CRISkids - User Manual - CRISkids : information database recording
Contents
1. Allergic to peanut butter and almonds Admission Medical Date g 8 1 3 2008 Discharged Medical Date You can use this page to enter immunization records and contact information for the medical professionals you use for each child Physical Information CRIS Version 0 911 Contact List Log Appointments Incident Report Expenses Images Lifebook Child Information Medical Information Physic Education Information Family History Personal Information Hair Colour Eye Colour Markings Brown X Height jas 125cm M Glasses Braces Doctor says small for his age good nutrition and exercise should fix this but we need to check again in six months Hair Colour and Eye Colour are Pick Lists if you do not like our choices and would like to add some of your own check the section of the manual on Maintenance and we will show you how Education Information When you click on the Education tab it opens a page that requires you to add items 2 JCRIS Version 0 911 Appointments Incident Report Expenses Images Lifebook Child Information Medical Information Physical Information Education Information Contact List Log Lr END DATE Education School Name Principal Counsellor Teacher Christ the Redeemer Peter Grace Thomas Doubtfire Anna Karenina Address Phone Grade 25 Zion Crescent 555 887 6642. The Information report summarises the caregiver information you placed in the folder Caregiver Information Name Brookman Anna File No 12349876 fp Home Phone 555 8432 Work Phone 555 8432 Fax 555 8431 Email Anna nothot co Address 24 Morningside Drive m Sunshine Alberta Family Members Insurance Information Michelle 32 lives in basement RoyalGuatemalan house cars liability and Fred 24 lives in Red Deer medical Spouse Name Brookman Andrew Work Phone 555 7765 Email Andrew notareal site com Name Home Phone Work Phone Branch Resource Luke Skywalker 555 4634 555 6436 Supervisor ObewanKenobe 555 8787 555 7878 North Emergency Procedures In case of emergency All of the reports can be printed or saved to disk using the icons on the top of the menu bar of the report page iM 41 gi hb bile OB Caregiver Informatio Name Brookman Anna File No 12349876 fp The report is closed using the Close button in the bottom right corner of the screen There are a total of 7 child reports 372771997 sy fearas ff Interm Care and Custc oF English Iv The reports summarise the information in your database and when the report window opens you may have to use date parameters to capture the information that you want For all of the appointments that you have made for one child in a two week period you click on the Appointments report and fill out the James Deo
3. Every child has a right to their history Oo gt C T gt a Q Y gt Welcome to CRIS This data management software has been created by foster parents for foster parents It provides you with the opportunity to organize the records you need to keep for the children in your care in one secured location This software resides on your own PC and is password protected You cannot e mail information directly from this software To the best of our ability this protects the privacy of the records you need to keep When you make log entries into the software you cannot edit or change those entries You do have the ability to add multiple children to store images and documents relating to those children and to manage all of the records that the various agencies you deal with require from you We have made the software as user friendly as we can if you can see opportunities to improve it please let us know and we will work on it for the next version Please note All of the information on the screenshots that you see in this manual is entirely fictitious Any resemblance to any person living or dead is entirely accidental Image files do not contain any images of foster children all images used are publicly available images This manual is laid out in the approximate order that you would typically use the software We begin with the Child Information portion move on to Caregiver Information and the
4. Deon had a conversation about the right things to do and ended on a positive note Once you click Save a table entry is created that you can access later for discussion or at a Plan of Care It can also be edited to reframe the information based on later discussions or conclusions Expenses Every agency is different in the way in which they treat expenses This table allows you to track expenses per child for a period that you determine with the two date fields on the table It allows you to summarize and work with budgets that you may have imposed or develop yourself CRIS Version 0 911 Child Information Medical Information Physical Information Education Information Family History Personal Information Contact List Log Appointments Incident Report Expenses images Lifebook The entry screen is simple Expense Date 15 2008 Type Clothes Amount 27 95 Sme cmoa Each entry in the table is a separate line the table will calculate expenses based on your date parameters and total them for you CRIS Version 0 911 Child Information Medical Information Physical Information Education Information Family History Personal Information Contact List Log Appointments Incident Report Expenses images Lifebook gt 8 15 2008 Clothes New Jeans fr 97272008 School Yearbook and 2500 If you need additional expense ty
5. APPOINTMENT TYPE CHILD STATUS EXPENSE EYE COSOUR FAMILY RELATIONSHIF HAIR COLOUR If you click on the button it will open a window that offers you the choice of all of the pick lists within the software For example the EXPENSE Pick List contains the categories we thought would work If you decide that Entertainment would be a good choice for a type of expense you add it Modifty_Pick_List a Pick List EPENSE 3 Tao this by placing your cursor on the line with the asterisk star symbol and type your new category When you are done click the save button and you have added a category to your pick list in CRIS If you go back into the same category to look again you will see your entry sorted alphabetically into the list You can use the same steps to change any of the pick lists that we have provided Change Password allows you to change your password if you feel it has been compromised Follow the prompts and the system will allow you to create a new password and delete the old one Help brings you to the system version of this manual If you do not find the help you need please e mail your question or issue to Sharyn criskids com and we will respond as quickly as we can Quit closes the software If you have not saved your information the system will prompt you to do so Would you like to save first De con
6. Wi Train the Trainer doc Wi Why English is Difficult to Leam doc womanvanitysk bmp A YGmwhom bmp File name rabbitduck bmp Files of type fai files Cancel Please bear in mind that while the system will happily capture a bitmap bmp file and others the most economical in terms of hard drive space is a jpeg jpg Once you have images loaded you can retrieve them from the table using the View button or double clicking on the line CRIS Version 0 911 New Save Load Caregiver Infomation Reports Options Maintenance Help Quit Child Information Medical Information Physical Information Education Information Family History Personal Information Contact List Log Appointments Incident Report Expenses Images Lifebook E n b CRISkids pow 3 3 2008 template for p memen aame OO Lifebook The Lifebook tab works in the exact same way as the Images tab On our website you will find links to sites that can provide guidance on how to create a lifebook and what should be in it Different agencies have different requirements and different approaches Our approach has always been to create a chronological journey for our children with a combination of photographs certificates for achievements and vacation pictures and any notes drawings or letters that they felt were significant The software allows you to create the lifebook in sequence then print t
7. Drugs Probation Order permission Smoke An opportunity to add some additional information about Deon that will be useful to both foster parents and workers CRIS Version 0 911 ily History Personal Information i Contact List As with the Education tab this page opens with a table that you can populate with as much information as you want AG CRIS Version 0 911 Child Information Medical Information Physical Information Education Information Family History Personal Information Contact List Log Appointments Incident Report Expenses Images Lifebook NAME RELATION ADDRESS PHONE George James Weider brother 24 Golden Cr 509 554 8876 Clicking the Add button opens a contact sheet that is then saved in the table E possess Email GRENE Notes weekly phone calls are approved Se Cne Log This section has some special features Because we need to ensure security once a log entry is made it cannot be changed edited or erased by anyone Please be aware of this before you make an entry The first screen you see gives you the opportunity to add S CRIS Version 0 911 Child Information Medical Information Physical Information Education Information Family History Personal Information Contact List Lac It also gives the opportunity to view a previous entry but not to change it in pe r Recorded By Andrew D
8. 4 5 Start Iv 9 5 2003 There is an opportunity for an entry for each school the child has attended and for multiple entries that will be stored in a table once you Save CRIS Version 0 911 New Save Load Caregiver Infomation Reports Options Maintenance Help Qut Contact List Log Appointments Incident Report Expenses Images Lifebook Child Information Medical Information Physical Information Education Information Family History Personal Information GRADE TEACHER PHONE ae END DATE Anna Karenina 555 887 6644 9 5 2003 1 5 6 26 2008 1 Our first entry for Deon is now in the table and can be retrieved by double clicking on the line or highlighting the line and using the View Edit button on the bottom right of the screen Family History CRIS Version 0 911 New Save Load Caregiver information Reports Options Maintenance Help Quit Contact List Log Appointments Incident Report Expenses Images Lifebook Child Information Medical Information Physical Information Education Information _ Family History Personal Information The family history tab allows you to enter information about the child s family often siblings or a relative that has stepped forward to offer care as an alternative to fostering CRIS Version 0 911 New Save Load Caregiver information Reports Options Maintenance Help Quit Contact List Log Appointme
9. ate of Event 9 3 2008 Date Enterered 9 3 2008 2 48 12 PM for a private conversation when he retumed from school today He chose to reveal that his mother was ee ee He explained that this was a normal part of his life up to the point of coming into care Worker was informed by voicemail will visit and talk to Deon tomorow Once you click on the Save button the log entry becomes a permanent record for this child The system will automatically add the date and time of the entry CRIS Version 0 911 Save Load Caregiver Infomation Reports Options Maintenance Help Quit ae ee eal es Pa ie es Sees ee ee ee DATE RECORDED ma nea Mis acca 9 3 2008 2 4 9 2 2008 2 4 Deon arrived If highlight the line for the entry and click View Recorded By a Date of Event 9 3 2008 Date Enterered 9 3 2008 2 48 12 PM Fe Save Cancel You will see that the form is grey and you can no longer enter any information at all This protects both the foster parent and the child If you make an entry into the log and then realize you have forgotten something simply add another entry The system will date and time stamp it as usual and store it in sequence Appointments A table to store all of the appointments for the child In this case you can add and later edit the contents of each line item CRIS Version 0 911 New Save Load Caregiver information Reports Options Maintenanc
10. e Help Quit Chaka aaaea Maica eevee Facal konaan Eia hie Feir Hatay Poa eee Contact List Log intments Incident Report Expenses Images Lifebook k DAE R STATUS NOTES gt 9 5 2008 3 0 Psychiatrist PENDING Dr Sigmund s 23 Analyst W Date Time 9 3 2008 fo2s7em Type Dentist Status PENDING Deon s teeth look temible Says he did not havea toothbrush at home Saving will add the new appointment to the table CRIS Version 0 911 Joj x New Save Load Caregiver Information Reports Options Maintenance Help Qui Hal Information Medical Information Physical Information Education Information Family History Personal Information Contact List Log Appointments incident Report Expenses Images Lifebook ____ DATE TYPE STATUS NOTES ADDRESS gt 9 5 2008 3 0 Psychiatrist PENDING Dr Sigmund s 23 Analyst W Incident Report The incident report is also a table with the ability to later edit your entries 1 CRIS Version 0 911 The entry screen is freeform as incidents that we think are significant can be on any subject Incident Report eana s2 fesom E Deon retumed from school with a handheld video game that he says his new fried Ryan allowed him to take for the evening Found Ryan s sumame called the parents Deon did indeed have permission from Ryan Ryan did not have permission from parents game will be retumed tomorow
11. he child that you want to work with and click Load Each time you open CRIS it will open to a blank page to work with one of your children s data you need to click Load and retrieve it each time This is a security feature The Tabs CRIS Version 0 911 New Save Load Caregiver information Reports Options Maintenance Help Quit Last Name First Name Middle Name Preferred Name SIN The bold type tabs are the areas of the database where you can store all of the information on each child in your care The Child Information tab is the one we just filled out for Deon James Next will be Medical Information CRIS Version 0 911 lolx New Save Load Caregiver information Reports Options Maintenance Help Quit Contact List Log Appointments Incident Report Expenses Images Lifebook ion information Physical Information Education Information Family History Personal Information Doctor Information Name Dr Crusher Addr Enterprise Lane 555 0234 Dentist Information Name Dr McCoy _ 1 Enterprise Blvd 555 9873 ts Specialist Dr Phox e DPT Polio 2 Mnths HIB 7 8 15 2008 DPT Polio 4 mnths HIB 7 3715 2008 7 DPT Polio 6 Mnths HIB IF 9 15 2008 DPT Polio After Ist BDay MMR 7 8 15 2008 DPT Polio 18 Mnths HIB F 8 15 2008 7 DPT Polio 4to 6yrs MMR F 8 15 2008 7 TD Poio 14 16 yrs 9 3 2008
12. he images or save them to disk later This means you can provide children with both hard and soft copy versions of their lifebook when they move on Caregiver Information CRIS Version 0 911 Rew Save Load Reports Options Maintenance Help Quit Child Information Medical Information Physical Information Education Information Family History Personal Information Contact List Log Appointments Incident Report Expenses Images Lifebook If you go to the menu bar and click on Caregiver Information you will open the series of tabs that apply to Caregivers CRIS Version 0 911 Save Child Information Reports Options Maintenance Help Quit Caregiver Relief Staff Check List Courses Emergency Procedures First Name Work Phone Email Anniversary Date Primary Ann 555 8432 Anna nothot com 4 1 1981 Partner Brookman 555 7765 Andrew notarealsite com Home Phone 555 8432 a s5831 Michelle 32 lives in basement ok 955 8431 Fred 24 lives in Red Deer Home Phone Email Resource Worker Skywalker 555 64 555 4634 lukeS notreal com Supervisor Obewan Kenobe 555 8787 lobe notreal com m Insurance Information RoyalGuatemalan house cars liability and medical Care Giver File No 123498 764p The first page contains basic contact information It is a convenient place to keep the information that new workers will need when they first vi
13. n Maintenance and Reports Open CRIS When you download the software and open it you will be asked to identify yourself as a user and provide a password images Lifebook ion Information Family History Personal Information Preferred Name SIN Admission Date Discharge Date zi I 9 3 2008 Status Languages Email Cell Phone Male a E E Child Received Rights Female zi Admission amp Discharge Notes Reason for Admission amp Discharge zi Ei Name Phone Branch Email AA G E Supervisor a p B i We have deliberately allowed only one user per install This gives you security as long as you keep your password secret If you lose or forget this password please e mail us directly for assistance Send your e mail to sharyn criskids com L CRIS Version 0 911 _ Oy x New Save Load Caregiver Infomation Reports Options Maintenance Help Quit Contact List Log Appointments Incident Report Expenses Images Lifebook Once you Child Information Medical Information Physical Information Education Information Family History Personal Information have Last Name First Name Middle Name Preferred Name SIN B SS chosen Date of Birth Country of Birth Ethnic Origin Admission Date Discharge Date your 9 3 2008 9 3 2008 9 3 2008 password Status N Languages Email Cell Phone J at E and Child Received Rights Female clicke d OK the Admission amp Discharge Notes Reason for Admis
14. n p Parameters In this case we want to see all of 8 12008 END the appointments for Deon from the 9 15 2008 x 1 to the 15 of September 2008 When we run the report Fun Repot _ Cancel Appointment NAME O DATE TYPE O STATUS James Deon 9 5 2008 3 00 29 PM Psychiatrist PENDING 23 Analyst Way Geneva Dr Sigmund says this will take some time Today is an introductory meeting so that he can assess the best course of treatment James Deon 9 8 2008 2 57 43 PM Dentist PENDING 44 Cavity Cresc Deon s teeth look terrible Says he did not have a toothbrush at home We see a doctor and a dentist appointment are already made For each of the child reports you will be asked to select the child and the date parameters if that is appropriate For example for an expense report We have asked for a report of expenses incurred from August 1 Name ies Deo seme Oe to Sept 15 2008 We have asked a ME 4 for ALL expenses though we End Date 9 15 2008 could have asked only for School Type ALL or clothing This gives you the i option to choose how you record and budget for each child In this case the expense report also totals the individual expenses on the top line Expenses EXPENSE TYPE DESCRIPTION AMOUNT mesoa O OO O 28 8 15 2008 Clothes New Jeans from Wal Mart 8 15 2008 Clothes New running shoes FootLocker 40 8 15 2008 Clothes Underwear socks shirts fr
15. nts Incident Report Expenses Images Lifebook j Information Medical Information Physical Information Education Information Family History Personal Information Last Name James Address 1277 Rocester Ct Apt 330 First Name Etta Relationship Aunt E Home Work Cell Phone 555 7654 555 4398 Email lejames criskids com Notes Aunt has come forward in the last two weeks and offered to take Deon back into the family Child and Family workers will discuss and decide Family Worker George Tobias Branch West Phone 555 7743 For Deon he has an aunt that has put herself forward so we have recorded her information here Personal Information CRIS Version 0 911 New Save Load Caregiver Infomation Reports Options Maintenance Help Quit Contact List Log Appointments Incident Report Expenses images Lifebook Child Information Medical Information Physical Information Education Information Family History oa Likes Dislikes Hobbies Food Likes Dislikes Dr Dre music Hockey cards and Nintendo and Street hockey and video games Allergic to peanuts and almonds not familiar Playstation video games with many vegetables is leaming to recognise them Does not like onions i Ei Ei Other Notes Substance Abuse Some minor behaviour issues nothing py me l Young Offender serious as yet School suggested a ass tendency to borrow without first asking
16. om Sears 69 8 15 2008 School Schoo supplies from Staples 22 9 2 2008 School Yearbook and agenda fee fromthe schoo 25 9 3 2008 Medicine Prescription from Doctor Freud 130 Options The Options tab allows you to share information with agencies or other foster parents who also use CRIS 1 CRIS Version 0 911 GE ee p aa Contact List Log Appointments Incident Repc ebook Child Information Medical Information Physical Infc atic Last Name First Name Middle Name Preferred Name SIN lamaa Maan If you select Export Child the system will create a data file containing all of the information you have stored about that child to date The file can be saved to your hard drive or to disk It can then be retrieved by CRIS using the Import Child menu choice CRIS Version 0 911 Contact List Log Ey 3 27 1997 Interm Care and Custe Maintenance The Maintenance tab allows you to make some changes to your version of CRIS and to backup and restore your system to your hard drive or to an external backup device ICRIS Version 0 911 If you choose the backup option your system will open a window to allow you to save your backup as a named file with a sdf suffix which can be saved in a safe location and restored at need by your system using the Restore option The Modify Pick List option allows you to customize your version of the software to suit your requirements
17. pes go to the section on Maintenance and read the section on Pick Lists Images This section is designed to allow you to capture images and store them in each child s file The software can store images in most formats pictures scanned copies of report cards certificates or memorable moments in the child s life The tab for lifebook has the same function but is there so that you can separate out those items that you consider just for the lifebook When you open the Images tab you see the table the images will be stored in 2 CRIS Version 0 911 New Save Load Caregiver Information Reports Options Maintenance Help Quit Child Information Medical Information Physical Information Education Information Family History Personal Information Contact list Log Appointments Incident Report Expenses Images Lifebook Te DATES NOTE Click on Add and then the Image page will open On the bottom section you will see the button labeled Add New Image click on that and you will be able to load an image from your hard drive or from a device that you have plugged into your computer Cellpone camera scanner or memory card Look in TTTccas OF m bookcomego bmp EF CCAScommunication ppt E CCAScredibility ppt Connie TTT doc egyptfaces bmp 4 eskimonative bmp E Lecturediscuss ppt ely Nerves Presentation ppt OLyg bmp R cuy PerceptionPics doc
18. sion amp Discharge main screen will ZH E open Name Phone Branch Email Worker fff Supervisor ff Child Information The Menu New Save Load CRIS Version 0 911 The highlighted portion at the top of the screen is your base menu and where we will begin To enter a child for the first time click New and begin CRIS Version 0 911 New Save Load Caregiver Infomation Reports Options Maintenance Help Quit Contact List Log Appointments Incident Report Expenses Images Lifebook Child Information Medical information Physical Information Education Information Family History Personal Information Last Name First Name Middle Name Preferred Name SIN SE ee ee ee pea pea ee E Languages Email Cell Phone Female l Admission amp Discharge Notes Reason for Admission amp Discharge e e The Child Information tab is the default place to start The areas highlighted in blue have choices for you to make The date fields will open a calendar and the status field contains the typical descriptions we use in foster care to identify the type of care order for this child Country of Birth and Ethnic Origin are there because many jurisdictions track this information They are not mandatory fields for the software Once you have filled out the information that you need to complete click Save on the top menu bar to save this information in
19. sit a home One of the reports we will cover in a later section can be used to print this information if necessary Relief Staff 1 CRIS Version 0 911 Save Child Information Reports Options Maintenance Help Quit RELATION ADDRESS PHONE A table to store all of the details on your approved relief staff Use the Add button on the bottom right of the screen to add new entries ji There is no limit to the number of relief entries They are stored in the table and can be retrieved by highlighting the line and double clicking or by using the Edit button ICRIS Version 0 911 Save Child Infomation Reports Options Maintenance Help Qut d Nanny McPhee Relief approv Gingerbread h 555 8931 nannym notr Excellent with NAA Ea Canan EEE QOC no D r eects SEY y E Checklist CRIS Version 0 911 Caregiver Relief Staff Check List Courses Emergency Procedures IM Smoke Detector In Place amp Working I List Rules amp Expectations IM Fire Extinguishers Available I List of Acceptable Disciplinary Practice IM Exits Clear In Case of Emergency Evacuation M Plan of Care IV Emergency Phone Numbers Within Easy Access M Placement Planning I First Aid Kit Stocked amp Within Easy Access IM Maintain Confidentiality I Firearms amp Dangerous Weapons Locked amp Inacessible MV No Smoking Under 18 IM Toxic amp Poisonous Substance Stored for Safet
20. the child s name CRIS Version 0 911 New Load Caregiver Information Reports Options Maintenance Help Quit Contact List Log Appointments Incident Report Expenses Images Lifebook Child Information Medical Information Physical Information Education Information Family History Personal information Last Name First Name Middle Name Preferred Name SIN Date of Birth Country of Birth Admission Date Discharge 3 27 1997 Canada M 8 12 2008 z Status Languages Email Cell Phone intem Care and Custc Male English superd notreal net 555 1 12 3344 M Child Received Rights Female E Admission amp Discharge Notes Reason for Admission amp Discharge Brought by the police and night duty at Concemed neighbour called police night 2 9 30pm duty worker detemined some physical abuse and admitted to care Ei Ei Name Phone Branch Email Worker Johan 555 224 5544 North stem cfs kid Supervisor Pf This child is now in the database If you click on Load on the top menu bar you will see that Deon James is now an entry in your database LloadChild flare toad cConca_ FIRST_NAME LAST_NAME PREF_NAME atsdsa If you try to exit from the Child Information screen without saving your information the system will prompt you to save Once saved the child information is secure in your database and can be retrieved using the Load option above Simply select t
21. y M Life Books Transportation Proper Seatbelts Car Seats amp MV Equipment Used in the care of the children must meet Safety Requirements according to Regulations A simple checklist to identify all of the procedures that you should have in place as a caregiver depending on your own agency s requirements Courses AL ICRIS Version 0 911 Child Information Reports Options Maintenance Help Quit NAME DATE_TAKEN NOTES A table to store all of the education courses that you have taken as a foster parent It operates the same way as the other tables in CRISkids software Add to add a course view edit to retrieve or change an entry Agencies are different in the ee way they treat education for foster parents There are Date Completed 6 20 1995 efforts to standardize in different parts of the world and much progress has been made We have kept the entry freeform to allow for your own nomenclature Add _ViewzEat There is no limit to the number of entries that can be made in the table Emergency Procedures We have attached a freeform blank page for you to enter any emergency procedures that you feel would be useful L CRIS Version 0 911 Menu Reports Options Maintenance Help Quit ICRIS Version 0 911 Reports We have included some reports that will be useful When you click on the Reports button you will see you have choices for Caregiver and Child
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