AlphaEntry™ MailRoom™ V.1.0
Contents
1. be used for all devices and components connected to 110VAC power Installing AlphaEntry MailRoom Software If the computer has AlphaEntry installed on it please close AlphaEntry M To begin the installation of AlohaEntry MailRoom please insert the CD into a CD Rom drive The installation wizard will guide you through the process of installation When you run the installation for the MailRoom software it will check for Microsoft NET Framework and if not already installed it will bring you to the download location on the Microsoft website to install it first After installing Microsoft NET Framework v3 5 you will need to restart the MailRoom installation Once the software has completed the installation process click the Finish button to close the installation program After the installation is complete you will be instructed to insert the USB Dongle into any one of the USB ports on that computer What is a Dongle A Dongle pronounced DONG uhl is a mechanism for ensuring that only authorized users can use specific software applications This is your software key that plugs into an available USB port on your computer Like a key no two Dongles are alike The AlphaEntry programs access this key for verification while running Removing this key while using AlohaEntry or AlphaEntry M MailRoom will not allow the program to run but will allow you to use the AlphaEntry Editor If your Dongle is lost2. speed of the scrolling from 1 to 5 using this field Display Background Settings Text Color Suite Mame Color Date Time Color The Display Settings tab allows you to set the background colors for the display Each text field can be set separately as well as the text shadow color The Background can be a gradient Delivery Type Calor mM Shadow Color M between your choice of 2 colors or you Background Gradient Options f Color Gradient f Image Gradient Color 1 ag Gradient Color 2 IN can use an image of your choice in the background by selecting the Image radio button There are several images stored in the AlphaEntry AlphaEntry MailRoom Backgrounds folder or you can add your own images to this folder and display them as a background also United Parcel Service US Postal Service Type Image DryCleaning png Select an image or type the filename All images must be located in the Images folder and be 100 pixels wide by 100 pixels high Hecommended picture size is 1024 X 768 AlphaEntry M MailRoom comes with default delivery types installed which should cover most if not all scenarios however you may install your own types and related graphics if needed To add a new delivery type click on enter the new name and assign a new graphic i image to it You may choose one of the included graphics or create your own he requirements for additional delivery type icons are that t
3. RANTIES OR MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT THE ENTIRE RISK ARISING OUT OF USE OR PERFORMANCE OF THE SOFTWARE PRODUCT REMAINS WITH YOU THIS SOFTWARE IS DISTRIBUTED ON A FREE 90 DAY TRIAL BASIS IT IS THE CUSTOMER S RESPONSIBILITY TO FULLY USE AND TEST THIS SOFTWARE BEFORE PURCHASING TO DETERMINE IF THE SOFTWARE MEETS THE CUSTOMER S NEEDS AND PERFORMS TO THE CUSTOMERS 100 SATISFACTION IF IN ANY WAY THE SOFTWARE IS UNSATISFACTORY OR IS NON FUNCTIONING THE CUSTOMER SHALL NOT REGISTER OR PAY FOR THE SOFTWARE ONCE THE CUSTOMER REGISTERS OR PAYS FOR THE SOFTWARE THE CUSTOMER HAS ACCEPTED THE SOFTWARE AS IS AND WILL NOT BE ENTITLED TO ANY REFUND OR COMPENSATION OF ANY KIND 8 LIMITATION OF LIABILITY To the maximum extent permitted by applicable law in no event shall Alpha Media Inc or its suppliers be liable for any special incidental indirect or consequential damages whatsoever including without limitation damages for loss of business profits business interruption loss of business information or any other pecuniary loss arising out of the use of or inability to use the SOFTWARE PRODUCT or the provision of or failure to provide Support Services even if Alpha Media Inc has been advised of the possibility of such damages In any case Alpha Media Inc s entire liability under any provision of this EULA shall be limited to the replacement of any registered software that has been determined by Alpha Media I
4. a Media Inc may provide you with support services related to the SOFTWARE PRODUCT Support Services Use of Support Services is governed by the Alpha Media Inc polices and programs described in the user manual in on line documentation and or other Alpha Media Inc provided materials Any supplemental software code provided to you as part of the Support Services shall be considered part of the SOFTWARE PRODUCT and subject to the terms and conditions of this EULA With respect to technical information you provide to Alpha Media Inc as part of the Support Services Alpha Media Inc may use such information for its business purposes including for product support and development Alpha Media Inc will not utilize such technical information in a form that personally identifies you without your permission Compliance with Applicable Laws You must comply with all applicable laws regarding use of the SOFTWARE PRODUCT 3 TERMINATION Without prejudice to any other rights Alpha Media Inc may terminate this EULA if you fail to comply with the terms and conditions of this EULA In such event you must destroy all copies of the SOFTWARE PRODUCT 4 COPYRIGHT All title including but not limited to copyrights in and to the SOFTWARE PRODUCT and any copies thereof are owned by Alpha Media Inc or its suppliers All title and intellectual property rights in and to the content which may be accessed through use of the SOFTWARE PRODUCT is the property o
5. eaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold 1 GRANT OF LICENSE The SOFTWARE PRODUCT is licensed as follows Installation and Use Alpha Media Inc grants you the right to install and use copies of the SOFTWARE PRODUCT on your computers running validly licensed copies of the operating system for which the SOFTWARE PRODUCT was designed e g Windows2000 Windows 2003 Server Windows XP Windows Vista Backup Copies You may also make copies of the SOFTWARE PRODUCT as may be necessary for backup and archival purposes Components Certain software components of the SOFTWARE PRODUCT are subject to the following additional provisions 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS Maintenance of Copyright Notices You must not remove or alter any copyright notices on all copies of the SOFTWARE PRODUCT Distribution You may not distribute copies of the SOFTWARE PRODUCT to third parties Prohibition on Reverse Engineering Decompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that applicable law notwithstanding this limitation expressly permits such activity Rental You may not rent lease or lend the SOFTWARE PRODUCT Transfer You may permanently transfer all of your rights under this EULA provided the recipient agrees to the terms of this EULA Support Services Alph
6. f the respective content owner and may be protected by applicable copyright or other intellectual property laws and treaties This EULA grants you no rights to use such content All rights not expressly granted are reserved by Alpha Media Inc 5 U S GOVERNMENT RESTRICTED RIGHTS The SOFTWARE PRODUCT is provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph c 1 ii of the Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable Manufacturer is Alpha Media Inc 42 Central Drive Farmingdale NY 11735 1202 6 EXPORT RESTRICTIONS You agree that you will not export or re export the SOFTWARE PRODUCT to any country person entity or end user subject to U S A export restrictions Restricted countries currently include but are not necessarily limited to Cuba Iran Iraq Libya North Korea Sudan and Syria You warrant and represent that neither the U S A Bureau of Export Administration nor any other federal agency has suspended revoked or denied your export privileges 7 NOWARRANTIES Alpha Media Inc expressly disclaims any warranty for the SOFTWARE PRODUCT THE SOFTWARE PRODUCT AND ANY RELATED DOCUMENTATION IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WAR
7. hey are png files sized 100 pixels wide by 100 pixels high If you see default delivery types that you do not see as being needed you may delete them using the button however it may be a good idea to retain them for possible future needs Display Weather Settings A Weather Code can be used to display the current weather status on your MailRoom screen Search by U S Zip Code or City 11735 Search ie Paris France 11735 5pringfield Weather Code 11735 Unit Measurement Standard To add weather information to the top of your AlphaEntry MailRoom displays enter your U S zip code or nearest major city into the search box Select the appropriate line in the search results In the Unit Measurements drop down box please choose between Standard Fahrenheit Inches or Metric Celsius Centimeters
8. lailito m AlphaEntry Pat Pending 12 30P Farmingdale NY 11735 ru eris PN Partly Clo 6 L 43 p Hs 56 F inn e 43 FH 54 F nt MailRoom 08 2009 Alp All Rights R XU UUJ WUD GUN UU Guo J 2 G11 G11 gt Alpha Communications and Alpha Media Inc AlphaEntry MailRoom V 1 0 Package Management Add On Installation amp Configuration Manual y o ME LOMAS LA TANS 42 Central Drive Farmingdale NY 11735 1202 Phone 631 777 5500 Fax 631 777 5599 Copyright 2005 2009 Alpha Communications amp All Rights Reserved AEMR1 Manual 05 09 Hev 1 0 LICENSE AGREEMENT ALPHA MEDIA INC ALPHAENTRY ALL VERSIONS AND SOFTWARE RELATED COMPONENTS END USER LICENSE AGREEMENT FOR ALPHA MEDIA INC SOFTWARE IMPORTANT READ CAREFULLY This Alpha Media Inc End User License Agreement EULA is a legal agreement between you either an individual or a single entity and Alpha Media Inc Corporation for the Alpha Media Inc software product s identified above which may include associated software components media printed materials and online or electronic documentation SOFTWARE PRODUCT By installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this EULA If you do not agree to the terms of this EULA do not install or use the SOFTWARE PRODUCT The SOFTWARE PRODUCT is protected by copyright laws and international copyright tr
9. nc to be defective Because some states and jurisdictions do not allow the exclusion or limitation of liability the above limitation may not apply to you 9 MISCELLANEOUS This EULA is governed by the laws of the State of New York U S A Should you have any questions concerning this EULA or if you desire to contact Alpha Media Inc for any reason please contact the Alpha Media Inc subsidiary serving your country or write Alpha Media Inc 42 Central Drive Farmingdale NY 11735 1202 You may contact us by phone at 631 777 5500 or fax at 631 777 5599 or by email at info alphamedia net ii Table of Contents Patent Pending Introduction oystem Requirements Installing AlphaEntry M Software What is A Dongle Starting AlphaEntry MailRoom Exiting AlohaEntry MailRoom AlphaEntry M MailRoom Configuration Package Display Refresh Rate Display Background Settings Display Weather Settings AlphaEntry MailRoom 161 Street amp River Ave Building 1 ANDREWS SERGE amp MARINA B18 ANIKUL GALINA amp ZINOVY AUGUSTINE RD CDN MARY BETH search directory please To enter Name or Suite INTRODUCTION One of the many headaches of building management is keeping track of incoming deliveries to your tenants notifying them and keeping track of which packages have not been picked up yet AlphaEntry allows your doorman concierge or shipment receiver to manage resident packages f
10. ons for more information Requirements for AlohaEntry MailRoom software e Must have access to AlphaEntry 2 5 either installed in the same PC or available through LAN or internet connection e Microsoft NET Framework version 3 5 or later installed When you run the installation for the MailRoom software it will check for Microsoft NET Framework and if not already installed it will bring you to the download location on the Microsoft website to install it first After installing Microsoft NET Framework v3 5 you will need to restart the MailRoom installation IMPORTANT SYSTEM NOTES To prevent conflicts between AlphaEntry and other installed software it is highly recommended that the computer be used exclusively for AlphaEntry M and not loaded with any additional software or used for any other purposes with the exception of additional Alpha Media products designed to work in conjunction with AlphaEntry In addition all screen savers and system power management hibernation options should be disabled To ensure system reliability and longevity please check that all hardware is installed and configured as per manufacturer s recommendations and manufacturer s distance limitations and cabling requirements are observed When planning your installation consider distance limitations and potential electromagnetic interference EMI sources It is highly recommended that a quality battery back up surge protector power filter
11. or damaged you must obtain another from Alpha Communications Starting AlphaEntry MailRoom ris To start MailRoom Double Click on the AlphaEntry MailRoom Alphantry icon on your display MailRoom Exiting AlphaEntry MailRoom To stop MailRoom M gt HEU AREETA TE ii Double Click j yes iriver e i cm anywhere on the Villi errore comer E pane e adem ids i and the program will close or hit Esc if you have a keyboard connected EN S S 2 e l l l lLI rx r2 lr an nC TET n B11 Milton Beale i Bii Milton Beale B11 Milton Beale r B18 Serge amp Marina A D20 Yelena Feldman 020 Yelena Feldman F01 S Leyz F01 S Leyz F18 William Kerr F18 William Kerr NOTE If a password is required to end the program you will be asked to enter it at this time The password will usually be the same as the AlphaEntry Editor pass code AlphaEntry MailRoom Editor Configuration When AlphaEntry VMailRoom M has been installed in your system additional tabs will appear in your main AlphaEntry Editor which will enable you to configure your display s in each of your mailrooms or common areas You can have as many display monitors as you need and each can be configured independently In multiple mailroom scenarios you can select in each tenant s record which mailroom you wish to associate that
12. rom their AlphaEntry interface and maintains a log of when deliveries are received in as well as when your tenants pick up their packages This feature gives your designated employee s the ability to display package arrivals to residents through the entry panels or at a concierge station depending on the needs of your facility You can even send emails and or text messages automatically to your tenants that a package has arrived for them AlphaEntry MailRoom is an add on module designed to seamlessly integrate with your AlphaEntry products to provide display monitors in your mailrooms common areas or other locations to alert the tenants that they have packages awaiting pickup AlphaEntry MailRoom is fully customizable to suit the unique requirements and security concerns of your facility AlphaEniry The future of building communications today System Requirements The following system requirements must be met to run the AlphaEntry M MailRoom application correctly e A Windows compatible PC e Pentium 4 Processor or Higher e Your operating system must be Windows 2000 2003 Server XP or Vista e Color monitor or color touch screen monitor standard or wide screen format e 128 Megs of Ram minimum e One Available USB port for USB Dongle e USB Dongle provided with AlphaEntry M MailRoom software e Additional equipment may be required for special customized applications Please contact Alpha Communicati
13. tenant with This way this tenant s package information will be directed only to the display monitor in the mailroom they would normally use r AlphaEntry Editor v3 00 00 Residents Change Database Enter Location Name or Address 161 Street amp River Ave Entries MailRooms MailRoom Weather amp Messages MailRooms MailRoom Setup Display Colors North Add a New Remove MailRoom MailRoom Security Code used to access these settings and Exit AlphaEntry 4 digits All numbers West MailRoom Name East Header Text Welcome to the East MailRoom Display items as Suite and Name v Sort items by Suite In the example to the left The MailRooms tab has been selected and the East MailRoom has been highlighted ite Parce Serve On this screen you may enter the Header text you wish to display at this location as well as the information and order you wish to display for each package entry Display items as Suite and Name rt itame hu Compact View Sort items by Suite Only Name Only Suite and Initials Suite and Name al Display items as Suite and Name wt Sort items by Suite Delivery Time Package Courier Select the preferred information you wish to display from the drop down box select the preferred method you wish to sort the information from the drop down box Package Information Refresh Rate Display Setting au dud Dependent on
14. the number of For a Single Page display packages you have in the system Display for 10 second s before refreshing list Alph aE ntry TM MailRoom will determine whether to display one Screen or a scrolling screen when it is necessary to display a large For a Multiple Page display Delay before scrolling begins n second s Delay after scrolling stops n second s amount of packages Either Way Scroll Speed 2 you can specify how often the screen will refresh with updated information For a Single page Display The screen will refresh every 1 60 seconds depending on the number you put in this box The default is 10 seconds For a Multiple Page Display When the number of packages exceeds what will fit on a screen at one time the display will scroll from the top of the list to the bottom of the list wait for a set amount of time then it will start the refreshed display from the top again Delay before scrolling begins You may set the delay at the top which is the time between it first appearing on the screen until it starts to scroll from 1 to 60 seconds Delay after scrolling stops You may set the delay at the bottom which is the time between the end of the list on the screen is shown until the screen refreshes and starts from the top of the list from 1 to 60 seconds Scroll Speed Depending on the size of the monitor and the display resolution you may find that the scroll speed is too fast or too slow You may set the
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