Solvency II
Contents
1. Solvency Il service you have to know the mandatory field identification number for your entity subject to the notification requirement The identification number of the Registered entities subject to the notification requirement current entity a T atig requirement is Ihg_03_8458298184 Entity subject to the Bundesanstalt fur Finanzdienstleistungsaufsicht Frankfurt W A d i notification requirement For more information on this topic mandatory field please refer to the documentation Report Report mandatory field Screenshot 4 How to find the guarantor ID in the info box on the MVP Portal In the SOAP header the information is then entered as in the following example lt wsse Username gt max mustermann0O024 hg_02_12345678 lt wsse Username gt b By file upload Instead of submitting notifications automatically by using the Web Service you can also upload files manually First you have to log in to the MVP Portal with your access data Information on how to register with and log in to the MVP Portal can be found in the sections above and in the MVP Portal User Manual Then you have to select the undertaking subject to the notification requirement guarantor and the sub procedure for which you wish to submit a notification Specialised procedure Specialised procedure mandatory field Registered entities subject to the notification requirement Entity subject to the notification requireme2. detailed information on how to install and configure a web service client accessing the Web Service and on authentication using WebService Security please refer to the SOAP Web Service User Manual which you can find on the BaFin website under MVP Portal gt Manuals The WSDL and XSD files you need to participate in the specialised procedure Insurance Supervision Solvency II can be downloaded at the following URL https portal mvp bafin de 444 services ws mevasii wsdl link For the purpose of authentication the SOAP request must contain the user name under which you registered with the MVP Portal followed by and the ID of the insurance undertaking subject to the notification requirement guarantor To obtain the ID of the insurance undertaking subject to the notification requirement go to the MVP Portal click Submit notification and select the required submission and undertaking The ID is then displayed on the right hand side of the screen e g hg_02_ 12345678 4 Link http www bafin de SharedDocs Downloads DE dl_mvp portal handbuch pdf blob publicationFileav 4 gt Link http www bafin de SharedDocs Downloads DE dl_mvp portal_web service handbuch pdf blob publicationFileav 6 6 BaFin Bundesanstalt fiir Finanzdienstleistungsaufsicht Submit a report Specialised procedure To submit large number reports or make automated reports via a web Specialised procedure TEST Insurance Supervision
3. the deviating insurance undertaking begins on 1 June 2017 and ends on 31 August 2017 Consequently two months July and August of the deviating Q1 fall in the regular Q3 July to September It is therefore attributed to the regular Q3 Thus the Quantitative Solvency II notification file XBRL has the following file name SII_4711_ 201703 _0001 zip The reference date to be inserted in the MVP upload form or in the respective field of the Web Service request and in the Basic Information Template of the XBRL file is not adjusted i e the reference date is the end of the respective reporting period that deviates from the calendar year quarter In the above example insurance undertaking A inserts 31 August 2017 for Q1 and 31 May 2018 for the annual notification Link https www wmdaten de 10 Link https www bundesanzeiger de 13
4. xbrl and comply with the general naming conventions see above 7 Technical information For packed files zip only the store and deflating compression algorithms are permitted In most cases deflating is the default setting Should you receive an unclear error message regarding the contents and structure of the zip archive please make sure that the names of the files contained in the zip archive are correct It might also be helpful to check whether your file compression tool can handle this method 9 Bundesanstalt fiir Finanzdienstleistungsaufsicht b Narrative Solvency II notification file PDF RSR RSR_ lt Registration number gt _ lt Reporting year gt pdf ORSA ORSA_ lt Registration number gt _ lt Reporting year gt pdf starting in 2016 SFCR SFCR_ lt Registration number gt _ lt Reporting year gt pdf starting in 2016 lt Registration number gt is the four digit numerical registration number of the insurance undertaking subject to the notification requirement lt Reporting year gt is the four digit numerical year Example RSR_4711_ 2017 pdf If a group level notification is submitted the suffix _G must be added to the file name Example RSR_4711_ 2017_G pdf Description of the upload forms The MVP form used for the submission Quantitative Solvency II notification file XBRL offers the possibility to attach a file using the paperclip button see Screenshot
5. 6 and add some metadata The fields marked with an asterisk are mandatory fields Details of the report Client reference Consolidation scope M Line of report M Reporting reference date mal Type of report ID of original report file Screenshot 8 Metadata for the upload form Client reference The client reference is an optional comments field which you can use to add your own internal classification criterion if necessary This classification criterion appears in the MVP journal and is intended to make the filing of the notification in your internal filing system easier The classification criterion is not processed further by BaFin Consolidation scope The field Consolidation scope allows for the options Notification for a solo entity and Notification for a group A Solvency II notification for a group is in general submitted by the leading solo insurance undertaking of the group c f chapter Handling of notifications for a group Line of report The field Line of notification is a mandatory field Please select whether you are submitting the notification for Solvency II SII or financial stability FS purposes Type of report The field Notification type is a mandatory field Please select whether you are submitting a regular quarterly or annual notification or an ad hoc notification Reporting reference date Please insert the last day of the reporting period for which you are submitting a notification
6. AP Header when using the SOAP Web Service Therefore the file name must a not contain any relative path specifications b contain only letters digits dots dashes and underscores Blank characters control characters and special characters are not permitted c not consist of more than 100 characters including file extension 3 The uploaded files zip pdf xbrl and any files contained therein must depending on the desired sub procedure comply with the following specific naming conventions a Quantitative Solvency II notification file XBRL SII_ lt Registration number gt _ lt Reporting period gt _ lt Sequential number gt zip lt Registration number gt is the four digit numerical registration number of the insurance undertaking subject to the notification requirement lt Reporting period gt is the four digit numerical year of annual notifications or the six digit numerical combination of year and quarter of the quarterly notification lt Sequential number gt is a four digit number that shows whether the notification is the initial notification e g _0001 zip of the respective reporting period or a correcting notification e g _0002 zip ff Example SII_4711 2017 _0001 zip Annual notification of insurance undertaking 4711 for 2017 SII_4711 201703_0001 zip Quarterly notification of insurance undertaking 4711 for Q3 2017 The XBRL file contained in the zip archive must end on
7. Here you can attach files to your form There are the following restrictions No more than 1 attachments are allowed e An attached file must not be over 209716 kB in size Only attachments with the extension zip are allowed These files are attached to the form No Filename kB Actions No files attached yet Attach file Durchsuchen Screenshot 7 Upload area part II Select the file to be submitted from the filing system 8 Bundesanstalt fiir Finanzdienstleistungsaufsicht File types and naming conventions 1 Depending on the desired sub procedure only files of a certain file type may be uploaded manually to the MVP Portal or submitted via the Web Service as a Base64 encoded string in the payload of the SOAP request The following file types are permitted a Submission Quantitative Solvency II notification file XBRL Please upload zip file archives ending on zip Each zip archive may contain only one XBRL file with the ending xbrl b Submission Narrative Solvency II notification file PDF Please upload pdf files ending on pdf The format has to be at least conformance level PDF A 1a to ensure that the text contained in the document can be searched 2 Please make sure that the names of all uploaded files zip pdf xbrl comply with general naming conventions This applies both to the file name when the files are uploaded manually and to the data field file name in the SO
8. The MVP journal always shows the current status of the notification Accordingly BaFin cannot be held responsible for the contents of journals generated by the software of third party providers in the process of submitting notifications to BaFin s Insurance Supervision Retrieving the MVP journal is a feature that has not yet been integrated into the applications of all software providers For more information in this regard please contact your software provider View journal Language Deutsch Filter Date of report from DD MM YYYY English Date of report to DD MM YYYY Specialised procedure Insurance Supervision vV General information p p Person entity subject to the notification V Home requirement Status ad Documentation Help Filename Wildcards 2 allowed Logout 9 Client reference Wildcards allowed EXER Search Specialised procedure Submit report A Notice The result of the query has exceeded the maximum size of 40 entries Remaining entries to older submissions were discarded Please restrict the search with filter criteria Application for a specialised procedure a 5 A 40 items found displaying 1 to 20 Cancel specialised procedure First Prev 1 2 Next Last Date of Specialised Person entity subject to the Client Reportin View application list report procedure Report notification requirement reference channe Filename Status Feedback text F
9. _ BaFin Bundesanstalt fiir Z Finanzdienstleistungsaufsicht os Information sheet on the specialised procedure Insurance Supervision Solvency II As at 01 April 2015 Contents General TMMOnMaAtlOM cctcceeceetcotecesctceecontdstaneneton scenttcheccetaceseeetesteccetecuseeetecbaceeteotscessest 1 Regdistraton and app ICAU ON ricine a uewsasameaniaos EE anes amiecs anes 2 Registration on the MVP Portal ccc ccccccccccc eee e eee eee ence eee e eee e nee EEE EES ESE S EEE e EES 2 Application for the specialised procedure Insurance Supervision Solvency II 4 Submission for a Selected sub procedure cccccec cece cece eee eee eeeeeeeee eee e eee e eee eeeeeeaaaaanes 6 File types ANd NAMING CONVENTIONS ccccesseeeeeeceeeeeeesseeeeeseenanneeneeeeeeeeeeeeegeennaananes 9 Description Of the upload FOPMS 20 cc ceccccc cece cece eee eee e eee e eee e eee e eee ESSERE E EEE EES 10 Process of validation and fe dDaCK ccccccccceeeeeeseeeeseeeeeeeseeeeeeeeeseeeeeeeeseeeeeeeeeneeeneees 11 Note regarding the MVP journal ccccccccc cece eee eee eee seen e eee e eee n eee e eee ESSE e EEE EEE 11 Handling of notifications for Q OlOUD tans ccderanesaiaxanacndeteseresssaanraaevenswndetesseney tanernew racine 12 Handling of business years that do not correspond to the calendar year ccceeeeeeees 13 General information Insurance undertakings and authorised service providers who wish to submit notificatio
10. an authorisation to submit notifications on behalf of another undertaking as an authorised third party i e the undertaking of the notifying party and the insurance undertaking subject to the notification requirement are two different entities please enclose an authorisation of the undertaking subject to the notification requirement guarantor to your written application This authorisation must contain information on the undertaking subject to the notification requirement including contact details the signature of its managing directors the authorised third party i e the undertaking of the notifying party including contact details and the specialised procedure here Insurance Supervision Solvency II Proposed wording of the authorisation version_1 The undertaking subject to the notification requirement X domiciled in Y insert name and domicile of the undertaking subject to the notification requirement here herewith authorises undertaking Z insert name of the notifying undertaking here to submit notifications electronically on behalf of undertaking X for the specialised procedures for insurance supervision using the MVP Portal of the Federal Financial Supervisory Authority Proposed wording of the authorisation version_2 The undertaking subject to the notification requirement X domiciled in Y insert name and domicile of the undertaking subject to the notification requirement here herewith authorises the employee
11. eedback file 11 12 2014 Insurance Beschwerdeberichte Bundesanstalt f r F 5 i r Sa See ro i e User account 17828 10 52 49 Supervision Prefix BB F nana enstleistungsaufsicht Frankfurt Web form BB_1234_MeinBeschwerdebericht pdf i am Main Screenshot 9 MVP journal The notification ID can be found in column 1 of the table Handling of notifications for a group Notifications for a group have to be submitted under the registration number and or the Legal Entity Identifier LEI of the leading solo entity of the Solvency II group The notifying party has to apply for the MVP guarantor undertaking subject to the notification requirement indicating its registration number The registration number is also used in the ensuing process as a part of the file name of the notification file If you are submitting a Quantitative Solvency II notification file XBRL the XBRL file Basic Information Template may contain the LEI of the leading solo entity of the insurance group as Group ID We would therefore ask you to make sure that you inform BaFin of the LEI of the undertaking in question in due time before you submit the Solvency II notification The LEI is not being assigned by BaFin In Germany undertakings currently obtain their LEI from 12 BaFin Bundesanstalt fiir Finanzdienstleistungsaufsicht WM Datenservice and the German Federal Gazette Bundesanzeiger If no valid LEI is provided on time the validation of a Solvency II notifica
12. esitate to contact our support desk at E mail Fachlicher Support VA BaFin de Should you have any technical queries or problems please contact our technical support desk E mail mvp support bafin de The specialised procedure Insurance Supervision Solvency II consists of the following Submissions e Quantitative Solvency II notification file XBRL e Narrative Solvency II notification file PDF Registration and application The following illustration gives an overview of the steps from registration through to actually submitting data These steps are explained in more detail in the text below Registration on Application for Electronic submission MVP Portal specialised procedure for selected sub Insurance Supervision procedure Solvency II Registration on the MVP Portal To obtain access to the MVP Portal you first have to register as a notifying party You can do this on the BaFin website http www bafin de under the section Quick links and the hyperlink MVP Portal Select the MVP Portal and follow the link To MVP Portal Under User account click on Registration When the page Registration appears you first select the capacity in which you wish to register Choose as a contact person of a company i e you are acting as a contact person of an insurance undertaking or an authorised third party You may not choose as a natural person for the specialised procedure Insurance Supervisio
13. in the field Reference date If the reporting period corresponds to the calendar year the last days of the reporting periods of quarterly 10 Bundesanstalt fiir Finanzdienstleistungsaufsicht notifications are 31 March 30 June 30 September and 31 December The latter is also the last day of the reporting period of annual notifications if the reporting period corresponds to the calendar year ID of original report file Please insert the ID of the so called initial notification in the field Initial notification if you wish to correct an earlier notification that has already been accepted and that involves the same reporting period the same guarantor and the same type of consolidation at solo or group level The initial notification is the first notification you submitted regarding this particular reporting period guarantor and type of consolidation which was accepted by BaFin You can find the notification ID in the first left column of the MVP journal see MVP journal screenshot on page 13 Process of validation and feedback Upon successful upload all Quantitative Solvency II notification files XBRL are automatically validated and processed further by BaFin Upon completion of validation you can see from the MVP journal whether further processing of the notification was successful or unsuccessful Validation of the notification file is a multi step process In a first step the system checks during uploading whether the name
14. inanzdienstleistungsaufsicht Application for a specialised procedure Language Deutsch Specialised procedure Specialised procedure Insurance Supervision Solvency II VW English mandatory fieid General information Notifying party Home Notifier for a registered entity subject to the notification requirement Documentation Help Direct notifier reporting party is a entity subject to the notification requirement or a contact Logout person of such entity Third party notifier for a natural person Specialised procedure reporting party is a third party notifier itself or a contact person of a third party notifier Submit report oe eS Third party notifier for a company reporting party is a third party notifier itself or a contact person of a third party notifier View journal Application for a specialised Screenshot 3 Distinction between direct notifier and third party notifier Please fill in the mandatory fields Third party notifiers should in particular make sure to insert the details on the party subject to the notification requirement undertaking Once the process is completed you will receive an application form PDF file In the next step please print out the application form sign it as required and send it to the following address Bundesanstalt fur Finanzdienstleistungsaufsicht Referat VA 53 Graurheindorfer Str 108 53117 Bonn Deutschland Germany Important note If you apply for
15. n Solvency II Bundesanstalt fiir Finanzdienstleistungsaufsicht Registration Language You may apply for a user account in the capacity as a natural person private individual or as a contact person employee Deutsch English If you are a natural person please enter your private e mail address If you are a contact person of a company please enter your company e mail address General information Please note that you can register only once with your e mail address as your e mail address is attributed to your user account Capacity in which you would like to register Login Q Personal details Company details Send Screenshot 1 Registration as a contact person of a company After that you will be requested to provide your personal details To submit your registration data to BaFin click Send You then receive an e mail containing a link that opens a page where you are required to enter your remaining personal and company data Please make sure to enter both the required personal details and the required information on your undertaking Your personal details should only include your first and last name and to avoid ambiguity your date of birth personal data Please use your company address and contact details to fill in the remaining mandatory fields The field for stating your title is optional If you wish to submit notifications on behalf of another undertaking subject to the notification requireme
16. ns to BaFin electronically for the different specialised procedures may do so using the BaFin reporting and publishing platform Melde und Verdffentlichungsplattform MVP Portal At the moment the specialised procedures for insurance supervision namely Insurance Supervision and Insurance Supervision Solvency II are composed of several sub procedures the so called submissions which are explained below To use the electronic specialised procedure you have to 1 complete registration to gain access to the MVP Portal and 2 apply for the specialised procedure Insurance Supervision Solvency II in order to 3 make submissions for a selected sub procedure In the following this process will be explained in detail For practical instructions regarding registration with and application for the MVP Portal please refer to the MVP Portal User Manual Please direct any questions you may have about the contents of a Solvency II notification directly to the supervisor responsible for your undertaking Link http www bafin de SharedDocs Downloads DE dl_mvp ortal handbuch pdf blob publicationFile amp v 4 1 BaFin ENG Bundesanstalt fiir g Finanzdienstleistungsaufsicht oO If you are looking for advice on the registration application and notification process or general questions regarding the format of notifications for the procedure Insurance Supervision Solvency II or the submissions listed below do not h
17. nt Bundesanstalt f r Finanzdienstleistungsauftsicht Frankfurt 4 mandatory field Report Narrative Solvency Il report file PDF Quantitative Solvency Il report file XBRL Report Screenshot 5 Selecting the undertaking subject to the notification requirement guarantor and the submission 6 Link http www bafin de SharedDocs Downloads DE dl_mvp ortal handbuch pdf blob publicationFileav 4 7 BaFin Bundesanstalt fiir Finanzdienstleistungsaufsicht On the next page a form please click on the paperclip symbol red arrow CS G Gala TEST Insurance Supervision Solvency Il Quantitative Solvency Il report file XBRL Details of the subject to the notification requirement BaFin ID 50041101 Name Bundesanstalt f r Finanzdienstleistungsaufsicht Details of the report Client reference Consolidation scope Line of report Reporting reference date Type of report ID of original report file Please upload the Solvency Il reporting file ZIP archive Screenshot 6 Upload area part I Click on the paperclip symbol In the ensuing dialogue box you can select the file to be submitted from your filing system and upload it to the MVP Portal by clicking the respective button For technical reasons the upload area had to be divided into two pages Lucem Interaction Platform Logged in as user BaFinRealm01 uid vornametest nachnametest0652 cn externalUsers Manage Attachments
18. nt i e as a third party notifier please also insert the name of the undertaking you are working for and not the undertaking on whose behalf you wish to submit notifications As the last step a username and password for logging in will be generated and shown to you on the MVP Portal Please remember the log in data or print this page as access to the MVP Portal is not possible without such data BaFin recommends that you use an electronic password safe for secure password management For practical instructions regarding registration with the MVP Portal please refer to the MVP Portal User Manual 2 Link http www bafin de SharedDocs Downloads DE dl_mvp ortal handbuch pdf blob publicationFile amp v 4 3 Bundesanstalt fiir Finanzdienstleistungsaufsicht Application for the specialised procedure Insurance Supervision Solvency II After you have successfully registered and logged in to the MVP Portal you have to apply for the specialised procedure Insurance Supervision Solvency II in order to make submissions for this specialised procedure Select Apply for specialised procedure under the heading Specialised procedures and select Insurance Supervision Solvency II from the drop down menu Specialised procedure Specialised procedure AIFMD Reporting Announcement sections 37 et seq WpHG Article 15 2 Regul EU No 149 2013 Article 4 2 EMIR international Refresh Submit Article 4 2 EMIR national Emplo
19. of the notification file is correct Then the notification file is unpacked and undergoes several other checks asynchronously These checks include the following correct file format XBRL XML well formedness and validity a comparison of MVP metadata with the contents of the XBRL file Is the reporting period identical Do the MVP guarantor and ID Legal Entity Identifier in the Basic Information Template match Is the type of consolidation solo group identical and compliance of the XBRL file with the validation rules outlined in the corresponding taxonomy Please note that while you need the registration number as a reference to apply for a guarantor under the MVP Portal the Legal Entity Identifier LEI may be used as ID Group ID for the Basic Information Template It is only upon successful completion of all checks that a Solvency II Meldung XBRL is deemed submitted successfully In this case the notification is tagged with the status Notification accepted in the MVP journal Due to the volume and time these checks can take up to 30 minutes for notifications with a high data volume the checks may only be carried out subsequently This leads to the feedback on the validation results being provided in the MVP journal with a delay Note regarding the MVP journal Important note The confirmation notification you receive upon uploading a file either using the MVP form or the SOAP Web Service request only confirms the correct physical tran
20. s Mr Peter Muller Ms Sandra Meyer of undertaking Z insert the 5 BaFin Bundesanstalt fiir Finanzdienstleistungsaufsicht names of the notifying persons of the notifying undertaking here to submit notifications electronically on behalf of undertaking X for the specialised procedures for insurance Supervision using the MVP Portal of the Federal Financial Supervisory Authority Once the documents written application and if necessary authorisation required to apply for the specialised procedure Insurance Supervision Solvency II have been received BaFin compares the data provided electronically with the data already stored at BaFin in particular the data pertaining to the undertaking subject to the notification requirement guarantor In the event of successful verification BaFin activates the applicant s account for the specialised procedure and the respective party subject to the notification requirement guarantor The applicant will then receive an e mail from BaFin confirming the account activation For practical instructions regarding application for a specialised procedure please refer to the MVP Portal User Manual Submission for a selected sub procedure Once BaFin has activated your account for the specialised procedure Insurance Supervision Solvency II you can submit the notifications described above There are various technical options available for submitting notifications a By using the Web Service SOAP For
21. smission of the container file and correctness of the file name The results of any further plausibility checks are only shown in the MVP journal Therefore BaFin strongly recommends that you pay careful attention to the MVP journal As is the case with the specialised procedure Insurance Supervision notifications for the Specialised procedure Insurance Supervision Solvency II may be assigned three different statuses e Processing 8 Technical advice The URI for the Legal Entity Identifier is standard iso org iso 17442 for the national local code Registernummer you may use the URI http www bafin de dummy regnr 11 Bundesanstalt fiir Finanzdienstleistungsaufsicht e Report contains errors e Report accepted Provided that the uploaded file complies with the naming conventions otherwise it will be rejected immediately and you will receive a corresponding message in the MVP form or SOAP request it receives the status Processing If validation is successful the file is assigned the status Report accepted otherwise it is assigned the status Report contains errors You can retrieve the MVP journal via the user interface in your web browser MVP menu button View journal and by using the Web Service see WDSL Please note that the validation of XBRL files may take some time up to 30 minutes for notifications with a high data volume During this process the status of the notification is In processing
22. tion may generate an error e g when comparing the MVP guarantor with the contents of the notification file Handling of business years that do not correspond to the calendar year In cases where an insurance undertaking s financial year deviates from the calendar year BaFin allocates the notification to regular reporting periods that correspond to calendar years quarters The impact of this allocation on insurance undertakings whose financial year deviates from the calendar year is only minor However the undertakings have to bear this in mind when naming the files to be submitted The rule is that notifications relating to a deviating reporting period are allocated to the regular reporting period which covers the biggest part of the period in question If both parts are equal e g 1 July to 31 June of the following year the notification is allocated to the regular reporting period in which the deviating reporting period ends Example Background Undertaking A has a financial year that begins on 1 June and ends on 31 May of the following year Annual notification The financial year begins on 1 June 2017 and ends on 31 May 2018 Consequently seven months of the deviating financial year fall in 2017 and five months in 2018 It is therefore attributed to the regular calendar year of 2017 Thus the Quantitative Solvency II notification file XBRL has the following file name SII_4711_2017_0001 zip Quarterly notification Q1 of
23. yee and complaints register Filing of Final Terms Insurance Supervision Insurance Supervision Solvency II KUSTA DTB Net short positions Notifications section 15 WpHG Notifications section 30c WpHG Notifications section 30e WpHG Notifications section 312 KAGB UCITS Notifications section 331 KAGB AIF Notifications section 38 DerV Prospectuses WpPG VermAnIG Register of tied agents Transaction reporting section 9 WpHG WM Data service TEST AIFMD Reporting TEST Announcement sections 37 et seq WpHG TEST Article 15 2 Regul EU No 149 2013 TEST Article 4 2 EMIR international TEST Article 4 2 EMIR national TEST Employee and complaints register TEST Filing of Final Terms i ance De Screenshot 2 Application for specialised procedure Insurance Supervision Solvency II On the next page you are required to select the capacity in which you wish to make submissions Direct notifier notifying party is the party subject to the notification requirement or contact person of the party subject to the notification requirement or Third party notifier for a company notifying party is itself a third party notifier or a contact person of a third party notifier 3 Direct notifiers please insert under Reference on the print out of your application form as handwritten entry if necessary the 4 digit registration number of the undertaking on whose behalf you submit notifications A BaFin Bundesanstalt f r F
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