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1. 130 MODIFYING AN EXISTING 130 DELETING AN EXISTING 130 PRE PACK PACK DOWN 5 131 CREATING EDITING PRE PACK PACK DOWN LABELS eene nnns 131 DISPENSING PRE PACK PACK DOWN LABELS sesesesereeereeetereeeeeeeeereeereeereeenens 134 EXTEMP MANUFACTURE AND DISPENSING 137 CREATING AN EXTEMP FORMULA MANUFACTURING AN EXTEMP DISPENSING AN Patient Dispensing Ward DISPENSING ENTER STOCK 5 148 ENTER STOCK 150 DO RANDOM STOCK 151 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com HELIX HEALTH Cliniscript NET Copyright Helix Health Limited DO ANNUAL STOCK TAKE essssssssssssssssssscececesecssssssessesssessseseeseeseesees 152 PRINT STOCKSHEETS 5 rena tute en tu hn es i a taut nhe aaron ien auae BEGIN NEW STOCK TAKE NOW eese enne nennen ENTER
2. 209 9 Manufacturer Report eese eese 209 10 Orders By Supplier eese eene nnns 210 11 Stock Movements 210 12 Stock Variance 211 13 Back Order Analysis 14 Ward Stock Lists 15 Stock Location Sheets 16 Pre Pack Stock Report INTERVENTION enne nennen nennen nnn enne 1 Intervention Statistics 2 Consultant Analysis esses eese 3 Outcome Analysis esses sesenta anas asses 4 Amount Saved Analysis 215 FORMULARY REPORTS une 215 1 Non formulary Report eese eese eene nnn 215 2 Formulary List eeeesseeee sese eene nnne 216 3 Formulary StOck List deii Reina Rando 216 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 10 9 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited TERMS AND CONDITIONS IMPORTANT NOTICE THE ATTACHED UPGRADE IS SUPPLIED TO YOU UNDER THE TERMS LISTED
3. CreatelmageMenultemMsg ImageMenultemMsg Name Administration Priorityz 45 AccKeyPos 2 Key 5 Help Image Res ml Admin Classification List Code 1 Description ANAESTHETICS GL Code Y Formulary Information K Baby Foods L BONE CEMENT Modify 0010872012 Workstation D2D16F88 Versions GUI 1 2722290 Logic 110 Option 1 Code Enter a code that will refer to the classification Option 2 Description Enter the description of the drug classification Option 3 GL Code Enter a GL code for this classification to link it with your accounts system This option is used when exporting financial information to the hospital accounts system Option 4 Formulary Information Enter information here that will print in the formulary regarding this class of drugs Modifying An Existing Classification To modify an existing classification highlight the classification and press ENTER To amend any of these options select the corresponding option number and then press ENTER Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 77 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Deleting An Existing Classification To an existing classification highlight the classification and
4. PRE PACK PACKDOWN 131 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Upon Selecting the Add New Option the User will be asked to enter a label name and will then be presented a Pre Pack Pack down Details Screen Pre pack Packdown Label Details Drug Oe Quantity No of Labels Batch No Expiry Date Notes Lot Number If the User enters text into the Drug Field and hits enter it will bring up a Drug Search Window allowing the user to pick a drug from the Drug Pick List BRETT 77773 B PARIET 20MG GASTRO RESIST TABS RABEPRAZO 28 32 94 JANSSEN CILA If they user selects the Highlighted Drug and enters a quantity of 7 the labels field will default to 4 4 Packs of 7 being created from a Pack of 28 The user has the Option to Add the Following Details onto the Label Quantity Batch No Expiry Date Notes Lots Number 132 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Before entering on the layout screen they will have the option to print F10 This creates the Stock against this Record Pre pack Packdown Label Details 1 Drug PARIET 10MG GASTRO RESIST TABS 2 Quantity 7 4 packs Pack size 28 3 No of Labels 4 4 Batch No 88996 5 Expiry Date 6 Notes 4 LotNumber 369 TS Or
5. 0910072012 Workstation 02016 Versions GUI 12722290 Logis 110 Menu Option 1 Patient Enter the patient s name Option 2 Balance The balance outstanding against the patient will automatically appear here This cannot be changed Option 3 Date Enter the date of payment This will automatically default to today s date Option 4 Type Enter C for Cash or D for Discount Option 5 Reference Enter a reference if required Option 6 Description This is a free text option Option 7 Amount Enter the amount of the payment 183 REMOVE TRANSACTIONS This option may be used if any mistakes are made on a staff member s account that you may want to remove When you press ENTER on this option you are then required to enter in the staff member s name A list of all transactions for this staff member will appear To remove a transaction type in the corresponding transaction number and press ENTER to delete ESENT Patient Name JOE BLOGG Address Pharmacy DB CTI UD 380673 06 07 09 INV 10x AUGMENTIN 500 100MG IV VIALS 15 89 380417 06 07 09 INV 21x GERMENTIN 250 125MG TABLETS 10 06 380545 06 07 09 INV 10x AUGMENTIN 500 100MG IV VIALS 15 89 380801 06 07 09 INV 21x GERMENTIN 250 125MG TABLETS 10 06 381061 22 09 09 INV 5x ZANTAC INJ 50MG 2ML 452 381060 22 09 09 INV 28xLOSEC 10MG MUPS TABS 14 56 381059 22 09 09 INV 2x AMOXIL 3G SACHETS 5 12 381058 22 09 09 INV 16x GERMENTIN CO
6. Full Drug List TR PERRANSX AARAN WATERBABE SHOWER GEL TUBE 150 3 30 PERRANSX AARAN WATERBABE TUB SCRUB RACK 300 440 PERRANSX AARAN WATERBABE WAVE POT POURRI PERRANSX AARANE N INHALER 200D 10ML ULM POA MEDISOURCE AARANE N INHALER 200D 10ML ULM POA i MEDISOURCE ABACAVIR 1592 300MG TABS GLAXO SMITHK ZIAGEN 20MG ML 240ML ORAL SOLUTION ABACA 3 GLAXO SMITHK ABACAVIR 300MG TABLETS ABACAVIR 300MG TA GLAXO SMITHK DIAGEN 300MG TABS ABACAVIR 300MG TABLETS GLAXO SMITHK ZIAGEN 300MG TABS ABACAVIR 300MG TABLETS GLAXO SMITHK KIVEXA TABLETS ABACAVIR 600MG LAMIVUDINE GLAXO SMITHK ORENCIA 250MG POWDER FOR SOLUTION FOR IN BRISTOL WHITE TAR PASTE 4 500G ABBEY HEALTH ABBOCATH T 14G CATHETER ABBOTT A B D E F G H J K L M N o iam m 0010872012 Workstation D2D16F88 Versions GUI 12722280 Logic 110 Adding A New Drug To The Drug File To set up a new drug press INSERT Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 67 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited iste nal Trade Name TAGAMET 200MG TABS Generic Name CIMETIDINE 200MG TABS Manufacturer GLAXO SMITHKLINE Comment 1 Comment 2 Comment 3 Waming 1 Warming 2 Latest Cost 19 89 Priced Per 120 Main Code 2509967021809 Issue U
7. Repeat information is now shown on the Daily Audit report for Original repeat part the report will show Repeat for subsequent repeat parts it will reference the Original Repeat e g Repeat of Original Script No Original Repeat p8 03 2014 BLANK SYSTEM 03 58pm DAILY AUDIT CHRONOLOGICAL DATE 08 09 2014 COST CENTRE ALL COST CENTRES ALL PATIENTS PATIENT ADDRESS CONSULTANT COMMENT DATE OF BIRTH NUMBER DRUG NAME QTY Anthony Test 123123 31 LOSEC MUPS 10MG GAST RES TABS 28 00 3094 Lake Drive Citywest 4 Tallaght Test Patient Comment onsultant Dr mith Address Line 1 Address Line 3 Address Line 4 107 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Subsequent Repeat p8 05 2014 BLANK SYSTEM 04 03pm DAILY AUDIT CHRONOLOGICAL DATE 09 09 2014 COST CENTRE ALL COST CENTRES ALL PATIENTS PATIENT ADDRESS CONSULTANT COMMENT DATE OF BIRTH NUMBER DRUG NAME QTY Anthony Test 123123 32 LOSEC MUPS 10MG GAST RES TABS 28 00 3094 Lake Drive Citywest abe 18 09 2014 Tallaght Test Patient Comment onsultan Smith Address Line 1 Address Line 3 Address Line 4 To Follow Fulfilling To Follows To mark a To Follow as dispensed select the patient and when at the patient medication screen if you press SHIFT amp TAB together the system will display any items that have been marked as to follow CliniSCRIPT NET C
8. HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited LABEL LAYOUT FILE ccsssscccssseccccssseccssecccsssccceeseseceeseseceessseceeseseceesees 59 EDIT BAG LABEL ortae EDIT BEANK LABEL 2 eos n EU ET TN EET N EUREN TET EE TER EDIT SCRIPT EABEL ii ciis ria p cbe ri ELE pet a be pi her ee Adding Information Fields Formatting Options Selecting Print Styles CREATE NEW LABEL LAYOUT ccena DOCUMENT LAYOUT FILE ssccccsssecccsssccccsssscccseseccceseccceeseseceeseeeeeesees 62 WARD STOCK FILE 62 DRUG RELATED FILES an RENE 66 DRUG mn 66 ADDING A NEW DRUG TO THE DRUG FILE sseseee nnn 67 EDITING AN EXISTING 75 DELETING AN EXISTING DRUG 76 DRUG FILE FUNCTION 76 OWN CLASSIFICATION FILE eere eere ener nnne nnne nuu 77 MODIFYING AN EXISTING CLASSIFICATION eeeeee enne 77 DELETING AN EXISTING CLASSIFICATION 78 BNF CLASSIFICATION
9. to display the generic Option 9 Report Tag 1 If you want this drug to appear on tagged drugs reports answer Yes here You can then generate the reports by Tagged Drugs Only To assign a tag to a drug enter a two digit code here This represents the group that this drug will be tagged within When you report on tagged drugs only type in this two digit code and the drugs with this tag against them will only print If this option is set to No this option will not apply Option 10 Report Tag 2 If you want this drug to appear on tagged drugs reports answer Yes here You can then generate the reports by Tagged Drugs Only To assign a tag to a drug enter a two digit code here This represents the group that this drug will be tagged within When you report on tagged drugs only type in this two digit code and the drugs with this tag against them will only print If this option is set to No this option will not apply Option 11 Packs Currently on Order Enter the number of packs currently on order To save your new drug press ENTER until you are returned to the drug file If you press ESCAPE before you save the drug the drug will not be saved and all details will not lost Editing An Existing Drug To modify an existing drug highlight the drug then press ENTER To amend any of the options select the corresponding option number and press ENTER Helix Health Limited 3094 Lake Drive CityWest Business Campus Dub
10. Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 46 HELIX HEALTH Ciliniscrip NET Copyright Helix Health Limited When printing ward stock lists you can choose to print in order of ward stock group These groups are set against the drug in the drug file Select the drug in the drug file and select option 27 product Status Details and here change option 9 to select the ward stock group for that product WORKSTATION DETAILS Helix Health will set up this option on installation Please do not change this unless you are told to by Helix Health PRINTER FILE This is where all printers used by CliniSCRIPT NET can be set up The maximum number of printers that can be set up is 4 This is how to set up a printer correctly on CliniSCRIPT NET To set up a printer select the printer number and press ENTER Cee Printer Definitions for this Workstation Printer Description Printer Type Pot O o 1 Printer In Dispensary IBM Graphics EPS LPT1 Printer In Dispensary HP LaserJet II LPT2 Printer In Dispensary HP LaserJet II LPT1 Report Printer Not Defined 5 Druginfo Printer HP LaserJet Il LPT2 HELIX gt lt 001082012 Workstation D2D16F88 Versions GUI 127 22290 Logis 110 Menu 279 at Helix Health Limited 3094 Lake Driv
11. Option 8 Modem Setup String Some modems require a setup string in order for them to dial Enter the set up string here Option 9 Modem Tone Dial If the phone has a tone dial enter yes here If it has a pulse dial enter No here Note The above options are only relevant if teleordering electronic ordering will be carried out by the pharmacy A Helix Health Technician will set up options 4 9 Option 10 Wholesaler Lead Time Enter the number of days Lead time for wholesalers DEFAULTS PART 1 To amend any of these options select the corresponding option number and press ENTER Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 35 lt lt HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Configuration Amendment 1 Default User in Issueing NIA 2 Default Dosage 3 Default Supplier UNITED DRUG SUNDRIES 4 Reorder Method When Below ROL 5 Highlight Current Scripts Yes 5 Detailed Daily Report Yes 7 Using Batch Numbers No 5 Highlight Drugs In Stock Yes 9 Display Dosage Always Yes 10 Patient Lookup Mechanism Select from Entire Database 11 Patient Lookup if Numeric Search Chart Numbers 12 Months Drugs Expire In 9 13 Check for Occupied Beds Yes 14 Print Delivery Dockets Yes 15 Drug Lookup Mechanism Select from Full Drug List 16 F
12. X HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Clini NET User Guide Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Contents TERMS AND CONDITIONS 11 IMPORTANT NOTICE 2 rsen ae suasit evento COPYRIGHT SOFTWARE COPYRIGHT nnne eene nennen nennen nennen nennen SOFTWARE USE seach Em SOFTWARE TRANSFER ccccccsccesceeecececececeeeceeeceeeceeeeeeeeeeeeeeeeseneeesesesesenenens n c LIABILITY AND WARRANTIES eeeeeseseeee eene ADDRESS AND CONTACT NUMBERS ecce eene een eene nn nnne nennen nnns 13 INTRODUCTION Pu 13 SUPPORT C 13 Uc M 13 IMPORTANT KEYS AND THEIR FUNCTIONS eee eene ee enne nnns 14 The ENTER Return Key cesses eene entrenar nnne 14 Sm The Delete Key The Tab KEY sivedecerssccrcucsaveisaadvesecessv
13. 151 DO ANNUAL STOCK TAKE CliniSCRIPT NET has the facility to do an annual stock take PRINT STOCK SHEETS This option prints out the stock sheets When you press ENTER on this option the system asks if you want to print in location sequence This defaults to Yes If you press ENTER the system then gives you two choices 1 Only Print Items with Location Codes 2 Print All Items Currently In Use Press ENTER on the required option and system starts to sort the stock sheets This may take about 10 minutes to complete You will then be asked if you want to print two drugs per line This defaults to Yes Press ENTER on the required option You can then print out the stock sheets If you have said No when the system asked if you want to print the stock sheets in sequence a stock list for all drugs prints alphabetically BEGIN NEW STOCK TAKE NOW When you press ENTER on this option the following message is displayed CliniSCRIPT NET has a rolling stock take which means that you can use all CliniSCRIPT NET facilities while the stock take is in progress and it will automatically compensate as it goes along You can then complete the stock take over a number of days weeks or whatever is convenient 152 CliniSCRIPT has a rolling stocktake which means that you canuse ALL CIiniSCRIPT facilities while the stocktake isin progress and itwill automatically compensate as itgoes along You can then complete the stocktake over b
14. Print Orders on Hold ing dd Ete Betws to Suppliers NS 5 View Specific Return Update Credit Note Details Reprint or Retransmit an Order Reprint a Delivery Docket Unprintse Modify a Printed Order A Enter Stock Movements Menu ENTER OR MODIFY ITEMS ON ORDER This option will allow you to modify any orders or add items onto orders before they are printed or transmitted to the wholesalers 165 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Modify Order meme PARACETAMOL 120MG SUPPOSITORIES 10 0 00 0 00 ZONEGRAN 100MG CAPS 100 0 00 0 00 WARFANT 1MG TABLETS 100 3 64 3 64 KLARAM 250MG FC TABS CLARITHROMYCIN 14 10 37 7259 LIPITOR 10MG FC TABS PCO 28 15 00 375 00 NUSEALS ASPIRIN 75MG TABS 56 448 448 LIPITOR 10MG FC TABS IMED 28 48 82 VIDENE 500ML ANTISEPTIC SOLUTION 1 240 CALVEPEN 333MG TABS 100 0 00 AMOXIL 3G SACHETS ACTONEL 35MG FC ONCE A WEEK TABLETS SPNH HISTAMINE 0 125MG ML D E F G H ZONEGRAN 100MG CAPS UD FLUCILLIN 125MG 5ML 100ML SUSP Bom UD NEXIUM 20MG GAST RES TABS MCDOW gt 0910872012 Workstation D2D16F88 Versions GUI 1 27 22290 Logic 7 1 10 ADDING A NEW ORDER ITEM To add an item to the order press INSERT A FLUCILLIN 125MG 5ML 100ML SUSP Enter Orders i Drug Name FLUCILLIN 125MG 5ML 100ML SUSP 1 2 OrderFro
15. The Tab key is marked as TAB throughout this manual with two arrows going in opposite directions The Tab key is normally used in CliniSCRIPT NET to access tables lists of information The Escape Key This will be marked as ESCAPE throughout this manual It is located in the top left hand corner of your keyboard The Escape key is used to exit a function that you are currently using and return to the previous function accessed FUNCTION KEYS All keyboards have a number of function keys at the top of the keyboard These are marked F1 F2 and F3 etc Each of these function keys carries out a different task within CliniSCRIPT NET During the operation of CliniSCRIPT NET these function keys have particular uses allowing you to switch from the task you are performing to another function without having to quit the first screen gt F2 ENTER Orders gt Price Enquiry gt F4 Drug Information gt F5 Quick Interaction Check Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 15 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited ENTERING INFORMATION IN CliniSCRIPT NET When entering data follow all on screen prompts Data is inputted according to the following process The cursor flashing line indicates where the letters you type will appear When you
16. 7 Dispensed Report Description This report identifies the patients who received particular drug drugs within a specified time frame Use Can be used in the event of a drug recall or to identify recipients of drug drugs Parameters You can choose to list Individual Patients or Cost Centre Total only Then specify a Starting Date and End Date Columns Patient Name Chart No Script No Date Quantity Dosage Charge Vat Consultant amp Cost Centre Sorted by Date Order oldest First Totals Yes 8 To Follow Items Report Description This Report details items which have been marked as To Follow during the dispensing process Use It is used to monitor items still required by the wards and as of now currently not supplied Can be referred to when ordering to ensure that the pharmacy will be able to supply outstanding items Parameters A Starting Date and Ending Date are entered Columns Patient Name Chart No Drug Name Quantity to Follow Date Reference script number Sorted by Chronological Order Totals No 200 9 Controlled Drugs Report Description To itemise each controlled drug the patient the date of dispensing and the prescriber and cost Use To comply with regulations which require a register to be kept of Controlled Drugs Can is of assistance when doing a stock check of the CD cabinet Parameters A Starting Date and Endi
17. Columns Drug Name Size Manufacturer Location Shelf Quantity in Stock Sorted by Drug Name Alphabetically Totals None 216
18. 17 Order Multi packs on Auto Order Yes 18 Auto Print Multiple Labels Multiple Exact Qty 19 Multiple Labels for Bulk Packs Yes 20 Hide Demographic Data from H O c HELIX 0010872012 Workstation D2D16F88 Versions GUI 1 2722290 Logica 110 Menu Option 1 5 VAT Rates Enter the different VAT rates that you will be using Option 6 Fee Only on Scheduled ltems This allows you to allocate fees to scheduled drugs only Option 7 Force Entry of Consultant If this option is set to Y for yes you cannot enter a patient without allocating a consultant to that patient Option 8 Force Entry of Cost Centre If this option is set to Y for yes you cannot enter a patient without allocating a cost centre to that patient Option 9 Show Address on Patient Search If this option is set to Y for yes the system will bring up the patient s name and address first when Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 31 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited searching If set to N then the patient s name chart hospital and bed number will appear first Option 10 Use Generic Name on Reports If this option is set to Y the system will print out the drug generic name when reports are generated If this option is set to N the system will print out t
19. 1987 2012 Helix Health Limited All Rights Reserved To Follow for JOE BLOGGS OUT PATIENT GP RIFATER TABS 3001713 100 5422461 Modify wa9Delete 3 jg Drug Size Generic Location Made By Batch No In Stock Price ExiyDate Schedule 1 Qty 5 To Follow 8 OnAC 2 Dosage 6 9 Fee 3 R Times 7 Consult 10 Price 4 Comment Allergies HELIX a sc 19 09 2014 Workstation 24FEA31E Versions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM 108 Select the To Follow item that you wish to mark as dispensed and press F6 Fulfil The User is returned to the Dispensing Grid with the Details of the To Follow populated with the Focus on the Change box allowing the User to Modify before confirming the Dispensing Drug NEXIUM 20MG GAST RES TABS Size 28 Generic Location ASTRAZEN Batch No In Stock 112 Price 14 49 28 Expiry Date N A Schedule S1B 1 Qty 28 5 ToFollow 8 OnA C No 2 Dosage 6 C Centre Helix Cost C 9 Fee N A 3 R Times 7 Consult Dr John Smi 10 Price 1449 4 Comment yDrg zJ3Stock The user should take note of the Dispensing Note that you are Fulfilling a Follow from Script 15 Item 1 The To Follow will be added to the same script as a new Item meaning this can be tracked correctly in the Daily Audit Report INTERACTIONS To find out if there are any drug i
20. COST CENTRE Ear P ERR EXE E GR Ed Ea ER REN x FE RE ra iii anri 89 MODIFYING AN EXISTING COST CENTRE cccccssseececececeseesescecececeeneseseeeeeeeeanenseess 90 DELETING AN EXISTING COST 90 CONSULTANT FILE 6 5 eco seio raa sedo Pn o SU oa gea e Foy a co sake sa aae aUe r suse eoe eso ESER 91 ADDING A NEW 91 MODIFYING AN EXISTING CONSULTANT eeeeeeeeeeeenenn nennen enne nnn nns 91 DELETING AN EXISTING nnn nnne 92 PRESCRIPTION FILE e 92 SEARCHING FOR AN EXISTING 92 TO FOLLOW FILE e 93 PIPEN KA S Hmc 94 E 95 ISSUE STOCK TO PATIENTS sesesseseesosseseoserscsesscsessessescsseseosessesssseseesessene 95 SETTING UP NEW PATIENT onsosssssssnessssseseresessesrseereosssrsrereosesssceresessssrerereesseseee 96 ISSUE STOCK TO PATIENTS eie ea a eoa n eae uo ova e eo e seas an noa r eres YeoP aeo 99 DISPENSING DRUGS cccccccccceeececseseecececeeeeeceeseceeeececeeeeeeeeeeeceeeeeeecerers 100 FINISHING A PRESCRIPTION censes emen nnne 106 COPYING PRESCRIPTIONS FROM A PATIENT S 106 REPEAT PRESCRIPTION enne enne To FOLLOW FULFILLIN
21. Configuration File Defaults Pt 3 Option 134 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH 21 Check for Pre Pack when dispensing Yes With this option enabled when a User Opens Issue Stock to Patients calls up a patient and attempts to dispense an item with a Pre Pack Lot with Stock against it they will be prompted with this screen This drug has been packed down as part of a pre pack Would you like to view the pre pack lots E Answering Y here will open a screen titled Pre Packs Used for this Script Pre packs Used for This Script Test Patient Comment Drug PARIET 10MG GASTRO RESIST TABS Size 28 Generic RABEPRAZOLE SODIUM 10MG GASTRO RESIST TA Location R813 Made By JANSSEN CILAG BatchNo In Stock 28 Price 10 34 28 Expiry Date Schedule S1A 38825 1 Qy 5 ToFollow 8 2 Dosage 6 CiCentre 9 Fee RTimes 3 Consult 110 Price 4 Comment The Pre Pack Screen opens on top of the Dispensing window here the user can select the quantity of Pre Packs they wish to use for this drug and they can also use different Lot Numbers should this be required 135 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Highlighting a record and hitting Enter allows the user to change the quantity By pressing F10 the Drug will be added to the Dispensing Form and the Quantity entered based upon the amount of Stock be
22. If set to No this option will give you the stock valuation at latest cost Option 13 Manually Calculate Average Cost If this option is set to Yes the system will allow you to calculate the average cost manually If this option is set to No then the average cost calculation on the system is switched on and the system will calculate the average cost Option 14 Product File Being Currently It is here that the product file that will be used is set i e own file UK Hospitals Helix Health file etc If you need to amend this option an access code is required from Helix Health Option 15 Number of Products Per Day for Random Check Enter the number of products per day the system will generate for the random stock take here The minimum number allowed is 5 and the maximum allowed is 20 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 45 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Option 16 Format for Barcodes on Usage Report It is here that you can select which barcodes will print on the drug usage report There are 3 options Print Code and Quantity Print JAC Format Do Not Print Barcodes Option 17 Update Generic Names and BNF from Price Disk If this option is set to Yes the system will update drug generic names and BNF classifications from the price dis
23. Part 3 77 HELIX HEALTH Menu Date 08 08 2012 Workstation D2D16F88 Versions GUI 1 2 7 22290 Logic 7 1 10 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 24 HELIX HEALTH Cliniscrip NET Copyright Helix Health Limited GENERAL DETAILS General Details contains options such as Pharmacy Name Address etc To amend any of these options select the corresponding option number and press ENTER Option 1 Full Name This is where you enter your Pharmacy Name which will print out on all your reports orders and delivery forms A member of Helix Health will set this up for you on installation Option 2 5 Full Address This is where you enter your Pharmacy Address that will print out on all orders and delivery forms A member of Helix Health will set this up for you on installation Option 6 Short Name This is where you enter your Pharmacy Name that will print out on all labels and reports A member of Helix Health will set this up for you on installation Option 7 Short Address This is where you enter your Pharmacy Address that will print out on all labels and reports A member of Helix Health will set this up for you on installation Option 8 Last Script This will indicate the number of scripts generated Note Do not modify this number H
24. press the SPACEBAR The system will then allow you to search for the product To enter the correct quantity highlight the product and press ENTER The following screen appears a esl Full Drug List FLUCILLIN 125MG 5ML 100ML SUSP 1 1 Actual Stock 2 Calculated Stock 0 li 3 Location 4 LatestCost 301 5 Average Cost 4 3200 6 ReorderLevel 0 00 OCT RTT CAFS V UUUUUADUICUN 27 v a FLUCILLIN 500MG CAPS FLUCLOXACILLIN 100 FLUCILLIN 500MG CAPS FLUCLOXACILLIN 500 154 Option 1 Actual Stock Enter the actual quantity in stock at present Option 2 Calculated Stock The quantity in stock the system thinks is correct is displayed here Option 3 Location Enter location within the pharmacy where the product can be found Option 4 Latest Cost The latest cost of the product will automatically be displayed Option 5 Average Cost The average cost the product will automatically be displayed Option 6 Re order level The re order level quantity is displayed here Enter all stock quantities the same way DISPLAY CURRENT STOCK VALUE This option gives a current stock value having entered in the actual stock When you press ENTER on this option the system asks you to enter in a starting and ending drug Press ENTER for all The system then displays a stock figure including VAT PRINT DISCREPANCY REPORT This report prints out what has manually been entered into the
25. select the intervention by entering the intervention code Alternatively you can press TAB to view the intervention file and select the code from here Option 6 Description This is where you can enter the description of what steps you have taken to complete the intervention This is a 4 line free text option Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 55 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Option 7 Result The results of the intervention are stored here To enter a result you can enter the result code Alternatively you can press TAB to view the result file and select the code from there Option 8 Description This is where you can enter the description of what steps you have taken having gathered the results of the intervention This is a 4 line free text option Option 9 Outcome It is here that the outcome of the intervention is stored To enter an outcome select the outcome by entering the outcome code Alternatively you can press TAB to view the outcome file and select the code from here Option 10 Description This is a free text field where the user can record additional information about the outcome Option 11 Amount Saved If relevant the user can enter a monetary figure here which can be later be used in the report section Modifying An
26. the items you have marked for dispensing you will then be asked if you wish to print a Delivery Docket press Y or N to this question 118 ENTER RETURNS TO STOCK This section allows you to ENTER returns to stock from wards and patients Once you enter a return to stock the quantity in stock is increased by that amount This helps to maintain accurate stock control When you enter on this option the following screen appears 1 Chart Number 2 Address 3 Consultant 4 CostCentre 5 Date 6 DrugName 7 Quantity Price Per 8 Price p 9 Batch No Expiry Date 10 Comment Lookup using Sumame Firstname Title Format Option 1 Name Enter the name of the patient or ward that is returning stock to the pharmacy Option 2 Address The patient s address will automatically appear here Option 3 Consultant The patient s consultant will automatically appear here Option 4 Cost Centre The patient or wards cost centre will automatically appear here 119 Option 5 Date This will default to today s date However if you need to enter previous days date enter it in the format ddmmyyyy Option 6 Drug Name Enter the name of the drug being returned here Option 7 Quantity Enter the quantity being returned here Option 8 Price The system will automatically calculate the price of the item Option 9 Batch No Enter the batch number and expiry date Option 10
27. 12 56 5 00 1D 1190641 1 WARFANTGMGTABS 2006020 50010 7806402 NUSEALS ASPIRIN 75MG TABS 21 06 12 28 5 00 1DNO1B No Rept G LIPITOR 10MG FC TABS 16 01 12 12 5 00 1190638 1 CALPOL S FREE 120MG 5ML 140ML SU 13 12 11 1 5 00 1190635 1 1 PARACETAMOL 120MG SUPPOSITORIES 13 12 11 10 5 00 1190634 1 t3 J PARACETAMOL 120MG SUPPOSITORIES 13 12 11 10 5 00 1190633 1 K LIPITOR 10MG FC TABS 11 10 11 56 5 00 1D 1190626 1 L AMOXIL 125MG 1 25ML 20ML PAED SU 11 10 11 1 5 00 1D 1190625 1 Drug Size Generic Location Made BathNo In Stock Price Expiry Date Schedule 1 Qy 5 ToFollow 8 2 Dosage 6 C Centre 9 3 R Times 4 Consult 10 Price 4 Comment 106 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Press ESCAPE and the system will repeat all the tagged medication REPEAT PRESCRIPTION Also in Dispensing there is an option for Repeating Scripts When Repeat option is set to Times and Users can now enter repeat X of Y to specify repeat Part Use the tab key while in the R Times option Option 3 to change the repeat type Test Patient Comment Drug LOSEC MUPS 10MG GAST RES TABS Size 28 Generic Location ASTRA ZEN Batch No In Stock 168 Price 8 22 28 Expiry Date N A Schedule 1B 32130 1 Qty 28 5 To Follow 8 OnA C No 2 Dosage 6 C Centre Helix Cost C 9 Fee N A 3 R Times 7 Consult Dr John Smi 10 Price 8 22 4
28. 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 64 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 1 Drug Name Select the drug from the drug file and press ENTER Option 2 Ideal Stock Level Enter the ideal stock level of this drug you would like to keep on the ward Option 3 Default Issue Quantity Enter the amount the system will default to when issuing this drug to the ward Option 4 Maximum Issue Quantity Enter the maximum amount that you are allowed to issue of this drug to a ward at any one time Option 5 Last Issue Date The system will display the last issued date to this ward here Option 6 Last Issue Quantity The system will display the last issued quantity to this ward here Option 7 Comments This is a free text option where comments can be entered Option 8 Storage Location Here will appear the storage location of the specific drug for the particular ward Option 9 Label Required If this option is set to No then no label will print when this drug is issued to this ward If this option is set to Yes then a label will print when a drug is issued to this ward Option 10 Dosage Instructions This is where you can enter the default dosage instructions for this drug so that they automatically pint on the label Helix Health Limited 3094 Lake Drive City
29. 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 91 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Deleting an Existing Consultant To delete an existing consultant highlight the consultant and press DELETE You are then asked are you sure that you want to delete this consultant Answer Yes here and the consultant is removed from the file Note fa consultant is deleted from the file it is also deleted from any patients that it was assigned to causing question marks to appear instead of the consultant code PRESCRIPTION FILE This file holds a list of all the drugs that have been billed on the system Script List umm RR ee 41 ST MICHAEL S 100191 BECOTIDE 50 INHALER 20000 0 5 ST JOHNS 11 01 91 BRUFEN 100MG 5ML 200ML SYRUP B en ST JOHNS 11 01 91 PONSTAN 250MG CAPS 7A ST JOHNS 11 01 91 COLOMYCIN INJ 0 5 MEGA UNIT 8 ST JOHNS 11 01 91 ALDACTIDE 25MG TABLETS 9n ST JOHNS 11 01 91 BRUFEN 200MG TABS ST JOHNS 1101 91 PARALINK 120MG 5ML 100ML SOLU ST JOHNS 11 01 91 ZANTAC INJ 50MG 2ML ST JOHNS 11 01 91 SOLIVITO N VIAL ST JOHNS 11 01 91 SOLIVITO N VIAL ST JOHNS 1101 91 LANOXIN 250MCG ML 2ML INJECTI ST JOHNS 11 01 91 PHENYTOIN TABS 100MG A B t D E F G H 1 J K L 00082012 Workstation D2D16F88 Versions GUI 12722290 Logis 110 Searching For An Existing Prescription To sear
30. 542264 1 PINAMOX 125MG 5 5422603 WARFANT 1MG TABLET EARE 2 5422602 WARFANT 1MG TABLETS 15 11 13 5 45 5422707 AMOXIL 500MG VIALS 15 11 13 6 10 TITD 5422607 RIFATER 30 01 13 320P 542248 1 ES x ES ohh Ep o Es Drug ELTROXIN 100MCG TABS Size 28 Generic LEVOTHYROXINE SODIUM 100MCG TABS Location Made By MERCURYPHARMA Batch No In Stock 0 Price 1 96 28 Expiry Date N A Schedule 518 23016 28 5 Follow 8 OnAC No Dosage 1D 6 CiCentre EMERGENCY RO 9 Fee R Times 4 Consult ACURRAN 10 Price Comment Allergies HELIX A 2 9 1 d pac 19 09 2014 Workstation 24FEA3IE Versions GUI 1 350 60750 Logic 7 4 3 60750 SYSTEM Emergency Supply If an item is being dispensed as an emergency supply Press CTRL amp E You will then be prompted to enter an emergency reason A RIFATER TAB Instructions 5422487 B NU SEALS 300MG 5423047 WARFANT 1MG lt QU N 542303 D PARACETAMOL 5423021 PARACETAMOLSD 542301 1 F WARFANT IMG TA 5422677 WARFANT 1MG TA 542264 1 PINAMOX 125MG 5 5422603 T Emergency Supply Reason Prescription needed for emergency i Drug ELTROXIN 100MCG TABS Size 28 Generic LEVOTHYROXINE SODIUM 100MCG TABS Location MERCURY PHARMA Batch No In Stock 0 Price 1 96 28 Expiry Date N A Schedule S1B 23016 1 Qty T 5 To Follow 8 No 2 Dosage 6 CiCentre 1
31. 7 Consult 10 Price 4 Comment View this Item If you press ENTER on this option the System will display full details of the prescription gt Delete this Item If you have tagged medication and then press ENTER on this option the medication is deleted from the patient s history gt Credit this Item If you have tagged medication and then press ENTER on this option the system will ask how much do you want to credit Enter the amount and press ENTER The patient is then credited for this amount and it is displayed on 112 the patient s history Reprint this Item The system will reprint the script label for all tagged items Modify this Item The system will allow you to modify the tagged item gt Un tag Items If you have tagged items and then want to un tag them press ENTER on this option gt Drug Information If you have tagged items and want to view Drug Information press ENTER gt Docket Printouts You have 5 options here Print Delivery Docket This will print out a receipt for the patient for the specified medication Print Today s Deliveries This will print out a receipt for medication dispensed to a particular location today Print Picking List This will print out a picking list for the tagged medication the picking list includes the patient s name drug name quantity for picking and location Print To Follow List This prints out a list of all the drugs for which the
32. Dispensing Report Description This allows the user to search for dispensing of Pre Packs by Date range and they can filter by Lot Number Use This report tracks dispensing of specific Pre Packs to patients Parameters Enter a Starting Date and Ending Date and Lot Number Columns Patient Name Number Date Drug Name Quantity Batch number Expiry Date Lot Number Manufacture Date Sorted by Date order oldest dispensing first Totals No 204 17 Dispensing Modification Report Description This allows the user to search for modifications made during dispensing Use This report can be used to track and changes made to scripts in patient ward dispensing Parameters Enter a Starting Date and Ending Date Columns User Name Number Date Time of modification Patient Name Drug Name Item Deleted Yes No Modification Reason Sorted by Date order oldest dispensing first Totals No Stock Control Reports 1 Drug Usage Summary Description This report allows the user to track the usage of drugs Use The report can allow the user to compare the usage of drugs over two different timeframes Parameters Enter a Starting Date and Ending Date for time period A and a Starting Date and Ending Date for time period B Choose to Print Every Item on the Report or Only a certain number of Items Columns Drug Size Manufacturer Qty amp Charge for period A
33. Er F View a Specific Order Pass an Order on Hold E He SRB Print Orders on Hold 4 2 Enter Returns to Suppliers View 2 Specific Return SS d Update Credit Note Details Reprint or Retransmit an Order EB Reprint a Delivery Docket Order Ji Modify Printed Order HELIX SUA Enter Stock Movements 00082012 Workstation Doreen rmm zer coger 0 Menu t CHECK IN DELIVERIES If you wish to keep full stock control you must check in all orders as you receive them A list of all orders sent to suppliers but not checked into stock will appear when you press ENTER on this option Select the supplier whose delivery you want to check in All items on the selected order will appear in list format showing the amount ordered and the amount received The items received are electronically transmitted back to CliniSCRIPT NET from the wholesalers once they have received an order 171 Check In Deliveries tl 0 00 190 B A ARRET2MG CAPS 6 1 90 B mt om Ao mm amm i 091082012 Workstation D2016F88 Versions GUI 12722290 Logic 7 1 10 If any details need to be modified for any drug select the drug by using the arrow keys to highlight the drug and then press ENTER You may now modify the quantity and or the price If the cost price on screen is different from the cost price on the supplier invoice you should change it here This wil
34. HELIX HEALTH Cliniscript NET Copyright Helix Health Limited it allows you to call up a drug and place it on an order The F2 key can be used anywhere in the system Note When you are using this option the system is not doing automatic reordering 2 When below Re order Level Every time a product is dispensed the computer will recalculate the ideal stock level for that product If the quantity in stock is below this level then enough stock will be ordered to bring it back to the ideal level 3 Each Time Dispensed With this method of re ordering every time you dispense an item or part thereof the system will automatically put this item back on order 4 Pack Replacement With this method of re ordering every time you dispense a full pack of a particular product the system will put a new pack on order Option 5 Highlight Current Scripts If this option is set to Yes the system will highlight any current scripts on the patient s history If set to No the patient s current medication will not be highlighted Option 6 Detailed Daily Report If this option is set to Yes the daily audit report will print a detailed analysis that includes a grand total If this option is set to No the daily audit report will print a summary analysis without a grand total Option 7 Using Batch Numbers f this option is set to yes if you enter a batch number against a drug the system will prompt you to enter a batch number every time you dis
35. Option 23 Usual Lead Time The user can enter the usual lead time for the supplier here Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 50 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited USER FILE This is the section of the system where the users are set up To access this file select Administration Edit Files Miscellaneous File User File and press ENTER B Test Test 43 Joe Smith 68 Another Test 100 t3 Main Pharmacist 29 DAVID DEVLIN 120 Deirdre Hogan 99 Dr 133 z E gt ncs 1 06002012 Workstation 02016688 Versions GUI 12 722250 Legice7 110 Menu m Different users may require different levels of access to the software Tailoring the system to meet the needs of the users is a very important aspect in the initial set up of the system CliniSCRIPT NET is designed to accommodate up to 100 users all of whom can have full or partial access to the system Each user is given their own ID and password When installing the system the Chief Pharmacist must determine the people who will be using the system Each user needs to be set up individually and their relevant information entered Adding a New User to the User File To set up a new user on the system pres
36. Option 5 Quantity Enter in the quantity of stock to transfer Option 6 Reason Enter the reason why you are transferring stock This is a free text option 149 ENTER STOCK MOVEMENTS To keep accurate stock control there is a need for a stock movements facility If a bottle of medicine is broken it cannot be issued Therefore you must remove this from stock so that the stock figures are correct When you press ENTER on this option the following screen appears su Enter Stock Movements 1 Date 2 Drug Price Qly In Stock 5 Moment iy as HELIX gt 0910872012 Workstation D2D16F88 Versions GUI 1 2722290 Logic 110 Menu Option 1 Date Enter the date of the stock movement If you press ENTER the system will default today s date Option 2 Drug Enter the name of the drug you are doing a stock movement for The system will automatically display the price of the drug and the current quantity in stock Option 3 Movement Type Enter 1 if you are moving the item into stock to increase the stock level or R if you are moving the item out of Stock to reduce the stock level Option 4 Quantity Enter the quantity of the stock movement Option 5 Reason Enter the reason for the stock movement This is a free text option 150 DO RANDOM STOCK CHECK CliniSCRIPT NET has a random stock take facility This allows you check small quantities of stock on a
37. Partial Stocktake 25 16 Format for Barcodes on Usage Reports Don t Print Barcodes 17 Update Generic Names and BNF from Price Disk Yes 18 Use Generic Names from Price Disk No 19 Prompt with Estimated Delivery Quantity Yes 20 Update Drug Warnings from Price Disk Yes 21 Check for Pre Pack when dispensing Yes 22 Request Reason for Dispensing Modification No Numbe Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 43 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 1 Print O Discharge Statements If this option is set to Yes then the system prints all statements including statements with zero balances If this is set to No statements with zero balances will not print Option 2 Print In Patient Statements in Date Order If this option is set to Yes statements will print by date rather than alphabetical order If this option is set to No then the statements will print in alphabetical order Option 3 One Statement Per Cost Centre If this option is set to Yes a statement will print for every cost centre If set to No this option will be ignored Option 4 Issue at Latest Average or Contract Price Enter here the cost at which you are issuing at you have 3 different options 1 Latest Cost Average Cost Contract Price Note If you issue any drugs at c
38. Sheet Line Spacing Option 20 Label on Crediting Item Print a label when items are credited for a Ward or Patient See chapter on Returns to Stock Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 28 gus HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Options 21 to 24 Additional Fields on Reports Add additional fields to the Daily Audit Report Batch Number Report and Dispensing Report PRICING PART 1 This section relates to the drug file and how you can assign different charges to each individual drug To amend any of these options select the corresponding option number and press ENTER ets la Container Charge 1 0 10 Container Charge 2 0 20 Container Charge 3 0 30 Container Charge 4 0 40 Container Charge 5 0 50 Normal Dispensing Fee 1 00 CD Dispensing Fee 5 99 Syringe Fee incl VAT 6 00 Markup Percent 1 50 00 Markup Percent 2 25 00 Markup Percent 3 10 00 Markup Percent 4 0 00 Markup Percent 5 0 00 Broken Bulk Percent 10 00 Discount Percent 0 00 Round to Nearest Cents 5 Minimum Charge 00 00 Are Majority On Account Yes Last Patient Number 19537 Last Daily Audit Report 20 12 2011 id SCNOMhon 0010872012 Workstation D2D16F88 Versions GUI 1 27 22290 Logic 7 1 10 Option 1 5 Container Charges ENTER the different ch
39. a Starting Date and Ending Date for period A and then for period B Choose either a Summary Report or a Detailed Report Columns Cost Centre A Charge B Charge Sorted by Alphabetically by Department Name Totals Yes per Department 12 Cost Centre within Area Description This report details drug costs of multiple cost centres grouped as a Department Use Facilitates better monitoring of drug usage on a larger scale and allows for two different time spans to be analysed Parameters Enter a Starting date and an Ending Date for period A and then the same for period B Choose either a Summary Report or a Detailed Report Columns Cost Centre Charge A Charge B Sorted by Alphabetically by Area Totals Yes per Area 195 13 Credit Analysis Description This report analyses the values items returned to the pharmacy from the cost centres Use Highlights cost centres returning items to the pharmacy Parameters Enter a Starting Date and Ending Date for period A and then the same for period B Columns Cost centre A Credit B Credit Sorted by Alphabetically by Cost Centre Code Totals Yes 14 Cost centre at Contract Price Description This report gives a breakdown of the charges incurred per cost centre based on Contract Pricing Use To record drug costings and assist in budgeting Parameters You can compare two different time spans which gene
40. accurate printout of stock in the pharmacy and the corresponding value of same Use To get a detailed catalogue of stock in hand and its value Parameters Can display Opening Closing Stock or Display Cost and Vat Analysis Columns Drug Name Loc Average Cost Latest Cost Per Opening Stock Total Issues Total Receipts Closing Stock Value average Value Latest Sorted by Alphabetically By Classification By Location By Supplier Totals NO 207 6 Supplier Analysis Description This Report highlights the value of orders per supplier on a monthly and year to date basis including discounts Use To monitor the value of orders from the pharmacy and discounts received Parameters No Date range entered before printing report but once printed columns can be zeroed Columns Code Supplier Name Supplier Address Value Discount Sent by this month and then value discount sent by this year discount per cent and Actual per cent Sorted by Alphabetically by Supplier code Totals Yes 7 Outof Date Report Description This report can identify products that are going out of Date if an expiry date has been entered for the product Use To highlight items in the pharmacy which are going out of Date Parameters Enter a Starting Drug and an Ending Drug Columns Drug Code Ean No Size Quantity in Stock Cost Vat Total Expiry Date Batch Number Sorted by Alphabetical orde
41. and then Qty amp Charge for period B Sorted by Alphabetically Charge Diagnosis Location Only Tagged Drugs Totals Yes 205 2 Drug Usage History Description To view the Usage of Drugs over a calendar year Use Can assist in the purchasing and budgeting of seasonal items Parameters Enter a Starting Date and an Ending Date Columns Drug Name Size and Each month of the year Sorted by Quantity Cost Price Total Value Packs Dispensed Times Dispensed Totals No 3 List Items on Order Description This report details all items currently on order Use Ensures pharmacy has control over its ordering requirements Parameters No date range entered Columns Supplier Drug Size Quantity Value Drug Code Sorted by Each Supplier by code alphabetically Totals Totals each supplier 206 4 Order Returns Analysis Description This report details the ordering and returns practices within the pharmacy Use Useful for seeing where a drug was ordered and how often Parameters Can analyse Orders only Returns only or both orders and returns together Enter a Starting Date and an Ending Date Columns Drug Size Preferred Supplier Qty Charge and Times for period A and then Qty Charge and Times for period B Sorted by Drug Name alphabetical Order Totals Yes 5 Stock Valuation Description To get an
42. bed number If this option is set to No the system will not allow you to use this facility Option 14 Print Delivery Dockets If this option is set to yes the system will automatically print off delivery dockets once an order has been received If this option is set to No no delivery dockets will print off automatically and you must print them manually Option 15 Drug Lookup Mechanism This option allows you to look up drugs using three methods Select Using Trade Name Only Select From Full Drug List Select From Formulary List Option 16 Formulary Tracks Issues If this option is set to Yes the system allows you to show formulary items first when selecting from the drug list Then you have the option to look up drugs from the full list by pressing F8 If this option is set to No this facility is ignored Option 17 Patient Import Format This field will only be used if transferring a list of patients from another site Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 38 S HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 18 Patient Import Filename This is the name of the file containing list of patients to be imported Option 19 Duplicate Issues Receipt Enter if you wish to receive a duplicate receipt for issues Enter if y
43. each Ward Parameters Can include a barcode beside each item if configured to do so Columns Drug Name Pack Size Manufacturer Ideal level Current Level Usual Qty Qty Required Sorted by Alphabetically Classification Ward Location Full drug list for each ward Drugs Stocked Totals No 15 Stock Location Sheets Description This report lists all drugs along with the location of that drug Use Can assist in identifying locations of stock Parameters Print both Generic and trade sequence Columns Drug size Manufacturer Stock Location Sorted by Drug name alphabetically Totals No 212 16 Pre Pack Stock Report Description This report lists all drugs that have Pre Pack Pack Down Labels created and the current stock Level Parameters Include used Stock Yes No Columns Lot Number Drug Name Qty Stock Batch Number Expiry Date Manufacture Date Sorted by Lot Number Totals No Intervention Reports 1 Intervention Statistics Description This reports details the interventions recorded by the pharmacy Use Can have a wide variety of uses i e to record the number of serious drug interactions and what was done to remedy them or could be used to quantify the numbers of phone calls to a drug company etc Parameters Choose to view Consultant Statistics or Pharmacist Statistics Columns Consultant Intervention Description Quantity a
44. ed 181 STAFF ACCOUNTS ENTER INVOICE This option allows you to enter invoices onto a staff member s account This is done automatically for prescription items if you enter Yes to on account when entering the staff members details initially However you must use this option to add any OTC items or items which have not been entered through the dispensing menu Qc f fa 1 Patient JOE BLOGG Pharmacy 2 Date 09 08 2012 3 Type Invoice 4 Reference 124567 5 Drug Name ASPIRIN 75MG DISPERSIBLE TABS 6 Amount 28 00 im I DLDL A HELIX iam a gt 0910872012 Workstation D2D16F88 Versions GUI 1 2722290 Logic 110 Menu pirir28 a Option 1 Patient Enter the person s name Option 2 Date Enter the date of invoice This will automatically default to today s date Option 3 Type Enter I for Invoice or N for Credit Note Option 4 Reference Enter a reference if required Option 5 Description Enter a free text description or press TAB to select an item from the drug file Option 6 Amount Enter the amount of the invoice or credit note 182 ENTER PAYMENTS This option allows you to enter details about cash received or any discounts given air CreateMenuitemMsg Name Enter Payments Priorty 2 AccKeyPos 7 Key 141 Help Pre Pack Labels Profit Enquiry xit Total Credi HELIX
45. finish typing press the key marked ENTER On some keyboards this is marked RETURN or J gt If you ENTER a wrong letter press the DELETE key or the BACKSPACE key This will delete the last letter entered On some keyboards the BACKSPACE key is marked lt gt You may only ENTER a certain number of characters per field Once you reach this point the machine will start to until you press BACKSPACE if you want to modify the text entered or ENTER to bring you to the next line entry Any errors in the data you have typed will be explained on the last line of the screen You will get an error for example if you try to ENTER January 32 2012 as a date gt All dates must be entered in the format DDMMYYYY For example to ENTER the 4 May 2012 as a date simply type 04052012 If you just type 04 then the computer will assume that the month and year are the current month and year Pressing END will exit you from what you are doing and bring you back to the previous stage The ESCAPE key also provides this function THE FOLLOWING PROCEDURES SHOULD BE ADHERED TO THROUGHOUT THE SYSTEM Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 16 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited ERROR MESSAGES File in Use If a Multi User system is being operated i e 2
46. minimum stock level that is to be kept of this drug Option 3 Maximum Stock Level Enter the maximum stock level that is to be kept of this drug Option 4 Normal Issue Quantity Enter the normal amount of this drug that is issued Option 5 Left in Current Pack If stock control is being used throughout the system the quantity left in the current pack is displayed here If stock control is not being used this figure may be incorrect Option 6 Current Batch Number Enter the batch number here Option 7 Current Expiry Date Enter the expiry date here Option 8 Opening Stock The opening stock figure will automatically be displayed here Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 73 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited Option 9 Total Receipts The total receipts figure will automatically be displayed here Option 10 Total Issues The total issues figure will automatically be displayed here Option 11 Closing Stock The closing stock figure will automatically be displayed here Option 26 Product Status Details Option 1 Discontinued If this option is set to Yes this drug is marked discontinued on the drug file If this option is set to No this drug is not marked discontinued on the drug file A prompt will indicate this if you try to dispense
47. quantity of this item that can be issued to the ward Option 5 Last Issue Date The date of the last issue to the ward will appear here Option 6 Last Issue Quantity The quantity of the last issue to the ward will appear here Option 7 Comments This is a free text option where you can record comments or a brief note 116 Option 8 Storage Location This is the location of the drug within the ward Option 9 Label Required If this option is set to Yes a prescription label will automatically print once this drug is issued If this option is set to No a prescription label will not print Option 10 Dosage Instructions Enter the standard dosage instructions for this item here and they will automatically print on the prescription labels Entering Ward Stock Issues Once all the items that can be issued as ward stock are set up you can begin issuing drugs to the wards iim Fe Tees Stock List for ACCIDENT and EMERGENCY FLUCLOXACILLIN 125MG SMLLIQUID FLUCIL 1 Drug Price Enquiry HISTAMINE 0 125MG ML HISTAMINE 0 125MG 10 KLARAM 250MG FC TABS CLARITHROMYCIN 14 A D LIPITOR 10MG FC TABS 28 m PARACETAMOL CODENE PHOSPHATE CAFFEINE 24 WARFARIN TABS WARFANT TABS 28 WARFARIN 5MG TABS WARFANT 5MG TABS 100 uegAddDugtoUst GP HELIX 0910072012 Workstation D2D16F88 Versions GUI 1 2722290 Logice
48. regular basis The system will decide the products only ones which appear on the formulary drug list it would like you to check and they appear on the random stock checklist Once stock take figures are entered using the random stock check they are live When you press ENTER on this option the following screen appears Sr 1 COLOMYCIN 1 MEGA UNIT INJ 10 5 FORESTP 0 2 ISONIAZID 100MGTABS 28 UL4 CELLTECH 0 3 CALVEPEN 100 T18 CLONMEL 56 4 ZINC 100GOINTMENT 1 c5 OVELLE 0 5 SUBCUVIA 160MG ML 5ML 16 SOLUTION 1 F23 BAXTER 0 COLIFOAM RECTAL 20 86 1 R5 MEDAPHA 0 J FLOXAPEN 250MG 5ML VIALS 10 AB8 ACTAVIS 0 5 RIFATER TABS 100 T20 AVENTIS 0 9 MODRASONE 50GOINTMENT 1 D1 TEVAPHA 0 10 DIBENYLINE 10MGCAPS 30 UL6 GOLDSHIE 0 For each product on the random stock check list the system displays the drug name pack size manufacturer and what the system calculates is currently in stock It also has a field where you must enter the actual stock To do this select the corresponding line number for one item and press ENTER The system will then allow you to enter the actual stock figure This page can be printed by pressing F10 and adjustments entered on the hard copy NOTE If you press ESCAPE you will exit the random stock take facility and the system will generate a new random list When you press ENTER the system will ask you if you really want to exit type Y or N as required
49. the stock levels other than dispensing Use It provides a structure for recording breakages out of date s items that have to be destroyed etc Parameters A starting date and end date The choice of a Detailed Report or a Summary Report You can choose to view Movements Inwards or Outwards or both Columns Date Drug Name Size Type Quantity Reason Location Sorted by Date Order oldest First Totals No totals 210 12 Stock Variance Report Description This report depicts the stock values before and after a stock take and identifies the discrepancies Use Can assist in identifying issues with stock or errors in stock taking Parameters Enter a Starting Date Columns Drug size calculated issues actual issues Calculated Receipts Actual Receipts Sorted by Drug name alphabetically Totals No 13 Back Order Analysis Description This report identifies items still awaiting delivery by the pharmacy Use Maintain a list per supplier of products which may be in short supply from various suppliers Parameters No date range required Columns Drug Size Quantity Charge Sorted by Supplier code alphabetic Totals Yes 211 14 Ward Stock Lists Description This report facilitates the printing of stock sheets for wards in variety of styles Use Allows the pharmacy to produce stock sheets that suit various requirements for
50. the User can Press F9 Pre Pack Lots for this Drug LotNumber Pack Size Batch Expiry Date Manufacture Date This will show all Lots Created for the Drug Selected and allow the User to Adjust the Stock Quantity for that given lot The User will then be shown the Layout Details Screen after entering over the Pre Pack Pack down Label details Screen and can amend where these details should print on the label 133 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH PRE PACK PACKDOWN F 1 Help F10 Print ESC Exit SOD SE DNAMR Batch SDBATCH Expires DX ENOTES SLOTNO 8 C anis Shit TAB TIU The User can also choose to print from here If they are printing labels for a Lot that already contains stock they will be presented with the below Question after entering the number of labels to print There is already a lot with this lot number Quantity 4 Do you want to add this quantity to it Choosing No replaces the current quantity Y will add the amount entered to the current stock value In the above case adding to the 4 already existing in stock or choosing N will replace the current value with that entered Dispensing Pre Pack Pack down Labels A new configuration option has been added to Admin gt Edit Files Miscellaneous Files
51. the label of these fields can be edited through administration configuration and Labels amp Reports Option 13 17 Drug Information Allergy Entering an allergy here will mean that when a drug is dispensed to the patient the system will check for potential allergic reactions Note Drug Information package must be installed Option 18 22 Drug Information Disease Entering a disease here will mean that when a drug is dispensed to the patient the system will check for disease contraindications 97 Note Drug Information package must be installed Option 23 Date of Birth Enter the patient s date of birth Option 24 Sex Enter the patient s sex Option 25 Height Enter the patient s height this can be given in cm foot and inches If you are using feet and inches press the SPACE BAR between entering feet and inches and the system will convert to cm Option 26 Weight Enter the patient s weight this can be given in kg stone and pounds If you are using stones and pounds press the SPACE BAR between entering stones and pounds and the system will convert to kg Option 27 Surface Area The system will calculate the patient s body surface area based on the height and weight details that have been entered Option 28 Admitted On This defaults to today s date but can be changed to the required date Option 29 Discharged On Enter the date the patient was discharged Option 30 Billed Yet If this option is set to Yes the p
52. to View any lots already created for that Extemp Alternatively pressing F8 will Manufacture New Lot Viewing Lots will Show the below window Pre made Lots for this Drug 01 04 2014 16 27 32 01 04 2014 16 26 59 1000 The user can adjust the Stock Level of any Lot Created NB this will not adjust the Stock levels of the Ingredients within the lot so manually adjustment of these will be required for Stock Purposes 141 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH The user can also delete a lot should they wish however if a lot has been dispensed to a patient or ward deleting this lot is not possible If the User wishes to manufacture a new Lot On the Extemporaneous Drug List they should highlight the Extemp the wish to Manufacture and press F8 This will prompt the User with the following screen Extemporaneous Manufacturing Test123 Ingredient Name Batch No Expiry Date J E45 HAND CREAM SOME 500 1670 00 SILCOCKS BASE 100G TUBE PINEWOOD 500 950 00 6 ingredient ingredient Edit Ingredient 1 Qly to Manufacture 1000 Total Cost 2620 00 2 Batch No 3 Expiry Date 4 LotNo Manufacture Date 6 Preparation Notes Price Per 1000 ingredients grid The ingredients listed against the Extemp in the Drug File and their quantities will be automatically pre populated as will any Preparation
53. user who is logged into CliniSCRIPT NET will appear here Option 3 Script Date The system will default to today s date but you can change this if you would like to enter the script for an alternate date Option 4 Date of prescription This is the Date Written on Prescriptions and will default to the current Date 99 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Option 5 Script Type There are 3 options available here In Patient Medication If the patient is set up as an In Patient the system will default to this option Take Home Medication Out Patient Medication If the patient is set up as an Out Patient the system will default to this option To change any of the above options press the corresponding field number and press ENTER Once you have all this information entered correctly press ENTER DISPENSING DRUGS CliniSCRIPT NET C 1987 2012 Helix Health Limited Rights Reserved Issues to JOE BLOGGS OUT PATIENT G P TF RIFATER TABS 3001 73 1597 days 5422487 NU SEALS 300MG TABS 19 08 14 8 25 5423041 1MG TABLETS 19 09 14 9 00 5423037 PARACETAMOL SALICYLATE SCREEN 18 09 14 396 00 5423027 PARACETAMOL 500MG SOLUBLE TABS 18 09 14 0 00 5423017 WARFANT 1MG TABS ANTIGEN 15 11 13 9 00 5422677 WARFANT 1MG TABS ANTIGEN 15 11 13 9 00 5422647 PINAMOX 125MG 5ML 100ML SUSPENSI 15 11 13 475 5422603 1MG TABLETS 15 11 13 5 10 5422602 WARFA
54. 082012 workstation D2D16F88 Versions GUI 1 2722290 Logis 110 Menu k at Option 1 Date Today s date will automatically appear for the stock movement but you can amend this Option 2 Drug Select from the drug file the drug you are moving in out of stock Option 3 Movement Type If the drug is being moved into stock select Into Stock and likewise if it is going out of stock select Out of Stock Option 4 Quantity The quantity of the drug you are moving in out of stock can be entered here Option 5 Reason Enter the reason why you are moving an item in out of stock here Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 80 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Viewing an Existing Stock Movement To view an existing stock movement highlight the movement and press ENTER All details of this stock movement will appear on screen for viewing purposes you cannot modify the stock movement here By pressing F10 when in the stock movement file the system will print the stock movement file PATIENT RELATED FILES All files relating to patient details are stored in this section of the system To access this option select Administration Edit Files Patient Related Files and press ENTER PATIENT FILE All patients on the system are held in this file Wh
55. 1 AccKeyPos 1 Key 25 Help nsu S Issue to Patients Send Order T Gi a 4 aue Issueto Wards Usage Summary Enquiries Orders Accounts Reports Administration Pre Pack Labels 4 pote Exit Issue Stock to Patients Main Menu Favourites Exit Issue Stock to Wards a Enter Returns to Stock Change Location ce 4 Edit Ward Stock Lists ap Pint Word Stock Lists E I S Print Pre pack Labels Update a Previous Intervention ENS gen Enter Stock Movements Do Random Stock Check Do Annual Stock Take HELIX 0510072012 Workstation D2D16F88 Versions GUI 12722290 Logic 7 1 10 Menu i To set up a new intervention press ENTER 126 Date 09 08 2012 Pharmacist Amy Consultant Patient gt a Intervention 6 Description 7 7 N 5 Description IN 9 Outcome Ec wn 10 Description 11 Amount Saved 1 3 Pick fror ELIX gt 0510872012 Workstation D2D16F88 Versions GUI 1 2722290 Logice7 1 10 Option 1 Date The system will automatically default the system to today s date but you can amend this by typing over the date displayed Option 2 Pharmacist The pharmacist who is carrying out the intervention should enter their user code here Option 3 Consultant If the intervention is to be c
56. 11 PARACETAMOL 120MG SUP 10 5 00 FIC E ESC 157 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH VIEW A SPECIFIC ORDER This option allows you to look up orders that have been placed on the system Each order is allocated an order number and it is this order number that the system requires you to enter Once you enter the order number the system brings up details relating to this order Hit ENTER to display the latest order or TAB to search for a specific order Use the hash key to search using the suppliers invoice number Order Enquiry Order Number 47741 Supplier CAHILL MAY ROBERTS Status Printed awaiting delivery Date Ordered 27 07 2012 Total Value Discount Received Invoice Number x Date Delivered Invoice Received Checked In By Original Order No Back Order No E N VIEW A SPECIFIC RETURN Within this option you can look up any returns to the suppliers Each order receives a return number and it is this return number that the system requires you to enter Once you enter the return number the system brings up details relating to this return 158 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Returns Enquiry 1 Returns Number 9893 2 Supplier CAHILL MAY ROBERTS 3 Status Return to Supplier 4 Date Ordered 21 06 2012 5
57. 166 DELETING AN ITEM ON ORDER J 167 MODIFYING AN ITEM ON 167 SUGGEST ITEMS TO ORDER 168 TRANSFERING ITEMS BETWEEN SUPPLIERS 169 ORDER TOTALES estrena 169 PRINT OR TRANSMIT AN ORDER sscccssssssscsssessssscscscccseseseseseseeseeeeeeees 170 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited CHECK IN DELIVERIES 5251 52 es eio ooo opone 171 c 174 VIEW A SPECIFIC ORDER ee eeeee eerte eene eene netten nennen 174 VIEW A SPECIFIC RETURN eee eee eere eere eene 175 ENTER RETURNS TO SUPPLIERS csssscsssssssseeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeseeeenen 176 PASS AN ORDER ON HOLD eene nennen nennen nennen nennen enean eaaet 178 PRINT ORDERS ON HOLD eene eene nennen nennen nennen nnns etae 178 RE PRINT OR RE TRANSMIT AN ORDER eene 179 RE PRINT A DELIVERY DOCKET eene
58. 2 2 Drug FLUCILLIN 125MG 5ML 100ML SUSP Price 388 1 In Stock 520 3 Movement Reduce Stock Level N 4 258 5 Reason damaged 0910872012 Workstation 02016 88 Versions 0 12 7 22280 194 7110 ed E Option 1 Date Enter the date of the stock movement If you press ENTER the system will default today s date Option 2 Drug Enter the name of the drug you are doing a stock movement for The system will automatically display the price of the drug and the current quantity in stock Option 3 Movement Type Enter if you are moving the item into stock to increase the stock level or R if you are moving the item out of stock to reduce the stock level Option 4 Quantity Enter the quantity of the stock movement Option 5 Reason Enter the reason for the stock movement This is a free text option 180 ACCOUNTS All staff and in patient accounts are stored in this section of the system CreatelmageMenultemMsg Name Accounts Priority 26 AccKeyPos 1 Key 6 Helpz Image Resiml Accounts soy m Q PN meto Patients QR send Order EN ET d n Issue to Wards Tzi Usage Summary si Main D Pre Pack Labels ud Profit Enquiry Mai Favourites Exit In Patient Billing AZN gt HELIX 001022012 Workstation D2D16F88 Versions 1 27 22290 Logis 110 Menu
59. 2290 Logis 110 Adding An Intervention Type File To set up a new intervention type press INSERT Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 57 SESS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Intervention Description List Add New Intervention Description Type Code Description Average Time 0010872012 Workstation D2016F88 Versions GUI 12722290 Logic 7 1 10 Option 1 Type Enter the type of intervention you are setting up There are 3 options to choose from gt Intervention gt R Result gt Outcome Option 2 Code Enter a code for the intervention type this can be numeric alphabetical or a combination of both 4 digits Option 3 Description Enter a description for the intervention type Option 4 Average Time Enter the average time it should take to carry out the intervention This is given in the 24 hour clock format Option 5 Severity Enter the severity of the intervention here The range is from 1 9 where 9 is the most severe Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 58 HELIX HEALTH Cliniscript NET Co
60. 3011 Email customersupport helixhealth com Web www helixhealth com 68 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 11 Issue Unit Enter the unit that the drug is dispensed as i e capsule or pack Option 12 Purchase Unit Enter the unit that the drug is purchased as i e capsule or pack Option 13 Short Lookup You can make up short codes for drugs e g AMO250 Amoxil 250mg If you type in the short code for a drug when you are dispensing it the system will bring up the drug with that code assigned to it Option 14 BNF Classification Enter the BNF Classification for the drug here OPTION 15 OWN CLASSIFICATION If you use your own classifications for drugs enter that classification here Option 16 Main Code Enter the main drug code here Option 17 Ordering Code The code used for ordering electronically is entered here For customers within Ireland this is the code starting Option 18 Barcode Enter the drug barcode here Option 19 Preferred Supplier The main supplier of this drug is entered here When this item is put on order it will automatically appear on the preferred supplier s list Option 20 Schedule Enter the legal classification of the drug here e g S1A S1B CD2 etc Option 21 Government Code Enter the government drug code here Option 22 Pricing Information Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Te
61. 4 9 Fee 3 50 3 RTimes 1 Consult OUT PATIENT 10 Price 4 60 4 Comment Allergies i m 105 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH This information can be included on the daily audit report FINISHING A PRESCRIPTION When you have entered the above details the system then brings you to Select number to amend field If you press ENTER at this stage a drug label will print and the issued drug is recorded on the patient s history If you do not want to print a label for the drug press F10 and the system will save the drug but not print any labels Once you have finished entering all the items of the prescription press F10 and a bag label will be printed If you do not want to print a bag label and save the prescription press ESCAPE COPYING PRESCRIPTIONS FROM A PATIENT S HISTORY If you want to repeat a prescription that has already been entered on the patient s history press the TAB key The system will bring up another screen with a list of all the patient s previous medications Highlight the script you want to repeat and press ENTER this will tag this item to repeat you can do this with as many items as required Alternatively press the letter associated with the medication A ELTROXIN 100MCG TABS 08 08 12 56 5 00 1D 1190661 1 B LIPITOR 10MG FC TABS 21 06 12 12 5 00 11906418 gt NUSEALS ASPIRIN 75MG TABS 21 06 12 28 5 00 1DNO1B Repeat D gt WARFANT TABS 21 06
62. 4 Show Interactions Above 7 15 Manditory Comment Above 9 16 Warnif No Interaction Check No 17 Use Normal Colours for Int s Highlight Colour Scheme 18 Use Standalone Interactions No 19 Last Stock Report Number 4 20 CC already dispensed warning No 21 Patient already dispensed warn No Date 18 09 2014 Workstation 24 Versions GUI 1 3 50 60750 Logic 7 4 3 60750 Option 1 Always ask for Repeat If this option is set to Yes the system will always ask for a repeat when dispensing If this option is set to No this facility is ignored Option 2 Statement Style There are 5 different types of statement formats Normal is standard and the quickest to print You can decide which format suits you and your statement will print in this format Option 3 Update Prices Only If you have this option set to Yes when you run a price update disk it will only update the prices The system will not amend any information such as drug names or pack sizes etc If this option is Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 40 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited set to No the system will update all the fields that are on the price disk including drug name changes and pack size etc Option 4 Store Accounts on Floppy This option allows you to sto
63. 497 ks if 3 Total Discount Received 524 97 4 VAT Rate 0 0 00 HELIX 091082012 workstation D2D16F88 Versions GUI 12722290 Logis 110 Menu y To approve order and pass invoice press F10 a box will then appear displaying the order details such as total order value total discount received total VAT amount net value including VAT and the supplier s invoice number credit note numbers and the date the invoice arrived Press ENTER to accept and the order is passed PRINT ORDERS ON HOLD This option prints out a list of all the orders that have been on hold When you press ENTER on this option the system will give you a choice of printers to print to Select the printer and press ENTER to print All the orders on hold will then print 178 RE PRINT OR RE TRANSMIT AN ORDER This facility allows you to Re print or Re transmit any orders on the system To search for a particular order press the SPACE BAR and type the order number and the system will automatically bring you to this order Press ENTER on the required order and the order will then be re printed or re transmitted in the same way as before RE PRINT A DELIVERY DOCKET This facility allows you to re print a delivery note for any order To search for a particular delivery press the SPACE BAR and type in the order number and the system will automatically bring you to this order Press ENTER on the required delivery docket and the delivery do
64. 56 5 00 1D 1190626 1 Drug Size Generic Location Made By Batch No In Stock Price Expiry Date Schedule 1 Qy 5 To Follow 8 OnAC 2 Dosage 6 CiCentre 9 Fee 3 R Times 7 Consult 10 Price 4 Comment Option 6 Cost Centre The cost centre the patient was assigned to when set up on the system is displayed here Option 7 Consultant The consultant the patient was assigned to when set up on the system is displayed here Option 8 On Account All In Patient s medication is billed to their account automatically When entering an issue for an Out Patient if you wish to bill this to their account change this to Yes Otherwise they are billed for the prescription straight away Option 9 Fee The dispensing fees will automatically appear here if one has been set up in Administration Edit Files Miscellaneous Files Configuration File and Pricing Part 1 Option 10 Price This is where the calculated price of the drug will appear Any patient allergies are also displayed here at the bottom of the dispensing screen 104 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH CliniSCRIPT NET C 1987 2012 Helix Health Limited All Rights Reserved TF R FATER TABS Instructions 1D 5422487 NU SEALS 300MG 5423047 WARFANT IMG ONE BE TAKEN DAILY i 54230371 PARACETAMOL S 5 QU NO 5423027 PARACETAMOL 50 5423011 WARFANT 1MG 5422677 WARFANT IMG
65. 60 INTRA PHARMA TEL 404 8344 STOCKPORT PHARMACEUTICALS SPNH TEL 0044 161 UNIPHAR ANTIGEN 414 7410 050 UNIPHAR GROUP Ut TEL 404 1633 UNITECH UN 4048300 404 B 1 J K UNITED DRUG UD 1 4632336 gt 0910872012 Workstation D2016F88 Versions GUI 127 22250 Logie 7 1 10 You can view the items on order from here by selecting F10 If you want to send teleorders to this supplier the EDI information must be set up in the supplier file accessed through Administration Edit Files Miscellaneous Files Supplier File When transmitting an order you may enter any comments you wish to be sent with the order If you are teleordering an order to a supplier who has agencies assigned to it on the supplier file the system will ask you if you want to include orders for all agencies Type Y for yes or N for no If the transmission is interrupted or not successful you will be asked if you wish to re transmit the order this option will be explained further down the list If you answer No you will be given the option to print the order 170 sy CteatelmageMenultemMsg Name Print or Transmit an Order Priority 2 AccKeyPos 1 Key 106 Help Image Resm2Transmit fools a FR Issue to Patients Send Order e Gd EP M aW uu mu Accounts Reports Administration D Pre Pack Labels Exit P Enter or Modify ems Order Fayouirites
66. 7 1 10 Menu i a To issue ward stock highlight the item and press ENTER 117 CliniSCRIPT NET Ver Cor sion 7 1 10 User Manual ht 2013 HELIX HEALTH Do LLL ModifyQuantity Drug Name LIPITOR 10MG FC TABS 25 17 per 28 Ideal Stock Level Maximum Issue Qty Last Issue Date 08 08 2012 Comments Qty In Stock 716 1 Qty To Issue 500 2 Batch Number 123 3 Qty To Follow 4 Number of Labels None SelectNumbertoAmend Option 1 Quantity to Issue The quantity will automatically default to the default issue quantity explained above However you can change this quantity by overwriting it here Option 2 Batch Number Here you can enter the batch number and expiry date of the item being dispensed Option 3 Quantity to Follow If the quantity in stock is not available the system will tell you that you do not have enough quantity in stock nothing in stock It will then ask if you would like to mark X amount as To Follow This defaults to Yes press ENTER to accept The to follow amount will be recorded on the history for this ward Option 4 Print Label Enter Y or N as required Press ENTER to finish dispensing the item and move to the next item you wish to dispense Once you have finished marking the items you wish to dispense to the ward hit F9 if you wish to print a Picking List Hit F10 once you are finished and all labels will print in one batch for all
67. 7 22290 110 Menu rin 110 PATIENT HISTORY SCREEN When at the enter issues screen if you press TAB the system brings up the patient history screen There are number of functions on this screen gt ENTER Tag If you want to repeat medication delete medication etc you must first tag the item To tag medication highlight the medication and press ENTER Space Find By pressing the SPACE BAR here the system will allow you to search the patient s history to find a specific medication The system gives you two options o Goto a Specific Date o Finda Specific Drug F6 View Once you have an item tagged and you press the system will bring up full details of the prescription F7 Print When you press on the patient history screen there are five options available o Print Delivery Docket This will print out a receipt for the patient for the specified medication o Print Today s Deliveries This will print a receipt for medications dispensed today to a particular occasion o Print Picking List This will print out a picking list for the tagged medication the picking list includes the patient s name drug name quantity for picking and location o Print To Follow List This will print out a list of all the drugs for which there was not enough stock at time of issuing and which were entered as To Follow o Print Discharge Letter If a patient has been issued drugs as Take Home Medication and
68. ACTUAL STOCK DISPLAY CURRENT STOCK VALUE PRINT DISCREPANCY MARK STOCK TAKE AS FINISHED eene nennen VIEW ASPECIFIC SCRIPT iuro in patte paure b p VIEW A PATIENT S HISTORY essere nennen nennen nene VIEW A SPECIFIC ORDER 5 3 nein unti n eese gnus VIEW A SPECIFICRETURN ta tron tta eerta VIEW STAFF ACCOUNT tri baro Rer puro eh pa pose kae nta rona RE ks ta ilesmisiudcc PROFIT ENQUIRY mmm LOCATION ENQUIRY xpo eerta DISPLAY STOCK VALUATION DISPLAY PRODUCT USAGE DRUG INFORMATION QUICK INTERACTIONS CHECK F5 sse eene eene COMPLETE REFERENCE nara IV COMPATIBILITY REFERENCE enormen irit nine JOURNAL REFERENCE DATA 5 ABOUT THISSYSTEM tune sain Eee ORDERS 165 ENTER OR MODIFY ITEMS ON 165 ADDING A NEW ORDER
69. AMOXICLAV TABS 500 1 10 06 381057 22 09 09 INV 100 PONSTAN 250MG CAPS 8 25 383745 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 500 1 10 06 383617 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 500 1 10 06 383489 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 500 1 10 06 383361 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 500 1 10 06 7 2 3 4 5 6 zZ 8 9 ACCOUNT ENQUIRY If you want to find out how much a person has outstanding on their account you can call up the account enquiry option Enter the person s name and their full account details are displayed This shows a balance outstanding figure and full account details 184 TOTAL CREDIT AMOUNT When you press ENTER on this option the system generates a total value of all the staff accounts outstanding MONTH END ROUTINE The next three options are part of the month end routine 1 Print Aged Balance 2 Print Statements 3 Month End Clear Down PRINT AGED BALANCE At the end of the month there are three steps to follow to complete your accounts The first is to print a list of staff members who owe you money This is called the Aged Balance report Press ENTER on this option and the system will give you a choice of printers to print to Select the printer and the aged balance report will print out with details such as name transaction date reference transaction type description amount and balance PRINT STATEMENTS Next you will need t
70. BELOW USING THE PRODUCT INDICATES YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS IF THEY ARE NOT ACCEPTABLE YOU MUST RETURN THE UNUSED SOFTWARE TO THE PLACE OF PURCHASE AND YOUR MONEY WILL BE REFUNDED COPYRIGHT SOFTWARE This software upgrade is Copyright C 1987 2012 and all rights are reserved by Helix Health Limited or its affiliates Helix Health grants a non exclusive right to use the programs in accordance with the terms and conditions listed here to the purchaser of the programs or a transferee in accordance with condition 4 below All rights not specifically granted under these terms and conditions are reserved by Helix Health or its affiliates COPYRIGHT MANUAL This manual is copyrighted C 1987 2012 and all rights are reserved by Helix Health Ltd The document may not be copied photocopied reprinted translated reproduced or transmitted in whole or in part without prior consent in writing from Helix Health except where the copy is to be used by the purchaser or transferee for the purpose of utilising the software more efficiently SOFTWARE USE Only one copy of this software may reside and be used on a single machine at any one time Modification is expressly prohibited The software may only be copied for the purpose of backup for archival purposes but may not be distributed or lent to a third party except under the terms of condition 4 below The software cannot be lent leased rented or otherwise transferred
71. Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 18 9 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited The CliniSCRIPT NET main screen is broken down into six main menus and one favourites Menu which are visible along the top of the screen Each main menu has a number of sub menus within them To move around the menus use the arrow keys situated on the right hand side of your keyboard lt 7 gt and 4 To move along the top menu bar use the left and right arrows To move down through the sub menus use the up and down arrow key To select a sub menu either move the highlight bar to that particular menu using the arrow keys and press ENTER or select the highlighted letter of the sub menu you require To exit any of the sub menus press ESCAPE and you will be returned to the previous menu MAIN MENU OPTIONS This is a brief description of the six main menus on the main screen Main This option allows you to ENTER issues returns to patients and wards Enquiries This section gives you the option to view or enquire about information in the system including a patient s history orders and drug information Orders This menu option gives you the facility to order your drugs from suppliers check in deliveries and keep track of the financial aspects of your ordering Accounts The accounts option includes a full patient accounts
72. Comment This is a free text field CHANGE LOCATION Within CliniSCRIPT NET you have the facility to set up to twenty different dispensing locations Each dispensing location shares the same patient file cost centre file consultant file diagnosis file and drug file However each dispensing location has its own stock quantities When you press ENTER on this option a list of all the different dispensing locations will appear To change the dispensing location highlight the required location and press ENTER The system will then change to that location 120 EDIT WARD STOCK LISTS To edit the items that have previously been entered as ward stock items in Main Issue Stock to Wards press ENTER on this option The following screen appears Select Ward Amys Department ANNE S ST BRIGIDS ST in Dave s New Ward tr HAEMOGLOBINOPATHY CLINIC PLEASE REMEMBER TO CREDIT o m m zm o gt NEM HAEM ONC DAY UNIT LC U FLOOR 2 HELIX 0910872012 Workstation D2D16F88 Versions GUI 12722290 Logice7 1 10 Select the ward to edit by highlighting the ward and pressing ENTER 121 Drug Name Drug Price Enquiry HISTAMINE 0 125MG ML HISTAMINE 0 125MG ML KLARAM 250MG FC TABS CLARITHROMYCIN LIPITOR 10MG FC TABS PARACETAMOL CODENE PHOSPHATE CAFFEINE SOLPADEINE CAPSU WARFARIN 3MG TABS WARFANT 3MG TABS s gt
73. ENT When a patient is set up on CliniSCRIPT NET an admission date is entered for the same day When the patient is leaving the hospital you must discharge that patient from your system so you can generate billing To discharge a patient press ENTER on this option then select the patient to discharge by typing in the first few letters of their surname and selecting them from the short list The system then displays the transactions on their account Press ENTER again and the system will ask Do you want to discharge this patient This defaults to No to discharge type in Y for Yes and press ENTER 186 CrestelmageMenultemMsg Name Accounts Priority 26 AccKeyPos 1 6 Help Image ResmLAccounts Patient Name JOE BLOGG Condition Address Pharmacy Consultant 1 Admitted 13 12 2011 Comment 1232154 Amount 10 00 1190638 1 16 01 12 LIPITOR 10MG FC TABS 12 5 00 PHARMACY 1190635 1 13 12 11 CALPOL S FREE 120MG 5M 1 5 00 PHARMACY Discharge Patient Do you want to discharge this patient ELIX o 001022012 Workstation D2D16F88 Versions GUI 1 2722290 Logics 110 PRINT IN PATIENT STATEMENTS This option allows you to print a statement for everything the patient received detailing all medication received by the patient between the date of admission and the date of discharge You will be asked do you want to print statements
74. ENTER to save the changes and then escape completely from CliniSCRIPT NET This is required for the new settings to take effect Re Enter the system in the normal way Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 53 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited INTERVENTION FILE What is an intervention For the purpose of this program an intervention is anything that a pharmacist does relating to a patient consultant or cost centre apart from the dispensing process Example Substituting a generic drug for a branded drug or checking a drug interaction To access interventions select Administration Edit Files Miscellaneous Files Intervention File and press ENTER CreatelmageMenultemMsg Name Administration Priority 45 AccKeyPos 2 Key 5 Help Image Res ml Admin Intervention List A NI Engi moz DR DanieiBlack wvERYHcHDoE 3 15 09 2011 FIC JOE BLOGG DRUG USE RECOMMENDED Y 07 09 2011 JOE BLOGG No Drug Information Availa 14 09 2010 TEST Maria Test NON FORMULARY DRUG PRESCRI 12 04 2005 01 03 2000 01 03 2000 15 02 2000 15 02 2000 14 02 2000 14 02 2000 08 02 2000 EJ 0010872012 Workstation D2016F88 Versions GUI 127 22250 L
75. ER Deleting An Area To delete an existing area highlight the area and press DELETE You are then asked are you sure that you want to delete this area Answer Yes here and the area is removed from the file Note area is deleted from the file it is also deleted from any patients that it was assigned to causing question marks to appear instead of the area code Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 88 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited COST CENTRE FILE In this section of the system you can set up the cost centres that you want to assign your patients to By pressing F10 when in the cost centre file the system will print off the cost centre file Adding A Cost Centre To set up a new cost centre on the system press INSERT r fa 1 Code 119 1 Description ACCIDENT EMERGENCY Department CARDIAC SURGERY Area Test Contact DR R HEALY Pager Phone Comments HELIX ia gt 0010872012 Workstation D2D16F88 Versions 1 27 22290 Logic 110 Menu s Option 1 Code Enter the cost centre code Option 2 Description Enter the cost centre description Option 3 Department Enter the department that cost centre is assigned to by entering the department code o
76. Existing Intervention To MODIFY an existing intervention highlight the intervention then press ENTER Deleting An Existing Intervention To delete an existing intervention highlight the intervention and press DELETE You are then asked are you sure that you want to delete this intervention Answer Yes here and the intervention is removed from the file Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 56 gx HELIX HEALTH Cliniscript NET Copyright Helix Health Limited INTERVENTION TYPE FILE In this section of the system you can set up the different intervention types These are used when creating an intervention explained above Intervention Description List Numer gt 102 NO INDICATION FOR USE 00 05 00 B 103 USE NOT COST EFFECTIVE 00 05 00 201 NON FORMULARY DRUG PRESCRIBED 00 05 00 202 MORE APPROPRIATE DRUG RECOMMENDED 00 05 00 203 DRUG OF CHOICE RECOMMENDED 00 05 00 204 THERAPEUTIC DUPLICATION 00 05 00 205 INAPPROPRIATE CLINICAL INDICATION 00 05 00 206 DRUG INTENDED FOR RESTRICTED USE 00 05 00 301 DRUG INAPPROPRIATE FOR WEIGHT 00 05 00 DRUG INAPPROPRIATE FOR AGE 00 05 00 A B c D E F 1 J K L DOSE GREATER THAN DATA SHEET RECOMENDS 00 05 00 001082012 Workstation 02016 88 Versions GUI 1272
77. Extemp Item from a Ward Stock List if there are lots already made and available the user will be prompted with the below message asking if the user would like to view the lots already available Pre made Lots There are pre made lots available for this extemp Would you like to view them now If the user answers yes here they will be brought to a screen that shows all the lots available to use They can select a lot to use and specify an amount of that lot or select multiple lots and enter quantities Pressing F10 saves and closes that window and populates the Qty in the Dispensing form with the total amount of the Lots being used Lots Used for This Script Pack Size Lot Number Batch Number Expiry Date Manufacture Date 01 04 2014 16 29 27 777441 units 54541 01 04 2014 16 27 32 1000 Asfdfsd units Xhg 01 04 2014 16 26 59 1000 The user should then finish the dispensing as normal 146 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH If there are no pre made lots or the user answers No here they will be asked the following Extemporaneous Preparation Do you want to manufacture now M If the User answers yes here they will be shown the Extemp Details screen as shown previously which pulls the Extemp ingredient information from the Drug File after saving the details of this the dispensing form is populated as it is presumed the amount manufactured is being f
78. FILE sccssseccosssescccessecccessscccessscccesesscnescscccsessoeenens 78 eic 79 DAILY AMOUNTS FILE enne nnne nnne nnne annon nennen esae 79 STOCK MOVEMENTS 80 VIEWING AN EXISTING STOCK MOVEMENT eene nennen 81 PATIENT RELATED FILES 5 5 e edo pera een Sano pan Sade seno rub a pK ouv 81 81 ADDING A NEW PATIENT eric 81 DEPARTMENT FILE 85 ADDING A DEPARTMENT TO THE DEPARTMENT FILE eee 85 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com HELIX HEALTH Cliniscript NET Copyright Helix Health Limited MODIFYING AN EXISTING DEPARTMENT DELETING AN EXISTING FILE 87 ADDING AN AREA 87 MODIFYING AN EXISTING AREA 88 DELETING ANAREN 88 COSTiGENTRE FILE 5 stes cusa vU cle veas 89 ADDING
79. G TO FOLLOWS INTERACTIONS riri ioi enirioni REPRINTING A LABEL Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited PRINTOUTS ier e tree idee nuns PATIENT HISTORY SCREEN ISSUE STOCK TO WARDS ese so ra ao uva aera a Va OR a En NS a SR UR Mna 114 ENTERING ITEMS AS WARD STOCK eene nnn nnn nn nnne 115 ENTERING WARD STOCK ISSUES eee nnne nnne 117 ENTER RETURNS TO STOCK e eripi oro ases 119 CHANGE LOCATION 5 roseo son rao eon a euo nega eoa ea usano sao env ea ca gv Ee REPRE ERN UNRD 120 EDIT WARD STOCK LISTS eoo osea on na o non Sa aas aon es or Na auno erae on E 121 PRINT WARD STOCK LISTS 5o eoa s osea one gan one Vae noo a os n PR URSUS 124 ENTER INTERVENTIONS cccsssecccssssccccessecccessecccessecccessecceessseceesseeeeens 126 UPDATE A PREVIOUS INTERVENTION eere enne nnne nennen 128 PRINT PRE PACK LABELS eoo ones ae orna un oo E ae aon eaa a sono Sa on Rada nne PR eR On V Ens nS 129 ADDING A PRE PACK LABEL eene nnne 129 PRINTING A PRE PACK
80. Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 90 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited CONSULTANT FILE In this section of the system you can set up the consultants that you want to assign your patients to By pressing F10 when in the consultant file the system will print the consultant file Adding A New Consultant To set up a new consultant on the system press INSERT Option 1 Code Enter the consultant code Option 2 Name Enter the consultant s name Option 3 Department Enter the department that consultant is assigned to by entering in the department code or pressing TAB and selecting from the list Option 4 Address Enter the consultant s full address There are 4 lines for free text Option 5 Pager Enter the consultant s pager number Option 6 Phone Enter the consultant s phone number Option 7 Fax Enter the consultant s fax number Option 8 Comments Enter any comments on the consultant here There are 3 lines for free text Modifying an Existing Consultant To modify an existing consultant highlight the consultant then press ENTER To amend any of these options select the corresponding option number and then press ENTER Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax
81. Menus are referred to throughout this manual The menus in CliniSCRIPT NET are both menus that go across the top of the screen called a menu bar and menus that drop down the screen called drop down menus To move around these menus you will need to become familiar with the arrow keys on your keyboard There are four arrow keys on a keyboard one for up down right and left They are positioned between the letter keys and the numeric keypad on your keyboard Other important keys in CliniSCRIPT NET are The ENTER Return Key This will be marked as ENTER throughout this manual The ENTER key is used to accept information that has been entered into the system Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 14 9 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited The Insert Key This is marked as INSERT throughout this manual It is usually found above the arrow keys on your keyboard The Insert key is used when you want to add some information which has not been previously entered into CliniSCRIPT NET programme The Delete Key This is marked as DELETE throughout this manual It is usually found on the right hand side of the keyboard The Delete key is used when you want to erase information which has already been entered into the CliniSCRIPT NET programme The Tab Key
82. Modem Type Hayes AT Command Set Modem Setup String Modem Tone Dial Yes Wholesaler Lead Time days p Diliggloformation SOMRNOMS n Select Number to Amend MR HELIX ac 18 09 2014 Workstation 24FEASIE Versions GUI 1 3 50 60750 Logic 7 4 3 60750 Option 1 Last Order Number This is the number of the last order generated on the system Note Do not adjust this number Option 2 Last Return Number This is the number of the last return generated on the system Note Do not adjust this number Option 3 Last Requisition Number This is the number of the last requisition generated on the system Note Do not adjust this number Option 4 Teleordering Test If this option is set to Yes the system will only send test orders to the wholesalers If this option is set to No the system will send live orders to the wholesalers Option 5 Baud Rate Enter the baud rate speed you want your modem to dial at here Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 34 X HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 6 Modem Port Enter the port that the modem is attached to on the computer here Option 7 Modem Type Enter in the type of modem being used here the system gives two choices Steebek Command Set and Hayes AT Command Set
83. N ENQUIRY This option allows you to search for the location of a product provided locations have been entered for them in Administration Edit Files Drug Related Files and Drug File When you press ENTER on this option you are required to enter the drug name The system then displays the location Location Enquiry 1 Drug Name FLOXAPEN 125MG 5ML 100ML SYRUP 2 Pack Size 1 3 Generic FLUCLOXACILLIN 125MG 5ML LIQUID 4 Location 57 161 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH DISPLAY STOCK VALUATION This option gives a current stock valuation figure When you press ENTER on this option the system asks for you to enter a starting and ending drug Press ENTER for all The system then displays a stock figure including VAT Quick Valuation Average Cost 3493 57 VAT 0 00 Total 3493 57 DISPLAY PRODUCT USAGE When you press ENTER on this option the system gives two options 1 Particular Drug When you press ENTER on this option you are required to enter a starting and ending date Then the system requires you to enter the drug name When this is done the system displays the quantity of this drug used within the range of date specified 2 Particular Manufacturer When you press ENTER on this option you are required to enter a starting and ending date Then the system requires you to enter the name of the manufacturer When this is done the system displays the quantity of drugs f
84. NG THE SYSTEM CliniScript NET has the ability to automatically lock if left idle for a number of minutes To set this option go to Administration Miscellaneous Files Configuration file and select Defaults part 3 Option 7 Minutes Idle Prior to Logoff Enter the number of minutes here If left at O the system will never lock automatically You can also manually lock your session or switch users using the lock Icon on the bottom left of the screen Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 20 HELIX HEALTH Cliniscrip NET Copyright Helix Health Limited CliniSCRIPT NET C 1987 2012 Helix Health Limited All Rights Reserved 1906 to Patients Send Order e pF TEF Tssue to wards Tei Usage Summary Enquiries Orders Accounts Reports Administration Pre Pack Labels Profit Enquiry Main Menu Favourites HELIX fig HEALTH ions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM Click the Key symbol here while on the main screen to change logged on user Or if there is another screen open such as dispensing the Key symbol changes to a lock click this lock to lock your session Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealt
85. NT 1MG TABLETS 15 11 13 5 45 5422707 AMOXIL 500MG VIALS 15 11 13 6 10 TITD 5422607 RIFATER 30 01 13 320P 5422487 o gm Bee gt Drug Size Generic Location Made By BathNo In Stock Price ExpiyDate Schedule 1 Qty 5 To Follow 8 2 Dosage 6 C Centre 9 Fee 3 R Times 7 Consult 10 Price 4 Comment Allergies Heux N ml sc 19 09 2014 Workstation 24FEASIE Versions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM 100 CliniSCRIPT NET Version 7 1 10 User M Copyright 2013 HELIX HEALTH The cursor will be flashing at the drug file prompting you to call up the drug name to issue Type in some or the entire drug name and press ENTER Y sg Issues to JOE BLOGG PHARMACY 1 A LIPITOR 10MG FC TABS 21 06 12 12 5 00 11906415 MS Formulary Drug List mr ELTROXIN 100MCG TABS LEVOTHYROXINE SODIU 28 196 GOLDSHIELD ELTROXIN 25MCG TABS LEVOTHYROXINE SODIUM 28 132 GOLDSHIELD ELTROXIN 50MCG TABS LEVOTHYROXINE SODIUM 28 179 GOLDSHIELD e Ga Usage Pattem Stock Levels lau ProductInfo HELIX HEALTH Date 08 08 2012 Workstation D2D16F88 Versions GUl 1 2 7 22290 Logic 7 1 10 Menu eltrox The system then displays all the available strengths and pack sizes of the required d
86. Notes The user can add or remove items from the Extemp meaning this Lot could contain items different to another lot You can also modify the amount which you are making Each time an Extemp is manufactured a Batch No and Lot No are required The Lot No must be unique in that it hasn t been used before for a previous Extemp Lot or Pre Pack Pack Down Label 142 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH In the example below we are creating 1000g of extemp Test 123 with a Batch No of 12345 and a Lot No of L12345 Extemporaneous Manufacturing Test123 Ingredient Batch No Expiry Date SILCOCKS BASE 100G TUBE PINEWOOD 500 950 00 Add ingredient ingredient Edit Ingredient 2620 00 1 Qty to Manufacture 1000 Total Cost 2 Batch No 12345 3 Expiry Date 4 LotNo L12345 Manufacture Date 6 Preparation Notes Price Per 1000 THIS ISA TEST ingredients grid Dese TE F10 will save the Lot Details Entered No Stock Committed F9 is used to manufacture the Extemp only this process will reduce stock for the ingredients and increase the stock level of the Extemp Item the user will be asked for confirmation before manufacturing Manufacture Extemp Are you sure you want to manufacture now This will adjust the stock of all ingredients If there is a not enough in sto
87. P PARACETAMOL 120MG SUPPOSITORIES ZONEGRAN 100MG CAPS 1 Quantity on Order 2 Expected Unit Cost 3 Ordering Comments IN ACTONEL 35MG FC ONCE A WEEK TABLETS SPNH HISTAMINE 0 125MG ML ZONEGRAN 100MG CAPS UD FLUCILLIN 125MG 5ML 100ML SUSP 1 J L M N o P UD NEXIUM 20MG GAST RES TABS MCDOW gt 0910872012 Workstation D2016F88 Versions GUI 127 22290 Logic 7 1 10 Option 1 Quantity On Order Select this option to amend the amount of the drug on order to an amount you wish to order NOTE When you select option 1 you can discover the stock level of the drug in each dispensing location by pressing TAB Option 2 Expected Unit Cost This option will display the cost price of the drug and should not be edited Option 3 Ordering Comments Select this option to amend the ordering comments entered against the drug SUGGEST ITEMS TO ORDER Pressing F7 when an item on the order is highlighted will give a list of other drugs this supplier stocks and their current stock level You can then select an item and press ENTER to add the item to your wants list 168 TRANSFERING ITEMS BETWEEN SUPPLIERS To transfer a drug from one supplier to another press F8 on all the drugs to tag them Then press F9 and the system will ask for the supplier to transfer to All tagged drugs will be transferred to the new supplier Y a E
88. Total Value 6 Discount Received 7 CR Note Number 123456 8 Date Delivered 9 CR Note Received 10 Checked In By 11 Original Order No 12 Back Order No 2 TIU ER VIEW STAFF ACCOUNT This option allows you to look up any staff accounts on the system The system requires you to enter the name of the person It then displays any transactions that they have received payments and outstanding balances Patient Name JOE BLOGG Balance 239 09 Address Pharmacy ST 7 152380673 06 07 09 10 x AUGMENTIN 500 100MG IV VIALS 15 89 152380417 06 07 00 INV 21x GERMENTIN 250 125MG TABLETS 10 06 25 95 152380545 06 07 09 INV 10x AUGMENTIN 500 100MG IV VIALS 15 89 41 84 152380801 06 07 09 INV 21x GERMENTIN 250 125MG TABLETS 10 06 51 90 152381061 22 09 00 INV 5 ZANTAC INJ 50MG 2ML 452 5642 152381060 22 09 00 INV 28xLOSEC 10MG MUPS TABS 14 56 70 98 152381059 22 09 09 INV 2x AMOXIL 3G SACHETS 5 12 76 10 152381058 22 09 09 INV 16x GERMENTIN CO AMOXICLAV TABS 10 06 86 16 152381057 22 09 09 INV 100x PONSTAN 250MG CAPS 8 25 94 41 152383745 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 10 06 104 47 152383617 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 10 06 114 53 152383489 15 10 09 INV 16x GERMENTIN CO AMOXICLAV TABS 10 06 124 59 152383361 15 10 00 INV 16x GERMENTIN CO AMOXICLAV TABS 10 06 134 65 159 PRICE ENQUIRY If you want to look up the price of an item without issuing it you can press ENTER on
89. UNDRIES 3 Address BELGARD ROAD TALLAGHT Phone Contact Order Method Print Order EDI Phone EDI Customer ID Ask for Location EDI Supplier ID EDI Password YTD Value EDI Log On Discount Discount Above Sent Discount MTD Value Has Agencies 2 Discount Hospital Code E Sent Usual Lead Time HELIX 19 09 2014 Workstation 24FEA31E Versions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM Option 1 Code This is the supplier code that you will use when placing items on order and also for setting up your default supplier If you are setting up a supplier who also has agencies you must first set up the main supplier with a two digit code Then you will need to set up each of the agencies using this two digit code to start and follow with another two digits for the relevant agency Option 2 Name The full supplier name is entered here Option 3 Address The full supplier address is entered here Option 4 Phone The supplier s phone number is entered here Option 5 Contact The supplier s contact s name or rep is entered here Option 6 Order method If you are transmitting electronically via modem to a supplier choose Transmit by EDI If you do not transmit orders electronically via modem to a supplier choose Print Order Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth co
90. UNIT m mro oro gt MEM 1 C U FLOOR 2 HELIX iam a gt 0010872012 Workstation D2D16F88 Versions 1 27 22290 Logica 110 Menu To add or modify ward stock press ENTER on the required ward and the following screen will appear To modify an existing item on the ward stock list highlight the item and press ENTER the following screen then appears Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 63 Al HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Modify Items Ward Stock List 1 Drug Name FLUCILLIN 125MG 5ML 100ML SUSP FLUCLOXACILLIN 125MG 5ML LIQUID 3 01 per 1 deal Stock Level Default Issue Qty 5 Maximum Issue Qty 10 Last Issue Date 08 08 2012 Last Issue Qty 5 Comments Storage Location Other Shelf Label Required No Dosage Instructions To set up a new drug press INSERT and the following screen appears erede Add Items to Ward Stock List 1 Drug Name 2 Ideal Stock Level Default Issue Qty 4 Maximum Issue Qty 5 Last Issue Date 6 Lastlssue Qty 7 Comments Storage Location 9 Label Required 10 Dosage Instructions Date 08 08 2012 Workstation D2D16F88 Versions GUI 1 2 7 22290 Logic 7 1 10 Menu 65 Helix Health Limited
91. WARFARIN 5MG TABS WARFANT 5 TABS am 0082012 Workstation 02016 88 Versions GUI 12 7 22290 1 10 A list of the ward stock items will appear To modify an item highlight it and press ENTER Y Eam Order an tem 1 Drug FLUCILLIN 125MG 5ML 100ML SUSP FLUCLOXACILLIN 125MG 5ML LIQUID 3 01 per 1 Drug Price Enquiry 2 Ideal Stock Level Default Issue Qty 5 4 Maximum Issue Qty 10 li 5 Lastissue Date 08 08 2012 6 Lastlssue Qty 5 7 Comments Storage Location Other Shelf 9 Label Required No 10 Dosage Instructions Y gt 091082012 Workstation D2D16F88 Versions GUI 1 2 7 22290 Logio 7 1 10 Menu i 122 You can now modify any of the options by selecting the corresponding option number and press ENTER You can also add new items to the ward stock list by press INSERT Y 1 Drug 2 Ideal Stock Level 3 Default Issue Qty 4 Maximum Issue Qty 5 Last Issue Date 6 Last Issue Qty 7 Comments 8 Storage Location 9 Label Required 10 Dosage Instructions HELIX 0510072012 Workstation D2D16F88 Versions GUI 1 2722290 Logic 7 110 Menu i at The details of this screen have been explained previously in the section Main Enter Issues to Wards 123 PRINT WARD STOCK LISTS This section contains four different ward stock lists each explained in detail below When you e
92. West Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 65 a HELIX HEALTH Cliniscript NET Copyright Helix Health Limited DRUG RELATED FILES This section of the system is where the drug file is set up along with other files relating to the drug file To access this option select Administration Edit Files Drug Related Files and press ENTER CteateMenuitemMsg Name Drug File Priority 1 AccKeyPos 1 Key 150 Help IZ E M it Barcode Labels HELIX uiam o 0010072012 Workstation D2D16F88 Versions 1 27 22290 Logic 7 1 10 Menu 65 DRUG FILE This file contains all the drugs on the system When you press ENTER on this option a list of all the drugs on the system appear and you can scroll up and down this list accordingly Please note if you are using the Helix Health drug file please note that you will not be able to enter a new drug onto the drug file or edit an existing drug without contacting the Helix Health product file coordinator who will provide you with an access code to allow you enter your product Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 66 SSS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited a
93. a eher RR eH Ronee PRICING PART 2 4 ii EET VER Egon ee elps c DEFAULTS PART 1 oot tee aen o teo xv Eae rena Eo DEFAULTS PART 2 DEFAULTS PART DISPENSING LOCATIONS WARD STOCK GROUPS WORKSTATION DETAILS d2licte 47 gd 48 ADDING A SUPPLIER TO THE SUPPLIER FILE lessen 48 Bd 51 ADDING A NEW USER TO THE USER FILE eese 51 INTERVENTION FILE 5 55 1667 e ooo Co ao ne coena sa us o eae a uno oan o Co ore urere sacer seis 54 ADDING A NEW INTERVENTION ee eene nnn 54 MODIFYING AN EXISTING nnne nne 56 DELETING AN EXISTING INTERVENTION eeeeeneeeeennn nnne nnne nennen nnns 56 INTERVENTION TYPE FILE 5 6 ea euo eaa oie o Tora eee saa e eene sae sa oer node eroeie 57 ADDING INTERVENTION TYPE FILE esee 57 MODIFYING AN EXISTING INTERVENTION TYPE FILE sees 59 DELETING AN EXISTING INTERVENTION TYPE FILE cese 59 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com
94. a periodof days orweeks whatever is convenient 7 UN NS Do you want to begin stocktake now Y ELIX 0510072012 Workstation D2D16F88 Versions GUI 1 27 22290 Logice7 1 10 It then asks if you want to start the stock take now This defaults to Yes Press ENTER if you are sure that you want to start The system then processes all the records This means that it is resetting all the quantities in stock to zero ENTER ACTUAL STOCK FIGURES When you press ENTER on this option all the drugs are listed alphabetically The pack size and calculated stock figure is displayed 153 Full Drug List ee ee lil ACIHMMGELBUMLVALEMLUMPOA 01 ACTIBALM ACTIVON MANUKA HONEY LIP BALM 10 ACTIBAN COTTON SHORT STRET BAND 10CMX5M 1 ACTIBAN COTTON SHORT STRET BAND12CMX5M 1 ACTIBAN COTTON SHORT STRETCH BAND 8CMX5M 1 ACTICHLOR 0 5G DISINFECT TABLETS DIS e ACTICHLOR 0 5G DISINFECT TABLETS DIS A B c D E F G S ACTICHLOR 0 5G DISINFECT TABLETS DIS ACTICHLOR 1 7G DISINFECT TABLETS DIS ACTICHLOR 1 7G DISINFECT TABLETS DIS ACTICHLOR 2 5G DISINFECT TABLETS DI ACTICHLOR 2 5G PINE DISINFECTANT TABL ACTICHLOR 500G EFF GRANULES ACTICHLO ACTICHLOR 500ML SODIUM HYPOCHLORITE S ACTICHLOR 5G DISINFECT TABLETS DISIN EJ EJ iam gt 0910872012 Workstation D2D16F88 Versions 1 27 22290 Logic 7 1 10 To search for a product
95. alth Limited Rights Reserved Configuration Amendment Label Length Additional Fields on Reports Label Width d Batch Number Report Label in Upper Case Daily Audit Report Auto Compress Dosage gt Dispensing Report Patient Name Prompt Patient Name Script Consultant on Daily Audit Chart Number Prompt Chart Comment Prompt Comment Comment2 Prompt Other Code Drug Commenti Prompt Comment 1 Drug Comment2 Prompt Comment 2 Drug Comment3 Prompt Comment 3 3t Barcode Labels Down 19 Barcode Labels Across 4 Length of Labels 0 5000 Width of Labels 2 0200 Margin 0 2400 Left Margin 0 2400 Gap Between Barcodes 0 7470 Stock sheet line spacing Label on crediting item None gt HELIX N A ac 18 09 2014 Workstation 24FEASIE Versions GUI 1 3 50 60750_Logic 7 4 3 60750 SYSTEM Option 1 Label Length This is where you set up the label length If you have a regular label with a strip label this length should be set to 17 If you have regular labels with no strip this length should be set to 12 Option 2 Label Width This is where you set up the label width This should be set to 43 for most standard labels Option 3 Label in Upper Case This option allows you to ENTER Yes No as to whether you require the system to print labels in capital letters or not Option 4 Auto Compress Dosage If this option is set to Yes the dosage will print as code rather than full text on the labels I
96. are now discharged from the hospital you can print a discharge letter The letter states that the patient is now discharged but has been issued with the following take 111 home medication F8 Reprint If you tag an item on the patient s history and then press F8 the system will reprint the script label F9 Modify If you tag an item on the patient s history and then press F9 the system will allow you to modify the prescription You can modify only detail on the prescription except script number gt F10 More If you press F10 the follow screen appears CreateMenultemMsg Name View This Priority 0 AccKeyPos 0 Key 1 Helps null A LIPITOR 10MG FC TABS 09 08 12 28 5 00 1190662 1 B ELTROXIN 100MCG TABS 08 08 12 56 5 00 1D 11906617 _ 21 06 12 12 5 00 11906418 D TABS 21 0612 28 5 00 10 1 Repeat OO Mow tite 21 06 12 56 5 00 1D 119064171 E ES 21 06 12 56 5 00 1D 11906402 Delete This Item G G TABS 21 06 12 28 5 00 1 No Flept H Credit This Item i 16 0112 12 5 00 1190638 1 1 5ML 140ML SU 13 12 11 1 5 00 1190635 1 Reprint This J SUPPOSITORIES 13 12 11 10 5 00 71906347 K Modify This Item SUPPOSITORIES 13 12 11 10 5 00 1190633 1 L i 11 10 11 56 5 00 1D 11906267 UnTag Items Ge Docket Printouts Location In Stock Pri minea Expiry Date Schedule Qty 5 ToFollow 8 OnAC 2 Dosage 6 C Centre 9 Fee 3 RTimes
97. arges Each of these container charges can then be assigned to individual drugs on the drug file Option 6 Normal Dispensing Fee Once this fee has been entered the appropriate charges are allocated added to the drugs once they are dispensed Option 7 CD Dispensing Fee ENTER the dispensing fee for controlled drugs Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 29 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited Option 8 Syringe Fee including VAT ENTER the fee for using a syringe when dispensing Option 9 13 Mark up Percentages on drugs Each of these mark up percentages can be assigned to individual drugs in the drug file Option 14 Broken Bulk Percentage The percentage charged for broken bulk is entered here Option 15 Discount Percentage If you enter a percentage in this field the system will take this discount off any patient who is set up as Cost Mark up Discount Option 16 Round to Nearest Cents If you want all charges rounded off ENTER the figure here e g by entering 5 all drug charges dispensed are rounded up to the nearest 5cent Option 17 Minimum Charge This is the minimum handling charge that is required for each script dispensed Note The above options need to be determined by your hospital They are automatically calculated as yo
98. arried out at the request of a particular consultant you can enter their name here Alternatively press ENTER to leave this option blank Option 4 Patient If the intervention is to be carried out for a particular patient enter their name here Alternatively press ENTER to leave this option blank Option 5 Intervention This is where you can enter the intervention being carried out To enter an intervention select the intervention from the Intervention Type File by entering the intervention code Alternatively you can press TAB to view the intervention file Option 6 Description This is where you can enter the description of what steps you have taken to complete the intervention This is a 4 line free text option 127 Option 7 Result The results of the intervention are stored here To enter a result select the result from the Intervention Type File by entering the result code Alternatively you can press TAB to view the result file Option 8 Description This is where you enter the description of what steps you have taken having gathered the results of the intervention This is a 4 line free text option Option 9 Outcome The outcome of the intervention is stored here To enter an outcome select the outcome from the Intervention Type File by entering the outcome code Alternatively you can press TAB to view the result file Option 10 Description This is where you can enter the description of what steps have been taken t
99. atient has been billed for all medication If this option is set to No the patient has not been billed for any medication yet Option 31 33 Diagnosis Enter the diagnosis the patient is being treated for You can enter up to three diagnoses for a patient and print out reports by diagnosis to see how much a particular diagnosis is costing the hospital 98 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH ISSUE STOCK TO PATIENTS To issue a prescription to a patient type the patient s surname and press ENTER The system will then display a list of all patients with the same surname Highlight the patient you want to select and press ENTER The following details will appear on screen CliniSCRIPT NET C 1987 2012 Helix Health Limited All Rights Reserved Enter Issues To Individual Patients or Wards 1 Patient Name JOE BLOGGS Chart Number Room Bed No Cost Centre 14 Consultant OUT PATIENT G P Admission 03 04 2000 Address Comment Issued By System Script Date 19 09 2014 Date of Prescription 19 09 2014 date written Script Type Out Patient Medication HEUXx N za puc 19 09 2014 Workstation 24FEASTE Versione GUI 1 350 60750 Logic 7 4 3 60750 SYSTEM Option 1 Patient Name This is where the patient s name address chart number room bed number cost centre consultant they are registered with and their admission date will appear Option 2 Issued By The name of the
100. ation File and Pricing Part 1 for a list of mark up charges Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 70 gu x HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 7 Charge for Broken Bulk If this option is set to Yes broken bulk will apply to this drug If this option is set to No broken bulk will not be charged on this product Option 8 Container Charge The container charge for the drug is entered here See Configuration Edit Files Miscellaneous File Configuration File and Pricing Part 1 for a list of container charges or press TAB Option 23 Supplier Ordering Details If a supplier gives discounts when you order over a certain value you can enter that information here T kodea n Tade Er NNNM 2 Gener Supplier acl 2 Supplier Reference 3 Contract Starts TE 4 Contract Ends 1 GLAX 5 Comments Yes 2 3 6 Minimum Order Qty 4 7 Maximum Order Qty 5 6 8 96Discount Allowed 7 9 BasicPrice 8 9 10 Tiered Pricing 10 7 24 VPali HELIX 0010872012 Workstation D2D16F88 Versions GUI 1 2722290 Logis 110 Menu 12 Option 1 Supplier Enter the supplier s name here Option 2 Supplier Reference Enter the supplier s reference number or code here Optio
101. atting Options To format a line on a label press F1 the help screen will then be displayed with the following options gt F1 This is the help key that displays a list of all the functions below F2 This allows you to select different print styles and sizes F3 This resets the line back to normal size and print gt FA This makes the line half height top part F5 This makes the line half height bottom part F6 Inserts a blank line F7 Deletes this line F8 Centers the current line F9 Blanks the whole label gt F10 Prints the label HOME Moves the cursor to the top left hand corner INSERT Switches the insert function on and off ENTER Moves the cursor to column one of the next line TAB Selects a field to put on the label ESCAPE to exit To save the label press ESCAPE The system will then ask if the label is ok This option defaults to Yes press ENTER to accept If you press N for No here the changes made to the label layout are not saved If you press ESCAPE again you will also lose your changes Selecting Print Styles Select a line of your label using your and press F2 The select type screen will be displayed Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 61 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Select the requir
102. ch for a prescription press the SPACE BAR and type in the prescription reference number and the system will bring you directly to this script Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 92 F HELIX HEALTH Cliniscript NET Copyright Helix Health Limited TO FOLLOW FILE When issuing a drug it is possible to mark items as To Follow because you may not have the full quantity of the stock at present This file keeps a list of the items marked To Follow as a quick reference CrestelmageMenultemMsgt Name Administration Priority 45 AccKeyPos 2 5 Help Image Res m1 Admin To Follow List Leal cmm P 0902 10 ALEXANDER THOMAS CIPROXIN 250MG SML 100 80 2 exe 3 26 06 12 ACCIDENT amp EMERG CALVEPEN 333MG TABS 10 11906431 C 270712 MUNACHIAMADIKE NUSEALS ASPIRIN 75MG TABS 50 11906513 za M o 001082012 workstation 02016 88 Versions GUI 1 2722290 Logis 110 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 93 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited DIAGNOSIS FILE This file contains a list of diagnoses These can be assigned to patients and r
103. ck the stock level will become negative Please check that you have the stock or actually manufacture the extemp before continuing 143 Ctrl P will print a Worksheet for the extemp 1 04 2014 05 17pm EXIEMP WORKSHEET EXTEMPORANEOUS MANUFACIURING WORKSHEET Test123 DRUG NAME QTY BATCH NO DATE E45 HAND CREAM SOML 500 1670 00 SILCOCKS BASE 1006 TUBE PINEWOOD 500 950 00 Manufacture Quantity 1000 Total Cost 2620 00 Extemp Lot No 112345 Extemp Batch No 12345 Manufacture Date 01 04 2014 17 17 10 Preparation Notes THIS IS A TEST The report contains the following Headers Drug Name Quantity Cost Batch No Expiry Date It also gives a final breakdown of the Manufactured Quantity Total Cost Lot No Batch No Manufacture Date and Preparation Notes Dispensing an Extemp Extemp items can be dispensed to both Patients and Wards Patient Dispensing To dispense to Patients the User should go to Main Issue Stock to Patients open a patient and search for an Extemp in the same manner they would with a Standard Item 144 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Upon selecting an Extemp Item from the Drug File if there have been any lots already pre made the user will be prompted with the following message Pre made Lots There are pre made lots available for this extemp Would you lik
104. cket will then print Note that the delivery docket is marked Re printed UNPRINT AN ORDER This option allows you to cancel an order after printing or transmitting When you press ENTER on this option a list of orders will appear Press ENTER on the order to un print and press ENTER The following message appears This order has been changed from printed to not printed To edit it use Enter and Modify Orders on the Ordering Menu From now on the order will be treated as though it has just been entered so it must be re printed before it can be checked in If this order was originally transmitted electronically be sure to notify your supplier that the order was cancelled MODIFY A PRINTED ORDER This option allows you to modify a printed order When you press ENTER on this option a list of printed orders will appear Press ENTER on the order required and the system will allow you to change the quantity unit cost and ordering comments Press F10 to store the order and it is ready now to re print or re transmit This saves you having to type in new orders 179 ENTER STOCK MOVEMENTS To keep accurate stock control there is a need for a stock movement facility If a bottle of medicine is broken it cannot be issued Therefore you must remove this from stock so that the stock figures are correct When you press ENTER on this option the following screen appears ias Enter Stock Movements 1 Dale 09 08 201
105. e CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 47 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited Give the printer a Description name e g Labelling printer Report printer etc and press ENTER A list of possible drivers is then displayed under Printer Type Choose the driver that suits the printer by highlighting the driver and press ENTER The system then looks for the printer port e g LPT1 or COM2 Enter the port and press ENTER Note If you decide to update your printer in the future and the Printer Type is not available please contact Helix Health prior to purchase to ensure that the printer is compatible with our software SUPPLIER FILE The Supplier details are set up and held in this section of the system Select Administration Edit Files Miscellaneous Files and Supplier File and press ENTER The following screen will appear Adding a Supplier to the Supplier File To set up a new supplier press INSERT Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 48 SSS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited CliniSCRIPT NET 1987 2012 Helix Health Limited All Rights Reserved Modify Supplier Code UD Name UNITED DRUG S
106. e Ward Stock by Location By entering Y here you can group ward stock issued by the location of the drug Option 17 Order Multi Packs on Auto Order Option 18 Auto Print Multiple Labels If the quantity dispensed is more than the pack size you can set here how many labels will print by selecting one of the following options 1 Multiple Print Exact it prints multiple labels each label with dispensed drug s pack size 2 Multiple Print Original it prints multiple labels each label with the drug s dispensed quantity 3 Print One Label it prints one label with dispensed quantity Option 19 Multiple Labels for Bulk Packs If set to yes the system will automatically print multiple labels irrespective of pack size Option 20 Hide Demographic Data from H O Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 33 SSSA HELIX HEALTH Cliniscript NET Copyright Helix Health Limited ORDERING This section contains all information regarding ordering using CliniSCRIPT NET To amend any of these options select the corresponding option number and press ENTER 7 CliniSCRIPT NET C 1987 2012 Helix Health Limited All Rights Reserved Configuration Amendment Last Order Number 356401 Last Return Number 138 Last Requisition No 0 Teleordering Test Yes Baud Rate 300 Modem Port Com3 IRQ4
107. e to view them now If the User answers yes here they will be brought to a Screen that shows all the Lots available to Use and they can select a lot to use and specify an amount of that lot or select multiple lots and enter quantities pressing F10 saves and closes that window and populates the Qty in the Dispensing form with the total amount of the Lots being Used Lots Used for This Script Lot Number Pack Size Batch Number Expiry Date Manufacture Date 604545 units 993 01 04 2014 16 29 27 2000 777441 units 54541 01 04 2014 16 27 32 1000 Astdfsd units Xhg 01 04 2014 16 26 59 1000 The User should then finish the Dispensing as normal If there are no pre made Lots or the user answers No here they will be asked the following Extemporaneous Preparation Do you want to manufacture now id If the user answers yes to the above they will be shown the Extemp Details screen as shown previously which pulls the Extemp ingredient 145 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH information from the Drug File After saving the details of this the dispensing form is populated as it is presumed the amount manufactured is being fully used As with pre manufacturing each ingredient will then be re ordered should Auto Re order methods be in place Ward Dispensing Extemp Items are added to Ward Stock Lists in the same manner as standard items Upon selecting an
108. ed print style using your arrow keys and press Enter The line will now print using the selected type Create New Label Layout When designing a new label first you must give the label a name to identify it The system then displays a sample label layout You can leave this as it is or adjust it to suit your needs requirements using the features outlined above To save the label press ESCAPE The system will then as if the label is ok This option defaults to Yes press ENTER to accept If you press N for No here the changes made to the label layout are not saved If you press ESCAPE again you will also lose your changes DOCUMENT LAYOUT FILE This option contains the information relating to the order form and the delivery docket We recommend that you contact Helix Health first before amending these forms WARD STOCK FILE This option allows you to set up the ward stock for each ward on the system When you ENTER on this option a list of the existing wards will appear Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 62 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited 0 ACCIDENT amp EMERGENCY gt Amys Department ANNE S ST BRIGIDS ST Dave s New Ward HAEMOGLOBINOPATHY CLINIC PLEASE REMEMBER TO CREDIT VACC DAY
109. elix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 25 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited ncn Full Name PHARMACY DEPARTMENT Full Address 1 Full Address 2 Full Address 3 Full Address 4 Short Name Short Address Last Script 1190651 Last ADM Msg 0 Hospital ID Pharmacy GMS SAP Directory SAP Sequence SAP Hospital Earliest Script Edited 01 01 1600 Earliest Order Edited 01 01 1600 iam 0010872012 Workstation D2016F88 Versions GUI 127 22250 Logie 7 1 10 Option 8 Last ADM Msg The number of the last message sent to ADM Option 10 Hospital ID Option 11 Pharmacy GMS This is where you can enter the Pharmacy s GMS number Option 12 14 All SAP integration Details are entered here Only relevant if you have the SAP module Option 15 Earliest Script Edited Option 16 Earliest Order Edited Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 26 SSSI HELIX HEALTH Cliniscript NET Copyright Helix Health Limited LABELS amp REPORTS To amend any of these options select the corresponding option number and press ENTER 7 CliniSCRIPT NET C 1987 2012 Helix He
110. elixhealth com 44 9 HELIX HEALTH Cliniscrip NET Copyright Helix Health Limited Option 9 Bag Label to Print Total for Today If this option is set to Yes the system will print the total value dispensed for this drug today on the bag label If this option is set to No a total will not print on the bag label Option 10 Create Backorders for Partial Deliveries If this option is set to Yes the system will ask you if you want to generate a back order for items that are short on the delivery If this option is set to No the system will not prompt you to generate a back order missing from you delivery Option 11 Action to follow if stock is negative This option allows you to handle negative stock on the system There are 4 options 1 Display Message amp Stop If stock is negative the system will display a message advising the user of this and stops them from continuing with this drug 2 Display Message amp Continue If stock is negative the system will display a message advising the user of this and allows them to continue with this drug 3 Ignore Negative Stock If stock is negative the system will ignore it and allow the user to continue 4 Display Alternative Drugs If the stock is negative the system will display a list of alternative drugs of the same name which are in stock Option 12 Use Issue Price for Stock Valuation If this option is set to Yes the system will give you the stock valuation at issue price
111. en you press ENTER on Patient File a list of all existing patients is displayed Adding a New Patient To set up a new patient press INSERT Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 81 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited CteatelmageMenultemMsa Name Administration Priority 45 AccKeyPos 2 5 Help Image ResmL Admin ioes Add New Patient Patient Name Chart No Date of Birth Room Bed No Gender Patient Type Height Charge Type 4 Weight Cost Centre A Surface Area Consultant Admitted On On Account Discharged On Bill To Billed Yet Address Nhs No NHS NUMBER Allergies Conditions Diagnosis 31 32 33 m o 0010872012 Workstation D2016F88 Versions GUI 127 22250 Logie 7 1 10 Option 1 Patient Name Enter the Patient s name Option 2 Chart Number Enter the chart number or press ENTER to skip over this option Option 3 Room Bed Number Enter the bed room number or press ENTER to skip over this option Option 4 Patient Type There are 4 options to choose from here gt In Patient gt Out Patient gt Ward Stock gt Pharmacy Stock Option 5 Charge Type Any issues made to the patient will be charged at the selected rate There are 4 options to c
112. ene nnne nena anna nnn 7 Dispensed een rna nennen nans 8 To Follow Items Report eese sese 9 Controlled Drugs Report eese esee enne 10 Contract Price 11 Contract Expires 12 Pharmacy Time Analysis esses esee 13 Patient Comment Report eei 14 Batch Number Report 15 Unlicensed Medicines Report 16 Pre Pack Dispensing 17 Dispensing Modification STOCK CONTROL REPORTS nee rebut re Ree x reed eunt 1 Drug Usage Summary eee ener enne a enne Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com HELIX HEALTH Cliniscript NET Copyright Helix Health Limited 2 Drug Usage History 3 List Items on Order sessi 4 Order Returns 1 207 5 Stock Valuation easi cerita dances de iaaa teda 207 6 Supplier Analysis teet ee erae aeree 208 7 Out of Date nnne rna nnns enean 208 8 Purchased
113. eports can be printed to find out how much a diagnosis is costing the hospital Hospitals can create their own customized list of diagnoses if required m gt ELIX Diagnosis List re fa 1st Degree Burn Trunk 1st Degree Burn Arm 1st Degree Burn Hand 151 Degree Burn Leg 1st Degree Burn Multiple Site 1st Degree Burn Nos 2nd Degree Burn Head 2nd Degree Burn Trunk 2nd Degree Burn Arm 2nd Degree Burn Hand 2nd Degree Burn Leg 2nd Degree Burn Multiple Site 2nd Degree Burn Nos 3rd Degree Burn Head 3rd Degree Burn With Loss Head gt 0010872012 Workstation D2016F88 Versions GUI 127 22250 Logie 7 1 10 Menu From here you can Add Modify Delete or Print diagnosis as needed Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 94 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH MAIN The most commonly used functions of CliniSCRIPT NET are listed under the heading Main for easier access ISSUE STOCK TO PATIENTS It is here in Issue Stock to Patients that all prescriptions for patients are dispensed This also consists of patient details records of a patient s current medication and medical history From this sect
114. f this option is set to No the dosage will print as text on the labels Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 27 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 5 Patient Name Prompt There is a choice of how to re call patients at the script entry stage either by Patient Name or by Patient Number Option 6 Chart Number Prompt Select to use either Chart Number or Hospital Number when setting up patient information Option 7 Commenti Prompt This allows you to create your own field in the Add New Patient section Type the name of the field here E g NHS number Option 8 Comment2 Prompt This allows you to create your own field in the Add New Patient section Type the name of the field here E g NHS number Option 9 Drug Comment1 Prompt This allows you to create your own field in the drug file l e Fridge item Option 10 Drug Comment 2 Prompt This allows you create your own field in the drug file Option 11 Drug Comment3 Prompt This allows you create your own field in the drug file Option 12 Barcode Labels Down 19 Option 13 Barcode Labels Across 14 Option 14 Length of Labels 0 5000 Option 15 Width of Labels 2 0200 Option 16 Top Margin 0 2400 Option 17 Left Margin 0 2400 Option 18 Gap between Barcodes 0 747 Option 19 Stock
115. facility as well as a staff accounts facility Invoicing is carried out within this section and you have the facility to print out statements for both staff and patients Reports There are wide ranges of reports that can be printed from CliniSCRIPT NET Each report takes raw information from within the system performs calculations on it and produces results in a meaningful format Reports include Management Reports Prescription Reports Stock Control Reports Intervention Reports and Formulary Reports Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 19 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Administration This section looks after the smooth running of the software It includes programs to re index your files setting up of hardware install program updates and set up all your users etc Because CliniSCRIPT NETG is a relational database all the different entities in the system are contained in separate files i e the patient details are in one file all the regimens in another Each Edit File program allows you to add change or delete details of that particular file FAVOURITES MENU The following commonly used features are also available in the Favourites Menu Issue to Patients Issue to Wards Pre Pack Labels Send Order Usage Summary Profit Enquiry LOCKI
116. following details Option 1 Quantity Enter the quantity to issue to the patient Option 2 Dosage You can enter the dosage for the drug here Enter the dosage code if you know it and press ENTER If the dosage code is unknown press TAB and you can search for it by typing in a word from the dosage that you are looking for and press ENTER The system will display a list of all possible dosages containing that word Highlight the dosage you require and press ENTER to accept However if you have searched for a dosage and it is not on the dosage file you can add your own dosages by pressing INSERT and typing in the dosage required for the drug This is a sample list of dosage codes CODE MEANING 2 TAKE HALF A 5ML SPOONFUL 5 TAKE ONE 5ML SPOONFUL 5MLS 102 10 ONE BE TAKEN DAILY 2D TWO 3D THREE 1B ONE TO BE TAKEN TWICE DAILY 1T ONE TO BE TAKEN THREE TIMES DAILY The system then brings you to Select number to amend field If you press ENTER at this stage the prescription label will print and the issued drug is recorded on the patient s history However you may want to change options numbered 3 to 10 before printing a label To amend any of the options select the corresponding field number and press ENTER Option 3 Repeat Times This option allows you to enter the amount of times that this medication can be repeated If you press TAB you can change the repeat method to times q
117. for all customers with balances or selected customers If you choose all customers statements this will print off for every patient with an outstanding balance Alternatively if you want to print a statement for a single patient choose the option selected customers and type in the patient s name A statement for this patient only will print One statement is printed per page PRINT BILLING REPORT This report generates a list of all patients who have been billed between certain dates To start the report press ENTER on this option The System then looks for a starting date and an ending date When the 187 report prints it gives details such as patient name date of issue cost centre and the amount PRINT BILLING STATISTICS This report generates a list of all patients who have been discharged between certain dates To start the report press ENTER on this option The system then looks for a starting date and an ending date When the report prints it gives details such as the amount billed to each cost centre floor and consultant LIST NON DISCHARGE PATIENTS This report generates a list of all patients who are still admitted To start the report press ENTER on this option The system then looks for a last admission date to start the report from When the report prints it gives details such as the patient address admission date and the amount billed to date 188 REPORTS There are numerous management
118. h Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 85 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited Department List ACCIDENT AND EMERGENCY AE Modify Department 1 Code 2 Description ACCIDENT AND EMERGENCY 3 Comments K DERMATOLOGY L EAR NOSE AND THROAT iam m 0010872012 Workstation D2016F88 Versions GUI 127 22250 Logic 7 1 10 Option 1 Code Enter the department code here Option 2 Description Enter the department description here Option 3 Comments Enter any comments for the department There are 3 lines for free text Option 4 GL INT Code Enter a GL code for this department linked with your accounts system Used when exporting financial information to the hospital accounts system Modifying An Existing Department To modify an existing department highlight the department then press ENTER To amend any of these options select the corresponding option number and then press ENTER Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 86 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Deleting An Existing Department To delete an existing department highlight the de
119. h com 21 crc HELIX HEALTH Cliniscript NET Copyright Helix Health Limited CliniSCRIPT NET 1987 2012 Helix Health Limited All Rights Reserved Enter Issues To Individual Patients or Wards Patient Name JANE BLOGGS Chart Number 12345 Room Bed No Cost Centre Pharmacy Department Consultant Maurice Collins Admission 24 04 2014 Address Comment Issued By System Script Date 18 09 2014 Date of Prescription 18 09 2014 date written Script Type Out Patient Medication HEUX N HEALTH ASIE Versions GUl 1 3 50 60750 Logic 7 4 3 50750 You will be required to enter your password again to unlock the system Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 22 ecc HELIX HEALTH Cliniscrip NET Copyright Helix Health Limited Login to CliniSCRIPT NET Version 1 3 50 60750 This workstation is locked If you are the logged in user please enter your password to unlock User name SYSTEM Password You can also see who is logged in at any time The bottom right of the screen will display the username of the person logged in f CiiisCRIPT NET C 1987 2010 Health All Rights Reserved ee Ed Issue to Patients Send Order je Ram NE touc Accounts Reports Adminstration pre Pack labes prt enquiry Main Me
120. h com Web www helixhealth com HELIX HEALTH Cliniscript NET Copyright Helix Health Limited REPORTS iesescecccccccteccceccccccctecacccasecstcessecstccsnecseccsescacscseacscccsescececeeacscesseeaces 189 MANAGEMENT REPORTS cceeseececeeccececsececeesuececeeceeceeseeeceeaaeeeceeeeeceesnseceeaas 1 Cost Centre Analysis esses esee enean na nnns nnn 2 Drug Group Analysis 3 Consultant Analysis 4 Diagnosis Analysis 5 Drug Group within Cost Centre 6 Consultant within Cost Centre sss 7 Diagnosis within Cost Centre esses eene nnne 8 Patient within Cost Centre 9 Patient within Consultant esses enne 10 Cost Centre within Drug Group eese nnns 11 Cost Centre within Department esses ene 12 Cost Centre within Area esses eene 13 Credit Analysis iie eet a E cr ded ea EE So 14 COST CENTRE AT CONTRACT PRESCRIPTION REPORTS seccccesseececseccececseeeececaeeeceeeeeceeaeeeceeaueeesneeeecessneeeesaes 1 Daily Audit Report 2 Interaction Audit Report 3 Modification Audit Report 4 Price Update Audit 5 Patient History 6 History Cost esee e
121. hat it will meet your software requirements This manual aims to assist you to operate the software effectively and with ease CLIENT SUPPORT If you have any queries comments or suggestions regarding our products or services please let us know We provide a full customer service telephone support facility Monday to Friday 8 30am 6 30pm and Saturday Sunday and Bank holidays 9 00am 5 30pm Tel 01 4633099 Fax 01 4633011 FEATURES CliniSCRIPT NET is a unique software package which computerises the entire pharmacy process from the initial prescription through to issues ordering and stock control The software will help improve workflow and standardise work practices across the entire pharmacy function within the hospital The system also produces clear and comprehensive labels management reports delivering a powerful management tool for pharmacies Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 13 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited CliniSCRIPT NET can be operated successfully as a standalone system or over a network Features include Issues and Requisitions Patient Records Pricing Full Formulary Ordering and Accounts Ward Stock Multi location Stock Control Reports IMPORTANT KEYS AND THEIR FUNCTIONS
122. he drug trade name when reports are generated Option 11 Default Charge for Inpatients The system can be set so that every new In patient uses a default charge type There are 5 options here 1 Askfor Each New Patient 2 Cost 3 Cost Mark up VAT Fee 4 Cost Mark up Fee Discount VAT 5 Cost Mark up Discount VAT Option 12 Default Charge for Out Patients The system can be set so that every new Out Patient uses a default charge type There are 5 options here 1 Ask for Each New Patient 2 Cost VAT 3 Cost Mark up VAT Fee 4 Cost Mark up Fee Discount VAT 5 Cost Mark up Discount VAT Option 13 Default Charge for Wards The system can be set so that every new ward uses a default charge type There are 5 options here 1 Ask for Each New Patient 2 Cost VAT 3 Cost Mark up VAT Fee Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 32 S HELIX HEALTH Cliniscript NET Copyright Helix Health Limited 4 Cost Mark up Fee Discount VAT 5 Cost Mark up Discount VAT Option 14 F2 Confirms Preferred Supplier When you hit F2 to order you will be asked to confirm the preferred supplier Option 15 Hide Name on Staff Statements By entering Y here no staff names will appear on statements Option 16 Issu
123. he patient has been billed for all medication If this option is set to No the patient has not been billed for any medication yet Option 31 33 Diagnosis Enter the diagnosis the patient is being treated for You can enter up to three diagnoses for a patient and print out reports by diagnosis to see how much a particular diagnosis is costing the hospital Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 84 SSS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited DEPARTMENT FILE All hospitals have different departments and this is where the system allows you to set up and modify departments By pressing F10 when in the department file the system will print off the department file Department List LL poseen ee commen ACCIDENT AND EMERGENCY AE B B ANAESTHETICS ANAE C CARDIAC CAR D CARDIAC SURGERY CARS CARDIAC THORACIC F F Cardiology CAR G CHEMICAL PATHOLOGY CPAT CHILDRENS CHIL 1 CYSTIC FIBROSIS CYST tu 11 J DENTISTRY DENT K DERMATOLOGY DER L AND THROAT HELIX HEALTH Date 08 08 2012 Workstation D2D16F88 Versions GUI 1 2 7 22290 Logic 7 1 10 Menu s Ed Adding A Department To The Department File To set up a department press INSERT Helix Healt
124. he supplier file Option 2 Return Number The next returns number is generated automatically Option 3 Date The date automatically defaults to today s date To change the date type in the new date using dd mm yyyy format Option 4 Reference Enter a reference number if required Select the drug to return from the drug file and press ENTER You can add as many drugs as required to this return 176 CliniSCRIPT NET Version 7 1 10 User Copyright 2013 HELIX HEALTH Enter Return Details A FLUCILLIN 125MG 5ML 100ML SUSP Enter Drug Details i Drug Name 2 Quantity 3 Value 191997 Modify 61 53 t 39 gt Print 0910872012 Workstation D2D16F88 Versions GUI 1 2722290 Logic 7 1 10 Menu fluc ut Press F10 to confirm the return and to update stock levels 177 PASS AN ORDER ON HOLD A list of all orders put on hold during check in is displayed here To select an order to pass press ENTER on the order To modify any items on the order press ENTER on the item You can then amend the price and the discount of the item but not the quantity CreatelmageMenultemMsg Name Orders Priority 18 AccKeyPos 1 Key 4 Helpz Image Res ml Orders fo fatu wp A ZYVOX 600 TABS ZYVOX 600MG TABS 1049 94 1 Quantity Delivered Packs o 2 Actual Price Per Pack 52
125. hoose from here Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 82 _ HELIX HEALTH Cliniscript NET Copyright Helix Health Limited gt Cost VAT gt Cost Mark up Fee VAT gt Cost Mark up Fee Discount VAT gt Cost Mark up Discount VAT Option 6 Cost Centre Type the cost centre code if known or press TAB to select from the list of cost centres see cost centre file Option 7 Consultant Type the consultant code if known or press TAB to select from the list of consultants see consultant file Option 8 On Account If this option is set to Yes all items dispensed to the patient are placed on account If this option is set to No all items dispensed to the patient are automatically charged for Option 9 Bill To If the items on account are charged to the patient press ENTER and SAME will appear here However if the items on account are charged to another patient type in the patient s name and select from the patient file Option 10 Address Enter the address of the person who will be sent the invoice and statement Option 11 12 These are user created fields free text information in here Option 13 17 Drug Information Allergy Entering an allergy here will mean that when a drug is dispensed to the patient the system will check for pote
126. ing Used in the below example the Quantity will default to 21 Pre packs Used for This Script Lot Number Batch Number Expiry Date Manufacture Date Packs Used Packs used from this lot Packs Used The user can amend the Pre Pack Details before finishing the dispensing if they have made any errors this is done by Pressing F8 where a 4 option has been added View Modify Pre pack Details 2 Modify Current Drug Details 3 Change Name Printed on Label 4 View Modify Pre pack Details By selecting this option the user will be shown the Pre Packs used for this Script screen again allowing them to modify stock amounts Note any modifications to the Pre Pack quantities here does not update the Quantity used in the Dispensing This must be modified separately 136 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH EXTEMP MANUFACTURE AND DISPENSING There was a requirement for a new module to be added to the system to allow users to Create Manufacture and Dispense Extemporaneous Preparations This module has now been added to the system Creating an Extemp Formula Creating an Extemp Formula is done in a similar way to creating a standard drug on the Drug File The user should go to Administration Edit Files Drug File Press Insert to create a New Drug If the User is using the Helix Health Drug File they will be prompted with the following Disclaimer Notice Because
127. ion Option 10 Statement Description Type This option allows you to set whether you want to print the full drug name on a statement or text description There are 4 options available Print Full Drug Name Print Short Code Only Print Condensed Drug Name Print Description Text PONS Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 41 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited Option 11 Statement Description Text This option allows you to enter the text you want to appear in the statement type see option 10 Option 12 Interaction Months to search Enter the number of months the System is to check back for interactions with current medication and previous medication on the patient s file Note This option is only available if Drug Information is installed Option 13 Check Duplicate Chemicals When this option is set to Yes if there is a chemical duplication for two drugs that are being dispensed to the patient an interaction will appear to warn you If this option is set to No the System ignores chemical duplications Note This option is only available if Drug Information is installed Option 14 Show Interactions Above All interactions that occur on the System are given a level of how potentially dangerous they are You can select the level that you want t
128. ion you can also repeat medication to a patient print prescription labels and receipts When you press ENTER on this option the following screen appears CliniSCRIPT NET C 1987 2012 Helix Health Limited All Rights Reserved Enter Issues To Individual Patients or Wards 1 Patient Name Chart Number Room Bed No Cost Centre Consultant Admission Address Comment _ Issued By Script Date Date of Prescription date written Script Type torSearchusing Sumame Firstname HELUX N pac 19 09 2014 Workstation 24FEA31E Versions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM 95 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Setting Up A New Patient To set up a new patient press INSERT and the following screen will appear CliniSCRIPT NET C 1987 2012 Helix Health Limited Rights Reserved Add New Patient Patient Name Chart No Date of Birth Room Bed No Gender Patient Height Charge Type Weight Cost Centre Surface Area Consultant Admitted On On Account Discharged On Bill To Billed Yet Address 600 00 Comment Other Code Allergies Conditions Diagnoses 31 32 33 Use Sumame Firstname Tile Format ss HEU lt a 19 09 2014 Workstation 24FEASIE Versions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM Option 1 Patient Name Enter the Patient s name Option 2 Chart N
129. ipt number you wish to view Enter the script number and press ENTER details regarding that script are displayed on screen 156 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Script Enquiry Script Number 23 1 Date 11 01 1991 Patient Name ST JOHNS Address Comment Drug OTRIVINE PAEDIATRIC DROPS 10ML Code Qty 100 Dosage Consultant Issued By EVELYN GIBSON Repeat Times Price 0 15 Batch Number VIEW A PATIENT S HISTORY If you want to view a patient s history press ENTER on this option rather than calling up the patient s file in Enter Issues for Patient The system requires you to enter the patient s name by calling them up from the patient file Patient History Enquiry Patient Name JOE BLOGG Allergy Address Pharmacy Consultant 1 Comment 1232154 73 777A rt 1190662 09 08 12 LIPITOR 10MG FC TABS FIC 1190661 08 0812 ELTROXIN 100MCG TABS 56 5 00 1D FIC 1190641 21 06 12 LIPITOR 10MG FC TABS 12 5 00 FIC 1190641 21 06 12 NUSEALS ASPIRIN 75MG TA 28 5 00 1IDNO1B FIC Repeat 1190641 21 06 17 WARFANT TABS 56 5 00 1D FIC 1190640 21 06 17 WARFANT TABS 56 5 00 1D FIC 1190640 21 06 17 NUSEALS ASPIRIN 75MG 28 5 00 1DNO1B FIC No Rep 1190638 16 01 12 LIPITOR 10MG FC TABS 12 5 00 FIC 1190635 13 12 11 CALPOL S FREE 120MG 5ML 1 5 00 FIC 1190634 13 12
130. it an Existing label there are three label layouts already set up for you named gt ccbatch label for batch production gt ccdeflt default label for in patients gt ccretail default label for out patients To view or modify one of these label layouts press ENTER on the label name Adding Information Fields To add new fields information to the label press the TAB key on your keyboard 1 Drug Name 18 Patient Comment 2 DrugGMS 19 Dosage Codes 3 DrugEAN 20 Consultant Name 4 Dosage 21 Random Price 5 Patient Name 22 Script Type 6 Patient Chart No 23 Batch Number 7 Script Number 24 Expiry Date 8 Script Date 25 Generic Name 9 Hospital Name 26 Script Cost Centre 10 Hospital Address 27 Short Cost Centre 11 Script Price 28 Room Bed Number 12 Script Quantity 29 Script Price 13 Issued By Code 30 Generic Manufac 14 Consultant Code 31 Patient NHS Code 15 Manufacturer 32 Dosage Instructions 16 RepeatReference 33 Wamings 17 Patient Address Please Select Field To add any of the fields above to the label type in the corresponding option number and press ENTER This field will then appear on the label template Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 60 HELIX HEALTH Cliniscrip NET Copyright Helix Health Limited Form
131. ix Health Limited DOSAGE FILE This file contains all the dosage codes and warning codes used when dispensing drugs Helix Health provides a comprehensive database of dosage and warning codes with CliniSCRIPT NET Please contact the Helix Health product file coordinator if changes are required to this file DAILY AMOUNTS FILE This records the standard amount that would be issued with each dose Daily Amount List 1 Dosage Code 2 Daily Amount 1 J K L 001082012 Workstation 02016 88 Versions GUI t2722290 Logis 110 Option 1 Dosage Code Enter the dosage code here Option 2 Daily Amount Enter the daily amount that would be issued with this dosage code Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 79 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited STOCK MOVEMENTS FILE All stock movements throughout the system are listed here To set up a new stock movement press INSERT 0 1 Date c 1 2 In Stock E 2 eu 7 BLP 3 Movement Type 2 2 4 Qy 1 la 5 a 5 Reason L 20 09 1995 No Matching Drug 1 26 d HELIX gt 001
132. k If this option is set to No the system will not update the drug generic names and BNF classifications from the price disk Option 18 Use Co Generic Names From Price Disk Some generics are called combined where you have a product with two active ingredients Some pharmacists do not like using these preferring to stick to a brand name therefore this option allows you to skip over them on the price disk Option 19 Prompt with Estimated Delivery Quantity Enter Y and the system will display the quantity ordered when checking in a delivery This option may speed up the check in process as time is spent on the incorrect entries only Enter N and the user will have to enter all order quantities Option 20 Update Drug Warnings from Price Disk Update warnings on Drug file when the price update is run Option 21 Check for Pre Pack when Dispensing Prompt will appear if the drug being dispensed is part of a Pack Down batch Option 22 Request Reason for Dispense Modification The user will be prompted to record a reason when making a modification in dispensing DISPENSING LOCATIONS For ordering purposes you can specify a number of different locations for the pharmacy specifically if there are satellite pharmacy units You can enter up to twenty different locations WARD STOCK GROUPS From here you can create up to 10 ward stock groupings for example PO Meds PO antibiotic IV General IV antibiotics Fridge miscellaneous etc
133. l 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 69 lt HELIX HEALTH Cliniscript NET Copyright Helix Health Limited 1 Trade Name TAGAMET 200MG TABS 2 Generic Name CIMETIDINE 200MG TABS 3 Manufacturer GLAXO SMITHKLINE 4 Product Pricing Details 5 Com 6 Com 1 Latest Cost per 120 TABLET S 19 89 7 2 Average Cost per 120 TABLET S 21 1300 8 9 Late 3 Normal Case Size N A 10 Price 4 LatestCost per Case 11 Issue 12 Puc 5 VATRale 0 000 13 Shor 6 Markup Percent 1 50 00 14 BNF 7 Charge for Broken Bulk Yes 15 Own 8 Container Charge 1 010 22 WPm Select Number to EM 23 Y Supplier Ordering Details 26 VW Location Details 24 WPatientand Formulary Information 27 WProductStatus Details Option 1 Latest Cost per 1 Bottle Capsule Pack any one of these options can be entered here Option 2 Average Cost Per 1 Bottle Capsule Pack either of these options can be entered here Option 3 Normal Case Size Enter the normal case size of the drug here Option 4 Latest Cost per Case Enter the latest cost per case here Option 5 VAT Rate Enter the drug VAT rate here See Configuration Edit Files Miscellaneous File Configuration File Pricing Part 2 for a list of VAT rates or press TAB Option 6 Mark up Per cent Enter the mark up percentage here See Configuration Edit Files Miscellaneous File Configur
134. l keep your cost prices updated on your product file 172 umm ARRET2MG CAPS 6 1 1 1 90 0 00 1 90 B MOTILIUM 10MG SUPPOSITORIES 6 2 2 2 12 0 00 424 MOTILIUM 10MG SUPPOSITORIES 1 Quantity Delivered Packs 2 Actual Price Per Pack 212 3 Total Discount Received 0 00 4 VAT Rate 1 21 00 Press F10 to confirm the delivery and update stock levels When confirming the details there is an option to hold the order until the invoice arrives This option defaults to Y for Yes To change to No type N There is also an option to enter the invoice number and credit note numbers and also the date when the invoice arrived 173 BACK ORDERS If you do not receive all items ordered and are set to back order during check in you will be asked if you wish to put the shorts on back order If you answer No the short stock items will be removed from your order list VIEW A SPECIFIC ORDER You have the option to view an order here Select the required option and type in the order number if known and press ENTER Otherwise press TAB to get a list of all orders or use the hash key to search by invoice number All order details will appear on screen Note Orders cannot be modified here 1 Order Number 47741 2 Supplier CAHILL MAY ROBERTS 3 Status Printed awaiting delivery 4 Date Ordered 27 07 2012 FT 5 Total Value 6 Discount Recei
135. lin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 75 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Deleting An Existing Drug To delete an existing drug highlight the drug and press DELETE You are then asked are you sure that you want to delete this drug Answer Yes here and the drug is removed from the file Note drug is deleted from the file it is also deleted from any prescriptions that it was assigned to causing signs to appear instead of the drug Errors will also appear if you try to repeat this drug Drug File Function Keys F6 The usage stats of the selected drug will be displayed on screen gt F7 The current stock level in each dispensing location of the selected drug will be displayed on screen F8 The drug file will change from listing the Full Drug File to the Formulary Drug File Only available when dispensing F9 The system will print the Medical Data Systems report This only applies to users using Helix Health drug file F10 The system will print the drug list Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 76 gx HELIX HEALTH Cliniscript NET Copyright Helix Health Limited OWN CLASSIFICATION FILE To set up a classification of your own press INSERT
136. ls Yes 202 13 Patient Comment Report Description This report details patients for which have a comment recorded on their file Use Can be used for a multiplicity of uses i e if you enter the word SMOKER against the patient you can then quantify the number of smokers on your System Parameters Enter a Starting Date and Ending Date Columns Group Patient Name Total Cost Sorted by Alphabetically by the first letter entered in the comment field Totals Total for each comment 14 Batch Number Report Description This report allows the user to enter a batch number and then view the patients that received that particular batch Use Useful in locating the patients which received a specific pack of a product especially if there is a problem Parameters Enter a Starting Date and Ending Date Columns Patient Name Number Date Drug Name Quantity Dosage Batch Expiry Date Sorted by Date order oldest dispensing first Totals No 203 15 Unlicensed Medicines Report Description This report details all unlicensed medicines dispensed in a specified time frame Use Used to keep records of all issues of unlicensed medicines Parameters Enter a Starting Date and Ending Date Columns Patient Name Number Date Drug Name Quantity Dosage charge comment Sorted by Date order oldest dispensing first Totals No 16 Pre Pack
137. ly 4 Insert Generic Name Only To save the label press ESCAPE and type Y PRINTING A PRE PACK LABEL Select the label and press ENTER Press F10 and enter the number of labels required and press ENTER MODIFYING AN EXISTING LABEL Select the required label and press ENTER Make any amendments required and press ESCAPE When asked if the label is ok type Y if you are happy with the changes or N if you are unhappy with the changes and want to start again DELETING AN EXISTING LABEL Select the label you wish to delete and press ENTER Press ESCAPE and then D to delete the label 130 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH PRE PACK PACK DOWN LABELS Creating Editing Pre Pack Pack down Labels The system now has an added option for Creating and Editing Pre Pack Pack Down Labels Similar to Pre Pack labels the option for these can be found in the Main Menu under Print Pre Pack Pack down Labels P Enquiries Orders 1 id Issue Stock to Patients zi Issue Stock to Wards E Enter Returns to Stock e Change Location La Edit Ward Stock Lists E Print Ward Stock Lists f ga Enter Interventions m Print Pre pack Labels 3 Enter Stock Transfers 2 Enter Stock Movements Upon entering the module the user will be presented with the Scroll List of already created Labels with the option to add a label Print Pre Pack Packdown Labels
138. m 49 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Note If you are going to order electronically then you must complete options 7 11 If you are unsure of the information required for these options you can telephone Helix Health and we will assist you in setting up the required EDI information If you print orders off each time for this supplier then you are not required to complete options 7 11 Option 12 Discount Above If the supplier gives a discount on orders above a certain value enter the discount value threshold here Option 13 Discount Percentage Enter the discount percentage a supplier is allowing on orders that have reached the discount value set in option 12 see above Option 14 Has Agencies If this wholesaler has agencies answer Yes here If this is the main wholesaler or the supplier has no agencies set this to No All agency codes must consist of the first two letters of the wholesaler s code Option 15 Hospital Code Enter here the hospital account number with this supplier Option 16 Ask For Location If set to Y the user will be asked for a location when ordering This is useful when more than one location is being catered for by the pharmacy Option 17 22 These options relate to the year to date value of orders sent to the supplier the month to date value and the discounts received To amend any of these options select the corresponding option number and press ENTER
139. m Available From Total Order Value Discountable Value PW PINEWOOD 3 88 Current Quantity New Order Quantity Expected Unit Cost eae 6 Ordering Comments P UD NEXIUM 20MG GAST RES TABS MCDOW 28 1 28 50 28 50 166 Option 1 Drug Name Select the drug to order by typing in the first few letters of the drug name and press ENTER Then select the drug from the drug file Option 2 Order From Enter the supplier s code Option 3 Current Quantity If this drug is already on order the quantity will be displayed here Option 4 New Order Quantity Enter the quantity you want to order Option 5 Expected Unit Cost The cost of this drug will automatically appear here Option 6 Ordering Comments This is a free text option where you can type in any additional comments relating to this order Please note that the maximum number of items per order 350 If you want to order 500 items you will have to put the first 350 on one order and 150 on another An beside an item on an order means that the product has a contract price and does not qualify for discount DELETING AN ITEM ON ORDER To delete an item from the order highlight the drug and press DELETE MODIFYING AN ITEM ON ORDER To modify an item on order highlight the drug and press ENTER The following screen will appear To amend an option type in the number you wish to amend and press ENTER 167 FLUCILLIN 125MG 5ML 100ML SUS
140. m A FLUCILLIN 125MG 5ML 100ML SUSP B B PARACETAMOL 120MG SUPPOSITORIES 10 1 0 00 0 00 ZONEGRAN 100MG CAPS 100 1 0 00 0 00 A D WARFANT 1MG TABLETS 100 1 3 64 3 64 KLARAM 250MG FC CLARITHROMYCIN 14 7 10 37 72 59 LIPITOR 10MG 375 00 Enter Supplier to Transfer To gt AH LIPITOR 10MGF 48 82 AL VIDENE 500ML 240 J CALVEPEN 333MG TABS 100 0 807 0 00 GL AMOXIL3G SACHETS 2 1 512 5 12 L IN ACTONEL 35MG FC ONCE A WEEK TABLETS 4 1 10 00 10 00 M SPNH HISTAMINE 0 125MG ML 10 5 0 00 0 00 ih N U ZONEGRAN 100MG CAPS 100 1 0 00 0 00 UD FLUCILLIN 125MG 5ML 100ML SUSP 1 1 3 01 3 01 UD NEXIUM 20MG GAST RES TABS MCDOW 28 1 28 50 28 50 HELIX 0510872012 Workstation D2D16F88 Versions GUI 1 2722290 Logica 110 Menu ORDER TOTALS By selecting an item on the wants list and pressing F10 will you be given a total for the order so far It gives detail such as Total Order Value gt Total Discountable Value Discount Above gt Actual Discount Achieved Actual Order Value 169 PRINT OR TRANSMIT AN ORDER When you press ENTER on this option the system displays all outstanding orders Press ENTER on the supplier whose order you wish to print or transmit Supplier List ABBOTT LABS ALLPHAR SERVICES TEL 404 1633 CLONMEL CHEMICALS CO LTD TEL 1800 262 GLAXO SMITH KLINE Ireland LTD TEL 4955 2
141. n 3 Contract Starts Enter the date when the contract starts with the supplier Option 4 Contract Ends Enter the date when the contract ends with the supplier Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 71 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 5 Comments Enter any comments here This is a free text option Option 6 Minimum Order Quantity If there is a minimum order quantity within the contract held with the supplier enter the quantity here Option 7 Maximum Order Quantity If there is a maximum order quantity within the contract held with the supplier enter the quantity here Option 8 Discount Allowed If this option is set to Yes a percentage discount can be allowed against orders from this supplier If this option is set to No no discount is allowed against orders from this supplier Option 9 Basic Price This the trade price for the drug Option 10 Tiered Pricing E g 5 00 for 10 packs or more 4 90 for 20 or more etc Option 24 Patient amp Formulary Information This option is used for attaching patient and formulary information to a drug This is a free text option Option 25 Product Substitution Details This option will allow you to list other brands of this drug that can be dispensed instead of this drug The system
142. n the changes were made the reason for the change and the user Parameters No date range required Columns Summary of Modification Reason Given Sorted by In Date Sequence oldest Date first Totals Not applicable 4 Price Update Audit Trail Description This report is a catalogue price update and whether they have been run Use Used to ensure all update were received and run correctly Columns Price update details Sorted by In Date Sequence oldest Date first Totals Not applicable 198 5 Patient History Description This report details the patient s medication details and related costs Use Can be used as a detailed medication record Parameters Starting Date and End Date Columns Date Drug Code Type Number Qty Charge Vat Dosage Consultant Cost Centre P Sorted by Date order latest first Totals Charge and Vat Columns 6 History by Cost Centre Description This report provides information on issues to patients within a specified Cost Centre Use Provides detailed information on drugs issued to patients within a Cost centre Parameters Enter a Starting Date and an Ending Date Columns Patient Details Date Number Drug Name Quantity Amount Balance Sorted by Cost Centre code Those patients not assigned to a cost centre are listed first Individual pages per cost centre Totals Totals per cost centre 199
143. nd Duration or Pharmacist Intervention Description Quantity and Duration Sorted by Consultant pharmacist name alphabetically Totals Totals each pharmacist consultant 213 2 Consultant Analysis Description This Report quantifies the interventions attributed to individual consultants Use It can quantify interventions and severities by individual consultants Parameters Enter a Starting Date and an Ending Date Enter a Severity level Columns Chart No Date Duration Severity Intervention Description Sorted by Alphabetically by Consultants Name Totals Totals per consultant 3 Outcome Analysis Description This report identifies the remedies taken when interventions were recorded Use It has a multiplicity of uses from financial to clinical to time management Parameters Enter a Starting Date and an Ending Date Columns Date Chart No Outcome Description Sorted by Consultant name alphabetically Totals Per consultant 214 4 Amount Saved Analysis Description This report quantifies the amount of money saved as a result of an intervention Use Could be used to quantify amount of money saved by a variety of practices Parameters Enter a Starting Date and an Ending Date Columns Consultant Pharmacist Intervention Description Date Chart No Amount Saved Sorted by Consultant Alphabetically Totals Totals each consultant b
144. nennen nnne nnne 179 UNPRINT AN ORDER eene eene nennen nennen nenas esse sese sess esee 179 MODIFY A PRINTED ORDER eene enne nnne nnne netten enne 179 ENTER STOCK MOVEMENTS eene eee eene nnne nnne nnne nennen enean 180 Yee o 0 c 181 STAFF conus 182 3 iahtele ENTER PAYMENTS ieri tort eaten hue d tor o Te stones Yo REMOVE TRANSACTIONS 5 2 uarietate huno rk nuo taux ACCOUNT ENQUIRY mE TOTALCREDIT AMOUNT rotta hh ee RR a PR Pe ERE SPERA MONTH END ROUTINE eene eene nennen enne nnns PRINT AGED BALANCE itio oit tentia nies o a etant pesa aa ia ERR aya PRINT STATEMENTS MONTH END CLEARDOWN INPATIENT BILLING cccccccseseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeees 186 DISCHARGE A PATIENT secsciccivesastevsoveveed 186 PRINT IN PATIENT 5 5 187 PRINT BILLING REPORT cescceceesseeesssceeeeesseeeeeeaeeeesseaeeeeeeeeeesaeeeeeeaas 187 PRINT BILLING STATISTICS cccsccsscccsvssssesnssssessosoncccsvesescesaisossesyscstaasbocansesness 188 LIST NON DISCHARGE 5 188 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealt
145. ng Date are entered Columns Patient Name Number Date Drug Name Quantity Dosage Charge Comment Sorted by Date order oldest first Totals No 10 Contract Price Report Description Details products which have a contract price entered for them Use Facilitates in keeping track of items which have a contract price and can record the savings made as a direct result Parameters Enter Starting Drug and Ending Drug Columns Drug Size Price Per Cost Price Contract Price Difference Sorted by Alphabetically Classification Location Supplier Totals No 201 11 Contract Expires Report Description This report can identify items that have a contract price which expires before a specific date entered by the user Use It assists in highlighting drugs which may have to have their contract price renewed Parameters Enter a Completion Date Columns Drug Code Ean No Size Contract Price Trade Price Expires Supplier Sorted by Alphabetically by Drug Name Totals No 12 Pharmacy Time Analysis Description This report analyses the numbers of issues from the pharmacy in a variety of ways Use Can be of use when organising work rosters or organising work practices in the pharmacy Parameters Analyse week beginning enter a date Columns Times Slot Monday Tuesday Wednesday Thursday Friday Saturday Sunday Sorted by Time Tota
146. nissasivesacedtvchisesavarecteatelesovavetaassiaiibenas The Escape Key ive co eret tera Rr ree ARR FUNCTION KEYS ENTERING INFORMATION IN CLINISCRIPT NET eere eene ee nnn 16 ERROR MESSAGES ici 17 PIE 17 FATAL SYSTEM ERROR ss 17 GETTING STARTED E 18 MAIN MENU OPTIONS epa es sn eR ss 19 ubl 19 222 19 eph E 19 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com X HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Accounts etie enm gu Administration iiid idus oda du 20 FAVOURITESMENU ie tei Ecos Ere eben dee 20 LOCKING THE SYSTEM diit dede or aco eid ees E qus 20 SETTING UP THE SYSTEM ise ssa one ao segs sea e s eas es Y eee s eso a con ar raa Easra sais 24 CONFIGURATION e 24 eis ar impE LABELS amp REPORTS isse rib rrr Re E nb x PER eR i uti pared PRICING PART 1 erri ertet
147. nit TABLET S Ordering Code 5099627116381 Purchase Unit PACK S OF 120 Barcode s 5013049710002 Short Lookup Pref Supplier GLAXO SMITH K BNF Class 010301 Schedule 51 Own Class GASTRO INTESTINAL Government Code 48461 WPricing Information Product Substitution Details Supplier Ordering Details V Location Details V Patient and Formulary Information Y Product Status Details iam gt 0010872012 Workstation D2D16F88 Versions GUI 12722280 Logic 7 1 10 Option 1 Trade Name Enter the drug s trade name here Option 2 Generic Name Enter the drug s generic name here Option 3 Manufacturer Enter the drug s manufacturer here Option 4 6 Comment Enter any comments relating to the drug here This is a free text option Option 7 Warning 1 Enter the 1st drug warning here Press TAB for a list of warnings and select the required warning from the warning file Option 8 Warning 2 Enter the 2nd drug warning here Press TAB for a list of warnings and select the required warning from the warning file Option 9 Latest Cost This is the latest cost for the particular drug Option 10 Priced Per Smallest dispensable unit e g if the drug comes in a box of 21 tablets and you dispense 1 tablet the price per is 21 If you would only ever dispense a full box of 21 tablets the price per can be set to 1 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463
148. nter on this option the following screen appears CresteMenultemMso Name Print Stock Sheets Alphabetically Priority 0 AccKeyPos 0 Key 1 Help null Emm HELIX iam o 0910072012 Workstation D2D16F88 Versions GUI 12722280 Logic 71 10 Menu i rint Stoci Iiz z t Eull Drug List for each Ward in rint Drugs Stocked by each Ward Print Stock Sheets Alphabetically This option prints with the ward stock list alohabetically under the following headings drug name pack size manufacturer ideal stock level current level usual quantity and quantity required space When you press ENTER on this option the system will ask if you want to print barcodes beside each product This option defaults to Yes If you answer Yes here barcodes will print out beside each product The system then asks you to select a cost centre Press TAB for a list of all cost centres to be displayed or press ENTER for the report to print based on all cost centres Print Stock Sheets by Classification When you press ENTER on this option the system will as if you want to print barcodes beside each product This option defaults to Yes If you answer Yes here barcodes will print out beside each product The system then asks 124 what level of detail is to be used when generating the report with 10 being the most detailed and 1 being the least detailed You are then asked to select a cost centre Press TAB fo
149. nteractions between any of the drugs on the patient s history press F7 If there are no interactions found on your systems default level you will be asked if you wish to search for interaction at a different level Press 1 9 to search for interactions at a different level or press ESCAPE to exit REPRINTING A LABEL To reprint a prescription label select the item on the patient s history and press F8 PRINTOUTS Pressing F9 will allow you to reprint one of the following 5 options 109 Print Delivery Docket Print Today s Deliveries Print Picking List Print To Follow List Print Discharge Letter to print a discharge letter the prescription type should be set as Take Home Medication the following template will print CreatelmageMenultemMsg Priority 1 AccKeyPos 1 Key 1 Help Image Res ml a Ward PHARMACY Date 09 08 20 Dear Doctor The above named patient has been discharged from this hospital today They have been discharged on the following medication Drug Quantity Date Given DISPRIN 300MG SOLUBLE TABS x24 09 08 2012 Should you have any queries concerning this medication do not hesitate to contact either the Pharmacy Department the patient s consultant or myself Yours sincerely Sae Cancel CopytoClipboard Print Workstation D2016F88 Versions GU1 1 2
150. ntial allergic reactions Note Drug Information package must be installed Option 18 22 Drug Information Disease Entering a disease here will mean that when a drug is dispensed to the patient the system will check for disease contraindications Note Drug Information package must be installed Option 23 Date of Birth Enter the patient s date of birth Option 24 Sex Enter the patient s sex Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 83 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 25 Height Enter the patient s height this can be given in cm foot and inches If you are using feet and inches press the SPACE BAR between entering feet and inches and the system will convert to cm Option 26 Weight Enter the patient s weight this can be given in kg stone and pounds If you are using stones and pounds press the SPACE BAR between entering stones and pounds and the system will convert to kg Option 27 Surface Area The system will calculate the patient s body surface area based on the height and weight details that have been entered Option 28 Admitted On This defaults to today s date but can be changed to the required date Option 29 Discharged On Enter the date the patient was discharged Option 30 Billed Yet If this option is set to Yes t
151. nu Favourites bit 15032017 Workstation 0028080 Versions GUI 1 225 42915 Logics7 2 1542915 js Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 4353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 23 E HELIX HEALTH Cliniscript NET Copyright Helix Health Limited SETTING UP THE SYSTEM Before beginning to use CliniSCRIPT NET in any Hospital Pharmacy the System must first be set up for that particular pharmacy Helix Health staff usually carry out these procedures when the software is first installed It is important that you do not change any of the system set ups without first discussing it with Helix Health CONFIGURATION The configuration file is found within ADMINISTRATION EDIT FILES and MISCELLANEOUS FILES The Configuration File contains all details that are specific to the individual pharmacy such as the name and address modem details pricing information printer set ups etc Once this has been set up it should not be amended without first contacting Helix Health Before you start using this system you need to configure it to suit the requirements of your hospital pharmacy Within the configuration option there are 11 submenus each relating to a different area of the system sy CresteMenultemMsg Name General Details Prioity 0 AccKeyPos 0 Key 1 Help null ES Defaults
152. o arrive at the outcome This is a two line free text Update a Previous Intervention You can update a previous intervention by patient or consultant Highlight the intervention that you want to update press ENTER To change or add to any of the following options select the corresponding option number and press ENTER 128 PRINT PRE PACK LABELS Pre pack labels are labels that can be printed for pre packaged drugs When you press ENTER on this option the following screen appears Piel WindowOptionMsg MenulD 166661004 Key 1 Name Add secs mm Ake Ner AWEEKS A ACETAZOL ACETIC ACETINJ ACETONE ACIME ACTHAR ADAOKO ADREN ADRENMIN ALLOPUR ANTHRAX AQDEEP 300 ASPIRIN AZAT BENZ BIOTIN BISMUTH BLOOD E o 00022012 workstation D2016F88 Versions G BMX Menu i ADDING A PRE PACK LABEL A list will appear of your existing pre pack labels At the top of the list is the option to ADD NEW Enter a name for the label and press ENTER The following screen will be displayed Press F1 to display the Help menu Press F2 to display the Print Type menu Press TAB to select the drug for the label Enter the name of the drug and press ENTER Select the required drug from your drug file and press ENTER the following options will be displayed 1 Generic Name Trade Name 129 2 Trade Name 3 Insert Trade Name On
153. o print the statements Select Print Statements from the main menu and press ENTER You will be asked do you want to print statements for all customers with balances or select Individual customers If you choose all customers statements will print off for every staff member with an outstanding balance Alternatively if you want to print a statement for a single staff member choose selected customers and type in their name A statement for this customer only will print One statement is printed per page If you do not wish the name of the staff member to appear on the statement please refer to the configuration settings 185 MONTH END CLEARDOWN Finally when both Aged Balance and Statements are printed go to the final option press ENTER on Month End Clear down The following message appears This program clears down the current month s accounts and just brings a balance forward for the next month Do NOT proceed unless you are sure you know what you are doing AND you have printed out the Aged Balance Report and Statements Press ESCAPE if you wish to abort WARNING All accounts details for the current month are about to be cleared down Make sure all other terminals are logged off before proceeding The system will then ask if you want to continue and it defaults to Yes press ENTER to accept This procedure will bring all closing balances over as opening balances for the following month INPATIENT BILLING DISCHARGE A PATI
154. o set your system to so the less serious interactions do not appear and only the significant interactions are brought to your attention The available levels are listed on screen Note This option is only available if Drug Information is installed Option 15 Mandatory Comment Above All interactions that occur on the system according to the levels you have set also require a reason if you choose to ignore the interaction and continue to dispense the drug The level that you want to record the reason at is set at this option and the same list appears for the drug interaction level Note This option is only available if Drug Information is installed Option 16 Warn If No Interaction Check If this option is set to Y for yes when new products come on the market and they have not been included in the Drug Interaction file yet the system will warn you that there is no interaction check for this drug The user can then contact Helix Health and let us know so that we can ensure that the Drug Interaction file is updated If this option is set to No the system will not warn of any drug interaction check when there is no information available Note This option is only available if Drug Information is installed Option 17 Use Normal Colours for Int s This option allows you to choose how the interactions appear on screen there are 2 options Highlight Colour Scheme Standard Colour Scheme Helix Health Limited 3094 Lake Drive CityWest B
155. ogic 7 1 10 Adding a New Intervention To set up a new intervention press INSERT Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 54 eux HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Mate 1 m 2 Pharmacist 3 4 Consultant Patient 15 0 Intervention 07 0 Intervention 3 Description Tic 14 0 12 04 01 0 Result Result Description Outcome 9 Outcome Description B 1 J K L Amount Saved za m 0010872012 Workstation D2016F88 Versions GUI 127 22290 Logie 7 1 10 Option 1 Date The system will automatically default the system to today s date but you can amend this by typing over the date displayed Option 2 Pharmacist The pharmacist who is carrying out the intervention should enter their user code here Option 3 Consultant If the intervention is to be carried out at the request of a particular consultant you can enter their name here Alternatively press enter to leave this option blank Option 4 Patient If the intervention is to be carried out for a particular patient then enter their name here Alternatively press ENTER to leave this option blank Option 5 Intervention This is where you enter the intervention being carried out To enter an intervention
156. ontract price you must set this option to Contract If there is no contract price for a drug you dispense the system will automatically issue at latest cost If you are issuing at average cost you must be keeping full stock control Option 5 Only Scheduled Items On Daily Audit If this option is set to Yes only scheduled drugs will appear on the daily audit report If this option is set to No all drugs will appear on the daily audit report Option 6 Display Login Box on Start Up If this option is set to Yes every user needs to log in their user ID every time they switch the computer on This option is only set to No in a single user situation Option 7 Minutes Idle Prior to logout After a certain period of time the system will automatically logout if left idle Enter the length time in this field The range is from 0 minutes to 60 minutes Option 8 Log Modifications In Amendment Section This option allows you to maintain an audit trail of all amendments made to the system If set to Yes the system will log the date time user and the amendment as well as the reason for the amendment If set to No this option is ignored Note Please note it is recommended this option is always set to yes to protect the pharmacy by keeping a record of errors deletions etc Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www h
157. or this particular manufacturer within the range of date specified 162 Version 7 1 10 User Manua ELIX HEALTH Drug Usage Enquiry Starting Date 01 06 2012 Ending Date 09 08 2012 Drug Name LIPITOR 10MG FC TABS Pack Size 28 Quantity Used 2096 00 Cost 74 87 Profit 16 73 Totals Complete Continue DRUG INFORMATION F4 This option is only available for customers who have the optional Drug Interaction module integrated into CliniSCRIPT NET It is used to look up any drug information that is available for a particular drug The System then lists the patient counselling side effects food nutrient interactions chemical list product summary and minimum maximum usage of this drug Pressing the F4 key anywhere in the system gives access to the same option QUICK INTERACTIONS CHECK F5 This option is used for checking interactions between various drugs You can enter up to 10 drugs to check interactions for by selecting them from the drug file and pressing ENTER If any interactions occur between these drugs the system will list them and you can view the interaction level Pressing the F5 key anywhere in the system gives access to the same option COMPLETE EDI REFERENCE This facility allows you to look at the drug information module in more detail giving you exact references for each individual drug Press F9 to search by product name or by words and press ENTER Once located press ENTER or F2 to di
158. or more computers are linked together there is a full record and file locking system This means that two people cannot edit the same file i e patient file drug file at the same time This prevents a situation occurring where the computer does not know which of the open files is the correct version to use To prevent this situation the computer locks the record when you start editing it and unlocks it when you are finished If you see the message File in Use and a numeric counter begins to count upwards this means someone else is working on the file you require Fatal System Error In the unlikely event that your computer stops completely saying that a fatal error has occurred please carry out the following Please note the error number and the file name displayed on the screen and any other relevant information such as what you were doing at the time the error occurred Press print screen Shift Print Screen Button This will print off a hard copy of the error You can fax this to Helix Health and our customer support staff will contact you Follow the instructions given by Customer Support to rectify the problem IF THESE PROCEDURES ARE NOT FOLLOWED YOU MAY LOSE SOME OR ALL OF YOUR DATA WE WILL NOT BE IN A POSITION TO RESTORE THIS INFORMATION UNLESS YOU ARE DOING REGULAR BACKUPS Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email custome
159. ormulary tracks Issues Yes 17 Patient Import Format SMS Fixed Length 18 Patient Import Filename 19 Duplicate Issues Receipt No 20 Large quantity issue warning Patient 20 packs 500 00 21 Ward 100 packs 10000 00 22 Prompt on copying with changed drug name nd T Date 18 09 2014 Workstation 24FEASIE Versions GUI 1 350 50750 Logic 7 4 3 60750 SYSTEM Option 1 Default User in Issuing If you enter a user code here the system will automatically default to this user when dispensing a script This is not suitable for a multi user system as you may omit to change the dispenser each time Option 2 Default Dosage You can enter a dosage code here that would be most commonly used in the pharmacy If you press enter at dosage when dispensing the system will automatically use the default dosage set here Option 3 Default Supplier You can enter a supplier that would be most commonly used by pharmacy here Enter your main supplier code in this field Option 4 Reorder Method This is the method by which the system will generate your wants list for your orders You have 4 options here 1 Manually Using F2 The user will decide what they want to put on order using this option To do this press F2 which is a hot key and Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 36
160. ou do not wish to print a duplicate receipt Option 20 21 Large Quantity Issue Warning The user can configure an amount by Packs or Price for both Patients and Wards if the user then dispenses more than the Specified amount of Packs or an item of Higher Cost than that specified in the configuration the system will prompt the user with the following Warnings Large quantity confirmation You are issuing more than 10 packs Is this quantity correct Large quantity confirmation This will cost 82 72 ex VAT Is this quantity correct Option 22 Prompt on copying with change to drug name Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 39 lt HELIX HEALTH Cliniscript NET Copyright Helix Health Limited DEFAULTS PART 2 To amend any of these options select the corresponding option number and press ENTER 1 Always ask for repeat Yes 2 Statement Style Normal Print Quality 3 Update Prices Only Yes 4 Store Accounts On Floppy No 5 Check Drug Code Ist Yes 5 Check Patient Code 1st Yes 7 Dispensed Report Type Print Out All Scripts 5 Skip On Consultant Analysis 9 Skip On C Centre Analysis 10 Statement Description Type Print Full Drug Name 11 Statement Description Text 12 Interaction Months to Search 6 13 Check Duplicate Chemicals No 1
161. partment and press DELETE You are then asked are you sure that you want to delete this department Answer Yes here and the department is removed from the file Note If a department is deleted from the file it is also deleted from any patients that it was assigned to causing question marks to appear instead of the department code AREA FILE hospitals have different areas and this is where the system allows you to set up and modify areas By pressing F10 when in the area file the system will print off the area file Adding An Area To set up an area press INSERT ao x Area List s Conner A 1 Code 2 Description 3 Comments HELIX 001082012 workstation D2D16F88 Versions GUI 1 2722290 Logis 110 Menu 5 a Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 87 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited Option 1 Code Enter the area code here Option 2 Description Enter the area description here Option 3 Comments Enter any comments on the area here There are 3 lines for free text Modifying An Existing Area To modify an existing area highlight the area then press ENTER To amend any of these options select the corresponding option number and then press ENT
162. pense If this option is set to No no batch number is required Option 8 Highlight Drugs in Stock If this option is set to Yes the system will highlight items on the drug file that you have in stock If this option is set to No no stocked drugs are highlighted Option 9 Display Dosage Always If this option is set to Yes the system will always display the dosage when dispensing drugs If this option is set to No the system will not display the dosage on screen when dispensing Option 10 Patient Lookup Mechanism This option allows you to search the patient file in 2 different ways for a specific patient Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 37 SSS HELIX HEALTH 6liniscript NET Copyright Helix Health Limited gt Search from entire database i e all names gt Search from current admissions Option 11 Patient Look Up if Numeric This option allows you to search the patient file in 2 different ways for a specific patient gt Search Chart Numbers gt Search Room Bed Numbers Option 12 Months Drugs Expire In This option allows you to enter the number of months the computer is to check ahead for drugs that will go out of date Option 13 Check for Occupied Beds f this option is set to yes the system allows you to check if a particular bed is occupied by entering in the
163. ports analyses drug usage using BNF or Own Classifications of drugs Use To analyse the drug usage without individual drugs names and instead using BNF classifications or own classifications Parameters Date Range A and a date Range B can be entered Columns Drug Group A Charge B Charge Sorted by Alphabetically by charge only tagged Drugs Totals Yes 190 3 Consultant Analysis Description This report itemises the drug usage of each consultant Use Allows analysis of drug preferences of individual consultants Parameters Date Range A and Date Range B can be entered Columns Consultant A Charge B Charge Totals Yes 4 Diagnosis Analysis Description This report assists in seeing the cost of each diagnosis if entered Use Allows for better budgeting and more detailed analysis of trends Parameters Date Range A and a Date Range B can be entered Columns Diagnosis A Charge B Charge Sorted by Numerically by code Totals Yes 191 5 DrugG roup within Cost Centre Description Allows accurate reporting on the usages of drugs within a Cost Centre Use Details of usages on a more local scale can be identified Parameters Enter a Starting Date and Ending Date and then choose BNF or Own Classification and then the level of detail required A Summary or Detailed report is available The report can be done for a
164. press DELETE You are then asked are you sure that you want to delete this classification Answer Yes here and the classification is removed from the file Note If a classification is deleted from the file it is also deleted from any drugs that it was assigned to causing question marks to appear instead of the classification By pressing F10 when in the classification file the system will print the classification file BNF CLASSIFICATION FILE This is an add on module Contact Helix Health if you wish to license this module All the BNF classifications are stored and set up on the system here CreatelmageMenultemMsg Name Administration 45 AccKeyPos 2 5 Help Image Res ml Admin rel t BNF Classification List Description Code Add New BNF Classification 1 Code 2 Description 3 GLCode 4 WFormulary Information K PHOSPHODIESIERASE INHIBITORS 02 01 02 L DIURETICS 02 02 HELIX 001082012 workstation D2D16F88 Versions GUI 12722290 Logis 110 Menu 26 By pressing F10 when in the BNF classification file the system will print off the BNF classification file Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 78 gu HELIX HEALTH Cliniscript NET Copyright Hel
165. pyright Helix Health Limited Modifying An Existing Intervention Type File To modify an existing intervention type highlight the intervention type then press ENTER To amend any of these options select the corresponding option number and press ENTER Deleting An Existing Intervention Type File To delete an existing intervention type highlight the intervention type and press DELETE You are then asked are you sure that you want to delete this intervention type Answer Yes here and the intervention type is removed from the file LABEL LAYOUT FILE To access the label layout file go to Administration Edit Files Miscellaneous Files Label Layout File This option contains the label layouts for the prescription label and the bag label for regular drugs When you press ENTER on the layout file the system displays three options gt Edit Bag Label gt Edit Blank Label gt Edit Script Label Edit Bag Label Use F1 to get help on designing your Bag label Edit Blank Label Here the user can design labels for pre pack items or for address labels etc Edit Script Label Here you can choose one of two options Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 59 SSS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited 1 Edit Existing Label 2 Create New Label If you choose to Ed
166. r Totals No 208 8 Purchased Report Description This report details from which supplier products were purchased and the cost Use To analyse the purchase details of a specific drug Parameters Excludes Vat but includes discounts received Columns Supplier Name Number Date Quantity Charge Vat Sorted by Supplier code alphabetically Totals Yes 9 Manufacturer Report Description This report details the money spent on products per manufacturer Use Can assist in making better cost saving choices or negotiating contract prices etc Parameters Enter a Starting Date an Ending Date and then a specific Manufacturer Columns Manufacturer drug Size Cost Per Pack Pack Total and Total Amount Sorted by Alphabetically by Manufacturers Name Totals Displays total of each Manufacturer 209 10 Orders By Supplier Description This report gives total amount spent with each supplier Use Can be of assistance with budgets and negotiating discounts etc Parameters Enter a Starting Date and Ending Date and then choose a Summary or Detailed Report Columns Supplier A Value B Value for the summary report and the drug names are added to the detailed report Sorted by Alphabetically by Charge only Tagged drugs Totals Yes 11 Stock Movements Report Description This report details any activities which alter
167. r a list of all cost centres to be displayed or press ENTER for the report to print based on all cost centres The report then prints with the ward stock list by classification under the following headings drug name pack size manufacturer ideal stock level current level usual quantity and quantity required space Print Stock Sheets by Ward location When you press ENTER on this option the system will print the stock sheets and display the ward location if entered Print Full Drug List for Each Ward When you press ENTER on this option the system prints out a report under the following headings cost centre drug name pack size normal stock default quantity maximum quantity and comments Print Drugs Stocked by Each Ward When you press ENTER on this option the system prints out a report under the following headings key ward name when you hit ENTER you then get drug name pack size manufacturer 125 ENTER INTERVENTIONS An intervention is anything that a pharmacist does relating to a patient consultant or cost centre apart from the dispensing process Example Substituting a Generic drug for a branded drug or checking a drug interaction To access this option choose Main Enter Interventions and press ENTER The same option can also be found by choosing Administration Edit Files Miscellaneous Files and Intervention File and pressing ENTER CreateMenultemMsa Name Record an Intervention F1 Priority
168. r pressing TAB and selecting from the list Option 4 Area Enter the area that the cost centre is assigned to by entering in the area code or pressing TAB and selecting from the list Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 89 HELIX HEALTH Ciliniscript NET Copyright Helix Health Limited Option 5 Contact Enter the main contact for the cost centre Option 6 Pager Enter the pager number of this contact Option 7 Phone Enter the phone number for this cost centre Option 8 Comments Enter any comments on the cost centre here there are 3 lines for free text Option 9 Label Name Select the label format this cost centre is to use when dispensing Modifying An Existing Cost Centre To modify an existing cost centre highlight the cost centre then press ENTER To amend any of these options select the corresponding option number and then press ENTER Deleting An Existing Cost Centre To delete an existing cost centre highlight the cost centre and press DELETE You are then asked are you sure that you want to delete this cost centre Answer Yes here and the cost centre is removed from the file Note cost centre is deleted from the file it is also deleted from any patients that it was assigned to causing question marks to appear instead of the cost centre code Helix
169. rate an A and a B column You can opt to view Every Item on the Report or Only a Certain Number of Items Columns Cost centre cost of time span A and cost of time span B Sorted by Sort alphabetically by charge or only Tagged Drugs You can choose to include all items or a specific number of items under each of the options Totals Yes totals are displayed 196 Prescription Reports 1 Daily Audit Report Description This report forms a register of issues from the pharmacy Use Forms a hard copy of issues from the pharmacy Parameters Can choose In Date Sequence or In Name Sequence Can further choose to Print only Out Patient Issues or alternatively All Issues Requisitions You can opt for individual Cost Centres or include All Cost Centres Enter a Starting Date and an Ending Date Columns Patient Address Consultant amp Comment Number Drug Name Qty Dosage Charge Sorted by Chronological Order Totals No 2 Interaction Audit Report Description This report forms a useful catalogue of all interactions encountered whilst dispensing Use Provides useful data on drug interactions and may Serve as a learning tool Parameters N A Columns N A Sorted by N A Totals N A 197 3 Modification Audit Report Description This report is a catalogue of changes made to fields within the system Use It records whe
170. re was not enough stock at time of issuing and which were entered as To Follow Print Discharge Letter If a patient has been issued drugs as Home Medication and are now discharged from the hospital you can print a discharge letter The letter states that the patient is no discharged but has been issued with the following take home medication Add to Script If you wish to add items to an existing script number press ENTER The system then tells you that the next item dispensed will be script number X 113 ISSUE STOCK TO WARDS All stock issued to the wards can be entered here All stock issues through a ward stock list will still appear in the ward history in the issue Stock to patients section Firstly all the wards must be set up as patients This can be done through Administration Edit Files Patient Related Files and Patient File or through Main Enter Issues to Patients and press INSERT Note When selecting patient type remember to select Ward Stock otherwise the ward will not appear in this section Having set up all the wards on the system press ENTER on Issue Stock to Wards ara namo RR Amys Department ANNE S ST BRIGIDS ST Dave s New Ward HAEMOGLOBINOPATHY CLINIC PLEASE REMEMBER TO CREDIT VACC B D E F G HAEM ONC DAY UNIT FLOOR 2 gt 0910872012 Workstation D2016F88 Versions GUI 127 22250 Logic 7 1 10 A li
171. re your accounts on a floppy disk once you have completed your month end clear down If this option is set to Yes the accounts can then be saved to a floppy disk and opened up in another application e g Microsoft Excel Option 5 Check Drug code First If this option is set to Yes the system will check the drug short lookup codes first These are set up against each drug allowing you to call them up by code If this option is set to No the system will not check short drug lookup codes first Option 6 Check Patient Codes First If this option is set to Yes the system will check the drug short lookup codes first These are set up against each drug allowing you to call them up by code If this option is set to No the system will not check short patient lookup codes first Option 7 Dispensed Report Type This option allows you to choose which type of dispensed report you want to print There are 3 options 1 Skip Indicated Consultant see option 8 2 Skip Indicated Cost Centres see option 9 3 Print out all scripts Option 8 Skip on Consultant Analysis This option allows you to select up 4 consultants to skip over when printing the consultant analysis Type the codes of the consultants that you want to skip in this option Option 9 Skip on Cost Centre Analysis This option allows you to select 4 cost centres to skip over when printing the cost centre analysis Type the codes of the cost centres that you want to skip in this opt
172. reports on CliniSCRIPT NET The majority of reports perform a sort on the files before printing out the information Also when printing most reports you are requested to enter a starting and ending date for the report This allows you to print reports retrospectively for as far back as you like In some reports you will be asked to enter two date ranges These may be used for comparison purposes If two dates are specified then two columns will print beside one another on the report This allows you to compare this month s figure with the year to date figures Within the Report option there are 5 different report types Management Reports Prescription Reports Stock Control Reports Intervention Reports gt Formulary Reports 189 Management Reports 1 Cost Centre Analysis Description This report gives a breakdown of the charges incurred per cost centre Use To record drug costings and assist in budgeting Parameters You can compare two different time spans which generate an A and a B column You can opt to view Every Item on the Report or Only a Certain Number of Items Columns Cost centre cost of time span A and cost of time span B Sorted by Sort alphabetically by charge or only Tagged Drugs You can choose to include all items or a specific number of items under each of the options Totals Yes totals are displayed 2 Drug Group Analysis Description This re
173. rmulary Items If this option is set to Yes this user can access non formulary items from the drug file i e has access to the full drug list If this option is set to No this user only has access to drugs on the formulary drug list Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 52 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 6 Can Unlock Calculated Worksheets This option is specific to CliniCHEMO NET users If this option is set to Yes this user is allowed to unlock aseptic chemotherapy doses when printing and approving worksheets e g the user can reduce the dose to only use 70 If this option is set to No this user cannot unlock aseptic doses at this stage Option 7 Change Menu Structure If you wish to limit access to areas of the system select option 7 and press the TAB key to change the menu structure Each option on the menu will appear with a tick beside it This means that the user has access to all areas of the system To limit access to particular areas of the system hit the SPACE BAR on the options you wish to limit This removes the tick in this section and prevents the user accessing this area By hitting the SPACE BAR again you give the user access To amend any of these options select the corresponding option number and press ENTER Note Press
174. rsupport helixhealth com Web www helixhealth com 17 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited GETTING STARTED When you select CliniSCRIPT NETG Login Screen will appear requesting you to ENTER a user ID and a password You will have selected the initial user name and password during installation For further instructions on how to set up additional users see User File ENTER your user ID and password and press ENTER The system will prompt you to confirm that the date is correct The date is shown in the top right hand corner of the screen If the date is incorrect type N and press ENTER You can then type over the date with the correct date If the date is correct press ENTER If you are also operating our drug information drug interaction package a disclaimer will now appear related to this package When you have read the disclaimer press ENTER to move to the next screen You are now in the CliniSCRIPT NET Main Screen CliniSCRIPT NET C 1987 2012 Helix Health Limited Rights Reserved Q 1 1 Issue to Patents Send Order i NO Sex EN gr 9 desueto Wards M Usage Summary Main Enquiries Orders Accounts Reports Administration J Pre PackLabels profit Enquiry amp fi Main Menu Favourites HELIX 4 ll Date 19 09 2014 Workstation 24FEASIE Versions GUI 1 3 50 60750 Logic 7 4 3 60750 SYSTEM Helix Health Limited 3094 Lake Drive CityWest Business
175. rug To select the correct drug highlight the drug and ENTER The following screen appears ess 101 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH CliniSCRIPT NET C 1987 2012 Helix Health Limited Rights Reserved Issues to JOE BLOGGS OUT PATIENT G P TF RIFATER TABS 3001 13 NU SEALS 300MG TABS 19 09 14 8 25 5423047 WARFANT 1MG TABLETS 18 09 14 9 00 5423037 PARACETAMOL SALICYLATE SCREEN 18 09 14 386 00 5423027 PARACETAMOL 500MG SOLUBLE TABS 18 09 14 0 00 5423077 WARFANT 1MG TABS ANTIGEN 15 11 13 9 00 5422677 WARFANT 1MG TABS ANTIGEN 15 11 13 8 00 5422647 125MG 5ML 100ML SUSPENSI 15 11 13 475 542280 3 WARFANT 1MG TABLETS 15 11 13 5 10 5422602 WARFANT 1MG TABLETS 15 11 13 5 45 542270 1 AMOXIL 500MG VIALS 15 11 13 8 10 TITD 5422607 RIFATER TABS 30 01 13 3 20 P 5422487 A D a H i J K L Drug ELTROXIN 100MCG TABS Size 28 Generic LEVOTHYROXINE SODIUM 100MCG TABS Location Made By MERCURY PHARMA Batch No In Stock 0 Price Expiry Date N A Schedule S1B 23016 1 Qty 5 To Follow 8 OnAC No 2 Dosage 5 CiCentre 14 9 Fee 3 R Times 7 Consult OUT PATIENT 10 Price 4 Comment Allergies HELIX n 19 09 2014 Workstation 24FEASIE Versions GUI 1 3 50 60750 Logic 7 4 3 60750 The selected drug appears on screen if the generic name is available it will appear also You are then required to enter the
176. rug file The reserved codes are all 12 and 13 digit codes beginning with 250996 5099627 and 50131580 After Entering a Trade Name Price Per Cost and Main Code the User should open option 32 Extemp Details 138 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Extemporaneous Details Test123 Ingredient Name Batch ETT jp Add ingredient ingredient Edit Ingredient 1 Price Per 1 Total Cost 2 Batch No m 3 Expiry Date 4 LotNo Manufacture Date i 6 Preparation Notes Price Per 1 ingredients grid eire 3Make this drug NOT an extemp ESC ot CTRL orkshe The user will be presented with the Extemp Details Window Here the User should enter the Ingredients normally contained within this Extemp Preparation Pressing Insert with add a new item Searches the Drug File for existing drugs Delete will delete the Highlighted ingredient in the Grid Enter on a Highlighted ingredient will Edit that ingredient Allows you to edit the Qty Batch No and Expiry If the Focus is on the change Box Enter will Save the details entered in this screen X will make the item no longer an Extemp item this requires an access code from a member of Helix Health Customer support Ctrl P will print an Extemp Worksheet The user should enter the ingredients and the usual quantities to manufact
177. s INSERT and the following screen will be displayed where you can enter your new user Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 463301 1 Email customersupport helixhealth com Web www helixhealth com 51 SSSA HELIX HEALTH Cliniscript NET Copyright Helix Health Limited UserName Number 126 Login As SYSTEM Password SYSTEM Full Name Amy Can Access Non formulary Items Can Unlock Calculated W Sheets Menu Options gt 0010872012 Workstation D2D16F88 Versions GUI 1 27 22290 Logic 71 10 Option 1 Number Any number can be entered into this field This number is unique and the system uses this for reporting purposes It is not necessary to remember this number Option 2 Login As Any number of letters 10 digits can be entered into this field This is the code that the user must enter into the system when logging into CliniSCRIPT NET It is also used throughout the system whenever you are requested to enter a user Option 3 Password This is where you set up the user s password It can be numeric alphabetical or a combination of both This password must also be entered into the system when logging into CliniSCRIPT NET Option 4 Full Name This is where the user s full name is entered This will appear on the bottom right hand corner of the screen when the system is in use Option 5 Can Access Non Fo
178. s is basis and it is up to the purchaser or transferee to satisfy himself herself that the software meets his her requirements BEFORE it is used Although the software is tested before release no claim is made regarding its accuracy Helix Health its affiliates directors or any of the software distributors do not assume liability for any loss or damage arising from the use of the software inability of the purchaser to use the software correctly or failure of the software to function correctly This includes loss of profits business interruption and loss of business information direct or indirect damages for personal injury or any other financial or other loss While every effort will be made to correct software bugs no guarantee is made that bugs will be corrected The Software License Agreement is governed by the laws of the Republic of Ireland Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 12 SSS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited ADDRESS AND CONTACT NUMBERS Helix Health Limited 3094 Lake Drive City West Business Campus Dublin 24 Tel 353 1 4633000 Fax 353 1 4633011 Web Site www helixhealth com Email info helixhealth com INTRODUCTION Thank you for purchasing CliniSCRIPT NET We hope you find the software of benefit and t
179. specific cost centre or all cost centres at the same time Columns Drug Group A charge amp B charge Sorted by Alphabetically by Charge or Only Tagged Drugs Totals Yes per drug classification 6 Consultant within Cost Centre Description This report can monitor the drug usage of various consultants with a Cost centre Use It can be useful when budgeting or analysing prescribing trends Parameters Enter a Starting Date and Ending Date for period A and Period B Then choose either a Summary or Detailed Report An option to print Every Item on the Report or Only a Certain Number of Items Columns Consultant A Charge B Charge 192 7 Diagnosis within Cost Centre Description This report highlights the cost of individual diagnoses within a cost centre Use Monitors costs per diagnosis within a localised environment over two time spans Parameters Enter a Starting Date for period A and again for period B Choose either a Summary or Detailed Report Columns Diagnosis A Charge amp B Charge Sorted by Alphabetically By Charge or Only Tagged Drugs Totals Yes totals per diagnosis 8 Patient within Cost Centre Description This report details the drug costs of individual patients within a cost centre Use May be of use for billing purposes Parameters Enter a Starting Date amp Ending Date for period A and the same for period B Choose either a Summary report or a De
180. splay the text 163 IV COMPATIBILITY REFERENCE This system incorporates Thristles IV Compatibility References Press INSERT to add drugs and press ENTER The system will then display the I V compatibility of the drugs on screen JOURNAL REFERENCE DATA BASE This option allows you to record medical information or articles that are of importance or relevance When you press ENTER on this option the following screen appears Option 1 Title Journal Enter here the name of the journal or title of the book where the article was found This is a free text option Option 2 Description Enter a description of the article This is a free text option Option 3 Index Terms Enter the index or page number Option 4 Location Enter the location where the journal or book is retained ABOUT THIS SYSTEM This option gives you information about your system that the Helix Health customer support department may require for diagnostic purposes 164 ORDERS CrestelmageMenultemMsg Name Enter or Modify Items on Order 1 AccKeyPos 10 105 Help Image Res m2EditOrd re ei ae E 7 ym Issue to Patients Send Order P mm ET E d n ksuetoWards Usage Summary Accounts Reports Administration Pre Pack Labels 1 Poi Ey Exit Main Enquiries Favourites Exit Print Transmit an Order 5 Check in Deliveries a Specific Order Pass an Order on Hold
181. st of all the wards will appear To issue stock to a ward highlight the ward and press ENTER 114 Enter Issues To Wards 1 Ward ACCIDENT amp EMERGENCY 2 Issue Date 09 08 2012 3 Issued By Amy SLUSS KLL ae HELIX Lea 0910072012 Workstation 02016 Versions GUI 12722290 Logic 110 Menu i Option 1 Ward The ward name will appear here Option 2 Issue Date The system will automatically default to today s date Option 3 Issued By The user who logged into the systems name will appear here To modify any of the options select the corresponding option number and press ENTER Entering Items as Ward Stock To enter an item as ward stock press INSERT 115 fa Add Items to Ward Stock List Drug Name Ideal Stock Level Default Issue Qty Maximum Issue Qty Last Issue Date Last Issue Qty Comments Storage Location 9 Label Required Dosage Instructions 0210872012 Workstation D2D16F88 Versions GUI 1 2 722290 Logie 7 1 10 Option 1 Drug Name Enter the name of the drug by selecting it from the drug file Option 2 Ideal Stock Level Enter the ideal stock level of this item that the ward should keep in stock Option 3 Default Issue Quantity Enter the quantity you would like the system to default to when this item is issued to the ward Option 4 Maximum Issue Quantity Enter the maximum
182. system and the difference between that and what the system calculated was there MARK STOCK TAKE AS FINISHED When all the stock figures are entered and you have printed out the stock valuation report the final process to carry out is to mark the stock take as finished When you press ENTER on this option the system asks if you are sure you want to continue This defaults to No Enter Y and press ENTER to continue The system then begins to make all the actual stock figures entered live on the system Note This may take some time to complete 155 ENQUIRIES There are 16 options available in the Enquiries Menu that allows you to search for information quickly and efficiently All options in this section are used for viewing purposes No modifications can be made in this section CrestelmageMenultemMsg Name View a Specific Script Priority 1 AccKeyPos 1 Key 85 Help Image Resim2ViewRx Eees Favourites Exit View a Patient s History a View a Specific Order 5 View Specific Retum FS View a Staff Acco E Display Product Usage Ti Drug Information FA ick Interact Tn HEALTH Date 09 08 2012 Journal Reference Database pem Logic 7 1 10 Menu flu VIEW A SPECIFIC SCRIPT All scripts have an individual script number that is usually printed on to the prescription label When you press ENTER on this option the system will look for the scr
183. tailed Report Columns Patient A Charge B Charge Sorted by Alphabetically By Charge Only Tagged Drugs Totals Per Patient and Per Cost Centre 193 9 Patient within Consultant Description This report gives a breakdown of the drug costs of each patient assigned to a particular consultant Use May be of use for billing purposes Parameters Enter a Starting Date and Ending Date for period A and for period B Columns Patient A Charge and B Charge Sorted by Consultant Alphabetically Totals Yes 10 Cost Centre within Drug Group Description Details the drug usage across Cost Centres using BNF Classifications or Own Classifications Use Can provide better quality data regarding usage habits across cost centres Parameters Enter a Starting Date and Ending Date for period A and then for period B Choose whether you wish to use BNF Classifications or your Own Classifications and then the level of detail required Choose Summary or Detailed Report Columns Cost Centre A Charge B Charge Sorted by Alphabetically By Charge Only Tagged Drugs Totals Yes per Cost Centre 194 11 Cost Centre within Department Description This report details drugs costs of multiple cost centres grouped as a Department Use Facilitates better monitoring of drug usage on a larger scale and allows for two different time spans to be analysed Parameters Enter
184. the drug Option 2 Order Using EDI If this option is set to Yes this drug can be ordered by EDI If this option is set to No this drug will not be ordered by EDI Option 3 Named Patient Basis Certain drugs are issued on a named patient basis only This option will act as a reminder if set to Yes Option 4 Auto Print Leaflet If this option is set to Yes when this drug is dispensed a patient leaflet will automatically print Note Drug Information package must be installed Option 5 Dispensed Previously If this option is set to Yes this drug has been dispensed before If this option is set to No this drug has never been dispensed Option 6 On Formulary If this option is set to Yes this drug will appear on the formulary drug list If this option is set to No this drug will not appear on the formulary drug list Option 7 Automatically Order If this option is set to Yes this system will automatically order this drug for you If this option is set to No this drug will not automatically order this drug and you must do so manually using F2 Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 74 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 8 Show Brand on Ward Stock Enter Y if you wish to display the brand of drug on the ward stock lists Enter
185. this option You can also press F3 anywhere in the system and the same screen will appear The system requires you to enter the name of the drug and the quantity you would like a price for Out Patient Price Enquiry 1 Drug Name FLUCILLIN 125MG 5ML 100ML SUSP GMS 90222 Pack Size 1 Cost Price 3 88 per 1 00 Cat ANTIBIOTICS 2 Quantity 28 00 Vat 0 00 Cost Price 108 64 108 64 3 Broken Bulk 210 0096 4 Markup 50 00 54 32 162 96 5 Container Charge 6 Dispensing Fee 1 00 163 96 Vat 90 0096 0 00 164 00 Cost 108 64 Profit 55 36 MARKUP 50 92 Total 164 00 EL LL MM altcra aati esl HELIX 0910872012 workstation D2D16F88 Versions GUI 12722290 Logie 7 110 Menu luc28 at PROFIT ENQUIRY This option allows you to view your profit figure for any give period of time When you press ENTER on this option the system will ask for a range of dates to calculate the profit for Enter the dates and the system then displays the number of scripts dispensed the number of items the amount including VAT the vat the amount excluding VAT and the profit as a 96 160 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Amount Profit Scripts Items Inc VAT VAT Exc VAT Profit 1 2 36 4483 95 348 2278 051 1 HEALTH Date 09 08 2012 Workstation D2D16F88 Versions GUI 1 2 7 22290 Logic 7 1 10 Menu 08 at LOCATIO
186. to another user except under terms of condition 4 below Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 11 HELIX HEALTH Ciiniscript NET Copyright Helix Health Limited SOFTWARE TRANSFER The software may be transferred to a third party provided all copies and the originals are transferred in the process and that the third party is shown and accepts these conditions Without such a transfer the third party will not be authorised by Helix to use the software and will be in breach of the copyright of the software In such a case the purchaser will be held responsible for any loss or damage suffered in accordance with condition 6 below UPGRADES You are only entitled to upgrades of the software if you are properly licensed to use the software and provided that you have a valid support contract with Helix Health or its affiliates or you have paid Helix Health an agreed licence fee for the upgrade BREACH If the purchaser or transferee acts in breach of any of these terms and conditions the purchaser or transferee shall indemnify Helix Health against all loss suffered including loss of profits and the purchaser or transferee shall return to Helix Health all lawful and infringing copies of the software including the dongle LIABILITY AND WARRANTIES The Software is supplied to you on an a
187. u dispense Option 18 Are Majority on Account If the majority of your patients are on account i e private patients enter Y for Yes and all patients registered thereafter will default to being on account Option 19 Last Patient No The number of patients currently on your system is held here Note Do not modify this number Option 20 Last Daily Audit Report The date of the last daily audit report printed is held here Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 30 gu HELIX HEALTH Cliniscript NET Copyright Helix Health Limited PRICING PART 2 To amend any of these options select the corresponding option number and press ENTER CrestelmageMenultemMsg Priority 1 1 1 Help Image Res ml Main os aes 1 VAT Rate 0 0 00 2 VAT Rate 1 21 00 3 VAT Rate 2 17 50 4 VAT Rate 3 12 50 5 VAT Rate 4 0 00 6 Fee Only on Scheduled items No 7 Force Entry of Consultant Yes 8 Force Entry of Cost Centre Yes l 9 Show Addr on Patient Search No 10 Use Generic Name on Reports No ii Default Charge for In Patients Cost Vat 12 Default Charge for Out Patients Cost Vat 13 Default Charge for Wards Cost Vat 14 F2 confirms Preferred Supplier Yes 15 Hide Name on Staff Statements No 16 Issue Ward Stock By Location Yes ad
188. uantity or months Enter the number of repeats and press ENTER Option 4 Comment If you would like to attach some comments to this prescription enter the comment here This is a free text option The comment does not appear on the patient s history screen however if you view the script in detail this comment will appear How to view a script in detail is explained later Option 5 To Follow If you issue a drug and there is not enough quantity in stock the system will ask you have nothing X amount in stock Do you want to mark X amount as To Follow depending on your system configuration settings This defaults to Yes press ENTER to accept and continue with the prescription On the patient s history the to follow amount is displayed 103 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH ISSUES tU JUC DLUUU PNANMAUT 1 1190661 1 C LIPITOR 10MG FC TABS 21 06 12 12 5 00 11906418 D NUSEALS ASPIRIN 75MG TABS 21 06 12 28 5 00 1IDNO1B Repeat E TABS 21 06 12 56 5 00 1D 1190641 1 WARFANT TABS 21 06 12 56 5 00 1D 11906402 G NUSEALS ASPIRIN 75MG TABS 21 06 12 28 5 00 1DNO1B No Rept H LIPITOR 10MG FC TABS 16 01 12 12 5 00 119063871 CALPOL S FREE 120MG 5ML 140ML SU 13 12 11 1 5 00 1190635 1 J PARACETAMOL 120MG SUPPOSITORIES 13 12 11 10 5 00 1190634 1 K PARACETAMOL 120MG SUPPOSITORIES 13 12 11 10 5 00 1190633 1 L LIPITOR 10MG FC TABS 11 10 11
189. ully used As with Pre Manufacturing each ingredient will then be re ordered should auto re order methods be in place 147 ENTER STOCK TRANSFERS This section of the system allows you to transfer stock from one location to another When you press ENTER on this option the following screen appears Y Date Drug Price From Location To Location Reason ian 021082012 Workstation 0201688 Versions GUI 1 27 22290 Logic 7 1 10 Option 1 Date Enter the date of the stock transfer here If you press ENTER the system will default to today s date Option 2 Drug Enter the name of the drug to transfer here Option 3 From Location When you select the name of the drug the System brings up a box displaying the quantity in stock for each location Press ENTER on the location you want to move the stock from Option 4 To Location The system then wants to know where you are moving the stock A box appears displaying the quantity in stock for each location Select the location you wish to move the stock from and press ENTER Select the location you wish to move the stock to and press ENTER 148 Date 09 08 2012 2 Drug FLUCILLIN 125MG 5ML 100ML SUSP Price 3 From Location PHARMACY 1000 7 4 To Location SM TEST LOCATION ELIX gt 0510072012 Workstation D2D16F88 Versions GUI 1 2722290 Logica 110
190. umber Enter the chart number or press ENTER to skip over this option Option 3 Room Bed Number Enter the bed room number or press ENTER to skip over this option Option 4 Patient Type There are 4 options to choose from here gt In Patient gt Out Patient gt Ward Stock 96 Pharmacy Stock Option 5 Charge Type Any issues made to the patient will be charged at the selected rate There are 4 options to choose from here Cost VAT gt Cost Mark up Fee VAT gt Cost Mark up Fee Discount VAT gt Cost Mark up Discount VAT Option 6 Cost Centre Type the cost centre code if known or press TAB to select from the list of cost centres see cost centre file Option 7 Consultant Type the consultant code if known or press TAB to select from the list of consultants see consultant file Option 8 On Account If this option is set to Yes all items dispensed to the patient are placed on account If this option is set to No all items dispensed to the patient are automatically charged for Option 9 Bill To If the items on account are charged to the patient press ENTER and SAME will appear here However if the items on account are charged to another patient type in the patient s name and select from the patient file Option 10 Address Enter the address of the person who will be sent the invoice and statement Option 11 12 These are user created fields free text information in here
191. ure modifying the priced per will modify the quantities of any already entered ingredients l e Item A with Quantity of 10 Item B with Quantity of 10 Price Per is 1 when edited and set to 10 the Quantity of 139 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Item A increases by 10 to 100 as does B Any preparation notes should also be entered against the Extemp Once the Details have been entered and saved against the Drug the Drug needs to be saved in the normal manner Manufacturing an Extemp A new module of Manufacturing Extemp Items has been created and is contained in the Main Menu a 9708 ET vs Enquiries Orders Accounts Reports Administration el Issue Stock to Patients Issue Stock to Wards 3S Enter Returns to Stock Change Location 4 Edit Ward Stock Lists E Print Ward Stock Lists Enter Interventions o Print Pre pack Labels Print Pre pack Packdown Labels Extemp Manufacturin Fxtemp 9 E Enter Stock Transfers Enter Stock Movements Opening the new Extemp Manufacturing Module will Display a list of Extemp Formula that are created on the Drug File 140 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH Extemporaneous Drug List Drug Name Final Extemp 30 6545421321 Last Extemp 50 55 Partial Extemp 1000 6478978945644 Fs EST Here the User can press enter on any Extemp
192. usiness Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 42 HELIX HEALTH Cliniscript NET Copyright Helix Health Limited Option 18 Use Standalone Interactions If you want drug interactions to be used in isolation from dispensing set this option to Yes This would usually be done if you were using a self generated drug file Option 19 Last Stock Report Number This option will record the number of the last stock report printed It will increment after report Option 20 CC already dispensed warning Option 21 Patient already dispensed warn DEFAULTS PART 3 To amend any of these options select the corresponding option number and press ENTER Configuration Amendment 1 Print 0 Discharge Statements No 2 Print In Patient Statements in Date Order No 3 One Statement per Cost Centre No 4 Issue at Latest Average or Contract Price Latest Cost 5 Only Scheduled Items on Daily Audit No 5 Display Login Box on Startup Yes 4 Minutes Idle prior to Logout 0 Off 0 8 Log all Modifications in Amendment Section No 9 Bag Label to print Total for Today No 10 Create Back Orders for Partial Deliveries Yes 11 Action to Follow if Stock is Negative Ignore Negative Stock 12 Use Issue Price for Stock Valuations No 13 Manually Calculate Average Cost No 14 Product File being currently used Helix Health File 15 Number of Products in
193. ut not an overall total Formulary Reports 1 Non formulary Report Description This report identifies items dispensed by the pharmacy which were not on the formulary Use May pinpoint a requirement for an item to be added to the formulary Parameters Enter a Starting Date and an Ending Date Columns Consultant Name Number Date Drug Name Quantity Dosage Charge Comment Sorted by Date Order oldest First Totals No 215 2 Formulary List Description This report lists the items preferred for dispensing by the pharmacy Use It personalises the list of drugs in use by the pharmacy and can introduce controls in the drugs chosen Parameters Choose Classification or Generic Name or Trade Name or Manufacturer If you Choose Classification you then have the further choice of using the BNF Classification or your Own Classification Columns Generic trade size manufacturer classification Sorted by Classification Generic Name Trade Name Manufacturer Totals No totals 3 Formulary Stock List Description This report details the drugs on the pharmacy formulary their location within the pharmacy and the quantity in stock Use This report assists in highlighting formulary items in the pharmacy their location and the quantity in stock When the pharmacy is being audited this report is used Parameters Enter a Starting Drug and an Ending Drug
194. ved 7 Invoice Number 8 Date Delivered 9 Invoice Received 130 Checked In By 1i Original Order No 12 Back Order No HELIX gt lt 091082012 workstation D2D16F88 Versions GUI 1 2722290 Logis 110 Menu 3t 174 VIEW A SPECIFIC RETURN You have the option to view a specific return Type in the returns number if known and press ENTER Otherwise press TAB to get a list of all returns All return details will appear on screen Note Returns cannot be modified here CteatelmageMenultemMsg Name Orders Priority 18 AccKeyPos 1 Key 4 Helpz Image Resiml Orders Drug Price Enquiry 1 Returns Number 9893 2 Supplier CAHILL MAY ROBERTS 3 Status Return to Supplier 4 Date Ordered 21 06 2012 5 Total Value 6 Discount Received 7 CR Note Number 1123456 8 Date Delivered 9 CR Note Received 10 Checked In By EU Original Order No 12 Back Order No to Display Details HELIX 0510072012 Workstation D2D16F88 Versions GUI 1 2722290 Logice7 1 10 Menu Ed 175 ENTER RETURNS TO SUPPLIERS To enter a return to a supplier press ENTER here Supplier UNITED DRUG Return Number 9894 Date 09 08 2012 gt 0910872012 Workstation D2D16F88 Versions GUI 1 2722290 Logic 110 Option 1 Supplier Type in the supplier code if known or press TAB to select from t
195. will bring up this list of alternate drugs at dispensing stage if there is no stock of the selected drug available Note you must be keeping accurate stock for this option to operate correctly Option 26 Location Details This option is used for locating stock within the pharmacy i e Shelf number Helix Health Limited 3094 Lake Drive CityWest Business Campus Dublin 24 Ireland Tel 353 1 4633099 Fax 353 1 4633011 Email customersupport helixhealth com Web www helixhealth com 72 SSS HELIX HEALTH Cliniscript NET Copyright Helix Health Limited REN p qnem NNN gt dee ee I ue ie CTh ee V Supplier Ordering Sele Y Patient and Formulary Information 27 WProductStatus Details Trade Name TAGAMET 200MG TABS Generic Name CIMETIDINE 200MG TABS Manufacturer PHARMACY Comment 1 Comment 2 1 Shelf Location Comment 3 2 Minimum Stock Level Warning 1 3 Maximum Stock Level Warning 2 4 Normal Issue Qty N A Latest Cost 5 Leftin Current Pack 96 Priced Per 6 Current Batch Number 658950 2509967021809 Issue Unit 7 Current Expiry Date 03 2002 5099627116381 Purchase Unit 5013049710002 Short Lookup 8 Opening Stock 0 GLAXO SMITH K BNF Class 9 Total Receipts 0 S1B Own Class 10 Total Issues 0 48461 1i Closing Stock 0 V Pricing Information Details t Number to Amend Option 1 Shelf Location Enter the shelf or location of the drug Option 2 Minimum Stock Level Enter the
196. your pharmacy has choosen to participate in the Helix Health Product File Scheme you must phone for an access key before making any changes to the product file The phone number to use is 01 4633099 Your changes once validated will become part of future price update disks ensuring that all pharmacies are synchronised to the same product file The advantages of this system far outweigh the inconvenience of having to notify us of any amendments that we may have missed Thank youfor your co operationin this matter Here the User should press F8 to Enter an Extemp Item Pressing F8 will allow the User to create a New Drug on the Drug File without requiring a Helix Health Access Code from Customer Support this Drug will act as the Extemp Formula 137 CliniSCRIPT NET Version 7 1 10 User Manual Copyright 2013 HELIX HEALTH If the Site is not using the Helix File they can add a Drug and flag it as an Extemp by Entering into Option 32 Extemp Details in the Drug File Like a Standard Drug the User will be asked to Enter a Trade Name a Latest Cost Priced Per and Main Code The system is designed to not allow users to enter a Helix Health Prefix as the Main Code so as not to cause any possible conflicts with future products on the Helix Drug File If a User attempts to enter a main code with a Helix Prefix they will be prompted with the following message That code is invalid for extemps because it is reserved for a d

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