP Setup Admission Format FOF Preview amp Print Document Data Communi Attendance Done lT T Internet a 2 Specify the School Level School Session and Admission Status 3 Select the format of th
13. 40 User Procedures 1 Select Student Schooling and Departure List by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System ersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help gin Time 20 10 2003 11 42 Logout Help PERE Saree Banoo j Current School Year 7001 0 October 2003 14 70 Student Zl 5 STU08 41 Student gt Report Profile z z Student Schooling and Departure List by Class R STU041 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria Folic ai School Year 2001 sch House School Level Secondary Seating Plan School Session Whole Day Subjects Setup agi Level Secondary 1 Graduate Desti ae All_ Format POF Admission IRTP Setup Preview amp Print Document Data Communic Attendance k St tintermet F 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Copyright 2010 Education Bureau The Government of the HKSAR Page 160 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report con
14. Execute right of Student Module can process this function 2 The Applied Learning enrolment for this school year cohort should have been completed already 3 The Applied Learning courses have been copied into regular class based subjects in School Management and hence here they already displayed as the Elective Subjects if appropriated e User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 78 All Rights Reserved WEB SAMS User Manual Version 1 16 5 STU41 02 Student gt Subjects Setup School Year aig School Level pecondary School Session Whole Tay Class Level eecondary 4 Class Name d Subject Group No subject group Elective Subject 410 Travel and Tourism Chinese Cantonese j 590 C Sports Coaching and Management Apl Chinese Cantonese t 596 Practical Accounting for SMEs fApL Chinese Cantonese i B11 C Hospitality Services in Practice fApL Chinese Cantonese jj Assign to students Assign to Saan Bottom Elective Subject cio sex mac mssc mscc menc 1 Chan ad cc F a a F F 2 Mong BE W F E o a o 4 Chan EB VV H E o a o 5 Chan aa 33 H E o a o 6 Chan AA HH H E o o 7 Chan AA II H E o a o 8 Chan AA JI H A o a o 9 Chan AA KE F E a a o 10 Chan AA LL F E o a o 11 Chan BB W F E a o A 12 Chan 44 Mh H E o a o 13 Chan 4a DO LE E o a o 14 Chan 4a PP a E a o o 15 Chan AA 00 F F A o rA aTop 1 Clic
15. Status o HEBO HEEA Demo Student C Ei 52 Active o HEB HREA Demo Student G E z 56 Active o HEROO HKEA Deme Student H ia 57 Active g HERS HEEA Demo Student Bit z 58 Active TI lo HEROIC HEEA Demo Student J E 59 Active lo 0001003 HEA Student E oo Artive Hi Page 25 of25 H School Year 9001 Assessment Term Annual Til Format POF F 3 Specify the student and the Assessment Term Annual 4 Select the format of the report to be one of PDF Word RTF Excel 5 Click the Preview amp Print button to produce the report Copyright 2010 Education Bureau The Government of the HKSAR Page 159 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall E 2 14 33 Student Schooling and Departure List by Class R STU041 E 1 LU Function Description Under the Schooling report category this report lists out the students schooling and departure list by class according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports
16. Student Pagel _ of 3 Ml Bottom Message Message Subjec School Height amp Weigh i076 aia oo om 170772007 TH DB Normal pmteam Info Upload pape ka Photo Upload i 1073 a THO08F1 DAT 1 07 2007 TIM DE Normal ysadmin ail orm D Update 12 00 PM Data Sch House tudent HKID 1071 eady T6008F1 DAT 1 07 2007 TIM DB Normal Sysadmin Seating Plan fom D Update 12 00 PH Data Subjects Setup tudent HKID e 1070 eady T6008F1 DAT 1 07 2007 TIM DE Normal ysadmin Graduate Desti orm D Update 12 00 PM Data Shik tudent HKID premene uO al ea SER DAT avenue Ab ib p ysadmin IRTP orm 00 PH Data T 1060 as PO DAT EA AG He pe aml po Setup orm 2 00 PM 11 06 AM Data 1057 iz yaa DAT eee ae ae he po Document oO orm 00 PH Data Report 1056 ecelved ener DAT i ne 2007 23 01 2007 STIM DE Normal ysadmin E oO gin 2 00 PM 09 44 AM Data Jate ommunici 1055 ea STAMET DAT oionn ede TIM DE pe ica KI we oO orm A 12 00 PM 09 41 AM Data Data Communication rf f Cp internet R10 5 Post effects N A L Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 224 All Rights Reserved WEB SAMS User Manual Version 1 16 LU LU te 2 15 3 Process incoming data Function Description Process Incoming Data allow user to view and import the data file received from EDB through CDS If data file is successfully imported student records will
17. Version 1 16 1 Select Student Special Health Condition by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search student records A list of matched student records is shown E WebSAMS System Yersion 1 0 0 BUILD 20102003 Microsoft Internet Explorer File Edt View Favortes Toole Help ayy ay Pd Tg ng NG Ny DE BETREN EA EAEE Student Profile Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document o Data Communic Attendance Student Activities Award amp Punishme Assessment LP Special Assessmer Staff Deployment CDS 21 10 2003 09 20 Logout Help PERE es ee i ol Year 2001 21 October 2003 10 12 Es S STU08 52 Student gt Report Student Special Health Condition by Student R STU052 E 2 Built in Template Please input the print criteria School Year Current Year 2001 English Name Chinese Name Req No STRN School Level secondary School Session Whole Day Class Level All Class Name All Hi LEE of2 5 H ae ee _ STRN Status ee HEEA Demo Student G a a c HEBOOO8 HKEA Demo Student BNE TC 53 pie ty E m l Ee amp ps lie HKE REA Demo Student J ia 39 Active eo ooo1003 HEEA Student E a es Hi Page 25 of25 H Format
18. ccccccccccccccceecceeeseeeesees 137 Statistics No of Student by Chinese Speaking Indicator List R STUOI3 E 1 138 Statistics No of student by Chinese Speaking Indicator List for Class Level R SOT STZ is ct a E Sac eeeh ts alae ao ed hase Maa EN ead ee 139 Statistics No of Student by District Council List R STUOI5 E 1 ccccsccccccceeeeeees 140 Statistics No of Student by District Council List for Class Level R STUOI5 E 2 142 Statistics No of Student by School House List R STUOI6 E 1 cccccccccceeeeececceeeeees 143 Statistics No of Student by School House List for Class Level R STUO16 E 2 144 Statistics No of Student by Religion List R STUOIS E 1 ccccccccccccccsseeseeeeeeneeeees 145 Statistics No of Student by Religion List for Class Level R STUOIS8 E 2 146 Statistics Student Age and Sex Analysis List R STUO21 E cccccccccccccccsseescceeeeeeeees 147 Statistics Student Admission and Schooling Stat R STUO22 E 1 cccccccccccseeeeeees 148 Statistics Student Annual Score Stat R STUO22 E 2 cccccccccccccecccusecccsecceeseceeeeeees 149 Statistics Student Sex Analysis List R STUO23 E cccccccccssccccccceeesscesecansseeesaaeeeees 150 Statistics Student Subject Enrolment Report by Class R STUO77 E ccccs0ccees 151 Cass kecir RS TUO IOE ran E e AE E 152 Departed Student List R STUO3 1 E ariris ni E E 153 School House List by Cl
19. 3 CP SFP CP Result has been imported in SPA od User Procedures Click Student gt Admission gt SFP from the left menu Select from the drop down list box to set the search criteria Click Search button Select the Adm Ind and enter the information of the student Oy sysadmin Login Time 03 01 2011 11 34 Logout Help P3chiae Current School Year 2010 3 January 2011 11 57 into Upload A Photo Upload 5 STU2407 Student gt Admission gt SFP eee we School Year 2011 E School Level necondary Seating Plan a School Session Whole Day Subjects Setup SFP Stream Chinese Filter Hide Show Column Graduate Desti Admission By Batch 2 c 1999058 24242008 Chan BEE Individual Back By File Upload IRTP Setup Document 5 Click Save button Post effects Student admitted through CP will be included in Form E of next school year or Form B L Notes Critical Validations 1 An error message will be displayed when the Registration No is duplicated 2 Only Letters Digits and Spaces are allowed in English Name Copyright 2010 Education Bureau The Government of the HKSAR Page 94 All Rights Reserved WEB SAMS User Manual 3 4 Oo OO 10 11 12 13 Version 1 16 Only Chinese Characters is allowed in Chinese Name Spaces amp O
20. All Rights Reserved WEB SAMS User Manual Version 1 16 1 Select Statistics Early exit students entire school year from the report selection page Click on the template link to go to the report parameter screen E WebS4mMs System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer a ioj x Edit wiew Favorites Tools Help File Le Si ee gin Time 01 12 2004 15 33 Logout Help PYRE E e epee n EEE Current School Year 2002 1 December 2004 17 21 5 STU08 74 Student gt Report Profie Statistics Early Exit Students Report Entire School Year R STU074 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2002 Sch House School Level Primary Seta Student Seating Plan School Session Whole Day Format PIF Subjects Setup Preview amp Print Graduate Desti Admission IRTP Setup Document Report 2 Data Communic Attendance hi M Dhe orim A Lata gree SS cert ve 2 Specify the School Year School Level School Session 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LU Notes 1 In Excel format to fit the report content to one page
21. Build19122002a Microsoft Internet Explorer f x File Edit view Favorites Tools Help En Lest Login 0301 2003 09 34 Logout Help pacha Current School Year 2001 3 January 2003 11 29 Seating Plan S STU49 02 Student gt Document Category Subjects Setup Template Downl Category Name l Restrict Remarks gt Admission gt IRTP gt Setup Y Document Categon sru Report Data Comm gt Attendance gt Student Activities gt Award amp Punishme gt Assessment gt Special Assessme gt Staff Deployment gt HKAT gt HKEAA 1 n DE AHUURESOCHCULH ULHI fa gt Done i Zz fas Local intranet 4 Click Save button Post effects The system will automatically store the ID of the user that created the Document Category and also the date and time of creation Copyright 2010 Education Bureau The Government of the HKSAR Page 111 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes 1 If restrict indicator is checked the category will show up in Restricted Document Category otherwise it is in Common Document Category 2 Each Student Profile shares the same Document Category Update document category LU Function Description User can update the information of a document category for the students LU Pre requisites N A s User Procedures 1 Click Student gt Document gt Category from the left menu 2 Up
22. Class Level Admitted District Council Ethnicity Spoken Language at Home First Day of Attendance DEMME Y Date of Admission OD ee Primary ah Primary 1 Central amp Western 01 09 2006 jin 0170972006 dip Aeee Say Graduate Desti Admission IRTP Setup Female Chale gt Document Report 2 Select or enter the default value for each field 3 Click Save button Post effects N A LE Notes 1 Fora single level or session school school level or session will not display 2 The First Day of Attendance applies to quick admission POA SOA SFP SSA and individual admission and it does not apply to schooling records 3 Admission Date should be earlier than First Day of Attendance Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 110 WEB SAMS User Manual Version 1 16 2 12Maintain Document 2 12 1 Document category Maintain Student Document Categories allows user to modify or delete student document categories in Documents tab of Student Profile Add document category LU Function Description User can create a document category for student records LL Pre requisites N A 2 User Procedures 1 Click Student gt Document gt Category from the left menu 2 Click Add button 3 Fill in the category name and other information WebSAMS System ersion 0 9 0 BUILD 19122002a Yersion 0 9 0
23. For Cross Class Subject Subject Block Click Student gt Subjects Setup from the left menu Select from the drop down list box to set the search criteria Select Group for Cross Class Subject Subject Block in Setup Click Search button a a 5 5STUH 05 Student gt Subjects Setup School Year 2009 School Level Secondary School Session Whole Day Class Level Secondary 4 Class Name AA Group for Cross Class Subject Subject Block Subject Block 1 O1 CHHistl 54 Biol S4ab Phy aa Facta 2 All Students 01 Desizn and Applied T re Tr Hig Ming 01 Design and Applied Techno ki CHAN PO MAK CHAN PO YIN Joa a E 5 Select from the Block drop down list box to set Subject for the individual student Manual Assignment 6 Select from the Update drop down list boxes to set Sub group for the automatic assignment 7 Click Update button to start automatic assignment Automatically Assignment 8 Click Copy Cross Class Subject Subject Block From Last Year button to copy subject block cross class subject from last year to matched student 9 Click Save button to confirm the assignment 01 Design and Applied T 01 Design and Applied Techno 3 WONG SHU WAH M 54 Biol Biology GEOS45 Geography When the student changes the Cross Class Subject setting the existing subject assessment data will be deleted if
24. Help PEE wipe Current School Year 2003 20 January 2005 16 57 51TU52 02 Student gt Graduate Destination School Year ale School Level peconda ry School Session Whole Day ude Class Level See a Class Name mot Cis English Hame Status Photo Upload 1 fewo Promoted 86 Course h House 2 Emos Promoted 6 Course Be 3 Emos Promoted 36 Course subjects Setup a P Frowted 86 Course z in 5 Destination Category i i crepe Te a et meer alee 5 Em7 Promoted S46 Course take 6 Emig Promoted 6 Course 7 Emis Promoted S6 Course os ae 8 Enn Promoted 6 Course T a Set by Status Clear All L save deac Tep 4 Select the Destination Category for the student s 5 User can click Set by Status button to set the student s destination category based on schooling status 6 User can click Clear All button to clear all the Destination Category 7 Click Save button Copyright 2010 Education Bureau The Government of the HKSAR Page 86 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects N A LU Notes Departed Student cannot enter destination category Set by Status button will set the destination category according to the following Sec 3 Special school only Class Level Schooling Status Default Destination Categor school Sec 5 Categor S5 Promoted S6 Course Repeated Sec 7 Class Level Schoolin
25. L Notes 1 Ifa sub group in a subject block has already been assigned to a student system will check whether the imported sub group is the same with the one assigned to the student It will ignore the record if they are the same If not the file will be rejected and error report will be generated User has to detach the sub group in the same subject block from the student before the imported sub group can be assigned to the student 2 System checks whether there is any subject conflict among the cross class subjects of each student in the imported file If there is conflict the file will be rejected and error report will be generated Copyright 2010 Education Bureau The Government of the HKSAR Page 85 All Rights Reserved WEB SAMS User Manual Version 1 16 2 8 Maintain Graduate Destination LU Function Description This function is only available for Special School Secondary School User can maintain graduate students destination category by class Only Secondary 3 5 and 7 will be displayed in Class Level selection box Secondary 3 is available for special school only GI Pre requisites N A K User Procedures 1 Click Student gt Graduate Destination from the left menu 2 Enter the search criteria 3 Click Search button J WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer O x File Edit View Favorites Tools Help sysadmin Login Time 20 01 2005 11 00 Logout
26. Page 107 All Rights Reserved WEB SAMS User Manual Version 1 16 y WebSaMs System Yersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer File Tools Help Edit wiew Favorites admin Last Login 03 01 2003 09 34 Logout Help PZE Current School Year 2001 3 January 2003 11 26 Seating Plan z S STU47 02 Student gt IRTP gt Enquiry Subjects Setup English Name STUDENTO171 Chinese Name STUDENTO1 71 Template Downl Reg No 0101012 STRN 40486948 gt Admission SERN IRTP cil IRTP G i oe L 2000 fw XY UO O O gt Document Report Data Comm Attendance Student Activities Award amp Punishme Assessment Special Assessme Staff Deployment gt HKAT gt HKEAA gt Report Managemen E LES Post effects N A LU Notes 1 If you select all three subjects in IRTP group students who have participated in one of the subjects will be chosen 2 This page is only used for enquiry Use the IRTP gt Group function to add remove students from IRTP groups Copyright 2010 Education Bureau The Government of the HKSAR Page 108 All Rights Reserved WEB SAMS User Manual Version 1 16 2 11Setup 2 11 1 Setup Student Default Values LU Function Description User can define ten fields and two indicators in student records Lt Pre requisites N A od User Procedures 1 Click Student gt Setup gt User defined Field from the lef
27. Pre requisites Copyright 2010 Education Bureau The Government of the HKSAR Page 38 All Rights Reserved WEB SAMS User Manual Version 1 16 1 Sibling must be student in WebSAMS User Procedures a 51x E Web5SAM5 System Yersion 0 9 0 BUILD null Microsoft Internet Explorer File Edit View Favorites Tools Help Time 16 09 2003 17 02 Logout Help PME eee urrent School Year 2001 2 September 2003 18 13 S STU22 04 Student gt Profile gt Sibli Reg No b dcis No b Student Info Enq I Dai T S A School Managemen RegNo 0104003 Names TUDENTO305 fete Class Name Class NoF441 Student aa sd cess poe m OOOO STUDENTO331 ES Whole Day F F4 P4 0708 1991 info Upload m OLLA STUDENTOS 74 Eo 35 Be Whele Day F P4 Pac 201111991 Photo Upload Please check all the sibling s you want to de 1 Sch House Ee Seating Plan a i 1 Check the box to select the student to be deleted 2 Click Delete button and confirm the operation Post effects LU N A Notes 1 Concept of Sibling Group Student A amp B are sibling Add student C to B as sibling Student C is also added to A as sibling Student A B amp C is a sibling group 2 When a sibling record is deleted the sibling record of the related student will be deleted accordingly Copyright 2010 Education Bureau The Government of the HKSAR Page 39 All Rights Reserved WEB SAMS User Manual
28. Student gt Subjects Set Student Info Eng Student gt Subjects Setup School Manageme School Year 2009 School Level Secondary School Session Whole Day Student Class Level Secondary 6 Class Name SAA RAN Profile Height amp Weigh Info Upload Photo Upload Sch House Group for Cross Class Subject Non Subject Block English Language Esl E51 ee ee EE Le ea Update the sub group assigned to All Students o Subjects Setup W Cis No l Studen Name O sep PER File Upload r 2 Jal Graduate Desti Seating Plan Admission IRTP Setup Document Subject Survey Report E o CHAN Data Communic E F O 10 CHAN M Attendance EEEE 8 im ROS Fi Let JCO m Student Activities pL Be CD Award amp Punishme Poer A Back ator F z p 5 Select from the drop down list box to set the Cross Class Subject without Subject Block for the individual student Manual Assignment 6 Select from the Assign drop down list boxes to set the criteria for the automatic assignment 7 Click Update button to start automatic assignment Automatically Assignment 8 Click Copy Cross Class Subject Non Subject Block From Last Year to copy non subject block cross class subject from last year to matched student 9 Click Save button to confirm the assignment Copyright 2010 Education Bureau The Government of the HKSAR Page 81 All Rights Reserved WEB SAMS User Manual Version 1 16
29. e Send Data File to CDS e Receive Acknowledgement from CDS STU43 Admit Student By File Upload e SCH e Current School Year Class Info Copyright 2010 Education Bureau The Government of the HKSAR Page 12 All Rights Reserved WEB SAMS User Manual Version 1 16 STU44 Setup Student Subjects e SCH e School Year created e Class Info e Subjects created e ASR e Check if student subject has ASR info e Delete ASR info for a student subject e HSE e Retrieve Codes STU45 View Student Information e STU Student Particulars e Student Parent Guardian Info e Student Schooling Info e Student Siblings e Student Document e Student Address e Student Other Info e Student Award amp Punishment Info e Student Height amp Weight e SIA e View Student STA Data e ATT e View Student Attendance Data e ASR e View Student Assessment Data e SPE e View Student Special Education Data STU48 Maintain Student Height and Weight by Class e SCH e School Year Created e Class Info e Height and Weight Info STU49 Maintain Student Document Categories e SEC e Access Control for Different User Groups STU50 Maintain Student Documents Bulk e SEC e Access Control for Different User Groups STU51 Maintain Student Height and Weight e SCH e School Year Created e Height and Weight Info STU52 Maintain Graduate Destination by Class Copyright 2010 Education Bureau The Government of the HKSAR Pag
30. peer maA rend bl eer er ae mi ats Perera Current School Year 2001 20 October 2003 14 00 Student Profile Height amp Weigh 5 STU08 40 Student gt Report Student Achievement List by Class R STUO40 E 1 Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 z eel Ailes School Level Secondary Seating Plan School Session Whole Day ect Class Level Secondary 1 gt Graduate Desti ee e all Assessment Term Annual Admission Annual Format IRTP He Z Preview amp Print Setup Document Data Com munic Attendance Y h C interme 2 Specify the School Year School Level School Session Class Level Class Name and Assessment Term Annual 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 158 All Rights Reserved WEB SAMS User Manual L Notes Version 1 16 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 32 Student Achievement List by Student R STU040 E 2 E
31. s section to enter the print criteria to produce the reports Post effects The report parameter screen of the selected report will be shown for the user to enter the print criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 125 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes 1 Reports under the Student module are grouped into eight report categories i Admission li Class List iii IRTP Reports iv Missing Info v Particulars vi Schooling vil Special Education Reports vill Statistics 2 A built in template is provided for each Report Name ID It can be downloaded from the Template function of the Report Management module After editing by using the Crystal Reports software the edited report template can be uploaded to the WebSAMS server as a user defined template 2 14 2 Admission for SOA List R STU001 E LU Function Description Under the Admission report category this report lists out the SOA admission list according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports aa User Procedures 1 Select Admission for SOA List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help ozin
32. 1 16 se User Procedures 1 Click Student gt IRTP gt Group from the left menu 2 Select the search criteria 3 Click Search button T WebSAMS System ersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer ey _ ai xi File Edit View Favorites Tools Help imin Last Login 03 01 2003 09 34 Logout Help PZK Current School Year 2001 3 January 2003 11 25 Seating Plan E l S STU46 02 Student gt IRTP gt Group Suore Soup School Year 2001 School Level Primary Template Down School Session Whole Day Class Level Primary 1 gt Admission IRTP Click on the Add button to add new students to IRTP aimee EA mp n Lemn eT gt Setup gt Document Report Data Comm Attendance Student Activities Award amp Punishme Assessment Special Assessme gt Staff Deployment gt HKAT gt HKEAA P gt Report Managemen H TT TT 4 Check the Approved Remove indicators for the students 5 Click Save button and confirm the operation Post effects L 1 The student IRTP Group participation will be approved removed 2 The IRTP record will be removed after user checks the Remove flag and clicks save Notes When the Approved flag is checked for a student who has not been assigned to any IRTP group an error message will be prompted during save Copyright 2010 Education Bureau The Government of the HKSAR Page 106
33. All Rights Reserved WEB SAMS User Manual Version 1 16 2 10 2 Enquire IRTP Group LU Function Description User can enquire student s IRTP group information LL Pre requisites N A fi User Procedures 1 Click Student gt IRTP gt Enquiry from the left menu 2 Enter the search criteria and the ITRP group s 3 Click Search button A WebSAMS System ersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer Help Edit Tools File view Favorites imin Last Login 03 01 2003 09 34 Logout Help PZK Current School Year 2001 3 January 2003 11 26 Seating Plan S STU47 01 Student gt IRTP gt Enquiry Subjects Setu p School Year Current Year Y Yael si ase School Level All v School Session Whole Day Admission Class Level ary Class Name All IRTP English Name Chinese Name ao Reg No a STRN a Bene SERN Set E IRTP Group jv Chinese jv English j Mathematics Document EB search PY Reset Report IRTP Group Dmm i b 01012 40456948 x Data Comm Attendance Student Activities Award amp Punishme Assessment Special Assessme Staff Deployment gt HKAT gt HKEAA ha gt Report Managemen b Done nee o T 4 A list of matched student records is shown 5 Click Eng Name hyperlink to view a student s IRTP group history Copyright 2010 Education Bureau The Government of the HKSAR
34. Click the Save button and confirm the operation ol Post effects N A LU Notes 1 Date of entry from Mainland cannot be gt today s date 2 Only Letters digits and spaces are allowed in English Name 3 Only Chinese characters are allowed in Chinese Name Spaces amp Other Characters are prohibited Class number cannot be duplicated in a class HKID amp STRN must be valid Date of Admission lt First Day of attendance DOB must be lt System Date or Date of Admission lf ID document type is One way Permit Date of Entry from Mainland cannot be empty 9 Date of birth lt Date of entry from China lt Date of admission lt First Day of Attendance lt Last Day of Attendance 10 Warning message is to be given if student not apply in special school age is out of the following range e Primary School gt 4 19 years old e Secondary School gt 10 25 years old 11 Registration No STRN HKID Birth Chinese Name and Cert No should be unique and valid a Copyright 2010 Education Bureau The Government of the HKSAR Page 19 All Rights Reserved WEB SAMS User Manual 12 13 14 15 16 17 18 19 Version 1 16 lf SFP process starts until OM is submitted then new S3 student should not be admitted in current year lf SOA process started student record cannot be added to P5 or P6 in current year until the Student Information and the Internal term Assessment score
35. Duplicate primary amp secondary handicap type and duplicate special education service type are not allowed an error message will be prompted during save Copyright 2010 Education Bureau The Government of the HKSAR Page 42 All Rights Reserved WEB SAMS User Manual Version 1 16 2 1 8Maintain Other Students Information Update user defined fields LU Function Description User can update user defined fields of a student LL Pre requisites N A dy User Procedures Click Student gt Profile from the left menu Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to view 4 Click Others tab 5 Click User defined Fields link No E WebSaMs System Yersion 0 9 0 BUILD null Microsoft Internet Explorer 4a z ioj x Fie Edit View Favorites Tools Help E oe i KAEA 3 17 Logout Help PAKE a a RRR r 2001 3 September 2003 18 48 S STU36 01 Student gt Profile gt Others gt User defined Fields Rego b 4 Cis No b RegNo O1O4005 Names TUDENTOSOS sede Class Name Class NoF4A 1 Student Health Record User defined Fields Profile ser detined Fields Hapa hapaa mess rrent School Yea Student Info E School Managem oe Indicator ei ej M Single Parent Family info Upload Content Photo Upload
36. Duration i Info Upload i E STA Maintenance by Student Microsoft Internet Explorer Photo Upload Sch House 5 5TU45 11 Student Information Enquiry gt Others STA Seating Plan List of STA Subjects Setup School Year e002 STA Duration 1 hiai Graduate Desti Reg No Tominog Student Name STUDENTOO46 i Ie ee School Level Primary School Session Whole Day Admission Class Name Pah Class No 1 IRTP o Setup User defined Student Defa Document Post O Report Card Readable Indicato Communi ty Youth Club Member E Close Report Data Communic aA gt iO o Local intranet done si Ol Copyright 2010 Education Bureau The Government of the HKSAR Page 231 All Rights Reserved WEB SAMS User Manual Version 1 16 7 Click the Other tab 8 Click the sub tab to view other related information of a student 9 Select the criteria and click the Search button to the detail Post effects N A Notes E This function is the view mode of Student Profile That means the fields cannot be edited And all the functional buttons have been removed However the following sub tabs are only available in this function but not in Student Profile Student Activities STA Attendance ATT Award amp Punishment ANP Assessment ASR Special Assessment SPE Copyright 2010 Education Bureau The Government of the HKSAR Page 232 All Rights Reserved WEB SAMS User Manual Version 1 16 Copyright
37. EEEE File Description Cubes of Students Survey elisi Primary Help Help mber of Students Survey aide Secondary 1 Help Help _firolment survey Mext School Year Form 4 Students Leaving from School D e i A Fom As Students Leaving from School Supplement OL Fm E Admission of Students with STEN on oo Form Admission of Students without STEN lO Form D Student Particulars Amendment O Form D Update Student HEID Fom Ds Student Particulars Supplement A 4 To prepare un prepare confirm or preview the selected data file by clicking the Prepare Un prepare Confirm or Preview button respectively 5 For Form Ds Student Particulars Supplement the Prepare button will redirect the page to another page 5TU54 041 Student gt Data Communication gt Prepare Outgoing Data Prepare Diiren Data Form Ds Student Particulars Supplement Date Created STRN Class CisNo Student Name Form Ds rarer are es a ere eer ree Completed No record Add i Click the Add button to add a new student 5 5TU54 04 Student gt Data Communication gt Prepare Outgoing Data Upsiegsipss Mit jrepeiipiey BELI Form Ds Student Particulars Supplement Form Ds Mo record li Fill in and select the criteria for searching the students iii Click the Search button to search the students 5 5TUS402 Student gt Data Communicati
38. FOF E Preview amp Print E To File EF Reset Back zl E Cc 3 Specify the student and select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 182 All Rights Reserved WEB SAMS User Manual L L Version 1 16 Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 52 Student with Missing Particulars List R STU053 E Function Description Under the Missing Info report category this report lists out the students with missing particulars according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Student with Missing Particulars List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help min I Time 20 10 2003 11 42 Logout Help PRE e EREEREER p A Current Scho
39. Ifa student is now studying in F3 and SFP cycle has been started it is not allowed to change his her schooling information Unless OM ranking is submitted or reset the cycle of SFP 4 Ifa student is now studying in P5 or P6 and SOA cycle has been started it is not allowed to change his her schooling information until scores have been submitted to EDB or reset the cycle of SOA 5 Explain schooling status and the rules related Copyright 2010 Education Bureau The Government of the HKSAR Page 31 All Rights Reserved WEB SAMS User Manual Version 1 16 The status is Promoted if the student is moved to one class level higher in the coming year The student can be Promoted to the different school level or different school session The status is Repeated if the student remains in the same class level in the coming year The status is Accelerated Promoted if the student is moved to more than one class level higher in the coming year The student can be Accelerated Promoted to the different school level of different school session The status is Demoted if the student is moved to one class level lower in the coming year The student can be Demoted to the different school level of different school session The status is Graduated if the student graduates from one school level The status is Departed if the student leaves the school The status is Extended same as repeated if
40. Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 63 Statistics Students Physical Development R STU075 E LU Function Description Under the Statistics report category this report lists number and percentage of students within acceptable weight LL Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 195 All Rights Reserved WEB SAMS User Manual Version 1 16 se 1 User Procedures Select Statistics Students Physical Development from the report selection page Click on the template link to go to the report parameter screen E WebS4amMs System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer es ol x Eile Edit View Favorites Tools Help gin Time 01142004 15 33 Logout Help PRE i E Smee E E na Current School Year 2002 1 December 2004 17 31 al S STU08 75 Student gt Report FILE Statistics Students Physcial Development Report R STUO75 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2002 a Sch House School Level Primary Seating Plan School Session Whole Day Format FDF Student Subjec
41. MARKS Sch House a Seating Plan her Subjects Setup iblings Graduate Desti Admission By Batch POA SOA Y 6 Fill in the user definable fields information 7 Click Save button Post effects N A L Notes Copyright 2010 Education Bureau The Government of the HKSAR Page 43 All Rights Reserved WEB SAMS User Manual Version 1 16 E E 1 The previously defined and activated user defined fields can be seen in this field 2 To perform this function at least one of the user defined field s or indicator s must has been defined Add Student Health Record Function Description User can add special health records of a student Pre requisites N A User Procedures Click Student gt Profile from the left menu Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to update 4 Click Others tab 5 Click Health Record link Np File Edit Tools Help View Favorites A WebSAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer fa ioj x Sy rrent school Year 2001 Reg N b lt 4 CIs No b Seating Plan Gthens Reg Ho DIO3 E Class Name Class NoF44 1 d d Health Record User defined Fields Graduate Des eath Record S 5TU12 01 Student gt Profile gt Others gt Health Record sch H
42. Name E ngl chanl a Reg No STR H One z TEEPEE School Level School Session A11 ei gj z i Class Level All eal Class Name al B Info Upload Phot irala Sch Subjects Setup ReaNo EngName ChiName SchSess Class CIsNo STRN Graduate Destin Hogey CHAN GE Whole Day 37 78 P6282117 Active dhan A AH F2 2A YB45355A4 Active idhan 44 BE PO PO H L Whole Day 26 364 24756100 Metive Lo IRTP ROFOROFOPOLLINHITET Setup Gyan AA CC BH Whole Day 36 36a Z4760043 Active ha DD MA Whole Day 36 64 24760159 Active dhan AAEE I Whole Day BA S64 z4810091 Active Subject Survey E dhan AA FN RH Whole Day 36 S64 25034230 active Report dhan 44 6G EE Whole Day 36 S64 25027019 Active SONE han Ah HH me Whole Tay 36 S6A 25048584 Active OOO han Aa II FL Whole Day eo sod 25050974 Active Admission Document Copyright 2010 Education Bureau The Government of the HKSAR Page 15 All Rights Reserved WEB SAMS User Manual Version 1 16 1 ee ae Click Student gt Profile in left menu Enter the search criteria and click the Search button to search for student record A list of matched student record is shown Click the under lined column header to sort the search result according to the valu
43. PDF ia Seating Plan Preview amp Print Subjects Setup Graduate Desti Admission IRTP Setup Document Data Communic Attendance Y Done l T 0 Internet 2 2 Specify the School Year 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 23 Statistics Student Annual Score Stat R STU022 E 2 Function Description Under the Statistics report category this report lists out the student annual score statistics according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 149 All Rights Reserved WEB SAMS User Manual Version 1 16 Ye User Procedures 1 Select Statistics Student Annual Score Stat from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File E
44. Restricted Document Repository E WebSAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer File Edit view Favorites Tools Help Student Info Enq School Manageme Student Upload To Comment Height amp Weigh Document CATEMP R STU30 E_1 pdf Browse Info Upload Author Co Photo Upload Remarks Sch House Seating Plan Subjects Setup Graduate Desti Admission IRTP 2 Fill in the details for the document which include the target category and locating the document to be uploaded 3 Click Save button to upload the document Copyright 2010 Education Bureau The Government of the HKSAR Page 49 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects E E 1 Once the document is uploaded the system will store the ID of the user that uploaded the Document and also the date and time of upload Notes 1 Due to security reasons documents that are confidential or restricted should be placed in the Restricted Document Repository while documents that without any special security concerns should be placed in the Common Document Repository 2 Enable the Shared indicator to share the document with those users that has access right to go into the restricted document repository 3 User can delete his own created document Only the school Head has the right to delete view other users not shared restricted document 4 Ifthe Document name to be uploaded already
45. Rights Reserved WEB SAMS User Manual Version 1 16 Home Student Info Eng School Manageme 3TU01 02 Student gt Admission gt Re Admission English Name Chinese Name Student School Year School Level Height amp Weigh School Session Al Class Level Info Upload Class Name ae Class No Photo Upload DOB Sex Gch House DOM Y District Council First Day of Seating Plan Attendance Subsects Setu ODMMNY YY Admission Type E NE r Date of Admission Graduate Desti DDM Y Admission HKID HK Birth CertNo 7 IRTP Ident Doc Type Sener Ident Doc No Setu j Ethnicity Document Spoken Language at Home ETS Date of Entry from Mainland Repo rt OD MMe Y Data Communi 5 Input the admission information fields Fill in all the mandatory fields indicated in bold red label 6 Click the Save button and confirm the operation Post effects N A L Notes 1 Re admission can only be applied to student who has been marked Departed or Graduated or Completed S3 in previous school year 2 Ifthe student is Departed or Graduated or Completed S3 in current school year user should update the status of the current schooling record in order to return the student 3 Date of Admission must be later than the Departure date 4 The system will warn user if sex of the student is different from the Student Sex Type in School Management module 5 If ID do
46. Scaling section select Fit to 1 page s wide by blank tall 2 14 72 Report on Autistic Case R STU210 E Function Description Under the Special Education Reports report category this report lists out the autistic cases according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 205 All Rights Reserved WEB SAMS User Manual 6 Version 1 16 User Procedures 1 Select Report Autistic Case from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help Student Profile Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Data Communic Attendance mi s LD i Done l Internet a Time 21 10 2003 16 33 Logout 1 Help PERHE Current School Year 200 1 October 7003 16 07 TU08 210 Student gt Report Report on Autistic Case R STU210 E Built in Template Please input the print criteria School Year Current Year 2002 F School Level Primary School Session AM Class Level ALL Class Name ALL Format POF ki 2 Specify the School Year Sc
47. School Level Primary School Session AM Class Level Class Name setup Click Student gt Subjects Setup from the left menu Select from the drop down list box to select the search criteria Select Subject Group Elective Subjects in Assign Click Search button ie ok ee Copyright 2010 Education Bureau The Government of the HKSAR Page 76 All Rights Reserved WEB SAMS User Manual Version 1 16 User sysadmin Login Time 17 Current Student a 5TU44 02 Student gt Subjects Setup Profile Height amp Weigh School Year 2009 School Level secondary School Session Whole Day gt Info Upload Class Level Secondary 6 Class Name S64 Photo Upload Subject Group and Elective Subject Sch House Subject Group ASG ASGO Sac ASG4 ASGO4 y Subjects Sa ASGO ASG06 E i Elective Subject File Upload 105 C Computer Applications ASL Chinese Cantonese Graduate Desti 116 C Computer Studies AL Chinese Cantonese aad 170 E Literature in English English Admission 300 0 French Others IRTP 265 C Liberal Studies Chinese Cantonese Setup Assign to students Document Assign 105 C Computer Applications ASL Chinese Cantonese Subject Survey ll Students E Y Bottom Report C Elective Subject Data Communic i C5 student Name a j F No Wiii6 c Erots n a 1 AU Attendance Student Activities Award amp Punishme De ppn Assessment
48. School Year 2001 20 October 2003 13 52 n EEEo T pee Student El 5TU08 30 Student gt Report Profile i Class Register R STUO30 E Height amp Weigh Built in Template Info Upload Please input the print criteria PE A ed School Year 3001 Sch House School Level Seating Plan School Session Whole Day Subjects Setup pu secondary Graduate Desti ee All a Subject Group Admission i l al ee Print Departed Students include Printing in Report indicators are checked Age Reference Date 20 2008 Setup OD MIM E Document Format PDF bd Preview amp Print Data Communic Attendance Y is Se ti intermet 2 Specify the School Year School Level School Session Class Level Class Name Subject Group Printed Departed Students and Age Reference Date 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LU Notes 1 The system will compare the DOB with the Age Reference Date to calculate the age 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 27 Departed Student List R STU031 E LL Function De
49. September 2003 17 53 S STU11 04 Student gt Profile gt Guardian Student Info Eng School Manageme RegNo OlO4005 Hamet TUDENTOSOS geri Class Name Class HoF4 An Student Parent Guardian of the selected sibling Height amp Weigh dar Mother 0l ER Mother Yes Please check all the Pent Guardian Info you want to copy Photo Upload HE copy CED Sch House Info Upload Seating Plan Subjects Setup Check the box to select Graduate Destin a student s guardian Admission x F 4 Check the box to select the student s guardian to be copied 5 Click Copy button Post effects N A 2 1 6Maintain Student s Sibling Introduction 1 Student Sibling allows user to record sibling in the WebSAMS system Add student s sibling Function Description User can add new student s sibling Pre requisites Sibling must be student in WebSAMS User Procedures Click Student gt Profile from the left menu Enter the search criteria and click the Search button to search for student record A list of matched student record is shown Click Reg No hyperlink to select a student record to view Click Sibling tab Click Search button to search for other sibling s of the selected student Enter the search criteria and click the Search button to search for student record A list of matched student record is shown Copyright 2010 Education Bureau The Government of the HKSAR P
50. Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Government of the HKSAR Page 214 All Rights Reserved WEB SAMS User Manual Version 1 16 2 15Data Communication 2 15 1 Prepare Outgoing Data Introduction The Generate Data Files function allows user to prepare a data file to EDB l Number of Students Survey Primary Number of Students Survey Secondary will be generated to Education Bureau after Task 1 List of Registered Students and Task 2 Statistics of Students and Repeaters by Class Level student data has been maintained and saved Enrolment Survey Form E amp Eb Form C includes all students attending in new school year on Enrolment Survey Reference Date Form A will be generated to Education Bureau when a student is departed Form As will be generated to Education Bureau when a student is departed from the school with Last Day of Attendance earlier than the Enrolment Survey Reference Date and his schooling record is not included in the Enrolment Survey Form B will be generated when a student with STRN is admitted in current school year Form C will be generated when a student without STRN is admitted in current school year Form D Student Particulars Amendment contains amended information STRN Class Level Class Code Name of Student in English Name of Student in Chinese Sex Date of Birth HKID Card Number HK
51. Spoken Language at Home Chinese Date of Entry from Mainland ee Es C Non Chinese Speaking ODM My rr Last Post School Information Last School Attended Od Post Schootinformation o o C Suspension School House C Case Followed by Social Worker Social Worker Chinese si Upload Photo Delete Photo Badd Davelet l save Zop The photo file can only be Jpeg format The file size of the image must be less than 32KB N A L Notes 1 2 3 No matter how big or small is the image the photo will be displayed as 120 x 150 pixels w x h Copyright 2010 Education Bureau The Government of the HKSAR Page 25 All Rights Reserved WEB SAMS User Manual Version 1 16 2 1 3Maintain Address Information Update home address information of a particular student LU Function Description User can fill in or modify the address of student record GI Pre requisites N A dy User Procedures Click Student gt Profile from the left menu Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to update 4 Click Address tab No ent English Address 5 STU2804 Student gt Profile gt Jetess Reg Nob Cls Record saved successfully Student Info Enqui hool Management address Reg No HUSNE ee _ TelNo 2 E Mail Info Uplo
52. Time 12 10 2003 12 2 Logout Help PERE gn Sa EEA IC PER SES Current School Year 2001 18 October 2003 12 29 Student 5 STU08 19 Student gt Report hias dmission from SOA List R STU001 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 20 Sch House School Level Secondary Seatind Plan School Session Whole Day g Admission Status Admitted Subjects Setu 5 Not admitted Graduate Desti O ALL Admission Ordered By Sindent Name IRTP STEN Setup Format FOF Document Preview amp Print Reset Back Data Communic Attendance Done l Internet ae Copyright 2010 Education Bureau The Government of the HKSAR Page 126 All Rights Reserved WEB SAMS User Manual Version 1 16 2 Specify the School Level School Session Admission Status and Order By 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects E The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 3 Admission for SFP List R STU002 E Function Description Under the Admiss
53. User can manually specify the students seating arrangement by class LU Pre requisites N A od User Procedures 1 Click Student gt Seating Plan from the left menu 2 Select from the drop down list box to select the search criteria 3 Select Assign Class Seating Manually E WebSaAMs System Yersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer a x File Edit View Favorites Tools Help ae Last Login 03 01 2003 09 34 Logout Help PEE GP E E E E E E E E h Current School Year 2001 3 January 2003 11 04 Home S STU1401 Student gt Seating Plan Student Info En School Laval Choo Lewe Primary F School Manageme School Session Whole Day 3 Student Class Level Profile Assign Class Seating Manually Height amp Weigh Class Name Ein Info Upload Assign Class Seating Automatically Photo Upload Class Name Sch House 3 Subjects Setup Graduate Desti Admission IRTP Setup Document Report Data Communit Attendance Student Activities p 4 Done E E F SE Local intranet 4 Click Search button 5 Ifthe selected class was not previously defined enter the number of desk rows and column in class Click Setup button Copyright 2010 Education Bureau The Government of the HKSAR Page 71 All Rights Reserved WEB SAMS User Manual Version 1 16 E WebSAMS System ersion 0 9 0 BUILD 19122002a ersio
54. Validations a An error message will be displayed when the Registration No is duplicated b Only Letters Digits and Spaces are allowed in English Name c Only Chinese Characters is allowed in Chinese Name Spaces amp Other Characters are prohibited d Class No cannot be duplicated in a class and can only be two digit positive number e DOB lt System Date f DOB lt Date of Admission lt First Day of Attendance g First Day of Attendance should be within a school year h Warning message is to be given if student not apply in special school falls outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old 1 User must input one of the following fields HKID STRN ID document type amp ID document No j Registration No STRN HKID HK Birth Cert No should be unique k HK Birth Cert No should be in the format of A999999XXXXxX If STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible m The system will warn user if HKID No is not equal to STRN n The system will warn user if HK Birth certificate No is not equal to STRN o The system will warn user if sex of the student is different from the Student Sex Type in School Management module p If ID document type is One way Permit Date of Entry from Mainland cannot be empty Co
55. Year School Level School Session and Class Level 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects E The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Only those students with sibling information will be shown 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 43 Sibling Information List by Class R STU049 E 1 Function Description Under the Particulars report category this report lists out the sibling information by class according to the selected criteria Pre requisites Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 171 WEB SAMS User Manual Version 1 16 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports d User Procedures Select Sibling Information List by Class from the report selection page Click on the template link to go to the report parameter screen 1 E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer Edit VWiew Favorites Tools Help gin Time 20 10 2003 11 42 Logout Help PERE 2 Current School Year 2001 20
56. any User can select the student s to delete the assessment data in the confirmation page Copyright 2010 Education Bureau The Government of the HKSAR Page 82 All Rights Reserved WEB SAMS User Manual Version 1 16 S STU4104 Student gt Subjects Setup School Year 200g School Level 5 necondary School Session Whole Day Class Level econdary 4 Class Name 4h isting Assessment Data List a csi sudori Nare scr E 4 Chan BR VCR Putonghua TP voPvant to change the cross class subject please check the student s to delete the score je 1 The assessment data will be deleted for the selected student s 2 Click Delete button to confirm the deletion of assessment data 3 The cross class subject setting will be un do for the unselected student s Post effects N A Notes 1 Changing subject may affect the assessment data of the students as there is inter relationship When a Cross Class subject is changed or un selected the assessment data related to this subject will be deleted 2 For Cross Class Subject non Subject Block each student can select only one Cross Class Subject sub group in each Cross Class Subject Group 3 For Cross Class Subject Subject Block each student can select only one Cross Class Subject in each Subject Block 4 After user pressed the Copy Cross Class subject Non Subject Block From Last Year button If there is a non subject block cross class subject attached to
57. are aera eS E enep Satan ease 5 seiren Ssehool Year 0M 20 October 2003 13 40 ET n ES EHe a Student El S5TU03 313 Student gt Report BLS Statistics No of Student by Chinese Speaking Indicator List for Class Level R Height amp Weigh STU013 E 2 7 Info Upload Built in Template Photo Upload Please input the print criteria sch House School Level amp Seating Plan School Session Whole Day Class Level Secondary 1 Subjects Setup Secondary 1 Format r Graduate Desti Por Preview amp Print Admission IRTP Setup Document eee ee ee Data Communic Attendance K oe Se ee titer 2 Specify the School Level School Session and Class Level 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 139 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes LU 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 15 Statistics No of Student by District Council List R STU015 E 1 Func
58. be updated accordingly The following are the types of data files available Student Subject Combination Survey Parameter File EDB will send a parameter file STSURVEY DAT to schools in order to prepare the Student Subject Combination Survey data file The parameter file will include the specified subjects together with the remarks It will also include the NSS Subject List for setting the NSS subjects on top of other subjects for quick searching Number of Students Survey Parameter File EDB will send a parameter file SDCT_PRI DAT SDCTPAFL DAT to the school in order to prepare the Number of Students Survey Primary Secondary The parameter file is automatically decrypted in the CDS module STRN Generated for New Students by Form C After new students has been admitted and Form C has been sent EDB will send a data file STFCSTRN DAT to the school in order to assign STRN to the new students without STRN New STRN Generated for Students by Form D Ds When EDB updates the STRN of a student it will send a data STFDSTRN DAT file to the school in order to synchronize the STRN recorded in the school Mass Change of Students STRN Similarly EDB send a data file STMCSTRN DAT to do a mass update of students STRN Pre requisites N A User Procedures 1 Click Student gt Data Comm in left menu 2 Click Process Incoming Data tab to view the list of process incoming data Copyright 2010 Education Bureau The Gover
59. category this report lists out the IRTP group list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select IRTP Group List from the report selection page template link to go to the report parameter screen Click on the E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edt View Favorite Tools Help 1 Time 22 10 2003 09 35 Logout Help poe ea mE EEES ane _ Current chool i Year 2002 aarp E aor aR ena anal 2 October 2003 10 12 Student S STU08 242 Student gt Report Profile p IRTP Group List R STU212 E Height amp Weigh Built in Template Info Upload Please input the print criteria SLi Eek School Year Current Year 2002 sch House School Level Primary Seating Plan School Session AM SURE Class Level ALL hi Graduate Desti Class Name ALL Admission Subject Chinese Language IRTP Format FOF z Setup Document Data Communic Attendance 4 s iiai C internet Print Only Approved Student 7 Specify the School Year School Level School Session Class Level Class Name Subject and Print Only Approved Student Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report Post effects The report will be displayed i
60. codes can be changed please refer to the Code Management to get the latest codes available 2 For the non mandatory fields that user needs not update user can remove whole column 3 User has to close the file before user uploads it 4 To avoid overloading the system it is recommended to include less than 100 student records in the upload file 5 One student record can only occupy one row in the file Otherwise error will be occurred during upload 6 Critical Validations a An error message will be displayed when the Registration No is duplicated Copyright 2010 Education Bureau The Government of the HKSAR Page 102 All Rights Reserved WEB SAMS User Manual Version 1 16 Only Letters Digits and Spaces are allowed in English Name Only Chinese Characters is allowed in Chinese Name Spaces amp Other Characters are prohibited Class No cannot be duplicated in a class and can only be two digit positive number DOB lt System Date DOB lt Date of Admission lt First Day of Attendance First Day of Attendance should be within a school year Warning message is to be given if student not apply in special school falls outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old User must input one of the following fields HKID STRN ID document type amp ID document No Registration No STRN HKID HK Birth Cert No should be unique HK Birth Cert No should
61. compare the DOB with the Age Reference Date to calculate the age 3 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 22 Statistics Student Admission and Schooling Stat R STU022 E 1 Function Description Under the Statistics report category this report lists out student admission and schooling statistics according to the selected criteria Pre requisites Copyright 2010 Education Bureau The Government of the HKSAR Page 148 All Rights Reserved WEB SAMS User Manual Version 1 16 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Statistics Student Admission and Schooling Stat from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help Time 20 10 2003 11 42 Logout Help PERE enn Current School Year 7001 20 October 2003 13 49 PaA Student 5 STU08 22 Student gt Report ares l Statistics Student Admission and Schooling Stat R STU022 E 1 weit uasi L Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 z Sch House Karma
62. created e Retrieve school year start and end date e ASR e Check if student subject has ASR info e Check if student has ASR info for the School Year e Delete ASR info for a student subject e Delete ASR info of a the student in the School Year e SIA e Check if the student has STA data for the School Year e Delete the student STA data for the School Year e ATT e Check if the student has ATT data for the School Year e Delete the student ATT data for the School Year e SPA Copyright 2010 Education Bureau The Government of the HKSAR Page 10 All Rights Reserved WEB SAMS User Manual Version 1 16 e Update SPA when depart a student e HKA e Check if the student has HKAT data for the School Year e Delete the student HKAT data for the School Year e HKE e Check if the student has HKEA data for the School Year e Delete the student HKEA data for the School Year e HSE e Retrieve Codes e YP e Promote student to next school year LL STU22 Maintain Student Sibling e HSE e Retrieve Codes LU STU23 Maintain Student Documents e SEC e Access Control for Different User Groups LI STU24 Quick Admission e SCH e School Year created e Class Info e SPA e Admit the students allocated by SPA e HSE e Retrieve Codes LU STU25 Student Photos Bulk Upload e ATT e Maintain ATT By Class LL STU26 Update STRN Using Form D Data File From EDB e CDS e Receive Data File From CDS LU STU28 Maintain Student Addre
63. criteria Click Search button Enter Measure Date a a A WebSaMs System Yersion 1 1 1 BUILD 07012005 kpm Microsoft Internet Explorer ioj x File Edit View Favorites Tools Help PI l a ra School Year 2004 10 January 2005 11 29 5 STU48 02 Student Height amp Weight Student Info Enq Schoo Be School Year e004 perlite ENARE School Level pecondary School Session Whole Day Student Class Level cca Class Name 14 5 Measure Date E ina ODMMYYYY L__ J Mroasure Date Height Weight Info Upload Photo Upload f Sch House E DOMM YYY icm kg ore 2004001 SOA STUDENT EIGHT 12 12 2004 155 Subjects Seip 2004002 SOA STUDENT ELEVEN 12 12 2004 16 Seay Tees 2004003 SOA STUDENT FIFTEEN 2571272004 5 Admission 2004004 SOA STUDENT FIVE 01 01 2005 16 IRTP 2004005 SoA STUDENT FOUR Setup mw sas STUDENT FOURTEEN Document 2004007 SO STUDENT NINE 11 11 2004 17 D na E w amp l D Dn m z E j Done x fas Local intranet 5 Enter the Height and Weight for the student s 6 Click Save button Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 57 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes Both height and weight information should be in the integer format 1 to 999 The height and weight information can be copied to the Special Assessment modul
64. from Mainland i____ i LJ Non Chinese Speaking DDM nol bs Report Data Communic Level Session ae Attendance Last School Attended einem Post School Information Pt Award amp Punishme Other Information Assessment C Suspension Special Assessme C Case Followed by Social Worker aan e add 2 Click Confirm button to confirm delete all the information related to the selected student Post effects The system will perform cascade deletion of all information such as ECA assessment related to the student once the user confirms the deletion LU Notes 1 If Enrolment Survey Form B Form C for this student has been generated the student record cannot be deleted User needs to depart the student and send out Form A Then the record can be deleted 2 If the student participates in HKEAA SFP SOA the record cannot be deleted Copyright 2010 Education Bureau The Government of the HKSAR Page 23 All Rights Reserved WEB SAMS User Manual Version 1 16 Upload Photo Function Description User can upload student photo Pre requisites N A User Procedures 1 Click Upload Photo button in Students Particulars 2 Anew window will be popped up and click Browse button in this window to find the photo file in local hard disk 3 User can fill in the local hard disk path in the text box to locate the file Upload Photo Microsoft Internet Explorer S TU42 01 Student gt Profile
65. list of matched student record is shown Click Reg No hyperlink to select a student record to update Bip f amp a a Kik E ea a eae EET Steerer bed T a eer rel teil phd Eph es pce hit ae fee No mith apace les ee e acerca es eee SOS 9 a ee ee Reed yo oes eae eee EL E Ce MO ew Rae ey On eee Home S STU10 01 Student gt Profile gt Particulars Reg No b Cis No b P r culars Student Info Enqui School Management v Student sg el n sible English Name Chinese Name pea ae eS OS other Name aaa Sex Fenale Shale Info Upload Date of Birth District Council Photo Upload OMIM Place of Birth Hong Kong w Origin ma HKIC No kazo 9 HK Birth Cert No Eno Pee Ident Doc Type Ident Doc No ie Nationality British National Overseas Religion Not Applicable eRe Ethnicity Chinese ki Admission Spoken Language at Home IRTP Date of Entry from Mainland in CINon Chinese Speaking OD MM YY Setup ast Post School Information Document aaa Bet Sehon Whole Day ia aoa Level Session Report Last School Attended ZI Post School tnormation OO Student Activities C Suspension School House i Social Worker Chinese E a Awani amp a cet Cl Case Followed by Social Worker oe Assessment Upload Photo D aa my SLP Special Assessment Staff Deployment CDSs 4 Click the Re admit button Copyright 2010 Education Bureau The Government of the HKSAR Page 21 All
66. of the relevant has been sent out to EDB If STRN is blank then user should enter either one of the followings HKID HKBC or Other Doc Type and No User will be warned to input the STRN as soon as possible The system will warn the user if H K Id is not blank AND H K id is not equal to STRN The system will warn the user if HK Birth certificate no is not blank and HK Birth certificate no is not equal to STRN The system will warn user if sex of the student is different from the Student Sex Type in School Management module First day of Attendance should be within the selected school year For each student is added e If STRN field is not blank a transaction record is created for generation of FORM B e If STRN field is blank a transaction record is created for generation of FORM C Copyright 2010 Education Bureau The Government of the HKSAR Page 20 All Rights Reserved WEB SAMS User Manual Version 1 16 Re admission of past student LU Function Description User can re admit a student who is departed graduated over one school year If the student is departed and go back to school in same school year user only needs to change the status from departed to blank The system will not keep any record Lt Pre requisites N A dy User Procedures Click Student gt Profile in left menu Enter the search criteria with All school year and click the Search button to search for student record 3 A
67. on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help tt Time 21 10 2003 16 33 Logout 1 Help PERE LO Current School Year 2002 21 October 2003 17 45 ep eae Student Profile S STU08 209 Student gt Report Report on Mode of Transport to School Group by Mode of Transport R Height amp Weigh TU209 E Info Upload Built in Template Photo Upload Please input the print criteria Sch House School Year Current Year 2002 gt Seating Plan School Level Primary Subjects Setup School Session AM Graduate Desti Class Level ALL Admission Class Name faa IRTP Format POF Setup Document Data Communic Attendance a E Done Dintemet g 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 204 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes LU LU In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the
68. or Switch to Restricted Document Repository respectively 3 Enter the search criteria and Click Search button Z WebSAMS System Yersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer AJE File Edit Yiew Favorites Tools Help imin Last Login 03 01 2003 09 34 Logout Help pacha Current School Year 2001 3 January 2003 11 32 Seating Plan S STU50 01 Student gt Document gt HouseKeeping Subjects Setup Template Downl Document Name Admission Author IRTP Uploaded By Setup User ID Date Uploaded From Document DD MMI YY Category Remarks ER search Reset Document Category E Name Name Uploaded Author Student Name udent doc 2835 5KB 02 01 2003 sysadmin STUDENTOO11 Report Data Comm gt Attendance gt Student Activities Student doc S4 2835 5 KB 31 12 2002 sysadmin STUDENT wong gt Award amp Punishme gt Assessment gt Special Assessme gt Staff Deployment gt HKAT gt HKEAA a gt Report Managemen wa 2 13 3 bmp Paint EE Local intranet 4 List of matched document is displayed User can download the document by clicking on the document link or amend the document remarks and click Save button Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 115 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes Due to security reasons documents that a
69. report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 138 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 14 Statistics No of student by Chinese Speaking Indicator List for Class Level R STU013 E 2 LU Function Description Under the Statistics report category this report lists out the number of students speaking or not speaking Chinese for class level according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports i User Procedures 1 Select Statistics No of Student by Chinese Speaking Indicator List for Class Level from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help i in Time 20 10 2003 11 42 Logout Help PERE os
70. the Scaling section select Fit to 1 page s wide by blank tall 2 14 77 IRTP Form A R STU215 E LL Function Description Under the IRTP Reports report category this report lists out the IRTP Form A according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 211 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select IRTP Form A from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help sogin Time 21 10 2003 16 33 Logout Help PXEE te Perel Pa eae an Ee g pe ag TEA AE e re loere een Eerie ee aie ea a Current School Year 200 1 October 7003 16 35 TU08 215 Student gt Report Student Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Current Year 2002 sch House School Level Primary Seating Plan School Session AM Subjects Setup Class Level ALL v Graduate Desti Class Name ALL Z Admission Recent HKAT Result Current Year 2007 IRTP Format FOF a Document n Data Communic Attendance peo E 2 Specify the School Year School
71. the class and the setting matches last year s non subject block cross class subject record School Year Student ID Cross Class subject group code subject code MOI and sub group code then the sub group will be assigned to the matched student with blank subject setting Before copying user should first attach the relevant classes to the Cross Class Subject Non Subject Block code for the new school year in the SCH module 5 After user pressed the Copy Cross Class subject Subject Block From Last Year button If there is a subject block cross class subject attached to the class and the setting matches last year s subject block cross class subject record the School year Student ID Cross Class subject group code subject code MOI sub group code and Block Number then the sub group will be assigned to the matched student with blank subject setting Before copying user should first attach the relevant classes to the Cross Class Subject Subject Block code for the new school year in the SCH module Copyright 2010 Education Bureau The Government of the HKSAR Page 83 All Rights Reserved WEB SAMS User Manual Version 1 16 2 4File Upload LL Function Description User can upload student subject allocation result from an Excel file exported from SOP If there is no validation error in uploading the file the student subject setup records under Group for Cross Class Subjects Subject Block will be updated accordi
72. the relevant has been sent out to EDB A User Procedures 1 Click Student gt Admission gt Individual from the left menu HIE E x es User sysadmin Login Time 19 03 2 Current Sch Student al 5TU01 01 Student gt Admission gt Individual Profile Req No STRN Height amp Weight j T i English Name Chinese Name Info Upload School Year School Level Photo Upload School Session Class Level Sch House Class Name Class No Seating Plan DOB Sex Subjects Setu ODM YY a District Council First Day of Graduate Desti Attendance See tee ODM PN ce Admission Type Date of By Batch Admission POA ODM HKID HK Birth Cert No ident Doc Type Ethnicity Chinese Spoken Language at Home idu Date of Entry from rattan DOMM Y Y By File Upload 2 Fill in all the information of the student 3 Click Save button Post effects If the student is successfully admitted the screen Student gt Profile gt Particulars will be shown automatically L Notes 1 The default value of Registration No is the last value used in this function Copyright 2010 Education Bureau The Government of the HKSAR Page 98 All Rights Reserved WEB SAMS User Manual 2 Version 1 16 lf there is a student who has departed graduated completed S3 in previous school year and has the same Registration No as user inputted the screen Student gt Admission gt Re Admission will be shown Critical
73. upload file The total number of record should be less than 100 4 One guardian record can only occupy one row in the file Otherwise error will occur during uploading 5 Contents in upload file School Year cannot be empty should be valid It can be current or next school year Student information Registration No School Year Class Level Class Name Class No Student English Name and Student Chinese Name should be valid User should not change the student information in the Excel file for successful uploading of the file Guardian indicator is only applicable to one of the guardians of each student Either Guardian English Name or Guardian Chinese Name should be entered Guardian English Name should be English only Chinese text or special character input is not allowed Guardian Chinese Name should be Chinese only Only Chinese character or double byte alphabet numbers symbols are allowed HKIC must be valid and should not be duplicate with another guardian of the student If the Same as Student s address Ind is Y the other address fields should be empty User can delete a guardian in Student gt Profile gt Guardian The Excel file is not for deleting a guardian Copyright 2010 Education Bureau The Government of the HKSAR Page 66 All Rights Reserved WEB SAMS User Manual Version 1 16 2 4 Photo Upload LL Function Description Student Photos Bulk Upload allows user to u
74. window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 58 Admission for POA List R STU070 E Function Description Under the Admission report category this report lists out the POA admission list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Admission for POA List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003 Microsoft Internet Explorer File Edt View Favyortes Tools Help Student a ee Admission from POA List R STUO70 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2002 Sch House School Level Frimary Seatina Plan School Session AM grs Allocation Type E A Subjects Setup OU CA m stricted Graduate Desti eea are Admission O Other Discretionary IRTP O ALL Setup Admission Status Admitted Document Not admitted ALL Data Communic Formur POF x Attendance Ehr erim A mths eth m dmin Login Time 16 10 2003 09 41 Logout Help PYRE 16 October 2003 10 40 reer Ea 5 STU08 70 Student Report i serena Current School Year 200 H Preview amp Print Done E i neme 3 2 Specify the School Level School Session Alloca
75. year Changing class will delete the assessment data of the student s Do you want to continue Summary of the result will be shown lf there is error in the uploaded file no student information will be updated Copyright 2010 Education Bureau The Government of the HKSAR Page 60 All Rights Reserved WEB SAMS User Manual Version 1 16 A WebSAMS System Version 1 0 0 BUILD 23072003b Microsoft Interne x File Edit View Favorites Tools Help Logout Help PREE at el Peers Meee ibs 4 ba ae ee eee ee ee Current School Year 7001 20 July 2003 10 25 we Student Profile Height amp Weigh No of Invalid Record 3 No of Duplicated Record I S 5TU16 03 Student gt Info Upload gt Student Info ernet Ex O xj File Edit View Favorites Tools Help r gt a A amp i oo h g BOBEK 4 gt e saa Ta E 4 Sho Ye FOSS ees Ze b E R STuzoOo jis Through Train School Type 6 H Error List Update Student Infomation ine S RowHum Reg No English Name Chinese Name Error Remarks English 1S 3 olo1002 STUDENTO116 invalid HKID J H a E i o101005 STUDENTO123 invalid Birth Cert E i 5 olo1looE STUDENTO114 invalid Admission date invalid date of birth duplicate Clases N in upload file 6 101010 STUDENTOSB duplicate Class Ne in uplead Tile duplicate Clase Ne Y Jn 4 doft nesan TO s af a Signatures pi 9 Click Generate button to vie
76. 0 11 12 13 14 15 Preview e For raw format content of the raw data will be passed to CDS CDS will encrypt and send this file to EDB e For report format Crystal Report template will be used to generate the document The format of the document will be in PDF e For tabulated format Crystal Report template will be used to generate the document The format of the document will be in Excel Enrolment survey reference date cannot be later than the system date Warning message will be shown when prepared Enrolment survey with class size over 45 The enrolment survey for the current school year must be generated and sent out to EDB otherwise no other data file except Form A Last Year and Form As Last Year can be generated Each type of data file can only have one copy of data file at any one time A data file in Prepared stage has to be Unprepared before the same data file can be prepared again A data file in Confirmed stage has to be sent out through CDS to EDB first before another data file of the same type can be prepared A data file can be Unprepare Confirm Preview only when it is in Prepared stage Next year enrolment Survey cannot be prepared when Form A As B C D Ds of current year has been prepared or confirmed lf Form A B is prepared or confirmed in Attendance module the status will be shown in this screen And the Form A B cannot be used until it is unprepared in Attendance
77. 0 PROTMIS SION OOM chctacisteet E E nha adept ai talent 92 PRIUS SOME aes atc tis cake cdi batssSs teats ete hati E eokce tet ceed ae caleba cele 94 AMISS OMES SAL re aa A 96 Mamidua l Admi SS TON a a EA 98 Adm osou DYT Ue UPO arinen E EATEN E A ANRE 100 IV AUIS DIRT Persini a a A tags Nae Bacoaeltast vena tease 104 IREE GY OUP oeras a cet bdced cue a dcn caus eects 104 ETER OOU esas cei asi ckaien he sha eda vaen ea NA 107 OE E S EEEE EE and ESETT ETE E E EEE SE EE AE TOE PET EN 109 Setup Student Default Values ooooonnensneneessessssoeerssssssseceersssssseceresssssseeceeesssssseceressss 109 SAUP OMAN DESTAN oaa EEA N A a a aseens 110 MAINTAIN DOCUMEN o 2c0 h5 5cabatasectsaass on tasasaci eens cueaencee sano buceseaeecaiececnaeaies 111 DOCUMEN CONC OF Y oreha a T EO O as iia slack cols Ill HOUS E OD EE E E A E OO 115 Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS User Manual 2 13 2 13 1 ZA Z DAS 2 13 4 5 2 14 2 14 1 2 14 2 2 14 3 2 14 4 2 14 5 2 14 6 2 14 7 2 14 8 2 14 9 2 14 10 2 14 11 2 14 12 2 14 13 2 14 14 2 14 15 2 14 16 2 14 17 2 14 18 2 14 19 2 14 20 2 14 21 2 14 22 2 14 23 2 14 24 2 14 23 2 14 26 2 14 27 2 14 28 2 14 29 2 14 30 2 14 31 2 14 32 2 14 33 2 14 34 2 14 35 2 14 36 2 14 37 2 14 38 2 14 39 2 14 40 2 14 41 2 14 42 2 14 43 2 14 44 2 14 45 Version 1 16 SPEE SURN ea E A E A a Oe Mel ron nCtn 118 Search Stud
78. 003b Microsoft Internet Explorer File Edit View Favortes Tools Help Login Time 20 10 2003 11 42 Logout 1 Help PRE Current School Year 2001 0 October 2003 16 42 Student l S5TU03 069 Student gt Report Profile TEE nee Student Religion by Religion R STU069 E 2 Heit EL Built in Template Info Upload Please input the print criteria aoe ante School Year 2001 sch House School Level Secondary Seating Plan School Session Whole Day Subjects Setup ra aa Secondary hd Graduate Desti Se one All E Religion j Maen J Not Applicable op Print Departed Students include Printing in Report indicators are checked Format POF Setup Preview amp Print Document Data Communic Attendance r n C i intermet 2 Specify the School Year School Level School Session Class Level Class Name Religion and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 189 All Rights Reserved WEB SAMS User Manual LU LU Version 1 16 Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up
79. 1 42 Logout 1 Help PRE ese a S Current School Year 2001 20 October 2003 15 40 a S STU08 50 Student gt Report Profile z Student Card with Photo and Barcode by Class R 5TU050 E 1 Hed TES EL Built in Template Info Upload Please input the print criteria Hasselt ca School Year 2001 Sch House School Level Secondary Seating Plan School Session Whole Day Subjects Setup aga Level Secondary 1 Graduate Desti papa All Format Admission PDF Download Bar Code Font IRTP Setup Preview amp Print FE Document Data Communic Attendance R tat a internet Y 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Copyright 2010 Education Bureau The Government of the HKSAR Page 174 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes 1 In order to view barcode in Word and Excel format user needs to download the bar code fonts to winnt fonts 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 46 Student Card wit
80. 17 All Rights Reserved WEB SAMS User Manual Version 1 16 5 STU54 01 Student gt Data Communication gt Prepare Outgoing Data Prepare Gorgon Dota Form Ds Student Particulars Supplement Date Created STRN Class Cis No Student Name Form Ds Completed E 23 05 2005 70287226 Ta 2 CHAN WAI LAM li Check the checkboxes to select the particulars to be sent by Form Ds iii Click the Confirm button to confirm the completion of Form Ds iv Click the Back button to return to the student list page 5 57TU54 03 Student gt Data Communication gt Prepare Outgoing Data Prepare Huttgomg Vata Form Ds Student Particulars ane Mt amn O per Class Level and Class Code HTSB FOBT Al Poh Name of Student in English cee hese BES E Name of Student in Chinese eee ays PH ae ooo a O T Tate of Birth r ABA F HEID Card Number EE IPE HAL 0O HE Birth Certificate Number fe oo Sse HA ane iit ee rf District Councit o let Day of ey iv i Class orem im New Arrival Children from Mgafle and Arrival Date FERS ER ERE ARE o Ethnicity BRR T poken Language at Home PPS v The status of Form Ds Completed will become Y You can always change the selections of personal particulars of the students by clicking the Y N link before preparing Form Ds STU5401 Student gt Data Communication gt Prepare Outgoing Data Prepare muigoimng Vata Form Ds Student Particulars Supplement
81. 2010 Education Bureau The Government of the HKSAR Page 233 All Rights Reserved
82. 28 July 2003 12 36 Admission By Batch S STU43 03 Student gt Admission By File Upload POA No of Invalid Record l SOA No of Duplicated Record 2 S5A Individual _ By File Uploac E http 192 168 6 1 54 stu viewUploadErrR pt do filename 3021_1059367081336 pdi Microsoft Internet Expl File Edit View Favorites Tools Help Gee amp 2 4 Qsearch GFavorites Media al D 3 a 8 Address http 192 166 6 154 stu viewUploadErrRpt dorfilename 3021_ 1059367061338 pdf Through Train School Type 6 Error List Admit Student by File Upload ji Rowtum Reg Ho English Hame Chinese Name Error Remarks English E Fd TESTO1 Teast O1 Birth Cert duplicate in uplead file Birth Cert already exist a 3 TESTOZ Test 02 Birth Cert duplicate in upload i file Birth Cert alr ady x1at i 4 TESTO Test 03 invalid First Attendance Date 5 z kiej e io gt HM 1168x826in 0 H H a Done Omm Z 7 Click Generate button to view the error message 8 Fix the errors in Excel and upload again lf there is no error in the uploaded file student will be admitted accordingly Copyright 2010 Education Bureau The Government of the HKSAR Page 101 All Rights Reserved WEB SAMS User Manual Version 1 16 pt 28 07 2008 1227 Logout Help pacha 28 July 2003 12 46 CPER School Year 004 Admission By Batch POA No of Updated Record 4 R No of Record with Warning 4 SFP
83. 35A Individual S 5TU43 03 Student Admission By File Upload E http 192 168 6 154 stu yviewUploadErrRpt do filename 3021_1059367316144 pdf Microsoft Int File Edit View Favorites Tools Help eGack p fx fat Gi Search Favorites et Media 4 ah B Adcress 2 http 192 166 6 154i stulviewUploaderR pt dorfilename 3021_ 1059367816144 pdf r f r iret kad eee B i ld 4 bd blll amp ley ahos G F OBES Alle 2 or H ra R STU201 he Through Train School Type 6 le Error List Admit Student by File Upload i i RowHum Req No English Name Chinese Name Error Remarks English i TESTOL Teast Ul Warning STR is empty Please enter as 15 apon as possible i 3 TESTUS Teast U2 Warning STRN is empty Please enter as apon as possible i TESTO3 Teat 03 Warning 3TRM is empty Please enter as i apon as possible 5 TESTO Test O4 Warning STRM is empty Please enter as apon as possible A bh a tof M 1168 8 26in Done F Internet 9 Click Generate button to view the warning message Post effects A summary on the validation result of the records in uploaded file will be displayed User can generate the error report to view the details i e Invalid fields involved of validation result LU Notes 1 User has to input codes for some of the fields User can download the Sample Code Table to get the codes However it is only a sample As
84. 37 Maimam pecial L GUC CIO calle he itis is eS SG aS ek ata ina u Ne ahaa o a saealiaeaets 40 Maintain Other Students INJOrMATON sarigini ceed bacnawaeins 43 Maintain Student s DOCUMEN csiis arte eristi aa aa aa aia Ea aE aE 47 MGINIGINV s mden s FICLONT amp Weigh risoria n aE E ER 54 MAINTAIN HEIGHT amp WEIGHT nirs n E E E E ER EN 57 INFORMATION URE OAD aiea E E E S 59 Upload Saeni INIOmMaN ON rien E E E O T A S 59 Upload Guardian IN ONINQUON sesi e R EE AT 63 PHOTO UPLEOA D eide a a 67 MAINTAIN SCHOOL HOUSE eeure N 69 MAINTAIN CLASS SEATING rrinin a a a A sieontenateaaees 71 ASSON CLASS SEAN E MANUA Y iior N 71 AUSSI ON CLOSS SCALING GUIOIMAN CON Y ie a a E area aed 74 BS ce TOP cracls st haalt tases qastelaut sh hoain stud Gabe eins Rivard aa Bibi sabe cine dnc hatte ea liaciens 76 Setup Subject Group amp Elective Subjects cccscccccccccccccssesessscccccecaaeesseseceseesaaaaesseeeeeeeaas 76 CODY IFOMAD LEMOU uate hie d natn Said icine Uae ane ie Ae NS 77 SCTULD CTOSS CIGSS SUDICCIS Laixcatercaesl asa eacreccescae NS SO DC G51 01010 Re oe RCRA S ET PE RY NRE TT ORC OT ONE Oe Ree eee PRT eRe Emenee Tee POR ee Ie 54 MAINTAIN GRADUATE DESTINATION ssztssSesesetassestianeiatuceaicnctbes Seseuebasseibuanasstuceaicacttabtetes 86 ADIS SION idseacesseshiacsgutsi nad anuns T tesa satodeuseasansiabaowen 88 Manua Bk GOIN SS OM azien e Seaemesddouaba eden bees dace tnd Sneanensdseivawe 8S AmS On OA ors eats avats eta ang eee ake hag aegis ee 9
85. 8 313 Student gt Report Statistics No of Student by Religion List for Class Level R STU018 E 2 Height amp Weigh Built in Template Info Upload Please input the print criteria BELAL AA School Level Secondary Sch House School Session Whole Day Seating Plan ebb secondary 1 T Subjects Setup Format POF x Preview amp Print Graduate Desti Admission IRTP Setup Document Data Communic Attendance h Fa Report I F Internet a 2 Specify the School Level School Session and Class Level 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LL Notes 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 21 Statistics Student Age and Sex Analysis List R STU021 E LL Function Description Under the Statistics report category this report lists out the student age and sex analysis according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010
86. AM5 System Yersion 0 9 0 BUILD null Microsoft Internet Explorer ioj x File Edit Tools Help View Favorites Login Time 29 08 2003 15 04 Logout Help PARE a Curent schol tear alt 29 Auqust 2003 17 25 Home S STU20 02 Student gt Profile gt Schooling Sere lie Edit schooling record Reg No O1O4003 Name Ea ie School Year 2001 School Level Primary School Session Whole Day Class Level Primary 4 eee Class Name FAR Class No E E Subject Group First Day of attendance in this class3Q9n001 Photo Upload ODM ey Date of Admission Oa See Admission Type Others Sch House Status a CE Subjects Setup Student Info Enq School Manageme Student Graduate Desti 6 Edit the schooling record and click Save button Post effects 1 When Class Name is changed those subjects which are not provided in the new class would be removed from the schooling record The assessment data of those subjects would also be deleted 2 If Class Name or First Day of Attendance is changed user can generate Form D to report the changes to EDB L Notes 1 Date of Admission and Admission Type can only be updated if the student is admitted at that schooling record Class No should be unique in a class First Day of Attendance should be with in the School Year Start Date and End Date 4 Date of Admission should not be later than the First Day of Attendance amy Add previo
87. Birth Certificate Number Date of Transfer of Class Other Identification Document Type and Number District Council 1st Day of Attendance in Current Class Ethnicity Spoken Language at Home Arrival Date of Newly Arrived Children from Mainland When HKID or HK Birth Certificate is removed will be sent out in Form D to EDB to clear those fields in EDB Form D Update Student HKID contains STRN and HKID for the specified class level For student whose STRN or HKID is empty will not be listed in this Form Update Student Chinese Name contains the Chinese name of students Form Ds Student Particulars Supplement allows schools to submit the student particulars without changing the data of the students in WebSAMS Function Description Prepare data interface content into 3 different formats which are raw table and report format Pre requisites Enrolment survey reference date should be received from EDB The parameter file of the Number of Students Survey Primary or Number of Students Survey Secondary has to be provided by EDB User Procedures i 2 3 Click Student gt Data Comm in left menu Click Prepare Outgoing Data tab Select a data file by enabling the radio button aside it Copyright 2010 Education Bureau The Government of the HKSAR Page 215 All Rights Reserved WEB SAMS User Manual Version 1 16 STU05 01 Student gt Data Communication gt Prepare Outgoing Data Prepare mutgomg Dari
88. Birth Cert No STRN cannot be modified if the student is in Return of Suspected Dropout List Function Description User can add a new student Pre requisites N A User Procedures Click the Add button in Student Particulars Copyright 2010 Education Bureau The Government of the HKSAR Page 18 All Rights Reserved WEB SAMS User Manual Version 1 16 User sysadmin Login Time 18 052 Current Sch Home al 5TU01 01 Student gt Admission gt Individual Student Info Enq en 7 STRN e School Manageme English Name Chinese Name iati School Year School Level z Profile School Session Class Level Height amp Weigh Class Name Class No Info Upload DOB Sex Photo Unload OOM eer A ra a District Council First Day of Sch House Attendance y DAMM Y Y Y Seating Plan Admission Type S Date of a Subjects Setup Admission DOMM YYY hm HKD HK Birth CertNo Ident Doc Type E Ident Doc No By Batch Ethnicity Spoken Language at Home Date of ay from Mainland Ls DOMM Input a new Registration No defaulted to last Registration No used 2 Input also the admission information fields Fill in all the mandatory fields indicated in bold red label Click the Save button and confirm the operation Once the student is added the student particulars page will be shown Enter the student particulars Fill in all the mandatory fields indicated in bold red label 6
89. Bureau The Government of the HKSAR Page 47 All Rights Reserved WEB SAMS User Manual Version 1 16 gt WebSAMS System ersion 0 9 0 BUILD null Microsoft Internet Explorer File Edit Home Student Info Enq gt School Manageme Student Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti gt Admission View Favorites Tools Help Pi oe Time 16 09 2003 20 49 Lonout 1 Hele PAHA Current School Year 2001 4 September 2003 21 16 Document Class Name Class NoF44 1 S STU23 05 Student gt Profile gt Document RegNo 104003 Names UDENTO305 sezz Document Name Author Uploaded By User ID Date Uploaded From DD MM Y YY Remarks 7 Fill in the search criteria to search for a document 8 List of matched document is displayed User can download move or delete the documents by following the procedures below a Download e Click on the document link to download the document b Move e Check the box es aside the documents to be moved to another directory e Click Move button and select the target category e Click Save button c Delete e Check the box es aside the documents to be deleted e Click Delete button and confirm the operation E WebSaMs System Yersion 0 9 0 BUILD null Microsoft Internet Explorer File Edit View Home Student Info Enq Sch Mgt Student Profile Fee Remission He
90. Code Spoken Language at Home Code ee Name COC HKIC No HK Birth Cert en Place of Birth Code Rel igion Code Na tionality Code Origin Ident Doc ao Profile Code ident Doc No Non Chinese Speaki ng Date from Mainland Email Phone No Flat No Eng Floor No Eng Block No Eng Flat No Chi Floor No Chi Height amp Weigh Block No Chi Building Name Eng Building Name Chi Villege Estate Enz Village Es eral Chi Street Eng Street Chi Distr ict Eng District Chi Info Upload Area Code Defined Fields Lunch Defined Fields Not Graduate Defined Fields remarks Defined Fields sibling Defined Fields fri end Student Info Guardian Info 7 Click Confirm button lf there is student who has changed class in the upload file and corresponding assessment data are found in WebSAMS their information as follows will be listed on screen 5 57TU16 02 Student gt Info Upload gt Student Info Student Info Enqui School Management Y Student List of student s assessment to be at eee ea 2006002 21808118 a TUE EEE Info Upload Student ino Guardian Info 8 Click Confirm button to delete student assessment data and confirm to change student s class t s assessment data to be deleted pe em emer Jove cs ove ft te 302 21808118 i ae Bae WAl 53H eaa Windows Internet Explorer p The student s has have assessment data in the selected school
91. Col 3 Photo Upload Sch House Subjects Setup Graduate Desti Mote means the student has departed aoe Lf a 7 User can click Add Row Add Col Delete Row Delete Col button to add or delete the last blank row or column 8 User can click Clear All button to clear all the seating 9 User can click Show Photo button to view the name and photo of all the students in the class 10 User can click Class Photo button to view class seating with photos Copyright 2010 Education Bureau The Government of the HKSAR Page 72 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects Seating plan will be used in taking of attendance by class Notes 1 Number of seats in the specified class calculated from the specified rows and columns should be greater than the number of students in the class Class no must be unique and existing in the selected class behind the class number means the student is departed Warning will be given for incomplete assignment of class numbers FOY Copyright 2010 Education Bureau The Government of the HKSAR Page 73 All Rights Reserved WEB SAMS User Manual Version 1 16 2 6 2Assign class seating automatically LU Function Description User can automatically arrange the seating arrangement of students of multiple classes Lt Pre requisites Automatic Ay User Procedures 1 Click Student gt Seating Plan from the left menu 2 S
92. D 20102003a Microsoft Internet Explorer OF x File Edit View Favorites Tools Help Login Time 21 10 2003 16 33 Logout Help PXE as Teena ae ee Heese ane erie eerie ee ed ernie i Current School Year 2002 21 October 2003 17 52 Student fe Profile STU08 202 Student gt Report Report on Student Special Education Details R S TU202 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Currant Year 2002 Sch House School Level Primary Seating Plan School Session AM Subjects Setup Class Level Primary 2 F T Graduate Desti Class Name ALL 7 Admission Format FEF ats Select Student E Preview amp Print ER To File EJ Reset lt back Setup Document eee ee E Data Communic Attendance Y E C interment 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LL Notes 1 Users can select students for generating the report a Click the Select Student button and a list of students matched with the criteria is displayed b Check the box to select students 2 In Excel format to fit the report content to one page Inthe b
93. Data type will be available for user to select 2 Un Prepare e The file status will be blank 3 Confirm e The file status will be Confirmed Copyright 2010 Education Bureau The Government of the HKSAR Page 123 All Rights Reserved WEB SAMS User Manual Version 1 16 4 Preview e The data file is displayed in a pop up window LU Notes 1 Preview e For raw format content of the raw data will be passed to CDS CDS will encrypt and send this file to EDB e For report format Crystal Report template will be used to generate the document The format of the document will be in PDF e For tabular format Crystal Report template will be used to generate the document The document will be opened by Excel 2 A data file can be prepared and confirmed on or before the Expiry Date as defined in imported parameter file given that the imported parameter file has not expired and no parameter file with the receipt date later than the imported parameter file is waiting for import 3 Itis allowed user to re prepare and re send the data file to EDB if the expiry date has not been over Copyright 2010 Education Bureau The Government of the HKSAR Page 124 All Rights Reserved WEB SAMS User Manual Version 1 16 L 2 14Report 2 14 1 Search Report Template Function Description User can produce reports through the Report function Before producing a report the report template has to be selected This section descri
94. District Council Code Ethnicity Spoken Language at Home Date of Entry To HK from China Date of Change of Class Form D Update Student HKID contains amended information including HKID Form Ds Student Particulars Supplement allows schools to submit the student particulars without changing the data of the students in WebSAMS Form B will be generated whenever a student is re admitted in current school year An Excel file containing the information of a class can be downloaded After modifying the file user can upload it back to update the corresponding records An Excel file containing the information of a class with guardian information can be downloaded After modifying the file user can upload it back to create or update the corresponding records In September Enrolment Survey including all students attending in new school year will be sent to EDB After generating Enrolment survey Form A As B C D Ds of current school year can be reported Number of Students Survey Primary and Number of Students Survey Secondary When the data file of Registered Student List and the Statistics of Students and Repeaters by Class Level is maintained and confirmed WebSAMS will generate the data file of the Survey to EDB Form B will be generated when a student with STRN is admitted in current school year Form C will be generated when a student without STRN is admitted in current school vear Setup the names of ten user defined fields and t
95. E 1 Function Description Under the Statistics report category this report lists out the number of students by school house according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Statistics No of Student by School House List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help l Time 20 10 2003 11 42 Logout Help PERE E Current School Year 2001 20 October 2003 13 42 Student E 5STU08 16 Student gt Report Profile art z l Statistics No of Student by School House List R 5TU016 E 1 DEL wel Built in Template Info Upload Please input the print criteria diets ial School Level amp Sch House School Session Whole Day Seating Plan Whole School E Subjects Setup aa evel secondary Graduate Desti E all E Format FOF Admission IRTP Setup Preview amp Print Document Data Communic Attendance Y 2 Report l Internet 2 2 Specify the School Level School Session Whole School Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report
96. EJES o EE gt Award amp Punishme PIC ISTUDENTO166 Ez cs EAEL o E Assessment PIC STUDENTOIE a a ESENES gt Special Assessme PIC STUDENTO168 E o 0 4 gt Staff Deployment mB stubento1e9 o o fo a e B A EA LA EA E E EE eor Mar aaaaca STUDENTO172 Ee he Re eefe oO Ki C pa leminentmmza O hE Tr Ei gag I la l Atoan 7 A list of matched students will be shown together with their HKAT Internal Assessment Scores If no search criteria have been entered system will display all the students who have not been admitted to any IRTP group User needs to check the box under each subject to assign students to respective IRTP group s 8 Click Save button and confirm the operation Post effects The student s will be assigned to 1 or more IRTP group s LU Notes 1 To enable the IRTP search engine to function the HKAT Scores and the Internal Assessment Scores should be captured in the HKAT amp ASR module 2 IRTP Form A amp Form B can be printed for students who have been admitted to IRTP group s only Approve Remove students IRTP Group participation LU Function Description User can approve remove students IRTP Group participation LL Pre requisites The students have been assigned to 1 or more IRTP group s Copyright 2010 Education Bureau The Government of the HKSAR Page 105 All Rights Reserved WEB SAMS User Manual Version
97. Education Bureau The Government of the HKSAR Page 147 All Rights Reserved WEB SAMS User Manual Version 1 16 se User Procedures 1 Select Statistics Student Age and Sex Analysis List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help Login Time 20 10 2003 11 42 Logout 1 Help PERE 2 i Current School Year 2001 20 October 2003 13 48 Student Profile 5 STU08 21 Student gt Report Statistics Student Age and Sex Analysis List R STU021 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 Sch House School Level S Seating Plan School Session Whole Day Age Reference Date acy Can Subjects Setup ODMMA YY Graduate Desti Format FOF a Admission IRTP Setup Preview amp Print Document Data Communic Attendance h eooo O O l na 2 Specify the School Year School Level School Session and Age Reference Date 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Departed students are excluded 2 The system will
98. FZE Current School Year 2009 18 May 2010 15 54 Home Student Info Enq School Manageme Student Profile Please close the Excel file before uploading Height amp Weigh Note To avoid overloading the system it is recommended to keep only updated or newly created records in the upload file The total number of records shall not exceed 100 Upload S STU58 01 Student gt Info Upload gt Guardian Info 40913 File NOT uploaded Please check the error report for details Please specify the location of the file to be uploaded Filename and Path xls Browse Info Upload Student Info fes it ky Bs Date 18 05 2010 SAREE Lui Kei Through train School BBR EAEI R Error List Update Guardian Information Page 1 of 1 RowNum Reg No English Name Chinese Name Error Remarks English Error Remarks Chinese TR Tit BEER BER AH MAG MAHI e 211111112 Grace One i Guardian Indicator is only applicable to aA Teh SWS HERS one of the guardians of each student MER 111111111 Grace One AF Guardian Indicator is only applicable to EATER UR RRWSEH RP 10 Click View Error Report button to view the error message 11 Fix the errors in Excel and upload again lf there is no error in the uploaded file guardian information will be created updated accordingly Number of records saved and rejected will be shown S STU59 01 Student gt Info Upload gt Guardian Info 1 record
99. Function Description Under the Schooling report category this report lists out the students achievement list by class according to the selected criteria GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports i User Procedures 1 Select Student Achievement List by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student records is shown E WebSAMS System Yersion 1 0 0 BUILD 20102003 Microsoft Internet Explorer File Edit View Favortes Tools Help N lf Enny School Manageme Student Profile Height amp Welg Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Data Communic Attendance Student Activities Award amp Punishme Assessment LP E el Assessmenh St ti internet g min Login Time 21 10 2003 9 30 Logout 1 Help PERE SE Cunent School Year Z001 1 October 7003 9 38 Achievement List by Student R STUD40 E 2 Built in Template Please input the print criteria School Year Current Year 2001 English Name Chinese Name Req No STRN SchoolLevel Secondary School Session Whole Day Class Level jal Class Name All r Hi Paye 25 of25 H ETTE CisNo _ STRN
100. Group All w Print Departed Students Include Printing in Report indicators are checked Format PIF v Preview amp Print 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 8 Class List with English Name Sex and School House R STUO006 E Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 132 All Rights Reserved WEB SAMS User Manual Version 1 16 Under the Class List report category this report lists out the class list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Class List with English Name Sex and School House from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Int
101. Level School Session Class Level Class Name and Recent HKAT Result 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects LU The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Users can select students for generating the report Click the Select Student button and a list of students matched with the criteria is displayed Check the box to select students 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Government of the HKSAR Page 212 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 78 IRTP Form B R STU216 E LU Function Description Under the IRTP Reports report category this report lists out the IRTP Form B according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Ag User Procedures 1 Select IRTP Form B from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites To
102. MOI All v Photo Upload Remark all M Sch House EB search P add delete Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Report Data Communic gt Attendance gt Student Activities gt Award amp Punishme gt Assessment gt SLP gt Special Assessme al OoOo RHFHEVCO VO OOOW Post effects N A Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 118 All Rights Reserved WEB SAMS User Manual Version 1 16 2 13 1 search Student Subject Combination Survey data LL Function Description User can search Student Subject Combination Survey data LU Pre requisites N A fi User Procedures 1 Specify different search criteria including Class Level Class Name Subject MOI and Remark 2 Click Search button to search Student Subject Combination Survey data Home Student Info Enq gt School Manageme Student Profile Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti Admission S STU55 01 Student gt Subject Survey gt Prepare Subject Combination Survey Data Prepare Subject WOMInduon SUryey Data Student Subject Combination Survey School Year 009 School Level Class Level Subject MOI Remark School Session Thole Day Class Name gt IRTP gt Setup gt Document B A 2 KHAN CH
103. MS User Manual LU 6 Version 1 16 Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Statistics Student Sex Analysis List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer OF x File Edit View Favortes Tools Help Time 20 10 2003 11 42 Logout Help PERE 0 October 2003 13 51 ce Current School Year 27001 5 z iin S 5STU08 23 Student gt Report Profil Tae r F j 5 l Statistics Student Sex Analysis List R 5TU023 E Height amp Weigh Built in Template Info Upload Please input the print criteria PIE at School Year 2001 sch House School Level secondary Seating Plan School Session Whole Day Subjects Setup ranma PDF Preview amp Print Graduate Desti Admission IRTP Setup Document Data Communic Attendance Y Done lI T Internet a 2 Specify the School Year School Level and School Session 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects E The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Departed students are excluded 2 In Excel format to fit the
104. N Graduate Desti School Level Secondary School Session Whole Day Admission Class Level All Class Name All IRTP Hi LEE of25 H ied cea e THK ravi EKEA Deno Stet a Sn Active Data Communic EE E HREOOO HKEA Derne Student ia _ 56 1 Student Activities z HKEDOO thee eee oreo i HEEOOS me Acie Po SLL Te Q mom see le za T Assessment C HREOOL0 e ia 39 Student Schooling and Departure List by Student R STU041 E 2 Built in Template Please input the print criteria Document SLP B OOOO HEA Student E n Special Assessme Pt gt Staff Deployment M o or25 M CDS Format POF CL E E C Internet Z 3 Specify the student and select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 85 Student Testimonial R STU042 E E Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 162 All Rights Reserved WEB SAMS User Manual Version 1 16 Under the Schooling report cat
105. ND HKID is not equal to STRN The system will warn user if HK Birth certificate no is not blank and HK Birth certificate no does not equal to STRN The system will warn user if sex of the students is different from the Student Sex Type in School Management module If ID document type is One way Permit Date of Entry from Mainland cannot be empty Copyright 2010 Education Bureau The Government of the HKSAR Page 89 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 2Admission POA LU Function Description User can admit student from POA LU Pre requisites 1 Starting of IYP 2 The corresponding CA file has been imported to the system for the case of admission of centrally allocated student od User Procedures 1 Click Student gt Admission gt POA from the left menu 2 Select from the drop down list box to set the search criteria 3 Click Search button sysadmin Login Time 03 01 2011 11 34 Logout Help P3chea Current School Year 2010 3 January 2011 11 52 Into Upload lA Photo Upload 5 51U24 03 Student gt Admission gt POA Sch House School Year 2011 ee School Session AM apea ii Allocation Type Central Allocation Subjects Setupp POA Class Type Nonna S Wie showcoume J SSOSC C SS o Admission By Batch i a 20101229 99612603 TRANSFER FIVE WBA F 21 09 1996 mogo 99612604 YONG YEE Coo Jm jaaa fT SFP SSA Individua
106. October 2003 15 15 oa S STUO8 46 Student gt Report Profile z oe New Arrival Children from Mainland List R S TU046 E Height amp Weigh Built in Template Info Upload Please input the print criteria Proin Upim School Year 2001 Sch House School Level 5 Seating Plan School Session Whole Day Subjects Setup paces Secondary 1 Graduate Desti Goatees All E Date of Entry from Mainland Fen ie Admission h From 5 ODM Y IRTP Ordered By Setup Class and Class Nurober Date of Entry from Mainland Document Format FDF Preview amp Print Data Communic Attendance Y K te Se i intemet 2 Specify the School Year School Level School Session Class Level Class Name Entry Date Range and Order By 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L E L The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 40 Parent and Guardian List by Class R STU047 E 1 Function Description Under the Particulars report category this report lists out the parents and guardians by class accordi
107. October 2003 15 36 Student Profile aes z z l Sibling Information List by Class R STU049 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria e ari school Year 7001 Sch House School Level secondary Seating Plan School Session Whole Day Subjects Setup Class Level Secondary 1 Graduate Desti eee Al T Format POF Admission Preview amp Print IRTP Setup Document Attendance Done T 1 T Interet a F 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 172 WEB SAMS L User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 44 Sibling Information List by Student R STU049 E 2 Function Description Under the Particulars report category this report lists out the sibling information by student according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsof
108. Only Chinese Characters is allowed in Chinese Name Spaces amp Other Characters are prohibited Class No cannot be duplicated in a class and can only be two digit positive number DOB must be lt System Date DOB lt Date of Admission lt First Day of Attendance First Day of Attendance should be within a school year Warning message is to be given if student not apply in special school fall outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old Registration No STRN HKID HK Birth Cert No should be unique HK Birth Cert No should be in the format of A999999XXXXX If STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible The system will warn user if HKID No is not equal to STRN The system will warn user if HK Birth certificate No is not equal to STRN Copyright 2010 Education Bureau The Government of the HKSAR Page 97 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 6 Individual Admission E Function Description User can admit student by individually GI Pre requisites 1 If SFP process starts until OM is submitted then new S3 student should not be admitted in current year 2 If SOA process started student record cannot be added to P5 or P6 in current year until the Student Information and the Internal term Assessment score of
109. Other ID Document Number New Immigrant from China Indicator Date of Entry To HK from China Date of Change of Class Notes 1 At the top of every tab page there are two navigation buttons Reg No amp Cls No The Reg No button can be used to navigate the student with next previous registration number The Cls No button can also be used navigate to the student with next previous class number 2 Critical Validations a b lt NI s Add student Only English characters spaces and the special characters of fullstop hyphen and apostrophe are allowed in the English Name Only Chinese characters are allowed in the Chinese Name Spaces amp Other Characters are prohibited Class number cannot be duplicated in a class lf ID document type is One way Permit Date of Entry from Mainland cannot be empty Date of birth lt Date of entry from Mainland lt Date of admission lt First Day of Attendance lt Last Day of Attendance Date of entry from Mainland cannot be gt today s date A warning message will be given if the student not applicable in special school falls outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old User must input one of the following fields HKID STRN ID document type amp ID document No HKID amp STRN must be valid HK Birth Cert No should be in the format of A999999XXXXxX STRN lt gt HKID or HK
110. Paas PA O e Student Info Enq School Manageme Student Height amp Weight Info Upload Photo Upload E H S Re r Delete Top Sch House Seating Plan Subjects Setup Graduate Destin pi amey F Post effects N A L Notes 1 All the data e g attendance record assessment data related to the schooling record will be automatically deleted when a schooling record is deleted 2 Delete Top or Delete Bottom function is not available when there is only one record in the list 3 Delete Bottom e As the last record is deleted the status of the new last record has to be updated to Current e If the student participates in HKEAA the record cannot be deleted e lf the student is now studying in F3 and SFP cycle has been started it is not allowed to change his her schooling information Unless OM ranking is submitted or reset the cycle of SFP e lf the student is now studying in P5 or P6 and SOA cycle has been Started it is not allowed to change his her schooling information until scores have been submitted to EDB or reset the cycle of SOA 2 1 5Maintain Guardian Information Add LL Function Description User can add student parent or guardian information manually E Pre requisites N A Copyright 2010 Education Bureau The Government of the HKSAR Page 33 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures Home S
111. Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 143 All Rights Reserved WEB SAMS User Manual LU Version 1 16 Notes 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 18 Statistics No of Student by School House List for Class Level R STU016 E 2 Function Description Under the Statistics report category this report lists out the number of students by school house for class level according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Statistics No of Student by School House List for Class Level from the report selection page parameter screen Click on the template link to go to the report E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer OF x File Edit View Favortes Tools Help Time 20 10 2003 11 42 Logout Help peace 70 October 2003 13 43 p pe Sr ni PE Pe martr ii Pere tects _ all aan eN Paige 6 en ESEE en INE S PER S EO ES EEN AAN Current chool Year 2001 Studen
112. Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Class List with English Name Chinese Name and Sex from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help n Time 20 10 2003 11 42 Logout Help PERE Current School Year 7001 0 October 2003 13 34 error pene m san 1 aah al Student E Profile DEL EIE Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 gt EEO tidi School Level Secondary Seating Plan School Session Whole Day maree lass Level Secondary 1 gt Graduate Desti aza ree e all 7 Subject Group Admission i l All IRTP Print Departed Students include Printing in Report indicators are checked Format FOF 5 STU08 05 Student gt Report Class List with English Name Chinese Name and Sex R STUOO5 E Setup Preview amp Print Document Data Communic Attendance Y K iiai C interme 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to pro
113. Rights Reserved WEB SAMS User Manual Version 1 16 parameter file with the receipt date later than the imported parameter file is waiting for import Critical Validations During update of Statistics of Students and Repeaters by Class Level error message will be shown when a No of own repeaters no of repeaters from other schools is greater than the total no of students or b The sum of own repeaters and the number of repeaters from other schools is greater than the total no of students Copyright 2010 Education Bureau The Government of the HKSAR Page 223 All Rights Reserved WEB SAMS User Manual Version 1 16 2 15 2 Confirmed outgoing data LL Function Description User can view the list of outgoing data that has been confirmed Lt Pre requisites N A i User Procedures 1 Click Student gt Data Comm in left menu 2 Click Confirmed Outgoing Data tab to view the list of confirmed outgoing data WebSAMS System ersion 1 4 2 BUILD 30072007 EDB Windows Internet Explorer Oj x File Edit view Favorites Tools Help we he websams System Version 1 4 2 BUILD 30072007 EDB 2 Home Q Feeds 2 dah Print User superl Login Time 06 08 2007 12 45 Logout Help SPB Current School Year 2006___6 August 2007 14 16 Home al 9 A Student Info Enq S STU05 05 Student gt Data Communication gt Confirmed Outgoing Data 2l Connmned Outgoing Data sar tead
114. SLP Special Assessme Staff Deployment Y nlm P a f e e p a S 5 Select from the Subj Grp drop down list box to set Subj Grp for the individual student Manual Assignment 6 Select from the Assign drop down list box to set the criteria for the automatic assignment 7 Click Assign button to start automatic assignment Automatically Assignment 8 Click Save button to confirm the assignment Post effects N A L Notes 1 Changing subject may affect the assessment data of the students as there is inter relationship When subject group subject is changed or an elective subject is un selected the assessment data related to those subjects will be deleted 2 Each student can have only one Subject Group 3 User cannot select an Elective Subject to a student if the student has already taken a Subject Group which includes the Elective Subject 2 7 2 Copy from ApL Module LU Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 77 All Rights Reserved WEB SAMS User Manual Version 1 16 This function in Student module is enhanced to allow users to copy the enrolled Applied Learning course information into the system as regular elective subjects User can setup the Subject Group and Elective Subjects to students The button is only shown for secondary school level GI Pre requisites 1 Users belong to STU Group School Head System Administrator with Copy from ApL Module
115. STU01 Maintain Student Admission STU20 Maintain Student Schooling Info RPT STU08 Generate Report Copyright 2010 Education Bureau The Government of the HKSAR Page 7 All Rights Reserved WEB SAMS User Manual Version 1 16 HSE TU01 Maintain Student Admission STU06 Search Student STU08 Generate Report STU10 Maintain Student Particular STU11 Maintain Student Parent Guardian Info STU12 Maintain Student Health Records STU13 Setup Student Record Default Values STU15 Maintain School House by Class STU20 Maintain Student Schooling Info Class STU22 Maintain Student Siblings STU24 Quick Admission STU28 Maintain Student Address STU33 Generate Enrolment Survey STU44 Setup Student Subjects SEC STU01 Maintain Student Admission STU11 Maintain Student Parent Guardian Info STU23 Maintain Student Documents STU49 Maintain Student Document Categories STU50 Maintain Student Documents Bulk IYP STU10 Maintain Student Particular STU20 Maintain Student Schooling Info Copyright 2010 Education Bureau The Government of the HKSAR Page 8 All Rights Reserved WEB SAMS User Manual Version 1 16 STU0O1 Maintain Student Admission SCH e Current School Year Class Info ATT e Check if Student has ATT data e Delete ATT data STA e Check if Student has STA data e Delete STA data ASR e Check if Student has ASR data e Delete ASR data SPA e Update SPA when a
116. Sch R STU205 E LU Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 199 All Rights Reserved WEB SAMS User Manual Version 1 16 Under the Special Education Reports report category this report lists out boarders of own schools and other schools according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Report on Boarders Own Sch and Other Sch from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help Login Time 21 10 2003 16 33 Logout 1 Help PERE Current School Year 2002 1 October 7003 17 19 GR IT a UE Student TU08 205 Student gt Report maL Report on Boarders Own Sch and Other Sch R STU205 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Current Year 2002 ch House School Level Primary Seating Plan School Session AM Subjects Setup Class Level ALL bi Graduate Desti Class Name ALL Admission Format PDF z R IE Preview amp Print E To File Reset lt eack Setup Document Data Communic Attendance m Done ineme O g
117. Sch House school Year Current Yeart2001 Seating Plan English Name Chinese Name Subjects Setup Reg No STRN Graduate Desti School Level secondary School Session Whole Day Admission Class Level All ha Class Name All RTP setu j W Page 25 of 25 H Document RegNo EngName Class CisNo STRN Status GL ee eee ee lo HEBOOO HEEADemo Student EE ee z5 D student Activities HKEOOO8 HKEA Demo SwdemtH E HEEN HKEA Demo Student ERE Award amp Punishme E KITII se Data Communic Assessment REQ HEA Deme Student J Gi ne 7 59 7 Active SLP EEDE HIREA Student E Ge Active Special Assessme oS m o oS IS SAN Staff Deployment H Page 25 of 25 W CDS Format FOF m F Preview amp Print r F Reset lt Back E Cc 3 Specify the student and select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Copyright 2010 Education Bureau The Government of the HKSAR Page 178 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 49 St
118. Seating Plan School Level Primary P a L School Session Whole Day Student Class Level Primary 1 Class Name PIA Profile 32 No of Students Height amp Weight Row plume Info Upload Number of Desk Row in Class Photo Upload Number of Desk Column in Class Left to right and right to left Graduate Desti Admission Setup Document Report Data Communic Attendance gt Student Activities he gt Done E ee ec Local intranet 5 Enter the number of desk row and column in class 6 Select from the drop down list box to select the Assignment Method 7 Click Assign button Post effects Seating plan will be used in taking of attendance by class LU Notes 1 If class seating exists for any of the selected classes the system will display a warning message and ask for the following information e Proceed with the operation and let the system overwrites the existing class seating e Re select the classes to assign e Cancel the operation Copyright 2010 Education Bureau The Government of the HKSAR Page 75 All Rights Reserved WEB SAMS User Manual Version 1 16 2 7 Subjects Setup 2 7 1Setup Subject Group amp Elective Subjects Function Description User can setup the Subject Group and Elective Subjects to students Pre requisites User should create subject group and elective subject in school management User Procedures 5 S7TU44 01 Student gt Subjects Setup School Year A007
119. Select Class List with User defined Field from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer Edit View Favorites Tools Help min Login Time 20 10 2003 11 42 Logout 1 Help PERE oi E e a E EAE EERE TA een _ Current School Year 2001 20 October 2003 16 25 cl STU08 68 Student gt Report Profile z z z Class List with User defined Field R STUO686 E Height amp Weigh Built in Template Info Upload Please input the print criteria Poel meii School Year 2001 sch House School Level g Seating Plan School Session Whole Day Subjects Setup caas TEEI Secondary 1 E Graduate Desti fae all El Subject Group Admission A i a aoe Print Departed Students include Printing in Report indicators are checked Format POF Setup Document Data Communic Attendance i E r Se tip intermet 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects LU The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser sele
120. September 2003 21 36 Home al S STU23 02 Student gt Profile gt Document bociment Class Name Class NoF44 1 spent PUSHER TTT MENE Student Info Eng School Manageme Student Height amp Weight Info Upload Photo Upload 5 Click the Save button The selected document will be moved to the target category Post effects LU LL LU N A Notes N A Delete Document Function Description User can delete document from repository for an individual student Pre requisites N A User Procedures 1 Select Common Document Category or Restricted Document Repository in Document tab 2 Select the document s to be deleted Copyright 2010 Education Bureau The Government of the HKSAR Page 52 All Rights Reserved Version 1 16 WEB SAMS User Manual Version 1 16 E WebSAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer l i E oj x File Edit wiew Favorites Tools Help 9 2003 allege Logout Help Spach 1 A September 2003 21 37 Home S STU23 01 Student gt Profile gt Document Reg No b Cis No b Student Info Eng Document Class Hame Class NoF4 41 School Managemer Student Profile Category Auth or Uploaded Date poms Height amp Weigh Document By Uploaded Info Upload Photo Upload M nick 16 0K5 a Nae sysadmin OLOA g MOEN r ba Sch House Seating Plan Subjects Setup Grad
121. Survey STU34 Generate Student Chinese Name Data STU43 Admit Student by File Upload STU44 Setup Student Subjects STU48 Maintain Height and Weight by Class STU51 Maintain Height and Weight STU52 Maintain Graduate Destination by Class STA STU01 Maintain Student Admission STU20 Maintain Student Schooling Info STU45 View Student Information ATIT STU01 Maintain Student Admission STU11 Maintain Student Parent Guardian Info STU14 Maintain Class Seating STU20 Maintain Student Schooling Info STU45 View Student Information ASR STU01 Maintain Student Admission STU11 Maintain Student Parent Guardian Info STU45 View Student Information STU44 Setup Student Subjects STU20 Maintain Student Schooling Info Copyright 2010 Education Bureau The Government of the HKSAR Page 6 All Rights Reserved WEB SAMS User Manual Version 1 16 CDS STU05 Generate Data File STU26 Update STRN Using Form D Data File From EDB STU29 Generate Form A STU53 Generate Form As STU30 Generate Form B STU31 Generate Form C STU32 Generate Form D STU54 Generate Form Ds STU33 Generate Enrolment Survey STU34 Generate Student Chinese Name Data SPE STU45 View Student Information SPA STU01 Maintain Student Admission STU20 Maintain Student Schooling Info STU24 Quick Admission HKA STU01 Maintain Student Admission STU20 Maintain Student Schooling Info HKE
122. T Standard Score Gop ee ait C Chinese Enquiry l English 2 lt gt Document l Mathematics Report Internal Assessment 2001 x ANNUAL Data Comm Chinese lt gt Attendance English gt Setup gt Student Activities gt Award amp Punishme gt Assessment gt Special Assessme gt Staff Deployment gt HKAT gt HKEAA bs at gt Report Managemen gt Done DE a o T T 5 Enter the selection criteria based on HKAT Standard Scores and Internal Assessment Scores in Chinese English amp Mathematics 6 Click Search button Copyright 2010 Education Bureau The Government of the HKSAR Page 104 All Rights Reserved WEB SAMS User Manual Version 1 16 A WebSAMS System ersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer l l f x File Edit Yiew Favorites Tools Help imin Last Login 03 01 2003 09 34 Logout Help Por heat Current School Year 2001 3 January 2003 11 24 A Seating Plan S STU46 04 Student gt IRTP gt Group Subjects Setup School Year 2001 School Level Primary Template Downl School Session hole Day Class Level Primary 1 P e aan Class Name ALL Ew HKATinull Internal ANNUAL Eg Year 2001 2001 uy x Chinese Eanes English Mathematics Setup Document Data Comm a ee ee a Michi Attendance PIC STUDENTO1 64 3 EA EJ 0 j 0 gt Student Activities PIC e
123. TU073 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2002 Sch House School Level peconda ry School Session Whole Day Format FIF Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Preview amp Print z Document ieee f i EXC PERT t Ni el le Data Communic Attendance id M Cdeodl nant A 1 es era a ve 2 Specify the School Year School Level School Session 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LL Notes 1 Only secondary school is allowed to print this report 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 62 Statistics Early exit students entire school year R STU074 E LL Function Description Under the Statistics report category this report lists out early exit LL Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports dy User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 194
124. TU16 01 Student gt Info Upload gt Student Info Please specify the location of the file to be uploaded Filename and Path xls Please close the Excel file before uploading Note To avoid overloading the Fysten it is recommended to include less than 100 student records in the upload file Upload J Please select class name to download ear aac School Year Current Year 20 Guardian Info School Level aii OF School Session AM Photo Upload Class Level Primary 1B Class Name All E Sch House Download Sample Code Table N Select the class and click Download button to download the student information in that class Use Excel to open the downloaded file and edit the student information Save the Excel file Click Browse button to select the file to upload Click Upload button op The list of fields to be updated will be shown if the format and header of the uploaded file is correct Copyright 2010 Education Bureau The Government of the HKSAR Page 59 All Rights Reserved WEB SAMS User Manual Version 1 16 User sysadmin Login Time 17 05 2010 Current School Home S STU16 02 Student gt Info Upload gt Student Info Student Info Enq List of field s to be updated Regi stration No School Year Class Level Class Code Class No STRN English School Manageme Name Chinese pis Sex Code Date of Birth District Council Code Ethni city Tae
125. UN WONG p280 Mathematics Chinese Core amp extended module unspecifie Data Communic O Core amp extended module unspecifie Attendance O A Core amp extended module unspecified cca gt Student Activities A TE ERA Li 4A Core amp extended module unspecified gt Awar unishme Ry IR O i Core amp extended module unspecified L O gt SLP O Core amp extended module unspecified l O E Special Assessme H Save I i internet 100 gt 5 Post effects If the search function has been performed successfully the subject entry for newly admitted student will be added with default subject remark if applicable The subject entry for departed student will be removed The subject entry data will be created with default subject remark if no manual added survey subject entry can be matched The manual added subject entry data will be marked as system generated if there is manual added survey subject entry can be matched with the STU module or SCH module subject setting L Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 119 All Rights Reserved WEB SAMS User Manual Version 1 16 2 13 2 Add Student Subject Combination Survey data LU Function Description User can add the Student Subject Survey data LU Pre requisites N A i User Procedures User sysadmin Login Time 08 07 Current S Home a S STU55 02 Student gt Subject Survey gt Prepare Subject Com
126. UOSS E ccccccccccceseeseceeee nesses 185 Class List with User defined Field R STUO68 E ccccccssssccccccccceseseesseeceeeeeaaaeees 186 Student Religion by Class R STUO69 E 1 cccccccccccsssssssscecccceecaeeessseceeeesaasesseeeeeeeeeas 187 Student Religion by Religion R STUO69 E 2 o ccccccccccsssccccccccceeccssessesccceessaaanesseeeeeenas 189 Admission for POA List R STUO70 E airi A AEA N 190 Statistics S3 graduates destination category R STUO71 E w cccccccccccccccsseeecceeeeneeeees 19 Statistics S5 graduates destination category R STUO72 E w cccccccccccccsssseeceeeeneneeees 192 Statistics S7 graduates destination category R STUO73 E w ccccccccccccccesseeeeeeeneeeees 193 Statistics Early exit students entire school year R STUO74 E cccccccccccceeeneeeees 194 Statistics Students Physical Development R STUO75 E ccccccccccccecceessseeeseeeeeenes 195 Report on Student Special Education Details R STU202 E cccccccccseeeccceeeeteeseeeens 196 Report on Student Handicap and Special Education Service R STU203 E 197 Report on Student Handicap and Special Education Service Group by Item R SL O ZOTIE hai e e a 198 Report on Boarders Own Sch and Other Sch R STU205 E cccccccccsseccccceenteeseeeens 199 Report on Allowance Assistance R STU206 E cccccccccccsssseeececceeeeeeaaeeesseceeeesaaaenes 200 Report on Height amp Weight R STU207 E cccccccccssc
127. Version 1 16 2 1 7 Maintain Special Education Update student special education information LL Function Description User can update 5 types of student special education information handicap special education service boarding assistance allowance amp others LU Pre requisites N A A User Procedures Click Student gt Profile from the left menu 2 Enter the search criteria and click the Search button to search for student record 3 A list of matched student records is shown Click Reg No hyperlink to select a student record to update 4 Click Special Ed tab Copyright 2010 Education Bureau The Government of the HKSAR Page 40 All Rights Reserved WEB SAMS User Manual Version 1 16 E WebSaMs System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer ioj x File Edit View Favorites Tools Help Time 02 12 2004 5 out Help Patera ibe Se Ree a SO TET ET Current School Year 2002 2 December 2004 17 12 Home a S STU17 01 Student gt Profile gt Special ED Reg No b 4 Cls Nol Student Info Eng ae i Saaja sel School Managemer Bottom ane RegNo 0101022 Name STUDENTOOSS WEE Class Name Class No P24 BAIS SERH Sp Ed Type Blind aj Profile andicap Primary Secondary B Add Hew Secondary Handicap Special Education Service Height amp Weight Info Upload Photo Upload Sch House UPuTee
128. Web SSAMS USER MANUAL Student Document 27e Copyright 2010 Ed Government of the HKSAR ucation Bureau The Gov All Rights Reserved WEB SAMS User Manual 1 1 111 1 2 1 3 1 4 2 1 2 1 1 Zed 2 1 3 2 1 4 21D 2 1 6 27 2 1 8 24129 2 1 10 22 ZO 2 3 1 23 2 2 4 DED 2 6 2 6 1 2 6 2 Zed i Vie ee 2 7 4 2 9 2 9 1 29 2 293 2 9 4 2 9 2 9 6 2 9 7 2 10 2 10 1 2 10 2 2 11 2 11 1 DAL 212 2 12 1 2 122 Version 1 16 Table of Contents MODULE OVERVIEW caissier aita A AO eaa 1 PRODUE TON aa e A el aerate A A a S 1 ODETTE E onesies teeaaaai eae seat aeataa ue ueae ie pueat cee cece snieciacs cco tas teaetteutecasonee l FONCTION CHAR a stii ie oi sito coe boat ba bd ina eeni tee c asec atatomts lnm staddiancead avaseaaanateniaienoeaatanaiens 2 BOW DIAGRAM ceasar ictine tases te sce Maan aceasta Maen aes ue Mstee Se 5 INTERACTIONS WITH OTHER MODULES cccccscccesccssccsscesscessceeceeeceeeceeceeuceeeceeeceeusees 6 OPERA TION PROCEDURES ji seisasstitsasccesceasscsiisneiaiietacsediasaascescecussdiateeteaevsessediesaneets 15 STUDENT PRO BUGE cuinera E vere eu cue Sue cus E Arcelie se one cle Meats 15 COMES HUIGCNE sorsan e hote nani a a 15 MIEGINIGIN Studeni Farn CHIGTS orrn ei ER E ER A 16 MaiNiGin AGATESS INfFOTINQAON sensia Ea e E A E 26 Mamahi SCNOOHING IRCCONE soisi er E A 28 Maintain Guardian DIOMA O sick e E AA RAS 33 IMIGINIGIN SUUGOENL S SIDING nesr ann E E E has
129. Whole Day Seating Plan Class Level Secondary 1 Subjects Setup Class Name All Format POF Graduate Desti Admission IRTP Setup Preview amp Print Document Data Communi A Attendance Y h a_n nts 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it L Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 37 Mailing Label Student R STU044 E LU Function Description Under the Particulars report category this report lists out the mailing label of students according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 165 All Rights Reserved WEB SAMS 6 User Manual Version 1 16 LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Mailing Label Student from the report selection page Click on the template link to go to the report parameter screen E WebSAMS Sys
130. Year 2001 SEDLER School Level Secondary Seating Plan School Session Whole Day Sees lass Level Secondary 1 Graduate Desti aes ae fal Aimission Subject Group All r Print Departed Students Include Printing in Report indicators are checked Format FOF 5 STU08 04 Student gt Report Class List with English Name and Sex R STU004 E Setup H Preview amp Print Document Data Communic Attendance Y Done m F Internet A 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 130 All Rights Reserved WEB SAMS LU User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 6 Class List with English Name Chinese Name and Sex R STU005 E Function Description Under the Class List report category this report lists out the class list according to the selected criteria
131. Year 2001 20 October 2003 13 36 Student E Profile Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 SEDLER School Level Secondary Seating Plan School Session Whole Day Sees lass Level Secondary 1 Graduate Desti aes ae fal Aimission Subject Group All r Print Departed Students Include Printing in Report indicators are checked Format FOF 5 STU08 10 Student gt Report Class List with Father and Mother Contact R STUO10 E Setup H Preview amp Print Document Data Communic Attendance Y JE eooo O l nea 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 137 All Rights Reserved WEB SAMS LU User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 13 Statistics No of Student by Chinese Sp
132. ad Guardian s Name i Emergency Tel No Photo Upload English Address fiar t Sch House Ewing Road Sing Shine Estate Name LE Mi YING FEA 5 Class Name Class No 14 4 4565944 Floor Seating Plan Subjects Setup Graduate Destinati Admission IRTP Setup Chinese Address PO Document Street and No District Area Information Se a Eee ane IEI Area Information Report Data Communicati endance udent Activities ard amp Punishment ssessment 6 5 Fill in the student address information 6 Click Save button Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 26 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes The system will display the student s address if any The user can choose fill in the address manually or Copy from sibling If more than one sibling the system will ask user to select which one If the student has Student Application or Enrolment Details records in Applied Learning ApL module with Tel No updated message will be prompted to remind user Copyright 2010 Education Bureau The Government of the HKSAR Page 27 All Rights Reserved WEB SAMS User Manual Version 1 16 2 1 4Maintain Schooling Record Introduction This function allows user to view and maintain student schooling records and the records are in the following status B
133. aduate Desti Height amp eight cak Sni S a 2003 a a aE mn 5 Click Add button 6 Fillin Height and Weight Record information 7 Click Save button and confirm the operation Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 54 All Rights Reserved F Frofile x foe Local intranet WEB SAMS User Manual Version 1 16 LU Notes N A Update a student s height and weight Record LU Function Description User can update height and weight of a student LU Pre requisites N A ve User Procedures E WebSamMs System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer ane ioj x Edit File View Favorites Tools Help zsadmnir _ Login Time 03 09 2003 16 53 Logout Help PERE E apm School Year 2003 _29 November 2004 18 47 Reg No b Cls No b Height amp Weight Student Info Eng School Manageme Se LELE Height g Weight Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Destin aj E Frofile i m SE Local intranet 2 1 Update Height amp Weight record information 2 Click Save button Post effects N A LU Notes N A Delete a student s height amp weight Record Copyright 2010 Education Bureau The Government of the HKSAR Page 55 All Rights Reserved WEB SAMS User Manual Version 1 16 LL Function Description LU User can delete height amp
134. age 37 All Rights Reserved WEB SAMS User Manual Version 1 16 Home Student Info Enqui School Management H Student oe Sibling Name English Sibling Name Chinese eae Sibling Reg No Guardian Name English Info Upload Guardian Name Chinese e Guardian HKID 4 4 Photo Upload Sch House ae Date of Graduate Destinati E 20 11 1987 11 1987 Admission m stool puig p w jF O Re 6B 70971995 IRTP SToo2 etu00et Ke Whole Day F Seth 01 09 1995 Setup gt Document Report T Go To Search Class Name Class No 34 5 Seating Plan Subjects Setup k SFACADI CHAU CHI ON AES Please check all the aibli yu Want to add 8 Check the box to select the student 9 Click Add button STU22 01 Student gt Profile gt Sibling Reg Nob Cis Nob Home Student Info Enqui School Management Y Student Reg No Ll Name ROTAT Class Name Class No Es 5 aP Reg No a School Session a pera Height amp Weight o SF ACAOL CHAU CHI ON AE EE 20 1 1 1987 Info Upload E i tu00l studdi F FE 6E a1 7097 1995 Photo Upload Sch House Post effects N A L Notes 1 Concept of Sibling Group Student A amp B are sibling Add student C to B as sibling Student C is also added to A as sibling Student A B amp C is a sibling group Delete student s sibling LU Function Description User can delete student s sibling LL
135. allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 36 Class Seating Plan Photo R STU043 E Function Description Under the Schooling report category this report lists out the class seating plan with photos according to the selected criteria Pre requisites 1 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports 2 Seating Plan should be setup in Student Module User Procedures 1 Select Class Seating Plan Photo from the report selection page Click on the template link to go to the report parameter screen Copyright 2010 Education Bureau The Government of the HKSAR Page 164 All Rights Reserved WEB SAMS User Manual Version 1 16 E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help ime 20 10 2003 11 42 Logout Help PERE ance HERETO eet ct call lt Current School Year 2001 20 October 2003 14 54 Student E 5 STU08 43 Student gt Report Profile z Class Seating Plan Photo R 5TU043 E Height amp Weigh Built in Template Info Upload Please input the print criteria PLT ee School Level Secondary Sch House School Session
136. ame ll nfo Uploa Eaa Be OO Photo Upload UER search 5 Sch House Seating Plan M4 Page 1E of3 PW Graduate Desti Pa CHAN Whole Day Day S7 IS 73 P6282117 Active reer Pi00200 Chan x O aM P2 2A 8453554 Active 1999168 Chan AA BB PO PO fR Whole Day S6 S6A 24756100 f ctive By Batch POPOPOPOPOLLINHTKI E POA 1999170 Chan AA CC R Whole Day S6 64 24760043 Active 1999171 Chan AA DD RA Whole Day S6 S64 24760159 Active 1999175_ Chan AA EE E Whole Day 36 64 24810091 Active SFP 1999182 Chan AA FF RA Whole Day S6 S6A 25034230 active SSA 1999184 Chan AA GG M E Whole Day S6 SOA 25037019 Active 1 Click Student Info Enquiry from the left menu 2 Select from the drop down list box to select the search criteria 3 Click Search button 4 Click Reg No hyperlink to select a student record to view 5 Click Hide Show column button to hide or show column in the search result list Copyright 2010 Education Bureau The Government of the HKSAR Page 230 All Rights Reserved WEB SAMS User Manual Version 1 16 A WebSAMS System Version 1 2 1 BUILD STU_ETH_UAT Microsoft Internet Explorer File Edit View Favorites Tools Help S STU45 03 Student Information Enquiry gt Particulars JReg No b Cis No b Particulars School Management m ie Reg No 2004001 STRN YH4e4059 Pecans English Name CHENG WING YU Chinese Name BEAL Profile CC Code Snes Height a
137. amp Print 2 Specify the School Year School Level School Session Class Level Class Name Subject Orientation Option if Subject Component needed and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes 1 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 26 Class Register R STU030 E Function Description Under the Class List report category this report lists out the class registration list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 152 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select Class Register from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help un Login Time 20 10 2003 11 42 Logout Help PERE Curent
138. and Guardian English Name R STU007 E Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 133 All Rights Reserved WEB SAMS User Manual Version 1 16 Under the Class List report category this report lists out the class list according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports i User Procedures 1 Select Class List with Age and Guardian English Name from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help Be izin Time 20 10 2003 11 42 Logout Help PERE Hin e en ea tod en hod en a eae rent School Year 2001 20 October 2003 13 35 Student Profile z z 3 Class List with Age and Guardian English Name R STWUOO 7 E Height amp Weigh Built in Template Info Upload Please input the print criteria eee ee School Year 2001 Sch House School Level Secondary Seating Plan School Session Whole Day Subjects Setup aie SS secondary 1 Graduate Desti a oe al E Deea aaa Group All oF IRTP Print Departed Students Include Printing in Report indicators are checked Age Reference Date 20 10 2008 setup OMMA Y Document Format FOF b Preview amp Print Data Commu
139. ass RS TUOI E ssscica css EA E wes 154 School House List by House R STUO36 E ccccccccccccsssesescccccceceaeeesssecceeeeaaaassseeceeeeeas 155 School House List by House with Chinese Name R STUO37 E ccccccccseccccceeeseeeees 156 Student Achievement List by Class R STUO40 E 1 cccccccccssccccccccseseceeecanssecseaaaeees 157 Student Achievement List by Student R STUO40 E 2 ccccccccccccccccsssecsccceeaeseseeeeaaeeeees 159 Student Schooling and Departure List by Class R STUO41 E 1 o on 160 Student Schooling and Departure List by Student R STU041 E 2 ccccccsseccceceeeeeees 161 Student Testimonial R STU04Z E si iste ca a ase heransn chant a tees 162 Class Seating Plan Photo R STUO43 E cccccccccccsccccccccccccenseeesseccceeesaaaaesseeeeeeeeaaaanes 164 Mailing Label Student R STU044 E ssccsssczecsscrcateareasnsrseiageteitetsiaaeereeraennietes 165 Mailing Label Guardian R STUOAS E cccccccccccssseccccccccceceaesseecceeeeeaaaseseseceeeeeaaaanes 166 New Arrival Children from Mainland List R STUO46 E ccccccccccsssseesscccceeeeanseees 167 Parent and Guardian List by Class R STUO47 E 1 occccccccccsccccccccseeesscccesaesssesesaaaaees 168 Parent and Guardian List by Student R STUO47 E 2 voccccccccccccccccseessccceaseeeseeesaaensees 169 Sibling Information List by Class Level R STUOA4S E cccccccccccccccsssecsccceeasesseeesaaeeees 170 Sibling Information List by Class R STUO49 E 1 ccccccccccccssecsccccc
140. ass Name ALL Admission Format PDF na ile E Preview amp print E To File F Reset Back Setup Document Data Communic Attendance i ee E Done ineme O g 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LL Notes In Excel format to fit the report content to one page Copyright 2010 Education Bureau The Government of the HKSAR Page 203 All Rights Reserved WEB SAMS User Manual Version 1 16 Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 71 Report on Mode of Transport to School Group by Mode of Transport R STU209 E LL Function Description Under the Special Education Reports report category this report lists out the modes of transport to school grouped by mode of transport according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports A User Procedures 1 Select Report on Mode of Transport to School Group by Mode of Transport from the report selection page Click
141. ay of Attendance 01 09 2004 EE Fhoto Upload DOMM Y r Date of Admission 01709 2005 Hi Admission Type Others k sch House DMM Y T Status Subjects Setup Back 2 Fill in the information of the new schooling record 3 Click Save button Post effects N A Lt Notes 1 Class No should be unique in a class 2 Multiple schooling records in the same School Year is allowed when a student is Transferred from one class to another class in same school year 3 As the record to be added is an old record the status field which is mandatory will be displayed for the user to select And no blank status can be selected by the user 4 Ifthe Status is set to Departed the system will request the user to enter the departure information Updating schooling record status LU Function Description User can update the status of the schooling record LU Pre requisites Copyright 2010 Education Bureau The Government of the HKSAR Page 30 All Rights Reserved WEB SAMS User Manual Version 1 16 All schooling status options will be available if a new school year has started in the School Management module Otherwise only departed and transferred is available User Procedures E Web5SAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer ioj x File Edit View Favorites Tools Help i Time 16 9 2003 16 10 Logout Help Pacha 01 1 September 2003 16 17 5 STU20 01 Student gt Pro
142. be in the format of A999999XXXXxX lf STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible The system will warn user if HKID No is not equal to STRN The system will warn user if HK Birth certificate No is not equal to STRN The system will warn user if sex of the students is different from the Student Sex Type in School Management module lf ID document type is One way Permit Date of Entry from Mainland cannot be empty Copyright 2010 Education Bureau The Government of the HKSAR Page 103 All Rights Reserved WEB SAMS User Manual Version 1 16 2 10Maintain IRTP 2 10 1 IRTP Group Add new students to IRTP Group LU Function Description User can add new students to IRTP Group LU Pre requisites N A dy User Procedures 1 Click Student gt IRTP gt Group from the left menu 2 Select the search criteria 3 Click Search button A list of students who have been admitted to IRTP group s will be displayed 4 Click Add button File Edit View Favorites Tools Help ap admin Last Login 03 01 2003 09 34 Logout Help PZE Current School Year 2001 3 January 2003 11 24 Seating Plan S STU46 03 Student gt IRTP gt Group Subjects Setup School Year 2001 Template Downl School Level Primary PERRE School Session Whole Day Class Level Primary 1 IRTP HKA
143. bes how to select report templates for printing while the detailed instructions of producing individual reports are described in the individual report sections Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Click Student gt Report on the left menu 2 Select the report category and the report language Click the Search button All reports of the selected language under the selected category will be listed 3 Click on the Report Name ID link and a list of built in and user defined report templates is displayed E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help mie ime 18 10 2003 12 28 Logout Help PERE c School Year 2001 18 October 2003 12 30 Student Info Eng School Manageme Student Profile Category All Categories ETUE AET Language English C Chinese Info Upload TER search F Reset 3 Report Name ID Link Photo Upload 3 Rezart Name ID 5 STU08 01 Student Report Sch House Seating Plan Subjects Setup Graduate Desti Admission from POA List R STUO70 E paee Damskie tTn Type IRTP Setup Document a a Se interme 4 Click on the Report Template link to go to the corresponding report parameter screen 5 Follow the steps in the individual report
144. bination Survey Data Student Info Enq ep seipy Sojas MUmiuiieeluijtipges by es gt School Manageme Student Profile Height amp Weigh Info Upload Photo Upload Sch House Student Subject Combination Survey Batch Add Student Details School Year 2009 School Level Secondary School Session Whole Day Class Level Class Name i Seating Plan E IAN CHUN KWONG D 4 CHAN FO YIN Subjects Setup Graduate Desti Admission IRTP Setup Document Subject Survey Report Data Communi Attendance Student Activities Award amp Punishm Assessment SLP Staff Deployment CDS Subject HKAT MOI Remark nes v Offered Through C Network Programme save Reset gt gt gt Special Assessme a gt Applied Learning 1 Click Add button in the interface of Prepare Subject Combination Survey Data 2 Specify search criteria Class Level and Class Name 3 Click Search button 4 Select the required student s for batch add by checking the checkbox es 5 Select Subject MOI Remark and Offered Through Network Programme for batch add to the selected students 6 Click Save button Copyright 2010 Education Bureau The Government of the HKSAR Page 120 All Rights Reserved WEB SAMS User Manual Post effects Version 1 16 New Student Subject Combination Survey data will be added Notes E 1 The default value of Remark depends on the selected subject according to
145. cccccccsescececcaeeeeeeeeaaeeeseeesaaneeeeeas 202 Report on Mode of Transport to School R STU208 E ccccccccsseccccccceneesseeeeaaseseeeens 203 Report on Mode of Transport to School Group by Mode of Transport R STU209 E 204 Report omAutistic Case ReSTUZIOEE serani aa R 205 Report on Photo Video Publicity Consent R STU211 E cccccccccccccccssecsceceeaneeeeeeens 207 IRI P Group Gist RSTO 272 AE cick sacutcastiaictcce eisaateiebedien O eae 208 Report on Student IRTP Group R STU213 E ccccccccccccccccsssecccceecaseseeceeaaeeseeeesaaaeseeeeas 209 Report on Student IRTP Group History R STU214 E ccccccccccseccccccceeeeeseeeeaneeeseeens 210 IRIP FOM ARSL U IST iaisccsess re atisa se bles Sac eas eee cata natasha A 211 TRAP TOV B RST UL OAL Jorien a E inte dedewenaternsaeaeae 213 DATA COMMUNICATION ciaren cts teevaciistnedtdds an actauacts eclasbile 215 Frp e OUI COUN PDU i sates ohamenak E T A 215 CON JITINEG OUL ONO CIO ie E sire cules EE tac Maploader E di ttusti Naas 224 Process WICOWMING OIG i cica auc shes tape naganoh sha hesime acu ech inside nou tebacded adda tundeh aondeemeaoueates 225 STUDENT INFORMATION ENQUIRY v isetin nies a Aa 230 Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS User Manual Version 1 16 1 Module Overview 1 1 Introduction 1 1 1 Objective Student Module consists of four major components Student Profile Batch Maintenance Admissio
146. ck Save button Post effects When a student admitted FORM B or FORM C will be generated LU Notes Critical Validations Copyright 2010 Education Bureau The Government of the HKSAR Page 88 All Rights Reserved WEB SAMS User Manual 1 2 3 G OS 10 12 13 14 15 16 Version 1 16 An error message will be displayed when the Registration No is duplicated Only Letters Digits and Spaces are allowed in English Name Only Chinese Characters is allowed in Chinese Name Spaces amp Other Characters are prohibited Class No cannot be duplicated in a class and can only be two digit positive number DOB must be lt System Date DOB lt Date of Admission lt First Day of Attendance First day of Attendance should be within a school year Warning message Is to be given if student not apply in special school fall outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old User must input one of the following fields HKID HK Birth certificate STRN ID document type amp ID document No Registration No STRN HKID HK Birth Cert No should be unique HK Birth Cert No should be in the format of A999999XXXXxX If STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible The system will warn user if HKID is not blank A
147. ct File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 56 Student Religion by Class R STU069 E 1 Function Description Under the Particulars report category this report lists out students religion by class according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 187 WEB SAMS User Manual Version 1 16 1 Select Student Religion by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help cS 1 Time 20 10 2003 11 42 Logout 1 Help pea epee ee ee Current School Year 2001 20 October 2003 16 32 Student Profile 5 STU08 69 Student gt Report Student Religion by Class R STUO69 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 sch House School Level Secondary Seating Plan School Session Whole Day Class Level Secondary 1 Subjects Setup Secondary 1 Class Name All Graduate Desti ie Print Departed Students include Printing in Report
148. cument type is One way Permit Date of Entry from Mainland cannot be empty 6 If a student departed from the school and returned before Form A is generated the system shall remove the relevant departing information The Form A will not be generated 7 If a student departed from the school and returned after Form A is generated the system shall treat this as a re admission case and generate Form B Delete student E Function Description User can delete a student Copyright 2010 Education Bureau The Government of the HKSAR Page 22 All Rights Reserved WEB SAMS User Manual Version 1 16 Lt Pre requisites N A 8 User Procedures 1 Click the Delete button in Student Particulars and confirm the operation aac Iser sysadmin Login Time 21 05 2009 14 35 Logout Help RM Carer School Year 2007 21 May 2009 16 33 Home Le l l S STU10 01 Student gt Profile gt Particulars Reg Nob 4 Cis Nob School Manageme Par culars ae Saar Profile i Reg No Yyye STRN HE Serres Nish name Chinese ame Height amp Weigh ngl i EE e O O A Photo Unload Other Name sex Female OWale sia Date of Birth 01 01 1990 District Council Sch House DDM yyy Seating Plan a Ongin HKIC No k h HK Birth Cert No E Ident Doc Type Ment Doc Nationality T Religion Not Applicable Subjects Setup Admission IRTP Ethnicity Indonesian Setup Spoken Language at Home Document Date of Entry
149. d WEB SAMS User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 70 Report on Mode of Transport to School R STU208 E LL Function Description Under the Special Education Reports report category this report lists out the modes of transport to school according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports ve User Procedures 1 Select Report on Mode of Transport to School from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help sag imin Login Time 21 10 2003 16 33 Logout Help PRE enn aT E AAE ae MI _ Current School Year 2002 21 October 2003 17 35 Sa ee ae Student El TU08 208 Student gt Report one Report on Mode of Transport to School R STU208 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload p School Year Current Year 2002 SEU ELISE School Level Primary Seating Plan School Session AM Subjects Setup Class Level ALL Graduate Desti Cl
150. date the category name and other information WebSAMS System ersion 0 9 0 BUILD 19122002a Yersion 0 9 0 Build19122002a Microsoft Internet Explorer a xj File Edit Yiew Favorites Tools Help sysadmin Last Login 03 01 2003 09 34 Logout Help PME Current School Year 2001 3 January 2003 11 31 Seating Plan S STU49 01 Student gt Document Category Subjects Setup Template Downl a Date Created Created By Restricted Remarks Admission 31 12 2002 sysadmin a F gt IRTP gt Setup Document Category rane Report Data Comm gt Attendance gt Student Activities gt Award amp Punishme gt Assessment gt Special Assessme gt Staff Deployment gt HKAT gt HKEAA 7 gt Report Managemen gt z fas Local intranet 3 Click Save button Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 112 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes N A Delete document category LU Function Description User can remove a document category for the students L Pre requisites No document is uploaded to the category Otherwise user should delete the documents in the category first Ay User Procedures 1 Click Student gt Document gt Category from the left menu 2 Check the box to select the document category to be removed WebSAMS System Y ersion 0 9 0 BUILD 19122002a e
151. dent gt Report Parent and Guardian List by Student R STUO47 E 2 Height amp Weigh Info Upload Built in Template Please input the print criteria Photo Upload Sch House School Year Current Year 2001 Seating Plan English Name Chinese Name al Siicececiy Reg No STRN C Graduate Desti School Level Secondary School Session Whole Day oe Class Level far Class Name Al F IRTP Setup H Page 25 7 of25 H Sa _ RegNo tom ___ er _ CisNo STRN Status sil E HREOOO3 HEEA Demo Student C Ei 52 Active ee c HERO REA Demo Student EE 56 ia Attendance le H EEGGO eee I 3 7 Active Student Activities l C Hin HEEA Der 58 pete Award amp Punishme in ay So id Assessment Fel HEED HEA Demo Student J ia ie 39 pie SLP lo EEDE mies gt oS Special Assessme H Page 25 of25 M Staff Deployment CDS Format POF F Ey Done z F Intermet 3 Specify the student and select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it L Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall
152. dit View Favorites Tools Help dmin Login Time 20 10 2003 11 42 Logout Help PERME ems me ee Current School Year 2001 20 October 2003 13 51 Te a PS Rw NR ES E E Student E Profile Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 Sch House E FOF 5 STU08 322 Student gt Report Statistics Student Annual Score Stat R STU0O22 E 2 Seating Plan Preview amp Print Subjects Setup Graduate Desti Admission IRTP Setup Document Data Communic Attendance Y Done l fe Internet a 2 Specify the School Year 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall E 2 14 24 Statistics Student Sex Analysis List R STU023 E LU Function Description Under the Statistics report category this report lists out the student sex analysis according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 150 All Rights Reserved WEB SA
153. dmit a student e Check if student lock by SPA and cannot be deleted HKA e Check if Student has HKAT data e Delete HKAT data HKE e Check if Student has HKEA data e Delete HKEA data HSE e Retrieve Codes SEC e Delete student amp parent account STU05 Generate Data File CDS e Send Data File to CDS e Receive Acknowledgement from CDS STU0O6 Search Student SCH e Current School Year Class Info HSE e Retrieve Codes STU08 Generate Report HSE e Retrieve Codes RPT e Generate Report STU10 Maintain Student Particulars HSE e Retrieve Codes IYP e Update Student Schooling Info SCH e Destination Category Copyright 2010 Education Bureau The Government of the HKSAR Page 9 All Rights Reserved WEB SAMS User Manual Version 1 16 STU11 Maintain Student Parent Guardian Info e ATT e Guardian Internet Login e ASR e Guardian Internet Login e HSE e Retrieve Codes e SEC e Delete parent account STU12 Maintain Student Health Record e HSE e Retrieve Codes STU13 Setup Student Record Default Values e SCH e School Year Created e HSE e Retrieve Codes STU14 Maintain Class Seating e SCH e Current School Year Class Info e ATT e Maintain ATT By Class STU15 Maintain School House By Class e SCH e Current School Year Class Info e HSE e Retrieve Codes STU20 Maintain Student Schooling Info e SCH e School Year created e Class Info e Subject group
154. duce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 131 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 7 Class List with English Name Chinese Name Sex Nationality Ethnicity and Spoken Language at Home R STU076 E Function Description Under the Class List report category this report lists out the class list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Class List with English Name Chinese Name Sex Nationality Ethnicity and Spoken Language at Home from the report selection page Click on the template link to go to the report parameter screen S STU08 76 Student gt Report Class List with English Name Chinese Name Sex Nationality Ethnicity and Spoken Language at Home R STU076 E Built in Template Please input the print criteria School Year 2006 School Level Secondary School Session Whole Day Class Level Sec 1 Class Name 1A Subject
155. e 13 All Rights Reserved WEB SAMS User Manual Version 1 16 e SCH e School Year Created e Class Info e Destination Category Copyright 2010 Education Bureau The Government of the HKSAR Page 14 All Rights Reserved WEB SAMS User Manual Version 1 16 2 Operation Procedures 2 1 Student Profile Introduction Maintain student profile allows user to maintain the information of a student Each tab contains information of the same student User can upload or delete student photo User can also re admit students departed over one school year 2 1 1Search Student LU Function Description User can search for students in the school according to combination of following criteria School Year All Current Year and Next Year the default is Current Year English Name Sub string search Chinese Name Sub string search Reg No Prefix search STRN Prefix search School Level School Session Class Level Class Name E Pre requisites After starting of IYP user can select Next Year for searching After closing of IYP no Next Year in the selection box s User Procedures a aos iia 7 User sysadmin Login Time 03 01 2011 11 34 Logout Help Pacha ERAS Current School Year 2010 3 January 2011 11 36 Home 5STU06 01 Student gt Profile gt Search Student Student Info Enq School Manageme School Year Current Yeari 2010 ea Engish
156. e Current School Year 200 1 October 2003 18 13 Student Bl Profile Height amp Weigh TU08 211 Student gt Report Report on Photo Video Publicity Consent R STU211 E Built in Template Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti Admission IRTP Please input the print criteria School Year Current Year 2002 School Level Primary School Session AM Class Level ALL a Class Name ALL Format PDF ki E Preview amp print ER To File E Reset Krack Setup Document Data Communic Attendance r Done xz F Internet a 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 207 WEB SAMS User Manual L L Version 1 16 Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 74 IRTP Group List R STU212 E Function Description Under the IRTP Reports report
157. e HKSAR Page 4 All Rights Reserved WEB SAMS Version 1 16 User Manual 1 3 Flow Diagram Eee pm ar J Fi J omic TE F E E Pe j PRY PeUlep sy dnas dul e a e peon ayy Ag i j al peon ewe peajumag qog Ag a e a e a e O a a a aa m Prq Sejo JOY GMOs Se Nia ee a Enprupu UOISSILUpYy Juoneunsag aenpesg dnas syaiqns uejd Buneag asnoy I peod oyod aj peon 3edwa peojumog Dp ppe 4 peoidn ogul ee Word UES AIF aj N A A e pee r A i T d waj Peo paag aig Peon Bll CSuleD Jesh liesu ao on a Ple a F J mlr e L il UES Lu pe Sy 1 i lc im ajaa oh ba ia Te e el J mm et ee ee pe _ a i quewnsog FOUR Pg ee Awol Page 5 Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS User Manual Version 1 16 1 4 Interactions with other modules STUDENT SCH STU01 Maintain Student Admission STU10 Maintain Student Particular STU06 Search Student STU13 Setup Student Record Default Values STU14 Maintain Class Seating STU15 Maintain School House by Class STU20 Maintain Student Schooling Info STU24 Quick Admission STU29 Generate Form A STU53 Generate Form As STU30 Generate Form B STU31 Generate Form C STU32 Generate Form D STU54 Generate Form Ds STU33 Generate Enrolment
158. e for report card printing Measure Date must be within the selected school year Height and weight must enter at the same time The screen displays the latest record of a student if the student has more than one height and weight records If the input Measure Date is the same as the displayed measure date of student record the student record will be overwritten If the input Measure Date is different from the displayed measure date of a student record one more record will be appended to the student Copyright 2010 Education Bureau The Government of the HKSAR Page 58 All Rights Reserved WEB SAMS User Manual Version 1 16 2 3 Information Upload 2 3 1 Upload Student Information LU Function Description Student Information Upload allows user to do batch updating of Student records by uploading a transaction data file User first has to select the year current or next school year if available Then a class to download the student records in that class Then user can edit the student records in excel format Afterwards user has to save the file Finally user can upload the file If there is no error in the uploaded file the student records will be updated accordingly LU Pre requisites N A 40 User Procedures 1 Click Student gt Info Upload gt Student Info from the left menu User sysadmin Login Ti Home Student Info Eng School Manageme Student Profile Height amp Weigh Info Upload 5 S
159. e of that column Select the page number to go to another page of the search result Click Reg No hyperlink to select a student record to view Click Hide Show column button to hide or show column in the search result list Post effects LU After the user clicked Reg No hyperlink Student Particulars screen will be shown by default Notes Select Current Year in the field to search all students studying departed graduated in current school year Select All to search all students admitted in previous years current school year or next school year Inactive students means student has departed graduated completed F3 Clicking the under lined column header first time will sort the result in ascending order Clicking the next time will sort in reverse order The direction of the arrow beside the column header shows the current sorting order One page can display at most 50 student records 2 1 2Maintain Student Particulars Save Particulars Function Description User can edit the particulars of a student Pre requisites 1 If a student is now studying in F3 and SFP cycle has been started it is not allowed to change his her particulars and schooling information Unless OM ranking is submitted or reset the cycle of SFP lf a student is now studying in P5 or P6 and SOA cycle has been started it is not allowed to change his her particulars and schooling information until scores have been submitted to EDB or reset the cyc
160. e report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall E Copyright 2010 Education Bureau The Government of the HKSAR Page 129 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 5 Class List with English Name and Sex R STU004 E LU Function Description Under the Class List report category this report lists out the class list according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports 15 User Procedures 1 Select Class List with English Name and Sex from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help ogin Time 20 10 2003 11 42 Logout Help PERE Current School Year 2001 20 October 2003 13 33 Student E Profile Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School
161. e the changes Copyright 2010 Education Bureau The Government of the HKSAR Page 227 All Rights Reserved WEB SAMS User Manual Version 1 16 A WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer f oj x File Edit View Favorites Tools Help if Time 24 09 2003 23 15 Logout 1 Help Packet ISNT ERR eel Co encod ed eon ead atom ee urrent School Year 2001 Student 5 57U26 03 Student gt Data Communication Process Incoming Data Profile En Height amp Weigh Info Upload Photo Upload Sch House 2 Seating Plan a Back Subjects Setup Graduate Desti Admission IRTP Setup Document Report Post effects LU N A Notes N A Import message Function Description User can view the list of outgoing data that has been confirmed Pre requisites If the Student Subject Combination Survey parameter data file is being imported while the outgoing Student Subject Combination Survey file has been prepared or confirmed the parameter file cannot be imported An error message would be displayed for that If the Student Subject Combination Survey parameter data file is being imported while there is NSS subject code defined in the file cannot be found in Code Management module the parameter file cannot be imported An error message would be displayed for that If the Student Subject Combination Survey parameter data file is being imported a
162. eaking Indicator List R STU013 E 1 Function Description Under the Statistics report category this report lists out the number of students speaking or not speaking Chinese according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Statistics No of student by Chinese Speaking Indicator List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help ime 20 10 2003 11 42 Logout Help PERE E oe Current School Year 2001 0 October 2003 13 40 Student Bl Profile Height amp Weigh 5 STU08 13 Student gt Report Statistics No of Student by Chinese Speaking Indicator List R STU013 E 1 Built in Template Info Upload Please input the print criteria Photo Upload School Level a Sch House School Session Whole Day Seating Plan Whole School o Class Level Secondary 1 Subjects Setup secondary 1 Class Name Graduate Desti All SEN Format POF Admission IRTP Setup Preview amp Print Document Data Communic Attendance Y K Jee So i tintemet 2 Specify the School Level School Session Whole School Class Level and Class Name 3 Select the format of the
163. ect gt File Upload Subjects Setup Enrolment survey Form B Form C Graduate Destination By Batch POA SOA SFP SSA M After starting of YP Admission gt User defined field gt Student default gt Group Individual gt Enquiry File upload IRTP gt Category gt Housekeeping Document gt Student Subject Combination Survey Number of Students Survey Primary Subject Survey Number of Students Survey Secondary Enrollment survey Form A As B C gt Form D Student Particulars Amendment Form D Update Student HKID Send to EBB Form Ds Student Particulars Supplement gt Update STRN for Form C D Receive from EDB Data Communication gt Data Report files POA SOA SFP SSA Enquire by parent students Copyright 2010 Education Bureau The Government of the HKSAR Page 2 All Rights Reserved Form A contains departed student information Form As contains departed student information with Last Day of Attendance of the student earlier than the Enrolment Survey Reference Date and his schooling record is not included in the Enrolment Survey Form D Student Particulars Amendment contains amended information including Class Level Class Name Code Student English Name Student Chinese Name Sex Date of Birth HKID Number HK Birth Certificate Number Other ID Document Type Code Other ID Document Number Home
164. egory this report lists out students testimonial according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports ve User Procedures 1 Select Student Testimonial from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student records is shown E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer Iofs File Edit Wiew Favorites Tools Help Login Time 20 10 2003 11 42 Logout 1 Help PEE Ke Current sab Your 2001 20 October 2003 14 43 Student fel 5 5 TU63 42 Student gt Report Profile Student Testimonial R S TU042 E Height amp Weigh Info Upload Photo Upload Sch House School Year Current vear 2001 Seating Plan English Name Chinese Name al Subjects Setup Reg No STRN COSM Built in Template Please input the print criteria Graduate Desti SchoolLevel Secondary School Session Whole Day Ai Class Lewel All Class Name All IRTP Setup H Page of2 5 M Bottom ica ReaNo _EngName __ ChiName Class __ ClsNo _STRN Status __ Report 91085 Alexiststng __ poseoiaa active Data Communic HEA HEAT Demo Student H ella Act Attendance pE amao o o o e a Stud
165. elect from the drop down list box to select the search criteria 3 Select Assign Class Seating Automatically F WebSaMS System Version 0 9 0 BUILD 19122002a ersion 0 9 0 Buildi19122002a Microsoft Internet Explorer 8 x Fie Edit wiew Favorites Tools Help aa User sysadmin Last Login 03 01 2003 09 34 Logout Help P2cheae Current School Year 2001 3 January 2003 11 07 Home al S STU14 01 Student gt Seating Plan Student Info Enq Farrer peer eve Prima gt School Manageme H School Session Whole Day Student Class Level Primary 1 Profile Assign Class Seating Manually Height amp Weigh Class Name P14 Info Upload Assign Class Seating Automatically Photo Upload Class Name Sch House SeatingPlan Subjects Setup Graduate Desti ER search Admission IRTP Setup Document Report Data Communic gt Attendance gt Student Activities he gt i Ee 4 Click Search button Copyright 2010 Education Bureau The Government of the HKSAR Page 74 All Rights Reserved WEB SAMS User Manual Version 1 16 WebSAMS System ersion 0 9 0 BUILD 19122002a ersion 0 9 0 Build19122002a Microsoft Internet Explorer e x File Edit View Favorites Tools Help sysadmin Last Login 03 01 2003 09 34 Logout Help PZK Tet pein ph look ph aloo kh heh Curent archani Yaar AIN 3 January 2003 11 08 S STU14 04 Student gt
166. emplate link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer Help Favorites Tools Edit View File Pee es eae En LW WSN WN OT WC AS WO SPOR A On a WE OO LH RS a Student Profile Height amp Weigh Info Upload Photo Upload Sch House School Year Current Year 2002 Seating Plan School Level Primary Subjects Setup School Session AM Graduate Desti Class Level ALL g Admission Class Name ALL gt IRTP Group By Primary Handicap Setup Format POF H S STU08 2704 Student gt Report Report on Student Handicap and Special Education Service Group by item R 7TU204 E Built in Template Please input the print criteria Document Data Communic Attendance Done Internet A wY 2 Specify the School Year School Level School Session Class Level Class Name and Group by 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it L Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 67 Report on Boarders Own Sch and Other
167. ent Activities LOAD22 SS HEAQO HKATDemoStdentG SA Award amp Punishme Sa oe BSE sA EFA e Assessment 2001419 STUDENTI FIE a SiLA Yiteos654 Acti SLP 20011406 STUDENTI 740 pama SUA OS4873A ae SSIES Sul 20011316 STUDENTIEe EEE SHA YOs49663 Active ey eco STUDENTIGS EEF Sila OV69819 Active hd E T I Internet a 3 Click on the Reg No hyperlink to select a student record to generate the report Copyright 2010 Education Bureau The Government of the HKSAR Page 163 All Rights Reserved WEB SAMS User Manual Version 1 16 E Request Result Microsoft Internet Explorer S STU08 42 Student gt Report Reg No a 1432 i i Name STUDENTI1710 Chinese Name 8365 18 09 1989 a Doc Type oO O Tent Doc No Services and ne En Move Move Entry at most 5 Remove Entry Remove Entry ECA at most 5 Move Move Entry Remove Entry on Y LtES good good Remark 1 MV Default Remark 2 MV Default Title Issue Staff x Issue Date M Print Header DMM YYY Format PDF v E Preview amp Print 4 Specify the HKID Ident Doc Type Ident Doc No Services and Duties ECA Remark 1 Remark 2 Title Issue Date Issue Staff and Print Header 5 Select the format of the report to be one of PDF Word RTF Excel 6 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which
168. ent Subject Combination Survey datda csscccccccccccensseeesseceeeeeeasssssseeeeeeees 119 Add Student Subject Combination Survey CALA cccccccseeeececcceccc ee eeeeeseeeeseeeaaanesseseeeeaas 120 Delete Student Subject Combination Survey AAtd ccccccccccccsssececseceeeceeasssseseceeeeeeaaeees 121 Modify Student Subject Combination Survey AAtd cccccccccccssseeeesscccceceeseessseeeeeeeeaaaees 122 Generate Studer SUDJCCE SUTV Vcsni A 123 REPORT o T E E O E N A EA 125 SCONCE INCI OTE TOMPA Cosseria a Eaa 125 Admission for SOA LOURSTUOOIE Vaiieiyr inie nea E N dines staasecsansiaewenm eens 126 Admission jor SFP List R S TUOQO2 E rrine a E E A 127 Admission for SSA List R STUO0 QJ E cirenean a a a a actu 128 Class List with English Name and Sex R STUOO4 E cccccccccssecccccceeteesseeeeaeenseeeens 130 Class List with English Name Chinese Name and Sex R STUOOS E ccccccccceee 131 Class List with English Name Chinese Name Sex Nationality Ethnicity and Spoken Langnageat Home RSTU E Jorin aeina ei ER N 132 Class List with English Name Sex and School House R STUOO6 E 0000000 132 Class List Age and Guardian English Name R STUOO7 E 0cccccccsseccceeeeeseeseeeens 133 Class List with STRN DOB and Guardian English Name R STUOOS8 E 135 Class List with STRN DOB and Guardian Chinese Name R STUOO9 E 4 136 Class List with Father and Mother Contact R STUOL0 E
169. ent of the HKSAR Page 135 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 11 Class List with STRN DOB and Guardian Chinese Name R S TU009 E Function Description Under the Class List report category this report lists out the class list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Class List with STRN DOB and Guardian Chinese Name from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help ir Time 20 10 2003 11 42 Logout Help PERE _ sai aaen diha nhao Eae me a U Bn S Current School Year 2001 20 October 2003 13 36 Student Profile Class List with STRN DOB and Guardian Chinese Name R STUO09 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 zj Sch House School Level Secondary Seating Plan School Session Whole Day meeen ass Level Secondary 1 gt Graduate Desti a Hame al Admission Subject Group All RTP Print Departed Students include Printing in Report indicators are checked Format Setup POF Document Data Communic Attendance K vier Se tip interme
170. ent of the HKSAR Page 46 All Rights Reserved WEB SAMS User Manual Version 1 16 E L 2 1 9Maintain Student s Document Maintain Student Documents allows user to upload download delete move class s document in different document categories inside both Common Document Repository and Restricted Document Repository User can also choose to modify document s remark in this screen Search Document Function Description User can search document in different document categories Pre requisites N A User Procedures 1 Click Student gt Profile from the left menu 2 Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to view 4 Click Document tab 5 Select Common Document Category or Restricted Document Repository E WebSaAMs System Yersion 0 9 0 BUILD null Microsoft Internet Explorer O x File Edit View Favorites Tools Help J Ea in Time 16 09 2003 20 49 Logout VHelp PARE Year 2001 A September 2003 21 27 i S STU23 01 Student gt Profile gt Document Reg No Cis ME i a Home Student Info Eng rera Parai AL School Manageme a RegNo OlO4003 Names TUDENTOS0S se2ri Class Name Class NoF4A1 Student z Category Document Height amp Weight ete Photo Upload 6 Sch House 6 Click Search button Copyright 2010 Education
171. er and Microsoft Office 2000 are required to be installed on users machine to view the reports School is a secondary school User Procedures 1 Select Statistics S5 graduates destination category from the report selection page Click on the template link to go to the report parameter screen E WebS4ams System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer Edit View Favorites Tools Help ee ee ee Current School Year 2002 1 December 2004 16 29 Student 5 STU08 72 Student gt Report Profile Statistics S5 Graduates Destination Category Report R STU072 E in Login Time 01 12 2004 15 33 Logout Help PERE aN a e E 5 x Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2002 A Sch House School Level meconda ry School Session Whole Day Format FIF Seating Plan Subjects Setup Preview amp Print Graduate Desti Admission IRTP Setup Document 2eport Data Communic Attendance z i Madea nant A Lina Ey Done im z ia fa Local intranet Copyright 2010 Education Bureau The Government of the HKSAR Page 192 All Rights Reserved WEB SAMS User Manual Version 1 16 2 Specify the School Year School Level School Session 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effect
172. er the indicator Same as student s address is checked the address of this student will display in the address of Guardian in a display mode i e the Guardian address will be erased If the indicator is unchecked again the address of Guardian will become empty and editable In addition the user needs to save the record otherwise all work is in vain Use same as student s address indicator Copyright 2010 Education Bureau The Government of the HKSAR Page 34 All Rights Reserved WEB SAMS User Manual Version 1 16 e Ifthe indicator is checked the system will copy the address of student to the particular parent guardian The system will also prevent user from updating the particular parent guardian address as long as the indicator is checked 4 The values of Title and Relation fields of the parent should be consistent That means if Relation is Father the Title should be Mr If Relation is Mother the Title should be Ms Mrs 5 The HKID of the parents of same student should be unique if not blank 6 For the same student no duplicate parent guardian name of same relation 7 Student parent guardian relation with student cannot be blank if either parent English name or parent Chinese name is not blank 8 There will only be one guardian per student record If the user identifies another parent as a guardian for a student the Guardian Indicator of the
173. ernet Explorer File Edit View Favortes Tools Help Be izin Time 20 10 2003 11 42 Logout Help PERE ae no janis EE E A rien serea School Wear 2001 20 October 2003 13 34 Student Salon Class List with English Name Sex and School House R STUO06 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 SEDLI ES School Level Secondary Seating Plan School Session Whole Day ect Class Level Secondary 1 Graduate Desti e name all Subject Group Admission l l all ate Print Departed Students include Printing in Report indicators are checked Format POF Setup Be Preview a print EA To File F reset Back Document Data Communic Attendance Y Es Done l l Internet a 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 9 Class List Age
174. esesecesecaeseeeeseaaasees 171 Sibling Information List by Student R STUO49 E 2 ccccccccccscccccccesseseceeecaseseeeeeaeeees 173 Student Card with Photo and Barcode by Class R STUOS50 E 1 cccccccccseccccceeeneeeees 174 Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved WEB SAMS User Manual 2 14 46 2 14 47 2 14 48 2 14 49 2 14 50 2 14 51 2 14 52 2 14 53 2 14 54 2 14 55 2 14 56 2 14 57 2 14 58 2 14 59 2 14 60 2 14 61 2 14 62 2 14 63 2 14 64 2 14 65 2 14 66 2 14 67 2 14 68 2 14 69 2 14 70 2 14 71 2 14 72 2 14 73 2 14 74 2 14 75 2 14 76 2 14 77 2 14 78 2 15 DASA E 215 3 2 16 Version 1 16 Student Card with Photo and Barcode by Student R STUOS0 E 2 o ccccccccccccceeeeeeeees 175 Student Profile List by Class R STUOS1 E 1 coccccccccccssssccccccccccccsseeseecceseecaaeneseeceeeeeas 176 Student Profile List by Student R STUOS1 E 2 occccccccccccccccsssecscccccaseseceeeeaenseseessaaeees 178 Student Profile List by DOB R STUOS 1 E 3 roria inaen e AEAEE 179 Student Special Health Condition by Class R STUOS52 E 1 ccccccccscccccccsseeseeeeeeneeeees 180 Student Special Health Condition by Student R STUO52 E 2 cccccccccsssseeeeeseeeeeees IS Student with Missing Particulars List R STUO53 E ccccccscccccccceseesscceeeaeeeseeseaneneees 183 Student without Class Class No List R STUO54 E ecese 154 Student without Parent Guardian Information R ST
175. exists in the system and the user chooses to proceed the upload operation then the existing document will be overwritten by the uploaded document 5 Maximum file size to be uploaded is limited to the quota available in the school database Download Document Function Description User can download document of an individual student record Pre requisites N A User Procedures 1 Select Common Document Category or Restricted Document Repository In Document tab 2 Select the document category E WebSaMms System Yersion 0 9 0 BUILD null Microsoft Internet Explorer S ioj x File Edit View Favorites Tools Help ime 16 02 2003 20 49 Logout Help pacha ee olYear 2001 4 September 2003 21 10 Reg No gt Cis No b Document RegNo OLMOS Hamet TIDENTIJOS aedzit Class Name Class NoF4A 1 T E AES a urrent Home 1 5 5TU23 01 Student gt Profile gt Document Student Info Enq School Manageme Student ito Restricted Document Category Category Size Mhor Uploaded Date Remarks Document By Uploaded Height amp Weigh ommeEnt Info Upload C RSTUR0 F Lf 195 78 EB Teacher sysadmin C4 0G0005 J Photo Upload a Sch House gt Homework Seating Plan Subjects Setup EA seach Graduate Desti Admission Copyright 2010 Education Bureau The Government of the HKSAR Page 50 All Rights Reserved WEB SAMS User Manual Vers
176. f Registered Students SIN ReaNo_ Sch Sess Class English Name _ 2 1111 AW FL 14 A labe F gt 1112 aw Fi iA 2 abc F 3 1113 AM PL 1A 32 labe F 4 i4 AM PL 1A 4 lbe F 5 77887850 OM Fl 14 5 abcd EE 6 776676501 AM Pl lA 6 aa F For Number of Students Survey Secondary S STU05 06 Student gt Data Communication gt Prepare Outgoing Data gt List of Registered Students Distort Registered Students Dropout S N Reg No si English Name Chinese Name STRN Before y Name of Referral Organisation EN 1 chong0 2A aden One SE B AH 2 Fi 2 2A L Student Two BE a 3 20051 S2 2A 3 Student Three BE F T 4 a 7 If you select Task 1 List of Registered Students the system will let you maintain the Dropout Before Admission indicator and the Name of t
177. file gt Schooling Reg No b Cis No Schooling pian All OO e wurrent School Year Student Info Enq School Manageme RegNo 010003 Hame TUDENTOSOS imn Class Name Class NoF4 A i eae RGus Attended SchLvi Sch Sess Cis Lvi _ Cis Name Cis No Subj Grp Status OLA 900 ile suse pest A ESAS TS TD ONES Sm PREC S 2 7 o aea ese Wise Paar EA Height amp Weight Info Upload a hee ee Whole Day Primary SEs Delete Top Delete Bottom Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti raat ea 1 User can change the Status of the last record 2 Anew schooling record will be added if the Status is set to Promoted Repeated Acc Promoted Demote Extended or Transferred 3 System will request for student departing information if the Status is set to Departed 4 A message box will pop up an update confirmation Post effects 1 Form D will be generated when there is a change of Class Level Class Name Code First Day of Attendance or transfer to another class in same school year 2 Form A will be generated when the student is departed in current or previous school year Notes 1 Only the status of the last schooling record in the list can be updated 2 The status of the schooling record in next school year i e school started to plan new school year must be blank and cannot be updated 3
178. g F 23 01 1998 Admission IRTP P1A A 0101002 STUDENTO118 fa F 10 04 1995 Setup PIA 3 0101005 STUDENTO123 gt FAL Ral F 13102 1995 Document P14 4 0101006 STUDENTO114 Aai F 18 08 1995 Report PIA 5 0101010 STUDENTO589 tr ER F 10 05 1995 Data Communic P1A 6 0101011 STUDENTO122 R28 F 117021995 gt Attendance e P1A i 0101012 STUDENTO171 Bree ge F OF 03 1995 gt ent Activities kd gt P1A 8 0101016 STUDENTOOSS oih F 17 01 1995 x Sch House o fea fas Local intranet 4 Select the School House in the drop down list box to select School House for the individual student 5 Click Move Entry button to move selected house s in House Available to House Assigned 6 Click Remove Entry button to move selected house s in House Assigned to House Available 7 Click Assign button to start automatic assignment Automatically Assignment Click Clear All button to clear all the selected School Houses to blank Click Save button at the bottom of the page oo Copyright 2010 Education Bureau The Government of the HKSAR Page 69 All Rights Reserved WEB SAMS User Manual Post effects N A LU Notes The system will only assign house to blank fields Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Version 1 16 Page 70 WEB SAMS User Manual Version 1 16 2 6 Maintain Class Seating 2 6 1 Assign class seating manually LU Function Description
179. g Status Default Destination Category Repeated Copyright 2010 Education Bureau The Government of the HKSAR Page 87 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 Admission 2 9 1 Manual Bulk admission LU Function Description User can admit student by batch LL Pre requisites dy User Procedures 1 Click Student gt Admission gt By Batch from the left menu User sysadmin Login Time 03 01 2011 11 34 Logout Help P3M Current School Year 2010 3 January 2011 11 45 Guardian Into R Al Photo Upload 5 5TU24 01 Student gt Admission gt By Batch Sch House i i 3 School Session Whole Subjects Setup Graduate Desti Admission ByBatch POA SOA SFP es es es ee ae PE a U pow oe E C E dE J FEO ooa hn cei Prides ee CN e OE orae Men chai So ON a E re ten che Sch finer PEO IC TC mna Ea foore em chai Subject Survey PE O i ee I ra 0109 2008 01 09 2008 Man Chai Report PE C E Fa 0170972008 01 09 2008 Wan Chai Data Communic o COo EE oog 2008 Wan Chai Attendance yf a ors ten chai Student Activities a COOS Felt 1 09 2008 nog 2008 Wan Chai an Chai TE v a i i 2 Enter School Session School Level and Class Level to admit the students to the Date the students admitted at 3 Enter the information for each student in the table 4 Cli
180. gt Particulars Upload Photo Photo File Browse 2 The maximum size of photo file is 32KB The best dimensions of photo should be 120 150 pixels Please remember to save the particular information before Upload a photo Otherwise the changes would be lost Upload Photo Sica 4 After the photo file has been selected the text box will be filled and click Upload button to upload the photo file to WebSAMS server Copyright 2010 Education Bureau The Government of the HKSAR Page 24 All Rights Reserved WEB SAMS User Manual b Home School Manageme Student Profile Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Admission IRTP Setup Document Report Data Communia Attendance Student Activities Award amp Punishme Assessment Special Assessme Staff Deployment E CDS HKAT HKEAA Post effects w Version 1 16 sysadmin Login Time 21 05 2009 14 35 Logout Help PRM Current School Year 2007 21 May 2009 16 54 S STU10 04 Student gt Profile gt Particulars Reg Nob 4 Cis Nob Fhoto uploaded successfully Particulars Reg No yYYE STRN English Name Chinese Name cccoe H H H Other Name al Sex Female Wale Date of Birth District Council DOMM Y YY Place of Birth Origin HKIC No O Eh HK Birth CetNo lent Doc Type Ident Doc Nol Nationality Religion Ethnicity Indonesian
181. h Photo and Barcode by Student R STU050 E 2 Function Description Under the Particulars report category this report lists out the student cards with photo and barcode by student according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Student Card with Photo and Barcode by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student records is shown Copyright 2010 Education Bureau The Government of the HKSAR Page 175 All Rights Reserved WEB SAMS User Manual Version 1 16 E WebSAMS System Yersion 1 0 0 BUILD 20102003 Microsoft Internet Explorer Oy x File Edt View Favortes Toole Help Login Time 21 10 2003 09 30 Logout Help PERE ae mT ent Senee Vear TT 21 October 2003 10 02 Y Student Profile STUOS 50 Student gt Report Height amp Weigh Info Upload Photo Upload cch House School Year Current Year 2001 Seating Plan EnglishName CO ChineseName SCS Subjects Setup Reg No CET STRN D E Graduate Desti School Level Secondary School Session Whole Day Admission Class Level far slates al a IRTP Setup W Page 25 of25 H sitio METTI MCS por lo HEROJ HEA Demo Student C E 52 Act
182. he Preview amp Print button to produce the report Post effects LU The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 41 Parent and Guardian List by Student R STU047 E 2 Function Description Under the Particulars report category this report lists out the parents and guardians by student according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 169 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select Parent and Guardian List by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student recorded is shown E WebSAMS System Yersion 1 0 0 BUILD 20102003 Microsoft Internet Explorer Fille Edit View Favyortes Tools Help nin _ Login Time 21 10 2003 09 30 Logout 1 Help PERE DE _ Current say Year 2001 1 October 2003 9 50 Student Profile a S STU08 47 Stu
183. he organization that makes the referral of the student to school For secondary only 8 When maintaining the List of Registered Students you must update the Name of Referral Organization only if you have chosen NGO or Others in the Referral Org dropdown box For secondary only Copyright 2010 Education Bureau The Government of the HKSAR Page 219 All Rights Reserved WEB SAMS User Manual Version 1 16 For Number of Students Survey Primary 5 STU05 07 Student gt Data Communication gt Prepare Outgoing Data gt Statistics of Students and Repeaters by Class Level Shoals Of SHIPS dnd Repeaters by bla Devel Bottom No of Repeaters Total No of Students No of Own Repeaters from Other Sch Sess Class Schools w F3 3A Ah F4 4E E L a O e ith i m ii iii Di Data copied from Student module Copyright 2010 Education Bureau The Government of the HKSAR Page 220 All Rights Reserved WEB SAMS User Manual Version 1 16 For Number of Students Survey Secondary STU05 07 Student gt Data Communication gt Prepare Outgoing Data gt Statistics of Students and Repeaters by Class Level Statistics of Students and Repeaters by Class Level Bottom Class No of Repeaters a Total No of Students No of Own Repeaters from Other Schools At 0 Sears ee a_i mee Sa i ad Ai 4 4 n4 4C 4 41 Yo a O NT at AE
184. hool Level School Session Class Level and Class Name Post effects LU print it Notes 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report The report will be displayed in a pop up window which allows user to preview or In Excel format to fit the report content to one page In the browser select File gt Page Setup In the Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Government of the HKSAR Page 206 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 73 Report on Photo Video Publicity Consent R STU211 E Function Description Under the Special Education Reports report category this report lists out the photo video publicity consent information according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Report on Photo Video Publicity Consent from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help a Login Time 21 10 2003 16 33 Logout 1 Help PERE e eee ear Pernt oe ee inssir
185. ian School Level secondary Sch House School Session W hole Day Seating Plan Class Level Secondary 1 Subjects Setup aoe as All Graduate Desti Print Departed Students Include Printing in Report indicators are checked Format FOF Y Admission IRTP Setup Preview amp Print Document Data Communic Attendance Y JE intermet 2 Specify the School Level School Session Class Level Class Name and Printed Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 29 School House List by House R STU036 E Function Description Under the Schooling report category this report lists out the school houses by house according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 155 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Se
186. ight amp VWweigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Admission IRTP Setup Document Report Data Communic Copyright 2010 Education Bureau The Government of the HKSAR Favorites Tools Help Login Time 16 09 2003 20 49 Logout Help I PRE urrent School Year 2001 4 september 2003 21 26 S 57TU23 06 Student gt Profile gt Document bocument Hame TUCENTOSOS gate Class Name Class Hooft An Document Category Hame Size Author Hame a STUDENTOS05 Gaze Uploaded By Date Uploaded Homework s sadraln Comment eu Teacher A s eacroin T E S TUO Fm H Oo R STU30 Gea H a R STU30 Gea H O R STU3O eae At Comment ee Teacher B s sadrain Comment vie Teacher s sadraln Comment 1491 44 Teacher D s sadrain EB F Ao o oS E Page 48 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects N A Notes E 1 Due to security reasons documents that are confidential or restricted should be placed in the Restricted Document Repository while documents that without any special security concerns should be placed in the Common Document Repository Upload Document LL Function Description User can upload document to different document category LU Pre requisites 1 Document category has already been created i User Procedures 1 Click Upload button User can select Common Document Category or
187. indicators are checked Admission Format POF IRTP Setup Preview amp Print Document Data Communic Attendance Y h intermet 2 Specify the School Year School Level School Session Class Level Class Name and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall E Copyright 2010 Education Bureau The Government of the HKSAR Page 188 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 57 Student Religion by Religion R STU069 E 2 LU Function Description Under the Particulars report category this report lists out students religion by religion according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports 15 User Procedures 1 Select Student Religion by Religion from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102
188. ion And Refrigeration E Task Photo Upload Salat i ore D add 2 Seating Plan F E J 2 Update health record information 3 Click Save button Post effects LU LU N A Notes N A Delete Student Health Record Function Description Copyright 2010 Education Bureau The Government of the HKSAR Page 45 All Rights Reserved WEB SAMS User Manual Version 1 16 User can delete special health records of a student LL Pre requisites N A ve User Procedures E WebSaMs System Yersion 0 9 0 BUILD null Microsoft Internet Explorer l oj x File Edit View Favorites Tools Help ime 03 09 2003 16 17 Logout Help p Titties teen ad Sesh Tay eas ae Se See ee ent Sc Year 2001 3 September 2003 19 04 S STU12 041 Student gt Profile gt Others gt Health Record Reg No b 4 Cls No b Student Info Enq School Managemer RegNo O104005 Names TUDENTOG05 aed Class Name Class Nofi Health Record User defined Fields eo ma Record JIRETUSLE UnsutanieLessons Lessons Sports p p Eo e Air conditioning And Refrigeration acme Bada 3 Seating Plan 1 Check the box to select the health record to be deleted 2 Click Delete button and confirm the operation Height amp Weigh Info Upload Photo Upload Sch House gt Post effects N A L Notes N A Copyright 2010 Education Bureau The Governm
189. ion report category this report lists out the SFP admission list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 127 All Rights Reserved WEB SAMS User Manual Version 1 16 Ye User Procedures 1 Select Admission for SFP List from the report selection page Click on the template link to go to the report parameter screen STU06 02 Student gt Report Admission from SFP List R S TU002 E Built in Template Please input the print criteria School Year A008 School Level Beconda ry School Session Whole Day Placement Stream Anglo Chinese Admission Status Admitted Not admitted OLL Ordered By Student Name STRN Format POF ka E Preview amp Print 2 Specify the School Level School Session Placement Stream Admission Status and Order By 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall
190. ion 1 16 3 Click on the document link to download the document 4 Select target directory to be saved Se i SC Save jni Local Disk L a fl TB_CDS_ SCHEDULE txt Documents and Settings sony My Downloads _ My Music Program Files J WINNT _Naveclt Log AdobeWeb log gt AUTOEXEC BAT CONFIG SYS Deskto E My Documents 4 May Computer pe File name Student doc My Network P Save az Ippe fan Files Cancel 5 Click the Save button The selected document will be saved to the target directory Post effects N A LU Notes N A Move Document LU Function Description User can move document from one document category to another document category within the same document repository i e Common Document Category or Restricted Document Repository LU Pre requisites 1 Document categories have already been created A User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 51 All Rights Reserved WEB SAMS User Manual 1 Select Common Document Category or Restricted Document Repository in Document tab Select the document s to be moved Click Move button Select target category to be moved IN E Web5SAM5 System Yersion 0 9 0 BUILD null Microsoft Internet Explorer File Edit view Favorites Tools Help e 1 2003 20 49 Logout Help pM A E Current School Year 2001 4
191. ion AM Soe e ih Class Level ALL td Graduate Desti Class Name ALL Admission Format PDF z iili Setup Document Data Communic Attendance EI oOo 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects E The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 66 Report on Student Handicap and Special Education Service Group by Item R STU204 E Function Description Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 198 WEB SAMS User Manual Version 1 16 Under the Special Education Reports report category this report lists out students handicap and special education services grouped by item according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Report on Student Handicap and Special Education Service Group by Item from the report selection page Click on the t
192. ites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports ve User Procedures 1 Select Student without Class Class No List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help min Login Time 20 10 2003 11 42 Logout Help PERE NEA B ie ent AEREA ee Current School Year 2001 20 October 2003 16 12 Student El 5TU083 54 Student gt Report Profil z z ane Student without Class Class No List R STU054 E HELLS El Built in Template Info Upload Please input the print criteria Been les grr School Year 3001 SE pial School Level 5 Seating Plan School Session Whole Day Subjects Setup ee i Secondary 1 x Graduate Desti a All E Format POF Admission IRTP Setup H Preview amp Print Document Data Communic Attendance Y a Fa Report p im F Interet a 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LL Notes In Excel format to fit the repor
193. ive Data Communic O RES e HEET HEA Demo Student G Bik e 56 a Ta a PE HEEA Demo SwdemtH E i Active gt Award amp Punishme E Hii m e ai m Assessment E H EEOOO HEA Demo Student J E oie Active Student Card with Photo and Barcode by Student R STU050 E 2 Built in Template Please input the print criteria a a a E om ERAS ft tPCT Special Assessme ee a a ee ee Staff Deployment WH Page 25 o25 H re CDS Format POF Aoo Preview amp Print E To File F reset lt pack H a a neme g 3 Specify the student and select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it E Notes 1 In order to view barcode in Word and Excel format user needs to download the bar code fonts to winnt fonts 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 47 Student Profile List by Class R STU051 E 1 LU Function Description Under the Particulars report category this report lists out students profile by class according to the selected criteria E Pre requisite
194. k Copy from ApL Module 2 Checkbox is checked for students with Elective Subject copied from Applied Learning Module 3 Click Save Post effects The Applied Learning course enrolment will be added to the student subject profile and available for assessment report card or other purposes LU Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 79 All Rights Reserved WEB SAMS User Manual Version 1 16 2 7 3Setup Cross Class Subjects Function Description User can setup the Cross Class Subject Group Non Subject Block or Subject Block to students Pre requisites User should create Cross Class subject in school management User Procedures 5STUH 01 Student gt Subjects Setup School Year 2007 w School Level Primary School Session h Class Level Class Name setup subject Group Elective subject O Group for Cross Class Subject Non Subject Block O Group for Cross Class Subject Subject Block For Cross Class Subject Non Subject Block 1 Click Student gt Subjects Setup from the left menu 2 Select from the drop down list box to set the search criteria 3 Select Group for Cross Class Subject Non Subject Block in Setup 4 Click Search button Copyright 2010 Education Bureau The Government of the HKSAR Page 80 All Rights Reserved WEB SAMS User Manual Version 1 16 a User sysadmin Login Time 18 0 Current Home al 5 S7U44403
195. l By File Upload IRTP Setup Document Subject Survey Report 4 Select the Adm Ind and enter the information of the student 5 Click Save button Post effects For each student admitted the student will be included in Form E or FORM C LU Notes 1 Ifthe Admission Indicator is checked it means that the student is admitted and studying in the Admission Year The value of Admission Indicator may Copyright 2010 Education Bureau The Government of the HKSAR Page 90 All Rights Reserved WEB SAMS User Manual Version 1 16 be different from the value of Admission Status in POA as the student can be admitted promoted through other methods If the student does not exist in this school the student detail will be retrieved from the result of POA If the student exists in this school and has schooling record in the Admission Year the existing student detail will be shown If the student exists in this school and only has schooling record in the school year before the Admission Year the existing student detail will be shown Checking the Admission Indicator and clicking Save will do promotion e g promote repeat demote for the student Critical Validations a An error message will be displayed when the Registration No is duplicated b Only Letters Digits and Spaces are allowed in English Name c Only Chinese Characters is allowed in Chinese Name Spaces amp Other Characters are prohibited
196. lank Current Promoted Repeated Acc Promoted Demoted Graduated Departed Completed S3 Extended Transferred Edit schooling record LU Function Description User can edit the detail of one schooling record each time LL Pre requisites N A a User Procedures Click Student gt Profile from the left menu 2 Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to view 4 Click Schooling tab 10 x File Edit View Favorites Tools Help See Cur mre ent os oo oI Ye ar 2001 S STU20 04 Student gt Profile gt Schooling Reg No b CIs No Schooling keg No olajon Names TUDENTOSOS saat Class Name Class NoP4e4l Sch Year fai Aiiemied Sch Lvi Cis Lvi gnane dc ho iubet EERE 1994 OLeei9eo Finmar Whole Day Pumary3 PIA Repeated Height amp Weight OLeeeoo Prmary Whole Day Friman 3 FiA a Promoted 2000 2001 0ean Prime Whole Day Primma 4 Pi 1 I E Info Upload m a af Photo Upload E 29 August 2003 17 21 Home al Student Info eral School Manageme Student 5 Click First Attended hyperlink to select a schooling record to view Copyright 2010 Education Bureau The Government of the HKSAR Page 28 All Rights Reserved WEB SAMS User Manual Version 1 16 E Web5S
197. le of SOA lf a school is a special school and the student has studied S3 Special Ed Destination Category is editable lf a school is a secondary school and the student has studied S5 S7 S5 S7 Destination Category is editable User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 16 All Rights Reserved WEB SAMS User Manual Version 1 16 S S5TU10 01 Student gt Profile gt Particulars Parocolars Reg No 2001134 STRN OHIO English Name sTIDENT1123 Chinese Name ecco Hd a omermame Sex OFemie Ole Photo Upload Date of Birth 93 09 1995 District Council Tsuen Wan ka EEE ODMMY Y Y Place of Birth Hong Kong Origin Seating Pian HKIC No rie HK Birth Cert No werneex Subjects Setur tiean T Ta Admission Nationality Religion Not Applicable v IRTP Ethnicity ie Spoken Language at Home Date of Entry from Mainland ee E _ Non Chinese Speaki Document DDIM YY es Report Last Post School Information ais Kindergarten v Last School v Last Class ata Communic leigi eae Level Attendance Last School Attended Ch ee Ae ETE Post School Information _ Award amp Punishme urent Schooling Information School Level Session Primary AM School Leaver N Assessment Class Level Name Primary 4 48 Class No Subject Group Other Information C Suspension LI Case Followed by Social Worker Upload Photo Se Delete Special Assessme Staff De
198. lect School House List by House from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help I Login Time 20 10 2003 11 42 Logout Help PIRE Current School Year 2001 20 October 2003 13 55 Student El 5 STU08 36 Student gt Report Profile School House List by House R STU036 E Height amp Weigh Built in Template Info Upload Please input the print criteria BLE h ti School Level secondary Sch House School Session Whole Day Seating Plan School House ALL Subjects Setup Print Departed Students include Printing in Repor indicators are checked Graduate Desti ed PDF E Admission IRTP Setup Document Data Communic Attendance Y St l ne 2 Specify the School Level School Session School House and Printed Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 30 School H
199. mary seating Plan School Session AM Subjects Setup Class Level ALL Graduate Desti Class Name ALL Admission Format FEOF ad ie Preview amp Print Bro rile Reset Setup Document Data Communic Attendance ie E Done fig intemet eg 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects LU The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Copyright 2010 Education Bureau The Government of the HKSAR Page 209 All Rights Reserved WEB SAMS User Manual Version 1 16 L Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 76 Report on Student IRTP Group History R STU214 E Function Description Under the IRTP Reports report category this report lists out students IRTP group history according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Report on Student IRTP Group History from the report selection page Click on the template link to go to the
200. mdentE S pe Format FOF Data Communic ay a Staff Deployment 3 Specify the student and select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Copyright 2010 Education Bureau The Government of the HKSAR Page 173 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall E 2 14 45 Student Card with Photo and Barcode by Class R STU050 E 1 H Function Description Under the Particulars report category this report lists out the student cards with photo and barcode by class according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports 40 User Procedures 1 Select Student Card with Photo and Barcode by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help Login Time 20 10 2003 1
201. module or sent in CDS lf the current year Enrolment Survey has not been sent and the school has started Plan New School Year user can select to prepare one of two years Enrolment Survey Once next year Enrolment Survey has been sent current year Enrolment Survey cannot be generated anymore In Form D Student Particulars Amendment Form D Update Student HKID and Form Ds Student Particulars Supplement while one of them is preparing or confirming the other two cannot be prepared lf the preparation date of the Number of Students Survey Primary Secondary is later than the Reference Date as defined in the Number of Students Survey Primary Secondary parameter file the student data collected in the Number of Students Survey Primary Secondary would be a snapshot of the student data as of the Reference Data i e any new changes after the Reference Date will not be included in the Number of Students Survey Primary Secondary If the current date is on or after the expiry date the prepared Number of Students Survey Primary Secondary data file will be deleted and the status will be reset when the Prepare Outgoing Data screen is displayed For Number of Students Survey Primary Secondary only data prepared on or after the Reference Date as defined in imported parameter file can be confirmed given that the imported parameter file has not expired and no Copyright 2010 Education Bureau The Government of the HKSAR Page 222 All
202. mp Print button to produce the report Post effects LU The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 20 Statistics No of Student by Religion List for Class Level R STU018 E 2 Function Description Under the Statistics report category this report lists out the number of students by religions for class level according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 146 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select Statistics No of Student by Religion List for Class Level from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer OF x File Edit View Favortes Tools Help pe Ti t Fi F Login Time 20 10 2003 11 42 Logout 1 Help PERE iY z T a aean AA TE AAEE Current School Year 2001 20 October 2003 13 45 Student Profile 5 STU0
203. mp Weight Other Name Sex Penallis Wale ea atad Date of Bith 24 08 1998 District Council Wanchai DMM Y Photo Upload Place of Birth Origin ee are HKIC No 3 Birth Cert No Y6464059 Ident Doc Type klent Doc No Seating Plan Nationality Religion Ethnicity Chinese Syri ep Spoken Language at Home Chinese elie Losi TORT oe Mainland Non Chinese Speaking annua IRTP Last School Level Last School Session Last Class Level Setup Last School Attended Post School Information User defined Fie TETA School Level Session Primary AM School Leaver i Class Level Name Primary 2 2A Class No 3 Document Subject Group Report Data Communicati anapenzon ae ee Transcript Printing Fee Remission Attendance E ae Case Followed by Social Worker Social Worker Chinese Student Activities Name Award amp Punishment Top 6 Click different tab to view different information of a student E WebSAMS System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help Time 03 12 2004 15 47 Logout Help PYRE ae Current School Year 2002 3 December 2004 16 40 4 Go To Search 57TU45 10 Student Information Enquiry gt Others gt STA R School Manageme Reg No Student Profile OOO1O06 Name STUDENTOO46 TeHRat Name Class No 24 1 Attendance STA Award amp Punish Assessment SpAssessment Health Recore pr defined Fields STA School Year 2002 se STA
204. mplate Info Upload Please input the print criteria Poel meii School Year 2001 Sch House School Level 5 Seating Plan School Session Whole Day Subjects Setup ciana ewer Secondary 1 E Graduate Desti aes All ba Format POF Admission IRTP Setup Preview amp Print Document Data Communic Attendance r i E Es Report I Interet a 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects LU The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 51 Student Special Health Condition by Student R STU052 E 2 Function Description Under the Particulars report category this report lists out students special health condition by student according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 181 All Rights Reserved WEB SAMS User Manual
205. n R STU045 E Function Description Under the Particulars report category this report lists out the mailing label of guardians according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 166 All Rights Reserved WEB SAMS User Manual Version 1 16 Lt Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports A User Procedures 1 Select Mailing Label Guardian from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help Time 20 10 2003 11 42 Logout Help PERE ae RESO eee same is Current School Year 2001 20 October 2003 15 14 z Sieni S STU08 45 Student gt Report Profile aa 5 Pee Mailing Label Guardian R STU045 E Height amp Weigh Built in Template Info Upload Please input the print criteria PENS fe School Year 2001 sch House School Level Seating Plan School Session Whole Day Subjects Setup i secondary Graduate Desti paaa Name a Z Format FOF Admission IRTP Setup Preview amp Print Document Data Communic Attendance na K te Se ti intermet 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the
206. n 0 9 0 Build19122002a Microsoft Internet Explorer f x File Edit View Favorites Tools Help yswimin Last Login 03 01 2003 09 34 Logout Help poche l a Current School Year 2001 3 January 2003 11 04 Home a S STU14 03 Student gt Seating Plan Student Info Enq School Level Primary School Manageme School Session Whole Day Student Class Level Primary 1 Class Name PIA Pron y F T EES Height amp Weigh Number of Desk Row in Class Info Upload Number of Desk Column in Class Photo Upload Setup Back Sch House Seating Plan Subjects Setup a Graduate Desti Admission IRTP Setup Document Report Data Communic Attendance gt Student Activities he Eje aaa Eloaintranet 6 Ifthe selected class was previously defined user can directly input the class number in the seating plan A WebSAMS System ersion 1 0 0 BUILD 23072003b Microsoft Internet Explorer loj x File Edit view Favorites Tools Help i ne 27 07 2003 20 38 Logout Help PZE VOLDAAN H T Current School Year 2001 27 July 2003 22 58 S 5TU14 02 Student gt Seating Plan Manual Assignment Student Info Enq School Manageme School Level Frimary Student School Session Whole Day Profile Class Level Primary 1 Class Name PLA Height amp Weigh Please input the class no of the students to assign the seating plan manually Info Upload
207. n 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help ve Time 20 10 2003 11 42 Logout Help PRE ncaa ee a n ha Ean Ea Aa i EAN eee eae chool Year 7001 0 October 2003 13 36 Student Profile Class List with STRN DOB and Guardian English Name R STU0O08 E Height amp Weigh Built in Template Info Upload Please input the print criteria PLE LE School Year 3001 nel ites School Level Secondary Seating Plan School Session Whole Day Subjects Setup ae ae Secondary 1 x Graduate Desti naea Mame an Subject Group Admission W l sil ar Print Departed Students include Printing in Report indicators are checked Format POF a Setup Document Data Communic Attendance Y h C ti intermet 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Governm
208. n a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 208 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes LU In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 75 Report on Student IRTP Group R STU213 E Function Description Under the IRTP Reports report category this report lists out students IRTP group according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Report on Student IRTP Group from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edit View Favorites Tools Help Be imn Login Time 21 10 2003 16 33 Logout 1 Help PERE Pie Sai oreo nen te ene one ee Current School Year 2002 21 October 2003 18 23 Student El TU08 213 Student gt Report Profile Report on Student IRTP Group R STU213 E Height amp Weigh Built in Template Info Upload Please input the print criteria UM Tot School Year Current Year 2002 Sch House School Level Pri
209. n and Data Communication Student profile can be maintained including particulars address schooling guardian sibling special education document and others Batch Maintenance allows users to enter and maintain Height and Weight Photo Upload School House and Seating Plan information by Batch Users can also utilise the Information Upload function to upload student and guardian information by batch from a predefined excel spreadsheet format WebSAMS provides seven different admission methods Users can either admit students online individually or by batch The system also allows users to upload admission information by batch from a predefined excel spreadsheet format Data Communication enables schools to communicate with the EDB by sending the latest student data to the EDB Copyright 2010 Education Bureau The Government of the HKSAR Page 1 All Rights Reserved WEB SAMS User Manual 1 2 Function Chart Profile Particulars Address Schooling Guardian Sibling Special Ed Version 1 16 Form A Form As Form B Form D Form Ds Others Health amp User Height amp Weight defined fields Documents Height and Weight Info Upload Student Download template Guardian Upload file Photo Upload Upload a zip file of student photos in jpeg and registration no as photo name School House Seating Plan gt Subject Group Elective Subject gt Cross Class Subj
210. name to download School Year Current Year 200 Photo Upload School Level Primy School Session AM Class Level Frinary Class Name All Sch House Me iz Download ja Windows Internet Explorer x Download Sample Code Table Seating Plan Subjects Setup Graduate Desti 2 Before uploading the file please update the address of the gelevSnt students if necessary Are you sure to upload Admission the Filer IRTP Setup Cancel 2 Select the class and click Download button to download the guardian information in that class 3 Use Excel to open the downloaded file and edit the student information 4 Save the Excel file Copyright 2010 Education Bureau The Government of the HKSAR Page 63 All Rights Reserved WEB SAMS User Manual Version 1 16 5 Click Browse button to select the file to upload 6 Click Upload button 7 A confirmation dialog box will be shown for reminding user to update address of relevant students Click OK button to confirm A confirmation page will be shown if the format and header of the uploaded file is correct w de Guardian Info S STU59 01 Student gt Info Upload gt Guardian Info uardian Info Total Records in the Import File No of Records Imported to the System 0 Import File Name FixGUARDIAN xls ci ci Student Student Guardian Guardian Guni mema a Name Name Title Relation Name Name ry Eng Chi Eng Chi 4A Bz
211. nd if 2 or more such parameter files exist only the latest file can be imported Old parameter files cannot be imported If the Number of Students Survey Primary Secondary parameter data file is being imported while the outgoing Number of Students Survey Primary Secondary file has been prepared the parameter file cannot be Copyright 2010 Education Bureau The Government of the HKSAR Page 228 All Rights Reserved WEB SAMS User Manual Version 1 16 imported for the corresponding school level An error message would be displayed for that If the Number of Students Survey Primary Secondary parameter file is being imported and if 2 or more such parameter files exist only the latest file can be imported Old parameter files cannot be imported ve User Procedures User sysadmin Login Time 29 01 2008 09 44 Logout Help Pacheat Current School Year 2006 29 January 2008 9 45 Home Student Info Eng School Manageme Student Profile Height amp Weigh Info Upload Photo Upload Sch House S STU26 01 Student gt Data Communication gt Process Incoming Data Process Incoming Data Message bescription Subject genie EDB Reply Reply ee Desertion pe c TEN e of Students Survey 27112007 ae Als 1172007 No Normal meer Data BS Data Imported to Module KR Data Import Failed Attachment Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Report Data Communic g
212. ng to the selected criteria Pre requisites Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 168 WEB SAMS User Manual Version 1 16 Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Parent and Guardian List by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help ime 20 10 2003 11 42 Logout Help FERE nga mane ee F Student Profile chool Year 2001 20 October 2003 15 21 l Parent and Guardian List by Class R STU04 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria pin aia School Year 2001 wel tilns School Level Secondary Seating Plan School Session Whole Day Subjects Setup EEH Lana secondary 1 x Graduate Desti oh fan E Aiei Print Departed Students include Printing in Report indicators are checked Format POF Preview amp Print Setup Document Data Communic Attendance s a So ee i intemet 2 Specify the School Year School Level School Session Class Level Class Name and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click t
213. ngly LU Pre requisites 1 This function is for secondary school only 2 The Group for Cross Class Subject for the corresponding SOP subject groups have been created and attached to relevant classes in the School Management 3 The schooling record of the students for the school year and class level mentioned in the Excel file must exist in WebSAMS Ae User Procedures 1 Click Student gt Subjects Setup gt File Upload on the left menu User Login Time 16 04 2009 11 03 Logout Help P2cheae Current School Year 2007 16 April 2009 11 49 Home Me Student Info Enq S 57U53 01 Student gt Subjects Setup gt File Upload School Manageme Student Profile Fee Remission Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Please specify the location of the file to be uploaded Filename and Path xls File has be prepared in the Student Option Programme SOP To Subjects Setup Setup Graduate Desti 2 Click the Browse button to pop up a dialogue box for locating the Excel file to be uploaded 3 Click the Upload button to upload the specified file Post effects 1 The assignment of subjects to the students will be updated accordingly User can input subject score for each student under the Cross Class Subject in Assessment Copyright 2010 Education Bureau The Government of the HKSAR Page 84 All Rights Reserved WEB SAMS User Manual Version 1 16
214. nic Attendance Y E Done l l Internet a 2 Specify the School Year School Level School Session Class Level Class Name Subject Group Print Departed Students and Age Reference Date 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it GI Notes 1 The system will compare the DOB with the Age Reference Date to calculate the age 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Government of the HKSAR Page 134 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 10 Class List with STRN DOB and Guardian English Name R STU008 E Function Description Under the Class List report category this report lists out the class list according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Class List with STRN BOB and Guardian English Name from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersio
215. nment of the HKSAR Page 225 All Rights Reserved WEB SAMS User Manual Version 1 16 WebSAMS System ersion 1 4 2 BUILD 30072007 EDB Windows Internet Explorer File Edit Yiew Favorites Tools Help gt We she webSAMS system Version 1 4 2 a 2 07 EDB CD Home G Feeds J dh Print 2 User s perl Login Time 06 08 2007 12 45 Logout Help PX Current School Year 2006 6 August 2007 14 17 Home S STU26 01 Student gt Data Communication gt Process Incoming Data Student Info Enq PRUSS MASLO PELE gt School Manageme Student Profile Height amp Weigh info Upload B Encrypted BS Data Imported to Module Photo Upload hy Decrypted RR Data Import Failed Sch House 6 Decryption Failed J Attachment Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Report Data Communic KI gt Data Communication i JE ie a Internet R10 4 3 Click the Message Description hyperlink to view the message detail Z http localhost 6080 stu viewIncomingMsg do msgid olx STU26 05 Student gt Data Communication gt View Incoming Message View Incoming Message Description STRN Generated for New Students by Form Subject Code STIM STIM Type Code Data Encryption Level Authenticate Message Status Import Fail Received Time 31402002 06 10 59 AM Priority Moral EDB Reference Reply Deadline School Reference File A
216. nrestricted tabs Auto assignment of House by sorting of Seating plan is used Date of Birth Sex Class no Student name in attendance taking Registration no by class Seating plan with student This function is used to assign subject group photos can be elective subjects and cross class subject to a class printed Cross class subjects are subjects that can be taken by students in different classes of different or same levels By batch Allow user admit a batch of students in one screen POA primary schools can admit P1 student by using a POA data file from EDB in June SOA secondary schools can admit S1 student by using a SOA data file from EDB in June SFP secondary schools can admit non CA students to F4 after submit O M ranking to EDB or admit CA students after receiving SFP data from EDB By File upload User can admit a batch of students by uploading a file A file template can be downloaded by users to input new student records 2 Important Remarks All student records cannot be deleted after sending Enrolment survey or Form B or Form C All suspected dropout students must be departed returned before migrating to next school year Sophisticated security measures to limit access student data In order to access student data users should be members of Student Data Access Team Class teacher School head or Websams System Administrator Copyright 2010 Education Bureau The Government of th
217. nt Subject Combination Survey data LU Function Description User can modify the Student Subject Survey data LU Pre requisites N A oy User Procedures Home al Student Info Enq gt School Manageme S STU55 01 Student gt Subject Survey gt Prepare Subject Combination Survey Data epseipy dieses FYLDE linge byes Student Subject Combination Survey Student School Year 2009 Profile School Level Secondary School Session Thole Day Class Level fall 7 Class Name EJA Height amp Weigh Subject 21N Combined Science Info Upload MOI fa ll v Photo Upload Remark se x Sch House Seating Plan Subjects Setup Combined Science To selected student s taking 21N a Graduate Desti Admission IRTP Setup assign Biology amp Chemistry in Remark colum Aigo 2 Document _ Subject Survey Report Data Communic gt Attendance gt Student Activities 1 Modify the value of Subject MOI Remark Subject Not Taken by the Student and Offered Through Network Programme 2 You may also check the checkbox to select the subject and the remark and click Assign button to assign the remark of the relevant subject to selected students 3 Click Save button Post effects Student Subject Combination Survey data will be updated LU Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 122 All Rights Reserved WEB SAMS User Manual Version 1 16
218. ol Year 2001 20 October 2003 16 09 Student Profile a z z i l Student with Missing Particulars List R STU053 E LELI E Built in Template Info Upload Please input the print criteria aopa a aaa School Year 2001 Sch House School Level Secondary Seating Plan School Session Whole Day Subjects Setup A SIGE Secondary 1 Graduate Desti eae all E Format FOF Admission IRTP H Preview amp Print Setup Document Data Communic Attendance Y piankin C interme 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 183 WEB SAMS User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 53 Student without Class Class No List R STU054 E LL Function Description Under the Missing Info report category this report lists out the students without class or class number according to the selected criteria LU Pre requis
219. ols Help fi Time 21 10 2003 16 33 Logout 1 Help PERE Nee eel ee ere e Ee Current School Year 2002 1 October 2003 18 41 Student E TU08 216 Student gt Report Profile I IRTP Form B R STU216 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Current Year 2002 sch House School Level Primary seating Plan School Session AM Subjects Setup Class Level ALL bi Graduate Desti Class Name ALL S Admission Recent HKAT Result Current Year 2007 IRTP Format POF eat Document Data Communic Attendance CU Tape nes 4 2 Specify the School Year School Level School Session Class Level Class Name and Recent HKAT Result 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 213 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes 1 Users can select students for generating the report Click the Select Student button and a list of students matched with the criteria is displayed Check the box to select students 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page
220. om the drop down list box to set the search criteria 3 Click Search button ysadmin Login Time 03 01 2011 11 34 Logout Help P3chi Current School Year 2010 3 January 2011 11 55 into Upload ES Photo Upload 5 57U24 05 Student gt Admission gt SOA oe of School Year 2011 o enaa Ma School Level secondary Seating Plan x School Session Whole Davy Subjects Setup Hide Show Column Graduate Desti o Admission By Batch POA Chinese Name 201012291 80006655 STUDENT MAHE DESCRIPTION SO006655 BAE 65 F 27 05 1984 2 201012292 so006779 STUDENT NAME DESCRIPTION 0008779 MAG TT F 05 05 1984 SFP 3 E so006787 STUDENT NAME DESCRIETION SO006787 BAAS EB TE F 25 05 1984 SSA i E C 1234540 STUDENT NAME DESCRIPTION 0008705 MAZE 79 F 27405 1984 Individual 5 S0006841 STUDENT NAME DESCRIFTION S000684 R SA F 31705 1984 ay Fle upload Aa DA a T a F E E S0038506 STUDENT NAME DESCRIPTION S0038506 BAAR B 20 Mo 96 05 1984 IRTP ssw K ea Setup Document Subject Survey 4 Select the Adm Ind and enter the information of the student 5 Click Save button Post effects Admitted students will be included in Form E or Form B LU Notes 1 Anerror message will be displayed when the Registration No is duplicated 2 Only Letters Digits and Spaces are allowed in English Name Copyright 2010 Education Bureau The Government of the HKSAR Page 92 All Rights Re
221. on Post effects N A LU Notes 1 Student s registration no will be used as the filename of the individual photo in the zip file in order to match with a particular student 2 The photo file must be Jpeg format 3 The file size of the image must be less than 32 KB 4 No matter how big or small the image the photo will be displayed as 120 x 150 Copyright 2010 Education Bureau The Government of the HKSAR Page 68 All Rights Reserved WEB SAMS User Manual 2 9 LL LU Version 1 16 Maintain School House Function Description User can assign School House to the students in batch Assignment can be performed manually or automatically Pre requisites Activate house code in code management User Procedures 1 Click Student gt School House from the left menu 2 Select from the drop down list box to select the search criteria 3 Click Search button House ETE House ILD 1912 selected list Bile Edit available list Home al S STU15 02 Student gt School House Student Info Enq School Leve i Whole Day School Manageme c D All Student House Available a House selected Assignment Order Profile Class Name Height amp Weight se lo Photo Upload _Assign J Clear ATI Seating Plan Subjects Setup Class Cis No Reg No Chinese DOB School AEE ES Name Name House depegn P1A 1 0101001 STUDENT won
222. on gt Prepare Outgoing Data Prepare tutgomg Wata Form Ds Student Particulars Supplement Copyright 2010 Education Bureau The Government of the HKSAR Page 216 All Rights Reserved WEB SAMS User Manual Version 1 16 iv Check the checkboxes to select the students Id Page o2 M Bottom fo eae cnn 01801 gt a wa 2002097 LAW TSZ TING ai 29300199 v Click the Add button to add the selected students oe l Top vi The screen will return to the page before and list the selected students STUS54 01 Student Data Communication gt Prepare Outgoing Data Prepare jerjer Data Form Ds Student Particulars Supplement Date Created STRN Class ClsNo Student Name Form Ds aaa il ae a ara ze ae E io 23 05 2008 0287326 TE 3 CHAN WAI LAM E 23 05 2008 74550345 E E LAM HOI HIM Delete I Check the checkboxes to select the students li Click the Delete button to delete the selected students 5 57U54 01 Student gt Data Communication gt Prepare Outgoing Data Prepare Efipecpeippe ata Form Ds _ Supplement z l Form Ds Cis No Student Name Completed Date Created 23 05 2008 V0287326 Pe 6a 2 f CHAN WAT LAM f woo 2305 2008 p vass3345 Pe e 5 f IMn WO Complete Form Ds i Select the Y N link to complete Form Ds Copyright 2010 Education Bureau The Government of the HKSAR Page 2
223. other parent of the student will be removed Add Guardian by Copy from Sibling Function Description User can add student parent or guardian information by copying from sibling Pre requisites sibling s has been added User Procedures 1 Click Copy from sibling button in Student gt Profile gt Guardian E WebSaMs System Yersion 0 9 0 BUILD null Microsoft Internet Explorer i z ioj x File Edit View Favorites Tools Help n Time 02 09 2003 16 22 Logout Help PAME eS Current School Year 2001 2 September 2003 16 39 Home Student Info Enq School Manageme w Student Class Name Class NoF 44 1 Sibling Class Level Name opy Parent Guardian Info from the sibling Info Upload Photo Upload feat Father Y LOG eea Ee F Pd Pie Sch House Please check all the Parent f Guardian Info you want to copy Seating Plan Subjects Setup Graduate Desti cl 2 Check the box to select the sibling 3 Click Save button Copyright 2010 Education Bureau The Government of the HKSAR Page 35 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects N A L Notes 1 If user updates the Guardian information of a student who has siblings the guardian of the siblings with same guardian name will be updated too Add Guardian to student by searching LU Function Description User can add student parent or guardian information by copying from sibling LL Pre requisite
224. ouse 2 EE Unsuitable 2 n a EE Unsuitable Lessons Remarks teh SOA SEP a a ae ae SSA Airconditioning And Refrigeration Chinese Language Individual Computer Studies By File Uploa Design And Technology English Language IRTP EthicaliReligious Education Secondari Setup Fabrication General Studies Home Economics Information Technology 6 Click Add button 7 Fill in Health Record information 8 Click Save button and confirm the operation Post effects Copyright 2010 Education Bureau The Government of the HKSAR Page 44 All Rights Reserved WEB SAMS LU L User Manual Version 1 16 N A LL Notes N A Update Student Health Record Function Description User can update special health records of a student Pre requisites N A User Procedures 1 Click Health Record link in Others tab E WebSAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer E File Edit view Favorites Tools Help ime 03 09 2003 Ts 17 Logout Help pacha Current School Year 2001 3 September 2003 19 03 S STU12 01 Student gt Profile gt Others gt Health Record Reg No b Cis No b Student Info Enq School Manageme aaa eee RegNo OLOL00S Names TUDENTOG0S sedi Class Name Class NoF4A 1 Student Health Record User defined Fields Profile peor Record Height amp Weigh JESSE Unsuitable Lessons Sports Info Upload j oe Minor FE Alr Air conditioning And Refrigerat
225. ouse List by House with Chinese Name R STU037 E Function Description Under the Schooling report category this report lists out the school houses by house with Chinese names of students according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 156 All Rights Reserved WEB SAMS User Manual Version 1 16 1 Select School House List by House with Chinese Name from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help i Login Time 20 10 2003 11 42 Logout Help PERE be rece aS ree renee Bite TT De Da ee eee Current School Year 2001 20 October 2003 13 56 Student El 5 STUO8 37 Student gt Report Profile z z l School House List by House with Chinese Name R STUO37 E Helitaw el Built in Template Info Upload Please input the print criteria Houta pia School Level Sch House School Session Whole Day Seating Plan School House ALL Seca t Departed Students Include Printing in Report indicators are checked Format POF Graduate Desti TB Preview amp Print Bg To File J Pp Reset Admission IRTP Setup Documen
226. pload student photos in bulk by a zip containing photo files in JPG format LU Pre requisites N A We User Procedures 1 Click Student gt Photo Upload from the left menu E WebSaMmMs System Yersion 1 0 0 BUILD 23072003b Microsoft Internet Explorer File Edit View Favorites Tools Help Logout Help PHK 27 July 2003 22 39 School Manageme 5 STU25 01 Student Photo Upload Student Photo File zip Browse Profile The maximum size of each photo file is 32K bytes Height amp Weigh The best dimensions of photo should be 120 150 pixels the file name of each photo should be the same as registration number Info Upload the maximum number of photos is 100 Alien 2 Click Browse button to select the file to upload 3 Click Upload button Home 5TU25 02 Student Photo Upload Class Class Chinese Hatch max aiu Ming z Match Ooo2003 PAL Tea FUNG M TONG MING WONG BA F Copyright 2010 Education Bureau The Government of the HKSAR Page 67 All Rights Reserved Student Info Enqui TF School Management Student Profile Height amp Weight Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Destinati Admission IRTP Setup Document Report 4 Verify the photo with the student detail WEB SAMS User Manual Version 1 16 5 Select the students who have to update the photo 6 Click the Confirm butt
227. ployment CDSs HKAT HKEAA SPA 1 Click Student gt Profile in left menu 2 Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to view 4 Edit the information in the Student Particulars screen Click the Save button 5 Ifthe STRN of the students is modified deleted and whose admission has been reported earlier a pop up message will be displayed and confirm whether re generate Form B C Post effects Form D will be generated when change of the information Class Level Class Name Code Sex Student English Name Student Chinese Name HKID HK Birth Certificate No Document type and Document no Home District Council Ethnicity Sooken Language at Home Arrival Date of Newly Arrived Children from Mainland First day of Attendance in this class When HKID or HK Birth Certificate is removed will be sent out in Form D to EDB to clear those fields in EDB Form B C will be regenerated when user confirmed the pop up message The following fields amendment would be further submitted to EDB by Form D Student English Name Student Chinese Name Sex Copyright 2010 Education Bureau The Government of the HKSAR Page 17 All Rights Reserved WEB SAMS User Manual LU Version 1 16 Date of Birth HKID Number HK Birth Certificate Number Other ID Document Type Code
228. pyright 2010 Education Bureau The Government of the HKSAR Page 99 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 7 Admission By File Upload LU Function Description User can admit student by file upload LU Pre requisites N A dG User Procedures User sysadmin Login Time 17 0 Current Seating Plan PA Subjects Setup 5 S7TU43 01 Student gt Admission gt By File Upload Graduate Desti T Please speLiiy Wre Law Ui Ure me Lu Le upia Admission Filename and Path xls By Batch EEEEERIRERERIERieeeeen POA Note To avoid overloading the system it is recommended to include less than 100 student records the upload file a SFP Download the template file for file uploau Download Sample Code Table Click Student gt Admission gt By File Upload from the left menu Click Download button to download the template file for file upload Use Excel to open the template file and input the new student records Save the Excel file Click Browse button to select the file to upload Click Upload button SSA Individual oa a Summary of the result will be shown If there is error in the uploaded file no student will be admitted Copyright 2010 Education Bureau The Government of the HKSAR Page 100 All Rights Reserved WEB SAMS User Manual Version 1 16 t Time 23 07 2003 12 27 Logout Help PAME moa Current School Year 2001
229. r the information of the student Oy User sysadmin Login Time 03 01 2011 12 07 Logout Help Pacheat Current School Year 2010 3 January 2011 12 04 lome STU24 09 Student gt Admission gt SSA student Info Enq 5 5 ial arian School Year 2010 oal Manageme kaha Led e dent school Session Whole Day R Filter Stage 5 EE Hide Show Col he Height amp Weigh A LA Info Upload Photo Upload rot ae HKID 1 2 a 4 5 6 T Seating Plan Sch House oe 5 OSS SSS i SE subjects Setup l 400001 09176636 BHFUSG BAS PIR eee ou a O e THFFS HO KIT CY d d dl Graduate Desti Admission ar09 22 01 1991 27 01 1993 13703 1993 By Batch POA noc lL Zs mi E Individual By File Upload 5 Click Save button Post effects N A L Notes Critical Validations 1 An error message will be displayed when the Registration No is duplicated 2 Only Letters Digits and Spaces are allowed in English Name Copyright 2010 Education Bureau The Government of the HKSAR Page 96 All Rights Reserved WEB SAMS User Manual 3 4 CON DO 10 11 12 13 Version 1 16
230. re confidential or restricted should be placed in the Restricted Document Repository while documents that without any special security concerns should be placed in the Common Document Repository Delete Document LU Function Description User can delete document from repository for an individual student LU Pre requisites N A s User Procedures Click Student gt Document gt Housekeeping in left menu Select either common document category or restricted document repository by clicking on the Common Document Category link or Switch to Restricted Document Repository respectively 3 Click Search button 4 List of matched document is displayed Check the box to select the document to be deleted DMD File Edit wiew Favorites Tools Help sadn Last Legin 0301 2003 09 34 En out Help aes I pH a a Tee OL rn i ss le noe Current School vear 2001 3 January 2003 11 40 Home Student Info Eng School Manageme Student 5 5TU50 01 Student gt Document gt Housekeeping Author pale Uploaded By Height amp Weigh User ID Date Uploaded From info Upload DOMME Photo Upload Remarks SchHouse Utes Seating Plan Subjects Setup Document Category 7 Date l ee i Nane Name Unloaded Uploaded By Author Student Name O Studentdoc catO1 2635 5 KR 02 01 2003 sysadmin STUDENTOO1 1 Admission mi ident doc catli 2035 5 KE 312002 sysadmin STUDENT wong IRTP Setup
231. report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 25 Statistics Student Subject Enrolment Report by Class R STU077 E Function Description Under the Statistics report category this report lists out the student subject information according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 151 WEB SAMS User Manual L Version 1 16 Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Statistics Student Subject Enrolment Report by Class from the report selection page Click on the template link to go to the report parameter screen Student Profile 5TU06 77 Student gt Report Height amp Weigh Statistics Student Subject Enrolment Report by Class R S TU077 E pone Built in Template sii crams Please input the print criteria Photo Upload Sch House School Year Seatina Pl School Level eating Plan School Session ME edema Class Level Graduate Desti Class Name 1A Admission Subject l IRTP rad Orientation Horizontal Vertical pooma Option l Subject Component Subject Survey Print Departed Students Format Report Data Communic Preview
232. report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer OF x File Edit View Favorites Tools Help Re min Login Time 21 10 2003 16 33 Logout Help PERE z7 a ae aint Catal ei Seis Seas no Current School Year 200 1 October 7003 18 28 a S NET Student TU08 214 Student gt Report Profile A l Report on Student IRTP Group History R STU214 E apn E Built in Template Info Upload Please input the print criteria Fhoto Upload School Year Current Year 20075 Sch House School Level Primary Seating Plan School Session AM Subjects Setup Class Level pm H Graduate Desti Class Name ja Admission Format PoF A RIE Preview amp Print To File Reset Back Set etup Document Data Communic Attendance i E Done o i F Interet Ab 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Copyright 2010 Education Bureau The Government of the HKSAR Page 210 All Rights Reserved WEB SAMS User Manual Version 1 16 Inthe Page Setup pop up window in
233. report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it LL Notes 1 Departed students are excluded without checking the printing in report indicator 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 39 New Arrival Children from Mainland List R STU046 E E Function Description Under the Particulars report category this report lists out the new arrival children from Mainland according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 167 All Rights Reserved WEB SAMS User Manual L M6 Version 1 16 Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select New Arrival Children from Mainland List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer Fille Edit View Favorites Tools Help ime 20 10 2003 11 42 Logout Help PERE saps ee ee ee Current School Year 2001 pe _ op eet r san 20
234. riteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 145 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select Statistics No of student by Religion List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help a Login Time 20 10 2003 11 42 Logout Help PIRE _ ESAS Eiti ile me Current School Year 2001 20 October 2003 13 44 Student Profile 5 STU08 13 Student gt Report Statistics No of Student by Religion List R STU018 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria MELAN oad School Level Secondary Sch House School Session Whole Day Seating Plan Whole School O E Class Lewel Subjects Setup Secondary 1 x i Class Name All Graduate Desti Format FOF Admission IRTP Setup Preview amp Print Document 2 ee ee ee Data Communic Attendance Y 2 Report l T 1 Internet a 2 Specify the School Level School Session Whole School Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview a
235. rmation should be valid School Year Class Level and Class Code Class Code cannot be empty should be valid If the Ident Doc Type code is 08 One way Permit the Date of Entry from Mainland cannot be empty 2 3 2Upload Guardian Information E Function Description Guardian Information Upload allows user to do batch updating of guardian records by uploading a transaction data file User first has to select the year current or next school year if available Then a class to download the student list with guardian records in that class Then user can create edit the guardian records in Excel format Afterwards user has to save the file Finally user can upload the file If there is no error in the uploaded file the guardian records will be added updated accordingly E Pre requisites N A s User Procedures 1 Click Student gt Info Upload gt Guardian Info from the left menu Home Student Info Eng School Manageme 5 57TU58 04 Student gt Info Upload gt Guardian Info Please specify the location of the file to be uploaded Filename and Path xls Student Please close the Excel file before uploading Profile Note To avoid overloading the system it is recommended to keep only updated or newby created records in the upload file The total number of records shall not exceeq e Height amp Weigh Upload ___ _ D o info Upload student Info Please select class
236. rmet 2 Specify the School Level School Session Whole School Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it L Notes 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Government of the HKSAR Page 141 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 16 Statistics No of Student by District Council List for Class Level R STU015 E 2 Function Description Under the Statistics report category this report lists out the number of students by District Council for class level according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Statistics No of Student by District Council List for Class Level from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorte
237. rowser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 65 Report on Student Handicap and Special Education Service R STU203 E LU Function Description Under the Special Education Reports report category this report lists out students handicap and special education services according to the selected criteria Copyright 2010 Education Bureau The Government of the HKSAR Page 197 All Rights Reserved WEB SAMS User Manual L M6 Version 1 16 Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Report on Student Handicap and Special Education Service from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 20102003a Microsoft Internet Explorer File Edt View Favorites Tools Help Time 21 10 2003 16 33 Logout 1 Help PRE ATE site He al Lael lt a Current School Year 2002 21 October 2003 16 59 yuan S STU08 203 Student gt Report Prone Report on Student Handicap and Special Education Service R STU203 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Current Year 2002 SESLER School Level Primary Seating Plan School Sess
238. rrent School Year 200 1 October 2003 17 24 Student fel S STU8 206 Student gt Report Profile Report on Allowance Assistance R STU206 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year Current Year 2002 Sch House School Level Primary Seating Plan School Session AM Subjects Setup Class Level ALL a Graduate Desti Class Name ALL Admission Format PDF i oli Setup Document Data Communic Attendance apne Done i intemet O g 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 201 All Rights Reserved WEB SAMS LU User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 69 Report on Height amp Weight R STU207 E Function Description Under the Special Education Reports report category this report lists out the height and weight information according to the selected criteria
239. rsion 0 9 0 Build19122002a Microsoft Internet Explorer File Edit view Favorites Tools Help ysudmin Last Login 03 01 2003 09 34 Logout Help pocheae Current School Year 2001 3 January 2003 11 31 Seating Plan S STU49 01 Student gt Document Category Subjects Setup Template Downl ee Name Date Created CreatedBy Restricted Remarks 31 12 2002 sysadmin gt Admission gt IRTP gt Document _ Category Housekeeping Report Data Comm gt Attendance gt Student Activities gt Award amp Punishme gt Assessment gt Special Assessme gt Staff Deployment gt HKAT gt HKEAA gt Report Managemen O Be tocalintranet 3 Click Delete button and confirm the operation Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 113 All Rights Reserved WEB SAMS User Manual Version 1 16 LL Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 114 All Rights Reserved WEB SAMS User Manual Version 1 16 2 12 2 Housekeeping Search Document LU Function Description User can search document in different document categories GI Pre requisites N A dy User Procedures 1 Click Student gt Document gt Housekeeping from the left menu 2 Select either common document category or restricted document repository by clicking on the Common Document Category link
240. rt Bit Statistics 3 Graduates Destination Category Report R STUO071 E Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload School Year 2002 Sch House School Level Secondary School Session Whole Day Format FIF I Preview amp Print Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Data Communic Attendance g Eiee A E x z E fof Local intranet Specify the School Year School Level School Session Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report B a Copyright 2010 Education Bureau The Government of the HKSAR Page 191 All Rights Reserved WEB SAMS User Manual Version 1 16 Post effects LU L L The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Only special school that has secondary school level is allow to print this report 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 60 Statistics S5 graduates destination category R STU072 E Function Description Under the Statistics report category this report lists out S5 graduates destination category Pre requisites Adobe Acrobat Read
241. s Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports ae User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 176 All Rights Reserved WEB SAMS User Manual 1 Version 1 16 Select Student Profile List by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer TET CL File Edt View Favortes Tools Help saa Time 20 10 2003 11 42 L L agout Hep PERE E ee E e hE 2003 15 49 Student El 5TU08 51 Student gt Report Student Profile List by Class R STU051 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria Photo Upload Sch House Profile School Year School Level Seating Plan School Session Whole Day Subjects Setup aac Secondary 1 aera cass Name Admission IRTP Preview amp Print Format POF Setup Document Data Communic Attendance ra Report m i F Internet 2 4 Y Specify the School Year School Level School Session Class Level and Class Name Select the format of the report to be one of PDF Word RTF Excel Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyrigh
242. s LU LU 1 The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Only secondary school is allowed to print this report 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 61 Statistics S7 graduates destination category R STU073 E Function Description Under the Statistics report category this report lists out S7 graduates destination category Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports School is a secondary school User Procedures Select Statistics S7 graduates destination category from the report selection page Click on the template link to go to the report parameter screen Copyright 2010 Education Bureau The Government of the HKSAR Page 193 All Rights Reserved WEB SAMS User Manual Version 1 16 E WebS4amMs System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer ia ioj x File Edit View Favorites Tools Help Login Time 01 ardia 15 33 Logout Help PRE RAST PI ie PUL ees Current School Year 7002 1 December 27004 16 50 w Student 5 STU08 73 Student gt Report Profile Statistics 57 Graduates Destination Category Report R S
243. s N A User Procedures 1 Click Search button in Guardian tab 2 Fill in the Search criteria to search appropriate student E WebSAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer p ioj x File Edit View Favorites Tools Help ime 16 09 2003 17 02 Logout 1 Help PZM iced We aia E Current School Year 2001 2 September 2003 17 52 5 5TU11 03 Student gt Profile gt Guardian Student Info Enq Gardan RegNo OLODI Names TUDENTOS05 gedit Search for other sibling s of the above student School Manageme Student Class Name Class NoF441 Profile Sibling Name English STUDENTO300 Sibling Name Chinese o EAE 5ibling Reg No Guardian Name English Info Upload Guardian Name Chinese Guardian HKID a Photo Upload 4 Sch House Seating Plan School Session sex Class DOB WhokDay M PAPIA 0501990 Subjects Setup TUDENTU OOG BA Graduate Desti Admission aoo 3 Click the Reg No link to select the appropriate student from the search result Copyright 2010 Education Bureau The Government of the HKSAR Page 36 All Rights Reserved WEB SAMS User Manual Version 1 16 E Web5SAM5 System Yersion 0 9 0 BUILD null Microsoft Internet Explorer File Home Edit View Favorites Tools Help gin Time 18 09 2003 17 02 Logout Help Pacha ann sepa Patient ifs e urrent School Year 2001 2
244. s saved 0 record s rejected uardian Info Total Records in the Import File No of Records Imported to the System i Import File Name FixGUARDIAN xls Same as Class Cls a paasa k Someone Mosley Guardian Parent HKIC _ Telj Emergency Student s Flat Floor Block Building Name Name Title Relation Name Name p Occupation Estate Name No ind Committee No Noj TelNo Address Eng Eng Eng Eng Eng Chi Eng Ch ahi f 1A 1 Student Mr Father Testing No No No testing Parent A Accept R Reject C Create U Update oft en pel eel el el a 1 SL 12 Click Close button to close the confirmation page Post effects A summary on the validation result of the records in uploaded file will be displayed User can generate the error report to view the details i e Invalid fields involved of validation result Copyright 2010 Education Bureau The Government of the HKSAR Page 65 All Rights Reserved WEB SAMS User Manual Version 1 16 L Notes 1 User has to input codes for some of the fields User can download the Sample Code Table to get the codes However it is only a sample As codes can be changed please refer to the Code Management to get the latest codes available 2 User has to close the file before uploading it 3 To avoid overloading the system it is recommended to keep only updated or newly created guardian records in the
245. s Tools Help ime 20 10 2003 11 42 Logout Help PIRE ee Current School Year 2001 20 October 2003 13 42 Student E Profile Height amp Weigh Info Upload Built in Template Photo Upload Please input the print criteria sch House School Level Seoondary Seating Plan School Session Whole Day Class Level Secondary 1 Subjects Setup Secondary 1 Format POF 5 STU08 315 Student gt Report Statistics No of Student by District Council List for Class Level R STU015 E 2 Graduate Desti Preview amp Print F Admission IRTP Setup Document Data Communic Attendance Y 2 Report l Internet ae 2 Specify the School Level School Session and Class Level 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 142 All Rights Reserved WEB SAMS LU User Manual Version 1 16 LU Notes 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 17 Statistics No of Student by School House List R STU016
246. scription Under the Schooling report category this report lists out the departed students according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 153 All Rights Reserved WEB SAMS User Manual Version 1 16 se User Procedures 1 Select Departed Student List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help un Login Time 20 10 2003 11 42 Logout Help PERE i Current School Year 2001 20 October 2003 13 54 Student El 5TU08 31 Student gt Report Height amp Weigh Built in Template Info Upload Please input the print criteria Pinin enen School Year 2001 SED Liles School Level Seating Plan School Session Whole Day Subjects Setup pu Secondary 1 El Graduate Desti na All IE E Subject Group all gt es Format PF H H Preview amp Print Setup Document Data Communic Attendance Y Done IT T T Internet a 2 Specify the School Year School Level School Session Class Level Class Name and Subject Group 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Pre
247. served WEB SAMS User Manual 3 4 Oo OO Version 1 16 Only Chinese Characters is allowed in Chinese Name Spaces amp Other Characters are prohibited Class No cannot be duplicated in a class and can only be two digit positive number DOB must be lt System Date DOB lt Date of Admission lt First Day of Attendance First Day of Attendance should be within a school year Warning message Is to be given if student not apply in special school fall outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old User must input one of the following fields HKID HK Birth certificate STRN ID document type amp ID document No Registration No STRN HKID HK Birth Cert No should be unique HK Birth Cert No should be in the format of A999999XXXXxX If STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible The system will warn user if HKID No is not equal to STRN The system will warn user if HK Birth certificate No is not equal to STRN Copyright 2010 Education Bureau The Government of the HKSAR Page 93 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 4Admission SFP LU Function Description User can admit student from SFP LU Pre requisites 1 Starting of IYP and 2 Non CP SFP O M Ranking data file has been sent to EDB in SPA
248. sion Whole Day Subjects Setup a aa Secondary 1 zi Graduate Desti oaae am All ud a Without Guardian Without Parent and Guardian IRTP Format POF Setup Document Data Communic Attendance r E C ti intermet 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Copyright 2010 Education Bureau The Government of the HKSAR Page 185 All Rights Reserved WEB SAMS User Manual Version 1 16 Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 55 Class List with User defined Field R STU068 E LL Function Description Under the Class List report category this report lists out the class list according to the selected criteria LU Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 186 All Rights Reserved WEB SAMS User Manual 6 Version 1 16 User Procedures 1
249. ss e HSE e Retrieve Codes L STU29 Generate Form A e SCH e Retrieve school info e g school ID language e CDS e Send Data File to CDS e Receive Acknowledgement from CDS LL STU53 Generate Form As e SCH e Retrieve school info e g school ID language e CDS e Send Data File to CDS Copyright 2010 Education Bureau The Government of the HKSAR Page 11 All Rights Reserved WEB SAMS User Manual Version 1 16 e Receive Acknowledgement from CDS STU30 Generate Form B e SCH e Retrieve school info e g school ID language e CDS e Send Data File to CDS e Receive Acknowledgement from CDS STU31 Generate Form C e SCH e Retrieve school info e g school ID language e CDS e Send Data File to CDS e Receive Acknowledgement from CDS STU32 Generate Form D e SCH e Retrieve school info e g school ID language e CDS e Send Data File to CDS e Receive Acknowledgement from CDS STU54 Generate Form Ds e SCH e Retrieve school info e g school ID language e CDS e Send Data File to CDS e Receive Acknowledgement from CDS STU33 Generate Enrolment Survey e SCH e Retrieve school info e g school ID language e Retrieve school year start and end date e CDS e Send Data File to CDS e Receive Acknowledgement from CDS e HSE e Retrieve Codes STU34 Generate Student Chinese Name Data e SCH e Retrieve school info e g school ID language e CDS
250. t 2 Specify the School Year School Level School Session Class Level Class Name Subject Group and Print Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall Copyright 2010 Education Bureau The Government of the HKSAR Page 136 All Rights Reserved WEB SAMS User Manual Version 1 16 2 14 12 Class List with Father and Mother Contact R STU010 E LU Function Description Under the Class List report category this report lists out the class list according to the selected criteria E Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports 15 User Procedures 1 Select Class List with Father and Mother Contact from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help ogin Time 20 10 2003 11 42 Logout 1 Help PERE Current School
251. t 2010 Education Bureau The Government of the HKSAR Page 177 All Rights Reserved WEB SAMS L User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 48 Student Profile List by Student R STU051 E 2 Function Description Under the Particulars report category this report lists out students profile by student according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Student Profile List by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student records is shown E WebSAMS System Yersion 1 0 0 BUILD 20102003 Microsoft Internet Explorer OF x File Edt View Favortes Toole Help nin Login Time 21 10 2003 09 30 Logout 1 Help pea L Current School Year 2001 21 October 2003 10 08 w Student al STU08 51 Student gt Report Profile Height amp Weigh student Profile List by Student R 5TU051 E 2 Built in Template Info Upload Please input the print criteria Photo Upload
252. t Data Communic Attendance Y s biian 2 Specify the School Level School Session School House and Printed Departed Students 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 31 Student Achievement List by Class R STU040 E 1 Function Description Under the Schooling report category this report lists out the students achievement list by class according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 157 All Rights Reserved WEB SAMS User Manual Version 1 16 1 Select Student Achievement List by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help Time 20 10 2003 11 42 Logout 1 Help PERE
253. t Profile Height amp Weigh Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti 5 STU08 316 Student gt Report Statistics No of Student by School House List for Class Level R STU016 E 2 Built in Template Please input the print criteria School Level secondary School Session Whole Day Class Level Secondary 1 Format POF Preview amp Print Admission IRTP Setup Document Data Communic Attendance Y 2 Report T T Internet a 2 Specify the School Level School Session and Class Level 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR All Rights Reserved Page 144 WEB SAMS User Manual Version 1 16 L Notes LU 1 Departed students are excluded 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 19 Statistics No of Student by Religion List R STU018 E 1 Function Description Under the Statistics report category this report lists out the number of students by religion according to the selected c
254. t Attendance gt Student Activities gt Award amp Punishme gt Assessment gt SLP gt Special Assessme gt Staff Deployment Report Manageme Oo rs i i E se ay 1 Select the data file to be imported by clicking the radio button 2 Click Import button Post effects lf data file is successfully imported student records will be updated accordingly System will clear all the Student Subject Combination Survey data of the school year after imported a new Student Subject Combination Survey parameter data file LU Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 229 All Rights Reserved WEB SAMS User Manual Version 1 16 2 16Student Information Enquiry LU Function Description User can view all the information of a student LU Pre requisites User should have the access right of this function By default only SCHOOL HEAD has this right dy User Procedures User sysadmin Login Time 03 01 2011 11 34 Logout Help PZM Current School Year 2010 3 January 2011 12 21 lA S STU45 01 Student Information Enquiry gt Search Student ia z gt Schoo Manageme School Year Current Year 2010 EJ English Name Chan Chinese Name Student Reg No STRN oe School Level All vi School Session All ivi ae Class Level All Iv Class N
255. t Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Sibling Information List by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student records is shown a WebSAMS System Version 1 0 0 BUILD 20102003 Microsoft Internet Explorer OF x File Edt View Favortes Toole Help nin Login Time 21 10 2003 09 30 Logout Help Pe lt TEE eae Year 2001 21 October 2003 10 01 El F Profile 5 STU08 49 Student gt Report Height amp Weigh Info Upload Sibling Information List by Student R STUO49 E 2 Built in Template Photo Upload Please input the print criteria Sch House School Year Current Year z001 Seating Plan Current Yearf2oot EnglishName Chinese Name Subjects Setup g Sete RegNo STRN a Manaecinn School Level Secondary School Session Whole Day Class Level Class Name IRTP All All Setup Document WH Page 25 of25 H _ Regno EngName ee STRN Status loJa ERO HEREA ui wa C a 5a Active Attendance HEBOOO HEEA Demo Student EE as EE 56 _ Student Activities usud HEEA a ShudentH ese e a Award amp Punishme H HEEA Demo Stadent aE Assessment e a a me Ha es fo Special Assessme lol CENL REA S
256. t content to one page Copyright 2010 Education Bureau The Government of the HKSAR Page 184 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 54 Student without Parent Guardian Information R STU055 E Function Description Under the Missing Info report category this report lists out the students without parent guardian information according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports User Procedures 1 Select Student without Parent Guardian Information from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help n Login Time 20 10 2003 11 42 Logout Help pea ju aire esac TEN bese eee eee Current School Year 2001 20 October 2003 16 16 Student El STU03 55 Student gt Report Profil 7 z ji Student without Parent Guardian Information R STUO55 E Height amp Weigh Built in Template Info Upload Please input the print criteria Ehan Upin School Year 2001 Sch House School Level secondary Seating Plan School Ses
257. t menu E Web5SAMS System Yersion 1 0 0 BUILD 23072003b Microsoft Internet Explorer File Edit View Favorites Tools Help i win Login Time 27 07 2003 20 38 Logout Help pach Current School Year 2001 2f July 2003 23 45 Sch House a Seating Plan 5 5TU35 01 Student gt Setup gt User defined Field Display __ tC fauiit value i eR ae Admission IRTP o Setup User defined Student Defar Document Report Data Communic Attendance Student Actnaties Award amp Punishme Assessment Special Assessme Staff Deployment Acces a Save af 2 Fill in the user defined fields information 3 Click Save button Post effects 1 Activated User Defined Fields will show up in all in Others tab of Student Profile Notes LU Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 109 All Rights Reserved WEB SAMS User Manual 2 11 2 Setup Student Default LU Function Description Version 1 16 User can setup the default values for student admission LL Pre requisites N A A User Procedures 1 School Manageme Click Student gt Setup gt Student Default from the left menu Home Student info Eng Student Profile Height amp Weigh info Upload Photo Upload ch House Seating Plan 5TU13 01 Student gt Setup gt Student Default Default Value for Admission School Level Admitted School Session Admitted
258. tem Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favortes Tools Help nin ime 20 10 2003 11 42 Logout Help PERE see ee AAEM Si ae Gi A EEE E Current School Year 2001 20 October 2003 15 11 Student al Profile Height amp Weigh 5 STUG8 44 Student gt Report Mailing Label Student R STU044 E Built in Template Info Upload Please input the print criteria Photo Upload School Year 2001 z SELLEIES School Level Secondary Seating Plan School Session Whole Day Sess lass Level Secondary 1 gt Graduate Desti Class Name All Admission IRTP Setup Format FOF Preview amp Print Document Data Communic Attendance Y S iiai Se ee i tintemet 2 Specify the School Year School Level School Session Class Level and Class Name 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L The report will be displayed in a pop up window which allows user to preview or print it Notes 1 Departed students are excluded without checking the printing in report indicator 2 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 38 Mailing Label Guardia
259. tent to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 34 Student Schooling and Departure List by Student R STU041 E 2 Function Description Under the Schooling report category this report lists out the students schooling and departure list by student according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 161 All Rights Reserved WEB SAMS User Manual Version 1 16 Ye User Procedures 1 Select Student Schooling and Departure List by Student from the report selection page Click on the template link to go to the report parameter screen 2 Enter the search criteria and click the Search button to search for student records A list of matched student records is shown E WebSAMS System Yersion 1 0 0 BUILD 20102003 Microsoft Internet Explorer OF x File Edit View Favorites Tools Help al EANAN 09 30 Logout Help PERE morare ie a aa SET School Year 2001 21 October 2003 9 41 Student a 3 5 TU68 41 Student gt Report Profile Height amp Weigh Info Upload Photo Upload Sch House School Year Current Year 2001 Seating Plan English Name Chinese Name Subjects Setup Reg No STR
260. the parameter file 2 13 3 L Function Description Delete Student Subject Combination Survey data User can delete the Student Subject Survey data GI Pre requisites N A os User Procedures gt Home Student Info Eng gt School Manageme Height amp Weigh info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Desti MW Admission IRTP Setup Document S STU55 03 Student gt Subject Survey gt Prepare Subject Combination Survey Data Pragara eyjaee MYON oN linge se Bey es Student Subject Combination Survey Batch Delete w Student School Year 2009 Secondary School Session Whole Day Class Level Secondary 4 Class 1 K 3 Class Name AU CHING MAN 21N Combined Science Chinese Cantonese Combination unspecified 3 CHAN KA SHING Z21N Combined Science English Combination unspecified 1 Click Delete button in the interface of Prepare Subject Combination Survey Data 2 Specify search criteria Class Level Class Name Subject MOI and Remark 3 Click Search button 4 Select the required student s for batch delete by checking the checkbox es 5 Click Delete button Post effects Manually added Student Subject Combination Survey data will be deleted Copyright 2010 Education Bureau The Government of the HKSAR Page 121 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes N A 2 13 4 Modify Stude
261. the student in special school remains in the same class level in the coming year The student can be Extended to different school session The status is Completed S3 if the student completes S3 successfully The status is Transferred if the student has more than one schooling record in one school year The student can be Transferred to any class level school level and school session User should not use Transferred if one of the other statuses can meet the requirement Delete schooling record LL Function Description User can delete a schooling year LU Pre requisites N A ve User Procedures Click Delete Top button to delete a schooling year which is on the top of the list Click Delete Bottom button to delete a schooling year which is at the bottom of the list Copyright 2010 Education Bureau The Government of the HKSAR Page 32 All Rights Reserved WEB SAMS User Manual Version 1 16 E Web5SAMS System Yersion 0 9 0 BUILD null Microsoft Internet Explorer 7 T jol x File Edit View Favorites Tools Help E 4 september 2003 15 59 Home S STU20 01 Student gt Profile gt Schooling Reg No b Cis No I Schooling Reg No ee Names TUDENTOGOS sete Class Name Class Nof Sch Year First Attended _ Sch Lvi Sch Sess Cis Lvi_ Cis Name CIs No Subj Grp Status Ua Primary Whole Day Prmary3 PaA 1 Repeated Ea Priel
262. ther Characters are prohibited Class No cannot be duplicated in a class and can only be two digit positive number DOB must be lt System Date DOB lt Date of Admission lt First Day of Attendance First Day of Attendance should be within a school year Warning message is to be given if student not apply in special school fall outside the following range Primary School gt 4 19 years old Secondary School gt 10 25 years old Registration No STRN HKID HK Birth Cert No should be unique HK Birth Cert No should be in the format of A999999XXXXX If STRN is blank then user should enter either one of the followings HKID HKBC or ID document Type and No User will be warned to input the STRN as soon as possible The system will warn user if HKID No is not equal to STRN The system will warn user if HK Birth certificate No is not equal to STRN Copyright 2010 Education Bureau The Government of the HKSAR Page 95 All Rights Reserved WEB SAMS User Manual Version 1 16 2 9 5Admission SSA LU Function Description User can admit student from SSA LU Pre requisites 1 Starting of IYP 2 The corresponding CA file has been imported to the system for the case of admission of centrally allocated student od User Procedures Click Student gt Admission gt SSA from the left menu Select from the drop down list box to set the search criteria Click Search button Select the Adm Ind and ente
263. tion Description Under the Statistics report category this report lists out the number of students by District Council according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 140 All Rights Reserved WEB SAMS User Manual Version 1 16 Ye User Procedures 1 Select Statistics No of Student by District Council List from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help an Lo Login Time 20 10 2003 11 42 Logout Help PERE ror Se i Current School Year 2001 20 October 2003 13 41 ancy aoa a oa ee Wn Te YS Pw ee BTU RE Student 5 STU08 15 Student gt Report Profile cae TE ie Statistics No of Student by District Council List R STU015 E 1 Height amp Weigh Built in Template Info Upload Please input the print criteria Pili il tol School Level Secondary Sch House School Session Whole Day Seating Plan Whole School O Class Level Subjects Setup a Secondary 1 El i Class Name All Graduate Dest Format FOF Admission IRTP Setup H Preview amp Print Document Data Communic Attendance Y h Se ti inte
264. tion Type and Admission Status 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it Copyright 2010 Education Bureau The Government of the HKSAR Page 190 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 59 Statistics S3 graduates destination category R STU071 E LU Function Description Under the Statistics report category this report lists out Special School S3 graduates destination category GI Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on user s machine to view the reports School is a special school that has secondary school level a User Procedures 1 Select Statistics S3 graduates destination category from the report selection page Click on the template link to go to the report parameter screen E WebS4aMms System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer File Edit View Favorites Tools Help ee Current School Year 2002 1 December 2004 16 20 Student S STU08 71 Student gt Repo
265. ts Setup Preview amp Print Graduate Desti Admission IRTP Setup Document Data Communic Attendance bul lm Mio all mt A 1 H i m Ee il a a Goss 2 2 Specify the School Year School Level School Session 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects L LU L The report will be displayed in a pop up window which allows user to preview or print it Notes 1 In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 64 Report on Student Special Education Details R STU202 E Function Description Under the Special Education Report report category this report lists out students special education details according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports Copyright 2010 Education Bureau The Government of the HKSAR Page 196 All Rights Reserved WEB SAMS User Manual Version 1 16 6 User Procedures 1 Select Report on Student Special Education Details from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUIL
266. ttachment STFCSTRN DAT Post effects N A Copyright 2010 Education Bureau The Government of the HKSAR Page 226 All Rights Reserved WEB SAMS User Manual Version 1 16 LU Notes N A Browse message LU Function Description User can view the list of outgoing data that has been confirmed LU Pre requisites N A oy User Procedures 1 Click Browse button to browse the selected record S WebSAMS System ersion 1 4 2 BUILD 30072007 EDB Windows Internet Explorer ife x File Edit View Favorites Tools Help we ab wWebsams System Version 1 4 2 BUILD 30072007 EDB 2 Home Q Feeds J cms Print User super Login Time 06 08 2007 12 45 Logout Help PZM Current School Year 2006 6 August 2007 14 20 Home al Student Info Enq gt School Manageme S STU26 01 Student gt Data Communication gt Process Incoming Data Process Incoming Data Message ore Subject Received Reply Reply PE Mo Mio _Descrinson Type BPE indicator OY Profile Height amp Weigh No record Browse S info Upload B Encrypted BS Data Imported to Module Photo Upload hy Decrypted Bf Data Import Failed Sch House 6 Decryptio J Attachment Seating Plan Subjects Setup Graduate Desti Admission IRTP Setup Document Report m Date a gyo Data Communication al im a H ry e Internet R100 4 2 Click Open or Save to update the status of the record 3 Click Confirm to sav
267. tudent Info Engu gt School Management Ny ars memo OP ES 2 ee ee Height amp Weight info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Destinati Admission IRTP Setup Document Report Data Communicati Attendance Student Activities Award amp Punishment Assessment SLP Special Assessment Staff Deployment mH Click Student gt Profile from the left menu Enter the search criteria and click the Search button to search for student record A list of matched student record is shown Click Reg No hyperlink to select a student record to view Click Guardian tab Click Add button 5 57TU11 06 Student gt Profile gt Guarche Reg Nob 4 Cis Nob Parbculars Address Gchoolir a Guardian Zibling Special Ed Others Document Height amp Weight 7 B otho m Reg No 2002004 Name TONG MING WONG BAE Class Name Class No Title Relation Guardian Ind Must fill in either English Name or Chinese Name P Parent Committee EngishName Chnmesename mice Jely Occupation OOOO O O O Contact Information Tel No L EmergencyTelNo E Mail C Same as Students address English Address Flat esl Floor Block sa i vilage Estate O E o p DO Flat Floor a Block swa Oo O vilageiEstate O sretao aN O e Area a Top 6 Fill in the student guardian information 7 Click Save button Post effects N A LU Notes 1 Aft
268. ual te STRH 4 0101016 STUDENTUOSS Warning Birth certificate no 12 net equal to STEN 10 l l zz STUDENTUOSS Warning Birth certificate ns is net equal to STEN 11 l l 3d STUDENTULI SY Warning Birth certificate no 18 not equal to STREN r AJM ajio ow 1156x6826n O S w al Sp internet 11 Click Generate button to view the warning message Post effects A summary on the validation result of the records in uploaded file will be displayed User can generate the error report to view the details i e Invalid fields involved of validation result Notes E 1 User has to input codes for some of the fields User can download the Sample Code Table to get the codes However it is only a sample As codes can be changed please refer to the Code Management to get the latest codes available 2 For the non mandatory fields that user needs not update user can remove whole column 3 User has to close the file before user uploads it 4 To avoid overloading the system it is recommended to include less than 100 student records in the upload file 5 One student record can only occupy one row in the file Otherwise error will be occurred during upload 6 Contents in upload file Copyright 2010 Education Bureau The Government of the HKSAR Page 62 All Rights Reserved WEB SAMS User Manual Version 1 16 School Year cannot be empty should be valid It can be current or next school year The schooling info
269. uate Desti Admission b 3 Click Delete button to delete the selected document s Post effects N A L Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 53 All Rights Reserved WEB SAMS User Manual Version 1 16 2 1 10 Maintain Student s Height amp Weight Maintain Student s Height amp Weight allows user to add update delete student s height and weight information Add a student s height and weight LU Function Description User can add height and weight of a student LU Pre requisites N A Ae User Procedures Click Student gt Profile from the left menu 2 Enter the search criteria and click the Search button to search for student record 3 A list of matched student record is shown Click Reg No hyperlink to select a student record to view 4 Click Height amp Weight tab E WebS4Mms System Yersion 0 9 0 BUILD 07112002 Microsoft Internet Explorer User User sysadmin Hagia Te 0309 2003 16 53 Logout Hel x File Edit View Favorites Tools Help 4 TERE Ba Current School Year 2003 29 Nove 5 5TUS4 01 Student gt Profile gt Height amp Weight Reg No b dcis Ho b Student Info Enq School Manageme Student O1O1017 ne oe STUDENTOOSS ase ERRET Ho Class Name Class C Pid Height amp Weigh Tet Info Upload Photo Upload F Lind Sch House Seating Plan Subjects Setup Gr
270. udent Profile List by DOB R STU051 E 3 Function Description Under the Particulars report category this report lists out students profile by DOB according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures 1 Select Student Profile List by DOB from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help Time 20 10 2003 11 42 Logout Help pea chool Year 2001 20 October 2003 15 55 paa a since a pile Alt sie all Curen w Student l 5TU03 356 Student gt Report Profile Student Profile List by Day of DOB R STU051 E 3 PELL EL Built in Template Info Upload Please input the print criteria Photo Upload Day of Date of Birth fi Sch House Forma Po F Seating Plan Preview amp Print Subjects Setup Graduate Desti Admission IRTP Setup Document Data Communic Attendance Y ee i Es Report T 1 Internet F 2 Specify the DOB 3 Select the format of the report to be one of PDF Word RTF Excel 4 Click the Preview amp Print button to produce the report Post effects The report will be displayed in a pop up window which allows user to preview or print it
271. us schooling record LU Function Description User can add a new previous schooling record E Pre requisites N A User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 29 All Rights Reserved WEB SAMS User Manual Version 1 16 Pani Reg Nob Cis Nob RegNo SUTAT ti KUL k Class Name Class No BAIS oe Sch Year First Attended _ Sch Lvl sane ia Ca Subj Grp Status mm S 5TU20 01 Student gt Profile gt Schooling Student Info Enqui Schooling School Management Pre ofile i 2005 02 09 200 AT AM Primary 2 Fah E Promoted z 2006 mige Primary AM Primary 3 34 Promoted Height amp Weight 2007 Horno Primary AM Primary 4 4A E Add Top Delete Top Delete Bottom Info Upload 1 Click Add Top button to add a previous schooling record S S STU20 04 Student gt Profile gt Schooling Schooling Student Info Emqui hool Management Add new schooling record Reg No EOTAT Name KOTAT i Profile School Year e004 w School Level DA school Session Class Level Height amp Weight uel L Class Name Class No Info Upload Subject Group First D
272. view amp Print button to produce the report Post effects L E LU The report will be displayed in a pop up window which allows user to preview or print it Notes In Excel format to fit the report content to one page Inthe browser select File gt Page Setup Inthe Page Setup pop up window in the Scaling section select Fit to 1 page s wide by blank tall 2 14 28 School House List by Class R STU035 E Function Description Under the Schooling report category this report lists out the school houses by class according to the selected criteria Pre requisites Adobe Acrobat Reader and Microsoft Office 2000 are required to be installed on users machine to view the reports User Procedures Copyright 2010 Education Bureau The Government of the HKSAR Page 154 All Rights Reserved WEB SAMS User Manual Version 1 16 1 Select School House List by Class from the report selection page Click on the template link to go to the report parameter screen E WebSAMS System Yersion 1 0 0 BUILD 15102003b Microsoft Internet Explorer File Edit View Favorites Tools Help in Time 20 10 2003 11 42 Logout 1 Help PERE Current School Year 2001 20 October 2003 13 55 eats Student El 5 STU08 35 Student gt Report Profile l School House List by Class R 5TU035 E Height amp Weigh Built in Template Info Upload Please input the print criteria DRH Ap
273. w the error message 10 Fix the errors in Excel and upload again If there is no error in the uploaded file student information will be updated accordingly Copyright 2010 Education Bureau The Government of the HKSAR Page 61 All Rights Reserved WEB SAMS User Manual Version 1 16 Time 2 07 2003 10 22 Logout Help PME rece P ea i oa OO arene Year FINE 28 July 2003 10 45 School Managemerry Student 3 5TU16 03 Student gt Info Upload gt Student Info Profile No of Updated Record 10 Height amp Weigh No of Record with Warning 7 T r Y Info Upload ji Leag T http 192 168 6 154 stu viewUploaderrRpt do filename 3021_1059360488718 pdf Microsolen Oj x File Edit View Favorites Tools Help 4m Back b ik fit EA Search se Favorites Media x eye Se EA 6 Address 2 http 192 166 6 154 stufviewLploaderrRpt do filename 302 1_ 10593604687 18 pd BAS Gao ah amp Ee ld 4 gt pil A hoos OD SS A 2 b R STUZO0 Through Train School Type 6 Error List Update Student Infomation E ia RowNum Reg No English Name chinese Name Error Remarks English z 0101001 STUDENTOOG Warning Birth certificate mo is not equal te STREN i O1O1005 STUDENTULZ4 Warning Birth certificate no 12 not equal to STRN 5 O101010 STUDENTUSEY WaFningisTRH 12 empty Please enter as soon ag possible d 1l l ll STUDENTULZ2 Warning Birth certificate no 18 not eg
274. weight of a student Pre requisites N A User Procedures E WebSamMs System Yersion 0 9 0 BUILD 071 12002 Microsoft Internet Explorer File Edit Wiew Favorites Tools Help r ssa Login Time 03 09 2003 16 53 Logout Help tp ras His bine ae eT Current School Year 2003 29 November 2004 18 49 Reg No b Cls No b Height amp Weight S STU51 01 Student gt Profile gt Height amp Weight Student Info Eng School Managemer Reg Ho 0101017 Name STUDENTOOUSS esc Class Hame Class No Fl w Stusiont E smar mease oste gnamen CRE eon E e mne 2003 a 03 09 2003 fis fe i Height amp Weighi Info Upload Photo Upload Sch House Seating Plan Subjects Setup Graduate Destin i 68s Profile fo Local intranet ve 1 Check the box to select the height amp weight record to be deleted 2 Click Delete button and confirm the operation Post effects LU N A Notes N A Copyright 2010 Education Bureau The Government of the HKSAR Page 56 All Rights Reserved WEB SAMS User Manual Version 1 16 2 2 Maintain Height amp Weight LU Function Description User can maintain students height amp weight by class User first selects the batch of students to assign by searching by Class Level Class Name and School Year Lt Pre requisites N A AG User Procedures Click Student gt Height amp Weight from the left menu Enter the search
275. wo indicators and control whether they will be displayed or not Setup default values of sex first day of admission first day of attendance school level admitted school session admitted class level admitted district council ethnicity and spoken language at home Assist users to select students to attend IRTP classes based on the students HKAT standard scores and or internal assessment Print Forms for students admitted to or withdrawn from IRTP to EDB and enquire IRTP history Auto update Enrolment Survey Create category for document uploaded in student profile Reference Date from CDS User can search documents of all students and delete the documents Parents can enquire the attendance student activities and assessment of their own children Copyright 2010 Education Bureau The Government of the HKSAR Page 3 All Rights Reserved WEB SAMS User Re admit students departed over one school year Upload student photo Add siblings of same school with auto searching such that address and parent information can be copied from siblings Student can be transferred from one class to another class at same different levels within same school year Display and edit user defined fields and two indicators The length of each text field is 810 characters Health records for keeping types of Illness condition unsuitable sports unsuitable lessons Upload student s documents under restricted and u

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