Autologue User`s Manual - W/D Transmission Functions Page i
Contents
1. Activity Log Because the W D dial in function runs in the background that is it is not associated with any terminal it records any dial in activity and status to a log file The jobber can view this log file at any time in order to determine the status of a PO that was formatted for a W D to dial in and poll To view the W D dial in activity log perform the following steps 23 7 Post Transmission Purchase Order Processing Once the formatted PO s are transmitted successfully they are deleted However the original PO still exists in the Purchasing program and is undisturbed Once the PO has been received the user must edit and apply the original PO through the Purchasing menu 23 8 Create Update Inquiry Warehouses Through the Create Update Inquiry Warehouses menu selection the user has the ability to connect to warehouses that are using the CCI warehouse computer system It will perform a stock check and optionally print a picking ticket on the remote warehouse end All of this occurs within Point of Sale thus increasing the counterman s efficiency when needing to order parts from local warehouses Autologue User s Manual W D Transmission Functions Page 21 23 8 1 Setting Up Warehouse Requirements a O To set up a warehouse for inquiry several pieces of information must be requested from the warehouse Telephone number of the warehouse s modem Baud rate or speed of the modem at the warehouse Jobber number2. CONNECTION THEN ENT FOR THE TRANSMISSION TO VENDOR XNT TO COMPLET ESS THE DEL KEY 1 F PE E TRANSMISSION PT IF YOU ENCOUNTE LISHING A CONNECTION If the connection was established successfully the PO is transmitted If the transmission is successful a message screen is displayed indicating this then the prompt screen for the vendor ID is re displayed However if the destination is Transnet another screen will appear that allows the jobber to print the processing report received from Transnet that details the result of Transnet s processing of the PO Autologue User s Manual W D Transmission Functions Page 16 EW TRANSNET TRANSMISSION RE THE TRANSNET TRANSMISSION RESPONSE INFORMATION SHOULD BE ED IN ORDER TO INSURE THAT THE PURCHASE ORDER WAS 1Y RECEIVED AND PROCESSED BY TRANSNET W THE TRANSNET TRANSMISSION RESPONSE SET YOUR NT PRINTER READY FOR USE THEN TYPE Y WHEN RE F F f IF YOU DO NOT WANT TO REVIEW THE TRANSMISSION TO RE EW THE TRANSNET TRANSMISSION RESPONSE PO IN TRANSNET NOT YET RELEASE ED WIT E PO YOU MUST RELEASE IT ECT THE ELE E ONLY FORMAT OPTION
3. Orders and press lt Return gt Autologue User s Manual W D Transmission Functions Page 18 The Delete Formatted Purchase Order Pending Transmission screen will be displayed as shown DELETE FORMATTED PURCHASE ORDER PENDING TRANSMISSION VENDOR ID OF PENDING PURCHASE ORDER M _ PENDING PURCHASE ORDER NUMBER TO DELETE F1 SPECIFY ANOTHER VENDOR Fil EXIT e With the cursor positioned at the VENDOR ID OF PENDING PURCHASE ORDER prompt enter the 3 character vendor ID and press lt Return gt e With the cursor positioned at the PENDING PURCHASE ORDER NUMBER TO DELETE prompt enter the PO number to be deleted and press lt Return gt The screen will display a message on the bottom of the screen as to whether the deletion was successful The cursor will again be positioned at the VENDOR ID OF PENDING PURCHASE ORDER prompt Continue this procedure to delete other PO s or press the lt F11 gt Exit key to return to the W D Transmission Functions Menu 23 4 Enable Disable W D Dial In Function In order to process a WD dial in poll for a PO that was previously formatted for transmission the WD dial in function must be enabled Normally it is best to leave the WD dial in function disabled because it has a slight impact on system performance while it is running in the background waiting for the WD to dial in To enable disable the W D dial in function perform the following steps e From the W D Transmissio
4. Transmission Functions Page 15 screen message indicating this fact is displayed The Transmit Purchase Order To WD Transnet screen is then displayed again for the vendor ID The jobber may format other PO s for a different vendor or exit by pressing lt F11 gt Exit key It is not necessary to press the lt F5 gt Start Transmit key if the transmission is WD initiated that is if the WD dials in for the PO Just formatting the PO in preparation for transmission is sufficient However if the transmission is jobber initiated the lt F5 gt Start Transmit key must pressed to actually initiate the PO transmission If the WD dials in for the formatted PO the jobber should insure that the WD dial in function is enabled in order to process the WD dial in WD initiated PO transmissions can be reviewed by examining the WDLOG file The WDLOG file maintains a record of all WD dial in activity When the PO s are successfully transmitted the formatted versions are deleted from the temporary files where they are held awaiting the WD vendor to dial in 23 2 4 Bisynchronous Transmitting When the lt F5 gt Start Transmit key is pressed and if the communication parameters indicate that this is a jobber initiated PO transmission a screen is displayed with the vendor s system data phone number and the reminder to manually dial up the vendor s system to establish a connection as shown E DIAL VENDOR XNT S NUMBER 1 215 262 2661 AND ESTABLISH
5. if the type of format allows for special instruction information entry the screen will prompt for special instruction information as shown TRANSMIT PURCHASE ORDER TO WD TRANSNET Generic Automotive Supply Inc ENTER WD TRANSNET S VENDOR ID TRI PURCHASE ORDERS PENDING TRANSMISSION NO PO S PENDING TRANSMISSION TO VENDOR TRI ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION 1 SPECIAL INSTRUCTIONS SPECIAL INSTRUCTIONS LINE 1_ MORE SPECIAL INSTRUCTIONS LINE 2_ MORE SPECIAL INSTRUCTIONS LINE 3_ MORE SPECIAL INSTRUCTIONS LINE 4i CHANGE VENDOR ID F5 START TRANSMIT EXIT With the cursor positioned at the SPECIAL INSTRUCTIONS prompt enter the first line of instruction information and press lt Return gt With the cursor positioned at the MORE prompt enter the next line of instruction information and press lt Return gt Up to four lines of information can be entered as described The special instruction information is ended when pressing the lt Return gt key at the start of a new line 23 2 2 Transnet Specific Formatting Options After entering the PO number at the ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION prompt the user will be prompted for some Transnet specific formatting options With the cursor positioned to the left of the ONLY CANCEL IF THIS IS AN UNRELEASED PO IN TRANSNET Y N prompt enter Y or N and press lt Return gt Entering Y inserts the particular contr
6. inventory file the user must enter the part number in a MFG PARTNO format where the MFG is the warehouse s manufacturer code and the PARTNO is of course the part number to be checked With the cursor positioned below the Q 0 Quantity to Order heading enter the quantity to order and press lt Return gt The information entered will be transmitted to the warehouse and the warehouse will return back with its current quantity on hand under the ON HAND heading If the entered part number was not found or if the warehouse does not stock it the screen will display NS non stocked under the ON HAND heading To order the part currently displayed enter a Y at the DO YOU WISH TO ORDER prompt and press lt Return gt Autologue User s Manual W D Transmission Functions Page 24 CCI allows a message to be sent on every part number ordered but we ve had to fix the message to CO INQ CALL ZERO This message will then be sent and will appear on every part number ordered through inquiry After answering the order question the window will clear and the cursor will be underneath the PART NUMBER heading thus allowing the user to order multiple parts To exit back to the open workspace just press the lt F11 gt Exit key If parts were ordered a selection window will be displayed inside the inquiry window e Press either 1 Regular or 2 Will Call and press lt Return gt A REGULAR order usually will mean a part is put on th
7. Autologue User s Manual W D Transmission Functions Page i Table Of Contents 23 Introduction W D Transmission FunctionS seseessesoessessossessosocssessosseesoesocsoesocsseeoos 1 23 1 Create Update W D Or Transnet Vendor File ssesesesesesesesesessosoroseserereesosesesesesesesese 1 23 1 1 Setting Up File Parameters esesesssesesesossssesosososossssosesosososesesesesossesesosesososessssesese 1 23 1 1 1 AC Delco Part Speed Specific Parameters sssesesesessososeseseseseseseseosososesee 4 23 1 1 2 APS Houston Specific Parameters esesesessoresererercosososeserereososesesesesesesee 5 23 1 1 3 CCI Triad 80 Specific Parameters sesesesesesessorososeserereosososeresesesesesessesesesesee 6 23 1 1 4 Transnet Old Transnet Specific ParameterS sesesersoseseresesesesesesessososesee 7 23 1 1 5 Triad Specific Parameters saisscisiaiei cicascsiceecdteatcsateasecuedsessceatesnsceadseadeactiae 8 23 2 Format Transmit Purchase Order To W D Or Transnet cssssssssssssseccessseeseees 10 23 2 1 Entering Special Instruction Information To Formatted PO S s sse00 12 23 2 2 Transnet Specific Formatting OptionS essesesereresessorereseseseseseseseososososesereesesosese 13 23 2 3 Initiating The Transmission icsizceciscscoscavssctscstsseescevadentaosdessiseeteckesssdevoudsbaiscncesseses 14 23 2 4 Bisynchronous Transmitting e esesessereresereesocoseseseseseseseseosososososerereeeososesesesesesesee 15 23 2 5 Asynchro
8. F F E DIRE E IF YOU ARE 1 ONL OPTION O l THE ELE E DIRECTIVE E TO TRANSNE It is important that this report is printed because although the PO may have been successfully received by TRANSNET their subsequent processing of it may have found some problems If the connection is not established or if the transmission is not successfully completed a message screen is displayed indicating this and the jobber is prompted as to whether a retry should be made immediately If the jobber enters Y the message screen with the vendor s phone number is displayed again and the jobber repeats the dialing steps If the jobber enters N the prompt screen for the vendor ID is re displayed Once the user is done with all PO formatting and transmission he exits back to the WD TRANSNET Transmission Functions menu by pressing the lt F11 gt Exit key Subsequently the jobber can re select the PO transmission choice and add additional formatted PO s to the formatted temporary PO files still awaiting transmission to the vendor These can be formatted PO s awaiting a WD dial in if WD initiated transmission or jobber initiated if the jobber has not yet initiated transmission via the lt F5 gt Start Transmit key or was unsuccessful on a previous attempt Conc
9. N WD Z TRANSNET VENDOR IDENTIFICATION CODE APS TRANSMISSION INITIATION CODE CW Jd J VENDOR S DIAL IN ID CODE VENDOR S DATA PHONE NUMBER 619 634 9871 JOBBER CUSTOMER ID FOR THIS VENDOR COMMUNICATION PROTOCOL USED WITH THIS VENDOR 2 7 37 AS PO QUANTITY HANDLING BY UNITS OR BY PACKAGES USP PO FORMAT CODE USED WITH THIS VENDOR D H A C X P NST 89 H APS HOUSTON FORMAT OPTIONS DC NUMBER NNN 3 TOP OF LIST TRANSLATION TABLE SCREEN CREATE UPDATE FILE EXIT e With the cursor positioned at the DC NUMBER NNN prompt enter the DC number defined by the manufacturer and press lt Return gt It allows for a value of up to 3 numeric characters Autologue User s Manual W D Transmission Functions Page 6 23 1 1 3 CCl Triad 80 Specific Parameters If the CCI or Triad 80 format was selected additional parameter information is required as shown WD Z TRANSNET VENDOR FILE CREATION WD Z TRANSNET VENDOR IDENTIFICATION CODE CCI TRANSMISSION INITIATION CODE CW Jd J VENDOR S DIAL IN ID CODE VENDOR S DATA PHONE NUMBER 213 814 8877 JOBBER S CUSTOMER ID FOR THIS VENDOR COMMUNICATION PROTOCOL USED WITH THIS VENDOR 2 7 37 AS PO QUANTITY HANDLING BY UNITS OR BY PACKAGES USP PO FORMAT CODE USED WITH THIS VENDOR D H A C X P NAT 99 C TRIAD 80 FORMAT OPTIONS WAREHOUSE CODE NNN TOP OF LIST TRANSLATION TABLE SCREEN CREATE UPDATE FILE EXIT e With the
10. Password The warehouse may give you a jobber number with just one or two numeric digits i e 12 A jobber number must be entered with JOB and three numeric digits i e JOB012 This is a CCI requirement and if this is not entered correctly inquiry will not be allowed 23 8 1 1 Entering New Warehouse Information To begin entry of new warehouses From the W D Transmission Functions Menu enter 7 Create Update Inquiry Warehouses and press lt Return gt The Warehouse Inquiry Update screen will be displayed as shown WAREHOUSE INQUIRY UPDATE NAME PHONE NUMBER BAUD PASSWORD J0B a CARNS F1 RESTART F10 SAVE F11 EXIT NO WAREHOUSES AVAILABLE With the cursor positioned beneath the NAME heading prompt enter the name of the warehouse and press lt Return gt This name will be displayed in the Warehouse window within Point of Sale and must be less than 20 characters long Autologue User s Manual W D Transmission Functions Page 22 With the cursor positioned beneath the PHONE NUMBER heading prompt enter the phone number without dashes or spaces and press lt Return gt Examples 14085551212 5221212 2420101 With the cursor positioned beneath the BAUD heading prompt enter the baud rate speed the modem will be communicating with and press lt Return gt Legal baud rates are 300 1200 2400 9600 and DIR DIR is only used for direct hard wire connections to warehouses Most warehouses will support at lea
11. ast five 5 digits but no more than nine 9 digits Leading zeroes in the number are accepted e With the cursor positioned at the ENTER COMMUNICATION PROTOCOL USED WITH THIS VENDOR 27 37 AS prompt enter 27 2780 37 3780 AS Asynchronous AC Autologue Central or F FTP and press lt Return gt The type of communication protocol used when transmitting to a vendor can be 2780 or 3780 bisynchronous modem asynchronous modem or internet based Autologue Central or FTP When transmitting to TRANSNET or A C Delco use the asynchronous serial protocol e With the cursor positioned at the ENTER PO QUANTITY HANDLING BY UNITS OR PACKAGES U P prompt enter U units or P packages and press lt Return gt This defines the type of handling used when specifying the order quantities within the formatted PO e With the cursor positioned on the first entry within the SELECT FORMAT pop up selection window arrow down to the format the WD vendor expects for the PO and press lt Return gt The formatted PO types available are AC Delco PartSpeed APS Houston Autologue Autologue Central CCI Old Transnet Parts Data Transnet Triad or Triad 80 Select Autologue if the vendor accepts the standard ACS PO format and is generally the choice when the vendor receives the PO s on a printer since the PO format is essentially the F2 Report from Purchasing and is therefore very readable Autologue User s Manual W D Transmission F
12. atenating the formatted PO s makes efficient use of the transmission facilities to the vendor The distinction of one PO from another is still preserved in these concatenated formatted PO files However the WD must be able to handle multiple PO s ona single transmission Check with the WD before trying to use this capability 23 2 5 Asynchronous Transmitting When the lt F5 gt Start Transmit key is pressed and if the communication parameters indicate that this is a jobber initiated PO transmission the modem will attempt to dial into the vendor s system data phone number to establish a connection and the following screen will be displayed Autologue User s Manual W D Transmission Functions Page 17 xcmalt ACS Revision x x x x Can t open xcmalt RUNNING transnet Dialing XMODEM Version 3 9 November 1990 UNIX Microcomputer File Transfer Facility File HSSINPUT Ready to SEND in binary mode Estimated File Size xxK x Sectors xxx bytes Send several Control X characters to cancel Exiting XCMALT If the connection is established successfully the PO will be transmitted If the transmission is successful the screen should look like the screen as shown above If the connection is not established or if the transmission is not successfully completed a message screen is displayed indicating this and the jobber is prompted as to whether a retry should be made immediately If the jobber enters Y for yes the
13. cursor positioned at the WAREHOUSE CODE NNN prompt enter the warehouse number assigned by the warehouse and press lt Return gt It allows for a value of up to 3 numeric characters Autologue User s Manual W D Transmission Functions Page 7 23 1 1 4 Transnet Old Transnet Specific Parameters If the Transnet or Old Transnet format was selected additional parameter information is required as shown WD Z TRANSNET VENDOR FILE CREATION WD Z TRANSNET VENDOR IDENTIFICATION CODE OTR TRANSMISSION INITIATION CODE CW Jd J VENDORS DIAL IN ID CODE VENDOR S DATA PHONE NUMBER 800 778 0914 JOBBER S CUSTOMER ID FOR THIS VENDOR COMMUNICATION PROTOCOL USED WITH THIS VENDOR 2 7 37 AS PO QUANTITY HANDLING BY UNITS OR BY PACKAGES USP PO FORMAT CODE USED WITH THIS VENDOR D H A C X P NAT 89 X TRANSNET FORMAT OPTIONS TOP OF LIST TRANSLATION TABLE SCREEN CREATE UPDATE FILE EXIT e With the cursor positioned at the USER ID NNN AAAAAAAA prompt enter the User ID assigned by Transnet and press lt Return gt It allows for a value of up to 3 numeric and 8 alphanumeric characters e With the cursor positioned at the LTID AAAAAA prompt enter the LTID assigned by Transnet and press lt Return gt It allows for a value of up to 6 alphanumeric characters e With the cursor positioned at the CUSTOMER PASSWORD AAAAAAAA prompt enter the password assigned by Transnet and press lt Return gt It al
14. e warehouse s delivery truck A WILL CALL order will be placed in the will call counter of the warehouse This will depend on the warehouse After selecting the method of delivery the modem will be disconnected and the user will return to the open workspace 23 8 2 2 Warehouse Inquiry Automatic Log Off CCI systems will automatically logoff a user after 30 seconds of inactivity but due to some problems on their end they will not disconnect the line This could be very expensive for the jobber and a nuisance for the warehouse Thus we have made our system to automatically log off correctly and hang up the phone after 25 seconds of inactivity
15. ed and a blank line will be displayed where the warehouse s entry once was It is suggested that the blank entry be used for the next new warehouse entry added 23 8 2 Using Inquiry 23 8 2 1 Performing A Warehouse Inquiry Within an open workspace in point of sale press the lt F3 gt Warehouse Inquiry key Autologue User s Manual W D Transmission Functions Page 23 A pop up selection window will be displayed showing the available warehouses as shown CASHSS CNTRM M CASH SALE 2 UNIT COD QTY EXTENDED CUST DESC MFR PART NO LIST CORE WAREHOUSE 19 SUPREME 2 FAR WEST 3 ATLANTIC Creation 01 10 00 Doc GPM 0 00 SUB TOTAL 0 00 TAX 0 00 OPEN BALANCE 0 00 CREDIT LIMIT 0 00 TOTAL 0 00 Select a warehouse by either entering the number or moving the highlighted bar to the warehouse to inquire from and press lt Return gt To inquire from the first warehouse in the selection window just press lt Return gt and it will default to the first highlighted warehouse After selecting a warehouse the phone will be dialed and the user will be logged onto the warehouse s computer system The WAREHOUSE selection window will disappear and the inquiry window will be displayed With the cursor positioned below the PART NUMBER heading enter a part number to check stock on and press lt Return gt Note Because the manufacturer codes frequently differ at the warehouse than those that are within your
16. ess lt Return gt If there are any pending purchase orders for the entered vendor ID they will be listed within the Purchase Orders Pending Transmission window e With the cursor positioned at the ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION prompt enter the PO number to be formatted and press lt Return gt The PO number will be formatted according to the required format expected by the vendor s system This formatting step is in preparation for actual transmission Autologue User s Manual W D Transmission Functions Page 12 As each PO is formatted they will be listed within the Purchase Orders Pending Transmission window as shown TRANSMIT PURCHASE ORDER TO WD TRANSNET Generic Automotive Supply Inc ENTER WD TRANSNET S VENDOR ID TRA THE FOLLOWING PO S ARE PENDING TRANSMISSION TO VENDOR TRA 1 ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION M CHANGE VENDOR ID F5 START TRANSMIT EXIT 23 2 1 Entering Special Instruction Information To Formatted PO s Some formatting types allow the user to enter up to four 4 lines of 28 characters per line of special instructions text The special instruction text is added to the formatted PO according to the rules of the format being used for the specified vendor Autologue User s Manual W D Transmission Functions Page 13 After entering the PO number at the ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION prompt and
17. lows for a value of up to 8 alphanumeric characters e With the cursor positioned at the DESTINATION TRANSNET Y N prompt enter Y or N and press lt Return gt Autologue User s Manual W D Transmission Functions Page 8 23 1 1 5 Triad Specific Parameters If the Triad format was selected additional parameter information is required as shown WD Z TRANSNET VENDOR FILE CREATION WD Z TRANSNET VENDOR IDENTIFICATION CODE TRI TRANSMISSION INITIATION CODE CW Jd J VENDORS DIAL IN ID CODE VENDOR S DATA PHONE NUMBER 818 423 9087 JOBBER CUSTOMER ID FOR THIS VENDOR COMMUNICATION PROTOCOL USED WITH THIS VENDOR 2 7 37 AS PO QUANTITY HANDLING BY UNITS OR BY PACKAGES USP PO FORMAT CODE USED WITH THIS VENDOR D H A C X P NAT 89 T TRIAD FORMAT OPTIONS SINGLE PART PER CARD OPTION T F FORMAT HEADER TRAILER OPTION T F TOP OF LIST TRANSLATION TABLE SCREEN CREATE UPDATE FILE EXIT e With the cursor positioned at the VENDOR CODE OPTION T F prompt enter T or F and press lt Return gt This determines whether the WD vendor supports the so called vendor code option e With the cursor positioned at the SINGLE PART PER CARD OPTION T F prompt enter T or F and press lt Return gt This determines whether the WD vendor expects one or two part details per format card e With the cursor positioned at the FORMAT HEADER TRAILER OPTION T F prompt enter T or F and press lt Ret
18. n Functions Menu enter 3 Enable or Disable Dial In Function and press lt Return gt Autologue User s Manual W D Transmission Functions Page 19 The system will display the current status of the function as shown ENABLE DISABLE WD DIAL IN FUNCTION THE W D DIAL IN FUNCTION IS ALREADY DISABLED DO YOU WANT TO ENABLE THE W D DIAL IN FUNCTION Y N M e With the cursor positioned at the DO YOU WANT TO ENABLE THE W D DIAL IN FUNCTION Y N prompt enter Y or N and press lt Return gt Entering Y or N will either enable or disable the W D dial in function depending on the current state of the W D dial in Once the W D dial in function is enabled notify the W D that the system is ready for the W D to dial in and poll for the PO Once the W D has successfully dialed in and received the PO select the 3 Enable or Disable Dial In Function menu selection and disable it until the next transmission of a PO to the W D 23 5 Display Transmission Link Status To display the transmission link status of the W D dial in function perform the following steps e From the W D Transmission Functions Menu enter 4 Display Transmission Link Status and press lt Return gt Autologue User s Manual W D Transmission Functions Page 20 The system will display the status of the W D transmission link as shown STATUS OF W D TRANSMISSION LINK THE W D DIAL IN FUNCTION IS DISABLED 23 6 Viewing The W D Dial In
19. n this case the user would cursor down to the desired parameter using the lt Return gt key and or select the translation code screen move to the appropriate translation code pair to modify or to an empty pair to make additions by pressing the lt Return gt key or the lt F4 gt Previous Entry function key to move backwards Once the vendor file has been created the user can then transmit PO s to the vendor 23 2 Format Transmit Purchase Order To W D Or Transnet In order to transmit purchase orders to the WD vendor or Transnet the jobber must first create the purchase order through Purchasing When the created purchase order is ready to be sent to the vendor the PO needs to be formatted by performing the following steps e From the Autologue Main Menu enter 16 W D Transmission Functions and press lt Return gt e From the W D Transmission Functions Menu enter 1 Transmit Purchase Orders and press lt Return gt Autologue User s Manual W D Transmission Functions Page 11 The Transmit Purchase Order To WD Transnet screen will be displayed as shown TRANSMIT PURCHASE ORDER TO WD TRANSNET Demonstration Software ENTER WD TRANSNET S VENDOR ID W PURCHASE ORDERS PENDING TRANSMISSION ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION CHANGE VENDOR ID EXIT e With the cursor positioned at the ENTER WD TRANSNET S VENDOR ID prompt enter the 3 character vendor ID and pr
20. ned at the SPECIAL INSTRUCTIONS prompt enter the first line of instruction information and press lt Return gt e With the cursor positioned at the MORE prompt enter the next line of instruction information and press lt Return gt Up to four lines of information can be entered as described The special instruction information is ended when pressing the lt Return gt key at the start of a new line The formatted PO created will contain the appropriate control commands based upon how the user answered the Transnet specific prompts In addition to the Transnet specific options the jobber can also cause a PO to be formatted either with or without the release command directive Formatting the PO without the release directive leaves the PO pending in Transnet and must be subsequently released for the PO to be processed by the supplier This gives the jobber the flexibility of being able to review Transnet s pre processing of the PO before releasing it 23 2 3 Initiating The Transmission The jobber can initiate the formatting and transmission of all PO s by pressing the lt F5 gt Start Transmit key Alternatively the jobber can press the lt F11 gt Exit key and come back to this function at a later time to initiate the transmission After pressing the lt F5 gt Start Transmit key the system checks the vendor file for the communication parameters If the transmission initiation is WD initiated a Autologue User s Manual W D
21. nous Transmitting e esesesessesererereesososesesesesesesesesrosososererereeeososesesesesesesee 16 23 3 Delete Pending Purchase OrdetS seseserseserererereososeseseseseseseseseososososesereeeososesesesesesesese 17 23 4 Enable Disable W D Dial In Function seessessessessosseesosseesoesocssesocssesoosseesossessoesocsseeoes 18 23 5 Display Transmission Link StatuS eseseseseseseseseseorososesesercososeseseseseseseseososososeseseeeeseses 19 23 6 Viewing The W D Dial In Activity LOg sseseseseseseseseeseseseseseseseosososesesesereososesesesesesesese 20 23 7 Post Transmission Purchase Order Processing ssssssesscssssssssssscsssssssssssssssseseses 20 23 8 Create Update Inquiry Warehouses cscsssscssssesssscscssesssssscsssssssssssssesesssssssesesseses 20 23 8 1 Setting Up Warehouse Requirement ssssssesererescososoreseseseseseseseososososesereeeososese 21 23 8 1 1 Entering New Warehouse Information s esssssseserereseesososeseseseseseseseesososesee 21 23 8 1 2 Updating A Warehouse Entry ccssccscscsrsscrccssesscsessesessesecsecsseesesseree 22 23 8 1 3 Deleting A Warehouse EntrY sssesesesesesesesesesroroseseserereososeseseseseseseseesesesosesee 22 23 8 2 Using Ing if sssini ns ses sauenissscedastuve seas sous atavacessass Sreser aas oro Sio ENESES 22 23 8 2 1 Performing A Warehouse Inquiry sesesesesesesrosesesereseosososeseseseseseseseosososesee 22 23 8 2 2 Warehouse Inquiry Automatic Log Off essssese
22. oduct code may be up to five alphanumeric characters including the character For Transnet in addition to the above rules for the code translation you specify the Transnet supplier code for each of your product lines ordered via Transnet The supplier codes are obtained from Transnet for each of the manufacturers on the Transnet system The rule for defining the supplier code is Inthe jobber field specify the product line number with the amp character followed by the product line number In the vendor field specify the supplier code for the manufacturer as defined by Transnet Autologue User s Manual W D Transmission Functions Page 10 Displayed below is an example of the various codes WD TRANSNET VENDOR FILE CREATION ENTER PRODUCT LINE TRANSLATION CODES FOR THIS VENDOR PRODUCT LINE CODES PRODUCT LINE CODES PRODUCT LINE CODES JOBBER VENDOR JOBBER VENDOR JOBBER VENDOR s l ae 2 ARE BDX BX __ ao o a2 Avi a3 055_ i 3 Ps we AO a a gaa a SCREEN NUMBER 1 m ee SCREEN NEXT SCREEN DELETE ENTRY PREVIOUS ENTRY PARAMETER SCREEN CREATE UPDATE FILE EXIT The WD TRANSNET Vendor File Creation screen is also used to modify the current communication parameters and manufacturer product code translations for a WD or Transnet vendor already defined When calling up an existing vendor communication file it is only necessary to change the desired parameters or translation codes I
23. ol command to cancel the PO when it is unreleased in Transnet The PO will be formatted and the cursor will again be positioned at the ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION prompt Autologue User s Manual W D Transmission Functions Page 14 If N was entered the screen will display the ONLY RELEASE IF THIS IS AN UNRELEASED PO IN TRANSNET Y N prompt e With the cursor positioned to the left of the ONLY RELEASE IF THIS IS AN UNRELEASED PO IN TRANSNET Y N prompt enter Y or N and press lt Return gt Entering Y inserts the particular control command to release the PO when it is unreleased in Transnet The PO will be formatted and the cursor will again be positioned at the ENTER NUMBER OF PURCHASE ORDER TO FORMAT FOR TRANSMISSION prompt If N was entered the screen will display the FORMAT PO WITH THE RELEASE DIRECTIVE Y N prompt e With the cursor positioned to the left of the FORMAT PO WITH THE RELEASE DIRECTIVE Y N prompt enter Y or N and press lt Return gt If Y was entered the control command to release the PO when it is unreleased in Transnet is inserted into the formatted PO If N was entered the control command to cancel the PO when it is unreleased in Transnet is inserted into the formatted PO e With the cursor positioned to the left of the PO SPECIAL CODES prompt enter up to 13 alphanumeric characters of special code information and press lt Return gt e With the cursor positio
24. program will repeat the dialing steps If the jobber enters N for no the prompt screen for the vendor ID will be re displayed Once the user is done with all PO formatting and transmission he exits back to the WD TRANSNET Transmission Functions menu by pressing the lt F11 gt Exit key Subsequently the jobber can re select the PO transmission choice and add additional formatted PO s to the formatted temporary PO files still awaiting transmission to the vendor These can be formatted PO s awaiting a WD dial in if WD initiated transmission or jobber initiated if the jobber has not yet initiated transmission via the lt F5 gt Start Transmit key or was unsuccessful on a previous attempt Concatenating the formatted PO s makes efficient use of the transmission facilities to the vendor The distinction of one PO from another is still preserved in these concatenated formatted PO files However the WD must be able to handle multiple PO s ona single transmission Check with the WD before trying to use this capability 23 3 Delete Pending Purchase Orders Once a PO has been formatted for transmission to a W D or Transnet the formatted copy not the original is normally deleted after a successful transmission to the intended vendor However at any time prior to transmission the user can delete a formatted PO through the WD TRANSNET Transmission Functions menu e From the W D Transmission Functions Menu enter 2 Delete Pending Purchase
25. sereseseseseseseososososereseeeeseses 24 Revision 8 04 Version 7 1 Autologue User s Manual W D Transmission Functions Page 1 23 Introduction W D Transmission Functions This user guide provides an overview of the operation of the various functions which support the formatting and transmission of purchase orders to warehouse distributors W D manufacturers via the TRANSNET ordering system and A C Delco manufacturing directly All transmission functions are selected through the Autologue Main Menu by selecting the 16 W D Transmission Functions menu option From the W D Transmission Functions Menu all the available transmission support functions can be accessed Each function is described in further detail in the following sections 23 1 Create Update W D Or Transnet Vendor File The WD TRANSNET vendor file is where all formatting parameters are setup for Vendors The information contained in this file will be used when transmitting an order via modem To setup this information contact an Autologue Customer Service Representative for assistance 23 1 1 Setting Up File Parameters From the Autologue Main Menu enter 16 W D Transmission Functions and press lt Return gt The W D Transmission Functions Menu screen will be displayed as shown Release 7 1 W D TRANSMISSION FUNCTIONS MENU Login stri STRI Printer 1 Transmit Purchase Orders Delete Pending Purchase Orders Enable or Disable Dial In Function Display Tran
26. smission Link Status Display Dial In Activity Log Warehouse and Transnet Vendor File Create Update Inquiry Warehouses C Fil to EXIT Enter a number J Store 1 From the W D Transmission Functions Menu enter 6 Warehouse and Transnet Vendor File and press lt Return gt Autologue User s Manual W D Transmission Functions Page 2 The WD Transnet Vendor File Creation screen will be displayed as shown WD TRANSNET VENDOR FILE CREATION WD TRANSNET VENDOR IDENTIFICATION CODE M_ TRANSMISSION INITIATION CODE CW J VENDOR S DIAL IN ID CODE __ VENDOR S DATA PHONE NUMBER JOBBER S CUSTOMER ID FOR THIS VENDOR COMMUNICATION PROTOCOL USED WITH THIS VENDORE 2 7 37ZAS ACZ F __ PO QUANTITY HANDLING BY UNITS OR BY PACKAGES U P PO FORMAT CODE USED WITH THIS VENDOR D H A 2 C R PAN T BD _ TOP OF LIST TRANSLATION TABLE SCREEN CREATE UPDATE FILE AEE EXIT WDYENF 7 1 159 With the cursor positioned at the ENTER WD TRANSNET VENDOR IDENTIFICATION CODE prompt enter a three character identification code that describes the Warehouse Distributor or Transnet vendor being setting up and press lt Return gt If information is displayed this is an existing file that can be modified by positioning the cursor within the field to be updated entering the desired information and then pressing the lt F10 gt Create Update File key to save the changes If no information is displayed format
27. st 1200 baud and some will allow 2400 baud If the warehouse cannot give the speed of their modem enter 1200 here because almost all of the warehouses can usually support this speed Continue entering the values under the PASSWORD and JOBBER NUMBER field headings that the warehouse assigned to you When all the heading fields have been filled in press the lt F10 gt Save key to save the entry information The cursor will move to the NAME field To enter more entries press the Y arrow key and the cursor will move to a blank entry Enter the information as previously described and press the lt F10 gt Save key to save the entry information 23 8 1 2 Updating A Warehouse Entry To update or change information for a warehouse entry use the f and Y arrow keys to position the cursor on the line to be changed If a field is okay and does not need to be changed press lt Return gt to advance the cursor to the next field When the cursor is within the field that needs to be changed enter the new information and press lt Return gt If no more fields need to be changed for the warehouse entry press the lt F10 gt Save key to save the changes 23 8 1 3 Deleting A Warehouse Entry A warehouse entry can be deleted so that it does not display in the Warehouse window simply by entering a space within the NAME field and pressing the lt F10 gt Save key to save the change All the information for the warehouse entry will be delet
28. ting parameters will need to be entered for vendor record being setup Each WD Transnet vendor setup must define the type of PO transmission initiation that is either jobber initiated or W D initiated via a dial in poll With the cursor positioned at the ENTER TRANSMISSION INITIATION CODE W J prompt enter a J jobber initiated or W Warehouse Distributor and press lt Return gt If J jobber initiated was entered the cursor will be positioned at the ENTER VENDOR S DATA PHONE NUMBER prompt Enter the vendor s phone number and press lt Return gt When entering the phone number dashes can be used to separate the area code and exchange code Example 1 201 750 0051 If W Warehouse Distributor was entered the cursor will be positioned at the ENTER VENDOR S DIAL IN ID CODE prompt Enter in the three character alphanumeric ID code and press lt Return gt Autologue User s Manual W D Transmission Functions Page 3 The ID code is assigned by the WD and is used by the WD s computer when it dials in to poll for the PO It allows the jobber s computer to correctly identify who is dialing in to ensure the PO is never released to anyone other than a valid WD vendor setup e With the cursor positioned at the ENTER JOBBER S CUSTOMER ID FOR THIS VENDOR prompt enter in the customer identification number and press lt Return gt The vendor assigns the customer identification number This is a number containing at le
29. unctions 23 1 1 1 AC Delco Part Speed Specific Parameters If the AC Delco PartSpeed format was selected additional parameter information is required as shown Page 4 ENTER ENTER ENTER ENTER ENTER ENTER ENTER ENTER ENTER TOP WD Z TRANSNET VENDOR FILE CREATION WD Z TRANSNET VENDOR IDENTIFICATION CODE ACD TRANSMISSION INITIATION CODE CW Jd J VENDOR S DIAL IN ID CODE VENDOR S DATA PHONE NUMBER 714 522 3551 JOBBER CUSTOMER ID FOR THIS VENDOR COMMUNICATION PROTOCOL USED WITH THIS VENDOR 2 7 37 AS PO QUANTITY HANDLING BY UNITS OR BY PACKAGES USP PO FORMAT CODE USED WITH THIS VENDOR D H A C X P NST 9 D ACDELCO PARTSPEED SETUP OPTIONS OF LIST TRANSLATION TABLE SCREEN CREATE UPDATE FILE EXIT With the cursor positioned at the ACDELCO ACCOUNT NUMBER prompt enter the account number assigned to your business by the manufacturer and press lt Return gt It allows for a value of up to 6 alphanumeric characters With the cursor positioned at the ACDELCO ACCOUNT PASSWORD prompt enter the account password assigned to your business by the manufacturer and press lt Return gt It allows for a value of up to 6 alphanumeric characters Autologue User s Manual W D Transmission Functions Page 5 23 1 1 2 APS Houston Specific Parameters Ifthe APS Houston format was selected additional parameter information is required as shown WD Z TRANSNET VENDOR FILE CREATIO
30. urn gt This determines whether the WD vendor expects the special Triad header trailer information Autologue User s Manual W D Transmission Functions Page 9 After entering the required communication and format parameters the following screen will be displayed WD TRANSNET VENDOR FILE CREATION ENTER PRODUCT LINE TRANSLATION CODES FOR THIS VENDOR PRODUCT LINE CODES PRODUCT LINE CODES PRODUCT LINE CODES JOBBER VENDOR JOBBER VENDOR JOBBER VENDOR 1 AC 2 ARE BDX BX__ SCREEN NUMBER 1 m eH SCREEN NEXT SCREEN DELETE ENTRY PREVIOUS ENTRY PARAMETER SCREEN CREATE UPDATE FILE EXIT The Enter Product Line Translation Codes For This Vendor screen allows you to define the translation between your vendor codes to the codes the vendor expects In addition for Transnet this screen allows you to define the unique Transnet supplier code number for each of the vendors from whom you will be ordering via Transnet The manufacturer product code translations observe the following rules The jobber manufacturer product code expected is three alphanumeric characters and also may be the character The program always automatically appends the fourth character which make up the Inventory file product codes Alternatively the jobber product line number may be specified This is done by typing the character followed by the product line number 0 255 The WD vendor manufacturer pr
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