Conference User Manual
Contents
1. and the volume is turned up 4 What are the system requirements for the virtual event Given a high speed internet connection most computers will be configured to run the virtual expo Here are the minimum system requirements you will need Run a System Check now to make sure you are up to date Browser To be able to access everything the virtual event has to offer it is important that you have the latest browsers installed Upgrading your browser is FREE and we recommend you do so prior to logging in For a PC Download and install Internet Explorer 8 0 or Mozilla Firefox 3 0 For a Mac Download and install Safari 5 0 or Mozilla Firefox 5 0 Flash Player 10 or later If the system check has indentified that you do not have Flash installed or need an updated version follow the link below your browser and download the latest version of Adobe Flash Player Screen Resolutions Expos2 s Virtual Events are best viewed with a Screen Resolution of 1024x768 pixels Should your screen resolution be smaller than recommended you may have to use scroll bars to see sections of the interface Firewalls If you are joining the virtual event from a corporate office you may have restrictions on your internet activity It is possible that you may be able to successfully view the majority of our applications yet not see videos or chat items This problem can occur because of certain firewall configurations Firewalls are used to protect your system aga2. private chat is only visible to you and jswirchak Hi this is John Jeanna Hi all can help anyone VETAMARTINEZ T lic ch ust visiting the Southwest lick the ch ype public chat Just visiting the Southw Click the c at the booth staff text here and press bubbles to view b Enter to join the gt a list of booth e discussion booth staff members Group Chat After you have entered the chat room you will be able to text chat with everyone in the booth e The chat window displays group text in the top section e Enter your text in the bottom section and press Enter One on one Chat You can chat individually with any booth staff member e To initiate one on one chat click on the name of the staff member that you wish to chat with This will initiate an invitation e Move back and for the between group and private chat using the tabs along the bottom of the booth e pos2 Auditorium The Auditorium allows you to view presentations and speaker information Select Auditorium from the top navigation panel Click Presentations for a list of all presentations or Speakers to view the experts that will be speaking 9 10 30 AM PST 1 i ert UA Why Join the Virtual Wave Leading the charge into the future of virtual events Expos2 is ready a with the best platform to support your needs Hello Naomi Forkash Welcome to the Auditorium Select an option below or click on a presentation listed on the
3. cated in the Expo Hall Select the Exhibition Hall tab to access the hall You can view booths by hall through the pop up list When in the hall click the navigation arrows below the booth to navigate Click on a booth to enter Get Social epos Upon entering the booth you will have access to download literature view videos and more Select any of the options from the right hand navigation You may also chat with other attendees or with the booth staff Navigate to the previous or next booth using the arrows next to the banner Click the Hot Links inside a booth to access literature and more Welcome Video O Get Social Break the mold Hello Naomi Forkash A recent report states that by 2012 there will be 100 000 virtual events annually But where others Visit Website Exchange VCard Brochures SSS Products r Exchange VCard r a wpe Vp Booth 1 Exhibitor Info Click to view Videos literature videos J Lecture l i and more Brochures Competition Products Booth Staff Click CHAT to open your chat window Booth Chat While visiting a booth you may chat with representatives To do so click on the CHAT icon in the lower right of the booth This will open your chat interface The default chat session will be a public chat which is visible to everyone in the booth booth2 Catherine Hi everyone Click any staff name to chat one on one This
4. e pos2 Welcome to the virtual event When you first access the site you will enter the Expo Lobby The Lobby contains some great information about the event and allows you to navigate to any area that you wish to visit 12 58 55 PM PST e pos Today s Highlights v lt Welcome Welcome to the Expos2 HTML platform Use the navigation menu at the top of the screen to look around Visit the booths in the Exhibitor Hall and see how presentations are viewed in the Auditorium Presentation Schedule Featured Exhibitors Featured Speakers Program Guide System Check Our Sponsors 2 Click on the logo to visit their booth and view complete profile O Get Social ey pos 4 Information Center User Guide The main navigation pane is on the top of the screen Click any area to visit that section such as Expo Hall Auditorium or Connect Lounge Each area has a sub menu with content for you to access so always look up to see what is available gt Expo Hall Visit the exhibitor and sponsor booths gt Auditorium Watch the presentations and webcasts gt Connect Lounge Network and chat with other attendees gt Resource Center Quick access to all documents and videos within the event gt My Preference Access your briefcase settings and VCard You will be prompted to log in when you click any of these areas Enter your user ID and password to continue e pos2 Expo Hall Exhibitors and sponsors are lo
5. inst malicious inbound traffic but sometimes they also get in the way of things you want to see like streaming video In a corporate setting where your firewall may be hardware based you may need to speak to your system administrator For us to successfully reach a computer protected in such a way we must have access through the Firewall for specific ports Please open TCP UDP ports 1935 1956 port 80 HTTP and port 443 HTTPS Stricter companies may also need to whitelist IP addresses 216 115 7 66 thru 216 115 7 122 It is essential that you not use a proxy server between your computer and our software If you have a Proxy server you must create a rule to allow your computer to directly access our servers We cannot provide media streaming video voice or text chat through a Proxy server to your computer Please work with your System or Network Administrator to enable these settings for accessing the Virtual Event
6. ndee in the chat room e To initiate one on one chat click on the name of the attendee that you wish to chat with This will initiate an invitation If the attendee accepts the invitation you may text chat or chat via web cam e To video chat an edit will appear asking for permission to access your camera Click on Allow If you allow your webcam to be accessed your image will appear in the lower left of the video panel on the right The other user will appear above you e When text chatting one on one you will use the same chat area The person you are chatting with will be highlighted This will remind you that you are in one on one chat mode You may go back to group chat by clicking on the Room Chat user in the user list 1 Can tlog in or access certain areas Check that your cookies are enabled Cookies are small amounts of text information stored by your browser that allow us to track who you are when you click between locations on the site Depending on the browser you re using try looking in the Edit or Tools menus first Failing that go to the Help option in your browser and search for enable cookies 2 Can t view presentations Check that you re using the latest version of Flash Our system runs on a program called Adobe Flash Download latest version of Adobe Flash its free and only takes a couple of minutes 3 Can t hear anything Check your speakers Check that your speakers are enabled
7. screen to join in View Complete Schedule Download Program Guide A System Check Recommended Get Social ue uae Watching a Presentation Click on a video image to launch a presentation View speaker details Use the controls on the left and right to get the most out of the presentation Download materials Chat with others Ask Speaker a question View audience members Take notes Click to join a live presentation Click View Complete Schedule to see a list of all presentations Nest the video in the slide Un do nesting view View only one window Change view focus from slide to video and back Play pause and manage volume here e pos2 Connect Lounge The Chat Lounge is the place to meet and mingle with the other virtual attendees exchange ideas and tips network and chat To visit the Networking Lounge click the Networking Lounge tab from the top navigation menu gt Meet here after a presentation to discuss the topic gt Getto know each other and exchange ideas To enter a room click the JOIN button Group Chat After you have entered the chat room you will be able to text chat with everyone in the room All of the chat here is available for everyone in the chat room to view e Your basic chat window displays group text in the top section e Enter your text in the bottom section and click SEND or press Enter One on one Chat You can chat individually with any atte
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