Agency Managers` User Manual
Contents
1. FAX Number Email Address Address City State Zip Postal Code Additional Agency Contacts Galaxy Digital First and last names of the agency s contact person Title of the agency s contact person Facebook page address Twitter page address The public phone number used by your agency The public FAX number used by your agency The email address your agency uses to receive general questions requests for information etc Because this address is displayed publicly we recommend against entering a personal email address Your agency s physical address auto filled by Get Connected You can replace the information in these fields with a P O Box to prevent your agency s location from being published If you want people other than the agency managers to get automatic notification of need responses and RSVPs enter the email addresses of those Get Connected Agency Manual Page 5 Additional Location Info Hours of Operation Map Link Website URL Who We Are What We Do Agency Video Agency Categories Agency Logo people here Separate addresses with a comma and a space These addresses are not publicized anywhere on the site Information on branch offices landmarks parking etc that someone might need in order to find your physical location Days and hours you are open for business no specific format is required The link you enter here will be shown as a link to a map on the profile page S2. agency has been view during a selected date range e A list of approved volunteer hours during a selected date range e A list of the need responses made during a selected date range To select a date range choose the Start Date and End Date from the respective dropdowns Volunteer Hours Use the gray Time Tracking tab to add volunteer hours or to approve or reject hours entered by a volunteer Adding Volunteer Hours You can add specific volunteer hours for Get Connected users You can also add hours anonymously for volunteers who don t have Get Connected accounts Galaxy Digital Get Connected Agency Manual Page 15 To add volunteer hours for someone who volunteered for your agency 1 Under the gray Time Tracking tab select the applicable need from the Need dropdown 2 Enter the Email Address the volunteer uses for his or her Get Connected account NOTE To enter hours for an anonymous volunteer leave this field blank Enter the Date the hours were earned Enter the number of Hours being logged and the number of Miles driven to the volunteer site Use decimal places as necessary Approving and Declining Volunteer Hours Before you can approve a volunteer s hours the volunteer must respond to a need and submit his or her hours related to that need via the user s My Profile page As the agency manager you will receive an email notifying you that hours need to be approved To approve or decline volunteer hours 1 Go
3. another website entirely To add a link you must first copy the link itself onto your clipboard Next take the steps below 1 Inthe Text Editor select the text you want to serve as the link The Insert Edit Link button is not activated until you ve selected text 2 Click the Insert Edit Link button to open the dialog box for adding a link By default the General tab is shown Under the General Properties heading e Paste the link into the URL Link field e Enter the name of the link into the Name field This is the text that will pop up when someone hovers their cursor over the link TIP To have the link open in a new tab when clicked select _blank in the Target dropdown 3 Click Insert Your selected text will now be shown as a link typically blue and underlined Galaxy Digital Get Connected Agency Manual Page 19 att wa anc Sie eee SN j a a S is Xaa ip dh Ath G S El Meee tb ee A Gl 3J Sy ty 7 iH Format Styles X Sample Animal Rescue Center Holds weekly adoptions gt Prof Marvel s Pet Su merald and Yellowbri e Vaccinates dozens of armals eag oF Mamel Adoption Day info veterinary munchkin foes 5 nate kd Supports feral wizard colo sture Operates the Cairn Terrier Sancta sa wate Sanctuary for those animals w Eighteen animals are currently living in our sanctuary The text you entered in the Name field is displayed when you hover your
4. bar OR Select Agency to Manage At the right of the profile pages is a Select Agency to Manage dropdown To get to Edit mode click this dropdown and select the name of your agency Now that you re in Edit Mode you ll see the row of gray tabs described previously Edit Buttons While View Mode see Viewing the Progress of Your Work following does not include the gray tabs for editing it does include special Edit buttons for quickly returning to a certain tab in Edit Mode e Edit Agency takes you to the gray Edit tab e Add Need takes you to the gray Needs tab e Create New Event takes you to the gray Events tab While these buttons may save you a step when returning to Edit Mode we recommend using My Profile because no matter where you are in Get Connected the My Profile link in the Navigation Bar is always there to take you back to home base Managing Multiple Agency Managers In Get Connected an agency manager is someone who can Managers access edit mode for their agency If you are the primary agency manager you can add delete and change the status of other managers for your agency All of this is done from the gray Edit tab The Managers field is on the right side of the screen Miller Doug ae l Primary To add a manager enter the individual s name in the Managers ree field on the right side of the screen and click Submit Note To Rogers Nina be added an individual must have a user account first Pr
5. search See Event Categories page 15 Enter the contact person s name and any other contact information you wish to Event Contact make public on this page Event Location Type the name of the place where the event will be held Address City State Zip Enter the full address of the event location Event RSVPs and Event Capacity Get Connected s RSVP feature allows a user to respond easily to an event If a user indicates that they will attend two email notifications are sent out e An email to the user confirming the event information e Anemail to the agency manager informing them it of the RSVP When you opt to enable RSVPs the Event Capacity text box appears While this box is good to use for events that have a limited Capacity it s a good idea to use it for other Enable RSVPs f Event Capacity events as well If capacity is unlimited enter O 100 0 Unlimited zero or leave the field blank Event Title Holiday Children s Party Event Description When the RSVP capacity has already been met and someone tries to sign up for your event they will get a message that the event is full Their RSVP will be changed to Maybe and an email will be sent to the agency manager informing them of the individual s interest in the event Galaxy Digital Get Connected Agency Manual Page 14 Event Categories oa The event categories you select will help a user find you ina Filter By Event Type search For ex
6. GET CONNECTED wered by Galaxy Digital Agency Managers User Manual Updated September 2014 galaxy Table of Contents HUOO UON ee eee e eer E eee eee eee eee ee eee 1 Donan Or TS Wa All earann E a sasueoraeuesesesseatecseaeracecsusneeecaunaces 1 The Navigation Bar ccccccccccseccseceseeeseeeneeeseeeseeeseeeseeeseesaeeseeseeeneeeseeesueeseeeseeeseeeneeeneeenaeenaeenaes 1 Creating and Logging Into a User ACCOUNN ccccccccceececeeeeeeeeeeceecesaeeeeseceseaeeeseeeesseeeseeeesaaess 2 Signing Your Agency Up for Get Connected ccccccecccceeecceeeeseeeeeeeeeeceeeesseeeeseueesseeeeseeesaaess 2 10 010 9 0 9 ee ee ae ee ee ene ee eee eee ee eee 3 ACC 21101 16 Il E dit MOCO one E S eee S 4 WARTO O ea E ee er ee ee eT 4 EGIC DUMOMS O cree E E E T 4 Managing Multiple Agency Managers ccccccseccseeceeeeneeeeeeeneeeseeeseeeseeeseeeseeeseeesaeeseeeseeeneeenes 4 VIEWING the Progress of Your WoOrK smswnciaiuncisuewncinctwncismewncineeaneisumwnnintedsunewnniamewendsunenn 5 Creating Your Agency s Profile xcsccssececasscectcasseantsaessnndsesseesbeosscaetsanSsqnbsac ssi FeasbeasbeusdaasdeapGsanesenes 5 POSING CE LINK gs tte rete dee pee eee ret E ea Date E ec Pat ee EAE A E A dee ea etek 6 MADEN ancoseninc oss aeee beg eE DEE S EEE NEED RENEE RaNAb IE 7 AOSD WIC O rE O EE EE E E 7 POCNCY O ae ON CS a E E E E E 7 TAYO VG MOO PEPPER 8 ma 0 ow age elon PNO Te E TT Tet E rT 8 Bo ecen emie lt s
7. ample if a user does a search on family friendly events and you selected Family Friendly as one of your event s categories then your event will show up in the Children Youth 5 resulting list of family friendly events Educational 3 Cloning an Event ups 4 Get Connected s Clone Event feature operates exactly like For Individuals 4 the Clone Need feature described on page 11 For aan 2 information on how to clone a need or event see Cloning a Indoor 3 Need on page 12 This feature can save you time and effort Meals Tastings and Food 3 when two or more events are nearly identical for example Outdoor 2 if the same basic event occurs at multiple times or places Sports amp Recreation 1 Once you ve created a copy of an event you can make the small changes desired and then save the copy as a new event Deleting Events Events are deleted from an agency s list of active events not from the program altogether You can reactivate and update a deleted event at any time To delete an event from your agency s list of active events 1 Under the gray Events tab click on the event to be deleted The information form is displayed 2 Click Delete on the right side of your screen 3 Click OK to confirm the deletion Agency Statistics Get Connected keeps track of various data on your site Click the gray Stats tab to view the following e The number of fans your agency has e The number of times your
8. an admin has approved it About Edit Mode Edit mode is indicated by a row of gray tabs just under the navigation bar GET CONNECTED Powered by Galaxy Digital The standard Get Connected platform features the following seven tabs in Edit mode e Preview View your agency s profile page as a visitor to the site would see it e Edit Edit your agency s profile page add additional agency managers e Photos Add or delete photos to your profile page e Needs Post a new need and manage existing ones e Events Post a new event and manage existing ones e Stats View statistical information that Get Connected stores for your site e Time Tracking Enter and manage volunteer hours Galaxy Digital Get Connected Agency Manual Page 3 Important Before moving from one tab to another you must save your work To save your work at any time click the Submit button on your screen Note All fields in edit mode include a blue circle with a question mark Hover your cursor over a blue circle to get specific help information for that field Accessing Edit Mode There are several ways to access Edit Mode in Get Connected by returning to your My Profile page and by clicking one of the available Edit buttons My Profile All users including agency managers are taken to their My Profile page upon logging into Get Connected To get to your profile page from within the system click My Profile in the navigation
9. argin to the right margin Remove formatting of selected text Click this button to toggle to full screen mode click it again to return to the smaller screen Change the size of the font being used Check spelling Cut copy and paste buttons For more information on these see Note Depending on your site s design the text you enter here may or may not show up as identical to the text that will be shown on your profile page Pasting Text from Word following this table Search and replace Click the binoculars to search click the next button to run a search and replace Click the applicable button for a bulleted or numbered list Set off a paragraph to the right back to the left or as a block quote Undo and redo Enter a web link See Working with Hyperlinks on page 19 for more information Get Connected Agency Manual Page 17 Upload or edit an image See Uploading an Image and Editing an Image starting on page 20 for more information A ns Highlight selected text sii Open the HTML source editor a Add a table Tables only Add a row or column to a table Te E Tables only Insert or delete a row a ti Y Tables only Insert or delete a column Tables only Merge or split table cells Change the appearance of the text Custom sites only Text styles include Normal Heading and Subheading Pasting Text from Word Use the Paste from Word button when pasting text from a Microso
10. ategories Need Duration Response Notification Emails Notes required Enter a clear descriptive title for the need Tip Volunteers Needed is not a clear descriptive title Describe the need If training or background checks are required this field is a good place to include that information If applicable select the minimum age requirement from the dropdown list Enter the zip code where the need is located If the need will be met across multiple zip codes simply enter the most central zip code Indicate whether you want to allow volunteers to sign up as teams From the respective dropdown lists select the applicable need type and categories For more information on these topics see Primary Need Types and Need Type Categories following this table Select the applicable option See for more information on these options You will see the email addresses you entered as additional agency contacts when completing your agency s profile see Creating Your Agency s Profile on page 5 Clear the check boxes of any contact who should not receive a notice whenever someone responds to a need Add the email address of anyone else who should be notified Primary Need Types Get Connected divides needs into four types volunteer activities advocacy opportunities in kind needs and employment Each type consists of numerous categories Some are listed in the table below Note Depending on you
11. ccesen sen E E E A E T A seus E E E E 9 DOUNO ONO S cae E E E E E O E E AE E O A E 9 JAN gl NEGOS geen en eee rene S ee S 9 Adding or Editing a Need ccccccecccseeeceeeceeeeceeeceueeceueeseeeceuseseueeseessueesseessueeseuseneeesaneess 9 FONG ee CSO as pares sentence sos E E E 12 Adding Volunteer Responses to a Need ccceeccseeeceeeeceeeeseeeceeeeceeeeseeeseeeeseueeseeesaneesenes 12 WC IETS NCGS cerae rani EE E E E E E 13 AGENCY aah 2 9 eee een ce ee ene eee ee ene Pm een rere ene Pere ene ENT RET EAEE REES 13 Adaingor Edling UN SN sce ct ee ree re ease eee E E eaten ecaee 13 ROM AI EVENE iE E E E E E 15 Deleng EV CMAN sessen a A A E ann uieeniaaminunenunmbeniaeminuaimene 15 POEN TASC aa E E E 15 Volunteer HOUrS ccccceecceecceeeceucceueceueceueceucceueceueceueceueeeueceueeeueecueeeueseueeeueseueeeueeeueseeeseaeenass 15 Adding V l nteer HOUS i cesecseueat asaceens assure ndscasansincreaanccensannieemnnmaraemenanennmaen sessueniecmsecceaeneass 15 Approving and Declining Volunteer HOUmS ccccccccecceceneeeseeeneeeseeseeesaeesseeseeeneeeneeeneeenes 16 TOE Hee CE E CHRO canteen ances staae E Stans A EA E neseessstese asic 16 Pactno TEXT TORT VV ONG secors coor antouin coor endian nim coor cetacean aba aeu ie aos 18 Working with Hyperlinks ca t1400 iaavetedaantieradarniatDanntieranini sted entermarnsadaind ean sad su etmeeateD ened eins 19 Adding Images Using the Text Editor ccccccc
12. ccseccececeeeeceeeceeeeceueecueeseusesseesseeseeeseeesaaeess 20 Uploading AM Imag Csctccscesse es iete se lotee tla ts a cae ste tees 20 Editing an Mage saneren Sorta ire ieee ernie een nie ae eee eee ee eee nee ee eee ee tre ee 21 Wanto Learn More ee genet etna er cm ee eee ere eee 22 Introduction Congratulations Your agency has been invited to join the website Get Connected powered by Galaxy Digital The purpose of the Get Connected platform is to help you tell your agency s story More directly its about connecting members of your community to each other so that problems are solved a helping hand is there when needed and the right relationships are formed to bring about truly positive action Using Get Connected is easy Once you ve set up your agency page you can begin posting needs creating events featuring videos and displaying photos More important your agency can begin generating interest and engagement with individuals in your community NOTES This manual uses images from Get Connected s default design If your site is custom designed your screen may not match the ones shown here The functionality however remains the same This manual covers only the standard Get Connected platform It does not cover Advanced Events Disaster Response or Service Learning Organization of This Manual After introducing you to the Get Connected screen and showing you how to log in and set up an agency this manual dives into th
13. ctive way to engage the whole community not just the volunteers in your realizing your agency s vision Adding or Editing an Event Instructions for adding a new event are provided below To open an existing event for editing simply click the gray Events tab select the event from the list and complete the fields 1 Under the gray Events tab click Add New 2 Complete the fields on the event form See table below for field descriptions asterisks indicate fields that are further explained following the table 3 Click Submit to save your work Field Notes Event Title The title for the event Mark this box to require RSVPs from those signing up for the event through Enable RSVPs Get Connected The maximum capacity for the event if there is one Otherwise keep it at zero Event Capacity Note This field is not visible unless you have selected the RSVP option Event Description A description of the event Galaxy Digital Get Connected Agency Manual Page 13 Note You can download an image of the event flyer into this box See The Text Editor on page16 The starting and ending dates and times For an all day event select All Day Event Start and End Note The date time you enter should refer to the date and time of the event Date Time not the date and time you want it to be publicized on Get Connected Applicable categories your selections will make your event easier to find in a Categories
14. cursor over the link Adding Images Using the Text Editor You can add image files jpg gif or png to the Text Editor by using the tree icon shown below The Text Editor s image uploader offers numerous ways to edit and catalog images This manual only goes into the basics and does not address more advanced details Uploading an Image To add an image into the Text Editor 1 Place your cursor in the desired image location 2 Click the Insert Image tree button to open the Insert Image dialog box Insert Edit Image General Appearance Advanced General Image URL Image Description Title Insert Edit Image Dialog Box Galaxy Digital Get Connected Agency Manual Page 20 Click the Image URL icon circled in previous screenshot to open the Image Manager Click Upload to open the Upload dialog box Click Choose Files and browse to the desired image file Select the file and click Open Click Upload to Server and wait for the upload to complete oe oa a se 2 Select the uploaded image The image now appears in the Insert Edit Image dialog box and the Image URL field is populated with the link to the image location SE ye General Appearance Advanced General Image Description Jen and Greta Image URL http ccdemo galaxydigital com content ccdemo J Title Jen adopted her new best friend Greta here Preview 9 Click Insert The image has now been upload
15. e wonderful world of Edit mode where you ll soend much of your time as an agency manager You ll learn how to create an agency profile post needs announce events and approve and track volunteer hours Next this manual focuses on the Text Editor and how you can use it to dress up your agency s profile and incorporate images hyperlinks and more into your agency s needs and events So let s get started The Navigation Bar The Navigation Bar is visible on all screens in Get Connected Depending on your site s degree of customization you may or may not have all of the items included on the navigation bar below Volunteer Advocac lO In Kind Activities Opportunities Needs ur time dirs Change mindsand heats Donate goods and material GET CONNECTED Powered by Galaxy Digital About My Profile Agencies Needs Events Day of Service Groups Logout Disaster E OO RECENT AGENCIES MODULE aes Pate ital A i 5 i Standard Look of a Get Connected Navigation Bar circled in red Galaxy Digital Get Connected Agency Manual Page 1 The Navigation Bar s primary purpose is to help site visitors browse efficiently Users can also log in or log out using links from the Navigation Bar Creating and Logging Into a User Account To create a user account in Get Connected 1 From the Get Connected home page click Login Join Your mele l N J 0 N screen will display two columns one for new users to sign up a
16. ed into the Text Editor Editing an Image If your image is already uploaded to the Text Editor open the Text Editor select the image and click the Insert Image button To edit an image 1 Inthe Insert Image dialog box click the Appearance tab All fields under this tab are optional All selections made will be summarized in the Style field at the bottom of the dialog box 2 Indicate the desired Alignment for the image baseline top middle bottom text top text bottom left or right 3 Indicate the desired Dimensions make image smaller or larger mark Constrain Proportions to preserve image proportions Galaxy Digital Get Connected Agency Manual Page 21 4 Using the Vertical space and Horizontal space fields indicate the desired amount of white space in pixels on all sides of the image 5 If you want the image to have a border enter the desired border width in pixels Border will be black Want to Learn More Our Customer Care Team would enjoy the opportunity to discuss best practices or provide additional context for the information in this manual Please direct any questions or feedback to support galaxydigital com Galaxy Digital Get Connected Agency Manual Page 22
17. ee Map Link on page 7 for instructions on finding and inserting the link The URL you enter here will be shown as a link on the agency s profile page Information about your agency s mission vision and history For instructions on copying and pasting Word text into this field see Note Depending on your site s design the text you enter here may or may not show up as identical to the text that will be shown on your profile page Pasting Text from Word on page 18 Information about your agency s programs and services For instructions on copying and pasting Word text into this field see Note Depending on your site s design the text you enter here may or may not show up as identical to the text that will be shown on your profile page Pasting Text from Word on page 18 A video about your agency s work generally produced by the agency itself ora national partner For more on posting an agency video see Agency Video on page 7 See Agency Categories on page 7 See Agency Logo on page 8 Agency Direct Link The format of your agency s Get Connect link is as follows http YourSite sURL agencies YourAgencyName In the image below the agency manager has entered an abbreviated version of the agency name as the final part of the direct link To keep the link simple use an abbreviation or otherwise shortened version of your agency s name Galaxy Digital Get Connected Agency Ma
18. er Agency Video Your agency video must be uploaded to an online video site such as YouTube and therefore have a web address in order to be shown on your profile page To add the video to your page copy the video s URL into this field Get Connected automatically formats the video to fit properly on your profile page Agency Categories Agency categories are the types of services an agency provides Select all categories that apply to make your agency easier for users to find when searching by organization type Galaxy Digital Get Connected Agency Manual Page 7 Agency Categori es 6 Click to Filter Agencies AIDS HIV Abuse Adult Day Service Adult Education Partner Agency Organization Services Adult Day Service Afterschool Program Agriculture Animals Arts amp Culture Assisted Living Caregiver Services Clothing Community Center Afterschool Program Agriculture Alcohol amp Drugs Animals Arts amp Culture Assisted Living Behavioral Health x enue A man I T a aout iD All selected categories appear in the filter list All organization services selected in Agency Categories left appear in a list to the left of the filter In the figures above agencies have selected Adult Day Service Agriculture and Arts amp Culture but no agencies have yet selected AIDS HIV Abuse Adult Education etc Once you have selected a category it appears beneath the A
19. ft Word document into the Text Editor The purpose of Paste from Word is to remove any unnecessary back end formatting present in your Word text before you copy it into the Text Editor To paste text from Word into the Get Connected Text Editor 1 Inthe Word document select the text you want to copy 2 Paste the text to your clipboard by pressing CTRL V or selecting Copy from your right click menu Galaxy Digital Get Connected Agency Manual Page 18 3 Inthe Get Connected Text Editor Paste from Word click the Paste from Word icon to Paste from Word Use Ctrl V on your keyboard to paste the text into the window in open the Paste from Word dialog box 4 Copy the text into the Paste from Word dialog box by pressing CTRL C or selecting Paste from your right click menu 5 Click Insert The text now appears in the Text Editor While Paste from Word may not be able to preserve text that you have formatted heavily in Word it does preserve basic formatting such as bold text italics underlining and bulleted or numbered x lists To RONE all formatting The Paste from Word dialog box opens when you click Pe recommended if you are pasting the Paste from Word button from the Web click the Paste as Plain Text button shown here Working with Hyperlinks The Insert Edit Link button is used to add links to your text You can link to another page in Get Connected such as a related need or event or you can link to
20. gency Categories field To delete a selected category click the X next to the category name You ll be asked to click OK to confirm the deletion Agency Logo A logo can make your agency immediately recognizable in a list on Get Connected The logo is also one of the most visible elements of your agency s profile page The logo must be an image file jpg gif or ong Get Connected automatically resizes your logo for optimal viewing To add your agency s logo DERNE oS 1 Click Choose File under the Agency Logo Animals x Recreation x Shelter x heading Agency Logo Choose File No file chosen 2 Browse to and select the logo file similar to how you would browse and select a file to attach to an email 3 Click Open Once you have clicked Submit the logo will appear on the profile page Profile Page Photos You can add up to twelve photos to your profile page For the site visitor photos appear at the bottom of the page File types accepted JPG GIF or PNG Galaxy Digital Get Connected Agency Manual Page 8 Uploading Photos To upload photos to your profile page While in Edit Mode click the gray Manage Photos tab Click Upload Photos on the right side of your screen Click Upload and browse to select the desired photos e p Once you have selected your photos click Start Upload Typically an upload completes in a matter of seconds Once you ve closed the Upload box your photos will ap
21. ical Administrative Education Landscaping Gardening Legal Meal Preparation Service Need Type Categories m TF Cleaning x Animals x Selected need type categories appear in the Filter Need Type list on the Needs screen in Get Connected NOTES You must select a Primary Need Type before selecting Need Type Categories There is no limit to the number of categories you can select so choose as many categories as apply to your agency s need in order to be more visible in organization type searches Selected categories appear beneath the Agency Categories field Delete a selection by clicking the X next to it Click OK to confirm the deletion Need Duration Use the Need Duration field to indicate the duration of time that the need exists Select from the following choices e Is Ongoing Need is ongoing throughout the year examples literacy tutors dog walkers e Runs Until Need ends on a certain date examples clothes drive holiday drives e Happens On Select for volunteer opportunities that occur on a certain date examples one day Habitat for Humanity effort road races Galaxy Digital Get Connected Agency Manual Page 11 Tip If you select ls Ongoing you will receive an email after ninety days informing you that the need may need to be updated or removed if no longer applicable To get a reminder sooner select Runs Until and enter a closer date You can always update the need before
22. imary delete Deleting a manager returns that user to regular status it does not delete them from the system To delete a manager simply click delete to the right of the person s name and click Submit Galaxy Digital Get Connected Agency Manual Page 4 If you are the primary manager you can assign that primary status to another manager To do so Click Primary under the individual s name and click Submit Viewing the Progress of Your Work When working on your agency in Get Connected you can check to see the progress of your work To view your agency s page while in Edit Mode 1 On the page where you re working click Submit to save your work If you leave the screen without clicking Submit you will lose your work SUBMIT R 2 Click the gray Preview tab Note that the gray tabs disappear and you are taken to a basic user view of your page with the exception of the Edit buttons described in the following section Creating Your Agency s Profile Field descriptions are grouped by type in the following table This grouping may or may not reflect the order of fields on your screen Fields marked by an asterisk are described in further detail following the table Field Notes Agency Name Name of your agency auto filled by Get Connected Agency Direct Link Unique URL that when clicked will bring up your agency Contact Person Contact Title Facebook Page Twitter Page Phone Number
23. it expires Cloning a Need Get Connected s Clone Need feature can save time and effort when two or more needs are nearly identical for example if the same need will be present at multiple times or multiple places Once you ve created a copy of a need you can make the small changes desired and then save the copy as a new need To clone a need 1 While in Edit Mode open the need you wish to clone 2 Click Clone This Need on the right side of your screen and a new identical need is created The title will be the same as that of the old need with the addition of the word copy in parentheses 3 Edit the Need Title as desired making sure to remove the parenthetical copy from it Need Title Performance Ticket Taker Need Body i 4 By Font Size 43 GR Ge iy 9a 82 S ello ob Pio fii se Se Fag a Format Styles Take tickets prior to performances and then stay to enjoy the show 4 Make any additional changes needed to the other elements of the need description 5 Click Submit The need is now saved as a separate need from the original TIP Make the difference between the cloned needs clear in the Need Title For example you might have School Supply Collection Uptown and School Supply Collection Downtown Adding Volunteer Responses to a Need Typically a volunteer will respond to a need by clicking the Respo
24. m if you are already logged in 2 From the Get Connected home page click Agency Signup 3 Complete all fields in the User amp Agency Information form shown Note If you don t already have a Get Connected account you ll be required to set one up on this page in order to successfully sign the agency up e Email Address Enter the email address to be associated with the primary agency manager See Managing Multiple Agency Managers on page 4 to add more agency managers e Agency Name Enter the name of the agency Galaxy Digital Get Connected Agency Manual Page 2 e Agency Address City State Zip Code Enter the agency s address NOTE This address will be visible on your profile page To change or remove it from the profile page see Creating Your Agency s Profile on page 5 e if applicable Enter your First Name and Last Name into the respective fields e if applicable Create a Password of at least six characters Numbers and other non alphabetical symbols are accepted but not required 4 Click Submit Now Now that you ve signed your agency up you are free to log in as an individual user and customize your agency page add needs and post events your agency will be hosting Note Your agency registration may require approval by a site administrator before it can be made public on the site You can still work on your agency s page but none of your work will be made public on the site until
25. nd one for users who already have a Get Connected account 2 new users only Complete the New User Registration fields in the left hand column Fields marked with a red asterisk are required e Areas of Interest Mark all areas in which you are interested in volunteering e Terms and Conditions The terms and conditions address issues of confidentiality information collection use sharing and control links to and from other websites and security 3 all users Ensure that you have completed the Name and Password fields Passwords should be at least six characters long and can consist of numbers letters and other characters Click Forgot Password if you need a new password 4 Click Login You will be taken directly to your My Profile page where you can view your profile add a photo mark volunteering preferences and availability and browse the site Signing Your Agency Up for Get Connected AGENCY When you sign your agency up for Get Connected the email you enter is SIGN UP the one you ll use to edit the agency profile add needs and add events An agency should only have one Get Connected account Before registering it s a good idea to search the site first to ensure that your agency has not been bulk imported or manually entered by someone else To search click Agency in the Navigation Bar and use one of the search tools available there To sign an agency up for Get Connected 1 Log out of the syste
26. nd to Need button on the page of the need As an agency manager however you can manually add a need response on behalf of a volunteer NOTE Need responses cannot be added for individuals who do not have Get Connected accounts To add volunteer response hours to a need 1 Click the gray Needs tabs to access the main Needs page 2 Scroll down if necessary to the yellow box below the table of needs 3 Select the need in question from the Need dropdown Galaxy Digital Get Connected Agency Manual Page 12 4 Enter the volunteer s email address 5 Click Add The volunteer information will be added to the list of respondents to that need which you can view and export on the Stats tab in Edit Mode For more information about viewing statistics see Agency Statistics on page 15 Deleted Needs Needs are deleted from an agency s list of active needs not from the program altogether You can reactivate and update a deleted need at any time To manually delete a need from your agency s active needs 1 Under the gray Needs tab click the need to open tt 2 Click Delete on the right side of your screen 3 Click OK to confirm the deletion Note To view old or deleted needs click the gray Needs tab and select Show Deleted Needs located below the list of needs and on the right side of your screen To return to the default view active needs only click Hide Deleted Needs Agency Events Posting events is an effe
27. nual Page 6 Agency Name Sample Animal Rescue Center 4 ov Agency Direct Link a http ccdemo galaxydigital com agencies ani malrescue Contact Person Contact Title Amy Powers Volunteer Coordinator To save the link to your clipboard click the small Copy icon to the right of this field Now you can easily paste the link into an email message or social media post Map Link LL o Use Google Maps to access a map showing your a ee a a oer agency s location You can then link this map to your agency s profile page Address Information 68 Grove Street Asheville NC 28801 Office Hours Monday Friday 8 a m 6 p m Contact Amy Powers Contact Title Volunteer Coordinator Phone 828 555 5555 Fax 828 555 5556 Email contact sampleanimalrescue org To create a map link 1 Open anew tab and go to maps google com 2 Type your agency s address into the Search bar and press ENTER The program zooms in to show where your agency is located We are located across the street from Sam s Flea Market If our small parking lot is full you can park in the flea market s parking lot Click inside your browser to select the URL Return to your Get Connected tab and paste the URL into the Map Link field Once you have saved and submitted your Profile page the URL will show up as a link titled MAP Visit our Website Visit our Facebook Page Followws o0 Twitt
28. pear in the table on your Manage Photos screen View Your Agency Edit Agency Manage Photos Needs Events Stats Ad Photo Album Those photos will also appear at the bottom of your agency s profile page Deleting Photos To delete a photo from your agency s profile page go to the gray Manage Photos tab in Edit Mode and click Delete below the photo to be deleted Click OK to confirm the deletion Agency Needs Posting needs is an effective way both to publicize volunteer opportunities the community and to easily engage the community to take advantage of those opportunities and help fulfill your needs View Your Agency i Edit Agency Manage Photos Needs Events To view need responses and volunteer hours see Agency Statistics on page 15 Adding or Editing a Need When you click the gray Needs tab in Edit Mode you ll see a table showing all of the needs your agency has entered To edit a need that is already in the system simply click the row of the need and see the steps following for adding a new need Begin with step 2 Galaxy Digital Get Connected Agency Manual Page 9 To add a new need in Get Connected 1 Under the gray Needs tab in Edit Mode click Add New 2 Complete all required and applicable fields as described below 3 Click Submit to save your work Field Need Title Need Body Age Requirements Zip Code Allow Team Registration Primary Need Type and Need Type C
29. r site s level of customization you may or may not see all types listed here Primary Need Type Description Opportunities to volunteer time and effort toward fulfilling the need Type categories include cleaning clerical work financial coaching meal Volunteer Activities preparation service and tutoring Opportunities to serve as a representative and advocate of the agency Type categories include serving on a board writing elected officials participating Advocacy Opportunities in a community forum and attending public meetings Galaxy Digital Get Connected Agency Manual Page 10 Opportunities to work with the agency as an intern or employee on a full or part time basis Type categories address job types clerical executive etc Employment and degrees part time seasonal etc Opportunities to donate goods in lieu of money Type categories include In kind Needs healthcare equipment office furniture bedding and school supplies Need Type Categories Under the umbrella of each need type are various need categories The need type categories you select from the Need Type Categories dropdown list will show up in the filter list when a user clicks the Needs navigation link Filter Need Type IN RTT a Ty Volunteer Activities Yes allow teams to register No dust individ Animals Prim ary Need Type Arts amp Crafts eS oo Bilingual Spanish Speaking Volunteer Activities Cleaning Cler
30. to the gray Time Tracking tab in Edit Mode You will see a list of need responses along with Approve and Decline links in the table shown Hours Options 3 s em User Need 2 Click the applicable links to approve or reject hours All approved needs are available for viewing under the gray Stats tab The Text Editor The Text Editor is easily recognizable as a light blue box with various icons across the top of it Also known as the WYSIWYG Editor It is essentially a text box with added bells and whistles Oe 2 u E SSS BI loo Fontsize E Hes aa lia nt HH d Format Styles 5 Fath F You ll use this tool to enter information where formatting can be important such as providing Who We Are and What We Do information under Edit Profile and adding a new need or event Galaxy Digital Get Connected Agency Manual Page 16 Various icons across the top enable you to change the appearance of your text add images and more You can also consult the table below the more commonly used functions Icon Description B Z E Z E Font Size 7 vi amp 4a 24 iz iw uf _ Oo o Cabs it 1 yi net yi s 5 L Galaxy Digital Text effects Bold talics Underline or Strikethrough Strikethrough Justification Left Center Right or Full Horizontal line Click to insert a horizontal line that reaches from the left m
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