User manual (engl., pdf)
Contents
1. 23 Andreas Baumgartner language 25 Genna Tien select new state ndependent O D BERE ing editor in this case the lector can use the Workflow Checked i sms ie ue state window Press the Back to Test Editor Button to 33 nee n 34 Benedikt Hassert Rewor 37 Steven Huang send the product to the last editor who worked on the sure pra ER ee Sometimes it makes more sense to send the product 42 ern product OR Select a specific user from the dropdown 43 Shelley nee 44 Drei ig Tim 46 Test Lector screenlinx member of the eventa group rasin master data system 13 Finished Products navigation entry SEBS lt q Produkt Name Produkt Tre A product is finished if a lector marked all languages as checked or not important In this case the product will automatically be removed from workflow module The product can now be reassigned to the workflow by a lector or will automatically be moved when the recheck interval expires You can see which state a product has without opening the workflow window The small icon bar on top of the product header shows you the current state of every language red rework green checked grey not important O screenlinx member of the eventa group add user master data system Creating New Users Press the Admin button to open the admin configuration area vafis Edi Press the User edit2. B HEIGHT number default 15 barcode height BARCODEIMAGE png gif jpg default jpg IMAGES 0 1 5 default 0 image number Osman Ll mE si Image or PE used only 1E mainitem is from image type screenlinx member of the eventa group 03 Export Template HTML CSS i Example Page q Un dud EU DOETYPE RE MSP Wie Mines gt OIDs HEEL ORC Tus tet SE KONE INS aue IS em O aly 7a htta Ww wo xorg TR Ascot fad ADD Rem rrans lt mainitem gt T tional dtd gt lt div gt U temi mins herp www wo org 1999 schemi div class category 19 lt head gt lt h2 gt lt mainitem gt 3900 lt mainitem gt lt h2 gt lt meta http equiv Content Type content text html ct charset utf 8 T1 5 Producet Category lt title gt Template lt title gt lt b gt lt mainitem gt 500 lt mainitem gt lt 1i gt Im lt style type text css style lt li gt lt b gt Product Types lt head gt lt b gt lt mainitem gt 3700 lt mainitem gt lt 1i gt e lt ul gt lt body gt c lt mdm next gt mdm pdf size a4 orientation portrait mdm pdf selbe div id wrapper gt div class footer amp copy by screenlinx de lt div gt OMS loop MpM EOOPF lt mem 1og9 gt lt ee MDM LOOP gt lt div class header gt ra s div class content a lt mdm next gt lt body gt lt div class mainitem gt lt mainitem id
3. PLEASE CAREFULLY CONSIDER THE REMOVAL OF A PRODUCT THE DATA CANNOT BE RESTORED screenlinx member of the eventa group 05 Create Variant Base Q Create A Variant Base Open the product you want to set as a variant base That is you plan to adopt some of the content of this specific product to another one nt id 1498 working version view only m Save Put to archive Create copy Create Variant Yokes Workflow stat Example There are two products which only differ in name color and GTIN naturally i variant bv Click on the button create variant gation entry 1 c U dud Un Ps un dud D t U dud Un c WD E You will be notihed that the product has been created as a variant base Hew variant 104 created On the VariantBase label on top of the page you can recognize such products at first glance Content id 16 gt AIN version view only VariantBase ETE Save Put to archive Create copy Create Variant screenlinx member of the eventa group rasin master data system 06 Set A Product As Variant Deutsch Add to variant none nare B16 Protectafloor Bodenschutzmatte 2001 000 dem 1603 Zenfest Dynaba 1604 1603 Produkt Titel TPE Ealance Ma Content id 1493 working version view only Variant of ZenRest Dynabalance Balan
4. c U dud Un Ps Un dud D D U dud Un c we E rasin master data system 03 Workflow state E or E Do nl nes nate view and adit notes Send tolector unas Buttons Send to Lector Send the product to the lector group for reviewing Unassign Send the product back to the rework group or remove completely from the workflow process if already placed in rework Change state Press this button to publish your changes Cancel Close the workflow state window The workflow state window gives you an overview about the current product state The dropdown reassign to allows you to assign the product to a specific user You can also change the state of the product depending on the language The field independent implies all data fields which do not depend on a specific language You have the following possibilities Rework The data is not yet finished and should be reworked the product will automatically be listed in the rework group if not assigned to a specific user Temporary finished An editor can mark a product as temporary finished if he wants to send the product to a lector for review Not required A lector can mark a language as not required if there is no need for a translation Checked A lector can mark a language as checked if the specific langua
5. If you click add as mentioned on the previous page this window appears Select a template The products you want to add to the group should be based on that template The newest template is always selected as default Select the products Use the CTRL Key to select multiple products Add products Click add to assign the selected products to the group After that the products will be listed in group listing on the left YOU CAN ALWAYS ADD NEW PRODUCTS TO THE GROUP IF NECESSARY JUST SELECT THE GROUP FROM THE LISTING PRESS EDIT AND ADD NEW PRODUCTS O screenlinx member of the eventa group c U dud Un A un dud D D U dud Un c Z E 03 Remove Products From A Group administration EXPORT READY FOR AMA EXCEL supplier inforr FACTORY NAME Username Contact Person rasin master data system O O 00000000000 m 4 2 g 3 Remove a single product from the group Open a group in the navigation and click on the product you want to remove Click on the remove element from group icon E iMe Remove multiple products from the group Click on a group name and then click the edit group icon now press on the list button Select all products you want to remove from the group Q Press the remove button O screenlinx member of the eventa group 04 Edit Products In Groups D master data ma
6. flow state popup window Workflow state window In this window you can change the state of a prod uct and add notes Also you can assign the product to specific users or lectors or mark the product as finished screenlinx member of the eventa group 02 Workflow groups Fej ern SESS On by O The workflow process is divided into different groups Group new If a new product is created by a system administrator the product will automatically be added to the group new Thus everyone can see that there is a new product to be edited Group rework If a product already exists but is not yet finished it will be assigned to the rework group by an administrator of lector A product can also be part of the rework group because an editor was not able to fill in the required information and had to pass the product back to rework Group lector If an editor has finished editing and would like the lector to review the product he has to assign the product to the lector group User specific groups Depending on your user profile you can see all or only your own user groups In this specific group you will see a list of products you picked from new or rework for editing If a product is listed in such a specif ic group it will no longer be displayed in new or rework and thus cannot be taken by anyone else O screenlinx member of the eventa group
7. 10 23 16 12 Test Editor Mars Nes are finished do we edi french and spain E wew and edit nates 2012 10 24 16 34 59 TEST LECTOR pe is importand for this product please 2012 10 24 16 05 3 28 TEST EDITOR new Main Languages are Finishe what do you think 2012 10 24 16 Main Languages U view and edit notes iser name Time minutes Teel Lector 2012 10 24 16 15 12 TEST euet new Main Languages are finished do we need french and spain I m d at The lector will now read all data and look for mistakes In this example the editor has left a question He wants to know if more languages are required The lector thinks also French is needed while Spain and Chinese are not important the German and English fields are without any mistakes and are marked as checked Furthermore the independent fields have to be reworked Thus the lector has to open the Workflow State window and change each state of the languages Toanswer the question the lector has to add a new note click on the view and edit notes button To save the new note click on the change state button O screenlinx member of the eventa group c U dud Un A Un dud D U dud Un c WD E rasin master data system Setting re lector intervall Hack to Test Editor aalect new State Rework Checked Checked Rework
8. 10300 ignore yes lt heml gt images 0 resize yes width 400px gt screenlinx member of the eventa group 04 Export Template Upload admin ESTNE Batch Edit X User Edit Profile Edit BE Export Template In the admin area you can get to the Export Template site export template select template Select export template rasin master data system Enter new name select export template for HTML type Select export template for PDF type Select additional fiel zip archive 120 sport v4 02 12 05 21 BA TUROK TEMPLATE Le TUROK template turok pdf htm ktop template TUIROKSTUROK zip Add a new export template To add a new export template select none in the select export template dropdown After that you have to enter a name for the created template and load the HTML file vor the export as HTML or as PDF file In this case we load up a HIML file which has been optimized for the PDF file export second field Pictures which are embedded to the template e g logo jog have to be zipped and seperatly uploaded in the lower most field TUROK zip O screenlinx member of the eventa group 04 Export Template Upload Use the new template Go to the Export page and select the products you want to In the admin area you can get to the Export Template site export On the bottom of the page you first choose the output
9. member of the eventa group c U dud Un gt Un dud D U dud Un c WD E 09 Lector area proof products E WerkTlow groups You are now logged in as an user with special lector rights C2 Mega e LES T E a Lectii u Sr XXXGOGOOOOOOOE LP 3403 Shield The lector group is now visible and it already contains the ABS iss amp Lil Foss Kids Carrier sep LI rt s previous product which has been sent by the editor for Berti Felsch 20 review Also you can see all personal editor groups the m r _ li T TAL ie um E Le LSET t2 Brit i LE i i Test Edtor 47 lector receives an overview about who Is currently editing rasin master data system which products You are now logged in as Test Lector and currently you don t have any products to review thus you click on the button assign to me The product now moves from the general lector group to our personal Test Lector group and we can now start CH Gert Fabrrlius 37 5 Tet Laser reviewing est Lector 46 en gt SO TS CSC j i FE mm Kera EHI E141 Seem LI H Es PRES L Fh Ta m P mE Creen res L screenlinx member of the eventa group 10 Answer questions amp pass back to rework Line current state select new state Temporary firiished Rework Temporary finished Checked Checked Rework Spanish Rewark Nat required Chinese Rte ark Not required Last note 2012
10. on the main item field and start typing to find and select your desired content for the particular column A B C Insert specific delimiter If you want another delimiter than the global default one defined at the bottom insert any th N symbol you like E g x or or II screenlinx member of the eventa group 02 Create New Export Templates Select output type 9 Refresh page to add new rows Select output language If you have inserted all information in column A Deutsch we and need a second row in just click the refresh button at the bottom of the page This for example allows you to add additional lines with the same information in other languages Mone EB Refresh Save Reset line column main item description language delimiter Select language x Click on the language field to select the required de Deutsch ES language from the dropdown If you select J en English xx Default the above selected output fr Francais language will be used automatically es Espanol one Q Add fx text xx Default c U dud Un A un dud D U dud Un c e Select fix text from the main item dropdown to add your own additional text to the particular column In the shown example column J of the export list contains the words e g brand name for each selected product
11. other editor outside the MDM symstem As long as your work is concerning the product you should be in edit on mode thus we can easily collect the time you and other editors are working on products In this step you re logged in as an user called Test Editor with editor rights Thus the lector group cannot be seen anymore However what we see is this there are no new products empty group there are two products in the rework group there are no products you re currently working on group Test Editor 47 To edit a specific product from the rework group you first have to select it and then click on the first button assign to me The product will now move into your personal user group Test Editor 47 While this product is stored within your group it cannot be edited by anyone else To start off with editing simply press the edit on button O screenlinx member of the eventa group 06 Editing a product f wenrkina Version wiew oni i d assigned to Test Editor languages current atate independent Rework German ewoork Engish Lew ark selatt new stata Temporary finished Temporary finished Rework French Rework Rework Spanish Rework Chinese aware bed Add new note bedi led view and edit notes leri Nit c HM rai Refresh Send to lector Unas sign Change state mecel hdi E ear ae
12. strip HTML tags Value delimiter global Ad d m O re col U m N S Be If you have completed the last column line here K 32219 Bl 11 and need a few more just click the Refresh button on the bottom screenlinx member of the eventa group 02 Create New Export Templates Your new template is finished TENUTI Dont forget to save your template when you have m finished editing your own mask Go to the top and insert a proper name next to Save as Select output type Mew Template Save the new template Click the Save button on the left Your export template is now saved and can be used for further export actions line column main item description language delimiter rasin master data system Con Con eu z B Markenname e g brand name strip HTML tags Value delimiter global JUST FOLLOW THE DESCRIPTION HOW TO EXPORT DATA AND SELECT YOUR NEW TEMPLATE WHEN NEEDED O screenlinx member of the eventa group 03 Export Template HTML CSS Special HTML tags Attributes mdm loop mdm loop Products which are choosen in Explanation on the basis of mainitem the export are depict in this loop c U dud v gt un o dud o O pe U dud id 10300 ignore yes images O resize yes height 80px gt mdm next mdm next More products withhin one loop Un Z B mdm loop ID Specific Fie
13. two default groups with GTIN without GTIN This provides a better overview about the products that are already listed with a GTIN O screenlinx member of the eventa group 01 Creating Groups Q Clickon the arrow icon on the left to groups to see all existing groups master data management v Click on the groups headline search content menue name nate Click on the add new group icon Username screenlinx member of the eventa group c U dud Un A Un dud D U dud Un c A E rasin master data system 01 Creating Groups menue name note ee QL gro A LE l data management v TUTORIAL GROUP AddMewGroup TUTORIAL GROUP Insert a name for the new group Click on AddNewGroup Click on the new entry in the group listing Click on the edit a icon to add oroducts to the group or edit the group settings 1 Press add to select products described on following page 2 Press list to show all products inside the group 3 Insert a new name and press rename if you want to change the group name O screenlinx member of the eventa group 02 Add Products To Group sroup tutorial group changed after No changed before search in title z search in T content sorted by created after created before
14. type export from template html Select output type Export from template html E93 Now you will see some more options from which you can select Select output language the output language and the saved HTML template file Deutsch PA TUROK TEMPLATE PDF c U dud Un A Un dud D U dud Un c DY E Select HTML template file p i Split after 1 creates an automatic pagebreak after the loops In this case it is necessary TUROK TEMPLATE POF PA Split after UNICO no spitting The selected template has been optimized for the PDF Eau sine export thus you have to choose to pdf as output subtype from the dropdown View exported HTML content The PDF fle will be generated after clicking on the Export Export Refresh button screenlinx member of the eventa group workflow master data system 00 The concept of workflow The Benefits of the Workflow Process In the section workflow groups product data can be added step by step and reviewed by a qualified person A new product will automatically be added in the workflow group new and can be picked by any editor to insert the necessary data When the editor has finished his work he has to move the product to the lector group where a qualified user will check the inserted data If the data is correct the lector will either markthe product as finished for each language or add some comments an
15. 013 All rights reserved
16. Magento products L Or OpenERP L products Or Sorted by GTIN up GTIN down Bg Content up Content down STINS Product n EE Created before E Changed before E Filter template category amp group If you have products in different groups i e Toys Sporting goods you can select the template the products are based on You also select any category or group to filter your results Sort by date E g if you only want to see products that have been created the last month select created after Other search options You can also search for a specific word that is part of the product content or title or simply search for a full or a partial GTIN Furthermore you can look for products that are marked as Magento or OpenERP products Sort results Dy To make it easier to find the listed products you can change the Sorted by dropdown GTIN up down sorts the products based on GTIN number Content up down sorts the products alphabetically based on the product name O screenlinx member of the eventa group 01 Existing Export Templates Select output type Deutsch F2 View mapping strip HTML tags E sport Refresh Select output language Value delimiter global Select output type amp language Export as csv or excel data file Choose the default output language o Elements Select any existing template e g 01 Select
17. Mot required m Hr ai J E i L L pa te s D Not required Last note 2012 10 24 16 15 Main Languages Er FE Pee wer ee RS eee Spain 1 view and edit notes User name Time minutes Test Lecto Refresh 9 Send to lector Unassign 9 Change state 9 Cancel Since there are two languages marked as checked the system will ask you for an expiration period when saving This means that the product will automatically be send to the lector group after the given expiration period The lector now can take a look at the data and send it back to rework if necessary O screenlinx member of the eventa group 12 Send back to rework language current state select new state ce ben In the previous step the lector has answered some checked questions and changed the state Since there are two states Checked Rework marked as rework the product should be send back to Not required Not required the rework group the lector has to press the unassign button right image or the remove from group button left image Refresh Send to lector The product will now move back to the rework group c U dud Un A Un dud D U dud Un c WD E PIE TE ur assigned to Test Lector reassign to 46 Test Lector Back to Test Editor mm i 22 directly to the last or a specific for example french speak
18. button to open the user administration f you want to edit a users profil information directly use the search field to find the user rasin master data system O screenlinx member of the eventa group Creating New Users iplete list search with empty search item user group s To create a new user click the Add button on top the new user Click on the Edit button on the right to simply edit the informa tion of a specific user f you want to delete any unneces sary user click on the Delete but ton O screenlinx member of the eventa group Insert all the necessary user information and save c U dud Un A Un dud D U dud un c Un E Service ne q Contact Postal Address Un O Please do not hesitate to contact us eventa Aktiengesellschaft D Am Grundwassersee n z Phone 49 8801 9119 0 82402 Seeshaupt Fax 49 8801 9119 290 Germany we amp Email info screenlinx eu Web screenlinx eu Monday to Friday between 9 a m and 7 p m As a customer you can also reach our 24h service hotline which you can find in our online service portal O screenlinx member of the eventa group www rasin de screenlinx GmbH am grundwassersee 82402 seeshaupt germany If you have any questions comments or business proposals do not hesitate to contact us at info screenmotion de O screenlinx GmbH 2
19. ce Pad Green 1499 2 Create copy Add New To Variant Select The Base Variant Open the product whose content is similar to the product you have set as base variant here 1499 Below the language selectors you will find the label Add to variant Select the required base variant from the dropdown the one you ve set in chapter 01 1499 The current product has now been added as a variant of product 1499 as you can also recognize on the label on top of the page From the current page you can quickly switch to the base variant by clicking on it s name on the top of the page Variant of or select it from the dropdown below O screenlinx member of the eventa group 0 Edit Variant Mapping Deutsch Add New To Variant Remove From Variant Edit variant Mapping variant mapping Refresh TPE o nr main item id description 1 EANCSIN Code 2 Produkt Mame 3 Farbzuordnung Hauptfarbe 4 Produkt Titel 5 Fo Produkt Fotos B 1600 Zus tzliche Informationen Me B 16700 Beipackinformationen q 11500 zus tzliche Versandinformationen Variant Mapping Depending on what is set in the variant map ping of the base variant the product fields are now filed with either information of the base variant or original product information You can edit the mask by clicking on the button variant mapping By default the first line is set
20. d send the product back to the Rework Group or to a special editor This workflow process repeats itself until the product is marked as checked by the lector Every editor has its own working group While work ing on the product the data set is stored within his own group an cannot be edited by another user Thus it is no longer possible that two editors are working on the same product at the same time Follow this tutorial to learn how a product is handled in the new workflow module O screenlinx member of the eventa group c U dud Un A Un dud D U dud Un c WD E rasin master data system 01 Elements of the workflow module Klier Dats Kang gement fv spore indes php Forum 4 sz Ed 06 RER g ds purchase YE A OTES 2 SECO ER aet Gp aHa ijl Admin 0 Forum QJ Cor e 5e data management magnani 20 F arecenp view and ect notes Versions nd tolertor CHE change state Cancel workiag 24 jE aed in he gti calma Dri ere archive 11 88 2012 Be 28 000 content Basic data Harding Eds Finance FAarketirg Support Market Position apps Workflow Groups See which products are new or need to be reworked Furthermore editors can pick products for edit ing and lectors can assign the products to editors GQ The button Workflow State Press this button to open the product specific work
21. ded or edited e g contact information o An overview of all users editors and administrators in a list incl search engine O screenlinx member of the eventa group c U dud Un A Un dud D D U dud Un c WD E rasin master data system Basic Features Managing Your Data Categorize and classify your products on the basis of explicit attributes and Enrich the descriptive data with further content and material Thus create a firm basis for your product master data Create groups to classify your entries and keep track on them Use item templates to create your entries faster Furthermore entries can be linked either to an internal existing page or an external web page Multifunctional Export Tool Fasten your publication process and export your data easily in different output types Excel CSV PDF HTML For online shops e g Magento Select various elements of a data set and define their export destination O screenlinx member of the eventa group 01 Basic Features Target Specific Publishing Internal Search Engine Seamlessly share a common master data resource e The multifunctional search function ensures a high to specific target groups on a web platform user friendliness and improved efficiency e You can easily provide customized content for o Editors can perform a search for a keyphrase various internal and external user groups e The results will return all the c
22. efresh the page and thus update the stored data in your browser This ensures that you always use the newest version Click the Button Logout to log out from the CMS Username o After you have logged out the login screen will appear again O screenlinx member of the eventa group oroduct management master data system rasin master data system OO Introduction Product Management This chapter covers the creation of new products to the system the removal the setting options and the general management of product data A new function is the connecting of products that is the creation of so called variants It enables you to easily adopt content of another product that is almost identical or to big parts similar to yours By the help of mapping masks you can select the fields whose contents differ from the original base variant All remaining fields will be adopt ed from the base variant s content which makes it easy for you to maintain a single product base for numerous similar products Functions Add a new product entry Remove a product entry Insert and edit product content Add product content in several different languages Create copies of a product entry Create a base variant Create variants and adopt content of a similar product the base variant Edit the variant mapping mask Remove product from base variant O screenlinx member of the eventa group 01 Add A New Product Ent
23. ent Leave your cursor tre PEES a few seconds on the symbol to read the ALT text of the ICONS Content id 480 working version writable TB EE Workflow state ES ViewAlfresco page H The Product Page The product page consists of several different sections Add to variant On top of the page you find the admin navigation area navigation entry BE SH IE I which includes the most important functions Edit on Produkt name TEST PRODUCT NEW Product name TEST PRODUCT NEW o u ou mu mu nu GTN GTN off Save Put to archive Create a copy Notes Work Markenname Brandnmae u 7 IN pe m Produkt number m predict m flow state Add to ERP and View Alfresco page Creation date 2013 07 12 11 47 15 Creation date 2013 07 12 11 47 15 Template preussen 120615 Template preussen 120615 j Kategorie I Categories To save your product s content you can either click on the Save button on top or click on the disc symbol in the left navigation area E O screenlinx member of the eventa group 03 Further Options ETS NITE Deutsch Add to variant Add to ERP versions working 12 07 2013 14 13 13 11 archive 12 07 2013 12 04 15 0 archive 12 07 2013 12 04 18 1 archive 12 07 2013 12 04 15 Z OOO OGOO show differences Q Content Language Also you can choose which language s you want to edit in the two dropdowns be
24. er Questions Pass Back To Rework 11 Setting Re Lector Intervall 12 Send Back To Rework 13 Finished Products Creating Users Add or create a new user Service screenlinx member of the eventa group 54 35 56 27 58 cos 38 40 66 6 introduction master data system rasin master data system Introduction Master Data Management The management of master data is increasingly becom ing important in all kinds of sectors however especially the master data of products is one of the main challenges Since the master data of products has to be accessible during the whole lifetime of a product it is necessary to cross system boundaries and update exchange synchronize and transfer data from wherever you are We support you in building and managing company wide available product master data and provide a cross border online platform that allow the organization s different applications and users to seamlessly share a common master data resource Reduce the complexity of data sharing and keep it as simple as possible Create a consistent and user friend ly surface and take long term advantages of the poten tial of our newly developed MDM Solution rasin MDM Your Benefits On the following pages you will ind more information about the benefits of MDM such as e the sharing of data in common without reformat ting or duplication o the quick synchronisation of data across an organ
25. eting Support Market Position Supplier Le ctor physische daten Farbname Farbzuordnung Hauptfarbe Geschlecht Gr e Gr enzuo rdnung Saison 50 41 6cm 50 41 6cm You want to change this content Take a look at Chapter 02 E O screenlinx member of the eventa group 09 Add Another Variant Furtner Product Variants E dit Variant Mappinc Let s assume you want to quickly add another variant to an existing one e g the same product in a different color Click on the Add new to variant button on top of the page I Green smooth Ed Remove Fr Add New To Variant A copy variant of the whole product is made and also shows up in the variants dropdown with a new product number Deutsch Deutsch c U dud Un A Un dud D D U dud Un c WD E navigation entry a amp Produkt Name ZenRest Dynabalance The GTIN field will probably be empty since it is Produkt Titel TPE Balance Mattresd selected in the variants mapping by default As explained in the previous chapter you can edit the Marken Name FA SPORTS variants mapping either before or after adding a new Kategoriesierung Fitness Balancegerate variant Balancematten Externer ID Type EANCSTING Code UPC Code EI screenlinx member of the eventa group grouping master data system 00 The Concept Of Groups The New Grouping M
26. ge is complete Notes This field will show you product related notes from other editors or lectors screenlinx member of the eventa group 04 Starting a workflow process view and notes Fresh send to lector ETC ES Cancel There are two possibilities of starting a workflow process If you are logged in with the required user rights admin or lector you can start the workflow process by creating a new product the new product will then automatically be placed in the new group You can also select an existing product open the workflow state window and change the state values to rework Then click on the change state button and close the window The product has now been moved to the rework group in workflow groups The product is now part of the workflow process this has no effect on viewing or exporting the data however all editors now can see that the product needs some rework O screenlinx member of the eventa group c U dud Un A Un dud D U dud Un c WD E rasin master data system 05 Picka product for editing id tad kd EA E in ae en Fr esile The edit on button has a very important function from now on Please always click on that button when you start working on a product even when you re just doing some web research or collect your information in some
27. isation without system boundaries e the web based and consistent user friendly interface e provide immediate tangible results along with many other long term advantages screenlinx member of the eventa group QO Basics About rasin MDM At a basic level MDM seeks to ensure that an organization does not use multiple versions of the same master data in different parts of its operations Furthermore our MDM aims to improve the quality of data through consistent classifications and identification of data as well as a simple data reconcil iation Processes offered in our online MDM System in clude a system wide data collection data transformation normalization and distribution of product description data within the whole company MDM will enable a central administration of product data in its whole descrip tion depth Through the use of templates and views you can provide only selected data which is recently required in a particular system The standardized master data also supports the electronic data exchange between your systems as well as to suppliers and customers Basic Features o A web based master data management o Creation and maintenance of particular product groups and units Preparation and management of templates o Useful and simple export function Microsoft EXCEL for shops like amazon ebay o Creation of numerous administration user groups and single users with certain privilege
28. k to the rework group and let someone else finish the work To do so please set the current states and add an addi tional note below to let others know what information is missing for instance Save your changes with the change state button Then reopen the window and press unassign you can also use the Unassign button in the product listing as shown before As the product has been sent back to the rework group it is no longer part of your personal user group and someone else can continue editing O screenlinx member of the eventa group 08 Send to Lector Workflow state assigned to Test Editor EFIEEITE SETS Current State noependenl Temporary finshed Carmen Tamporary finished rI rg He OUR Last note 2012 10 24 16 05 28 Test Editor view and edit notes LA Test Edtor 47 new Select new stale Temporary finished ES Temporary finished E Temporary finished ES Rework Rework Rework Main Languages are finished do we really need french Main Languages are he what do you think Change state we If you think you have finished editing or want to ask the lector a question e first change the state for each language add a note in the below textarea click onthe send to lector button Now the product is neither visible in your personal group nor in the rework group since it has been moved to the lector group O screenlinx
29. ldvalue from the MDM here o header Eoo cd episc INS lt mdm next gt Diffrent spelling possible lt mdm next gt lt mainitem gt lt footer gt 500 dt lt mdm loop gt lt mainitem gt Productcategorie expensed gt Two products on one page with the same header and footer simplified IMAGES 0 gt Mainimage 1 PTOl 2 PTO2 usw default 0 mdm pdf mdm pdf Only the export as PDF Example mdm pdf size a4 orientation portrait gt udn d IGNORE yes gt ignored if product picture is not orientation portrait Hochformat oder landscape avalible default IGNORE NO Querformat lt mainitem attributes gt mainitem id html tags RESIZE yes gt Picture size should be changed lt mainitem gt Height or width e g height 80px default no screenlinx member of the eventa group 03 Export Template HTML CSS Attributes WIDTH HEIGHT number default 300 gt new picture width or height More attributes possible rasin master data system TYPE value name gt Name Value of mainitems IGNORE yes no detault no ir mainitem value is empty ignore entire lt mainitem gt lt mainitem gt BARCODE yes no default no create barcode use barcodetype and barcodeimage BARCODETYPE ean13 int25 upca code128 ean8 postnet default ean13 B WIDTH number default 1 barcode width
30. low the button navigation It is possible to display and edit the content of two languages at the same time This is quite useful if you want to directly translate one language into another one Archive Product Data This for example is a very useful function if you want to undo all changes of a session and switch to an older ver sion of the product data Whenever you think it s necessary click on the Put to archive button in the top navigation The current version of your product data will be listed below the versions headline From now on you can edit or remove every single archive or even compare the differences of two versions For this select two different versions and click on the show differences button O screenlinx member of the eventa group c U dud Un Ps un dud D U dud Un c WD E 04 Remove A Product Entry Removing A Product WO TEST PRODUCT HE versio ns f yO U Wa nt LO remove a 9 rod U CT e nti re ly fro m th E d ata working 12 07 201 mangement system click on the product name in the archive 12 07 201 navigation to open the icon toolbar and click on the red archive 12 07 2013 archive 12 07 2011 delete symbol XX Of course you will first asked to confirm the deletion of the product Only after clicking OK the product will be removed from the system Really delete this navigation entry rasin master data system Abbrechen
31. nagement v If you want to edit the product data you can do so gt 7 directly from the group listing Your changes will be o change navigatic To search content menue name note ov saved in the root data of the product O Ci Product name Template A Direct link a a Click on the product you want o to modify c versions A II Tu U O Cickonthe edit icon O O Content 593 working ve C e CEDENS ux 2 ed TUTORIAL GROUP administratiol A 1234557890123 TEST Product EXPORT READY FOR AM EXCEL supplier infor FACTORY NAME screenlinx member of the eventa group 05 Delete Whole Group If a whole group is not needed anymore you can delete it amp Select a group from the group listing Q Press the delete group X icon rasin master data system Q main navigation TUTORIAL GROUP 1234567830123 TEST Product Admin Export Username Logout screenlinx member of the eventa group exporting master data system 00 The Concept Of Exporting i S The New Export Tool Export Functions E o The new export tool enables the user to work even faster e Multidimensional and fast search function E and more dynamically You can export the whole data in Several output types possible xls CSv one single Exel or CSV document for quick adjustments Select one of the default export templates or and completion with a maximum of compa
32. odule In groups you can collect and sort specific products to create yourself a better overview You can assign every product to multiple groups because the product en try in the group is not a copy of the product data It is a reference to the data which allows you for instance to edit the data inside a group and it will automatically be changed in the original data set and any other reference Please note You cannot create new products inside a group you can only collect existing products Group Examples Winter This group contains all products for the winter SEASON New Listed This group contains all products that you have already added to the system and should be reviewed by another editor Order PO123456 This group contains all products that are to be delivered in a special amazon product order Check missing data Products that still lack some informa tion and have to be completed O screenlinx member of the eventa group c U dud Un ON Un dud D U dud Un c WD E 00 The Concept Of Groups Groups Are Not For Grouping products from different suppliers What You Can Do With Groups rasin master data system Add products i e if another product should join the group Remove products ie if you finished a product in the check missing data group Rename groups Delete groups Export all products inside of one group Default Groups There are
33. ontent elements with Entries can be created faster with item templates tne phrase included e Furthermore they can be linked either to an internal e Narrow search results by activating deactivating existing page or an external web page certain options O screenlinx member of the eventa group c U dud Un A Un dud D D U dud Un c A E 02 The Interface master data management search cantent menu name note Changed or new products Last search 3 rasin master data system Q workflow groups 3 groups products re screenlinx O screenlinx member of the eventa group 02 The Interface Search bar with latest search Navigation links for workflow groups all groups and products Sub menu for administration export options news and bug reports 9 Logout button to log off safely from the system News area where you can see new products in the database or the latest changes O screenlinx member of the eventa group c U dud Un A Un dud D D U dud Un c WD E 00 Login Logout Log into the system by inserting your Username and Password authentication Login Password PLEASE USE THE REFRESH BUTTON OF YOUR BROWSER AFTER YOU VE LOGGED IN rasin master data system Due to everyday modifications it is recommended search content menue name note that you r
34. ry search content menu name note Dons Il II A Q The Add Symbol Last search eat Click on the navigation entry products to open the template icon toolbar Next click on the dk icon to create a new navigation content entry workflow groups 3 groups 3 products A Q Insert Name Insert the desired product name in the description field and choose a template file in the dropdown below The newest template is always selected by default c U dud Un A Un dud D U dud Un c A E create new navigation content entry TEST PRODUCT WAME description CLICK ON THE SAVE BUTTON TO ADD THE NEW NAVIGATION ENTRY 40 preussen_ 120615 PA template screenlinx member of the eventa group 02 Edit A Product Entry eu Start Editing working Now click on the name of the newly created product entry in the navigation to open the product page EE EE TEST PRODUCT MEW x B N The fields will appear faded out To start editing you will Logout agaut first have to click on the Edit on button on the top Workflow state Fither that or you first click on the product name and wait until the icon toolbar has shown up By this you can simply rasin master data system Deutsch Deutsch click on the pencil symbol which is the second one Fran ais and directly start editing the cont
35. s e g system administrator or editor o Upload function for product images or product manuals e High user friendliness through a multidimensional search function O screenlinx member of the eventa group c U dud Un A Un dud D U dud Un c WD E QO Basics rasin MDM Data Sources V collecting data standardizing storing A cleansing rasin master data system amp Data Governance The MDM platform allows the organization s different Updates are easier to implement since MDM tools keep applications and users to seamlessly share a common master data synchronized and therefore enable better master data resource through a single interface without data analysis and governance reformatting or duplication screenlinx member of the eventa group 01 Basic Features Creating Data Set As a start you can create navigation entries in your main navigation Add numerous subentries in your navigation Create groups to classify your entries and keep track on them o Entries can be created faster with item templates Furthermore they can be linked either to an internal existing page or an external web page profiles Creating Admin amp User Profiles Administrate diverse user groups and profiles o You can create numerous login accounts Either users or admins with defined access rights e User data can easily be ad
36. screenlinx ras n user manual master data system rasin MDM W JS S ejep Jajseul USE screenlinx member of the eventa group Table Of Content Introduction Basics OO Basics 01 Basic Features 02 The Interface 03 Login Logout Product Management 00 Introduction 01 Add A New Product Entry 02 Edit A Product Entry 03 Further Options 04 Remove A Product Entry 05 Create A Variant Base 06 Set A Product As Variant 07 Edit Variant Mapping 08 The Applied Mapping O9 Add Another Variant Grouping O0 The Concept Of Groups 01 Creating Groups 02 Add Products To A Group 03 Remove Products From A Group O4 Edit Products In Groups 05 Delete A Whole Group O screenlinx member of the eventa group 22 23 24 2 20943 2 28 29 30 32 33 34 c U dud Un A Un dud D D U dud Un c A E rasin master data system Exporting O0 The Concept of Exporting 01 Existing Export Templates 02 Create New Export Templates 03 Export Template HTML CSS 04 Export Template Upload Workflow 00 The Concept Of Workflow 01 Elements Of The Workflow Module 02 Workflow Groups 03 Workflow State O4 Starting A Workflow Process 35 4 36 37 39 40 42 43 45 46 47 48 6 49 50 22 53 05 Pick A Product For Editing 06 Editing A Product 07 Pass Back To Rework 08 Send To Lector 09 Lector Area Proof Products 10 Answ
37. tibility to all Easily create and save your own individual c systems export templates Boost your trading power increase the value and Create multilingual lists soeed up your work flow with this user friendly and Add your own additional text to a column complications reducing software Insert your own specific delimiter Add as many columns and rows as you like Export the required data with a default export template or create your own individual template screenlinx member of the eventa group 01 Existing Export Templates Click on the Export button to U du un o ch cantent menu name nate O pe 8 th e expo rt m Od U le A SC se n O U du un c export On the export page you will see a couple of fields uu that make it easier to find the products you are emplate 1 rorkflow groups looking for FOURS FOUR Created after nc roducts sd Changed after Flor E A search in title Flo Tas Search in content F o E LE GTIMs Product or INI numbers Magento products F Or ON OpenERP products Flo 2 Sorted by Gr Sek DOO Mo entry found screenlinx member of the eventa group rasin master data system 0 Existing Export Templates export Template Categories Group Heimplanet Created atter 06 02 201 3 Or Q x Or Search in title Or Seerchin content MENS numbers Or
38. to EAN GTIN Code this must not be changed since every product can only have one specific GTIN Click on the following fields and select other fields whose content differs from the base variant For example Product Name Main Colour Product Title and Product Pictures o e Update Button Click here to save the mapping mask and apply it to the product page e Refresh Button If you have all numbers selected until the last line and want to add some more click refresh e Reload Button Undo the last change in the mapping O screenlinx member of the eventa group rasin master data system rasin master data system 08 The Applied Mapping amp Produkt Name Produkt Titel Produkt Typ Marken Name Kategoriesierung Externer ID Type EAN GTIN Code UPC Code ASIN Produkt Nummer versions working 11 07 2013 14 53 57 1 content Bereit f r Amazon Export ZenBest Dynabalance Balance Pad Green smooth Note for ex The Mapping Result Now let s go back to the product page in edit mode You will notice that it s only possible to edit the dark fields those you have selected before in the variant mapping The remaining uneditable fields are filled with content of the base variant Those can only be edited on the page of the base variant amining difference please select in the left column an old version and in the Basic data Handling Sales amp Finance Mark
39. ur er er s Remember that the product is currently in your own group thus it is important that you save your changes once you ve finished editing for now First you should change the current state in the Work flow State window If you have completed all necessary language independent fields change the indepen dent dropdown to temporary finished Similarly if you have finished all necessary German fields change the dropdown to temporary finished too If you havent completed all necessary English fields do NOT change the particular dropdown etc Save you changes by pressing the change state button Close the window the product still stays in your personal group because you may want to finish your work later O screenlinx member of the eventa group c U dud Un Ps un dud D D U dud Un c WD E rasin master data system 07 Pass back to rework assigned to Test Editor language current amp tate ndependent Temporary fnehed German Temporary fnshed Engish Z f 2012 10 24 15 56 52 Test Editor new Select mew slate Temporary finished EZ Temporary finished EM Rework Pa Rework Rework Rework Can someone fill in the Em information my english is mot good enough view and edit nates Send to lector Unassign Change state Cancel amp If you are not able to complete a product you can easily pass it bac
40. whether the header is shown or not Click View mapping to take a look at the selected export template mask Explanation follows on the next page o ptione Check Strip HTML tags if you want a clean product description without any HTML tags Value delimiter global Set the desired Header off EA delimiter symbol for your output file Start exporting BASED ON THE COUNT OF PRODUCTS THIS CAN TAKE A WHILE screenlinx member of the eventa group c U dud Un Ps Un dud D U dud Un c A E rasin master data system 02 Create New Export Templates A View mapping rare EM CO DE ENDE S BE BO o ELE X cel Export Refresh line column gm L NNNM COR strip HTML tags Value delimiter global Refresh E Reset main item 200 Produkt Name S600 Marken Name 1100 Fabrik Mame 4100 Farbname 12300 Team Mame 17800 Name 16200 Name B 18600 Name C description F h ok a Ld Header off FA language delimiter The export module is very flexible i e you are free to place any information in any column of the exported CSV File Q View mapping As explained on the previous page you Nave to click on the View mapping button to display the template mask Select none as template mask to create your own Select column content Click
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