WEB BASED IEP WRITER Getting Started
Contents
1. Email lEP s IEP s that need to be sent by email can be saved while in PDF format and attached to a message After selecting the Preview option in the Printing an IEP process click the Save icon in the preview window no The Save a Copy window opens Save a Copy Save in Bm Documents kal j i gt Eh Select the Save In location My Documents is recommended on a KPR Workstation Change the Filename File name lt e g John Smith IEP Save as type Adobe PDF Files pat _ Save as type Adobe PDF Files pdf Click gt Save This file can now be sent by email as an attachment IPRC Letters Other Forms Tab IPRC Letters Other Click the IPRC Letters Other Forms tab to activate the Print PDF Forms amp Letters Nav m Bar menu option This tab accesses Print Options for IPRC related forms and letters Prnt PDF Forms amp Letters IEP PDF Forms Printing Selection Options PDF Forms amp Letters List Bisel Set 2005 2008 _ Archived IEPs Only Annual Review IPRC Minutes Open IEPs Sareea ae cae eae To Select i ck Here To Select agt hy IEPs r Case Conference Discussion Notes My SEP By School Click Here To Select s C an IEP Parent Consultation Signature Decline Form Selected Students Mame Id Weer ie mot Identified Transition Case Conference Invitation Letter Click To Unselect 2 Crisp Apple s00000014 200000014 2005 2006 1 eee ea eee L Parent Letter2. 5 ARMOUR HEIGHTS F S BALTIM RE PUBLIC SCHL a New Cancel Exit Enter part of the last name or username to search for and click the gt to populate the list to the right Click dropdown to choose user to be updated This will display the user name for the selected user account This field remains blank as the password is automatically entered based on the user s system MyKPR login information system Manager Administrator Manager Super User User Click radio button to assign User Type These allow access to Menu Tab options By default all Users should have the first 2 rows selected as well as the Documentation Toolkit option Select or deselect Choose from the list of available schools these will be based on the locations the Super User or Manager has within their profile Page 25 User Super User Manager Administrator System Manager The standard security settings structure is outlined below By default all teachers will have IEP accounts that allow for standard access within the IEP Writer This will include Read and Write edit rights to all IEP s that they create or own In some cases Delete may be available if assigned to the individual user account by someone with Super User or higher security access As part of the Read rights teachers will be able to view and print ANY IEP for ALL students registered at the teacher s school location s Super User security w
3. Case Conference Selected As Option L Parent Letter Review IPRC Meeting Selected As Option L Student 18 or Older IPRC Choice Letter L seedent 18 Or Older Selected Case Conference Letter C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 21 Selection Options School Year 1005 2006 hal Open IEPs Click To Select Hy IEPs By School TEST SCHOOL Selected Students Click To Unselect Mame v H My IEPs Select School Year Select Archived if Required Archived IEPs Only Select School v _ Lal Select Students Iep Year Crisp Apple s00000014 a00000014 2005 2006 1 McFakeypants Syl Lee s00000013 ZAPPLE ADAM 200000001 SOOD00001 2005 2006 14 SOOO0001S 2005 2005 1 List of Students that have been selected appears in the lower part of the window in green text PDF Forms amp Letters List Annual Review IPRC Minutes amp Choose Letter or Form to Print from the PDF Forms amp Letters List Case Conference Discussion Notes IEP Parent Consultation Signature Decline Form r Mot Identified Transition Case Conference Invitation Letter HINT Only one choice of letter or r Parent Choice Letter For Identified Students form can be printed at a time but Parent Letter Case Conference Selected As Option copies can be printed for several Parent Letter Review IPRC Meeting Selected As Op
4. TEST SCHOOL 4 D O B ia Student OEN i Principal wa Grade School Year 2005 2005 Last IPRC Annual Review Date Exceptionality v IPRC Placement Ww Reason for Developing an IEP IEP Development Team Staff Member Position To change the Last IPRC Annual Review Date click on the drop down arrow beside the text box Select the date required from the calendar pop up Choose the Exceptionality for this student by clicking in the associated text box Choose ONE exceptionality from the check box options displayed C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 4 Indicate the IPRC Placement by clicking on the drop down arrow beside the text box and selecting one of the available options To enter the Reason for Developing an IEP click in the text box below the heading The IEP Reasons window opens 2 IEP Writer Selections IEP REASONS Web Page Dialog The following will be copied to the IEP Click in the text below to Insert your own comments IEP REASONS r Student identified as exceptional by IPRC tudent not identified by IPRC but requires special education program services including instructional environmental assessment acconimodations To ho dliant l idantik inad har THO beet wetter ene tl Copy To IEP a Internet http 10 1 1 126 PopupSelections asp name iep Reasons amp value Select one of the checkbox op
5. been provided for up to four Human Resources to be listed for the student Click on the appropriate line to open the pop up window Complete the options in the Human Resources Pop up window Human Resources Teaching Non Teaching support Staff Web Page D gt lt zy Type of Service Start Date Planned Intensity of minutes Planned Frequency of days Location Duration HINT Mandatory fields are indicated with an asterisk htto 10 1 1 126 PopupHumanResources asprdata r Internet Z Click gt Copy to IEP C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 9 Program Exemptions Course Substitutions Up to three exemptions or substitutions can be entered for a student Click on each line to open the gt Edit window to input choices Elementary Program Exemptions Secondary Compulsory Course Substitutions Provincial Assessments Permitted Accommodations As Part Of Regular Classroom Practice Secondary Secondary School Goal For Secondary Students Only Student is currently working toward the attainment of a Successful completion of the Ontario School Literacy Test or the Ontario School Literacy Course is a requirement of the Ontario Secondary School Diploma Provincial Assessments Permitted Accomodations Click on either the Elementary or Secondary button to open the dialogue window Choose
6. farm for classmates organize ideas in a logical sequence e g write stories that have a beginning middle and endi produce short pieces of writing using simple forms e g narratives and poems based on familiar models revise and edit written work focusing on specific features e g sequence of ideas with assistance from the teacher use and spell correctly the vocabulary appropriate for this grade level use correctly the conventions spelling grammar punctuation etc specified for this grade level see below use some materials from other media e g collage to enhance their writing Cancel Copy To IEP Alt Expectations Hint Changing the Sections drop down choice will change the Remember to click gt Copy To IEP expectations listed below the selection area To enter information for Teaching Strategies click in text box below the heading and enter the strategies information To enter information for Assessment Methods Click on the text box below the heading to open the pop up dialogue window C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 14 Select the appropriate checkboxes multiple choices may be made Click gt Copy to IEP Transition Plan Click gt Transition Plan located on the Nav Bar To enter information in Specific Goals area click in text box provided 000000005 Ten
7. from the options in this window by clicking on the appropriate check boxes Remember to click the gt Copy to IEP button HINT The information selected here will be displayed in the Assessment Accomodations field on Page 3 of the IEP and can only be removed from that area by deselecting them or clearing them in the Permitted Accomodations area where they were originally chosen Exemptions Click in the text box below the heading to open the dialogue window Choose the appropriate checkboxes Remember to click the gt Copy to IEP button C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 10 Page 3 Accommodations To access Page 3 Click P3 Accommodations on the Nav Bar Information previously entered on Page 2 will be carried forward to Page 3 To enter information in Instructional Environmental or Assessment Accommodations click on the text box below the headings to open the pop up dialogue window Exceptionality te BEHAYIOUR Accommodations Adapt the program For the student Reflect what is different from what is normally provided for other students in the class Do not alter the Purpose provincial learning expectations are assumed to be common to all subjects courses skill areas unless otherwise indicated Instructional Environmental Assessment Accommodations Accommodations Accommodations PRESENTATION Coloured paper Select th
8. gt Guide button accesses the Assessed ame Needs Guide which includes helpful support information related to this area of IEPs Click on the text box area below the heading to open the pop up dialogue window HINT If this window ts too small to view you can position your focus indicator over the lower right hand corner and then click and drag the window to enlarge it A IEP Writer Selections ASSESSED NEEDS Web Page Dialog ASSESSED NEEDS The following will be copied to the IEP Click in the text below to insert your own comments Anger management skills All Anger management skills Attention skills Attention skills Arain duke Articulation skills Auditory skills E Central auditory processina http 10 1 1 126 PopupSelectionsCategories asp name assessed_Needs amp value Anger s20me 9 Internet Select the required checkboxes multiple choices may be made Individual checkboxes may be deselected by clicking them a second time Note This dialogue window has a scroll bar that allows access to other options C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 7 Remember to click gt Copy to IEP Page 2 Subjects and Courses In order to access pages 3 and 4 of the IEP page 2 information must be entered First select whether a subject is to be Accommodated Modified or if an Alternative program will be used by clicking the appropri
9. lines have been provided for Actions Required Click on a blank line and enter information in the three text areas in the Pop up Dialogue window C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 15 Transition Actions Actions required Roar The editable fields in this window are Timelines marked with an asterisk Complete all ee ee Ree fields or click cancel to complete later If all required fields are not filled in an error message appears Cancel Clear CopyTolIeEP 3 Click gt Copy to IEP when completed Consultation and Review Updating Click in checkboxes provided to select appropriate Parent Student Consultation options Parent Student Consultation and Staff Review Updating Student Mame DOE Grade School School Year Wire uy 2005 10 10 6 TEST SHL 2005 2006 Thi is IEP has been developed according to the ministry s standards and appropriately addesses the student s strengths and needs The learning expectations will be reviewe d and the student s achievement evaluated at least once every reporting period Involyemen t of Parent Guardian and Student Cif student is 16 or older I was consulted in the development of the IEP LI Parent Guardian C Student I declined the opportunity to be consulted in the development of the IEP L Parent Guardian LI Student I have received a copy of the IEP a Parent Guardian L Stu
10. position the mouse pointer over the Assessments Relevant to the IEP heading and click the left mouse button Relewant to the TEP Source Date Summary of Results T IEP Assessment Reports Web Page Dialog Choose an option from the drop down menu provided Click the dropdown arrow beside the Date of Assessment heading to open the calendar and select the date In the lower area of this window click to enable text entry of the summary of the report Remember to click gt Copy To IEP C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 6 Assessed Strengths Click on the text box area below the heading to open the pop up dialogue window Select the required checkboxes multiple choices may be made HINT If this window ts too small to view you can position your focus indicator over the lower right hand corner and then click and drag the window to enlarge it Remember EUA E wiassa IU Oe ETE Individual ASSESSED STRENGTHS The following will be copied to the IEP Click in the text checkboxes below to insert your own comments may be Ll auditory learner i deselected by E e Dapa oie clicking them a second time Fine motor skills Interested in k http 10 1 1 126 PopupSelectionsCategories asp name assessed_Strength Internet Click gt Copy to IEP Assessed Needs Assessed Needs The
11. the list to the appropriate students Click on the student s name to begin the process of creating an IEP C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 3 Note Only one IEP can be open and active for a student It is not possible to create two active IEPs for the same student If an IEP already exists for the student chosen the results box will display exists beside the student name Access to this IEP would then be gained through the Find an IEP option This existing IEP may be Open or Archived Once the student s name has been clicked the main screen will change to display the student s Demographic information This information is not editable as it is populated by the student administration system at the school Maplewood or Trillium f an error exists in this area please notify the Secretary at the school so changes can be made Changes will be updated to the IEP Writer approximately seven days after they have been updated in the student administration system After reviewing the student s demographic information and verifying that this is the correct student click on the gt Create this IEP button Lower left of Nav Bar Create T Ln This will create a new and Blank IEP for the selected student Page 1 IEP Particulars On the Nav Bar on the left side of the screen click gt P1 IEP Particulars Name Gender School
12. WEB BASED IEP WRITER Getting Started Logging In Access to the Web based IEP Writer can be obtained through MyKPR From a Work Location 1 Open Internet Explorer and type mykpr into the address bar 2 At the login screen type your mykpr username and password and click gt Login 3 On the left side under Quick Links to Applications click on the IEP Writer Icon From Home Open Internet Explorer and type http www kprdsb ca into the address bar When the KPR Web page opens locate and double click on the MyKPR link At the login screen type your MyKPR username and password and click gt Login TANA C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd On the left side under Quick Links to Applications click on the IEP Writer Icon Page 1 Common Navigation Terms The Menu Bar The Menu Bar contains several Tabs to navigate the IEP Writer As each Tab is selected the Navigation options on the left side Nav Bar will change to correspond IPRC IEP Manage User Workplace Documentation Manager Administrator System Letters Other Printing IEP Preferences Learning Toolkit Manager Forms Plans IEP The Nav Bar The Nav Bar is used to navigate between screens available inside each Menu ses areas Bar tab Options that are not currently available are greyed out The buttons Find An IEP Save Cancel Create Th
13. ate checkbox i Subject Courses Alternative Programs AC Accommodated changes in teaching classroom f school environment assessment methods MOD Modified Curriculum expectations or changes in grade level expectations or changes in number and or complexity of expectations of grade level expectations of learning other than the Ontario Curriculum acl mool ar ac mooi AL CE Cac moo ar a ol aur A a m O A M y ar e mop Tlacr ac T mop atr l acl mool ar acl mooi AMT ALT Alternative Program areas Human Resources Teaching Non Teaching Support Staff Type Of Service Starting Date Planned Frequency and Intensity Location Next click in the text box located beside the checkbox selected to open the course selection window shown below Course Selections Alternative Elementary FMPRO Secondary Secondary K Course C1 co 0p cours Choose the appropriate panel button Alternative Elementary Secondary or Secondary K Course Select the grade level that is being used for the student Clicking on the grade will present a list of courses available for this grade Select the appropriate course Click the gt Copy to IEP button The choices made here become the default choices for the corresponding page 4 of the IEP C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 8 Human Resources Space has
14. box provided to add comments This page will continue to expand as the amount of text increases Spellcheck the text entered by clicking the Spellcheck Button located in the lower left of the window C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 17 Manage IEP Tab Manage IEP Archive IEP Click Manage IEP tab to activate the Manage IEP options on the Nav Bar Teachers who own specific IEP s can Archive Delete Copy or Transfer an IEP record depending on their user access levels Delete This IEP Share This IEP Copy This IEP Transfer An IEP Archive This IEP Once archived an IEP is closed or filed and cannot be modified This procedure will be used when a student leaves your school at school year end Elementary and Semester end Secondary Note An archived copy is automatically created if the Transfer an IEP option is performed Delete This IEP This selection will delete a student s entire IEP The delete selection should only be used if you have incorrectly selected a student IEP s should be archived rather than deleted By default Delete can only be performed by the owner of an IEP by a Super User or someone who has been granted delete rights by a Super User or Manager Copy This IEP Teachers may copy IEP information from a specific students IEP to an Open IEP they are the
15. ce logged in the initial screen displayed is Find an IEP Find An IEP My IEPs And Student s Last Name _ And School Name w _ And Grade Me And School Year bi And Search Open IEPs Only Archived IEPs Only Each teacher has access to view and print Open or Archived IEPs for any student in their school If an IEP has been created for the particular student that IEP can be viewed through the Find an IEP screen Teachers have the ability to search for IEP s using the student s last name school grade and year attending This screen will also allow viewing of previous year s IEPs which are referred to as Archived Results will be displayed in alphabetical order and are limited to the first 100 records If the required record is not contained in the initial results the And Check box filters can be used to narrow the search by name grade school year etc Creating a New IEP To create a New IEP click on the IEP Tab on the Menu Bar to activate the IEP Nav Bar Next click on gt Create a New IEP to activate the following screen Create A New IEP Student s Last Name d And School Hane wt d And By Grade wt Search Student Id Grd Name Dob School Name From this screen a search can be performed of all students registered at the teacher s home school s The search is limited to the first 100 matches By using the combination of student s last name and grade the teacher will be able to narrow
16. ct Click To Unselect O Page 4 Hame Id Year Iep d Transition Plan d Consultation Staff Review d Report Card Addendum Preview Exit Hint Super Users will need to remove the My IEP s check box option in order to Preview and Print IEPs owned by other teachers in their school location The list of IEPs that will preview print is indicated in the lower area of the window in green text Selected Students Click To Unselect Name Id Year lep Crisp Apple 200000014 200000014 2005 2006 1 Geste Shirley U 200000021 aOD000021 2005 2006 1 Pendous Stu 200000019 a0O000019 2005 2006 1 Click gt Preview to view your report in Adobe Acrobat Reader PDF Format Click the Printer icon in the Adobe Reader Preview window to send your report s to the printer HINT When printing multiple IEP s users should consider the number of pages in each IEP e g Ten students with pages 1 2 and 3 selected 30 pages Ten students with pages 1 2 3 and 4 selected 70 pages average of 4 page 4 s per student Consultation and Review pages and Transition plans if included will increase the TOTAL to 90 pages CAN YOUR SYSTEM and PRINTER HANDLE THIS Close the Preview window when printing is complete Click gt Exit when finished printing in order to re activate the Menu Tabs C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 20
17. dent Parent Guardian and Student Comments Parent Guardian Signature Date Student Signature if 16 or older Date There are five blank lines to enter information in Record of Parent Student Staff Consultations and IEP Updating Click on the first blank line and enter relevant information in the popup window Record of Parent Student Staff Consultations and IEP Updating Note Consultation regarding significant changes to the IEP must occur prior to their implementation Such changes include the level of learning expectations Frequency and or intensity of support degree of accommodations and the addition deletion of assessed needs Any change made to the IEP by staff needs to be recorded on this form Activity indicate parent student consultation or updates to IEP Outcome C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 16 4 Record of Parent Student Staff Consultations Web Page Dialog Reco f Parent Student Sta Click to select date from calendar pop up Choose appropriate checkboxes Enter text if other is chosen Enter text information in the Outcome text box area Click gt Copy to IEP Report Card Addendum Click Report Card Addendum located on the Nav Bar For clarification as to who should have aReport Card Addendum created click on the Heading to open the Help Pop up window Click In the text
18. e required checkboxes multiple choices may be made IEP Writer Selections INSTRUCTIONAL ACCOMMODATIONS Web Page Dialog Graphic organizers High structure Large size font Manipulatives Mind maps More frequent breaks Non verbal signals i kk amp Hote taking assistance sji Copy To IEP __ htto 10 1 1 126 PopupSelections asp name instructional_Accommodationsawalue Internet Click gt Copy to IEP HINT If this window ts too small to view the required information you can position your focus indicator over the lower right hand corner and then click and drag the window to enlarge it or use the scroll bars on the window C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 11 IEP Completion and Reporting To enter reporting dates click on the drop down arrow beside each text box and select the dates required from the pop up calendar Select Month Year and then Day The date now appears in the field and the calendar pop up window closes Calendar Web Pa Ed HINT To clear a Reporting Date simply click the dropdown to activate the calendar pop up then close the calendar window without making a selection or change a z G gt http gt Internet Click in the appropriate checkbox to select Reporting Format Type the IEP Contact name in text box provided Activate Annual Program Goal
19. ill be assigned to Special Education Resource Teachers SERTS and other individuals that may need higher than User security access This level of security allows the individual Read Write edit or Delete rights to ANY IEP for ALL students registered at their school location s A Super User can also adjust the security access rights for individuals at their school location s at or below their security access level By default Manager security will be assigned to Principals and Vice Principals and other individuals that may need higher than Super User security access This allows the same rights and access priveledges as Super User but also includes the ability to increase or decrease security level access for individuals to as high as Super User Administrator security will typically be assigned to Education Consultants and Special Services administrators at the Central Board level This level of security allows for the updating of Ministry documents housed within the IEP Writer as well as maintenance of tables used within the program The Administrator will have the ability to add change or create user accounts at any security level below theirs system Manager security is assigned to Central Board Technical staff to administer the technical functions within the IEP Writer C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 26
20. is IEP Log Out and Print Screen are always located Student at the bottom of the Nav Bar Teachers are encouraged to use the Save button areas whenever they may be taken away from the IEP writer for an extended amount Particulars of time PZ Subjects And The system is designed to auto save each page as you navigate PS l through the program however if you remain on a single page for an a pcommedsbens extended period of time the connection to the server may time out Plan A time out occurs when no information is exchanged between the Consultatbon And Review Updating Report Card Addendum D N A timer that will indicate the length of time the User has been idle is located on the aa j S f Internet Explorer status bar in the lower left corner of the window Alternative Programs teacher s computer and the server for more than 40 minutes g Idle For Over 0 2 Minutes out of 40 minutes allotted Save i It should be noted that the Print Screen button located at the bottom of the Nav Bar will print a screen capture or snapshot of the active window Printing of System Manager the entire IEP is located on another Nav Bar that is activated by selecting the peed write IEP Printing Tab on the Menu Bar IEP Printing is covered on page 19 axanna Eh Print Screen C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 2 Finding an IEP On
21. o enter Prerequisite course information click and type in the text box provided Enter Curriculum Level Grade Mark Based On by clicking in the text box and type appropriate grade eg 01 02 03 etc HINT For clarification on this field click the heading to activate the Help pop up To enter information in Learning Expectations Click in the text box area below the headings to open the pop up dialogue window The window options will vary based on Page 2 selections Learning Expectations Teaching Strategies Assessment Methods C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 13 To select learning expectations as a starting point for the performance tasks from top to bottom click on gt Panel then gt Grade then Courses Strands and finally gt Sections The expectations will now be listed below the selection area as a reference Click in the IEP Format text field to begin entering performance tasks English Language Writing Panel Elementary we IEP Format begin to write more elaborate sentences by using adjectives and Grade Grade 2 Ww oe Courses English Language 1020101 2 ag Strands Writing t Sections Overall Expectations t A begin to write more elaborate sentences by using adjectives and adverbs communicate ideas thoughts feelings experiences for specific purposes e g write a paragraph describing a trip to the
22. of the field to choose a color from the color picker Hover Color Determines the color of the Nav Bar text when hovered over by the mouse pointer or focus indicator Click on the palette to the right of the field to choose a color from the color picker Click gt Accept to save changes Click gt Exit when finished to re activate the Menu Tabs C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 23 Work Placement Learning Plans Tab This tab allows access for LLS Teachers to create Learning Plans for students with Work Placements Please refer to the Work Placement Learning Plans Documentation for instructions on this area Documentation Toolkit Tab This tab contains access to Board and Ministry documentation pertaining to an IEP Documents such as the Teacher Companion Guide Alternate Expectations and Teaching strategies can be viewed here The Documentation Toolkit IEP User Manual is contained under this tab as well There may also be copies of various printable forms and letters within this area Selections can be accessed by clicking on the Nav bar item required The document will display in a Pop up window in Adobe Acrobat Reader PDF format and can be saved or printed by the user Manager Administrator System Manager Tabs Depending on the User s Security Level within the IEP Writer these tabs may or may not be available If the Tab headings a
23. or Transition Plan checkboxes where applicable C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 12 Page 4 Modified Courses Subjects Alternative Program Note Only the creator of the Page 4 the owner of the IEP or a SuperUser may edit this page Any teacher may add a Page 4 to an IEP in their school simply by selecting the modified or alternative course on Page 2 of the IEP A student may have more than one Page 4 An individual Page 4 is created for Page 4 Modified each course or subject that has been selected as either Modified or Alternative Courses Subjects To view a list of Page 4 s Click Page 4 Modified Courses Subjects Alternative Alternative Programs rogram on the Nav Bar Once selected a list of courses subjects will appear PEER in green out ace ileal Click once on the course subject to be viewed or modified Communication to access the page 4 English Language Writing Modified Learning Expectations Note The following information represents the starting point for the development of this IEP The information serves as a baseline and will not change for the duration of this IEP Companions Guide Current Level Of Achievement Current Level Of Achievement for Alternative Program Ontario Curriculum Subject Prerequisite course Secondary Letter Grade Mark Curriculum Level Grade Mark Based On a Modified Curriculum T
24. owner of Copy IEP For Crisp Apple Complete the nee Year 2005 2006 Copy From Currently Selected Student Crisp Apple Student OEN MIN aDD000014 Options moe 1 School ne compen vie School Year 2005 2006 Copy To l Students with IEPs v Options Copy Options IEP Pages _ IEP Particulars Page 1 _ Subjects amp Courses Page 2 L_ Accomodations Page 3 _ Courses Page 4 SELEC WANIEN Additional Pages Transition Plan _ Consultation amp Review _ Report Card Addendum _ 1prc pages to copy Click gt Copy Hint When the Page 2 Subjects amp Courses option is selected Courses Page 4 pages are automatically copied also C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 18 Transfer an IEP To transfer an IEP to your ownership either from another teacher a previous year or when a student transfers to your school that has an IEP created ata previous school within the KPR family of schools Transfer An IEP Student DEN MIN 00000014 Name Crisp Apple 200000014 Iep 1 at School Year 1005 2005 Currently selected student is Crisp Apple Grade 10 D O B This IEP will be archived and a new IEP created Iep 1 Ww IEP Status Open TEST SCHOO Current School E PEA School Year 2005 2006 Ww School TEST SCHOOL al Transfer Options IEP Pages IEP Particulars Page 1 Subjects amp Co
25. re in white text those tabs are not available to be selected by the currently logged in user Manager Tab Click the Manager tab to activate the the Nav Bar menu options Manager Add Change Add Change Users This option allows for the adjustment to Users User Security and access levels Report Writer Report Writer The report Writer will allow for a custom report to be created based on specific criteria chosen Please refer to Report Writer for IEP s documentation for instructions on using this area C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 24 IEP Writer User Security Window ALEXANROG User Names User Name Password User Type Tab Permissions Access Permissions Schools User Names User Name Password User Type Tab Permissions Access Permissions Schools C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd IEP Writer User Security Click Here To Select System Manager Administrator Manager O Super User C user rep _ Additional Forms _ TEP Printing d Manage IEP d Help d SHC Forms d Documentation Toolkit Manager F Administrator d System Manager d Access Read Access Write Access Delete ALEXANRO School Names Schools Selected ALL SCHOOLS Pr ADAM SCOTT C V 1 ADAM SCOTT INTERMEDIATE APSLEY CENTRAL FP
26. t will refresh the IEP Writer back to the Logon Page Req ul rements You may have to use both inner and outer scroll bars to find buttons such as Copy To IEP Cancel Clear Printer Exit etc IEP Writer User Preferences Automatically List My IEPs When I LogIn ves Mo Selected Color Hower Color General Information from above Window Important The IEP Writer will UPDATE the IEP database the page changes take place or a new Tab Menu option is selected or when a new student is selected Top Menu Bar with whatever data is on the screen at that time unless the Cancel button is clicked When operating at 600x800 resolution the Browser text size may be set to smallest fonts to allow more of the window to display From the browser main menu bar Click View Text Size Smallest The Back browser button WILL NOT take you back a page This button has been disabled in the IEP Writer The refresh browser button WILL NOT refresh the page it will refresh the IEP Writer back to the Login Page You may have to use both inner and outer scroll bars to find buttone such as Copy to IEP Cancel Clear Exit etc Automatically List My IEPs When I Log In This user preference when activated will display the IEPs that are Owned by the user in the Find an IEP search window by default at Login Selected Color Determines the color of the selected Nav Bar link text Click on the palette to the right
27. tion students a Student 18 or Older IPRC Choice Letter al Student 18 Or Older Selected Case Conference Letter yt Click gt Preview to view the Form or Letter in Adobe Acrobat Reader PDF Format Click the Printer icon in the Adobe Reader Preview window to send your report s to the printer ica hh Close the Preview window when printing is complete Click gt Exit when finished printing in order to re activate the Menu Tabs C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lEPW riter Tech Guide Sept06 wpd Page 22 User Preferences Tab Click the Users Preferences Tab to activate the My Preferences User Preferences Nav Bar menu option Hy Preferences General Information Important The IEP Writer will UPDATE the IEP database when page changes take place or a new Tab Menu Option is selected or when a new student is selected Top menu bar with whatever data is on the screen at that time General nfo rmation related to the use of When operating at 600 800 resolution the Browser text size may be set to smallest fonts to allow more of the window to display From the browser main menu bar click View Text Size Smallest the E P W riter and unless the Cancel button is clicked The Back browser button WILL NOT take you back a page This button has been disabled in the IEP Writer Browser The refresh browser button WILL NOT refresh the page i
28. tions Click gt Copy to IEP IEP Development Team Space has been provided for up to five members of the IEP Development Team to be listed Click on each line to open an additional window to enter the names and position of each of the members IEP Development Team Staff Member Position Hint If additional space is required Try hry grouping staff of similar positions together on one line e g Classroom IEP Development Team Web Page Dialog Staff Member IR Smith S Jones Jonston Positio Copy To IEP http 10 1 1 126 PopupDevelopmentTeamReports asp data R Internet Remember to click gt Copy to IEP C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 5 Health Support Services Individualized Equipment Sources Consulted Health Support Services Individualized Equipment in the Development of the IEP o o _ To enter information for Health Support Services Individualized Equipment or Sources Consulted click on the text box below each heading A pop up window will appear where checkboxes may be selected Remember to click gt Copy to IEP when you are finished To cancel changes made in this area click gt Cancel Assessments Relevant to the IEP Space is provided for up to five assessments to be entered Click on the line below the heading to open a pop up window HINT For examples of appropriate summary statements
29. urses Page 2 Accomodations Page 3 Courses Page 4 Additional Pages Transition Plan Consultation amp Review Report Card Addendum IPRC Other Pages Transfer Exit Once it has been verified that this is the correct IEP to be transferred complete the Transfer To selections School year and School Click the Transfer Button Once the Transfer is complete click the exit button to re activate the Nav bar to select the Find an IEP option to locate the tranferred record that will now be open and available to edit Hint By default all Transfer options are selected to ensure a complete transfer of all pages contained in the IEP IEP Printing Tab Click the IEP Printing tab to activate the Print IEP Pages Nav Bar menu option This tab accesses Print Options for an entire IEP select pages of an IEP or multiple IEP s IEP Printing Print IEP Pages C Documents and Settings alexanro My Documents Documentation W orking Folder W EB IEP Stuff lIEPW riter Tech Guide Sept06 wpd Page 19 Print IEP Pages Complete all Selection Options IEP Printing Selection Options Report Options School Y 1005 200 e d Lan O F f Choose WS AS A St 7 ool Year Apchived IEPs Only Student Intormation checkboxes for Schools Click Here To Select baal My IEPs d Page 1 Report Options Open IEPs eal a Fre Saal A Pane z Click To Select Click Here To Select a Fi All age s Selected Students Page 3 Click To U le
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