Contacts Manager
Contents
1. 4 Fl i9 HE E C Console Root 4 amp Contacts Manager Name Contact 4 3 All Contact Lists b E Contact List1 4 Active Directory Domains test com 8 Create Backup Action g Restore View gt P2 P2 PD mm com Select cfg file New Window from Here Down in L xport List Contacts Manager 5 T HE Desktop C Search Desktop P ia delp gt Organize v New folder Ft Favorites BE Desktop Downloads S Recent places jV This PC i Network b an o 79 File name Backup cfg v cfg file cfg v 41 Contacts Manager V 4 0 User Manual Thank You Phone Number 1 408 520 0966 WwWwWwWwW vytru com 422. Name Pool Name Department Ma 2 Anamaria lync test com FIN Filter By gt Contact List W Angelia lync test com Testing gt amp Management 2 Angila lync test com Design t3 Sales f 1 Annslla hinc tact com Derian New Window from Here Contact Manager B G Refresh 3 Export List Help 83 Assigned Users 4 iJ Active Directory Domains Add user to contact list gt p Eee b Contacts Manager Support Assign user to contact list gt Qj Disable OCS Access G Refresh Help Figure 11 2 23 Contacts Manager V 4 0 User Manual Vytru 4 9 Adding Contacts to a New Group a fm File Action View Favorites Window Help E e 2 El B 71 Console Root 4 amp Contacts Manager Contacts Manager m test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users 4 Bg All Contact Lists Pool Name Department 4 Contact Listl Anamaria lync test com FIN Filter By gt j Angelia nc test com esting 4 amp Contact List diss ia Testi View gt t3 Management Angila lync test com Design 3 Sales E Annelle lync test com Design New Window from Here By Assigned Users Ardelia lync test com Design Q Refresh 4 id Active Directory Domains Arlinda lync test com FIN i3 Export List test com 2 Arnoldo lync test com Support Hel t erem nuru
3. pO Figure 6 2 19 Contacts Manager V 4 0 User Manual Vytru Now you have renamed the group successfully and a confirmation message appears Figure 6 3 D Contacts Manager 0 im File Action View Favorites Window Help Elx e 2 Fl B 4 amp Contacts Manager 4 73 All Contact Lists UM 4 New Contact List There are no items to show in this view p 4 A Contact List f Search 3 Management B Refs S3 Pre Sales By Assigned Users Create New Contact gt Edd Active Directory Domains View gt Pa Rename Group New Window from Here X Delete The group has been renamed successfuly 3 Export List Help gt Figure 6 3 4 5 Create New Contact To create a contact right click on the group then choose Create New Contact Figure 7 1 a Contacts Manager zl fm File Action View Favorites Window Help E x e Fl B 4 amp Contacts Manager 4 73 All Contact Lists Name SPUR 4 E Contact List1 There are no items to show in this view 3 Copy group to 4 Contact List Qj Move group to gt Copy group to gt 2 Rename Group t Move group to amp Search B Ass Rename Group Refresh d mon Search 2 Create New Contact 4 or Refresh View gt B Ass Create New Contact New Window from Here b ga Active Dirg gt Contacts N X Delete New Window from Here 3 Export List Delete Help gt Expor
4. Contacts Manager V 4 0 User Manual Vytru Contents Ay MI MOT GNU LOI NES UII U ur 4 celu M E E 4 520 001 4 2E netten uius TTE ZEE Fel al ANG Ne 216 6 cc en m ee eee 6 NMG GUIS he CLO e 10 3 1 Displaying Contacts from the Active Directory 10 3 2 Filtering Active Directory 11 SE SNM IU E TEE EEA EEE 11 oae NIM oc A E E TAE 12 a TOM CN atio ERE 13 A ae ie Ec Cee Penn nee er vee ne er ered re 13 E sro 81 pra ear 8 15 A named eun GU E EE N E E EEA EE 17 E Si E E E E NENNT 19 4 5 Create New CONTAC cccccccccscsssesecsessecscssseecsesesesscsssesecsesesessesssesecsesesecseseseescseseecsessseeseseseecees 20 AOD BO M 22 Nae OO u u OXX Zs AN om LG E Allis GLE o2 EGO Uo PN 2o 4 9 Adding Contacts to a New 01000 akut itok TaESA E SES EENI k KEENE aeaeaie 26 S AGOIBO Users IE Assigned Users cosesssuscettstn hisp 21 Aaeeea EES E o m 29 6 1 Populating a contact list to single USer 29 6 2 Populating a contact list to all assigned users s s s 30 FAR VMN a Rm 25 Contacts Manager V 4 0 User Manual Vytru 7 2 Remove user from assigned users v eccccccccscsscsscscscscscscscscsescssssssssesesssesesssesssesesessscscscscscscseecseseees 33 ho WOE
5. Create New Contact list Help Name Contact List1 Figure 3 2 Your have created new contact list successfully and it contains two sub categories contact list and assigned user s Figure 3 3 E Contacts Manager n r File Action i View Favorites Window Help Hek e zig B E Console Root 4 amp Contacts Manager ET Contact ts 4 Contact List1 Contact List1 gt T Contact List 8 Assigned Users 4 3d Active Directory Domains test com All Contact Lists A Pet anc itl New Window from Here P Soycsnis com f cars com x Export List P gran ou com Help gt b Contacts Manager Support Figure 3 2 14 Contacts Manager V 4 0 User Manual Vytru 4 2 Creating a New Group To create a new group in the contact list right click on Contact List then select Create New Group Figure 4 1 E Contacts Manager EF fm File Action View Favorites Window Help IL e A Fl i9 A Console Root 4 amp Contacts Manager 4 All Contact Lists 4 Contact List1 Contact List There are no items to show in this view Create New Group Export Contact List Q Import Contact List Search Export Contact List Import Contact List View gt New Window from Here IQ Refresh x Export List Help gt Refresh Export List Help new group in ContactList Figure 4 1 an Contacts Manager E im File Action
6. Downloads S Recent places E jM This PC E Ga Network emp em v File name Backupl cfg v cfg file cfg x Figure 24 2 A confirmation message appears to confirm that your backup have been taken successfully Figure 24 3 f Contacts Manager n ES gb File Action View Favorites Window Help e e zie i9 E er C Console Root 4 amp Contacts Manager 4 3j All Contact Lists 4 Contact List gt I Contact List By Assigned Users gt Gd Active Directory Domains b Contacts Manager Support 4Q Contacts Manager Name CAII Contact Lists View gt Ul Active Directory Domains New Window from Here Contacts Manager Support Q Refresh 3 Export List ap BackUp has been taken successfully Figure 24 3 Contacts Manager V 4 0 User Manual Vytru 8 4 Restore the backup To restore backup right click on all contact lists then choose Restore Figure 25 1 D Contacts Manager oR fm File Action View Favorites Window Help Ix e al i9 Console Rot 4 Y Contacts Manager 4 er Name p Create act Lists View gt gt Backup Directory Domains New Window from Here NES ee ei B teen gt Co New Window from Here x Export List Help Help Restore Contact Lists Figure 25 1 Choose the save backup file from your machine Figure 25 2 a Contacts Manager fm File Action View Favorites Window Help x
7. Enter Your License Code Enter your license code here Oh Cancel Update Reset Configuration C Configure Log Send Log Continue Ext Figure 2 1 Contacts Manager Initialization Wizard Window appears as shown in figure 2 1 Click on the Update button and enter your license code in the License Key Dialog box then click OK Contacts Manager will proceed to the Initialization Wizard window as follows Contacts Manager V 4 0 User Manual Vytru To reset your configuration clearing saved configuration data that contain contact lists click on reset configuration button figure 2 2 Contacts Manager Initialization Wizard User Privilege Current User TEST administrator Current Forest test com Current Domain test com 2 Retrieve Pools Pool Version Lync Server 2013 ync test com Check Contacts Manager Commercial License License This is a valid License for Lync Server 2013 Licensed To Company Name Mohamed Rifaat User Name Maximum Contacts Per User 500 Contacts Maximum Number Of Contact Lists 5 Lists Update Reset Configuration Configure Log Sendlog Continue Ext Figure 2 2 Note In the occurrence of a technical issue we have added an option through which you can send the log file of your current working state to the Contacts Manager Support Team SO We can easily recognize your issue Click on Send Log Figure 2 2 then attach and send it to the support v
8. gt Contacts Manager V 4 0 User Manual Vytru 5 Assigning Contact List 5 1 Adding Users in Assigned Users To add users in Assigned Users right click on contact s choose Assign User to Contact List and choose the contact list that you would like to add users Figure 13 1 m Contacts Manager Lum puru li gh File Action View Favorites Window Help feces eb alle Kd A E Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users 4 amp Contacts Manager 4 All Contact Lists 4 Contact List1 4 Filter By 4 Es Contact List gt New Window from Here Refresh Export List Help Dio Add user to contact list Assign user to contact list Ld aN gt Contacts Manager Support Image gt Disable for communication server Show Contact List Refresh Help Bop 0G FOUE 15 2 Now you have assigned your contact list successfully and a confirmation message with the contacts addresses appears Press Ok Figure 13 2 Contacts Manager m jm File Action View Favorites Window Help BAA zi sr Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users 4 Contacts Manager 4 2g All Contact Lists Name Pool Name 4 Contact List lync test com FIN Filter By gt 4 Contact List 2 Cassondra lync test com FIN View gt Contact Manager MPO NUNT eR
9. 22 2 A confirmation message appears to confirm that Export has been successfully Figure 22 3 r1 Contacts Manager HH fm File Action View Favorites Window Help a x e 2 Fl i9 B E E Console Root 4 Contacts Manager 5 SIP URI 4 9 All Contact Lists 4 Contact List There are no items to show in this view 3 Copy group to 4 Contact List Qj Move group to gt 3 IT Rename Gro Management t Pre Sales amp Search By Assigned Users g Refresh 4 Contact Create New Contact 4 B Contact List B E Export has b sful bn rt By Assigned Users qp New Window from Here gt Gil Active Directory D i gt HH Active Directory Domains X Delete b Contacts Manager Support OK x Export List Help gt Figure 22 3 al Contacts Manager V 4 0 User Manual Vytru 8 2 Import Contact List To import contact list right click on contact list then choose Import Contact List Figure 231 aa Contacts Manager 0 File Action View Favorites Window Help Ie x e 3 Es B F Console Root 4 Contacts Manager 4 All Contact Lists 4 Contact List Contact List1 Name Contact List Q3 Rename Contact List View gt Create New Group Export Contact List New Window from Here s Import Contact List 3 Delete Search x Export List New Window from Here Help Import contact list Figure 23 1 Br
10. All Contact Lists e e 4 E Contact List Q3 Create New Group 4 Contact List Q Export Contact List Q3 Management Q Import Contact List t Pre Sales By Assigned Users P Scorch 4 Contact List2 View b 41 List New Window from Here Q Refresh 8 Assi Copy group to i Export List gt Bd Active Direc Move group to r Help gt gt Contacts M Rename Group Search Refresh Create New Contact New Window from Here Delete Help Copy group to gt gt Contact List1 Figure 8 1 ee Contacts Manager V 4 0 User Manual Vytru Note Copying group will keep the original group just copying it to the targeted contact list and a confirmation message appears Figure 8 2 a Contacts Manager a File Action View Favorites Window Help e 2 Fl Bel 71 Console Root 4 Contacts Manager 4 9 All Contact Lists 4 5 Contact Listl 4 ES Contact List 3 Management Q Pre Sales By Assigned Users 4 Contact List2 4 ES Contact List HR Assigned Users gt Gl Active Directory Domains gt Contacts Manager Support Contact List i e x 4 Copy Group p Group IT has been copied successfully to contact list Contact List1 OK FIgure o2 View Q3 Create New Group Q Export Contact List ti Import Contact List Search New Window from Here Refresh Export List Help 4 Move Group To move a group right click on the group then ch
11. Help 5 Contacts Manager Support Contacts Manager Main window figure 2 5 Contacts Manager V 4 0 User Manual Vytru 3 Using Active Directory 3 1 Displaying Contacts from the Active Directory To be able to fill the lists and the groups with the contacts you will have to load all contacts from the active directory click on the active directory domains in the left menu all domains at your company will be loaded then choose the domain that you want to add the contacts from Figure 10 1 a Contacts Manager D File Action View Favorites Window Help n is E Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users E E Da a Name Pool Name Department Ma t 4 Contact List1 2 Anamaria lync test com FIN Filter By 4 E amp Contact List Angelia lync test com Testing View gt Management 2 Angila lync test com Design i E Sales i Annelle lync test com Design New Window from Here B Assigned Users amp Ardelia lync test com Design IQ Refresh 4 jJ Active Directory Domains Arlinda lync test com FIN i3 Export List 2 Arnoldo lync test com Support Og F66 E Audria lync test com Design H Help Pm E een Audrie lync test com Design Peg a Autumn lync test com Testing PBR EIA E Avery lync test com HR Contacts Manager Support Bari lync test com Design 2 Berna lync test com FIN Bernarda lync test com FIN 2 Bernita ly
12. P me e r SE P Name donita tr moe i nn ean b Contacts Manager Support 2c SIP sip donita south test com o Confirm to wipe user s Are you sure you want to wipe all contacts for user s C Including all contacts added by this user s Yes Ne Ie x Line Depe IT Populate Contact List Wipe Contact List J Search amp 9 Refresh View b New Window from Here li Export List Remove User Populate Contact List Wipe Contact List WA Image b Help Figure 16 2 Contacts Manager V 4 0 User Manual Vytru Contacts Manager will remove groups and contacts that are existing in the current contact list By Checking Including all contacts added by the user s all groups contacts and manually added groups and contacts will be removed from assigned user 7 2 Remove user from assigned users Right click on the user then select Remove User Figure 17 1 Figure 17 1 A dialog box appears to confirm removing user s from assigned user s press Yes Figure 17 2 File Action View Favorites Window Help e 2 fl Console Root 4 amp Contacts Manager 4 3j All Contact Lists 4 Contact List1 4 Contact List amp Management f Sales 83 Assigned Users 4 l Active Directory Domains e ee Contacts Manager Support S a pE Name f donita SIP Line Depz Assigned Users i a sip donita south
13. Show Contact List Arlinda E Show Contact List d Arnoldo lync t IQ Refresh Audria lync t Help Audrie lync te Help 2 Autumn lync testreo ES E Avery lync test com HR Bari lync test com Design 2 Berna lync test com FIN X J 1M L FIM z Figure 21 1 12 Contacts Manager V 4 0 User Manual Vytru 4 Building Content List 4 1 Creating a New Contact List To create a new contact list right click on All Contact Lists then select Create figure 3 1 a Contacts Manager ok Wi Fac Action Window Help Esk e aml 7 Console Root Contacts Manager 4 amp Contacts Manager Backup e Directory Domains New Window from Here acts Manager Support Restore dj Refresh New Window from Here ix Export List Help Help Create New Contacts List Figure 3 1 In the Create New Contact List dialog box Figure 3 2 enter a name for the new contact list and then click Create 13 Contacts Manager V 4 0 User Manual Vytru a Contacts Manager oa File Action View Favorites Window Help x e 20B BA 71 Console Root 4 amp Contacts Manager Contacts Manager Name CA All Contact Lists 4 E Active Directory Domains CRAII Contact Lists View gt test com GH Active Directory Domains nc Contacts Manager Support Pex Vams com P a as com CI Lo b Contacts Manager Support New Window from Here Q Refresh xb Export List
14. View Favorites Window Help e 2E sii 74 Console Root 4 amp Contacts Manager 4 All Contact Lists There are no items to show in this view 4 E Contact List E Contact List B Assigned Users 4 Jd Active Directory Domains Contact List 3 Create New Group Q3 Export Contact List t3 Import Contact List test com Search Create New Group E gt Here Group name Sales b Contacts Manager Support Cancel Ed Help gt Action In progress Figure 4 2 15 Contacts Manager V 4 0 User Manual In Create New Group dialog box Figure 4 2 enter a name for the new group and then click OK You can create Up to 100 groups so you are able to create as much group as you want a Contacts Manager 0 jm File Action View Favorites Window Help e x e ag i 4 amp Contacts Manager 4 All Contact Lists e 4 3 Contact List t3 Create New Group 4 E Contact List Q Export Contact List 8 U Q Import Contact List signed Users 4 4 Active Directory Domains f Search test com gt pow eed Create New Group 72 2w from Here AIPE 3s com Group name Management PP com p b Contacts Manager Support 9 jJ ES F b Action In progress Figure 4 3 Now you have your created groups under the contact list Figure 4 4 a Contacts Manager SE dg File Action
15. View Favorites Window Help e x e aml 4 Contacts Manager 4 7j All Contact Lists 4 E Contact List AI Contact Lists View gt 4 B Contact List Ql Active Directory Domains Te t3 Management Contacts Manager Support Refresh 3 Sales B Assigned Users gt Export List gt Gd Active Directory Domains Help b Contacts Manager Support Figure 4 4 16 Contacts Manager V 4 0 User Manual Vytru 4 3 Rename Contact List To rename contact list right click on contact list then choose Rename Contact List figure 5 1 2 Contacts Manager H fm File Action View Favorites Window Help e 2EB 8x 4 amp Contacts Manager 4 9 All Contact Lists Contact List View gt me Q3 Rename Contact List gt T Conta B Assigne gt Gil Active Director b Contacts Man New Window from Here View gt New Window from Here X Delete ix Export List Help Delete Export List Help pO Rename Contact List Figure 5 1 In Rename Contact List dialog box enter the new name for the contact list Figure 5 2 i Contacts Manager O im File Action View Favorites Window Help ES a x e Ed i9 E Console Root 4 amp Contacts Manager 4 J All Contact Lists 4 3 Contact List E Contact List gt T Contact List B Assigned Users B Assigned Users gt QH Active Directory Domains gt Conta
16. Window from Here 4 M Active Directory Domains g David lync test com Sales Yes sip david davis test com A test com F Denice lync test com Managment Yes sip demice minton test com Refresh Contacts Manager Support E Diego lync test com HR Yes sip diego tanner test com Export List D DiscoverySearchMailb No E Donita p Emilee E Esta Evelina amp Gabrielle Germaine I Guest E Gus Harland E Hayden g Hilma Bur E Idell E Irmgard E Isaiah 2b Exchange Online App D FederatedEmail 4ctf4_ 2 HealthMailbox0d9663 D HesithMsilboxe07178 lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com lync test com Testing Managment HR Support Support Dev HR Managment Cate Yes Yes Yes Yes No Yes sip donita south test com sipremaee marquis test com sip esta merrickGtest com sip evelina oswald Ptest com sip gabnelle bouchardOtest com sip germamne matsontest com sip qus decker test com sip harland woodruff test com sip hayden fritzDtest com sip hilma somers test com sip idell starling test com sip rmgard stpierreC test com sip isaiah atkinsonGtest com sip jade patten test com Manne 26 Figure 13 1 amp Add Distribution Grou gt 3 Refresh B Help v
17. al USE ERROR 34 o aen 10 6 ammo tm 610 a C Ona TL esae e ee 30 8 2 Import Contact List ennemi 38 sS Iden E A pPeCE ene EAA ere eee rere ee eee ere 39 SO eS I 41 Contacts Manager V 4 0 User Manual Vytru 1 Introduction Contacts Manager for Lync is a new tool specially designed to ease and simplify the task of contacts management centrally and automatically specifically creating and maintaining contact lists adding removing contacts and updating contacts and contact lists for your entire network With Contacts Manager for Lync your organization will save time and money as well as boost efficiency 1 1 Overview Contacts Manager for Lync is a reliable 3rd party solution designed to ease the process of contact management for Lync It is aimed at provisioning the process of creating maintaining adding removing populating and updating pre set contact lists for all the users at once Managing contacts couldn t be easier that means saving considerable amounts of time and efforts while increasing the productivity for your IT administrators at a notable rate 1 2 Solution Contacts Manager is a cost effective solution that helps IT and System Admins manage the company contact lists throughout the organization and its branches all over the world Now there is no need to use power scripts or other means that require an increase in IT involvement 1 3 Features Manage contacts and groups for a
18. view Confirm to move group Are you sure you want to move IT group Wipe group IT from assigned users Figure 9 2 3 3 e 09 ww 0 Ex Copy group to Move group to gt Rename Group Search Refresh Create New Contact View gt New Window from Here Delete Export List Help gt Now you have moved a group and you can find it in the new contact list Figure 9 3 fm File Action View Favorites Window Help Contacts Manager alx e 2 El B 71 Console Root 4 W Contacts Manager 4 9 All Contact Lists 4 Contact List1 4 Contact List 3 Management t Pre Sales B Assigned Users 4 Contact List2 4 Contact List Q3 HR B Assigned Users gt H Active Directory Domains b Contacts Manager Support 24 SIP URI There are no items to show in this view Figure 9 3 E p E Ex Copy group to Move group to gt Rename Group Search Refresh Create New Contact View gt New Window from Here Delete Export List Help gt Contacts Manager V 4 0 User Manual Vytru 4 8 Adding Contacts to a Group To add contacts in specific group right click on any contact s then select Add User to Contact List and select the contact list and choose the group you would like to add the contacts to Figure 11 1 a Contacts Manager 0 EZ fm File Action View Favorites Window Help amp
19. x e Eg B 5 Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users Actions 4 amp Contacts Manager 4 7j All Contact Lists 4 Contact List1 Filter By gt 4 amp Contact List View i END New Window from Here Q Sales B Assigned Users 4 4 Active Directory Domains test com Assign user to contact list Support Management esign Disable OCS Access ma sm Pem Add user to contact list gt gt Contacts Manager Support ry Bari lynctest com Design Assign user to contact list gt 2 Berna lync test com FIN 3 Disable OCS Access Bernarda lync test com FIN Q Refresh E Bernita lync test com IT Help Beula lync test com Design 2 Carman lync test com IT 2 Cassaundra lync test com FIN 2 Cassondra lync test com FIN E Cathern lync test com FIN 2 Cathleen lync test com Testing 2 Celina lync test com Managment Chan lync test com FIN Uu cu __ CE EE RETE rint Figure 11 1 Now you have added a contact or multiple contacts to a specific group and a confirmation message with the contacts addresses appears Figure 11 2 L Contacts Manager oe fm File Action View Favorites Window Help BOE gt 2 Fl i9 E Console Root 4 amp Contacts Manager 4 9 All Contact Lists 4 Contact List test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users
20. Contact List View New Window from Here X Delete x Export List Help Figure 23 3 8 3 Taking Backup To make a back up from the contact list and the group you have created right click on All Contact List then choose Back up and save it to your machine Figure 24 1 amp 24 2 File Action View Favorites Window Help all Eg E Console Root 4 amp Contacts Manager Contacts Manager All Contact Lists Name 4 All Contact 5 Contact 4 jJ Active Direc Backup A test com Restore Wiew Gs New Window from Here 5 Export List gt Contacts Mz Help lt Save Contact Lists Changes 39 o EE Boe 83 Create Backup f Restore View New Window from Here x Export List Help Figure 24 1 Contacts Manager V 4 0 User Manual Vytru fm File Action View Favorites Window Help e x Contacts Manager oNSE e ea S 71 Console Root 4 amp Contacts Manager 4 3 All Contact Lists b Contact Listl 4 d Active Directory Domains test com A ELI T i ifti cee c PP com All Contact Lists A WIM com Select cfg file New Window from Here i d eat ud Pu i Export List b Contacts Manager 5 T EE Desktop C Search Desktop delp gt Organize v New folder amp ii A Favorites v XL ff i E Desktop oe ws e sgm
21. List 7 1 Wiping User s Contact list To wipe a user s contact list from assigned users click on assigned user right click on a contact and choose Wipe Contact List now the user s contact list will be wiped and the user will not be removed Figure 16 1 im File Action View Favorites Window Help e a is 7j Console Root Assigned Users 1 Users Contacts Manager 4 amp Contacts Manager 4 All Contact Lists 4 Contact List 4 B Contact List fiy Management Nanita Remove User Populate Contact List t Sales Wipe Contact List 83 Assigned Users 4 jl Active Directory Domains test com Help Ab tierce cC o 5 M theem Pg p Pp gt Contacts Manager Support Wipe contact List for selected user Image Assigned Users 3 Populate Contact List Qj Wipe Contact List Search Refresh View b New Window from Here jx Export List Help Jonita Remove User Populate Contact List Wipe Contact List S Image gt Help Figure 16 1 A dialog box appears to confirm wiping all contacts from the selected user press Yes Figure 16 2 File Action View Favorites Window Help e e 2 fl is E Console Root 4 amp Contacts Manager 4 3 All Contact Lists a C Contact List 4 Contact List amp Management f Sales 9 Assigned Users 4 jJ Active Directory Domains JP test com
22. Users assigned to contact list IG Refresh 4 jl Active Directory Domains 3 Export List test com Sip Address Peers Lr amicic ft ce sip donita south Gtest com Help A mmt as com cequss com l Pogan nM iaoisft com Add user to contact list gt b Contacts Manager Support Assign user to contact list gt Image gt Disable for communication server Show Contact List lync test com B 2 2 2 2 P cum Figure 13 3 eT Contacts Manager V 4 0 User Manual Vytru Now you can see the assigned contact in the assigned users list Figure 13 3 aa Contacts Manager im File Action View Favorites Window Help alx e 2EB E Console Root 4 amp Contacts Manager SIP 4 7j All Contact Lists 4 Contact Listl 4 Contact List Q Management 3 Sales 8 Assigned Users 4 d Active Directory Domains test com Seq c2 bo7 s icrosuft ct PP p 5 com Cequcris com sip donita south test com Qj Populate Contact List Qj Wipe Contact List Search Refresh View gt New Window from Here 3 Export List Help b Contacts Manager Support Figure 13 4 Note You can assign one user to one or more contact list 28 Contacts Manager V 4 0 User Manual Vytru 6 Populating Contact List 6 1 Populating a contact list to single user To apply the contact list to a us
23. a lync test com FIN a mol l3 rine ng gt Add image Figure 20 1 11 Contacts Manager V 4 0 User Manual Vytru 3 4 Removing Images To remove an image for a user right click on a contact then select Image then Remove Image Figure 21 1 Contacts Manager 0 File Action View Favorites Window Help x e A ga is E Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users 4 Contacts Manager N Pool N rtment Ma Or K All Contact Lists ool Name Departmen a P 21111 lync test com Filter B gt 4 Contact List1 y 4 E amp Contact List Administrator lync test com View gt t3 Management Adolph lync test com HR 3 Sales Adrianna lync test com IT New Window from Here 83 Assigned Users Albert lync test com FIN IQ Refresh 4 4 Active Directory Domains Aleta lync test com IT Export List test com J Alexis nc test com HR amp Hel P e mei mier e ED AI nc test com Design aoe g P car 2 Alona lync test com Design Altagracia Tue yn SS hat Add user to contact list Add user to contact list gt aerea 2 Anamaria lync t f b Contacts Manager Support Angelia bici Assign user to contact list Assign user to contact list gt aon men ge Ada image J Annelle nat gt ean gt Ardelia t Disable for communication server dm
24. acts Manager V 4 0 User Manual Vytru 4 4 Rename a Group To rename a group right click on the target group then choose Rename Group Figure 6 1 Contacts Manager 0 dg File Action View Favorites Window Help amp x gt 2 zl i 4 amp Contacts Manager 4 All Contact Lists Name SIP URI 4 New Contact List There are no items to show in this view amp Rename Group 4 E Contact List Search Management a Refresh E Creste New Contac gt Gd Active Directe Search View gt b Contacts Mar Refresh New Window from Here Create New Contact x Delete View gt Export List New Window from Here Help gt Delete Export List Help Rename group Figure 6 1 In Rename Group dialog box enter the new name for the group then press Rename Figure 6 2 an Contacts Manager a File Action View Favorites Window Help x e zig B E Console Root 4 amp Contacts Manager N SIP URI 4 7j All Contact Lists ana 4 Z New Contact List There are no items to show in this view SP Rename Group 4 Contact List Search Q Management F Refresh amp Sales i J Create New Contact Assigned Users Rename Group amp Gd Active Directory Domains View gt gt Contacts Manager Support MO TUN Apply to assigned users x Delete i Export List Canca E m i Help gt
25. awrias com ceras s com P anane oe issasuft com Assign contact list named Contact List1 to user s gt Contacts Manager Support x Export List Help Donita Remove User No Populate Contact List Wipe Contact List R Image gt Help Figure 14 2 29 Contacts Manager V 4 0 User Manual Vytru Contacts Manager File Action View Favorites Window Help e 2ml B rs E Console Root 4 amp Contacts Manager 4 All Contact Lists 4 Contact List1 4 E Contact List t Management Assigned Users 1 Users Populate Contact List Contact List1 Qj Populate Contact List 3 Wipe Contact List Search 4 Ell Active Directory Domains Contact list named Contact List1 is populated to the following users 9 Sip Address Domain State New Window from Here BD Export Lie i unu Contacts N Manager Support Remove User Populate Contact List Wipe Contact List S Image gt Help Figure 14 3 Now you have populated a contact list to selected user successfully and a confirmation message with the contacts addresses appears Figure 14 3 6 2 Populating a contact list to all assigned users To apply a contact list of all assigned users at the same time right click on Assign Contact List and choose Populate Contact List Figure 15 1 D Contacts Manager e Gb File Action View Favorites W
26. cts Manager SIP URI There are no items to show in this view Create New Contact SIP URI sip JohnBill amp test com Example sip Example tel 911 Figure 3 3 Copy group to Qj Move group to gt A E Rename Group Search Refresh Create New Contact View gt New Window from Here Delete Export List Help gt E X Contacts Manager V 4 0 User Manual Vytru a Contacts Manager UNE fm File Action View Favorites Window Help amp x e 2 E93 i9 4 amp Contacts Manager Mo SIP URI 4 3 All Contact Lists B Contact List J John Bill sip JohnBill test com 4 B Contact List Qj Copy group to Qj Move group to gt JR G Q3 Management Rename Group 3 Pre Sales Search B Assigned Users F Refresh on coe we Create New Contact 4 ES Contact List View gt Q3 HR By Assigned Users Gd Active Directory Domains b Contacts Manager Support New Window from Here Figure 4 Now you have created a contact and you can find it in the group list Figure 7 4 4 6 Copy Group To copy a group right click on the group then choose Copy group to and then choose the targeted group name Figure 8 1 an Contacts Manager olg dg File Action View Favorites Window Help e lx gt Eg i E Console Root 4 amp Contacts Manager 4
27. cts Manager Support Contact List1 Name t3 Rename Contact List View gt New Window from Here X Delete x Export List Help oO Rename contact list Name New Contact List Rename Cancel Figure 5 2 ri Contacts Manager V 4 0 User Manual Vytru A dialog box appears to tell you it s recommended to refresh contact manager if you want to refresh now press Yes Figure 5 3 Contacts Manager jm File Action View Favorites Window Help zz B E Console Root 4 amp Contacts Manager 4 jj All Contact Lists 4 E3 New Contact List gt E Contact List By Assigned Users gt Gd Active Directory Domains b Contacts Manager Support Action In progress New Contact List i ES Contact List 8 Assigned Users Contacts Manager Note it is recomended to refresh contacts manager Do you want to refresh now 1 Figure 5 3 Contacts Manager fm File Action View Favorites Window Help El Bie 71 Console Root gt Gi Active Directory Domains b Contacts Manager Support 18 Contacts Manager Name All Contact Lists GH Active Directory Domains Q Contacts Manager Support Figure 5 4 Hek t Rename Contact List View gt New Window from Here X Delete x Export List Help New Window from Here Q Refresh x Export List Help Cont
28. e lync test com Design Autumn lync test com Testing Avery lync test com HR Bari lync test com Design 2 Berna lync test com FIN c GEHE OU oe rini Filter by Name Figure 19 1 3 3 Adding Images To add an image for a user right click on a contact then select Image then Add Image browse to add an image of your choice Figure 20 1 Contacts Manager File Action View Favorites Window Help e 2 fil io Er 7 Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users Contacts M E s c3 pem ee Pool Name Department Ma 4 J Contact List1 E 1111 lync test com a EB Contact List Administrator lync test com amp Management Adolph lync test com HR S Sales 2 Adrianna lync test com IT 83 Assigned Users Albert lync test com FIN fe 4 iJ Active Directory Domains Aleta lync test com IT 2 test com Alexis lync test com HR JAitc d JP Ann lync test com Design J Alona nc test com esign JP cile A y m user to contact list Add l gt Contacts Manager Support Assign user to contact list gt 2 Ang Image Ann 3 E Ardi Disable for communication server E Arli Show Contact List Arni Support iG Aud Design Li Aud Help Design E Aut Testing Avery lync test com HR Bari lync test com Design Bern
29. er right click on a contact and choose Populate Contact List Figure 14 1 D Contacts Manager a fm File Action View Favorites Window Help Heal e aml B a amp Contacts Manager 4 5 All Contact Lists 4 Contact Listl 4 E Contact List fi Management Q Sales B Assigned Users 4 d Active Directory Domains test com Soames p 71r no ft cC Assigned Users 4 3 Populate Contact List 3 Wipe Contact List Search Refresh View b Remove User Populate Contact List Wipe Contact List Image Help New Window from Here fm pesi as com i Export List P2 pos com Help A Cm aecrescft com gt Contacts Manager Support Donite Remove User Populate Contact List Wipe Contact List S Image gt Help Apply Contact List to this user Figure 14 1 A dialog box appears to confirm assigning the contact list to selected user press Yes Figure 14 2 a Contacts Manager gt E fm File Action View Favorites Window Help alx e AMB c 4 amp Contacts Manager 4 al Line 4 5 Contact List1 Donita sip donita south test com 4 Contact List Q Management 2 Sales B Assigned Users 4 jl Active Directory Domains test com Assigned Users Qj Populate Contact List Qj Wipe Contact List Search Refresh View gt Contacts Manager New Window from Here A oenn oait A o
30. indow Help x e 2ml i9 Bie 4 amp Contacts Manager 4 73 All Contact Lists 4 Contact List Qj Populate Contact List 4 EB Contact List Qj Wipe Contact List Search Refresh View b New Window from Here 3 Export List Help Remove User Populate Contact List Wipe Contact List S Image gt Help AssignedUser contact list to the users Figure 15 1 30 Contacts Manager V 4 0 User Manual Vytru A dialog box appears to confirm populating the contact list to all its assigned users press Yes Figure 15 2 a Contacts Manager ok fm File Action View Favorites Window Help E E Console Root Assigned Users 1 Users 4 amp Contacts Manager 4 73 All Contact Lists Name SIP Line 4 5 Contact List 2 Donita sip donita south test com 2 Populate Contact List 4 EB Contact List Qj Wipe Contact List 3 Management J Search amp Sales B Assigned Users Refresh 4 i Active Directory Domains View gt New Window from Here Populate Contact List ES 3 Export List Help 2 Do you want to populate contact list Contact List1 to all its assigned nmm aor it com users b Contacts Manager Support Remove User Populate Contact List Wipe Contact List BW Image gt Help Action In progress Figure 15 2 31 Contacts Manager V 4 0 User Manual Vytru 7 Updating Contact
31. ll users from any endpoint in the company at the same time Edit and manage contact Lists for some or all users Create multi contact lists for the company Create up to 64 distribution groups in any contact List Populate custom contact List Populate contact List for a specific user Copy any group from contact list to any other contact list Create save and restore a backup for contact Lists Push a contact list to all some users Build multiple contact lists and populate push to a different groups of users Add and remove images for any user Enable disable any to any pool when running multi pools Multiple select and add users from active directory to a contact list Wipe a contact for any user Contacts Manager V 4 0 User Manual Vytru View a user s current contact list Wipe a contact from all assigned users Search a contact list for a specific group Search a group for a specific contact Populate a contact list for specific user Any contact list can contain two types of groups normal groups created by Contacts Manager and distribution groups from the active directory Any user of Contacts Manager can specify whether to display images in Contacts Manager Environment or not Any user of Contacts Manager can create populate federated SIP contact Any user of contacts Manager can filter users retrieved from active directory by SIP Address or Department or UPN
32. m nor BY Audria lync test com Design eP P niyeelcIcom Audrie lync test com Design Sel em v a COM A T L i P oom Autumn lync test com Testing Q Add user to contact ist gt P SOO ree COM Aver lunc tect com HR E Ber Assign user to contact list gt FIN S Access amp Ber Disable OCS Access E Ber E Be Refresh E Cal Help E Casseurrare USULLU Cassondra lync test com FIN Cathern lync test com FIN Cathleen lync test com Testing Celina lync test com Managment 2 Chan lync test com FIN T a FINI x Figure 12 1 Right click on any contact or select multiple contacts then select Add User to Contact List after that select contact list and choose the Create New Group option Figure 12 1 4 10 Adding Distribution Group To add distribution group as a group in the contact list right click on distribution group and choose Add distribution group to contact list then choose contact list name Figure 13 1 a File Action View Favorites Window Help 4 e 20B D Console Root testcom LDAP DC test 0C com 328 user 4 amp Contacts Manager Pool Name 4 Cj All Contact Lists Name Lync Enabled SIP Address 4 E Test F Chanell lync test com FIN Yes sip chanell meclary test com Filter By A Contact List amp Claudette lync test com Testing Yes sip claudette dowdyGtest com View gt Assigned Users Cortney lync test com Managment Yes sip cortney guinn test com i New
33. nc test com IT Beula lync test com Design 2 Carman lync test com IT 2 Cassaundra lync test com FIN 2 Cassondra lync test com FIN Cathern lync test com FIN 2 Cathleen lync test com Testing 2 Celina lync test com Managment 2 Chan lync test com FIN a L rint lt SA gt 10 Figure 10 1 Contacts Manager V 4 0 User Manual Vytru 3 2 Filtering Active Directory To filter active directory query results by all name department manager SIP and UPN right click on any domain choose Filter By and choose any filter type Figure 19 1 a Contacts Manager m File Action View Favorites Window Help e 2 Es E Console Root test com LDAP DC test DC com 318 user Filter Status All Enabled Active Directory Users E E a aera Pool Name Department 4 E Contact List1 amp 1111 lync test com 4 amp Contact List Administrator lync test com 3 Management 2 Adolph lync test com HR Sales Adrianna lync test com IT Assigned Users Albert lync test com FIN 4 d Active Directory Domains Aleta lync test com IT E teste a HR Bu Pew 0000 An Dem vien Design a a New Window from Here Aes Manager FIN b Contacts Refresh Testing Export List UPN Design Design Help Telephone Number Design Arlinda lync test com FIN Arnoldo lync test com Support Audria lync test com Design Audri
34. ole Root 4 amp Contacts Manager 4 7j All Contact Lists 4 Contact List 4E amp x SIP URI 3 Copy group to 3 Move group to gt There are no items to show in this view Create New Group Export Contact List Import Contact List Search 2 Rename Group Search E Refresh New Window from Here g Create New Contact View b Refresh New Window from Here x Delete 3j Export List Help gt Help Export contact list Figure 22 1 36 Contacts Manager V 4 0 User Manual Vytru Browse to select a location then click Save Figure 22 2 P Contacts Manager O fm File Action View Favorites Window Help alx e zi Ed i9 E Console Root 4 Contacts Manager 4 All Contact Lists T EE Desktop v Search Desktop 4 Contact List1 4 Contact List Organize v New folder oup 1 Manage Favorites 3 Pre Sale BE Desktop Administrator 5 Ds cda Jj Downloads 4 E Contact List2 a T Contact Lisy Mil Recent places A This PC v Contact Q3 HR en B Assigned Us 1 This PC ow from Here gt Gil Active Directory Do n Libraries b Contacts Manager i Network TM Network gt X TOA WIAA Naben M File name Ss Beni Tad E154 Save as type Export file csv vi Hide Folders L swe cnca pto gt Select path p e ip to gt A Figure
35. oose Move group to and then choose the targeted group name Figure 9 1 aa Contacts Manager jm File Action View Favorites Window Help e 2 Fl i9 E E 4 amp Contacts Manager SIP URI 4 9 All Contact Lists 4 Z Contact List There are no items to show in this view Qj Copy group to gt 4 Contact List Qj Move group to gt 1 Ll Rename Group By Assigned Users P Search 4 Contact List2 g Refresh EB bo List Create New Contact am Ven By Assig 3 New Window from Here Gd Active Direct Contact List X Delet elete gt Contacts Ma Rename Group x Export List Refresh Help Create New Contact View gt New Window from Here Delete Export List Help Copy group to another Contact list Figure 9 1 23 Contacts Manager V 4 0 User Manual Vytru A dialog box appears to ask you Are you sure you want to move group name press Yes Figure 9 2 fm File Action View Favorites Window Help Contacts Manager zi HE C Console Root 4 amp Contacts Manager 4 j All Contact Lists 4 E Contact List 4 E3 Contact List Management t Pre Sales 83 Assigned Users 4 Contact List2 4 Contact List B Assigned Users gt H Active Directory Domains b Contacts Manager Support Action In progress SIP URI There are no items to show in this
36. or Name or Telephone Number or Manager Any user of contacts Manager can export import specific contact list Any user of Contacts Manager can enable users to Lync server New features of this release Contacts Manager supports UCS Lync users Contacts Manager supports office 365 Lync users Contacts Manager supports create populate response groups for all some users Any user of Contacts Manager can create populate telephone contact Not supported in UCS and office 365 Any user of Contacts Manager can export contact list for specific user then import it then populate it to all some users Any user of Contacts Manager can rename a populated group no a new name i e Rename the HR group to Human Resources group Contacts Manager V 4 0 User Manual Vytru 2 Using Contacts Manager 2 1 Starting the Application To start up the application go to the Start Menu and click on Apps then open the Contacts Manager or you can simply open it from the desktop icon 2 Contacts Manager Contacts Manager Initialization Wizard User Privilege Current User TEST administrator Current Forest test com Current Domain test com i Retrieve Pools Pool Version Lync Server 2013 Enter Your License Key Please enter your license key d for more information please visit t ri http www Vytru com AN Check Contacts Manager 2 License Your Machine Code if BKthwX 3pUlaPpxXoA
37. owse to select a contact list file then click Open Figure 23 2 Contacts Manager HB fm File Action View Favorites Window Help ex e zi TA Console Root Select CSV file amp Contacts Manager a a A AN Contact Lists Mii Desktop Se esas NENNEN ntact List 4 Contact Organize v New folder g gt m e 4 B Contact List b gj T we t Manager m w from Here Q3 Pre Sales B Desktop 4 gt 96 B Assigned Use L Downloads 4 Contact List2 S Recent places 4 S Contact List Q3 HR iil This PC 83 Assigned Use gt f Active Directory D Q Active Directory Dor PT Network gt Contacts Manager S Exported Contact Listl csv CSV File 32 bytes v File name Exported Contact Listl csv v cfgfile csv vl RN oo Figure 23 2 38 Contacts Manager V 4 0 User Manual Vytru 233 File Action View Favorites Window Help e El aie E Console Root 4 Contacts Manager Contacts Manager A confirmation message appears to confirm that File has been imported successfully Figure I Je x 4 73 All Contact Lists Name 4 Contact List E Contact List 4 Contact List B Assigned Users 3 IT t Management 3 Pre Sales 8 Assigned Users 4 Contact List2 4 B Contact List 3 HR By Assigned Users gt Gill Active Directory Domains gt Contacts Manager Support qp File has been imported successfully OK t Rename
38. t Wipe contact list from the users Figure 18 1 7 4 Add new user to an existing contact list When new employee join your company you can easily get him her involved very fast to your communication community To add new user load active directory gt gt choose the new user name by filtering active directory as we mentioned before Right click and choose Add User to Contact List Choose Contact List name then choose the Group Name 34 Contacts Manager V 4 0 User Manual Vytru a Contacts Manager GE File Action View Favorites Window Help ie e alr E eg E Console Root 4 amp Contacts Manager 4 J All Contact Lists Pool Name 4 Contact List lync test com c 4 ES Contact List lync test com M t lync test com poem New Window from Here Assign user to contact list Disable OCS Access Add user to contact list Assign user to contact list J Disable OCS Access Refresh Help v b Contacts Manager Support lync test com lync test com lync test com lync test com lync test com 2 Celina lync test com 2 Chan lync test com Uh cun be e 35 Contacts Manager V 4 0 User Manual Vytru 8 Contact List Features 8 1 Export Contact List To export contact list right click on contact list then choose Export Contact List Figure AD Contacts Manager ey r1 File Action View Favorites Window Help e 2l E Cons
39. t List Help Create New Contact Figure 7 1 zu Contacts Manager V 4 0 User Manual Vytru In the Create New Contact dialog box enter the contact s name and SIP URL then press Create Figure 2 im File Action View Favorites Window Help Contacts Manager all i9 E Console Root 4 amp Contacts Manager 4 All Contact Lists 4 Contact List 4 B Contact List amp IT t3 Management t Pre Sales 8 Assigned Users 4 Contact List2 4 Contact List Q3 HR By Assigned Users gt HH Active Directory Domains p Contacts Manager Support SIP URI There are no items to show in this view Create New Contact Name John Bil SIP URI _ J Bill test com Example sip Example tel 911 EE Figure 2 EX Qj Copy group to 3 Move group to gt amp p E Rename Group Search Refresh Create New Contact View gt New Window from Here Delete Export List Help gt Be sure to add SIP before the SIP URL of the added contact figure 7 3 P File Action View Favorites Window Help jj i9 E e 71 Console Root 4 amp Contacts Manager 4 jj All Contact Lists 4 Contact List1 4 ES Contact List amp IT amp Management t Pre Sales B Assigned Users 4 Contact List2 4 E Contact List Q3 HR 8 Assigned Users gt QQ Active Directory Domains b Contacts Manager Support 21 Conta
40. test com IT Populate Contact List Wipe Contact List Search Refresh View Ld gt pp New Window from Here us Export List Help e Li Do you want to remove user s from assigned user s Remove User Wipe contact list of this user s Populate Contact List No Wipe Contact List a Image b Ed Help Figure 17 2 Note Contacts Manager will remove assigned user from contacts manager only a Contacts Manager V 4 0 User Manual Vytru By checking Wipe contact list of the user s assigned user will be removed and wipe all his groups and contacts 7 3 Wipe all users To wipe all users right click on Assigned Users then choose Wipe Contact List Figure 18 1 D Contacts Manager Oo File Action View Favorites Window Help S e 2 3 B El Console Root Assigned Users 1 Users i 4 amp Contacts SIP Line j 4 3 All Contact Lists 4 E Contact List1 f Donita sip donita south test com 2 4 amp Contact List J Wipe Contact List i Management A Search amp Sales CNET m Q Refresh 4 G Active D Populate Contact List View gt test Wipe Contact List E d New Window from Here P lt Search f 2 xS E Export List Pes j Help IP c View Contacts New Window from Here Donita a TTD Remove User Populate Contact List Help Wipe Contact List BZ Image gt Help lt gt lt g
41. ytru com You are able to determine to load or unload images of users and groups from the active directory Simply check or uncheck the checkbox Load Pictures for users amp Contacts from the active directory figure 2 3 Contacts Manager V 4 0 User Manual Contacts Manager Initialization Wizard Current User TEST administrator Maximum Contacts Per User500 Contacts Maximum Number Of Contact Lists 5 Lists Figure 2 3 To show to the Contacts Manager main window you need to click Continue figure 2 4 Contacts Manager Initialization Wizard User Privilege Current User TEST administrator Current Forest test com Current Domain test com ii Pool Version Lync Server 2013 Check Contacts Manager Commercial License icense This is a valid License for Lync Server 2013 Licensed To Company Name Mohamed Rifaat User Name Maximum Contacts Per User500 Contacts Maximum Number Of Contact Lists 5 Lists Figure 2 4 Contacts Manager V 4 0 User Manual Vytru an Contacts Manager fm File Action View Favorites Window Help lz a 7 Console Root 4 W Contacts Manager Contacts Manager n All Contact Lists 4 Lil Active Directory Domains Ba Contact Lists View d test com Ul Active Directory Domains New Window from Here sas nex Contacts Manager Support G Refresh P cmyptsms com oceequens com ux Export List ger onmiuaasefi com H
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