ZyLAB Web Client for Users Manual
Contents
1. Search result options ms contents to no more than 20 M characters Default action File display Na Results per page Select the maximum number of files you want to display in the View Page Rank Search results on Define the way files are ranked You can choose between Number of hits Hitdensity File size File date Comment File Name and File path Choose between Ascending and Descending KWIC options The options are Enable KWIC Display type Compact or Separated Compact displays all contexts one after the other Separated displays all contexts on a separate line Show n hits with n words around hit Defines the maximum number of hits shown per result and the number of words maximum 50 around the hit Z a am 64 Enable functions in toolbars Toolbar function to select all entries Show or hide all fields Delete entries Move entries Copy entries Select target toc for move or copy Search result options Select Show refine results if you want to further filter your search results Shorten long field contents to no more than nn characters displays only the first part of a field s contents to decrease the width of the search results screen Default action File display Launch file in original application View as PDF View as multi page TIFF M 65 File Options The File Options p2. 4 Click the Print setup tab to show the print window Legal Review Print Setup Windows Internet Explorer provided by ZyLAB Joes Printer Options Print setup Add remove printers Number of documents selected 1 Document Printer Banner page Printer ZyLAB Tiff Export v Summary Images or WYSIWYG Text Pages to leave empty to print all pages Layout Finishing Paper size A4 Tag Copies 1 Orientation Portrait v Multiple copies By document collate x Bisang Long edge v Ear 92 2 sided m 5 Press the Refresh button to show all changes you have made to printers 6 Inthe Printer box select a printer 7 Inthe Document Layout and Finishing boxes choose the required settings 8 Click Printto print the document Result You have printed the selected document 77 Help Menu The Help menu access the following Help Contents Opens the ZyLAB Web Client for Users Manual Guides and Manuals Links to the Manuals and Review Guides in PDF format Adobe Acrobat Reader must be installed to open these guides Support by ZyLAB Opens the ZyLAB support page containing information about how to contact ZyLAB Contact Us Opens the ZyLAB com website on the Offices page showing the contact details for all the ZyLAB offices ZyLAB on the Web Opens the ZyLAB homepage M 79 Index A Additional Viewing Functions 45 B Boolean Operators AND OR NOT
3. Result You have collected documents from several results pages and performed some actions on them Note To view all collected documents again once you have closed the dialog click Document Basket mw aE 70 Upload Upload allows you to add a file to an index When your web client has more than one index selected the file is added to the first selected index You can use Upload from two situations Directly to the selected index using the Upload button When the Contents tab is selected directly to the Table of Contents in the selected index using the Upload button However the functionality of the two buttons are the same both upload to an index and both can place the document in a Table of Contents Note that you cannot search the document until you build the index again but if the document is placed in a Table of Contents you can open it from that Table of Contents Hash Codes When hash codes have been generated see the ZyFIND manual ZyResult ZyView Export Settings Generate hash code on output the ZIP file will also contain the hash code summary text file This ZIP file may be uploaded to any ZyLAB Web Client which will process the contents of the zip file whenever the Process ZIP file contents option is checked ZyLAB Web Client will process the ZIP file contents and will also calculate hash codes for each file that is imported into the index including any XML wrapper files that are
4. 17 C Choose algorithm font size and borders PAR 51 Choose size color and label attributes eiii ciens 52 Combined Search m22 Concepts nna 1138 Content Words and Phrases 14 COMENS PAN s82 Convert to TIFF for Redaction 47 Create Flexible Hierarchies Create Redaction index D Document Basket 68 F Fields PAPA AD File Options oW Filter your data 53 Fuzzy Searches sss 15 G Global Options 67 H Help Menu eere 77 History tent 35 l Introduction to ZyLAB Web Client for USNS inire ees 1 K Keyword in Context KWIC View on the Web Client 27 L Eoo 2 N Number Range Operator 23 P Positional Operators Context Related Precedence and Parentheses Printing from the Web Client Q Quorum Operator 24 R R6dactions cine 55 Refine Your Results 26 Results Options 63 80 S Save hash codes 73 Search Folders Add Edit or Delete 33 Search for All Items Search Options Search Rules and Conventions 30 Search Techniques 13 Search Tools rette 31
5. M 73 Save hash codes Hash codes can be downloaded in a text file and used to prove the authenticity of document s Conditions You have successfully uploaded a file or ZIP file and the Uploaded files report window is displayed showing information about the uploaded file s e Legal Review Uploaded files report Windows Internet Explorer provided by ZyLAB Kole rank ize hash file name 1 2196248 835493215B771BE058A0A422EE03DDE941A3C57C English German Italian bxt 2 2196248 FED8B86F2A628806A0C4509C4B61B6592F33E9A9 German Italian English txt 3 2196248 835493215B771BE058A0A422EE03DDE941A3C57C English German Italian txt 4 2196248 835493215B7718E058A0A422EE03DDE941A3C57C Copy of English German ttalian tet 5 2196248 DBE64516542ADDE37316BAAA26D61A26D5235599 Before the Mast pt 0 page 0051 tif 6 2196248 24DF902DA1E02A100FA39E8411F55911F118A309 Before the Mast pt 0 page 0050 tif ou can download a text file containing the hash values of the uploaded files Instructions 1 To view the hash number and file path click on download The information appears in a new window 2 To download a text file containing the hash information Click with the right mouse button on download and select Save Target As Browse for the correct location to save the txt file with the hash codes Click Save Result You have viewed or downloaded the hash codes M 74 Printing from the Web
6. Restore default settings in Treemap simply reloads the file you last opened M 52 Choose size color and label attributes To choose size color and label attributes use the Legend tab Label attribute By selecting None all labels will be removed but you might prefer to set the font size to zero so that the pop up still displays some information about the node Size attribute Only numerical attributes will appear in this option box If the attribute has negative values they will be handled as zero i e the node will not be visible Color attribute If you choose a numerical attribute a color legend and color binning panel will appear M 53 Filter your data Nodes You can choose to automatically hide filtered nodes Hide Filtered Nodes Hiding filtered nodes is particularly useful to reclaim the pixels of the filtered out nodes to show more details on the remaining nodes Note that the layout will most likely change drastically Hide Individually Selected Nodes To select nodes click on the nodes or subtree border while holding the CTRL key down The nodes border will become dark blue The nodes are removed when you click on Hide Selected button Show All Nodes Filter by Maximum Depth By filtering by depth you can aggregate the lower levels of the tree The size is by definition aggregated using a sum function Filter on Name Value and Link Select Show all or one or
7. Note Searches of this type take time to execute A lack of system resources may cause the search to error out Documents without value 5 are retrieved is identical to NOT 5 24 Quorum Operator Use Quorum operators to search for a specified number of terms within a search statement n of term term 2 of history english history social studies social studies french dutch german dutch german Bie 1 of blue green red equals blue OR green OR red 3 of blue green red blue green red equals blue AND green AND red M 25 Separators Use Separators to limit a search to a physically defined range of a text file Separators are very useful when combined with the TO operator You can use these separators EOP end of paragraph EOG end of page EOS end of sentence EOL end of line EOGend of page experience TO EOP driver or Locates resumes of persons with a minimum of chauffeur and gt 3 three years experience as a driver EOP TO EOP economic and Locates a single paragraph that includes both policy economic and policy e Retrieves all files with an End Of Page marker which is of course every file 26 Refine Your Results Using the Refine your results button Y you can refine your results by filtering on fields that have content On the Results Options page 63 screen the Show refine results option must be enabled
8. external highlight server checkbox Click OK 3 Ifthe ZyLAB Web Client is open press key F5 to refresh the screen then do the search again M 47 Convert to TIFF for Redaction Conditions In a Redaction index see the ZyFIND manual Create Redaction index page 56 You want to convert a document to TIFF format so you can redact it in ZyVIEW You have installed the ZyLAB TIFF Export printer driver this appears in your printer list as ZyLAB Tiff Export printer You have defined the TIFF conversion settings see the ZyINDEX manual ZyINDEX Options TIFF Conversions Settings Note Documents already in a TIFF format for example those created in ZySCAN can be directly redacted see the ZyFIND manual Create Redaction Instructions 1 The Web Client is showing a non TIFF document 3 2 Click the Convert this document to TIFF button A TIFF image is created from your document and is displayed on the screen Note that the TIFF buttons only appear when the index is a Redaction index 3 To change between the original document and the TIFF image click the Switch Li between TIFF and Original button T x 4 Todelete the TIFF image click the Delete Converted TIFF button 3 Note This will delete all TIFF versions including redactions of the original document 5 Ifyou want the TIFF version of a document to be opened in preference to the original document click the Options button on the File tab ch
9. present in the ZIP file ZyLAB Web Client will scan the ZIP archive for the hash code summary text file and will match the filename of this file against the filename of the hash code summary file of the imported files When these filenames match this indicates that all uploaded files are authentic The uploaded hash code summary text file will also be stored as a retrievable file in the index so that at any time this file can be used for authenticity verification M 71 Upload a Document to an Index Conditions You want to add a document to an index with the option to place the document ina Table of Contents Instructions 1 Select the index you want to upload a document to If more than one index is selected the index at the top of the index list will be automatically selected a 2 Toupload a file directly to an index click the Upload button 3 Toupload a file from the Contents tab s select a folder in a table of contents a and click the using the Upload button 4 Onthe Upload file window click Browse to locate the file e Legal Review Upload file Windows Internet Explorer provided by ZyLAB Upload file Select the file to upload Put the uploaded file in this Table of Contents folder Create subfolder named Author Subject Upload file to index Acme Manufacturing Company Admin C Temp ZY OUTPUT ZIP V Process contents of ZIP file WV Treat uploa
10. Client Homepage ama 3 Starting a Simple Search aa 5 The Search Results Pagg 7 View and Search a Document a 9 ECCHMESUIPTIIB 13 Content Words and Phrases sese 14 Fuzzy Search68s anan ak tme taret ied ded dae 15 Wild Gard Searches 2 Naa ANAN GAN AN Han AA AMA 16 Boolean Operators AND OR NOT m17 Positional Operators Context Related Precedence and Parentheses Combined Search 22 Number Range Operator m23 Quorum Operator Kaman rr peter n eee e angang Tanan 24 Spalato ca neni pretia Yn OE eie reete eie HE POE ATUS 25 Refine Your Results seessssessessss 26 Keyword in Context KWIC View on the Web Client 27 Web Client Fast Key Fielding eesesss 28 Search for All Items 29 Search Rules and Conventions sssssssssssssseeeeeneetere eene 30 EIC Wee 31 CONE NS orte teh rie rer er t EY E ERR N 32 Search Folders Add Edit or Delete 33 HISTONY 1 c rrt ett tret agb Vocabulary 36 Thesaurus 37 Concepts 38 Fields a39 Subscriptions PAP PAGE 40 Subscriptions to Alerts create edit delete m41 TaXODOITiy uice nete cec o ret eed cO NAINA EET ERREUR EC ERAN ERE EROR and 44 Additional Viewing Functions aaa
11. an index See Upload page 70 Document Basket Collect documents from several result pages See Document Basket page 69 Log out user Log out and be redirected to the Login page See Log In page 2 M Starting a Simple Search As soon as you have successfully logged in you will see the home page containing the search panel where you can enter your search query Search in last results Fuzzy degree olx Show less indexes Ee deselect all indexes Acme Manufacturing Company Admin ZyLAB Example Index Enter your search query in the search text box You can use the full range of search techniques see Search techniques page 13 Define the Fuzzy degree to find all occurrences of a word including the ones that were not recognized correctly by the OCR engine Choose from 4 fuzzy degrees the degree of closeness to your query Fuzzy degree 2 is recommended for normal text searches and accommodates mistakes such as broken and joined characters Set Fuzzy degree 3 or 4 when you search for long words For more information see ZyFIND Fuzzy searches page 15 To search in the results of your last query select the checkbox Search in last results To search the recently added files first select the checkbox Fast results last indexed first The results list displayed the most recently added files while continuing to search for more in the background If the ZyINDEX Web Client option Disable
12. and navigate through the document Go to the previous page with a hit KC Psae Go to the previous page KC file Go to the previous file all Shows all the pages as one scroll Clicking a page or hit icon returns the view to a single page 9 Show the results list closes the document 399 Goto the next file JD PoE Go to the next page yw Go to the next page with a hit or go to the first hit p Zoom in s Zoom out Rotate document left GC Rotate document right Use or edit the document M Y Show hide more document actions This displays the document toolbar Click the icon again to hide the toolbar Show the open document s key fields and properties in a pop up panel Click the icon again to hide the panel G Add document to the Table of Contents This lets you add the document to an index s TOC A dialog box appears to allow you to select an index and the TOC sub folder see Contents page 32 11 Put this document in your basket see Document Basket page 69 C Download this document Downloads the currently open document and gives you the option to save the file or open it using the program associated with the file type tm Print this document enabled on the Global Options page 67 page Delete the currently open document The document is permanently deleted from your index u View as TIFF Prints the currently open document to a TIFF file a mult
13. and sub folders select Search selected branch only The contents of a folder appear in the results panel from where documents can be viewed M 33 Search Folders Add Edit or Delete Search Folders are pre set search queries that automatically group the documents found by the search settings in a dynamic table of contents TOC There are two types Index specific search folders which only find documents in the related index Global search folders which find documents in all the indexes in the Web Client A global search folder can only be created and added using ZyFIND Search Folders can also be created in ZyFIND which has more options available Search Folders created in one program are usable in the other program Conditions You want to create edit or delete Search Folders in Web Client A Web Client is created and one or more indexes are added An optional Global Search Folder can be present Instructions 1 Open your web client and select the Search Folders icon Di 2 Right click on the folder you want to edit to display these four options Edit query Delete query Add folder Delete folder 3 If you selected Edit query the Edit search folder query dialog appears You can adjust all settings which are available in ZyFIND too a Inthe Search for box define a full text query b Select a search method from the dropdown listbox ZyLAB query ZyINDEX will look for search operators wildcards br
14. entry to re execute it If you want to use this search tool go to Options Search Remember query history and select either Only when something is found or Always Search Options page 61 36 Vocabulary The vocabulary tool E lists similarly spelled words found in the index The number of similar words listed is set in the Number of entries to show box Define the word you want to find and define the total number of vocabulary entries you want returned Click Show A list of words and the number of their occurrences appears with the defined word in or near the middle of the list Click the AND OR and NEW options to add the word to a search query The results list immediately shows the documents found using the query Search for journey Number of entries to show 10 iv jour 2 occurrence s OR AND NEW jour fix mix 2 occurrence s OR AND NEW jourfixmix 2 occurrence s OR AND NEW journal 7 occurrence s OR AND NEW journals 3 occurrence s OR AND NEW journey 9 occurrence s OR AND NEW journey mp3 6 occurrence s OR AND NEW journeys 7 occurrence s OR AND NEW jouw 2 occurrence s OR AND NEW jove 1 occurrence s OR AND NEW 37 Thesaurus Broaden the scope of your search statement by including synonyms Click the Thesaurus button E Define the word you want to find synonyms for Click Show A list of synonyms and the number of occurrences in the selected indexes appears Click the AND OR an
15. total hit count for Fast Results is selected you will only see the first 15 found items in the results list The following 15 results are searched for when the next link above the results list is clicked p amm See the Web Client for System Administrators manual General options for more details 5 Toview all available indexes click Show all indexes Indexes to which you do not have access permission will not appear in the list 6 Todeselect all indexes click deselect all indexes You can also deselect indexes individually 7 If you are finished with defining your search query click Search ZyLAB Web Client will execute the search statement and show you a results list For details about the Results page see The Search Results Page page 7 Search Tools page 31 are advanced features that allow you to store reuse and expand searches They can be used in support of your search or instead of your search Depending on the template used the icons are either always visible in a ribbon on the screen or are accessed using the Tools icon M The Search Results Page The results page shows you a list of files that contain the words you entered as a search statement Clicking on any entry in a cell opens the associated document in the same panel replacing the results list You can easily return to the results list by clicking the list button View and Search a Document page 9 Extra information is also s
16. 45 View Hit Highlighting in Adobe PDF Files seeeenennn 46 Convert to TIFF for FRedactlOTi c cereos rho ta ere rin ero teri eri ANA NAAN rn 47 MISUANI ZATION ERE 49 Using the Visualization Module sese 50 Choose algorithm font size and borders 2 91 Choose size color and label attributes n02 Filter your data eseese 53 Create Flexible Hierarchies eene 54 M ROGAaCHONS 55 Cr ate Redaction Index cocer itor rrr eite bue en Naa 56 Using RedacHol icr irit eppure Erb rera ea ao eru tuba pa SEA AASR eraa iE REANA EY ER Y Fata 58 Web Client Options ALENA N Aha 60 Search Options 4 5 er ter iet oie Ee i Hee man Results Options File Options LC 0 0 KO Qi AA Document Baskebi 68 Using Document Basket eese eene eene nene ennt nnn innen setate tn sat nn non 69 070 LoT o 70 Upload a Document to an INdOX oe maanaaanaaawaaawaaawanawaaaawaasansaanasasaasanasasassawsann 71 SAVE MASH CODES aa maa ARINA hn anang 73 Printing from the Web Client X aaa 74 Help MOR aa HU 77 ll c 79 M Introducti
17. Client Conditions You want to print a document you have just found You can either print it by selecting it from the found documents list or when you have already opened it The ZyLAB TIFF Export Printer is installed and the ZyLAB Print Service is running Instructions 1 If you cannot see the print icon mw click the Show print button enable server side printing on the Global Options page 67 page 2 Toprint click on the print icon The Print Setup window appears 3 If necessary set up the printer M 75 a Click on the Add remove printers tab Legal Review Print Setup Windows Internet Explorer provided by ZyLAB Joes Printer Options Print setup Add remove printers Available Printers Selected Printers Edit printer name handle ZyLAB Convert to TIFF ZyLAB Batch Conversion Microsoft XPS Document Writer Microsoft Office Document Image Writer ois HP Universal Printing PS Adobe PDF Select as default printer b From the list of printers select the printers you want to use for printing Transfer them to the Selected Printers panel using the gt button C If you want to give the printer a user friendly name select the printer and type the name in the Edit printer name handle box Click Enter to change the printer s name d Choose a printer to select as the default printer e Press Hefresh to see your changes f Press Save M 76
18. Separators ssssssusss 25 Starting a Simple Search sub Subscriptions ussuss 40 Subscriptions to Alerts create edit delete AA 41 T Taxonomy irn cratere 44 The Search Results Page 7 ThesaUkus ua ana naaabala 37 U Upload EET 70 Upload a Document to an Index 71 Using Document Basket 69 Using Redaction 58 Using the Visualization Module 50 V View and Search a Document 9 View Hit Highlighting in Adobe PDF IJ re 46 Visualization ssssusss 49 Vocabulary AA 36 W Web Client Fast Key Fielding 28 Web Client Options 60 Wild Card Searches 16 Z ZyLAB Web Client Homepage 3 AE
19. X Remove all documents from the basket Remove the selected documents from the basket Add selected documents to the table of contents To use Document Basket refer to Using Document Basket page 69 M 69 Using Document Basket Conditions You have searched one or more indexes and the found documents are displayed in the results list Instructions 1 Select one or more documents in the results list 2 Click the Put selected documents in your basket button 3 The documents you added to the basket are shown in a separate window You can either close this window and continue searching and adding documents or you can select one or more documents and do a document basket action Document Basket page 69 Legal Review Document Basket Windows Internet Explorer provided by ZyLAB Woe Document basket v U8 D6 4W BG select rank hits hitdensity number of pages size with images author subject file name 1 0 0 00 o 4454 English German kalian bxt 2 0 0 00 0 4456 German Italian English txt o 3 0 0 00 0 4454 English German Italian txt 4 0 0 00 0 4454 Copy of English German Italian txt 5 0 0 00 0 1088780 Before the Mast pt 0 page 0051 tif 6 0 00 o 1088780 Before the Mast pt 0_page_0050 tif Number of pages in selected documents 0 Download size 0 bytes this takes approximately 0 seconds using a 56 Kbps modem Download format Default m
20. ZyLAB Web Client for Users Manual Agility to navigate Copyright Notice Information in this document is subject to change without notice and does not represent a commitment on the part of ZyLAB Technologies BV The software described in this document is furnished under a license agreement or nondisclosure agreement The software may be used or copied only in accordance with the terms of the agreement It is against the law to copy the software on any medium except as specifically allowed in the license or nondisclosure agreement No part of this manual may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording for any purpose without the express written permission of ZyLAB Technologies Copyright 2011 ZyLAB Technologies BV ZyLAB ZyINDEX ZyFIND ZySCAN PUBLISH and the flying Z are registered trademarks of ZyLAB Technologies BV ZySEARCH ZyALERT ZyBUILD ZyIMPORT ZyOCR ZyFIELD ZyEXPORT ZyARCHIVE ZyTIMER MyZyLAB are trademarks of ZyLAB Technologies BV All other brand and product names are trademarks or registered trademarks of their respective companies Contact Us Full contact details can be found on the ZyLAB website www zylab com For support visit the ZyLAB support website support zylab com Contents Introduction to ZyLAB Web Client for Users eren 1 ESSDme 2 ZyLAB Web
21. ackets etc in your query All Words automatically AND operators are inserted between the words Any Word automatically OR operators are inserted between the words Exact Phrase automatically all words are quoted C Select Yes or No for Progressive search A progressive search searches in the last results p am 34 d Define the search values of fields you want to include in the search e Combine the selected fields with AND or OR f Combine the fields and full text query with AND or OR g Click OK h Refresh the browser window to implement the changes 4 If you selected Delete query the query defined for the folder is deleted immediately in both the Web Client and ZyFIND reopen the index es in ZyFIND to see the changes 5 If you selected Add folder define the name of the new subfolder and click OK The folder is added to the Search Folder Table of Contents in both the Web Client and ZyFIND reopen the index es in ZyFIND to see the changes Edit the folder s query so it returns a results list see step 3 above 6 If you selected Delete folder the folder is deleted immediately in both the Web Client and ZyFIND reopen the index es in ZyFIND to see the changes Result You have edited Search Folders in ZyFIND through the web client M 35 History View and re execute the queries you have made in the past Click the history button to show your search history Click on a search
22. age controls what you will see when a item is opened Advanced search options Windows Internet Explorer provided by ZyLAB Ho Options Search Results File Control which page will be viewed first O First page First hit What to display and which image quality to use E es Image quality Medium rten long field contents to no more than 35 v characters this will turn off hit highlighting within fields Thumbnail display for scanned documents Iv po v Enable thumbnais 8 M per page size Small v View TIFF converted documents first vi Control which page will be viewed first Choose whether you want to view the first page of a file or the first hit within a file What to display and which image quality to use Images displays the image format Choose the Image quality low medium high 200 enlarged 280 enlarged 400 enlarged and TIFF Specify whether the Original format must be displayed If it is not displayed then an ASCII file is displayed containing the text of the original file With the original format you can also view the following Document properties These are the document properties stored by the original program Show hidden rows columns sheets These are rows columns sheets normally hidden by the program used to create the file for example Excel Show hidden text This is text
23. arch Techniques Use Search techniques to reduce the number of results that must be reviewed Almost any kind of search can be carried out from exploring to get a sense of the available information to very precise searches The search options can be adjusted on the Search Options page 61 page The search techniques are Content Words and Phrases page 14 Fuzzy Searches page 15 Wild Card Searches page 16 Boolean Operators AND OR NOT page 17 Positional Operators Context Related page 18 Precedence and Parentheses page 20 Combined Search page 22 Number Range Operator page 23 Quorum Operator page 24 Separators page 25 Refine Your Results page 26 Keyword in Context KWIC View on the Web Client page 27 Search in document View and Search a Document page 9 Web Client Fast Key Fielding page 28 Search for All Items page 29 Search Rules and Conventions page 30 Content Words and Phrases Search statement Example of query Results Content phrase with one Billy the Kid Billy the Kid or more noise words Two words cleveland OR detroit cleveland detroit cleveland detroit cleveland AND detroit cleveland detroit M 15 Fuzzy Searches Use Fuzzy search to find all occurrences of a word including the ones that were not recognized correctly by the OCR engine You can choose from 4 fuzzy degrees the degree of closenes
24. ator B QUETY Broaden your search and look for terms that have similar meaning or refer to similar subjects Narrow your search and look for terms that have different meanings Narrow your search and look for documents that do not contain the word after NOT AND NOT Narrow your search and exclude terms often connected to your search AND NOT AND NOT car OR transportation transportation car transportation new england AND north dakota new england north dakota NOT cars bikes boats anything but leaf AND NOT tree used cars AND NOT cars cars AND NOT used cars used cars OR NOT cars cars OR NOT used cars And all documents that do not contain the phrase used cars M 18 Positional Operators Context Related Use Positional operators to ensure that your search terms are contextually related This is especially useful when searching long documents operator query WITHIN W n Limit your search to client W 6 The client was words that appear complaint determined to file a within a defined complaint range n max 16382 in either A complaint was direction filed by his client blue sky w 10 From high in the green grass w 10 blue sky he could clear water See the green grass and the sparkling clear water of the sea W n EOS Minnesota Minnesota appears sentence W 3 EOS Maine within 3 sentences of Maine and vice versa W n EOP Minnesota Minnes
25. d NEW options to add the word to a search query The results list immediately shows the documents found using the query Synonyms for journey cruise 5 occurrence s AND OR NEW expedition 3 occurrence s AND OR NEW itinerary 0 occurrence s AND OR NEW trip 18 occurrence s AND OR NEW tour 4 occurrence s AND OR NEW voyage 222 occurrence s AND OR NEW odyssey 0 occurrence s AND OR NEW ride 50 occurrence s AND OR NEW safari 0 occurrence s AND OR NEW travel 11 occurrence s AND OR NEW trek 0 occurrence s AND OR NEW M 38 Concepts The Concepts button displays all available Concepts predefined queries that have been defined in the chosen index using ZyFIND Concepts are search statements Define often repeated searches as concepts in ZyFIND and save them for later use see the ZyFIND manual gt Search tools gt Concepts Predefined complex queries Searching on a concept 1 Select a concept All concepts that are defined in the chosen index are displayed 2 Click Search Searching on two or more concepts Select a concept 2 Click OR or AND of the next concept you want to search on 3 Repeat step 3 until finished 4 Click Close 5 Click Search M 39 Fields The Fields tool E allows you to search in your index s fields this can be done as fields only or in combination with a text search The Fields tab displays all available fields that have been defined in the chosen index Note
26. ded content as ZyScan data Acme Manufacturing Company Admin x New Info c a max 5 Ifyou are uploading a ZIP file select Process contents of ZIP file 6 If you want electronic documents to be saved in the electronic folder and ZySCAN data to be saved in the appropriate tiff xml fields and txt folders select the option Treat uploaded contents as ZySCAN data Emme aum 72 If this option is not selected all contents are placed in the electronic folder 7 Selecta Table of Contents folder in which to store the documents or create a new subfolder for example you could use the date yyyymmdd for the folder name 8 If necessary enter data in the field s Click Upload 10 When the file has uploaded the Uploaded files report screen appears Click OK to close the screen or use the download link to save a hash values file refer to Save hash codes page 73 Result You have uploaded a document or ZIP file to an index Hash codes have been generated for the uploaded file s If you uploaded a ZIP file it is extracted and hash codes are also generated for the set of documents You must build the index before you can search in uploaded files Documents added to a Table of Contents folder can be opened immediately from the Table of Contents file list If ZYALERT is installed emails will be sent to other members of user groups added to the Web Client notifying them of updates
27. dex except for TIFF files that have been created in ZySCAN enter docs 0 in the search panel 30 Search Rules and Conventions Operators are placed only between search terms except NOT NOT can be placed at the beginning of a search statement but never at the end Two operators cannot appear in sequence except NOT AND NOT OR NOT Operators are noise words therefore you cannot use them as content words For example the search statement and OR or will not be accepted Uppercase and lowercase letters are considered identical We show operators in upper case for emphasis and clarity An operator can appear more than once in a search statement The W n operator must include an integer in the range 1 to 16382 followed by a space and a content word You can use one term to retrieve both the hyphenated and non hyphenated spellings of a term for example the search term database retrieves database and data base but not data base data base retrieves data base but not database and data base data base retrieves data base and data base but not database Searches with duplicate words in series also find single occurrences of that word for example the search statement sing sing would find single occurrences of sing as well as the phrase sing sing Words that are normally hyphenated are recognized for example Winston Salem All printable characters in the ASCII character set are recogniz
28. e size color and background of the redaction Also you can select the possibility to strikethrough and or underline your redaction Select the Fields tab Define a description for the redaction Select exemption code s Select the Properties tab Define if the redaction should be private In other words only shown to the person who created the redaction Define the Author Source and Creation date of the redaction Drag the new redaction onto the document To resize a redaction select the Shift key select the redaction and drag the mouse to resize your redaction To copy a redaction select the Ctrl key and click on the redaction once Drag and drop the copy of the redaction with the mouse Result You have created a Redaction aa 59 Note To define where you want to show the Exemption Codes go to Redactions ij Show Exemptions and choose from Left Aligned Displays exemption codes left aligned Track Redaction Displays exemption codes on the redaction itself Off No redaction codes are displayed Via the Redaction Editor you are able to Area Select all redactions on page Redact all hits Unredact all hits Delete selected Redaction Reload redactions Save redactions M 60 Web Client Options The Web Template options let you adjust the way the results and documents are presented and displayed Click the Options button to display the Advanced Search Optio
29. e 63 page Note The following Star Tree and Tree Map buttons are enabled by the Show visualization buttons option on the Global Options page 67 page See Using the Visualization Module page 50 Show Star Tree by group Show Tree Map by group Show Star Tree by order Show Tree Map by order N View and Search a Document Click on an entry in the results list to open the associated document The open document replaces the results list Depending on the type of document the position in the document and the Web Client configuration some or all of the following navigation tools and actions become available to help you navigate through the results documents hits and pages Thumbnail view Enable thumbnail display for scanned documents on the File Options page 65 page Define the number of thumbnails per page and the size of the thumbnails Click Save A row of thumbnails of pages in the document is shown Note that Thumbnail view is only available for documents processed by ZySCAN Page 1 of 4 mL O o Ayo GT T Ah x B O Search in document a E First select Show more document actions Define a search query in the search box p F include current hits To include the hits of the former search query select the checkbox Include p amm 10 current hits Click the magnifying glass The search hits are highlighted in the current document View
30. e Search Tools you want to be available for the Web Client Contents locate documents via Table of Contents Search Folders M 62 History reuse previous searches Vocabulary find related documents Thesaurus broaden the scope of your search statement and include synonyms Concepts use complex search statements with a name Fields meta information Search for information about your documents Subscriptions determine what kind of information will be sent to you via alerts Taxonomy classify and manage your documents based on hierarchical structures Annotations create annotations on documents Search tool to show at start up Select a search tool to open the Web Client with at start up You can choose from Contents History Vocabulary Thesaurus Concepts Fields Subscriptions Taxonomy and Annotations Search tool selection Define how you want to select search tools via tabs or a dropdown menu M 63 Results Options The Results Options page defines how results are displayed Advanced search options Windows Internet Explorer provided by ZyLAB Jog Options Search Results File Global Results per page 15 v Rank search results on Hitdensity v Descending iv WIC KWIC options Enable KWIC display type Compact iv Show 1 iv hits with 3 v words around hit Enable functions in toolbars or hide all fields
31. e and ordered but poor aspect ratio It can generate long skinny rectangles but is very good to compare sets of items side by side Note the flip slice and dice option Squarified Best aspect ratios unordered medium stability The nodes will move when the size changes Strip Ordered moderately good aspect ratios with some exceptions medium stability The nodes move but not as often as in Squarified Algorithm You will find that the best choice of algorithm depends largely on your data and task so try all three versions using the menu in the Main tab Note that in all the cases nodes that have a size of zero will not appear on the screen and that subtrees that have too many nodes to be drawn will appear black because the 1 pixel border drawn to separate nodes are black Label font size Making the size 0 hides the labels but their values remain visible on the cursor activated popup window Border padding This padding helps see the grouping of nodes in subtrees but pixels are lost with this padding So reducing the size of the padding may reveal more nodes Reducing the font size also helps regain pixels Hide borders will remove ALL borders and padding so that every pixel is dedicated to the painting of nodes But watch out that adjacent nodes of the same color will appear to be merged Turning this control on and off several times is helpful to gain an understanding of the structure of the tree and see details as well
32. eck the View TIFF Converted documents first checkbox File Options page 65 Result A TIFF version of your document has been created and it can now be redacted _ 48 The TIFF file is saved in the index s Data TIFF folder The TIFF file can be redacted in ZyVIEW M 49 Visualization The ZyLAB Visualization Module provides two ways for users to quickly and easily assess the full palette of file information available to them The foundation of this module is a hyperbolic tree which allows users to view and present their information on an easy to use interactive multi dimensional tree with additional visual navigation features such as location color size and spatial orientation The Visualization Module also offers a tree map for quick comparative analysis of large hierarchical structures Visualization comprises Ww Star Tree Presents each file as a node that can be clicked on to access the file or grabbed and pulled for better viewing of subfolders See Using the Visualization Module page 50 E Tree Map Enables users to compare nodes and sub trees even at varying depth in the tree helping users spot general patterns and exceptions See Using the Visualization Module page 50 M 50 Using the Visualization Module Instructions 1 Openand log in to a Web Client with an added Visualization index For more information see the ZyINDEX manual gt Advanced indexing gt Field Defi
33. ed Asentence ending period and other trailing punctuation marks are ignored when a space or a carriage return follows Periods are recognized when followed by a character as in I B M or in 292 004 Apostrophes are treated as null characters and ignored M 31 Search Tools To enhance your searches use one or more Search tools Almost any kind of search can be carried out from exploring to get a sense of the available information to very precise searches targeting exact information The search tools are Contents page 32 Search Folders Add Edit or Delete page 33 History page 35 Vocabulary page 36 Thesaurus page 37 Concepts page 38 Fields page 39 Subscriptions page 40 Taxonomy page 44 M 32 Contents Contents allows you to structure your relevant documents in a Table of Contents and TOC sub folders When you have searched for and found documents you can either add one or more selected documents in the results list to a TOC using the Add selected documents button or you can add an open document to a TOC using the Add document to the table of contents button The Contents button shows the table of contents and its sub folders if they have been made You can create new sub folders by right clicking on the index or a sub folder You can delete a sub folder by right clicking on a sub folder and selecting Delete folder If you want to search on a selected folder
34. eved Cars trucks ships submarines cars trucks ships Cars trucks submarines M 21 cars trucks trains ships submarines cars trucks trains ships cars trucks trains submarines chicago OR los angeles AND new Remember OR precedes AND york chicago new york equals los angeles new york chicago OR los angeles AND chicago los angeles new york new york chicago OR los angeles AND new Parentheses override precedence chicago os angeles new york chicago los angeles new york 22 Combined Search A combined search is a search for a word and a field value at the same time You can use Boolean operators AND OR and NOT car AND IN lt fieldname gt rental Files containing car and a specified field with the value rental are selected You can achieve the same results using a Fields page 39 search M 23 Number Range Operator You can use these math operators in number range searches less than lt gt not equal to cz less than or equal to gt greater than equal to gt greater than or equal to 60615 60615 60615 60615 606154 060615 etc gt 65 w 10 social security Number 65 or higher within 10 words from social security gt 21 AND high school 22 high school graduate graduate 23 high school graduate etc All values between 1 and 10 1 000000000001 2 3 333333 9 9999999999999
35. hown for each document for example available actions the rank the searched index the hits and hit density and the fields if present Searches giving many results are shown on extra pages which are listed at the top of the results Screen Some columns can be sorted by clicking the column header The tool buttons have the following functions Toggle between selecting and deselecting all documents shown Hide all fields in the results list Delete selected documents The documents will be permanently deleted from your index D Export selected documents Documents are exported as XML Multipage TIFF XML PDF or Original Single page TIFF Edit document field values of selected documents gt M Merge selected documents L Add selected documents to the table of contents See Contents page 32 Putselected documents in your basket See Document Basket page 69 y Open in Fast Key Fielding Mode See Web Client Fast Key Fielding page 28 am L Print selected documents Enabled by the Show print button option on the Global Options page 67 page Ce Send selected documents Documents are saved as a ZyMAILER document ZYOUTPUT ZDX Enabled by the Show mail button option on the Global Options page 67 page Y Refine your results using the contents of fields See Refine Your Results page 26 Enabled by the Show refine results option on the Results Options pag
36. i page TIFF is created for documents of more than one page You have the option to open or save the file Note some picture viewers will only show the first page of a multi page TIFF e View as PDF Prints the currently open document to a PDF file d Splits the document before the current page When the index is built again the two parts appear as separate documents with an incremental number appended to the file name e Delete current page from a multi page document C3 Edit Fields The field editor is opened to let you change the document s field values You will not be able to search on those new values until you have built the index using ZyINDEX Additional functions The TIFF buttons will only appear on Redaction indexes You cannot redact in ZyLAB Web Client You must redact in ZyVIEW 5 Convert this document to TIFF This uses the ZyLAB TIFF Export printer to create TIFF files which can then be edited for example redacted Convert to TIFF for Redaction page 47 x a 3 Delete the converted TIFF file the original document remains in the index Li Switch between the TIFF file and the original document M 12 The View Translations button is only visible when the document was translated using ZyLAB Analytics Server View translations A new window opens showing the translation either on its own or side by side with the original this is set when the translation was created N 13 Se
37. into an index must first be converted to the TIFF format using the TIFF Conversion feature in ZyVIEW or Tiff on the fly in the Web Client M 56 Create Redaction index Conditions ZyINDEX is open Instructions P m e 1 Click the BUILD icon Build 2 Goto File gt New Create new index dialog Short name Example Long name ZyLAB Example Index Create index using Index wizard Audit trail database Contract Management Digital Signature eDiscovery ee al Anebi no v 3 Entera Short name max 8 characters 4 Entera descriptive Long name max 80 characters Use the name to describe the contents of the index 5 Select Redaction 6 Click OK Result You have created a Redaction index with XML Wrapper and Redaction field Now add ZySCAN and or electronic documents to this index and redact the documents via ZyFIND ZyVIEW or add the Redaction index to a Web Client and redact files via the aS 57 Redactions icon 6 N 58 Using Redaction Conditions You have executed a search and opened a document You want to add a redaction Instructions A o ON Oa CO Select the Redactions icon iz This icon is only available when a Redaction index is added to the Web Client Select the checkbox Redaction Editor The Redaction Editor dialog appears In the Display tab define the text that must replace a section Define the font styl
38. more fields values links M 54 Create Flexible Hierarchies Some data is best presented with a fixed hierarchy For example census data falls nicely in a hierarchy of country states counties and blocks which could not be rearranged Some other data could be rearranged using various hierarchies based on the attributes available For example if you have health data provided for the 2 sexes 3 races and 5 age groups you could present the data in a variety of ways One example would be by separating men and women at the 1st level then splitting by race at the second level and then by age Another hierarchy could be to split by age first then sex then race Flexible hierarchies let you specify the order you want those attributes to be used when creating the hierarchy If the xml data file you are using has a default hierarchy you can first remove the default hierarchy All nodes will appear together on the treemap without any hierarchy Now you can create your own hierarchy Choose from the list of available attributes at the bottom then click on the Add button and the attribute will be added in the Hierarchy List Attributes that have only a few values for example sex or race make good hierarchy attributes Others like age need to have their values grouped in bins to split the tree nicely e g you can split between young and old people by binning the age attribute into 2 bins To BIN an ATTRIBUTE click on the right m
39. ngs if allowed for the site Username anonymous Password anonymous Click the Login button to proceed Note Pressing the Enter key will NOT work If you cannot get access contact the ZyLAB Web Client administrator or the site s organization and ask for a name and password When you have logged in the ZyLAB Web Client Homepage page 3 is displayed M ZyLAB Web Client Homepage The home page appears after you have logged in It consists of three panels The Search panel see Starting a Simple Search page 5 The Tools panel see Search Tools page 31 The Results panel The Results panel can show both the results list see The Search Results Page page 7 and the document opened from the results list see View and Search a Document page 9 The appearance of the home page depends on the template chosen in ZyINDEX for the web client The buttons that are visible depend on the type configuration of the index the web client option settings and whether the results panel shows a results list or an open document CELS Windows Internet Explorer provided by ZYLAB Jog GO Be kaa axl PI ie Frvertes Eze Fee Read Mal PE Pape Salty Tock hapo v Trusted stes fa nm e M The home page Menu Options at the top of the page comprise the following buttons Options Define how results and documents are presented See Web Client Options page 60 Upload Uploads a new document to
40. nition Option Use for visualization 2 Inthe Contents tab you can click the Star Tree Ww or Tree Map button uj to view all documents in the Table of Contents 3 Alternatively you can search the index and use the Show Star Tree by group order and Show Tree Map by group order buttons to view the result list 4 Tosearch and analyze the Star Tree use position color size and focus Tocentralize the Root node select the Center icon Toreduce the distance between nodes select the Shrink Tree icon To enlarge the distance between nodes select the Expand Tree icon To change the layout of the nodes select the Change Orientation icon Tochange the text size use the Increase and Decrease Font Size icons Select nodes and drag them around for a better view using the mouse 5 Treemapis a space filling visualization for hierarchical structures It is particularly effective in revealing attributes of leaf nodes using size and color coding Treemaps enable users to compare sizes of nodes and of sub trees and can reveal patterns and exceptions See Choose algorithm font size and borders page 51 See Choose size color and label attributes page 52 See Filter your data page 53 See Create Flexible Hierarchies page 54 M 51 Choose algorithm font size and borders To choose algorithm font size and borders use the Main tab Treemap implements three Layout Algorithms Slice And Dice Stabl
41. normally hidden and comprises reference Eme am 66 codes and text marked as hidden by the program used to create the file for example Word Show change tracking Will show change tracking marked as hidden by the program used to create the file for example Word Note that these four options are disabled if Original format is not selected Specify whether the Highlights these are the hit highlights are shown Shorten long field contents to no more than nn characters reduces the length of a field s contents to the first nn characters but will also disable the hit highlighting in fields Thumbnail display for scanned documents To view a small image of a page in advance select the checkbox Enable thumbnails Select the maximum number of thumbnails per page and the size of the thumbnails Choose from default small or large Thumbnail view is only available for ZySCAN documents View TIFF converted documents first Views the TIFF version of a file first M 67 Global Options The Global Options page controls the web client style and the visibility of some buttons Advanced search options Windows Internet Explorer provided by ZyLAB Jog Options Search Results i File Global Stylesheet Default v Visibility FI Sho Style sheet To change the appearance of the web client choose another Style sheet The style sheet is applied when y
42. ns page The page has the following tabs Search Options page 61 Results Options page 63 File Options page 65 Global Options page 67 You can find information about editing web templates in the ZyLAB Web Client for System Administrators manual Templates and Styles Click Save to save any changes you made To return to the default settings click Load Default Settings M Search Options The Search options page defines how searches are made Advanced search options Windows Internet Explorer provided by ZyLAB Kole Options Search Results File Global Look for ZyLAB query v Date Anytime v Maximum number of indexes to show 0 y Number of query box rows 3 v Remember query history M O M Search Tools V Contents v Search Folders V History v Vocabulary V Thesaurus v c Fiel iv t iw Ta AA Search tool to show at start up Fields v Search tool selection Selection by tab control Selection by drop down menu control Look for Choose from the listbox to search the ZyINDEX query all words any of the words or exact phrase Date Select a date to define the period to search in Define the Maximum number of indexes to show and the Number of query box rows Remember query history Choose from No Only when something is found and Always Search Tools Select th
43. on to ZyLAB Web Client for Users The ZyLAB Web Client uses ZyLAB scanning and full text retrieval technology to provide transparent Internet or intranet access to scanned and indexed information You can access the ZyLAB Web Client with any Internet browser and search for documents that contain the information you are looking for In ZyLAB Web Client you can organize group print upload and download documents from multiple indexes using all the features that make ZyFIND so powerful Using the ZyLAB Web Client you can easily share information throughout your company even if you have offices in different locations All you have to do is start your Internet browser and access the URL of your archive The intuitive and fully customizable interface allows you and your colleagues to find what you are looking for This manual contains information about searching for information and viewing and organizing the results using the Web Client in an internet browser For configuration instructions refer to the manual ZyLAB Web Client for System Administrators M Log In When you visit a web site that uses ZyLAB Web Client the first action you have to perform as a user is to log in For every site a customized page layout can be designed with the exception that the Username and Password boxes and the Login button are fixed properties The Register page asks for your name and password If you are not registered yet you can use the anonymous setti
44. ost cell of the corresponding hierarchy attribute table To remove an attribute select the attribute and click the Remove button You will find that it is better to use the last bottom attribute as the label attribute and remove it from the hierarchy definition You can create different permutations of the attributes in the Hierarchy List by using Up and Down or auto to permute automatically and review the many options Treemap redraws the tree as you change the hierarchy Once you are happy with a hierarchy you can give it a name by typing a new name where it says hierarchy 1 and you can use the New button to create another hierarchy Remember to save the settings as well M 55 Redactions Redaction is the careful editing of a document to remove confidential information Sensitive government documents confidential legal documents insurance contracts and other sensitive documents are often redacted before being made available to the public Redactions makes it easy for you to mark sections of a document You can then redact the document so that the sections you specified are blacked out or replaced with something else You can either print the redacted document or use it electronically In the redacted version of the document the redacted text cannot be converted back to text or retrieved Documents produced as XML TIFF and TXT TIFF files in ZySCAN can be directly redacted Electronic documents built directly
45. ota appears paragraph W 3 EOP Maine within 3 paragraphs of Maine and vice versa W n EOG page Minnesota Minnesota appears W 3 EOG Maine within 3 pages of Maine and vice versa Precedence P n Find terms ina education P 100 Education precedes specific order fitness fitness within 100 words 19 occurrences of a green term falling between two other terms Only red is highlighted blue and green function as start and end delimiters 20 Precedence and Parentheses When you use two or more operators the order in which these operators are executed is determined by operator precedence You can override this order by using parentheses grouped terms Content within parentheses is interpreted as one unit Always use parentheses in complex search statements more than two operators The following operator precedence is applied NOT OR W n P n these operators are of equal precedence AND TO a A O N cars AND sales OR car dealer Files with cars and sales are retrieved From that group files with car dealer are selected disk drive AND printer AND Files with all terms from at least one set of modem OR sales AND revenue parentheses are retrieved AND profit disk drive printer modem disk drive printer modem sales revenue profit sales revenue profit cars AND trucks OR trains AND Only files with terms from both sides are ships OR submarines retri
46. ou click the Save button Visibility To use the Visualization Module refer to the ZyINDEX Modules Manual select the checkbox Show visualization buttons To show the print button select the checkbox Show print button To show the mail button select the checkbox Show mail button The Use dynamic results option reloads search results each time a document is selected This ensures that the latest documents and the field data are always shown This is useful for indexes that are constantly being updated but you may notice that for large results lists documents open more slowly M 68 Document Basket The document basket lets you collect documents from results lists so you can do various batch processes on them The option buttons have the following actions w Toggle between selecting and deselecting all documents shown You can also select individual documents by clicking the selection box LJ Download the selected documents First define the Download format at the bottom of the dialog Choose from Default XML Multipage TIFF XML PDF Original Single Page TIFF Hide Show all fields in the results list Only the basic columns are displayed for clarity Print selected documents Enabled by the Show print button option on the Global Options page 67 page Edit document field values of selected documents Note that you cannot search on the changes until the index has been rebuilt in ZyINDE
47. r with an account in ZyALERT Attention Without an account in ZyAlert you cannot create new subscriptions For more information on creating an account in ZyALERT seethe ZyAlert user manual gt Add Edit or Delete Users Instructions 1 Open the correct Web Client 2 Select Subscriptions ed from the menu 3 To delete a subscription click cj 4 To edit a subscription click 8 5 Tocreate a new subscription for a specific index select the index and click New Subscription M 42 NEW SUBSCRIPTION want to search for What method do you want to use for searching What degree of fuzzy do you want to use In which archive do you want tc ch 5 way vf 2010 of EIC 20 29 wl Apri wif 2010 ef 12 20 lx 6 Define the Search and Schedule options 7 Click Update Result You have created a new subscription or edited deleted one NN 43 Note The email below is based on the template mailing and contains not only links to the information you subscribed to but it also contains links to the web pages subscriptions and subscriptionedit The web page subscriptions gives the user the possibility to maintain all subscriptions in his or her name From marc 2ylab nl Sent Thu 6 20 2002 2 31 PM To marc amp zylab nl Ce Subject ZyALERT profile Test user marc at 06 20 02 14 30 35 1 of 1 messages ARCHIVE SEARCH FIND ORGANISE SHARE and REPRODUCE PUWERED by all your information Zy LAB The q
48. s to your query Fuzzy degree 2 is recommended for normal text searches and allows for mistakes such as broken and joined characters Use Fuzzy degree 3 or 4 if you are searching for long words Example query Fuzzy degree Results diia 09 foomuer computer computer commuter compute computter computer computer commuter compute computter computw cumpoter comput computer computer commuter compute computter computw cumpoter ounputer cumpotor ocnputter compu computer computer commuter compute computter computw cumpoter ounputer cumpotor ocnputter ccnpoter oompotor cunnputcr comp Note The retrieval of irrelevant shorter words is prevented For example if the Fuzzy Degree is 4 and the search term is six characters long the actual Degree of Fuzzy will be 0 5 X 6 3 and not 4 Go to ZyFIND gt Options gt ZyFIND to adjust the percentage of fuzzy incorrectness for a match By default this percentage is set at 50 The Open the results in a new window option opens new search results in a new window 16 Wild Card Searches replaces one character replaces zero or more characters Example of query 600 601 602 603 604 605 606 607 608 609 auto auto automobile automotive autobiography autocracy autograph auto AND automo auto automobile automotive M 17 Boolean Operators AND OR NOT Boolean Recommended use Example of quer oper
49. t field values of selected documents Select the Taxonomy field and use the Taxonomy Browser displayed below the Taxonomy field to make a selection To make multiple selections press Alt and select as many selections as you like Click Save Multiple Selections 5 Goto ZyINDEX and build the index Result You created a Taxonomy index added documents and taxonomy field values Now you can search the index using either ZyFIND gt Fields or in the Web Client using the Taxonomy button to display the Taxonomy Browser Use the ALT key to make multiple selections and click the Search button to display the results list AB 45 Additional Viewing Functions ZyLAB Web Client has some extra features to make viewing and working with documents easier These are View Hit Highlighting in Adobe PDF Files page 46 Convert to TIFF page 47 46 View Hit Highlighting in Adobe PDF Files To be able to see hit highlighting in Adobe PDF files you must change a setting in Adobe Acrobat or Acrobat Reader You must do this on each work station or PC used to access the ZyLAB Web Client Make sure Adobe Acrobat or the free Acrobat Reader is installed Visit www adobe com for more information You cannot see PDF hit highlighting on the host server Instructions 1 Onthe work station open Adobe Acrobat or Acrobat Reader v8 0 or higher 2 Goto Edit Preferences Search Check the Enable search highlights from
50. that fields must be defined in ZyFIND or ZyINDEX before they appear in the fields page The Fields tab has the same function as in ZyFIND Search on the meta data that is added to the documents during data processing Instructions 1 Selectthe fields you want to search in and enter your query All fields that are defined in the chosen index are displayed 2 Combine the selected fields using AND or OR 3 Combine the fields with full text query using AND or OR First specify a full text query 4 Click Search Result All files that contain a search term within the area defined as the field are retrieved M 40 Subscriptions The Subscription tool ed allows people who receive alerts to edit their alerts The search queries can be adapted so the information sent to the users will be the information that matches their search query It is also possible to subscribe to new alerts and configure them See Subscriptions to Alerts page 41 M 41 Subscriptions to Alerts create edit delete To determine what kind of information will be sent to you use the register pages from ZyALERT These pages allow people who receive alerts to edit their alerts The search queries can be adapted so the information sent to the users will be the information they long for at the moment It is also possible to subscribe to new alerts and configure them via the web client Conditions A Web Client is created You are logged in as a use
51. the default setting is enabled The button shows a list of the fields with content metadata or a value Selecting a field or fields filters the results list on those fields You can filter down to a single document Only fields that have the option Use for visualization selected will be displayed in the Refine your results section For more information see the ZyINDEX manual gt Field Definition Option Use for Visualization M 27 Keyword in Context KWIC View on the Web Client In KWIC keyword in context view the first hit is shown in a part of its surrounding text to give an idea of its applicability The hit is highlighted Enable KWIC on the Results Options page 63 screen 28 Web Client Fast Key Fielding If you want to change the field values of a set of documents in the web client using different field values for each document use the Fast Key Fielding mode to walk through your documents 1 Search index es using the web client 2 Selectthe Open In Fast Key Fielding Mode button d Change the field values of the first document 4 Usethe Next and Previous arrow buttons or Ctrl and Ctrl gt to quickly walk through all the documents changing field values as required You can also use this feature in ZyVIEW where it is called Batch Field Editing For more information see ZyFIND Manual Editing Field Values M 29 Search for All Items To search for all items in your in
52. uery g in Index Test resulted in 1 hits in 1 files The search results page contains the files ranked 1 to 1 sorted on Hit density descending ran C PROGRAM FILES ZYLAB TEST TXT New Text 1 Document txt 30000 relevance 39 bytes 39 hit s in index ZyDOCDATABASE 1 1 Click here to edit this alert Click here to manage all your alerts Copyright 1995 2002 ZyLAB Technologies B V M 44 Taxonomy A taxonomy enables you to classify and manage your documents based on hierarchical structures An existing taxonomy may be linked to a ZyLAB index ensuring faster and more precise access to relevant information The classification values will be part of the document stored as field values belonging to the field Taxonomy This enables dynamic structuring of information which saves storage space and enhances search capabilities Conditions A taxonomy index must exist and be attached to a taxonomy value file see the ZyINDEX manual Taxonomy Field Index A Web Client must exist with the taxonomy index attached see the ZyLAB Web Client for System Administrators manual Create and Edit a Web Client Instructions 1 Open the Web Client Make sure the Taxonomy index is either the only selected index or is displayed on top of the index list 2 Selectthe Taxonomy tab e Double click on a folder to display the results list 4 Add taxonomy field values via Edit documen
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