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Fire Safety Administration - England - Build2059

1. E E Refresh the window click onto a different sub menu then back Name and address File no 21 14799 Find Next ENS SHELBOURNE HOTEL E en 3 Isot _Mutioce Ee onto the Prohibition Notices sub menu Bangor PS de A I Archive Print Search Sec use x Old HOC C16A Hold Unuse no Batch os J As you can see a has appeared next to Alterations Notice ontact raham Post code BT203BJ Base date Appeals District Ards Borough Council Frequency Associated records FP Officer Last re insp Audit and Data Gathering Nortr Contraventions Date e Click onto the Show button Site Ref AFP_095683 Documents and Images E Fire Safety Audit and Data Ga Un Specified Certification Status Enforcement Notices x Booked out to Ref Kelm S noe a As you can see the Alterations Notice you have just completed has ITa Revise Remove 3 201 38 3 Premises will Constit Change to the Premises Enter Em appeared in the Alterations Notice window View Print e Click onto the Job e Click onto the Revise button This will reopen the form You can update complete information regarding the Alterations Notice Click onto the OK button To check the times have been entered and linked to the correct Audit Within the Sub Menu e Click onto Inspections and Visits e Select the open audit e Click onto the Revise button Revise SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059
2. Allocated To Marshall lt Allocatee 0427 MARSHALL D Personnel Coleraine Fire Station 0845 MARSHALL H J Personnel Maghera Fire Station 3049 MARSHALL K L Personnel Controls 6003 MARSHALL J Personnel 8117 MARSHALL D G Personnel 8126 MARSHALL S D Personnel Comber Fire Station Administration Community Development 4d 7905 MARSHALL J Personnel Caretakers Inspecting Officer Allocated To Service Number Name Date IF 16 02 2010 Details of Work Enter Details of the work that was done Checking Time BUILD 2059 8126 MARSHALL 5 D Personnel v2 10 Mins PAGE 72 Once you have completed the form Click onto the OK button The form will disappear in display field 3 and the job will disappear in the Open Documents window Go back to Premises Record Card SHELBOURNE MOTEL a a pr ee eee 16 Quen Parade ale m m e e Refresh the window click onto a different sub menu then back onto gone Hod Unueno Bah the Prosecution Notice sub menu Owner Nol specie Inspection naenin a i Ceetact Sten tans F 22M Ps pe B A Fame De ca eae eae Laminas 03092009 TT Paroi icense As you can see a has appeared next to Prosecution Notice Follow ug Prohibition Notices ashe FU date Site Ret AFP 014245 Proescifions and Appeals UnreSpecified Cestification Status Flegutered addres res Se ac Fine ach e Click onto
3. Associated Audit Fire Safety Audit Nothern Ireland Created 24 11 2009 Fire Safety Audit Nothern Ireland Created 15 12 2009 Date Referred to Department Date of Hearing As you can see the selected audit will appear in the Associated Audit box Result of Hearing Determination of Disputes DETERMINATION OF DISPUTES I Determination of Disputes Article 39 Date Referred to Department 1702 2010 y e Click into the Determination of Disputes Article 39 check box Date of Hearing MT 17 02 2010 y Result of Hearing Affirmation of the Notice Affirmation of the Notice with Modifications Notice not issued Determination of Disputes Article 39 If Affirmation of the Notice with Modifications option is selected this will automatically populate the Withdrawn Notice field as a result of the Informal hearing Withdrawn Notes Notice withdrawn as a result of the Informal hearing Affirmation of the Notice with Modifications SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 60 This will activate the Date Referred to Department Date box FF 16jozjz010 y EE February2010 gt Mon Tue Wed Thu Fri fo 20 27 20 ee oe LA YS et Within the Date field a Date will automatically appear To verify that this Date and in some eS ee parts of the form Time is correct you must tick the check box where there is a
4. Hold Unuse no Batch Search Hide Add Notes DM Link ribs ER I zi PAGE 52 yA As you can see the Prohibition Notice you have just completed has appeared in the E Prohibition Notices Prohibition Notice Type Restrict Use of Premises Notes 16 02 201 Restricting the Use of Pre Mandatory Enter brief details why y Revise Withdrawn N Remove e Click onto the Job e Click onto the Revise button View Print Pi This will reopen the form in fireSpace You can update complete information regarding the Prohibition Notice e Click onto the OK button ADD AN ALTERATIONS NOTICES This subsection applies where there would be a serious risk to relevant persons in respect of harm caused by fire in the relevant premises In this Article appropriate person in relation to relevant premises means a person subject to a requirement under Article 25 or 26 in relation to the relevant premises The Premises will appear in the Record Card 10 FP premises records Ale Help GIS FPRC WAND Propogate Within the Sub Menu options x SHELBOURNE HOTEL eee a a E a eee Bite oF o ti E e Click onto the Alterations Notices PSEC F ee ee ree Hold Umseno Batch Sahn case sa S If there is a next to Alterations Notices this means that Ards Borough Council Frequency i Associated records Last re insp
5. COLERAINE Ea Post code BT5Z1AD CS Site Ref aP 1335 y District Coleraine Borough Council VO Code B8 Shop Non Ce ti Secondary use LDO SLN jes FSEC B8 Risk DA T ijd OK Cancel e Click onto the Segmented Address button Premises address Help OS address index Post Code Organisation Building Number Address Line 1 Address Line 2 Address Line 3 Postal Town Locality Locality County Sub Building Department Name x Corordinate Y Corordinate Flex field 1 Flex field 2 Flex field 3 Flex field 4 Flex field 5 JUSER_FP JV Set As Primary Address BT52 14D 0 Change type 0 Change date SOPHTLOGIC COMMERCIAL IN CONFIDENCE As you can see there are differences between the non gazetteer and the gazetteer premises FP premises records Help Please enter the relevant premises details Station Unknown un geocoded File numbering options Main premises Occupant I Manual File no 185544700 i Auto Check Name THE BIG O CAFE Address 19 NEW ROW COLERAINE Segmented Address COLERAINE AND SUBURBS LONDONDERRY BT52 14D Post code BT52 14D Site Ref 187265704 X District X YO Code 222 Unknown Use Secondary use SLN j NO50 FSEC N Risk M 1d OK Cancel Segmented Address Premises address Help OS address index Post Code Organisation Building Number Address Line 1 Add
6. COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 63 Supervisory Officer e Click onto the Allocated To grey square Pee CE The Allocated To box will appear ari ALF Grown A Personnel E MW FP_PEDI F Personnel 527 sam Y Penonnel 321 sam B Persornmel SSS SAME S 8 Perscrred HER SAME S B Pattorral JACKI JACKSON A Personnel JACK JACKSON A Personnel ALFI ALF Brown A Peanrornnel JACK JACKSON A Pertannel 01445 gik 5 Personen 01445 wiwik S Personrel 000015 Doodchdd A H Perrone 5312008 Gooschdd A M Persoreal JED Jedd Perrone Areir wae f Af e Click onto the magnifying glass icon Fatal Staton Sulok Meodquerters ALM Retaned Staton port roo A list of Allocatee and their Location will appear ALO Retained Staton ALU Ketamed Staten Tamiey 52 Mare Social Rescue Tars Salok Headquarters 5 Showmadet Slaton e Scroll through the list Sulok Headquarters ALO Retard Staten pa e Double click onto the Inspection Officer As you can see the selected officer will appear in the Ta ALFI ALF Brown A Personnel Allocated To Service Number and Name Service Number faLes Name ALF Brown 4 e Click into the Date appeal Heard box e Click onto the arrow to change the Date aa T 17402 2010 y r Enter the Details of Work done Details of Work Enter Details of the work that was done El O Enter the Checking Time
7. Audit and Data Gathering Nortt Contraventions there is a notices attached to this Premises If there are no Site Ref AFP_095683 Documents and Images then the premises have no associated notices E Fire Safety Audit and Data Ga Un Specified Certification Status Enforcement Notices x Booked out to Ref Kelm Bi Add Click onto the Add button This will open fireSpace Alterations Notices fireSpace will open the Alteration Notice form jj Associated Audit The Alteration Notice must be associated to a uncompleted audit FS4 only returns Alteration Notices that are attached associated to uncompleted audits re et m z aj a 4 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 53 To associate the Audit to the Alterations Notice e Click onto the grey square Associated Audit Associated Audit An Associated Audit box will appear e a e Click onto the magnifying glass icon oy All uncompleted audits for the selected premise will be returned and appear in the associated Audit box FS4 Alteration Notices Fire Safety Audit Created 19 03 2010 th ais e Double click onto the if there is more than one Associated Audit 4 appropriate audit Associated Audit Fire Safety Audit Created 19 03 2010 Fire Safety Audit Created 19 03 2010 Fire Safety Audit Created 18 03 2010 Fire Safety Audit Created 1
8. Date 2 23 24 ere oy ee e Click into the Date referred to Department box Date Referred to Department IF 17 02 2010 e Click onto the arrow to change the Date if needed e Click into the Date of Hearing box Date Referred to Department F 17 02 2010 e Click onto the arrow to change the Date if needed This will activate the Date of Hearing date field and the Results of Hearing radio buttons 1 1 H Result of Hearing E AF ti F the Moti e Click into one of the Result of hearing option irmation of the Notice O Affirmation of the Notice with Modifications Notice not issued Notice Issued Qube Motos Humber Asmgnesy e Click into the Date Notice Served Article 3 box Date Notice served Article 37 E 17 02 2010 e Click onto the arrow to change the Date if needed The Enforcement Notice Number will automatically populate once the form has been Saved to the Premises Record Card Enforcement Notice Number e Click into the Date Notice Served Article 37 box e Click onto the arrow to change the Date if needed Date Notice served Article 37 g 17 02 2010 gt e Click into the Date Notice Served Article 38 box e Click onto the arrow to change the Date if needed Notice Expiry Date e Click into the Date Notice Served Article 38 box e Click onto the arrow to change the Date if needed Extension of Time Da
9. Date and in some parts of the form Mol is Time is correct you must tick the check box where there is a Date Rue mem oe e Click into the Date Notice Number Assigned box e Click onto the arrow to change the Date if needed As age ma Date of Prosecution Under Article 41 E 15 12 2009 SUPH LDOGIC CUMMERTIAL IN CONFIDENCE BUILD 2059 v2 PAGE 66 The Prosecution Notices Number will automatically populate once the form has been Saved to the Premises Record Card Case Number E Associated Audit Here you need to associate the Prosecution Notices to the correct audit This is so the hours spent on the audit and the hours spent doing the on the Prosecution Notices form can be recorded and linked together e Click onto the grey square eee eon eae An Associated Audit box will appear Associated Audit y Associated Audit e Click onto the magnifying glass icon Uncompleted audits that are associated to the premises will appear in the box Prosecutions Prosecutions County Court Appeal Prosecutions Crown Court Appeals Recording of Time PROSECUTIONS Date of Prosecution Under Article 41 ira 15 12 2009 y Case Number 2 Associated Audit Fire Safety Audit Nothern Ireland Created 15 12 2009 e Double click onto the if the re is more than one a PEE haber ae ore Associated Audit di Articles and Regulations Relating to Prosecuti
10. NO Faith House NO E13 12226 wedderbum Park Pavilio St Josephs Marshall D a A sl E a Malmaison Hotel Marshall 5 D 13 15247 Finaahy Community Centr E12 11842 Hilton Hotel Marshall 5 D E13 17 963 Med tes a y E12 10373 Maysfield Leisure Centre Marshall S D Eiaa ba See sian E12 20445 Graham Tiso Ltd Marshall 5 D 13 17 972 The Cecuni E12 22444 Durham House Marshall 5 D tai E12411017 Jurys Inn Marshall S D E12 15292 House Offices Marshall 5 D E23 22418 Bed amp Breakfast Marshall 5 D E13 15157 Nihe Dwellings Marshall S D E13 15374 Private Dwelling Marshall S D Shop Mobility Multi Developments Markets Community Centre E13 10138 Lakeside E13 13135 amp re CO rd ed a S a n NO lt unallocated gt sm Community Centre lt unallocated gt E13 17 963 The Occupier option Here is an example of the Location District that has been chosen Allocate to Allocate to Code 4021 Location COMDO5 Here is an example of the Post that has been chosen Division TT Allocate to Allocate to Marshal SD Code CEP Location eoms a Division AAA AAA Watch NonUAPTC Post 4021 IV Override due date 1257 1 q T Book files out to Marshall S D OK Cancel SOPHTLOGIC COMMERCIAL IN CONFIDENCE Watch NonU APTE Post 4021 IV Override due date 1 5 19 T Book files out to Di S Posts
11. Allocated To grey square Allocated To The Allocated To box will appear e Click onto the magnifying glass icon S A list of Allocatee and their Location will appear 8273 DORMAN J Personnel Allocated To Dorman a Allocatee 8273 DORMAN J Personnel Bangor District e Scroll through the list SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 56 e Double click onto the Inspection Officer Inspecting Officer As you can see the selected officer will appear in the Allocated To Service _ Allocated To 8273 DORMAN J Personnel N um ber an d 1 N am e Service Number 9273 Name Enter the Date Date I 1903 2010 F Details of Work Enter Details of the work that was done e Enter the Details of Work done Alteration Time 75 Mins Alteration Admin Time 25 Mins Alteration Travel Time 25 Mins e Enter the Alteration time Admin time and Travel time in minutes Supervisory Officer e Click onto the Allocated To grey square Allocated To The Allocated To box will appear Click onto the magnifying glass icon 4 7716 ROWLAND H Personnel SSS Allocated To Rowland lt Allocatee 7716 ROWLAND H Personnel Newry District A list of Allocatee and their Location will appear e Scroll through the list e Double click onto the Inspection Officer Guprrvicney Oficer 1 i 1 1 4 aose to Ti RCA c
12. E E A Laval E Fire Safety Audit andDataGa Notes that there is a notices attached to this Premises If there y Enforcement Notices DM Link E chit anion are no then the premises have no associated notices Site Ref 186877008 lr Informal Mptifications and Agree Un Specified Certification Status Inspection calender y Booked out to Ref Marshall S D Pia Click onto the Add button Add fireSpace will open SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 59 Enforcement Notices fireSpace will open the Enforcement Notice form Associated Audit Here you need to associate the Enforcement Notice to the correct audit This is so the hours spent on the audit and the hours spent doing the on the Alterations Notice form can be recorded and linked together To associate the Audit to the Enforcement Notice e Click onto the grey square Associated Audit Associated Audit a Sa Associated Audit An Associated Audit box will appear e Click onto the magnifying glass icon A Uncompleted audits that are associated to the premises will appear in the box F55 Enforcement Notices ENFORCEMENT NOTICES Associated Audit Fire Safety Audit Nothern Ireland Created 15 12 2009 Associated Audit e Double click onto the if the re is more than one Fire Safety Audit Nothern Ireland Created 15 12 2009 lt DETERMINATION OF DISPUTES correct audit
13. Fr Matt Hall Gargadis Road Trillick 30 Main Street Trillick Gargadis Road Trillick 90 120 Springfield Road Belfast B Peter Pan Bakery Peter Pan Complex Peter Pan Playgroup Peter Pan Playgroup Peter Pan Playgroup Peter Pan T axis O7x e Click onto Inspections and Visits Click onto the Show button The Inspections and Visits summary window will appear at el the bottom of the Record Card Notes DM Link As you can see e The create Start and Finished Date has been entered Revise e Remove View e The Type has been removed No Hours have been entered Revise The Inspections and Visits window will appear as shown Inspections and visits Help aire E11 17765 Print Results Cancel ox Started Finish date Inspection type 1 Cancelled Audits R Allocate to Blair ME R O s Fire Safety Audit Inspection C N Bring forward se a C 0Afull inspectior Coding B8 Units 1 C 103 Re inspectiori Personnel type Hos S ES pel mata repaci PA ee ee Attendees D 00 C 105 Durina performance inspection Oog Operational staff member Travel 0 00 mn Y Admin Results Delete results Inspection notes Job summary Allocated to 0 0 I 0033755 09 27 10 2009 27102009 Blair M E 0 Start new job Update job Remove job Set owner of Job sheet template 0 SOPHTL
14. OK Cancel Here is an example of the Person that has been chosen BUILD 2059 v2 PAGE 14 Job Number File Number FSEC SLN HO Code Allocated To des B8 B8 Print blank Allocate Job Print job sheet Email job sheet Job sheet template HLL Clear au D g Re schedule Revise Job Cancel Insp tide Queue Advanced Tab Provides you with Advanced Queries suitable for users who have a Good Understanding of Fire Safety System in respect of programmed and un programmed work As you can see in the Reports window there is a list of different type of prepared reports e Change the search to Due Date e Enter a Date into the Search box e Click onto one of the Reports e Click onto the Run Report button Aun report First find line must search by Due date and use either equal to or a second line to specity a date range Additional find lines can contain any search criteria e Enter a Date e Click onto the OK button The information that comes back is only for the date s entered If you want a broader search use greater than gt 31 03 09 or less than lt 01 04 10 As you can see have chosen the All Work reports Any outstanding jobs will appear in the Results List jobs window SOPHTLOGIC COMMERCIAL IN CONFIDENCE Fire safety Work manager 271 records fetched Shows al outetanding daly wok ia al no
15. begins with BT12 5A Enter the Search Criteria have entered postcode BT12 5AX SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 5 lero leer ar bed al irere FO As you can see the third party Gazetteer has returned 20 premises A By searching just by post code again could take a while depending how many properties are within that Post Code anii sow er Es pa T mis E an a aes lee ents aa sane Breaking the search down makes it easier to find the address s you ania wa ft reas ree we fast aE se are looking for ec sa pers fan aen RS ee T ma a Rosecrans a Now you have found the Address you will need to register the address to the Premises Record Card The premises for the Gazetteer will automatically update the premises in the SOPHTLOGIC system You will know which premises have been updated and those that haven t as the example below 10 195 records where File name Begins with THE B Iof xi e Search for Name The B Records found Print list Eh Click onto the OK button File number HO Code Name Address The Belfray Country Inn 171 Glenshane Road Londonderry amp Open Fy The Bees Knees Daycare Ny 18 Annadale Avenue Belfast Ballyn N13 12105 The Bay Hall 182 Garron Road Glenariffe 26 13262 The Big Break Snooker Club 183 185 Mill Street Newtownards 1 85221010 The Belfast Flax amp Jute Co Lt 185 Mill Street Newtownards
16. in minutes Checking Time a ee Admin Support e Click onto the Allocated To grey square Allocated To The Allocated To box will appear ari ALF Grown A Personnel e a J211 s n D Personnel DO sam B Personnes EEB SAMI S 8 Parrel ER SAMA S A Pecera JACKI JACKSON A Porsereal JACK2 JACKSON A Personnel ALF ALF Brown A iPersorneli LACK JACKSON A Pertormel 01445 oiwack 5 Persorewl 01445 omik S Peronrell 0008155 Goodchdd A H Personnel 5312008 Gooscidd A M Personnel JED JadJ Perrone APLIFPFAA f Af e Click onto the magnifying glass icon w Fota Staton SM Meodquerters ALIN Retaned Staten AONDA SA A list of Allocatee and their Location will appear ALO Retained Staton ALO Relarod Staten Torrey St Mar Special Rest Tax Salok Headquarters Stoves Staion e Scroll through the list Sulok Headquarters ALO Retered Stoton e Double click onto the Inspection Officer As you can see the selected officer will appear in the ee eri ALE broma en CU Allocated To Service Number and Name Enter the Admin Support Time in minutes Service Number aLFi Name ALF Brown 4 Click into the Date box IF 170272010 Click onto the arrow to change the Date Details of Work Enter Details of the work that was done Enter the Details of Work done Admin Support Time 0 Mins SOPHTLOGIC COMMERCIAL IN CONFIDENCE
17. Administrator If successful fireSpace will appear in the Start menu option on your PC Tablet SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 18 Open and Updating fireSpace When you open fireSpace the system will need to do an update e g new functionalities amendments etc Citrix Program Neighborhood From you Tablet PC a Accessories IF Oracle OraHome92 Documents gt Sef XTerm 130 11 1 8 Ga SOPHTLOGIC 4 i Pharos Programs Click onto Start Settings fireSpace e Click onto Programs e Click onto SOPHTLOGIC e Click onto fireSpace Search b Run e gt P Y Help and Support Log Off _sophtlogic start E sopHtiocic n t Fire Make sure you are connected to the Internet Launching Application e verifying application requirements This may take a few moments A Launching Application box will appear for a few seconds to check if there are any Updates to fireSpace then it will disappear If there are Updates Available to fireSpace Update Available Application update i Y 4 new version of fireSpace is available Do you want to download it now ES An Update Available window will then appear asking would you like to Name fireSpace update the version you have of fireSpace From www safeashouses net e Click onto OK button The Up
18. BA E Records found HO Code 521114799 C164 Shelbourne Hotel Shelbourne Ltd Address 16 Queens Parade Bangor 69 Hill Street Newry Shelbourne Motors 334 Tandragee Road Portadown Shelboume Motors 334 Tandragee Road Portadown Shelboume Motors 50 Belfast Road Newry Shelbourne Motors Nissan Tandragee Road Portadown Shelbourne Motors Renault Tandragee Road Portadown Shelbourne Motors Ltd 334 Tandragee Road Portadown Shelbourne Motors Ltd 334 Tandragee Road Portadown a SOPHTLOGIC COMMERCIAL IN CONFIDENCE Search for the Premises Click onto the Search button Search Please select a field to search on OK Cancel Station FP file number Please select a search type Address Equal to Post code Not equal to SLN Greater than or equal to FSEC Group Less than or equal to Old HO Code y Cert exemp no Ends with VO Code Contains O Description ls empty Certificate date ls not empty Last inspection Does not begin with District Does not end with Fallas un x Does not contain x Please enter a Palue to search with SHELBOURNE Click onto the Premises Click onto the Open button Open al BUILD 2059 v2 PAGE 32 The Premises will appear in the Record Card eee EL Within the Sub Menu options Help GIS FPRC WAND Propogate Name and address File no 21 14799 SHELBOURNE HOTEL Station 16 Que
19. BUILD 2059 v2 PAGE 64 Once you have completed the form Click onto the OK button The form will disappear in display field 3 and the job will disappear in the Open Documents window Go back to Premises Record Card 10 FO premites records Hein GES PPACCO WAND Propogin Name and adess Fiame seev05060001 Refresh the window click onto a different sub menu then back onto t Slaton THE Ba ue o a 128 POLNE T LANE SLH 5 Jrs Multas Edhi Susans e de Seach the Enforcement Notice sub menu ores tes F 4 n Hold Uirae reo Batch Hot specified Corhect mot apecihed Hele Contunmeionz Postcode ET7R1ED Bare daie akanki mal birada Bad oy Feeney emer a rE As you can see a has appeared next to Enforcement Notice Enfoiceneni notices De Link ce Plat Fie lide Informal Noticshorit ard Agree r Dhr pead Ceide lahu Inspection calerie o Click onto the Show button Haske cut ha He Michel 5 11 Pine ach As you can see the Enforcement Notice you have just completed has appeared in the E Enforcement Notices _Detg Date Re Date of Result of Hearing Date No Enforcer Date No Notice E Extensio Further E YES 19 03 201 19 03 201 Affirmation of the Notice 19 03 20700010 1903201 Revise Remove View Print e Click onto the Job e Click onto the Revise button This will reopen the form You can update complete informat
20. General Code NSIRMPO code NSIRMPO Details Audit and Data Gathering Northern Ire Details Audit and Data Gathering Norther Name Audit and Data Gathering Northern Ire Name Audit and Data Gathering Norther E Publishing ReleaseDate ReleaseNotes VersionStr ing Name Name of the attribute set E Publishing ReleaseDate ReleaseNotes VYersionString Name Name of the attribute set The local version is up to date Synchranise Clone Label said As you can see in the Publishing box gt Version at ah udit and Data Gathering Sorthert String row Audit an Data Gathering Northert iY has changed from Ensure you are connected to the network SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 the old version 2 2 19 62 to the new version 2 2 19 63 PAGE 25 Active Forms Tab Let s have a closer look at the Active Forms display fields The Active Forms tab is were the jobs and audit form will be displayed s Click onto the Active Forms Tab Display Field One Authorised to See If there is no data in the Authorised to See display field field 1 a a eo Display Field Three Audit Form Display Field Two Allocated Jobs e Click onto the Check Out download button Check Out 5 Active Forms Topographical TUI Console Library The form will de
21. OMS EDON ia 5 Coto EEE CECAS TAO Mar PESA Pee di o cd Teil Ri One it DOO FPSO iam 5 tinon D WAL SOW DORA PPS Hui Doc Li Dred JB N BUILD 2059 v2 PAGE 15 On the next page is a more detailed definition of what the reports will show Outstanding Work All Current Work Outstanding Re Inspections Unallocated programmed work All Programmed work All work Allocating Jobs Shows all outstanding daily work i e all non programmed work that is considered outstanding The Jobs displayed in the Outstanding work report are all manual jobs created via the Inspections and Visits sub record option of the FP Premises Records window Shows all daily work complete or outstanding i e all non programmed work The Jobs displayed in the All current work report includes all work which has been created manually i e created via the Inspections and Visits sub record option of the Premises record card Returns all outstanding programmed work even if it has been allocated This report can be used to monitor programmed work please note a date range must be defined Shows all programmed work that has not yet been allocated All programmed work which has not been created and thus remains unallocated Returns all programmed work regardless of allocation and completion All real work i e those jobs created via the Inspections and visits facility which are
22. Winterton Dal ide The Specify Alternative TUI Credentials window will appear AA AA Dicen fet Mere Chg Reed Hare re sn na n By entering your Windows Account Name username and nico nanen Domain Host Name the system will check to see if your Account a al aT aut Correct String Licence Exper details are valid to obtain a Valid Licence This will ensure that you hatek Configuration have the privileges to access fireSpace and download any jobs that nesi rrr ver s Ten have been allocated moon This only has to be done when the application is first used Copy Button The Copy button allows some Brigades to Copy the TUI Credentials from the Work Station Details box on the right to the Alternative Details box on the left i i validate Li Validate Licence Button The Validate Licence button allows you to check for a valid licence for that user Topographical TUI Console Library Specify Alternative TUI Credentials Alternative Details Actin Fura T Topagrapbical TUT Corea i BE eee So aa Enter the Windows Account Name your Sprecdy Albernabre U Loedentals 7 Adhere Deia hartan eta pomantos Heme Wins Arrar Awe kre Garrat Bosra U ser N a m e 7 dise mueres a ares a i Dumain Hust Name e Enter the Domain Name e g SOPHTDV sophichy DIANE gt ADMINNT The Domain Name is usually the same as the
23. complete All programmed work which has not been allocated All programmed work which has been allocated but is incomplete Shows all work i e programmed and daily work This report is suitable for reviewing individual or station workloads please note a date range must be defined All real work i e those jobs created via the Inspections and visits facility which are complete All programmed and un programmed work not yet allocated All allocated incomplete programmed and un programmed work To enable all work e g Daily and Programmed to be allocated to a Person Post or Location The system acknowledges work as virtual until such time that it is allocated Until work has been allocated inspection details will not be included in the Inspection history A Slip or Job sheet can not be printed until work has been allocated The system will display all work corresponding to the search criteria entered and the report selected i e Outstanding re inspections SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 16 fireSpace WAND2 Inspecting officers have been using the WAND1 application on Tablet PC s to complete electronic Audits utilising the first National Audit and Data Gathering Form issued by CFOA in 2006 However it was recognised that in order to facilitate migration to the new version of the audit form significant changes would need to be made to the WAND1 interface on t
24. date Ards Borough Council Frequency Last re insp E Fire Safety Audit and Data Ga Show Enforcement Notices dd d i E fen If there is a next to Informal Notifications and Agreed File tracker otes eT Action Plans this means that there is a notices attached to Inspection calender Inspections and visits Site Ref AFP_095683 Job management this Premises If there are no then the premises have no Un Specified Certification Status a shines po AIDEN EER Mo Booked out to Ref Kelm 5 Bie associated notices Click onto the Add button Add Open and Updating fireSpace Make sure you are connected to the Internet Launching Application A Launching Application box will appear for a few seconds to check if there are any Updates to fireSpace then it will disappear W Verifying application requirements This may take a few moments If there are Updates to fireSpace Update Available Application update its g An Update window will then appear asking would you like to update the version you have of FireSpace Name fireSpace From www safeashouses net m o Click onto OK button The Updating window will appear 100 Updating fireSpace EE Xx g This will update the files and open fireSpace fre Space This will only take a few seconds Once fireSpace is open e Click onto the Active Forms tab SOPHTLOGIC COMMERCIAL IN CONF
25. if an Appeal was logged Ml crown Court anneal Lodasd Depending on what is ticked in tab one will grey out questions in the Prosecutions Crown Court Appeal Prosecutions Crown Court Appeal Tab Prosecutions Prosecutions County Court Appeal Prabscubona Crores Court Appeals Recording o Teme Coon Count Appeal Appeal Meaning Diste e Click into the Date Appeal Lodged box Date of Appeal e 25 02 2010 e Click onto the arrow to change the Date ppeal Hearing Date FF osjo3 2010 6005050550000 E P n PE q 3 5 P m E To select the Articles and Regulations that relate to the Crown Court Appeal e Click into the options that apply for each Article Regulation Articles 25 and 26 Fire safety duties Acquitted Conviction Upheld e Enter details in the Appeals Notes field Appeal Notes Enter Details about the Appeal SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 70 Recording of Time Tab brsperiing Cllr Liperviinny Wii er I nspecting Officer e Click onto the Allocated To grey square The Allocated To box will appear e Click onto the magnifying glass icon gt A list of Allocatee and their Location will appear e Scroll through the list e Double click onto the Inspection Officer As you can see the selected officer will appear in the Allocated To Service Number and Name e Enter the Date e Enter the Detail
26. need Internet access to fill out the Audit Form s Installing fireSpace to your PC Tablet FRS personnel will need to download the fireSpace client from a SOPHTLOGIC website to all PC s Tablet s that will need to access the audit forms You might need to contact your administrator when installing fireSpace onto your tablet This may be a privileged access only If you do have the Privilege to install fireSpace Cs E 0 12 Ep o Se Favores e Go to website www safeashouses net publishing firespace windows SOPHTLOGIC fireSpace Am itine e Click onto the Install button Install Version 6 5 3028 57 Publisher SOBATLOGI Irctal SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 17 A File Download window will appear asking would you like to Run or Save this file File Download Security Warning Do you want lo run or eae this file Click onto Run button 7 Har Lp krk Sophtlogic FireSpace Console Setup Type kopka E For the following components Fom wem sefeeshoues net NET Framework 3 5 _ n_ Jl_sm _ A un Please read the following license agreement Press the page down key to ses the rest of the agreement While hise bon the internet can be oeei his tie hps can f pray F T lr E you de mal buat the ae de nal mun or sava fia satwa What a ihe tak ae MICROSOFT SOFTWARE SUPPLEMENTAL LICENSE TERMS MICROSOFT NET FRAMEWORK 3 5 FOR i MI
27. now Closed SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 34 Completed J ob If a Job Audit have been Completed via fireSpace the job will be uploaded to the Premises Record Card on Check In 10 FP premises records Op x A i i n Help GIS FPRC WAND Propogate To view the Results of a Completed J ob Find Next Back Insert Multi occ Edit Archive Print Search Within the FP Premises Record Card Hold Unuse no Batch Appeals Associated records Contraventions Documents and Images Enforcement notices File tracker Name and address File no Station YO Code Sec use I od HOC dll de Show Add Search for the Premises Notes e Click onto the Search button Base date Frequency Last re insp di Search Site Ref Inspection calender Inspections and visits Job management y T Ine arch Please select a field to search on OK Cancel Station i FP fil b e Select one of the fields to Search the premises on ae qual to z Not equal to e Enter the Name File Number of the premises Er Gale Less than or equal to j 7 Old HO Code Click onto the OK button ee sola VO Code Contains WO Description ls empty Certificate date ls not empty Last inspection Does not begin with District sl Does not end with sl fa al a gt 10 17 records where File name Begins w
28. they are reminders of work scheduled This due date is the base date plus frequency record against the Inspection criteria Red These are Jobs which have been allocated and activated Job number assigned and recorded as an inspection in the Complete Yes Inspection and Visits sub menu option of the PRC yet have exceeded the due date and have not yet been completed Black Work that has been allocated and completed regardless of whether the work was completed on or after the due date Complete Yes Premises Black Work which has been allocated not yet completed but has not been exceeded Its due date and is netherless Complete No outstanding as it has been scheduled to be done Red and Black Inspection Jobs were either originally generated as a programmed inspection or manually entered via the Inspection and Visits sub menu option er safety Work manager 0 rece letra arches sent empe e li if Mmi wa 7 Heh limo Fla faites ks pee fm A As you can see the Jobs that have been set up in Inspection and Visits will Frei ron wd sesh E ps e FEEL a a a ae ee care Freee keene o appear In this list l l lieka esi PDC rae nun no Cod ini Pa jad h4 rr rr pa ao je j pa ait ae Piri nin aa rs i cia lwch Barga i In a i a Himi Ba re fey i gt p k ry RTA Alh i 14 kati Cag Ce Qe los oa jE iz a le lb 164 lin Mangan o
29. to close the template e Now Close all applications You should now be back at the FP Premises Record Card As you can see all of the information you have entered has now been entered into the FP Premises Record Card IU FP premises records Suak County Fire amp Rescue Servico Inspecton Types OLAN DIT A he PIER Tel Cortact Hare 8 ddnes ind Portik Micky Moute Tel 123455 O Tal poca EL Bs CO Date 04 02 2007 Terria EF AO AS AO AS AT AA ELEF alm sti al i Nate and eddies Fieno ENW1 765 PETEN PAN DAKE PY Slaten El 427 Upper Newtons Road WO Code DO Sec usr owne Br Nol speciai Harkness D t OT4RH Dare date Dalasi City Counci Site Ret AFP 105369 Un Specited Cettlic ation Statua Booked of lo Rel Blas ME SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 42 Enforcement Prohibition Alterations and Prosecution Notices Once an Audit Form has been filled in but there is an Enforcement Notice Prohibition Notice Alterations Notice or a Prosecution Notice has been issued due to the Audit the Job MUST NOT BEEN COMPETED The stepping stone are Completed Audit No Enforcement Notice Prohibition Notice Alterations Notice or even a Prosecution Notice have not been issued e Fill in the Audit Form e On part D gt page 20 e Inspection Audit completed YES Incomplete Audit Enforcement Notice Prohibition Notice Alterations N
30. to employees C Regulation 19 Provision of information to employers and the self employed From outside undertakings Regulation 20 Training C Regulation 21 Co operation and co ordination Article 28 and Regulation 22 General duties of employees at work T Article 30 Power to make regulations abouk fire precautions T article 34 Authorised Officers LD article 38 Alteration Notices 7 article 37 Enforcement Notices Article 36 Prohibition Notices FT Not Applicable Firefighters switches For luminous tube signs etc 7 Article 31 and Regulations 23 and 24 Maintenance of measures provided For protection of Firefighters 7 article 41 Other matters not recorded elsewhere Withdrawn the Alterations Notice Date O Prosecution withdrawn Where a notice is withdrawn by the Enforcing Authority for any reason including as a result of an informal appeal made direct to the authority or prior to a judicial hearing this is to be recorded in the relevant column e Click into the Notice Withdrawn Date Article 38 7 box e Click onto the arrow to change the Date if needed Dake Withdrawn E 17 02 2010 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 68 Court Appearance Court Appearance 7 02 2010 Hearing Date Prosecution Result nja e Click into the Date Appeal Lodged box Convicted acquitted e Click onto the arrow to change the Date Prosecution Notes a z Date Appeal Lo
31. v2 PAGE 58 As you can see the Alterations Notice has appeared as a job in the job summary window e Click onto the Job Click onto update job button Update job As you can see the information you entered in the Informal Notifications and Agreed Action Plans has appeared in the job window Click onto the OK button COMPLETE THE ENFORCEMENT NOTI CES FORM An Enforcement Notice is a document which is sent to the responsible person from a fire authority stating that the enforcing authority fire service is of the opinion that the responsible person or any other person as is applicable has failed to comply with any provision of the Fire Safety Order 2005 or of any regulations made under it The notice shall state what the failure is specify why they consider the person has failed to comply and specify the action to be taken The Premises will appear in the Record Card ere eaer RI Within the Sub Menu options Help GIS FPRC WAND Propogate Name and address Fieno 185668391 Find Next Back SHELTER N I LTD Station E z 128 FOUNDRY LANE ee ER E e Click onto the Enforcement Notice MAGH a ae a Archive Print Search 5 x OE Hold Unuse no Batch N ified i i a i oy H e Audit and Data Gatheina Norral Hide If there is a next to Enforcement Notice this means AED P ere Contraventions Add ere ole Documents and Images an
32. 321 sam E Personnel Foxhall Station A list of Allocatee and their Location will appear 321321 sam B Personnel Suffolk Headquarters 989898 SAM4 S B Personnel ALO1 Retained Station 989898 SAM4 S B Personnel Suffolk Headquarters A JACK1 JACKSON A Personnel Anfield Station JACK2 JACKSON A Personnel ALO1 Retained Station ALF1 ALF Brown A Personnel ALO1 Retained Station ALF1 ALF Brown Personnel Trimley St Martin E S C ro th ro u g h th e Ist JACK3 JACKSON A Personnel Trimley St Martin 01445 oswick S Personnel Special Rescue Team m P i 01445 oswick S Personnel Suffolk Headquarters e Dou bl e cl ick onto the l nspecti on Officer 8008135 Goodchild A M Personnel Stowmarket Station 5318008 Goodchild A M Personnel Suffolk Headquarters JED1 Jed y Personnel ALOT Retained Station Allocated To ALF1 ALF Brown 4 Personnel As you can see the selected officer will appear in the i n i Service Number fatri Allocated To Service Number and Name Name ALF Brown 4 e Click into the Date box Date F 17 02 2010 e Click onto the arrow to change the Date P Enter the Details of Work done Details of Work Enter Details of the work that was done EnforcementTime 50 Mins e Enter the Enforcement time Admin time and Travel time in Enforcement Admin Time 30 Mins minutes Enforcement Travel Time 40 Mins SOPHTLOGIC
33. 7 27 17 MEAM H ASSOCIATES ATHOL STHEET BLP AS 1a 6 TIPA Veer 17 i ATHOL STREET BELFAS VES a B112 4a wra es VIACOM GUT OOo ATHOL STREET BELFAS AMA i BALA Theatr r ATHOL STREET BELLAS 1557431 a ETITA Veg 115 ATHOL STREET ALFA 156575430 a BTIZAGA 17 27 10 a ATHOL STAEET BLAS j Pen smem z i Remember DO NOT Just click onto the Green Tick you will be telling the third party Gazetteer to load ALL Premises Records within its system and that will take absolutely ages to return SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 4 Multiple Searches As you can see on the last page have done a search for all of the premises in the Post Town of Stranraer the Gazetteer has returned 32767 properties Now want to define the search to all the Properties that are in Portpatrick You can define your searches by using Post Codes Street Names etc 10 Property Directory total lines 32767 Help Format Access Records Above the search box there is a toolbar Click onto the Insert a Row icon ba Belfast S Find post town begins with As you can see another search row has appeared e Click onto the first drop down List e Select one of the Options within the list In the second drop down list e Select one of the options e Enter the Search criteria e Click onto the Green Tick T fl Property Lectora total les 102 As you can see we
34. 9 03 2010 This is so the hours spent on the audit and the hours spent doing the Alterations Notice form can be recorded and linked together As you can see the selected audit will appear in the Associated Audit box Fire Safety Audit Created 19 03 2010 IF 16 02 2010 y EE February 2010 Mon Tue Wed Thu Fri 25 26 27 28 2 1 2 3 4 s 7 Within the Date field a Date will automatically appear To verify that this Date and in some parts a 9 10 11 de E of the form Time is correct you must tick the check box where there is a Date e Click into the Date Notice Number Assigned box Date Notice Number Assigned lI 19 03 2010 e Click onto the arrow to change the Date if needed The Alterations Notice Number will automatically populate once the form has been Saved to the Premises Record Card Alterations Notice Mumber auto number e Click into the Date Notice Served Article 38 box Date Notice served Article 38 B 19 03 2010 e Click onto the arrow to change the Date if needed This will activate the Alterations Notice Type Regarding radio buttons and the Alterations Notice Notes field click into either Alterations Notice Type O 38 2 Premises Constitute Risk e 38 2 Premises Constitute Risk 38 3 Premises will constitute Risk if Altered f 383 Premises will Constitute Risk if Altered SOPHTLOGIC COMMERCIAL IN CONFID
35. CROSOFT WINDOWS OPERATING A Microsoft licensing agreement may appear SYSTEM al View EULA for painting Accept Do you accept the terms of the pending License Agreement e Click onto the Accept button pt cnn A A this agreement Launching Application A Launching Application box will appear for a few seconds then it will disappear 58 wd verifying application requirements This may take a few moments Application Install Security Warning An Application Install window will then appear asking would you like to Install PEA Do you want bn inet i aber this application Hara lireSpace Fric eras alarm e Click onto the Install button Install Publisher SOPHTLOGIC Ltd Wide appicaliores From Us Inderal con be ire Ve con polera arm your computer IF you de not trust the source do not natal thi software More Information The Installing fireSpace window will appear 82 Installing fires pare Install fire space This mury bain aerial miben Yin Can ue anu computer ho do other birds x dur the reel elstion j This will install the fireSpace application to your Tablet PC AAC Daamide 3 36 ME of 2 00 MA You may get a dialog box appear stating you Can not Start Application if this appears Cannot Start Application El C i c k on t O t h e 1 O K b u tt on i Application cannot be started Contact the application vendor e Contact your
36. Corpor e Sort by address click onto the address heading 23 16406 The Bridewell Restaurant 19 High Street Donaghadee 421712802 8 ne Big O Restaurant 19 New Row Coleraine This will help you to see duplicate premises 4105544700 NO0 The Bia Cate Ta New Bow Coleraine Coleraine A 185000655 N010 The Belfast Clipper 19 Skipper Street Belfast Town Part 185999497 HO30 The Blind Centre For N I JLtq 199 Newbridge Road Lisnaskea Sh N11 12545 24 The Battery Inn 2 Church Road Glenwherry Ballymet 185748208 ROTO The Bakers Dozen 2 Duncaim Gardens Belfast Town F Scroll down until you come to 19 New Row 185206819 N010 The Black Cat 2 High Street Donaghadee Town P W22 10297 BS The Bridge Inn 2 Kilskeery Road Trillick 187144044 5010 The Beeches Community Pla 2 Melmount Road Victoria Bridge Bz 185000329 NO1O The Bookshop 20 North Street Belfast Town Parks W34 13402 BS The Brewery Off Licence 20 Pomeroy Road Donaghmore Co You should see two premises with the same address N41 221971 RA The Rin Mranne 21 Antrim Street ishurn of 4 b N21 12802 is the Premises that was set up in the SOPHTLOGIC system 185544700 is the premises that was imported by the Gazetteer The sign will be the district e g S32 N21 E12 W34 etc the numbers that follow is the UPRN number from the Gazetteer The information linked inspections etc to the N21 12802 Premises will need to be
37. Domain Host Name in the Workstation Details box e Click onto the Validate Licence button SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 22 Test Button The Test button allows you to check authentication with the target web service Check Connection Authentication with target web service and database was successful and database NOTE The TUI console now only ever removes the current details on a success validation This means that if a user inadvertently Copies the TUI credentials from the Operating System the underlying licence will not be affected unless they successfully overwrite the licence with another Additionally the system now detects for changes in the credentials before enabling the Validate Licence button this is intended to further prevent users inadvertently retrying to validate an active licence i TUI Exception If this dialog box appears this means that the person you are trying to l f f eaten E a Failed to locate session candidate for credentials provided Validate does not have a TUI Account set up within Strategy This is setup by SOPHTLOGIC Please contact your administrator is this occurs The program will retrieve your credentials from the server and the Validated Licence Information and Network Configuration boxes will fill and then be greyed out If these details verify the User has the privileges to access fir
38. EB February 2010 EN automatically appear To verify that this EEEE e 25 34 Date and in some parts of the form emo 22 23 24 25 Time is correct you must tick the check box where there is a Date e Click into the Date Notice Number Assigned box Date Notice Number Assigned F te6jozj2010 e Click onto the arrow to change the Date if needed The Prohibition Notice Number will automatically populate once the form has been Saved to the Premises Record Card Prohibition Notice Number auto number PS e Click into the Date Notice Served Article 36 box l Date Notice served Article 36 716 02 2010 e Click onto the arrow to change the Date ii pe Prohibition Notice Type click into either the e Prohibiting the use of premises Prohibition Notice Type Prohibiting the Use of Premises Restricting the use of premises Restricting the Use of Premises By selecting the Restricting the use of premises option will activate the Notes box Restrict Use of Premises Notes Mandatory Enter brief details why you have restricted the premises 2 e Enter details why the use of premises is restricted Withdrawing the Prohibiting Notice Date Where a notice is withdrawn by the enforcing authority for any reason including as a result of an informal appeal made direct to the authority or prior to a judicial hearing this is to be recorded in the relevant col
39. ENCE BUILD 2059 v2 PAGE 54 Select one of the options from the Regarding list Change to the Premises Regarding Change to the Premises e Change to the Service Change to the Service Dangerous Chemicals e Dangerous Chemicals Oc Change of Use e Change of Use Alteration Notice Notes Enter details about the Alterations being done de e Enter details why the Alterations are being done in the Alterations Notice Notes box a Withdrawing the Alterations Notice Where a notice is withdrawn by the enforcing authority for any reason including as a result of an informal appeal made direct to the authority or prior to a judicial hearing this is to be recorded in the relevant column e Click into the Notice Withdrawn Date Article 38 7 box e Click onto the arrow to change the Date if needed a r03 2010 Notice Withdrawn Date Article 38 7 By clicking into the date box will activate the Withdrawn Notes field Withdrawn Notes a e Enter details why the Alterations Notice was withdrawn in the Withdrawn Notes box Failure to comply with the Alterations Notice Date Click into the Failure to comply with the Notice Date box Failure to Comply with Notice Date e Click onto the arrow to change the Date if needed By clicking into the date box will activate the Notes field Notes de e Enter details why the Alterations Notice Failed to comply with the Notice Date in the Not
40. IDENCE BUILD 2059 v2 PAGE 45 INFORMAL NOTIFICATIONS amp AGREED ACTION PLAN fireSpace will open the Informal Notifications and Agreed Action Plans form Associated Audit The Informal Notifications and Agreed Action Plans must be associated to a completed audit FS1 only returns Informal Notifications and Agreed Action Plans that are attached associated to incomplete audits Vcd carey ol la To associate the Audit to the e Click onto the grey square Associated Audit A Associated Audit Me Associated Audit An Associated Audit box will appear e Click onto the magnifying glass icon ty All incomplete audits for the selected premise will be returned and Fire Safety Audit Nothern Ireland Created O7 10 2 17 appear in the Associated Audit box Associated Audit Associated Audit Fire Safety Audit Nothern Ireland Created 07 10 2009 e Double click onto the if there is more than one appropriate audit This is so the hours spent on the audit and the hours spent doing the Informal Notifications and Agreed Action Plans can be recorded and linked together Associated Audit As you can see the selected audit will appear in the Associated Audit box Fire Safety Audit Nother Ireland Created 0710 2009 4 lI 19 03 2010 y March 2010 ed Thu Mon Tue W Fri_ Sat Sun m7 E E A Fl a Within the Date field a Date will aut
41. Inspection Officer As you can see the selected officer will appear in the aiii CE E Service Number fara Allocated To Service Number and Name E me dame ALF Brown 4 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 48 Enter the Date Date I 19 03 2010 Details of Work Enter Details of th k that d e Enter the Details of Work done j l A e Enter the Admin Support Time in minutes A E P Mn SOppare Pine Is Once you have completed the form e Click onto the OK button Erre premises records q i o x Help GIS FPRC WAND Propogate The form will disappear in display field 3 and the job will SHELBOURNE HOTEL Te Et E ae disappear in the Open Documents window 16 Queens Parade E SLN F010 Insert Multi occ Edit Bangor ae te a CA Archive Print Search Praca Hold Unueno Bah GO back to Premises Record Card le er ay E Fire Safety Audit and Data Gaaf Show ontact raham Post code BT2038J Base date se aa day Add District Ards Borough Council Fr ncy FP Officer a f pp j as and me a Inspector salen Refresh the window click onto a different sub menu then back Site Ref AFP_095683 Inspections and visits IA Job management Un Specified Certification Status Licenses _ onto the sub menu Booked out to Ref Kelm 5 Pi As you can see a has appeared next to Informal Notifications and Agreed Action Plans l S
42. Name File Number of the premises e Click onto the OK button peri Last inspection T i Docs ret corer zl Please enter a value to search with SHELBOURNE 10 9 records where File name Begins with SHELBOURNE ojx E Records found HO Code a Address 521114799 C164 Shelbourne Hotel 16 Queens Parade Bangor Shelbourne Ltd 69 Hill Street Newry Shelbourne Motors 334 Tandragee Road Portadown Shelbourne Motors 334 Tandragee Road Portadown Shelbourne Motors 50 Belfast Road Newry Shelbourne Motors Nissan Tandragee Road Portadown Shelbourne Motors Renault Tandragee Road Portadown Shelbourne Motors Ltd 334 Tandragee Road Portadown e The Brigade is using a Gazetteer and the premises have not Shelbourne Motors Ltd 334 Tandragee Road Portadown been linked to the Premises Record Card emi amp Within this example some of the Premises do not have a File Open wy Number or HO Code next to it There are two reasons behind this ye e The premises may be a Duplicate AFP premises records Hep SIS FPRC WAND Propagate Name and acids Fir na 521 AN SHELBOURNE HOTEL Slaton 521 16 Queen Parade 2 SLN F Barga FSEC F Northem lelang VO Code CH a 4 a Sec use e Click onto the Premises J ownoc Not specified e gt Graham W 02807 727011 Adicle 24 Power to Meke A e Click onto the Open button BTID ARI Basa daie Asia 24 P
43. OGIC COMMERCIAL IN CONFIDENCE e fireSpace has automatically entered the Finish Date e The Inspection Type has changed from Fire Safety Audit to Cancelled Audit e No Hours have been entered e No Visit Date has been entered e Click onto the Job e Click onto the Update J ob button Update job BUILD 2059 v2 PAGE 38 Window Job sheet number 0033754 09 Job Type Not specified f Code i e 5N Name i e Surname Allocate to 8198 BLAIR ME List amp TF Work complete F Create follow up inspection CI i ck O nto th e O K butto n Date of visit Follow up date Officer s times Inspection type Follow up inspection X Hrs Mins Inspection ei EH By whom lt Admin ai a Reason NONE 1 E A 4 This should bring you back to the Inspections and Visits window El Audience 0 Other job activity LA Contravention found J Generate letter al Click onto the OK button A Warning dialog box may appear asking a completion date has been a 1 r P Warning entered on an Outstandin g J ob is this correct x7 You have entered an inspection completion date whilst job left outstanding is this correct Another Warning dialog box may appear asking if you want to make a E E e Click onto the Yes button the file as Returned No Yes e Click onto the Yes button This should
44. SOPHTLOGIC Fire Safety Administration England Build 2059 SP14 User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Contents Property Directory AA O ate dats hc re Ste E vl de hae ba ie ulna Oude E II tals habe iia ada cten ON 3 Search tot am AddreESS sagas eerie A O A at 4 Multiple CANES AAA AAA RAE bende ese AAA ned AAA AA AAA E E AA A A A E 5 WV OF e O 8 A NO 9 DAA SAA A E A A A IA O 10 Allocaune Reallocation Work to Inspecting OH it ERA AA tase needles 12 Allocatine WOE to Posta dsd 12 Allocating Work to LOCAS AI AAA RAT AE ARAS AAA RASTAS AAA AA AS 12 II suc Dave aiate E ET E ST 15 titeSpace WANDA rd iO A O aL Al dls 17 Installing fireSpace to your PC Tab el ienn e a E A E O E A EEO E NO EE E E A O A OOR AOS 17 Oper ad Updating TITS NC orate acca NN ti ci 19 Place tireSpace Icon Onto The Desktop iscceses ohana See are o oo 20 FEO WALES SPACE WoOTK errors a A A A E A A EEE Nes dete a EE 21 Lets have a look at the TUI Console Tab TUI Console Taba il A RA AAA AA AAA A 21 TUEC os Cs dd E eta E A A EN OR 22 Library A N O E E II A A 24 ACUESTA dd iso bc 26 Date Ra A A antes e a A E E EEEa 27 VAN WIP N Ks E anne E APRS SESE PRE a nT ir PORE PE PRs EO ee CUPP E cn RE re LOR Pr CORO ee eR OR a RET ee zener eT eee nee 27 Parts and no PORRO COEN O O nO RO 29 Confirming the Date and Tar ie ge Ses AS NE AA 30 Changing the Width of he Audit OM E A e 30 Minimisins MAS METE SP ASA i
45. a Multi Occ e Click onto the Set Owner button Set owner This will set the person who the Job was allocated to as the Owner of all the Inspections within the Multi Occ SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 Cancel PAGE 41 Job Sheet Template To select Job Sheet Template in the Job Summary window e Click onto the Job Sheet Template button Job sheet template Print letters box will appear Print letters e Choose one or more of the options If you click onto the View button you can choose to View Print or Save e Click OK MS Word will open the chosen Template As you can see it will be in code Di s Testing Letter Job Sheet Inspection Type FUL f Y View Fire Safety Inspection Job Sheet View However as the system goes through the letter it will change into text Suffolk County Fie amp Reso Service Inspection Type fprejobs_Jatter_data rap_ type ont N he cis E d Poode forejobs letter data rep contact narra forejoba_lottor_data irep _tortact_ address iejo heather data rep contact pote Tal irejo er data ron contact preted na a 4 ajos bebidas pp ferejobo_letitor_data rel_agercj_nuera Tel forejoba_wter_dstarol_sjer_pre ix re if tata ret ric H ea i ae rae PT on de rr Eh rd Appiani 15 No prats letter das pb mear e Click onto the X in the top right hand corner
46. a m r 3 AA a MA miss any of the Mandatory fields you will be allowed to continue with the form but you will NOT be able to Complete the form until these fields are filled in Peones E Mo ae fe TAT i Form Validation Failed Job number could not be completed as one or more attributes have not been entered The Validation will flag that a Mandatory PotentalLoss Risk Sole Supplier in Ux Details Potential Loss Risk Exceptional Value Details Potential Loss Risk Heritage Risk Details f e d h as not bee n com p eted f Potential Loss Risk Community Loss Details Potential Loss Risk Chemical Site Details LEA f Potential Loss Risk Top Tier COMAH Site Details _ Dangerous Substances affecting General Fire Precautions Deficiency Count General Duties of Employees at Work Compliance Level Artide 23 Property hinges Fabre boba In addition there are a number of look up tables and flowcharts which the inspector may need to consult during the process mt For initial Audits of Premises Parts A B and C should normally be completed for all Occupancies subject to each individual FRA policy and where appropriate D This will result in an individual Inspection regime for each Premises in accordance with Risk Rating and Fire Safety Management Confirming the Date and Time V 10 11 2009 vw November 2009 Within the Date field a Date will aut
47. activate and grey out and a Please Wait will appear Once Browser fireSpace has loaded New or Updates Incidents the form will become active 5 l Please Wait again This will display the Fire Safety Inspection Data 5 Active Forms Topographical TUI Console Library 0 Browser Settings z uv ny Tt 5 a As you can see there is a next to the Fire Safety Inspection Data folder A Fire Safety Inspection Data e Click onto the next to the folder Active Forms Topographical TUI Console Library Browser Settings The Audit Data Gathering Northern Ireland 2009 and Home Fire Safety Check options will appear underneath Fire Safety Inspection Data Audit and Data Gathering England 2009 75 e Click onto the Audit Data Gathering England 2009 Allocated Jobs In the ToDo List No Date Range v To Do v File Name Date 4 As you can see all Jobs which are incomplete still to do or have been allocated will ES 23 00001 Lister Hospital 15 10 2009 i i ae Eg c01 00020 Kings Garage 13 11 2009 appear in the Allocated J obs display field 2 ES 09 00006 HMO 22 11 2009 Eg 09 00008 White House 11 11 2009 Eg 05 00001 HM Prison Bov 11 11 2009 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 26 Date Range To manage the workload you have been allocated All Jobs List To manage v
48. al Heard T 16 02 2010 y box County Court Appeal Result Cancellation of the Notice by way of County Order ral County Court Appeal Article 40 Affirmation of the Notice Affirmation of the Notice with Modifications e Click into the Date Appeal Lodged box Date Appeal Lodged E 23 02 2010 e Click onto the arrow to change the Date e Click into the Date appeal Heard box Date Appeal Heard IF 28 02 2010 e Click onto the arrow to change the Date e Select one of the options from the County Court Appeal Results list R It Cancellation of the Notice by way of County Order e Cancellation of Notice by way of county Order OE ee ea Affirmation of the Notice e Affirmation of the Notice Affirmation of the Notice with Modifications e Affirmation of the Notice with Modifications SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 62 Recording of Time Record of Time brsperiing Cllr Record Time e Yes e Click onto the Yes button Oo This will activate the other fields There are three ways to record the Times Liperviinny Wii es Inspecting Officer Supervisory Officer Admin Support Inspecting Officer Click onto the Allocated To grey square Allocated To The Allocated To box will appear AFT ALF Brown A Personne o e Click onto the magnifying glass icon n Allocated To FP_PRIV FP_PRI F Personnel lt i ee a 321
49. arrybridge Lisbellaw REI Ww Email job sheet NO 3364 141 Derrychara Road Enniskillen Ww NO 3446 wd 5 7 Belmore Street Enniskillen BRG 01 06 2001 W Job sheet template NO Wd Erne Road Enniskillen REI Ww NO 141 Lackaboy Industrial Estate Teq REI wW lear NO Wd Tully Churchill REI MW NO tion wal wal 21 Moybane Road Enniskillen CL HFSC W NO 3364 wgl Brewster Park Enniskillen 277 W Re schedule NO 3448 142 Killadeas Enniskillen FUI 14 05 2008 Wi NO 3137 142 Boa Island Road Kesh Co Fel BRG wW Revise Job NO 3364 w42 Irvinestown 797 WwW NO 4025 W43 1 The Orlits Gurteen Road GACL HFSC wW Cancel Insp NO 3448 144 Brookeborough Road LisnaskgBRG 25 02 2010 WwW Queue NO 145 43 45 Main Street Fivemiletowt REI Ww NO 4025 w45 44 Nelson Park Fivemiletown CL HFSC Wi i Pa SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 11 Allocating Reallocation Work to Inspecting Officers The Work Manager window incorporates a variety of selection mechanisms The system provides the facility to allocate work to People Posts Watch and Locations The system design enables the user Brigade to choose whether the ownership of work i e the Person Post or Location alters when the Start or Finish Dates are updated Allocating Work NOTE The system also enables work to be allocated to no one i e No Person Post or Location details have been entered in the Allocated To field
50. back in the Premises Record Card As you can see this Audit is now Closed Remove job Revise Remove View If a Job Audit has been Cancelled via fireSpace the job will be uploaded to the Premises Record Card on Check In To view the Results of a Cancelled J ob Within the FP Premises Record Card 10 FP premises records Bil x Help GIS FPRC WAND Propogate e Name and address File no Find Next Back Station EJ SLN Insert Multi oce Edit FSEC VO Code Archive Print Search j Sec use Z olgHoc Hold Unuse no Batch Show Add Notes Appeals Associated records Contraventions Documents and Images Enforcement notices File tracker Inspection calender Inspections and visits Job management Base date Frequency Last re insp Site Ref El F Ine arch e Select one of the fields to Search the premises on Enter the Name File Number of the premises Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE Search for the Premises Click onto the Search button Search EIA OK Cancel Please select a search type Please select a field to search on Station FF file number Equal to Not equal to Greater than or equal to Old HO Code Cert exemp no Oc Does not begin with Does not
51. bring you back to the Premises Record Card window This Job is now Closed Remove J ob To remove a job from the Job Summary window e Click onto the Remove button A i i i This record is in use elswhere and cannot be deleted A dialog box will appear the record is used elsewhere and can not be deleted A If this is the case you need to delete any records that are linked to this record e Click onto the Job e Click onto the Revise button Revize Job summary Start new job Delete the Jobs that are in the summary window CS 08032003 08032009 on S er Senin f Update iob__ Ramava inh e Click onto the Remove J ob button Remove job SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 39 A dialog box will appear asking you if you want too delete the job Click onto the Yes button e Click onto the OK button A dialog box will appear asking you if you want to continue Click onto the Yes button Should be back in the Inspections and Visits window e Click onto the Remove button A dialog box will appear asking you if you want Delete the Record Click onto the Yes button 2 Delete job 0000197 093 2 All the jobs for this inspection have been completed however no completion e d date has been entered Do you wish to continue gt Delete this record The Record should have disappeared from the Insp
52. cheduled FF Programmed E Premises e Enter the date criteria you want the search fan people posts locations and watches E Include scheduled premises FSEC Personnel type Include Incomplete work only lee nanan to be between All FP Specialist staff gt Operational Complete and incomplete work Unallocated work HO Code You can choose any of the options for your search by anew d Clicking onto the arrows Add query line To add amend the Inspection Type or Receipt Type drop down list go to Fire Safety Setup Fire Safety Configuration Inspection Type folder or Methods of J ob Receipts Some of the results are in Turquoise Red Black and others are in Blue the Work Manager Key Colour amp Status will explain what the colours indicate Work Manager Key Colour amp Status Turquoise List of Premises not Jobs Once the premises has been allocated then the colour will change from Turquoise to Black meaning the Premises is now a Job Blue Unallocated and Inactivated no Job number assigned and therefore does not exist as an Inspection in the Inspection and Complete No Visits Sub Menu Option against the Premises Blue Records have been generated by Inspection Calendar records being created and act as a reminder for work that should be allocated and carried out based on this they are deemed outstanding regardless of whether the due date has been exceeded or not as
53. dating fireSpace window will appear 45 Updating fireSpace Updating fireSpace This may take several minutes You can use your computer to do other tasks during the installation Name fireSpace This will update the files and open fireSpace 9 From www safeashouses net LLLELE LEE Downloading 1 32 MB of 2 90 MB Cancel This will only take a few seconds SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 19 Place fireSpace Icon Onto The Desktop this is for convenience But in doing this when updates are taken for fireSpace this will delete the shortcut form the desktop during installation of the new version and it will be necessary to repeat the procedure below to re instate the shortcut onto the desktop Compressed zipped Folder Fea Desktop create shortcut Citrix Program Neighborhood gt Copy Mail Recipient O Click onto Sta rt F Create Shortcut My Documents 1 3 i a e J av Floppy A e Click onto Prog rams Z Fe gt 5 XTerm 130 1 1 8 db s SYSTEM C 8 ee Bees R G SOPHTLOGIC 4 MN Phar ee s Data D e Click onto Sophtlogic E li y g yo Search gt e Right click onto fireSpace O tabard separ e Click onto Send To Q rn e Click onto Desktop create shortcut MERE a Start E I sopHtiocicen Fire As you can see the fireSpace icon has appeared onto your desktop e Click onto the fireSpace icon
54. dged IF 23 02 2010 Fine None z Custodial Sentance ja T Appeal Lodged Prosecution Result Nia e Click into the option that applies for the Prosecution Results iaa O Acquitted a Prosecution Notes Enter details about the Results of the Prosecution e Enter details in the Prosecution Notes El Enter the Level of the Fine Fine None e Tick into the check box if an Appeal was logged r Appeal Lodged Depending on what is ticked in tab one will grey out questions in the Prosecutions County Court Appeal Prosecutions County Court Appeal Tab eee Braassem Coso Coat deal aperurmre Dor Court Appa Escoria of Tes Appeal Hearing Date To select the Articles and Regulations that relate to the County Court Appeal e Click into the options that apply for each Article Regulation SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 e Click into the Date Appeal Lodged box Date Appeal Lodged F 23 02 2010 e Click onto the arrow to change the Date Articles 25 and 26 Fire safety duties Acquitted Conviction Upheld Article 27 Implementation of fire safety measures O Acquitted Conviction Upheld PAGE 69 Appeal Notes Enter Details about the Appeall a e Enter details in the Appeals Notes field ba e Enter the Level of the Fine lit Please Select e Enter the months for the Custodial Sentence ares cee eee TA a V6 Months e Tick into the check box
55. dress Type Flex Field 1 e Click onto the Green Tick uf D Properly Greeters total leet 32767 As you can see the third party Gazetteer has returned 32767 Premises Records within the Post Town of Belfast oa Eyal ial al feats aa fe miii have appeared within the Gazetteer Address Data window co Oueeip veniren Fieko UPAM usen Pom Code 125100144 B117 4H d LEFADIDESA CRESLEMN I EELRAS ie 1551 0043 a ETIFAHA 5 LEAD CRESCENT Be Fes 12510004 D BTIZAHA 6 LISTADO CRESCENT BEL AS pala i i i g 10510043 Li BTiZdHa Y LISMAD DAN CRESCENT BEL as Now you need to Find the Premises you want to Register eee E RUER JO LIBRADA CRESCENT BLAS 15510044 a i17 H i ALRERT STREET ALF a a a 12575430 BTIZ4G4 7 07 9 NORTH amp WEST BELFAGATHOL STHELT ALAS to the Premises Record Card this could take a while with serte O OZAN 3 METRO ADVERTISING GROSVENOR NOAD eELFAs 12570043 gl B112 050 LATHOL BODIES BELHAS EMIR oO ATT AGA a HOCAUSE LAND re GROSVENOR ADA EELFAS 1557 a BIg AGO 7 jd MORGAN ASSOCIATES ATHOL STREET ELAS so many to look th roug h Or you can define the Query even Oo enze ta 13 POF WALKER ATHOL STREET BELAS 157 Li 1712 46 Veet 3 ATHOL STREET BDLFAS 1457431 a 211245 That ad STHOL STREET BELFAS m O re TEH a BI et 1g b COMMUNITY RELATICAS THOL STREET PELAS IIH l 571740 tagr 5 Sant G RH PIPRUADATHOL STREET id 15575431 a BTIFAGA 1
56. eSpace the User is then cached on the machine until such time as the license expires or the details require changing WAND Gateway services here is an overview Once the licence has been validated fireSpace communicates with the WAND Gateway services which are installed at the site The WAND Gateway is used by fireSpace to dynamically integrate and exchange data between multiple FRS datastores You will need to restart fireSpace for your changes to take DR RED EOI affe ct Specify Alternative TUI Credentials Alternative Details Workstation Details Windows Account Name Windows Account Name E diane mcgovern amie barkes o C ose th e fi reS pa ce W i n d OW Domain Host Name Domain Host Name sophtdy DIANE e Click onto fireSpace icon E o Click onto the TUI Console tab validated Licence Information TUI Account Name TUI Host Name Domain diane mcgovern sophtdw Yault Connect String Licence Expiry AS yo u can see th e Li cens n g nfo rm ati on an d th e ex pi ry User ID ADMIN Data Source bfrstest Password 4 01 January 2999 date of the licence has been activated Network Configuration Default Proxy Details http fuww safeashouses net Global TUI bybassed True WAND Gateway URL http www safeashouses net services SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 23 Library Tab The WAND Data Form Library allows users to synchronise form data t
57. ections and Visits window within the Premises Record Card Let s take a look at what the other buttons do within Inspections amp Visits e Click onto a Job e Click onto Revise button You should now be in Inspections and Visits window SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 40 Print Job Sheet To print a job sheet from the Job Summary window Print job sheet e Click onto the Print Job Sheet button Print Preferences box will appear e Click onto one of the options Print Screen e Click OK A A O oOo FIRE SAFETY JOB SHEET Ho 0000068 07 Doe a Set Owner Fema e s dde a ae Fu eae Ch Came TE d ae Print preferences Report destinations Microsoft XPS Document writer Ne02 Main Office HP Network Printer NeD4 Page setup Rename The Job Sheet may look something like the one shown If you want to view the Job Sheet before printing e Select Screen in the Print Preference e Click Close Other wise e Select Print in the Print Preference Choose the Printer e Click OK Samsung Colour LaserJet Main Office NeQ1 Microsoft Office Document Image Writer NeD3 Client SOPHT diane mc lwakp Microsoft Office Document Image Writer ES a To set an owner of a job from the Job Summary window This is usually when the Inspection is
58. ed officer will appear in the Allocated To Service Number and Name e Enter the Date e Enter the Details of Work done e Enter the Admin Support Time in minutes Admin Support e Click onto the Allocated To grey square The Allocated To box will appear e Click onto the magnifying glass icon 4 A list of Allocatee and their Location will appear e Scroll through the list e Double click onto the Inspection Officer As you can see the selected officer will appear in the Allocated To Service Number and Name e Enter the Date e Enter the Details of Work done e Enter the Admin Support Time in minutes SOPHTLOGIC COMMERCIAL IN CONFIDENCE Allocated To 8126 MARSHALL 5 D Personnel Allocated To Marshall lt Allocatee 0427 MARSHALL D Personnel Coleraine Fire Station 0845 MARSHALL H J Personnel Maghera Fire Station 3049 MARSHALL K L Personnel Controls Comber Fire Station Administration Community Development Ad 6003 MARSHALL J Personnel 8117 MARSHALL D G Personnel 3126 MARSHALL 5 D Personnel Inspecting Officer Allocated To Service Number 8126 MARSHALL 5 D Personnel 7905 MARSHALL J Personnel Name MARSHALL 5 D Date IF 16 02 2010 Details of Work Enter Details of the work that was done Checking Time 10 Mins Allocated To 8126 MARSHALL 5 D Personnel
59. end with Does not contain Last inspection District Failaw un Please enter a value to search with PETER PAN BUILD 2059 v2 PAGE 37 e Click onto the Premises e Click onto the Open button The Premises Record Card will open 10 FP premises records Help GIS FPRC WAND Propogate Name and address PETER PAN BAKERY 427 Upper Newtownards Road Belfast Fieno E11 17765 Station E11 Al SLN B8 FSEC B8 YO Code B8 Sec use zl DId HOC B8 Owner Contact Post code District Not specified Harkness D BT4 3LH Belfast City Council Documents and Images E Fire Safety Audit and Data Ga Enforcement notices Base date Frequency A File tracker Last re insp Inspection calender Inspections and visits Job management Licenses Site Ref AFP_105969 Un Specified Certification Status Booked out to Ref Blair M E AAA S Inspections and vists MO 0 0 27 102009 27102009 0 BS Blair ME F Inc arch Watch e Click onto the job you want to Revise Click onto the Revise button Find Next Back Insert Multi occ Edit Archive Print Search Hold Unuse no Batch NI Fire Safety Audit and Data G y N on U ha 10 6 records where File name Begins with PETER PAN E Records found Print list Ej Open ica Address 427 Upper Newtownards Road Belt 90 120 Springfield Road Belfast
60. ens Parade al SLN Bangor FSEC 6 WO Code C164 Sec use Z oHoc crea e Click onto Inspections and Visits e Click onto the Show button Not specified Graham WwW BT 20 3BJ Base date Ards Borough Council Frequency Last re insp Enforcement notices File tracker Inspection calender Job manage Licenses Site Ref AFP_095683 NI Fire Safety Audit and Data G Gho Un Specified Certification Status Petroleum licenses x Booked out to Ref Blair M E T Ine arch x 10 FP premises records Jeet Help GIS FPRC WAND Propogate it evar ie File no 21 14799 Find Next Back SHELBOURNE H Station S21 z 1E Queers Parade aj SLN C1BA Insert Multi occ Edit cin i FSEC i C16 Archive Print Search The Start and Finish date is still left blank VO Code C164 A ee eee Sec use y Old HOC C164 Hold Unuse no Batch Not specified nforcement notices ide Graham W pa a ra 1 4 ni ost code BT 20 384 Base date Inspection calender __ Add This is because the Inspection has a Follow Up job scheduled t Ards Borough Council ptas das Notes Job management z Lenes DM Link NI Fire Safety Audit and Data G Petroleum licenses Un Specified Certification Status Prohibition transactions zi e Click onto the J ob Booked out to Ref Blair M E ERN i Inspections and visits e Click ont
61. er Hospital 15 10 2009 Eg 5001 00020 kings Garage 13 11 2009 e Double Click onto a Job Eg 09 00006 HMO ee J Eg 03 00008 White House 11 2009 05 00001 HM Prison Bow 11 11 2009 Parts and Pages Part parto Part Pardo The Audit Form is also divided into Four Parts Pal A Mandatory Audit and Data Gathering Northern Ireland 2009 Aipena Date Time iO 00 00 Perms Une and Appeals Fearan etmk FS Porra F be lime Premises ID Me 52444 e q el aso Part A Part B Part C Part D Page 5 Part A Site Assessment Information primarily for Fire Safety File and FSEC Part B Fire Safety Audit Assessing Compliance with Fire Safety Order a Part C Calculation of Relative Risk Rating and Risk Level Part D Operational Site Specific Risk Information where appropriate Within Part A B C amp D are Pages Part A Three Pages page 1 3 Part B Five Pages page 4 8 Part C Four Pages page 9 12 Part D Eight Pages page 13 20 To view different Parts of the form e Click onto the Tabs To view the Pages within the Tabs e Click onto the Pages SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 29 The Audit Form will be displayed in the centre of display field 3 Audit and Data Gathering Northern Ireland 2005 Anything in Red means it is a Mandatory field and must be filled in If you Lal Pat
62. erprogeammed work that ie considered to be outstanding 2 EX Al cuerort work Shows al daly work complete ce outstanding Le Al morprogrammned work You should specty tas ES Outstanding remapectons Returns al the outtanding programmed work even Et has been allocated You woud ute this reper za Unallocated peogearened work Show al programmed work that hat not yet been allocated Use thes report for the monthly pas IE 44 progresa work Returns al programmed work regerdes of allocation and completion This report is useful for monto E ALL work Shows all wok Le programmed and daly work a gt If you do not enter a Date a dialog box will appear as shown ay fire palety Work manager 6 records Rebched yi al utilan diy work Le al non picgeammned work that is considered ts be sutitan ES u erpen Fleta all the oustanding pesgratred maik avin i hat baen located Yau wasabi wia this real iA iraan picayres work Showa all peogrammed work that has not pet been allocated Use this report forthe monthly pesi IEA l piyar work Pleturra al peogrammed work regadas of allocation and completion This rapat i uraia for mono IEA MALL work Showa all work Le peogeammed and daly work Useful when reviewing neodtboadh bu midua o Feis hat bed dah campa Job Mumbai Fi is Marre SLN Albcated To dead Abese Takoi TES TOMS WOOO Tike Pub 11 Carbo EL LELAS TRU i MOO O LTA ONS Bincount Shop H caem 12W57 BIL
63. es box E SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 55 Appeals APPEALS O County Court Appeal Article 40 Date Appeal Lodged a 19 02 2010 Y e Tick into the County Court Appeals Article 40 Date Appeal Heard County Court Appeal Result Cancellation of the Notice by way of County Order C h ec k b Ox Affirmation of the Notice z County Court Appeal Article 40 Affirmation of the Notice with Modifications e Click into the Date Appeal Lodged box Date tee al Lodged FF 22 03 2010 7 e Click onto the arrow to change the Date e Click into the Date appeal Heard box Date Appeal Heard F 05 04 2010 e Click onto the arrow to change the Date e Select one of the options from the County Court Appeal Results list i H Cancellation of the Notice by way of County Order e Cancellation of Notice by way of county Order ee RE ARI DE Se Denice UI Dl Gia Wd Affirmation of the Notice e Affi rmati on of the N oti ce Affirmation of the Notice with Modifications e Affirmation of the Notice with Modifications Recording of Time FH Alteraben Notices Record of Time hard Tine Record Time fe yes No bisperciam Dior Click onto the Yes button This will activate the other fields There are three ways to record the Times Inspecting Officer Supervisory Officer EEE Admin Support I nspecting Officer Click onto the
64. etter ce Date of visit Mes 10 2009 Job time 60 Mins Job admin time 45 Mins Job travel time 50 Mins Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 36 You should now be back in the Inspections and Visits window Inspections and visits Help File E12 13593 Print Results Cancel ox Started 07 10 2009 Finish date 28 10 2009 Inspection type Allocate to Blai ME 1 Fire Safety Audit a a 1 Cancelled Audits O Inspection 1 Fire Safety Audit 00 Bring forward old alle ee C 02 Full inspection Personnel type Hours O 03 Re inspection l C FP specialist staff member Attendees C 04 Follow up inspection Operational staff member Travel 0 75 Mi I Admin azs Inspection notes Start new job Update job Job summary Allocated to Job Adm Tra Aud 0000334 09 07 10 2009 07 10 2009 07 10 2009 41 Brown A 120 ofi20 0 0033754 09 27102009 27102009 2810 2009 Blair ME 60 45 50 0 Print job sheet Set owner gt Job sheet template ee 20 06 2008 5 5 1 24 06 2008 1 6 67 20 10 2008 5 4 33 0 15 05 2009 16 1 2 01 07 2009 05 08 2009 5 5 1 5 83 07102009 28102009 C Cancelled J ob Charteris W J Charteris W J Walmsley W Colman D Charteris W J Anderson RW Blair M E Click onto the OK button ae gt as Besa eea e You should now be
65. f Brown 4 75 30 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 49 archer Job abuses number ORAA deb Te orar tue dwte EEE Peceivedty irona niatan 3 Code Le 5N Mase ie Sumama FP Work conckte Coso up inipaction l l EE maase oean ramo As you can see the information you entered in the Informal Notifications and Offices amet Inspection hype Polea ripoctor Hn Mire inspection oF 15 By rho Fido a Peason Informal Metz we E Todo e Click onto the OK button Agreed Action Plans has appeared in the job window Parken FHS Completed Coriraverti n bound F None ADD AN PROHIBITION NOTICES This form applies where dangerous conditions can be reported or discovered by station personnel during operational risk visits following attendance at an operational incident or by a Fire Safety Inspector FSI subsequent to a complaint or during a routine audit For example involve a risk that affects relevant persons escape from relevant premises in the event of fire is so serious that use of those premises ought to be prohibited or restricted The Premises will appear in the Record Card Err premises records io Within the Sub Menu options Help GIS FPRC WAND Propogate Name and address File no 21 00001 Find Next Back SHELBOURNE HOTEL Station 21 e i ibiti i eae au Inset Mutioce Edt Click onto the Prohibition Notice
66. fied with the criteria for your search e Click onto the Run Report button Aun report Please note the selection of the Inspection Type is important as it is the Inspection Type selected that will be allocated to the Fire Safety Inspecting Officer when the job is allocated It also acts as a filter when determining the next and previous inspection dates line dit Wark manager S407 pended hetched Work Manager has returned 5407 records in the Results List jobs window of all premises which are High Risk Fie J NAS EE T E Aaa The premises returned will be coloured turquoise f maa aneka eve oa ee irae Cho H H Elia edad an q A in i E oe l a ae ome E me l l oe rta iret To allocate these High Risk Premises to officers raked ar Hos A PASES perni Bai att Caral irap raced se o Gu SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 10 There are new columns that have been added to Work Manager The Previous Insp column returns the most recent finish date of the last completed Inspection entered of the selected inspection type The Next Insp column will return the due date of the next inspection scheduled specified by the selected inspection type The most recent inspection is dictated by the end date of the date range specified For example if the date range for the report is entered as 01 03 2009 31 03 2009 the system would look for the la
67. g an accurate representation of File Locations to be maintained e Click into the Book Files Out To option R Book files out to Marshall D e Click onto the OK button Please Note When allocating work from premises records the system requires the you to enter a due date when allocating The allocation of the jobs via Work Manager will create a new Inspection and associated Job with a due date as previously defined on the Premises record The job will also will be added to the To Do list of the Inspecting Officers tablet if using fireSpace WAND2 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 13 As you can see the job Number has changed from lt unallocated gt to a Job number and the Inspecting officers name has appeared in the Allocated To column If you click away the job will change e For a Premises from Turquoise unallocated Premises to Black allocated J ob e For a Job from Blue unallocated and inactivated to Beech ci N Red allocated and activated inspection in the Inspection amp Visits Here are a few examples of allocation Allocate to Allocate to Ballywalter Fire Station z Code 524 Location 524 Division 5 IV Override due date 1 5 2014 T Book files out to Ballywalter Fire Station oneei Print blank Allocate Job Print job sheet Email job sheet fa Results list Jobs
68. he Tablet PC s SOPHTLOGIC new fireSpace WAND2 product makes interface easier to use especially when entering data into the form allowing the system to populate calculate and grey out parts sections of the form automatically working from rules and solutions that have been developed in the background The toolkit includes but is not restricted to broad areas of functionality that gives you more control of the work allocated onto the Tablet PC Check In including the ability to Complete and or Cancel allocated work and create Follow Up Audits Check Out in line with CFOA recommendations and collects additional functionality to better inform the IRMP Returns The important point to note is that the fireSpace functionality can be developed expanded and most importantly customised without the need for the deployment upheaval associated with new software releases If a new version of fireSpace becomes available when a user accesses fireSpace they will be notified that an application update is available to download fireSpace is a web based application For installation and updates you must be able to access the Internet either thru WIFI or Ethernet For downloading and uploading of jobs Check In Check Out you must be able to access the Intranet either thru a WIFI or Ethernet connection provided at service premises via Tablet PC connection points You DO NOT
69. how e Click onto the Show button As you can see the Informal Notifications and Agreed Action Plans you have just completed has appeared in the Informal Notifications and Agreed Action Plans window E Informal Notifications and Agreed Action Plan Revise Remove View Print e Click onto the Job 19 03 2010 Enter details about the agreed Plan between the inspg E e Click onto the Revise button This will reopen the form You can update complete information regarding the Informal Notifications and Agreed Action Plans e Click onto the OK button To check the times have been entered and linked to the correct Audit Within the Sub Menu e Click onto Inspections and Visits E Inspections and visits A Created Started Finished Type Insp Hrs Admin Hrs Travel Hrs Coding Officer Select the open audit 03 09 2009 03 09 2009 07 09 2009 CLAU F Alf BrownA 03102009 0910 2009 0910 2009 AUDI F alt Brown 07102009 Of 102009 e Click onto the Revise button Revise AUDIT as you can see the Informal Notifications and Agreed Action Plans has appeared as a job in the job summary window e Click onto the Job Job summary J Job no Allocated to Job FSO Admin l 0000330709 07 10 2009 0710 2009 07 10 20091 AIF Brown A 3 e Click onto update job button Update job 0000394 09 27 10 a a rica 0000421710 19032010 19032010 19032010 Al
70. i 51 Macon DIMAS giiiek E oe eo Tah 0445 detach G Panna a ae e Scroll through the list SHO Beak A M Peer igor cl air ALY Flare En e Double click onto the Inspection Officer As you can see the selected officer will appear in the Alocated Te _ALFI ALF Brown A Personnel Service Number avr Allocated To Service Number and Name Name Enter the Date Date Enter the Details of Work done Details of Work Enter Details of the work that was done To enter the time spent on Informal Notifications and Agreed Action Plans SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 47 Time spent on Informal Notification and Action 75 Mins Plan e Enter the Informal Notifications and Agreed Action Plans sarin Time Spent on Informal Notification and ice l l Action Plan time Admin time and Travel time in minutes Travel Time Spent on Informal Notification and 25 Mins Action Plan Supervisory Officer Allocated To e Click onto the Allocated To grey square A 5 The Allocated To box will appear pao T as e Click onto the magnifying glass icon 4 FP_PRIN FP PRD F Personnel JOA sam D Penonnet Fota Staton NT sam B Penone Sulok Meodquarters 38363 SAME S 8 Pasernal Saik osipa i pi a oa JACKA JACKSON A Persone ante A list of Allocatee and their Location will appear JACKI JACKSON A Pernonnet ALO Retained Staton ALF ALF Brown A Person
71. icenses Postcode BT781ED Base date rohibition Notices dd E o District pee ees A e there is a notices attached to this Premises If there are no Last re insp Prosecutions Prosecutios Registeredfiddresses Risk profile Site contacts autre then the premises have no associated notices Site Ref 186877008 l Un Specified Certification Status Booked out to Ref Marshall S D Tl Ine arch e Click onto the Add button Add This will open fireSpace Tabs Depending which Fire Safety Non Satisfactory Outcomes option you select will depend how many Tabs will appear in display field 3 In this example have selected Prosecutions The Form is divided into Four Parts Prosecutions Prosecutions County Court Appeal Prosecutions Crown Court Appeals Recording of Time Tab 1 Prosecutions Tab 2 Prosecutions County Court Appeals Tab 3 Prosecutions Crown Court Appeals Tab 4 Prosecutions Recording of Time Prosecutions Notices Prosecutions poros eee al fireSpace will open the Prosecution Notices form Promo rectora County Court buena Emenn Geer Court iope Recording of hex SA Pr a j IF 15712 2009 y i PPT E i IN Within the Date field a Date will automatically appear Mon Tue Wed Thu Fri Sat Sun 30 1 a 2 4 D 6 2 8 3 10 ar 12 13 14 RES 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 To verify that this
72. iew the workload in different folders e Click onto the All Jobs arrow Mo Date Range Next 7 Days Next 23 Days l Next 6 Months Next Year A drop down list will appear with five options to choose from All J obs List of Jobs that are not yet finished Completed Cancelled and Recalled ToDo List of Jobs that are not yet finished and still to do Completed Lists of Jobs that have been Completed will upload to the main datastore when Check In selected Cancelled Lists of Jobs that have been Cancelled will upload to the main datastore when Check In selected Recalled Lists of Jobs that have been unable to upload to the main datastore when Check In was selected All Jobs List e Click onto the All Jobs arrow Allocated Jobs Select All Jobs option from the drop down list Next 7 Days M Reference Date o o Eg El1 10900 TESCO 20 10 2009 As you can see in this example there is a list of All Jobs Completed ToDo and Cancelled YE 521 14799 SHELBOURNE H 27 10 2009 WE 12 13593 Europa Hotel 27 10 2009 gd E11 17765 PETER PAN Bac ag10 2005 ToDo List e Click onto the All Jobs arrow Allocated Jobs e Select ToDo option from the drop down list TEREN To Do File Name Date A ES 23 00001 Lister Hospital 15 10 2009 As you can see in this example there is a list of All Jobs still left ToDo Eg co1 00020 KingsGa
73. ion regarding the Enforcement Notice Click onto the OK button xi Mir record could not be seal pn as one or more attributes have not been entered E i Enforcement Notices Record Time If any of the Mandetory fields are not completed a dialog box will appear o e Click onto the OK button To check the times have been entered and linked to the correct Audit Within the Sub Menu e Click onto Inspections and Visits e Select the open audit e Click onto the Revise button Revise As you can see the Enforcement Notice has appeared as a job in the job summary window e Click onto the Job e Click onto update job button Update job As you can see the information you entered in the Enforcement Notice has appeared in the job window Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 65 COMPLETE THE PROSECUTION FORM Complete this form if the Fire Safety Legislation has been breached The Premises will appear in the Record Card 10 FP premises records Oxi Within the Sub Menu options Help GIS FPRC WAND Propogate Name and address File no 1 85668391 Find Next Back 128 FOUNDRY LANE y sui Soio ie os EE e Click onto the Prosecution Notices VO Code 252 y E Hold Unuse no Batch oe nP NI Fire Safety Audit and Data G 4 Hide If there is a next to Prosecution Notices this means that ontact not specie Petroleum l
74. it is still possible to Print the Progress Slip Allocating Work to Posts Allocation of work to a Post it will link to the individual who occupies the specified post at either the time the inspection started or was finished as indicated by the associated service history records Allocating Work to Locations Allocating work to locations would usually only be used for the batch allocation of OPS work or is an efficient and effective method of distributing work to Fire Safety Area Divisions The system will link to a Person or Post by Locating the first highest ranking Officer at the Location i e Station to which the work has been allocated Usage Scenario sort work geographically for reallocation to inspecting officers The Results list should be sorted by Post Code using the column header e Scroll till you come to the Post Code Column The work can then easily be allocated in block using multiple selection and the allocate function As shown below How to allocate The Premise requiring audits should be highlighted using ctrI click shift click Select the Allocate button Allocate SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 12 The Allocate To window will display Allocate to The system defaults to the Allocate to Allocate to l Code S EY Location t lt i lt C lt lt CO l
75. ith EUROPA Follow tan Does not contain Please enter aWalue to search with E Records found File number HO Code Name Address N11 16296 BS 34 Knockahollet Road Cloughmills 34 Knockaholet Road Dunloy Ant Weashingford Road Dungannon 2 Washinaford Row Dungannon 1 20 Henry Street Dungannon Tyror 2 Washingford Row Dungannon 1 27 31 Duncrue Crescent Belfast B 184 Kingsway Dunmurry Antrim Unit 3 Pembroke Loop Road Belfas Pembroke Loop Road Springbank Europa Hotel Belfast Great Victoria Street Belfast Belfa Europa Hotel 11 15 Great Victoria Street Belfast Europa Aeneral Underwriters 89 91 Academy Street Belfast Europa eneral Underwriters 89 91 Academy Street Belfast Bell Europa ipods Church Street Kilrea Londonderry Europa ipods Church Street Kilrea Londonderry Europa 4a Lower Catherine Street Newry y b Open Fy W34 13862 Europarts Motor Factors Ltd Europarts Motor Factors Ltd Europarts Ltd Europarts Ltd e Click onto the Premises e Click onto the Open button Within the Premises Record Card TR Feng Dla p S iiaa Elz e Click onto Inspections and Visits A JERIA e Click onto the Show button El uot ana Hol spaced Al Turia Mst n nts Merger ira 27 3 BTE TAF Bra date Mang Beles Diy Lone el fa The Inspections and Visits summary window will appear at the bottom Co
76. lly updated Delete results These are the total Inspection Hours reflect the total time spent on all associated jobs audits Start new job Update job ra There are two inspections jobs within the one audit The a Actual Job and the Follow Up Job that has been created by of Job sheet template fi reS pa ce Job summary Allocated to Job Au 0 45 gt 1 a 0000334 09 07 10 2009 07 10 2009 07 10 2009 41f Brown A 120 43 5 bU 0 0033754 09 27102009 27102009 28102009 Blair M E The Visit Date of the Job has been entered The Hours spent on the job have automatically been entered e Click onto the Update J ob button Update job The Job window will open AA Window Job Type Not specified a fireSpace has automatically populated Job sheet number Due date Received by NONE 00 e OOO LE o EE e The Work Completed check box has now been ticked i Wark complete FT Create flow up inspection e The Date of Visit has been populated ae A e The Offer s Times for Inspection Job Admin and Travel Hrs Mins a Ra E have automatically been updated from Part D Page 12 of FSO Admin 45 Reason Pron gt A toe O fireSpace Audience 0 I FS150 Completed Contravention found None Cc 10 Inspection and job data I Generate l
77. merged to the 185544700 Premises As you can see the Name and HO Code that was entered by the Brigade is different then the Name and HO Code entered by the Gazetteer There is more Premises information from the Gazetteer As shown below e Click onto the non gazetteer premises then do the same with the gazetteer Ent 6 eee std iw ewe Trea E La rra bie in 3 E premises ai ES PARE snl qomo tne Nate in E Aa fe E ig da meet Heena Corer Toten r Fanaa Pellg iat Yen lhe Dinare Gan are Aa HE ees aa Ter Eel it Chae rath hee Bait T mh Fed eee S Tis Brad L gti Pom AL PA Neby Brad Larue 5h T i Wims aa Va Eatery ben 2 Church Posed lira Dam ties emo Tha fikan ener Jess aari Bale Teer F e Click onto the Open button Open FRY meo pero patas a Draun Tot e Ita Edp rr Cidimy Fissi Teich te a ai ae Tis Basted Commu Fa Ui mt Freid Weckien Benign Bir oT A Tie Peai thig T Hath piss Dals Tce Paka A HT OL BE lt heer oS Loree 2 Preece sad D AE hos SE me Tike Berr Terrie EM Aake Sil era i mi e Click onto the Edit button SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 6 FP premises records Help Please enter the relevant premises details Station Coleraine Fire Statior File numbering options Main premises Occupant D Manual File no nar i 12802 i Auto Check Name THEBIG O RESTAURANT S Address 19 NEW ROW Segmented Address
78. n The Check In button Uploads the Completed J obs to the main datastore fireSpace also has three Display Fields Display Field 1 What is Allocated to Me Displays downloaded forms in most cases this will display Audit and Data Gathering Northern Ireland 2009 Display Field 2 Wand Mobile Allocated Jobs Displays Jobs depending on the drop down list selected e g ToDo Completed Recalled etc Display Field 3 Audit Form Displays the data form selected in window 1 Let s have a look at the TUI Console Tab SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 21 TUI Console Tab fireSpace uses SOPHTLOGIC s Gateway Server Trusted User Account Interface TUI console which holds account and licensing Information on public serves hosted by SOPHTLOGIC Upon accessing fireSpace client the system will authenticate the User based on the Windows Account Name Username and User Domain Name from the Operating System This information can be overridden for instance where access is required from machines not joined to a Domain Remember your tablet PC must be connected to the network via the Ethernet port available via Tablet PC connection points before you can carry out the following Licensing and Checkout procedures e Click onto the TUI Console tab ETETE a pecily Annaa TUI Credai SRernestrwe Citado
79. nd visits Help File 521 147399 Pit Resuts Cancel oK Started Finish date Inspection type Allocate to Blair M E z 1Cancelled Audits When the e 1 Fire Safety Audit Follow Up Job on the 19 11 09 comes back as Inspection C 00 Bring forward gt e Completed the Finish Date and the Visit Date will appear the i Hours 1 00 C 04 Follow up inspection 1 P i ony a eh coc IE O 05 buna oxtomence racecton Hours entered in fireSpace will appear in the Inspections and Visits Operational staff member Travel 0 75 1 Y of Admin 0 50 Results window and the Inspection Hours will update to cover both Job Delete results Inspection notes Times as shown on pg 99 Job summary Allocatedto Job Adm Tra Aud 0033752 09 27102009 27102009 27102009 Blair M E 60 30 45 0033752 09 27 10 2009 19 11 2009 Start new job e Click onto the OK button Update job Remove job Print job sheet Set owner O mM a _Job sheet template Simed Finithed Type Insp Hrs Admin Hrs Tse hos Coding Officer r 35 091989 25 09 1568 SPI 1 AtA Jeee AP a es hacen se 1 ci n Aden DI Vie 16001993 1600 1999 SPA 1 ci n Gough B 1 Al 5 75 CIBA Elw ME This will bring you back to the Premises Record Card 411 The Start and Finish date will be entered meaning the Audit is
80. nel ALU Ketamed Staten JACKS JACKSON Poranne Torrdey 31 Mar 01445 cui ai npn ora W081 35 Goad M Porsornel er Scroll through the list COPAT ea ALIN Relored Steer i o 7 e Double click onto the Inspection Officer As you can see the selected officer will appear in the rer ee ALL ALF Brown A Personnel Allocated To Service Number and Name Service Number fart Name ALF Brown A e Enter the Date Date Details of Work e Enter the Details of Work done e Enter the Checking Time in minutes Heck Tine 10 Mins Admin Support e Click onto the Allocated To grey square Allacated To The Allocated To box will appear A e Click onto the magnifying glass icon T2121 san U Penonnet Fota Staton 1032 sam B Personnel ESESS SAME S 8 Paora ALM Relared Staton REA GAMES BP ml Sid mer pe 7 4 t 4 a TACK CIEN Parana proper q A list of Allocatee and their Location will appear JALK2 JACKSON A Personnel ALO Retained Staton ALF ALF Brown A Personnel ALO Retaned Staten Stick Meodquertert JACK JACKSON A Pertormel Tart O Mowers 09445 gick 5 Parsona 01445 omik S Perera 0008155 Goodchdd A H Personnel 5312008 Gooschdd A M Personnel JED ed Personero APLIFPFAA f A A Special Rescue Taare Salok Headquarters Stowmarket Stahon e Sulok Headquarters ALO Retered Stoton anaes Aas Scroll through the list ha e Double click onto the
81. now have 102 records returned remera Laila Port Code Huebe Uganaation Mi 5 VES li Bi 45L 15 G USYENUH HOAD Tit a i ATI M 13 GROSVENGR Road lidia El li BT12 AH 5 CHE DRIES GACEYENCA AOAD TO li 2112 SoH LE GR USVENCH ADAD r Terre fl A 25H 3 ME TAD ADVERA TISINE GROSE NOR RCA w O cd j 3 HE TRO ADVERTISING GAOSVENDR ROAD If you would like to define the report further VEA il 8112 ML GADSVEHOH HOAD 15510097 ll ATL ALL ahi 5 Pie LTO GROSVENGI Ab 1 het li OTt2 alL 263 POST OFFICE GAGS VEN OA ADAD TESTO fl BTT Sll he HL AALS GRIEWE NOA ROALD lari fl ATI Ll 2m RGAE Nit ROAD i joa 1 a li ETI AL 267 GROSERA ADAD METAS ll HTT mL HELARHON HOME HARI ARDE NOR ROAD CI l ck O nto th e nsert a Row l CO n 10510000 i ATI ALL Prii CUPS HACE EA GRDSVENOR ACID 1051 Doe li BTt2 aL 27 HEODJAT HIHI MARE GRADS VOM POAT bts ta a P il HTT SL 74 MH SADAT A AEC OLU GROSSE NOR ADAD MOT o DT ta ALL a4 05 NLAMBULANCE SERVI ACE NDA AAD TiS 1d u OT Te aLL at pa FUSS GAY E N Ade TEL lil HITT SLL ae HAHIL TOR DFF LLENA ADS WE NDR ADA 1050000 D DTI2 ALL aa DENTAL SURGERY GRAGGYENGR AGAD ISE li BTT2 ALL far A LOWER FALLS SOCIAL AGROSWENCOA ADAD Ter fl HIT 12 ALL 3 HORE FF ERARALL AOSKGROS VENDA ROAD 0 19710915 BTI2 ALL GROSYENCA AQAD e Select the options from the drop down list have chosen Post Code Saved queries 3 E Mi Sl begins with Belfast begins with Grosvenor Aoad A Find postcode
82. o the Revise button Revise Site Ref AFP_095683 Revise Remove Started Finished Type Insp Hrs Admin Hrs Travel Hrs Coding Officer E 25091989 25091989 SPI AIA Jeffreys AP 13081991 13081991 SPI C164 llen D 16081993 16081993 SPI C164 Gough B 1 CLAU 5 75 Cib amp BlarMeE The Inspections and Visits window will appear as shown Inspections and visits Help File J 521714799 Print Results Cancel oo Started Finish date Inspection type Allocate to Blair ME 1 Cancelled Audits a 1 Fire Safety Audit The Finish Date has been left blank Inspection Pen m oia The Times from the First job has been automatically updated Coding 0164 X Units 1 C 03 Reinspection Personnel type Hours 1 00 C 04 Follow up inspection s FP specialist staff member Attendees an e iz During ane Aten v Med A ee a 41 There are two inspections jobs within the one Audit The Actual AEn 0 50 Results Delete results Follow up Inspection notes Job and the Follow Up Job that has been created by fireSpace f The Job Due Date on Part D Page 12 of fireSpace is reflected jJobsummay CY Jobno Created Due Date Vet Alocatedto job Adm Tra Aud 0033752 09 27102009 27102009 27102009 Blair M E 60 30 45 0000394 09 27 10 2009 19 11 2009 Start new job the nex
83. o the database that their TUI is configured to Users are able to see the forms currently available from SOPHTLOGIC and the forms currently on their database along with what version they are currently running Before Jobs can be downloaded you will need to load the forms form SOPHTLOGIC to WAND Data Form Library This facility allows different forms to be made available for access via fireSpace and the Tablet PC For example Home Fire Safety Visits audit forms for England and Scotland F j WAHU Sate la de are a ett aah F e Click onto the Load Libraries tab Part 1d HAS a Puto id Mire The system will default to Available from SOPHTLOGIC tab e Click onto the Load Libraries button S Load Libraries As you can see a list of forms will appear The window will show the form Code Details and the ne O ess entere _ Version of the form FEOS E em Pesan WORF HMOT LLEW MAA informal Notifications and Agreed Action Plan E 4 D Brai ura htigo wel Ay emj amp iftema It also shows the Date the form was Released and the Name of the form e Click onto Audit and Data Gathering England E roban 2009 Cora Laa lana eerie dos nal hare he ustiribaube sat irte e Click onto the Get Details button Get Details SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 24 If the Library folder Audit Form in
84. omatically appear To verify that this Date and in some es rra gt Parts of the form Time is correct you must tick the check box where there is a Date 22 23 24 25 26 27 28 23 W Sl 1 2 3 4 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 46 e Click into the Date the action plan was assigned Date IY 19 03 2010 e Click onto the arrow to change the Date if needed Nokes Enter details about the agreed Plan between the inspecting gt officer and the responsible person with the projected time e Enter details about the agreed Action Plan in the Informal see ee aera a arse eee ee eeeyles Notifications and Agreed Action Plans Notes box Recording of Time Informal Hobie ations ond Aron Arkan Peri To Record the Time spent Record Tene iT ve Co l Record Time rec e Click onto the Yes option en a No A Puna This will activate the other fields 7 There are three ways to record the Times j poo Ln a Inspecting Officer Sipeevisnry Ollicer a Supervisory Officer Admin Support I nspecting Officer Click onto the Allocated To grey square Allocated To The Allocated To box will appear s far 1 ALP Mirta dl Par essed Acted To e Click onto the magnifying glass icon AT AAAA K AA A list of Allocatee and their Location will appear AA ALE gt Soom a Perrone AL Meter Shanon JACES JADEN A Personnel Tar
85. omatically appear To verify that this Date and in some Mon Tue Wed Thu Fri Sat Sun parts of the form Time is correct s T i e 16 17 16 19 23 24 25 26 e You must tick the check box where there is a Date a Changing the Width of the Audit Form 5 y Library _ TUI Console E What s allocated to me y Next to the Check In button there is a Blue Arrow As you can see the What is Allocated and Allocated Jobs windows 1 amp 2 have disappeared and the Audit Form is the width of the whole page Click back onto the Blue Arrow The What is Allocated and Allocated Jobs display field 1 amp 2 will reappear SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 30 Minimising Maximising fireSpace e To Minimise a window click onto the middle icon e To Maximise a window click onto the middle icon WAND automatically Saves data that has been entered when the fireSpace application closed NOTE Any text that ts slightly smaller and italic slanted is explanations that are taken from the Revised CFOA Fire Safety Audit DG Guidance 28 April 2008 Draft V2 2 Check In Jobs SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 31 Open Premises Record Card Let s view the results in the Premises Record Card of a job when it has been Checked In as a Follow Up a job that was Checked In as Completed and a job
86. on Failed to comply with notice date Cancellation of the Notice by way of County Order Affirmation of the Notice with Modifications If Prohibition time needs to be recorded please create a new Inspection Type of type Prohibition Once you have completed the form Click onto the OK button The form will disappear in display field 3 and the job will disappear in the Open Documents window you should now be back in the Premises Record Card Refresh the window click onto a different sub menu then back onto the Prohibition Notices sub menu As you can see a has appeared next to Prohibition notice SOPHTLOGIC COMMERCIAL IN CONFIDENCE re premises records Help GIS FPRC Name and address SHELBOURNE HOTEL 16 Queen Parade r Northern Ireland Not specified Graham Ww 02887 727011 BT203BJ Click onto the Show button Un Specified Certification Status Booked out to Officer Ref Alf Brown amp BUILD 2059 v2 WAND Northern Ireland Propogate File no 21 00001 Station S21 al SLN FSEC F WO Code CH Sec use a Old HOC Inspections and visits Job management Licenses Petroleum licenses Prohibition Notices Prosecutions Prosecutions and Appeals Registered addresses Risk profile Base date Frequency Last insp 03 09 2009 Site Ref AFP_014245 T Ine arch l Find Next Back Insert Mult oce Edit Archive Print
87. on of inspections on e g a postcode which means one or more officers can assess premises in the same vicinity and share transport The following changes have been made to Work Manager e Inclusion of all Premises and properties from a party gazetteers property registries delivered by the addition of a Premises and Include scheduled premises check box on the Work Manager s search criteria e The facility to search directly on FSEC group e Allocation of premises properties in bulk by use of Work Manager s Allocate function e g ability to select multiple premises by FSEC Group for a division and allocate to district manager for reallocation e Addition of override Due Date on the Allocation windows allows users to specify the planned due date for premises allocated via Work Manager e Inspection Type drop down list has been re ordered alphabetically e NB Archived Inspection Types will be listed at the bottom of the list e FSEC Group Prev Insp and Next Insp have been added to the Results list Fire Safety Window FP Premises Records e Bulk emailing of Job sheets e g ability to select multiple jobs to be emailed FP File Number Register File Tracker Job Management gt Petroleum gt e Click onto Fire Safety palillo aa Letter Manager e Scroll down and Click onto Work Manager Property Directory Current FP Posting Batch Reports Setup Risk Management Health and safe
88. one As you can see the selected officer will appear in the Allocated To Service Number and Name hsm ER e Enter the Date Date FZ 19 03 2010 Details of Work Enter Details of the work that was done e Enter the Details of Work done Enter the Checking Time in minutes wens Checking Time i5 Mins Admin Support e Click onto the Allocated To grey square Allocated To The Allocated To box will appear e Click onto the magnifying glass icon 4 7716 ROWLAND H Personne OOO Allocated To A list of Allocatee and their Location will appear Roana aa aaa 716 ROWLAND H Personnel Newry District SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 57 e Scroll through the list e Double click onto the Inspection Officer uprevicney Oblicer As you can see the selected officer will appear in the Allocated To Service sesse Terra O o H Serios Huba Number and Name e Enter the Date Date FP 1ajosjz010 y Details of Work Enter Details of the work that was done e Enter the Details of Work done e Enter the Admin Support Time in minutes Checking Time 15 Mins Once you have completed the form Click onto the OK button The form will disappear in display field 3 and the job will disappear in the Open Documents window Go back to Premises Record Card 10 FP premises records Al E EE
89. ones o Moko os ai a de 27 Powers of inmpeciori Northern laekand srta Asicle 32 Other Moter Not Me Noter i Aade E Duly To eke Gereta Audt and Data Gathering Erg Dmu Ste Ret Andi and Data Gattreany Erge nit and Data Gathenng North UrSpectad Cette ation Status Aandi and Dela Getrag col gii Boulved out to Officer Rel Al gt Brown A r IET SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 44 ADD AN INFORMAL NOTIFICATIONS amp AGREED ACTION PLAN An Action Plan is an informal agreement between the responsible person and the Fire authority to focus attention on identified risks and the preventative and protective measures that may be necessary to either remove the risk or reduce the risk to an acceptable level An action Plan may be considered for use in situations where immediate formal enforcement action is unnecessary The Plan should be discussed between the inspecting officer and the responsible person together with the projected time scale for implementation completion of the measures identified The Premises will appear in the Record Card re premises records E a ree Sa I Within the Sub Menu options bolita sa A File ja i 4799 Find Next Back a pre FOO Insert Mulroce Edi e Click onto the Informal Notifications and Agreed vO ae 2 Archive Print Search Action Plans 4 are CIGA Hold Unuse no Batch Not specified Graham w BT203BJ Base
90. ons Fire Safety Audit Nothern Ireland Created 15 12 2009 e CO rrect au It I Articles 25 and 26 Fire safety duties a 7 Associated Audit T Articles 25 and 26 and Regulations 3 9 Risk assessi f Fire Safety Audit Nothem Ireland Created 24 11 2009 TT article 27 Implementation of fire safety measures sis cds alll A Fire Safety Audit Nothern Ireland Created 15 12 2009 AS ou can see the selected audit will a ear in the O Regulation 10 Fire safety arrangements y pp T Regulation 11 Elimination or reduction of risks From 4 F O Regulation 12 Firefighting and fire warning Associ ated Au d It box SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 67 To select the Articles and Regulations that relate to the Prosecution e Click into the check boxes that apply FT articles 25 and 26 Fire safety duties T Articles 25 and 26 and Regulations 3 4 Risk assessment Article 27 Implementation of Fire safety measures E Regulation 10 Fire safety arrangements a Regulation 11 Elimination or reduction of risks From dangerous substances E Regulation 12 Firefighting and fire warning a Regulation 13 Means of escape a Regulation 14 Procedures For serious and imminent danger and For danger areas evacuation E Regulation 15 Additional emergency measures in respect of dangerous substances a Regulation 16 Maintenance a Regulation 17 Safety assistance a Regulation 18 Provision of information
91. options will appear To Do Jobs that are not yet finished and still to do Completed Jobs can not be Completed unless all Mandatory fields have been filled in A dialog box will appear to show what Mandatory fields are still left to do before the Completed J ob can be moved to the Completed List and uploaded Check In to the Datastore which will then update the Premises Record Card Cancelled Jobs that have been Cancelled will be moved to the Cancelled List and uploaded Check In to the Datastore and update the Premises Record Card as a Cancelled Audit Each job that is Completed or Cancelled should be e Selected in the All J obs list e Click onto the Status button Status e Click onto the Completed or Cancelled option The Completed or Cancelled J ob will disappear from the ToDo list and appear in the Completed or Cancelled list both of these lists will clear when you Check In Any J obs that didn t successfully upload to the datastore will appear in the Recalled list in the All Jobs drop down menu Reasons may be the values entered are too large for the field lengths set SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 28 Audit Form Display Field In the Allocated J obs display field 2 Allocated Jobs L Click onto a Job e Click onto the Open button a TEE a A OR EG 23 00001 List
92. otice or even a Prosecution Notice have been issued e Fill in the Audit Form e On part D gt page 20 e Inspection Audit completed NO If the Audit is Incomplete then follow the instructions within this manual to enter the Enforcement Notice Prohibition Notice Alterations Notice or Prosecution Notice When entering an Enforcement Notice Prohibition Notice Alterations Notice or Prosecution Notice you will need to go to the Premises Record Card to open the form within fireSpace Premises Record Card From the Global Navigator e Click onto Fire Safety button This will now appear in the toolbar LFF premises records 21 ES e Click onto Fire Safety eee et ee ee Ee Wire and adore Fie rece Find ev Back 4 Shao Click onto FP Premises Record PET Inset Hitos ER VO Code i Tat wie Z ono a eases Appelt Show The FP Premises Record will open a n Avuocited recta HA Dow a Lontrar rnbond sepa ee Documents and Images Neyer Alo iia Enioecemert Tabet FU date Pie Fete iors aap Jeb manager FP ine ach SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 43 Search for the Premises Record Card To search for the premises e Click onto the Search button search F Please select a field to search on OK Cancel Station FP file number Please select a search type e Select one of the fields to Search the premises on e Enter the
93. ow FP Premises Records FP File Number Register File Tracker e Scroll down and Click onto Property Directory Job Management Petroleum gt Work Manager Letter Manager Property Directory The Property Directory window will appear SSE ees Reports Setup Risk Management Health and safety A A N a D Praperty Directory Hep Bama Acces Paii Menu Bar HARM Puse Mumbi Subs Buking Mame Degaron hama Swe When opened the window will be blank a 3 If you click onto the Green Tick without doing a Search the Gazetteer will load every single property within the third party system which could take a very very long time to load This is NOT RECOMMENDED Let s SEARCH for a Premises Postcode Post Town SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 3 Search for an Address This is the best way to use the Gazetteer plus it s a lot faster to search for a Premises Using the Search function allows you to find the Post Code Address Street Business that you want to link into the Premises Record Card 10 Property Directory total lines 32767 Click onto the box that shows Find Premises File No A drop down list will appear e Choose one of the options you want to search by e Repeat the process for the box showing Equals To e Enter in the box what you are looking for e g Post Code Street Post Town etc Ad
94. r by PE as Y O fireSpace se SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 20 How fireSpace Work Let s take a look at what each display field tabs buttons and drop down menus are used for At the top of your fireSpace window there are three columns ho fireSpace Last Saved 02 11 2009 11 08 Capability Analysis Completed D Checked Out 02 11 2009 11 08 Officer Availability Recalled Checked In Off the Run Riders Cancelled 0 New Jobs Column One Allows you to see how many Jobs are in your ToDo Completed Recalled and Cancelled list Column Two Allows you to see When Jobs were Last Saved Checked In Out and how many New Jobs Column Three Allows you to see of Capability Analysis Officer Availability Riders off the Run and High Risk of the Locations As you can see there are three tabs Active Audit Library and TUI Console The Active Audit tab is were the jobs and audit form will be displayed Form Users Can Access Display Field Three The Library tab is were you update new versions of Audit Form the audit form Display Field Two Allocated Jobs The TUI Console tab is were you have to register your account to obtain a valid licence Display Field One The Check Out button Downloads jobs that have been allocate to the Station Watch Locatio
95. rage 13 11 2009 ES 09 00006 HMO 22 11 2009 E 09 00008 White House 1 11 2009 E 05 00001 HM Prison Bov 11 11 2009 Completed List e Click onto the All Jobs arrow Allocated Jobs e Select Competed option from the drop down list Next 7 Days EE As you can see in this example the Completed job will be identified by a tick SOPHTLOGIC COMMERCIAL IN CONFIDENCE Reference Date WE 521 14799 SHELBOURNE H 27 10 2009 E12 13593 Europa Hotel Vizgg0 2009 BUILD 2059 v2 PAGE 27 Cancelled List e Click onto the All Jobs arrow Allocated Jobs e Select Cancelled option from the drop down list Next 7 Days M Reference Name Date S ee E11 17765 PETER PAN BAK 27 10 2009 As you can see in this example the Completed job will be identified by a cross Recalled List e Click onto the All Jobs arrow Allocated Jobs e Select Recalled option from the drop down list Next 7 Days Reference Name Date era Sy E11 10900 TESCO 20 10 2009 The Recalled jobs list will display all jobs that have failed to Check In Ex Status Button Change Job Status To change the Status of the job from ToDo gt Completed or Cancelled Completed I ve completed this job and it should be checked in e Click onto the Status button menial Status This job should be cancelled and I do not want to received it again A List of three
96. ress Line 2 Address Line 3 Postal Town Locality Locality County Sub Building Department Name x Corordinate Y Corordinate Flex field 1 Flex field 2 Flex field 3 Flex field 4 Flex field 5 As you can see the premises imported by the Gazetteer has more address BUILD 2059 v2 v Set As Primary Address JUSER_FP THE BIG O CAFE 19 NEW ROW COLERAINE COLERAINE AND SUBURBS LONDONDERRY 284881 Change type AUTO 432322 Change date 6552 NO50 information PAGE 7 Work Manager Work Manager has been enhanced to enable Fire and Rescue Services to develop and prioritise a programme of work that will assist in the delivery of fire safety inspections of any type on any premise These inspections could be scheduled for the coming months or years It would be possible for assessments inspections to be scheduled by type of premise postcode or risk for allocation to Fire Safety Officers For example if the Fire and Rescue Service could decide to focus on the premises that constitute the greatest risk to life ensuring that Fire Safety Audits are scheduled for completion on the following premises types first Hospitals Care Homes HMOs purpose built flats gt 4 stories hostels hotels and those licensed under the Licensing Act 2003 This can now be achieved by use of Work Manager Work Manager can also be used to utilize fire safety inspecting officers time more efficiently e g allocati
97. s Bangor E Katania VO Code CH Archive Print Search Sec use y Old HOC Hold Unuse no Batch ma lf there is a next to Prohibition Notices this means that ia there is a notices attached to this Premises If there are no otes Penn o as oMLink then the premises have no associated notices Registered addres s Risk profile vv Not specified Graham W 02887 727011 BT203BJ Base date Northern Ireland Frequency Last insp 03 09 2009 Job management Licenses Petroleum licenses Prohibition Notices Site Ref AFP_013800 Un Specified Certification Status Site contacts Booked out to Officer Ref Alf Brown A wee e Click onto the Add button dd Open and Updating fireSpace Make sure you are connected to the I nternet Launching Application A Launching Application box will appear for a few seconds to check if there are any Updates to fireSpace then it will disappear A ud Verifying application requirements This may take a few moments If there are Updates to fireSpace An Update window will then appear asking would you like to update the version you have of FireSpace Click onto OK button This will only take a few seconds SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 50 Prohibition Notices fireSpace will open the Prohibition Notices form g 16 02 2010 y Within the Date field a Date will
98. s of Work done Enter the Prosecution time Admin time and Travel time in minutes SOPHTLOGIC COMMERCIAL IN CONFIDENCE Allocated To Record of Time Record Time Yes oO No Click onto the Yes button This will activate the other fields There are three ways to record the Times Inspecting Officer Supervisory Officer Admin Support 8126 MARSHALL 5 D Personnel Allocated To M arshall N Allocate 0427 MARSHALL D Personnel 0845 MARSHALL H J Personnel Coleraine Fire Station Maghera Fire Station 3049 MARSHALL K L Personnel Controls 6003 MARSHALL J Personnel Comber Fire Station 8117 MARSHALL D G Personnel Administration 8126 MARSHALL S D Personnel Community Development 4d 7905 MARSHALL J Personnel Caretakers Inspecting Officer Allocated To 8126 MARSHALL 5 D Personnel Service Number Name MARSHALL 5 D Date 7 16 02 2010 Details of Work Enter Details of the work that was done Prosecution Time 52 Mins Prosecution 4dmin Time 45 Mins Prosecution Trawel Time apl Mins BUILD 2059 v2 PAGE 71 Supervisory Officer e Click onto the Allocated To grey square The Allocated To box will appear s Click onto the magnifying glass icon gt A list of Allocatee and their Location will appear e Scroll through the list e Double click onto the Inspection Officer As you can see the select
99. st completed inspection specified by the inspection type if selected that occurred before the 31 03 2009 This ensures inspections completed within the reporting period are included in the results The next inspection date is dictated by the next earliest due date matching the inspection type if selected that s scheduled after the 01 03 2009 This also ensures work scheduled in the selected reporting period is included in the results Please note If the reporting date range starts before the date of the previous inspection the Previous Insp column will be blank If the Include scheduled premises check box is checked the results will include premises where an inspection has been scheduled matching the inspection type if selected after the reporting period s start date If the reporting period s end date is after the date of the next inspection the Next Insp column will be blank This allows for multiple forward allocation of work the same premises i e planned audits over several years Results list Jobs Print blank Job complete c Allocated To cod Station Address Instype_ Prev Insp Next Insp Division Allocate NO ation w35 w35 64a Rainey Street Magherafelj CL HFSC W a NO heck HFSE W35 108 Queens Avenue Maghera CL HFSC Ww Job NO 141 32 Cherryville Enniskillen REI W 7a NO l 3364 4 4 Chanterhill Road Enniskillen BRG 04 02 2009 01 06 2010 Ww Print job sheet NO Wd C
100. st rubs me Sube Fel of the Record Card Ehake akrami oe el LO AUN a Floedoed cur bo Met Dis H E E Pra roles orde E As you can see fireSpace has entered the Started and Finished dates of inspection and entered the Job Admin and Travel hours 15 05 AG NO 2008 05 05 2008 5 e Click onto the Job you want to Revise e Click onto the Revise button nta SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 Print ist Ey En Open al E Fre Sole de ond Piste a E Pat B Far Step del See Editorii nba Fie bria Inepection calender DML Chatters el J Armin Al a PAGE 35 The Inspections and Visits window will appear as shown Inspections and visits Help File E12 13593 Print Results Cancel ok Started 07 10 2009 Finish date 28 10 2009 Inspection type fireSpace has automatically populated Allocate to Blair M E 6 1 Fire Safety Audit fireSpace has automatically entered the Finish Date 1 Cancelled Audits Lae C A Fire Safety Audit 00 Bring forward Coding AIA Units 1 C 02Fuli a i f i ee Hous A gt rerai In inspections the Hours from the Both jobs has been added C FP ai staff member Attendees 0 00 C 04 Follow up inspection E LU Operational staff member Travel 0 75 Admin se 2 83 Results Inspection notes together and automatica
101. t i lt OW e Enter details of the Post Person Watch or Location or enter an Divison ti C lt lt CS S lt a a i C S S letter e Press the Tab key Book files out to Cancel OK NOTE If more than one record corresponds to the criteria entered details of the first record will update associated fields as shown on the next page To view other records corresponding to the criteria entered The Allocate To window will display Akona o Manika in at A e Enter the name of the Fire Safety Inspecting Officer to wot Akee to i FE PA Manii 5 whom the job is to be allocated to Post A ACA En Marchal HJ O Dvema chow dede Marshall L Marchal D G e Click onto the Tab button on your key board if there is FP Bronk ie cual In Marshall 5 O more that one name a drop down list will appear Allocate to Allocate to The system will update the Code Location Division Watch and Post details oe pa Location COMDOS Division Watch NonU APTC Post 4021 IV Override due date e Check the Override due date check box and enter the date the job is due i e 01 05 2010 1 50 T Book files out to Marshall S D a TE The Book Files Out to check box should be checked if a record is to update File Tracker enablin
102. t Follow Up date Print jobSheet Set owner Job sheet template e Click onto the Job e Click onto the Update J ob button Update job SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 33 fireSpace has automatically populated Window oe ee oraa ee e The Work Completed check box has now been ticked Due date Received by NONE 3 e The Date of Visit has been populated Code i e 5N Name i e Surname g ate to 8198 BLAIR ME list amp e The Offer s Times for Inspection Job Admin and Travel 7 Work complete F Create follow up inspection have automatically been updated Date of visit 28 10 2009 Follow up date 1911 2009 Officer s times Inspection type Follow up inspection Hrs Mins ELA ME BLAIR M E X a i PET Inspection 1 Synom Copie of wis rozas FSO Admin 30 Reason oh bea Na Travel 45 To do ki ain Wire x ri Job bare Ges En Pre Audience 0 Other job activity LA I FS150 Completed A pe The Follow Up Job that was created in fireSpace has been updated I Generate letter C En ha a ESO eam 3 reiese fui completa Cindy bea O ras ter when al work ine sudits hawe been completed F ti The Enter J ob window is Closing the J ob NOT the Audit e Click onto the OK button This will bring you back to Inspections and Visits window Inspections a
103. t A A A AS AS EA hath 31 CIC a A O R E A T E E T a al ah E E E E c dal oee teat 31 Open Premises Record Card sah eee ir Sar A E AA tit dae IAEA NA nd EE 32 Folow UF OD hiss SS SEA O SIS A RS TAI AA EE AAA ES 32 CompletedJo Dunst Un a A A A le Eos nt ie 35 Caco 37 Remove TOD SN A AS SN AA 39 Print TOD SDE ni A A nos 41 A ON AA A agit hale eae ha 41 Job Sh et T mplate AP O mn estaaebatsnuonten 42 Enforcement Prohibition Alterations and Prosecution NOtices cccccsseccssscccsccccsscccsscccscccsceuseccesscecsucccescceuecceuscceussseuuccensssecsecceesceeuesceussceusseusecceusceeseccenss 43 Premises Record Card A A Seca 43 Search tor te Premises Record Card AN A AN dd 44 ADD AN INFORMAL NOTIFICATIONS AGREED ACTION PLAN 00 ceeccccccsscccessnceceesssneecsssseeecssaaececseaseceesensecesssueeeseaeeecsesaeescneaseceeeeaseceeenees 45 OPEN ANG Updating TILES ACC atril AA AAA AAA AA RNE 45 INFORMAL NOTIFICATIONS amp AGREED ACTION PLANS dd o 46 RSC OE AN ot TIME set est O E EE E E EN E A EE NO 47 Inspecun t TIN CST oes o o diodo cisne 47 SUPE ISO CI Il AL Saad 48 ACUTE SUP DO E A A E A tl Sus E aaae 48 ADDAN PROHIBITION NOTICE St e EEA A E EE E A AA 50 Operrand Updating TA SAC ect odee nE E E A A nadine oa AA 50 PLO MIO NOVICES dr ado aii 51 APP IS O a ened ea tm atl es daa aaa can 32 PDT AN OER AT ONS NOTICES O A E A A Ita 53 AMERO INOUCC Tirena E SA E E E A T 53 Appeals eree a a a a a e a a N aaa ue u abated obavanssleae anie
104. ted Ta e Click into the Date Notice Served Article 38 box Further Extension of Time Dated To e Click onto the arrow to change the Date if needed SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 61 Withdrawing the Alterations Notice Where a notice is withdrawn by the enforcing authority for any reason including as a result of an informal appeal made direct to the authority or prior to a judicial hearing this is to be recorded in the relevant column e Click into the Notice Withdrawn Date Article 37 7 box A a Date Notice Withdrawn Article 3751ra e Click onto the arrow to change the Date if needed By clicking into the date box will activate the Withdrawn Notes field Withdrawn Notes Notice withdrawn as a result of the Informal e Enter details why the Enforcement Notice was withdrawn in the dd Ea Withdrawn Notes box Failure to comply with the Enforcement Notice Date e Click into the Failure to comply with the Notice Date box Failure to Comply with Notice Date e Click onto the arrow to change the Date if needed By clicking into the date box will activate the Notes field e Enter details why the Alterations Notice Failed to comply with ae the Notice Date in the Notes box i Appeals APPEALS O County Court Appeal Article 40 Date Appeal Lodged T 16 02 2010 e Tick into the County Court Appeals Article 40 check Date Appe
105. that was Checked In as Cancelled via fireSpace In Global Navigator e Click onto the Fire Safety button This will appear in the tool bar e Click onto Premises e Click onto the FP Premises Records Follow Up J ob Fire Safety Window FP Premises Records FP File Number Register 5 File Tracker Fire Safety Job Management Petroleum gt Work Manager Letter Manager Property Directory Current FP Posting Batch Reports Setup Risk Management Health and safety es a Menu Bar If a Job Audit has been Follow Up via fireSpace the job will be uploaded to the Premises Record Card on Check In To view the Results of a Follow Up J ob Within the FP Premises Record Card IU EP premises records Hep oS FPEC WANG Propogate Hiara arad aiiai am Erri fie Back SH Erki mE m Mun Apak Shaver Aanrader acond Dope date Comiaventens h Hobe Disinel Fanquercy s FP Glih Lati iaaii Documents and images Lrfoic m ni notes F okra ug PLI dale Fika liki Sine Feat brr peida colerder Tapani and vets Job ranagenerct I neath e Select one of the fields to Search the Premises on e Enter the Name File Number of the Premises e Click onto the OK button 10 9 records where File name Begins with SHELBOURNE Ee E Print list EB Open
106. the Show button Y As you can see the Prosecution Notice you have just completed has appeared in the Revise Remove View Print E Prosecutions Date of Appeal 1903 2010 24032010 53 e Click onto the Job e Click onto the Revise button Prosecution Result Convicted Artic This will reopen the form You can update complete information regarding the Prosecution Notice To check the times have been entered and linked to the correct Audit Within the Sub Menu e Click onto Inspections and Visits e Select the open audit e Click onto the Revise button Revise as you can see the Prohibition Notice has appeared as a job in the job summary window e Click onto the Job e Click onto update job button Update job As you can see the information you entered in the Informal Notifications and Agreed Action Plans has appeared in the job window e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 73
107. this instance is up to date all boxes will fill and a message The local version is up to date will be displayed at the bottom of the window If the Library version is out of date the message The local version is out of date please synchronise will be displayed and it will be necessary to carry out synchronisation to load the new version SOPHT vault Attribute Set E General E Publishing 01 04 Name Name of the attribute set Local Attribute Set Synchronise E General Code Details Name 01 04 VersionString Clone Label Name Name of the attribute set The local version is out of date please synchronise e Click on the button Synchronise Synchronise During the synchronisation process the form data is copied from SOPHTLOGIC s source data so if any changes are made or if any changes are required synchronisation of the form data is essential to ensure the user receives the latest version This may take a little while 10 15 seconds after a short delay the new Library file will load and The local version is up to date will be displayed As shown below Local Abbribute Sat El General El Publishing Y Er DiDa Local Attributa Sat El General amm El Publishing The local versi n 5 out of dale perine sync Marne The local verzon is up to date SOPHT vault Attribute Set Local Attribute Set El General El
108. ty The Fire Safety Work Manager window will appear s A ty gt a fire sacd gt or ener 0 rebar fetched Menu Bar y en Dat de Lice beet otter j Egi te Cirma n beeen di March DEE Sopena ina ra lato ind ata E CS E a ire ee e fee figeic f Receestiee PA ncen noes ma faa Ji Search and Advanced Methods E ideia E Pogras 7 i A FREC alado dE incampleis mad cry konma E me C oki and mcompiete ok EA AP Specie e Donia Que BEIGE E cet H Code Fa mute Work Manager now provides two alternative interfaces from which data Liste Job complete ots Phares Fie Marbe Fie tare FSEC SUN HO Code Acto To bee 3 fice Park ph bel can be retrieved Search and Advanced SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 8 Search Tab Provides you with the ability to define the criteria on which the return could be Complete or Incomplete or Unallocated work by selections made from drop down lists 10 Fire safety Work manager 0 records fetched Iof x Window Where the Date due Location an locations Contains is between o March 2010 Supplementary line no Equal to and a z March E 2010 E File number Equal to Insp type al inspection types Premises name Equal to Receipt type an receipt types Risk Equal to A i Assigned to FF S
109. uens 56 Recordos OL MING tt NA TA A A E A T 56 ASV CLUS A A E TN 56 SUPEO OU Tes ah ss Sales A A A 3 AdMINSUPPOtt asine n E d E E TE E E Ieee terme eens Re tre mete ere ary errr eT terme ec ter nnn maT 57 COMPLETE THE ENFORCEMENT NOTICES FORM ateren aa a E E E a EEEN AAR 59 Enforcement NOTICES aaee nien a r T E T RE ee ed 60 Appeals aeee r E AA E ats Ber AEE RE ah Sind ceases AEE E E E A EEE ETE E EE EEE EN 62 R cords A E 63 MAYS PESIMA CL e sel hc olay i eae ea ny S A AAA AA AAA A od 63 Aa OA Ws MA NE Nan LP oRUU OME NRT ARCO E MCT MEAL COPE REIE NPN ne E AYO RET OTN NCCP E E RTaES 64 ACA O 64 COMPLETETHE PROSECUTION FORM test fase a as 66 A RO 66 POSE CULO MS INOUE a SR A A EAS EE 66 ASPE OMC ota 71 e O O A een A E E 0 O 72 PACITY SUP POPs sash ada ds 12 SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 2 FP Premises Record Card From the Global Navigator Click onto Fire Safety button E z Sacer ETE This will now appear in the toolbar When entering Premises into the Premises Record Card you need to use the Property Directory window Property Directory For some FRS s the collection of addresses will be populated via a third party Gazetteer Within this window you will select a Gazetteer Address Record and associate it against a Premises Record Card which you will create via the Register button in addition to adding a SLN FSEC VO code Station etc e Click onto Fire Safety Fire Safety Wind
110. umn e Click into the Date notice withdrawn Article 36 7 box Date Notice Withdrawn Article 3607 m 16 02 2010 e Click onto the arrow to change the Date if needed By clicking into the date box will activate the Withdrawn Notes field Withdrawn Notes e Enter details why the Prohibition Notice was withdrawn in the Withdrawn Notes box SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 51 Failure to comply with the Prohibiting Notice Date Click into the Failure to Comply with the Notice Date box Click onto the arrow to change the Date if needed By clicking into the date box will activate the Notes field e Enter details of why the Failure to comply with the Notice Date in the Notes box Appeals e Tick into the County Court Appeals Article 40 check box e Click into the Date Appeal Lodged box e Click onto the arrow to change the Date Date Appeal Lodged e Click into the Date appeal Heard box pete ae e Click onto the arrow to change the Date O Notes Select one of the options from the County Court Appeal Results list e Cancellation of Notice by way of county Order e Affirmation of the Notice e Affirmation of the Notice with Modifications County Court Appeal Result Failure to Comply with Notice Date z County Court Appeal Article 40 Affirmation of the Notice IF 23 02 2010 l 28 02 2010 Mandatory Enter reasons why the premises pers
111. zi SOPHTLOGIC COMMERCIAL IN CONFIDENCE BUILD 2059 v2 PAGE 9 Listing Premises If the Premises check box is selected Work Manager will return all premises in the property directory Premises will be identified by the Type PRE Method of Job Receipt Premises and will be coloured turquoise By default premises where an inspection is due after or on the start of the reporting date range are excluded from the results Where an inspection type is selected in the search criteria this is then used as the basis for the next and previous inspection dates However if the Include scheduled premises check box is checked all premises will be returned regardless of whether the job has been scheduled i e has a Due Date matching the inspection type if selected Usage Scenario allocate jobs to inspect and audit all High Risk S ea rch fo r U Fire salely Work manager H07 r econds heleid ici sie Where the Da o cuz Tiictin oan Situ sf e Inspection Type equal to Fire Safety Audit x re IA ae oe e Risk field Begins with H So e au ET heca bus an ecet type Rink TE 7 mo e Premises check box must be checked for a given ll o Re All people poda locaboni ard wache BF Include scheduled prenes FSEC tt date range eet ae Include Incomplete vc ony oy i Ts C Cimpia and ineneapieie woh Al f FP Spia dad Opes ahora ye lt i Boe Unslocated en HO Code Once you are satis

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