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Manual for creating user`s documents

1. cccccccecseeeeeeeeeeeeeneneees 15 11 Detail of the style Box in the task panel coocccccccccccccnnccncnn cnn rr 17 12 Detail of the style box in MS Word Heading Il 17 13 Detail of an example of chapter with hierarchy ccccecceesee eset eeeeeeeeeeeeeeenenes 18 14a Detail of the operation to include an image IINK cos 21 VII Manual for creating user s documents Illustrations and tables list 9 Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig 14b Image and legend examples cccccccee erre rrenan rrenan 21 15a Example of text without control characters ccccc cee e eee eeeeeeeeeeeeesaeeeenenenes 24 15b Example of text with control characters ccceece cesses eee eeeeeeeeeeeeeeeeeeetranenes 24 16 Section break according to the template cc cece cecee eee 24 t Detall Or the DUELON Kegel 25 18 Detail of the operation to Insert section break oooccccccccccccnnccnnn narrar 25 19 Window for managing templates 0ccoocccccncocccncnacann nr eet eeeeeeteaeeeeteneeettanenes 42 20 Detail of the window to select and run Macros cc cece cece eect nn nn nn rr 43 21 Detail of the window to cancel the running Of Macros 0cccccccccccoccnncncnannnnnn cnn 43 22 Detail of tne butt n SNOW lte sico ode 47 23 Example of a SCCO DreaK ca aena seas CA EES ER AE 48 24 Detail of the area with Adobe PDF buttons cnn
2. Creating a new chapter In order for the template to keep the original layout characteristics as defined it is necessary to stick to the form that the MS Word organizes the elements on the page Each division explained in the chapter General Features of the Template is separated by the Section break feature enabling headers and footers to be defined with characteristics of their own In MS Word when a new section is created it takes the characteristics from the previous section until different properties are defined or until the link that unites them is broken Note that starting at the section Preface all other sections have footers in Arabic numerals In order to keep all these characteristics for the following chapters we will insert a section break We can do this in two different ways The first one does not change the document s preview and the second one shows all the MS Word control Characters Note that the second procedure is considered to be the best one and the most professional even though some users may find it cumbersome to look at lots of symbols and marks However when apparent these symbols enable users to have total control over the document s format Understanding the control characters Compare the two images that follow 23 Manual for creating user s documents Using the template to start a new document texto normal sem caracteres de controle Fig 15a Example of text without co
3. Subse o Texto base Using the template to start a new document T tulo do cap tulo Fig 13 Detail of an example of chapter with hierarchy 2 Textstyles rma N UN kd e cr OD Z umberedIte ody ody ody 1 Lette ody EEE pos pos Ud Be Bela D E 5 N od ody 2 Lette ody 2 Numbe ola al E S lt N y o Y LA e e ody ody 3 Lette fu S Z C 3 CO Q oF Y Q A L ey E e y ody 4 Lette g 2 O S si 2 Manual for creating user s documents Using the template to start a new document g ody 4 Numbe 3 Styles for figures and images d D igureLabe gu e T aliz i 4 Styles for tables ES o 9 o S 5 Style for notes observations etc The style may be followed by special formatting and its use is explained in the Special situations chapter As shown in figure 13 each chapter starts with Heading 1 as the chapter s title Subdivisions are Heading 2 for subtitles Heading 3 for the section and Heading 4 for the subsection The base text will always be in Normal style i e the standard style Hierarchically speaking below the Normal style we have Item and NumberedItem at the same level sixth and Subitem one level below seventh There are also the Body n Style styles starting tt the Item level Body 1 Style and continuing up to the ninth level Body 4 Style In order to have a clea
4. 35 37 38 53 54 82 tee XI XIII 4 39 41 46 75 N A A Na venient 14 48 75 76 Note Sacos 19 27 28 33 50 51 61 71 Number of columns erre 36 Number OF e 36 D BIEN X 48 82 90 91 92 93 95 PRC FACE eneen XII 1 16 23 46 54 R FRC CRS AUN dolar 45 REVIEW E andadas 36 Manual for creating user s documents S Seccion break ly PES Eeer ee ee ere 25 JA A 20 37 38 HIE XI XII 36 o AAA 48 O A Oe 48 Styles a A E E E 18 19 57 72 Body Bulletin ia 18 57 72 Body EE 18 57 72 Body EE 18 57 72 BOG A ees aan aaa 18 57 72 Body 2 Bullet een 18 57 72 BOdY 2 TC EE 18 57 72 Body 2 NUMBER iss ege dee geg 18 57 72 BOOY urna cda 18 58 72 Body 3 Bullet geiert g ioiai 18 58 72 Body 5 Loles 18 58 72 Body 3 Number vs asa digne eg 18 58 72 Body A A TS 18 19 58 72 Body 4 Billetes caceria 18 58 72 Body EE E E 18 58 72 Body 4 Number 19 58 72 CataloguingContent ccccccssssseeeeeeeeeeeeees 58 72 Catalogumngbecthon 58 72 Company Address 11 56 76 Copy ste taras 58 72 EE 11 56 76 COMU 11 29 32 56 76 Cover oompany ensaia caos 58 72 Cover COPY taa ol 58 72 Coverocument le 59 72 CoverFullCompanyName oooocccccnnnnnnnncnnnnnnnnnnno 59 72 Cov rMetiodolO Vinicio 59 72 Document daa de to e es 11 56 76 Document Version ie 11 56 76 Edita Plade ictal tenner IES 11 56 76 Analytical index SEN 15 59 72 EntryDescriptiOM ooooooooo
5. 37 38 39 42 44 49 50 E ins 36 37 38 41 42 44 45 49 50 75 A er OO 39 76 PDE 29 ist RR tithe 48 49 EIERE RR RR T 21 Manual for creating user s documents A RS RIR DOR ee 12 49 PPE PREV IC CORRS DE RS E 12 t EE 49 Properties dan 9 56 75 ROW CE SR 37 EH een EE ee eae 43 Is o e RR RS 7 8 41 42 Eeer 41 Select 6 7 8 10 12 14 15 20 22 24 25 31 36 37 38 39 41 42 43 44 47 48 49 50 51 A A NER N 12 20 Select All nlnstancetst 20 SOW ICC ae eles es 25 47 51 Style IX 19 39 48 57 59 60 61 63 64 65 66 67 68 69 71 74 83 SUMMA A eevee wean eee 10 56 75 Table II XII 10 11 22 36 37 38 39 45 46 53 54 59 69 75 76 92 Table of Figures 22 37 38 39 45 46 Templates and Add Ins 42 44 50 Toesle Pield Podes Ss 38 TOO AT 42 44 50 75 76 Track E E 42 76 Update STEE 38 e KE E e XI Creating 3 I 8 16 20 23 25 33 34 35 36 38 41 45 46 48 49 50 53 80 94 95 EUA AE 10 11 56 75 CUS LONI ZITO dois o o aoe seas 9 45 95 Document styles Analytical index Generating 8 22 34 35 37 38 39 45 46 48 54 92 93 GLOSSA E XII 33 34 46 55 59 63 80 81 H How to use this manual XI XH 16 46 54 Index and Tables 34 37 38 39 46 55 76 Installing XI XIV 6 7 86 88 90 91 92 93 94 95 L Line breaks A dl 35 M Ed accion 30 34
6. Appendix 1 Documents update Product Responsibili SciELO 3 x AFI PPE Document Reviewed Date P IE IL by Methodology presentation Yes Yes No Code manager and title manager Yes Yes No Converter module Ys ves No Markup and parser modu Ys Yes No File preparation Ys Yes No Ste local es Ye No Supplemental pages q Cover Ro es no PC Programs installation RR Install readme for Linux o Install readme for Windows a D SELO process procedures Ys ves ves Installation tutorial for Linux CRE LA Installation tutorial for Windows Yes Yes Product Responsibility BVS Site 3 1 SCI Document Date I by Administration manual e fe No Install readme for Linux Yes Yes No Install readme for Windows Yes Yes No CSS Mapping Ys Yes No VHL Administration tutorial 2 2 Yes Yes veel VHL Graphic desing tutorial 2 2 Yes Yes No Installation tutorial for Linux 2 2 KK E Installation tutorial for Windows 2 2 Yes Yes Product Responsibility DeCS Server AFI FIR Document Languages Date P E JI by Product not distributed no documentation found 86 Manual for creating user s documents Appendix 1 Documents update Product Responsibili XIsis 1 4e beta MTI Document Reviewed Date P JE I by Technical documentation Yes Yes Yes Administration manual No Yes No Xsis Presentation No fios No Installation tut
7. Bibliographical References section ReferencePublicationPages Style used for the number of pages in the document or pages in part of a monograph or journal article Used only in the Bibliographical References section ReferencePublicationYear Style used for the year the work was published Used only in the Bibliographical References section ReferencePublisher Style used for the name of the publishing house that issued the work Used only in the Bibliographical References section 67 Manual for creating user s documents Template Structure ReferenceSection Style used to indicate the section in a legal document Used only in the Bibliographical References section ReferenceSerialTitle Style used for the title of the journal Used only in the Bibliographical References section ReferenceSerieNumber Style used for the series number of a journal Used only in the Bibliographical References section ReferenceSubtitle Style for the subtitle of a monograph or article Used only in the Bibliographical References section ReferenceSummary Style used for the amendment in a legal document Used only in the Bibliographical References section ReferenceTitle Style used for the subtitle of a monograph or regulation Used only in the Bibliographical References section ReferenceTitlePart Style used for the title of part of a monograph chapter section etc Used only in the Bibliographical References secti
8. Has TOC Topics introduction how to use the manual methodology presentation general help bibliographic description bibliographical references annexes Operation manual MS Word format Has cover with data Has TOC Topics introduction operating the program Responsibility BVS DirEve 1 1 Installation tutorial for Linux TOOTOMATIC format Topics About DirEve installation configuration administration usage Installation tutorial for Windows Usage tutorial TOOTOMATIC format Topics introduction characteristics using DirEve Responsibility BVS LIS 2 4a AFI FIR Installation tutorial for Linux Topics About LIS installation configuration appendices usage Installation tutorial for Windows Methodology Guide to information MS Word PDF format sources recording Has cover with data Has copyright Has TOC Topics introduction objectives terms and definitions essential elements elementary description bibliographical references annexes 90 Manual for creating user s documents Appendix 2 File format and presentation format Responsibili BVS LIS 2 4a AFT FIR Document Structure Methodology Guide to implementation Formatos MS Word PDF and operation Has cover with data Has copyright Has TOC Topics apresentacao introduction acoes fluxo de trabalho por perfil Methodology Criteria to select MS Word PDF formats information sources in health sciences Has cover with data available from the i
9. Template Structure Sie Manual for creating user s documents Template Structure CoverDocumentTitle Mandatory style for the title and subtitle of the document as well as its version Used only in the title page CoverFullCompanyName Mandatory style for the institution s complete name Used only in the title page CoverMethodology Style for the methodology title if applicable Used only in the title page If not applicable a blank space must be entered Entry Mandatory style for word entries and definitions Used only in Glossary and Abbreviations sections FakeHead1 FakeHead2 FakeHead3 FakeHead4 Optional styles created base don styles Heading 1 Heading 2 Heading 3 eHeading 4 and used as substitutes so that references to headers are not shown as items in the Table of Contents FakeHead1 is only used in the Acknowledgements and Table of Contents sections when they are mandatory Figure Styles for figures and images Used throughout the publication but its use is optional When used FigureLabel FigurelD e FigureRef must be adequately marked 99 Manual for creating user s documents Template Structure FigureLabel Style used for figure or image legends Used throughout the publication but its use is optional When used Figure FigurelD e FigureRef must be adequately marked Heading 1 Mandatory style for chapter titles Used throughout the publication Heading 2 Mandatory style for chapter sect
10. 14 Manual for creating user s documents Using the template to start a new document Abreviaturas utilizadas ABREVIATURA Nome por extenso Tradu o para O portugues se necessario Fig 7 Detail in the Abbreviations section For each abbreviation entered in the format shown in figure 7 4 Apply the paragraph style File Edit View Insert Final Showing Markup 5 tyle Fig 8 Detail of the style Box in MS Word Entry 5 Select the acronym 6 Apply the character style EntryHeadl File Edt View Insert da Ali aie Erme TD Final Showing Markup Style Fig 9 Detail of the style Box in MS Word EntryHead 7 Select the name in full and the translated name if any 8 Apply the character style EntryDescription File Edit View Insert d ES F LES 3 G EntwDescipio 13 Final Showing Markup spule Fig 10 Detail of the style Box in MS Word EntryDescription Manual for creating user s documents Using the template to start a new document This section is mandatory Creating the section How to use this manual In this session provide details about the manual s content structure and the conventions used in the publication Refer to technical rules and methods and describe any exceptions Enter examples and templates if needed Images may also be used as long as the instructions for formatting and identifying them are followed This section is mandatory Updating the section Ab
11. Contents in grey using the cursor arrows 4 Place the mouse at the beginning of the text selected clicking with the right button of the mouse and selecting the option Toggle Field Codes This procedure will convert the content of the table of contents in a code field Repeat steps 3 amp 4 for the Table of Figures Conducting automatic marking proper 1 Select Insert Reference Index and Tables 2 Inthe Index box select the button 3 Select the name of the concordance file and click on the Open The MS Word will do all the marking according to the list in the concordance file Putting back the content of the Table of Contents and Table of Figures After marking the words follow the steps to show the contents of the Table of Contents and the Table of Figures 1 Place the mouse on the code field clicking with the right button and selecting Update Field 2 Select the option Update entire table 3 Click on the OK button Creating the index Place the cursor at the place where the index is to be created Select Insert Reference Insert References Index and Tables In the Box select in the formats formats field the option Click on the OK button to confirm Se er A GE Generating the Table of Figures The Table of Figures section is similar to the Table of Contents however it is specific to images and illustrations and can only be used if the illustrations legends have been adequately mark
12. Manual for creating user s documents Using the template to start a new document Select from S Elisabeth to Ana L cia Lima et al Apply the character style ReferenceAuthors Select each author s surname individually without comma Apply the character style ReferenceAuthorSurnamel Select the first name and the middle name of each author individually without the comma Apply the character style ReferenceAuthorForename In the example below we have a reference with the institutional author IS di e Universidade de S o Paulo Sistema Integrado de Bibliotecas Grupo DiTeses Modelos de refer ncias para disserta es e teses In UNIVERSIDADE DE SAO PAULO Sistema Integrado de Bibliotecas Grupo DiTeses Diretrizes para apresenta o de disserta es e teses da USP Document eletr nico e impresso Sao Paulo SIBi USP 2004 110p ISBN 85 7314 023 2 In order to mark the institutional author correctly Select from Universidade up to Grupo DiTeses Apply the character style ReferenceAuthors Select Universidade de Sao Paulo no stop Apply the character style ReferenceOrgNamel Select Sistema Integrado de Bibliotecas Apply the character style ReferenceOrgName2 Select Grupo DiTeses Apply the character ReferenceOrgName3 All types of electronic documents must be identified with the three styles available ReferenceMediumTypel ReferenceCitationDatel and E A A A A
13. ReferenceOrgNameZ ReferenceOrgNames ReferenceTitle ReferenceSubtitle ReferenceTranslation ReferenceEdition ReferenceLocation ReferencePublisher ReferencePublicationYear ReferenceCitationDate ReferencePublicationPages Referencel SBN ReferenceURL 3 Series publication Title of the publication Electronic medium publication start and closing year cited DATE Available from Internet lt URL gt Place Publisher ISSN Dados revista de ci ncias sociais 1966 Rio de aneiro Instituto Universit rio de Pesquisa ISSN 0011 5258 Dados revista de ci ncias sociais online 1966 cited 20 March 2005 Available from Internet lt http www scielo br scielo php script sci_serial pid 0011 5258 Ing en nrm iso gt ISSN 0011 5258 Paragraph style ReferenceSerial Character style ReferenceSerialTitle ReferenceMedium Type ReferencePublicationYear ReferenceCitationDate ReferenceURL ReferenceLocation ReferencePublisher Referencel SSN 4 Journal article SURNAME of the AUTHOR S First name S initialsorinfull AUTHOR S ORGANIZATION IN FULL He et al Article title subtitle Title of the publication abbreviated or in full Electronic medium month in full year of publication volume issue cited DATE article s initial and final pagination Notes Available from Internet lt URL gt ISSN MOURA Ana Mari
14. ReferencePublicationYear ReferenceCitationDate ReferencePublicationPages ReferenceI SBN ReferenceURL 2 Monographic part SURNAME of the AUTHOR S of the referenced part First name S initials or in full Author s Organization in full e et al Title of the work in reference Electronic medium In SURNAME of the AUTHOR S of the publication First name S initials or in full Author s Organization in full 1 e et al Title of the publication subtitle Translation Edition Place of publication City Publisher year of publication cited DATE e Pagination ISBN Available from Internet lt URL gt Universidade de S o Paulo Sistema Integrado de Bibliotecas Grupo DiTeses Modelos de refer ncias para disserta es e teses In Universidade de S o Paulo Sistema Integrado de Bibliotecas Grupo DiTeses Diretrizes para apresenta o de disserta es e teses da USP Document eletr nico e impresso Sao Paulo SIBi USP 2004 110p ISBN 85 7314 023 2 Paragraph style ReferenceMonographPart Character style ReferenceAuthorsPart ReferenceAuthorSurname ReferenceAuthorForename ReferenceOrgNamel 20 Manual for creating user s documents Using the template to start a new document ReferenceOrgNameZ ReferenceOrgNames ReferenceTitlePart ReferenceMediumType ReferenceAuthors ReferenceAuthorSurname ReferenceAuthorForename ReferenceOrgNamel
15. VHL public site new Topics introduction administration area general administration system general administration configuring and administering information sources configuring and administering topics annexes Graphic vision of mapping VHL Administration tutorial 2 2 MS Word format Has cover with data Has TOC Ditto PDF version VHL Graphic desing tutorial 2 2 MS Word format Installation tutorial for Linux 2 2 TOOTOMATIC format Topics about the product installation configuration administration notes feedback Installation tutorial for Windows 2 2 TOOTOMATIC format Topics about the product installation configuration administration notes feedback Responsibility DeCS Server AFI FIR Product not distributed no documentation available Responsibility XIsis Lie beta Technical documentation HTML format Classes and packages hierarchy Administration manual PDF format Has cover with data Has TOC Topics introduction administration of collections server administration export import X Isis presentation Formato PPT Installation tutorial TOOTOMATIC format Topics before installing installation comments and suggestions 93 Manual for creating user s documents Product Wxis Modules LO Document No documentation available Product WWWISIS 5 x Document Course notes Reference online html Reference auto extract html WWWISIS 4 5 Guide Appendix 2 File format a
16. cursor at any point in the paragraph where the legend is located 6 Apply the style FigureLabell 7 Select at the beginning of the paragraph the term Fig and the figure number 8 Apply the style FigurelD In case of a pre defined in line format in the paragraph or if there is an error in the sequence above use the option in the E style box to eliminate the formats and leave the text in the default font prior to applying any style If the style of images and graphs is used the section Table of Figures can be automatically generated by the MS Word This operation will be detailed in the topic Generating the Table of Figures Applying the style for tables 1 Place the cursor on any of the table cells 2 Select the whole table using the command Table Select Table 3 Apply the style TableObject This style serves only to identify that the content is a table In the first version of the template we will not treat the table lines as it would be e impracticable to foresee all possibilities in terms of contents Applying styles for programs source code If the selection is made by paragraphs 1 Place the cursor on the paragraph or select the paragraphs you want to format 2 Apply the style Plain Text If the selection is made by characters 1 Select the text to be formatted 22 Manual for creating user s documents Using the template to start a new document 2 Apply the style FixedFont
17. end of the operation This does not mean that the macro has not run correctly but only that a condition has been found that cannot be adequately treated by the program Microsoft Yisual Basic Code execution has been interrupted Continue Fig 21 Detail of the window to cancel the running of macros 43 Manual for creating user s documents Migrating a document to the new template Eliminating sections that will be supplied by the template Since the template already has all the sections required to a standardized document we suggest that the user should exclude from the document the following sections cover title page methodology documents set table of contents e ee De Only the text relative to the subject of the manual and its appendixes should be left in the text Don t forget to keep a backup copy of the original document before performing any changes Eliminating headers and footers that will be supplied by the template The template already has the headers and footers required by the document therefore existing headers and footers should be excluded before attaching the template to the document Attaching the template to the existing document Open the document in MS Word Select Tools Templates and Add Ins Click on the Attach button Select the template named bvs template dot Click on the Open button Click on the OK button SR e a ee oo 44 Manual for creating
18. manual This manual is aimed to help in the process of standardizing the applications user s manuals from the Products Catalogue For this purpose it is used a series of templates built in MS Word with sections basic and standard texts paragraph and character styles foreseen the information groups and hierarchies for further conversion to the XML format Structure This document is structures in 5 sections Installing the template in MS Word Using the template to start a new document Migrating a document to the new template Special situations Template structure mw Nm There are two additional chapters one containing the bibliographic references and the other with a glossary of terms used in both the template and this document XI Manual for creating user s documents How to use this manual The more relevant terms can be also found in the analytical index at the end of the document Conventions used It have been established the ISO standards as a model and when missing it the ABNT standards Provided that both manuals and guides are non conventional documents is has been decided to be more relaxed on some topics defined by the standards having a minimum of organization and common sense Using ISO 2145 14 as modelo it has been established the following sections to a standar document Title page Copyright notice card catalog and data about the institution Acknowledgements Citation Set of docume
19. navigate in the space of one or many information sources regardless of where they are Information sources are generated updated stored and operated on the internet by producers integrators and intermediaries in a decentralized manner following common methodologies for their integration in the VHL The VHL organizes information in a structure that integrates and interconnects reference databases specialist directories events and institutions a catalogue of the information resources available on the internet collections of full texts with a highlight for the SciELO Scientific Electronic Library Online collection of scientific journals selective information dissemination services information sources to support education and decision making news discussion lists and support to virtual communities The space of the VHL is therefore a dynamic and decentralized network of information sources based on which it is possible to retrieve and extract information and knowledge to support health decision making processes Manual for creating user s documents Preface The Virtual Health Library can be visualized as a distributed base of scientific and technical health knowledge that is saved organized and stored in electronic format in the countries of the Region universally accessible on the internet and compatible with international databases About the Documents conformation Because of the BVS Technical Support restructuring it wa
20. page core Fig 18 Detail of the operation to Insert section break 3 Select Insert Break 4 In the dialog box select in the option Next pagel 5 Deactivate the characters view by clicking again on the button Show Hide Creating Bibliographical References Types of references The template provides for the use of several types of references as follows 1 Monograph 29 Manual for creating user s documents Using the template to start a new document SURNAME of the AUTHOR S First name S initials or in full Author s Organization in full e et al Title of the work subtitle Electronic medium Translation Edition Place of publication City Publisher year of publication cited DATE Pagination ISBN Available from Internet lt URL gt WILLIAMS Robin Design for non designers basic notions for visual planning Transl de Laura Karin Gillon 3 ed S o Paulo Callis 1995 144 p ISBN 85 85642 40 8 Public domain Webster s Dictionary online cited 20 March 2005 Available from Internet lt http www bibliomania com 2 3 257 gt Paragraph style ReferenceMonograph Character style ReferenceAuthors ReferenceAuthorSurname ReferenceAuthorForename ReferenceOrgNamel ReferenceOrgName2 ReferenceOrgName3 ReferenceTitle ReferenceSubtitle ReferenceMediumType ReferenceTranslation ReferenceEdition ReferenceLocation ReferencePublisher
21. template of mandatory fill out listed below 1 CompanyAddress Contains the institution s address Used in the copyright page Le COPYLEILONtE Year Contains the document s year of publication Used on the copyright page and on the title page Ss COUNE Ly Contains the country of publication of the document in Portuguese and in full Used in the Card catalog 4 DocumentTitle Contains the title of the document Used throughout the document 5 Document Vers Lon Contains the version of the document in Arabic numerals Used in the title page 6 EditingPlace Contains the name of the locality of publication Used in the title page in the Card catalog and in the copyright 96 Manual for creating user s documents Template Structure 7 FullCompanyName Contains the complete name of the institution Used in the title page and in the copyright This field is predefined with Centro Latino Americano e do Caribe de Informa o em Ci ncias da Sa de 8 Methodology Contains the name of the associated methodology Used in the title page 9 Language Contains the two character ISO identifier relative to the manual language This field is predefined with the following valid values en English es Spanish and pt Portuguese Paragraph styles The paragraph styles defined in this template enable better information organization and classification and ensure visual and structural uniformity when they are used Through the
22. that directly or indirectly took part in the creation process of this document and the templates as well the guides manuals and processes resulted Few are the choices we are given the sands of time pass quickly by Richard Carpenter Methodology document set The complete set consists of 1 documents 1 Manual for creating user s documents Table of contents Methodology GOCUMENE SEF aiii Aa INUsStrations and tables SE ie cab ia a a VII ele Ed E USCA anna sanada TEE IX HOW tO Use this Malal o XI eg ie EURO e s ro heise nich ian reais XI CONVENTIONS MISCO siria o divine Aa DS Ap ada id da Oi ada bd XII Preface ina 1 ROQUE TT EE 1 Ene Vital Meath Ira VL a riada 2 About the Documents conformation nor erra rr 4 Installing the template in MS Word iii 6 FOF MS OfIce 2003 and KP sia pa n E a ee ried aa nde cnet E 6 For other ug le VEO ori a 6 Installing the template with macros for cleaning up 7 FOr MS On ice 2005 and AP riada lia 7 For Other MS OF e e 7 Using the template to start a new document ee EE EE EEN EE EE EEN EE EE EEN 8 Creating a NeW AOCUMEAL EE 8 CUSCOMIZINg Ne NEW ACUM tecla 9 Updating field preview in the document feld 12 Updating data in the card CaLalOA estara sta sas UI AMAS ER O a al A ada sd 12 Updating the Acknowledgements page 13 Updating the Citation Pages mentar ros ina 13 Updating the section Set of documents on the methodology cccececeeeeeeeeeeeeeeneees 14 Updati
23. the main menu 2 Inthe properties window change the content of the Company field to the name of the institution you choose Manual for creating user s documents Using the template to start a new document 3 Change the contents in the Author field to the name of the document s authors if applicable Document3 Properties General Summary statistics Contents Custorn Title Subject Do Author bireme i lt sCS Manager Do Company Company sss Category template keywords template bys Comments Hyperlink FO base Template bws templatel dot Save preview picture carcel Fig 2 Document s properties window Summary Table The Company field comes pre configured with the value BIREME PAHO WHO The Author field comes pre configured with the 0 value BIREME The Title field may be filled out with the name of the file in the operating system the other fields of this table are not mandatory but filling them out enables locating them later by keywords or by subject 4 Select the table 5 Inthe table choose the field Methodology at the bottom of the window as shown in figure 3 6 Fill out the Value ffield with the methodology title 10 Manual for creating user s documents Using the template to start a new document Document3 Properties General Summary Statistics Contents Custom Mame Methodology Madita Delete
24. the text in a word entry Used only in Glossary and Abbreviations sections 63 IV Manual for creating user s documents Table of contents O RE 63 FIQUCCRET rates ASA AA AE 63 o ye 64 POCO MMANO nasc tai Desta sa die ag ni estara 64 Hee e ee une Kl TEE 64 nia a A eet eege 64 ReferenceAuthorForename cci aa 64 ReTerence Aut Sari rai ddr 64 Arras des a EE 64 Retrerencehuthorturmanme aaa 65 ReLerenceCiationDALO sapatos ass da ais les dai es ld a aaa tai 65 Kg e te e e 1 ssa do do arca deco a 65 RelerenceFredUenNCY geet Eeer iaa PT 65 ia lO bd ax a eee e eae saat hannah 65 Beleg Ee Le TEE oda raid eee eee 65 KEE Ve KE E EE 65 A KE ME D I EE Se ra Kee D I RelerenceLocat OM ri ada D I RererenceMe Cn IVDC aaa AAA E EEN EEN eg 66 Hee Nie Leg D I RererenceOroNamMe ME 66 Referenc Ora NaMez is eegene 66 ReterenceOraNAMES serei area DA DE A ISI a LS 67 ReLerencerresentationDaLe sara saia e O O Da sia 67 Reierencebubltcattonhapnter see rrenan eee rr rrenan 67 Reference Publ catioNMONEN sesssenspsnesssaninat nado SCENE SEO da Das sda Dersa nao 67 Hal ne ER el eg ei Le ama E ED men et ry 67 RETEFENCERUDINCAUIONN TEE 67 RETerenGer UDINE mr rara 67 Heeler el DEER 68 RErerentesen a Mia al Hon lo ee rd dl a bal as 68 EENHEETEN dado Leys on EE 68 Hee eege 68 RETErence SUA Maria dada dada 68 RET ene HD EENS 68 Reference meter a orita 68 RererenceTrans iO iaa 69 EE EE os od echa 69 Beete A Ree E 69 Hee e e isa Es Sai O an O ate b
25. use of styles the publication may later be converted into XML format for a database or easily migrated to another word processor or editing program The list below describes all paragraph styles available Note that these styles impact all characters in the paragraph where they are applied Body n style Set of styles designed to help format complex item lists up to four levels below the normal style The table below shows the hierarchical relationship among the styles within this set compared to the Normal style Style iai Boy TB E Body 1 Letter x _ Body 1 Number x Body 2 J x Body 2 Bult x Body 2 Letter x Body 2 Number x 397 Manual for creating user s documents Ss Body e ESE E Body 3 Letter x Body 3 Number x Body 4 TT Body 4 Bullet x Body 4 Letter x Body 4 Number x CataloguingContent Mandatory style for the content elements in the Card catalog Used only in the copyright page CataloguingSection Mandatory style for the Card catalog term Used only with this title and only in the Copyright page CopyrightText Mandatory style for the Standard text in the Copyright page CoverCompany Mandatory style for the institution s fantasy name or abbreviation Used only in the title page CoverCopyright Mandatory style for the locality and year indicated in the title page Used only in this page
26. user s documents Template Structure ReferenceMonographPart Mandatory style for entries that are references to part of a monograph Used in the Bibliographical References section ReferenceSerial Mandatory style for entries that are references to journals Used in the Bibliographical References section ReferenceSerialArticle Mandatory style for entries that are references to journal articles Used in the Bibliographical References section ReferenceStandard Mandatory style for entries that are references to standards Used in the Bibliographical References section ReferenceThese Mandatory style for entries that are references to thesis Used in the Bibliographical References section Sectionidentifier Restricted and mandatory style for the identifier of the section or page where the section starts Used throughout the publication This style is reserved Subitem Optional style for topic subitems Used throughout the publication TableObject Generic style optionally used for tables imported from other documents Used throughout the publication 62 Manual for creating user s documents Template Structure Character styles These styles complement the function to organize the information detailing the text elements in a level comparable to fields Applying a character style impacts only the character where the cursor is placed or the characters of a previous selection These are the styles we use to fo
27. 2 WILLIAMS Robin Design for non designers no es b sicas de planejamento visual Trad de Laura Karin Gillon 3 ed Sao Paulo Callis 1995 144 p il ISBN 85 85642 40 8 Glossary Analytical Part of a document such as the article of a periodical or the chapter of a book Application Program used to execute tasks in connection with an application such as the creation or edition of texts drawings animations layout etc E g text processor database manager Internet browser etc Backup Procedure used to duplicate one or more files and or directories in another storing device tape or disc thus producing a backup copy that may be restored in the event of accidental deletion or physical damage to the original data Bibliographic Database Electronic version of a catalog or bibliographic index Bibliographic Description Description of a bibliographic item by using attributes such as author title edition size etc 80 Manual for creating user s documents Glossary Browser Internet page navigator such as Internet Explorer and Netscape Navigator Controlled or structured vocabulary Colection of related terms organized according to a methodology in order to facilitate the access to the information previously indexed with those terms Database Collection of data that are structured to be easily accessed and handled It is formed by units called records whose attributes are represented by
28. 73 74 ReferenceURL 26 27 28 29 31 33 65 66 69 73 74 Reference Volume 28 33 69 73 74 Seconds 62 73 A a A ae ene er 18 19 62 72 e eege eeneg 19 22 62 73 F Table of ContentsXII 37 38 39 46 53 59 69 75 76 Ma ee 6 8 44 75 Templates PDR a 6 7 8 42 44 50 75 EE XI U Update entire tableta and 38 39 76 Updating 3 6 7 12 13 14 16 39 45 46 49 50 52 53 75 84 88 URD srai X 6 7 26 27 28 29 33 69 83 Using XI XII XIII 2 4 5 8 13 14 16 17 19 20 22 24 25 35 36 38 45 46 48 53 54 56 57 59 60 63 65 66 75 80 81 83 90 91 V KEE EE 10 75 76 A KEE X XI 4 5 29 57 78 83 E X 5 83 99
29. 74 ReferenceISBN 00000 26 27 32 65 73 14 ReferenceISSN 27 28 33 66 73 74 Reierencelssue 28 33 66 73 74 ee DEE 61 72 74 Reierencel aw 29 30 61 72 74 ReferenceLocation 26 27 28 29 30 32 66 73 74 ReferenceMediumType 26 27 28 29 31 33 65 66 73 74 ReferenceMonograph 26 30 61 72 74 ReferenceMonographPart 26 62 72 74 ReferenceOrgNamel 26 28 29 30 31 32 66 67 73 74 ReferenceOrgName 2 26 27 28 29 30 31 32 66 73 74 ReferenceOrgName3 26 27 28 29 30 31 32 67 73 74 ReferencePresentationDate 28 29 33 67 73 74 ReferencePublicationMonth 28 33 67 73 74 ReferencePublicationPages 26 27 28 29 30 32 67 73 74 ReferencePublication Year 26 27 28 32 67 73 74 ReferencePublisher 26 27 29 30 32 67 73 74 ReferenceSerial ccc ccc ceeeeeceecceeceees 27 62 72 74 ReferenceSerialArticle 28 602 12d 4 ReferenceSerialTitle 27 28 32 68 73 74 ReferenceSerieNumber 68 73 74 Reterencebtandard 29 62 73 74 ReferenceSubtitle 26 27 28 29 32 66 13 14 Reference FRESE iii 28 62 73 74 ReferenceTitle 26 27 28 29 30 32 68 71 73 74 Analytical index ReferenceTitlePart 27 32 68 73 74 ReferenceTranslation 26 27 32 69
30. BIREME PAHO WHO Latin American and Caribbean Center on Health Sciences Information Documents conformation Manual for creating user s documents Version 1 0a Sao Paulo 2005 Copyright O 2005 BIREME PAHO WHO Manual for creating user s documents Permission is granted to copy distribute and or modify this document under the terms of the GNU Free Documentation License Version 1 2 or any later version published by the Free Software Foundation with no Invariant Sections no Front Cover Texts and no Back Cover Texts A copy of the license is included in the section entitled GNU Free Documentation License Card catalog BIREME PAHO WHO Brazil Manual for creating user s documents BIREME org Sao Paulo BIREME PAHO WHO 2005 131 p 1 User manual 2 Information access 3 Information systems 4 Information management 5 Public health 6 Public Health services BIREME Il Title Warning Any mention in this document to companies institutions persons or products are not an endorsement or recommendation given by BIREME PAHO WHO thus it does not mean a preference to a similar one cited or not BIREME PAHO WHO Latin American and Caribbean Center on Health Sciences Information Rua Botucatu 862 V Clementino This document was produced with the Documents Conformation Methodology NorDoc developed by BIREME Acknowledgements The authors wish to thank all Bireme s individuals
31. Date completed Department Destination Disposition Type Text ze Value Methodology Linkto content Properties a Methodology Text Documen DocumentTitle Text FulComp FullCompan Text Documen Document Text Company Compan o Text EditingPlace EditingPlace Text Country Country Text Copyright Text Copyrigh Fig 3 Document s properties window Custom Table 7 Clickon the button to record the change If the manual is not within the scope of a specific 0 methodology enter a blank space 8 Repeat steps 5 to 7 for each one of the fields DocumentTitle FullCompanyName DocumentVersion CompanyAddress EditingPlace and CopyrightYear 9 Click on the OK button when you are finished Allfields must be filled out Whenever a field has no content enter a blank space The fields must not under any circumstances be deleted or have their names changed since their values have been e defined in the template to be used throughout the document TheFul1CompanyName field comes pre configured with Centro Latino Americano e do Caribe de Informac o em Ci ncias da Sa de 11 Manual for creating user s documents Using the template to start a new document Updating field preview in the document fields Select Edi Sala OU 2 Press PO During the updating process not only will the fields be updated but also the table of contents and the lis
32. S TS Ze In ReferenceMediumType we have four possible values Online CD ROM magnetic tape disk When the document is online there is no need for the fields Place of publication and Publisher When a location field has no content it must be filled out with el When a location field has no content it must be filled out with s d When the editor field has no content it must be filled out with s n O m 31 Manual for creating user s documents Using the template to start a new document The table below was designed to clearly depict the hierarchy of characters styles It shows the relationship among the elements described in the templates and the character styles available as well as the similarities and dependencies among the various elements The inexistence of a defined parent style means that there is no hierarchical nesting at the character level Character style ReferenceAuthorSurname ReferenceAuthorForename ReferenceAuthors ReferenceOrgNamel ReferenceOrgName2 ReferenceOrgName3 ReferenceAuthorSurname ReferenceAuthorsPart ReferenceAuthorForename ReferenceTitle ReferenceArticleTitle Title data number date Reference litlePart Subtitle ReferenceSubtitle ReferenceTitle Translation ReferenceTranslation Edition ReferenceEdition Location of publication City Place ReferenceLocation Place of delivery ner ReferencePublisher Publication date Starting year of publi
33. a de Carvalho PEREIRA Genelice da Costa and CAMPOS Maria Luiza Machado A metadata approach to manage and organize electronic documents and collections on the web J Braz Comp Soc J uly 2002 vol 8 no 1 p 16 31 ISSN 0104 6500 27 Manual for creating user s documents Using the template to start a new document MUGNAINI Rog rio J ANNUZZI Paulo and QUONIAM Luc Bibliometric indicators of the Brazilian scientific production an analysis from Pascal base Ci Inf online May Aug 2004 vol 33 no 2 cited 05 April 2005 p 123 131 Available from World Wide Web lt http www scielo br scielo php script sci arttextSpid S0100 1965200400020001381ng en mrm iso gt ISSN 0100 1965 Paragraph style ReferenceSerialArticle Character style ReferenceAuthors ReferenceAuthorSurname ReferenceAuthorForename ReferenceOrgNamel ReferenceOrgName2 ReferenceOrgName3 ReferenceArticleTitle ReferenceSubtitle ReferenceSerialTitle ReferenceMediumType ReferencePublicationMonth ReferencePublication Year ReferenceVolume Referencelssue ReferenceCitation Date ReferencePublicationPages ReferenceNotes ReferenceURL ReferenceISSN 5 Thesis SURNAME of the AUTHOR S First name S initials or in full Thesis title subtitle Electronic medium Site of presentation Institution where the thesis was defended date year of defense cited DATE 3 Pagination Notes Available from Internet
34. ab vide bokeh O sa det a E a 69 Hierarchy Of StV iia is DS a r bak 69 GREEN 69 A o nn o AI A 70 COMPIER AE 70 Comparative ISP CIV anna rd Aia 71 Elements according to type of reterence arc rr nn rr rr rr 73 QUICK FETEFEN CG aiii 75 Steps for the migration of a Document into the new model 75 Bibliographic referentes ais A 77 GlOSS A Vii 80 Manual for creating user s documents Table of contents Appendix 1 Documents update inss iaa ias 84 CONCIUSION ses id Ra rd hia Us ada GTS E RD Da no ORE eine a a 88 Appendix 2 File format and presentation format ee KENNEN EEN KENNEN EEN KENE EEN 89 A PPP neta TP COS eae ec iai rag Gas N EE Sp 95 Analytical INGEX dia 96 VI Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Fig Illustrations and tables list 1 New Document based on the template 9 2 Document e properties window Summary Table cooooccccccccccccnnnnncnrrnnnna nos 10 3 Document e properties window Custom Table 11 4 Window to confirm the updating of the table of content 12 S Detalls 0f the Crd Cato O aii AR 13 6 Detail of the style box in MS Word Numbereditem 14 7 Detail in the Abbreviations section iros 15 8 Detail of the style Box in MS Word Entry cccccccsee eee eee eee eeeeeeeeeeeeeeeeaeeeetenes 15 9 Detail of the style Box in MS Word EntryHead o cccccccccccccccccncccnn coran rr 15 10 Detail of the style Box in MS Word EntryDeScription
35. all the elements included in a regular chapter Appendixes generally consist of supplementary material not directly connected to the document s scope but supplementing it or enabling the user to obtain more parameters on the documents subject These are appendixes whose content the author considers to be relevant reference material to the reader The appendixes must not cover topics already defined as Glossary and Bibliographical References Creating an Index In previous versions of Word processors generating an index would normally take weeks as it was necessary to mark each word to be included in the index before generating it However after the Microsoft Office XP Professional the user has a feature that enables automatic marking of the table of contents list of words and or predefined terms 34 Manual for creating user s documents Using the template to start a new document Naturally a good knowledge of the document s subject matter is required so a good index may be generated As far as macro activities are concerned we have 1 creation of a list of terms and words that may interest the user of the document duringits use 2 review the list based on semantic criteria to determine variables synonyms antonyms and possible homonyms to be included or discarded 3 choose standardized entries for all elements in the list including variables and synonyms 4 entering according to the format required by MS Wo
36. ar iG te Nd eher a 37 Marking the entries automaticas 37 Ci e O o Sa adia 38 Generating the Table of FOU ES rr setts rr rr rr rr 38 Generating the Fable Or Contents nasa 39 Migrating a document to the new template sssssssssusususununnnnnnnnnnununununnnnennnnnnnnnnnn 41 Creating a backup of the master document 41 Cleaning Up the dOCUMEO lares sn AREAS O OG Saa 42 Eliminating sections that will be supplied by the template 44 Eliminating headers and footers that will be supplied by the template 44 Attaching the template to the existing document 44 ADPIVING he templates TO Malin 45 Recreating the document will all the eectons nro rr rr 45 Special SIEUATIONS iaa 47 Excluding an optional SECON EE 47 Creating additional SEIOS uci vine pura aa a nad da ii 48 Generating the PDF THe atas ida dad Dada la eia id DAR Da 48 Attaching an alternative template EE 50 Applying the special format for the style Notes ccc cece cesses screen 50 Template SUCIA a a 52 Template SUCU aia sarao aaa sia 52 A PAR RR DE ERR RR CAPS GRE SO ARS RR RPI RPE RR IR E 52 Copyright note Card catalog and data about the institution ccc ee eect eee ee eees 53 ACKNOW CAEM EN Essa a AA 53 CAI er A E 53 Set of documents on the methodology ccooccccccccccnoccnncn cnn rrenan 53 Tablero Contenidos tbc rai ao 53 Table OF WOURES spread aos 54 Manual for creating user s documents Table of contents ADOFEVIATIONS USEC express ran al ron a tra EE a
37. are necessarily subordinated to the paragraph style which defines the type of reference being marked We notice that the table has elements marked with the same character style which are therefore grouped in the second column For information on how to write Bibliographical References in compliance with this manual refer to standards ISO 690 10 e ISO 690 2 11 Creating the Glossary Defining the scope Your document s glossary must reflect the terms and words specific to the corresponding subject matter assuming that the user is not familiar with said terms or has only a basic knowledge of them The choice of terms is normally a subset from the list of words and terms from the indexing or from a previously defined set of words 33 Manual for creating user s documents Using the template to start a new document Creating the articles This template s glossary articles are rather simple and consist of an entry and a body in that the latter may be broken down into description and citation Ex Word entry Set of meanings referring to a word Smallest element in a dictionary consisting of an entry and its respective meaning s Articles entries must necessarily be included in the Index s word list About the Appendices Appendixes may or may not be included in the document at the author s discretion as they may or may not be needed The structure usually follows a document s chapter in that it may have
38. ase programming with CDS ISIS customizing aplications additional information WinISIS Instructors Manual HTML format Page with link to available manuals and guides Conclusion Manuals in TOOTOMATIC format must be tested for conversion from HTML to MS Word SciELO documents already in PDF format has their original document in PageMaker format It is suggested to convert them to MS Word It is strongly suggested the rewritten of IAH Manual due to its obsolescence SCI UAT ACS 17 02 2005 95 A Abbreviations use IX XII 14 46 54 Acknowledgements 3 XII 13 46 59 76 Add TO template RD RR RR aorta 48 Adobe POP de asa E ct 49 ADPIC Ee XII 4 34 55 84 89 A 42 50 75 AVFO WI Wi 37 ATON E E 38 EE DD RN RD 50 51 B Bibliographical references oooooooooooooocccccnnnnnnnnnnnnos XII C EES 12 13 53 56 58 Change Conversion Settings ooooooonoooononccnnnnnnnnnnnonos 49 CHACO arranca RR XII 53 61 CIE A as A 7 42 43 Clear Formatting cost tipico period 20 22 30 Analytical index Commands EE 24 25 43 Ee 12 La Grins ES ET ER ETA dont 12 EE 43 Sialic A ers mene etree 6 7 14 16 24 48 50 F912 76 NCAA 8 9 12 41 49 75 81 82 83 86 89 92 A AA X 48 75 81 82 87 94 A A ort Pet ne ever oe oe 21 Link to Pl RARA SR 21 A EE 42 75 82 Ee e A E 42 75 MOM Sanda 11 E AEE S O a O da a 8 9 48 NEW SE tai is 48 INE SEDA SO src ra a A a 25 ias 8 11
39. cation ReferencePublicationYear Last year of publication Pagination Initial and final pagination of article ReferencePublicationPages Page s Referencel SBN Title of the publication ReferenceSerialTitle 32 Element Author s Surname s Surname s of the Author s of the publication First name s initials or in full Author s organization in full Country state or municipality First name s initials or in full part Titleofthework Thesistitle Titleofthestandard Legislation tile Artidetile Title of thereferencework _ Title data number date Subtitle o Translation S Edition S Location of publication City Place o Place of delivery o o Publisher Publication Publication date Starting year of publication Last year of publication Pagination SS Initial and final pagination of article Page s o ISBN Title of the publication Country state or municipality Surname s of the author s of the reference part First name s initials or in full part Title of the work Thesis title Title of the standard Law or Decree number and date day of the month of the year Legislation title Article title Title of the reference work Manual for creating user s documents Using the template to start a new document Fascicle Referencelssue Issue ReferenceNotes Organization where thesis was ReferenceAcademicUnit defended at All character styles
40. ce It is intended by using an XSL file yet to be created to transform the contents of the documents previously marked up to XML structures files being this process beyond the scope of this manual Installing the template in MS Word For MS Office 2003 and XP 1 Start an Internet Explorer session 2 Enter the URL below the address line in the browser http bvsmodelo bvsalud org download nordoc bvs template dot http bvsmodelo bvsalud org download nordoc bvs template numbered dot Select the directory C Documents and Settings 4 Choose a user name Select Application Data Microsoft Templates Dados de Aplicativos Microsoft Templates 6 Click on the Savebutton For other MS Office versions Contact Bireme s Technical Support Staff and ask for an update of your Microsoft Office package Manual for creating user s documents Installing the template in MS Word Installing the template with macros for cleaning up For MS Office 2003 and XP 1 Start an Internet Explorer session 2 Enterthe URL below the address line in the browser http bvsmodelo bvsalud org download nordoc macros bvs dot Select the directory C Documents and Settings 4 Chooseyour user name Choose Application Data Microsoft Templates Dados de AplicativosiMicrosoft Templates 6 Click on the button For other MS Office versions Contact Bireme s Technical Staff to order an update for your Microsoft Office package Usi
41. clicking on the button Show Hide Ze Show Hide 1 Fig 22 Detail of the button Show Hide 2 Select all paragraphs of the section to be deleted 3 Deactivate the characters view by clicking on the button Show Hide If there is a section break mark this should also be deleted 47 Manual for creating user s documents Special Situations nova se o T Fig 23 Example of a section break Creating additional styles Select Format Styles and formatting Click on the New Style Enter a name for the style in the field Select the type of style in the field Style type Select an existing style as a basis for the style being created in the field based on 6 Select the option Add to template 7 Click on the button if you want to change the format ge A Ae Generating the PDF file There are several ways to generate the PDF file in the document as follows e Using the filter in Adobe Acrobat e Usinga public filter called PDF995 e Using the sites ps2pdf or doc2pdf In the first case we assume that a licensed version of the Adobe Acrobat Professional is available enabling the user to create PDF files with the entire range of options available in this format such as the inclusion of internal and external links creation of bookmarks and controls for font conversion style and file size Although this is the best option it is also the most expensive The second case PDF995 is a shareware
42. confirm and that the option is disabled before proceeding to run the cleaning macro Make sure the document has neither comments Open the document in MS Word Select Tools emplates and Add Ins Templates ML Schema ML Expansion Packs Linked C55 Document template fon Data Microsoft Templatesimacros bys dot ttach T Automatically update document styles Attach to all new e mail messages Global templates and add ins Checked items are currently loaded HEM E Ea Full path Organizer Cancel Fig 19 Window for managing templates Click on the button Select the template named macros bvs dot Click on the Open button Click on the OK button Select Tools Macro Macros 42 Manual for creating user s documents Migrating a document to the new template Macros K Macro name step Into ep Greate O Delete Organizer Macros in All active AI active templates and documents y and documents Cancel Description i recorded 3 1 2005 by bireme Fig 20 Detail of the window to select and run macros 8 Select the macro LimpaTextoBVS 9 Click on the Run button The cleaning macro is fast and should not take more than 30 seconds to run In Case the operation repeats itself on and on in a given item and does not finalize hold the keys and Break simultaneously Click on the button to confirm that the
43. d Date P E I by Install readme for Linux Yes Yes Yes Install readme for Windows Yes Yes veel Manual de descric o bibliogr fica Yes Yes veel Operation manual Yes Yes Yes Product Responsibility BVS DirEve 1 1 SCI Document Reviewed Date P E I by Install readme for Linux Yes Yes No Install readme for Windows Yes Yes No Installation tutorial for Linux Yes Yes No Installation tutorial for Windows Yes Yes No Usage tutorial Yes Yes No Product Responsibility BVS LIS 2 4a AFI FIR Document Date I by Install readme for Linux Ee Install readme for Windows Yes Yes No Installation tutorial for Linux Yes Yes No Installation tutorial for Windows Yes Yes No Methodology Guide to information sources recordino Methodology Guide to implementation and operation Methodology Criteria to select information sources in health sciences available from the internet dedo E be ll hall INM Yes Yes Yes Product IAH 2 4a Document Install readme for Linux Install readme for Windows Installation tutorial for Linux Installation tutorial for Windows Reference tutorial appendices Reference tutorial database Installation manual inside the package Responsibility SCI Date I by Se No No No Yes Yes Yes Yes Yes Yes Yes Yes Yes el Ss Yes Yes 65 Manual for creating user s documents
44. diumType X X IX ReferencePublisher X X X X ReferenceEdition Pf X X ReferencePublicationPages X X X ReferencePublicationYear ReferencePublicationMonth GR ReferencePresentationDate ee dt e ReferenceFullDate ReferenceCitationDate Ca ae ll ReferenceLocation ReferenceSerieNumber ReferenceISBN ReferenceSerialTitle Referencelssue Reference Volume Referencel SSN ReferenceURL ur rr elle A AN erra e e Appa AO EA re rr A A e Ke Monograph a p Monographic part L Na Newspaper article St standard lt de LI SE Mo ES 74 Quick reference Steps for the migration of a Document into the new model Steps o Dm NN gt A 10 11 Create a backup of the document read only Delete Title Page and Table of Contents Delete headers and footers Attach the template macros bvs dot Tools gt Templates gt Templates Execute macro LimpaTextoBVS Tools gt Macro gt Macros Attach the desired template bvs template dot or bvs template numbered dot Tools Templates gt Templates and activate option Automatically update Apply character and paragraph styles Check for the existence of non standard styles and do substitutions Format gt Styles and Formatting gt Show Formatting in use Export the content to a new file created with the corresponding template pasting it soon after the preface Open the wndow Properties File gt Prope
45. e preparation PDF format Has cover with data Has TOC Topics Structure file conversion to HTML images body formatting final check annexes Local site PDF format Has cover with data Has TOC Topics introduction requirements to generate generation of conference of Supplemental pages PDF format Has cover with data Tabela conjunto de Documents Has TOC Topics introduction collecting of information information filling checking of local directory language of template filling instructions transfering pages to the server annexes templates and tables Cover PDF format Has cover with data Table document set PC programs installation PDF format Has cover with data Tabela document set Has TOC Topics introduction installation of PC programs annex HTML format Has TOC das se es Topics scielo proc test scielo xx www scielo xx final considerations Installation tutorial for Linux TOOTOMATIC format Topics About the product installation configuration starting the system references dito o O Installation tutorial for Windows ditto SciELO processing procedures 92 Manual for creating user s documents Appendix 2 File format and presentation format Responsibility BVS Site 3 1 SCI Administration manual PDF format Has cover with data Has TOC old Topics introduction administration area general administration system general administration generating the
46. ed in Roman numerals It must be used to refer to any appendices required Index This mandatory section is designed to offer the reader a list of terms and keywords in alphabetical order representing a synthesis of the relevant subjects found in the work indicating the pages where they occur This section will be automatically generated based on a list of keywords chosen by the author s of the document Elements of the structure This section presents the elements that make up the structure of the document template and is basically formed by fields and styles 99 Manual for creating user s documents Template Structure Document fields The fields in the document have been defined with the objective to standardize the information that will be used more than once in the publication in texts whose content the user is not required to edit Using the option FileF we have Access to the table of fields in the document In the section we have the fields for global use predefined in the template and it is mandatory that they be filled out 1 Author Contains the name s of the author s of the document 2a Company Contains the name of the institution This field is predefined with the value BIREME PAHO WHO du Tatle Contains the name of the file containing the current document It must not be mistaken for the document s title In the section we have the fields which have been created specifically for this
47. ed with figure styles Figure FigureLabel 38 Manual for creating user s documents Using the template to start a new document In order to generate this table AOR Dem Make sure the index fields preview option is turned off Click on the option of the menu Select and then I Index and Tables Select the table Table of Figures Click on the Mark the field and select the style FigureL abel Click on the OK button to confirm the style Click on the OK button to confirm the inclusion on the table of contents Generating the Table of Contents The template s table of contents has been predefined in order to make it easier for the user to update its contents whenever necessary Before doing it the index fields preview must be disabled as they would end up migrating to the table of contents The steps to update the table of contents are as follows 1 2 3 4 Click with the right button of the mouse on the table of contents text in grey Select Update field Select the option Update entire table Click on the OK button Sometimes the user may have problems updating the predefined table of contents For this reason we describe below the steps to recreate the table of contents Ao E WNP Delete all paragraphs in the summary except for the title Place the cursor wherever you want to insert the new table of contents Select Insert Referencd Select the tab Select Options In the section
48. ent workstation XIV Preface About BIREME Year after year BIREME has been following its mission of being a center dedicated to scientific and technical health information for the region of Latin America and the Caribbean Founded in Brazil in 1967 under the name of Regional Medicine Library which the acronym BIREME comes from it has always met the growing demand for up to date scientific literature from the Brazilian health systems and the communities of healthcare researchers professionals and students Then in 1982 its name changed to Latin American and Caribbean Center on Health Sciences Information so as to better express its dedication to the strengthening and expansion of the flow of scientific and technical health information across the region but kept the acronym Networking based on decentralization on the development of local capacities on sharing information resources on developing cooperative products and services on designing common methodologies has always been the foundation of BIREME s technical cooperation work It has been like this that the center established itself as an international model that fosters professional education with managerial and technical information with the adoption of information and communication paradigms that best meet local needs Manual for creating user s documents Preface The main foundations that gave origin and which support the existence of BIREME are following Y acc
49. era o progressiva das se es de um Document Rio de J aneiro 1989 2 p Associa o Brasileira de Normas T cnicas NBR 6027 sum rio Rio de Janeiro 1989 2 p Associa o Brasileira de Normas T cnicas NBR 6029 apresenta o de livros Rio de J aneiro 1993 5 p Associa o Brasileira de Normas T cnicas NBR 6034 prepara o de ndice de publica es Rio de J aneiro 1989 3 p Associa o Brasileira de Normas T cnicas NBR 10520 Informa o e documenta o Cita es em Documents Apresenta o Rio de J aneiro 2002 2 p Associacao Brasileira de Normas T cnicas NBR 10524 preparacao de folha de rosto de livro Rio de J aneiro 1988 2 p 77 Manual for creating user s documents Bibliographic references 8 FERREIRA Aur lio Buarque de Holanda Novo dicion rio Aur lio eletr nico s culo XXI CD ROM Vers o 3 Rio deJ aneiro Nova Fronteira 1999 ISBN 8574724149 HOUAISS Antonio Dicionario eletr nico Houaiss da Lingua Portuguesa CD ROM Sao Paulo Objetiva 2002 ISBN 8573023961 International Organization for Standardization ISO 690 198 7 E Documentation Bibliographical References Content form and structure 2nd ed Geneva 19877 11 p International Organization for Standardization ISO 690 2 1997 E Information and documentation Bibliographical References Part 2 Electronic documents or parts thereof 1st ed Geneva 1997 18 p International O
50. es combine a style of paragraph and several character styles in recurring or dependency arrangements Reterenceoronames 70 Manual for creating user s documents Template Structure Fig 27 Hierarchy of complex elements Note that ReferenceAuthors and ReferenceTitle are elements containing subdivisions with items that vary according to the reference type For example a reference to a monograph may have one or more authors and may have a corporate author which is also called institutional author HReterenceliem ReterenceAuthors ReterenceTitle h Reference lol ReterenceP ublicationPages ReterencePublication Year Fig 28 Hierarchy of complex elements continued Comparative hierarchy Next we describe all styles according to level for hierarchical comparison purposes Style A 2 3 4 15 6 7 8 9 10 Heading LI S S S S l Heading2 II Y po po Headng3 OO Xp po o Heading IL Yo po po po FakeHead ET XL TT FakeHead2 Lp XX Yo po po Fake ead3 MO O TX TT Fakte YO Normal YOOX JA XX XX Note Tt XL l e l FixedFont XT tem O E O S l l S 71 Manual for creating user s documents Template Structure 1 W Qi N Style 10 X p lt LS X X X X pS p lt Ill CTT ETE e sab bl OOO OOO e N X X X X X X X X p lt X X p lt X ES X X EntryDescriptionCitation Ge lg nregll PE FigurelD X FigureLabel p lt FigureRef M
51. ess to scientific and technical health information is essential for the development of health v the need to develop the capacity of Latin American and Caribbean countries to operate their sources of scientific technical health information in a cooperative and efficient manner v the need to foster the use and to respond to the demands for scientific technical health information from governments health systems educational and research institutions BIREME as a specialized center of the Pan American Health Organization PAHO World Health Organization WHO coordinates and conducts technical cooperation activities on the management of scientific information and knowledge with the aim of strengthening and expanding the flow of scientific health information in Brazil and in other Latin American and Caribbean countries as a key condition for the development of health including its planning management promotion research education and care The agreement that supports BIREME is renewed every five years by the members of the National Advisory Committee of the institution PAHO Brazilian Ministry of Health Brazilian Ministry of Education and Culture Secretary of Health of the State of Sao Paulo and Federal University of S o Paulo Unifesp The latter provides the physical infrastructure necessary for the establishment of the institution In 2004 the institution took on the responsibility of becoming a knowledge based institut
52. fields For example in a file called customer base each customer is a record with several fields such as NAME CUSTOMER CODE TELEPHONE etc Descriptor Embodies a concept accepted in a controlled vocabulary like a thesaurus Electronic Format Any form of storage retrieval or presentation of information that may be transmitted on line or recorded in magnetic or optical media Epigraph A quotation from a third person at the beginning of a piece of writing and whose meaning is usually related to the piece of writing See quotation Field See Database File In computing a set of data that may be saved into some type of storing device The data files are created by applications such as a text processor for example Glossary Vocabulary for specific or controlled use used in publications to clarify the meaning of technical or restricted terms which are not widely used 81 Manual for creating user s documents Glossary Guide Defines the processes needed for the production of a source of information or phases of a methodology Indexing Procedure to identify and describe the content of a document with terms that reflect the corresponding subject matters to allow the document to be retrieved later ISO Format of files Standard established by the ISO to allow the exchange of data between institutions networks and users Macro Sequence of logical commands in human readable lan
53. for public use as long as the file generated is not part of a commercial package and contains a god filter for Windows standard fonts The weak point is that there is no control for link creation internal or external nor for styles 48 Manual for creating user s documents Special Situations The third case is an on the fly conversion service for PS format files PostScript or DOC Word native Additionally it does not enable a control over the creation of links nor of styles being at the mercy of the existing connection Let s have a look at the steps for crating files in each one of the options e Adobe Acrobat a Before proceeding to any conversion check the options available 1 Select the option in the MS Word menu bar gt Select Change Conversion Settings 3 Check the existing options and proceed to the desired selection Explainingthe operation and configuration of the Adobe Acrobat is not within the scope of this o manual b Forthe conversion 1 Open the document to be converted in MS Word 2 Locate the area with the Acrobat buttons in the main window Help Adobe POF Acrobat Comments s Wes a a 0 al 100 L le caia Eso ar SAAN IET i i i i i i A LA Ll PAE SE oeh Seel A ee L is ia Se et LLL LE estilos T Fig 24 Detail of the area with Adobe PDF buttons 3 Click on the button Convert to Adobe PDF 4 Follow the instructions on the screen 5 Confirm the updating of the tab
54. guage to allow the execution of repetitive processes Manual Set of steps and operations whether automatic or manual required to provide users with instructions on a certain application program or methodology Methodology Set of rules and conventions used to standardize a process or the production of a source of information Monographic Level Bibliographic description of a document that is a unit in itself PDF File format developed by Adobe whose objective isto maintain the presentation format of a document designed for printing when this document is stored in digital media Quotation Excerpt originally written by a third person Quotations appear between inverted commas in a publication with a mention to the author SGML Metalanguage standard of the ISO International Organization for Standardization used for the definition of languages of marking of electronic texts making possible the interchange and the 82 Manual for creating user s documents Glossary distribution of documents in the most varied formats from one same source of data Style Element which defines the form of a character a set of characters or a paragraph for viewing or printing purposes See template Stylesheet File which contains the definition of the styles of a publication See also template TCP IP Protocol Standard that defines the method of communication between digital equipment It employs a s
55. h the acknowledgement text or with the list of people who collaborated to the edition and or publication of your document If you don t want to use this page it may be excluded from the document prior to its finalization These steps will be explained in a separate chapter Updating the citation page This page is optional however should you wish to use it replace citation text with the citation and author with the author of the citation Manual for creating user s documents Using the template to start a new document If you don t want to use this page it may be excluded from the document prior to its finalization These steps will be explained in a separate chapter Updating the section Set of documents on the methodology This page is mandatory if document is part of a methodology and the number of methodology documents is equal to or larger than two For each document title that is part of the methodology 1 Enter the document title finalizing with semi colon except for the last item on the list 2 Select the style NumberedItem Ifyou wish the current document may be H indicated in bold File Edt View Ingeri oe ETE Final Showing Mark S tyle Fig 6 Detail of the style box in MS Word NumberedItem Updating the page with Abbreviations used An abbreviation must have 1 An acronym followed by a full stop 2 Name in full 3 Translated name if necessary between brackets
56. he Bibliographical References section ReferenceLocation Style used for the location of the publication in reference Used only in the Bibliographical References section ReferenceMediumT ype Style for the type of medium in an electronic document These may be online CD ROM magnetic tape or disk Used only for electronic documents Requires the use of styles ReferenceCitationDate e ReferenceURL ReferenceNotes Style used for notes and additional information in the references Used only in the Bibliographical References section ReferenceOrgNamel Style for the name of the institution in the reference Used only in the Bibliographical References section ReferenceOrgName2 Style used for the name of a division within the institution defined in ReferenceOrgNamel Used only in the Bibliographical References section 66 Manual for creating user s documents Template Structure ReferenceOrgName3 Style used for the name of a subdivision within the institution defined in ReferenceOrgNamel Used only in the Bibliographical References section ReferencePresentationDate Style used for the thesis presentation date Used only in the Bibliographical References section ReferencePublicationChapter Style used for the title of a chapter in the publication Used only in the Bibliographical References section ReferencePublicationMonth Style used for the month of publication of articles in journals Used only in the
57. he authors of a reference Used only in the Bibliographical References section ReferenceAuthorsPart Style used for the authors of a monograph part in a reference Used only in the Bibliographical References section 64 Manual for creating user s documents Template Structure ReferenceAuthorSurname Style used for the last name of the author in reference Used only in the Bibliographical References section ReferenceCitationDate Style used for the citation date of a document in electronic medium Used only for electronic documents Requires the use of styles ReferenceMediumType and ReferenceURL ReferenceEdition Style for the edition in the reference Used only in the Bibliographical References section ReferenceFrequency Style for the frequency of the journal Used only in the Bibliographical References section ReferenceFullDate Style for the complete date in reference of journal article Used only in the Bibliographical References section ReferenceGrade Style for the thesis title degree Used only in the Bibliographical References section ReferencelSBN Style for the ISBN code in the reference Used only in the Bibliographical References section 65 Manual for creating user s documents Template Structure ReferencelSSN Style for the ISSN code in the reference Used only in the Bibliographical References section Referencelssue Style for the number of a journal fascicle Used only in t
58. help the author such as thesaurus and technical glossaries and of course dictionaries where one can look for antonyms synonyms variables and homonymous words before confirming or deleting the term from the list Generally speaking words whose meaning differs according to their function in the sentence should be excluded from the index or considered to be replaced by a double term in order not to confuse the reader Standardizing the entries This phase is basically a review of the style where the author determines whether he she prefers to use verbs in the infinitive or gerund nouns in singular or plural etc Usually the standard format is to have entries in the singular and verbs in the infinitive tense However the hardest part is to choose from a number of synonyms and variables of a given word in the list which is the most appropriate term to be used in the entry Creating the concordance file Having the final list of words synonyms variables and the standardized entry we are ready to start typing the concordance file which will be used by MS Word to mark the document There are basically two phases a PHASE 1 1 Open MS Word Select Table Insert Table In enter 2 In number of rowslenter 1 o AE le 36 Manual for creating user s documents Using the template to start a new document 5 Select the option lAutoFit to window 6 Click on the OK button 7 Inthe first column enter the Wo
59. ight the title of the methodology and of the document the Card Catalog the notes the terms of responsibility and use etc This page is mandatory in that some of its elements are optional Its contents are automatically updated when the document s properties fields are filled out Acknowledgement Optional page containing a thank you note to the people and or institutions that have collaborated to create the document Citation Optional page containing one or more citations by the author or third parties Set of documents on the methodology This page contains a list of the documents relative to a given methodology where the current document is included This page is mandatory whenever the number of documents is equal to or larger than two and there is an associated methodology Table of Contents This section describes the titles of chapters subtitles and document sections with the respective starting pages for each element This section is mandatory and will be automatically generated based on the marking of certain paragraph styles 93 Manual for creating user s documents Template Structure Table of figures Section containing the list of illustrations and figures charts and tables in the document This section is mandatory and will be automatically generated based on the marking of certain paragraph styles For more information refer to the section Generating the table of figures Abbreviations used Mandato
60. iles must be reviewed specially in terms of prerequired software It must explicitly cite the web servers tested their versions and PHP version and configuration as well SCI UAT ACS 18 01 2005 88 Appendix 2 File format and presentation format Product Responsibility BVS Agenda 1 0 GA DGI Administration tutorial TOOTOMATIC format Key topics Introduction Administration Configuration Product Responsibility Lildbi Web L5a AFI FIR Document selection guide MS Word format Has cover with data Has TOC T picos introdu o conceitos b sicos cobertura da base de dados crit rios de sele o anexos Procedures manual MS Word format Has cover with data Has TOC Topics introduction characteristics operating basic functions profile functions adapting Reference tutorial appendices TOOTOMATIC format Topics indexing techniques LILACS fields Reference tutorial database TOOTOMATIC format Topics reference to databases owned database configuration Manual de instalacao HTML format 89 Manual for creating user s documents Appendix 2 File format and presentation format Responsibili Lildbi Web L5a AFT FIR Has TOC Topics sistem description operation where to install who installs install package how to install changing the database appendices indexes Responsibility LeisRef 1 2 AFT FIR Bibliographical description manual MS Word format Has cover with data
61. ingle number of identification Template File which contains the basic definition of the type of document that will be used with style predefined text etc URL Standard defined for the addressing of data contents via the TCP IP protocol Internet browsers use the URL to access Web pages XML Language created to allow the arrangement of data in a structured and hierarchical manner thus facilitating data communication between different systems and platforms XSL Language created to allow the navigation selection and capture of data of an XML file 83 Appendix 1 Documents update Document Languages Reviewed Pea as ca 1 TEE same Windows eeler instal readme for Linux es Ye No Administration tutorial Ye Yes Yes Product Responsibili Lildbi Web L5a AFI FIR Document Reviewed Date E JI by Document selection guide EE Procedures manual Ys Yes Yes Reference tutorial appendices Yes Yes No Reference tutorial database Yes Yes No Common databases updating readme file for PRE ae Windows Common databases updating readme file for Linux Yes No No Install readme for Linux Yes Yes Yes install readme for Windows Yes Ye ve Installation manual inside the package Yes Yes 84 Manual for creating user s documents Appendix 1 Documents update Product Responsibili LeisRef 1 2 AFI FIR Document Reviewe
62. ion The Virtual Health Library VHL With the rise and consolidation of the internet as the prevailing means of access to information and communication BIREME s technical cooperation model evolved Manual for creating user s documents Preface as of 1998 to build and develop the Virtual Health Library VHL as a common space for the convergence of the cooperative work of producers intermediaries and users of information The VHL promotes the development of a network of sources of scientific and technical information with universal access on the internet For the first time there has been a real possibility of equal access to health information To BIREME the Virtual Health Library is a model for the management of information and knowledge which includes the cooperation and convergence between institutions systems networks and initiatives of producers intermediaries and users in the operation of networks of local national regional and international information sources favoring open and universal access Today every country in Latin America and the Caribbean Region participates either directly or indirectly in the cooperative products and services offered by the VHL which includes over 1 000 institutions in more than 30 countries The VHL is simulated in a virtual space of the internet formed by a collection or network of health information sources in the Region Users of different levels and locations can interact and
63. ions Used throughout the publication Heading 3 Mandatory style for chapter subsections Used throughout the publication Heading 4 Mandatory style for chapter subsections topics Used throughout the publication Item Optional style for topic items Used throughout the publication MyTable Generic style optionally used for tables Used throughout the publication Normal The standard style for the text 60 Manual for creating user s documents Template Structure Notes Standard style for texts like notes observation etc This style may optionally be formatted in compliance with the Special format for the Notes style in the chapter Special situations Numberedltem Optional style for numbered topic items Used throughout the publication OpeningCitation Optional style that may be used in the citation text Used only in the Citation page OpeningCitationAuthor Style for the name of the citation s author Used only in the Citation page Mandatory when OpeningCitation is used Referenceltem Generic style to be internally used in the template as a basis for the reference entries in the Bibliographical References section ReferenceLaw Mandatory style for entries that are references to legislation Used in the Bibliographical References section ReferenceMonograph Mandatory style for entries that are references to a monograph Used in the Bibliographical References section 61 Manual for creating
64. keep the number in the field only for the styles below Heading 1 Heading 2 Heading 3 Heading 4 Click on the OK button to confirm the options Click on the OK button to confirm the table of contents insertion 39 Manual for creating user s documents Using the template to start a new document Always review the entire list of styles available before including the table of contents 40 Migrating a document to the new template Migrating a document previously written in MS Word to the new template may seem complicated However several aspects are already solved by the template definition itself Obviously the margins spaces fonts type sizes etc are elements that may change However this change should be seen as a challenge that will be compensated by a cleaner more objective and more modern final document enabling a more pleasurable reading experience to the user rather than a torture In this chapter we present the steps to migrate a typical MS Word document to the new template Creating a backup of the master document 1 Open the document in MS Word 2 Select Filel 3 Add an expression such as original or backup without quotation marks to the name of the document or else a date in ISO format 20050223 for example 41 Manual for creating user s documents Migrating a document to the new template 4 Click on the button Cleaning up the document l 2 SE E A e nor reviews to
65. le of contents 6 When prompted by the wndow to provide a name for the file enter a name and then press OK 7 Wait until the file is generated e PDF995 1 Open the document to be converted in MS Word 2 Select Fild Print 3 Inthe area Printer select the printer PDF995 49 Manual for creating user s documents Special Situations Click on the OK button to confirm Confirm the updating of the table of contents 6 When prompted by the wndow to provide a name for the file enter a name and then press OK 7 Wait until the file is generated It is assumed that the user has the software 0 installed in his equipment e Sites doc2pdf and ps2pdf 1 Open an Internet navigator 2 Enter one of the addresses below OG hittp www doc2pdf net OG http www ps2pdf com convert index htm 3 Follow the instructions on the screen providing a DOC file word Native or a PS PostScript file Attaching an alternative template Open the document in MS Word Select Tools emplates and Add Ins Click on the button Select the template desired Click on the Open button Select the option Automatically update document styles Click on the OK button e A AE de Applying the special format for the style Notes Optionally one may wish to highlight the notes and observations in the text for the style format in the Notes is basically the same as the style in the normal text As we cannot combine elements such a
66. lt URL gt GRIG RIO Deise de Araujo Teses e disserta es em sa de p blica e portarias do Minist rio da Sa de estudos de uma d cada sob a tica do DECS Rio de J aneiro Funda o Oswaldo Cruz Escola Nacional de Sa de P blica 2002 136 p Obten o do grau de Mestre GRIG RIO Deise de Araujo Teses e disserta es em sa de p blica e portarias do Minist rio da Sa de estudos de uma d cada sob a tica do DECS online Rio de J aneiro Funda o Oswaldo Cruz Escola Nacional de Sa de P blica 2002 cited 20 March 2005 136 p Obten o do grau de Mestre Available from Internet lt http portalteses cict fiocruz br transf php script thes cover amp id 000117 amp d ng pt amp nrm iso gt Paragraph style ReferenceThese Character style ReferenceAuthors ReferenceAuthorSurname ReferenceAuthorForename ReferenceTitle ReferenceSubtitle ReferenceMediumType ReferenceLocation ReferenceAcademicUnit ReferencePresentationDate ReferenceCitationDate ReferencePublicationPages ReferenceNotes ReferenceURL 28 Manual for creating user s documents Using the template to start a new document Author s Organization in Full Title of the standard subtitle Electronic medium Editions Publisher site City year of publication cited DATE Pagination Available from Internet lt URL gt International Organization for Standardization ISO 690 1987 E Docume
67. nd presentation format Responsibili Structure Responsibility Structure MS Word format Has cover with data No topics separation HTML format Alphabetic hierarchic HTML format Alphabetic hierarchic MS Word format Has cover with data Has TOC Topics introduction installation CGI and environmen variables executing a search and collection the results accessing the inverted file creating and modifying records IAH interface Product CISIS 4 3 Document Responsibility HTML format Organized by type alphabetic by format command HTML format Command summary Command list HTML format Has cover with data Link based navigation MS Word format Has cover with data Has TOC Topics presentation data entry parameters entry processes parameters output startup parameters general parameters master file utilities inverted file utilities appendices analytical index Format language html Format language zip CISIS version 4 01 new functionalities CISIS Utilities Manual html CISIS Utilities Manual zip 94 Manual for creating user s documents Appendix 2 File format and presentation format Responsibility WinISIS 15 build 3 UNESCO CDS ISIS for Windows Manual MS Word format Has cover with data Has TOC Topics preface introduction overview installation creating a database format language data entry search organizing and printing import export and backup modifying the datab
68. ng the page with Abbreviations use 14 Creating the section How to use this manual nr rr 16 Updating the section About the Methodology in thebretace 16 Creating the text for the manual or ouide nora rr 16 ADOUL Tee iaa la 16 Manual for creating user s documents Table of contents Clear formatting si as abras re ca di A A RD a E 20 Applying styles on titles subtitles sections and subsections cronos 20 Applying styles for images and graphs ccocccccccccncccnncncnnoccnn cnc rra 20 ADDIVING These ele ria ina 22 Applying styles for programs source code usina ds EE A 22 If the selection is made by Paragrapns cnn rr cnn rre 22 If the selection is made by character 22 creatina NEW Chapter ee ee US 23 Understanding the control characters cics rr erre rrenan a 23 Using the code nova se o at the end of the text occcccccccccccnncnnn cnn 24 Using MS Word s hidden EISES deet racer NA SRA IS SA a EE 25 Creating Bibliographical References aan sb rinni nee EAE S EEE E 25 Types Ee eere AA AAA AAA ARA 25 Marking Bibliographical References ccoccccccccccccncnccnnn crono 30 Creating te Gloss rai ia elena einige iaaetiade 33 DET NINO ENE COP das a A ties 33 Ferno Neare ES rara ni A La 34 ADOUE INE ADDENQICOS amasado a 34 Creatina am IDAE eiiie ri a A E id 34 Creating alist ofterms and Be IEN 35 REVIEW AG d NSE rutas AA AAA A Adi 36 Standar dlizma tre entes raid Srs aaa 36 creating ENE concordance Mai ida P inda Sa a 36 Gener
69. ng the template to start a new document In this chapter we present a detailed description of the steps to generate a document having the VHL programs document template as a basis Creating a new document Start the MS Word Choose File in the main menu In Templates Templateslselect the option On my computer Select the Ins Template dot template and click on Save the document SC E IO EA The document created must be similar to the template shown below Notice the text in light grey These are document fields and their functions will be presented in the next session Manual for creating user s documents Using the template to start a new document Eh Documenta Microsoft Word Pie Edit View Insert Format Tools Table Window Help Type a question for help xX OSH RSIS DIF a s aslo M0 Ba nB Ai Normal Georgia e Il BZ U t lic 3 aha A e iil g A a S Company Gs rn FullCompanyhame o o t o g Methodology 3 DocumentTitle E md S E 2 DocumentV ersion o A a Seel e Page 1 sec 1 1 20 Ab 2 9cm Ln 1 Col 1 REL TRE Eat OVR Portuguese F Fig 1 New Document based on the template Customizing the new document As we have already seen in chapter 1 the document template has fields with information that will be used in the context of the document itself In order to change these fields assuming the MS Word is open proceed as follows 1 Choose File in
70. ntation Bibliographical References Content form and structure 2nd ed Geneva 1987 11 p International Organization for Standardization ISO 12083 1998 E XML document type definition for Books Draft online Geneva 1998 cited 20 March 2005 Available from Internet lt http www xmlxperts com xmlbookdtd htm gt Paragraph style ReferenceStandard Character style ReferenceAuthors ReferenceAuthorSurname ReferenceAuthorForename ReferenceTitle ReferenceSubtitle ReferenceMediumType ReferenceLocation ReferenceAcademicUnit ReferencePresentationDate ReferenceCitationDate ReferencePublicationPages ReferenceNotes ReferenceURL 7 Legislation Template 1 Country state or municipality Law or Decree number and date day of the _ month of the year Abstract Publication Site of publication date month date year Section page Brasil Lei n 7000 de 20 de dezembro de 1990 Disp e sobre a proibi o de pesca Di rio Oficial da Uni o Brasilia 21 dejan 1991 Se o 1 p 51 Paragraph style ReferenceLaw Character style ReferenceAuthors ReferenceOrgNamel ReferenceOrgName2 ReferenceOrgName3 ReferenceTitle ReferenceSummary ReferencePublisher ReferenceLocation ReferenceFullDate ReferenceSection ReferencePublicationPages Template 2 29 Manual for creating user s documents Using the template to start a new document Brasil Consolidacao das Leis do Trabalh
71. nternet Has copyright Has TOC Topics introduction scope target user source responsibility certification content access bibliographical references Responsibility IAH 2 4a Installation tutorial for Linux TOOTOMATIC format Topics About the product installation configuration starting the system references Installation tutorial for Windows Reference tutorial appendices TOOTOMATIC format Topics indexing techniques LILACS fields SECS fields Reference tutorial database TOOTOMATIC format Topics references to databases owned databases configuration Installation manual HTML format Has TOC Topics what is it where to install who installs installation package howto install appendices indexes Responsibility SciELO 3 x AFI PPE structure Methodology presentation MS Powerpoint format Code manager and title manager PDF format Has cover with data Has TOC Topics introduction where to find code manager title manager Converter module PDF format Has cover with data Has TOC Topics introduction directory structure requirements to start the conversion using the common errors 91 Manual for creating user s documents Appendix 2 File format and presentation format Responsibili SciELO 3 x AFI PPE Markup and parser module PDF format Has cover with data Has TOC Topics introduction markup program buttons error messages parser annexes examples and tables 9 sections in total Fil
72. ntrol characters gt texto normal com caracteres de controle Fig 15b Example of text with control characters The character that looks like an inverted P 1 defines the end of a paragraph It is actually more than a physical separation between the end of a paragraph and the beginning of the next one It stores all the information about the style that was applied special formats in line formatting etc The character arrow gt gt defines a tabulation unit Points between words define blank spaces See here how a section break is shown in MS Word nova se oM Fig 16 Section break according to the template Note that it is a double dotted line with the information on the type of break Section and the effect it has on pagination Next Page Using the code fnova se o at the end of the text 1 Place the cursor before the term nova se o 2 Press Enter gt Select e Brea 24 Manual for creating user s documents Using the template to start a new document 4 In the dialog box select in the option Se Using MS Word s hidden characters 1 You can view the characters by clicking on the button Show Hide te Een e Fig 17 Detail of the button Show Hide 2 Delete the term nova se o keeping the end of paragraph character Break El Break types C Page break Column break Text wrapping break Section break types Continuous D Even page C Odd
73. nts on the methodology Table of contents Table of figures Abbreviations used How to use this manual E IN Se 0 O oO Preface Text in the manual Bibliographical references Glossary Appendices Analytical index kuch _ _ a P N e To normalize the Table of Contents it has been consulted the NBR 6027 3 and for the Bibliographical References the ISO 690 10 and ISO 690 2 11 The title page follows the ISO 1086 13 in general and for the analytical index it has been used the ISO 999 12 guidelines The citation model is one of those described by the ISO 690 10 In the section About the Documents normalization of the Preface it is described the preliminary study and standardization requirements survey XII Manual for creating user s documents How to use this manual In the following chapters there are described the structural elements their compulsoriness howto use the template migration examples and howto start a document The more relevant terms are grouped in a glossary at the end of the document An analytical index completes the document allowing the user to easily find related topics and subtopics This manual is also intended to improve the usage of MS Word by Bireme s workers provided it teaches many advanced topics such as style cascade usage table of contents generation table of figures and tables analytical index document properties fields and
74. o Decreto lei n 5452 1de maio de 1943 Aprova a consolida o das leis do trabalho Lex Colet nea de Legisla o edi o federal 1943 vol 7 Paragraph style ReferenceLaw Character style ReferenceAuthors ReferenceOrgNamel ReferenceOrgName ReferenceOrgName3 ReferenceTitle ReferenceSummary ReferencePublisher ReferenceLocation ReferenceFullDate ReferenceSection ReferencePublicationPages Marking Bibliographical References Suppose you want to mark the reference below S Elisabeth Schneider de GAUDIE LEY Maria Dulce L de Magalh es FERREIRA Ana L cia Lima et al Manual de normaliza o de trabalhos t cnicos cient ficos e culturais Petr polis RJ Vozes 1994 184 p ISBN 85 326 1181 8 First of all one must select the type of reference that will be marked in the case of a monograph Therefore the paragraph style to be applied is ReferenceMonograph In order to doit 1 place the cursor on any part of the reference 2 apply the style ReferenceMonographl To undo it 1 select the whole paragraph 2 apply the style Clear Formatting In order to mark the styles of characters associated to the reference elements one must have in mind the reference s template Note for example that the authors subsection at a reference may have one or more occurrences of authors and even different types of authors person or institution To mark the authors in the example s reference 30
75. on 68 Manual for creating user s documents Template Structure ReferenceTranslation Style used to provide information about the translation Used only in the Bibliographical References section ReferenceURL Style used for the URL format address in a document Used only in the Bibliographical References section ReferenceURLAccess Style used for the URL Access date as defined in ReferenceURL Used only in the Bibliographical References section ReferenceVolume Style used for the journal volume Used only in the Bibliographical References section Hierarchy of styles In hierarchical terms the styles may be structural simple or complex Actually the structural styles may also be complex and usually are Structural These are styles that allow navigability and information generation from their contents As an example we have the styles of topics Headings that enable the automatic generation of Table of Contents in the publication The styles of topics comprise Heading 1 to 4 69 Manual for creating user s documents Template Structure Heading _ Ite m Munroe re dite rn Fig 25 Hierarchy of structural elements Simple Styles that combine a paragraph style and two or more character styles in a direct arrangement There are no sub trees nor dependencies EntrwyHead Entrilescription Entrmbescriptionititation Fig 26 Hierarchy of simple elements Complex These styl
76. ooncnnnnnnnnnnnnnnnnnnos 15 63 72 Fntrvliescrptpont waton 63 72 Entrada tee 15 72 See Fer e 59 71 RakeHe e cds 59 71 Fake ad e go a a oe e 59 71 Rake He adi aa 59 71 EE 19 22 38 59 60 63 72 O AA taut ee 19 22 59 60 63 72 FigureLabel 19 22 38 39 59 60 72 A een 19 22 59 60 63 72 Fixed ONG as RD NR 23 64 71 Full ompapnvh ame 11 57 76 Heading taaan 17 19 20 39 59 60 69 71 Headin aaa antas 17 19 20 39 59 60 71 Head Sas 17 19 20 39 59 60 71 Heading 4 17 19 20 39 59 60 71 uge E NEE 18 19 60 71 My Talitas id 60 72 Norma nt daa tacos 18 19 57 60 71 NumberediteM ooocooccoccnccnccnnccn 14 18 19 61 72 OpeningCitation cccccccccnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnos 61 72 OpeningCitationAUthor ooooooooonnnccncnnnnnnnnnoss 61 72 Pia Let a et ads 22 Referentes 38 39 76 84 85 87 89 91 94 ReferenceAcademicUnit 28 29 33 64 73 74 ReferenceAuthorForename 26 28 29 31 32 64 73 74 Reference Authors 26 27 28 29 30 31 32 64 71 73 74 ReferenceAuthorsPart 26 32 64 73 74 ReferenceAuthorSurname 26 28 29 31 32 65 73 74 ReferenceCitationDate26 27 28 29 31 33 65 66 73 74 ReferenceEdition 26 27 32 65 73 14 ReferenceFullDate 29 30 33 65 73 74 98 Manual for creating user s documents Re eferenceGrade usa aaa a 65 73
77. orial No Yes Product Responsibility Wxis Modules 1 0 MTI Document Reviewed Date P E I by Install readme for Linux Yes No Yes Install readme for Windows Yes No Yes Product Responsibility WWWISIS 5 x MTI Document Reviewed Date P IE IL by Course notes No fis e Reference online html Yes Yes Yes Reference auto extract html E WWWISIS 4 5 Guide No No Product Responsibility CISIS 4 3 AFL Document Date P JE JI by Format language htm No yes vs Format language i No Yes Ys CISIS version 4 01 new functionalities No No Yes CISIS Utilities Manual html ADA CISIS Utilities Manual zip No Yes Product Responsibility LILDBI DOS AFI FIR Document Languages Date P JE JI by Product not distributed no documentation available 87 Manual for creating user s documents Appendix 1 Documents update Product EMP 3 3 DOS Responsibili Document Reviewed Date P E by Readme Yes Yes Product Responsibility SeCS 2 3 Mono DOS SCI Document No documentation available Date P JE I by Product Responsibility WinISIS 15 build 3 UNESCO Document Date I by CDS ISIS for Windows Manual RefNo ve WinISIS Instructors Manual No Yes No Conclusion Documentation of BVS DirEve and IAH must be updated as soon as possible to meet the status of the installation and configuration of the programs The readme f
78. ormat in the paragraph use the option in the style box to eliminate the formats and leave the text in the default font prior to applying any style Applying styles for images and graphs There are 4 styles defined for images and graphs two of them are meant for paragraphs and two for characters 20 Manual for creating user s documents Using the template to start a new document In order to correctly apply these styles it is assumed that the image or the graph is alone in a paragraph and that it has a written legend in the next paragraph It is also assumed that the image has been included with the option Insert Insert Picture lx Look in E My Re Banaue Ce Documents pa biblioteca bi blioteca biblioteca Oye virtual an sal val virtual em sau virtual em saul bwe es palz jpg bys pt git bys pt pale jpg File name net CT LinktoFle TS O e Teradin nite ne Fi ME Network Places Files of type All Pictures CR emt winks jpg jpeg t Th jipe png Y Fig 14a Detail of the operation to include an image link Exemplo de imagem Fig 1 exemplo de legenda Fig 14b Image and legend examples 21 Manual for creating user s documents Using the template to start a new document 1 Place the cursor over the paragraph where the image is inserted 2 Apply the style Figure 3 Select the image 4 Apply the style FigureRef 5 Place the
79. out the Methodology in the Preface Write a brief history of the methodology explaining what it is why it was created who it was designed for how to use it etc If there is no text relative to the methodology leave only the two topics About Bireme and About the VHL Creating the text for the manual or guide This is where the actual content of the manual or handbook starts We suggest that this content be planned in terms of its structure grouping the information according to topics or subjects About the styles The template has several pre defined styles to help you in format the text There are two different ways to apply styles as shown 1 Using the style Box in the task panel 16 Manual for creating user s documents Using the template to start a new document Styles and Formatting ox a a Formatting o ening 1 Select All Pick e to apply El Footer 1 Header A _Heading 1 D Fig 11 Detail of the style Box in the task panel 2 Using the style box in the formatting toolbar File Edt View Insert POEA i ala E Headna gt De gen AA Final Showing Markup tyle Fig 12 Detail of the style box in MS Word Heading 1 The styles we will use can be divided into 1 Styles for papa titles subtitles sections and subsections E S eiis a ha N S E GC o 2 Y7 Manual for creating user s documents Sub t tulo Sec o
80. rd 5 marking the document in automatic mode 6 generating the index Creating a list of terms and words Creating a list of words may at first seem to be a simple task but even for the document e author the practice shows exactly the opposite It is hard to reach a consensus in terms of vocabulary desired for the index but the author or the reviewer may be equipped with data to minimize this process Another technique used to define the network of words for dictionaries is to generate a list of words occurring in the document which after an analysis proves to be helpful in determining the best range of occurrences to be considered as the case may be dictionaries tables of contents etc Overall the process is made up of the following steps 1 in MS Word only the nucleus of the document without summary list of figures title page copyright is saved in a text file with the option 2 acounting process is conducted having as parameters the name of the file generated in item 1 and the name of a file with HTML extension to accommodate the list generated 3 by making the HTML file editor author generated in step 2 the most relevant words are selected 4 the list is generated with the selection made by the editor 39 Manual for creating user s documents Using the template to start a new document Reviewing the list This phase of the work is purely intellectual and there are good utility programs that may
81. rd or term that must be searched in the document to mark the entries 8 In the second column enter the word or term that should figure in the index b PHASE 2 To each new entry do as follows 1 Place the cursor at the beginning of the first column on the last line of the table 2 Select Tabld Insert Rows Below 3 Proceed to steps 7 and 8 of Phase 1 Itis possible to define subentries in column 2 you only need to enter the term of the main entry followed by colon followed by the term subentry Generating the index Before generating the index the terms and the words that make the concordance files must be marked As this procedure will change the document s text we suggest that a backup of the text be created before going on Marking the entries automatically This step is not required if the document is being 0 migrated and already has index markings Selecting only what must be marked The automatic marking of the index considers the entire document thus including undesirably the Table of Contents and the Table of Figures In order to avoid that terms from the Table of Contents and of the Table of Figures be marked and later included in the Index one must do as follows 1 Open the document to be marked in MS Word 2 Move the cursor to the Table of Contents 37 Manual for creating user s documents Using the template to start a new document 3 Select the entire content of the Table of
82. rer picture of these concepts see the table On the example page there are three visible elements 1 the Chapter heading in Heading 1 Heading 1 style 2 theterm Text in style and 3 onecode new section In the first case it is only necessary to replace the text i e to overwrite the title of the first chapter Manual for creating user s documents Using the template to start a new document In the second case the term Text defines literally where the manual or handbook text starts As to the code new section it must not be replaced and should always be at the end of the text being entered This rule must be followed until the function of the code is explained in the topic Creating a new chapter Clear formatting Texts entered by other people may come with in line formatting which may be a nuisance when applying styles There are two techniques to solve this problem a Usingthe Clear Formatting Clear Formatting option in the MS Word style box or b Changing styles globally 1 Select the arrow in the style of the current paragraph in the style box 2 Select the option Select All n Instance s 3 After selecting the text apply the desired style Applying styles on titles subtitles sections and subsections 1 Place the cursor at any point of the paragraph 2 Apply the style desired Heading 1 Heading 2 Heading 3 or Heading 4 l In case of a pre defined in line f
83. rganization for Standardization ISO 999 1996 E Information and documentation Guidelines for the content organization and presentation of indexes 2nd ed Geneva 1996 38 p International Organization for Standardization ISO 1086 1991 E Information and documentation Title leaves of a book 2nd ed Geneva 1991 5 p International Organization for Standardization ISO 2145 1978 E Documentation Numbering of divisions and subdivisions in written documents 2nd ed Geneva 1978 2 p International Organization for Standardization ISO 12083 1998 E XML document type definition for Books Draft XML version of the Book DTD for Public Review 1st ed Geneva 1998 1 electronic file 46 7 Kb MARCANTONIO Antonia Terezinha SANTOS Martha Maria dos LEHFELD Neide Aparecida de Souza Elaboracao e divulgacao do trabalho cient fico S o Paulo Atlas 1993 92 p ISBN 85 224 0972 2 78 Manual for creating user s documents Bibliographic references 17 S Elisabeth Schneider de GAUDIE LEY Maria Dulce L de Magalh es FERREIRA Ana L cia Lima et al Manual de normaliza o de trabalhos t cnicos cient ficos e culturais Petr polis RJ Vozes 1994 184 p ISBN 85 326 1181 8 Universidade de S o Paulo Sistema Integrado de Bibliotecas Grupo DiTeses Diretrizes para apresenta o de disserta es e teses da USP Document eletr nico e impresso S o Paulo SIBi USP 2004 110p ISBN 85 7314 023
84. rmat words and sentences in bold italics or different colors font sizes etc EntryDescription Mandatory style for the descriptive text in a word entry Used only in Glossary and Abbreviations sections EntryDescriptionCitation Mandatory style for citations in the descriptive text in a word entry Used only in Glossary and Abbreviations sections EntryHeadandatory style for the text in a word entry Used only in Glossary and Abbreviations sections FigurelD Style for the identifier of figures and images Used throughout the publication and mandatory if Figure is used FigureRef Style for the image or figure itself Used throughout the publication and mandatory if Figure is used 63 Manual for creating user s documents Template Structure FixedFont Optional style for texts with fixed spacing for the fonts Used throughout the publication ProgCommands Optional style for program commands during an instruction Used throughout the publication ReferenceAcademicUnit Style for the name of the academic institution where the thesis was presented Used only in the Bibliographical References section ReferenceArticleTitle Style used for the title and subtitle of journal articles Used only in the Bibliographical References section ReferenceAuthorForename Style used for the first name of the author in reference Used only in the Bibliographical References section ReferenceAuthors Style used for t
85. rr 49 25 Hierarchy of structural elements coocccccccccccnnnccncncnrrnn arar 10 26 Hierarchy of simple elements 0occcccococccccnncccncnnr cnn rr rr rr 70 21 Hierarchy of complex element Srecni n nr 11 28 Hierarchy of complex elements CONTINUE nr 11 Vill Abbreviations used ABNT Associac o Brasileira de Normas T cnicas Brazilian Association of Technical Standards ANSI American National Standards Institute ASCII American Standard Code for Information Interchange BIREME Latin American and Caribbean Center on Health Sciences Information BVS Biblioteca Virtual em Sa de see VHL CSS Cascading Style Sheet DTD Document Type Definition HTML HyperText Markup Language HTTP HyperText Transfer Protocol ISO International Organization for Standardization IX Manual for creating user s documents Abbreviations used PAHO Pan American Health Organization PDF Portable Document Format SGML Standard Generalized Markup Language UMLS Unified Medical Language System UNESCO United Nations Educational Scientific and Cultural Organization UNIFESP Universidade Federal de S o Paulo URL Universal Resource Locator VHL Virtual Health Library WHO World Health Organization XHTML eXtensible HyperText Markup Language XML eXtensible Markup Language XSL eXtensible Stylesheet Language XSLT eXtensible Stylesheet Language Transformations How to use this
86. rties select the guide Summary and modify the following fields Name Value Title file name Author BIREME or authors names Company BIREME PAHO WHO In the same windows in the guide Custom box Properties modify the following fields 73 Manual for creating user s documents Quick reference 15 16 17 Name Value Methodology Methodology title DocumentTitle Document title FullCompanyName Latin American and Caribbean in the language of the document DocumentVersion Document version CompanyAddress Rua Botucatu 862 V Clementino EditingPlace Sao Paulo Country Brazil CopyrightYear Year Update fields Ctrl A F9 Update entire table 13 14 Check for the page numbering Update the Table of Contents taking into account if the FakeHeading s Acknowledgements and Table of Contents are appearing If yes disable them with Insert gt Reference gt Index and Tables gt Table of Contents gt Options Compare the Table of Contents of the current document with the original one and check if the Headings are corresponding Activate the Track Changes Tools gt Track Changes Check for the headings and footers of the document 76 Bibliographic references Associa o Brasileira de Normas T cnicas NBR 6023 Informa o e documenta o Refer ncias bibliogr ficas Elabora o Rio de J aneiro 2002 24 p Associa o Brasileira de Normas T cnicas NBR 6024 num
87. ry section containing a list of the abbreviations used with their respective text in full in the original language followed by their translation as required How to use this manual Mandatory section explaining how the user should use this document It includes two topics structure and conventions used Preface Mandatory section containing a basic text about the institution on the VHL and on the methodology if applicable Texts relative to Bireme and the VHL must be kept as indicated in the template and may only be changed with the authorization of the administration Text in the manual Set of chapters that make up the manual or the guide itself The Bibliographical References and the glossaries are two separate sections in the template Division of the content in chapters parts sections etc will be decided by the author of the manual or guide 94 Manual for creating user s documents Template Structure Bibliographical References This is a mandatory section containing the Bibliographical References used in the document in compliance with the ISO standards Glossary A mandatory section containing the concepts and definition of terms associated to the methodology or technology that are relevant to a glossary Appendices Set of specific information supporting the central subject matter of the document These may be tables statistics reports etc This section is optional and if used must be number
88. s evident the need to survey on the situation of the user s documents of Products Catalogue s programs Then there were created two forms one to collect quantitative data related to the available documents Appendix 1 and the other to collect qualitative and structural data Appendix 2 The survey pointed to irregular and missing topics 1 lack of availability of document simultaneously in three languages portuguese spanish english 2 missing of a structural and visual model to the documents missing identity 3 missing of a logical pattern to meet the requirements of Kipling methodology SW1H What Why When Where Who and How Based in preliminary data it begun the recollection of documents to assist the definition of a template that 1 was easy to use even in case of migration 2 Could simultaneously standardize organize and publish the documents with unique visual and structural identity 3 allowed future reuse of information convertion to XML for example 4 followed the rules established by standards and procedures defined by specialized institutions Once that Bireme already had their desktop PCs installed with Microsoft Word it was adopted as the base text processor to develop the template avoiding additional costs with sofware and training The built template contains sections and texts pre defined in order to help user in understanding the model Manual for creating user s documents Prefa
89. s tables and images in the style we chose to create a previously formatted text saved with the feature AutoText in MS Word To format a paragraph with this standard 20 Manual for creating user s documents Special Situations Select the option Show Hide to enable the preview of control characters Create an empty paragraph above the paragraph to be formatted Select Insert AutoTexi Notes Notes Cut and paste the content of the paragraph to be formatted for the second table created by the AutoText feature SE SS DE E 91 Template Structure This chapter presents the elements of the user s document template for a VHL application or program ISO and ABNT standards included in the Bibliographical References chapters at the end of this document were used as reference to define the structure and the elements Template Structure The template is divided into Title Page The first page of the document containing the name of the institution the name of the methodology if applicable the title of the document the version of the document the place and the year of its publication This page is mandatory and its contents are automatically updated when the property fields are filled out in the document 92 Manual for creating user s documents Template Structure Copyright note Card catalog and data about the institution This page contains the copyright note the name of the institution that holds the r
90. sd 54 FOW TOUSE E E CHE a 54 PP o DU RO SE aes 54 OX Tie GG TEE DR Re ER O o y II RD RD 54 BIDMOOKap NI Call ROTEN CES ainia A aa 55 GIOS aF Varas E eeewninaktaweeenets 55 ADD CNOICES iai A E E 55 WOO ma a rd a 55 Elemento el ge e LEE 55 DOCUMENT MAS EE 56 Parada DASS caia id AAA daa 57 BOOY ERC EE 57 Cata Le ln Le L el saia iaa E 58 CatalOQUINISECHO Nara ii 58 COPE ara rca 58 COVETCONMPAN cocoa rara aio ere 58 EE eet 58 CoverDOcCU Mentes ario 59 Cover FUllcoMPINYN AMES rita a 59 EU en ele O rara dE RS 59 EN arta pios 59 FakeHead1 FakeHead2 FakeHead3 FakeHead4 cccccccceneee eee eeeeeeeeeeeanenees 59 AUS asa aaa 59 FIQUFCLADE egos basta do rasa ETS RS JARA RIAS ARA En RI 60 Hedding DR DU Hedding E EE DU Este ATO ES DR RD RR RR RR RI DIS RR 60 FEIO Aaa ema 60 Mi AE AAA A 60 MNA Ee 60 Nor Malaria andaba EE 60 IO OS td GR tear ee aan aes 61 NUMBER alem assis a ed cee ee ee ap werd ee we he eee 61 OD CHINGCIRAUIO Michie n terete le da 10 dde ciao 61 OOEHINGEITGCIONAUUNOl amas aaa iii riada 61 Reterencelten sia isa sic ee dd 61 REFE e E 61 ReferenceMonog aD BEER 61 ReferenceMonographPafl NENNEN rini cis 62 NENE o gl O gm EEN 62 Rererence e E E de Ter 62 RETeChENCeStaNnC See EE dE 62 ii A dO E SS SO Se EN 62 SE ei e d NEEN 62 Ud saia ee EE 62 TAI COD CCL a pira in Si O LO ri ao a a eok es 62 Character ET 63 Ent DESCrIDEO EEN 63 ERELYDESCIPTIONGILQLION sadn assina aria dio peas 63 EntryHeadandatory style for
91. so on Commands paths and terminologies that may vary according to text processor version in this case MS Word will be described in the same line separated by slash Eg Term Other term When having mor than one possibility each one will be separated by slash Eg Term1 Term2 Term3 Term4 The ABNT standards NBR 6023 1 NBR 6024 2 NBR 6027 3 NBR 6029 4 NBR 6034 5 NBR 10520 6 and NBR 10524 77 were used as inital reference due to the fact they are based on ISO The final DTD of the documents is based on ISO Book 2083 15 with post adjustments made in order to accomodate the resources required by the template In terms of organization the document template follows the basis of the cited standards as well as suggestions from Elabora o e divulga o do trabalho cient fico 16 and Manual de normaliza o de trabalhos t cnicos cient ficos e culturais 177 The bibliographical references also used the document Diretrizes para apresenta o de disserta es e teses da USP 18 specially to compose the models presented XIII Manual for creating user s documents How to use this manual The visual layout was first defined according to the book The Non Designer s Design Book 19 and later revised and improved by Luiz Caramez GA DGI The typology used is part of the basic font pack of a standard Windows installation in order to avoid visual and printable problems when changing to a differ
92. t c Updating the fields preview in the document d Updating the data in the Card Catalog 2 Open the document containing the text of the manual and do as follows a delete the title page the table of contents the headers and the footers b select the entire text and copy it to the new document in the section immediately after the preface c save the new file with the name of your choice 45 Manual for creating user s documents Migrating a document to the new template Nowit is necessary to l 2 review the document to see if part of the text has been lost or undergone undesirable changes after the migration check the topics below form the chapter Using the template to start a new document so that the manual has all mandatory sections according to the template a b c d e f 9 h 1 J k I Updating the Acknowledgements page Updating the citation page Updating the section Set of documents on the methodology Updating the page with Abbreviations used Creating the session How to use this manual Updating the section About the Methodology in the Preface Creating Bibliographical References Creating the Glossary About the Appendixes Creating an Index Generating the Table of Figures Generating the Table of Contents 46 Special Situations In this chapter we will see what to do in special situations that might occur Excluding an optional section 1 You can view the characters by
93. t of figures thus MS Word will prompt you to indicate how these tables are to be e updated Always chose the option update entire table Update Table of Contents Word is Updating the table of contents Select one of the Following options Update page numbers only Fig 4 Window to confirm the updating of the table of contents 3 Select File to update the title of the document in the header since pressing the key PO will only update the data in the body of the document not the headers and footers 4 Clickon the button to exit the preview mode Updating data in the card catalog On the second page of the template we have the Card catalog Note that there are several texts with grey as the background These are fields the contents of which come from the document properties area Manual for creating user s documents Using the template to start a new document Ficha Catalogr fica BIREME Country Documentlitle BIREME org EditingPlace Company CopyrightyYear Ep 1 Manual do usuario 2 Acesso Informa o 3 sistemas de informa o A Gerenciamento de informa o 5 Saude Publica 6 Servi os de saude BIREME Il Titulo Fig 5 Details of the Card catalog Make the changes you deem necessary to update the Card Catalog with data about authors etc Updating the Acknowledgements page This page is optional however should you wish to use it replace the word text wit
94. user s documents Migrating a document to the new template Applying the template s format Follow the steps described in Creating the text of the manual or guide in the chapter Using the template to start a new document After reformatting the content of the manual save it so that we may proceed to the next step where we will recreate the structure of the manual according to the new template with its content If images and charts are marked as indicated in the topic Applying styles for images and graphs in the chapter Using the template to start a new document the Table of Figures can be generated For more information about generating the table of figures refer to the section Generating the Table of Figures in the same chapter Recreating the document will all the sections When we apply the template to an existing document the MS Word will only update the list of styles page format and updates the format according to the new template However the document template offered has several predefined sections containing a predefined text and defined fields in the area of documents properties the contents of which can only be used if we create a new document Thus we will now recreate our final document following the steps below 1 Create a new document and follow the script defined in the chapter Using the template to start a new document as described below a Creating a new document b Customizing the new documen
95. yTable X p lt X X X X X X e AAN Manual for creating user s documents Template Structure 1 3 7 Style o ReferenceStandard X X X X X A ReferenceSerialTitle ReferencelSSN X RefereneURL TT R Tawa O A Sectionldentifier KOO S S X X X X X X X X X X X X X X X X X X X X X 8 9 10 EE E Re E Sad Gd a T nm o nm a a nm o nm DEE E kal o o o BE WS SE E T xy o LS E E E d a ae a OA SA nm o EEE a ee E al AAA A o na ss o ae LL ad o E a E nm ZE SC MO l o a AE id ae E SO Ea o od WA SE a Kl AE o o o o Le pf a Elements according to type of reference The reference type elements below are being indicated according to their occurrence broken down by type of reference monograph monograph part series etc Below the table there is a key to help the reader 73 Manual for creating user s documents Template Structure Style oo T Na P L St X X IE MS A OR ET KE ReferenceSerialArticle X X poo ReferenceStandard pop IX ReferenceThese Xl ReferenceAcademicUnit Xl ReferenceArticleTitle X X ReferenceAuthors X X ReferenceAuthorsPart ReferenceAuthorSumame ReferenceAuthorForename ReferenceGrade X W ReferenceOrgNamel X X X ReferenceOrgName2 X X Xo ReferenceOrgName3 X X IX ReferenceTitle X X X IX ReferenceTitlePart a a a ReferenceSubtitle ReferenceTranslation X X X X X ReferenceMe

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