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1. Ke oard Layout a EPSON Stylus Photo 750 Ca 8 30 00 9 29 A Y Action Sets All Actions Universal Snaglt32 4 3 Hat ke Description Triggers Alt F9 Advanced Text Tools Reformat text Reformat text amp 4 Strip quote marks Advanced Text Tools Strip quote marks Check spelling English Check Spelling Check spelling English aa EPSON Stylus Photo 750 Shift Alt Ctl O0 Choose Printer EPSON Stylus Photo 750 8 as HP Laserdet 2100 Series PCL 6 Shift Alt Ctrl 1 Choose Printer HP LaserJet 2100 Series P For Help press F1 NUM Ui FIGURE 3 Use the My Keyboard tab to assign hot key triggers to your Actions The standard keyboard layout is shown here but you can also specify a laptop keyboard layout See page 30 for more information Mone Ctrl Shift Alt Wir Ctrl Alt Ctrl Shift Ctrl Win Alt Shift Alt Win Shift Win Ctrl Alt Shift Chl Alt Wir Chl Shift Wir Alt Shift Win Ctrl Alt Shift Win FIGURE 4 The modifier menu For example if you drag a Type Text Action from the Universal tab to the F8 key the modifier menu appears If you select None pressing F8 alone will trigger the Type Text Action If you select Ctrl Alt Shift you must press Ctrl Alt Shift F8 to trigger the Type Text Action You can also access the modifier key menu by right clicking an Action listed in t
2. Cancel FIGURE 76 This dialog appears when you click the Special Characters FIGURE 77 Select the character you want to type in the Action specific button in the Setup Wizards tab and choose to create or edit a Special properties pane If you want to view this character table in a pop up list Characters Action when you select the Special Characters trigger click the Select character from a popup list check box Using the Action Properties Dialog 5 If you want to choose a hot key to trigger this Action click The following instructions assume you have the Always use Setup in the Hot key box and press the key s you want to use For Wizards for editing check box cleared in the Options dialog See example press the Alt key the Control key and the key page 30 for more information simultaneously To use the Action Properties dialog to create or edit a Special Characters Action follow these steps 1 Select Create gt Text Tools gt Special Characters 68 Chapter 6 Typing with QuicKeys 6 Click OK Your new Action appears in the My Actions tab 7 Close the QuicKeys Editor and open a word processing program Position your cursor in the document and press the hot key you assigned to this Action The special character you specified is typed into the open document SPECIAL CHARACTERS OPTIONS This section describes the Action specific properties available with the Special Characters Action Sample font Changes
3. 00 153 The Repeat Tab 5 ait svacnw as Ait atin aus 153 Printing Sequence Steps 153 Closing the Sequence Editor 153 Creating Sequences Without Recording 154 Using the Result Handling Feature 154 Result Handling Example 154 Editing Sequences 4 suk mines cau ee sie Bi cies 155 INSEMING SICDSs Vawe peste leer aes 155 Rearranging Steps in the Sequence 156 Renaming Sequences 4 156 Deleting Sequence Steps 156 DECUENCE TIPS 4 04 ois toned erential ts 156 Subordinate Sequences 00005 157 Creating Subordinate Sequences 157 How a Sub Sequence Works 157 Sub Sequence Editor 158 DAVIN SEQUENCES eiee eh SiGe eR Wet 159 Triggering Sequences 000000000 159 Editing Failed Sequences 160 Playback Opuions 2os cccne eae ganET 160 Deleting Sequences 3iesiceviarideawie i 160 Sequence T00ls ncd ak snus iis cee E E 160 Check CONGINON seert iach pdt ytesce ean 160 WICSSAC CO 2 5 0 sini wieceuy axa nig guy s mane a 165 Password Vault 4 3 screee aria Ga aG eens 166 VAUSC 2 4 5 ey tanec ee Pee E e 167 QuicKeys Event Logger 168 Select Items in Dropdown List 169 Select kems m Lie ns Aaniasiagene ud iun 169 OWEN VAS Sieh nah peda aaah art Beene aint 171 Wait for User Input 0 171 Wait for WindOW seere
4. Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list 113 USING SYSTEM SPECIALS The System Specials Action offers a way to make a variety of common computer tasks faster and easier to complete You Quickeys Stin E ES can use the System Specials Action to shutdown your computer restart your computer restart Windows log off System Speciais le cinScibiilien aa scat your computer lock your computer set your computer to Ches INE standby or empty the Recycle Bin wA computer SETTING UP SYSTEM SPECIALS ACTIONS There are two ways to create or edit QuicKeys System Specials Actions use the Setup Wizards tab or use the My Actions tab is WAL computer Restart computer Restart Windows Windows 98 only Log off computer Lock computer Mindowe 2000 only Set computer to standby Empty Recycle Bin Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the System Special button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup FIGURE 126 This dialog appears when you click the System Specials Wizard button in the Setup Wizards tab and choose to create or edit a System Specials Action lt Back Cancel Help Using th
5. QuicKeys for Windows Version 2 0 User Guide CE SOFTWARE P O Box 65580 West Des Moines lowa 50265 USA 515 221 1801 http www cesoft com Second Edition 2000 CE Software Inc All rights reserved QuicKeys is a registered trademark of CE Software Inc All other brands or product names are trademarks or registered trademarks of their respective holders The following pertains to any software of CE Software s licensor s included with this software package CE SOFTWARE S LICENSOR S MAKES NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE CE SOFTWARE S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY COURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME JURISDICTIONS THE ABOVE EXCLUSION MAY NOT APPLY TO YOU INNO EVENT WILL CE SOFTWARE S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY CE SOFTWARE S LICENSOR BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INAB
6. Click on the Control Finder tool and when your cursor becomes a magnifying glass move it to the control you want to test When you release the Control Finder cursor all the window control fields are filled with information i Sequence Action Properties Check Condition Description Check window control Action Properties Acton Check window contral M Text is CE Software M Class jis ThunderComboBox l Type beton Control Finder Iw Status fal T State Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 176 The Check window control Action Properties 163 Check clipboard Looks at the System clipboard for the presence of a specific data type i Sequence Action Properties Check Condition Description Check Condition Action Properties Select the item to check Check clipboard Check if clipboard containes s M Text lis zj D onore case oe Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 177 The Check clipboard Action Properties 164 Chapter 13 Building Sequences Check program Verifies that a specified program exists is running or is frontmost on your desktop i Sequence Action Properties Check Condition Description Check Condition Action Properties Select the item ta check Select a program
7. Expected return code Tis equal to l ie less than Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 180 Run an executable from an installed file or from a specified When you select Specified file click the Browse button to locate the executable you want to use After you select a file you can specify a working directory or parameters under which the executable will run You can also indicate what the Sequence can expect from the executable s return code 165 For the Installed file option to be available you must create a OKScripts directory and store your scripts in that directory Just as the Run Script Action works see page 105 the scripts you add to this directory require the appropriate script engine be installed on your computer To create the QKScripts directory and install your script s 1 Create a folder called QKScripts in your QuicKeys directory The path of the folder should be C Program Files CE Software QuicKeys QKScripts 2 Copy your executable s into the QKScripts folder 3 Click the Installed file option and select the executable file you wish to use for this condition check MESSAGE Use the Message Sequence tool to create a custom dialog that appears at a designated point in your Sequence The dialog input can be used as an if then decision within the Sequence To insert a Message Action into a Sequenc
8. Specify window Specify window properties i Right button T Alt kep Relative to Mouse button Left button 9 Middle button Modifiers T Controlkey D Shift key Step result handling Continue to next step Stop sequence and notify user If step succeeds If step fails FIGURE 107 The Action Properties dialog for the Mouse Click Sequence tool MOUSE CLICK OPTIONS Below is a description of the Action specific properties available with the Mouse Click Action Click mouse at Chooses the coordinates for the Mouse Click as well as the point from which those coordinates are measured Release mouse at Chooses the coordinates for the release of the mouse click 98 Chapter 8 Using System Tools Double click Double clicks the mouse X The horizontal coordinates for the Mouse Click Y The vertical coordinates for the Mouse Click Referenced from tThe point from which the coordinates are measured Options include Top Left Top Right Bottom Left Bottom Right and Current Mouse Position Relative to Chooses whether the mouse click coordinates occur relative to the Screen the Frontmost program window or the Window selected using the Select Properties button Mouse button The mouse button that is clicked for this Action The Middle button option is not applicable unless you have a third mouse button Modifiers The keys that must be pressed in combination with the Mouse Click If step su
9. This option is available in the Action Properties dialog Use this Action to select an item from the menu that displays when you click the program icon in an open document The program icon is the icon in the upper left corner of your document window w Microsoft Excel Book E File Edit wiew Insert Gf Restore Mave Slee io Minimize Maximize Close Ctrl FIGURE 121 This is an example of the document system menu for Microsoft Excel 110 Chapter 8 Using System Tools Choose menu item from Start menu This option is SET SYSTEM CLOCK available in the Action Properties dialog Use this option to selecran enm treme Wind Gwe Start ment Using the Set System Clock Action you can change your system clock to a time you specify or to a time designated on a specified time server SETTING UP SET SYSTEM CLOCK ACTIONS There are two ways to create or edit Set System Clock Actions use the Setup Wizards tab or use the My Actions tab fon Programs gt Re El Favorites Yt Documents Eh Settings gt A Find Help Run bA Log Off Arrickab g F yi Shut Down Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Set System Clock button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Actio
10. 4 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Shift key the Alt key the Control key and the 0 key simultaneously Action Properties Fa General Toolbars Action Scope Timed Triggers Name T echwiiter Hot key Shit Alt Ctl 0 Clear hot key IV Include in QuicKeys menu Action specific properties Select printer HESNA IV Display message when printer has changed Cancel FIGURE 148 The Action Properties dialog 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor and press the hot key or other trigger you assigned to this Action The printer you selected should immediately become the default printer CHOOSE PRINTER OPTIONS Below is a description of the Action specific properties available with the Choose Printer Action Select printer Displays a list of all the printers to which you have access You can add more printers to this list by selecting the Printer Control Panel and choosing the Add Printer option Display message when printer has changed LDisplays a message when your default printer has been changed DELETING CHOOSE PRINTER ACTIONS To delete a QuicKeys Choose Printer Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that a
11. To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Recent Files button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Select which files to find Recent Files Click Next Files modified in the last 15 minutes C Files modified in the last hour C Files modified in the last 24 hours Files modified in the last j hours minutes MV Don t show temporary files lt Back Cancel Help FIGURE 101 This dialog appears when you right click the Recent Files button in the Setup Wizards tab and choose to create or edit a Recent Files Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 91 To use the Action Properties dialog to create or edit a Recent Files Action follow these steps 1 Select Create gt File amp Folder Tools gt Recent Files 2 Choose an option from the Action specific properties pane of the dialog For example choose In the last 15 minutes 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the
12. View all your QuicKeys Actions and their properties from the My Actions tab This illustration uses the Details view but you For Help press F1 can also select the Large Icons Small Icons or List views from the View menu FIGURE 2 Click a button in the Setup Wizards tab to be guided through the process of creating editing and deleting Actions 14 Chapter 3 QuicKeys Overview The My Keyboard Tab When you click the My Keyboard tab you see a diagram of your keyboard along with a tabbed Action Sets pane Raised keys in the Keyboard Layout pane indicate the keys that QuicKeys is currently using as triggers Click a raised key to display the Action it triggers on the right side of the window See Drag and drop Actions from the Action Sets pane to one of the Keyboard Layout buttons to assign or reassign a hot key When you release the mouse the menu shown in Figure 4 appears Use the menu to choose modifier key s that will be pressed simultaneously with the selected Keyboard Layout key Figure 3 Hot keys can be edited The selected key Modifier keys used in by clicking in the Hot displays in the Key combination with the key column and area along with the selected key display pressing a different key Actions that use that in the Key area combination key tte o x File E t Create View Help e xe serea 2 gt Se p Wizards z My Keyboard My Toolbars ye Ms amp ctions q Acrobat Distiller At a 4 0
13. e Right click an Action to create a new Action cut copy paste or delete Actions select all options change the way the Action list is displayed display properties or advanced options or clear the hot key for the selected Action e Drag and drop an Action from one tab to another to edit the Action scope Sequence Editor You can open the Sequence Editor by selecting Sequence in the Create menu The Sequence Editor enables you to consolidate Actions into a more complex Action so it s likely you may not choose to use the Sequence Editor until you are comfortable creating QuicKeys Actions A Sequence is a collection of Actions that completes a multi step task For example you can create a Sequence that launches your E mail application types your user name and password and clicks OK in the appropriate dialog The Sequence would contain four separate Actions that are individually only capable of completing a single task until they are combined into a Sequence 17 Move the insertion line Add steps to your Double click a to specify where you Sequence using the Sequence step to wantthenewActionor options in the Create edit it Sequence tool menu or the Action inserted toolbar teF TP Login Quickeys Editor File Edt Create View Fie Folder Toots Interet Tools MultiMedia Tools Network Tools JuicKeys Tools Screen Tools Sequence Tools stem Tools Test Tools Bsa G ieral Repeat Toolbars Ac
14. select Delete Toolbar from the Edit menu 49 EDITING TOOLBAR BUTTONS Use the Toolbar Button Wizard if you want to be guided through the process of adding buttons to your toolbar You can add one button at a time or add several buttons simultaneously To add a single button to your toolbar 1 BA 3 Right click an area of the open toolbar that does not contain a toolbar button Select Open File from the New Button submenu Navigate through your directories until you find the file you want to open from your toolbar After you select the file click Open The file automatically appears in your toolbar To add multiple buttons to your toolbar A 2 Right click anywhere on an open toolbar Select Toolbar Button Wizard from the context menu that appears Read the introduction page of the wizard that appears and click Next Toolbar Button Wizard 90 Chapter 4 QuicKeys Toolbars This Wizard adds buttons to a toolbar These buttons can Open programs Trigger any QuicKeys Action Display a group of related Actions in a menu To begin click Next FIGURE 56 The Toolbar Button Wizard introduction page 4 Select the check box es for each program you would like to display in your toolbar 5 Click Next 6 Select the check box es for each QuicKeys Action you would like to display in your toolbar If you have not created any QuicKeys Actions no items are listed on this
15. www cesoft com 19 QUICKEYS MENU By default a QuicKeys icon appears on your taskbar after installation When you right click that icon the QuicKeys ae aga ze ose 7 Ppicaton Launicnes menu appears In the QuicKeys menu you can CES Graphics CuteFTP Login FIO Z s Display Open with dialog e Trigger QuicKeys e Create toolbars Enable Quick Type Actions EPSOM Stylus Photo 750 Shift Alt Ctrl 0 HP Laserlet 2100 Seres PELE Shift Alt Ctrl 1 e Start Stop recording e Open the QuicKeys Mie o o ee S Ab tb Open Clipbook Editar a vequence out Dox Quickeys Alt Ctrl 7 Show QuickReterence Card Shift Ctrl Space e Open toolbars e Open the QuicKeys an i Editor Abot seguente e Exit QuicKeys e Abort the playback Start Recording ofa sequence Merer One Action Stop Recording Open QuicKeys Editor ADDING ACTIONS Exit Quickeys You can add Actions to the QuicKeys menu by selecting the Quickeys Help Include in QuicKeys menu check box in the Setup Wizard or in the aaa General tab of the Action Properties dialog The hot keys assigned to each Action also appear in the QuicKeys menu unless you have cleared the option to Show hot keys in QuicKeys FIGURE 11 Right click the QuicKeys icon in the Windows taskbar to menu in the Options dialog See page 30 for more information display the QuicKeys menu e Toolbars submenu Views or creates toolbars SORT 106 PM e Abort Sequence Stops the playback of
16. FIGURE 100 The Open Action Properties dialog appears when you select the Open button from the Create menu or when you double click an existing Open Action in the My Actions tab This Action is also a good candidate for a timed trigger if you open programs such as E mail software at the same time each day See page 25 for more information on timed triggers 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and press the hot key you assigned to this Action The file or program you selected opens Using Drag and Drop Functionality You can drag and drop programs documents control panels or other types of files to the QuicKeys Editor s Setup Wizards tab to quickly create an Open Action When you drop one file onto the Setup Wizards tab the Action Properties dialog shown in Figure 100 appears The file you dropped onto the QuicKeys Editor appears in the Path box of the Action specific properties area of the dialog You can edit the text in this dialog or you can assign it a trigger such as a hot key When you drop multiple files onto the Setup Wizards tab the files are automatically made into Open Actions that display in the My Actions tab of the QuicKeys Editor You can double click these new Open Actions to assign triggers to them such as a timed trigger or a place in the QuicKeys Menu Click OK in the Action Properties dialog when you are finished creating your Open Action Copy
17. Jcutftp32 Browse C Program Files GlobalS CAPE CuteF T Pcutttps2 ere Check if application exists Step rezult handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 178 The Check program Action Properties Check current date and time Checks the current system date time against the specified date time i Sequence Action Properties Check Condition Description Check Condition Acton Properties Select the tem ta check 11E SEa EE aren ite I Check if it s earlier than 3 20 25 PM 8730700 Use date only I Check if it s later than 3 20 25 PM 8730700 Use both time and date Use time only Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 179 Check for specific date and or time Run executable and test the result value Launches an executable or a script that returns a numeric result When you choose this option you must indicate whether the executable is a Specified file or an Installed file Sequence Action Properties Check Condition Description Check Condition Action Properties Actors Run executable and test the result value ie Specified file Installed file Specify file C Program Files CE Software Quickeys QE S cripts tech exe pif Specity working directory Erwe Specify parameters
18. Menu Action follow these steps 1 Select Create gt System Tools gt Select Menu 108 Chapter 8 Using System Tools 2 Specify the menu item you want QuicKeys to locate when this Action is triggered 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name Action Properties x General Toolbars Action Scope Timed Triggers Name Select Menu Grayscale Hot key Shit F3 Clear hot key T Include in QuicKeys menu m Action specific properties Menu item to select Menu item Grayscale Starts with Exactmatch Contains C Menu lD fo Choose menu item from Browse Active program menu C Active program system menu C Active document system menu C Start menu Context menu Cancel FIGURE 118 The Select Menu Action Properties dialog appears when you choose the Select Menu Action from the Create menu or when you double click an existing Select Menu Action in the My Actions tab 4 If you want to choose a hot key to trigger this Action click on the Hot key box and press the key s you want to use For example press the Shift key and the F3 key simultaneously 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and press the hot key or other trigger you assigned to this Action The menu item is selec
19. Search for files modified within a specified amount of time Take a screen shot of the selected window or the desktop and outputs the image to a user specified location Start or stop your selected screen saver Use this QuicKeys Action Screen Settings See page 125 for more information Select Menu See page 107 for more information Set Audio Volume See page 130 for more information Set System Clock See page 110 for more information Special Characters See page 66 for more information System Specials See page 113 for more information Toolbar See page 37 for more information lf you want to automate these tasks Change your screen settings when attaching your laptop computer to a full size monitor Select an item from a menu without using your mouse Adjust the various audio devices on your computer Set your system clock based on your input or based on specified time server information Type symbols or international characters Empty your Recycle Bin Lock your computer Log off your computer Restart shutdown your computer Set your computer to standby Restart Windows Create QuicKeys toolbars that provide quick access to your QuicKeys Actions Graphical Table of Contents Use this QuicKeys Action Type Date Time See page 68 for more information Type Keystroke See page 115 for more information Type Text See page 71 for more information Web Launcher
20. Toolbars Action Scope Timed Triggers Name CES Graphics SNE EL FO Clear hot key Actorn speciic properties Open a predefined folder windows folder me Windows Temporary folder Open a specified folder Windows Desktop folder My Documents folder Favorites folder Application Data folder Up one folder Create a folder named Graphics r active Explorer window i n folder CAMy Documernts CE Software Browse cae FIGURE 98 The Folders options in the Action Properties dialog Windows Temporary folder Opens the Windows Temporary folder or switches to your Windows Temporary folder when any standard Save or Open dialog is displayed Windows Desktop folder Opens the Windows Desktop folder or switches to your desktop folder when any standard Save or Open dialog is displayed My Documents folder Opens the My Documents folder or switches to your My Documents folder or the Personal folder if you are using NT when any standard Save or Open dialog is displayed Favorites folder Opens the Favorites folder or switches to your Favorites folder when any standard Save or Open dialog is displayed Application Data folder Opens the Application Data folder or switches to your Application Data folder when any standard Save or Open dialog is displayed Up One folder Switches to the folder above the level of the folder you are viewing Open a specified folder Switches to the folder you spec
21. assigned Action name or type a different one Action Properties E3 General Toolbars Action Scope Timed Triggers Name Recent Files modified in the last 15 minute s Hot key Jat F Clear hot key I Include in QuicKeys menu Action specific properties Find all files modified Inthe last 15 minutes Inthe last hour Inthe last 24 hours Inthe last fo hours 0 minutes MV Don t show temporary files Cancel FIGURE 102 The Recent Files Action Properties dialog appears when you select Recent Files from the Create menu or when you double click an existing Recent Files Action in the My Actions tab 4 If you want to trigger this Action from the QuicKeys menu click the Include in QuicKeys menu check box 92 Chapter 7 Working With Files and Folders 5 Click OK Your new Action appears in the My Actions tab Using the Setup Wizard 6 Close the QuicKeys Editor and select the Recent Files To use the Setup Wizard select the Setup Wizards tab in the Action from the QuicKeys menu All the files that have QuicKeys Editor and click the Zip Files button Read the pages been modified in the interval you have specified are of each wizard dialog and follow the instructions At the displayed in a list beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The DELETING RECENT FILES ACTIONS setup for each of these options is ex
22. companies so you will probably not be able to use this exact Sequence but examine it as an example of what you could create with QuicKeys 152 Chapter 13 Building Sequences First look at the illustration of the Sequence shown in e Choose which database in the selected host is displayed Figure 161 Then look at the instructions for how this e Enter a password to the database Sequence was created to get a feel for how you can automate a task like this on your computer e Choose access privileges e Choose how to view the database imi Sequence Quickeys Editor x e Maximize the database window File Edit Create View Intemet Tools MultiMedia Tools Network Tools QuicKeys Tools Screen Tools Sequence Tools System Tools Text Tools _4 gt With QuicKeys all these tasks can be completed witha single l el 2 zlloll2l aI trigger General Repeat Toolbars Action Scope Timed Triggers O ES RECORDING SEQUENCES Hotkey Shit At Fe Cea bot key Recording is an easy way of creating multi step Actions There rae Ns Ds are three ways you can select the Start Recording option e From the QuicKeys menu 1 Open FileMaker Pro 2 Wait for Window FileMaker Pro Appears 3 Wait for Window Open New or Existing File Appears 4 I Window Selector Open New or Existing File 5 amp Button Click Hosts 6 Wait for Window Hosts Appears 7 oe Type Keystroke T ab 8 A Type Text f
23. dropped onto the QuicKeys Editor appears in the Action specific properties area of the dialog You can edit the text in this dialog or you can assign the Type Text Action a trigger such as a hot key or a place on an existing toolbar Click OK in the Action Properties dialog when you are finished creating your Type Text Action Cutting and Pasting Text You can cut selected text from one window and paste it into the Setup Wizards My Keyboard or My Actions tabs of the QuicKeys Editor To create a Type Text Action using cut and paste ly De 3 Select a block of text Copy it to the Clipboard Right click in the Setup Wizards tab the My Keyboard tab or the My Actions tab of the QuicKeys Editor and select Paste from the context menu that appears A new Type Text Action appears in the My Actions tab of the QuicKeys Editor You must assign the Type Text Action a trigger before you can use it EDITING TYPE TEXT ACTIONS To edit a Type Text Action r 2 3 Select the My Actions tab in the QuicKeys Editor Double click the Action you want to edit Make the necessary changes in the Action Properties dialog and click OK 73 DELETING TYPE TEXT ACTIONS To delete a Type Text Action 1 Right click the Action you want to delete A Q N Select the My Actions tab in the QuicKeys Editor Select Delete from the context menu that appears Choose Yes at the Confirm Delete prompt The Action is cleared from the
24. e Use the keyboard to select options whenever possible Keyboard selections are more reliable than mouse clicks e Make your movements slow and deliberate while recording e Do not use a mouse wheel when you record your Actions Insert Pauses in your Sequences if you are having problems getting your Sequences to play back correctly Use the Type Text function to select items in lists For example it s preferable to type the first two letters of an item in a drop down list to select it rather than using your mouse to select it Do not grab a scroll bar to scroll through a list ina Sequence Instead use the Page Up and Page Down keys When you look at a particular Sequence in the Sequence Editor it is normal for tabs and returns to be displayed as Type Keystroke Actions As a matter of practice you should not select items in the status area of the taskbar or tray during a recording because they may not always be located in the same place when you trigger your Sequence If you have a choice use Cut and Paste rather than drag and drop If you are consistently having problems with the same program when you are recording Sequences choose to Disable smart recognition within the QuicKeys Controller Action See page 57 for more information SUBORDINATE SEQUENCES Subordinate Sequences or Sub Sequences are Sequences that are embedded within other Sequences This feature allows you to break a
25. maximizes the specified window 120 Chapter 8 Using System Tools Center specified window Positions the specified window so it is in the middle of your screen Set specified window size Adjusts the size of the specified window to the coordinates you specified in QuicKeys DELETING WINDOW HANDLER ACTIONS To delete a QuicKeys Window Handler Action L Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 4 Choose Yes at the Confirm Delete prompt The Action is cleared Select Delete from the context menu that appears from the Actions list CHAPTER 9 USING SCREEN TOOLS Screen Tools include Screen Capture Screen Saver and Screen Settings Actions These Actions enable you to capture images from your screen trigger your screen saver and adjust the resolution of your screen with simple QuicKeys triggers SCREEN CAPTURE With QuicKeys you now have the flexibility of taking screen shots of your entire screen or an active window with a hot key You can then save the captured image to a file the Windows clipboard the QuicKeys Clipbook or you can print it SETTING UP THE SCREEN CAPTURE ACTION There are two ways to create and edit QuicKeys Screen Capture Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Screen Capture button Read each
26. 115 Text 71 U Undo toolbar changes 177 Up One Folder 87 Updates 9 Uppercase 61 URL 145 W Wait for User Input 171 Window 172 Wave 132 Web Launcher 141 What s new in QuicKeys 2 0 2 Wildcards 78 79 Window Selector 44 Window Finder 162 173 Window Handler Action 116 Window properties 96 Window Selector 174 Windows Adjust size 119 120 Cascade 118 Center on screen 119 120 Close 119 Desktop folder 86 Folder 86 Maximize 119 Minimize 119 Restore 119 Scripting host 105 Specials 120 Temporary folder 86 Tile 118 Z Zip files 92 94
27. 2 0 provides several useful enhancements You can edit Sequence step names directly in Sequence Editor list Plus using the QuicKeys menu you can record a single Action and take advantage of the updated playback palette which now displays the Sequence name and step number The playback palette also has a handy new Stop and open Editor button that opens the Sequence Editor e Printing Click the Print option in the QuicKeys Editor or the Sequence Editor to print Action subsets and Sequence steps respectively e QuicKeys Tips Create Actions directly from the QuicKeys Tips window at startup e Update Checking Use the Check for QuicKeys updates option in the QuicKeys Editor Help menu to see if you have the latest version of QuicKeys ABOUT THIS USER MANUAL Read this section to learn how the QuicKeys instructions are organized and to become acquainted with the conventions used in this manual Knowing how the manual is set up will help you use it more efficiently ORGANIZATION Each chapter of this manual first describes the topic of each section and its benefit to you Then each chapter offers instructions for setting up and using the software Each section ends with information about the options available in the dialogs or wizards discussed in that portion of the User Guide 4 Chapter 1 Welcome to QuicKeys e Chapter 1 Introduces you to QuicKeys and provides information about using the manual and contacting the makers
28. Actions list 74 Chapter 6 Typing with QuicKeys CHAPTER 7 WORKING WITH FILES AND FOLDERS All computer users must learn how to manipulate files and All of the tasks or Actions available with File Handler folders early in their computer experience Navigating include through countless directories searching for that one file soon becomes second nature out of necessity but such tasks can e Set attributes e Set extensions also become quite time consuming QuicKeys can automate these tedious processes for you with Actions such as File e Move e Copy Handler Folders Open Recent Files and Zip Files e Rename e Delete FILE HANDLER e Open with The File Handler Action is useful when you want to rename move or edit the attributes of selected files Attributes can be SETTING UP FILE HANDLER ACTIONS anything from read write access to file names This feature is There are two ways to create or edit QuicKeys File Handler extremely valuable if you ever work with large batches of Actions use the Setup Wizard or use the Action Properties files dialog When you are setting up File Handler Actions you can use wildcards such as and in the Specified file or folder text For example some Web sites make heavy use of scanned or box digital photographs Often these are delivered in large batches to webmasters to be posted on the Web QuicKeys makes it possible to rename these images en masse with numerical or alphabetical modifiers so that
29. Attributes 77 Audio Volume 130 Extensions 78 Recording status 57 Status of QuicKeys 56 System Clock Action 110 Set icon from bitmap 52 177 Set icon from file 50 Setup Wizard 13 21 Sharing Actions 29 Shortcuts See Actions Show Hot keys in QuicKeys menu 20 30 Icon in taskbar 20 30 Sequence playback toolbar 31 Sequence recording toolbar 31 Setup Wizard introduction 31 Shutdown computer 114 Sizing toolbars 39 40 46 Smart recognition 57 Special Characters Action 66 Specify window properties 95 97 98 169 171 172 174 Spelling 64 66 Standard formats 71 Step Results tab 159 Strip quote marks 61 Subordinate Sequences 157 Sub Sequences 149 157 Substituting keystrokes 115 Switch Tabs 171 Synth 132 System Specials Action 113 T Technical support 4 Text Actions 71 Tile windows Horizontally 118 Vertically 119 190 Time Actions 68 Timed triggers 24 Tips 175 Title case 62 Toggle Case 62 Recording 57 Status of hot keys and timers 57 Toolbar buttons Adjusting button size 50 Changing button icons 50 Delete 53 Editing 49 Toolbars 25 Adding buttons 42 Adjusting size 46 Buttons 49 Closing 48 Creating 40 45 Deleting 16 49 Displaying 45 Dockable 38 Editing 45 Floating 38 Moving 38 39 Pop Out 39 Restoring icons 53 Scope 46 Tab 15 Types 37 Triggers Enable Disable 56 Hot keys 25 QuicKeys Menu 25 Timed 24 25 Toolbars 25 Windows Shortcuts 25 Troubleshooting 175 Typing Date Time 68 Keystroke
30. Daylight number colon Second as Time number space AM PM indicator space slash space Time zone Standard Formats This radio button is available in the Setup Wizard The scroll list displays the formats you can choose from when you create a Date Time Action When you select a format a sample of how that format will look displays at the bottom of the wizard screen DELETING TYPE DATE TIME ACTIONS To delete a Type Date Time Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 72 Chapter 6 Typing with QuicKeys QuicKeys Setup Wizard Enter the text to type below To enter a tab type Control Tab Click Next Tom Zigway Ridgemont High School Principal Ridgemont California 00010 coct_ oo FIGURE 81 This dialog appears when you click the Type Text button in the Setup Wizards tab and choose to create or edit a Type Text Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the My Actions tab to create or edit a Type Text Action follow these steps 1 Select Create gt Text Tools gt Type Text 2 Type the text you want to use when you trigger this Action Press Ctrl Tab to insert a tab in the text you type The text box can hold up t
31. File menu A right arrow character gt indicates the hierarchy of menu and submenu options A symbol indicates a note that provides supplemental information about the topic being covered A A symbol indicates an important statement that requires special attention CONTACTING CE SOFTWARE If you have questions about QuicKeys that are not addressed in the manual use this section to learn how to contact CE Software TECHNICAL SUPPORT CE Software offers online fax and telephone support Visit the Technical Support Web page at http www help cesoft com for information about the various support options Contact Information The Technical Support Department is available Monday through Friday from 8 00 A M to 5 00 P M U S Central Time CE Software Technical Support can be reached by Phone 515 221 1803 Fax 515 221 1806 Web page hitp www help cesoft com E mail ceonline cesoft com Before You Call Check the following Web sites for technical information e Have you checked the QuicKeys Web site for updates and product information at htip www cesoft com e Have you checked the CE Software Technical Support Web page or newsgroups at http www help cesoft com When You Call To help our Technical Support team assist you as quickly as possible please have the following information available when you speak with or write to a Technical Advisor e Product name and version e g QuicKeys 2 0 e Computer type and
32. Il Ctr l Pro Delete EE Oper Properties Cute Advanced Toolbars Clear hot key Action Scope Modifiers gt Timed Triggers FIGURE 6 Right click an Action in the Key area of the My Keyboard tab to display the above menu 15 The My Toolbars Tab When you click the My Toolbars tab you can see a list of all your toolbars Toolbars are graphical representations of specific tasks on the computer Most programs provide toolbars that perform a specific function such as printing when you click the Print icon QuicKeys toolbars are different however because you specify the appearance and functionality of the toolbar Toolbars are a valuable asset if you have created several QuicKeys Actions They provide a quick and easy way of triggering your Actions You don t have to remember a hot key and you don t have to fill up your QuicKeys menu if you use toolbars to trigger at least some of your Actions 16 Chapter 3 f QuicKeys Overview When you click the toolbar name in the My Toolbars tab of the e Double click a toolbar to display the toolbar s Action QuicKeys Editor all the Actions that reside on that toolbar Properties dialog display in the Toolbar Buttons pane e See Chapter 4 on page 37 for more detailed information about toolbars Click a column When you select a toolbar heading to choose how the buttons placed on that The My Actions Tab a i ne es When you click the My Actions tab all of your Actions dis
33. Include in Quickeys menu Actorn speciic properties Type of window Albwindows F Active window Specified window Wetne Action to perform Minimize active window Maximize active window Restore last minimized window Toggle active window size Center active window Set active window size Cancel FIGURE 131 The Window Handler Action Properties dialog appears when you select the Window Handler Action from the Create menu or FIGURE 130 This dialog appears when you click the Window Handler when you double click an existing Window Handler Action in the My button in the Setup Wizards tab and choose to create or edit a Window Actions tab Handler Action 2 Select the type of window you want to manipulate and then choose the Action you want to perform with the window Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 3 In the Name box of the Action Properties dialog a name is automatically assigned to the Action You can use the l a assigned Action name or type a different name To use the Actions Properties dialog to create or edit a Window Handler Action follow these steps 4 Click on the Hot key box and press the key s you want to use to trigger this Action 1 Select Create gt System Tools gt Window Handler 18 Chapter 8 Using System Tools 5 Click OK
34. Microsoft Sound waw Hot key Clear hot key ction specific properties Sound file C wINDOWS MEDIA The Microsoft Sound way Test Browse Cancel FIGURE 144 The Play Sound Action Properties dialog appears when you select the Play Sound Action from the Create menu or when you double click an existing Play Sound Action in the My Actions tab 2 Choose a sound file using the Browse button in the Action specific properties pane of the dialog 3 Click the Test button if you want to try out the select sound file 4 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name 5 If you want to trigger the Play Sound Action from the QuicKeys menu click the Include in QuicKeys menu check box 6 Click OK Your new Action appears in the My Actions tab 7 Close the QuicKeys Editor and select the new Play Sound Action using the trigger you specified PLAY SOUND OPTIONS Below is a description of the Action specific properties available with the Play Sound Action Sound file Type the directory path for the sound file you would like to start with a QuicKeys trigger The file must have a WaV extension in the file name Test Click the lest button to verify you selected the correct sound and that the sound plays properly Browse Click the Browse button to navigate to the sound file you woul
35. Wes iy keybord E ay Toote wy actore Kyboaed aout El S288 See Bee EE PTE CECE ET E TP FP Gee eee Cees FPTrrir Click the drop down The text of the Wizard window arrow to display a list label changes depending upon of Setup Wizard which group of Setup Wizards viewing options is displayed Achranced Test Tools Pletoeret bea fit FR Achranced Text Tools Step quote mare Chark 5 pein Chack sparg E regith SkA Ale Ch Choom Panter EPS OR Sia Photo 7S0 as HP Licata 2100 Satas FELE Shi Ale Chel Chania Panter HP Lasaia 2100 Sanat F For Help pesa FI O m a Use the My Keyboard tab to quickly add or change hot key triggers for existing Actions uiie E dito Ela Edi Csm ijma Hip sf ee Fi Geuoisineds Ll yKevtoerd BP oy Toomers ty aanione Network Drives alain urena a 03 QuicKeys Controller E Lanp ia Capusa andre corm to Qucha Cipbook oma Gapbors Capire antes romar be aa Horer career Somme Sarva Sadect Scomen Earra Lt StchE ma erties F Demari aich E ral denii Sat Serie Cbeck ES AA Screen Settings pen ipea Lock compute finds S00 Toolbar Appleton Launcher Tooter Coranpondance Toolbar Ducking Pubiching Tata Quct ay Sequence CuteFTP Loge Sequence Login to DEWE Diatebare Demar Acdonal comments Special a Characters ic i Date Time Window Handler Demar ubr amps Sequmnce Sequence Took
36. Your new Action appears in the My Actions tab Tile windows horizontally Arranges the windows 6 Close the QuicKeys Editor and press the hot key you horizontally on your screen assigned to this Action Gis Edi Creates Yar Hup WINDOW HANDLER OPTIONS ajn xir ae QuicKeys The Window Handler options vary depending upon whether 3 e an you select All windows Active window or Specified window Below is a Tea T i AAN description of the Action specific properties available with the ite Res 3 sacar z wn aR 25 Window Handler Action All Windows TOKE 3 ForsHeip Backup Fie Cascade windows Staggers your windows across your TEE g mae Fanbase 5 r IIE FoeH Hph stup Fk coo BB a AUSS ee eet a i as ns nr AS 10 59 Ai TISA AN PH BABS 352 Ph TAR 219 PY SE ih Pe NENH 213 FH arditi 195 PH 7a 248 PH VINH 219 PH ew eo an regina TEA T Steck wean enm ETA Toob Progesrey Advanced T eet Took Featcornat taet Coen mba Hesia 3071 apei Chmactae l FIGURE 133 Horizontally tiled windows Winsa Esia Han H Shits Fiz T rpa Dade Tire jAi Fz Thang Faki D AE eapleoe Fa Grt apr Cipbook Cit FID Areni T eat Took Peara teat Chis Fo Advanced T ast Took Si inp quote roms Fi Fils Haveli Ged iera bo Check apr Cipbook windows Eosi Liha Winclone ineen Spanar Tila hindrar Harcontally Te inaa Varii windows Esis Tike rka ia El FIGURE 132 Cascading windows Tile Wind
37. a particular Action Scope tab delete or reassign the scope for each of the Actions in that tab Then close and reopen the QuicKeys Editor When the QuicKeys Editor appears the Action Scope tab you chose is no longer displayed Timed Triggers Choose a specific time you want the Action to be triggered By default there is no timed trigger selected General Toolbars Action Scope Timed Triggers T Trigger Action fo seconds after startup MV Trigger Action at 4 71271999 3 05 23 PM _ M Trigger Action every 3 months FIGURE 19 The Action Properties Timed Triggers tab Action Specific Properties The Action Properties dialog contains an Action specific properties pane that is unique for each QuicKeys Action Action specific properties Action E URL http www cesoft com I Show dialog before opening URL FIGURE 20 The Action specific properties pane for the Web Launcher Action TRIGGERING ACTIONS QuicKeys provides a variety of ways to trigger Actions so you can use the methods that make sense to you QuicKeys makes customizing the way you work easy You can use any or all of the following triggers for each QuicKeys Action e Hot key The key s on the keyboard used to trigger your QuicKeys Actions e Toolbars The collection of QuicKeys buttons that enable you to simply point and click to open files or folders trigger Actions or display QuicKeys Action menus e Timed triggers The spe
38. add the finishing touches to your Sequence USING THE RESULT HANDLING FEATURE When you build Sequences you may discover that your Sequence encounters unexpected conditions that can keep it from completing its assigned task successfully To resolve this issue the QuicKeys Sequence Editor uses built in result handling This essentially means that you can tell each step of the Sequence what to do if it comes across unexpected dialogs or other items That way you don t waste your time watching your Sequence to ensure it doesn t run into any obstacles while it s running In the If step succeeds and If step fails lists of the Action Properties dialog you can direct a particular step in the Sequence to Stop the Sequence Stop the Sequence and notify user Continue to the next step or Skip to the next step Each result handling option is represented by a different icon that displays in the Sequence Editor s Result column You can double click the icons to quickly change the result handling option for a specific step Definition Sequence icon Continue to next step Stop Sequence Stop Sequence and notify user Skip next step Fail Sequence and notify user used only in subordinate Sequences AA Ai Fail Sequence used only in Bs subordinate Sequences RESULT HANDLING EXAMPLE Result Handling can be as simple or as powerful as you want This example is relatively simple so that if you don t quite understa
39. are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard You can select any item from a menu without using a mouse now that you have the Select Menu Action at your disposal Select Menu is useful when you want to avoid using your mouse or when you want to select a menu item that does not have a hot key assigned to it For example you can use this Action to assign a single hot key that selects the Exit command in all of your programs The Select Menu Action is most often used within QuicKeys Sequences but it can also be used to create s ingle tas k Actions i Select Menu Enter the name of the menu item below or click Browse to select a menu item Click Next Menu item Browse Options Starts with SETTING UP SELECT MENU ACTIONS There are two ways to create or edit QuicKeys Select Menu Actions use the Setup Wizards tab or use the My Actions tab C Exact match C Contains Cancel Help FIGURE 117 This dialog appears when you click the Select Menu button in the Setup Wizards tab and choose to create or edit a Select Menu Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Select
40. at sales cesoft com or send a letter with the product name serial number your name and the new owner s name and address to CE Software Inc Attn Ownership Transfer P O Box 65580 West Des Moines IA 50265 U S A Change of Address If you change your address please E mail us at sales cesoft com or send a letter indicating your old and new address to CE Software Inc Attn Change of Address P O Box 65580 West Des Moines IA 50265 U S A 6 Chapter 1 Welcome to QuicKeys CHAPTER 2 INSTALLING AND STARTING QUICKEYS The steps involved in setting up QuicKeys include installing QuicKeys on your hard disk completing the questions in the QuickStart Wizard and starting the QuicKeys Editor This chapter explains how to accomplish these tasks REQUIREMENTS The minimum requirements your computer must meet to install and operate this product include e Intel compatible PC running Windows 98 or NT 4 0 or greater e Personal computer with a Pentium or equivalent processor e Internet Explorer 4 0 or greater e 16 MB of RAM 32 MB recommended e One CD ROM drive e Atleast 20 MB of available hard disk space e SVGA 800x600 monitor Certain features are enhanced by an Internet connection INSTALLING QUICKEYS If you are using Windows NT installation must take place while logged in as an administrator or as a user with administrative rights 1 Read the wizard dialog that appears when you start installation and
41. button The hot help pop ups are filled by the information you provide in the Name field of your Actions Cut and paste URLs into the QuicKeys Editor to quickly create Web Launcher Actions Press Ctrl Esc to stop Quick Type while it is typing text TROUBLESHOOTING e Make sure you are very careful about assigning single keys as your hot key triggers For example assigning the Backspace key for the Open Microsoft Explorer Action could get irritating after a few minutes If you do attempt to assign a single key as your hot key QuicKeys displays a warning dialog The warning dialog is permanently turned off if you check the Do not ask me this again check box within the dialog If you are using Windows NT installation must take place while logged in as an administrator or as a user with administrative rights If you are consistently having problems with the same program when you are recording sequences choose to Disable smart recognition within the QuicKeys Controller Action You must have a sound card for the Multimedia Actions to work properly 176 Tips and Troubleshooting Desktop Scope is limited to the actual desktop being active It does not include drive windows If you deselect Show Wizards For Editing you see a different dialog when you edit an Action in the My Actions tab The Windows Specials Up one folder Action does not navigate up one folder level if you are using it within a standard Windows Explorer windo
42. button in the Internet Accounts dialog 7 Press the Stop recording button on the Recording toolbar The Sequence Editor appears 8 Click the Save amp exit button By default the second recording you created is called New Recording Sequence Combine the three components of the Sequence 1 Now it s time to put the final Sequence together Open the QuicKeys Editor so the Actions tab appears 2 Open the Change E mail Identity Sequence by double clicking it in the Actions tab 3 In the Sequence Editor position the insertion line at the first step of the Sequence 4 Position the My Actions tab so it s tiled vertically alongside the Sequence Editor 5 Drag and drop the Open Outlook Express Action from the QuicKeys Editor Actions tab to the Sequence Editor As you drag the Action your cursor becomes a plus sign When you drop the Open Action it is inserted where the insertion line is located in the first step of the Sequence This makes the Open Action a Sub Sequence within the Change E mail Identity Sequence 6 Move the insertion line to the last step of the Sequence 7 Drag and drop the New Recording Sequence you recorded last to the last step of the Sequence Editor 8 Assign F3 as the hot key that triggers the Change E mail Identity Sequence 9 Close out of Outlook Express and press F3 QuicKeys should launch the program and change the Account Properties Now create other Sequences like this one so
43. click Next 2 Read the terms of the Software License Agreement Click Yes if you agree with the terms and want to install the software 3 Read the Readme file and click Next 4 Type your Name Company and Activation Key in the appropriate boxes and click Next Your company name is not required 5 Choose the directory where you would like to install QuicKeys and click Next A status bar appears 6 Read the final wizard dialog and click Finish The Startup QuicKeys Engine is selected by default so the QuicKeys Engine is running when you complete the installation AFTER INSTALLATION When you complete the installation wizard the QuicKeys Engine and QuicKeys Editor are automatically started The first time the QuicKeys Editor opens the QuickStart Wizard appears The QuickStart Wizard is designed to set up a variety of common QuicKeys Actions so you can take advantage of QuicKeys immediately Before you use the QuickStart Wizard spend a few minutes thinking about what you want to automate on your computer The QuickStart Wizard will likely provide an opportunity for you to automate the tasks you have in mind Remember you can always edit the tasks you set up with the QuickStart Wizard later 8 Chapter 2 Installing and Starting QuicKeys HOW TO USE YOUR NEW ACTIONS You can trigger the Actions created by the QuickStart Wizard by e Selecting the hot key you assigned to your new Actions e Selecting an Action from the
44. click here to set hot key gt No Paste Action Properties fro Alt Ctrl F12 No Clear hot key Select the check box es for each Action you want to use Click the Hot key column to set 4 hot key trigger Click in the Menu column to show the Action in the QuicKeys menu You must exit the Clipbook Editor before you can see your newly added clips in the Prompt for item to paste window Using the Action Properties Dialog Since the QuicKeys Clipbook requires the creation of multiple Actions to function the Setup Wizard provides the most efficient way to set it up the first time you use it The Action Properties dialog is best used for creating a single QuicKeys Clipbook Action or editing your existing Actions The following instructions assume you have the Always use Setup FIGURE 111 Use the Create Edit Multiple Actions option in the Setup Wizards for editing check box cleared in the Options dialog See Wizard to set up several Actions simultaneously page 30 for more information coos Heb To use the Action Properties dialog to create or edit a QuicKeys Clipbook Action follow these steps 1 Select Create gt System Tools gt QuicKeys Clipbook 2 Choose an option from the Action specific properties pane of the dialog 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name Action Prop
45. dialog and follow the instructions Controller include At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit e Open QuicKeys e Show QuickReference multiple Actions The setup for each of these options is explained Editor Card within the Setup Wizard e Enable hot keys and e Disable hot keys and l l a an e To g gl e Q uickK eys e Start Recordin g QuicKeys Controller Select an Action from the list below Status Sequences Click Next e Stop Recording e Toggle Recording c pon Guk Edi Sequences C Show QuickReference Card i Set status of QuicKeys e Exit QuicKeys Set recording status C Exit QuicKeys This chapter provides information about each of these Actions as well as instructions for creating editing and deleting them QUICKEYS CONTROLLER lt Back Cancel Help The QuicKeys Controller Action is invaluable when you use QuicKeys on a daily basis This Action automates the FIGURE 62 This dialog appears when you click the QuicKeys Controller button in the Setup Wizards tab and choose to create or edit a QuicKeys QuicKeys program so it works as smoothly as everything else Coniollec Action that QuicKeys controls Using the Action Properties Dialog SETTING UP QUICKEYS CONTROLLER ACTIONS The Action Properties dialog enables you to edit all of the There are two ways to create or edit QuicKeys Controller options within a QuicKeys Action
46. do for you as a webmaster the following section details the creation of a Sequence that starts the CuteFTP program and logs into a frequently used ftp site To get a feel for how this Sequence was built look at the illustration of the Sequence in the Sequence Editor shown in Figure 160 Then look at the instructions that explain how this Sequence was created to get a feel for how you can automate a task similar to this on your computer E CuteFTP Login QuicKeys Editor File Edit Create View File amp Folder Tools Intemet Tools MultiMedia Tools Network Tools QuicKeys Tools Screen Tools Sequence Tools _4 gt elelee Name CuteFTP Login Hot key F10 Clear hot key V Include in QuicKeys menu G Open cutftp32 Wait for Window CuteF TP Appears Wait for Window FTP Site Manager Appears Wait for Window Disappears Mouse Click 337 37 1 0 1 2 3 4 5 6 ge Type Keystroke Enter 7 Wait for Window Connected starting login sequence Appears 8 Wait for Window Directory Message Appears 9 Wait for Window Login Messages Appears 10 amp Button Click OK eeeegeoege My iy iy iy iy Ai m FIGURE 160 This Sequence launches CuteFTP and logs into a commonly used FTP directory How the Sequence Was Created This particular Sequence was created in two distinct parts First an Open Action was created that started the CuteFTP program Then the QuicKeys r
47. files named 001 jpg 002 jpg etc can me renamed chicago001 jpeg chicago002 jpg etc This helps bring order to the batch of images Additionally files can be locked and unlocked by QuicKeys with a single hot key or mouse click This is valuable when you want to lock a batch of original images to ensure that modifications are made only to the copies 76 Chapter 7 Working With Files and Folders Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the File Handler button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard QurcKeys Setup Wizard x File Handler Select an Acton from the list below w Click Next Actors Set attributes Z lt Back Cancel Help FIGURE 83 This dialog appears when you click the File Handler button in the Setup Wizards tab and choose to create or edit a File Handler Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Actions Properties dialog to create or edit a File Handler Action follow these steps 1 Select Create gt File amp Folder Tools gt F
48. for setup Wizards tab and a series of wizard dialogs guide you information in a step by step fashion If you are a more through the process of setting up or editing a QuicKeys advanced user you can turn off the Setup Wizard in the Action QuicKeys Editor Options dialog and instead use the Action Properties dialog See page 30 for more information on the Options dialog The Action Properties dialog presents all the setup options for an Action in a single dialog QuicKeys Setup Wizard Web Launcher This Action launches any Web site For example Whichever method you use to create QuicKeys Actions is completely dependent upon your comfort level with QuicKeys Go to your company Web site without opening your browser Launch a Web address displayed in a text file Visit your favorite site with a single click QuicKeys ene ys M Dont show Wizard introduction pages Cancel Help FIGURE 13 The Introduction page of the Setup Wizard appears when you click a button in the Setup Wizards tab Using the Action Properties Dialog When you are more comfortable with QuicKeys and you want to use a more direct approach to create and edit Actions you can select a Action from the Create menu to open the Action Properties dialog Action Properties are the options you specify for each QuicKeys Action you want to create These Action specific options are presented to you item by item when you use the Setup Wizard to create Ac
49. in the Action drop down list of the File Handler s Action Properties dialog 2 Select Append Variable in the Style drop down list Select the variable you want to add to the end of the file or folder name from the Variable radio buttons An example of what the renamed files folders will look like displays at the bottom of the dialog Rename FIGURE 94 The Append Variable option 4 Click OK when you are finished To rename files and folders using a fixed name 1 Select Rename Files or Folders in the Action drop down list of the File Handler s Action Properties dialog 2 Select Fixed Name in the Style drop down menu 83 3 Type the name you want to use for the currently selected or pre specified file or folder CESoftware a Se G Oo A S eh ee FIGURE 95 Fixed name options 4 Click OK when you are finished DELETING FILE HANDLER ACTIONS To delete a File Handler Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list 84 Chapter 7 Working With Files and Folders FOLDERS The Folders Action is useful if you frequently switch between folders during the course of your computer work For example if you are a Webmaster you know that Web sites contain hundreds if not thousands of files and dozens of directo
50. it ee thia paga ba ee gira pau sam sege of Company Information gt along Thanks Thar puga provides bike to compenp releted pieni From niens shel CE Sofware ip gt ba SEH ohini s 00 peko elon a ae Dis page oe aeai bo gire YOU hitre seiret OT Bapieyam Appar SER ESEE gt The Iowa State Chapter of the Society for Technical Tie latest potica apima descplinns amd Abt GE Softer bn Comrmunication canbect p PoR i FYYD STC Presentation Facet ihe Presiden A mantiy nrealc om a war Seppe r Ce Sy graye Tro Lee Se Brean the Enugdant mopihy meersistiar on a bar eepecmey of CE Sofre Pros Falanaas Earpup wih all of the nera w CE Sowara leiud product sare wr wall on quwtariy ed enced eais leases ad othe es Dave Fe Lites To re ques abers ete package for CE Sofas Hollings the parent of a iy g F Fress Releases Eaap up wih dj of the nres ot CE Sofara mahika pordi meee as wall as gaiety od TEUN i enms miar ee he nrar This presentation might be of interest to Des Moines STC Members If you have an e mail list that includes your membership could you pass it along Thanks CE Sofram Inc plows E mail ow korere Ralaticns Rapeneeciairrs lrrrarice Fs teticrn To ept aave niea package fier CE Sotme Hold tbe pemi of CE Sefin key please E mail war lioresiqog Rela Rupraaankeeece r i i Ar let cli The Iowa State Chapter of the Society for Technical Communica
51. model e g Pentium 2 333 Mhz e Operating system and version e g Windows 98 PRODUCT FEEDBACK What do you think of QuicKeys We want to know and we encourage you to submit your ideas to feedback cesoft com so we can consider them for the next version of QuicKeys USER GUIDE FEEDBACK We also welcome feedback about the documentation that accompanies QuicKeys Please E mail us at manuals cesoft com with your comments and suggestions The most current version of this manual is available online at http www cesoft com and can be viewed with Adobe Acrobat Reader 3 0 or greater Visit http www adobe com to download a free copy of Acrobat Reader SALES AND CUSTOMER SERVICE CE Software s sales and customer service staff can answer your questions about product availability upgrades product prices damaged disks customer registration and general policies Contact Information The CE Software Customer Service department is open Monday through Friday from 8 00 A M to 5 00 P M U S Central Time If you have a question about your CE Software product please have your serial number ready when you call For customers outside the U S please contact your local distributor e Phone Domestic orders 800 523 7638 e International orders 515 221 1801 e Fax International and Domestic orders 515 221 2258 e Online http www cesoft com Ownership Transfer If you transfer ownership of a CE Software product please E mail us
52. of QuicKeys e Chapter 2 Lists the system requirements provides installation instructions and information about the QuickStart Wizard e Chapter 3 Introduces you to the different components of QuicKeys and provides an overview of the process of creating QuicKeys Actions This chapter is very informative for users who are new to the QuicKeys software e Chapter 4 Introduces you to toolbars and provides instructions for using them e Chapter 5 Chapter 12 Provides information about the features and benefits of each individual QuicKeys Action as well instructions for using those Actions e Chapter 13 Introduces you to sequences and provides instructions for using them e Appendix a Provides tips for using QuicKeys and solutions for problems you may encounter while using QuicKeys e Appendix b Provides instructions for creating custom icons that can be used in QuicKeys toolbars e Appendix c Provides an illustration of the QuicKeys architecture e Appendix d Provides a list of hot keys that QuicKeys cannot use ASSUMPTIONS This documentation assumes you are familiar with the Windows operating system and hardware If you need assistance with standard Windows procedures consult the online Windows Help that s available from the Start menu on your taskbar CONVENTIONS Helvetica Bold Condensed font indicates menu options buttons and active dialog text that is referred to in the instructions Example Go to the
53. of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QurcKeys Setup Wizard x Select the area to capture Screen Capture Click Next i Entire screert Active window lt Back Cancel Help FIGURE 135 This dialog appears when you click the Screen Capture button in the Setup Wizards tab and choose to create or edit a Screen Capture Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 122 Chapter 9 Using Screen Tools To use the Action Properties dialog to create or edit a Screen Capture Action follow these steps 1 Select Create gt Screen Tools gt Screen Capture 2 Choose what part of the screen you want to capture and then choose how you want to save the image Action Properties Screen Capture x General Toolbars Action Scope Timed Triggers Name Capture entire screen to Quickeys Clipbook Hot key Clear hot kep M Include in Quickeys menu Actorn speciic properties Area to capture i Entire screen Active window Destination Paste into Windows clipboard Print to the def
54. of your programs only to find that all your favorite built in shortcut keys have been changed you can just change them right back to what you re accustomed to using with the Type Keystroke Action SETTING UP TYPE KEYSTROKE ACTIONS There are two ways to create and edit Type Keystroke Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Type Keystroke button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard 115 QurcKeys Setup Wizard Type Keystroke Press the key or key combination to be performed Click Next Keplsh Modifiers Shift Control Alt wiin QuicKeys Cea for Windows me Heb FIGURE 128 This dialog appears when you click the Type Keystroke button in the Setup Wizards tab and choose to create or edit a Type Keystroke Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 116 Chapter 8 Using System Tools To use the Actions Properties dialog to create or edit a Type Keystroke Action follow
55. operating system that the scope list tell your computer which devices to start when you turn on your computer In other words hardware profiles enable you to categorize QuicKeys Actions under different hardware identities When you trigger a QuicKeys Action QuicKeys examines the Action Scope you set in order to determine whether or not it should trigger the Action This decision process is illustrated For example you can set up the F5 key as the QuicKeys hot in Figure 18 key that tells your portable computer to switch to Standby mode when your computer is using a Docked Hardware Profile Additionally you can use the Fd key within the Undocked Hardware Profile scope to shut down your computer when your computer is undocked The same hot key works differently depending upon the state of your computer 24 Chapter 3 QuicKeys Overview QuicKeys AL trigger Desktop Program specific Scope Scope Hardware Profile Scope Universal Scope FIGURE 18 This diagram illustrates Action Scope priority from the most specific Scope selection to the least specific Action Scope option There is no limit on the number of Action scopes you can specify but if you have a set of Actions for each program you use you may have too many tabs for the QuicKeys Editor to display If this happens small arrows appear on the right side of the QuicKeys Editor Click the arrows to scroll through the list of Action Scope tabs To delete
56. page 7 Click Next 8 Select the check box es for each QuicKeys Action menu you would like to display on your toolbar Click Next 10 Read the final wizard page and click Finish The toolbar displays with the additional buttons you specified 9 ADJUSTING TOOLBAR BUTTON SIZE To change the size of your toolbar buttons right click the area of an open toolbar that does not contain any toolbar buttons Choose whether you want to use Small Buttons or Large Buttons from the context menu that appears CHANGING BUTTON ICONS QuicKeys uses different button icons for each button type For example Open File buttons use the icons of the files they open while QuicKeys Action buttons use the icons of the QuicKeys Actions they trigger If you want to change any of the button icons on your toolbar you can substitute the default icons with sample icons installed by QuicKeys or with your own custom icons or bitmaps Using Icons Supplied with QuicKeys QuicKeys installs several different sets of icons you can use in your toolbars These icons are located in the Program Files CE Software QuicKeys directory To select sample icons 1 Right click a button on an open toolbar 2 Select Set icon from file 3 Select an icon collection from the Icon File drop down list You can choose from workplace icons multimedia icons symbols or Windows control icons See the next section for information on using the Browse button in the Select
57. read would look like this after selecting it and triggering the Lowercase option converts all selected text to lowercase characters 62 Chapter 6 f Typing with QuicKeys Title case Converts all selected text to title case characters SETTING UP QUICK TYPE ACTIONS For example the sentence you just read would look like this There are two ways to create and edit QuicKeys Quick Type after selecting it and triggering the Title Case option Converts Actions use the Setup Wizard or use the Action Properties All Selected Text To Title Case Characters dialog Toggle case Converts lowercase text to uppercase text and Using the Setup Wizard vice versa To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Quick Type button Read the pages of each wizard dialog and follow the instructions At DELETING ADVANCED TEXT TOOLS ACTIONS To delete an Advanced Text Tools Action the beginning of the Setup Wizard you are presented with 1 Select the My Actions tab in the QuicKeys Editor options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained 2 Right click the Action you want to delete within the Setup Wizard 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared QuicKeys Setup Wizard x from the Actions list Quick Type Select an Action from
58. side of your screen You can have only one auto hide toolbar per side Q m Br B 4A Co amp or g Aag Astat SO QuicKeys Editor SACD Player FIGURE 39 This Dockable toolbar is anchored to the same side of the screen that contains the taskbar You can drag Dockable toolbars to any side of your screen FIGURE 40 This error appears when you attempt to put more than one Auto hide Dockable toolbar on the same side of your screen Moving Dockable Toolbars Auto hide You can drag Dockable toolbars from one side of your screen You can choose to hide Dockable toolbars by selecting the to another If you drag Dockable toolbars away from the side Auto hide check box in the Toolbars Setup Wizard or Action of the screen they become Floating toolbars Properties dialog When Auto hide is selected the Dockable toolbar is hidden from view until your cursor is placed near FLOATING the side of the screen where the toolbar is located A Floating toolbar can be moved anywhere on your screen This type of toolbar is useful when your project requires working in several different programs simultaneously The benefit of using a Floating toolbar in this type of situation is that your Actions are only a click away 39 For example if you are creating an advertisement for your POP OUT company picnic you can have a Universal Floating toolbar A Pop Out toolbar enables you to save on desktop real estate with buttons that start PageMaker op
59. the Message Action you either follow a success path or a failure path 158 Chapter 13 Building Sequences Using Sub Sequences in a Sequence 1 Press F11 A window appears with instructions to click OK to go to Sequence One or Cancel to go to Sequence Two 2 Click OK to start the Sequence Click Cancel to start Sequence Two Press OK for Sequence One or Cancel for Sequence Two Cancel FIGURE 168 This window appears when you trigger a Sequence like the one shown in Figure 167 Depending on which button you select the main Sequence branches to different Sub Sequences The Sequence reacts to each choice you make by using the Result Handling options you have specified in each step of the Sequence SUB SEQUENCE EDITOR The Sub Sequence Editor is composed of three tabs the General tab the Repeat tab and the Step Results tab E Sequcncel Mackey Edilio Fie Edit Deye View File Fodder Tools interet Tools KubiMedia Took Neswor Tools Guicteys Tock Screen Taos Sequence Tools Syster Took Test Took Hiamoe Daja eee FIGURE 169 Open the Sub Sequence Editor by selecting Sequence from the Create menu in the Sequence Editor or by double clicking a Sub Sequence General Tab Type the name of your Sub Sequence in the General tab Repeat Tab The Repeat tab enables you to choose whether you want the Sequence to repeat automatically or only after presenting you with a
60. the list below Click Next USING QUICK TYPE With Quick Type you can specify typed abbreviations for long words names or phrases up to 10 KB All you need to do is build a glossary of the words you use and then choose which abbreviations you want to use for them When a character key is followed by a tab space or return key the character represented by the key is replaced by the word or name you specified in the Quick Type Action For example you could type Q space and the words CE Software Inc would be typed into your document Enable Quick Type Disable Quick Typ Toggle Quick Type Edit Quick Type glossar Back Cancel Help If you accidentally type the wrong Quick Type abbreviation you can cancel the Action by pressing Ctrl Esc FIGURE 68 This dialog appears when you click the Quick Type button in the Setup Wizards tab and choose to create or edit a Quick Type Action ms _ l For best performance limit Quick Type text to 2 KB Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Quick Type Action follow these steps 1 Select Create gt Text Tools gt Quick Type 2 Select an Action from the Action drop down list 3 In the General tab of the Action Properties dialog a name is automatica
61. the symbols based on the selected font The font is only for sample viewing the character you select will be inserted using the font already chosen in the receiving program Select the character to type tThis option is available in the Setup Wizard Simply click which character you would like to type using this Action Notice that uppercase and lowercase characters are listed separately Select character from a popup list Choose this option when you want a table of special characters to appear when you select the Special Characters trigger For example if you are typing a letter to your business partner in France and you trigger this option you can select the international character used in his name from the character table The table disappears and the international character is automatically inserted into your letter DELETING SPECIAL CHARACTERS ACTIONS To delete a Special Characters Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list TYPING THE DATE AND TIME The Type Date Time Action is useful when you want to insert the date and or time into documents For example you can use this Action to insert the date and time in your weekly reports SETTING UP TYPE DATE TIME ACTIONS There are two ways to create and edit QuicKeys T
62. trigger you assigned to this Action TRIGGERING FILE HANDLER ACTIONS After you have specified your File Handler options you can trigger your File Handler Actions several ways e You can right click any file on your hard drive and select a File Handler Action from the context menu that appears A File Handler Action is only available from a context menu when you have created one using the QuicKeys Editor e Ifyou have a File Handler Action Menu on a QuicKeys toolbar you can drag files to the Action Menu toolbar button to move or copy the files set the file extension etc e You can press the hot key you assigned to the File Handler Action to trigger it e You can set up a timed trigger to start the File Handler Action e You can place File Handler Actions in the QuicKeys menu and select the Action from the menu FILE HANDLER OPTIONS Below is a description of the Action specific properties available with the File Handler Action Set attributes Alters the current selection or the specified file or folder You can change one or many file and folder attributes such as read only hidden system archive date or time Select Read only so files cannot be edited Choose Hidden to hide the selected file or folder Select System to set the file or folder to one that is exclusively used by the operating system Select Archive to mark the file or folder for backup or removal 78 Chapter 7 Working With Files and Folders Set exten
63. use the Setup Wizard or use the Action Properties Action and Instant E mail Actions These Actions automate dialog tasks such as launching Web sites and managing your E mail Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the INSTANT E MAIL QuicKeys Editor and click the Instant E mail button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard It seems like E mail is suddenly the preferred mode of communication in our fast paced world So why not make using it as efficient as possible QuicKeys helps you make the best use of your time by providing the ability to create and send messages and selected files with a simple QuicKeys trigger QurcKeys Setup Wizard Fa The options available with the Instant E mail Action include Select an Action from the list below e Create new message e Create message with aoe text Create new message Create message with text e Send selected text e Send recent files poea Send selected files e Send selected files e Archive attachments Send recent files Message options E mail programs that support mailto handlers or that support ip attached fies the Mail Application Program Interface MAPI can be us
64. you want to decompress as well as the destination for the decompressed files Then you must choose replacement options if the decompressed files are duplicated in the destination directory Click the Notify when completed check box if you want to be alerted when the files have been unzipped Verify zip file Verifies that the zip file isn t corrupted When this option is selected you must choose whether to verify the the file that is currently selected or a file that has been pre specified in the Zip Files Action DELETING ZIP FILES ACTIONS To delete a QuicKeys Zip Files Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list CHAPTER 8 USING SYSTEM TOOLS System Tools encompass the Button Click Mouse Click Mouse Position QuicKeys Clipbook Run Script Select Menu Set System Clock System Specials Type Keystroke and Window Handler Actions These Actions are invaluable if you like to control or change the appearance and behavior of the Windows environment but you don t like digging around in the system preferences You can use the System Tools Actions to change your screen settings cut and paste text and graphics to your Clipbook rearrange the windows on your desktop run scripts and much more BUTTON CLICK The Button Cli
65. you with even more ways to get your work done quickly and efficiently NEW ACTIONS e Screen Capture Take screen shots of your entire screen or an active window using a Screen Capture Action You can then save the captured image to a file the Windows clipboard the QuicKeys Clipbook or you can print it e Screen Saver Control your screen saver with a Screen Saver Action You can use QuicKeys to select a screen saver or to turn your screen saver on and off e Set System Clock Change your system clock to a time you provide or to a time designated on a specified time server e Zip Files Compress files extract compressed files add to compressed files and validate compressed files with the new Zip Files Action e Quick Type Specify typed abbreviations for long words names or phrases Build a glossary of the words you use and then choose which characters you want to represent those long words or names e Check Spelling Check the spelling of a selected block of text in virtually any document e Mouse Position Specify where you want your mouse with a QuicKeys trigger so you can keep your hands on the keyboard NEW SEQUENCE ACTIONS e Select Items in List Select an item in a dropdown list by inserting a step in your Sequence that checks for specific list controls You can direct QuicKeys to check by index or by text e Select Items in Dropdown List Select an item ina dropdown list by inserting a step in your Sequence t
66. 95 Deleting Button Click Actions 96 Mouse ChCK e skieeroet aradi ee yanii 96 Setting Up a Mouse Click Action 97 Mouse Click Options 0 of Deleting Mouse Click Actions 98 Mouse POSITION a 2 2 Guides bi 0d bl three see Ae E 98 Setting Up a Mouse Position Action 98 Mouse Position Options 99 Deleting Mouse Position Actions 99 QuicKeys Clipbook 05 5 ie daadaces vad ted ews 100 Setting Up the QuicKeys Clipbook Action 102 Using the QuicKeys Clipbook Action 103 Th Clipbook Editor 4 05 bob aaee eis 104 QuicKeys Clipbook Options 104 Deleting Clipbook Actions 105 Deleting Clips from the Clipbook Editor 105 RU SOU beean phan arb a Aen Soe eaten get 105 Setting Up the Run Script Action 105 R n Script OPHions iccein dite teehee 106 Deleting Run Script Actions 106 DECC WIC E E Boe ae OE ee pare ares 107 Setting Up Select Menu Actions 107 Select Menu Options 108 Deleting Select Menu Actions 110 Sel oystemy COCK 3 4 6 5 44 n ean hace ea 110 Setting Up Set System Clock Actions 110 Set System Clock Options 112 Deleting a Set System Clock Action 12 Using System Specials cus 4654 kala dnolieeomk sous 113 Setting Up System Specials Actions 113 System Specials Options 114 Deleting a System Specials Ac
67. Action If step fails Continue to nest step 2 Position the insertion line in the location you want to insert the Pause 3 Select Create gt Sequence Tools gt Pause 4 Complete the Sequence Action Properties dialog shown in FIGURE 182 The Action Properties dialog for the Password Vault Figure 183 and click OK Sequence tool Password Vault Options Below is a description of the Action specific properties Action Properties available with the Password Vault Action Duration 3 Seconds Milseconds Step result handlin Password The password you want the Sequence to enter i i If step succeeds Continuetoneststep 0 If step succeeds After this Action is completed this list If step fails Stop sequence and notify user 7 specifies what the Sequence should do next For example it can stop the Sequence and notify the user continue to the next a step of the Sequence or skip to the next step If step fails After this Action is completed the list that FIGURE 183 The Action Properties dialog for the Pause Sequence tool appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step 168 Chapter 13 Building Sequences Pause Options Below is a description of the Action specific properties available with the Pause Action Duration The length of the pause in measuremen
68. Actions and display Action menus trigger Directs QuicKeys to start an Action URL Uniform Resource Locator The Worldwide Web WWW consists of URLs that take you to specific Web sites For example CE Software s URL is http www cesoft com volume The level of sound on your computer Index A About this manual 3 Action Menu buttons 44 Action Properties 21 41 Action scope 22 Actions 11 Creating 21 Creating your first 32 Defined 11 Disabling 26 Enabling 26 Exporting 30 Importing 29 New 2 Printing 26 Saving 26 Setting Up 32 Sharing 29 Tab 16 Triggering 25 Adding Actions to the QuicKeys menu 19 Buttons to toolbars 42 Steps to a Sequence 155 Advanced Text Tools 59 62 Aliasing a keystroke 115 AOL 144 146 Application Data folder 87 Attributes 77 Audio Device 130 132 Volume 130 Auto hide 38 185 Backing up Actions 30 Bitmap images 177 As toolbar buttons 52 Button Click Action 95 Size 50 Types 43 C Cascade windows 118 CD 127 Changing Button icons 50 Toolbar styles 37 Characters per line 61 Check Condition 160 165 Spelling 64 66 for QuicKeys updates 9 Choose Folder 87 Printer 133 Clearing Clipbook clips 105 Hot keys 26 174 Click N Go toolbars 37 Clipbook Action 100 105 Clipbook Editor Clearing clips 105 Closing All windows 119 Toolbars 48 Conditional Sequence steps 154 Context menu 110 Control Finder tool 162 Controller Action 55 186 C
69. Actions won t work without it When you install QuicKeys a shortcut to the QuicKeys Engine is placed in the Startup Items folder The only time you may need to exit the QuicKeys Engine is when you install new programs that require you exit all programs In such a situation you can right click the QuicKeys icon located on the taskbar and choose Exit to quit the Engine Use one of the following methods to restart the Engine e Restart your computer e Select Programs gt Quickeys gt QuicKeys on the Start menu QUICKEYS PLUG INS A plug in is a software component that adds functionality to QuicKeys There are several plug ins available in QuicKeys Each plug in can be turned on or off individually and third party plug ins can easily be added to QuicKeys due to its flexible architecture QurcKeys Plug in Manager Ed Close Enable r Disable M Screen Tools M System Tools Text Tools Y Sequence Tools MultiMedia Tools Y Quickeys Tools m File amp Folder Tools H Internet Tools H Network Tools M Choose Printer E E E E E FIGURE 10 You can manage QuicKeys Plug ins from the Plug in Manager window When you click the icon you can see the Actions that are included in that category If you want more information about turning plug ins on or off see page 18 If you are interested in extending the power of QuicKeys by creating your own plug ins visit CE Software s Web site at http
70. B LAUNCHER ACTIONS To delete a Web Launcher Action L Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete Oy 4 Choose Yes at the Confirm Delete prompt The Action is Select Delete from the context menu that appears immediately cleared from the Actions list CHAPTER 13 BUILDING SEQUENCES QuicKeys Actions are great for simple one step tasks However there are times when repetitive tasks require several consecutive steps For these situations QuicKeys offers Sequences Sequences are collections of Actions that you put together to complete a multi step task Sequences can be as easy or complex as you need and creating them is much easier than the alternative learning a scripting language 1 Start your E mail program Replace the 4 step task with a QuicKeys trigger such as a hot key a toolbar button 2 Type your user name and password at the prompt Combine these steps using the Sequence Editor or an item in the 3 Click the OK QuicKeys QuicKeys menu ora button to close the timed trigger login window 4 Check for new mail FIGURE 158 This example illustrates how QuicKeys Sequences can simplify routine multi step tasks An example of a simple multi step task you can replace is logging into your E mail account and checking for new mail Figure 158 illustrates how QuicKeys Sequences can help you automate this task This particular Sequence will enab
71. CTION There are two ways to create and edit QuicKeys Screen Settings Actions use the Setup Wizard or use the Action Properties dialog QuicKeys for Weirdos coct_ Hee Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Screen Settings button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with FIGURE 139 This dialog appears when you click the Screen Settings button in the Setup Wizards tab and choose to create or edit a Screen Settings Action options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Screen Settings Action follow these steps 1 Select Create gt Screen Tools gt Screen Settings 2 Choose a screen setting from the Action specific properties pane of the dialog 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one 126 Chapter 9 Using Screen Tools 4 If you want to trigger this Action
72. Chapter 4 QuicKeys Toolbars ADDING BUTTONS TO TOOLBARS You can add buttons to your toolbar by using the Toolbar Button Wizard or by dragging and dropping items to your toolbar USING THE TOOLBAR BUTTON WIZARD You can open the Toolbar Button Wizard using one of three methods e Right click a toolbar or toolbar button listed in the My Toolbars tab and select Toolbar Button Wizard e Right click anywhere in the Toolbars pane of the My Toolbars tab When you complete the Action Properties dialog and press OK the Toolbar Button Wizard automatically appears e Right click an existing toolbar and select Toolbar Button Wizard The Toolbar Button Wizard appears after you create a toolbar 1 Read the introduction page of the Toolbar Button Wizard and click Next 2 Select the check box for each program you would like to display in your toolbar Toolbar Button Wizard To add programs to the toolbar click the check bosjes below Click Mest iA CD Player Change Password LJ 4 Connection Wizard FI O Ep Convert Existing ForeHelp Dictionarie OTA Create Emergency Disk O Disk Defragmenter W Si FileMaker Pro ForeHelp 3 0 for PPro Next gt Cancel Help FIGURE 46 The Toolbar Button Wizard 3 Click Next 4 Select the check box for each QuicKeys Action you would like to display on your toolbar If you have not created any QuicKeys Actions there are no items listed on this page o
73. Deleting Audio Volume Actions Chapter 11 Using Network Tools Choose Printer sas0sd tes t aea Setting Up the Choose Printer Actions Choose Printer Options Deleting Choose Printer Actions Dial Up Network esccswareswiee sia sapene Setting Up Dial Up Networking Actions Dial Up Networking Options Deleting Dial Up Networking Actions Network Drives faavianang aichdok eant otis ation aires Setting Up the Network Drives Action Network Drives Options Deleting Network Drive Actions Chapter 12 Using Internet Tools Tas tant Ennai gow us settee te hei nwa ae earned Setting Up Instant E mail Actions More About Instant E mail 143 Instant E mail Options 143 Deleting Instant E mail Actions 143 We PAUnChens ecient gut bas aie orartiae ks 144 Setting Up Web Launcher Actions 144 Web Launcher Options 145 Deleting Web Launcher Actions 146 Chapter 13 Building Sequences 147 Overview of Sequences cc unio k oe tidekee dein 147 Using Sequences in Information Systems 147 Using Sequences as a Webmaster 149 Using Sequences with Database Programs 151 Recording Sequences deyer reer diene tke seus 152 The Sequence Editor si 5i5 6 donk wey riisui 153 The Actions Toolbar 153 The Result Column
74. E mail identities F4 Sequence Switch E mail identities 8 30 00 9 29 AM Shift Ctrl 0 Set System Clock 8 30 00 9 29 AM A Lock computer Windows 2000 only System Specials Lock computer Windows 2000 ch Application Launches Toolbar Application Launches z w Correspondence Toolbar Correspondence cD Desktop Publishing Toolbar Desktop Publishing QuicKeys Toolbar QuicKeys 2 CuteFTP Login F10 Sequence CuteFTP Login amp Login to QKWB Database Shift Alt F8 Sequence Login to QKWB Database amp Additional comments F6 Sequence Additional comments amp Sub sequence example F11 Sequence Sub sequence example i a Sequence Tools Sequence Sequence Tools n zl For Help press F1 FIGURE 7 Use the My Toolbars tab to create edit and delete QuicKeys toolbars e Right click a toolbar in the My Toolbars tab to create a new toolbar create a new toolbar button display the Toolbar Button Wizard hide the toolbar delete the toolbar or display the toolbar s properties Merel mre CLR a ol Orel enl F de For Help press F1 e Right click in the Toolbar Buttons pane to create a new button display the Toolbar Button Wizard or delete the FIGURE 8 Use the My Actions tab to view create or edit your Actions selected toolbar button e Double click an Action in the My Actions tab to display a Setup Wizard or an Action Properties dialog where you can edit the Action
75. English Zu Engish ise have selected By default QuicKeys uses the system font OUK English ize Ered Sa O SETTING UP SPECIAL CHARACTERS ACTIONS Sins so There are two ways to create or edit QuicKeys Type Text EBQICAl EICON n gt Actions use the Setup Wizard or use the Action Properties dialog FIGURE 75 The Language Options window 67 Using the Setup Wizard 2 Select the font you want to view To use the Setup Wizard select the Setup Wizards tab in the 3 Select the character you want to type QuicKeys Editor and click the Special Characters button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup s l Wizard 4 In the General tab of the Action Properties dialog type a name for this Action in the Name box General Toolbars Action Scope Timed Triggers Name fem dash Hot key jal Ctrl Clear hot key T Include in QuicKeys menu QurcKeys Setup Wizard Fa Select the character to type Click Next Sample font aee Action specific properties ojoj r ftlr as e D nee ee aE ATA ATA AT ADAE P N ofolololo x alululaluly gt e ajalala alalelelel el etetifili ti al j l l l l lejojuaj j j pb I Select character from a popup list
76. HE ICON IN QUICKEYS The next step in customizing your toolbar buttons is adding your new icon to your toolbar buttons To set a custom toolbar icon 1 Right click a button on an open toolbar Set icon from file Set icon from bitmap Restore default icon Delete Button Toolbar Button Wizard FIGURE 194 The toolbar button menu 2 Select Set icon from file 3 Click the Browse button in the Select Icon dialog 4 Navigate to the custom icon you just created 5 Choose the icon and click Open The Select Icon dialog appears 6 Select the icon in the Select Icon dialog and click OK The new icon appears immediately on the toolbar you selected APPENDIX C 179 THE QUICKEYS ARCHITECTURE QuicKeys is composed of three primary components the QuicKeys Editor the QuicKeys Engine and QuicKeys plug ins Within those three primary components are several secondary components To help you visualize this architecture see the diagram below icKeys Editor 2 Keyset Manager Setup Wizard Manager ro ee Sequence Editor Action Editor Manager Eis a ye cee g QuicKeys Engine Playback Manager L gt 2 Recording Manager Toolbar Manager r a Scope Manager Trigger Manager Go ee ee H OLE Automation Interface VB Script Office Programs Other Tools 180 The QuicKeys Architecture APPENDIX D HOT KEYS THAT CANNOT BE USED There are some hot keys that QuicKeys cannot use because the hot ke
77. Help information 32 Hierarchy of keystrokes 27 Hot Help 175 Hot keys 25 Blacklisted 181 Clearing 26 174 Conflicts 27 Deleting 174 Enable Disable 56 In the QuicKeys menu 30 Priority 27 Icons 50 Importing Actions 29 Installed file 165 Installing QuicKeys 7 Instant E mail 141 Internet Explorer Favorites browser 146 Internet Tools 141 146 Introduction page 31 K Keyboard Layout 30 Tab 13 14 187 L Laptops 44 Launch files 87 Lock computer 114 Log off computer 114 Lowercase 61 Manual conventions 4 Master Out 132 Menu ID 109 Item 108 Select 107 Text 109 Message Action 165 Mouse Click Action 96 Mouse Position 98 Moving Files and folders 78 Toolbars 38 39 Multimedia Tools 127 132 Multiple Actions 33 Multi User workstations 176 My Actions tab 16 My Documents Folder 87 My Keyboard tab 14 My Toolbars Tab 15 N Netscape Bookmarks browser 146 Network Drives 137 Printers 133 Tools 133 139 Volumes 135 New Actions 2 New QuicKeys features 2 3 188 O Online help 32 Open Files and folders 80 Text Selection as URL 146 URL 145 Open Action 87 Options 30 P Parameters 89 106 Password Vault Action 166 Pause 167 172 Play Sound Action 129 Playback toolbar 31 159 Plug ins 18 Pop Out toolbars 39 Printing 133 Actions 26 Sequence steps 153 Priority of keystrokes 27 Q QKScripts 165 Quick Type 62 64 Glossary 63 Icon 63 Menu 63 QuicKeys Architecture 179 Check for updat
78. ILITY TO USE THE SOFTWARE EVEN IF CE SOFTWARE S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU CE Software s Licensor s liability to you for actual damages from any cause whatsoever and regardless of the form of the action whether in contract tort including negligence product liability or otherwise will be limited to 50 This CE Software publication was created electronically using Adobe FrameMaker Art was produced using Adobe Photoshop Additional design by Lessing Flynn Advertising Company CE Software Inc P O Box 65580 1801 Industrial Circle West Des Moines lowa 50265 515 221 1801 http www cesoft com Table of Contents Graphical Table of Contents vii Chapter 1 Welcome to QuicKeys i What QuicKeys Can Do For You 1 What s New in QuicKeys 2 0 2 NEW ACHONS car eraa T been Ihe es 2 New Sequence Actions 4 2 TOOIDArS saree ark tg he EEEE 2 Additional Improvements 3 About this User Manual 0 3 Oroa zaon sown dien EAEE 3 ASSUIMNPUONSs5si0i50 c0h dear amastanes 4 CONVENHONS ona net one nant eee nee 4 Contacting CE SOftwaleccsa adsanuadena kaa 4 Technical Support 2 duceuiet uae ee eee 4 Pr
79. Icon dialog 51 Using Custom Icons There are two types of custom icons icons from your computer programs such exe files dll and ico files and Icon File alist FIGURE 57 Choose an icon from one of the icon sets installed with QuicKeys 4 Click the icon you want to use The icon darkens when it is selected 5 Click OK when you have selected the icon you want to use on your toolbar The new icon appears on the button you selected of a a Ie icons you create The following instructions provide general Browse Eren information on selecting any of these icons for your QuicKeys toolbar buttons For information on creating custom icons to add to your toolbar icon collection see page 177 To select custom icons 1 Right click a button on an open toolbar Select Set icon from file Click the Browse button Navigate to the icon file you want to use Choose the icon file you want to use and click Open The contents of the icon file you selected appear in the Select Icon window Once you select a custom icon file it displays permanently as an option on the Icon File drop down list 52 Chapter 4 QuicKeys Toolbars Using Bitmap Images Bitmap files use the bmp file extension and unlike icon files they cannot be sized They must use the same dimensions that a were specified when the bitmap was originally created The o En ability to add bitmaps to your toolbars enables you
80. Just right click a button on an open toolbar and select Restore default icon from the context menu that appears This is extremely useful if you want to experiment with different icons because you can return to the default icons at any time DELETING TOOLBAR BUTTONS To delete a toolbar button open the toolbar and right click the toolbar button you want to delete Select Delete Button from the context menu that appears Select Yes at the Confirm Delete prompt The button is deleted from the toolbar x Set icon from file Set icon from bitmap Restore default icon Delete Button Toolbar Button Wizard FIGURE 61 To delete a toolbar button right click the toolbar button and select Delete Button from the menu that appears If you delete all your Actions from the My Actions tab the toolbar buttons that display QuicKeys Action menus remain available on the toolbar until each button is manually deleted or until the entire toolbar is deleted 04 Chapter 4 QuicKeys Toolbars CHAPTER 5 CONTROLLING THE QUICKEYS PROGRAM The QuicKeys Controller Action gives you special controls Using the Setup Wizard over the QuicKeys program These controls or Actions allow To use the Setup Wizard select the Setup Wizards tab in the you to use QuicKeys without interrupting your work The QuicKeys Editor and click the QuicKeys Controller button Read Actions at your disposal when you use the QuicKeys the pages of each wizard
81. NAGING QUICKEYS This section discusses standard procedures such as printing and saving QuicKeys Actions It also provides information on turning individual Actions on and off resolving hot key conflicts and importing exporting Actions PRINTING ACTIONS If you want to print a list of your Actions select Print from the File menu The same Action list is printed regardless of which QuicKeys Editor tab is in the foreground The following information is printed e Action names e Action descriptions e Hot keys assigned to Actions e Whether or not Actions are displayed in the QuicKeys menu Start Recording Import Export selection Frint Ctrl F Print Setup Exit FIGURE 23 The File menu RENAMING ACTIONS To rename an Action open the QuicKeys Editor and select the Action you want to rename Click the Action name a second time to display a blinking text cursor Then make your changes to the Action name and press the Enter key SAVING ACTIONS Your Actions are automatically saved whenever you click Finish in the Setup Wizard or click OK in the Action Properties dialog However if you create a Sequence you are prompted to save your changes to the Sequence CLEARING HOT KEYS When you no longer want a hot key assigned to an Action click the Clear hot key button in the Action Properties dialog General Toolbars Action Scope Timed Triggers Name Open URL http www cesoft com Hot key Shi
82. Position the insert arrow where you want to insert the Mouse Position in the Sequence 3 Select Create gt System Tools gt Mouse Position 4 Complete the Mouse Position Action Properties dialog that is shown in Figure 108 and click OK Sequence Action Properties Mouse Position Descriptions Mouse Position Center mouse on control Action Properties Actors Center Mouse on control Find control i By control ID fo Bu coordinates e fo Y j Frogram window name contains Additional Browse Find control on window Step rezult handling Continue to next step Stop sequence and notify user If step succeeds If step Fails FIGURE 108 The Action Properties dialog for the Mouse Position Sequence tool MOUSE POSITION OPTIONS Below is a description of the Action specific properties available with the Mouse Position Action Remember mouse position Memorizes the current location of the mouse so you can later return the mouse to that location with a QuicKeys trigger Restore last mouse position Returns the mouse to its previous location 99 Center mouse on screen Positions the mouse in the center of your screen Center mouse on active window Positions the mouse in the center of the window or dialog that is currently active on your screen Center mouse on control Positions the mouse at the coordinates you specify You can manually enter the coordinates or y
83. QuicKeys menu Each of these methods is discussed in Triggering Actions on page 25 but this section provides instructions for using the QuickReference Card to trigger your Actions USING THE QUICKREFERENCE CARD To trigger your new Actions using the QuickReference Card 1 Click the close box to close the QuicKeys Editor 2 If you chose to print the QuickReference Card refer to your printout right now and select one of the hot keys listed on it Your computer should complete the Action described in the Action column of your printed QuickReference card elf you chose not to print the QuickReference Card press shift Control Space to display the QuickReference Card on your screen Click one of the Actions listed in the Quick Reference Card to trigger it See page 34 for more infor mation on the QuickReference Card MORE ABOUT THE QUICKSTART WIZARD Below are some quick facts about the QuickStart Wizard you just completed e The QuickStart Wizard only displays when there are no Actions created or when you select Run QuickStart Wizard from the Help menu e If you want to edit an Action you created in the QuickStart Wizard double click the Action in the My Actions tab of the QuicKeys Editor e By default all Actions created with the QuickStart Wizard are universal in scope This means that you can use the Actions in any of the programs you have open See page 22 for more information on Action Scope e The list of pr
84. Saver Action FIGURE 138 This dialog appears when you click the Screen Saver button in the Setup Wizards tab and choose to create or edit a Screen Saver 1 Select the My Actions tab in the QuicKeys Editor Action 2 Right click the Action you want to delete 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list 3 Select Delete from the context menu that appears 4 If you want to trigger this Action from the QuicKeys menu click the Include in QuicKeys menu check box 5 Click OK Your new Action immediately appears in the My Actions tab 125 QuicKeys Setup Wizard Screen Settings Specify the setting from the list below Click Test to SCREEN SETTINGS The Screen Settings Action is useful if you need to change your screen settings for different programs or different monitors For example if you use your laptop computer with a desktop monitor when you are at work you may want to create a Screen Settings Action that automatically switches between the laptop screen settings and the desktop screen settings The settings available in the Screen Settings Action depend upon the capabilities of your monitor and video card verify that the setting is acceptable Click Next Screen Settings SETTING UP THE SCREEN SETTINGS A
85. See page 144 for more information Window Handler See page 116 for more information Zip Files See page 92 for more information Sequence only available from the Create menu See page 153 for more information If you want to automate these tasks Type the date and time in a specific format Reassign hot keys built into the programs you use so they make sense to you Type text you specify Open a specified URL in your default Web browser Open selected text as a URL Display a list of Netscape Bookmarks or Internet Explorer Favorites Manipulate all windows active windows and specified windows Compress decompress and verify Zip files Display the Sequence Editor which you can use to combine Actions and recorded tasks CHAPTER 1 WELCOME TO QUICKEYS QuicKeys for Windows is software that lets you create custom keyboard actions menu commands and toolbars so you can perform routine tasks with a single mouse click a keystroke or a key combination These tasks are referred to as Actions QuicKeys Actions are similar to macros except that they are much easier to create To create a QuicKeys Action all you have to do is define the task you want to perform in the QuicKeys Setup Wizard You must then choose to replace the task or series of tasks with a single trigger such as a hot key a QuicKeys toolbar or a desktop shortcut QuicKeys automates common computer tasks that include anything from
86. There are two ways to create and edit QuicKeys Check Spelling Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Check Spelling button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QurcKeys Setup Wizard Select an Acton from the list below Click Next Add words to personal dictionary Edit personal dictionaries M Notify when completed Back Cancel Help FIGURE 72 This dialog appears when you click the Check Spelling button in the Setup Wizards tab and choose to create or edit a Check Spelling Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information on the Options dialog To use the Action Properties dialog to create or edit a Check Spelling Action follow these steps 1 Select Create gt Text Tools gt Check Spelling 2 Select an Action and a dictionary 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assign
87. Word and then performs a Save As command to save the file to a specific directory the Sequence will use a Mouse Click Action to tell your computer to click the Up One Folder Level icon This specifies the directory at the appropriate time in the Sequence of Actions The Mouse Click Action is based on screen coordinates which most users are unfamiliar with Consequently it is likely that the only time you will open the Mouse Click Action is when you are editing the Mouse Click information after recording a Sequence Click the Specify window properties button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See page 173 for more information SETTING UP A MOUSE CLICK ACTION To insert a Mouse Click Action in a Sequence 1 Open the Sequence in which you want to insert a Mouse Click 2 Position the insert arrow where you want to insert the Mouse Click in the Sequence 3 Select Create gt System Tools gt Mouse Click 4 Complete the Sequence Action Properties dialog that is shown in Figure 107 and click OK 97 Sequence Action Properties Mouse Click x Description Mouse Click 0 0 0 0 Action Properties Click mouse at Release mouse at T Double click Mouse Down Coordinates i fi73 ae fii Referenced from Top Left 7 Screen t Frontmost program window
88. a Sequence e Start Stop Recording Records a new Sequence or stops recording e Record One Action Creates a single QuicKeys action by recording your computer movements After you record your Action the Action Properties dialog appears for the Action you performed The QuicKeys Editor does not have to be open to use this recording option e Open QuicKeys Editor Opens the QuicKeys Editor e Exit QuicKeys Closes the QuicKeys Editor and the QuicKeys Engine 20 Chapter 3 QuicKeys Overview e Check For Update Checks CE Software s Web site for information about QuicKeys updates and upgrades If there is anew update you can choose to open the Web site or you can choose to be reminded about the update again in X days e About QuicKeys Displays the QuicKeys About box where you can browse registration and system information CE Software credits and relevant Web sites If the QuicKeys icon or QuicKeys hot keys are not displayed in your taskbar check to make sure the Show icon in taskbar and Show hot keys in QuicKeys menu options are selected You can view these items by selecting Options from the QuicKeys Editor View menu USING QUICKEYS There are two rudimentary steps involved in using the QuicKeys program setting up Actions or Sequences and triggering Actions This section provides general information about this process For information on specific Actions see the corresponding chapter in this manual For exa
89. ab Select a tab by item index or by item text and indicate whether or not the text must exactly match the text you specify WAIT FOR USER INPUT Direct your Sequence to wait for user input such as a keystroke or a mouse click before proceeding with the Sequence You can have the Sequence wait for any keystroke a specific keystroke or a specific mouse click Click one of the modifier check boxes to use a specific modifier key in combination with the mouse button you selected 172 Chapter 13 Building Sequences Sequence Action Properties Wait for User Input Description Walt for keystroke Action Properties Wait for any keystroke Keystroke F12 wait for mouse click Mouse button t Left buton fol fiddle butters Kiet button Modifiers Gontralkey T Shift key TD Albkey P Gieuble click Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 188 The Wait for User Input Action Properties WAIT FOR WINDOW The Wait for Window Sequence tool gives you the ability to specify which window or what type of window you want QuicKeys to look for when it is cycling through a Sequence For example if your Sequence opens several windows and you want to choose an option in the window named Browse you just need to specify Wait for window whose title contains Browse in the Sequence Action Properties dialog Click the Specify window
90. ame is automatically assigned to the Action You can use the assigned Action name or type a different one Action Properties Fa General Toolbars Action Scope Timed Triggers Name fi 0 17 98 Hot key Clear hot key V Include in QuicKeys menu Action specific properties Format ISEE ustom Format Bogen Example 10 17 98 FIGURE 79 The Type Date Time Action Properties dialog appears when you select the Type Date Time Action from the Create menu or when you double click an existing Type Date Time Action in the My Actions tab 4 at a If you want to trigger this Action from the QuicKeys menu click the Include in QuicKeys menu check box Click OK Your new Action appears in the My Actions tab Close the QuicKeys Editor Open a document in a word processing program Trigger the Type Date Time Action you created The date and time you specified is typed into the open document 70 Chapter 6 Typing with QuicKeys TYPE DATE TIME OPTIONS This section describes the Action specific properties available with the Type Date Time Action Format This option is available in the Action Properties dialog The Format drop down list displayed in this dialog contains several different formats you can choose from when you create a Date Time Action When you select a format a sample of how that format will look appears in the Sample field Date Time Abbreviation Meaning C Custom Format lf y
91. an error because the computer was looking for C Programs in the C System Documents directory Run The appearance of the window when it opens You can make the file appear in a normal minimized or maximized window DELETING OPEN ACTIONS To delete a QuicKeys Open Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list RECENT FILES The Recent Files Action gives you more precise control of the files you want to locate than what is provided by the Windows operating system It enables you to find recently modified files by searching modification dates based on the interval you specify For example if you download a new shareware program from the Internet and cannot find it at a later time Recent Files can find it for you You can set the following search options when you direct the Recent Files Action to locate files e Files modified in the e Files modified in the last 15 minutes last hour e Files modified in the e Files modified in the last X hours and X minutes last 24 hours e Exclude the Windows Temporary files from the search SETTING UP RECENT FILES ACTIONS There are two ways to create and edit QuicKeys Recent Files Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard
92. and click the Advanced Text Tools button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard The QuicKeys Type Text Type Date Time Advanced Text Tools and Special Characters Actions save you time by typing the information you need with a QuicKeys trigger This chapter provides instructions for using these Actions to type text type the date and time in a specified format insert symbols and international characters in documents reformat selected text and much more QuicKeys Setup Wizard Advanced Text Tools Select an Action from the list below Click Next USING ADVANCED TEXT TOOLS The Advanced Text Tools Action is useful when you want to manipulate blocks of text For example you can use this Action to eliminate those pesky quote marks from your E mail messages before you forward the message to another person The tasks or Actions available using the Advanced Text Tools include Reformattext Quote text Strip quote marks Action Reformat text Uppercase Lowercase Title case lt Back Cancel Help e Reformat Text e Quote Text e Strip Quote Marks e Uppercase FIGURE 64 This dialog appears when you click the Advanced Text Tools button in the Setup Wiza
93. and press the key s you want to use For example press the Control key and the F2 key simultaneously This Action is also a good candidate for an Action Menu toolbar button See page 44 for more information on Action Menu toolbar buttons 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and press the hot key or other trigger you assigned to this Action CD DVD OPTIONS Below is a description of the Action specific properties available with the CD DVD Action Play Plays the CD or DVD Pause Pauses the CD or DVD Stop Stops the CD or DVD Next track Skips to the next track on the CD or DVD Previous track Skips to the previous track on the CD or DVD Eject Ejects the CD or DVD DELETING CD DVD ACTIONS To delete a QuicKeys CD DVD Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 4 Choose Yes at the Confirm Delete prompt The Action is cleared Select Delete from the context menu that appears from the Actions list PLAY SOUND The Play Sound Action is only available from the Create menu This is because the Play Sound Action is typically used within QuicKeys Sequences You can use the Play Sound Action to play selected wav sound files when you select a QuicKeys trigger SETTING UP A PLAY SOUND ACTION There are two ways to create and edit QuicKeys Play Sound Actions use the Setup Wiz
94. ard or use the Action Properties dialog Using the Setup Wizard You cannot select the Play Sound Action from the Setup Wizards tab You can however use the Setup Wizard for this Action from the Create menu 129 QuicKeys Setup Wizard Select a sound file to play Click Next Sound file InDOWs MEDIAST he Microsoft Sound way Test Browse QuicKeys for Weirdos FIGURE 143 This dialog appears when you have Always use Setup Wizards for editing checked in the Options dialog and you select Play Sound from the Create menu To use the Setup Wizard with the Play Sound Action 1 Select View gt Options 2 Verify the Always use Setup Wizards for editing check box is selected in the Options dialog and click OK 3 Back in the QuicKeys Editor select Multimedia from the Create menu 4 Select Play Sound in the Multimedia submenu 5 The Setup Wizard appears to lead you through the process of setting up the Play Sound Action Using the Advance Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 130 Chapter 10 Using Multimedia Tools To use the Action Properties dialog to create or edit a Play Sound Action follow these steps 1 Select Create gt Multimedia Tools gt Play Sound Action Properties Ea General Toolbars Action Scope Timed Triggers Name The
95. ards tab When you become familiar with what each Action does you may want to disable this option to go through the Setup Wizard more quickly QuicKeys Setup Wizard This Action switches to a designated folder in an open or save dialog For example Quickly save a document on the desktop Save files exactly where you want them without a lot of hassle Open a file nested many folders deep with hat key FIGURE 30 The Setup Wizard introduction page Always use Setup Wizards for editing Displays a Setup Wizard each time you modify an Action When this check box is cleared and you attempt to modify an Action from the My Actions tab the Action Properties dialog appears rather than a Setup Wizard Clear this option if you are an advanced QuicKeys user and you do not want to use wizards 31 Show sequence recording toolbar Displays a QuicKeys recording toolbar after you select the Start Recording option so you can control recording with a click of your mouse Pause ai Cancel m FIGURE 31 The Recording toolbar Show sequence playback toolbar Displays a playback toolbar when you are running a Sequence so you can control the playback of a QuicKeys Sequence with a click of your mouse Open Sequence Cancel Pause Editor HE Current Sequence step Collapse Binal expand toolbar Vayback ia ey urs Step 3 of 10 Wait for Window FIGURE 32 The Playback toolbar when it is minimized and m
96. aste from Clipbook Paste Messagetest from Clipbook Paste Wrebaddress from Clipbook Paste CElogo from Clipbook Paste Weeklyreport from Clipbook Paste MP3 from Clipbook Paste Artwork from Clipbook Paste Art from Clipbook FIGURE 50 Toolbar Action Menus provide shortcuts to your QuicKeys Actions Some Actions are not available as Action Menu buttons Tip for laptop users The Window Selector Action is especially useful as an Action Menu button on toolbars It provides laptop users with a quick and easy method for switching between open windows when the Windows tray is full To add an Action Menu button to your toolbar 1 Right click an empty area on a toolbar that is already open on your desktop New Button Toolbar Button Wizard Open File Quickeys Acton Action Menu Small Buttons w Large Buttons Auto hide Delete Toolbar FIGURE 51 Right click an area of an open toolbar that does not contain a toolbar button to view this menu 2 Select Action Menu from the New Button submenu that appears 3 Select an Action from the Add Menu to Toolbar window and click OK The toolbar displays the new Action Menu button DISPLAYING TOOLBARS You can display or trigger toolbars using one of the following methods e Press the hot key you assigned to it e Open the QuicKeys menu and select it from the Toolbars submenu 45 e Right click a QuicKeys toolbar in the My Tool
97. ault printer Save as a file Erawze P Set for file name 4 If you want to trigger this Action from the QuicKeys menu click the Include in QuicKeys menu check box 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor and select the Screen Capture Action from the QuicKeys menu SCREEN CAPTURE OPTIONS Below is a description of the Action specific properties available with the Screen Settings Action Capture entire screen Takes a screen shot of the entire screen Capture active window Takes a screen shot of the frontmost window Paste into Windows clipboard Stores the screen shot on the Windows clipboard Paste into QuicKeys Clipbook Stores the screen shot in the QuicKeys Clipbook Print to the default printer Prints the screen shot to the printer specified in Windows as the default printer Save as a file Stores the screen shot in a file you specify DELETING SCREEN CAPTURE ACTIONS To delete a Screen Capture Action 1 Select the My Actions tab in the QuicKeys Editor FIGURE 136 This dialog appears when you click the Screen Capture button in the Setup Wizards tab and choose to create or edit a Screen Capture Action 3 In the General tab of the Action Properties dialog a name is ie aro ele eH On We tOjOcrel automatically assigned to the Action You can use the 3 Select Delete from the context menu that appears assigned Action name or
98. ause your Sequence select a specific window display a custom dialog and much more See page 160 for more information on these types of Sequence tools You can also drag and drop Actions from the QuicKeys Editor s Action list to the insertion point in the Sequence Editor To do this both windows must be open 156 Chapter 13 Building Sequences All Actions you create are inserted at the insertion point You must use copy paste or drag and drop to add a Sequence to another Sequence The Create Menu Use the Create menu to insert Actions into your Sequences REARRANGING STEPS IN THE SEQUENCE Rearrange Sequence steps by dragging and dropping them in the desired location within the Sequence Editor RENAMING SEQUENCES To rename a Sequence open the Sequence you want to rename Then make your changes to the Sequence name and press the Enter key DELETING SEQUENCE STEPS To delete steps in a Sequence open the Sequence Editor select the step you want to delete and press the Delete key SEQUENCE TIPS There are some methods you can use when you build Sequences that help ensure that they function properly This section provides some basic tips for building QuicKeys Sequences e During recording don t click taskbar buttons instead use Alt Tab to select a different program The taskbar buttons frequently rearrange themselves on your taskbar so clicking on them is not a reliable method of choosing them in a Sequence
99. available with the System Specials Action Shutdown computer Shuts down your computer Restart computer Restarts your computer Restart Windows Restarts the Windows operating system This option only works for Windows 98 Log off computer Logs you off your computer Lock computer Locks your computer This option only works for Windows 2000 When you unlock your computer you must enter your Windows password at the prompt Set computer to standby Puts your computer in sleep mode Empty Recycle Bin Deletes the contents of the Windows Recycle Bin Click the check box Prompt for confirmation if you want to see a prompt before the contents of the Recycle Bin are actually deleted DELETING A SYSTEM SPECIALS ACTION To delete a System Specials Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 4 Choose Yes at the Confirm Delete prompt The Action is cleared Select Delete from the context menu that appears from the Actions list TYPE KEYSTROKE To truly personalize your computer you need to have the ability to choose how you interact with it QuicKeys gives you this ability with the Type Keystroke Action This Action provides a way to change hot key assignments built into your programs with QuicKeys hot keys that make sense to you The Type Keystroke Action is useful when you want to substitute one key for another For example if you upgrade one
100. aximized 32 Chapter 3 QuicKeys Overview RESIZING TOOLBARS You can resize toolbars by clicking on a corner of the toolbar and dragging it until it appears as a long single row toolbar or a short multi row toolbar hy First Toolbar Quickeys Manual Q AEBS Str Av 4 kif FIGURE 33 You can resize toolbars to the dimensions you prefer SORTING INFORMATION You can choose how you want to sort information in the different QuicKeys dialogs by clicking a column header CHANGING VIEWS IN THE MY ACTIONS TAB You can view the My Actions tab in any of the views available in the View menu You can choose from the following views e Large Icons e Small Icons e List e Details USING ONLINE HELP You can access QuicKeys Help from the Help menu from the QuicKeys menu by pressing F1 or by clicking the Help button The Help system allows you to browse or search topics using the Contents Index or Find tabs Use the Contents and Index tabs as you would use the table of contents or index in a standard manual Use the Find tab as you would use the Find feature in a standard software product The Help system installed with QuicKeys is different than the printed manual in that it is written to answer specific questions you may have as you use the QuicKeys software In contrast this printed manual is written to teach you about QuicKeys using detailed explanations and examples YOUR FIRST ACTION By now you ve probably comple
101. ay the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See Figure 190 on page 173 170 Chapter 13 Building Sequences Sequence Action Properties Select Items in List Descriptions Select Items in List Select a single item Action Properties Find ListBox i Bu control ID jo Browse t By coordinates E p ii p Find ListBox on window Program window name contains Additional Actors Select a single item Selectby F Index C Text D hath exactly Start index jo Stop inder l Double click item Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 186 The Select Items Action Properties Select Items in List Options Below is a description of the Action specific properties available with the Select Items in List Action Browse Click the Browse button to identify the list containing the item you want to select Do action Choose to Select a single item Unselect a single item Select a range of items Unselect a range of items or Unselect all items in the list The Select by options change depending upon which action you choose Select by Select an item by index or text and indicate whether or not the text must exactly match the text you specify in the Start text box You can also choose to doub
102. bars tab and select Show Toolbar in the context menu New Toolbar New Button Toolbar Button Wieard Show Toolbar Delete Properties FIGURE 52 Right click a toolbar in the My Toolbars tab to view this menu e Direct the toolbar to display at a certain time using the Timed Triggers tab in the Action Properties dialog e Create a button on one of your toolbars that opens another toolbar EDITING TOOLBARS You can edit a toolbar by right clicking it and selecting one of the options that appears in the context menu Right click an empty area of the toolbar to edit the toolbar or right click a toolbar button to edit the toolbar button You can also edit toolbars by changing toolbar style toolbar size toolbar button order and toolbar scope 46 Chapter 4 QuicKeys Toolbars CHANGING THE TOOLBAR STYLE e Change Dockable toolbars to Floating toolbars by dragging the Dockable toolbar from the edge of the screen e Change Floating toolbars to Dockable toolbars by dragging the Floating toolbar to the edge of the screen e Change Floating toolbars to Click N Go toolbars by selecting the Toolbars button in the Setup Wizards tab and selecting Edit an Action in the appropriate wizard page Change the selection from Floating to Click N Go and continue through the wizard until you are finished making changes e Change Dockable toolbars to Click N Go toolbars by selecting the Toolbars button in the Setup Wizards tab and s
103. be specified as a program specific Scope option In other words the tab has to exist before you can drag an Action to it Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To change the scope of a toolbar using the Action Properties dialog 1 Click the My Toolbars tab in the QuicKeys Editor 2 Right click one of the toolbars listed on the Toolbars pane 3 Select Properties from the context menu that appears 4 In the Action Properties dialog click the Action Scope tab 48 Chapter 4 QuicKeys Toolbars CLOSING TOOLBARS There are a variety of methods for closing QuicKeys toolbars depending on the toolbar s style Toolbar Style How to Close the Toolbar Click N Go e Right click the toolbar in the My Toolbars tab and select Hide Toolbar from the context menu Toolbar Style How to Close the Toolbar that appears Dockable Use the Auto hide feature to temporarily hide the toolbar e Right click the QuicKeys menu in the status area of the taskbar and select the toolbar from the e Right click the toolbar in the My Toolbars submenu The Toolbars tab and select Hide checkmark that was next to the Toolbar from the context menu toolbar name disappears that appears e Click outside the Click N Go e Right click the QuicKeys menu in toolbar the status area of the taskbar a
104. can choose the trigger that launches it In other words you need to specify the signal that tells QuicKeys when to perform the Action or Sequence For example if you want QuicKeys to open a database program and enter the current date and time you need to let QuicKeys know when to begin You can use a hot key such as F5 or a number of other available QuicKeys triggers such as toolbars the QuicKeys menu or timed triggers to communicate with QuicKeys that you want to begin this Sequence It s kind of like having a personal assistant inside your computer that understands a language of triggers you choose That s all there is to using QuicKeys thinking of tasks to automate creating QuicKeys Actions or Sequences that replace those tasks and triggering the tasks You need to spend a few minutes telling QuicKeys what you want but from that point on you save hours days maybe even weeks with the Action or Sequence that only took you a couple of minutes to set up It s a pretty good return for a small investment of time In fact after using QuicKeys for a few weeks you will probably be amazed when you recall how much of your day was once spent searching through folders rearranging windows on your desktop or clicking the same options in countless windows 12 Chapter 3 QuicKeys Overview QUICKEYS COMPONENTS Part of understanding any piece of software is understanding its different components Understanding the parts of Qu
105. cceeds lIf the Mouse Click functions properly this list specifies what the Sequence should do next For example it can stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step If step fails If the Mouse Click functions fails the list that appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step DELETING MOUSE CLICK ACTIONS To delete a Mouse Click Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list MOUSE POSITION The Mouse Position Action enables you to specify where you want your mouse with a QuicKeys trigger With this functionality you can keep your hands on the keyboard rather than constantly switching back to your mouse Click the Specify window properties button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See page 173 for more information SETTING UP A MOUSE POSITION ACTION To create a Mouse Position Action 1 Open the Sequence in which you want to insert a Mouse Position 2
106. ce Click Next Audio device HiFRC ann Set volume Maximum C Louder C Softer for Wirrdbus lt Back Cancel Help 131 To use the Action Properties dialog to create or edit a Set Audio Volume Action follow these steps 1 Select Create gt Multimedia Tools gt Set Audio Volume 2 Choose an option from the Action specific properties pane of the dialog For example choose Master Out Action Properties Ea General Toolbars Action Scope Timed Triggers Name Set Main Yolume to Maximum Hot key Shit Ctrl 2 Clear hot key T Include in QuicKeys menu m Action specific properties Audio Device Master Out X Set Yolume Maximum C Louder C Softer C Toggle on amp off Cancel FIGURE 146 The Set Audio Volume Action Properties dialog appears when you select the Set Audio Volume Action from the Create menu or when you double click an existing Set Audio Volume Action in the My Actions tab 3 In the General tab of the Action Properties dialog a name is FIGURE 145 This dialog appears when you click the Set Audio Volume automatically assigned to the Action You can use the button in the Setup Wizards tab and choose to create or edit a Set Audio assigned Action name or type a different one Volume Action 4 If you want to choose a hot key to trigger this Action click Using the Action Properties Dialog in the Hot key box and press the key s y
107. ce Interface MIDI files MIDI sound files are typically low fidelity sounds synthesized by your computer that are much smaller in size than digitally sampled files An example of a Synth file would be the music you hear when you visit some Web sites CD Controls the volume for the computer s CD player Maximum TIurns the volume of the selected audio device to the loudest setting Louder Turns the volume of the selected audio device to the next highest incremental setting Softer Turns the volume of the selected audio device to the next lowest incremental setting Toggle on and off Turns the selected audio device alternately on and off CHAPTER 11 USING NETWORK TOOLS If your computer does not have access to other computers or the Internet the information in this chapter will probably not be applicable to you If however your computer is on a network there are several network tasks that QuicKeys can help you with These tasks include choosing printers and network drives as well as selecting Microsoft s Dial Up Networking settings CHOOSE PRINTER The Choose Printer Action is useful if you frequently switch printers on your network For example this Action can be extremely useful in QuicKeys Sequences when you want to send a fax and switch back to your regular printer once the fax is sent SETTING UP THE CHOOSE PRINTER ACTIONS There are two ways to create and edit QuicKeys Choose Printer Actions use the Set
108. cific date time time of day or repeating interval when QuicKeys Actions are automatically triggered e QuicKeys menu The menu that appears when you right click the QuicKeys icon in the taskbar Trigger Actions by selecting them from the QuicKeys menu e QuickReference Card Launch the QuickReference Card and click an Action listed in the QuickReference Card window e Shortcut on desktop Drag and drop an Action to the desktop or Start menu to create a Windows shortcut to the Action This option is useful for Actions you use frequently See Figure 21 for an illustration of a desktop shortcut FIGURE 21 A Windows shortcut to a QuicKeys Sequence 25 You can set your triggers in the various tabs of the Action Properties dialog or in the Triggers page of the Setup Wizard Action Properties Ea General Toolbars Action Scope Timed Triggers Name Start recording Hot key Alt Ctrl F10 Clear hot key T Include in QuicKeys menu QuicKeys Setup Wizard PU eae EA Enter a name for the Action and select ways the Action will be triggered Click Next Name I ype Action Name Here Set the following properties Tl Define Action scope T Assign hot key Setup timed trigger T Place in QuicKeys menu T Place button on toolbar lt Back Cancel Help FIGURE 22 Specify QuicKeys triggers in the Action Properties dialog or the Setup Wizard 26 Chapter 3 QuicKeys Overview MA
109. cific holding area for selected text and graphics combo box A control that combines an edit control with a list box This allows the user to type an entry or choose one from the list context menu The menu that appears when you right click your mouse dialog Part of the software interface that contains command buttons and various kinds of options through which you can carry out a particular command or task drive Storage device that holds computer data dropdown list A closed list box containing a list of items you can select Clicking the arrow next to the list box opens the list extension The part of a Windows file name that identifies file type such as dll hot key The key s you can press on your keyboard to trigger a QuicKeys Action list box Any type of box containing a list of items you can select You cannot type a selection in a list box parameters Program specific command lines you can use to further control the behavior of the selected file when it is opened plug in Use to refer to existing QuicKeys components such as the Change Folder Action as well as to refer to future QuicKeys add ons properties Attributes or characteristics of an object used to define its state appearance or behavior QuicKeys Editor The main component of the QuicKeys interface where you access the Setup Wizards My Keyboard My Actions and My Toolbar tabs as well as the various menu items QuickRefer
110. ck Action clicks dialog buttons in the frontmost window For example you might want an Action that clicks the Cancel button in a dialog when you press Alt Ctrl C This is a useful Action to incorporate into your QuicKeys Sequences Click the Specify window properties button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See page 173 for more information SETTING UP BUTTON CLICK ACTIONS To insert a Button Click Action in a Sequence 1 Open the Sequence Editor 2 Position the insert arrow where you want to insert the Button Click in the Sequence 3 Select Create gt System Tools gt Button Click 4 Complete the Sequence Action Properties dialog that is shown in Figure 105 and click OK Sequence Action Properties Button Click xj Description Button Click Action Properties Find Button i Bu name Exact match Bulb a By coordinates ae fo Find button on window Program window name contains Additional comments When button is found Click always Click whenon Y Click when off Step result handling If step succeeds Continue to next step Stop sequence and notify user If step Fails FIGURE 105 The Action Properties dialog for the Button Click Sequence tool BUTTON CLICK OPTIONS Below is a description of the Action specific proper
111. cles QuicKeys should run through for this Sequence DELETING SEQUENCES To delete Sequences select the My Actions tab in the QuicKeys Editor Select the Sequence you want to delete and press the Delete key SEQUENCE TOOLS The Sequence Editor uses Actions that are often not useful in other contexts These Actions are called Sequence tools and they include e Check Condition e Message e Password vault e Pause e QuicKeys Event e Select Items in Logger Dropdown List e Select Items in List e Switch Tabs e Wait for User Input e Wait for Window e Window Selector CHECK CONDITION The Check Condition Sequence tool is a powerful component for more advanced QuicKeys Sequences With a Check Condition Action you can verify that a specific condition is met before proceeding to the next step of the sequence For example you can create a Sequence that checks the date and time and only continues between 8 00 AM and 5 PM To insert a Check Condition Action into a Sequence 1 Open the Sequence in which you want to insert a Check Condition Action 2 Click the step where you want to insert the Check Condition Action 3 Select Create gt Sequence Tools gt Check Condition 4 Complete the Sequence Action Properties dialog that appears and click OK See the Check Condition Options section that follows for specific information on each Check Condition option 161 Check Condition Options Check folder Checks for the presence of a us
112. crobat Distiller 4 0 Adobe Acrobat 4 0 Adobe FrameMaker 5 5 Microsoft Word eae MusicMatch Jukebox 4 i Paint FA QuickBooks Pro Nik one x For Help press F1 FIGURE 44 The My Toolbars tab 4 Right click anywhere on the Toolbars pane and select New Toolbar from the context menu that appears 4 5 In the Action Properties dialog that appears select the toolbar style you want to use The toolbar style options are defined on page 37 Action Properties Toolbar X General Toolbars Action Scope Timed Triggers Name John s Toolbar Hot key FO Clear hot key T Include in QuicKeys menu Action specific properties Toolbar style m Toolbar button size Floating Small Dockable C Click N Go C Pop Out C Large MV Auto hide FIGURE 45 You can change the properties of your toolbar in the Action Properties dialog 6 Click the Auto hide check box if you want to create a Dockable toolbar that hides when the cursor moves away from it 7 Select the toolbar button size 8 Type a name for the toolbar in the Name box 9 If you want to choose a hot key to trigger this Action click on the Hot key box and press the keys you want to use For example press the Shift key the Control key and the F8 key simultaneously 10 Click OK when you are finished The Toolbar Button Wizard appears See page 42 for more information 42
113. ct to Dial Up Networking service C Disconnect from Dial Up Networking service Toggle connection state QuicKeys for Windows lt Back Cancel Help SETTING UP DIAL UP NETWORKING ACTIONS There are two ways to create and edit QuicKeys Dial Up Networking Actions use the Setup Wizard or use the Action Properties dialog FIGURE 149 This dialog appears when you click the Dial Up Networking button in the Setup Wizards tab and choose to create or edit a Dial Up Networking Action You must have Dial Up Networking installed and Using the Action Properties Dialog configured on your computer for this Action to function properly The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 136 Chapter 11 Using Network Tools To use the Action Properties dialog to create or edit a Dial Up Networking Action follow these steps 1 Select Create gt Network Tools gt Dial Up Networking Action Properties Fa General Toolbars Action Scope Timed Triggers Name Dial Up Networking Hot key Po Clear hot key IV Include in GuicKeys menu Action specific properties C Disconnect a Dial Up Networking service Toggle connection status Available Dial Up Networking entries Earthlink T Notify upon success Add new connection M Notify upon failure Cancel FIGURE 150 The Dial Up Network
114. ctions list them in your custom format Click OK in the Custom Date Time Builder window when you are finished Your new format TYPING TEXT displays in the Sample field of the Action Properties dialog The Type Text Action is useful when you want to type frequently used text with a simple trigger For example you can use this Action to type your signature line in E mail messages or to enter common information into databases If you combine these custom Your Date Time Action formats in the Custom Date types something similar to Time Builder this Full month name space Day of October 04 98 03 45 SETTING UP TYPE TEXT ACTIONS month space Two digit There are four ways to create QuicKeys Type Text Actions use year space slash space Hour in the Setup Wizard use the Action Properties dialog use drag 12hr eerie as and drop functionality or cut and paste number Full weekday Sunday Oct 04 1998 Using the Setup Wizard name colon space Abbreviated To use the Setup Wizard select the Setup Wizards tab in the month name space Day of QuicKeys Editor and click the Type Text button Read the pages month colon space Four digit year of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard Hour in 12hr format colon Minute as 03 51 27 PM Central
115. d like to use DELETING PLAY SOUND ACTIONS To delete a QuicKeys Play Sound Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list SET AUDIO VOLUME The Set Audio Volume Action is useful when you want to be able to set every option in your sound arsenal with a QuicKeys trigger For example with a single QuicKeys trigger you can set the volume for all of your audio devices or just one of the available devices The available audio devices include e Master Out e Wave e Synth e CD See page 132 for an explanation of these terms SETTING UP A SET AUDIO VOLUME ACTION There are two ways to create and edit QuicKeys Set Audio Volume Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Set Audio Volume button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Select an audio device from the list below Set the volume control for the devi
116. e 1 999 001 999 A Z2 0 AAA ZZZ Example First file tet gt O01First file tt Second filedoac O02Second file doc Cancel FIGURE 90 The Prefix Variable option 4 Click OK when you are finished To rename files and folders using a variable and text 1 Select Rename Files or Folders in the Action drop down list of the File Handler s Action Properties dialog 2 Select Variable amp Text in the Style drop down list 3 Type the text you want to use in the Text box 81 4 Choose the variable you want to use from one of the Variable radio buttons An example of what the renamed files folders will look like displays at the bottom of the dialog Actor speciic properties Action Rename x Source of files i Curent selection t Specified file or folder Browse Style Variable amp Text bl Text aK Brose Variable 1 999 001 999 A Z2 0 AAA ZZZ Example First file txt gt OOK tet Second filedoc 00ZOK doc Cancel FIGURE 91 The Variable Text option 5 Click OK when you are finished To rename files and folders using text and a variable 1 Select Rename Files or Folders in the Action drop down list of the File Handler s Action Properties dialog 2 Select Text amp Variable in the Style drop down list 3 Type the text you want to use in the Text box 4 Choose the variable you want to use from one of the Variable radio buttons An example of what the
117. e 1 Open the Sequence in which you want to insert a Message Action 166 Chapter 13 Building Sequences Sequence Action Properties x m Action Properties Message to display Do you want to continue M Show OK button M Show Cancel button I Continue automatically after 10 seconds MV Text entry field Put text on clipboard Step result handling If step succeeds Continue to next step If step fails Skip next step x Cancel FIGURE 181 The Action Properties dialog for the Message Sequence tool 2 Position the insertion line in the location you want to insert the Message Action 3 Select Create gt Sequence Tools gt Message 4 Complete the Sequence Action Properties dialog that appears and click OK Message Options Below is a description of the Action specific properties available with the Message Action Message to display The text you want to appear in your custom dialog Show OK button Displays an OK button in your custom dialog that you can select to proceed with the Sequence Show Cancel button Displays a Cancel button in your custom dialog that you can select to cancel the Sequence Continue automatically after X seconds Stops looking for user input X seconds after the custom dialog appears Text entry field Choose to place user specified text on the clipboard to type the text or to type the text with returns If step succeeds After this Actio
118. e Start recording Starts recording a Sequence Start recording disable smart recognition Starts recording a Sequence You should only select this option if you are having difficulty using Sequences with a particular program For example if your Sequence cannot complete a Select Menu Action successfully you may want to choose this type of recording When smart recognition is disabled Sequences are composed solely of Mouse Click Window Select Window Waits Type Text and Type Keystroke Actions Stop recording Stops the recording process Toggle recording Starts and stops recording Exit QuicKeys Quits the QuicKeys Engine and the QuicKeys Editor DELETING QUICKEYS CONTROLLER ACTIONS To delete a QuicKeys Controller Action T Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 4 Choose Yes at the Confirm Delete prompt The Action is immediately cleared from the Actions list Select Delete from the context menu that appears 97 08 Chapter 5 Controlling The QuicKeys Program CHAPTER 6 TYPING WITH QUICKEYS Do you ever get tired of typing the same lines of text in E mail messages Or do you routinely need to type special characters such as an umlaut into foreign correspondence You probably guessed it QuicKeys can take care of these chores for you Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor
119. e Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a System Specials Action follow these steps 1 Select Create gt System Tools gt System Specials 2 Specify which basic computer task you want to automate 114 Chapter 8 Using System Tools 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name Action Properties System Specials X General Toolbars Action Scope Timed Triggers Name Shutdown computer Hot key ee Clear hot key m Action specific properties Shutdown computer C Restart computer C Restart Windows Windows 98 only C Log off computer C Lock computer Windows 2000 only Set computer to standby C Empty Recycle Bin Je eomp for contimetion FIGURE 127 The System Specials Action Properties dialog appears when you choose the System Specials Action from the Create menu or when you double click an existing System Specials Action in the My Actions tab 4 Select a trigger for this Action 5 Click OK 6 Close the QuicKeys Editor and press the hot key or other trigger you assigned to this Action SYSTEM SPECIALS OPTIONS Below is a description of the Action specific properties
120. e a specific QuicKeys options available in Acrobat Reader Controller Action the Advanced Text program Tools Action when you Click the list arrow FS Dey tr Ay FIGURE 47 In this example you can see what each type of toolbar button looks like An Open File button uses the icon of the file it opens a QuicKeys Action button uses the icon of the QuicKeys Action it opens and an Action Menu button uses the icon of the QuicKeys Action it opens along with a drop down arrow 43 OPEN FILE BUTTONS Use Open File buttons to open any file you select For example you can create an Open File button that starts Acrobat Reader Open File buttons adopt the icon of the file you have chosen to open To add an Open File button to your toolbar 1 Right click an empty area in a toolbar that is already open on your desktop New Button Toolbar Button Wieard Quickeys Acton Action Menu Small Buttons w Large Buttons Auto hide Delete Toolbar FIGURE 48 Right click an area of an open toolbar that does not contain a toolbar button to view this menu 2 Select Open File from the New Button submenu that appears 3 Select the file you want to open from your toolbar and click Open The toolbar displays the new Open File button 44 Chapter 4 QuicKeys Toolbars QUICKEYS ACTION BUTTONS Use QuicKeys Action buttons to trigger QuicKeys Actions you have already created For example if you have created a QuicKeys Action t
121. e challenge is to effectively use the wide array of tools to manage the contents so that the site is up to date and works correctly QuicKeys can act as a major productivity enhancer in this environment QuicKeys doesn t represent one specific solution but rather a collection of solutions that applied to the webmaster s tasks can yield substantial savings in time and greater efficiency The most powerful aspect of QuicKeys for the webmaster is the ability to record a Sequence of actions and then play them back For example launching an FTP client typing in user and password information QuicKeys encrypts the passwords it stores changing directories and even moving files around can all be part of a QuicKeys Sequence You can customize your favorite page editor so that changing typeface font size and style is no longer a series of mouse clicks but rather a faster and more reliable QuicKeys Sequence all driven from a single key press Image editors can replay Sequences that change image sizes bit depth and other elements and then saves and names the files The recording feature of QuicKeys can create very long and involved Sequences One of the biggest strengths of this function is that it provides an automation solution that works with virtually all of the programs a webmaster must use And best of all no scripting or programming is necessary to get a Sequence recorded To illustrate a small sample of what QuicKeys recording can
122. e of the Action Properties dialog To rename files and folders using prefix text 1 Select Rename Files or Folders in the Action drop down list of the File Handler s Action Properties dialog 2 Select Prefix Text in the Style drop down menu 3 Type the text you want to use as a prefix in the names of the selected files or folders An example of what the renamed files folders will look like displays at the bottom of the dialog Actor speciic properties Action Rename h Source of files i Curent selection Specified file or folder Erawze Style Prefix Text Test oK Brose Variable 7 1 999 te 001 999 A zee AAA eee Example First file txt gt QEFirst file txt Second file doc gt OKSecond file doc Cancel FIGURE 89 Prefix text options 4 Click OK when you are finished To rename files and folders using a prefix variable 1 Select Rename Files or Folders in the Action drop down list of the File Handler s Action Properties dialog 2 Select Prefix Variable in the Style drop down list 3 Choose the variable you want to use as a prefix in the names of the selected files or folders An example of what the renamed files folders will look like displays at the bottom of the dialog Actorn speciic properties Action Rename z Source of files i Curent selection Specified file or folder Erawze Style Prefix Variable Test CE Erow Variabl
123. e time server or you can enter a specific date and time m 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name Action Properties Set System Clock Fa General Toolbars Action Scope Timed Triggers Name U S Naval Observatory Hat kep Erit Ctrl Clear hot key Include in Quickeys menu Actor speciic properties Set system clock Fromremote time server Aiit Observatory Edit time servers To specified date andor time V Cate 8 30 00 7 I Time 3 25 40 4M IY Notify when completed FIGURE 124 The Set System Clock Action Properties dialog appears when you choose the Set System Clock Action from the Create menu or when you double click an existing Set System Clock Action in the My Actions tab 4 If you want to choose a hot key to trigger this Action click on the Hot key box and press the key s you want to use For example press the Shift key the Ctrl key and 0 simultaneously 5 Click OK Your new Action appears in the My Actions tab 112 Chapter 8 Using System Tools 6 Close the QuicKeys Editor and press the hot key or other trigger you assigned to this Action The system clock is changed using the date and time you specified SET SYSTEM CLOCK OPTIONS Below is a description of the Action specific properties available with the Set System Clock Action R
124. eate an Action Finally you can now edit Action names directly in QuicKeys Editor Action list System Specials Use the System Specials Action to lock your Windows NT or 2000 computer or to empty the Recycle Bin Window Handler Restore the last minimized window center the active window set active window size maximize restore or center specified windows and set the window size for specified windows using the Window Handler options File Handler Set file and folder attributes to read only hidden system archived or to a specific date and or time You can also display the Windows Open With dialog so you can choose which program opens the selected file Choose among new options that support the use of wildcards skip sub folders and move selected files folders to the Recycle Bin rather than immediately deleting them QuicKeys Clipbook Use the Clear all option in the Clipbook Editor to clear all your clips You can also specify the name of the file you want added to your paste copy or delete functions Folders Create a new folder with the Folders Action e Sequences Like the QuicKeys Editor the Sequence Editor offers improvements in both the interface and program functionality New in the interface are Action buttons that make it much easier to edit your Sequences For example just click the Folders button in the Sequence Editor to add a Folders action to your Sequence In terms of functionality version
125. ecording feature was put to use in steps 2 10 Before this Sequence was created the FTP site used in the Sequence was added to the Personal FTP Sites directory within the CuteFTP Site Manager Here s a play by play of how this Sequence was built Create an Open Action 1 Create an Open Action and choose to open CuteFTP Use the instructions on page 87 if you need assistance 2 Name the Action and assign it a trigger Open a frequently used FTP site 1 Open CuteFTP with the trigger you just assigned to it 2 Select Start Recording from the QuicKeys menu 3 In the Site Manager window open the Personal FTP Sites directory in the left pane 4 In the right pane of the Site Manager select the FIP site you want open 5 Press Enter to connect to the site 6 Click the OK button in the Login Messages window to close the window The main CuteFTP dialog is open and the selected FTP site is displayed 7 Press the Stop button on the Recording toolbar 8 The Sequence Editor appears Name the FTP Sequence FIP Login and assign it a trigger 9 Click the Save amp Exit button to save your new Sequence and close the Sequence Editor Combine the two components of the Sequence 1 Now it s time to put the final Sequence together Open the QuicKeys Editor so the My Actions tab appears 2 Display the Sequence Editor by double clicking the FIP Login Sequence in the My Actions tab 3 In the Sequence Editor position
126. ect Menu item This option is available in the Action Properties dialog Type the name of the menu item you want to select in this box Menu item to select Menu ID This option is available in the Action Properties dialog Menu IDs vary from program to program Therefore the Menu ID field should only be populated when you click the Browse button and QuicKeys records the Menu ID number for the menu item selected The Menu ID number is useful when a menu contains information such as colors that cannot be specified in the Menu text field It is also useful if the menu item toggles between two options such as Redo and Undo Choose menu item from Active program menu This option is available in the Action Properties dialog Use this option to select an item from the menus displayed in the currently active program For example if Microsoft Word was the foreground program on your desktop this Action would select an item from one of Word s menus 109 Choose menu item from Active program system menu This option is available in the Action Properties dialog Use this Action to select an item from the menu that displays when you click the program icon in an open program The program icon is the icon in the upper left corner of a window w Microsoft Excel Book Wasimike Close Al F4 FIGURE 120 This is an example of the program system menu for Microsoft Excel Choose menu item from Active document system menu
127. ect the type of Action from the list below CD DVD Click Next Action Play z Play Pause Stop Next track Previous track Eject coos Heb FIGURE 141 This dialog appears when you click the CD DVD button in the Setup Wizards tab and choose to create or edit a CD DVD Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 128 Chapter 10 Using Multimedia Tools To use the Action Properties dialog to create or edit a CD DVD Action follow these steps 1 Select Create gt Multimedia Tools gt CD DVD 2 Choose an option from the Action specific properties pane of the dialog For example select Pause Action Properties x General Toolbars Action Scope Timed Triggers Name Pause Hot key Cv F2 Clear hot key M Include in QuicKeys menu Action specific properties Audio CD Action Cancel FIGURE 142 The CD DVD Action Properties dialog appears when you select the CD DVD Action from the Create menu or when you double click an existing CD DVD Action in the My Actions tab 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name 4 If you want to choose a hot key to trigger this Action click in the Hot key box
128. ed Action name or type a different one Action Properties Check Spelling x General Toolbars Action Scope Timed Triggers Name Check spelling English Hot key Clear hot kep Actorn speciic properties Action Check spelling Add words to dictionary Edit dictionaries IY Notify when completed Dictionaries Language dictionary English Options Personal dictionary Default ka Edit dictionaries Cancel FIGURE 73 The Check Spelling Action Properties dialog appears when you select the Check Spelling Action from the Create menu or when you double click an existing Check Spelling Action in the My Actions tab 4 Assign a trigger to the Action 65 5 Click OK Your new Action appears in the My Actions tab Close the QuicKeys Editor and open a word processing program Select a block of text and press the hot key you assigned to this Action The block of text you selected is checked for spelling errors CHECK SPELLING OPTIONS Below is a description of the Action specific properties available with the Check Spelling Action Check spelling Checks the spelling of selected text with the specified dictionary Add words to dictionary Adds words to the QuicKeys Check Spelling dictionary 66 Chapter 6 Typing with QuicKeys Edit dictionaries Changes the words in the Check Spelling DELETING CHECK SPELLING ACTIONS dictionaries To delete a Check Spelling Ac
129. ed I Send to mailto handler Options with the QuicKeys Instant E mail Action Some of the more common programs that support MAPI include Microsoft Outlook Outlook Express Exchange client Windows Messaging Eudora Pro Eudora Lite Lotus CC Mail Lotus Notes and Novell GroupWise This list is not inclusive FIGURE 153 This dialog appears when you click the Instant E mail so you should also ask your E mail vendor whether or not button in the Setup Wizards tab and choose to create or edit an Instant E their software supports MAPI penn on lt Back Cancel Help 142 Chapter 12 Using Internet Tools Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information General Toolbars Action Scope Timed Triggers To use the Action Properties dialog to create or edit an Name Create message with text Instant E mail Action follow these steps Hot key shit Alt F7 Clear hot key 1 Select Create gt lnternet Tools gt lnstant E mail Include in Quickeys menu 2 Select an option from the Action specific properties pane of the dialog For example choose Create message with text and type the text you want to include in your messages Actor speciic properties Create new message Create message with text John Could you please record the followin
130. ed to a toolbar that only works in Internet Explorer Using the Setup Wizard To use the Setup Wizard to change toolbar scope select the Toolbars button in the Setup Wizards tab Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard 47 5 In the Scope drop down list choose when you want the toolbar to display See page 22 for more detailed information on Action Scope QurcKeys Setup Wizard x lh ETE Select the style of toolbar Click Next eee Scope Universal hi General Toolbars 9 Action Scope Timed Triggers Dockable Click M Go Pop Out 7 Auto hide FIGURE 54 The Action Scope tab 6 Click OK when you are finished Using Drag and Drop Functionality You can change Action scope by dragging Actions from one FIGURE 53 This dialog appears when you click the Toolbars button in the Scope tab to another in the My Keyboard My Toolbars or My Actions Setup Wizards tab and choose to create or edit a Toolbars Action tabs For drag and drop functionality to be available other Scope tabs must already be created For example if you want to change your Reformat Text Action from a Universal Action to a Microsoft Word Action Microsoft Word must already
131. electing Edit an Action in the appropriate wizard page Change the selection from Dockable to Click N Go and continue through the wizard until you are finished making changes e Change Floating toolbars to Pop Out toolbars by selecting the Toolbars button in the Setup Wizards tab and selecting Edit an Action in the appropriate wizard page Change the selection from Floating to Pop Out and continue through the wizard until you are finished making changes ADJUSTING TOOLBAR SIZE Position your cursor on the edge of the toolbar until the pointer becomes a sizing arrow Drag the toolbar to the size you prefer using the sizing arrow You cannot size Dockable toolbars REARRANGING TOOLBAR BUTTONS You can rearrange toolbar buttons on a toolbar by holding down the Alt key and dragging them to the area of the toolbar where you want them displayed If you want to move an Action menu button you must press the Alt key as you drag the button CHANGING TOOLBAR SCOPE Toolbar Scope is the range of operation for a toolbar For example you can choose whether a specific toolbar displays in only one program or in all of your programs You can change the scope of a toolbar using the Setup Wizards tab the Action Properties dialog or drag and drop functionality It is possible to add toolbar buttons to toolbars that have a different scope than the toolbar buttons For example a toolbar button representing a Microsoft Word Action can be add
132. emote time server Sets the system clock according to the time indicated on a selected remote time server Default time servers include NIST Purdue University Coypu and the U S Naval Observatory You can also click the Edit time servers button to link to other remote time servers To add a time server to your list of remote time servers click the Add button and provide the remote time server s name address time protocol and network protocol If you are using a firewall check that ports 37 or 123 are open See your network administrator for more information Remote Time Servers x Servers NIST tine nist gow time TCF Purdue University harbor ecn purdue edu SNTP UDP Coypu 204 152 771 103 SNTP UDP U S Naval Observatory tick usno navy mil time TCF HEW Server time TEP Server properties Hame rew SErver Address Time protocol Time port 37 SNTF port 123 Network protocol TCP UDP Done Remove Update Test FIGURE 125 The Remote Time Servers dialog Specified date and or time Chooses the date and or time to which you want to set your system clock Notify when completed Alerts you when the system clock has been successfully changed DELETING A SET SYSTEM CLOCK ACTION To delete a QuicKeys Set System Clock Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4
133. en a specific project by popping out from the side of the screen only when your folder on your hard drive change the view of the pamphlet to mouse moves near the toolbar Unlike Auto hide toolbars 75 and save your work multiple Pop Out toolbars can be placed on the same side of the screen When you click a button on a Pop Out toolbar the toolbar retreats back to the side of the screen where it doesn t interfere with your work See Figure 42 Duick eps FIGURE 41 This Floating toolbar displays anywhere you drag it Floating toolbars are the only type of QuicKeys toolbar that contain a title bar and close box Moving Floating Toolbars You can move Floating toolbars anywhere on your screen However if you move them near the side of your screen they become Dockable toolbars Sizing Floating Toolbars You can size Floating toolbars by clicking on the corner or edge of the toolbar and dragging You can make Floating toolbars as big or as small as you want You can even size them so your toolbar buttons appear in multiple rows If some buttons are not visible after you size the toolbar the toolbar S TE and Tinh i To hide the title of a Pop Out toolbar right click the toolbar and select Hide Toolbar Title Mow SEGA Nime WSS IOD sum FIGURE 42 Three Pop Out toolbars on the right side of the Windows desktop Moving Pop Out Toolbars You can move Pop Out toolbars anywhere on your screen by clicking and dragging on the e
134. enables you to modify or fine tune your Sequences When the Sequence Editor appears you can name the Sequence like you name your standard Actions and assign the Sequence a trigger E CuteFTP Logan Qik eps Edika Fie Ect Deye View File amp Fodder Tools interme Toot hubiMedia Tock Network Tools Guickey Tools Sereen Tools Sequence Tools System Tools Test Took Eleele Derea Repaai Toskas Action Scops Timed Tigges Hana user TF I on Holker Fig Lier hot key I imke in Quoi es mera Fi Wall lon widow Tulet TF Appia 3 Wiad lor Wir FTP Site Mangar Apa d Wat bor Wir Dampu 5 House Cik 397 37 7 0 6 d Buton Chick jik T pa Tipi keprak Eniti amp Wiad lor Window Conmected Haing log gerea Appears 3 Wa lor Windies Directo Meerage Appears 10 GD Wa jor Wierdow Login Messages Eppes FIGURE 163 The Sequence Editor The red line above the selected step is called the insertion line The insertion line is useful when you need to insert another Action or a pause into your Sequence The new item is inserted wherever the line is located THE ACTIONS TOOLBAR The tabs in the Sequence Editor are organized similarly to the QuicKeys Editor Create menu Click a tab such as the Network Tools tab to display a group of buttons that represent each of the Actions contained within that category of QuicKeys tools Use the buttons in this Action toolbar to add Actions to your Seque
135. ence Card The dialog that displays all of your Actions and hot keys 184 Glossary QuicKeys menu The context menu that appears when you right click the QuicKeys icon located by default in the status area of the taskbar also referred to as the Tray QuickStart Wizard The wizard that appears automatically when you have not yet created any Actions in QuicKeys or when you select Run QuickStart Wizard from the QuicKeys Editor Help menu run The appearance of a file when it is opened with the Open Action scope The range of operation for an Action For example you can create Actions that only work when the Microsoft Word is active or Actions that work in any active window on your computer Sequence A series of Actions that execute consecutively Setup Wizards The screens that help you create various items in a step by step fashion shortcut The icon that appears when you drag a QuicKeys Action to the desktop and it becomes an official Microsoft shortcut taskbar The bar that appears by default at the bottom of the Windows desktop A QuicKeys icon appears in the status area of the taskbar also referred to as the Tray When you right click the QuicKeys menu a context menu appears that makes Toolbars recording options and open and exit options available toggle Turns a particular mode on or off For example you can toggle hot keys on or off toolbar tThe graphical palettes you can use to trigger
136. er specified Below is a description of the Action specific properties folder available with the Check Condition Action Check file Checks the presence of a user specified file and ae ae i Sequence Action Properties Check Condition optionally establishes if the file is read only a specific size or a specific version For example you could insert a step in your Description Check Condition sequence that checked for the presence of a specific weekly stem etamentss report that is greater or equal to 5 bytes in size Select the item to check Check folder Specify folder CAMy Documents CE Software i Sequence Action Properties Check Condition Description Check Condition Action Properties Select the item bo check Check file Specify file CAProgram Files Microsoft Office 0 fficeforms 1 O33 Contactl ico IY Check if file is read only File size W Greater or equal to E T Smaller or equal to File version l Greater or equal to fao a0 T Smaller or equal to fao a0 Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user Step rezult handling If step succeeds Continue to next step T FIGURE 174 The Check folder Action Properties If step fails Stop sequence and notify user Check window Examines the status and or size of windows that possess the specified Title Class and Type properties You can pop
137. ering information in a database in the middle of a Sequence EDITING SEQUENCES If your Sequence does not behave as you anticipated or if the dialog shown in Figure 166 appears you may need to fine tune your Sequence without the recorder The Sequence Editor gives you the tools to do this Fine tuning a Sequence requires rearranging and inserting steps as well as using Sequence tools QuicKeys N Sequence Account Switch aborted step 1 of 23 failed FIGURE 165 A Sequence that uses Result Handling to add or delete information in a database FIGURE 166 This error dialog reveals which Sequence step failed How this Sequence Was Created This Sequence is scoped to work only in the analyst s database INSERTING STEPS program In other words his database program must be open for this Sequence to function The Sequence performs the following tasks e Types the current time and date into the record e Displays a Message dialog that prompts the analyst for additional comments If a message is typed at the prompt the Sequence continues to the next step If a message is not typed at the prompt the Sequence skips the next step e Ifa message was typed in the Message dialog it is pasted into the database record and the Sequence is stopped You can insert Steps or Actions by selecting them from the Create menu and creating them in the Setup Wizard or Action Properties dialog that appears You can insert steps that p
138. erties QuicKeys Clipbook X General Toolbars Action Scope Timed Triggers Name Paste from Clipbook Hot key P Clear hot key T Include in QuicKeys menu m Action specific properties Action Selected item C Specified name FIGURE 112 You must add items to your Clipbook using the Copy selection Action before anything appears in the Paste preselected item list 4 If you want to trigger the QuicKeys Clipbook Actions from the QuicKeys menu select the Include in QuicKeys menu check box This Action is also a good candidate for an Action menu button on a toolbar See page 44 for more information 5 Click OK Your new Action appears in the My Actions tab 103 6 Close the QuicKeys Editor and trigger one of the QuicKeys Clipbook Actions The Action specific option you selected reacts to the trigger USING THE QUICKEYS CLIPBOOK ACTION Figure 109 and Figure 110 provide a general illustration of how the QuicKeys Clipbook works First you create a QuicKeys Action that adds clips to your QuicKeys Clipbook Then you create a QuicKeys Action that lets you choose which clips you want to paste If you want to view the QuicKeys Clipbook Editor to see all the clips you are storing you can create a trigger that displays that as well This feature extends the functionality of the system s Cut and Paste features so you can maintain and use frequently used files text a
139. es 9 Clipbook 100 105 Close 57 Components 12 Controller 55 Editor 8 12 Engine 18 Event Logger 168 Exit 57 Installing 7 Managing 26 Menu 19 25 Opening the Editor 56 Set status 56 QuicKeys Tools 55 57 QuicKeys Controller 55 57 Toolbars 37 53 QuickReference Card 8 25 34 56 QuickStart Wizard 7 Quote Characters 61 Text 61 R Recent Actions 44 Recent files 90 Recording 152 Palette 152 Set status 57 Start Stop 152 Tips 156 Toolbar 31 Using smart recognition 57 Recycle Bin Empty 114 Move files to 79 Reformat text 60 Renaming files and folders 80 83 Repeat Tab 153 Requirements 7 Restart Computer 114 Windows 114 Restore default icon 53 177 Result handling 154 Return code 165 Run Executable 165 Script 105 S Sales and customer service 5 Saving Actions 26 Sequences 159 Scope 22 23 46 Screen Capture 121 122 Saver 123 124 Settings 125 126 Scripts 105 165 Select Character from a popup menu 68 Character to type 68 Items in dropdown list 169 Items in list 169 Menu 107 Sequence Editor 17 153 Sequence steps Delete 156 Printing 153 Rearranging 156 Sequence Tools Message 165 Password Vault 166 Pause 167 Wait for Window 172 Window Selector 174 Sequences 11 Conditional 154 Create manually 154 Editing 155 Embedded 157 Insert Steps 155 Modifying 155 Printing 153 Recording 152 Renaming 156 Result handling 154 Smart recognition 57 Subordinate 157 189 Tips 156 Server Path 139 Set
140. es dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one 4 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Alt key the Control key and the F10 key simultaneously 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor and press the hot key you selected The Action specific option you selected should react immediately to the trigger QUICKEYS CONTROLLER OPTIONS Below is a description of the Action specific properties available with the QuicKeys Controller Action Open QuicKeys Editor Opens the QuicKeys Editor Show QuickReference Card Displays the QuickReference Card The QuickReference Card is useful when you forget the hot key for a specific Action and want to look it up quickly You can also click an Action listed in the QuickReference Card to trigger it Read more about the QuickReference Card on page 34 Set status of QuicKeys Turns QuicKeys hot keys on or off or toggles between the on and off state Enable hot keys and timers Turns QuicKeys hot keys and timers on Disable hot keys and timers Turns QuicKeys hot keys and timers off Toggle status Switches between QuicKeys being on and off Set recording status Starts or stops recording or uses the same trigger to toggle between the start or stop stat
141. ey trigger so you can use it whenever you want to open Notepad See Triggering Actions on page 25 for more information on hot keys and other triggers Setting Up Multiple Actions 33 If you don t want to go through the Setup Wizard 5 times for 5 different Actions you can create all 5 Actions simultaneously using the Create edit multiple Actions option The Create edit multiple Actions option is available for the following Actions Advanced Text Tools Folders Instant E mail e QuicKeys Clipbook Screen Settings Type Date Time File Handler Window Handler Screen Saver Screen Capture CD DVD Choose Printer Open OhicKe s Controller Set Audio Volume Dial Up Networking System Specials Zip Files Quick Type To create multiple Actions simultaneously 1 Select an Action in the Setup Wizards tab that offers the Create edit multiple Actions option 2 Read the Introduction page and click Next 3 Select Create edit multiple Actions and click Next 4 Read the Multiple Action Introduction page and click Next 34 Chapter 3 QuicKeys Overview 5 Select the check box for each Action you wish to create USING THE QUICKREFERENCE CARD The QuickReference Card is a window that displays all your QuicKeys Actions and corresponding hot keys Its main purpose is to jog your memory if you forget which hot key performs which Action You can launch Actions by clicking them in the QuickReference Card
142. eys Editor The Actions you turned off in the Plug in Manager are no longer displayed RESOLVING HOT KEY CONFLICTS Hot key conflicts occur when a hot key in one Action Set conflicts with a hot key in another set or a hot key that is built into another program For example let s say the F5 hot key is assigned to two Actions One hot key opens Photoshop and is universal in scope The other hot key changes the layout of a document and can only be triggered in a specific database program What happens when you press F5 27 QuicKeys follows rules of priority to resolve hot key conflicts When the same hot key is used for several different tasks the resulting Action depends upon where the hot key falls in the following hierarchy A Program specific hot keys B Universal hot keys C Hot keys defined by a particular program Applying this information to the above example if the database program is open F5 formats a database document If the database program is not the active program F5 starts Photoshop If you don t want to change assigned hot keys to avoid these conflicts you can either use the QuicKeys Controller to turn your hot keys on off for a brief period of time or you can substitute QuicKeys hot keys for the hot keys that are built into the programs you use Enable Disable Hot Keys If hot key conflicts only occur in programs you use very infrequently the best way to avoid them is to turn your QuicKeys hot keys on a
143. f the wizard 5 Click Next 6 Select the check box for each QuicKeys Action Menu you would like to display on your toolbar See page 44 for more information on Action Menu buttons 7 Click Next 8 Read the final wizard page and click Finish Your buttons now display on the toolbar USING DRAG AND DROP FUNCTIONALITY An easy way to add a button to a toolbar is to select a file or QuicKeys Action and drag it to an existing toolbar Drag and drop functionality only works for Open File and QuicKeys Action buttons It does not work for QuicKeys Action Menu buttons Some examples of when you would want to drag and drop items to toolbars include e Drag your weekly report from your My Documents folder to a QuicKeys toolbar so you can simply click a toolbar button next time you need to open it rather than navigating through countless directories e If you have a File Handler Action on your toolbar that changes the file extension to doc you can drag a txt file to the File Handler button to quickly change the file extension e Create an Microsoft Word Open button Drag files to this button to open documents in Microsoft Word TYPES OF TOOLBAR BUTTONS When you create a QuicKeys toolbar you can choose from three different types of toolbar buttons Open File buttons QuicKeys Action buttons or Action Menu buttons Open File QuicKeys Action Action Menu button button that button that performs that displays the opens th
144. ficial if you want quick and convenient access to specific Actions without having to remember the hot key that triggers them In fact you can place all of your QuicKeys Actions on toolbars if you are visually oriented You can even choose to Auto hide your toolbars to preserve space on your screen And if you find the program toolbars you use on a daily basis a bit limited in their functionality supplement your program toolbars with QuicKeys toolbars The way you set up and use your QuicKeys toolbars is completely dependent upon you and the way you work QuicKeys toolbars have two components the toolbar itself and the buttons on the toolbar The Toolbar Setup Wizard guides you through creating both components so setting up your toolbars is relatively easy TOOLBAR STYLES There are four toolbar styles available for QuicKeys toolbars e Click N Go e Dockable e Floating e Pop Out This section discusses each toolbar style and provides examples of when to use one style over another A Click N Go toolbar closes immediately after you click a button on the toolbar This type of toolbar is useful if you want to preserve screen real estate For example if you don t want to memorize which Action starts one of the 15 programs installed on your computer you can create a Click N Go toolbar that enables you to start each of these programs by clicking the appropriate program button on the toolbar All you have to remember is the hot key that ope
145. file names to the root level of your drive If using wildcards ignore subfolders Directs QuicKeys not to move subfolders if a wildcard is used in the folder name A wildcard is a character such as an asterisk or a question mark that can be used to represent one or may characters Actorn speciic properties Action Copy E Source of files Curent selection Specified file or folder C Program Files CE Software Quickeys gkbanner bh Browse T Fusing wildcards ignore sub folders To specified folder T Ovenvrite existing files Folder CAMy Documents My Pictures Browse aea FIGURE 88 Action specific properties for copying files or folders Rename Renames the currently selected or pre specified files or folders using the naming conventions you choose Delete Deletes currently selected or pre specified files or folders You can choose to move files folders to the Recycle Bin or you can choose to delete them permanently 80 Chapter 7 Working With Files and Folders Display Open with dialog Displays the Windows Open With dialog for the currently selected file or pre specified file For example this option may be useful for text based files that you alternately open in Notepad and Microsoft Word Using the Rename Files or Folders Action The following section only provides information on the various renaming options available in the Action specific properties pan
146. first time you use it 3 Select Create edit multiple Actions and click Next 4 Click the check box for Copy selection to clipbook Open Clipbook Using the Setup Wizard Editor and Prompt for list of items to paste To use the Setup Wizard select the Setup Wizards tab in the So QuicKeys Editor and click the QuicKeys Clipbook button Read 5 Click in the Menu column for each of these options so they can be triggered from the QuicKeys menu The menu column should display a Yes for each of the options you selected each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these 6 Click Finish options is explained within the Setup Wizard Now you need to add some clips to your clipboard by choosing items and selecting Copy selection to clipbook from the QuicKeys menu When you have collected some clips you can start inserting them in your documents by selecting Prompt for item to paste in the QuicKeys menu There is no need to interact with the system Clipboard at all Create Edit Multiple Actions Action types Copy selection to Clipbook lt click here to set hot key gt Yes Open Clipbook Editor lt click here to set hot key gt Yes Prompt for list of items to past D FPaste Setup Wizard from Cl lt
147. formation on Action Menu toolbar buttons 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and open a word processing program Select a block of text and press the hot key you assigned to this Action The block of text you selected changes depending on what type of text Action you chose ADVANCED TEXT TOOLS OPTIONS This section describes the Action specific properties available with the Advanced Text Tools Action Reformat text Removes carriage returns and white space from selected text This is especially useful for people who want to copy text from a Web page or an E mail message FIGURE 65 The Advanced Text Tools Action Properties dialog appears when you select the Advanced Text Tools Action from the Create menu or when you double click an existing Advanced Text Tools Action in the My Actions tab 61 ee eM me Te me ite aS EF on y M 3 FYYD STC Presentation Final STi here lol BF Tf mE aE a j F Fle Edt kes est Pyes Goole Tabe Wike Hels j x aii wd im jet ae hia ni a E ar babs oes T Ree a E gt This presentation might be of interest to Des Moines STC lifveas oir Be een Fera Tein l l B F DE E o Members If you ee a T YI ple Ek Wee et Rave Tas Table Wks ae jaj x gt have an e mail list that includes your membership could you ed ee ocr ere eee ee a E Ee a EE AA E ATA i umplaymant opparin te produc adoration and 5 pass
148. from a single window This Actions use the Setup Wizard or use the Action Properties capability provides an alternative for users who prefer not to dialog use the Setup Wizard 56 Chapter 5 Controlling The QuicKeys Program The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a QuicKeys Controller Action follow these steps 1 Select Create gt QuicKeys Tools gt QuicKeys Controller Action Properties Ea General Toolbars Action Scope Timed Triggers Name Start recording T Include in QuicKeys menu Action specific properties C Open Quickeys Editor C Show QuickReference Card C Set status of Quickeys f Enable hot keys and timers Disable hotkeys and timers G Tiggale status Set recording status Start recording Start recording disable smart recognition Stop recording Toggle recording C Exit Quickeys Cancel FIGURE 63 The QuicKeys Controller Action Properties dialog appears when you select the QuicKeys Controller Action from the Create menu or when you double click an existing QuicKeys Controller Action in the My Actions tab 2 Choose an option from the Action specific properties pane of the dialog The available options are discussed in the next section of this chapter 3 In the General tab of the Action Properti
149. from the QuicKeys menu click the Include in QuicKeys menu check box Action Properties Ea General Toolbars Action Scope Timed Triggers Name 1024 768 High Color 16 bit Hot key PO Clear hot key m Action specific properties Screen settings 1024 x 768 High Color 16 bit Test Cancel FIGURE 140 The Screen Settings Action Properties dialog appears when you select the Screen Settings Action from the Create menu or when you double click an existing Screen Settings Action in the My Actions tab 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor and select the Screen Settings Action from the QuicKeys menu The screen settings should change immediately after you trigger the Action SCREEN SETTINGS OPTIONS This section offers descriptions of the Action specific properties available with the Screen Settings Action Screen Settings Choose the settings you want to use for your screen display 4 bit uses fewer colors than 16 bit so it does not display images as sharply The settings that display in the Screen Settings list depend upon the capabilities of your video card and monitor Test Changes the display so you can see what your screen setting selection looks like DELETING SCREEN SETTING ACTIONS To delete a QuicKeys Screen Settings Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you wa
150. ft Ctrl Clear hot key T Include in QuicKeys menu FIGURE 24 The Clear hot key button is located in the upper part of the Action Properties dialog Do not try to clear your hot keys with the Delete or Backspace keys because QuicKeys will begin to use those keys as triggers ENABLING DISABLING ACTIONS If you find that you do not have a need for some of the Actions installed with QuicKeys you can turn those Actions off so they no longer display in the QuicKeys Editor For example if you use a PC that does not have a sound card and if you don t use your CD ROM drive for audio CDs you probably don t need any of the multimedia Actions such as CD DVD or Set Audio Volume To enable disable Actions 1 Select View gt Plug ins 2 In the QuicKeys Plug in Manager dialog click the and icons to expand and collapse the various Action categories QurcKeys Plug in Manager Ed Close Enable Disable m File amp Folder Tools E M Internet Tools H Network Tools ef Choose Printer Metwork Driv es M Dial Up Networking M Screen Tools ff System Tools Test Tools Y Sequence Tools MultiMedia Tools Y Quickeys Tools FIGURE 25 Use the Plug in Manager to enable or disable plug ins and Actions 3 Select the Actions or Action categories you no longer wish to view and click the Disable button 4 Click Close when you are finished 5 Look at the My Actions tab of the QuicK
151. g expenses Thanks Send selected text Send selected files Send recent files ln the last 16 mmutes nthe last hali kour mthe last Aour nthe last E Foure mthe last 24 houe Message options D Zip attached files r gadiem Tda _ Omon FIGURE 154 The Instant E mail Action Properties dialog appears when you select the Instant QuicKeys Action from the Create menu or when you double click an existing Instant E mail Action in the My Actions tab 3 If you would like to restrict the functionality of this Action to your E mail program select the Action Scope tab and select Program from the Scope drop down list Choose your E mail program from the Program drop down list that appears 4 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name 5 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Shift key the Alt key and the F7 keys simultaneously 6 Click OK Your new Action immediately appears in the My Actions tab 7 Close the QuicKeys Editor 8 Press the hot key or other trigger you assigned to the Instant E mail Action Your E mail software should respond immediately to the QuicKeys Action as long as it handles mailto or MAPI MORE ABOUT INSTANT E MAIL QuicKeys uses your default E ma
152. g hot key triggers Unassigns existing hot keys so imported hot keys can use them All imported Actions retain their hot keys while Actions that already exist in the My Actions tab are stripped of their hot key assignments Cancel the import of new Actions Stops the import of new Actions 30 Chapter 3 QuicKeys Overview EXPORTING ACTION SETS You can export Action Sets when you want to share your QuicKeys Actions with other QuicKeys users or when you want to back up your Actions When the Setup Wizard tab is displayed you can export all of your QuicKeys Actions If any of the other tabs are displayed only selected Actions are exported When you export Actions all attributes are exported These attributes include the triggers icons and scope assignments for the Actions being exported To export your Action Set 1 Select the Actions you want to export 2 Select Export or Export Selection from the File menu 3 Choose where you want to save the exported file and click save Your Action Set is saved to the location you specified QuicKeys 2 0 Actions Sets are not compatible with QuicKeys 1 0 CUSTOMIZING QUICKEYS There are several different ways to customize QuicKeys For example you can choose whether or not the introduction page appears in the Setup Wizard and what type of view you use in the My Actions tab You can also resize a QuicKeys Floating toolbar by clicking a corner of the toolbar and dragging it so it appea
153. hat checks for specific combo box controls e Switch Tabs Switch tabs in a Sequence using tab controls e Wait for User Input Wait for user input such as a keystroke or a mouse click before proceeding with a Sequence e Check Condition Verify that a specific condition is met before proceeding to the next step of the sequence e QuicKeys Event Logger Write out events to the Windows NT and Windows 2000 System Event log or to a log file on Windows 98 TOOLBARS Residing primarily off screen new Pop Out toolbars pop out when your mouse moves near them They are similar to Dockable toolbars that use the Auto hide feature except that you can have multiple Pop Out toolbars on one side of your screen and you can choose the orientation and shape of each toolbar Another improvement made to QuicKeys toolbars is the availability of defined and recent Actions in Toolbar Action Menu buttons Now you can have frequently used Actions at the tip of your fingertips without having to make any adjustments within QuicKeys ADDITIONAL IMPROVEMENTS QuicKeys Editor The QuicKeys Editor offers improvements in the interface as well as in functionality The My Keyboard My Toolbars and My Actions views each offer a tab that enables you to look at all of your Actions or all of your toolbars regardless of scope Plus when you scope an Action to a particular application that application appears at the top of the scope menu next time you cr
154. hat reformats selected text you can put a button that triggers that Action on the toolbar To add a QuicKeys Action button to your toolbar 1 Right click an empty area in a toolbar that is already open on your desktop New Button Open File Toolbar Button Wizard Quickeys Acton Action Menu Small Buttons w Large Buttons Auto hide Delete Toolbar FIGURE 49 Right click an area of an open toolbar that does not contain a toolbar button to view this menu 2 Select QuicKeys Action from the New Button submenu that appears 3 Select an Action from the Add Action to Toolbar window The Actions in this window are taken from the Action list displayed in the My Actions tab of the QuicKeys Editor 4 Click OK when you have selected the Action The toolbar displays the new QuicKeys Action button ACTION MENU BUTTONS Use Action Menu buttons to place special functions on a toolbar drop down menu QuicKeys provides Action Menu buttons so you can access a set of related Actions from a single toolbar button For example if you add a QuicKeys Clipbook Action Menu button to your toolbar you will see a list of Clipbook Actions when you click it You can also choose options from the Defined Actions and Recent Actions menus Ev Open Clipbook Editor Recent Actions F Copy selection to Clipbook Defined Actions Copy selection to Clipbook Copy selection to Clipbook Open Clipbook Editor Prompt for list of items to p
155. he Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one 93 Action Properties Zip Files Toolbars Action Scope Timed Tigges Add files to zip a Add files to zip al FIGURE 104 The Zip Files Action Properties dialog appears when you select Zip Files from the Create menu or when you double click an existing Zip Files Action in the My Actions tab 4 Select a trigger for the Action 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and trigger the Zip Files Action 94 Chapter 7 Working With Files and Folders ZIP FILES OPTIONS Below is a description of the Action specific properties available with the Zip Files Action Add files to zip Adds the specified file to the Zip archive When this option is selected you must choose whether to zip the file that is currently selected or a pre specified file You must also indicate a destination for the zip file The destination can be the same directory as the specified file or a pre specified directory Finally you must tell Quickeys how you want to handle situations where a zip file already exists Click the Notify when completed check box if you want to be alerted when the files have been zipped See Figure 104 Extract files from zip Decompresses the specified files When this option is selected you must choose the source location of the zip file
156. he Key area of the My Keyboard tab and selecting the Modifiers option Right click an Action in the Action Sets pane to create a new Action cut copy paste or delete Actions select all options change the way the Action list is displayed display properties or advanced options or clear the hot key for the selected Action See Figure 5 for an illustration of this context menu Hick keep Dien Tig O21 98 Tepe Osta Tires M02138 5 Application Data folde Ghange Folie Aooication Data hoide a7 Cira Froni Win BE Cid P Sequence Close Frond Win E Copy selection ta Glipbaok Quickie Glipbook Inchent E mad Cisse ney meraga Ghange Fokis Favorites folder Open Fish ska Pro Toca Happy Toolbar t Cid Up Seiudo Volume raest Main vike B Alt Di Advanced Text Took Lowscase hange Folde Mp Documents hokia Go Toolbars Shih F12 Quickeys Gipbook bE Archon Scope Al Cid F Sequence Ipen Dstsbare l Open Guck eps Edi Tirad Triggers Shih Ori s Eria Quita Corniraika kigen Guick evs E diw amp Open QuckM ad BE C Sequence Deen GuickMad FIGURE 5 Right click an Action in the Action Sets pane of the My Keyboard tab to display the context menu Right click the Actions listed in the Key area to delete a selected Action from the Set to display the Properties and Advanced options to clear the selected hot key or to select Modifiers for the selected Action FileNtaker at
157. he directory path for the script in this field Action P ies Run Scri a e E E Browse Navigates to the location of the script General Toolbars Action Scope Timed Triggers Name Run Script FM Props weh Hot key Clear hot kep Include in Quickeys menu Parameters The program specific command lines you can use to further control the behavior of the selected script For example n e C opens Windows Explorer in the C directory in an Explorer view DELETING RUN SCRIPT ACTIONS To delete a QuicKeys Run Script Action 1 Select the My Actions tab in the QuicKeys Editor Actor speciic properties Select script CAMy DocumentssCE Software sFeMProy3 weh Browse Parameters Right click the Action you want to delete 2 E ee 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list FIGURE 116 The Run Script Action Properties dialog 4 If you want to choose a hot key to trigger this Action click on the Hot key box and press the key s you want to use For example press the Shift key the Control key and the F8 key simultaneously 107 SELECT MENU Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Select Menu button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you
158. ialog Window Properties Choose the properties a window must possess to satisfy the Wait command If you select the Window finder icon wait until your cursor becomes a magnifying glass and drag it to the window you want to select When you drag the Window finder icon all the other Window Selector fields are filled with information Click OK when you are finished with Window Selector See Figure 189 e Window name is the name in the title bar e Window class can be populated using the Window finder tool e A Top Level Window is a program or system window A Popup Window is a secondary dialog within a pro gram eClick the Window finder icon and drag it to the win dow you want to select in your Sequence As you drag your cursor becomes a magnifying glass and the Win dow name class and type fields change dynamically depending on where the cursor is positioned eSelect the Hide QuicKeys Editor check box when you want the Editor dialog to disappear while you use the window finder tool 173 e Window Properties Ea V Window name Contains Output V window class Contains CabinetwClass v window type Top Level Window b Window finder ira Cancel T Hide QuicKeys Editor FIGURE 190 The Window Properties dialog Wait until window Waits until the window appears disappears becomes active or becomes inactive Give up after X seconds Stops looking for the Action X seconds after this ste
159. icKeys can run them as long as the appropriate script engine is installed on your computer You can create and run java scripts visual basic scripts or any other type of scripts Windows Scripting Host supports Windows Scripting Host WSH is a language independent scripting host for 32 bit Windows platforms SETTING UP THE RUN SCRIPT ACTION You can create and edit QuicKeys Run Script Actions using the Action Properties dialog Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 106 Chapter 8 Using System Tools To use the Action Properties dialog to create or edit a Run 5 Click OK Your new Action appears in the My Actions tab Script Action follow these steps 6 Close the QuicKeys Editor and press the hot key or other 1 Select Create gt System Tools gt Run Script trigger you assigned to this Action The script you selected 2 Choose a script for QuicKeys to launch Use the Browse should launches ines to navigate through your directories if you cannot RUN SCRIPT OPTIONS ype the path of the script Below is a description of the Action specific properties 3 In the General tab of the Action Properties dialog a name is available with the Run Script Action automatically assigned to the Action You can use the assigned Action name or type a different name Select script Displays t
160. icKeys will familiarize you with the logic behind the QuicKeys architecture making it easier to find things and use eios e Hinje TE PRA QuickKievs O O the software more efficiently Fi Setup tinda Y metai Ta tia e QuicKeys is composed of three main elements the QuicKeys Editor the QuicKeys Engine and QuicKeys Actions This section familiarizes you with each of these components For a diagram of the QuicKeys architecture see page 179 QUICKEYS EDITOR When you select QuicKeys from the Start menu the QuicKeys Editor appears It is your control center for creating editing and deleting Actions There are four separate tabs available in the QuicKeys Editor that each serve a different purpose the Use the Setup Wizards tab as a starting point for the My Keyboard tab the My Toolbars tab and the setting up Actions with the Setup Wizard y Actions tab Create edit and delete toolbars from the My Toolbars tab 13 The Setup Wizards Tab When you first start QuicKeys you see a tabbed window that displays the Setup Wizards tab as the frontmost tab Click one of the buttons in the Setup Wizards tab to be guided through the process of setting up an Action that will automate the task described on the button When your cursor is positioned over an Action button for more than one second a hot help description of the Action appears Fle Edt Dese View Help Hte xla ska QuicKeys Seng
161. ickeys menu check box and click Next 8 Click Finish The Toolbar Button Wizard appears to help you add buttons to your toolbar 9 Read the introduction screen and click Next 10 Select the check box for each program you want to add to the toolbar and click Next 11 Select the check box for each QuicKeys Action you want to add to the toolbar and click Next 12 Select the check box for each QuicKeys Action Menu you want to add to the toolbar and click Next 13 Read the final wizard page and click Finish The Toolbar Button Wizard appears See Adding Buttons to Toolbars on page 42 for more information on toolbar buttons USING THE ACTION PROPERTIES DIALOG To create a toolbar without the Setup Wizard 1 Select the View gt Options 2 Clear the check box to Always show Setup Wizards for editing and click OK 3 Select the My Toolbars tab QuicKeys Editor _ Oj x File Edit Create View Help ele xs 6 mmea My Toolbars A My Actions 2 gt Setup Wizards l Be My Keyboard Toolbars Toolbar Buttons All Toolbars Universal Quickeys Dockable Application Launches Pop Out Desktop Publishing Pop Out Correspondence Pop Out QuicKeys Controller Open Window Handler System Specials 2 Quickeys Clipbook 5 Folders amp Window Selector Advanced Text Tools CD DYDB 29 Dial Up Networking zi Set Audio Volume 9 Show QuickReference Card A
162. ified when you created the Action Create a folder Creates a folder in the active Explorer window or in the directory you specify The new folder has the name you provide in the text field DELETING FOLDERS ACTIONS To delete a QuicKeys Folders Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list 87 THE OPEN ACTION The Open Action is useful when you want to open programs documents control panels or other types of files with a trigger For example you can use this Action to open a report you frequently need to edit SETTING UP THE OPEN ACTION There are four ways to create QuicKeys Open Actions use the Setup Wizard use the Action Properties dialog use drag and drop functionality or use cut and paste Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Open button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Select the type of file to open from the list below Click Nex
163. ified folder Create a folder Back Cancel Help FIGURE 96 This dialog appears when you click the Folders button in the e Open a specified e Create a folder Setup Wizards tab and choose to create or edit a Folders Action folder Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Folders Action follow these steps 1 Select Create gt File amp Folder Tools gt Folders 2 Choose an option from the Action specific properties pane of the dialog 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one 85 Action Properties Folders Ei General Toolbars Action Scope Timed Triggers Name CES Graphics FUEL en PC Clear hot key Actorn speciic properties Open a predefined folder w indows folder zj Open a specified folder LS Browee Create a folder named Graphics r active Explorer window i n folder CAMy Documents CE Software Browse FIGURE 97 The Folders Action Properties dialog appears when you select the Folders Action from the Create menu or when you double click an existing Folders Action in the My Actions tab 4 If you want to choose a hot key to trigge
164. il program for Instant E mail Actions Your default mail program must support mailto handling or the Mail Application Program Interface MAPI to work with QuicKeys INSTANT E MAIL OPTIONS Below is a description of the Action specific properties available with the Instant E mail Action Create new message Opens a window where you can type your E mail message Create message with text Opens a message window that contains text you have already specified Send selected text Attaches and sends selected text 143 Send recent files Displays a list of recently modified files you can choose to attach and send in a message You can specify the time interval QuicKeys uses to populate the list of recently modified files Your choices include In the last 15 minutes in the last 6 hours In the last half hour In the last 24 hours or In the last hour Send selected files Attaches and sends a selected file Zip attached files Compresses attached files Check this option when you want to compress your E mail attachments Your E mail client must support the Mail Application Program Interface MAPI to properly enclose the selected file s because attachments are not self extracting This means the recipient of your compressed files must be capable of unzipping files When QuicKeys is used to attach files the E mail message carrying the attachment contains a line that says File attached by QuicKeys Send to mailto handle
165. ile Handler 2 Choose an option from the Action specific properties pane of the dialog For example choose to Mark Files Read only 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one Action Properties File Handler Fa General Toolbars Action Scope Timed Triggers Name Bet attributes Hot key fC Clear hot key M Include in Quickeys menu Actorn speciic properties Action Set attributes Source of files Specified file or folder W f selection is a folder include contents and sub folders i Curent selection Select the file attributes to modify I Read onk On C Off IY Hidden On e Off T System of On OFF Archive C On OFF LEN 5 02 39 PM IV Date 8 30 00 fw Times eal E 8730700 coca FIGURE 84 The File Handler Action Properties dialog appears when you select the File Handler button from the Create menu or when you double click an existing File Handler Action in the My Actions tab 4 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Shift key the Control key and the S key simultaneously 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor 1 7 Select a group of files or folders and press the hot key or other
166. in your QuicKeys toolbar lt Back Cancel Help FIGURE 27 The Setup Wizard for QuicKeys Controller To turn QuicKeys hot keys on and off using the Setup j s Wizard 6 Select Set status of QuicKeys and click Next 1 Start QuicKeys 7 Select Toggle status and click Next 2 Select the Setup Wizards tab 8 Aname is automatically assigned to the Action You can 3 Click the QuicKeys Controller button use the assigned Action name or type a different one 4 Read the introduction page and click Next 9 Select the Assign hot key check box and click Next 10 Click in the Hot key box and press the F11 key 11 Click Next 12 Click Finish Now simply press F11 to turn QuicKeys hot keys on and off Reassigning Built in Program Hot Keys If hot key conflicts occur in programs you use on a daily basis you need to change either the hot keys QuicKeys assigned or the hot keys or shortcuts your programs use You can change your QuicKeys hot keys simply by going through the QuicKeys Setup Wizard and pressing a different hot key when you see the wizard page with the Hot key field To change your built in program hot keys you can use the Type Keystroke Action For information on using the Type Keystroke Action see page 115 IMPORTING ACTION SETS You can import Action Sets when you receive QuicKeys Action Sets from other QuicKeys users or when you want to use some of the Action sets installed with QuicKeys When you import Actions
167. ing Action Properties dialog appears when you select the Dial Up Networking Action from the Create menu or when you double click an existing Dial Up Networking Action in the My Actions tab 2 Choose an option from the Action specific properties pane of the dialog For example select Connect to a Dial Up Networking service 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name 4 If you want to trigger this Action from the QuicKeys menu select the Include in QuicKeys menu check box 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor and trigger the Action from the QuicKeys menu or with whatever trigger you specified The Dial Up Networking service should immediately react to the trigger DIAL UP NETWORKING OPTIONS Below is a description of the Action specific properties available with the Dial Up Networking Action Connect to a Dial Up Networking service Connects to the service specified in the Dial Up Networking control panel Disconnect a Dial Up Networking service Disconnects from the specified Dial Up Networking service Toggle connection status Connects and disconnects from a Dial Up Networking service Add new connection Adds another service to the list Notify upon success Displays a dialog if the new connection is successful Notify upon fail
168. ing and Pasting Files and Folders You can copy selected files to your Clipboard and paste them into the Setup Wizards My Keyboard or My Actions tabs of the QuicKeys Editor To create an Open Action using cut and paste 1 Select one or several files or folders 2 Right click the selected file and folders and choose Copy from the context menu that appears 3 Right click in the Setup Wizards tab the My Keyboard tab or the My Actions tab in the QuicKeys Editor and select Paste from the context menu A new Open Action displays in the My Actions tab of the QuicKeys Editor OPEN OPTIONS Below is a description of the Action specific properties available with the Open Action 89 Program When you choose to open a program with QuicKeys you are presented with a list of programs from which to choose That list is populated by the programs in your Start menu Document When you choose to open a document with QuicKeys you must click the Browse button and navigate to the document you want to open Control Panel When you choose to open a control panel with QuicKeys you are presented with a list of all the control panels installed on your computer Custom When you choose to open a file that is not available using any of the other Open options you must type the directory path for that file in the Run field or click the Browse button and navigate to it Type the type of file you want to open For example you can open p
169. iti oeae EGER E e 1 2 Window Selector see cx ssmsauiatewuagaces 174 Clearing Selected Hot Keys 174 Appendix A Tips and Troubleshooting 175 MMS EENEN EERIE TL L TEE E TEET coe EE ET 175 Troubleshoot scoren a 175 Multi User Workstations 176 Appendix B Creating Custom Toolbar Icons 177 Using Bitmap Images 177 Restoring Default Icons 177 Creating an ICON s o ccacreudsaeaeuorinadeadecns 177 Setting the Icon in Quickeys 178 Appendix C The QuicKeys Architecture 179 Appendix D Hot Keys That Cannot Be Used 181 CIOS tc a saunade det aas Res aka tem eene es 183 vi vii GRAPHICAL TABLE OF CONTENTS Use the following table as a guide to locate information about each QuicKeys Action Use this QuicKeys Action Advanced Text Tools See page 59 for more information CD DVD See page 127 for more information Check Spelling See page 64 for more information Choose Printer See page 133 for more information Dial Up Networking See page 135 for more information File Handler See page 75 for more information Folders See page 84 for more information Instant E mail Action See page 141 for more information If you want to automate these tasks Reformat a block of text to remove unwanted line breaks and spaces Change a block of text to title case uppercase or lowercase Remove quote marks f
170. l Toolbars Action Scope Timed Triggers Name Open URL http www cesoft com Hot key Shit Ctrl Clear hot key T Include in QuicKeys menu Action specific properties Action URL http www cesoft com Show dialog before opening URL Cancel FIGURE 156 The Web Launcher Action Properties dialog appears when you select the Web Launcher Action from the Create menu or when you double click an existing Web Launcher Action in the My Actions tab 145 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name 4 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Shift key the Control key and the dash key simultaneously 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor 7 Press the hot key or other trigger you assigned to this Action The Web site you specified should launch immediately Cut and Paste URLs 1 Copy a URL to the system clipboard using the Control C key combination 2 Open the QuicKeys Editor 3 Paste the URL into QuicKeys by pressing the Control V key combination A pre filled Web Launcher Action Properties dialog appears 4 Select a trigger for the Action and click OK WEB LAUNCHER OPTIONS Below i
171. larger task into smaller tasks which simplifies creating and troubleshooting complex Sequences CREATING SUBORDINATE SEQUENCES You can create subordinate Sequences by opening an existing Sequence and selecting the Sequence option from the Create menu that appears You can tell the difference between the Sequence Editor and the Sub Sequence Editor by looking at the tabs The Sequence Editor has five tabs General Repeat Toolbars Action Scope and Timed Triggers The Sub Sequence Editor only has three tabs General Repeat and Step Results You can also drag and drop Sequences from the My Actions tab to create Sub Sequences as shown in the example Using Sequences in Information Systems on page 147 157 HOW A SUB SEQUENCE WORKS To better understand Sub Sequences take a look at the following example The example is very simple yet it illustrates the success and failure paths within Sub Sequences The Sequence discussed in this section is shown in Figure 167 Sub nequcmer empl Die e_pe E diha File i Folder Tools interet Tools hubiMedia Took Mewa Tools Guickeys Tools Screen Took Sequence Tools Syster Took Test Took KEH Dereal Repast Toskas Action Stope Timed Triggers H Sub paquente aap Hoot kep Fn Cis hot ke I iride in Quack ess meru FIGURE 167 This Sequence contains two Sub Sequences When you press F11 this Sequence is triggered Depending on which button you press in
172. le click the selected item SWITCH TABS To switch tabs in a Sequence specify the tab controls in the Switch Tabs Action Properties dialog Click the Specify window properties button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See Figure 190 on page 173 Sequence Action Properties Switch Tabs Fa Description Switch Tabs Tab name Action Properties Find tab control i Bu control ID 2 By coordinates x fiz r ee Find tab control on window Front window Specify window properties F P Match exactly Select tab By item index i By item text Step result handling If step succeeds Continue to next step Stop sequence and notify user IF step Fails WR Cancel FIGURE 187 The Switch Tabs Action Properties 171 Switch Tabs Options Below is a description of the Action specific properties available with the Switch Tabs Action Find tab control Click the Browse button to identify the tab control on which to operate Find tab control on window Click the Specify window properties button to display the Window Properties dialog Using the Window finder in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See Figure 190 on page 173 Select t
173. le you to grab a cup of coffee when you get into the office while QuicKeys prepares your list of mail All you have to do is press the assigned QuicKeys trigger When you return to your desk your mail will be ready for you to read and QuicKeys will have retreated into the background until it s directed to complete other tasks OVERVIEW OF SEQUENCES Building Sequences can be challenging unless you have a multi step task clearly mapped out in your mind Even then it s important to know how QuicKeys Sequences work so you can make the most of their power and flexibility There are two basic tasks you must complete when you build a Sequence e You must record or manually create every individual Action you want to include in the Sequence e You must test and adjust your Sequence As you begin building Sequences with QuicKeys remember that Sequences can be created a number of different ways and still be successful This section provides some examples of what you can do with QuicKeys Sequences While these particular examples may not directly apply to how you intend to use QuicKeys they do provide a striking illustration of how QuicKeys can save time for just about anyone who uses a computer USING SEQUENCES IN INFORMATION SYSTEMS One task that system administrators must frequently perform is switching between E mail accounts Administrators may have to assume several different electronic identities For example an administrat
174. lly assigned to the Action You can use the assigned Action name or type a different one Action Properties Quick Type General Toolbars Action Scope Timed Triggers Hame Enable Quick Type Hot key FO Clear hot key Include in Quickeys menu Actorn speciic properties Action Heigl ae aya Edit glossary FIGURE 69 The Quick Type Action Properties dialog appears when you select the Quick Type Action from the Create menu or when you double click an existing Quick Type Action in the My Actions tab 4 Assign a trigger to the Action 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor QUICK TYPE OPTIONS This section describes the Action specific properties available with the Quick Type Action 63 Enable Quick Type Turns on Quick Type functionality When QuickType is enabled the Quick Type icon appears in the Tray Right click the Quick Type icon in the Tray to display the Quick Type menu Disable Quick Type Turns off Quick Type functionality Toggle Quick Type Alternately enables and disables Quick Type functionality Edit Quick Type glossary Opens the Quick Type Glossary window shown in Figure 70 The Quick Type Glossary The Quick Type glossary contains all the words phrases or names you want to type when you trigger a Quick Type Action To add text to your glossary 1 Click the Edit glossary button in the Quick Type Setup Wizard
175. mple Chapter 13 discusses Building Sequences in detail Setting Up Actions Click a Setup Wizard button in the Setup Wizards tab Set the options you want to use in the Setup Wizard Make sure you set the trigger Such as a hot key you want to use to activate the Action Click Finish when you reach the end of the Setup Wizard Your Action is saved as soon as you Click the Finish button Triggering Actions Select the trigger you specified to activate the Action QuicKeys reacts to the trigger and completes the task immediately Quickeys Sebup Wizard Quickeys Controller Ender anama l the Achion and pele erage Dra Auchon vil be niggessd Ciok Hert Hame Tepe Acton Hame Here Get thee lollopsing properties Delna Action scope D dasg bot key D Set up timad tagger T Piee in Quek age mara Piace buton on loaba Ois ie ce e E FIGURE 12 The process of setting up QuicKeys involves setting up Actions and triggering Actions 21 CREATING QUICKEYS ACTIONS Using the Setup Wizard When you create a QuicKeys Action you can use the Setup When you begin using QuicKeys you will probably use the Wizard shown in Figure 13 or the Action Properties dialog Setup Wizard because it provides the most basic method for shown in Figure 14 to specify how the Action behaves The creating QuicKeys You simply click an Action button in the Setup Wizard is used by default because it prompts you
176. mpro 9 m Pause for 3 second s 10 A Type Text qui 11 Sa Type Keystroke Down 12 4 window Selector Hosts 13 amp Button Click Open 14 Wait for Window Hosts Disappears 15 Wait for Window Open New or Existing File Disappears 16 Wait for Window File QuicKeys Windows Appears e From the File menu in the QuicKeys Editor e With a Start Recording hot key created using the QuicKeys Controller Action When you start recording a Recording toolbar appears and you are live See page 30 to set Recording palette options This means that QuicKeys is now watching everything you do on your computer When you finish the tasks you want QuicKeys to record click the Stop button on the Recording palette The Sequence Editor automatically appears when you click Stop Every task you just completed is listed in the lower half of the Sequence Editor dialog HCH HHEE HEE ES My iy iy iy iy MyM iy iy yy A A Le m FIGURE 161 A Sequence that automates logging into a database program How the Sequence Was Created This particular Sequence was created solely with the Pause Stop Delete recording function Once the Start Recording option was selected from the QuicKeys menu the following tasks were recorded E e e Start FileMaker Pro mx ax e Choose to show FileMaker Pro Network host FIGURE 162 The Recording palette e Select which host server to open THE SEQUENCE EDITOR The Sequence Editor
177. mpty area inside the toolbars 40 Chapter 4 QuicKeys Toolbars Sizing Pop Out Toolbars You can size Pop Out toolbars by clicking on the corner or edge of the toolbar and dragging when the cursor becomes a double sided arrow If some buttons are not visible after you size the toolbar the toolbar frame becomes a dotted line Toolbars Select the style of toolbar Click Next CREATING TOOLBARS guns You can choose whether or not to use the Setup Wizard to i assist you in creating your QuicKeys Toolbars If you are a fe QuicKeys beginner CE Software recommends using the Setup C Click N Go Wizard because it explains each of your options If you are C Pop Out already familiar with the available toolbar options use the 7 Uta Hil Action Properties dialog You can open the Action Properties dialog by selecting Create gt QuicKeys Tools gt Toolbar USING THE SETUP WIZARD lt Back Cancel He To create a toolbar using the Setup Wizard FIGURE 43 Select the type of toolbar you want to create 1 Select the Toolbar button in the Setup Wizards tab 5 Select Small or Large and click Next Read the introduction page and click Next 6 Type a descriptive name for this toolbar in the Name box 2 3 Select Create a new Action and click Next For example if the buttons in the toolbar start programs 4 Select Floating Dockable Click N Go or Pop Out and click Next name the toolbar Programs 7 Select the Place in Qu
178. n or Delete an Action The setup for each of these options is explained within the Setup Wizard s95 Quickeys Setup Wizard FIGURE 122 The Windows Start menu Choose how to set the system clock Choose Menu Context menu This option is available in Click Newt the Action Properties dialog Use this option when you want to select a context menu item within a Sequence Context menus appear when you right click your mouse C Set to a specified date and or time DELETING SELECT MENU ACTIONS To delete a Select Menu Action 1 Select the My Actions tab in the QuicKeys Editor IY Notify when completed Right click the Action you want to delete Back Cancel Help 2 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list FIGURE 123 This dialog appears when you click the Set System Clock button in the Setup Wizards tab and choose to create or edit a Set System Clock Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Set System Clock Action follow these steps 1 Select Create gt System Tools gt Set System Clock 2 Specify how you want to set your system clock You can choose to set it by a selected remot
179. n Properties Toolbars tab Action Scope Specify the range of operation for the Action In other words choose whether the Action works at any time or whether it can only be triggered from the desktop from a specific program or from a particular hardware profile See Figure 17 e Universal Universal is selected by default for each Action you create Use Universal when you want to be able to trigger the Action at any time regardless of what program you are in or whether or not the desktop is active Buttons on toolbars are always Universal in scope 23 e Desktop Select Desktop when you only need to trigger the Action from the desktop This option is useful for your toolbars When toolbars are assigned Desktop scope they appear whenever the desktop is active General Toolbars Action Scope Timed Triggers e Program When you select Program a Program drop down list appears where you can choose the program in which you want to use the Action Click the Browse button and navigate to the program you want to use if the program is not listed in the drop down list This scope option is useful if you have several Actions you only need to use within a program such as Microsoft Access Scope aca FIGURE 17 The Action Properties Action Scope tab If you have already e Hardware Profile A hardware profile is a set of scoped an Action to an application that application appears at the top of instructions specified within your
180. n is completed this list specifies what the Sequence should do next For example it can stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step If step fails After this Action is completed the list that appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step PASSWORD VAULT The Password Vault Action can be useful in Sequences for storing information such as E mail passwords If your passwords are stored no one behind you can see what text you are typing to access other computers etc Using Password Vault To insert a Password Vault Action into a Sequence 1 Open the Sequence in which you want to insert a Password Vault Action 2 Position the insertion line in the location you want to insert the Password Vault Action 3 Select Create gt Sequence Tools gt Password Vault 167 4 Complete the Sequence Action Properties dialog shown in PAUSE Figure 182 and click OK The Pause Action is useful if you need to direct a QuicKeys Sequence to wait for a specified length of time before proceeding with the Sequence Action Properties Usin g Pause Password ii A To insert a Pause Action into a Sequence Step result handling 1 Open the Sequence in which you want to insert a Pause If step succeeds Skip next step x
181. nce 153 THE RESULT COLUMN The Result column displays the Result Handling options selected for a particular step in the Sequence See page 154 for more information on result handling THE REPEAT TAB The Repeat tab enables you to choose whether you want the Sequence to repeat automatically or only after presenting you with a prompt It also lets you choose how many times you want the Sequence repeated General Repeat Toolbars Action Scope Timed Triggers C Ask for repeat count FIGURE 164 The Repeat tab appears in the upper half of the Sequence Editor PRINTING SEQUENCE STEPS To print a list of the steps in your Sequence as well as your Sequence Properties open a Sequence and select Print from the Sequence Editor s File menu CLOSING THE SEQUENCE EDITOR When you are ready to close the Sequence Editor you can choose Save amp Exit or Exit Clicking the Exit button does not save any changes you made in the Sequence 154 Chapter 13 Building Sequences CREATING SEQUENCES WITHOUT RECORDING After you become more familiar with QuicKeys you may find that it is not necessary to use the recording feature because you have already created all of the Actions you want in your Sequence If you choose to create the Sequence from scratch use the Create menu drag drop cut paste or import export functions When you are finished collecting the main pieces of your Sequence use the Sequence tools discussed on page 160 to
182. nd select the toolbar from the Pop Out e Right click the toolbar in the My Floating e Click the close box in the title bar toolbar name disappears Toolbars submenu The checkmark that was next to the toolbar name disappears of the toolbar e Right click the toolbar in the My Toolbars tab and select Hide Toolbar from the context menu that appears e Right click the QuicKeys menu in the status area of the taskbar and select the toolbar from the Toolbars submenu The checkmark that was next to the Toolbars tab and select Hide Toolbar from the context menu that appears e Right click the QuicKeys menu in the status area of the taskbar and select the toolbar from the Toolbars submenu The checkmark that was next to the toolbar name disappears DELETING TOOLBARS There are three methods for deleting toolbars e Right click a toolbar and select Delete from the context menu that appears e Select the Toolbar button in the Setup Wizards tab and choose to Delete an Action on the appropriate Setup Wizard page QuicKeys Setup Wizard fou can create edit or delete Actions Choose from the list below Toolbars Click Next Create a new Action Edit an Action G Greate edit multiple Actions Cn lic Kej IS for Windows lt Back Cancel Help FIGURE 55 You can delete a toolbar from the QuicKeys Setup Wizard e Select a QuicKeys toolbar listed in the My Toolbars tab and
183. nd graphics with ease 104 Chapter 8 Using System Tools THE CLIPBOOK EDITOR You can use the Clipbook Editor to view copy paste delete or rename your clips The Clipbook Editor appears when you trigger the Open Clipbook Editor Action You can close the Clipbook Editor by selecting Exit from the File menu or by clicking the close box Pastes the System Clipboard contents Deletes the into the QuicKeys selected clip Clipbook Renames the selected clip Copies the selected clip to the System Ruiclleys Cljpbd k Bm ES Clipboard Fil Ed x m Select clip Preview The clips you CE Logo CE SOFTWARE LICENSE AND LIMITED have added to Cy WARRANTY AGREEMENT the Clipbook Calvin Instant QuicKeys using the Add Hawkeye Logo CAREFULLY READ THE TERMS AND selection to Weekly Report CONDITIONS OF THIS LICENSE AND LIMITED clipboard WARRANTY ron or h AGREEMENT AGREEMENT BEFORE YOU USE op THIS PACKAGE BY USING OR RETAINING Copy button POSSESSION OF THIS PACKAGE YOU AGREE TO BE BOUND BY THIS AGREEMENT IF YOU DO NOT AGREE TO ALL THE TERMS OF THIS AGREEMENT DO NOT USE THE SOFTWARE 4ND PROMPTLY RETURN THE ENTIRE PACKAGE shown above Information on the selected Clip Unknown type FIGURE 113 The Clipbook Editor QUICKEYS CLIPBOOK OPTIONS Below is a description of the Action specific properties available with the QuicKeys Clipbook Action Paste item from Clipbook Pa
184. nd how to implement result handling in your Sequences you can see how other people have used it In this example a financial analyst automates the process of adding a comment to his finance database Keep in mind that most databases are customized for different companies and departments within companies so you will probably not be able to use this exact Sequence but examine it as an example of what you could create with QuicKeys First look at the illustration of the Sequence shown in Figure 165 Then look at the instructions for how this Sequence was created to get a feel for how you can automate a task like this on your computer Fle Edt Create View File Fodder Tools interet Tools hutiMedia Tock Network Tools Guickey Tools Sereen Tools Sequence Tools System Tools Test Took ele 5 lol al sel Dereal Repast Toskas Action Scope Timed Toge Hot ker Fs Clear hot kay I iride in Quilt es mera i A Tipik Tari z m Type DaaT ira a edhania a 30 270 a A Type Ted 4 Ry Type Dates Tine ROE PH 5 Type Teri ohr Smith E T ga Tipa Kepekoke ma B gar Type Kepshobe Shi Ue 3 gf Type Kepshoke Shit Lig 155 e Ifa message was not typed in the Message dialog the date and time entry is deleted and the database record returns to the state it was in at the beginning of the Sequence Again this Sequence is quite simple but it is useful if you change your mind about ent
185. nd off using the QuicKeys Controller Action This feature enables you to briefly disable a QuicKeys hot key while you work in a program that uses conflicting hot keys When you are finished working in the program you can turn QuicKeys hot keys back on For example you may want to disable QuicKeys hot keys while working in Microsoft Excel if Excel uses Ctrl 1 to insert cells but you have directed QuicKeys to use Ctrl l to change selected text to italics 28 Chapter 3 QuicKeys Overview The easiest way to enable or disable hot keys is by using the 5 Select Create a new Action and click Next QuicKeys Controller Action Menu button that was automatically placed on your QuicKeys toolbar when you installed QuicKeys However if you edited the toolbar and that button is no longer available to you use the following instructions to set up this Action QuicKeys Controller Select an Action from the list below Click Next R ty av ay Ov amp Avy Ov Br Ww A Open QuicKeys Editor Show QuickReference Card Open Quickeys Editor k E A C Show Quick Reference Card Enable hot keys and timers Disable hot keys and timers Toggle QuicKeys status C Set status of QuicKeys C Set recording status QuicKeys C Exit QuicKeys for Windows Start recording Stop recording Toggle recording Exit QuicKeys FIGURE 26 You can disable hot keys and timers from the QuicKeys Controller Action menu located
186. ns the Click N Go toolbar or select the toolbar from the QuicKeys menu You can then click the appropriate program icon on the toolbar and watch as the toolbar disappears just as the selected program opens FIGURE 38 The Click N Go toolbar disappears as soon as you click one of its buttons Sizing Click N Go Toolbars You can size Click N Go toolbars by clicking on the corner or edge of the toolbar and dragging when the cursor becomes a double sided arrow If some buttons are not visible after you size the toolbar the toolbar frame becomes a dotted line 38 Chapter 4 QuicKeys Toolbars DOCKABLE Each side of your screen supports one Dockable toolbar that uses the Auto hide feature By default Dockable toolbars dock to the top of your screen Consequently if you try to create a second Dockable Auto hide toolbar without moving your first Dockable Auto hide toolbar to a different side of your screen you get the error message shown in Figure 40 A Dockable toolbar attaches to an entire side of your screen This type of toolbar is useful when you want to keep your toolbar in the same position whenever you start a specific program For example if you have several Actions for Microsoft Word you can place them on a program specific Dockable toolbar so they are accessible whenever Microsoft Word is open See page 22 for more information on Action QuicKeys scope or making Actions program specific IN 4 toolbar is already hidden on this
187. nt program that is installed with standard installations of Windows 2 Select Attributes from the Image menu Attributes El ES width 32 Height 32 Units Cancel C Inches Cm Pels or Defau Colors C Black and white Colors FIGURE 192 The Attributes dialog 3 In the Attributes dialog type 32 in the Width and Height fields You can also type 16 in both fields if you want to create a smaller icon 4 Select Pels in the Units area to use Pixels as your unit of measurement 5 Select whether you want to use black and white or colors in your icon 6 Click OK when you are done A blank square appears in the Paint dialog 178 Creating Custom Toolbar Icons 7 Use the tools in the Paint program s tool palette to create an image Pil Es F mryuck ico Paint Eie Edit View Image Options Help n E E ATAN E Ann d CE EEN m mAN For Help click Help Topics on the Help Menu ia Us FIGURE 193 The icon in this example was created with the circle tool the line tool and the pen tool 8 Select Save as from the File menu 9 Navigate to the location on your hard drive where you want to save this icon 10 Type a name for the icon in the File name box For example type greenface ico to mark the file as an icon file 11 Select 24 bit Bitmap from the Save as type drop down list 12 Click Save The new icon is saved to the location you specified SETTING T
188. nt to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is immediately cleared from the Actions list CHAPTER 10 USING MULTIMEDIA TOOLS If you have the appropriate sound hardware you can use QuicKeys to play your CDs or DVDs set the volume for your individual audio devices and play specified sounds This chapter provides instructions for setting up CD DVD Set Audio Volume and Play Sound Actions to control all these tasks for you You must havea sound card installed for the multimedia tools to function properly CD DVD With QuicKeys you can control your internal CD ROM and DVD players With a trigger you can e Play aCD or DVD e Pause a CD or DVD e Stop a CD or DVD e Skip to the Next Track e Go back to the Previous Track e Eject the CD or DVD SETTING UP A CD DVD ACTION There are two ways to create and edit QuickKeys CD DVD Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the CD DVD button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Sel
189. o 10 KB of text or up to 10 000 characters 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one Action Properties x General Toolbars Action Scope Timed Triggers Name fT ype Text Hot key fat Ctrl S Clear hot key T Include in QuicKeys menu Action specific properties Tom Zigway Ridgemont High School Principal Ridgemont California 00010 oe Cancel FIGURE 82 The Type Text Action Properties dialog appears when you select the Type Text Action from the Create menu or when you double click an existing Type Text Action in the My Actions tab 4 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Alt key the Control key and the S key simultaneously 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and open your E mail program Position your cursor in the document and press the hot key or other trigger you assigned to this Action The text you specified is typed into the open document Using Drag and Drop Functionality You can select text from one window and drag and drop it in the QuicKeys Editor to create a Type Text Action When you drop the selected text onto one of the Editor tabs the Action Properties dialog shown in Figure 82 appears The text you
190. oduct Feedback a4 ve ccedgh dee mhsiwe Seas 5 User Guide Feedback 8 6 i020 pb eereoe kon 5 Sales and Customer Service 5 Chapter 2 Installing and Starting QuicKeys 7 INCGUIFCIMGMNIS 444 aieea e aa te ond 7 Installing QuicKeys 0 0 00 00000 7 After Installation 22 4 5 e squscaeneeuseseaes 7 How to Use Your New Actions 8 Using the QuickReference Card 8 More About the QuickStart wizard 8 DIALING QUICK CVS seara ate cuirunu aR a ee ee 8 Check for QuicKeys Updates 9 Chapter 3 QuicKeys Overview 11 QuicKeys Actions and Sequences 11 Creating Actions and Sequences 11 QuicKeys Components 005 12 Ouickeys Editor sis tcedo thea nnar 12 QuIcKeys PNGING yasen nE stuosdewed oo 18 OuicKeys PIUCAINS sapih ee driest eee wre 18 QuicKeys Mensa earr kr ADEE NERE ARENE 19 PAINS A CHONG oep Gale RERE E Bos 19 Using QuicKheysi cccen acest an Sows scam heen 20 Creating QuicKeys Actions 21 Trigsering Acton 40 ca8 ia a 25 Managing Quick eys sa iin 3 i dean enorme lence 26 Printing ACUONS ui a9 cslen te caue shed Bed 26 Renaming Actions cesigar ae 26 Savino ACUONS seners iarsin ee eetenas 26 Clearing Hot Keys 6600 s dc scevam nate eork s 26 Enabling Disabling Actions 26 Resolving Hot Key Conflicts Dh Importing Action Sets 004 29 Exp
191. ograms presented to you in the QuickStart Wizard is populated by the programs available in your Start menu If you want to open a program that is not listed see page 87 for information on the Open Action e By default all Actions created with the QuickStart Wizard are listed in the My Actions tab of the QuicKeys Editor and in the QuicKeys menu See Figure 1 for an illustration of the QuicKeys menu e Ifyou want to trigger your Actions with hot keys rather than selecting them from the QuicKeys menu refer to the printed QuickReference Card for a list of the hot keys automatically assigned to the Actions See page 34 for more information on the QuickReference Card e You can type up to 10 KB more than 10 000 characters of text when you set up the Type Text Action with the QuickStart Wizard e The QuickStart Wizard creates a Dockable toolbar that displays QuicKeys Action Menu buttons STARTING QUICKEYS Since the QuickStart Wizard only appears when there are not any QuicKeys Actions created it s likely that the only time you will see the QuickStart Wizard is immediately after installation When QuicKeys is started again after completing the QuickStart Wizard you see the QuicKeys Editor To learn more about the QuicKeys Editor see page 12 To learn how to start QuicKeys without the assistance of a wizard use the following instructions To open the QuicKeys Editor 1 Right click the QuicKeys icon It is located in the status a
192. ompletely customize how QuicKeys toolbars look and function USING BITMAP IMAGES If you have a company logo or some other graphic saved as a bitmap you can use it in a QuicKeys toolbar Unlike icons QuicKeys toolbars save bitmap images internally so even if you delete the original image your toolbar icons will remain intact To use a bitmap image in your toolbar 1 Right click the icon you want to replace on the toolbar and select Set icon from bitmap A standard Open dialog appears 2 Navigate to the bitmap image you want to use 3 Select the bitmap image and click Open The bitmap image appears as a button on your QuicKeys toolbar RESTORING DEFAULT ICONS If you don t like the button changes you made to your QuicKeys toolbar you can easily restore your icon buttons to their original appearance Just right click the toolbar button you want to replace and select Restore default icon CREATING AN ICON If you are a graphics professional and know how to create icons this section is for you The first step in using one of your own icons in a QuicKeys toolbar is creating the icon Icons require the ico extension in the file name and they must equal 16x16 or 32x32 pixels The following example uses Microsoft s Paint program since most Windows users install it with the system software However you can also use other graphics programs to create icons such as Adobe Photoshop To create an icon 1 Open the Pai
193. on of the Clipbook Action this window appears Type a name for the clip and click OK Open Clipbook Editor Displays the items being stored in the QuicKeys clipbook You can then select an item and proceed to paste it into a document Delete item from Clipbook Deletes the currently selected or pre specified item from the Clipbook DELETING CLIPBOOK ACTIONS To delete a QuicKeys Clipbook Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list 105 DELETING CLIPS FROM THE CLIPBOOK EDITOR To delete a single clip from the Clipbook Editor open the Clipbook Editor select the clip you want to delete and select Delete from the Edit menu You can also create an Action using the Delete item from Clipbook option to eliminate clips from the Clipbook Editor To delete all of your clips from the Clipbook Editor open the Clipbook Editor and select Clear all from the Edit menu RUN SCRIPT The Run Script Action executes scripts Scripts are instructional commands written in a computer language that is recognized by specific programs or script engines The Run Script Action is only available from the Create menu The Run Script Action is useful for running scripts with a simple QuicKeys trigger If you know how to write Windows scripts Qu
194. opening folders you frequently use to logging into your favorite database program QuicKeys provides you with a powerful and versatile recording function that is ideal for automating lengthy or complex tasks Tell QuicKeys to watch your Actions on the PC and it can then play those actions back whenever you want These recorded actions are called Sequences and they can mimic virtually anything you do on your computer QuicKeys toolbars work much like the toolbars you use in your other programs except that you call the shots with QuicKeys toolbars You specify what each toolbar button does which icon is used and when the toolbars are displayed In other words QuicKeys toolbars give you complete control And like the recording feature toolbars save you time by making your interaction with your computer more efficient However you choose to use it QuicKeys represents powerful solutions that make it indispensable for assigning unrewarding and repetitive tasks to the computer and not to the computer user WHAT QUICKEYS CAN DO FOR YOU Think of something you do on a daily basis Chances are that whatever task you thought of can probably be automated by QuicKeys For example if you frequently switch between printers on your network QuicKeys can do that for you with a single hot key Changing your printer with a single hot key rather than navigating through numerous printer windows saves you time and frustration QuicKeys can also assi
195. opying files or folders 79 Create Actions 11 21 Custom Icons 177 Folders 87 Menu 21 156 Multiple Actions 33 Sequences 11 Toolbars 40 45 Custom Format 70 Format Builder 70 Icons 177 D Date Actions 68 Date Time formats 70 Defined Actions 44 Delete Actions 17 Buttons 53 Clipbook Editor clips 105 Files and folders 79 Hot keys 26 174 Multiple Actions 34 Sequence steps 156 Toolbar buttons 53 Toolbars 16 49 Type Text Actions 73 Dial up Networking 135 Disable Actions 26 Hot keys 27 Hot keys and timers 56 Smart recognition 57 Display Actions 16 34 My Actions tab 16 My Keyboard tab 14 My Toolbars tab 15 Setup Wizard introduction page 31 Setup Wizards tab 13 Toolbars 45 Dockable toolbars 38 Drag and drop 43 DVD 127 E Editing Actions 21 Options 31 Toolbar buttons 49 Toolbars 45 Type Text Actions 73 E mail 141 Embedded Sequences 157 Enabling Hot keys 27 Hot keys and timers 56 Error handling 154 Event Logger 168 Exiting QuicKeys 57 Exporting 30 Extensions 78 F Favorites folder 87 Features 2 Feedback 5 File amp Folder Tools 75 94 File Handler Action 75 Files Attributes 77 Copying 79 Deleting 79 Extensions 78 Moving 78 Opening 80 Renaming 80 83 Zipping 92 94 Firewalls 112 176 Floating toolbars 38 Folders 84 Attributes 77 Copying 79 Creating 87 Deleting 79 Moving 78 Renaming 80 83 Format Builder 70 FTP launch 144 G Glossary 63 183 H
196. or Action Properties dialog See Figure 68 and Figure 69 2 In the Quick Type Glossary window click the Add button Tgm Joo C CE Software Microsoft Outlook J Jeffrey B Collander Microsoft Outlook Ww Willlamer Pennsylvania Microsoft Word h Hotpaper com Adobe FrameMaker 5 5 Text keys are case sensitive FIGURE 70 The Quick Type Glossary window 64 Chapter 6 Typing with QuicKeys 3 In the Edit Glossary Entry dialog specify the text key that will trigger the Action the application scope in which the Action will occur and the text you want the Action to type Edit Glossary Entry X Text key ic Scope iS Microsoft Outlook Clear scope Cancel Text to type CE Software FIGURE 71 The Edit Glossary Entry dialog 4 Click OK to return to the Quick Type Glossary window 5 Click Done in the Quick Type Glossary window when you are finished DELETING QUICK TYPE ACTIONS To delete a Quick Type Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list USING CHECK SPELLING With the Check Spelling Action you can check the spelling of a selected block of text in virtually any document Only one personal dictionary may be selected for each Check Spelling Action SETTING UP CHECK SPELLING ACTIONS
197. or may have to send mail as both the systems administrator and as an individual who works for Company X depending on who is receiving the administrator s messages This process of changing your E mail identity can be quite time consuming so it is an ideal candidate for automating with a QuicKeys Sequence 148 Chapter 13 Building Sequences In this example an administrator changes the account properties in Microsoft Outlook Express to change his identity from Joe Smith cesoft com to admin cesoft com First look at the illustration of the Sequence in the Sequence Editor shown in Figure 159 Then look at the instructions that explain how this Sequence was created to get a feel for how you can automate a task like this on your computer Faih E F Ga Edi Dasu ira Fia E Folder Took irdarrai Toots bbltibtedia Tacir Haien Took Gucfieye Tools Screen Took Suaren Toot al e EERE i fFapaeaga fr se i se ia Save cal Ess FIGURE 159 A Sequence for system administrators How the Sequence Was Created This particular Sequence was created in three distinct parts First an Open Action was created that started Outlook Express Then the QuicKeys recording feature was put to use in steps 2 9 Finally there was some difficulty transitioning to the area of the Outlook Express Properties dialog where text was typed so a separate Sequence was created just for that particular dialog It s a good example of ho
198. or you can simply use the QuickReference Card to view the Actions and hot keys you have created Create Edit Multiple Actions Action types Copy selection to Clipbook lt click here to set hot key gt Yes Open Clipbook Editor lt click here to set hot key gt Yes Prompt for list of items to past I E Paste Setup Wizard from CI lt click here to set hot key gt No Paste Action Properties fro Alt Ctrl F12 No Clear hot key By default QuicKeys uses the Shift Ctrl Space hot key to open the QuickReference Card When triggered the QuickReference Card opens to the tab representing Actions in the most restrictive scope For example if FileMaker is open when you press Shift Ctrl Space the Actions scoped to FileMaker appear in the frontmost QuickReference Card tab If there are no Actions scoped to FileMaker the Universal tab is Select the check boxes for each Action you want to use Click the Hot key column to set a hot key trigger Click in the Menu column to show the Action in the QuicKeys menu pe frontmost FIGURE 35 A dialog similar to this one appears when you click Create Edit Multiple Actions in the Setup Wizard GuckHeferance Cand x 6 Choose whether you want to trigger the Actions using hot Universal Original Configuration FileMaker Pro Hot key Name keys or the QuicKeys menu If you want to use a hot key position your cursor in the Hot ke
199. orting Action Sets 04 30 Customizing QuicKeyS cisse sieur sikis eesks 30 Setting QuicKeys Options 30 Resizing T00lDarS tines cont ou wen ig pean 32 Sorting Information 32 Changing Views in the My Actions Tab 32 Using Online Helpe icon chs ten tecdaetegedades 32 Your First ACUO ersari eh awe sod aoe as 32 How to Set Up and Use a QuicKeys Action 32 Deleting Multiple Actions 34 Using the QuickReference Card 34 ENT QUICK CV Se cca shen nae es ae ace oe Aye Geet Se 35 Chapter 4 QuicKeys Toolbars 37 TOO Dat Styles neces ns fie EEEREN ESRR A 37 Chek NGO wand casei gee eaeed Siw r DOCKAD Et 50S bes trea e e 38 PON karate chee tts slate os erie e EN 38 POR OUR seiek pna daives beet es 39 Creatine lOO Dats raris RE EEEREN aes 40 Using Quick YPE secs cnsdeate eu onus EENAA 62 Using the Setup Wizard 40 Setting Up Quick Type Actions 62 Using the Action Properties Dialog 41 Quick Type Opuons ison rss Geta eis 63 Adding Buttons to Toolbars 42 Deleting Quick Type Actions 64 Using the Toolbar Button Wizard 42 Using Check Spelling 4 0i xiss eee aves eheteees 64 Using Drag and Drop Functionality 43 Setting Up Check Spelling Actions 64 Types of Toolbar Buttons 0 43 Check Spelling Options 65 Open File Bu
200. ou can use the Specify window properties button to specify the location When you click the Specify window properties button the Window Properties dialog appears See Figure 190 on page 173 for more information about the Window Properties dialog DELETING MOUSE POSITION ACTIONS To delete a Mouse Position Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list 100 Chapter 8 Using System Tools QUICKEYS CLIPBOOK If you ever use a word processor or an E mail program you probably also use the Ctrl X Ctrl C and Ctrl V key combinations to cut copy and paste text and graphics to and from your Select a file a Clipboard But frustrated by the limitations of nace Oa i pboard But were you ever frustrated by the limitations o a graphic to Select the QuicKeys the Clipboard First of all you can only store one item in the add to your a LOP i i j 4 i QuicKeys rigger to ada tne The selected item Clipboard Secondly you can t really view what s currently in Clipbook selected item to the is adelod to the the Clipboard unless you make a special effort to install the Clipbook QuicKeys rather awkward Clipbook or Clipboard Viewer in Windows Clipbook 95 or 98 The QuicKeys Clipbook Action remedies both of these system limitations and adds a lot mo
201. ou select Custom Format from the Format list the Format Builder button is enabled Custom Date Time Builder X Two digit year a Remove Abbreviated month name OK Four digit year dash x Day of year E Abbreviated month name dash ali Full month name Four digit year Month as number Day of month Week number of year starting Sunday Week number of year starting Monday Down Abbreviated weekday name Full weekday name Weekday as number Sunday 0 Hour in 24hr format Hour in 12hr format Minute as number IV Type as ALL CAPS ati paddler Ub Bol anion TS 4 AM PM indicator m Example Time zone space xi AUG 30 2000 FIGURE 80 Use the Custom Date Time Builder to build your own date and time formats Custom Format Builder Clicking the Format Builder button in either the Setup Wizard or the Action Properties dialog displays a Custom Date Time Builder dialog Select a format from the left column of the window and click the Add button to move it to the right column Rearrange the order of the selected formats using the Up and Down buttons Click the Type in ALL CAPS check box to capitalize all your date and time characters A sample of the combined formats you select displays at the bottom of the window n Notice in Figure 80 that you must specify commas colons 4 Choose Yes at the Confirm Delete prompt The Action is cleared dashes slashes and spaces in your formats if you want to use from the A
202. ou want to use For The following instructions assume you have the Always use Setup example press the Shift key the Control key and the 2 key Wizards for editing check box cleared in the Options dialog See simultaneously page 30 for more information 132 Chapter 10 Using Multimedia Tools 5 Click OK Your new Action appears in the My Actions tab DELETING AUDIO VOLUME ACTIONS 6 Close the QuicKeys Editor and press the hot key or other To delete a QuicKeys Set Audio Volume Action trigger you assigned to this Action l 1 Select the My Actions tab in the QuicKeys Editor SET AUDIO VOLUME OPTIONS 2 Right click the Action you want to delete Below is a description of the Action specific properties 3 4 Select Delete from the context menu that appears available with the Set Audio Volume Action a Choose Yes at the Confirm Delete prompt The Action is cleared Master Out Adjusts the volume in identical increments for from the Actions list every audio device available on your computer It s comparable to the universal remote you have at home for your TV VCR and CD player Wave Adjusts the volume for digitally sampled files on your computer Wave files contain a wav or mpg extension and are usually quite large in size An example of a wave file would be the harp like sound your computer makes when you turn it on called The Microsoft Sound wav Synth Adjusts the volume for your Musical Instrument Devi
203. ows 98 or the Clipbook in Windows 95 FIGURE 110 When you have items in your Clipbook you can then paste l i 3 them into your documents with a simple QuicKeys trigger The QuicKeys Clipbook saves If you have the Windows clipboard multiple items quickly utilities installed you must go through the standard save dialogs for each individual item you select The QuicKeys Clipbook provides The Windows solution has no an editor where you can copy straight desktop interface for the selected clips to the system Clipboard Windows 95 clipbook Clipboard paste items from the has an editing capability but it system Clipboard into the advertises its contents to the QuicKeys Clipbook delete network when access privileges selected clips and rename are set up because it is a network selected clips program You can keep items in the QuicKeys The system Clipboard is lost when Clipbook for as long as you want the machine is restarted 102 Chapter 8 Using System Tools SETTING UP THE QUICKEYS CLIPBOOK ACTION If you are setting up the QuicKeys Clipbook for the first There are two ways to create and edit QuicKeys Clipbook time follow these steps Actions use the Setup Wizard or use the Action Properties 1 Click the QuicKeys Clipbook button in the Setup Wizards tab dialog Since the QuicKeys Clipbook requires the creation of i l multiple Actions to function the Setup Wizard provides the a Cex most efficient way to set it up the
204. ows Vertically Arranges windows vertically on your screen HTHLHELF Pim ES i tech et os Ce_onp TE h Forni sip Backup Fia ForeH eip H kip Fils Fant sip Backup Fia ForeH eip H kip Fiks Forni sip Backup Fia ForeH eip H kip Fis Fant sip Backup Fia 2 TRIGGERS TF TIF Fis Ar go Wareg Sew REL Sibake itech al ontecon Sape Tard FIGURE 134 Vertically tiled windows Close all Windows Closes all your open windows Minimize all Windows Minimizes all your open windows 119 Active Window Close active window Closes the frontmost window Minimize active window Minimizes the size of the frontmost window Maximize active window Maximizes the size of the frontmost window Restore last minimized window Returns the last window you minimized back to its original size Toggle active window size Alternately minimizes and maximizes the frontmost window Center active window Positions the active window so it is in the middle of your screen Set active window size Adjusts the size of the frontmost window to the coordinates you specified in QuicKeys Specified Window Close specified window Closes the specified window Minimize specified window Minimizes the specified window Maximize specified window Maximizes the specified window Restore specified window Returns the specified window you minimized back to its original size Toggle specified window size Alternately minimizes and
205. p of the Sequence is triggered If step succeeds After this Action is completed this list specifies what the Sequence should do next For example it can stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step If step fails After this Action is completed the list that appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step 174 Chapter 13 Building Sequences WINDOW SELECTOR Use the Window Selector to choose a program window ina Sequence Click the Specify window properties button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See Figure 190 To insert a Window Selector Action into a Sequence 1 Open the Sequence in which you want to insert a Window Selector Action Sequence Action Properties Fa Action Properties C Select window whose title contains Select window with selected properties Select properties Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user Cancel Window Selector Options Below is a description of the Action specific properties available with the Window Selec
206. perly with a toolbar trigger try using a hot key trigger instead e Make sure when you create toolbar triggers that you do not create an infinite loop For example you can repeatedly choose the current toolbar as a QuicKeys button in the Toolbar Button Wizard e If you are using a firewall and are having difficulty connecting to a remote time server check that ports 37 or 123 are open See your network administrator for more information e If you are experiencing frequent timeouts when you select Check for QucKeys updates check your Internet connection If your Internet connection is functioning properly call CE Software s technical support team MULTI USER WORKSTATIONS If your Windows machine is on a network you probably have to provide your user name and password when you restart your computer If you start QuicKeys and create Actions after completing the login process those Actions are stored in a preference file that is linked to your user name and password The benefit of this architecture is that multiple users can log into the network from the same workstation yet retain their own personal QuicKeys Actions The process is invisible to you but it s important to know if you are concerned about your Actions being used by someone else APPENDIX B CREATING CUSTOM TOOLBAR ICONS This chapter discusses how to create icons that can be used in QuicKeys toolbars The ability to create your own toolbar icons enables you to c
207. plained within the Setup Wizard To delete a QuicKeys Recent Files Action 1 Select the My Actions tab in the QuicKeys Editor Quick eve Setup Wizard El Right click the Action you want to delete Zip Files Select an action from the list below 2 3 Select Delete from the context menu that appears Click Next 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list Extract files from zip ZIP FILES The Zip Files Action enables you to compress files extract compressed files add to compressed files and validate compressed files Verify zip file IY Notify when completed SETTING UP ZIP FILES ACTIONS There are two ways to create and edit QuicKeys Zip Files Actions use the Setup Wizard or use the Action Properties dialog lt Back Cancel Help FIGURE 103 This dialog appears when you click the Zip Files button in the Setup Wizards tab and choose to create or edit a Zip Files Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Zip Files Action follow these steps 1 Select Create gt File amp Folder Tools gt Zip Files 2 Choose an option from the Action specific properties pane of the dialog For example choose Add files to Zip 3 In the General tab of t
208. play in the default Details view This tab is useful when you want to E MEE view and edit all the Actions you created from a single File Edit Create Vie Help Hie xeles Manno My Toolbars My Actions There is a different tab Double click an Actions that can be for each Action Scope Action to edit it triggered using the 2 gt Setup Wizards BH My Keyboard Toolbar Buttons Toolbars All Toolbars Universal ees you have specified QuicKeys menu or a timed en o Toolbar Name Toolbar Type ie Handler trigger can be identified by a menu icon or timer icon Quickeys Dockable System Specials Application Launches Pop Out QuicKeys Clipbook Desktop Publishing Pop Out gt Folders Correspondence Pop Out I Window Selector Advanced Text Tools 4 CD DYD 29 Dial Up Networking zi Set Audio Volume 9 Show QuickReference Card Acrobat Distiller 4 0 File Edit Create Ww Help Aae k eeraa My Keyboard M Toolbars p My Actions Adobe Acrobat 4 0 lt 4 Adobe FrameMaker 5 5 Microsoft Word SA MusicMatch Jukebox 4 2 gt Setup Wizards z All Actions Universal Snaglt32 4 3 Paint A QuickBooks Pro Dink ane B Screen Capture Capture entire screen to QuicKe aa Capture entire screen to QuicKeys Clipbook aa No screen saver Screen Saver Select Screen Saver ras Switch
209. ppears 4 Choose Yes at the Confirm Delete prompt The Action is immediately cleared from the Actions list DIAL UP NETWORKING The Dial Up Networking Action enables you to connect or disconnect from a Dial Up Networking service with a simple QuicKeys trigger Using the Dial Up Networking Action is not as error prone as manually switching between Dial Up Networking services and it can be invaluable if you use AOL and want to quickly switch between different access numbers Yet another way you could use this Action is to create a timed trigger that dials your ISP immediately after you start your computer You must have Dial Up Networking installed and configured on your computer for this Action to function properly The tasks available using the Dial Up Networking Action include e Connect to Dial Up e Disconnect from Dial Networking service Up Networking service e Toggle connection state 135 Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Dial Up Networking button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit Multiple Actions The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Choose an Action from the list below Click Next Conne
210. prompt It also lets you choose how many times you want the Sequence repeated You can repeat your Sequence up to 999 times Step Results Tab Choose how you want your Sub Sequence to react to successes and failures In the If step succeeds and If step fails lists of the Action Properties dialog you can direct a particular step in the Sequence to Stop the Sequence Stop the Sequence and notify user Continue to the next step Skip to the next step Fail Sequence or Fail sequence and notify user Each result handling option is represented by a different icon that displays in the Sequence Editor s Result column You can right click the icons and select Properties from the context menu that appears to quickly change the result handling option for a specific step Stop Sequence Stops the current Sequence and returns success to the main Sequence Stop Sequence and notify user Stops the current Sequence notifies user and returns success to the main Sequence Continue to next step Continues to the next step Skip next step Skips to the next step of the current Sequence Fail Sequence Exits the current Sequence and returns failure to the main Sequence Fail Sequence and notify user Exits the current Sequence notifies user and returns failure to the main Sequence SAVING SEQUENCES When you close the Sequence Editor you are prompted to save your Sequence If you do not choose to save your Sequence at that time the Se
211. properties button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See Figure 190 Using Wait for Window To insert a Wait for Window Action into a Sequence 1 Open the Sequence in which you want to insert a Wait for Window Action Sequence Action Properties Wait for Window Descriptions wait for Window Guickeys Editor Appears Action Properties Window Attributes Wait for window whose title contains t Wait for window with specified properties Window Actors Wait until window Appears Give up after fo seconds Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 189 The Action Properties dialog for the Wait for window Sequence tool 2 Position the insertion line in the location you want to insert the Wait for Window Action 3 Select Create gt Sequence Tools gt Wait for window 4 Complete the Sequence Action Properties and click OK Wait for Window Options Below is a description of the Action specific properties available with the Wait for Window Action Wait for window whose title contains Type the name that appears in the window s title bar in this box Wait for Window with selected properties Click the Select properties box to display the window selection d
212. quence will be deleted If you are editing an existing Sequence and you do not choose to save your Sequence at the prompt all of your changes are lost 159 TRIGGERING SEQUENCES Press the hot key you assigned to your new Sequence When the Sequence is triggered the Playback toolbar appears See page 31 for more information on the Playback palette settings You can use this palette to pause or stop the Sequence at any time 1 x 1 of 5 FIGURE 170 The Playback toolbar When the Sequence is finished the dialog in Figure 171 appears Sequence Completed x A X The sequence Sequence has completed successfully T Don t show this dialog again FIGURE 171 This dialog appears when your Sequence has completed successfully 160 Chapter 13 Building Sequences EDITING FAILED SEQUENCES If QuicKeys is unable to complete a step in your Sequence that uses the notify user result handling option an alert window appears Click OK to go to the failed step Click Cancel to stop the attempted playback of the Sequence See page 154 for more information on result handling Quirckeys 5 Sequence Get Email stopped step 6 of 8 failed Press OF to edit this sequence i Cancel FIGURE 172 This dialog appears when a sequence fails PLAYBACK OPTIONS Execute and repeat X times Specifies how many consecutive cycles you want this Sequence to run Ask for repeat count Prompts you for the number of cy
213. r Displays a dialog where you can choose whether to use a MAPI mail handler or a mailto mail handler DELETING INSTANT E MAIL ACTIONS To delete an Instant E mail Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is immediately cleared from the Actions list 144 Chapter 12 Using Internet Tools WEB LAUNCHER Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Web Launcher button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup The Web Launcher Action is useful when you want to open Uniform Resource Locators URLs with a single hot key For example you can use this Action to open CE Software s home page with your Internet Browser The Web Launcher Action includes the following options Wizard e Open URL e Open Text Selection As URL e Display Netscape e Display Internet Select an Action from the list below If the Open Bookmar ks Browser Exp lorer Favor ites URL Action is selected a URL must also be Browser entered Click Next Web Launcher Action The Web Launcher Ac
214. r this Action click in the Hot key box and press the keys you want to use For example press the Shift key the Alt key and the F8 simultaneously 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor 7 Open a word processing program and select the Save As option 86 Chapter 7 Working With Files and Folders 8 Press the Folders hot key The folder you selected appears within the standard Save dialog or the folder you specified will be created TRIGGERING FOLDERS ACTIONS After you have set up your Folders options you can trigger them several different ways e Right click any file on your hard drive and select a Folders Action from the context menu that appears A Folders Action is only available from the context menu when you have created one using the QuicKeys Editor e Press the hot key you assigned to the Folders Action to trigger it e Set up a timed trigger to start the Folders Action e Place Folders Actions in the QuicKeys menu and select the Action from the menu e Adda Folders Action to a QuicKeys toolbar and trigger the Action from the toolbar FOLDERS OPTIONS Below is a description of the Action specific properties available with the Folders Action Windows folder Opens the Windows or WINNT folder depending on your operating system or switches to your Windows folder when any standard Save or Open dialog is displayed Action Properties Folders Ei General
215. rds tab and choose to create or edit an Advanced e Lowercase e Title Case Text Tools Action SETTING UP ADVANCED TEXT TOOLS ACTIONS There are two ways to create and edit QuicKeys Advanced Text Tools Actions use the Setup Wizard or use the Action Properties dialog 60 Chapter 6 Typing with QuicKeys Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit an Advanced Text Tools Action follow these steps 1 Select Create gt Text Tools gt Advanced Text Tools 2 Select an Action from the Action drop down list 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one Action Properties x General Toolbars Action Scope Timed Triggers Cs Hotkey flt Ctr A Clear hot key T Include in QuicKeys menu m Action specific properties Action Reformat text hd Reformat text te Quote text Strip quote marks 4 If you want to choose a hot key to trigger this Action click in the Hot key box and press the key s you want to use For example press the Alt key the Control key and the R key simultaneously This Action is also a good candidate for a Toolbar Action Menu trigger See page 44 for more in
216. re Reading this chapter will acquaint you with the capabilities of QuicKeys so you can take full advantage of the software s power and flexibility QUICKEYS ACTIONS AND SEQUENCES QuicKeys Actions and Sequences are the foundation of the QuicKeys program QuicKeys Actions automate simple one step tasks such as choosing a network printer QuicKeys Sequences automate multi step tasks such as starting a database program searching for a specific item or printing out the selected database records Actions can be built using Setup Wizards or the Action Properties dialog Sequences are built using a collection of Actions that can be assembled manually or by using the QuicKeys recording feature The recording feature enables QuicKeys to watch what you are doing and repeat your actions CREATING ACTIONS AND SEQUENCES Probably the single most important factor involved in using QuicKeys is understanding the concept behind its usage QuicKeys is a powerful software tool you can use to automate your computer It s a tool however that is only as effective as you make it Once you install QuicKeys you need to make a mental note of the tedious routine tasks you perform on your computer and earmark those tasks for some attention from QuicKeys Each time you think of something that QuicKeys could make easier for you create an Action or Sequence that automates that task or series of tasks When you create a QuicKeys Action or Sequence you
217. re functionality to the whole Clipboard feature For example the QuicKeys Clipbook preserves stylized text font information and color Plus with the QuicKeys Clipbook you can store any item you add to the Clipbook for as long as you want For times when the Type Text Action can t hold enough text use the Clipbook Action which is only limited by the amount of disk space available a You can also manage your stored Clipboard items using the Clipboard Editor You have much better control and functionality with the Clipbook Action than you have with comparable system tools FIGURE 109 To use the QuicKeys Clipbook you first add Clipboard items to your Clipbook collection 101 QuicKeys Clipbook vs the System Clipboard ie ue You can add up to 185 items to the The system Clipboard allows one select the paste trigger Q QuicKeys Clipbook item in the Clipboard and choose which The clip you select The QuicKeys Clipbook can store The System Clipboard Viewer and display any type of information program does not display items you specify such as a file selected well other than text and graphics Clipbook clip to paste is pasted into your open document text graphics etc You can save QuicKeys Clipbook There s no way to save a clip in the clips simply by setting up a Copy Windows operating system unless selection to Clipbook Action you have specifically chosen to install the Clipboard View in Wind
218. rea of the taskbar commonly known as the tray File ster Foo Ak Cir D hinimize al ardoa Shik Ai Ciri hi Hob pij Abe Oil 2 Open Quack ees Edipi Shit CH Ermer Shere GuckRefesnce Card Shit Ch Spece Tonia b gia Aieooedingy Open Muick eys Eiio Es Dukart te Dichal Pio j JEE Solve Homepage E Quicken Edu About laa FIGURE 1 By default you can open the QuicKeys menu from the Windows taskbar The QuicKeys menu is located in the status area of the taskbar 2 Select Open QuicKeys Editor from the QuicKeys menu The QuicKeys Editor appears See page 12 for more information on the QuicKeys Editor CHECK FOR QUICKEYS UPDATES When you select Check for QuicKeys updates from the QuicKeys Editor Help menu QuicKeys connects to CE Software using TCP IP If your version of QuicKeys is not current an alert is displayed telling you how to get the newest version of QuicKeys You can choose to go to CE Software s Web site immediately or you can choose to be reminded of the update in X days If you are unable to connect to CE Software the attempt will time out A connection failure may occur if you have no Internet connection configured if you have problems with your dial up service or if CE Software s server is not available 10 Chapter 2 Installing and Starting QuicKeys CHAPTER 3 QUICKEYS OVERVIEW This chapter explains how to use QuicKeys and provides an overview of the QuicKeys architectu
219. red in the Options dialog See page 30 for more information 124 Chapter 9 Using Screen Tools To use the Action Properties dialog to create or edit a Screen 6 Close the QuicKeys Editor and select the Screen Saver Saver Action follow these steps Action from the QuicKeys menu 1 Select Create gt Screen Tools gt Screen Saver SCREEN SAVER OPTIONS Below is a description of the Action specific properties available with the Screen Saver Action 2 Choose a Screen Saver option If you choose Select screen saver you must specify which screen saver you want to use Start screen saver Starts your screen saver Action Properties Screen Saver x General Toolbars Action Scope Timed Triggers Name Scrolling Marquee Hot key FO Clear hot key T Include in Quickeys menu Stop screen saver Closes the screen saver so your desktop is again visible Enable screen saver Enables the screen saver so it starts at the specified interval Disable screen saver Disables the screen saver so it does not Achon speciic properties automatically start t Start SCIGEN Saver Stop screen saver Toggle enabled disabled status Alternately enables and Enable screen saver disables the screen saver Disable screen saver Toggle enabled disabled status Select screen saver Allows you to choose from your Select screen saver eel Marquee installed screen savers DELETING SCREEN SAVER ACTIONS To delete a Screen
220. renamed files folders will look like displays at the bottom of the dialog 82 Chapter 7 Working With Files and Folders Actorn speciic properties Action Rename xX Source of files i Current selection Specified file or folder Browse Style Text amp Variable Y Erawee ASA ZZE Tert OK Variable 1 999 001 999 A ZZZ gt OKAAS tst gt ORAAB doc Example First file tet Second file doc Cancel FIGURE 92 The Text amp Variable option 5 Click OK when you are finished To rename files and folders by appending text 1 Select Rename Files or Folders in the Action drop down list of the File Handler s Action Properties dialog 2 Select Append Text in the Style drop down list 3 In the Text box type the text you want to add to the end of the file or folder name An example of what the renamed files folders will look like displays at the bottom of the dialog Actor speciic properties Action Rename Source of files Current selection Specified file or folder BroWEe Style JAppendTet Test JaK Erawee Verable 7 7 999 E 001 999 A zee fe AAA E gt First filet K twt gt Second flekk doc Example First file tet Second file doc Cancel FIGURE 93 The Append Text option 4 Click OK when you are finished To rename files and folders by appending a variable ky Select Rename Files or Folders
221. reyscrsirr diyesi skenen 55 Triggering File Handler Actions 77 Setting Up QuicKeys Controller Actions 55 File Handler Options ois nsauseeeasesegas 77 QuicKeys Controller Options 56 Deleting File Handler Actions 83 Deleting QuicKeys Controller Actions 57 Folde esaera eaaa sw en ea 84 Chapter 6 Typing with QuicKeys 59 Setting Up Folders Actions 84 Using Advanced Text Tools 59 Triggering Folders Actions 86 Setting Up Advanced Text Tools Actions 59 Folders Options amp 4 45 cobs dee sneen aa wee eh 86 Advanced Text Tools Options 60 Deleting Folders Actions 87 Deleting Advanced Text Tools Actions 62 The Open ACHO 2 2244 ised ahh betenn curd N 87 Setting Up the Open Action 87 Open OPON errar es ceed Behe etweaieee 89 Deleting Open Actions 90 RECENT FES ranana i tah epch autem anes et ERBE 90 Setting Up Recent Files Actions 90 Deleting Recent Files Actions 92 ZNO PES oar atten tere giet grit sheet N eee ana alah ale 92 Setting Up Zip Files Actions 92 Zi Piles OPUONS perpessi iat e eaan 94 Deleting Zip Files Actions 94 Chapter 8 Using System Tools 95 PUNOG ICE ee seraa eae te ate aren wee e ERN 95 Setting Up Button Click Actions 95 Button Chek OPUONS sorrires reniri odah
222. ries Maneuvering to open or save a file within the Open and Save dialogs requires either a lot of mouse movement or keyboarding QuicKeys chops through this productivity killer by allowing you to set up shortcuts to directories With a simple Folders hot key you can move deep into the directory hierarchy and save countless hours When you set up the Folders Action you can choose to switch between the following pre defined and user defined folders during the course of your work Pre defined Actions e Windows folder e Windows Temporary folder e Windows Desktop e My Documents folder folder e Favorites folder e Application Data folder e Up one folder level User defined Actions SETTING UP FOLDERS ACTIONS There are two ways to create or edit QuicKeys Folders Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Folders button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QurcKeys Setup Wizard Folders Select an Acton from the list below Click Next i Open a predefined folder aan Jag a a E a T Windows folder r Open a spec
223. rograms documents control panels or other custom files Path The information required in the Path box is dependent upon the type of file you selected in the Type drop down list Specify the program document control panel or other type of file you wish to open Parameters The program specific command lines you can use to further control the behavior of the selected file For example the n e C parameter is already specified for the Windows Explorer program This parameter opens the Explorer in the C directory in an Explorer view If you changed the parameter to n e C Windows the Explorer program would open in the C Windows directory in the Explorer view 90 Chapter 7 Working With Files and Folders Each program installed on your computer has its own unique set of command parameters that are reminiscent of DOS commands Consequently it would be wise to have experience with DOS before typing text in the Parameters field Start in This command can be traced back to the DOS change directory CD command If you want to open a program that can only look for files in the currently selected directory it is important to specify the directory path in the Start in field For example if you can recall any DOS commands you may remember that you once had to type copy C Programs C System Documents to successfully copy files from one directory to another However if you typed C System C Documents you would get
224. rom an E mail message that was forwarded to you Play pause stop eject or skip to the next track on your audio CD or DVD Check the spelling of words in any document Switch your default printer Connect to or disconnect from a dial up networking service Set the file extension for a group of files Move a group of files to another directory or drive Switch to another directory when you are opening or saving a file or when you are exploring a folder Send an E mail that contains attachments to a friend viii Graphical Table of Contents Use this QuicKeys Action Network Drives See page 135 for more information Open See page 87 for more information Quick Type See page 62 for more information QuicKeys Clipbook See page 100 for more information QuicKeys Controller See page 55 for more information Recent Files See page 90 for more information Screen Capture See page 121 for more information Screen Saver See page 123 for more information lf you want to automate these tasks Connect to or disconnect from a network volume Open programs control panels documents or other types of files Type long words or phrases using abbreviations specified in a user created glossary Control QuicKeys version of the system Clipboard Open Close the QuicKeys Editor Show the QuicKeys QuickReference Card Enable Disable QuicKeys hot keys and timers Control QuicKeys recording
225. rs as a single double or triple column toolbar It s completely up to you SETTING QUICKEYS OPTIONS You can customize what you see when you run QuicKeys in the Options dialog Click Options on the View menu to view the Options dialog You choices include Keyboard Layout Chooses the keyboard layout that is similar to the keyboard you use You can choose between a standard or laptop layout m Keyboard Layout Standard101 kbd MV Show icon in taskbar M Show hot keys in QuicKeys menu Show Setup Wizard introduction page T Always use Setup Wizards for editing MV Show sequence recording toolbar M Show sequence playback toolbar Cancel FIGURE 29 The Options dialog Show icon in taskbar Displays the QuicKeys icon in your taskbar You can right click the QuicKeys icon to display the QuicKeys menu You can disable this option if you do not want to trigger Actions from the QuicKeys menu When this check box is cleared the Option dialog s Show hot keys in QuicKeys menu check box is dimmed Show hot keys in QuicKeys Menu Displays the hot keys assigned to your Actions in the QuicKeys menu Show Icon in taskbar must be selected for this option to be available You may want to disable this option if you only want Action names to display in the QuicKeys menu Show Setup Wizard introduction page Displays the introduction page in the Setup Wizards whenever you create or modify an Action from the Setup Wiz
226. s listed in the Key s to type box The modifier key options include the Shift Alt Control and Windows keys DELETING A TYPE KEYSTROKE ACTION To delete a Type Keystroke Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list WINDOW HANDLER The Windows Handler Action is useful for controlling Windows without having to use your mouse SETTING UP WINDOW HANDLER ACTIONS There are two ways to create and edit Window Handler Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Window Handler button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard QurcKeys Setup Wizard x Window Handler Select a window from the list below Click Next All windows Active window Specitied window Define Cancel Help 117 Action Properties Window Handler x General Toolbars Action Scope Timed Triggers Mame Close active window Hot kep P Clear hot key T
227. s a description of the Action specific properties available with the Web Launcher Action Open URL Opens the location specified in the URL field URL The Uniform Resource Locator that specifies where the specified page is located Most URLs look like this http www cesoft com Show dialog before opening URL Prompts you to specify which URL you want to visit 146 Chapter 12 Using Internet Tools Open text selection as URL Opens selected text as a URL Display Netscape Bookmarks browser Displays the list of Netscape bookmarks you have accumulated in a Bookmark Browser dialog See Figure 157 Display Internet Explorer Favorites browser Displays the list of Internet Explorer favorites you have accumulated in a Favorites Browser dialog See Figure 157 Internet Explorer Favorites Browser E4 Select a favorite from the list below Microsoft Software and Service Cool Sites Channels Cancel Software Updates Links CESOFTWA BANKINGA COMPETIT DEFAULTB HTMLHELP Cege PARTNERC PERSONAL PROFESSI REFERENC SEARCHEN SOFTWARE WINDOWSI FIGURE 157 Open an Internet Explorer Favorite or a Netscape Bookmark from the Web Launcher browser that appears If you use AOL use Open URL From Internet Explorer Favorites to display your list of favorite Web sites Using this option does not display custom AOL items like favorite chat rooms etc DELETING WE
228. s button to display the Window Properties dialog Using the Window finder tool in the Window Properties dialog enables you to automatically populate the text fields and buttons in the Action Properties dialog See Figure 190 on page 173 Sequence Action Properties Select Items in Dropdown List Descriptions Select ltame in Dropdown List Select by index Action Properties Find Combobox i Bu control ID fo Bu coordinates e fo Y fo Find ComboBox on window Program window name contains Additional comments Browse Select item By item index a By item text P Hatch enact i Unselect all l Double click item Step rezult handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 185 The Dropdown list Action Properties 169 Select Items in Dropdown List Options Below is a description of the Action specific properties available with the Select Items in Dropdown List Action Browse Click the Browse button to identify the dropdown list containing the item you want to select Select item Select an item by item index or text or choose to unselect all items You can also choose to double click the selected item if you choose by item index or by item text SELECT ITEMS IN LIST Use Select Items in List to check for specific list controls You can direct QuicKeys to check by index or by text Click the Specify window properties button to displ
229. sion Appends a specified extension to the file names of currently selected or pre specified files and folders File extensions are the three characters appended to selected files Changing file extensions is useful when you want the selected file to be recognized by a different program You do not have to type the period character when specifying the file extension QuicKeys automatically inserts it Actorn speciic properties Action Set extension Source of files Current selection i Specified file or folder CAProgram Files CE Software Quickeys gkbanner BM Browse File extension TIF I Ask for extension when Action is triggered Example SomeFile TIF Cancel FIGURE 85 Use the lower half of the Action Properties dialog to specify Action specific options Ask for extension Prompts you for a file extension when you trigger the Set extension Action You must supply an extension composed of up to three characters when the prompt appears For example you would type ico and click OK if you wanted the selected files to be recognized as icon files Set File Extension x Set the file extension for the selected files to ico Cancel FIGURE 86 This dialog appears when you have the Ask for extension check box selected Move Moves the current selection or pre specified files or folders to a destination you specify If using wildcards ignore subfolders Directs QuicKeys not to move
230. st you with multi step tasks For example if your job requires that you routinely change graphics from one format to another have QuicKeys do it for you Just direct QuicKeys to watch and record what you do and then assign QuicKeys a trigger that will tell it when to repeat your actions You will learn more about triggers in Chapter 3 but for now just think of triggers as the click or keystroke that communicates to QuicKeys that it s time to start a specific task When you select the trigger QuicKeys will not only remember the steps required to change your graphics but it will do so quickly and accurately Humans are prone to error If however you can do a job right once QuicKeys can replicate it thousands of times with no mistakes 2 Chapter 1 Welcome to QuicKeys The savings in time and frustration is easy to measure The real advantage of QuicKeys however is intangible After you install QuicKeys your computer work flows more smoothly Instead of working in one program and then spending valuable time searching for another programs and data appear and disappear automatically as they are needed The disparate parts of your computer merge in a way that makes sense to you so you can finally complete a day s work ina day s time How many other programs do you know of that can add such value to your computing experience WHAT S NEW IN QUICKEYS 2 0 QuicKeys 2 0 offers many new features and key improvements that will provide
231. stes a block of text or a graphic into a document The item may be specified by selecting it in the Selected item dropdown list or typing the item name in the text box The Preview area of the Clipbook Editor does not display any information if a file is selected It can only display selected text and graphics Prompt for list of items to paste from Clipbook Displays the window shown in Figure 114 so you can choose which clip you would like to paste Select clip Preview CE SOFTWARE LICENSE AND LIMITED WARRANTY AGREEMENT Instant Quickeys CAREFULLY READ THE TERMS AND CONDITIONS OF THIS LICENSE AND LIMITED WARRANTY AGREEMENT AGREEMENT BEFORE YOU USE THIS PACKAGE BY USING OR RETAINING AGREEMENT DO NOT USE THE SOFTWARE 4ND PROMPTLY RETURN THE ENTIRE PACKAGE CONTENTS TO THE PLACE OF PURCHASE FOR Cancel FIGURE 114 When you trigger the Paste function of the Clipbook Action this window appears Select a clip to use and click the Paste button Copy selection to Clipbook Adds the selected text or graphic image to the clipbook where it is stored until you delete it The name of your selection can be specified in the text box or you can direct QuicKeys to prompt you for the name of the selection You can store up to 185 items in the QuicKeys clipbook Clipbook Item Name x Enter a name for the clipbook item Weekly Report Cancel FIGURE 115 When you trigger the Copy selection functi
232. subfolders if a wildcard is used in the folder name A wildcard is a character such as an asterisk or a question mark that can be used to represent one or may characters 79 Copy Moves the current selection or pre specified files or folders to one of the locations specified in the Copy drop down list Select To Windows Desktop Up One Folder Out of All Folders or To Specified Folder Actorn speciic properties Action Move Source of files Current selection i Specified file or folder CAProgram Files CE Software Quickeys gkbanner BM Browse T Fusing wildcards ignore sub folders Move To specified folder P Overmrite existing files Folder CAMy Documents My Pictures Browse Cancel FIGURE 87 Action specific properties for moving files or folders Move To Moves the selected files or folders to one of the locations specified in the Move drop down list Select T0 Windows Desktop Up one folder Out of all folders and To specified folder Browse Specifies where the selected files will be moved The location you specify displays in the Folder text box This option is only available when the Io specified folder option is selected in the Move list Be very careful when you choose to move large batches of files to the root level of your hard drive Due to the way the Windows operating system stores filenames you may run into a character limit if you copy files with long
233. t C Document Control Panel C Custom QuicKeys for Windows lt Back Cancel Help FIGURE 99 This dialog appears when you click the Open button in the Setup Wizards tab and choose to create or edit an Open Action 88 Chapter 7 Working With Files and Folders Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit an Open Action follow these steps 1 7 Select Create gt File amp Folder Tools gt Open Choose option s from the Action specific properties pane of the dialog For example choose Program from the Type drop down list and choose a program to open from the Path drop down list In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different one 4 Click in the Hot key box and press the key s you want to use to trigger the Open Action For example press the Alt key the Ctrl key and the 1 key simultaneously Action Properties x General Toolbars Action Scope Timed Triggers Name ForeHelp 3 0 Hotkey jAlt Ctrl 1 Clear hot key IV Include in QuicKeys menu m Action specific properties Type Z Path ForeHep30 O its sC YL Browse Parameters Po Start in PO
234. ted SELECT MENU OPTIONS Below is a description of the Action specific properties available with the Select Menu Action Menu Item This option is available in the Setup Wizard Type the name of the menu item you want to select in this box Browse This option is available in both the Setup Wizard and the Action Properties dialog As soon as you click the Browse button the QuicKeys Editor disappears and a recording palette appears Select the menu item you want to use for this Action The QuicKeys Editor reappears with the name of the menu item you selected displayed in the Menu ltem field To cancel the Browse option press the X button on the recording palette Search Help Urda Etre Eut etre ony etl Ale Paste etre Pelete Pel Select All Time Date FS y Word Wha P FIGURE 119 In this illustration the Select Menu Action is being used to select the Word Wrap option in the Notepad program The recording palette remembers its previous position on your screen when it opens Starts with Requires that the menu item QuicKeys searches for must start with the characters supplied in the Menu Item box Exact match Requires that the menu item QuicKeys searches for must exactly match the characters supplied in the Menu Item box This means that the search is case sensitive Contains Requires that the menu item QuicKeys searches for must contain the characters supplied in the Menu Item box Menu item to sel
235. ted the QuickStart Wizard so you have already created some Actions However this section takes you through your first Action from beginning to end just as you would set up Actions without the QuickStart Wizard In the following instructions you create an Action that opens Notepad with a hot key HOW TO SET UP AND USE A QUICKEYS ACTION 1 Right click the QuicKeys menu in the taskbar and select Open QuicKeys Editor 2 In the Setup Wizards tab select the Open button QuicKeys Setup Wizard This Action opens any program document or file For example Open your word processor Open your E mail program Open a weekly report QuicKeys for Wirrdbus Cancel Help FIGURE 34 The Wizard introduction page appears whenever you create or edit an Action If you do not want the introduction page to display select the Don t show Wizard introduction pages check box D 8 9 Read the introduction page and click Next 4 In the Setup Wizard select Create a new Action and click Next z 6 Select Notepad from the program list and click Next Notepad Select Program and click Next is a program installed with the Windows operating system Type a name for the new Action if you do not want to use the default name Notepad Select the Assign hot key box and click Next Press the F7 key and click Next 10 Click Finish 11 Press F7 The Notepad program should start Remember this hot k
236. the insertion line at the first step of the Sequence 4 Position the My Actions tab so it s tiled vertically alongside the Sequence Editor 151 5 Drag and drop the Open CuteFTP Action from the QuicKeys Editor My Actions tab to the first step in the Sequence Editor As you drag the Action your cursor becomes a plus sign When you drop the Open Action it is inserted where the insertion line is located in the first step of the Sequence 6 Click the Save amp Exit button in the Sequence Editor to save your changes 7 Close out of CuteFTP and press the trigger you assigned to this Sequence QuicKeys should launch the CuteFTP program and login to your favorite FTP site USING SEQUENCES WITH DATABASE PROGRAMS If you use a database program that stores data on a network server you may be familiar with the often tedious process of logging into the database each time you want to enter or retrieve information For example if you work in a technical support department you might have to open a knowledge database several times a day to stay up to date with the issues other support representatives are hearing from customers QuicKeys can automate many of the repetitive and often error prone processes that are required when working in database programs In this example a technical support representative logs into the company database Keep in mind that most databases are customized for different companies and departments within
237. these steps 1 Select Create gt System Tools gt Type Keystroke Action Properties x General Toolbars Action Scope Timed Triggers Name fale P Hot key Clear hot key T Include in QuicKeys menu Action specific properties fale P Clear Modifiers Shift M Control Iv Alt Win Keyfs to type Cancel FIGURE 129 The Type Keystroke Action Properties dialog appears when you select the Type Keystroke Action from the Create menu or when you double click an existing Type Keystroke Action in the My Actions tab 2 Type the keystroke you want to replace in the Action specific properties pane of the dialog 3 In the Name box of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name 4 Click on the Hot key box and press the key s you want to use to trigger this Action 5 Click OK Your new Action appears in the My Actions tab 6 Close the QuicKeys Editor and press the hot key you assigned to this Action The hot key you select should produce the same results as the key it replaced TYPE KEYSTROKE OPTIONS Below is a description of the Action specific properties available with the Type Keystroke Action Key s to type The key you want to replace The Type Keystroke Action enables you to substitute a QuicKeys hot key for this key Modifiers The keys that are pressed at the same time as the key
238. this Action The Middle button option is not applicable unless you have a third mouse button Modifiers The keys that must be pressed in combination with the mouse click If step succeeds lIf the Button Click functions properly this list specifies what the Sequence should do next For example it can stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step If step fails If the Button Click function fails the list that appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step DELETING BUTTON CLICK ACTIONS To delete a QuicKeys Button Click Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list MOUSE CLICK The Mouse Click Action allows you to mimic a mouse click with a keystroke This Action is especially useful in QuicKeys Sequence Actions because there are times when there is no keyboard equivalent for the option you want to select For FIGURE 106 This is an illustration of how QuicKeys defines which example if you are recording a Sequence that opens your buttons are on and which are off p J 8 q p y weekly report in Microsoft
239. ties available with the Button Click Action Find button by name Locates a dialog button using the information in the Button Text box 96 Chapter 8 Using System Tools Button text Types the name of the button Exact match Select Exact match if the button text must match the button in the software exactly Find button by coordinates The intersection of the X and Y coordinates where the mouse click should occur X The horizontal coordinates for the mouse click Y The vertical coordinates for the mouse click Find button by ID The Button Click looks for a program specific ID rather than looking for coordinates Button IDs are typically only known by developers so the IDs are not commonly used Specify window properties Displays the Window Properties dialog which allows you to select a specific window with your mouse See Figure 190 on page 173 for more information When button is found Chooses whether to always click the button or radio button click the button only when it s on or click the button only when it s off The same rules apply to check boxes If you want to look for a checked check box select Click always or Click when on If you want to look for an unchecked check box select Click always or Click when off A check box that is on O A check box that is off f A radio button that is on S A radio button that is off Mouse button The button that is clicked for
240. tion 114 TV De KEV SUOKGs cc 4 bait teat carey hoes arie 115 Setting Up Type Keystroke Actions 115 Type Keystroke Options 116 Deleting a Type Keystroke Action 116 Window Handler eeieririrors ienie 116 Setting Up Window Handler Actions 116 Window Handler Options 118 Deleting Window Handler Actions 120 Chapter 9 Using Screen Tools 121 Scteen Ca pure eaa eben dee eee aed 121 Setting Up the Screen Capture Action 121 Screen Capture Options 122 Deleting Screen capture Actions 122 STEEN DIV ac EET Ser wen eran RER EIRA EARE 123 Setting Up the Screen Saver Action 123 Screen Saver Options 124 Deleting Screen Saver Actions 124 Sereen SCtHNGS vi cet ous ste eh awed toe erie te 125 Setting Up the Screen Settings Action Screen Settings Options Deleting Screen Setting Actions Chapter 10 Using Multimedia Tools CI DVD ti25 ae soe aa R e ate ts Setting Up a CD DVD Action CD DVD Opus 54 occa dine te satea Deleting CD DVD Actions Play SOU e ia a eda ioe eee ee it Setting Up a Play Sound Action Play Sound Options 0cf2cc0riveias took Deleting Play Sound Actions Ser AUGIO VOLUME 325 ss nb dew in eer sey Sous Setting Up a Set Audio Volume Action Set Audio Volume Options
241. tion 1 Select the My Actions tab in the QuicKeys Editor Right click the Action you want to delete Dictionary 2 Deiat i Add Delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list SPECIAL CHARACTERS The Special Characters Action is useful when you want to type a specific symbol or international character with a trigger you specify International symbols and characters are the accents diacriticals and special alphabetic characters required for punctuation and non English words Since not Add words P Add everyone uses these symbols and characters they are not easy Remove to use in the Windows operating system wiw cesot com For example if you wanted to type a trademark symbol you would usually have to press Alt 0153 This is a lengthy shortcut key to remember especially if you need to remember several of these types of shortcuts QuicKeys makes it much easier to use special characters by providing a method for assigning simple triggers to the characters you need to use For instance you can use QuicKeys to make Ctrl M type the trademark symbol rather than using Alt 0153 FIGURE 74 The Personal Dictionaries dialog Dictionary options Chooses which language options you want to use for your default dictionary Language Options English x QuicKeys can type characters and symbols from the font you US
242. tion FIGURE 66 The graphic on the left illustrates text copied from a Web m page before it is reformatted Notice the irregular line breaks The graphic l l l on the right illustrates text copied from a Web page after it is reformatted FIGURE 67 The top graphic shows an E mail message that contains quote Notice the irregular line breaks are gone marks The bottom graphic shows an E mail message that has had the quote marks stripped using the Strip Quote Marks Action Quote text Inserts a specified character at the beginning of each line of selected text This option is useful when you want to forward a message from a client to your manager and you need to distinguish your comments from the customer s comments Strip quote marks Deletes the quote character inserted at the beginning of each line of selected text This option is useful when E mail reply text needs to be copied to a word processing document Quote The character you specify for the Quote Text option You can specify up to eight characters in this field Dee a ea Pee characters For example the sentence you just read would look like this after selecting it and triggering the Uppercase option CONVERTS ALL SELECTED TEXT TO UPPERCASE CHARACTERS Characters per line The number of consecutive characters the Quote Text option counts before inserting a carriage return Lowercase Converts all selected text to lowercase characters For example the sentence you just
243. tion Scope Timed Triggers me CuleF TP Login E ther Fig Cigar hot ey T Include in Quickeys menu El alt Description i 2 d wail fo Windows Cuf TF Appears ct 3 Wart for window FTP Site Manager Appears f g 4 Wael lor winders Drepp z 5 Mouse Chick 157 37 1 0 p 6 Gutton Click 0E 3 ig pe Reveloke Erta a g Wat for Window Connected starting login sequence Appear 4 9 Wait fo Windows Tinchy Message Appears f g 10 Wael lor winder Log Heraa Appeait i k FIGURE 9 The Sequence Editor If the Sequence does not execute successfully a dialog displays the Step ID number where the Sequence is having difficulty The Sequence Editor allows you to edit each step of a Sequence There are three different methods for opening the Sequence Editor e Record a Sequence and the Sequence Editor appears automatically when you are done recording See page 152 for more information on recording e Select Sequence from the Create menu e Double click a Sequence listed in the My Actions tab 18 Chapter 3 QuicKeys Overview QUICKEYS ENGINE The QuicKeys Engine is a background program that is necessary for the QuicKeys Editor to function Most of the time you don t need to pay any attention to the Engine because it s started whenever you turn on your computer However if you ever turn off the QuicKeys Engine it s important to know how to turn it back on because your
244. tion provides tips for using QuicKeys and describes solutions for some common problems you may encounter when using QuicKeys TIPS You can drag files to the QuicKeys Editor to create Open Actions You can drag text to the QuicKeys Editor to create Type Text Actions Speed up the process of creating and editing Actions by unchecking the Show Setup Wizard introduction page and Always use Setup Wizards for editing check boxes in the Options dialog See page 30 for more information You can right click an Action in the QuicKeys Editor and choose Cut or Copy from the context menu that appears Then you can set the insert arrow in the Sequence Editor right click and choose Paste from the context menu to paste your Action into the Sequence You can create a Windows Selector Action if you use a laptop computer so that you can see all your open programs without running out of room on the taskbar The Windows Selector Action is available in the Sequence Tools submenu of the Create menu Press Control Tab to insert a tab in the Type Text Action Properties dialog If you have a scrolling mouse button between your right and left mouse buttons do not use it to record your Actions If you use Web Launcher with the America Online AOL browser Internet Explorer is launched rather than the AOL browser If you want the hot help that appears over toolbar buttons to be more descriptive change the name of the Action represented by the toolbar
245. tion supports File Transfer Protocol FTP HyperText Transfer Protocol HTTP and E mail URLs This means you can use the Web Launcher to visit FTP sites and Web sites as well as to E mail a friend or business colleague For example if you want to use Web Launcher to go to a secure FTP site you would type ftp lt username gt lt password gt ftp companyname com URL _ Show dialog before opening URL QuickKeys for Wirrdbus Cancel Help If you use Web Launcher with the America Online AOL browser Internet Explorer is launched rather than the AOL browser FIGURE 155 This dialog appears when you click the Web Launcher button in the Setup Wizards tab and choose to create or edit a Web SETTING UP WEB LAUNCHER ACTIONS Launcher Action There are three ways to create and edit QuicKeys Web Launcher Actions use the Setup Wizard use the Action Properties dialog or cut and paste a URL into the QuicKeys Editor Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Web Launcher Action follow these steps 1 Select Create gt Internet Tools gt Web Launcher 2 Select the option you want to use in the Action specific properties pane of the dialog For example select Open URL Action Properties Ea Genera
246. tions However these same options are presented in a single dialog when you use the Action Properties dialog to create and edit QuicKeys Actions 22 Chapter 3 QuicKeys Overview Action Properties x General Toolbars Action Scope Timed Triggers Name Open URL http www cesoft com Hot key Shit Ctrl Clear a key T Include in QuicKeys menu ction specific properties Action E URL http www cesoft com I Show dialog before opening URL Cancel FIGURE 14 The Action Properties dialog for the Web Launcher Action appears when you select Create gt Internet Tools gt Web Launcher General Supply the name of the Action and the hot key that triggers it in this tab You can also select the Include in QuicKeys menu check box to list the Action in the QuicKeys menu or click the Clear hot key button to clear the contents of the hot key field gt You must use the Clear hot key button to clear the hot key field because the Delete and Backspace keys cannot delete a hot key General Toolbars Action Scope Timed Triggers Name Open URL http www cesoft com Hot key Shift Ctrl Clear hot key T Include in QuicKeys menu FIGURE 15 The Action Properties General tab Toolbars Click the Toolbars Tab to select the toolbar in which you want this Action displayed General Toolbars Action Scope Timed Triggers ForeHelp FIGURE 16 The Actio
247. to choose from a wide variety of graphics for your toolbar buttons as long as the graphic is proportional to your screen Web Toolbar x Web Toolbar ERRE gt i Loo EN A FIGURE 59 In this illustration the QuicKeys Web Launcher icon is replaced by a custom bitmap graphic To select a bitmap file FIGURE 58 The collection of icons shown in this graphic was selected by 1 Right click a button on an open toolbar clicking the Browse button and navigating to the EXPLORE EXE file 6 Select an icon from your new icon file and click OK The new icon appears on the toolbar you selected i Look in Graphics E F KBRDCTXT bmp ell EE E If you delete rename or move custom icons that are used in toolbars the toolbar button that used that 7 KBRDCTXT2 bmp icon displays the default icon ene MNUBTN bmp ZX STICON bmp File name New Graphic Fies ofpe Bimap Fies Cancel FIGURE 60 Select a standard bitmap file to use as toolbar icons 2 Select Set icon from bitmap 3 Navigate to the bitmap graphic you want to use The graphic must use the bmp extension in the file name 4 Choose the graphic you want to use and click Open The new icon appears on the toolbar you selected Restoring Icons Just as many programs have the Undo function QuicKeys offers the Restore default icon option This feature allows you to go back to using the default toolbar button icon for the selected toolbar button
248. tor Action Select window whose title contains The name of the window for which you want the Sequence to search Select window with selected properties Enables the Select Properties button Select Properties Displays the dialog shown in Figure 190 and discussed on page 173 If step succeeds After this Action is completed this list specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip the next step If step fails After this Action is completed the list that appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip the next step CLEARING SELECTED HOT KEYS When you no longer want a hot key assigned to the selected Sequence click the Clear hot key button in the Sequence Editor You may want to take advantage of this option if you want to make this Sequence part of a larger Sequence and you need the assigned hotkey for a different Action FIGURE 191 The Action Properties dialog for the Window Selector Sequence tool 2 Position the insertion line in the location you want to insert the Window Selector Action 3 Select Create gt Sequence Tools gt Window Selector 4 Complete the Sequence Action Properties dialog and click OK APPENDIX A TIPS AND TROUBLESHOOTING This sec
249. ts of Seconds or Milliseconds These options give you precise control over the duration of your pause so the Sequence takes no longer than necessary to complete If step succeeds After this Action is completed this specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip to the next step If step fails After this Action is completed the list that appears specifies what the Sequence should do next For example it can stop the Sequence stop the Sequence and notify the user continue to the next step of the Sequence or skip the next step QUICKEYS EVENT LOGGER The QuicKeys Event Logger provides you with the ability to write out events to the Windows NT and Windows 2000 System Event log or to the log file on Windows 95 and Windows 98 Sequence Action Properties QuicKeys Event Logger Description Quickeys Event Logger Information Action Properties Write event bo i System Event Log Log file Erowee Information og Event description 9 4 2000 9 8 2000 Type of event Step result handling If step succeeds Continue to next step Stop sequence and notify user If step fails FIGURE 184 The QuicKeys Event Logger Action Properties SELECT ITEMS IN DROPDOWN LIST Use Select Items in Dropdown List to check for specific combo box controls Click the Specify window propertie
250. ttons 00 43 Deleting Check Spelling Actions 66 QuicKeys Action Buttons 44 Special Characters regar biting coe tanee ues ues 66 Action Menu Buttons 44 Setting Up Special Characters Actions 66 Displaying TOO ars scissors arth aoa 45 Special Characters Options 68 Editing Toolbarss sia ea e A ETEA 45 Deleting Special Characters Actions 68 Changing the Toolbar Style 46 Typing the Date and Time 68 Adjusting Toolbar Size 46 Setting Up Type Date Time Actions 68 Rearranging Toolbar Buttons 46 Type Date Time Options 70 Changing Toolbar Scope 46 Deleting Type Date Time Actions 71 Closing TOO Dats tac wae ign tad E 48 TV DUNG LOX a wish dark tect eo eet he a he aac Bans 71 Deleting TOOlbars caaccets easton pean easGens 49 Setting Up Type Text Actions 71 Editing Toolbar Buttons 49 Editing Type Text Actions 73 Adjusting Toolbar Button Size 50 Deleting Type Text Actions 73 Changing Button Icons 50 Chapter 7 Working With Files and Folders 75 Deleting Toolbar Buttons S cces cuenta eave treven 53 Pile FONE eniger re eena E 75 Chapter 5 Controlling The QuicKeys Program 55 Setting Up File Handler Actions 75 Ouickeys Controller
251. type a different one Choose Yes at the Confirm Delete prompt The Action is cleared from the Actions list SCREEN SAVER The Screen Saver Action enables you to control your screen saver with QuicKeys triggers You can use QuicKeys to select a screen saver or to turn your screen saver on and off SETTING UP THE SCREEN SAVER ACTION There are two ways to create and edit QuicKeys Screen Saver Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Screen Saver button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard 123 QurcKeys Setup Wizard Fa Select an Action from the list below Screen Saver wa Click Next Start screen saver Stop screen saver Enable screen saver Disable screen saver c Toggle enabled disabled status Select screen saver FIGURE 137 This dialog appears when you click the Screen Saver button in the Setup Wizards tab and choose to create or edit a Screen Saver Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box clea
252. ulate most of the text boxes and menu in this dialog using the Window Finder tool FIGURE 173 The Check file Action Properties 162 Chapter 13 Building Sequences To use the Window Finder 1 Open the window you want to examine in your Sequence 2 Open the dialog shown in Figure 175 The window you Sequence Action Fraps ae opened in step 1 should now be behind the Check Descnpion Check window Condition Action Properties dialog Action Properties 3 Click your mouse on the Window Finder tool in the Action Action Check window Properties dialog and when your cursor becomes a magnifying glass move your mouse over the window you Title fi j want to test M Class lis Ehel _Trayw nd 4 Release the Window Finder cursor when it is positioned M Type foobar eon ae over the window you want to use in your Sequence The Check window fields are automatically filled with information M Status visible about the selected window F size minimized gt Advanced properties Oha caption hat maximize box has minimize box Step result handling If step succeeds Continue to next step If step fails Stop sequence and notify user FIGURE 175 The Check window Action Properties Check window control Examines the status and or state of the control using the specified Text Class and Type properties You can populate most of the text boxes and menu in this dialog using the Control Finder tool
253. up Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Choose Printer button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Select a printer from the list below Choose Printer Click Next R amp D M Display message when printer has changed coos Heo FIGURE 147 This dialog appears when you click the Choose Printer button in the Setup Wizards tab and choose to create or edit a Choose Printer Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information 134 Chapter 11 Using Network Tools To use the Action Properties dialog to create or edit a Choose Printer Action follow these steps 1 Select Create gt Network Tools gt Choose Printer 2 Choose a printer from the Action specific properties pane of the dialog 3 In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or you can type a different name
254. ure Displays a dialog if the new connection is not successful DELETING DIAL UP NETWORKING ACTIONS To delete a QuicKeys Dial Up Networking Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 Select Delete from the context menu that appears 4 Choose Yes at the Confirm Delete prompt The Action is immediately cleared from the Actions list NETWORK DRIVES The Network Drives Action is useful if you need to access several different network drives on a daily basis The options available in the Network Drives Action include e Connect to a e Toggle connection network volume e Disconnect from a network volume SETTING UP THE NETWORK DRIVES ACTION There are two ways to create and edit QuicKeys Network Drives Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the 137 QuicKeys Editor and click the Network Drives button Read each of the dialogs in the Setup Wizard and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action or Delete an Action The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard Network Drives Select a Network Drive Action from the list below Click Next C Disconnect from a network volume C Toggle connection QuicKe
255. w It only works within Open or Save dialogs If you choose to open Microsoft Explorer in Full Screen view over an auto hide toolbar the auto hide toolbar will remain behind the Explorer window until you close the toolbar and reopen it If one of your QuicKeys triggers suddenly doesn t work make sure you don t have a QuicKeys dialog open on your desktop When a QuicKeys dialog is open the QuicKeys menu in the status area has a red X over it If you only see a few buttons in your Setup Wizards tab click the drop down list arrow at the top of the tab and select All Wizards from the list that appears All your Setup Wizard buttons should immediately return You must exit the Clipboard Editor before you can see your newly added clips in the Prompt for item to paste window You must have an insertion point available before the QuicKeys Clipboard paste function works properly If you delete rename or move custom icons that are used in toolbars the toolbar button that used that icon will no longer display that graphic It is possible to add toolbar buttons to toolbars that have a different scope than the Actions represented by the toolbar buttons This capability may keep the Action that is triggered with the toolbar button from functioning properly For example a toolbar button representing a Microsoft Word Action can be added to a toolbar that only works in Internet Explorer e Ifyou have an Action that doesn t function pro
256. w Sequences can be shared between other Sequences using drag and drop functionality Here s a play by play list of how this Sequence was built Create an Open Action 1 Create an Open Action and choose to open Outlook Express with a hot key trigger Open the Account Properties dialog in Outlook Express 1 Open Outlook Express with the hot key you just assigned to it Select Start Recording from the QuicKeys menu Press Alt T to display the Tools menu Use your mouse to select Accounts from the Tools menu Click on the Mail tab in the Internet Accounts dialog oa Ae WN Select the account you want to change and click the Properties button 6 Click the Stop button on the Recording toolbar The Sequence Editor appears 7 Name the Sequence Change E mail Identity and click the Save amp exit button At this point the Outlook Express Properties dialog should still be in the foreground Type information in the Account Properties dialog 1 Select Start Recording from the QuicKeys menu 2 When you see the Recording toolbar type a different server name in the Mail account box of the Properties dialog 3 Press the Tab key to move down to the Name box Type the name you want to use as your new identity 4 Press the lab key twice to move down to the E mail address box Type the E mail address you want to use under your new identity 5 Press the Enter key to select the OK button 6 Click the Close
257. work Drives Action from the Create menu or when you double click an existing Network Drives Action in the My Actions tab 4 If you want to trigger this Action from the QuicKeys menu select the Include in Quickeys menu check box 5 Click OK Your new Action immediately appears in the My Actions tab 6 Close the QuicKeys Editor and trigger the Network Drives Action from the QuicKeys menu or with whatever other type of trigger you assigned to this Action The network drive you specified is immediately selected NETWORK DRIVES OPTIONS Below is a description of the Action specific properties available with the Network Drives Action Connect to a network volume Connects you to a network volume Disconnect from a network volume Terminates your connection to a network drive Toggle connection Alternately connects and disconnects you from a network volume or drive Server path The directory path of the network volume Browse Click the Browse button to navigate to the location of the network volume Local drive The drive letter your computer will use to identify the selected network volume Do not select any drive letters that are already in use Reconnect at logon Choose this option when you want to retain drive mapping information even after you restart your machine If this option is not checked and you restart your machine you must trigger the Network Drive Action to remap the drive Name tThe user name
258. y column and press a hot key If you want to use the QuicKeys Menu click the Menu column Sub sequence Branch Login to OKW Bug Database DELETING MULTIPLE ACTIONS You can delete multiple Actions simultaneously from the QuicKeys Editor My Actions tab Just Ctrl click the Actions you want to delete and then right click the selected Actions Select Delete from the context menu that appears FIGURE 36 Use the QuickReference Card to help remember your hot keys EXITING QUICKEYS When you want to close the QuicKeys Editor simply click the QuicKeys Editor close box or select Exit from the File menu However if you select Exit QuicKeys from the QuicKeys menu the QuicKeys Engine is turned off To turn it back on again you must click the Windows Start menu and select QuicKeys from the Programs submenu Toobar t Start Poon Dien DeaFeye Editar E Ghee ong stan F Th lukma Po 2 CE Sottwmers Homepage E Dota Edin Aiai lea Pu AH FIGURE 37 By default you can exit the QuicKeys program from the QuicKeys menu The QuicKeys menu is located in the status area of the taskbar 35 36 Chapter 3 QuicKeys Overview CHAPTER 4 QUICKEYS TOOLBARS CLICK N GO Some programs contain toolbars that allow you to cut copy and paste selected items just by clicking the corresponding icons Similarly QuicKeys offers toolbars which allow you to start Quickeys Actions by clicking a QuicKeys toolbar button Using toolbars is bene
259. y is reserved for another function This appendix lists the blacklisted hot keys along with a brief explanation of why they cannot be used Hot Key Why it can t be used Opens QuicKeys Windows online Help Windows E Starts Windows Explorer Control Escape Opens the Start menu Alt Tab Opens the next program listed on the taskbar Windows Tab Selects the next taskbar button Windows F Locates files or folders Windows Control F Finds a computer on the network Windows F 1 Opens Windows online Help Windows R Opens the Run dialog Windows Shift M F12 in NT and Windows 2000 Used by the Windows NT and Windows 2000 operating system 181 182 Hot Keys That Cannot Be Used GLOSSARY Action Tasks QuicKeys completes For example you can trigger an Action by selecting the hot key you assigned to the Action Action scope The range of operation for an Action For example you can create Actions that only work when Microsoft Word is active or Actions that work in any active window on your computer Action set A collection of Actions or Sequences used primarily in the context of importing or exporting Actions For example users can export an Action Set and share it with another QuicKeys user class The way the system defines a window clip Individual item in a QuicKeys clipbook Clipboard The system s holding area for an item selected using the cut or copy feature clipbook The QuicKeys spe
260. you can switch between multiple E mail accounts with a simple keystroke 149 USING SEQUENCES AS A WEBMASTER The webmaster job is one of today s hottest and least well defined jobs It crosses the boundaries of marketing advertising and technology The nature of the job itself places webmasters at the heart of many of the company s critical activities and the end results are seen by thousands perhaps even millions of people While the tools for creating web sites and web pages have evolved significantly in the past few years the fact remains that there is still substantial room for increased productivity Most webmasters have to use a variety of tools to create and maintain a web site A typical toolkit may look something like this The Typical Webmaster Toolkit e Text editor e Java Editor e Page editor e FTP client e Browser s e Graphics editor e E mail client While some tools combine a few of these functions there is still no single solution that embraces all of the features and functions listed above As a consequence using these tools collectively is a challenge However QuicKeys for Windows can help you meet the challenges facing most webmasters by providing measurable improvements in productivity fewer errors and general workload reduction 150 Chapter 13 Building Sequences Solutions for Webmasters The key to not going crazy as a webmaster is to be organized and to work quickly and accurately Th
261. you import all the attributes originally assigned to the particular Actions For example you import the triggers icons and scope selections for the Actions If the scope of the Action is invalid in the new environment the scope is automatically reassigned to Universal To import your Action Set 1 Select File gt Import 2 Navigate to the location of the Quickeys Action Set you want to import and select the file with the qkx extension 3 Click Open The Action Set is imported into your collection of QuicKeys Actions Look in the My Actions tab to view them You can also double click a qkx file to import it into your collection of QuicKeys Actions 29 Importing Duplicate Hot Keys If you import QuicKeys Actions that use hot keys already assigned to existing Actions the dialog in Figure 28 appears QuicKeys Import Eq There are QuicKeys Actions being imported that have hot keys which are already assigned Select how the Actions being imported with conflicting hot keys should be handled C Import Actions without hot keys Do not import Actions FIGURE 28 The QuicKeys Import dialog appears when QuicKeys notices duplicate hot keys as it imports new Actions Import new Actions without hot key assignment Unassigns hot keys for imported Actions that use existing hot key triggers Imported Actions that do not use existing hot keys retain their hot key trigger after import Import new Actions and unassign existin
262. you use to login to the selected network volume Password The password you use to login to the selected network volume Remember name and password Select this option if you do not want to be prompted for your name and password each time you trigger this Network Drives Action 139 Display notification if Action succeeds Displays a message alerting you that your map unmap action was successful Display notification if Action fails Displays a message alerting you that your map unmap action was not successful More About Network Drive Actions Since QuicKeys Actions are stored under your login preferences your user name and password information for network drives are secure as long as other users do not know your network login name and password DELETING NETWORK DRIVE ACTIONS To delete a QuicKeys Network Drives Action 1 Select the My Actions tab in the QuicKeys Editor 2 Right click the Action you want to delete 3 4 Choose Yes at the Confirm Delete prompt The Action is Select Delete from the context menu that appears immediately cleared from the Actions list 140 Chapter 11 Using Network Tools CHAPTER 12 USING INTERNET TOOLS The Internet has become an integral part of many people s SETTING UP INSTANT E MAIL ACTIONS computer experience Anticipating your Internet needs the There are two ways to create or edit QuicKeys Instant E mail makers of QuicKeys have developed the Web Launcher Actions
263. ype Date Time Actions use the Setup Wizard or use the Action Properties dialog Using the Setup Wizard To use the Setup Wizard select the Setup Wizards tab in the QuicKeys Editor and click the Type Date Time button Read the pages of each wizard dialog and follow the instructions At the beginning of the Setup Wizard you are presented with options to Create an Action Edit an Action Delete an Action or Create edit multiple Actions The setup for each of these options is explained within the Setup Wizard QuicKeys Setup Wizard T WE agh Select the date and or time format from the list below ype Select Custom formats to specify a different format Click Next Long Date Time Short Date and Time ramdd pyyy Custom format 10 17 98 lt Back Cancel Help FIGURE 78 This dialog appears when you click the Type Date Time button in the Setup Wizards tab and choose to create or edit a Type Date Time Action Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Type Date Time Action follow these steps 1 Select Create gt Text Tools gt Type Date Time 2 Select the Date Time format you want to use from the Format drop down list 3 69 In the General tab of the Action Properties dialog a n
264. ys for Windows lt Back Cancel Help FIGURE 151 This dialog appears when you click the Network Drives button in the Setup Wizards tab and choose to create or edit a Network Drives Action 138 Chapter 11 Using Network Tools Using the Action Properties Dialog The following instructions assume you have the Always use Setup Wizards for editing check box cleared in the Options dialog See page 30 for more information To use the Action Properties dialog to create or edit a Network Drives Action follow these steps 1 2 Select Create gt Network Tools gt Network Drives Choose a network drive from the Action specific properties pane of the dialog In the General tab of the Action Properties dialog a name is automatically assigned to the Action You can use the assigned Action name or type a different name Action Properties Ea General Toolbars Action Scope Timed Triggers Name Map drive F to W CE_DEV BUILD Hot key FO Clear hot key m Action specific properties Connect to a network volume Disconnect from a network volume C Toggle connection Server path CE_DEV BUILD Browse Local drive F x T Reconnect at logon Name flecb Password a MV Remember name and password Tl Display notification if Action succeeds MV Display notification if Action fails Cancel FIGURE 152 The Network Drives Action Properties dialog appears when you select the Net

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