OFFICE OF THE OMBUDSMAN MEMORANDUM
Contents
1. RECOMMENDING APPROVAL BIDS AND AWARDS COMMITTEE TED EMMANUEL M LOREZCO NENITA A DELA CRUZ CHRISTIAN V YAP Member Member Member MARIA TERESA L LEE RAFOLS DENNIS L GARCIA Vice Chariman Chairman APPROVED DISAPPROVED CYRIL E RAMOS Deputy Ombudsman for the Military and Other Law Enforcement Offices2. e Optical mouse e Carry case bag OTHER REQUIREMENTS Page 5 of 7 Memorandum Proposed Technical Specifications for the Procurement of 6 Desktop computers 2 Laptop Computers and 3 Laserjet Printers BUSINESS LAPTOP NOTEBOOK COMPUTERS Portable e All equipment and components should be original branded not clone or assembled and brand new e Availability of parts and consumables in local market by local distributor e With at least 3 Years on site warranty on parts and labor e Includes hardware setup installation configuration e Included software OS and Office Suite must be pre installed pre activated and updated e No installation of trial version evaluation copy and time limited software e Deactivation of unnecessary applications that affect CPU performance as determined by the Office e The supplier must have been in IT business for at least five 5 years and is an authorized service partner and reseller of the product unit being offered AFTERSALES SUPPORT AND SERVICE e Monday to Friday office hours technical support after sales service e With Customer Service division section of at least 5 years experience in IT business and after sales service and support e With official website and capable of receiving request for technical support service by phone and by official corporate email account e Capable of providing technical service assistance within 24 ho
3. and capable of receiving request for technical support service by phone and by official corporate email account e Monday to Friday office hours technical support and service e With Customer Service division section of at least 3 years of experience Page 4 of 7 Memorandum Proposed Technical Specifications for the Procurement of 6 Desktop computers 2 Laptop Computers and 3 Laserjet Printers DESKTOP PERSONAL COMPUTER Desktop Computer Uninterruptible Power Supply UPS and Software Licenses in IT business and after sales service and support e Capable of providing technical service assistance within 24 hours OR next business day on site NBDOS service warranty e With reliable ticketing monitoring system procedure capable of monitoring all received service request based on issued report incident number for proper monitoring and tracing BUSINESS LAPTOP NOTEBOOK COMPUTERS Portable Manufacturer s Certification ISO 9001 compliant for at least 10 years Processor at least 1 9 GHz clock speed base frequency with turbo boost up to 2 9 GHz 3MB shared L3 cache current or latest generation release with simultaneous multi threading multi core technology or better performance Memory At least 4 GB 1333 MHz DDR3 memory Storage At least 500GB 7200RPM SATA HDD Chipset Same as processor Graphics and Video Support At least with high definition with VGA out
4. at least 1 600 pages or higher Features Energy Star qualified with auto on auto off standby and auto sleep capability function Photo conductive drum unit and toner in one cartridge incorporated Accessories Power Cable Phil Standard USB Cable toner cartridge with incorporated drum unit Driver and User Manual OTHER REQUIREMENTS All equipment and components should be original branded not clone or assembled and brand new Availability of parts and consumables in local market by local distributor At least one 1 year next business day on site NBDOS warranty on parts and labor Includes hardware setup installation configuration and warranty maintenance if needed The supplier must have been in IT business for at least five 5 years and is an authorized service partner and reseller of the product unit being offered Delivery period within 30 days upon receipt of Purchase Order EQUIPMENT AFTER SALES SUPPORT Monday to Friday office hours technical support after sales service With Customer Service division section of at least 5 years experience in IT business and after sales service and support With official website and capable of receiving request for technical support service by phone and by official corporate email account Capable of providing technical service assistance within 24 hours OR next business day on site NBDOS warranty With reliable ticketing monitoring system pr
5. ALSE OF rap RL Republic of the Philippines OFFICE OF THE OMBUDSMAN Office of the Deputy Ombudsman for the Military 7 and Other Law Enforcement Offices Wie Agham Road Diliman Quezon City 1104 MEMORANDUM FOR HON CYRIL E RAMOS Deputy Ombudsman MOLEO THRU BIDS AND AWARDS COMMITTEE DIR DENNIS L GARCIA Chairman OIC MARIA TERESA L LEE RAFOLS Vice Chairman CHRISTIAN DION V YAP TED EMMANUEL M LOREZCO NENITA A DELA CRUZ Members FROM THE TECHNICAL WORKING GROUP DATE 19 March 2015 SUBJECT PROPOSED TECHNICAL SPECIFICATIONS FOR THE PROCUREMENT OF SIX 6 UNITS DESKTOP COMPUTERS TWO 2 UNITS LAPTOP COMPUTERS AND THREE 3 UNITS LASERJET PRINTERS The OMB MOLEO intends to procure six 6 units of Desktop Computers two 2 units Laptop Computers and three 3 units Laserjet Printers all brand new In arriving at the technical specifications for the computers and printers the undersigned members of the Technical Working Group TWG took note of the following factors to wit The purpose s for which the items are to be used Functional efficiency and hardware performance Maintenance expenses and the availability and cost of service repairs and Compatibility and homogeneity to the existing IT Equipment aoe To meet the above considerations the TWG submits the following proposal for the generic technical specifications of the computers and printers to be procured Page 2 of 7 Memorandum P
6. UPS Page 3 of 7 Memorandum Proposed Technical Specifications for the Procurement of 6 Desktop computers 2 Laptop Computers and 3 Laserjet Printers DESKTOP PERSONAL COMPUTER Desktop Computer Uninterruptible Power Supply UPS and Software Licenses to computer system system unit monitor Warranty At least two 2 years next business day on site NBDOS warranty on parts and labor including battery Manufacturer standard warranty of 2 years SOFTWARE LICENSES Operating System default amp Office Suite Licensed and latest version release for business or government enterprise compatible with the existing Windows system with media kit With certification from the software manufacturer developer or thru its authorized distributor as to the authenticity of the genuine software Antivirus Licensed and latest version release for business or government enterprise compatible with the existing anti virus endpoint protection and security system with at least 3 year subscription renewable Note Enterprise networked or managed edition version with management software if needed OTHER REQUIREMENTS e All equipment and components should be branded not clone or assembled and brand new e Availability of parts in local market by local distributor e The supplier must have been in IT business for at least three 3 years and is an authorized partner reseller of th
7. e product unit being offered e All software to be delivered installed must have Manufacturer s Certification and Proof that product licenses are genuine and acquired from legitimate distributor e g Certification of Authenticity Proof of Purchase Paper License Certification from authorized distributor e For 500GB HDD Installation of default OS on 250GB partition 50 Installation of latest long term support LTS version of Ubuntu Linux on 50GB partition for a dual boot system Allotment of 8GB for SWAP and the remaining partition for data files NTFS Installation of latest and stable release of LibreOffice for Windows in the default system partition e Software must be pre installed pre activated and updated With recovery CD for every unit e Includes delivery deployment hardware setup installation and configuration and integration with the existing system and testing of I T equipment in Quezon City e No installation of trial version evaluation copy and time limited software unauthorized inappropriate licenses and counterfeit products e Deactivation of unnecessary applications that affect CPU performance as determined by the Office AFTERSALES SUPPORT AND SERVICE e Under warranty coverage If unit is unrepairable within 24 hours a free service backup unit 1 1 of the same or higher specification must be provided by the supplier until defective unit is considered repaired e With official website
8. ocedure capable of monitoring all received service request based on issued report incident number for proper monitoring and tracing The budget for the contract ABC upon cost verification from the OMB Central Office is recommended at Four Hundred Ninety Six Thousand and Five Hundred Pesos Php 496 500 00 detailed as follows RECOMMENDED BUDGET FOR THE CONTRACT in Php Items Units Unit Cost Total Cost Desktop Personal Computers 6 60 000 00 360 000 00 Business Laptop Notebook Computers 2 60 000 00 120 000 00 Laser Printers 3 5 500 00 16 500 00 TOTAL 496 500 00 Page 7 of 7 Memorandum Proposed Technical Specifications for the Procurement of 6 Desktop computers 2 Laptop Computers and 3 Laserjet Printers Since the procurement of IT Equipment is not available in the Procurement Service and the amount involved does not exceed the threshold prescribed in Annex H of the IRR of RA 9184 the TWG recommends that the mode of procurement to be employed is Shopping pursuant to Section 52 1 b of the same Procurement Law WHEREFORE it is most respectfully recommended that the technical specifications the Approved Budget for the Contract and the Mode of Procurement described above be APPROVED Respectfully Submitted TECHNICAL WORKING GROUP OLIVER B MAGTOTO NOLASCO B DUCAY Member Member JENNY J CERA BAYANGOS LUISA A RABANG ERIC ANTHONY A DUMPILO Member Member Chairman
9. put mini display port with audio Display At least 12 5 inch HD LED backlit or higher technology Interface With at least 2 x USB 3 0 Ethernet Multicard reader slot 3 5 mm stereo audio port fingerprint reader Wireless LAN 802 11 b g n with Bluetooth 4 0 Keyboard Full size spill resistant with multi touch pad Audio Built in HD stereo speakers and built in microphone Battery At least 6 cell Lithium Ion more than 75whr SOFTWARE LICENSES Operating System default amp Office Suite Licensed and latest version release for business or government enterprise compatible with the existing Windows system With certification from the software manufacturer developer or thru its authorized distributor as to the authenticity of the genuine software Antivirus Licensed and latest version edition release for business or government enterprise compatible with the existing antivirus endpoint protection and security system with at least 3 year subscription renewable Note Enterprise networked or managed edition version with management software and server if needed Casing material At least made of industrial grade durable and light weight carbon fiber magnesium Weight and thickness Less than 1 5 kg with battery and not more than 0 8 thickness Accessories other features all OEM same brand e External Optical Disk Drive e AC Adapter with power cord Philippine Standard
10. roposed Technical Specifications for the Procurement of 6 Desktop computers 2 Laptop Computers and 3 Laserjet Printers DESKTOP PERSONAL COMPUTER Desktop Computer Uninterruptible Power Supply UPS and Software Licenses DESKTOP COMPUTER Manufacturer s Certification ISO 9001 compliant for at least 10 years Brand All external components e g ATX casing System Unit Small Form factor SFF display keyboard mouse are of the same brand Chassis Casing Small Form Factory category with volume not exceeding 13 liters Processor At least 3MB cache 3 30 GHz clock speed base frequency current or latest generation release with simultaneous multi threading multi core technology or better performance With integrated DDR3 memory controller 1600 MHz or higher Chipset Same brand with processor Memory slots 4DIMM Memory At least 4 GB DDR3 PC3 12800 1600 MHz 2 x 2GB two memory module Storage At least 500 GB SATA HDD at 7200rpm Optical Drive SuperMulti DVD Writer or latest Display At least 18 5 Widescreen LED display monitor with VGA and DVI or equivalent port input Audio Integrated high definition with internal speaker Ports and connectors At least 6 x USB 2 0 or latest 4 x USB 3 0 Gigabit Ethernet 1 VGA port DVI equivalent port two 2 PS 2 for mouse amp keyboard Expansion slots available slots at least 1 slot PCI Express x 16 a
11. t least 3 slots PCI Express x 1 Security features USB port enable disable Power On password Setup password Trusted Platform Module TPM 1 2 compliant hardware chip chassis intrusion switch and lock OEM Peripherals USB Keyboard USB Optical scroll mouse Accessories Recovery media drivers and utilities Power cables Phil Standard for Monitor and System Unit VGA and DVI equivalent cable manual Warranty At least three 3 years next day on site NDOS warranty on site warranty on parts and labor including peripherals mouse amp keyboard 3y 3y 3y Manufacturer Standard Warranty of 3 years UNINTERRUPTIBLE POWER SUPPLY UPS Manufacturer s Certification ISO 9001 compliant for at least 10 years Technology method Line interactive on line Output power capacity 650 VA 390w or higher Output Connections at least three 3 battery backed outlet and at least one 1 surge protection only outlet Features with AVR function Boost and buck AVR for voltage stabilization resettable circuit breaker overload protection and alarm USB Communication interface with software Battery Sealed non spillage maintenance free with 5 years typical lifetime Accessories Other Requirement Input power cable Phil Standard and if output connections port are not Phil Standard NEMA 1 NEMA 5 additional two 2 output power cables are required and to be supplied to connect the
12. urs OR next business day on site NBDOS warranty e With reliable ticketing monitoring system procedure capable of monitoring all received service request based on issued report incident number for proper monitoring and tracing e Under warranty coverage If unrepairable within 24 hours a free service backup unit 1 1 of the same or higher specification must be provided by the supplier until defective unit is considered repaired LASER PRINTERS Basic Manufacturer s Certification ISO 9001 compliant for at least 10 years Print technology method Laser Memory 2 MB or higher Print quality best Up to 600x600 dpi or higher Processor 266 Mhz or higher Speed 18 ppm or higher Monthly Duty Cycle 5 000 pages per month A4 or higher Input capacity 150 sheet input tray Output Capacity 100 sheet or higher First Page Out ready as fast as nine 9 seconds or faster Interface At least USB 2 0 or latest Paper Size For at least Letter A4 Executive Legal A5 Envelope 8 5 x13 Compatible operating systems For 32 and 64 bit Microsoft Windows XP Page 6 of 7 Memorandum Proposed Technical Specifications for the Procurement of 6 Desktop computers 2 Laptop Computers and 3 Laserjet Printers LASER PRINTERS Basic Home Vista XP Professional Windows 7 Windows 8 Mac OS Linux Toner page yield With standard page yield of
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